R 4428 RESOLUTION NO. 4428
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE USE OF CITY PROPERTY
AND CLOSURE OF CITY STREETS FOR THE ANNUAL ARROYO
GRANDE STRAWBERRY FESTIVAL AND STAMPEDE ON MAY 26
AND 27, 2012; TEMPORARY USE PERMIT NO. 12-001
WHEREAS, the Arroyo Grande Village Improvement Association (AGVIA), organizers of the
Strawberry Festival, have requested closure of certain City streets and the use of City property
as outlined below, for the purpose of craft exhibits, displays, food booths and entertainment, and
similar activities; and
WHEREAS, members of the AGVIA will be responsible for traffic control, cleanup, and payment
of all related fees and costs for use of City property and City employee time related to the event:
and �
WHEREAS, in conjunction with the AGVIA, the Kiwanis Club of Greater Pismo Beach,
organizers of the Strawberry Stampede, have requested closure of certain City streets and the
use of City property as outlined below, for the purpose of a run/walk.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that
the Arroyo Grande Village Improvement Association is hereby granted the use of certain City
streets and property as follows:
Strawberry Festival —Saturday 8 Sunday, May 26 � 27, 2012
1. The closure of East and West Branch Street from Traffic Way to Mason Street from 6
am to 7 pm on Saturday, May 26�h and 6 am to 6 pm on Sunday, May 27�n
2. The closure of Short Street from East Branch Street to Olohan Alley from 5 pm Friday,
May 25th until 6 pm, Sunday, May 27cn .
3. The closure of Bridge Street from Branch Street to Traffic Way from 6 am Saturday,
May 26th until 6 pm, Sunday, May 27�n
4. The closure of Nelson Street from Mason Street to Traffic Way on from 6 am Saturday,
May 26�h to 6 pm Sunday, May 27tn
5. The use of parking lots along Olohan Alley from Mason Street to Bridge Street,
including old City Hall, from 5 pm Friday, May 25th through 6 pm Sunday, May 27�n
6. The use of the Car Corral from 10 pm Friday, May 25th to 6 pm, Sunday May 2gcn
RESOLUTION NO. 4428 �
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7. The use of the parking area from the Car Corral to and including the Brisco parking lot
and the Le Point Street parking lot from 10 pm Friday, May 25�h to 6 pm Sunday, May
2�cn
8. The use of lawns at Heritage Square from 4 pm Friday, May 25th until 6 pm Sunday,
May 27cn
9. The use of the Hart-Collette Park between Bridge Street and Traffic Way from 6 am
Saturday, May 26th to 6 pm on Sunday, May 27cn
.�J
10.The use of the five-acre lot next to the Woman's Club on West Branch Street for
shuttle bus parking on Saturday, May 26th and Sunday, May 27cn
11.The use of the dirt lot at Rodeo Drive and West Branch Street from 6 am Saturday,
May 26�h to 6 pm Sunday, May 27cn
12.The use of the City Hall parking lot at the 300 E. Branch Street from 6 am Saturday,
May 26�h to 6 pm Sunday, May 27cn
13.Branch Mill Road between East Cherry Street and the City limit line will be closed to
through traffic from 8:00 am to 9:30 am on Sunday, May 27, 2012 for the running of
the Strawberry Stampede.
On motion of Council Member Brown, seconded by Council Member Ray, and on the following
roll call vote, to wit:
AYES: Council Members Brown, Ray, Costello, Guthrie, and Mayor Ferrara
NOES: None
ABSENT: None
The foregoing Resolution was passed and adopted this 14th day of February 2012.
RESOLUTfON P�O.�yyZ$ � - .
PAGE 3
.`_�
TORII' FE , iV1AYOR
AT'TEST: �
� KELLY ET R , CtTY CLERQ�C�
APPROVED AS TO COIdTEiVT: �
i -
STE EN ADAIIAS, C[Tl( MANAGER
APPROVED AS TO FORM: . �
�� �
TIM �1`HY J. � EL, C(TY ATTORNEY �
i . . .
RESOLUTION NO. 4428
PAGE 4
EXHIBIT "A"
,
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 12-001 �
This approval authorizes the use of City property and the closure of City streets for the
annual Arroyo Grande Strawberry Festival and the annual Strawberry Stampede on May 26
and 27, 2012. �
General Conditions
1. The Arroyo Grande Village Improvement Association (AGVIA) shall ascertain and
comply with all State, County and City requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on file
in the Community Development Department office.
3. The AGVIA shall comply with all the conditions of the City Council Resolution adopted
on February 14, 2012.
4. The AGVIA shall agree to defend, indemnify and hold the City harmless, at his/her/its
sole expense from any action brought against the City, its agents, officers, or
employees because of said approval, or in the alternative, to relinquish such approval.
The AGVIA shall reimburse the City, its agents, o�cers, or employees, for any court
costs and attorney's fees which the City, its agents, officers, or employees may be
required by a court to pay as a result of such action. The City may, at its sole
discretion, participate at its own expense in the defense of any such action but such
participation shall not relieve the AGVIA of his/her obligations under this condition.
Recreation and Maintenance Services Department Conditions �
5. The AGVIA is responsible for providing trash bags and restroom supplies for the
festival. Any supplies the Recreation and Maintenance Services Department may need
to provide must be reimbursed by the AGVIA.
6. The AGVIA shall have an individual designated to periodically inspect the restrooms
and areas around food vendors and waste containers. That individual shall be
responsible for maintaining the cleanliness of these areas and gathering and disposing
of all debris.
7. The AGVIA shall reimburse the City for electrical costs associated with special events.
Specifically, costs for the outlets by the gazebo, Rotary Bandstand, Bridge Street,
Olohan Alley, and behind former City Hall shall be reimbursed.
8. The AGVIA shall reimburse the City for the costs of any Recreation and Maintenance
staff services required for this event, including, but not limited to, restroom
maintenance, trash, etc.
9. The AGVIA shall remove any tape placed on streets and parking areas after the event.
Enqineerinq Division Conditions
10. Restroom facilities, barricades, signing and detour routes shall be provided by the
AGVIA as required. �
11. The AGVIA shall place an advertisement in the Five Cities Times-Press Recorder just
prior to the event to advise residents of street closures.
RESOLUTION NO. 4428 � �
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12. The AGVIA shall provide a $1,000,000.00 insurance policy naming the City as
additional insured.
13. The AGVIA shall reimburse the City for the costs of Engineering Division services and
any other City services required for this event.
Buildinq and Life Safety Division Conditions
14. All food booths (cooking) must comply with the Fire Department guidelines, and must
have_County Health Department approval. The AGVIA will inform booth applicants of
Fire Department guidelines, and will ensure total compliance of booth operators. The
AGVIA will not allow non-compliant booths to operate.
15. The project shall comply with the most recent edition of the California State Fire and
Building Codes and the Uniform Building and Fire Codes as adopted by the City of
Arroyo Grande. Specifically, all temporary-wiring provisions of the N.E.C. must be
met.
16. The Building and Life Safety Division must inspect all food booths, generators and
temporary electrical service prior to the opening of the event. In lieu of requiring a
building permit for temporary electrical service, The AGVIA will collect a fee of $15 per
every booth utilizing an electrical connection. This fee will be itemized by booth
number and submitted to the Building and Life Safety Division within 15 days of the
end of the Festival.
17. Emergency access must be maintained to the satisfaction of the Building Official and
Fire Chief. A detailed chart or map will be provided to Building and Life Safety Division
and Fire Department for approval prior to the event, showing placement of all booths,
to include actual dimensions of access pathways for fire apparatus and emergency
vehicles.
18. Per the approval of the Fire Chief, there will be ambulance service dedicated to the
event.
19. The use of generators must be reviewed and approved by the Building Official.
20. All fire lanes must be posted and enforced in accordance with Police and Fire
Department guidelines. Fire lanes and access must be approved by the Fire Chief.
21. The AGVIA shall identify an individual to act as liaison with the Fire Department for the
purpose of maintaining life and safety.
22. Prior to opening the event, the fire access road shall be posted. AGVIA shall provide
continuous enforcement of the fire access road during the event.
23. The AGVIA will coordinate with and be responsible for costs associated with San Luis
Ambulance to provide standby personnel and equipment for Bike Medic and golf cart
transport for entire duration of Festival.
24. The AGVIA shall pay the Fire Department for members and equipment assigned to the
event.
� Police Department Conditions
25. The AGVIA shall pay Police Department costs for officers assigned to the event.
26. All temporary "No Parking" signs shall be posted a minimum of 24 hours prior to event
setup (by 6:00 am, Friday, May 25, 2012). "
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27. A minimum of four (4) private "licensed" security personnel will be provided by the
AGVIA. The AGVIA will present to the Arroyo Grande Police Department two (2)
weeks prior to the event: �
a. The name of the security agency
b. A schedule of security coverage
c. Location and hours of security assignments
Minimum required security is one (1) officer stationed at Nelson & Bridge� Street, finro
(2) officers assigned to the Swinging Bridge, and one (1) officer for patrol throughout
the evening hours on Saturday, May 26, 2012.
28. Failure to provide private licensed security will result in AGPD Officers being assigned
with expenses billed to the AGVIA.
29. The AGVIA shall provide and place all barricades, signs, and arrow boards.
30. The AGVIA shall replace all delineators that are stolen, misplaced, or vandalized.
Special Conditions
31. Notification of all streets subject to closure must be posted a minimum of 24 hours
prior to closure, stating the dates and times of closures.
32. The AGVIA shall distribute State Board of Equalization forms to all vendors to report
the sales tax collected during the Festival, and shall notify them that a list of vendors
will be supplied to the City to verify payment of sales tax. �
33. The AGVIA shall provide to the City's Administrative Services Department a list of all
vendors participating in the festival. The list will be used to verify that sales tax was
collected and reported as earned in Arroyo Grande.
34. The AGVIA and the Kiwanis Club of Greater Pismo Beach shall mail or hand deliver
notification of street closure to all affected residents one week before the event.
35. There shall be no parking on the north side of Poole Street and Allen Street from
Mason Street to Traffic Way through Saturday, May 26th and Sunday, May 27tn
OFFIC.IAL CERTIFICATION �
� � I,�KELLY WETMORE, City .Clerk of.the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4428 is a true, full, and correct copy of said Resolution passed and .
adopted at a Regular meeting of the City Council of the City of Arroyo Grande on the
14th_day of February 2012. � � � � �
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 16th day of �
February, 2012. � � �
KELLY ET ORE, CITY CLERK