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Agenda Packet 2000-01-25 CITY COUNCIL ~ity 0/ AGENDA ~~ [ff'Jlande Michael A. Lady Mayor Rick TerBorch Interim City Manager Tony M. Ferrara Mayor Pro Tem Timothy J. Carmel City Attorney Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services Steve Tolley Council Member Jim Dickens Council Member AGENDA SUMMARY CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TUESDAY, JANUARY 25, 2000 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL: COUNCIL/AGENCY 3. FLAG SALUTE: CAMP FIRE CLUB, AN-WA-CA-O LEADER: KIM MINER 4. INVOCATION: RABBI NORMAN MENDEL CONGREGATION BETH DAVID 5. SPECIAL PRESENTATION: None 6. AGENDA REVIEW: 6A. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY - JANUARY 25, 2000 PAGE 2 7. PUBLIC HEARINGS: l.a. Consideration of a Home-Based Business Development Plan (SHEELEY) Recommended Action: Approval of final Home-based Business Development Plan Report prepared by Applied Development Economics. l.b. Amendment to Portions of Title 9, Section 13 (Sign ReQulations) and Section 18 (Definitions) of the Municipal Code (McCANTS) Recommended Action: Introduce Ordinance amending the Development Code to conditionally allow for portable signs within the City of Arroyo Grande. 8. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication but, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to the Council meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 9. CITY COUNCIL/REDEVELOPMENT AGENCY CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member/Board Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council/Agency Board may approve the remainder of the Consent Agenda on one motion. 9.a. Cash Disbursement Ratification (SNODGRASS) Recommended Action: Approve the listing of cash disbursements to vendors for the period January 1, 2000 through January 15, 2000. 9.b. City (Emplover) Payment of Member Contributions to the California Public Employees' Retirement System (SNODGRASS) Recommended Action: Adopt Resolution formalizing the payment by the City of member contributions to the California Public Employees' Retirement System (PERS). AGENDA SUMMARY - JANUARY 25, 2000 PAGE 3 9. CONSENT AGENDA (continued): 9.c. Minutes of City Council Meeting of January 5, 2000 and Januarv 11 , 2000 (WETMORE) Recommended Action: Approve minutes as submitted. 9.d. Waiver of Fees - South County Historical Society (TERBORCH) Recommended Action: Approve the request by the South County Historical Society for waiver of a $20.00 public safety and welfare permit fee and a $300.00 exhibition fee for its Annual Antique Show and Sale. 9.e. Grand Avenue, Elm Street to Halcyon Road, Proiect No. 60-70-90-98-6, Progress Payment No.6 (SPAGNOLO) Recommended Action: Authorize progress payment in the amount of $273,781.97 to Whitaker Contractors, Inc. 9.f. Resolution Upholdina Plannina Commission's Denial of Conditional Use Permit No. 99-014 (MCCANTS) Recommended Action: Adopt Resolution. 9.g. Acceptance of Audited Annual Financial Reports (SNODGRASS) [COUNCIL/AGENCY] Recommended Action: It is recommended that the City Council/Redevelopment Agency Board of Directors receive and file the respective Audited Annual Financial Reports and the Management Letter for the Fiscal Year ended June 30, 1999. 10. CONTINUED BUSINESS: 10.a. Villaae Glen - Alternative Water Supply (SPAGNOLO) Recommended Action: Approve the dedication of the Deer Trail Well site and payment of $266,200 as mitigation for the Village Glen Water Demand, and direct staff to apply the funds to the Reservoir 3 Upgrade project and the Rancho Grande - Oro Pressure Zone project. 10.b. Approval of the Brisco Road/Halcyon Road/Route 101 Proiect Study Report (SPAGNOLO) Recommended Action: Adopt Resolution approving the Brisco Road/Halcyon Road/Route 101 Project Study Report (PSR). 10.c. Five Cities Center - Reduction of Letter of Credit (SPAGNOLO) Recommended Action: Approve a reduction in amount of the Letter of Credit securing completion of on-site improvements at the Five Cities Center from $750,000 to $314,340. AGENDA SUMMARY - JANUARY 25, 2000 PAGE 4 11. NEW BUSINESS: 11.a. Waiver of Utility Connection Fees by Lucia Mar Unified School District for the Clark Center for PerforminCl Arts (SPAGNOLO) Recommended Action: Deny the fee waiver request and direct the School District to remit $7,100 in water fees and $26,350 in sewer fees. 12. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR MICHAEL A. LADY: (1 ) South San Luis Obispo County Sanitation District (SSLOCSD) (2) Other (b) MAYOR PRO TEM TONY M. FERRARA (1 ) Integrated Waste Management Authority (IWMA) (2) Economic Vitality Corporation (EVC) (3) Air Pollution Control District (APCD) (4) Economic Development Task Force (5) Other (c) COUNCIL MEMBER THOMAS A. RUNELS: (1 ) Zone 3 Water Advisory Board (2) County Water Resources Advisory Committee (WRAC) (3) Other (d) COUNCIL MEMBER STEVE TOLLEY: (1 ) Long-Range Planning Committee (2) South County Youth Coalition (3) . San Luis Obispo Council of Governments/San Luis Obispo Regional Trc;insit Authority (SLOCOG/SLORT A) (4) Other (e) COUNCIL MEMBER JIM DICKENS: (1 ) South County Area Transit (SCAT) (2) Economic Development Committee/Chamber of Commerce (3) Five Cities Recreational Center Subcommittee (4) Economic Opportunity Commission (5) Other AGENDA SUMMARY - JANUARY 25, 2000 PAGE 5 13. COUNCIL/AGENCY COMMUNICATIONS: Correspondence/Comments as presented by the City Council/Agency Board. 14. STAFF COMMUNICATIONS: Correspondence/lnformation for the City Council/Agency Board as presented by the City Manager. 15. ADJOURNMENT AGENDA SUMMARY - JANUARY 25, 2000 PAGE 6 * * * * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are available for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact"the Director of Administrative Services at (805) 473- 5414. * * * * * * * In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number, listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arroyoqrande.orq CITY OF ARROYO GRANDE -ABBREVIATIONS revised 10/26/99 A Agricultural Preserve JPA Joint Powers Authority AB Assembly Bill LAFCO Local Agency Formation Commission ADA Americans with Disabilities Act LOCC League of California Cities AG General Agriculture LLA Lot Line Adjustment AGMC Arroyo Grande Municipal Code LUE Land Use Element AGPOA Arroyo Grande Police Officers' Association MER Lot Merger APN Assessor's Parcel Number MF Condominium/Townhouse APCB Air Pollution Control Board MFA Apartments APCD Air Pollution Control District MHP Mobile Home Parks ARC Architectural Review Committee 0 Office Professional ASCE American Society Civil Engineers OCSD Oceano Community Services District ASD Administrative Services Department OSCE Open Space and Conservation Element AWWA American Water Works Association PC Planning Commission BD Building Division PD Police Department CA City Attorney PF Public/Quasi Public CC City Council PPR Plot Plan Review CCC California Conservation Corps PRD Parks & Recreation Department CCCSIF Central Coast Cities Self-Insurance Fund PRE-APP Pre-application CD Community Development PSHHC Peoples' Self-Help Housihg Corp, CDBG Community Development Block Grant PSP Planned Sign Program CE Circulation Element PUD Planned Unit Development CEC California Energy Commission PW Public Works Department CEQA California Environmental Quality Act RE Residential Estate CIP Capital Improvement Program RFP Request for Proposals CIWMP California Integrated Waste Management Plan RFQ Request for Qualifications CM City Manager's Office RH Hillside Residential CMC California Men's Colony RHNP Regional Housing Needs Plan CMP Congestion Management Plan RR Rural Residential COC Certificate of Compliance RS Suburban Residential CPI Consumer Price Index RTA Reversion to Acreage CUP Conditional Use Permit RWQCB Regional Water Quality Control Board DARE Drug Abuse Resistance Education SAC Staff Advisory Committee DC Development Code SB Senate Bill CEA Drug Enforcement Administration SCAT South County Area Transit E.C. Election Code SEIU Service Employees International Union EDD Economic Development Department SF Single Family EDU Equivalent Dwelling Unit SLO San Luis Obispo EIR Environmental Impact Report SLOCOG San Luis Obispo Council of Governments EIS Environmental Impact Statement SLOHA San Luis Obispo Housing Authority EVC Economic Vitality Corporation SLONTF San Luis Obispo Narcotics Task Force FAU Federal Aid Urban SLORTA San Luis Obispo Regional Transit Authority FD Fire Division SLOWRAC San Luis Obispo County Water Resources Advisory FDAA Federal Disaster Assistance Administration Committee FEMA Federal Emergency Management Agency SR Senior Housing FID Financial Services Department SSLOCOWA South San Luis Obispo County Water Association FPPC Fair Political Practices Commission SSLOCSD South San Luis Obispo County Sanitation District FTA Federal Transit Administration SRRE Source Reduction & Recycling Element FY Fiscal Year SWRCD State Water Resources Control Board G.C, Government Code TPM Tentative Parcel Map GC General Commercial TT Tentative Tract Map GF General Fund TTAC Transportation Technical Advisory Committee GP General Plan TUP Temporary Use Permit GPA General Plan Amendment UBC Uniform Building Code HCD California Department of Housing and Community UFC Uniform Fire Code Development USA Underground Service Alert HOP Home Occupancy Permit VAR Variance HUD Housing and Urban Development Dept. VC Village Commercial I Industrial and Business Park VSR View Shed Review ISTEA Intermodal Surface Transportation ZONE 3 San Luis Obispo County Flood Control and Water Conservation District - Zone 3 (Lopez Project) 7.a. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on the following item: CONSIDERATION OF A HOME-BASED BUSINESS DEVELOPMENT PLAN, PREPARED BY APPLIED DEVELOPMENT ECONOMICS APPLICANT: City of Arroyo Grande PROPOSAL: The Council will consider approving a Home-Based Business Development Plan prepared by Applied Development Economics. The Plan focuses on Arroyo Grande home-based businesses, including their potential for growth and their potential to create new low- moderate income jobs. REPRESENTATIVE: Diane Sheeley, Economic Development Director Any person affected or concerned by this proposal may submit written comments to the Office of the City Manager before the City Council hearing, or appear and be heard in support of or opposition to the proposal at the time of the hearing. Any person interested in the proposal can contact the Economic Development Department at 215 E. Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5486 during normal business hours (8 a.m. to 5 p.m.), Monday through Friday. The proposal will be available for public inspection at the above address. IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING. FAILURE OF ANY PERSON TO RECEIVE THIS NOTICE SHALL NOT CONSTITUTE GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE BODY FOR WHICH THE NOTICE WAS GIVEN. Dii'te and Time of Hearing: Tuesday, January 25,2000 at 7:00 p.m. Place of Hearing: Arroyo Grande City Council Chamber 215 E. Branch Street ~ Arroyo Grande, California 93420 ~~N- Kelly etmore Director of Administrative Services/Deputy City Clerk Publish 1 time, January 14, 2000 MEMORANDUM TO: CITY COUNCIL FROM: DIANE K. SHEELEY, ECONOMIC DEVELOPMENT DIRECTOR D/<..5 SUBJECT: APPROVAL OF THE FINAL HOME-BASED BUSINESS DEVELOPMENT PLAN REPORT PREPARED BY APPLIED DEVELOPMENT ECONOMICS DATE: JANUARY 25, 2000 RECOMMENDATION: It is recommended the City Council, at the close of the Public Hearing, approve the final Home-Based Business Development Plan report prepared by Applied Development Economics. FUNDING: The City received a $35,000 Planning and Technical Assistance grant from the State of California Community Development Block Grant Program (CDBG) to prepare a Home- Based Business Development Plan. The terms of the grant required a cash match of $5,600 that was included in the FY 1998/99 Community Development Department budget for a total project cost of $40,600. DISCUSSION: The Home-Based Business Development Plan is a follow-up report to the Business Development Marketing Strategy approved by City Council in January 1998. The City of Arroyo Grande's economy is well documented as being based on agriculture and retail, with a limited base of office users and almost no manufacturing. Virtually all of the City's 1,018 businesses are classified as small businesses. The City's developable land is limited, and much of the land is being kept in open space/agriculture. The City's best diversification opportunities include: 1. Cultivating the growth of its few non-tourism-based local industries, including home-based businesses; and, 2. Annexing property that can be developed into manufacturing and Class A office space. Two (2) notable local high technology businesses, Xing and Kiosk Software, began as home-based businesses in Arroyo Grande, grew rapidly, and eventually moved to San Luis Obispo because Arroyo Grande could not meet their expansion needs. The Home-Based Business Development Plan focuses entirely on Arroyo Grande's home-based businesses, including their numbers, characteristics, owners' preferences and needs, potential for growth, and potential to create new low-moderate income jobs. The report provides an inventory of the commercial space in the City that might be suitable for space outside the home. The report also recommends a program to encourage more home and small businesses to grow. All 189 of Arroyo Grande's licensed home-based businesses were sent a survey. Fifty- two (52) responded, and another nine (9) were interviewed face-to-face. Home-based businesses represent about eighty (80) full-time and 152 part-time jobs in the City. The majority of Arroyo Grande's full-time home-based business owners are men over 40 years old with at least some college experience, who perform a service, have an irregular income under $40,000 per year, work at least 26 hours per week, and conduct less than half their business in a house which they have improved to accommodate their business. Most have a computer and printer, with about half regularly using the Internet for e-mail/web. Most have at least two (2) phone lines. These characteristics are similar to the findings of other recent national surveys. Arroyo Grande's home-based business owners are a contented group. They prefer to work at home and are happy with the size of their business. Useful services identified include training and workshops on a number of business subjects including marketing and advertising assistance, financing assistance, and other business services such as health insurance and tax assistance. Sharing expensive business equipment was considered useful, as was the availability of shared conference and/or office space. Local regulations were mentioned as needing to be more flexible, although 98% have not had any problems. Most businesses are generally unaware of (or uninterested in) the availability of existing small business assistance providers. About one (1) in ten (10), or eighteen (18) of the 189 home-based business owners, would move out of the home if the business expanded. Only twenty two (22) might be interested in moving to a small business incubator, not enough to justify creating one. A number of buildings suitable for office, warehouse, and manufacturing have been identified Citywide. The Village area has the most desirable atmosphere for small office and retail users, with West Branch Street and Grand Avenue supplying a number of other good facilities. Grand Avenue and EI Camino Real have the best potential for small manufacturers. Medical professionals are best sited on South Halcyon, or in several other medical pockets located throughout the City. A limited home and small business assistance program is recommended. The goal of the program is to establish the City as the best possible place to have home-based small businesses. The City, in conjunction with several partners, should: . Promote the Economic Vitality Corporation's micro loan program to Arroyo Grande businesses that need between $500 and $10,000; . Conduct, promote, and encourage training workshops, networking events and fairs through the San Luis Obispo County/Santa Barbara County Small Business Development Center and the Cuesta College Institute for Professional Development; . Conduct, promote, and encourage cooperative marketing and advertising group discounts on clerical, courier, legal, tax, and other services; . Promote, encourage, and consider subsidizing shared equipment for specialized purposes, such as high capacity computers, video editing, and commercial kitchen equipment; . Create executive space near City Hall that is available free to anyone. Equip the space with white boards, audio-visual equipment, speakerphone, microphone, and teleconferencing capability. Provide additional services on a subsidized fee basis such as a stenographer/clerical, receptionist, coffee service, and catering. . Heavily advertise and promote these services through all local media, plus through creation of and direct mailings of a free home and small business survival kit; . Make these services available to all people, not just Arroyo Grande businesses; and, . Utilize home businesses whenever possible to provide the above services. All of the aforementioned recommendations can be made part of the City's Economic Development Strategy currently being developed. Alternatives The following alternatives are provided for the Council's consideration: 1. Approve the Home-Based Business Development Plan; 2. Reject the Home-Based Business Development Plan; 3. Modify the Home-Based Business Development Plan as appropriate and approve; 4. Provide direction to staff. Attachment: Home-Based Business Development Plan 7.b. CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on the following item: CASE NO. N/A APPLICANT: City of Arroyo Grande LOCATION: Citywide PROPOSAL: Amendment to Portions of Title 9, Section 13 (Sign Regulations) and Section 18 (Definitions) of the Municipal Code ENVIRONMENTAL DETERMINATION: Exempt Per CCR Section 15061 (b)(3) REPRESENT A TIVE: Kerry McCants, Community Development Director The amendment to the Ordinance will conditionally allow for portable signs within the City of Arroyo Grande. In compliance with the California Environmental Quality Act (CEQA), the Community Development Department has determined that the project is exempt from CEQA review because there is no possibility that it will have a significant effect on the environment. Any person affected or concerned by this application may submit written comments to the Administrative Services Department before the City Council hearing, or appear and be heard in support of or opposition to the project. Any person interested in the proposal can contact the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00 p.m.). IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING. FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE GROUNDS FOR ANY COURT TO INV ALIDA TE THE ACTION OF THE LEGISLATIVE BODY FOR WHICH THE NOTICE WAS GIVEN. Date and Time of Hearing: Tuesday, January 25, 2000 at 7:00 P.M. Place of Hearing: Arroyo Grande City Council Chambers 215 E. Branch Street Arroyo Grande, California 93420 ~1 LjuJ~~ Kelly Wetmore, Director of Administrative Services MEMORANDUM TO: CITY COUNCIL FROM: KERRY L. McCANTS, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: AMENDMENT TO THE DEVELOPMENT CODE TO ALLOW PORT ABLE SIGNS DATE: JANUARY 25, 2000 RECOMMENDATION: It is recommended that the City Council introduce for first reading the attached Ordinance amending the Development Code to allow portable signs within the City of Arroyo Grande. FISCAL IMPACT: City Council action on this matter will have no fiscal impact. DISCUSSION: On September 14, 1999, the City Council directed staff to examine the possibility of amending the Development Code to allow portable signs within Arroyo Grande, keeping up with the City's "business friendly" attitude. Portable signs, such as sandwich boards, are designed to be moved or relocated easily, and not permanently affixed to the ground, a building or a structure. Currently, Section 9- 13.060 of the Development Code prohibits the use of portable signs. Staff contacted forty (40) jurisdictions in California, of which thirteen (13) allow portable signs, including the Cities of San Luis Obispo and Buellton. To determine what standards would be appropriate for the City of Arroyo Grande, staff reviewed the regulations of those jurisdictions that allow portable signs. Section 9-13.030 of the Development Code establishes the permitted uses for all signs within the City. Staff has reviewed this section, and determined that portable signs would conform to most of the general provisions for all signs within Arroyo Grande. However, because of their mobility, portable signs require some special regulations. Table 9-13.040-A of the Development Code lists the sign regulations for different uses and specifies the level of review required. Staff recommends that the table be amended, as shown in Attachment 1 (highlighted text shows proposed language to Staff Report: Amendment to Development Code allowing Portable Signs January 25, 2000 Page 2 be added), to include provisions allowing portable signs within the City of Arroyo Grande. The recommended amendment would include the following: . The City would allow only one portable sign per commercial business. . Portable signs would not be permitted within commercial and business centers, malls, complexes, automobile service stations, or in residential districts. . The maximum height of portable signs, including the sign's supporting structure, would be five (5) feet. . Portable signs would be restricted to a surface area of six (6) square feet per side. . Portable signs could only be located on private property. . Portable signs would be prohibited in public right-of-ways. . Portable signs must be separated by twenty-five (25) feet minimum along building frontages. . Portable signs could not interfere with the building ingress or egress or traffic sight distance at intersections. . Portable signs could not obstruct the onsight parking or pedestrian circulation patterns. . Portable signs would be removed after daily business hours. . Portable signs could not be internally illuminated. Staff further recommends that Section 9-18.030 of the Development Code "Definitions" (Attachment 2 - highlighted text shows proposed language to be added and/or changed) be amended to include a definition of a portable sign as well as graphic depictions and a new definition of a temporary sign to clear up any confusion between the two. This section should also be amended to include a definition of a commercial complex. The ARC addressed the proposed amendment to the Development Code on December 6, 1999 and had reservations about allowing portable signs at all, citing safety, liability, visual clutter, and enforceability issues. The ARC concluded that if the Council chooses to allow portable signs, the Ordinance that has been prepared is satisfactory with the addition of a provision that states, "portable signs shall have a maximum of two sides". Staff agrees with the provision and made corrections in the updated proposed portable sign ordinance. The Planning Commission considered the proposed amendment to the Development Code on December 7, 1999. The Commission did not approve Resolution 99-1723 and recommends the City Council not allow portable signs within the City. The Commission felt that the provision stating, "portable signs must be separated by twenty-five (25) feet", would be difficult to enforce. The Commission also felt that the provision for signs "not to be internally illuminated" would lead to lights being Staff Report: Amendment to Development Code allowing Portable Signs January 25, 2000 Page 3 clamped on top of the signs, and electrical wires becoming a hazard. The proposed changes to Table 9-13.040-A have been modified to reflect the Commission's concerns; mainly, the twenty-five (25) foot separation provjsion has been removed, and a provision prohibiting electrical wires connecting the sign to the building added. PUBLIC COMMENTS: A public notice was placed in the Times-Press-Recorder on Friday, January 14, 2000. Staff has not received any comments or correspondence to date. ENVIRONMENTAL ASSESSMENT: Staff has reviewed this Development Code Amendment in compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for Implementation of CEQA. Based on the review, staff has determined that the proposed Amendment is categorically exempt under Section 15311 of the CEQA Guidelines. Attachments: 1. Updated Chapter 9-13 "Sign Regulations" 2. Updated Chapter 9-18 "Definitions" 3. Planning Commission Minutes, dated December 7, 1999 ORDINANCE NO. C.S. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING CHAPTERS 13 AND 18 OF TITLE 9 OF THE ARROYO GRANDE MUNICIPAL CODE TO ALLOW PORT ABLE SIGNS WHEREAS, the City of Arroyo Grande has found that it is necessary and desirable to regulate sign standards to promote the general welfare and public interest of the community; and WHEREAS, the City of Arroyo Grande Development Code, adopted by the City Council on May 14, 1991, currently prohibits portable signs within the City; and WHEREAS, the City Council has considered amending the Development Code Chapters 13 and 1 8to allo,w portable signs within the City; and WHEREAS, the City Council has determined that portable signs could conform to most of the g~neral provisions for signs within the City, with the addition of some special regulations; and WHEREAS, the City Council has reviewed the proposed Development Code Amendments in compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines and the City's Rules and Procedures for Implementation of CEQA and determined that the proposed Amendment is categorically exempt under Section 15311 of CEQA Guidelines; and WHEREAS, a duly noticed public hearing was held by the City Council on January 25, 2000, at which time all interested persons were given the opportunity to be heard on the proposed Development Code Amendments; and WHEREAS, the City Council has reviewed and considered the information in the proposed documents and staff report, as well as public testimony presented at the public hearing, and makes the following findings of fact: A. The proposed revisions to the Development Code are consistent with the goals, objectives, policies and programs of the General Plan, and are necessary and desirable.to implement the provisions of the General Plan. B. The proposed revisions to the Development Code will not adversely affect the public health, safety and welfare or result in an illogical land use pattern. C. The proposed revisions to the Development Code are consistent with the purpose and intent of the Development Code. Ordinance No. C.S. - Page 2 D. The potential environmental impacts of the proposed revisions to the Development Code are insignificant. NOW THEREFORE THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS FOLLOWS: SECTION 1: Development Code Table 9-13.040-A also known as "Standards for Signs Requiring Planning Permits" is hereby amended as shown in Attachment "1" attached hereto and incorporated herein by reference. SECTION 2: Development Code Section 9-18.030 also known as "Definitions" is hereby amended as shown in Attachment "2" attached hereto and incorporated herein by reference. SECTION 3: If any section, subsection, subdivision, paragraph, sentence, or clause of this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence or clause thereof, irrespective of the fact that anyone or more sections, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional. SECTION 4: Upon adoption of this Ordinance, the Director of Administrative Services shall file a Notice of Determination. SECTION 5: Within fifteen (15) days after passage of this Ordinance, it shall be published once, together with the names of the Council members voting thereon, in a newspaper of general circulation within the City. SECTION 6: This Ordinance shall take effect thirty (30) days after its adoption. On a motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Ordinance was passed and adopted this day of , 2000. Ordinance No. C.S. - Page 3 MICHAEL A. LADY, MAYOR ATTEST: KELL Y WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/ DEPUTY CITY CLERK APPROVED AS TO .CONTENT: ;:J:7c3F //~ RICK TerBORCH, INTERIM CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ARROYO GRANDE DEVELOPMENT CODE Chapter 9-13 TABLE 9-13.040-A A TT ACHMENT 1 STANDARDS FOR SIGNS REQUIRING PLANNING PERMITS A. Residential Uses 1. Single Family Two (2) wall; or 6' 20 sJ. for each At major Limited to name and logo of Neighborhood sign entrances neighborhood. Maintenance Identification one (1) ground 4' responsibility shall be that of an appropriate maintenance district per major entrance or homeowners' association. 2. Multiple-Family 2 of the following: 20 sJ. for each At major Minimum of 11 units to qualify Complex Identification wall; or 6' sign entrances as M.F. neighborhood. Limited to name, logo and address. ground 4' 3. Apartment Rental 1 wall; or Below roof line or top Total area not to or Leasing Office of wall structure exceed 12 sJ. 1 ground 4' 4. Temporary Model 2 of the following: Below roof line or top Total area not to At public street Sign shall not be illuminated. or Leasing Office wall; or of wall structure exceed 12 sJ. frontage with Sign must be removed after all direct access to homes are sold. ground 4' model 5. Mobile Home Park 2 of the following: 20 sJ. for each At major Limited to name, logo and Identification wall; or 6' sign entrances address of neighborhood. ground 4' Effective June 13, 1991 285 Amended Marsh 11, 1997 January 25, 2000 ARROYO GRANDE DEVELOPMENT CODE Chapter 9-13 B. Commercial Uses 1. Commercial 1 ground; or 8' Total area for all Wall signs to Administrative Sign Program Business not within sa be separated required if total sign area commercial complex 1 projecting Below roof line or top by 6' minimum permitted according to formula within General of wall structure 7' shall not exceed exceed 100 s.f. Planned Sign Commercial or Office clearance required. 2 sJ. of sign Program required if total sign Professional zoning area per linear area permitted according to district and more than and one of the toot of building formula exceeds 150 s.f. 300 feet from HWY following per public frontage for the Maximum of 4 signs per site, 101 right-of-way street frontage: first 25 feet of and maximum of one ground or building frontage projecting sign per site. combination canopy Below roof line or top then 1-1/2 s.f. of and under-canopy of wall structure 7' sign area for Ground signs shall be located in (see illustration in clearance required. each linear foot a landscaped area equal to a Definitions chapter); of building minimum of 2 times the area of or frontage for the the sign. next 75' of wall Below roof line or top building of wall structure frontage, then 1/2 s.t. of sign OR 2 of the area for each following per public linear foot of street frontage: building frontage there-after. combination canopy Below roof line or top Each sign not to and under-canopy of wall structure 7' exceed 70 s.f. (see illustration in clearance required. Definitions chapter); or wall Below roof line or top of wall structure AA:d In.~ ~I~'lDma m\iilm!!'iil.. ... .... .... I_g IfWCfu 2. Commercial 1 ground per public 8' 70 sJ. Parking are~or Planned Sign Program required. Complex Identification street frontage listing adjacent to Ground signs shall be located for Commercial the complex name access drive to in a landscaped area equal to a Complexes with 9 or only. parking area minimum of 2 times the area of more tenants within the sign. General Commercial or Office Professional zoning district and more than 300 feet from HWY 101 right-of- way Effective June 13, 1991 285-a Amended Marsh 11, 1997 January 25, 2000 ARROYO GRANDE DEVELOPMENT CODE Chapter 9-13 3. Commercial 1 ground per public 8' 50 s.f. Parking area or Administrative Sign Program Complex with 2 to 8 street frontage that adjacent to required. Ground signs shall be tenants within General lists the oomplex access drive to located in a landscaped area Commercial or Office name and/or tenants parking area equal to a minimum of 2 times professional zoning and street address the area of the sign. district and more than 300 feet from HWY 101 right-of-way 4. Commercial 1 ground; or 20' Total area for all Wall signs to Administrative Sign Program Business not within ~ be separated required if total sign area oommercial oomplex 1 projecting Below roof line or top by 6' minimum permitted according to formula within General of wall structure 7' shall not exceed exceeds 100 s.f. Planned Sign Commercial or Office clearance required. 2 s.f. of sign Program required if total sign Professional zoning area per linear area permitted according to district and more than and one of the foot of building formula. 300 feet from HWY following per public frontage for the 101 right-of-way street frontage: first 25 feet of Ground sig,:!s shall be located in building frontage a landscaped area equal to a oombination canopy Below roof line or top then 1-1/2 s.f. of minimum of 2 times the area of and under-canopy of wall structure 7' sign area for the sign. (see illustration in clearance required. each linear foot Definitions chapter); of building or frontage for the next 75' of wall Below roof line or top building of wall structure frontage, then 1/2 s.f. of sign OR 2 of the area for each following per public linear foot of street frontage: building frontage there-after. oombination canopy Below roof line or top Each sign not to and under-canopy of wall structure 7' exceed 70 s.f. (see illustration in clea~nce required. Definitions chapter); or wall Below roof line or top of wall structure lti:a 5~&S 0, .-~irf ,,~". m!ii1ifi1iUiQ Stl~~ IfrtiatG 5. Commercial Corn- 1 ground per public 20' 120 s.f. Parking area or Planned Sign Program required. plex Identification for street frontage listing adjacent to Ground signs shall be located Commercial the oomplex name access drive to in a landscaped area equal to a Complexes with 9 or only. parking area minimum of 2 times the area of more tenants within the sign. Highway Commercial zoning district OR within General Commercial or Office profess-ional zoning district and within 300 feet of HWY 101 right- of-way Effective June 13, 1991 285-b Amended Marsh 11, 1997 January 25, 2000 ARROYO GRANDE DEVELOPMENT CODE Chapter 9-13 6. Commercial 1 ground per public 20' 50 s.f. Parking area or Administrative Sign Program Complex with 2 to 8 street frontage that adjacent to required. Ground signs shall be tenants within Highway lists the complex access drive to located in a landscaped area Commercial zoning name and/or tenants parking area equal to a minimum of 2 times district OR within and street address the area of the sign. General Commercial or Office Professional zoning district and within 300 feet from HWY 101 right-of-way 7. Commercial 1 ground per public 6' 36 s.f. Street frontage Planned Sign Program required. Complex Identification street frontage or adjacent to Signs in D overlay districts shall within the Village access drive to comply with applicable Design Commercial District parking area Guidelines. 8. Business 1 wall; or Below roof line or top Total area for At building To be consistent with Identification within of wall structure each tenanfs frontage. Administrative Sign Program or Commercial Centers sign shall not Location of Planned Sign Program, if any. 1 combination Below roof line or top exceed 1-1/2 s.f. signs for Signs in D overlay districts shall canopy and under- of wall structure. 7' of sign area for businesses comply with the applicable canopy (see clearance required. each linear foot without building Design Guidelines. illustration in of building frontage to be Definitions chapter); frontage for the determined or business for the during Sign first 100' of Program review 1 projecting Below roof line or top frontage, then of wall structure. 7' 1/2 s.f. of sign clearance required. area for each linear foot of per public street building frontage frontage there-after. Individual sign not to exceed 70 s.f. 9. Major Tenant 1 ground and 8' Total area for At building To be consistent with Identification within each tenanfs frontage Administrative Sign Program or Commercial Centers 1 wall; or Below roof line or top sign shall not Planned Sign Program, if any. of wall structure exceed 1-1/2 s.f. Signs in D overlay districts shall of sign area for comply with the applicable 1 combination Below roof line or top each linear foot Design Guidelines. canopy and under- of wall structure. 7' of building canopy (see clearance required. frontage for the Ground signs shall be located in illustration in business for the a landscaped area equal to a Definitions chapter); first 100' of minimum of 2 times the area of or frontage, then the sign. 1/2 s.f. ofsign 1 projecting Below roof line or top area for each of wall structure. 7' linear foot of clearance required. building frontage there-after. per building frontage Individual sign for each business not to exceed 70 s.f. Effective June 13, 1991 285-c Amended MarGh 11, 1997 January 25, 2000 ARROYO GRANDE DEVELOPMENT CODE Chapter 9-13 10. Business Major tenant: 2 Below roof line or top Major tenant To Planned Sign Program required. Identification within exterior wall and 1 of wall structure be determined Shopping Malls interior wall per during Planned interior store Sign Program entrance Minor review Minor tenant: 1 interior wall tenant: 1 s.f. per each linear foot of building frontage in interior of mall 11. Business Directory 1 ground per public 5' 32 s.f. In pedestrian Signs (for multi-tenant street frontage access area sites 12.Automotive 1 of the following: Total area for all Wall signs to Planned Sign Program required. Service Stations Signs signs shall not be separated Price sign can be combined ground 8' (50' in Highway exceed 300 by 6' minimum with other signs a long as no Commercial Zone) square feel single sign exceeds 70 s.f. Each sign not to Signs advertising such projecting; Below roof line or top exceed 70 s.f. accessory uses as food of wall structure 7' markets, car washes and clearance required. automotive repairs are included in permitted sign area and and number. 4 wall Below roof line or top Ground signs shall be located in of wall structure a landscaped area equal to a minimum of 2 times the area of the si n. 13. Fast Food 1 ground, and 50' Total area for all Wall signs to Planned Sign Program required. Restaurants, a;IIt be separated Restaurants, Motels, 1 ground; 8' ,:~ by 6' minimum Ground signs shall be located in .. mM. and Mini-Marts within shall not exceed a landscaped area equal to a the Highway or 1 1/2 s.f. of sign minimum of 2 times the area of Commercial zone or area for each the sign. within the General 2 wall per street Below roof line or top linear foot of Commercial zone and frontage or wall structure. street frontage within 300' of HWY for first 100' of 101 right-of-way iifia qJ9;"~ street frontage, IM~P61e;*lt1- *'. 'P.gg1 ten 1/2 s.f. of ,","~"C_"gg l\!R .~JI lfBi6!u' sign area for " .. .Ji each linear foot of street frontage there-after. Each sign not to exceed 70 s.f. Effective June 13, 1991 285-d Amended Marsh 11, 1997 January 25, 2000 ARROYO GRANDE DEVELOPMENT CODE Chapter 9-13 14. Bed and Breakfast 1 of any type, as As approved through As approved As approved As approved through the Inns approved through the conditional use through the through the conditional use permit process. the conditional use permit process conditional use conditional use Signs may not be intemally permit process permit process permit process illuminated and shall not contain the words "hotel" "motel" or "bed and breakfasr C. Office Uses 1. Site Identification 1 ground 6' 50s.f. At street Planned Sign Program required. or Office and Mixed- frontage with Use Office! access Commercial! Industrial per public street Complexes frontage with access 2. Office Building 1 wall Below roof line or top 12 s.f. Limited to name, symbol or Identification of wall structure address only. 3. Business 1 wall; or Below roof line or top Total area for At building To be consistent with Identification within of wall structure each tenanfs frontage. Administrative Sign Program or Office and Mixed-Use sign shall not Location of Planned Sign Program, if any. Office/ Commercial/ 1 combination Below roof line or top exceed 1-1/2 s.f. signs for Signs in D overlay districts shall Industrial Complexes canopy and under- of wall structure. 7' of sign area for businesses comply with the applicable canopy (see clearance required. each linear foot without building Design Guidelines. illustration in of building frontage to be Definitions chapter); frontage for the determined or business for the during Sign first 100' of Program review 1 projecting Below roof line or top frontage, then of wall structure. 7' 1/2 s.f. of sign clearance required. area for each linear foot of per pUblic street building frontage frontage there-after. Individual sign not to exceed 70 s.f. 4. Business Directory 1 ground per public 5' 32 sJ. In pedestrian Sign street frontage access area Effective June 13, 1991 285-e Amended Marsh 11, 1997 January 25, 2000 ARROYO GRANDE DEVELOPMENT CODE Chapter 9-13 D. Industrial Uses 1. Business 1 ground; or 8' Total area for all Wall signs to Planned Sign Program required Identification Single- signs shall not be separated if total sign area permitted Tenant Sites 1 projecting Below roof line or top exceed 2 s.f. of by 6' minimum according to formula exceeds a of wall structure 7' sign area per total sign area of 150 s.f. dearance required. linear foot of Limited to maximum of 4 signs building frontage per site, and a maximum of 1 and one of the for the first 25 ground or projecting sign per following per public feet of building site. street frontage: frontage then 1- 1/2 s.f. of sign . Ground signs shall be located in combination canopy Below roof line or top area for each a landscaped area equal to a and under-canopy of wall structure 7' linear foot of minimum of 2 times the area of (see illustration in dearance required. building frontage the sign. Definitions chapter); for the next 75' or of building frontage, then wall Below roof line or top 1/2 s.f. of sign of wall structure area for each linear foot of OR 2 of the building frontage following per public there-after. street frontage: Each sign not to exceed 70 s.f. combination canopy Below roof line or top and under-canopy of wall structure 7' ' (see illustration in dearance required. Definitions chapter); or wall Below roof line or top of wall structure 2. Complex 1 ground per public 8' 36 s.f. Parking area or Planned Sign Program required Identification: street frontage adjacent to Multiple-Tenant Sites access drive to parking area Effective June 13, 1991 285-f Amended Marsh 11, 1997 January 25,2000 ARROYO GRANDE DEVELOPMENT CODE Chapter 9-13 3. Business 1 wall; or Below roof line or top Total area for At building To be consistent with Identification: Multiple- of wall structure each tenanfs frontage. Administrative Sign Program or Tenant Sites sign shall not Location of Planned Sign Program, if any. 1 combination Below roof line or top exceed 1-1/2 s.f. signs for Signs in D overlay districts shall canopy and under- of wall structure. 7' of sign area for businesses comply with the applicable canopy (see dearance required. each linear foot without building Design Guidelines for Historic illustration in of building frontage to be Districts. Definitions chapter); frontage for the determined or business for the during Sign first 100' of Program review 1 projecting Below roof line or top frontage, then of wall structure. 7' 1/2 s.f. of sign. dearance required. area for each linear foot of per public street building frontage frontage there-after. Individual sign not to exceed 70 s.f. 4. Business Directory 1 ground per public 5' 32 s.f. In pedestrian Signs: Multiple-Tenant street frontage access area Sites E. Other Uses 1. Public and Quasi- 1 ground; or 6' 1 s.f. of sign At sb'eet Ground signs shall be located in Public uses area for each frontage a landscaped area equal to a 1 wall; or Below roof line or top linear foot of minimum of 2 times the area of of wall structure building frontage the sign. not to exceed 70 1 combination Below roof line or top s.f. canopy and under- of wall structure 7' canopy (see dearance required. illustration in Definitions chapter); or 1 projecting per public street frontage Effective June 13, 1991 285-9 Amended Marsh 11, 1997 January 25, 2000 ARROYO GRANDE DEVELOPMENT CODE Chapter 9-18 evidence that such use is church as defined herein. City: The City of Arroyo Grande. A TT ACHMENT 2 City Engineer: The City Engineer of the City of Arroyo Grande. Club: Non-profit association of persons (whether or not incorporated) for a common purpose, but not including groups organized solely or primarily to render a service as a business. Cluster Development: Form of development for single-family and multiple-family residential subdivisions that permits a reduction in lot area, provided there is no increase in the number of lots permitted under a conventional subdivision and the resultant land area is devoted to open space. J. ~ .- -'r . CLU~TE.!Z DE.VELOPMENT Collection Facility: Center for the acceptance, by donation, redemption, or purchase, of recyclable materials from the public. Collection Facilities may include the following: 1. Reverse Vending Machine(s); 2. Small Collection Facilities which occupy an area of not more than 500 square feet, and may include: (a) A mobile recycling unit; (b) Bulk reverse vending machines or a grouping of reverse vending machines occupying more than 50 square feet; (c) Kiosk type units, which may include permanent structures; (d) Unattended containers placed for the donation of recyclable materials; 3. Large Collection Facilities which may occupy an area of more than 500 square feet and may include permanent structures. =W~ IBtrEl~lIIfires1llllcl ~ .'" }J1~":<\"'~>"" '~T"". " ...: ", .\t',.~.("",m' , ~ ., ','," ':.' " Commission: The Planning Commission of the City of Arroyo Grande. Community: The City of. Arroyo Grande, California. Community Apartment Project: As defined in Section 11004 of the Business and Profession's Code. Conceptual Development Plan: This is a site plan that indicates conceptual ideas for such things as, but not limited to, 'building placement, circulation/access, drainage/grading, buffer, phased improvements, and landscaping. Conditionally Permitted: Permitted subject to approval of a conditional use permit. -,5!f2;o:oa Effective June 13, 1991 336 ARROYO GRANDE DEVELOPMENT CODE Chapter 9-18 Sign (Nonconforming): See NONCONFORMING SIGN. ~~~.- '.., ..... ...... '.. . I .. I! ........ .... . PORTABLE SIGNS - Sign (Projecting): Sign other than a surface sign that extends outward, suspended from or supported by a building or structure. Sign (Roof): Sign erected upon or above the roof or parapet of a building or structure. Roof signs are prohibited in the City of Arroyo Grande. - Sign (Wall): Sign attached to, erected against, or painted upon the wall of a building or structure with the exposed face in a plane parallel to the plane of the wall. Wall signs shall not project from a building more than twelve inches (12") or extend above the roof line or wall structure. Sign (Window): Sign placed inside or upon a window, facing the outside and intended to be seen from the exterior. Window signs shall not exceed twenty percent (20%) of the window area and shall be included in determining the aggregate sign area permitted. ILLUSTRATION OF SIGN TYPES GR.Ollf\JD 51G-N CF~ANDIN~ 1fF'e.) ""'IJDa'" S16~ POr<TA'f} ~16r-J ~~ Effective June 13, 1991 357 MINUTES A TT ACHMENT 3 ARROYO GRANDE PLANNING COMMISSION DECEMBER 7, 1999 DRAFT PAGE NO.2 II. B. AMENDMENT TO TITLE 9, SECTION 13 OF THE MUNICIPAL CODE Nicole Davis, Student Intern, presented the staff report to the Planning Commission. She told them that in trying to keep up with a business friendly attitude of Arroyo Grande, the City Council directed staff to examine the possibility of allowing portable signs in the City. Currently Section 9-13 of the Development Code prohibits portable signs. Staff contacted forty (40) cities within California and found that thirteen (13) of the forty (40) allow portable signs including San Luis Obispo and Buellton. Staff has reviewed the thirteen (13) ordinances and compared ordinances with the City's Development Code general provision sign section. Staff has proposed an amendment to Section 9-13 of the Development Code that would allow portable signs subject to certain provisions of the Development Code. This would include good design appearance, sign maintenance, and that all signs should be neat, clear and professional. The staff also updated Table 9-13.A. to allow for portable signs. This will have some special provisions that will be different for portable signs because of their mobility and they will be located next to public right-of-ways. The Ordinance will include the following provisions: . The City shall allow only one sign per commercial business. . The signs shaU not be permitted within business and commercial centers. . The maximum height shall not exceed five (5) feet, including the supporting structure. . The surface area shall not exceed 6 square feet per side. . The signs shall be located on private property and prohibited in public right-of-ways. . The signs shall be separated by 25 feet minimum along building frontages. . The signs shall not interfere with building ingress or egress, or traffic sight distance at intersections. . Signs shall not obstruct the onsite parking or pedestrian circulation patterns. . The signs shall be removed after the daily business hours of that commercial business. . The signs shall not be internally illuminated. Ms. Davis explained that currently Development Code Section 9-18 (Definitions) has a "Temporary Sign" definition that is similar to other jurisdictions portable sign definition. This will have to be changed in order to clear up any confusion between the two. The proposed ordinance has been reviewed by the ARC. The ARC has reservations 'about allowing portable signs because of safety, liability, visual clutter and enforceability issues. The ARC stated that if the City chooses to allow portable signs, the ordinance package that has been prepared is satisfactory w!th the addition that the signs should have a maximum of two (2) sides. The ARC also wanted to express that the City should be aware that merchants might not abide with this ordinance and put signs within the public right-of-way. Also, if someone were injured because of a portable sign, the City could be liable. MINUTES DRAFT ARROYO GRANDE PLANNING COMMISSION DECEM BER 7, 1999 PAGE NO.3 Commissioner London asked of the City Attorney had reviewed the ordinance and if he felt that the liability aspect could be an issue? Mr. McCants stated that Mr. Carmel had seen it and that he had not indicated that it would be a problem. Mr. London felt that the section in the staff report that dealt with the 25-foot separation between signs was not clear and he had found some difficulty understanding it. He asked if there was some way to clarify this? Mr. McCants stated that there were diagrams with the ordinance as well, however staff would look at this and see if the language can be modified. Commissioner Keen asked, with regards to the public-right-of-way statement, if sidewalks were public right-of-way? And did this mean, in an area such as the Village, that there could be no portable signs allowed on the sidewalks? Mr. McCants answered that in most cases this was correct. This is one of the dilemmas of the sign ordinance that it is very difficult to enforce. Vice-Chair Parker asked if you have the little shops in the Village, or the mall areas, such as Andreini's or Gina's, and they have little sidewalk signs, if they are tucked up against the building would they hav~ to take them down? She would hate to see them have to give up their signs. Mr. McCants stated that generally speaking, if there was an alcove or some type of an entryway into the building, that would not be considered a part of the public-right-of- way. Ms. Parker asked if for instance Andreini's and Gina's would be exempt from this because they have a small entryway. Mr. McCants answered that assuming that is where they placed the sign this would be true. Ms. Parker stated that in the section that talked about illumination, it talked about internal illumination, however it did not talk about external illumination. Is staff saying that external illumination would be acceptable? Mr. McCants said that assuming it could be illuminated consistent with other City standards, illuminated by some indirect source, this would be acceptable. Ms. Parker asked what the difference would be? Mr. McCants stated that it was hard to characterize the difference but this was drawn from a number of other ordinances and this was one of the things consistent throughout all of them. For one thing, there would be a real possibility of a electrical cord that would connect the sign to the building and that would be a hazard. MINUTES DRAFT ARROYO GRANDE PLANNING COMMISSION DECEMBER 7, 1999 PAGE NO.4 Ms. Parker stated that the 25-ft minimum between signs was confusing. There are many businesses in the Village that do not have 25 feet between them. Who would be allowed to have a portable sign? Ms. Davis explained that staff had decided after looking at this, that if every business was allowed to have a portable sign, and there was no 25-foot restriction between them, for aesthetic and liability reasons, there would be too many signs. The businesses that applied first would be the ones allowed to have a sign. Ms. Parker stated that this could be a real problem. Mr. McCants stated that this was a problem that the businesses would have to work out amongst themselves. From staff's perspective, the limitation on having signs closer than 25 feet seems to be justified. Commissioner Costello stated that his main question was one of enforceability. If signs are put less than 25 feet apart, who will police that? And who decides whose sign has prior authorization to be there if both have permits? Also, with regards to the lighting, he could picture a "clamp light" on a sign with a cord running to the building. This is not an internal light and this would be a real safety hazard. He felt the City should be very careful ,about the wording on this. Mr. Costello was also concerned about the liability issue once the signs are permitted. He would like to make sure the City is protected. As far as the 25-foot limitation, he stated that he would not want to see signs lined up but there needed to be a fair system. Chair Greene opened the Public Hearing. Tim Allen, stated that he did not have a feeling one way or the other about this and that he did see a need for signs like this. He would like to see some language about the distance between edge of the sidewalk the edge of the sidewalk to make sure there will be enough space for the public thoroughfare. Chair Greene closed the Public Hearing. Commissioner London said that with regards to the lighting issue, language should be . included that states no electrical cords to the building. Somewhere in the ordinance it needs to indicate who will enforce this ordinance. Wording to the effect that the sign will not reduce the public access walkway past a certain reasonable distance should be included. Commissioner Keen stated that he was against portable signs originally and he is still against them. He has several problems with this issue. What has been done with all the restrictions of where portable signs can be placed has made it restrictive enough that there will not be many signs allowed. This gives an unfair advantage to the property owner that has a place to put one. MINUTES DRAFT ARROYO GRANDE PLANNING COMMISSION DECEMBER 7, 1999 PAGE NO.5 There is no way of governing the sign face. If someone were to use butcher paper and magic markers, or plastic stick on letter, this would not be appropriate. The regulations will be a nightmare as to where signs would be allowed. If they are placed on the sidewalks by the curb, people will hit them with their car doors and if they are placed where the cars parked they will block the signs anyway. He does not think they are appropriate and the regulation is a nightmare. He does not believe the Code Enforcement Officer can spend his time going up and down the street trying to govern what looks appropriate. The enforcement is so hard to do that the best enforcement is to not have portable signs at all. Commissioner Costello questioned where exactly would these signs be permitted? He agreed that there would be a tremendous job to enforce this if enacted. The language needs to be clearer before he can support this. Vice-Chair Parker had a question about some of the new language in the Development Code. There was a section that referred to a "limited period of time" for a temporary sign permit and she felt this "time period" should be clarified as to what it meant. She stated that she understood Mr. Keen's concern that portable signs could get out of hand but she looks at the small businesses such as Andrieni's and Gina's, etc. and they do not have the advantages of the large commercial centers. The larger commercial centers have bigger signs out front, they identify the center and often times identify the stores. The small businesses could use the help to boost their business and this is a way the City can help them. She did not think that it would be difficult to enforce keeping signs out of the public right-of-way. Further, she stated that there should be no electrical cords from the sign to the building. She also has a problem with the 25-foot minimum distance between signs that would be imposed. She does not feel there would be a problem with this and feels that businesses will have their own inside area where they will be putting their signs, therefore it would not become a problem with getting to be "junky" looking. To restrict people to a first come, first served basis would be unfair. Chair Greene stated that he shared Commissioner Keen's feelings about portable signs. He is not satisfied that in order to promote a business friendly environment in the City they need to authorize the use of portable signs. Further, he shares the ARC's concerns about the aesthetic quality of the signs. As Mr. Keen pointed out there is no control over what the signs would look like. So, will the signs be a positive influence or will they turn out to be visual blight? Mr. Greene stated that to approve portable signs raises many enforcement issues. He does not feel that the City has the staff to enable it to enforce the statute. If the statute cannot be enforced then it will be disregarded. MINUTES DRAFT ARROYO GRANDE PLANNING COMMISSION DECEMBER 7, 1999 PAGE NO.6 Finally, Chair Greene recommended that the City Council not enact an ordinance that allows portable signs because of the problems associated with enforcement, the problems with who gets to put a sign up and who doesn't, what the signs will look like, and will they be blight or detrimental to the visual quality of the neighborhood. Commissioner Keen moved that the Planning Commission deny: RESOLUTION NO. 99-1723 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL ADOPT REVISIONS TO CHAPTER 13 AND CHAPTER 18 OF THE CITY'S DEVELOPMENT CODE TO ALLOW PORTABLE SIGNS WITHIN ARROYO GRANDE Commissioner Costello seconded the motion. The motion was approved by the following roll call vote: Roll Call Vote Ave Commissioner Costello Ave Commissioner Keen ...NL Commissioner London ...NL Vice-Chair Parker Ave Chair Greene ITEM II. C. TENTATIVE PARCEL MAP 99-004 AND VARIANCE NO. 99-006; LOCATION - 1254 POPLAR STREET; APPLICANT - AMELIA J. BARTHOLOMEW Joe Prutch, Contract Planner presented the staff report and stated that the existing lot is 21,841 square feet and is located in the MF zoning district at 1254 Poplar Street. There is an existing single-family home, detached garage, and dupiex on the site. The residence faces Poplar St. and the garage and duplex face the side property line. On the side property line there is a shared driveway access for the duplex and the garage and also the rear residential units on the adjacent property. The applicant wishes to divide the parcel into two lots, one of 10,001 square feet and . the other of 11,840 square feet. Parcel 1 would consist of the single-family residence and detached garage and would front Poplar Street. Parcel 2 would be a flag lot behind Parcel 1 and would contain the duplex. Parcel 2 does not meet the requirements for front yard setbacks. For a flag lot, the front property line is defined in the Development Code to be lithe boundary line parallel to and nearest to the street to which the stem of the flag lot abuts." Therefore, the front yard of Parcel 2 is that area adjacent to Parcel 1 and parallel to Poplar Street. The front yard setback can be no less than 15 feet. The proposed property line gives Parcel 9.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~ SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: JANUARY 25, 2000 RECOMMENDA TION: It is recommended the City Council ratify the attached listing of cash disbursements for the period January 1 - January 15, 2000. FUNDING: There is a $1,152,358.84 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. A TT ACHMENTS: ATTACHMENT A - Cash Disbursement Listing ATTACHMENT B - January 1,2000 Payroll Uniform Allowance Checks ATTACHMENT C - January 7,2000 Accounts Payable Check Register ATTACHMENT 0 - January 14, 2000 Accounts Payable Check Register ATTACHMENT E - January 14, 2000 Payroll Checks and Benefit Checks CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPECIAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - City Clerk Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Fund (Fund 271) 4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant 4140 - Management Information System 4203 - Federal COPS Hiring Grant 4145 - Non Departmental 4204 - Federal Local Law Enforcement Public Safety (Fund 010) 4201 - Police ENTERPRISE FUNDS 4211 - Fire Sewer Fund (Fund 612) 4212 - Building & Safety 4610 - Sewer Maintenance 4213 - Goveminent Buildings Water Fund (Fund 640) Public Works (Fund 010) 4710 - Water Administration 4301 - Public Works-Admin & Engineering 4711 - Water Production 4303 - Street/Bridge Maintenance 4712 - Water Distribution 4304 - Street Lighting Lopez Administration (Fund 641) 4305 - Automotive Shop 4750 - Lopez Administration Parks & Recreation (Fund 010) 4420 - Parks CAPITAL IMPROVEMrnNT PROGRAMS 4421 - Recreation 5501-5599 - Park Projects 4422 - General Recreation 5601-5699 - Streets Projects 4423 - Pre-School Program 5701-5799 - Drainage Projects 4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects 4425 - Children in Motion 5901-5999 - Water Projects 4430 - Soto Sport Complex 4460 - Parkway Maintenance Dept. Index for Councilxls ATTACHMENT A CITY OF ARROYO GRANDE CASH DISBURSEMENTS 7tJ1Z. tie PeWKL 06- ~ 1 7~ ~ 15, 2000 , <-" - January 25, 2000 Presented are the cash disbursements issued by the Department of Financial Services for the period January 1 to January 15, 2000. Shown are cash disbursements by week of occurrence and type of payment. WEEK TYPE OF PAYMENT SCHEDI.J'LE AMOIilN'lf January 1, 2000 Payrolllilniform Allowance Checks B 17,444.70 January 7, 2000 Accounts Payable Cks 93711-93839 C 666,877.74 January 14,2000 Accounts Payable Cks 93840-93905 D 221,526.31 Less Payroll Transfer previous Attachment C (3,971.15) Payroll Checks and Benefit Checks E 250,481.24 468,036.40 Two Week Total $ 1.152.358.84 ATTACH..r..mNT B CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION UNIFORM CKS 01/01/00 Fund 010 17,444.70 PERS Retirement 1,705.04 Social Security 1,055.88 PARS Retirement 15.78 SDI 18.00 Uniform Allowance 14,650.00 17,444.70 Total 17,444.70 ATTACHMENT C VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 01/05/00 11:56 VOUCHER/CHECK REGISTER FOR PERIOD 20 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93711 01/07/00' 000468 A T & T-L/DIST SVC. L/DIST FAX 473-0386 010.4145.5403 50.02 93711 01/07/00 000468 A T & T-L/DIST SVC. L/DIST PHONE-473-0348 010.4211.5403 15.34 93711 01/07/00 000468 A T & T-L/DIST SVC. L/DIST FAX 473-0386 010.4145.5403 30.86 96.22 93712 01/07/00 101558 AGENDA REFILL 2000 CALENDAR REFILL 010.4002.5201 13.00 13.00 93713 01/07/00 003120 AMERICAN INDUSTRIAL SUP BATTERIES 010.4201. 5255 42.86 93713 01/07/00 003120 AMERICAN INDUSTRIAL SUP MESH POLICE VESTS 010.4201. 5255 522.23 565.09 93714 01/07/00 100897 AMERICAN TEMPS DELGADO SVCS-12/17 220.4303.5303 608.00 93714 01/07/00 100897 AMERICAN TEMPS DELGADO SVCS-12/26 220.4303.5303 182.40 93714 01/07/00 100897 AMERICAN TEMPS WILLOUGHBY SVCS-12/17 010.4120.5303 795.99 93714 01/07/00 100897 AMERICAN TEMPS WILLOUGHBY SVCS-12/23 010.4120.5303 527.52 2,113.91 93715 01/07/00 009906 RITCHIE BARRETT FIRE MILEAGE-JUL/DEC 99 010.4211.5145 30.00 30.00 93716 01/07/00 010374 BEARCAT MFG. INC. REPL.PUMP 220.4303.5603 1,206.07 1,206.07 93717 01/07/00 010608 MICHAEL BEEMAN FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93718 01/07/00 010998 BETTER BEEP PAGER SVCS 640.4712.5303 20.00 93718 01/07/00 010998 BETTER BEEP PAGER SVCS 220.4303.5303 10.00 93718 01/07/00 010998 BETTER BEEP PAGER SVCS 010.4305.5303 20.00 93718 01/07/00 010998 BETTER BEEP PAGER SVCS 010.4425.5255 34.50 93718 01/07/00 010998 BETTER BEEP PAGER SVCS 010.4421. 5602 11.50 96.00 93719 01/07/00 012480 CARL BRANDT FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93720 01/07/00 012754 BREZDEN PEST CONTROL PEST CONTROL 010.4213.5303 87.00 87.00 93721 01/07/00 012792 FLOYD BRIDGE REIMB.GASOLlNE-BRIDGE 010.4201. 5608 48.90 48.90 93722 01/07/00 100196 PETER BRINKERHOFF FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93723 01/07/00 013104 JEFF BROMBY LAB SAFETY-BROMBY 010.4201. 5501 622.50 622.50 93724 01/07/00 101431 BURDINE PRINTING YOUTH B/BALL SCHEDULES PRINTED 010.4426.5306 694.98 694.98 93725 01/07/00 100921 JOSEPH E BUTTERS FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93726 01/07/00 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-DEC 1-15 225.4553.5507 1,814.50 1,814.50 93727 01/07/00 014548 CA.ASSN.HOSTAGE NEGOTIA C.A.H.N DUES-ANDREWS,STEVE 010.4201. 5503 25.00 25.00 93728 01/07/00 017472 CA. ST.DEPT. CONSERVATION S.M.I.P. 2Q 99/00 010.0000.2208 524.00 93728 01/07/00 017472 CA. ST. DEPT. CONSERVATION ADMIN FEE-SMIP 010.0000.4801 26.20- 497.80 93729 01/07/00 018642 CA.ST.DEPT.SOCIAL SERVI CIM PROGRAM LICENSE-ARROYO GRA 010.4425.5255 500.00 500.00 93730 01/07/00 101559 CAL POLY EXTENDED ED REGIS-MERSHON/HOLT 010.4201. 5502 270.00 270.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 01/05/00 11:56 VOUCHER/CHECK REGISTER FOR PERIOD 20 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93731 01/07/00 016146 CALIF.HWY PRODUCTS & SI ROAD REFLECTORS 220.4303.5613 2,331.29 2,331.29 93732 01/07/00 020514 CHRISTOPHER CASH FIRE MILEAGE-JULY/DEC 99 010.4211. 5145 30.00 30.00 93733 01/07/00 101166 CDF FFII CERT.FEE-MALONEY 010.4211. 5501 30.00 30.00 93734 01/07/00 023322 CHRISTIANSON CHEVROLET BODY PIN/NUT/BUSH 010.4213.5601 15.02 15.02 93735 01/07/00 024180 COAST NUT & BOLT NUTS/BOLTS 220.4303.5613 210.23 93735 01/07/00 024180 COAST NUT & BOLT NUTS/BOLTS 220.4303.5613 113.23 93735 01/07/00 024180 COAST NUT & BOLT NUTS/BOLTS 220.4303.5613 20.73 344.19 93736 01/07/00 024296 COASTAL REPROGRAPHICS ENLARGE MAP 010.4201.5201 18.23 18.23 93737 01/07/00 100912 TROY COLEMAN FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93738 01/07/00 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 40.00 93738 01/07/00 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 85.00 125.00 93739 01/07/00 026598 JOHN CROTTY FIRE MILEAGE-JULY/DEC 99 010.4211. 5145 30.00 30.00 93740 01/07/00 100188 CSMFO 2000 ANNUAL CONFE REGIS-LYNDA SNODGRASS CSMFO 010.4120.5501 225.00 225.00 93741 01/07/00 100631 CUESTA CONSULTING CUESTA CONSULTING SVCS-12/99 010.4130.5303 6,649.00 6,649.00 93742 01/07/00 026832 CUESTA EQUIPMENT CO GASKET 010.4211.5601 53.56 53.56 93743 01/07/00 027144 L.N CURTIS & SONS HELMETS/NOMEX LETTER PATCH 010.4211. 5272 654.52 654.52 93744 01/07/00 028548 DAYS TAR INDUSTRIES STREET SWEEPING 612.4610.5303 4,733.12 4,733.12 93745 01/07/00 100896 LISA DEL VAGLIO AM/PM SNACK SUPPLIES 010.4425.5259 200.00 200.00 93746 01/07/00 100197 JEREMY DENTON FIRE MIELAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93747 01/07/00 100465 EDEN SYSTEMS,INC. EDEN SOFTWARE SUPPORT TO 6/30 010.4140.5303 4,994.33 93747 01/07/00 100465 EDEN SYSTEMS,INC. EDEN SOFTWARE SUPPORT TO 6/30 010.0000.1302 4,994.32 9,988.65 93748 01/07/00 101379 FERGUSON ENTERPRISES,IN HYD.BOLTS/NUTS BURY/EXTENSION 640.4712.5610 184.16 184.16 93749 01/07/00 034164 FIRE DEPT. SAFETY OFF.A FDSOA DUES-STEFFAN 010.4211.5503 75.00 75.00 93750 01/07/00 100446 FIRST ASSEMBLY OF GOD FACILITY USE NOV 29/DEC 17 010.4426.5553 1,320.00 1,320.00 93751 01/07/00 034850 SEAN FLEMING FIRE MIELAGE-JULY/DEC 99 010.4211. 5145 30.00 30.00 93752 01/07/00 035802 FRANK'S LOCK & KEY INC DUP.KEYS 220.4303.5603 9.92 9.92 93753 01/07/00 100225 GEMMA SYSTEMS HARD DISK UPGRADE 010.4140.6101 1,691.68 1,691.68 93754 01/07/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 2.90 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 01/05/00 11:56 VOUCHER/CHECK REGISTER FOR PERIOD 20 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93754 01/07/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 9.74 93754 01/07/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211. 5201 18.88 93754 01/07/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 29.98 93754 01/07/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 5.36 93754 01/07/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 87.60 93754 01/07/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 1. 53 93754 01/07/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 32.86 93754 01/07/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 31. 64 93754 01/07/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 8.31 93754 01/07/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 7.01 235.81 93755 01/07/00 038688 GLENN GRAVES FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93756 01/07/00 039100 GRID NETWORK INTERNET/E-MAIL USEAGE 010.4140.5607 46.90 46.90 93757 01/07/00 036426 GTE WIRELESS CELL PHONE-P&R SUPER 010.4421.5602 15.90 93757 01/07/00 036426 GTE WIRELESS CELL PHONE-F. PORTABLE 010.4211.5403 17.43 93757 01/07/00 036426 GTE WIRELESS CELL PHONE-ENG 1 010.4211.5403 17.80 93757 01/07/00 036426 GTE WIRELESS CELL PHONE-P&R DIRECTOR 010.4421. 5602 31. 03 93757 01/07/00 036426 GTE WIRELESS CELL PHONE-CODE ENFORCE 010.4301. 5403 103.78 93757 01/07/00 036426 GTE WIRELESS PD CELL PHONE 010.4201.5403 97 .12 93757 01/07/00 036426 GTE WIRELESS PD CELL PHONE 010.4201. 5403 19.04 . 93757 01/07/00 036426 GTE WIRELESS PD CELL PHONE 010.4201.5403 15.99 93757 01/07/00 036426 GTE WIRELESS PD CELL PHONE 010.4201. 5403 22.38 93757 01/07/00 036426 GTE WIRELESS PD CELL PHONE 010.4201. 5403 21. 86 93757 01/07/00 036426 GTE WIRELESS PD CELL PHONE 010.4201.5403 16.38 93757 01/07/00 036426 GTE WIRELESS PD CELL PHONE 010.4201.5403 19.32 398.03 93758 01/07/00 100913 SEAN F HAGERTY FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93759 01/07/00 101563 HAVENS'FAMILY BENEFIT B REF.C/B DEPOSIT-HAVENS , FAMILY 010.0000.2206 250.00 250.00 93760 01/07/00 042158 BOB HICKS TURF EQUIPMEN STEERING SPINDLE 010.4420.5603 242.63 242.63 93761 01/07/00 100914 CASEY L. HIDLE FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93762 01/07/00 042862 HONEYWELL,INC. SVC MAINT TO 3/31/00 010.4213.5303 6,662.00 6,662.00 93763 01/07/00 100117 IMAGING PRODUCTS INT'L FILM 010.4201.5255 358.30 358.30 93764 01/07/00 045630 INTERSTATE SALES 6V SPRING BATTERY 220.4303.5613 93.49 93.49 93765 01/07/00 100915 PATRICK J. IREY FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93766 01/07/00 046722 JERRY'S SPORT CENTER, I BATTERY STICKS/LAMP MODULES 010.4201.5255 459.50 93766 01/07/00 046722 JERRY'S SPORT CENTER, I BINOCULAR/CAMO MINI MAG 010.4201. 5272 444.43 903.93 93767 01/07/00 046956 JOBS AVAILABLE INC. DISPLAY AD-MGMT.ASSIST 010.4101. 5316 470.25 93767 01/07/00 046956 JOBS AVAILABLE INC. DISPLAY AD-COMP.SUPPORT 010.4140.5316 445.50 93767 01/07/00 046956 JOBS AVAILABLE INC. DISPLAY AD ASSOC. PLANNER 010.4130.5316 470.25 93767 01/07/00 046956 JOBS AVAILABLE INC. DISPLAY AD-ASSIST. PLANNER 010.4130.5316 445.50 1,831.50 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 01/05/00 11:56 VOUCHER/CHECK REGISTER FOR PERIOD 20 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93768 01/07/00 047736 JERRY KAUFMAN FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93769 01/07/00 100916 GREG KLOSINSKI FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93770 01/q7/00 100773 LAW ENFORCEMENT SUPPLY, 4 MH PORTA CLIPS 010.4201. 5255 72.62 72.62 93771 01/07/00 052270 LIGHTNING POWDER CO,INC US FINGERPRINT INK 010.4201. 5255 19.00 19.00 93772 01/07/00 053118 LUCIA MAR UN.SCH.DIST. BUS TRANSPORTATION 010.4425.5303 420.00 420.00 93773 01/07/00 100917 RYAN S. MALONEY FIRE MILEAGE-JULY/DEC 99 010.4211. 5145 30.00 30.00 93774 01/07/00 054678 MANKINS FAMILY RENTALS PKING LOT PROP TAX 07-192-067 751.4555.5551 2,432.72 2,432.72 93775 01/07/00 054912 MICHAEL MARSDEN FIRE MILEAGE-JULY/DEC 99 010.4211. 5145 30.00 30.00 93776 01/07/00 100918 CHRISTOPHER L. MARSHALL FIRE MILEAGE-JULY/DEC 99 010.4211. 5145 30.00 30.00 93777 01/07/00 055458 MAYER,COBLE & PALMER PROF.LEGAL SVCS 010.4201. 5303 87.50 87.50 93778 01/07/00 056182 MELLO & SON'S PUMPS & M REPR.PUMP 640.4712.5610 119.50 119.50 93779 01/07/00 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201.5608 88.56 93779 01/07/00 056628 MID STATE BANK-MASTERCA PAS DEVICE CABLE 010.4201. 5255 7.50 93779 01/07/00 056628 MID STATE BANK-MASTERCA ROOM TAX/SANCHEZ 010.4201. 5501 17.01 93779 01/07/00 056628 MID STATE BANK-MASTERCA MICRO CASSETTE RECORDER 010.4201. 5201 42.89 93779 01/07/00 056628 MID STATE BANK-MASTERCA CHRISTMAS CARDS 010.4201. 5201 75.37 231. 33 93780 01/07/00 056394 MIDAS MUFFLER & BRAKE GOLD BATTERY 010.4201. 5601 110.79 110.79 93781 01/07/00 057096 MINER'S ACE HARDWARE CLOROX 640.4712.5274 1. 60 93781 01/07/00 057096 MINER'S ACE HARDWARE 9V BATTERIES 010.4211.5255 37.48 93781 01/07/00 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 220.4303.5613 211.35 93781 01/07/00 057096 MINER'S ACE HARDWARE PAINT/SUPPLIES 220.4303.5613 182.22 93781 01/07/00 057096 MINER'S ACE HARDWARE CASTERS 010.4420.5605 8.54 93781 01/07/00 057096 MINER'S ACE HARDWARE GOPHER BAIT/WIRE CONNECTORS 010.4420.5605 17.13 458.32 93782 01/07/00 059124 MUSTANG TREE CARE TREE TRIM-131 MASON STREET 010.4420.5605 85.00 93782 01/07/00 059124 MUSTANG TREE CARE TRIM BOX ELDER 010.4420.5605 206.25 93782 01/07/00 059124 MUSTANG TREE CARE PRUNE OAK-MAPLE STREET 010.4420.5605 325.00 93782 01/07/00 059124 MUSTANG TREE CARE TRIM MAGNOLIA TREE 010.4420.5605 212.50 828.75 93783 01/07/00 059436 DAVID NACCARATI FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93784 01/07/00 100782 NETWORK ASSOCIATES TVD MCAFEE VIRUS PROTECTION 010.4140.5303 3,317.73 3,317.73 93785 01/07/00 062712 ORCHARD SUPPLY HARDWARE BALL VALVES/NIPPLES/BUSHINGS 640.4712.5610 15.20 15.20 93786 01/07/00 100919 MATTHEW M OSBORNE FIRE MILEAGE-JULY/DEC 99 010.4211. 5145 30.00 30.00 93787 01/07/00 063258 RANDY OUIMETTE FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 01/05/00 11:56 VOUCHER/CHECK REGISTER FOR PERIOD 20 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93788 01/07/00 063960 PACIFIC BELL DATA LINE 473-5141 010.4145.5403 310.27 93788 01/07/00 063960 PACIFIC BELL PHONE 481-6944 010.4201. 5403 111. 97 93788 01/07/00 063960 PACIFIC BELL DATA LINE 473-5141 010.4145.5403 295.06 93788 01/07/00 063960 PACIFIC BELL PHONE 481-6944 010.4201.5403 127.17 93788 01/07/00 063960 PACIFIC BELL PHONE 489-2174 010.4201. 5403 38.00 93788 01/07/00 063960 PACIFIC BELL PHONE 473-2198 010.4145.5403 38.92 93788 01/07/00 063960 PACIFIC BELL PHONE 473-5100 010.4145.5403 570.88 93788 01/07/00 063960 PACIFIC BELL DATA LINE 473-5141 010.4145.5403 309.55 93788 01/07/00 063960 PACIFIC BELL PHONE 473-5400 010.4145.5403 1,815.83 93788 01/07/00 063960 PACIFIC BELL PHONE 271-6566 010.4145.5403 47.70 93788 01/07/00 063960 PACIFIC BELL PHONE 271-7480 010.4145.5403 63.75 93788 01/07/00 063960 PACIFIC BELL PHONE 481-6944 010.4201. 5403 140.77 93788 01/07/00 063960 PACIFIC BELL PHONE 473-9523 010.4145.5403 71. 69 93788 01/07/00 063960 PACIFIC BELL PHONE 481-6944 010.4201.5403 41. 04 3,982.60 93789 01/07/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 136.51 93789 01/07/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 7.29 93789 01/07/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 142.19 93789 01/07/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 523.45 93789 01/07/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712.5402 1,179.75 93789 01/07/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711.5402 577.46 93789 01/07/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 669.66 93789 01/07/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 4,299.92 7,536.23 93790 01/07/00 100920 MATTHEW J PALM FIRE MILEAGE-JULY/DEC 99 010.4211. 5145 30.00 30.00 93791 01/07/00 100665 PERRY FORD OF SLO SVC ELECTRICAL SYSTEM 010.4201. 5601 27.41 27.41 93792 01/07/00 101555 PET PICK-UPS 2 CASES-PET PICK UP WICKETS 010.4420.5605 381.10 381.10 93793 01/07/00 100171 PISMO BEACH KAWANIS REF.C/B DEPOSIT-PISMO BEACH 010.0000.2206 250.00 250.00 93794 01/07/00 066924 PLAQUE SHAQUE WOOD BASE 640.4712.5255 13 .41 13 .41 93795 01/07/00 100198 MATTHEW POLKOW FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 93795 01/07/00 100198 MATTHEW POLKOW REIMB.CLASS B LICENSE 010.4211.5501 34.00 64.00 93796 01/07/00 067782 DENNIS PORTE PUPPY PLAY SCHOOL CLASSES 010.4424.5351 455.00 455.00 93797 01/07/00 067890 PRAXAIR DISTRIBUTION,IN CYCLINDER RENTAL 640.4712.5552 16.20 16.20 93798 01/07/00 100222 QUILL CORPORATION OFFICE SUPPLIES 010.4421. 5201 104.70 104.70 93799 01/07/00 068874 PAUL QUINLAN FIRE MILEAGE-JULY/DEC 99 010.4211. 5145 30.00 30.00 93800 01/07/00 069148 R & T EMBROIDERY,INC CR:O/CHARGE-T SHIRTS 010.4201. 5255 13 . 34- 93800 01/07/00 069148 R & T EMBROIDERY,INC NAME PATCHES 010.4201.5255 21.45 8.11 93801 01/07/00 069576 RADIO SHACK PARALLEL PRINTER TRANSMIT 640.4710.5602 74.21 74.21 93802 01/07/00 101564 JENNIFER RICE REF.WATER DEPOSIT-Ill S.ALPlNE 640.0000.2302 90.00 90.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 01/05/00 11:56 VOUCHER/CHECK REGISTER FOR PERIOD 20 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93803 01/07/00 071292 LARRY D. RODKEY FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93804 01/07/00 071838 CHARLES RUDA FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93805 01/07/00 100938 SAFEWAY, INC. TURKEY TROT SUPPLIES 010.4424.5252 198.60 198.60 93806 01/07/00 073476 SAN LUIS BUTANE PROPANE 640.4712.5608 22.77 22.77 93807 01/07/00 100192 SAN LUIS MAILING SVC WATER BILL MAILING-DEC 640.4710.5201 728.31 93807 01/07/00 100192 SAN LUIS MAILING SVC MAIL BUSINESS LICENSES 010.4120.5201 481.59 1,209.90 93808 01/07/00 075130 SAN LUIS OBISPO CNTY.NE CLASS AD-ASSIST/ASSOC. PLANNER 010.4130.5316 259.42 93808 01/07/00 075130 SAN LUIS OBISPO CNTY.NE CLASS AD-COMPUTER SUPPORT TECH 010.4140.5316 259.42 93808 01/07/00 075130 SAN LUIS OBISPO CNTY.NE CLASS AD-MGMT.ASSIST 010.4101. 5316 259.42 778.26 93809 01/07/00 077532 ALLEN SCHOFIELD ELECTRI REPR.LIGHTS CITY HALL 010.4420.5605 319.00 319.00 93810 01/07/00 077766 JEROME SCHULTZ FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93811 01/07/00 100992 SCIENTIFIC VISION SYSTE 4 SONY PRINTER PACKS 010.4201. 5255 293.88 293.88 93812 01/07/00 101560 SEAGATE TECHNOLOGY REPR.BACKUP TAPE 010.4140.5602 131.92 131.92 93813 01/07/00 078156 SEBASTIAN OIL DISTRIB. FILTER 010.4211.5608 42.32 93813 01/07/00 078156 SEBASTIAN OIL DISTRIB. DIESEL/GASOLINE 010.4211.5608 126.17 93813 01/07/00 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,141. 96 1,310.45 93814 01/07/00 079560 JEFF SILVA FIRE MILEAGE-JULY/DEC 99 010.4211. 5145 30.00 30.00 93815 01/07/00 079638 JOE SILVA FIRE MILEAGE-JULY/DEC 99 010.4211. 5145 30.00 30.00 93816 01/07/00 074412 SLO CNTY DEPT. ENGINEERS PRINCIPAL PAYMENT 641.4750.5801 125,081. 25 93816 01/07/00 074412 SLO CNTY DEPT. ENGINEERS INTEREST PAYMENT 641.4750.5802 28,495.89 93816 01/07/00 074412 SLO CNTY DEPT. ENGINEERS WATER PURCHASES 641.4750.5612 329,468.86 483,046.00 93817 01/07/00 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-9/99 760.0000.2305 11,900.00 93817 01/07/00 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-11/99 760.0000.2304 41,568.41 93817 01/07/00 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-11/99 760.0000.2305 34,230.00 93817 01/07/00 080808 SOUTH SLO COUNTY SANIT 11-1 SAN DIST-214 E.BRANCH 010.4145.5401 19.63 93817 01/07/00 080808 SOUTH SLO COUNTY SANIT 11-1 SAN DIST-215 E.BRANCH 010.4145.5401 13 .47 93817 01/07/00 080808 SOUTH SLO COUNTY SANIT 11-1 SAN DIST-208 E.BRANCH 010.4145.5401 13 .47 93817 01/07/00 080808 SOUTH SLO COUNTY SANIT 11-1 SAN DIST-211 VERNON 010.4145.5401 13 .47 93817 01/07/00 080808 SOUTH SLO COUNTY SANIT 11-1 SAN DIST-140 TRAF.WAY 010.4145.5401 13 .47 93817 01/07/00 080808 SOUTH SLO COUNTY SANIT 11-1 SAN DIST-STROTHER R/R 010.4145.5401 13 .'47 87,785.39 93818 01/07/00 080886 SOUTHERN AUTO SUPPLY SWITCHES 010.4211.5601 126.46 93818 01/07/00 080886 SOUTHERN AUTO SUPPLY AUTO/PARTS CLEANERS 010.4211.5601 52.02 178.48 93819 01/07/00 100906 SPECTRUM HYDROSEEDING 105000 SQ.FT.HYDROSEED 350.5513.7001 3,950.00 3,950.00 93820 01/07/00 082212 RANDY STEFFAN FIRE MILEAGE-JULY/DEC 99 010.4211. 5145 30.00 30.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 01/05/00 11:56 VOUCHER/CHECK REGISTER FOR PERIOD 20 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93821 01/07/00 082328 STERLING COMMUNICATIONS INTELLICHARGER 110V KIT 010.4201.5603 58.99 93821 01/07/00 082328 STERLING COMMUNICATIONS HALOGEN LAMP 010.4201. 5603 21.40 80.39 93822 01/07/00 082992 GREGORY STUMPH FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93823 01/07/00 100511 JASON TENYENHUIS FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93824 01/07/00 085684 TRAFFIX DEVICES, INC. REPL.PARTS-TRAFFIC CONTROLLER 220.4303.5613 222.22 222.22 93825 01/07/00 086892 WINTON TULLIS FIRE MILEAGE-JULY/DEC 99 010.4211. 5145 30.00 30.00 93826 01/07/00 100103 TYERMAN'S BRAKE & ALIGN FRONT END PARTS/GAS CHAMBER 010.4211.5601 49.50 49.50 93827 01/07/00 088218 UNITED STATES POSTMASTE PERMIT#37 BUSINESS REPLY 010.4145.5201 100.00 100.00 93828 01/07/00 087580 US FILTER DISTRIBUTION VALVE BOXES WITH LIDS 640.4712.5610 579.01 93828 01/07/00 087580 US FILTER DISTRIBUTION GATE VALVE 640.4712.5610 230.46 93828 01/07/00 087580 US FILTER DISTRIBUTION TEE BOLTS 640.4712.5610 72.58 882.05 93829 01/07/00 089426 VAVRINEK,TRINE,DAY & CO PROF.SVCS-11/99 010.4120.5303 11,095.00 93829 01/07/00 089426 VAVRINEK,TRINE,DAY & CO RDA PROF.SVCS-11/99 284.4103.5303 2,500.00 13,595.00 93830 01/07/00 100220 VHS MEDICAL' CLINICS, INC DOT DRUG SCREEN-MARSALEK 010.4301. 5315 15.00 93830 01/07/00 100220 VHS MEDICAL CLINICS,INC PRE-EMPLOY PHYSICAL-SORENSON 010.4425.5315 165.00 180.00 93831 01/07/00 090480 WAYNE'S TIRE LUBE/OIL/FILTER/WIPERS/ALIGN 010.4201. 5601 272.03 93831 01/07/00 090480 WAYNE'S TIRE STOCK TIRES 010.4201.5601 209.95 93831 01/07/00 090480 WAYNE'S TIRE LUBE/OIL/FILTER/ANTENNA 010.4201. 5601 198.65 93831 01/07/00 090480 WAYNE'S TIRE REPR.TIRE 220.4303.5601 14.00 694.63 93832 01/07/00 091026 WEST PUBLISHING PAYMENT CA CODE UPDATES 010.4003.5503 84.73 84.73 93833 01/07/00 101561 CYNTHIA WHALLS REF. PARK DEPOSIT-WHALLS 010.0000.4354 25.00 25.00 93834 01/07/00 092274 STEVE WHITNEY FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93835 01/07/00 100431 WILLARD PAPER CO ENVELOPES/PAPER 010.4102.5255 276.18 276.18 93836 01/07/00 092586 LEE WILSON ELECTRIC COM TRAFFIC SIGNAL MAINT-OCT 010.4304.5303 708.75 708.75 93837 01/07/00 101562 KYLIE WINKELMAN REF. PARK DEPOSIT-WINKELMAN 010.0000.4354 25.00 25.00 93838 01/07/00 092864 SCOTT WIRZ FIRE MILEAGE-JULY/DEC 99 010.4211.5145 30.00 30.00 93839 01/07/00 094146 ZUMAR INDUSTRIES PIPE/CAPS/CROSS PIECES 220.4303.5613 241. 31 241. 31 TOTAL CHECKS 666,877.74 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8 01/05/00 11:56 VOUCHER/CHECK REGISTER FOR PERIOD 20 FUND TITLE AMOUNT 010 GENERAL FUND 70,327.25 220 STREETS FUND 5,656.46 225 TRANSPORTATION FUND 1,814.50 284 REDEVELOPMENT AGENCY FUND 2,500.00 350 CAPITAL IMPROVEMENT FUND 3,950.00 612 SEWER FUND 5,402.78 640 WATER FUND 4,049.62 641 LOPEZ FUND 483,046.00 751 DOWNTOWN PARKING 2,432.72 760 SANITATION DISTRIBUTION FUND 87,698.41 TOTAL 666,877.74 ATTACHMENT D VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 01/11/00 16:39 VOUCHER/CHECK REGISTER FOR PERIOD 20 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 198 01/11/00 045162 INTL CONF OF BUILDING 0 ICBO RE-CERT(SCHMIDT) 010.4212.5501 50.00 50.00 87468 01/13/00 098535 MID STATE BANK FIT-UNIFORM CKS 01-10-00 011.0000.2104 19.89 87468 01/13/00 098535 MID STATE BANK FICA-UNIFORM CKS 01-10-00 011.0000.2105 2,111.78 2,131.67 93840 01/14/00 100882 ADVANCE MARKING SYSTEMS PASSPORT NAME TAGS 010.4211.5255 7.89 7.89 93841 01/14/00 004914 APEX SHARPENING WORKS WRENCH 010.4420.5603 11.26 93841 01/14/00 004914 APEX SHARPENING WORKS PLUGS 010.4420.5603 26.81 93841 01/14/00 004914 APEX SHARPENING WORKS AIR FILTER 220.4303.5603 32.17 70.24 93842 01/14/00 007956 B&B STEEL & SUPPLY STEEL PIPE 220.4303.5613 472 . 97 472.97 93843 01/14/00 008346 BACKYARD IMPROVEMENT CE STEEL TIES 010.4430.5605 13.94 93843 01/14/00 008346 BACKYARD IMPROVEMENT CE STEEL TIES 010.4430.5605 21.45 35.39 93844 01/14/00 012168 BOXX EXPRESS SHIPPING 220.4303.5255 8.27 93844 01/14/00 012168 BOXX EXPRESS SHIPPING CHARGES 010.4140.5602 8.77 93844 01/14/00 012168 BOXX EXPRESS POSTAGE-GENERAL PLAN 010.4130.5201 7.46 24.50 93845 01/14/00 013806 BURKE AND PACE OF AG REBAR 010.4430.5605 13.87 93845 01/14/00 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 8.04 93845 01/14/00 013806 BURKE AND PACE OF AG REBAR 010.4430.5605 28.32 93845 01/14/00 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 150.39 200.62 93846 01/14/00 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-DEC.16-31,99 225.4553.5507 1,349.25 1,349.25 93847 01/14/00 017160 CA. ST. BOARD OF EQUALlZA 99 USE TAX-LASER JET PRINTER 640.4712.6201 212.00 93847 01/14/00 017160 CA. ST. BOARD OF EQUALIZA 98 USE TAX-5 DISK CD CHGR 277.4206.5255 44.00 93847 01/14/00 017160 CA.ST.BOARD OF EQUALIZA 99 USE TAX-4 LAPTOP COMPUTERS 010.4140.6101 441. 00 93847 01/14/00 017160 CA. ST. BOARD OF EQUALIZA 99 USE TAX -2 LAP COMPUTERS 010.4140.6101 222.00 93847 01/14/00 017160 CA.ST.BOARD OF EQUALIZA 99 USE TAX-NETWK INTERFC.CDS 010.4140.6101 42.00 93847 01/14/00 017160 CA. ST. BOARD OF EQUALIZA 99 USE TAX-KEYBOARD/MONITOR 284.4103.6001 25.00 986.00 93848 01/14/00 018876 CA. ST. DEPT. TRANSPORTATI SIGNAL MAINT/POWER 010.4304.5303 378.90 93848 01/14/00 018876 CA. ST. DEPT. TRANS PORTAT I SIGNAL MAINT/POWER 010.4304.5402 268.30 647.20 93849 01/14/00 023010 RICHARD CHECANSKY JUVENILE LAW UPDATE-CHECANSKY 010.4201. 5501 146.35 146.35 93850 01/14/00 023088 CHERRY LANE NURSERY WARREN SPREADER 010.4430.5273 96.51 93850 01/14/00 023088 CHERRY LANE NURSERY HOLLYOAK 010.4420.5605 52.39 148.90 93851 01/14/00 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00 93851 01/14/00 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00 93851 01/14/00 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 49.50 93851 01/14/00 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 I 10.00 79.50 93852 01/14/00 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 70.00 70.00 93853 01/14/00 026832 CUESTA EQUIPMENT CO DOUBLE D RING BELT 010.4420.5552 3.32 3.32 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 01/11/00 16 :39 VOUCHER/CHECK REGISTER FOR PERIOD 20 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93854 01/14/00 098350 EMPLOYMENT DEVELOPMENT SIT/SDI 01-10-00 011. 0000.2111 18.00 93854 01/14/00 098350 EMPLOYMENT DEVELOPMENT SIT/SDI 01-10-00 011.0000.2108 37.66 55.66 93855 01/14/00 101355 FIRST BANK OF SLO GRAND AVE/ELM TO HALCYON 350.5806.7001 17,933.59 17,933.59 93856 01/14/00 100691 FIVE CITIES-TIMES LEGAL 57762 010.4130.5301 72.00 93856 01/14/00 100691 FIVE CITIES-TIMES LEGAL 57763 010.4130.5301 75.00 93856 01/14/00 100691 FIVE CITIES-TIMES LEGAL 57766 010.4130.5301 70.50 217.50 93857 01/14/00 038376 GRAND AUTO PARTS AIR FILTER 010.4420.5603 13.60 93857 01/14/00 038376 GRAND AUTO PARTS AIR FILTER 220.4303.5601 21. 81 35.41 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4430.5201 39.70 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4212.5255 5.34 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 96.50 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4002.5201 13 .44 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 43.59 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 32.44 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 79.06 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 6.01 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 74.00 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211. 5201 8.45- 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 31. 69 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 19.47 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 11.43 93858 01/14/00 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4425.5255 93.77 537.99 93859 01/14/00 036426 GTE WIRELESS CELL PHONE-DIV.F.CHIEF 010.4211.5403 19.66 93859 01/14/00 036426 GTE WIRELESS CELL PHONE-PW DIRECTOR 010.4301. 5403 28.32 93859 01/14/00 036426 GTE WIRELESS CELL PHONE-ECO.DIRECTOR 010.4145.5403 42.18 93859 01/14/00 036426 GTE WIRELESS CELL PHONE-C.M 010.4145.5403 34.47 93859 01/14/00 036426 GTE WIRELESS CELL PHONE-F.CHIEF 010.4211.5403 19.45 144.08 9.3860 01/14/00 044050 IKON OFFICE SOLUTIONS,I COPIER MAINT 010.4421. 5602 113.97 113.97 93861 01/14/00 046098 J C LANDSCAPING L/SCAPE-DEC 99 010.4420.5303 380.00 93861 01/14/00 046098 J C LANDSCAPING L/SCAPE-DEC 99 217.4460.5356 120.00 500.00 93862 01/14/00 046176 J J'S FOOD COMPANY KITCHEN SUPPLIES 010.4211.5255 23.16 23.16 93863 01/14/00 100087 HOLLY JARRATT JAZZERCISE CLASSES 010.4424.5351 118.83 118.83 93864 01/14/00 101567 ERIC JENSEN TOOLS FOR TOLERANCE 010.4201. 5501 170.86 170.86 93865 01/14/00 052144 LIEBERT,CASSIDY & FRIER CCC EMPLOY. RELATIONS PROF.SVCS 010.4145.5501 1,650.00 1,650.00 93866 01/14/00 053118 LUCIA MAR UN.SCH.DIST. BUS TRANSPORTATION-TREE FARM 010.4425.5303 66.88 66.88 93867 01/14/00 053274 LYON & CARMEL PROF.LEGAL SVCS 010.4003.5304 9,873.67 9,873.67 93868 01/14/00 054482 MAINTENANCE SUPERINTEND MSA DINNER-CRUZ/SHAGUN 220.4303.5501 30.00 30.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 01/11/00 16:39 VOUCHER/CHECK REGISTER FOR PERIOD 20 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93869 01/14/00 055068 MARTIN & CHAPMAN CO. 2000 ELECTION MATERIALS/SUPPLI 010.4002.5506 56.48 56.48 93870 01/14/00 054920 MASTERLlNE AIR SYSTEMS O-RINGS/KITS/OIL 010.4211. 5603 961.86 961. 86 93871 01/14/00 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER 010.4420.5601 52.50 93871 01/14/00 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER 640.4712.5601 22.67 75.17 93872 01/14/00 056784 MIDSTATE ELECTRONICS WIRE 010.4211. 5603 47.62 93872 01/14/00 056784 MIDSTATE ELECTRONICS BATTERY CHARGER/POWER JACK 010.4211.5603 24.15 71.77 93873 01/14/00 056940 MIER BROS. CONCRETE 640.4712.5610 59.85 93873 01/14/00 056940 MIER BROS. CONCRETE 640.4712.5610 59.85 93873 01/14/00 056940 MIER BROS. CONCRETE 640.4712.5610 39.58 93873 01/14/00 056940 MIER BROS. TOP SOIL 010.4430.5605 26.81 93873 01/14/00 056940 MIER BROS. TOP SOIL 010.4430.5605 26.81 93873 01/14/00 056940 MIER BROS. TOP SOIL 010.4430.5605 53.63 93873 01/14/00 056940 MIER BROS. TOP SOIL 010.4430.5605 53.63 93873 01/14/00 056940 MIER BROS. TOP SOIL 010.4430.5605 107.25 93873 01/14/00 056940 MIER BROS. CONCRETE 350.5632.7001 156.37 93873 01/14/00 056940 MIER BROS. CONCRETE 640.4712.5610 76.25 93873 01/14/00 056940 MIER BROS. CONCRETE 350.5632.7001 83.01 93873 01/14/00 056940 MIER BROS. CONCRETE 350.5632.7001 59.85 93873 01/14/00 056940 MIER BROS. CONCRETE 010.4420.5605 166.02 93873 01/14/00 056940 MIER BROS. TOP SOIL 010.4430.5605 53.63 1,022.54 93874 01/14/00 057096 MINER'S ACE HARDWARE COUPLER HOSES/HOSE MENDER 220.4303.5613 30.39 93874 01/14/00 057096 MINER'S ACE HARDWARE BATTERY TOOL 220.4303.5273 66.47 93874 01/14/00 057096 MINER'S ACE HARDWARE POST LEVEL/BULBS 220.4303.5613 16.25 93874 01/14/00 057096 MINER'S ACE HARDWARE REFLECTOR/TROWLS 220.4303.5613 71.65 93874 01/14/00 057096 MINER'S ACE HARDWARE BROOM 640.4712.5273 22.50 93874 01/14/00 057096 MINER'S ACE HARDWARE BATTERY TOOL 010.4420.5605 28.41 93874 01/14/00 057096 MINER'S ACE HARDWARE BLADES 640.4712.5255 13.48 93874 01/14/00 057096 MINER'S ACE HARDWARE MOP/LUMBER CRAYONS 640.4712.5255 9.94 93874 01/14/00 057096 MINER'S ACE HARDWARE SPRINKLER SUPPLIES 010.4420.5605 7.28 93874 01/14/00 057096 MINER'S ACE HARDWARE IRRIGATION SUPPLIES 010.4420.5605 6.51 93874 01/14/00 057096 MINER'S ACE HARDWARE ELECTRICAL SUPPLIES 220.4303.5613 17.10 93874 01/14/00 057096 MINER'S ACE HARDWARE WASHER/COLD WELD 010.4420.5605 4.79 294.77 93875 01/14/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 137.50 93875 01/14/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5255 42.00 93875 01/14/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143 85.10 93875 01/14/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 32.50 93875 01/14/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143 99.00 93875 01/14/00 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 7.30 403.40 93876 01/14/00 101566 CAROL MOORE TOOLS FOR TOLERANCE 010.4201.5501 160.86 160.86 93877 01/14/00 059124 MUSTANG TREE CARE GRIND STUMPS 010.4420.5605 168.00 168.00, 93878 01/14/00 100202 NAT'L VOLUNTEER FIRE CO NATL VOLUNTEER DUES 010.4211.5503 50.00 50.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 01/11/00 16:39 VOUCHER/CHECK REGISTER FOR PERIOD 20 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93879 01/14/00 061814 NOBLE SAW,INC. CHAINS/BAR 010.4420.5603 86.06 93879 01/14/00 061814 NOBLE SAW, INC. CHAIN/BAR OIL 010.4420.5603 33.11 93879 01/14/00 061814 NOBLE SAW,INC. SHARPENED CHAINS 010.4420.5603 26.00 145.17 93880 01/14/00 098550 PER S 098550 PERS 011.0000.2106 1,705.04 1,705.04 93881 01/14/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 11,677.38 93881 01/14/00 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 44.70 11,722.08 93882 01/14/00 064258 PAGING NETWORK OF LA DEC PAGING SVCS 010.4421. 5602 108.02 108.02 93883 01/14/00 066924 PLAQUE SHAQUE DIAPER DERBY/BABY TROPHIES 010.4424.5252 62.74 62.74 93884 01/14/00 068000 PRESSURE VESSEL SERVICE SODIUM HYPOCHLORITE 640.4712.5274 234.24 234.24 93885 01/14/00 063180 MADDY QUAGLINO SUPER SITTER CLASSES 010.4424.5351 182.00 182.00 93886 01/14/00 100222 QUILL CORPORATION OFFICE SUPPLIES 010.4421.5201 205.79 205.79 93887 01/14/00 075660 SAN LUIS PAINTS PAINT/PAINTING SUPPLIES 220.4303.5613 19.54 93887 01/14/00 075660 SAN LUIS PAINTS PAINT/PAINT SUPPLIES 220.4303.5613 58.92 93887 01/14/00 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 89.77 168.23 93888 01/14/00 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 124.95 124.95 93889 01/14/00 074684 SLO CNTY FIRE CHIEFS AS INSTALLATION DINNERS-3 010.4211.5501 105.00 93889 ,01/14/00 074684 SLO CNTY FIRE CHIEFS AS INSTALLATION DINNER-1 010.4211.5501 35.00 140.00 93890 01/14/00 080886 SOUTHERN AUTO SUPPLY IGNITION SWITCH 010.4305.5603 9.46 93890 01/14/00 080886 SOUTHERN AUTO SUPPLY GASKET SEALER 010.4305.5603 3.74 93890 01/14/00 Q80886 SOUTHERN AUTO SUPPLY POINT SET 010.4305.5603 7.18 93890 01/14/00 080886 SOUTHERN AUTO SUPPLY CR:POINT SET 010.4305.5603 7.18- 93890 01/14/00 080886 SOUTHERN AUTO SUPPLY SLICK 50 OIL 010.4420.5603 34.30 93890 01/14/00 080886 SOUTHERN AUTO SUPPLY AIR HOSE FITTING 010.4420.5603 23.68 71.18 93891 01/14/00 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 130.08 93891 01/14/00 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 67.40 93891 01/14/00 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 50.01 93891 01/14/00 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 108.45 93891 01/14/00 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 48.51 404.45 93892 01/14/00 101565 LORI STEED SIGN LANGUAGE CLASSES 010.4424.5351 52.50 52.50 93893 01/14/00 083382 SUPERIOR QUALITY COPIER COPIER MAINT 010.4212.5602 195.00 195.00 93894 01/14/00 084708 RICK TERBORCH POLICIES FOR PUB. PROTECT 010.4201. 5501 58.00 58.00 93895 01/14/00 086346 TROESH READY MIX CONCRETE 350.5632.7001 275.31 93895 01/14/00 086346 TROESH READY MIX RECYCLE BASE 11 220.4303.5307 197.97 93895 01/14/00 086346 TROESH READY MIX CLASS 2 BASE 220.4303.5613 217.72 691. 00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 01/11/00 16:39 VOUCHER/CHECK REGISTER FOR PERIOD 20 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93896 01/14/00 088062 UNION ASPHALT INC COLD MIX 220.4303.5613 354.97 354.97 93897 01/14/00 098725 UNION BANK OF CALI FORNI 098725 PARS 011.0000.2107 78.78 78.78 93898 01/14/00 088084 UNITED GREEN MARK,INC. RAINBIRD 010.4420.5605 6.27 6.27 93899 01/14/00 087672 UNITED RENTALS RENTAL-SKIP LOADER 010.4430.5552 326.74 93899 01/14/00 087672 UNITED RENTALS SAFETY GLASSES 612.4610.5255 12.71 93899 01/14/00 087672 UNITED RENTALS PUMP RENTAL 010.4430.5552 40.76 380.21 93900 01/14/00 087580 US FILTER DISTRIBUTION METER BOXEX/LIDS 640.4712.5610 160.87 160.87 93901 01/14/00 101568 KIM WALKER REF. PARK DEPOSIT-WALKER 010.0000.4354 25.00 25.00 93902 01/14/00 091874 WHITAKER CONTRACTORS,IN GRAND AVE/ELM ST TO HALCYON 350.5806.7001 161,402.42 161,402.42 93903 01/14/00 092586 LEE WILSON ELECTRIC COM NOV.SIGNAL,MAINT 010.4304.5303 708.75 708.75 93904 01/14/00 094106 ZOLL MEDICAL CORP. CABLE/KEY SWITCHES 010.4211. 5603 37.60 37.60 93905 01/14/00 094146 ZUMAR INDUSTRIES STREET SIGN BLANKS 220.4303.5613 461.18 93905 01/14/00 094146 ZUMAR INDUSTRIES STREET SIGN BLANKS 220.4303.5613 479.62 940.80 TOTAL CHECKS 221,526.31 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 01/11/00 16:39 VOUCHER/CHECK REGISTER FOR PERIOD 20 FUND TITLE AMOUNT 010 GENERAL FUND 32,020.39 011 PAYROLL CLEARING FUND 3,971.15 217 LANDSCAPE MAINTENANCE DISTRICT 120.00 220 STREETS FUND 2,974.43 225 TRANSPORTATION FUND 1,349.25 277 98-99 FED LOCAL LAW ENF BL GRT 44.00 284 REDEVELOPMENT AGENCY FUND 25.00 350 CAPITAL IMPROVEMENT FUND 179,910.55 612 SEWER FUND 45.21 640 WATER FUND 1,066.33 TOTAL 221,526.31 ATTACHMENT E CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 12/24/99 TO 1/06/00 01/14/00 FUND 010 221,320.89 Salaries Full time 131,737.92 FUND 220 11,417.24 Salaries Part-Time 27,536.36 FUND 284 4,123.85 Salaries Over-Time 10,185.49 FUND 612 3,705.99 Holiday Pay 4,374.43 FUND 640 9,913.27 Sick Pay 7,188.45 250,481.24 Annual Leave Pay - Vacation Buy Back - Sick Leave Buy back Vacation Pay 7,023.28 Comp Pay 1,665.03 Annual Leave Pay 2,869.00 PERS Retirement 14,781.48 Social Security 14,005.30 PARS Retirement 192.84 State Disability Ins. 343.18 Health Insurance 22,876.85 Dental Insurance 3,541.34 Vision Insurance 753.13 Life Insurance 532.16 Long Term Disability - Uniform Allowance - Car Allowance 400.00 Council Expense 375.00 Employee Assistance - Motor Pay 100.00 Total: 250,481.24 9.b. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 0/ SUBJECT: CITY (EMPLOYER) PAYMENT OF MEMBER CONTRIBUTIONS TO THE CALlFORN1A PUBLIC EMPLOYEES' RETIREMENT SYSTEM DATE: JANUARY 25, 2000 RECOMMENDATION: It is recommended the City Council adopt the attached Resolution formalizing the payment by the City of member contributions to the California Public Employees' Retirement System (PERS). FUNDING: There are no additional expenses over the costs included in the Fiscal Year 1999-00 Annual Budget. DISCUSSION: Both the employer (City) and the employees are required to contribute to the California Public Employees' Retirement Systems (PERS). The employer portion is based on a yearly actuarial of projected benefits to be received by the employees. The employee share is a percentage of the employee's salary, with miscellaneous employees paying 7%, police public safety at 9%, and fire public safety at 9.48%. The employer may elect to pay the employee portion of PERS contributions, which is called Employer Paid Member Contributions. Article 17 of the 1995/96-1996/97 Memorandum of Understanding (MOU) between the City and the Service Employees' International Union Local 817 (S.E.I.U.) contained a provision whereby the City would pay the 7% member contribution. This benefit was extended in Article 45 of the 1995/96-1997/98 Arroyo Grande Police Officers' Association (AGPOA) MOU. The management and fire public safety employees were also extended this benefit. A representative of CalPERS contacted the City requesting a copy of the resolution extending the EMPC benefit to employees. The City was not able to comply with this request because the benefit was granted as part of a MOU and the City did not formally adopt a resolution. CalPERS requested the City adopt the attached resolution for its records. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ELECTING TO PA Y THE NORMAL MEMBER CONTRIBUTIONS TO THE CALIFORNIA PUBLIC EMPLOYEE RETIREMENT SYSTEM WHEREAS, the City Council of the City of Arroyo Grande has the authority to implement Government Code Section 20691; WHEREAS, the City of Arroyo Grande has a written labor policy or agreement which specifically provides for the normal member contributions to be paid by the employer on behalf of the members; WHEREAS, one of the steps in the procedures to implement this section is the adoption by the government body of the City of Arroyo Grande of a Resolution giving notice of its intention to commence paying the normal member contributions {EM PC) for all members of the Miscellaneous, Police, and Fire employee groups. WHEREAS, the following is a statement of the proposed change in reporting compensation to PERS: The City of Arroyo Grande elects to pay 7% (Miscellaneous Employees), 9% (Police Employees), and 9.48% (Fire Employees) of employees' compensation earnable as Employer Paid Member Contributions. This benefit shall apply to all employees of: The Management Class The Police Class The Miscellaneous Class The effective date of this Resolution shall be January 26, 2000. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that the City shall implement Government Code Section 20691 by paying normal member contributions for all employees of the Classes as indicated above. 9n motion by Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: The foregoing Resolution was passed and adopted this _ day of , 2000. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELL Y WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: r/2/6~ RICK TerBORCH, INTERIM CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY 9.c. MINUTES SPECIAL MEETING OF THE CITY COUNCIL WEDNESDAY, JANUARY 5, 2000 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 7:30 A.M. Mayor Pro Tem Ferrara, Council Members Runels, Dickens, City Manager Hunt, and City Attorney Carmel were present. Council Member Tolley arrived immediately after the Public Comment agenda item. 1. PUBLIC COMMENT: None. 2. CLOSED SESSION: Mayor Lady announced that the Council was going to meet in closed session to discuss the following matter: PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957: Title: Interim City Manager 3. CLOSED SESSION ANNOUNCEMENTS: There was no reportable action from the closed session. 4. ADJOURNMENT TO SPECIAL CITY COUNCIL MEETING: The meeting was adjourned at 8:41 A.M. to a special City Council meeting of January 11, 2000, at 6:15 p.m. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Services/Deputy City Clerk MINUTES SPECIAL MEETING OF THE CITY COUNCIL WEDNESDAY, JANU.ARY 5,2000 COUNCIL CHAMBERS, 215 EAsT BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 7:30 A.M. Mayor Pro Tem Ferrara, Council Members Runels, Dickens, City Manager Hunt, and City Attorney Carmel were present. Council Member Tolley arrived immediately after the Public Comment agenda item. 1. PUBLIC COMMENT: None. 2. CLOSED SESSION: Mayor Lady announced that the Council was going to meet in closed session to discuss the following matter: PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957: Title: Interim City Manager 3. CLOSED SESSION ANNOUNCEMENTS: There was no reportable action from the closed session. 4. ADJOURNMENT TO SPECIAL CITY COUNCIL MEETING: The meeting was adjourned at 8:41 A.M. to a special City Council meeting of January 11, 2000, ~.5p.m. ATTEST: MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JANUARY 11, 2000 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:00 p.m. 2. ROLL CALL City Council: lL Council Member Runels lLCouncil Member Tolley lL Council Member Dickens lLMayor Pro Tem Ferrara lLMayor Lady Staff Present: lLCity Manager lLCity Attorney lLDirector of Administrative Services _Chief of Police lLDirector of Building and Fire lLDirector of Community Development lLDirector of Public Works lLDirector of Parks and Recreation lLDirector of Financial Services lLContract Planner 3. FLAG SALUTE Lauren Ferrara, Kayla McBride, and Patricia Thompkins from Camp Fire Club, Su- Cre-Ha-Pa, led the Pledge of Allegiance. 4. INVOCATION Pastor Bob Ainsworth, New Life Community Church of the Nazarene, Pismo Beach, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. PROCLAMATION - GROUNDHOG JOB SHADOW DAY Katherine Blum, Lucia Mar Unified School District "School-to-Career" Coordinator, accepted the Proclamation. CITY COUNCIL MINUTES JANUARY 11, 2000 5.b. PRESENTATION OF PLAQUE HONORING CITY MANAGER ROBERT L. HUNT Mayor Lady presented a plaque to City Manager Hunt for his service to the City of Arroyo Grande. 6. AGENDA REVIEW None. 6.a. RESOLUTIONS AND ORDINANCES READ IN TITLE ONL Y Council Member Dickens moved, Council Member Runels seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. PUBLIC HEARING None. 8. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS Shirley M. Polen Prather spoke on behalf of Dave Collins. Flooring located at 1185 Grand Avenue in regard to the Grand Avenue Street Construction project. She read a letter that stated conce'rns relating to the elimination of the parking lane on the south side of Grand Avenue and the impacts to the company's truck deliveries. She submitted the letter for the record. Mark Adams, 1185 Grand, Manager - Dave Collins Flooring, spoke about the amount of truck traffic coming into and out of the store. He said their talks with the Mayor and staff have been very helpful in resolving issues; however, they would appreciate further help and input from the City regarding their issues. He explained the main concern was the impact the changes on Grand Avenue is having on their business. Tim Mahoney, Southern California Gas Company District Manager for Santa Barbara-San Luis Obispo Counties, introduced himself to the Council. He explained that the Gas Company has a new logo, called Sempra Energy, which will be placed on its trucks and uniforms. He said in some communities there has been some concern about seeing a new name on meter reader uniforms due to the unfamiliarity of the new logo, and people were calling the police or City Hall. He said if it became a problem, the Gas Company would do more outreach in the community. 9. CONSENT AGENDA Council Member Tolley declared a conflict of interest on Item 9.h. and stated he would not be voting on this item. Council Member Runels moved and Mayor Pro Tem Ferrara seconded the motion to approve Consent Agenda Items 9.a. through 9.1, with the exception of Item 9.h., with the recommended courses of action. 2 CITY COUNCIL MINUTES JANUARY 11, 2000 a. Cash Disbursement Ratification. Approved. b. Statement of Investment Deposits. Approved. c. Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund. Approved. d. Minutes of City Council Meeting of December 3, 1999 and December 14, 1999. Approved. e. Report on Project Development (AB1600) Fees. Accepted and filed. f. Rejection of Claim Against City - B. Williams. Rejected Claim. g. Fee Waiver Request - Hospice of San Luis Obispo County. Approved. i. Annual Adjustment of Traffic Signalization Fee. Adopted Resolution No. 3423. j. Progress Payment No. 2 for City Council Chambers Parking Lot, Project No. 80-99-1. Approved. k. Paseo Street - Acceptance of Impvoements. Adopted Resolution No. 3424. I. Progress Payment No. 3 for Fair Oaks Waterline Project, Project No. 60-98- 5. Approved. - Voice Vote LRolI Call Vote Aye Lady Ave Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. Mayor Pro Tem Ferrara moved and Council Member Runels seconded the motion to approve Consent Agenda Item 9.h. with the recommended course of action. h. Final Approval of the Village Glen Annexation. Adopted Resolution No. 3422. _Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Ave Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 3 CITY COUNCIL MINUTES JANUARY 11, 2000 10. CONTINUED BUSINESS 10.a. DISCUSSION OF THE SOUTH COUNTY AREA TRANSIT (SCAT) COASTAL CRUISER TROLLEY City Manager Hunt highlighted the staff report. He explained that this was a follow-up report and staff recommended that the Council affirm the December 22, 1999 action of the SCAT Board of Directors to extend the Coastal Cruiser Trolley through December 2000 with the addition of some performance standards and goals. He stated that the system would be reviewed again in December 2000 in order to determine continuation or cessation of the trolley operations. Mayor Lady opened up the discussion for public comments. Grover Beach Mayor David Ekbom stated he spoke to the Council in November, 1999, prior to the SCAT Board meeting in December. He stated that he was the SCAT representative for Grover Beach, the December meeting was held, a vote was taken, and SCAT was committed to a new course of action that he had voted against. Mr. Ekbom provided his viewpoints on the changes to the program such as the changing of the Mission Statement to include weekend service; the fare box increase; and setting a goal of nine (9) passengers per hour. He stated that there is such low ridership on the trolley and the goals that have been set are so low that the trolley is not meeting the purpose it was originally started for. He spoke about a private enterprise in Pismo Beach that started a trolley system, did not work and was discontinued. He talked about how the cities are paying 80% of the fees and the business community was paying 20%. Mr. Ekbom further stated that the City of Grover Beach felt that it was not a viable transportation alternative and was not in support of it. He stated that their objection was that because all the cities have joined together in a JPA for SCAT, the City of Grover Beach is being obligated to continue its share. He said if the service was not providing a mutual benefit, it should be continued and funded amongst the agencies that want to continue it. He commented that the City of Arroyo Grande was spending $45,000 on this system and was receiving the least benefit. He concluded by stating he would like to see more discussion on this issue even though a vote had been taken. Richard Neufeld, 932 Charles in Grover Beach, and Grover Beach Council Member, stated that he had decided to attend the December SCAT Board meeting because of the trolley issue. He stated that he was surprised about two events that took place at the meeting. The first one was the changing of the Mission Statement and how that could be done without Council direction. He stated that at the meeting it was changed from being a tourist attraction to serving an unmet need. The second issue was the goal of nine (9) passengers per hour at the rate of fifty-cents that was set. He talked about the SCAT bus following the trolley and the duplication of services. He distributed a chart to the Council for reference. He spoke about how a private enterprise in Pismo Beach attempted a trolley system that did not work. He said he thought the trolley was supposed to be experimental to see if it would work and bring in extra revenues. He requested 4 CITY COUNCIL MINUTES JANUARY 11, 2000 that the City of Arroyo Grande's SCAT representative request putting this issue on a future agenda and taking another vote. Hearing no further public comments, the Mayor closed the public discussion. Council Member Dickens stated that the staff report laid out the direction that the SCAT Board presented. He said the Board evaluated the situation and has looked at the facts. He said the SCAT Board saw things differently and the hope was that there would be an increase in fare-box revenues and ridership. He said the Board knew that the trolley system has not met the expectations to date; however, that it was premature to eliminate the service altogether. He said if trends continue there will be more buy-in from the community. He said standards have been put in place to re-evaluate the system. He noted that the system has been running consistently since October and there was a need for more time to allow the community to get more familiar with the service. He commented this was not an experimental program and was meant primarily to serve the business community and enhance the area. Council discussion included the status and evaluation of the trolley program to date. Council Member Tolley stated the trolley was not a system that generates revenue. He commented that there was no one in the audience in support of the trolley including the drivers who could lose their jobs. He said he agreed with the public comments earlier and that it was time to take a harder look at the program. Council Member Runels agreed. He said he has made a point to see what the ridership was on both the SCAT bus and trolley. He said most of the time there are only one or two p~ople riding. He said the City was subsidizing the taxi program, and the Dial-A-Ride program already. Mayor Pro Tem Ferrara stated he was troubled with the status of the trolley system. He said the troubling part of this issue was that he has not seen a full- blown advertising campaign. He said there have been no television spots with citizens who like it or encouraging others to ride; no radio spots; no ads in the local newspaper; and no posters in the local businesses. He said he has seen nothing that encourages ridership or any strategy that involves the respective Chambers of Commerce. He commented that he did not see individual businesses stepping forward to get behind the trolley. He said he did not know the structure of SCAT's RFP; however, if there were no advertising component, the system would not work. He said if he could be assured that the RFP addressed an aggressive advertising campaign, he could support the program. Further Council discussion included advertising versus marketing efforts. 5 CITY COUNCIL MINUTES JANUARY 11, 2000 Council Member Tolley moved to reject the December 22nd action of the SCAT Board of Directors and direct the SCAT representative to present the City's position at the next meeting of the SCAT Board which would be to discontinue the trolley. Council Member Runels seconded the motion. - Voice Vote lRolI Call Vote No Lady No Ferrara Aye Runels Aye Tolley No Dickens There being 2 A YES and 3 NOES, the motion failed. Mayor Pro Tem Ferrara moved to affirm the' December 22, 1999 action of the SCAT Board of Directors with the following stipulations: direct the Council representative on the SCAT Board to carry back to the next SCAT Board meeting the strong concerns of the City Council of Arroyo Grande that a marketing strategy be laid out and that the marketing plan be revisited if necessary and provided to the Council at a subsequent meeting for review. Mayor Lady seconded the motion. _Voice Vote lRolI Call Vote Aye Lady Aye Ferrara No Runels No Tolley Ave Dickens There being 3 A YES and 2 NOES, the motion is hereby declared to be passed. 11. NEW BUSINESS 11.a. PROPOSED POLICY FOR POSTING PROJECT SIGNS Contract Planner Prutch highlighted the staff report. He explained that a policy was being proposed requiring the posting of signs at development sites prior to Planning Commission and City Council public hearing in an effort to implement Council's direction to expand the City's public information efforts. Council questions and discussion included the proposed 8x4 foot size of the sign; whether it was appropriate for a project such as a variance for a single family residence; specific requirements for placement of signs based on the size 6 CITY COUNCIL MINUTES JANUARY 11, 2000 of the lot; the applicant bearing the cost of the sign; and enforcement issues for non-compliance. City Manager Hunt responded that an amendment to the Municipal Code would be necessary in order to establish formal enforcement procedures. He explained that the idea of providing as much information as possible to the public regarding a development proposal was a benefit to the developer, which provides a "win- win" situation for the community, the City, and the developer. He suggested if Council proceeded with the proposed policy that it come back in six to eight months for review. Mayor Lady opened the discussion for public comment. John Keen, 298 N. Elm, stated that at Planning Commission meetings there have been hearings where someone gets up and says they weren't notified. He said the proposed policy was discussed at length at the Planning Commission meeting with regard to size of the sign, posting location, lettering, and content. He said this was a step in the right direction to inform people of development projects. Hearing no further comments, Mayor Lady closed the public discussion. Mayor Lady stated he supported the program and would like to implement it and bring it back in six to eight months for review. Council Member Dickens commented that when dealing with single family residential projects, an 8x4 foot sign would be too much. He said he would like to see more staff flexibility/discretion specifically dealing with variance projects to reduce the size of the sign. Council Member Runels moved to approve the policy for posting project signs, as modified to allow staff discretion in approving sign sizes on a case-by-case basis. Mayor Pro Tem Ferrara seconded the motion. - Voice Vote LRolI Call Vote Ave Lady Aye Ferrara Aye Runels Aye Tolley Aye Dickens There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. Council Member Tolley left the meeting at 9:40 p.m. due to illness. 7 CITY COUNCIL MINUTES JANUARY 11, 2000 11.b. PRELIMINARY APPROVAL OF FISCAL YEAR 1999-2000 COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS Director of Community Development McCants highlighted the staff report. Mayor Pro Tem Ferrara referred to the Spruce Street Sidewalk project in Alternative #1 and asked with regard to the HUD national objectives, which of the objectives this project met. Director McCants responded that it met the low-moderate income objective in that the project was located within an area of the City that has been designated as a low-moderate income area. Mayor Lady opened up the discussion for public comments, and upon hearing no comments brought the issue back to the Council for consideration. Council Member Runels moved to provide preliminary approval on the proposed funding of Fiscal Year 1999-2000 CDBG projects as listed in Alternative #1. Mayor Pro Tem Ferrara seconded the motion. _Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Ave Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 11.c. FORMATION AND APPOINTMENTS TO LAND CONSERVANCY COMMITTEE Director of Financial Services Snodgrass highlighted the staff report. She stated that staff recommended the City Council form and appoint a committee to seek and evaluate proposals for the use of approximately $50,200 collected for land conservancy issues; and direct staff to seek City Council approval for future grants when the balance in the Land Conservancy Account is $10,000 or at the time of build out for Tract 1997, whichever occurs first. Council Member Runels asked why the formation of a committee was necessary. Director Snodgrass explained that the conditions of approval for Rancho Grande Tract 1997 specify that there be a Parks and Recreation Director, Planning Director, and a State Fish & Game representative on the committee to review the conservation program. 8 CITY COUNCIL MINUTES JANUARY 11, 2000 Council Member Dickens asked how much more money was expected to be received. Director Snodgrass responded that the City would receive $100 per home for 20 to 30 additional homes in Tract 1997. Council Member Dickens asked how a balance of $10,000 in the account was established. Director Snodgrass stated that the $10,000 figure was established to justify staff's time in bringing the issue back to Council for consideration. Mayor Pro Tem Ferrara referred to the conditions of approval and asked if proposals were restricted only from non-profit groups. He asked if proposals could come from individual citizens or citizen groups. Director Snodgrass replied that the conditions of approval state that proposals come from non-profit agencies. She deferred the question to the City Attorney. City Attorney Carmel stated that the committee had the discretion to expand the definition of "non-profit" to include citizen groups as long as the overall goal of the program was achieved. Mayor Pro Tem Ferrara asked if the committee membership was restricted or could the committee consider two additional citizens-at-Iarge as members. Director Snodgrass said that guidelines for membership were provided; however, additional members could be added to the committee. Council Member Dickens said there was confusion regarding the name of the committee since there was a County Land Conservancy in existence. He said he would advocate changing the name to Open Space and Conservation Committee. Director Snodgrass replied that the name could be changed. Mayor Lady opened the discussion for public comment, and upon hearing no comments brought the issue back to the Council for consideration. Council Member Dickens said he would like to be placed on the committee. Mayor Pro Tem Ferrara volunteered to serve on the committee. He said he would also volunteer to work with the Financial Services Director to recruit the two citizens-at-Iarge positions. 9 CITY COUNCIL MINUTES JANUARY 11, 2000 Mayor Pro Tern Ferrara moved to form and appoint 'a committee to seek and evaluate proposals for the use of approximately $50,200 collected for land conservancy issues; and direct staff to seek City Council approval for future grants when the balance in the Land Conservancy Account is $10,000 or at the time of build out for Tract 1997, whichever occurs first. He further moved that the name of the committee be modified to Open Space and Conservation Committee; appoint Council Member Dickens and Mayor Pro Tem Ferrara to the committee, and increase the size of the committee to include two citizen-at-Iarge positions. Council Member Dickens seconded the motion. - Voice Vote LRolI Call Vote Ave Lady Ave Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 11.d. APPROVAL TO SEEK PROPOSALS FOR WINDMILL EXHIBIT Director of Financial Services Snodgrass highlighted the staff report. She stated that staff recommends the City Council approve the formation of a committee to seek and evaluate proposals for development of an interpretive windmill exhibit; and appoint a City Council Member and a representative from the Rancho Grande Development to serve on the Committee with the Parks and Recreation Director. Mayor Pro Tem Ferrara referred to Item 11.c. and asked if someone from Rancho Grande was part of that committee. Director Snodgrass replied that the conditions of approval did not specify a representative from Rancho Grande be appointed to that committee. She said that even though Tract 1997 was in the Rancho Grande development, it was a City-wide conservation program. In this case, the windmill is located in the Rancho Grande development. Mayor Pro Tem Ferrara asked if one of the two citizen-at-Iarge positions on the Open Space and Conservation Committee happened to be a Rancho Grande area resident, which then meets the membership requirement for the Windmill Exhibit committee, could this item be added on as a task for the Open Space and Conservation Committee. Director Snodgrass responded that this was an option. 10 CITY COUNCIL MINUTES JANUARY 11, 2000 There was clarification that the windmill was located on lot 77 in Tract 1994 and would be restored and enhanced with an exhibit. Mayor Lady opened the discussion for public comment, and upon hearing no comments brought the issue back to the Council for consideration. Council Member Runels moved to combine the Windmill Exhibit Committee with the Open Space and Conservation Committee, with the appointment of one of the two citizen-at-Iarge positions from the Rancho Grande development. Council Member Dickens seconded the motion. - Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 12. COUNCIL COMMUNICATIONS Council Member Runels gave a brief report from Zone 3 relating to a strength problem with the bridge that goes from Lopez Drive to the dam. Mayor Pro Tem Ferrara referred to a document that was distributed to the Council regarding Californians opposed to school and road delay. He asked for clarification that staff had not sent out a letter of support on the measure. City Manager Hunt responded that staff had not taken any action on the matter. 13. STAFF COMMUNICATIONS None. 14. ADJOURNMENT Council Member Runels moved, Council Member Dickens seconded, and the motion passed unanimously to adjourn the meeting. Time: 9:09 p.m. 11 CITY COUNCIL MINUTES JANUARY 11, 2000 MICH~EL~do/ ATTEST: ti{a~ ORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK 12 9.d. MEMORANDUM TO: CITY COUNCIL FROM: RICK TerBORCH, CHIEF OF POLICE ~ SUBJECT: WAIVER OF FEES - SOUTH COUNTY HISTORICAL SOCIETY DATE: JANUARY 25, 2000 RECOMMENDATION: It is recommended that the City Council approve a request by the South County Historical Society for waiver of a $20.00 public safety and welfare permit fee and a $300.00 exhibition fee for its Annual Antique Show and Sale. FUNDING: This would result in a reduction of fees to the City of $320.00. DISCUSSION: The South County Historical Society has requested a waiver of permit fees for its Annual Antique Show and Sale. The South County Historical Society will sponsor this event at the South County Regional Center on February 12 and 13, 2000 from 9 a.m. to 9 p.m. daily. This event is one of the Society's major fund raisers. An entrance fee of $3.50 will be charged, with discount coupons available reducing the entrance fee to $3.00. The South County Historical Society meets six of the seven conditions listed on the Fee Waiver or Reduction Criteria Form. The organization has worked for 23 years to open a museum to the public and to preserve the heritage of the Arroyo Grande area. Profits from this fund raising event will fund retrofitting of its building on Bridge Street. The organization participates in the annual Strawberry and Harvest Festivals. It also provides historical programs for schools and leads walking tours of Arroyo Grande. Alternatives The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; or - Do not approve staff's recommendation. &uth @oun4J 7f}if1o#ka1 ~ rp"d 0I/1n rJJIJ-Z 633 ~.{jNuuh, ~ 93421 MEMORANDUM TO: ARROYO GRANDE CITY COUNCIL VIA: ROBERT L. HUNT, CITY MANAGER FROM: SOUTH COUNTY HISTORICAL SOCIETY DATE: DECEMBER 29, 1999 SUBJECT: REQUEST FOR FEE WAIVER, ANTIQUE SHOW & SALE On behalf of the South County Historical Society, I request a waiver of City Exhibition Ordinance fees for our annual antique show and sale to be held at the South County Regional Center on February 12 and 13, 1999. This show and sale is a fund raiser to benefit the museum fund of the South County Historical Society, a non-profit organization located in Arroyo Grande that is dedicated to preserving the heritage of the local area. Your consideration of this request is appreciated. (~ p/ - i/~<I--~ ~~ v Douglas M. LeSage P. O. Box 633 Arroyo Grande, CA 93421 (805) 489-1735 IV!!! AtV/IIJVA L ;f~Jr/9'q,e;- S'/67-l/ 'r~ Bt3:/V~7- ~-- a ..?0 . /// L)i/l/0 f/S:7ZJR/c~ L./J1t15t'::'7t,tpE, (d3 / / ~ /7., -) ~ CITY OF ARROYO GRANDE. f) , . EE,WAIVERORREDUCTlONCRITERJAF* &;/~L C6~ Name: Address:.-297 $/ L L ~ ~ Y; Phone #: '1 - /73 S- ~e of Fee Requesle~ 10 Be Waived: 2-0 . T olal Fee AmI. To Be Considered: S .f $L,p tA.//;. ~ "f- /J1 B/itl/ 5 Q/ Ai /c.Jn P.IV (Maximum $750 per calendar year) AIVER OF FEES: All groups/organizations/sponsors requesting a waiver of fees must submit a completed Fee Waiver or Reduction Criteria Form with a letter stating: (a) the facility requested, (b) event, (c) which fees should be waived, and (d) verification of information requested on the criteria form (e.g., organization donates 50% of its budget-supporting programs in the Five Cities area). Please include all additional information on a separate sheet of paper along with your letter of request. AlI'forms and letters should be submitted as follows: For Requests for Fees Totalinq $500 or Less: For Requests for Fees Totalinq $501 or More: Parks and Recreation Commission Arroyo Grande City Council c/o Parks and Recreation Office Attention: Administrative Services Director Post Office Box 550 Post Office Box 550 1221 Ash Street 214 East Branch Street Arroyo Grande, CA 93421 Arroyo Grande, CA 93421 heck below each item that aD lies to our rou or or anization: b'-S 1. Local Arroyo Grande-based non-profit group or organization # , '5 ~ ~ ~ ., ,~.s cr (provide. 1.0. number). "Local" is defined as 50% membership from the City of Arroyo Grande. rES 2. Non-profit group/organization services youth only, ages 6 - 18; and no specific program fees are charged youth (other than registration fee). Number of youth served: Registration fee charged to youth: ye,fA7H 7ii~iZ-$ l7I-""~## /'I"lffP/Veif-'- Sdr~ 01 ,B u/~,~~ I(~S 3. The group/organization donates 50% of its budget supporting programs/activities within the City of Arroyo Grande or the Five Cities area. . Examples of programs/activities supported: S'c.H1 'uU5t'U__ d- r/J.E.~rA-I'4-7?,y- t9F ~f7P/V?+( HV~/~$' /""" ~ +A2..f:.4. r~4. The facility/activity requested and all proceeds will be used for a specific City of Arroyo Grande/Five Cities area public project, benefit, or cause. Example of specific service/ roject: ~~~- $) ~~ ~5. ~"""n"l C.T~. The event proposed is open to the public, and the organization/sponsor is not requesting a donation or charging a fee for entry or to participants (vendors, speakers, etc.). Vp-) 6. Group or organization provides a yearly d~ation (equipment, monetary, services-in-ki4 to the City of Arroyo Grande. Spec~on: <X-filOl? L- '1f'Ot;R;+lhs" /J-Nl). Date of donation: , . U. ,~I?.... .&!zL 7. (;e.AI~~ L ~ P-4IQ7"/C I {/4 'I/,o/{/ gp ~C! $eu~..$-/1.1IJL~/)f/tA -,..&w;e So- Mid-week or shared scheduling. of facility. The group has requested a date during the week (Monday - Thursday), and another organization will be meeting at the same time. 4 ,(/pr t/SIN6- 6~ ~&~? -'- TOTAL NUMBER OF CRITERIA ITEMS WHICH APPLY. QUALIFICATIONS: Groups meeting criteria items 1 - 7 above score 1 point each. A score of 5 or more points qualifies a group for a waiver or reduction of fees. Groups scoring less than 5 points may be eligible for a waiver of up to 50% of the fee(s). ~ DETERMINATION: All requests for the reduction or waiver of fees for uses that require a Public Safety and Welfare Permit or Police Department Auxiliary Police Services (e.g., fees established by City Ordinance or Resolution) must be approved by the City Council. ~ Field rental fees (excluding tournaments, lighting, and field preps) shall be waived for all youth sport activities scoring five /... ~ (5) points or more on a fully completed Fee Waiver or Reduction Criteria Form. "Youth sport activities" shall be defined as ~ ~ any league/team roster having members under the age of 18, with the exception that a maximum of three (3) members i" may be 18 or older, at the time the roster is submitted to the Parks and Recreation Department. ~ ..... I FOR FEES TOTALING $500 OR LESS FOR USE OF A CITY FACILITY: Waiver or reduction of the fees can be approved ~"- by the Parks and Recreation Commission. All decisions made by the Parks and Recreation Commission can be appealed to the City Council. . FOR FEES TOTALING $501 OR MORE FOR USE OF A CITY FACILITY: Waiver or reduction of fees must be approved by the City Council. THE MAXIMUM ANY INDIVIDUAL GROUP CAN RECEIVE IN WAIVERS IS $750 ANNUALL Y (Calendar vear): This maximum may not be appealed. _.\&_..__...\I::.......,^,...:......... '"f"r'\ IC.o."j~o."". Q/??/QQ\ 9.e. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: GRAND AVENUE, ELM STREET TO HALCYON ROAD PROJECT NO. 60-70-90-98-6 - PROGRESS PAYMENT NO.6 DATE: JANUARY 25,2000 RECOMMENDATION: It is recommended that the City Council authorize Progress Payment NO.6 in the amount of $273,781.97 to Whitaker Contractors, Inc. for the Grand Avenue, Elm Street to Halcyon Road, capital improvement project. FUNDING: On June 22, 1999, the Council awarded the construction contract for the Grand Avenue, Elm Street to Halcyon Road Project, to Whitaker Contractors, Inc. in the amount of $1,707,535 and authorized a contingency of $170,750 to be used for unanticipated costs during the construction phase of the project ($1,878,285 total available funding). DISCUSSION: Staff received an application for Progress Payment No. 6 for work completed between November 21, 1999 and December 31, 1999 from Whitaker Contractors, Inc. As of December 31,1999 the contract was 80% complete and $1,410,432.03 of the $1,878,285 available funds (75%) have been requested by the Contractor. Attachment: Application for Progress Payment NO.6 r&ilyof ~cfO" ri'W4Uk. Public Works Department Applicatioll for Progress Payment Contract Name: Grand Avenue, Elm St to Halcyon Rd Contract No: 60-70-90-98-6 Progress Payment No: 6 City Account No: 350-5806-7001 = S 273,781.97 To Escrow Account S 30,420.22 Payment Date: 01/25/00 Bid Estimate Amended Estimate Pay to Oate Bid Un~ Un~ Un~ % ~em UM Deseriotion Otv Price Amount Otv Price Amount Oty Price Amount Como General Reauirements 1 LS Mobilization Allowance 1 $ 10,000,00 $ 10,000.00 1 $10,000,00 $ 10,000,00 1.00 $ 10,000,00 $ 10,000,00 100% 2 LS TraffIC Control 1 $ 60,000.00 $ 60,000.00 1 $60,000,00 $ 60,000,00 0,80 $ 60 000,00 $ 48,000,00 80% 3 LS Trench Sheeting, Shoring or Bracing 1 $ 16,875,00 $ 16,875,00 1 $16,875,00 $ 16 875,00 1,00 $ 16,875,00 $ 16,875,00 100% 4 LS Construction Survey 1 $ 17 900,00 $ 17900,00 1 $17 900,00 $ 17 900,00 0.98 $ 17 900,00 $ 17 542,00 98% Water g, stem 1m rovements 5 LF 4. PVC Class 150 C900 Water Main 45 $ 29,00 $ 1,305.00 45 $ 29,00 $ 1,305,00 40 $ 29,00 $ 1,160,00 89% 6 LF 6" PVC, Class 150 C900 Water Main 185 $ 24,60 $ 4,551.00 185 $ 24,60 $ 4,551,00 107 $ 24,60 $ 2,632.20 58% 7 LF 8. PVC Class 150, C900 Water Main 42 $ 78,00 $ 3,276,00 42 $ 78,00 $ 3,276,00 5 $ 78,00 $ 390.00 12% 8 LF 10. PVC, Class 150 C900 Water Main 146 $ 66,00 $ 9,636.00 146 $ 66,00 $ 9 636,00 190 $ 66,00 $ 12,540,00 130% 9 LF 12" PVC Class 150, C900 Water Main 3013 $ 48,00 $ 144,624,00 3013 $ 48,00 $ 144,624,00 3,013 $ 48.00 $ 144,624,00 100% 10 EA 4. Gate Valve AssemblY 1 $ 625.00 $ 625,00 1 $ 625.00 $ 625.00 1 $ 625.00 $ 625.00 100% 11 EA 6" Gate Valve Assembly 4 $ 625,00 $ 2,500.00 4 $ 625,00 $ 2,500,00 4 $ 625.00 $ 2,500,00 100% 12 EA 8" Gate Valve AssemblY 1 $ 3,190.00 $ 3,190.00 1 $ 3,190.00 $ 3,190,00 1 $ 3,190.00 $ 3,190,00 100% 13 EA 10. Butterfly Valve Assembly 2 $ 1,975,00 $ 3,950,00 2 $ 1,975.00 $ 3 950,00 2 $ 1,97500 $ 3,950,00 100% 14 EA 12" ButterflY Valve AssemblY 9 $ 1,990.00 $ 17,910,00 9 $ 1,990,00 $ 17,910,00 9 $ 1,990.00 $ 17,910,00 100% 15 EA Replace 1. Water Service and Meter Box 35 $ 1,350,00 $ 47,250,00 35 $ 1,350.00 $ 47,250.00 32 $ 1,350,00 $ 43,200.00 91% Per Construction Note 1-W\ -------= --.-.----- . 16 EA Replace 2" Water Service and Meter Box 2 $ 1,890,00 $ 3,780,00 2 $ 1,890,00 $ 3,780,00 1,8 $ 1,890,00 $ 3,402,00 90% Per Construction Note 2-W) 16(b) EA Replace 2" Water Service and 1" Meter Box 5 $ 1,700,00 $ 8,500,00 5 $ 1,700,00 $ 8,50000 4.5 $ 1,700,00 $ 7,650.00 90% Per Construction Note 2-W) 17 EA New 1" Water Service and Meter Box 2 $ 1,880,00 $ 3,760,00 2 $ 1,880.00 $ 3,760.00 1.8 $ 1,880,00 $ 3,384.00 90% Per Construction Note 11-W) 18 EA Replace 1. Duplex Water Service and 2 4 $ 2,00000 $ 8,000.00 4 $ 2,000,00 $ 8,000,00 3,6 $ 2,000.00 $ 7,200.00 90% Meter Boxes (Per Construction Note 9-W) 19 EA Replace 1. Water Service 6 $ 1,450,00 $ 8,700,00 6 $ 1,450,00 $ 8,700,00 5,4 $ 1,450.00 $ 7,830.00 90% Per Construction Note J,.W) 20 EA Replace 4" Water Service Man~old and 1 $ 3,600.00 $ 3,600,00 1 $ 3,600,00 $ 3,600,00 0,4 $ 3,600,00 $ 1,440,00 40% 4 Meter Boxes ( Per Construction Note 6-W\ 21 EA Replace 4. Water Service Man~old and 1 $ 3,700.00 $ 3,700,00 1 $ 3,700,00 $ 3,700,00 0,9 $ 3,700,00 $ 3,330,00 90% 5 Meter Boxes (Per Construction Note 6-W\ 22 EA Replace 4. Water Service Man~old and 1 $ 3,930,00 $ 3,930.00 1 $ 3,930.00 $ 3,930,00 0,9 $ 3,930,00 $ 3,537,00 90% 7 Meter Boxes (Per Construction Note 6-W) 23 EA Abandon existing water meter 14 $ 775,00 $ 10,850.00 14 $ 775.00 $ 10,850,00 10,0 $ 775,00 $ 7,750.00 71% Per Construction Note 7-w) 24 EA Fire Hydrant Assembly 6 $ 2,860,00 $ 17,160,00 6 $ 2,860.00 $ 17,160,00 7,0 $ 2,860.00 $ 20,020.00 117% Per Construction Note !)OW) 25 EA Remove Fire Hydrant 2 $ 1,480,00 $ 2,960,00 2 $ 1,480,00 $ 2,960,00 2,0 $ 1,480,00 $ 2,960,00 100% Per Construction Note 8-W\ 26 EA Replace Fire Hydrant Assembly 9 $ 3,000,00 $ 27,000,00 9 $ 3,000.00 $ 27,00000 8,0 $ 3,000,00 $ 24,000,00 89% Per Construction Note 4-W) 27 LS Abandon Existing Water System Facil~ies . 1 $ 8,620,00 $ 8,620,00 1 $ 8,620,00 $ 8,620,00 0,8 $ 8,620,00 $ 6,896,00 80% includina Construction Note 10-w) Sewer S stem 1m rovements 28 LF 8. PVC SOR 35 Sewer Main 932 $ 65,00 $ 60,580.00 932 $ 65,00 $ 60,580.00 892 $ 65.00 $ 57,980.00 96% 29 LF 10" PVC SOR Sewer Main 1697 $ 83,00 $ 140,851,00 1697 $ 83,00 $ 140,851,00 1,697 $ 83,00 $ 140,851,00 100% 30 LF 12" PVC SDR 35 Sewer Main 389 $ 87,00 $ 33,843,00 389 $ 87,00 $ 33,843,00 380 $ 87,00 $ 33,060,00 98% Per Construction Note 6-S} 31 EA Sewer Manhole 7 $ 2,500,00 $ 17,500,00 7 $ 2500,00 $ 17,500,00 7,0 $ 2,500,00 $ 17,500,00 100% 32 EA Sewer Droo Manhole Sta 12+78 1 $ 2,350.00 $ 2,350,00 1 $ 2,350,00 $ 2,350,00 1.0 $ 2,350,00 $ 2,350,00 100% 33 EA Mod' Existing Manhole at Sta 10+04 1 $ 1 950,00 $ 1,950.00 1 $ 1,950,00 $ 1 950,00 1,0 $ 1,950,00 $ 1,950,00 100% 34 EA Mod' Existina Manhole at Sta 26+94 1 $ 1,840,00 $ 1,840,00 1 $ 1,840,00 $ 1,840,00 1,0 $ 1,840,00 $ 1,840,00 100% 35 EA Mod' Existina Manhole at Sta 27+24 1 $ 1,840,00 $ 1,840.00 1 $ 1,840,00 $ 1,840.00 1,0 $ 1,840,00 $ 1,840.00 100% 36 EA Mod' Existina Manhole at Sta 37+80 1 $ 1 625.00 $ 1 625.00 1 $ 1 625,00 $ 1 625,00 1,0 $ 1 625,00 $ 1 625.00 100% 37 EA Replace 4" Sewer Lateral w~h PVC SOR 35 53 $ 925.00 $ 49,025,00 53 $ 925.00 $ 49,025,00 51 $ 925.00 $ 47,175,00 96% Per Construction Note 4-S} -.--.---. 38 EA Reolace 6. Sewer Lateral w~h PVC SDR 35 1 $ 1,487.00 $ 1,487,00 1 $ 1,487.00 $ 1,487.00 1.0 $ 1,487.00 $ 1,487,00 100% 39 EA New 4. PVC SOR-35 Sewer Lateral 1 $ 1,480,00 $ 1,480.00 1 $ 1,480.00 $ 1,480.00 1 $ 1,480,00 $ 1,480,00 100% Per Construction Note 7 oS} 40 LS Abandon Existina Sewer System Facil~ies 1 $ 4656.00 $ 4656,00 1 $ 4656,00 $ 4656.00 1.00 $ 4656,00 $ 4656.00 100% Surface Imnrovments 41 CY Class II Aggregate Base 4800 $ 48,90 $ 234,720.00 4800 $ 48,90 $ 234,720.00 4,632 $ 48,90 $ 226,504,80 97% 42 TONS Class .B. Asohalt Concrete 6950 $ 43,60 $ 303 020,00 6950 $ 43,60 $ 303.020,00 4 263,8 $ 43,60 $ 185,900.37 61% 43 LF Reolace Existing Concrete Curb and Gutter 2150 $ 24,80 $ 53 320,00 2150 $ 24,80 $ 53,320,00 2,192 $ 24,80 $ 54,361,60 102% 44 LS Concrete Median 1 $ 77,900,00 $ 77 900,00 0.786 $77 900,00 $ 61,207,10 0,2 $ 61,207,10 $ 12,241,42 25% 45 LS Median Landseaoe and Irrigation 1 $ 36261,00 $ 36,261,00 0.824 $36261,00 $ 29,881,90 o $ 36,261.00 $ - 0% 46 SF Concrete Cross Gutter and Soandreis 1800 $ 6,00 $ 10800.00 1800 $ 6,00 $ 10800,00 1583 $ 6,00 $ 9 498,00 88% 47 EA Concrete Handicao Ram~Curb Return 3 $ 1,900,00 $ 5700,00 3 $ 1,900,00 $ 5;700,00 4 $ 1,900.00 $ 7 600,00 133% 48 LS Reolace Frames and Covers 1 $ 7650,00 $ 7650,00 1 $ 7,650,00 $ 7650,00 o $ 7650,00 $ 0% 49 LS Pavement Oellneation 1 $ 16,400,00 $ 16,400,00 1 $16,400,00 $ 16,400,00 o $ 16,400.00 $ 0% 50 LF Curb Palntlna 2-Coats} 326 $ 1,00 $ 326,00 326 $ 1.00 $ 326,00 o $ 1,00 $ 0% Bid Estimate Amended Estimate Pay to Date Bid Untt Untt Untt % Item Untt Descrtotion Qtv Price Amount Otv Price Amount Otv Price Amount ComD 51 LF Reoaint Curb Painting (l-Coat) 1131 $ 1,00 $ 1131,00 1131 $ 1,00 $ 1131.00 o $ 1,00 $ 0% Undernround UtlI Itv Service. 52 I LF UtlIItv Trench 720 $ 12,20 $ 8,784,00 720 $ 12,20 $ 8,784,00 796 $ 12,20 $ 9,711,20 111% 53 LF 4-ln Utllltv Condutt 1280 $ 1,70 $ 2,176,00 1280 $ 1,70 $ 2,176,00 3,267 $ 1,70 $ 5,553.90 255% 54 LF 2-ln UtIIItv Condutt 320 $ 0,70 $ 224,00 320 $ 0,70 $ 224,00 227 $ 0.70 $ 158.90 71% storm Oraln Svstem Imorovements 55 LF 18. PVC storm Drain Pioe Series 46 265 $ 73,00 $ 19,345,00 265 $ 70,45 $ 18,669,25 105 $ 70,45 $ 7,397,25 40% 56 LF 24' PVC storm Drain Ploe, Series 28 415 $ 142,00 $ 58,930.00 415 $ 134.16 $ 55,676,40 264 $ 134,16 $ 35,418,24 64% 57 LF 24. HDPE storm Ora in Pioe 175 $ 84,00 $ 14,700,00 175 $ 84,00 $ 14,700.00 243 $ 84,00 $ 20,412.00 139% 58 EA storm Drain Manhole 5 $ 2,580,00 $ 12,900.00 5 $ 2,580,00 $ 12,900,00 5,0 $ 2,580,00 $ 12,900,00 100% 59 EA storm Drain Drop Inlet, 3 $ 4,575,00 $ 13,725,00 3 $ 4,575,00 $ 13,725,00 3,0 $ 4,575.00 $ 13,725,00 100% Per Detail Al18 W= 7ft 60 EA storm Drain Drop Inlet, 1 $ 5,300,00 $ 5,300.00 1 $ 5,300,00 $ 5,300,00 1 $ 5,300.00 $ 5,300,00 100% Per Detail 8118, W= 14ft 61 EA storm Drain Drop Inlet, 1 $ 4,950,00 $ 4,950.00 1 $ 4,950,00 $ 4,950,00 o $ 4,950.00 $ - 0% Per DWG 301-AG 62 EA Replace existing Catch Basin wtth Drop Inlet 2 $ 6,647,00 $ 13,294,00 2 $ 6,647,00 $ 13,294,00 2 $ 6,647,00 $ 13,294,00 100% Per Detail Al18, W=7 63 EA Modilv OraD Inlet at 9+60 1 $ 2550,00 $ 2 550.00 1 $ 2550,00 $ 2550,00 1 $ 2 550,00 $ 2550,00 100% TrarrlC S nallm rovements 64 LS Instillation of Optical Detection Devices 1 $ 11,750,00 $ 11,750.00 1 $11,750,00 $ 11,750,00 1 $ 11,750,00 $ 11,750,00 100% on Halcvon Road and Elm street at Grand Ave, 65 LS Reolace Traffic Sianal Looos 1 $ 18500,00 $ 18500,00 1 $18500,00 $ 18500,00 0,2 $ 18500,00 $ 3 700.00 20% Contract Chan e Orders 1 LS Remove and Reolace Ex. 14-in waterline - 1 calendar day 1 .$ 7,129,34 $ 7,129,34 1 $ 7,129,34 $ 7,129,34 100% 2 LS Reoair Ex. S-In VCP Sewer Main 1 $ 1,035,48 $ 1,035,48 1 $ 1,035,48 $ 1,035,48 100% 3 LS Locate Ex. Tasca 011 Line 1 $ 551,59 $ 551,59 1 $ 551,59 $ 551,59 100% 4 LS Reoair of Ex. 2-in Condutt Servino Traffic Liahts 1 $ 139,49 $ 139,49 1 $ 139,49 $ 139,49 100% 5 LS Decrease Quantitv for Bid ~em. No, 44 and No, 45 See Amended Quant~ies for Bid Item No, 44 and No. 45) 100% 6 LS Reduce Un~ Price for Bid ~em. No, 55 and No, 56 -...----.- See Amended Unit Prices tor Bid l!em No, 55 and No. 56) ---- 100% 7 LS Addttional Oavs for Holidavs - 7 calendar days 1 $ $ 1 $ $ 100% 8 LS Sleeves for WtJ Services; Xtra AC Grinding; SS Lateral Exte - 3 calendar days 1 $ 7,734.78 $ 7,734,78 1 $ 7,734.78 $ 7,734.78 100% 9 LS Demolition of SSMH; R&R SSMH' Modify SO catch basin - 5 calendar days 1 $ 7,069,05 $ 7,069.05 1 $ 7,069,05 $ 7,069,05 100% 10 LS Excav, For trarrlC looos: Reloc. Wlr Meter. R&R of HC ramo: New Traffic Conduits - 3 calendar days 1 $ 7,120.35 $ 7,120.35 1 $ 7,120.35 $ 7,120,35 100% 11 LS Reloc. Of Islands; Extra Utilltv Conduits. Extra Pacbell Conduits - 11 calendar days 1 $ 3,344,07 $ 3,344,07 1 $ 3,344,07 $ 3,344,07 100% 12 LS Ad'ustiM Calendar Oavs for CCO NO.1 - 2 calendar days 1 $ $ - 1 $ $ 100% TOTAL I $1,707,535.00 I 1$1,714,657,80 I 1$ 1,410,432,03 I 82,26% Contractor Date T alai Pay to Date $ '-,410,432,03 Total Retention $ 141,043,20 Previous Payments $ 995,606,86 Project Manager Date PrevIous Retentions $ 110,622,98 Public Works Director Date Contract S1art Date: 19-Jul-99 Original Contract Days: 180 Adjusted Contract Days: 32 City Manager Date Adjusted Contract End Date: 15-Feb-OO Send Payment Amount to: Whitaker Contractors Inc. PO Box 910 22985 El Ca mino Real . Santa Margarita, CA 93453 Send Retention Amount to: (Escrow Account # 281-3962931 First Bank of San Luis Obispo PO Box 1249 San Luis Obispo, CA 93406 9.f. MEMORANDUM TO: CITY COUNCIL J-J----- FROM: KERRY McCANTS. COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: DENIAL OF CONDITIONAL USE PERMIT CASE NO. 99-014, APPLICANT L.C. LA VINE DATE: JANUARY 25, 2000 RECOMMENDATION: Staff recommends that City Council adopt the attached Resolution. FISCAL IMPACT: City Council action on this matter will have no fiscal impact. DISCUSSION: Conditional Use Permit Case No. 99-014 was denied by the Planning Commission on November 16, 1999. The applicant appealed the Planning Commission's decision to the City Council. The City Council heard the appeal on December 14, 1999; the Council took tentative action to deny the project and directed staff to return with a resolution setting forth its findings. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DENYING THE APPEAL OF THE PLANNING COMMISSION'S DENIAL ,OF CONDITIONAL USE PERMIT NO. 99-014, APPLIED FOR BY L.C. LAVINE, FOR A SECOND RESIDENTIAL UNIT LOCATED AT 137 TALL Y HO ROAD WHEREAS, the City of Arroyo Grande received an application for a Conditional Use Permit from L. C. LaVine, to establish a 627 square foot building located at 137 Tally Ho Road, as a second residential dwelling unit (the "project"); and WHEREAS, the Planning Commission of the City of Arroyo Grande held a duly noticed public hearing on the project on November 16, 1999; and WHEREAS, after due study, deliberation, and public hearing, the Planning Commission unanimously denied the application for Conditional Use Permit No. 99-014; and WHEREAS, an appeal of the Planning Commission's decision was filed by the applicant on November 17, 1999; and WHEREAS, the City Council of the City of Arroyo Grande held a duly noticed public hearing on the aforementioned appeal on December 14, 1999, at which time all interested persons were given the opportunity to be heard; and WHEREAS, at the December 14, 1999, City Council hearing on the appeal, the applicant's representative presented the Council with two (2) options: use of the building as either a second residential unit or as an auxiliary structure, noting that the applicant recommended the former; and WHEREAS, in order to approve the subject Conditional Use Permit, the City Council must make all of the findings of fact required by Arroyo Grande Municipal Code Section 9- 03.0500; and WHEREAS, after due study, deliberation, and public hearing, the City Council makes the following findings of fact: 1 . The proposed use will be detrimental to the public health, safety, and welfare, and materially injurious to properties and improvements in the vicinity. The basis for this finding is that the proposed second residential unit would add traffic to a busy narrow private driveway lacking curb, gutter and sidewalk, and would create safety hazards to the neighboring property owners and occupants required to take access from the driveway, as well as to neighborhood children and other pedestrians using the driveway. RESOLUTION NO. PAGE 2 2. The site is not suitable for the type and intensity of use that is proposed. The basis for this finding is that the private driveway from which the occupants of the proposed second residential unit take access is small and narrow, and is already over-burdened through its shared use by all six (6) property owners and other residents living in the neighborhood and, therefore, the site is not suitable for the addition of another residence and the concomitant traffic created by its occupants. 3. The proposed use is conditionally permitted within the subject district pursuant to the provisions of Sections 9-11.140 and 9-03.050 of the Arroyo Grande Municipal Code; however, the proposed use does not comply with all applicable provisions of the Development Code, the goals and objectives of the Arroyo Grande General Plan, and the development policies and standards of the City. The basis for the above finding is that the one covered parking space provided for the second residential dwelling unit is located too far from the proposed second residential unit in a three (3) car garage located within the main residence. As such, the proposed covered parking space does not adequately serve the occupants of the proposed second residential unit and fails to satisfy the requirements of Arroyo Grande Municipal Code Section 9-11.140C.6. 4. The proposed use will impair the integrity and character of the district in which it is to be established or located. The basis for this finding is that an additional residential unit in an already crowded residential neighborhood would alter the small town, rural atmosphere of this area of the City. Additionally, the high renter turnover endemic to small residences, such as the proposed second residential unit, may tend to reduce overall cohesiveness and feelings of security within the neighborhood. NOW, THEREFORE, BE IT RESOLVED that, based on the above findings of fact, the City Council of the City of Arroyo Grande does hereby: 1. Deny the appeal of the Planning Commission's action in the above- referenced project; and RESOLUTION NO. PAGE 3 2. Deny Conditional Use Permit No. 99-014. BE IT FURTHER RESOLVED that the City Council finds and declares that this denial of Conditional Use Permit No. 99-014 is based on the above findings of fact, jointly and severally. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted on this day of , 2000. RESOLUTION NO. PAGE 4 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO FORM: ~~ RICK TerBORCH, IN RIM CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY 9.g. MEMORANDUM TO: CITY COUNCIL/REDEVELOPMENT AGENCY BOARD OF DIRECTORS FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES q SUBJECT: ACCEPTANCE OF AUDITED ANNUAL FINANCIAL REPORTS DATE: JANUARY 25, 2000 RECOMMENDATION: It is recommended that the City Council/Redevelopment Agency Board of Directors receive and file the respective Audited Annual Financial Reports and the Management Letter for the Fiscal Year Ended June 30, 1999. FUNDING: There is no fiscal impact from this action. DISCUSSION: The firm of Vavrinek, Trine, Day & Co., LLP was hired to audit the City of Arroyo Grande's/Redevelopment Agency's financial records for the fiscal year ended June 3D, 1999. Audit services are retained for two reasons. First, to have an independent review of internal control and secondly to ensure that the resulting financial reports fairly represent the financial position of the City/Redevelopment Agency. The auditors conducted testing of the internal control in early July 1999. The procedures for receiving and disbursing cash, the accounting methodology used to record transactions, the separation of duties to avert collusion, and asset security were reviewed. As part of the auditing process, a Management Letter detailing areas of internal control that need to be strengthened is issued at the conclusion of an audit. There were forty-six Findings and Recommendations listed in the June 30, 1996 Financial Report that impacted all areas of financial accounting. The auditors have been favorably impressed with the progress the City has made in implementing those recommendations. The Management Letter from Vavrinek, Trine, Day & Co. issued this year listed two remaining findings/recommendations. These two remaining findings, that deal with the use of purchase orders, are expected to be removed with the issuance of a Purchasing Manual and the required use of the Eden encumbrance system during the first months of 2000. The City has made significant advances in its internal control as evidenced by the removal of thirty-eight findings. The two remaining findings/recommendations required foundation work (i.e. installation of a financial management system) before implementation could take place. ACCEPTANCE OF AUDITED ANNUAL FINANCIAL REPORTS Page 2 In November of 1999 an audit was conducted on the 1998-99 financial transactions. Documentation in support of the assets, liabilities, and fund balance of all the funds in the City was examined and verified. This process assures an impartial review and substantiation of the City's/Redevelopment Agency's fund balances. The result of this review is the attached Financial Reports. The audit of the General Fund reports revenues of approximately $380,500 less than budgeted, expenditures of approximately $152,200 less than budgeted, which resulted in an unbudgeted reduction to the fund balance of the General Fund of approximately $228,300. The revenues were severely impacted by the loss of the utility users' tax and the close of the Community Development Block Grant. Though the unbudgeted reduction to fund balance was significant, the containment of expenditures by the General Fund Departments was able to recover approximately $152,200. The ending fund balance for the General Fund is $687,879 as of June 30, 1999. Auditors may issue three different types of opinions at the conclusion of an audit, an Unqualified, Qualified, or Adverse Opinion. The City/RDA received a Qualified Opinion of the June 20, 1998 audit as the City's auditing firm of Vavrinek, Trine, Day & Co. determined that Unqualified Opinions would not be issued to any of its clients because of increased Year 2000 compliance requirements. For the Fiscal Year ended June 30, 1999, the City of Arroyo Grande and the Redevelopment Agency received Unqualified Opinions. These Unqualified Opinions was earned through the efforts of the Computer Technology Committee, the City's Public Safety Departments, and the other City Departments' efforts to become Y2K compliant. / - Vavrinek, Trine, Day & Co., LLP Matthew 5, Miller. C.PA Gary T. Cichella, CPA Ray C. Cowles, CPA Donald A. Driftmier, CPA Gregory p, Cook. C,P,A, Certified Public Accountants David L. Dayton. CPA Dennis A, pringle, CP.A, Ken E, Johnson. CP.A, Ron S, White. CP,A, Members: A, J, Major, CPA, Jeffrey A, Carter. CP,A, . American Institute of Certified Public Accountants Terri A, Montgomery. CP,A, . SEC Practice Section Leonard p, Danna. c.P.I\. Karen Comer. CP.A, . California Society of Certified Public Accountants James Balsano, principal Linda S, Todd. CP.A, . Western Association of Accounting Firms Joseph M, Aguilar. principal Kevin T. pulliam, CPA Heidi E, Ross, CPA Bonnita L. Ruesch, Principal Thomas A, Brewer, C.P.A. Caroline A, Larson. Principal Charles H, Gielow, Jr" Consultant November 5, 1999 City of Arroyo Grande City Council Members Arroyo Grande, California Dear City Council: In planning and performing our audit of the general-purpose financial statements of the City of Arroyo Grande for the year ended June 30, 1999, we considered the City's internal control structure to determine our auditing procedures for the purpose of expressing an opinion on the general purpose financial statements and not to provide assurance on the internatcorttrol structure. However, as part of our audit, weadcfressed the finding carried forward from the prior year. The status is included within the attached document. This letter summarizes our comments and suggestions regarding those matters. We noted new findings for the 1998-99 fiscal year. Yours very truly, J<-r: ~~~ Vavrinek, Trine, Day & Co., LLP Rancho Cucamonga, California With Offices Located: Fresno 8270 Aspen Street. Rancho Cucamonga, CA 91730 Pleasanton PO. Box 4407 . Rancho Cucamonga, CA 91729-4407 Laguna Hills (909) 466-4410 . FAX (909) 466-4431 San Jose Rancholnfo@vtdcpa.com Carmichael -1- .. , CITY OF ARROYO GRANDE, CALIFORNIA STATUS OF PRIOR YEAR FINDINGS AND RECOMMENDATIONS JUNE 30, 1999 The following are findings and recommendations from the 1995-96 fiscal year. They represent conditions noted by our audit that we believe to be important enough to call to your attention. The status of each is provided, and if not implemented, the finding has been restated in the current year Findings and Recommendations Section. INTERNAL ACCOUNTING CONTROL Findin2s Year-End Closin2 Current Status . The City was in the process of reviewing the accounting procedures In process. for the contributed capital in the proprietary fund types. Purchasin2 Current Status . Purchase orders are not consistently used for all purchases. Implemented. . Purchase orders can be signed by several employees within the City, and are not controlled by a purchase order log. . Purchase orders are not prenumbered. Bud2et Procedures Current Status . Several ofthe City's funds were budgeted to end the year in a deficit Implemented. position. -2- 10.a. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEE~ SUBJECT: VILLAGE GLEN - AL TERNA TIVE WATER SUPPL Y DATE: JANUARY 25,2000 RECOMMENDATION: It is recommended the City Council approve the dedication of the Deer Trail Well site and payment of $266,200 as mitigation for the Village Glen Water Demand, and direct staff to apply the funds to the Reservoir 3 Upgrade project and the Rancho Grande - Oro Pressure Zone project. FUNDING: Under either alternative in the report, the developer's cost is $266,200. DISCUSSION: On December 9, 1999 the City Council certified the Envjronmentallmpact Report (EIR) for the Village Glen annexation. The EIR included mitigation measures E1 through E3 which require that the applicant offset the water demand for the annexation by providing the City with a new water supply. The mitigation measures require that the developer complete testing and construct the Deer Trail well and all related facilities, unless an alternative water project is approved by the City Council. These mitigation measures are further implemented as condition of approval number 84 of Tentative Tract 2265 which was approved by the Planning Commission on December 21, 1999. This condition allows a specific alternative approach to the water supply subject to the approval of the City Council. The specific alternative is to require the developer to dedicate an easement for the well site and to make a payment of $266,200, which is the amount estimated to fully test and construct the well and all related facilities. The City is not currently in need of additional water. The City can accommodate the water demand of the Village Glen project at this time. The 37 acre feet per year (AFY) the well is expected to produce will not be needed (if at all), until the City approaches buildout in approximately 9 to 11 years (1.5 to 2% growth rates). Therefore, the moneys paid can be used more effectively at this time for higher priority water projects. The City could use future fund balances in the water fund to construct the Deer Trail Well, if and when needed. CITY COUNCIL VILLAGE GLEN - ALTERNATIVE WATER SUPPLY PAGE 2 Two projects have been identified that relate directly to the Village Glen project and have been identified as high priority water projects. As shown in the Water Master Plan and the City's Capital Improvement Plan, the Reservoir 3 Upgrade and the Rancho Grande - Oro Pressure Zone Connection are both high priority projects. These two projects are needed to provide for adequate fire storage for the Village Glen development as well as to correct existing water storage deficiencies within the City. The Reservoir 3 Upgrade will provide needed additional storage. The Rancho Grande - Oro Pressure Zone connection is a pipeline which will allow this new storage to be shared with existing water storage tanks in the Rancho Grande area. The projected cost of these projects together is $1,200,000 and they will be funded by a combination of payments made by the Village Glen development, and the City. Payments made by the developer will be partially reimbursed by the school district according to their sales agreement. Funding allocations would be as follows: FUNDS PAID BY THE DEVELOPER (AND SCHOOL DISTRICT): Fire storage mitigation $ 140,400 Water mitigation (if approved per this action) $ 266,200 Subtotal - developer paid funds $ 406,400 FUNDS PAID BY THE CITY Capital Improvement Expenditures: $ 793,400 Total project funding: $1,200,000 The Capital Improvement Plan (CIP) adopted by the City Council identified both of these projects with funding sources to be determined. According to the CIP, the $750,000 storage project would be implemented in FY 2000-01 and the $450,000 pipeline project would be implemented in FY 2003-04. The use of the developer funds will assist the City in accelerating the pressure zone connection project. As described in the CIP and Village Glen approval, these projects are needed to provide an adequate supply of stored water for fire protection. Based on the above, staff recommends that the City Council approve the alternative mitigation, to allow for a more timely use of the mitigation funds. Alternatives The following alternatives are provided for the Council's consideration: 1. Approve as an offset of the water demands of the Village Glen Annexation, that the Deer Trail Well site be dedicated and that a payment of $266,200 be made to the City as described in condition of approval number 84 of Tract 2265; CITY COUNCIL VILLAGE GLEN -ALTERNATIVE WATER SUPPLY PAGE 3 2. Require the developer to construct the Deer Trail Well according to the Tract 2265 conditions of approval and the EIR; 3. Provide direction to staff. Attachments: Exhibit A - Mitigation Measures E1-E3 of the Village Glen EIR Exhibit B - Condition of Approval number 84 of Tract 2265 Exhibit C - Cost Estimate for the Deer Trail Well Exhibit D - Priority 1 Improvements, Water Master Plan Exhibit E - Letter requesting approval of the alternative mitigation Table S: SUMMARY OF ENVIRONMENTAL IMPACTS AND MmGATlON MEASURES (cont.) ClASS II. SIGNIFICANT ENVIRONMENTAL IMPACTS THAT CAN BE MITIGATED OR AYOIDED (Decision makers must make -Findings" under Section 15091 of the State CEOA Guidelines if the project is approved). Impact Mitigation Measure Level of Impact AfIer MitIgation Impact D1 Mitigation D1 The location of the proposed tract To avoid or minimize safety risks to less than significant access road does not provide safe school-age pedestrians crossing sight distance for vehicles on James James Way, implement one of the Way when school children are crossing following measures: James Way. Mitigation Option 1: Install a traffic signal at James Way and the Project access street This traffic signal would operate full time and would be required to include pedestrian cross- ing indications, pedestrian actuation, and vehicular actuation for the side street. The location of the traffIC signal equipment along with advanced warning signs would provide the necessary visibility required for this type of intersection control Mitigation Option 2: Instal a traffic signal at James Way and Rodeo Drive instead of at the Project access street Mitigation Option 3: Relocate the Project access street either 150 west or 250 east to gain adequate sight/stopping distance and install all- way STOP signs. Mitigation Option 4: install all-way STOP signs as proposed and have a crossing guard present in the morning and afternoon. James Way should be posted for 25 MPH when children are present Impact E1: Groundwater Withdrawal Mitigation E1: Groundwater The net demand on the aquifer Withdrawal (existing usage plus proposed project Unless the City Council approves less than significant demand) is an unconfirmed estimate of other methods of offsetting the Project 150 sty or less. The available water for water demand, the following recharge to the aquifer has been measures shall be incorporated into calculated by the applicant's geologist project in order to further reduce to be approximately 250 sty. Thus, it impacts on the groundwater resource: appears that overdraft would not result The Deer Trail well should be drilled, from the proposed project and impacts constructed, and tested as to groundwater resources would be recommended in the report by the less than significant. applicant's consultant prior to issu- ance of a Project grading permit or final Tract Map approval by the City. 11-5 Table S: SUMMARY OF ENVIRONMENTAL IMPACTS AND MmGATlON MEASURES (cont.) ClASS II. SIGNIFICANT ENVIRONMENTAl IMPACTS THAT CAN BE MITIGATED OR AVOIDED (Decision makers must make "Findings" under Section 15091 of the State CECA Guidelines if the project is approved). Impact Mitigation Measure Level of Impact After Mitigation Produdion testing of the well should include, as a minimum, a 10-hour step-drawdown test at a minimum of 5 steps, a 24- to 48-hour constant discharge test at a discharge rate close to the well's maximum production capability (such as 150 gpm, for instance, if possible, and a 4- to &-hour recovery test. Throughout all the pumping tests, monitoring and recording of water levels in the Los Robles del Mar wells and the City's Oak Park well should be conducted. The test results should be evaluated by a professional qualified in the discipline. and compared to the assumptions and conclusions of C/eath (1998b) and this analysis. If the results of the short-term tests described above verify the assumptions and conclusions of this analysis. the Deer Trail weB should be pumped at the design project rate (30 to 35 gpm) for a minimum 3O-day period. As ~fore, monitoring and recording of water levels in the Los Robles del Mar wells and the City's Oak Park well should be conducted as part of the test Monitoring of water levels in the Los Robles del Mar wells should be conducted on a monthly basis for two years following pro ject implementation. Regular monitoring of the City's Oak Park well should continue as part of the City's normal procedures. Quarterly water level measurements should be taken after the initial two- year period. The water levels should be measured during approximately the same weeks each year. The applicant's geologist should perform an annual or biennial review of the water level and water production data. 11-6 Table S: SUMMARY OF ENVIRONMENTAL IMPACTS AND MITIGATION MEASURES (COni.) CLASS U. SIGNIFICANT ENVIRONUENTAlIMPACTS THAT CAN BE MITIGATED OR AVOIDED (Decision makers must make "Findings. under Section 15091 of the State CECA Guidelines if the project is approved). Impact Mitigation Measure Level of Impact After Mitigation Impact E2: Well Interference IIitigatJon E2: wen Interference. The wen interference impacts Unless the City Council approves Less than signifICant associated with the pumping of the other methods of offsetting the Project Deer Trail weD and Oak Park well are water demand, the following considered less than signifJCant. The measures shall be incorporated into estimated 12 to 13 foot interference the project to further reduce impacts drawdown on the Oak Park well as a on the groundwater resource: resu~ of pumping the Deer ~raiI. ~ also Monitoring of water levels in all the considered less than signifICant, Los Robles del Mar weDs should be beca~ both wells wAI be operated by conducted on a monthly basis for two the City ~ Arroyo ~rand~ and can be years following project implemen- operat~ '!' conJU~n w~. ~ach oth~tr tation. Regular monitoring of the to. ~~I!'1lZe th.elr capabilities, ~hlle City's Oak Park well should continue !'1lmmlzlng their mutual associated as part of the City's normal Impacts. procedures. The applicant's geologist should perform an annual or biennial review of the water level and water production data. Impact E3: Water Quality Mitigation E3 The water quality of the proposed Deer The water quality impacts of the Less than significant Trail well is unknown. Based on the project are considered less than water quality of the City's Oak Park signifICant. provided the assumptions well that taps the same aquifer, it is used in this analysis are reasonably likely that the water will contain accurate. However, several measures elevated concentrations of hydrogen are recommended for implementation ,sulfide, manganese, and iron. Water into project design to further reduce quality testing will be required once the impacts on the groundwater resource: well is drilled to.evaluate ~heth.er the The Deer Trail should be drilled, p~~ ~at~r IS compatible with the constructed, and production tested as City s eXlst!ng water supply.. If recommended in the report by the hydrogen ~Iflde, manganese, and Iron applicant's consultant prior to issu- are fc;>und In the wells (or any other ance of a grading permit or final Tract constituent, for that matter), the water Map approval by the City will have to be treated at the well head . prior to introduction to the distribution If elevated concentrations of iron and system. manganese are found in the water, it win be necessary to design a blending scheme, or to design and instaR a well head treatment system to reduce the iron and manganese concentrations to acceptable levels. 11-7 Resolution No. 99-1727; Attachment "A" Conditions of Approval Page 13 Of 21 80. Lot 41 fire flow.. The water main to lot 41 shall be designed to deliver 1,500 gpm fire flow. 81. Fire hydrants - Fire hydrants shall be located per Building and Fire Department requirements. 82. Water meters - Each parcel shall have separate water meters. Lots using fire sprinklers shall have individual service connections. 83. Abandonment - Existing water services to the property which will not be used shall be properly abandoned and capped at the main per the requirements of the Director of Public Works. ewater Supply -The applicant shall provide for a water supply with a minimum of 37 acre feet per year (AFY).This shall be done by one of the following: a. If approved by the City Council (prior to any onsite construction and prior to recording the map) as an alternate method of offsetting the annexation's impact on water supplies, the applicant shall make a payment (prior to recording the final map) equal to the cost of installing the well facilities ($266,200) to the City and dedicate the Deer Trail Well site to the City; or, b. Prior to any onsite construction and prior to recording the map, the applicant shall develop the Deer Trail Well (including treatment facilities) as described below and in the EIR. If the applicant is required to develop the Deer Trail Well, he/she shall comply with the following: a. The Deer Trail well site shall be dedicated to the City. b. The Deer Trail well shall be drilled, constructed, and tested. The testing shall include the following tests described more fully in the EIR: SHORT TERM TESTS 1. 10-hour step drawdown test. 2. 24 to 48 hour constant (high rate) discharge test. 3. 4 to 8 hour recovery test. . 4. Water quality. 5. Monitoring of the well levels during testing for the Los Robles Del Mar, Oak Park, and selected area shallow wells. LONG TERM TESTS 1. 30 day (design rate) discharge test. 2. Water quality. . Resolution No. 99-1727; Attachment "A" Conditions of Approval Page 14 Of 21 c. Following the completion of the first building permit within the Tract, the following testing shall be preformed by the applicant: MONITORING 1 . Quarterly water level measurements over a two year period. Measuring water levels in the Deer Trail, Oak Park, Los Robles, and selected area shallow wells. 2. Twice yearly review by a geologist for a period of two years of the effect of the groundwater pumping as compared to groundwater levels. d. The well construction shall include all necessary treatment facilities, site improvements, building, electrical power and equipment and controls. e. Unless otherwise indicated, all costs associated with the dedication of the well site, improvements, and water testing shall be borne by the applicant. 85. Water Storage - The applicant shall provide for adequate water storage to serve the Village Glen annexation. This requirement may be met by the payment of $140,400 to the City, or the applicant shall provide a private onsite 381,000 gallon water storage tank and related facilities, subject to the approval of the Director of Public Works. 86. Water pressure - All lots must have a minimum water supply of 40 psi at the water meter. This requirement is met for lots with finish floors no higher than elevation 31-8. 87. Fire flow requirements - All residential areas within the tract shall have a minimum fire flow of 1,000 gpm at 20 psi. The water system serving Lot 41 shall be designed to accommodate 1,500 gpm at 20 psi, along with concurrent fire sprinkler flow and pressures as determined by the fire department. 88. Lot 41 pumps - Private pumping systems shall be required for the Lot 41, for domestic and fire flows. Wastewater 89. Sewer laterals - Each parcel shall be provided a separate sewer lateral. 90. Abandonments - Existing sewer laterals to be abandoned shall be properly abandoned and capped at the main per the requirements of the Director of Public Works. MEMORANDUM TO: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FROM: CRAIG CAMPBELL, PRINCIPAL CONSULTANT ENGINEER SUBJECT: VILLAGE GLEN - COST OF THE DEER TRAIL WELL DATE: JANUARY 3, 2000 DISCUSSION: This is to summarize the cost estimate for the Deer Tail Well as reflected in the conditions of approval for Tentative Tract 2265. Attached is an estimate from Cleath and Associates that totals $242,000. This estimate includes the cost of designing, testing, and constructing the well, building and treatment facilities. I have recommended an additional 1 0% ($24,200) be added if the project were to be constructed under a public bid. Therefore, the amount listed in the condition of approval is $266,200. '- . Cleath ~ Associates Engineering Geologists Ground Water (805) 543-1413 II December 9, 1999 1390 Oceanaire Drive San Luis Obispo California 93405 Bruce Buckingham Village Glen Homes FAX: 595-9537 Subject: Well Construction Costs Estimated Dear Mr. Buckingham: As requested, we have costed out the elements of the water well facility on Deer Trail Road in Arroyo Grande. You should note that this is preliminary and reflects certain assumptions with respect to the yield and quality of the well water. The test hole drilled at the site found the water bearing strata reached a depth of slightly less than 1000 feet. Other wells nearby tapping this zone at shallower depths were tested at between 60 gallons per minute and 150 gallons per minute. We selected a yield of 100 gpm. The water quality at these other wells was excellent although it was necessary to remove small levels of manganese. I spoke with run Garing of Garing, Taylor & Associates regarding the water treatment costs. I spoke with Tom Ralph of Water Well Supply regarding the pump cost and the cost of the discharge line with valves and gages. I reviewed a cost estimate for the water well trom F. V. Wells, Inc. I made some general cost estimates for the site improvements such as buildings for the water treatment facilities, paving, fencing, landscaping and the power drop. The building cost was taken trom a conversation with Ken Weathers of Atascadero Mutual Water Company where we were discussing well building costs. My cost estimate is a compilation of the estimates obtained trom these sources. There may be other costs associated with telemetry and possibly some addition costs for piping if the water is not to be placed in the existing water system. I have not shared these figures in total with any of the aforementioned contacts nor with the City of Arroyo Grande. These cost figures are estimates and actual costs could be more or less than the amount stated. Several of those contacted do provide services to the City of Arroyo Grande and are familiar with their types of facilities. Please note that the well construction cost estimate is for a private client. With the requirements that public projects are subject to prevailing wage schedules, the well drilling and construction costs could be considerably higher. Please call so we can discuss these figures. I am open to working through them again with your input. The design for this well is obviously for more production than is required to meet the project demands. If there is a need to cost out a well designed solely to meet the projects demands, the cost would be less. Very tryly your~ ~L {'--. .....--. ~. ... . , . - ~ ----........... Timothy . Cleath CITY OF ARROYO GRANDE 1 JAN 1 j lUOO PUBLIC WORKS DEPT. \. Cost Estimate for Deer Trail Court Well II Water Well $ 64,000 (See attached quote-engineering and hydrogeologic services added) Pump and Discharge line piping with valves and gages $ 18,000 30 hp Pump (100 gpm @ 850' Total Design Head) $ 8000 Controls and Discharge Piping Valves and Meters $ 8000 Engineering $ 2,000 Water Treatment for Manganese removal $120,000 Construction cost of 60 gpm facility 10 years ago was $60,000 Allowing for a higher flow and cost increases $100,000 Water treatment bench testing and design $ 20,000 Site Improvements $ 40,000 Brick building $30,000 Pavement $ 5,000 Fencing $ 2,000 Power drop $ 2,000 Landscaping $ 1,000 Total $242,000 2 FROM : FVW INC PHONE NO. : 805 928 7826 Jun~ 15 1999 06:38AM P1 . . . - .=~ PUMP SALES' SERVICE CA UC.ICS7-22957C WATER WELL DRILLING CONTRACTOR OEPEHD ON WEUS FOR WATER June 14, 1999 0a1y Young & Associates C/O Cleath & Associates Faxed To: 543-1755 Well Completion 850 ft Drill Borehole To 15 Inches In Diameter 35.00 29,750.00 640 ft Supply And Install 8 Inch, Blank Casing. ASTM A-53 14.00 8,960.00 210 ft Vertical Slots In 8 Inch ASTM A-53 Steel Casing 17.00 3,570.00 45 Tons Lonestar Lapis Number 3 Gravel Pack 110.00 4,950.00 50 ft 20 Inch Conductor Pipe With Sanitary Seal To State Standards 85.00 4,250.00 5 Hours Air Jet Inlet Areas With Drill Rig And 350 psi Compressor 250.00 1,312.50 Lump Sum Drilling Mud And Drilling Mud Additives 1,000.00 1,000.00 DerJelopment And Testing Lump Sum Install And Remove Submersible Test Pump 2,500.00 2,500.00 12 Hours Develop Well, Establish Long Term Data 90.00 1,080.00 30 DayS Rental of: Pump, Drop Pipe, Sub Cable, Well Seal, Panel 850.00 850.00 Temporary power to site by others. Rental does not include generator. Ope:rator not included for 30 day test pumping activities. Estimate Only, Pricing Is Valid For 30 Days. Total ~ate $58,222.50 r1f..~(1 t-JULv Charles C. Wells, President Floyd v. Wells, Inc. 80SJ125-8B28 1~7 W. BEmRAVlA RD., SANTA MARIA, CA 9a45S FAX .D5m....7826 No. Project Description Existing Proposed Quantity Cost Facility Facility 1-4 Groundwater recharge pilot Well 3 N/A LS $30,000 program ( ~ Reservoir 3 Upgrade (Add 250k gal + 750k 750k gal $750,000 - to existing) 1-6 Replacement of 8" CIP- 8" CIP 12" PVC, 7,130 LF $1,050,000 , Fair Oaks, Halcyon, 8"PVC , Cornwall (Incl. price for jacklbore under Route 101) 1-7 Harloe School Area - 4" AC 8" PVC 3,100 LF $372,000 Farroll & Alder 1-8 Myrtle Extension 2" Steel 6" PVC 1,200 LF $84,000 1-9 Gularte Pressure Reducing None PRY LS $60,000 Facility ( 1-10 !:pressure Zone Connection None 12" PVC 5,000 LF $450,000 .::.-- ~ - Rancho Grande Zone to Oro Zone . TOTAL OF STAGE 1 IMPROVEMENTS (ENR Index: 5963) $5,941,000 TABLE 10-3 STAGE 2 IMPROVEMENTS No. Project Description Existing Proposed Quantity Cost F acUity F acUity 2-1 Grande-Ash Loop None 12" PVC 2,250 LF $202,500 2-2 Chilton - EI Camino Loop None 12" PVC 1,700 LF $168,000 (incl. cost for 5 hydrants, no services) " 2-3 Harloe School Area - Pecan, 4" AC 8" PVC 2,150 LF $258,000 Beech, and Sandalwood 2-4 West F a rro II Loop None 8" PVC 1,650 LF $150,000 2-5 Oro Booster Station Upgrade N/A N/A LS $300,000 TOTAL OF STAGE 2 IMPROVEMENTS (ENR Index: 5963) $1,078,500 The City of Arroyo Grande, Chapter 10 Water System Master Plan 10-4 Recommendations and Capital Improvements Village Glen Homes January 18, 2000 Mr. Don Spagnolo Public Works Director City of Arroyo Grande 208 East Branch Street Arroyo Grande, CA 93420 Subject Water Supply for Vesting Tentative Tract Map 2265 - Village Glen Homes Dear Mr. Spagnolo; On December 21, 1999, the Planning Commission approved the Village Glen Homes project, consisting of Vesting Tentative Tract 2265 and Planned Unit Development 97-563. Condition of approval no. 84 requires Village Glen Homes provide a water supply for the project. We respectfully request that the City Council accept the payment of $266,200 and dedication of the Deer Trail well site as fulfilling condition of approval no. 84. Thank you for your consideration of this matter. We look forward to working with the City to ensure that Village Glen Homes is an asset to the community. Sincerely, #jfLomes LLC CITY OF ARROYO GRANDE JAN 0" 2000 PUBLIC WORKS DEPT. 11.a. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: WAIVER OF UTILITY CONNECTION FEES BY LUCIA MAR UNIFIED SCHOOL DISTRICT FOR THE CLARK CENTER FOR PERFORMING ARTS DATE: JANUARY 25,2000 RECOMMENDATION: It is recommended the Council deny the fee waiver request and direct the School District to remit $7,100 in water fees and $26,350 in sewer fees. FUNDING: Waiver of the utility connection fees would result in a maximum reduction in revenue to the Water Fund of $7,100 and to the Sewer Fund of $46,474. DISCUSSION: The Lucia Mar Unified School District has requested a waiver of water and sewer connection fees for the Clark 'Center for Performing Arts. Construction of the Center is under way. Construction plans call for a 3" water meter connecting to the City main and plumbing fixtures that equate to a total of 321 benefit units. (Plumbing fixture benefit units are calculated based on the number and types of plumbing fixtures, but do not represent the total number of fixtures.) Water and sewer connection fees were calculated based on these assumptions. The City also collects sewer fees for the South San Luis Obispo County Sanitation District based on the size of the water meter ($44,000 for a 3" water meter). This fee can only be waived by the South San Luis Obispo County Sanitation District. A separate waiver request to the Sanitation District is required. City staff has met with representatives of the Lucia Mar Unified School District to discuss alternatives for a partial waiver of utility fees. A reasonable approach to calculate reduced fees is to base the sewer fee on the number of plumbing fixtures required by the Uniform Building Code (UBC), instead of the actual number of plumbing fixtures being provided. Additional plumbing facilities are being provided above minimum requirements for the convenience of the patrons and employees, including additional toilets and showers. The number of equivalent plumbing fixture units needed per the UBC is 182. Based on this minimum required number of fixture units, the sewer usage fee would be $26,350 if the building were designed strictly to code. The project is exempt from the majority of City permitting fees such as traffic mitigation, drainage, parks, plan check, and inspection. Additionally, an exemption for sewer connection fees based upon the acreage of the site was assumed because the building site has an existing sewer connection with historical usage at the high school. Calculation of Costs: Connection of 3" Water Meter - $7,100 Benefit Unit Fee for the sewer connection based on 321 fixture units (fu) - $46,474 [(321 fu -15 fu allowance) x $50.27 per unit + $754.10 first unit] x 2.88 inflation factor (from Engineering News Record) = ~46.473. 75 total benefit unit fee Benefit Unit Fee for the sewer connection based on 182 fixture units (fu) - $26,350 [(182 fu -15 fu allowance) x $50.27 per unit + $754.10 first unit] x 2.88 inflation factor (from Engineering News Record) = $26.350 total benefit unit fee Sanitation District Fee - $44,000 (based on a 3" water meter) The School District is requesting that the City waive all fees associated with the Clark Center for Performing Arts, as indicated in the letter dated December 29, 1999 (attached). The City/Agency has paid $30,000 of a $50,000 donation to the Performing Arts Foundation for construction of the Performing Arts Center. Subject to annual review by the Council, the donation is payable $10,000 per year for a period of five years. Alternatives The following alternatives are provided for the Council's consideration: 1. Do not waive fees. Total sewer and water connection fees without waiver- $53,574 City fees + $44,000 Sanitation District fees = $97,574 2. Waive a portion of the fees. Total sewer and water connection fees based on the reduced fixture units- $33,450 City fees + $44,000 Sanitation District fees = $77,450 3. Waive fees. Total sewer and water connection fees with full waiver - $0 City fees + $44,000 Sanitation District fee = $44,000 4. Provide direction to staff. ARROYO GRANDE NIPOMO GROVER BEACH OCEANO PISMO BEACH OFFICE OF THE SUPERINTENDENT 0 December 29, 1999 0 -i 0 -< c.... 0 )::It ""Yl:;o Mr. Bob Hunt :z t )>fT1 :::0 ("') City Manager to) ::0 rT1 0- City of Arroyo Grande -0 -<< :x orT1 0 P.O. Box 550 c.,.) :::;') .. ;0 Arroyo Grande, CA 93420 en > _..- .- '6 p"} Dear Bob: On behalf ofthe district, I would like to request placement on the January 11,2000 City Council Agenda for presentation of a request for a Utility Hook-up Fee Waiver for the Clark Center for Perfonning Arts. Unfortunately, neither the Board of Education nor I will be able to attend this meeting due to a scheduling conflict. Our board will be at an Environmental Impact Hearing for a new Nipomo elementary school site. This public EIR hearing was scheduled and noticed months ago. Margie Godfrey, Assistant Superintendent, Personnel will represent the District by attending the Council Meeting. She will present .the District's position and address the following arguments in support ofthe waiver approval: . The Measure A Bond, passed by the community, will lower the population of Arroyo Grande High School with the addition ofNipomo High School. The planned opening ofthe new high school in Nipomo is Fall 2002. The school will open with approximately 600 students and grow to 1200 students by 2004. This shift in student population will result in a significant decrease in water and sewer usage at Arroyo Grande High School. . The day use of the facility by the Arroyo Grande High School campus will not increase water usage nor increase sewer usage. If the facility did not contain restrooms, the existing restrooms in other locations of the campus would be used. Any increase in restrooms at the new center would decrease the use of other existing restrooms; therefore, no measurable increase has been created. Mr. Bob Hunt/City of Arroyo Grande Page 2 29 December 1999 . Additional water and sewer usage will be generated during the South County Performing Arts Foundation's Programs. If they have two performances each weekend, in one year the facility would be used 104 evenings. The lowering of the population at Arroyo Grande High School more than compensates for the Foundation's usage. . The fixture count is over-inflated. The actual required fixtures for any building is determined by the allowable occupancy. The Foundation desired an extra number of women's restrooms to decrease the wait time at intermission. The use of the fixtures would not increase unless the maximum occupancy increases. Should you have any questions, please do not hesitate to call me. Thank. you in advance for your consideration of our request. Sincerely, 'fl~nO Nancy DePue Superintendent NLD:jw 10.b. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~ SUBJECT: APPROVAL OF THE BRISCO ROAD-HALCYON ROAD/ROUTE 101 PROJECT STUDY REPORT DATE: JANUARY 25, 2000 RECOMMENDATION: It is recommended that the City Council adopt a resolution approving the Brisco Road- Halcyon Road/Route 101 Project Study Report subject to comments received at tonight's meeting. FUNDING: The FY 1999/00 Capital Improvement Program includes $79,930 for the completion of the Brisco Road-Halcyon Road/Route 101 PSR. FY 1999/00 expenditures to date are approximately $59,000. The Brisco Road-Halcyon Road/Route 101 PSR will be completed within budget. DISCUSSION: In order for a local agency to apply for State and Federal funding for improvements on a State highway facility, it must complete a Project Study Report (PSR) and have it approved by Caltrans. A Caltrans-approved PSR allows a local agency to submit a proposed project to the regional transportation planning agency, SLOCOG, to compete with other State highway projects in the region for State and Federal funding. A PSR contains information on the scope of the project, project schedule, projected traffic volumes, roadway geometrics (e.g., lane striping and lane widths), environmental impacts, estimated costs, and how the proposed improvements will most likely be funded. A PSR identifies feasible alternatives and their associated costs in order to program funds for subsequent work such as environmental, right-of-way acquisition, final design, and construction. The interchange alternatives that were analyzed for the Brisco Road-Halcyon Road/Route 101 PSR were based on the three alternatives developed in the constraints analysis report accepted by Council on November 12, 1997 plus a fourth "round-about" alternative at the request of SLOCOG. APPROVAL OF BRISCO/101 PSR JANUARY 25, 2000 PAGE 2 The Consultant prepared the draft Brisco Road-Halcyon Road/Route 101 PSR based on meetings with and comments received from the Project Development Team (PDT). The PDT consists of the Consultant (Dokken Engineering and subconsultants); City, County of San Luis Obispo, SLOCOG, and Caltrans staff; Arroyo Grande Traffic and Planning Commissioners; and several interested citizens. On December 14, 1999, the City Council authorized distribution of the draft Brisco Road- Halcyon Road/Route 101 PSR for public review and comment for a period of thirty days. The draft PSR was made available for review at City Hall and the South County Library. In addition, all PDT members were notified through a letter mailed directly to them and through an advertised public notice. The public comment period for the draft PSR ended on January 15; 2000 in order to meet the following schedule: . Council approves draft PSR distribution ............... December 14, 1999 . Draft PSR distributed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . December 15, 1999 . End public comment period . . . . . . . . . . . . . . . . . . . . . . . . . .. January 15, 2000 . Council review of public comment/approves PSR . . . . . . . . .. January 26,2000 . Caltrans approves PSR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . February 1, 2000 The PSR schedule was driven by Assembly Bill 1012 (AB 1012), Advance Project Development Element. This legislation provides advanced funding for the preparation of a Project Report (PR) which includes analysis of the environmental and right-of-way impacts for each alternative. Advanced funding in FY 2000/01 was approved by SLOCOG subject to the PSR being approved by Caltrans by February 1, 2000. This is an aggressive schedule, but it was assumed that Caltrans approval of the PSR could be obtained if they were allowed sixty days to review the draft PSR. Then the consultant would respond to all of Caltrans' comments, incorporate them into a final report, and returned it to Caltrans for final review and approval. All this needs to occur by February 1, 2000. The draft PSR was submitted to Caltrans on December 2, 1999 for review and staff has received administrative comments. Staff was scheduled to receive Caltrans' technical comments on the draft PSR on January 21, 2000. Caltrans has been cooperative in addressing the scheduling needs for the Project Report funding; however, it does not appear the PSR will be approved by February 1, 2000 as there is not enough time to accomplish the remaining tasks (receive Caltrans' comments, response to Caltrans, and have Caltrans approve). Caltrans' comments received subsequent to the printing of this staff report will be distributed to the Council as a supplemental. APPROVAL OF BRISCO/101 PSR JANUARY 25,2000 PAGE 3 In light of the reality of not achieving the February 1st deadline, staff has been working with SLOCOG and Caltrans to identify other funding options for environmental and permit work on the Brisco Road-Halcyon Road/Route 101 Interchange project. SLOCOG staff has indicated that they will recommend funding for the project as soon as the PSR is complete through an FTIP amendment. Since there are no other PSRs in the region at the same stage as the Brisco Road-Halcyon Road/Route 101 PSR, there will be less competition in securing future funds. Comments received before distribution of the agenda were reviewed by the Consultant team who has prepared the following responses to be incorporated into the final report: Caltrans District 5 Administrative Comments: Comment Number 1: Signature Sheet . Comment: Delete "P. E." from first signature block Response: Text deleted as recommended Comment Number 2: Page 4 . Comment: Page 4, second paragraph - delete the word "and" at the end of the first sentence. Response: Text deleted as recommended . Comment: Page 4, third paragraph - delete the word "is" at the beginning of the first sentence and revise second sentence to read "These cost estimates include project development, environmental documentation, design, right-of-way engineering and acquisition". Response: Text revised as recommended . Comment: Page 4, fourth paragraph, first sentence - change 2000 to 2002. Response: Text revised as recommended Comment Number 3: Page 5 . Comment: Page 5, first paragraph, should note latest traffic volume forecasts on page 10. Response: Text has been added to note that latest traffic volumes are shown on page 10 of the PSR. . Comment: Page 5, fourth paragraph, if the MIS specifically cited I/C improvements, say so here. Response: The MIS did not specifically cite interchange improvements, rather recommended short term-improvements along the Route 101 corridor through the project area, including auxiliary lanes at the Brisco Road-Halcyon Road / Route 101 interchange. APPROVAL OF BRISCO/101 PSR JANUARY 25,2000 PAGE 4 . Comment: Page 5, fifth paragraph, revise the first sentence to read "Currently Caltrans District 5 is preparing a PSR for an operational improvements project on Route 101 from the Nipomo area Tefft Street interchange at KP 9.66 (PM6.0) to the Monterey Street Overcrossing at KP 52.0 (PM 32.3) in San Luis Obispo." Revise the second sentence to add "the" between the words "between" and "Halcyon" and the words "and the" between the words "on-ramp" and "Grand". Response: Sentences revised as recommended. . Comment: Page 5, last paragraph, revise the first sentence to read "An analysis of these historical studies resulted in the selection of three build alternatives to be carried forward in the Project Study Report." Response: Sentence revised as recommended. Comment Number 4: Page 6 . Comment: Page 6, second paragraph, last sentence, add the word "is" between the words "area" and "interregional" Response: Text has been added as recommended . Comment: Page 6, Table 1, add the words "See Exhibit B" in parenthesis after the words "Table 1" Response: Text has been added as recommended . Comment: Page 6, fifth paragraph, utilities are not shown on Exhibit B Response: Exhibit B has been revised to show utilities . Comment: Page 6, seventh paragraph, add the words "developing and" between the words "in" and "evaluating" Response: Text has been added as recommended . Comment: Page 6, last paragraph, regarding PDT meetings, give dates and note where held. Note any significant issues raised. Response: A list of meeting dates and locations as well as a summary of significant issues raised has been added as recommended. Comment Number 5: Page 7 . Comment: Page 7, fourth paragraph, first sentence, explain the two Levels of Service listed. Is one for Peak Hour? If so, explain. Response: LOS listed are for two intersections at peak hour. LOS C is LOS at Halcyon Ramps and LOS B is LOS at Brisco Ramps. This is clarified in revised PSR text for this sentence. APPROVAL OF BRISCO/101 PSR JANUARY 25,2000 PAGE 5 Comment Number 6: Page 8 . Comment: Page 8, would Right-of-Way be required for improvements on local system? If so, say so and include in the estimate. Response: Local right-of-way is not required for this alternative Comment Number 7: Page 9 . Comment: Page 9, does Engineering include support cost for Environmental? Response: Yes. Comment Number 8: Page 10 . Comment: Page 10, first and second paragraph, replace the word "was" with the word "were" . Response: Text replaced as recommended. . Comment: Page 10, Table 2, regarding Camino Mercado, don't see Camino Mercado on any map/exhibit. Hard to follow without knowing where it is. Also, is LOS shown the off-peak LOS? Response: Camino Mercado is shown on the signature sheet location map. The LOS shown is the off-peak LOS. Comment Number 9: Page 11 . Comment: Page 11, is the 15% increase over 20 years? Response: Yes. Comment Number 10: Page 12 . Comment: Page 12, is the LOS shown in Table 5 the off-peak? Response: Yes. Comment Number 11 : Page 13 . Comment: Page 13, is the LOS shown in Table 7 the peak hour? Should ramp metering be discussed in the discussion of future scenarios? Should check with Terry Hobson of District 5 Traffic Operations Branch. Response: Yes. This is indicated in Column 2 of the table. Ramp metering is included in the Traffic Operations improvements PSR, and reference to that is included in page 5 of the PSR. Comment Number 12: Page 14 . Comment: Page 14, T ASAS data could be updated. Response: There is insufficient time available to get a T ASAS update from the District, since PSR must be approved by February 2000 and turn-around time for updating T ASAS data is approximately 2-4 weeks, through District 5. APPROVAL OF BRISCO/101 PSR JANUARY 25, 2000 PAGE 6 Comment Number 13: Page 15 . Comment: Page 15, fourth paragraph, insert the words "with the SLOCOG" between the words "consistent" and "Major". Response: Text added as recommended. . Comment: Page 15, ninth paragraph, add the words "during construction" to the end of the first sentence. Response: Text added as recommended. Comment Number 14: Page 16 . Comment: Page 16, first paragraph, insert the word "be" between the words "to" and "mitigable". Response: Text added as recommended. . Comment: Page 16, fourth paragraph, if the STIP money is the primary funding source, Caltrans would be the Lead Agency. Response: A sentence has been added to note the if STIP funding is the primary source of funding, then Caltrans would be lead agency for NEPA compliance. . Comment: Page 16, add "Table 9" as title for the table on this page. Also, should the items in the last column be noted as "maybe" instead of "No/Maybe" Response: Table title added as recommended. The designation of "No/Maybe" is given because an item is borderline between "No" significance and "Maybe" significanf. . Comment: Page 16, last paragraph, add the word "costs" between the word "estimated" and "for". Also, the Table 10 format was provided by Caltrans, not the data. Response: Table title added as recommended. The designation of "No/Maybe" is given because an item is borderline between "No" significance and "Maybe" significant. Text h'as been revised to indicate that Caltrans did not supply the schedule information. Comment Number 15: Page 17 . Comment: Page 17, Caltrans is expecting Dokken Engineering to provide a proposed schedule in consultation with Caltrans and SLOCOG. Schedule could be in line with Caltrans Operational Improvements project schedule. Response: Schedule has been added to the PSR. APPROVAL OF BRISCO/101 PSR JANUARY 25, 2000 PAGE 7 Comment Number 16: Page 18 . Comment: Page 18, Has Caltrans Structures approved the APS for the structure? Are there any design exceptions? If so, they must be approved prior to the PSR being approved. Response: Structures will review the APS as part of District Review. No design exceptions have been identified for the proposed improvements. City of Arroyo Grande Comments: Comment Number 1 : Page 4 . Comment: Page 4, first paragraph, second sentence, replace the abbreviation "OC" with the word "overcrossing" and delete the "e" from the word "Grande". Revise the last paragraph, second sentence to read "A Project Study Report, prepared by Caltrans District 5 and approved in June 1990, addressed the need to widen Route 101 to six lanes through the study area along with ultimate improvements to the interchange." Exhibits need to show where Rancho Parkway and Camino Mercado are. Response: Text revised as recommended. Exhibits revised to show Camino Mercado and Rancho Parkway as recommended. Comment Number 2: Page 5 . Comment: Page 5, revise text to replace "10" with "11" in first paragraph; insert "the" before SLOCOG in the first sentence of the second paragraph; change "a" to "an" in first sentence of fourth paragraph; change "Route" to upper and lower case letters in the fourth paragraph. Response: Text revised as recommended. Comment Number 3: Page 6 . Comment: Page 6, distances and utilities are not shown on Exhibit B. Response: Exhibit B has been revised to show distances and utilities. Comment Number 4: Page 7 . Comment: Page 7, second paragraph, change the word "business" to "businesses"; third paragraph capitalize Commission and add a space between the words "location" and "were"; fifth paragraph, change the word "there" to their". Response: Text revised as recommended. Comment Number 5: Page 8 . Comment: Page 8, second paragraph, change "Route" to upper and lower case letters; third paragraph, first sentence, change the "do" to "does; fifth paragraph, first sentence, change the word "Four" to "Five" and note that the fifth alternative was eliminated. Is the freeway agreement between the City and Caltrans or the City and Caltrans? APPROVAL OF BRISCO/101 PSR JANUARY 25, 2000 PAGE 8 Response: Text revised as recommended. The freeway agreement for this section of Route 101 would be between the City and Caltrans and the text has been revised to reflect this. Comment Number 6: Page 9 . Comment: Page 9, the exhibit for Alternative 2 needs to show limits of grading and slopes. Also, regarding right-of-way, is there right-of-way required at the auto shop on the NW corner of Halcyon and EI Camino Real? Response: Exhibits have been revised to show limits of cut and fill. No right-of-way is required since retaining walls are proposed to keep proposed improvements within existing right-of-way. Comment Number 7: Page 10 . Comment: Page 10, the exhibit for Alternative 3 needs to show limits of grading and slopes. Also, regarding intersections, were these the intersections counted or the intersections analyzed? Response: Exhibits have been revised to show limits of cut and fill. These were the intersections counted, Comment Number 8: Page 11 . Comment: Page 11, Exhibit 3 shows 2020 volumes, not existing volumes. Does Table 2 show 1999 volumes. Response: Reference to Exhibit 3 has been revised to state that existing volumes are included as Appendix C of the Traffic Report. Table 2 does show 1999 volumes based on traffic counts taken in February 1999. Comment Number 9: Page 12 . Comment: Page 12, Does Table 4 show 1999 volumes. Response: Table 4 does show 1999 volumes based on traffic counts taken in February 1999. . Comment: Page 12, insert the word "northbound" between the words "of' and "auxiliary" in the fourth sentence of the third paragraph and change the word "lane" to "lanes" Response: Text revised as recommended. . Comment: Page 12, insert the words "(over 20 years)" after the words "15% traffic increase" in the last sentence of the fourth paragraph. Response: Text inserted as recommended. Comment Number 10: Page 13 . Comment: Page 13, Table 6, correct the spelling of "Grande" to "Grand" Avenue. Response: Spelling corrected. APPROVAL OF BRISCO/101 PSR JANUARY 25, 2000 PAGE 9 Comment Number 11 : Page 14 . Comment: Page 14, Table 7, move the table such that it is between the first and second paragraph and create a new paragraph beginning at the last sentence of the second paragraph, such that "Table 8 shows projected weaving LOS for Route 101 within the study area" is the first sentence of the new paragraph. Response: Table moved and new paragraph created as recommended. Comment Number 12: Page 16 . Comment: Page 16, fourth paragraph, and insert the word "with" between the words "consistent" and "the" in the first sentence. Response: Text inserted as recommended. Comment Number 13: Page 17 . Comment: Page 17, fifth paragraph, regarding CEQA and NEPA compliance, are we sure that the City of Arroyo Grande would still be lead agency if the project is programmed under AB1012. Response: City of Arroyo Grande would not be the lead agency if the project is programmed under AS 1012, since Caltrans would prepare the environmental document. The text has been revised to reflect this. . Comment: Page 17, sixth paragraph, change the reference to the table on this page to Table 10 and title the table, "Table 10". Response: The reference to the table has been revised to ''Table 1 0" and the table has been titled the same. . Comment: Page 17, seventh paragraph, change the reference to the table on page 18 to Table 11 and title the table, "Table 11 ". Response: The reference to the table has been revised to "Table 11" and the table has been titled the same. Comment Number 14: Page 18 . Comment: Page 18, change the title to the table on this page to "Table 11". Response: The table has been titled the "Table 11". . Comment: Page 18, what are the costs for Table 11. Response: Costs have been added to Table 11. Comment Number 15: Page 19 . Comment: Page 19, add "P. E." after Don Spagnolo's name and change his title to " Director of Public Works/City Engineer" and change the title for Jill Peterson to "Senior Consulting Engineer" Response: Text revised as recommended. APPROVAL OF BRISCO/101 PSR JANUARY 25,2000 PAGE 10 Public Comments . Comment: A letter was received from a citizen and the major comment it contained is summarized as follows: Closing the northbound ramps at Brisco is a horrible idea. The area is running far better than it has ever run. Now that it is a controlled intersection, the traffic flows as it should and not as some would want it to. To remove the over $2 million dollars in off-site improvements that have made this possible is a horrible idea. Response: Many alternatives have been studied for improvements to this interchange and the ones that the traffic analysis shows to provide the best overall traffic operations in the study area all involve closing the northbound ramps. . Comment: Another letter was received from a citizen and the major comments are summarized as follows: First, since all three of the alternatives include permanently closing the northbound ramps at Brisco Road, my concern is if there has been enough attention given to where the traffic from those ramps will end up. I believe most of the traffic will end up at the Oak Park ramps at Camino Mercado and West Branch Street. Second, Alternatives 2 and 3 both include an overpass across Route 101 between Halcyon and Rodeo. I am concerned that this would increase the traffic on Rodeo significantly, especially as more housing is being put in north of the freeway. If Rodeo were to become a busy through street, it would not be good for the residents. Also, with these alternatives, the southbound ramps at Halcyon will be closed. Where will traffic from these ramps go? Third, Alternative 4 is mentioned but not elaborated on. If I knew what a "round-a-bout" intersection was, I might have a comment about it. Perhaps it is the best alternative and should be more thoroughly considered. Response: Many alternatives have been studied for improvements to this interchange and the ones that the traffic analysis shows to provide the best overall traffic operations in the study area all involve closing the northbound ramps. Alternative solutions do not provide acceptable traffic operations in the study area. Traffic that is redirected due to the northbound ramps being closed would use the ramps to the north or south depending on the destination. Although the Oak Park Ramps would experience some increase in traffic, they would continue to operate within acceptable Levels of Service. APPROVAL OF BRISCO/101 PSR JANUARY 25,2000 PAGE 11 The overcrossing of Route 101 between Halcyon and Rodeo Drive is an option that allows for some added capacity for traffic desiring to cross Route 101 in the area. Again, this alternative was carried forward from past studies because it provided the best overall traffic operations when compared to other alternatives studied. This study is still very preliminary in nature. The impacts to local area residents would be considered in the next stage of developing the project as part of the environmental analysis. If these impacts were unacceptable, the alternatives would be dropped from any further consideration. Regarding the "round-a-bout" option, the PSR will be revised to provide more detail on this option. However, since it did not provide acceptable traffic operations, it was not considered a reasonable alternative and was dropped from further consideration for that reason. Alternatives The following alternatives are provided for the Council's consideration: - Approve staff's recommendations; - Do not approve staffs recommendations in order to provide Council time to review and provide further analysis of Caltrans' technical comments; - Modify as appropriate and approve staff's recommendation; or - Provide direction to staff. Attachment: Administrative Draft Brisco Road-Halcyon Road/Route 101 Interchange PSR S:\PUBLlC WORKS ENGINEERING SHARED ITEMS\Peterson\Approve,Report,wpd . RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE BRISCO ROAD- HALCYON ROAD/ROUTE 101 PROJECT STUDY REPORT . WHEREAS, in order for a local agency to apply for State and Federal funding for improvements on a State highway facility, it must complete a Project Study Report (PSR) and have it approved by Caltrans; and WHEREAS, a PSR identifies feasible alternatives and their associated costs in order to program funds for subsequent work such as environmental, right-of-way acquisition, final design, and construction; and WHEREAS, a draft Brisco Road-Halcyon Road/Route 101 PSR has been prepared based on meetings with and comments received from the Project Development Team (PDT); and WHEREAS, the draft PSR was made available for a 30-day public review; and WHEREAS, the City desires to secure advanced funding for the preparation of a Project Report (PR) which includes analysis of the environmental and right-of-way impacts for each alternative; and WHEREAS, the City is committed to funding its fair share of the project through Transportation Facilities Impact Fees. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Arroyo Grande hereby approves the Brisco Road-Halcyon Road/Route 101 Project Study Report subject to comments received at the Council meeting of January 25, 2000. On motion of Council Member , seconded by Coul')cil Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted on this 25th day of January, 2000. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK APPROVED AS TO CONTENT: U?6~ RICK TerBORCH , INTERIM CITY M NAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY 10.c. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEE~ SUBJECT: FIVE CITIES CENTER - REDUCTION OF LETTER OF CREDIT DATE: JAN UARY 25, 2000 RECOMMENDATION: It is recommended the City Council approve a reduction in amount of the Letter of Credit securing completion of on-site improvements at the Five Cities Center from $750,000 to $314,340. FUNDING: No fiscal impact. Sufficient funds will be retained to guarantee completion at the developer's expense. DISCUSSION: On June 23,1998 the City Council approved a resolution approving an Agreement to Construct On-site/Off-site Improvements related to the completion of the Five Cities Center. To guarantee the completion of the improvements under the agreement, the developer provided a Letter of Credit to the City in the amount of $750,000. The Letter of Credit has been amended to extend its expiration date to January 31, 2000. Some of the improvements covered by the Letter of Credit have been installed, and the developer has submitted the attached letter requesting a reduction in the Letter of Credit to $197,253. Staff has reviewed the request and agrees that some improvements have been installed and that the Letter of Credit amounts can be reduced. However, staff estimates the cost of the remaining work is greater than estimated by the developer. Attached are cost estimates prepared by staff. Staff estimates the cost of the remaining work to be $209,560 and recommends that the amount of the Letter of Credit be 150% of the estimated construction cost, or $314,340 (Exhibit A). Therefore, staff recommends that the Letter of Credit amount be reduced to $314,340. Alternatives The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Do not approve staff's recommendation; - Modify as appropriate and approve staff's recommendation; - Provide direction to staff. 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(J) 'C OJ ctI :E ..... ~ 0 'i5.. .... ~ :] ::!: 0 Q,) (J) ctI 'C :] <( a.. ~ e Q,) ..... 0 ..... c: S i= ~ tV (/) (!) ..... g II) 1-; 0 I: (,) C\I ..... :] OJ ~ Q,) 0 ~ (,) 8 .c en .... t1J (J) 1::: .c. ctI t) c: Q. c: I'g c: ~ c: W (,) ..0 "'C 0 .~ ~ !~ 'i5.. Q.) E E ~ 0 a 'tJ .c. II) .... c: a. to ::I .;:: 'C ~ '0 I~ CD 0 Q,) ::I X c: '- c: 0 to Q,) c: Q) J en ctI C3 II) U5 00 'C Q () iI <( => () () r::r: 0 ..... ;:; D:: -.J W Q,) t1J c: >. a. E ..0 W ... N C"} ....,. It) (0 r-- co 0 T"" N C"') ~ (J) I: CD W T"" T"" T"" T"" ... c: ~ I~ E "'C to E Q,) z ..... Q,) Q,) I: .... 0 .... :;::; 0 to C) .E ::I ctI c: u a. ..... ..... ~ Z :] :] 0 0 CD W (J) LL I- 0 D:: a. MEMORANDUM TO: CRAIG CAMPBELL, PUBLIC WORKS DEPARTMENT FROM: DAN HERNANDEZ, DIRECTOR PARKS AND RECREATION ~ SUBJECT: FIVE CITIES CENTER LETTER OF CREDIT DATE: JANUARY 14, 2000 I have been able to conduct an on site inspection concerning the landscape issues for Pads I,L and M. The reduction request to $11,450 is insufficient based on the following findings: 1. Approximately 55 trees of various varieties are not yet planted. At an estimate cost of $80 per 15 gal. tree, this component would require $4,400. 2. Deep root planters for medians not yet installed are approximately $100 based on $1 per foot for 100 feet. 3. Required ground cover vegetation would be approximately $300 based on 15 flats at $20 per flat. 4. Irrigation System. Not installed. A minimum cost for material based on rough estimates for pipes, controllers, back flow prevention devices and trenching/wire connections would be a minimum of $2,500. 5. Labor Costs. Approximately 300 hours of labor to complete all necessary work for this phase of the project. Based on cost of Parks Crewperson III rate of $28.35 (including benefits) would be approximately $8,500. To Summarize Cost: $4,400 Trees $ 100 Deep Root Planters $ 300 Ground Cover $2,500 Irrigation System (materials only) $8,500 Labor (should city have to complete project) $15,800 Total Cost $23,700 Total Cost at 150% c: City Manager CITY OF ARROYO GRANDE JAN 14 2000 PUBLIC WORKS DEPT. WARREN A. SINSHEIMER III SINS HEIMER, SCHIEBELHUT & BAGGETT ROBERT K. SCHIEBELHUT A PROFESSIONAL CORPORATION PASO ROBLES OFFICE: K. ROBIN BAGGETT MARTIN 1. TANGEMAN RECEIVED ATTORNEYS AT LAW 1200 Vine Street THOMAS M. DUGGAN CITY OF ARROYO GRANDE Post Office Box 31 Paso Robles, California 93446 MARTIN p, MOROSKI (805) 238-2300 DAVIDA. JUHNKE 10 10 Peach Street STEVEN 1. ADAMSKI 99 DEC - I AM 9: 2 I SAN LUIS OBISPO, CALIFORNIA 93406-0031 Fax (805) 238-2322 THOMAS D. GREEN M. SUZANNE FRYER (805) 541-2800 THOMAS 1. MADDEN III STEVEN M, CHANLEY Fax (805) 541-2802 DIRECT ALL MAIL TO: MARIA L, HUIKIN p,O, Box 31 LINDA SOMERS SMiTH JOHN E,D, NICHOLSON San Luis Obispo, California 93406 KELLEY A, BANNON November 30, 1999 CLIENT: 2063001 Bob Hunt, City Manager VIA TELECOPY City of Arroyo Grande and 214 East Branch Street VIA CALIFORNIA OVERNIGHT Arroyo Grande, California 93420 Re: Five Cities Center Dear Mr. Hunt: On behalf of Agra Five Cities, LLC, we hereby request that the letter of credit for on-site work at the Five Cities Center be reduced to $197,253. (All offsite work has been completed.) The amount represents 150 percent of the on-site work remaining to be performed at the Center. All of the remaining work is on the portion of the project located to the south of Rancho Parkway. We make this request because the remaining on-site improvements cannot be permanently made until tenants are obtained who will, to some extent, dictate the configuration of the buildings. Any improvements made in the interim would merely have to be removed when the building were constructed. A summary of the remaining costs is as follows: Curb & Gutter for Pads I, L and M .............................. $ 17,000 Landscaping around Pads I, L and M . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 11,450 Export Surplus Dirt @100 cubic yards ........................... $ 4,400 Finish Grading @135,000 square feet. . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 16,200 Class 2 Aggregate Base @3,000 Tn. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 36,300 Asphalt Paving @1,160 TN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 39,672 Structure Excavation Wall . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 980 Striping, Marking & Signs 1 LS ................................ $ 3,000 Prep On-Site Concrete 1 LS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 2.500 $131,502 Please take the necessary action to present this to the City Council for approval at the earliest available date. If you require any further information, do not hesitate to let me know. Bob Hunt, City Manager November 30, 1999 Page 2 Thank you for your continued courtesy and cooperation. Very truly yours, SINSHEIMER, SCHIEBELHUT & BAGGETT ~ - =:> THOMAS D. GREEN TDG:chm G:\GENERALIL TRIAGRA\I 2Hunt2- I 13O,wpd cc: Bill Brace - WAJUlEN A SINSHElMER ill SINSHEIMER, SCHIEBELHUT & BAGGElT ROBERT K. SCHIEBELHUr A PROFESSIONAL CORPORATION PASO ROBLES OFFICE: K. IlOBIN BAGGETI RECEIVED 1200 Vine Street MARTIN J. TANGEMAN ATIORNEYSATLAW : THOMAS M. DUGGAN CITY OF ARROYO GRANDE Post Office Box 31 Paso Robles, California 93446 MARTIN P. MOROSKI (80S) 238-2300 DAVIDA JUHNKE. 1010 Peach Street Fax (80S) 238-2322 STEVEN J. ADAMSKI 99 OCT -6 PM 12: 2~ LUIS OBISPO, CALIFORNIA 93406-0031 THOMAS D. GREEN M. SUZANNE FRYER (80S) 541-2800 THOMAS J. MADDEN ill Fax (80S) 541-2802 STEVEN M. CHANLEY DIRECT ALL MAIL TO: MA1UA L HUl'KIN P.O. Box 31 LINDA SOMERS SMITII S'!J1 Luis Obispo, California 93406 JOHN E.D. NICHOLSON October 5, 1999 CLIENT: 2063001 Bob Hunt, City Manager City of Arroyo Grande 214 East Branch Street Arroyo Grande, California 93420 -- Re: Five Cities Town Center Dear Bob: We wanted to advise you of changes being made at the Five Cities Town Center. Howard's involvement with the project is winding down as scheduled. In the future, Investec will be managing the project as part of its ongoing operation. We would appreciate it if future communications could . be addressed to: Bill Brace Investec Real Estate Companies 200 E. Carrillo Street, Suite 200 Santa Barbara, CA 93101 Phone: (805) 962-8989 Fax: (805) 967-1918 with a copy to: Roger Moss Investec Real Estate Companies 200 South 13th Street, Suite 301 Grover Beach, CA 93433 Phone: (805)473-3003 Fax: (805) 473-3036 Thank you for your continued cooperation. Very tiuly yours, SINSHEIMER, SCIllEBELlWf & BAGGETT TDG:t1g G:\G~\LTR\AGRA\12Hunt-IOOS.wpd cc: Bill Brace Roger Moss . MEMORANDUM TO: CITY COUNCIL . ~ VIA: ROBERT L. HUNT, CITY MANAGE~ FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY E,NGINEER ho SUBJECT: FIVE CITIES CENTER - AGREEMENT TO CONSTRUCT ON-SITE/OFF- SITE IMPROVEMENTS DATE: JUNE 23, 1998 RECOMMENDATION: It is recommended that the Council approve the attached Resolution regarding an Agreement to Construct On-siteIOff.,.site Improvements ("Agreement"). FUNDING: The Agreement commits the developer of the Five Cities Center to certain expenditures and obligations. DISCUSSION: On July 9, 1996 the City Council approved Resolution 3156 authorizing the Five Cities Center project. Earthwork and utility construction for the Five Cities Center project is in progress. In addition the developer has submitted several of the building plans for checking. Staff's review of the first building plans is nearly complete. As with most shopping centers, the building permits, construction, and openings will occur over a period of time. The attached Agreement provides that prior to issuance of the first Certificate of Occupancy, either: 1. the developer will have completed all on-site improvements (everything except buildings) and all off-site improvements; or, 2. the developer will have completed all off-site improvements and completed at least 80 percent of the on-site imprQvements, and will have an irrevocable letter of credit in place to guarantee the completion of the on-site improvements. The letter of credit is in the amount of 150% of the estimated cost of the improvements which are required to be completed. These improvements must be completed within eight months after issuance of the first Certificate of Occupancy. RESOLUTION NO. A RESOLUTION OF THE CITY OF ARROYO GRANDE APPROVING AN AGREEMENT TO CONSTRUCT ON- SITElOFF-SITE IMPROVEMENTS WHEREAS. the Five Cities Center project has been approved for development by Council Resolution 3157; and, WHEREAS. in order to facilitate the orderly development of the project, the developer desi~s to obtain permits and construct buildings. individually over a reasonable period of time; and. , WHEREAS. prior to the issuance of a building permit, the City desires to obtain assurances that the ent~re project will be constructed. as envisioned by the approval of Resolution 3157; and, WHEREAS~ the developer of the Five Cities Center project has provided such assurance by offering the attached Agreement to Construct Improvements. NOW THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby approves the Agreement to Construct On-siteIOff-site Improvements attached as Exhibit A, and instructs the Mayor to sign the Agreement on behalf of the City. On motion by Council Member , seconded by Council Member , and by the followin~ roll call vote, to wit: AYES: NOES: ABSENT: the foregoing resolution was adopted this day of , 1998 A.K. "PETE" DOUGALL, MAYOR A' .' STATE OF CAJ.:JFOIWTA .) .. lss. COUNTY ~F Sm-ta.' f!ny lxu'"~ ) 199&. before me, JU;~At.. [:tf. ~ . ~bJ"~~~~ ~ Ad Personally y kno\\u to me ~ pro.ta me It ,. .' J1 eR~ to be the person whose name is subs 'bed to the within instrument and acknowledged to me that he exc:c:11ted the same in his authorized cap8C~. and that by bis signamreon the mslt"WnCnt. ~ person or the entity upon behalf of which the person 'acted executed the instrument. WITNESS my hand and official seal. ~ . ~~ . . Uj' ~ i.; ~~=!..1129471 Signature .A J. ~. ~ Satta 8arboro ~ _ · - ~ ~~~MorI2.a>>1 1 .----.....- STATE OF CALIFORNIA ) )ss. COUNTY OF - ) On . 1998. before me. ~ personalty appeared . personally known to me (or proved to me on the basis of satisfactoIy evidence) to botbc: pccsOll whose nam~ is subscri1:ied to the ",jthin instrument and acknowledged to me that she executed the same inhcT authorized capacity. and that by her signature on the instrumen~ the: person or the entity upon behalf ofwhic:h the person acted executed 1:'hc instnunent.: WITNESS my band aDd official seal. Signature T:\TRJ\NS\AGIt'.AGRA\1 2CO!'STR.6 I 1 2063001\061798 3