Minutes 2011-10-11 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, OCTOBER 11, 2011
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular Ciry Council meeting to order at 7:02 p.m.
2. ROLL CALL
City Council: Council Member Joe Costello, Council Member Jim Guthrie, Council
Member Tim Brown, Mayor Pro Tem Caren Ray, and Mayor Tony Ferrara
were present.
City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Administrative Services Angela Kraetsch, Director of Recreation and
Maintenance Services Doug Perrin, Chief of Police Steve Annibali, Fire
Chief Mike Hubert, and Community Development Director Teresa
McClish.
3. FLAG SALUTE
Members of the EI Camino 4-H Group led the Flag Salute.
4. INVOCATION
Dr. Mayer-Harnish, Bahai Faith, delivered the invocation.
5. SPECIAL PRESENTATIONS
S.a. Honorary Proclamation Declaring October 2011 as "Rideshare Month".
Mayor Ferrara read and presented an Honorary Proclamation declaring October 2011 as
"Rideshare Month" to Angela Nelson, Rideshare Program Coordinator.
5.b. Honorary Proclamation Declaring "Fire Prevention Week 2011".
Mayor Ferrara read and presented an Honorary Proclamation declaring "Fire Prevention Week
2011" to Chief Hubert, Five Cities Fire Authority Fire Chief.
S.c. Special Presentation by South County Area Transit (SCAT) and Council
Discussion and Input Regarding Proposed Bus Route Changes.
Aimee Wyatt, Regional Transit Authority (RTA) Manager and Coleen Kubel, RTA Supervisor,
provided a summary of the South County Area Transit Plan Service recommendations affecting
Routes 23 and 24. Council Member Guthrie also provided additional background information
regarding analysis of South County bus routes and ridership. Brief discussion ensued regarding
the proposed changes, including concerns about the loss of the existing bus stop in front of the
old Ciry Hall in the Village.
Minutes: City Council Regular Meeting Page 2
Tuesday, October 11, 2011
6. AGENDA REVIEW
6.a. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Costello seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
7. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS
The following members of the public spoke during Citizens' Input, Comments and Suggestions:
Bob Lund spoke regarding the Annual America In Bloom Symposium and announced the
awards received by Arroyo Grande in Bloom; Bob Lloyd, AGP Video, spoke regarding recent
cable outages being experienced throughout the City; Nicole Shostack spoke regarding the SLO
County YMCA afterschool programs and upcoming fundraising events; and Sara Paddock
spoke regarding an upcoming Open House 8 BBQ to be held at Central Coast Salmon
Enhancement's Creek Ecology Lab in Arroyo Grande.
8. CONSENT AGENDA
Mayor/Chair Ferrara invited public comment on the Consent Agenda. There were no comments
received and the public comment period was closed. �
Mayor Pro Tem Ray requested that Items 8.e. and 8.g. be pulled.
Action: Council Member Brown moved, and Council Member Guthrie seconded the motion to
approve Consent Agenda Items 8.a. through 8.i., with the exception of Items 8.e. and S.g., with
the recommended courses of action. The motion passed on the following roll-call vote:
AYES: Brown, Guthrie, Costello, Ray, Ferrara
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period September 16, 2011
through September 30, 2011.
8.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special City Council Meeting of September 16,
2011, and the Regular Ciry Council/Redevelopment Agency meeting of September 27,
2011, as submitted.
8.c. Consideration of Modifications to the Citywide Records Retention Schedule.
Action: Adopted Resolution No. 4401 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ADOPT/NG A MOD/F/ED CITYW/DE
RECORDS RETENTION SCHEDULE AND AUTHOR/Z/NG DESTRUCTION OF
CERTA/N CITY RECORDS".
8.d. Consideration of Appointment to the Downtown Parking Advisory Board.
Action: Approved the appointment of Kari Ziegler to the Downtown Parking Advisory
Board.
8.f. Consideration of Joining the Statewide Stormwater Coalition to Participate in the
State Approval Process for Draft Stormwater Permitting Regulations.
Action: Approved City participation in the Statewide Stormwater Coalition.
8.h. Consideration of Acceptance of the Le Point Street Improvements and Public
Parking Expansion Project, PW 2011-02.
Minutes: City Council Regular Meeting Page 3
Tuesday, October 11, 2011
Action: 1) Accepted the project improvements as constructed by Brough Construction
Inc. in accordance with the plans and specifications for the Le Point Street
Improvements and Public Parking Expansion Project; 2) Directed staff to file a Notice of
Completion; and 3) Authorized release of the retention, thirty-five (35) days after the
Notice of Completion has been recorded, if no liens have been filed.
8.i. Consideration of Approval of Final Parcel Map AG 10-0060; Creating Two (2)
Parcels; and a Resolution Accepting Easements and Public Improvements
Located at 200 and 208 East Branch Street; Owned by NKT Commercial.
Action: Approved Final Parcel Map AG 06-0060 creating two legal parcels and adopted
Resolution No. 4402 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ACCEPT/NG OFFERS OF DEDICATION, EASEMENTS AND
IMPROVEMENTS FOR PARCEL MAP AG 10-0060 AND COND/TIONAL USE PERMIT
NO. 10-002; LOCATED AT 200 AND 208 EAST BRANCH STREET".
ITEMS PULLED FROM THE CONSENT AGENDA
8.e. Consideration of Temporary Use Permit Case No. 11-018 Authorizing "Halloween
In The Village" and Directing Staff to Implement Related Safety Measures
Including No Parking Zones, Street Closures and Warning Devices on Monday,
October 31, 2011.
Recommended Action: Adopt a Resolution approving Temporary Use Permit 11-018 to
authorize Halloween in the Village and direct staff to implement safety measures,
including closure of East and West Branch Street between Traffic Way and Mason
Street, no parking zones, and the detour of automobile traffic on October 31, 2011.
Mayor Pro Tem Ray suggested the use of temporary signs at Mason, E. Branch Street and
Mason Streets directing traffic to the new Le Point Street parking lot. Staff agreed to look into
temporary directional parking signs for the special event and noted that the Downtown Parking
Advisory Board would be considering permanent directional signs for the Le Point Street parking
lot at its meeting next week.
�
Action: Mayor Pro Tem Ray moved to adopt Resolution No. 4403 entitled: "A RESOLUTION
OF THE CITY COUNCIL OF THE C/TY OF ARROYO GRANDE APPROVING TEMPORARY
USE PERM/T CASE NO. 11-018 AUTHOR/Z/NG "HALLOWEEN /N THE VILLAGE" AND
D/RECT/NG STAFF TO /MPLEMENT RELATED SAFETY MEASURES INCLUD/NG NO
PARK/NG ZONES AND STREET CLOSURES ON MONDAY, OCTOBER 31, 2011". Council
Member Guthrie seconded, and the motion passed on the following roll-call vote:
AYES: Ray, Guthrie, Costello, Brown, Ferrara
NOES: None
ABSENT: None
8.g. Consideration of Acceptance of the Traffic Way Extension Asphalt Overlay and
Citywide Digout Project, PW 2011-04.
Recommended Action: 1) Accept the project improvements as constructed by
Ferravanti Grading & Paving, Inc. in accordance with the plans and specifications for the
Traffic Way Extension Asphalt Overlay and Citywide Digout Project; 2) Direct staff to file
a Notice of Completion; and 3) Authorize release of the retention, thirty-five (35) days
after the Notice of Completion has been recorded, if no liens have been filed.
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Tuesday, October 11, 2011
Mayor Pro Tem Ray requested clarification regarding the finances for the project, particularly
with regard to how much it came under budget and how much was used on other projects.
Director McClish clarified the funding and contract amount for the project, including
contingencies, and explained that not all of the contingency funds were used, therefore some of
those funds were used for critical digouts on James Way, which were not originally included in
the Citywide digout project. She noted that the amount spent did not exceed the amount
authorized by Council.
Action: Mayor Pro Tem Ray moved to: 1) Accept the project improvements as constructed by
Ferravanti Grading & Paving, Inc. in accordance with the plans and specifications for the Traffic
Way Extension Asphalt Overlay and Citywide Digout Project; 2) Direct staff to file a Notice of
Completion; and 3) Authorize release of the retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed. Council Member Guthrie seconded,
and the motion passed on the following roll-call vote:
AYES: Ray, Guthrie, Costello, Brown, Ferrara
NOES: None
ABSENT: None
9. PUBLIC HEARINGS
9.a. Consideration of Use of State 2011-12 Citizens Option for Public Safety (COPS)
Funds.
Police Chief Annibali presented the staff report and recommended that the Council: 1) Approve
the use of the FY 2011-12 COPS funds to continue the multi-year program for the replacement
and enhancement of the Police DepartmenYs radio communications equipment; 2) Authorize
the expenditure of $105,250 carried over from the City's FY 2011-12 COPS Program; and 3)
Appropriate $1,167 in accrued interest.
Mayor Ferrara opened the public hearing. There were no comments received, and the public
hearing was closed.
Action: Council Member Costello moved to: 1) Approve the use of the FY 2011-12 COPS funds
to continue the multi-year program for the replacement and enhancement of the Police
Department's radio communications equipment; 2) Authorize the expenditure of $105,250
carried over from the City's FY 2011-12 COPS Program; and 3) Appropriate $1,167 in accrued
interest. Council Member Guthrie seconded, and the motion passed on the following roll call
vote:
AYES: Costello, Guthrie, Brown, Ray, Ferrara
NOES: None
ABSENT: None
10. CONTINUED BUSINESS
None.
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Tuesday, October 11, 2011
11. NEW BUSINESS
11.a. Consideration of Process for Update of the Economic Development Element of the
General Plan.
City Manager Adams presented the staff report and recommended that the Council: 1) Approve
the recommended process for update of the Economic Development Element of the General
Plan; and 2) Appoint one Council Member to serve as a representative on the Economic
Development Element Update Committee.
Mayor Ferrara opened the public comment period. There were no comments received, and the
public comment period was closed.
Action: Council Member Costello moved to approve the recommended process for update of
the Economic Development Element of the General Plan; and appoint Council Member Guthrie
to serve as a representative on the Economic Development Element Update Committee. Mayor
Pro Tem Ray seconded, and the motion passed on the following roll call vote:
AYES: Costello, Ray, Guthrie, Brown, Ferrara
NOES: None
ABSENT: None
12. CITY COUNCIL MEMBER ITEMS
None.
13. CITY MANAGER ITEMS
None.
14. COUNCIL COMMUNICATIONS
Council Member Brown referred to an upcoming fundraising event for Ira Hughes. Staff noted
the event would be held on Sunday, October 23`� at the South County Regional Center and
would follow up to provide more details to the Council about the event.
Mayor Ferrara thanked Mayor Pro Tem Ray for her comprehensive report on her attendance at
the Annual League of California Cities Conference. Council Member Guthrie noted he also
wrote a report and sent copies to the Council. Mayor Ferrara commented that he had met with
Village business owners to share recommendations and ideas from the conference. Mayor Pro
Tem Ray noted that she also forwarded informational handouts to the Village Improvement
Association.
15. STAFF COMMUNICATIONS
None.
16. COMMUNITY COMMENTS AND SUGGESTIONS
None.
17. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 8:25 p.m.
Minufes: City Council Regular Meefing Page 6 _
Tuesday, October 11, 2011 � _ .
Tony errar or
ATTEST: �
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Kelly etm e, City Clerk .
(Approved at CC Mtg�0-Z 5:ZOI�)