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08a Cash DisbursementsMEMORANDUM TO: CITY COLlNClL FROM: ANGELA KRAETsCH, DIRECTOR OF ADM~N~STRATIVE SERVICE& BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK SUBJECT: CONSIDERA'rION OF CASH DISBURSEMENT RATIFICATION DATE: JANUARY 24,2012 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period Jan 1 through Jan 15,2012. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $922,800.96 fiscal impact that includes the following items: Accounts Payable Checks 15261 2-1 52729 $ 466,184.24 Payroll Checks & Benefit Checks $ 456,616.72 No or rr~inimal future staff time is projected. BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code' and the City's Purchasing Policies and Procedures Manual of February 2000. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2011-12 budget. Agenda Item 8.a.Page 1 CITYCOUNCIL CONSIDERATION OF CASH DISBURSEMENT RATIFICATION JANUARY 24,201 2 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve staffs recommendation; Do not approve staffs recommendation; Provide direction to staff. ADVANTAGES: The Administrative Services Department monitors payment of invoices for accol.~ntability, accuracy and completeness using standards approved by the Council. Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable. DISADVANTAGES: No disadvantages have been identified as long as City Council confirms all expenditures are appropriate. ENVIRONMENTAL REVIEW: No enviror~mental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, January 19, 2012. The Agenda and report were posted on the City's website on Friday, January 20, 2012. No public comments were received. Attachments: 1. Jan 1 to Jan 15,201 2 - Accounts Payable Check Register 2. Jan 13, 2012 - Payroll Check & Benefit Checks Register Agenda Item 8.a.Page 2 Check History Listing CITY OF ARROYO GRANDE ATTACHMENT I Page: 1 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 152612 01/03/2012 000058 BANK OF AMERICA 12/8-2050 1 2/08/20 1 1 E 010.4424.5252 1,610.26 1,610.26 12/8-4590 12/08/2011 E 010.4425.5255 365.84 E 010.4425.5259 278.98 E 010.4423.5253 35.74 E 010.4425.5303 90.24 E 010.4424.5252 123.12 893.92 12/8-9444 12/08/20 1 1 E 010.4201.5607 84.49 E 010.4101.5501 595.00 E 010.4001.5504 25.95 705.44 12/8-2581 12/08/2011 E 010.4130.5201 15.81 E 010.4301.5255 634.38 650.19 12/8-4272 12/08/2011 E 010.4120.5503 11 0.00 E 010.4120.5201 39.86 E 010.4120.5501 126.50 E 010.4120.5501 299.00 575.36 12/8-9436 12/08/2011 E 010.4145.5501 40.94 E 010.4002.5501 375.49 E 010.4002.5501 7.00 423.43 Page: 1 Ag e n d a I t e m 8 . a . Pa g e 3 Check History Listing CITY OF ARROYO GRANDE Page: 2 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 12/8-2083 12/08/2011 E 01 0.421 2.5501 20.00 E 010.4212.5501 20.00 E 01 0.41 30.5201 23.78 63.78 1218-091 5 1 2/08/2011 E 010.4001.5501 53.50 53.50 152622 01/09/2012 005829 AK & COMPANY 152623 01/09/2012 0061 30 ALLIANCE READY MIX, INC 152624 01/09/2012 008756 AMERICAN ASPHALT SOUTH 152625 01/09/2012 007681 AMERICAN CARPET Page: 2 Ag e n d a I t e m 8 . a . Pa g e 4 Check History Listing CITY OF ARROYO GRANDE Page: 3 Bank code: boa Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Pald Check Total 152627 0110912012 008304 AT&T MOBILITY 152628 0110912012 000078 BLUEPRINT EXPRESS 152629 0110912012 000081 BOLLINGER 152630 011091201 2 000090 BRISCO MILL & LUMBER Page: 3 Ag e n d a I t e m 8 . a . Pa g e 5 Check History Listing CITY OF ARROYO GRANDE Page: 4 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Amount Paid Check Total Inv. Date 149943 0110412012 E 220.4303.561 3 19.31 19.31 149836 1211 91201 1 E 220.4303.5255 18.27 152631 0110912012 000123 CA ST BRD EQUALIZATION 152632 0110912012 004548 CARMEL & NACCASHA. LLP 152633 0110912012 005355 CHANNEL COUNTIES 152634 0110912012 0001 74 COASTLINE Page: 4 Ag e n d a I t e m 8 . a . Pa g e 6 Check History Listing CITY OF ARROYO GRANDE Page: 5 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 152635 01/09/2012 008857 ARACELI CONTRERAS 152636 01/09/2012 008858 COUNTY OF SAN LUIS 152637 01/09/2012 006706 DORIS BROS TROPHIES INC 152638 01/09/2012 006833 FORD MOTOR CREDIT 152639 01/09/2012 008559 GARDENSOFT 152640 01/09/2012 008327 J AND MAUREEN GUTIERREZ 152641 01/09/2012 005910 IBEW LOCAL 639 Page: 5 Ag e n d a I t e m 8 . a . Pa g e 7 Check History Listing CITY OF ARROYO GRANDE Page: 6 Bankcode: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 152642 01109/2012 001793 J J KELLER & ASSOCIATES 152643 01/09/2012 008859 HARRIET IARSON 152644 01/09/2012 000431 MISSION OFFICE PRODUCTS 152645 01/09/2012 000441 MULIAHEY FORD 152646 01/09/2012 007202 NOSSAMAN LLP 152647 01/09/2012 000468 OFFICE DEPOT 152648 01/09/2012 000481 PACIFIC GAS & ELECTRIC Page: 6 Ag e n d a I t e m 8 . a . Pa g e 8 Check History Listing CITY OF ARROYO GRANDE Page: 7 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 12114-51981 5 1211 41201 1 E 010.4145.5401 72.42 72.42 1,002.95 152649 01/09/2012 000503 POOR RICHARD'S PRESS 152650 01/09/2012 008860 MARGARET RlCKlNG 152651 01/09/2012 002932 RUTAN 8 TUCKER, LLP 152652 01/09/2012 000598 SNAP-ON TOOLS CORP 152653 01/09/2012 008861 ADELE STONE Page: 7 Ag e n d a I t e m 8 . a . Pa g e 9 Check History Listing CITY OF ARROYO GRANDE Page: 8 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 152654 0110912012 008042 TOM'S AUTO SERVICE 152655 0110912012 004609 TROESH RECYCLING, INC 152656 0110912012 000673 US POSTAL SERVICE 152657 0110912012 008239 VERDIN MARKETING INK 152658 0110912012 000699 LEE WILSON ELECTRIC D 152659 0111 112012 008864 D-PREP LLC 152660 0111 112012 006333 FIA CARD SERVICES Page: 8 Ag e n d a I t e m 8 . a . Pa g e 1 0 Check History Listing CITY OF ARROYO GRANDE Page: 9 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 152661 0111 112012 006333 FIA CARD SERVICES Page: 9 Ag e n d a I t e m 8 . a . Pa g e 1 1 Check History Listing CITY OF ARROYO GRANDE Page: 10 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 12120-9702 1212012011 E 010.4201.5255 -12.70 E 010.4201.5503 75.00 E 01 0.4201.5602 86.90 E 01 0.4201.5604 27.69 E 010.4201.5255 71.19 E 01 0.4201.5602 51.29 E 01 0.4201.5201 12.92 E 01 0.4201.5604 21.66 E 01 0.4201.5255 17.98 B 010.0000.2025 19.38 B 010.0000.2025 164.64 Page: 10 Ag e n d a I t e m 8 . a . Pa g e 1 2 Check History Listing CITY OF ARROYO GRANDE Page: 11 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 12120-7066 12120120 1 1 E 01 0.4201.5501 26.00 26.00 12120-6321 1212012011 E 010.4201.5255 19.37 19.37 1 2120-4535 1 2120120 1 1 E 010.4201.5255 12.54 152662 0111 112012 0081 98 MANGANO HOMES INC 152663 0111 312012 0031 75 AQUA-METRIC SALES 152664 0111 31201 2 00751 8 ZAK AYALA 152665 0111312012 000055 B & T SVC STN 152666 0111312012 0081 83 NICHOLAS PETER Page: 11 Ag e n d a I t e m 8 . a . Pa g e 1 3 Check History Listing CITY OF ARROYO GRANDE Page: 12 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Amount Paid Check Total Inv. Date 336.00 152667 01/13/2012 000090 BRlSCO MILL & LUMBER 152668 01/13/2012 005812 BROUGH CONSTRUCTION 152669 0111 312012 000095 BURKE AND PACE OF AG INC 152670 01/13/2012 000123 CA ST BRD EQUALIZATION Page: 12 Ag e n d a I t e m 8 . a . Pa g e 1 4 Check History Listing CITY OF ARROYO GRANDE Page: 13 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 1,041 .OO 152671 0111312012 000142 CAL-COASTMACHINERY, INC 152672 0111 31201 2 006481 CALIFORNIA CONTRACTORS 77873 1 21261201 1 E 220.4303.5255 195.10 195.10 152673 0111 312012 000603 CARQUEST AUTO PARTS 152674 0111312012 008615 CARR'S BOOTS & WESTERN 152675 0111 31201 2 007689 CCC-ICC 152676 0111 312012 001990 CHARTER Page: 13 Ag e n d a I t e m 8 . a . Pa g e 1 5 Check History Listing CITY OF ARROYO GRANDE Page: 14 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 152677 0111 312012 000163 CHERRY LANE 152678 0111312012 001 840 DELL MARKETING LP 152679 0111312012 000208 J B DEWAR. INC 152680 0111 31201 2 006848 DNB INDUSTRIAL SUPPLY 152681 0111 312012 000240 FARM SLIPPLY CO 152682 0111 31201 2 004164 FEDEX Page: 14 Ag e n d a I t e m 8 . a . Pa g e 1 6 Check History Listing CITY OF ARROYO GRANDE Page: 15 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 152683 01/13/2012 001525 FERGUSON ENTERPRISES 152684 0111 31201 2 008675 FGL ENVIRONMENTAL 152685 01/13/2012 000605 THE GAS COMPANY 152686 01/13/2012 00281 3 GRANGER, INC Page: 15 Ag e n d a I t e m 8 . a . Pa g e 1 7 Check History Listing CITY OF ARROYO GRANDE Page: 16 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 97115291697 1 2122120 1 1 E 640.4712.5255 79.43 . 79.43 971 0398844 1211 61201 1 E 640.4712.5603 15.81 15.81 6707408135 1211 31201 1 E 640.471 2.5603 3.94 152687 0111 31201 2 002358 GREAT WESTERN ALARM 152688 0111312012 001237 HANSON AGGREG. MID 152689 0111312012 003730 INDUSTRIAL TOOL BOX 152690 0111312012 008865 JERSEY MIKE'S SUBS Page: 16 Ag e n d a I t e m 8 . a . Pa g e 1 8 Check History Listing CITY OF ARROYO GRANDE Page: 17 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Amount Paid Check Total Inv. Date 20.00 152691 0111 31201 2 000376 LAWSON PRODUCTS, INC 152692 0111 312012 000383 LIEBERT, CASSIDY 152693 0111312012 000393 LUClA MAR UNIFIED SCHOOL 152694 0111 31201 2 000407 MANKINS FAMILY RENTALS Page: 17 Ag e n d a I t e m 8 . a . Pa g e 1 9 Check History Listing CITY OF ARROYO GRANDE Page: 18 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 152695 0111 312012 004061 HOWARD D MANKINS 152696 0111312012 000426 MlER BROS LANDSCAPE 152697 0111 312012 007760 OLlVlA MILLER 152698 0111 312012 008866 ROY MINDER 152699 0111312012 000429 MINER'S ACE HARDWARE Page: 18 Ag e n d a I t e m 8 . a . Pa g e 2 0 Check History Listing CITY OF ARROYO GRANDE Page: 19 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total L95224 1211 91201 1 Page: 19 Ag e n d a I t e m 8 . a . Pa g e 2 1 Check History Listing CITY OF ARROYO GRANDE Page: 20 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total L95188 1211 91201 1 E 010.4420.5605 6.85 6.85 L95830 1 2126120 1 1 E 01 0.421 3.5604 3.76 3.76 L95854 1 2/26/20 1 1 E 010.4420.5605 3.22 3.22 184288 0110612012 E 640.471 2.5274 2.68 2.68 1841 86 011051201 2 E 010.4420.5605 2.36 2.36 152700 0111312012 008867 MARLA MONTIJO 152701 0111312012 000439 MOSS, LEVY & HARTZHEIM 152702 0111 312012 000466 NOBLE SAW, INC Page: 20 Ag e n d a I t e m 8 . a . Pa g e 2 2 Check History Listing CITY OF ARROYO GRANDE Page: 21 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 152703 0111312012 000481 PACIFIC GAS & ELECTRIC 152704 0111312012 000481 PACIFIC GAS & ELECTRIC 152705 0111312012 002670 RlCOH LEASING 152706 0111312012 003031 ROBERTSON SUPPLY 152707 0111 31201 2 000538 S & L SAFETY PRODUCTS Page: 21 Ag e n d a I t e m 8 . a . Pa g e 2 3 Check History Listing CITY OF ARROYO GRANDE Page: 22 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 152708 0111 312012 002142 SAN LUlS PAPER CO 152709 0111 312012 000570 SAN LUlS POWERHOUSE 152710 0111 312012 008868 SAN LUlS PRINT AND COPY 15271 1 0111 312012 000575 SANTA MARIA TIRE, INC 152712 0111 312012 006080 MARTINA SARMIENTO 15271 3 0111312012 003838 SILVAS OIL COMPANY, INC 152714 0111312012 003641 SOUTH COUNTY SANITARY Page: 22 Ag e n d a I t e m 8 . a . Pa g e 2 4 Check History Listing CITY OF ARROYO GRANDE Page: 23 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 15271 5 0111 312012 000602 SOUTH SLO COUNTY SANlT 152716 0111 312012 004393 SP MAINTENANCE 152717 0111312012 000613 STATEWIDE SAFETY SIGNS 152718 0111 312012 008869 SYLVESTER SCREEN 152719 0111312012 002370 TITAN INDUSTRIAL 12191 1 WDR Page: 23 Ag e n d a I t e m 8 . a . Pa g e 2 5 Check History Listing CITY OF ARROYO GRANDE Page: 24 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 1048245 1211 91201 1 E 220.4303.5255 40.17 40.17 1048244 12/19/2011 E 01 0.4420.5255 24.06 24.06 152720 0111 31201 2 008042 TOM'S AUTO SERVICE 152721 01/13/2012 004609 TROESH RECYCLING, INC 152722 0111 312012 000904 TYLER TECHNOLOGIES INC 152723 01/13/2012 005252 ULTREX BUSINESS 152724 01/13/2012 006551 UNITED STAFFING ASSOC. Page: 24 Ag e n d a I t e m 8 . a . Pa g e 2 6 Check History Listing CITY OF ARROYO GRANDE Page: 25 Bank code: boa Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total 081 91 7 12/281201 1 E 640.4712.5303 884.80 884.80 2,001.17 152725 01/13/2012 000660 USA BLUE BOOK 152726 01/13/2012 002137 VERIZON WIRELESS 152727 01/13/2012 000685 WALLACE GROUP CORP Page: 25 Ag e n d a I t e m 8 . a . Pa g e 2 7 Check History Listing CITY OF ARROYO GRANDE Page: 26 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 3261 7 12/07/2011 E 350.5656.7301 68.25 152728 0111 312012 007599 WATER SYSTEMS 152729 0111 312012 002609 WATERBOYS PLUMBING 109 checks in this report boa Total: 466,184.24 Total Checks: 466,184.24 Page: 26 Ag e n d a I t e m 8 . a . Pa g e 2 8 ATTACHMENT 2 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 12123/201 1 - 1/5/2012 01/13/12 FUND 010 FUND 216 FUND 217 FUND 219 FUND 220 FUND 226 FUND 284 FUND 285 FUND 290 FUND 350 FUND 612 FUND 640 OVERTIME BY DEPARTMENT: Admin. Support Services - ~ommuni~~~evelo~ment - Police 4,421.52 Fire 9,321.31 Govrnment Bldg Maint. Engineering Fleet Maintenance Parks Recreation - Admn Rec - Special Events - Children In Motion - Soto Sport Complex Public Works Maintenance 2,084.09 15,826.92 Salaries Full time Salaries Part-Time - PPT Salaries Part-Time - TPT Salaries OverTime Salaries Standby Holiday Pay Sick Pay Annual Leave Buyback Vacation Buyback Sick Leave Buyback Vacation Pay Comp Pay Annual Leave Pay Salaries - Police FTO PERS Retirement Social Security PARS Retirement State Disability Ins. Deferred Compensation Health lnsurance Dental lnsurance Vision lnsurance Life lnsurance Long Term Disability Uniform Allowance Car Allowance Council Expense Employee Assistance Boot Allowance Motor Pay Bi-Lingual Pay Cell Phone Allowance Agenda Item 8.a.Page 29 THIS PAGE INTENTIO NALLY LEFT BLANK Agenda Item 8.a.Page 30