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Agenda Packet 1999-03-11 SP . CITY COUNCIL ~Wy 0/ AGENDA ~ !fff~nde Michael A. Lady Mayor Robert L. Hunt City Manager Tony M. Ferrara Mayor Pro Tem Timothy J. Carmel City Attorney Thomas A. Runels Council Member Nancy A. Davis City Clerk Steve Tolley Council Member Jim Dickens Council Member AGENDA SUMMARY CITY COUNCIL WORKSHOP THURSDAY, MARCH 11, 1999 6:30 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 6:30 P.M. 2. ROLL CALL 3. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication but, in compliance with the Brown Act, will not take any action on items that are not on the agenda. 4. WORKSHOP ON WATER RECLAMATION PROJECTS/ISSUES: DISCUSSION LED BY: Don Spagnolo, Dfrector of Public Works John L. Wallace, District Administrator, South San Luis Obispo County Sanitation District Tony Boyd, Hydraulic Operations Engineer, County of San Luis Obispo (Action Required: Provide Input to Staff) 5. ADJOURNMENT MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER r/f6 SUBJECT: WORKSHOP ON WATER RECLAMATION PROJECTS/ISSUES DATE: MARCH 11, 1999 RECOMMENDATION: It is recommended the City Council provide direction to staff. FUNDING: There are no funding impacts at this time. BACKGROUND: On July 14, 1998, the Council considered a staff recommended program to revise the City's current water neutralization policy. Part of the proposed program established an in- lieu fee to allow ease of administration and less processing time for projects. As part of the program, a list of specific supplemental water projects needs to be identified. Potential projects include those intended to provide for the reclamation of water currently being discharged to the ocean to replenish groundwater as well as harvesting of underground fresh water sources. On December 10, 1998 a Council workshop was scheduled to discuss reclamation issues with representatives from the South San Luis Obispo County Sanitation District and County staff operating Lopez Reservoir to review projects currently in development or discuss new projects that might be appropriate for applying any fees received from the City's program. The meeting, however, was canceled due to a lack of a quorum. Messrs Wallace and Boyd will make presentations regarding their respective reclamation efforts. Water reclamation projects that the Council considers appropriate may be used in formulating the permanent water neutralization program. PRESS RELEASE ISSUE DATE: IMMEDIATE RELEASE CITY COUNCIL ANNOUNCES WORKSHOP ON WATER RECLAMATION PROJECTS/ISSUES The Arroyo Grande City Council has announced that a workshop will be conducted on March 11, 1999,6:30 p.m. in the City Council Chamber to exchange information and ideas on various options, opportunities regarding potential water reclamation projects. The educational effort will include presentations by staff from the South San Luis Obispo County Sanitation District and County staff operating the Lopez Reservoir. Information gained from the workshop will assist the City in developing a revised water neutralization program/policy. Citizens are encouraged to attend. tlaJ L. f-h_~-;-- ROBERT L. HUNT, CITY MANAGER {Jd'cit.19 DATE FOR FURTHER INFORMATION, CONTACT: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER (805) 473-5440 SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT Operations Address: Business Address: 1600 Aloha Post Office Box 339 Oceano, California 93445 Oceano, California 93445 (805) 489-6666 (805) 481-6903 MEMORANDUM DATE: February 17, 1999 TO: Board ofDirecto... ~ FROM: John L. Wallace, District Administra r . SUBJECT: Recycling Facilities Planning Grant RECOMMENDATIONS: Staff recommends the Board; Receive infonnation concerning scheduled presentations of the District's reclamation study and provide further direction to staff. FUNDING: The approved recycling facilities planning grant will provide 50% reimbursement of the Districts' eligible costs. The maximum provided for under the grant program is $75,000. DISCUSSION: Staff is currently preparing a recycling facilities planning study to determine the feasibility of a reclamation project, it's cost and the potential market for this water. To better infonn the agencies that potentially will be affected, presentations will be made to the Zone 3, San Luis Obispo County Flood Control Water Conservation District (Lopez Project) meeting on February 18, 1999. A Zone 3 Advisory Committee agenda package is enclosed for the Board's infonnation. Staff also will be making a similar presentation to the Arroyo Grande City Council on March 11, 1999, which will provide information for the City's consideration of a water neutralization program. Infonnation provided by the City is enclosed for the Boards' infonnation. 026-02recycling facilities SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT Operations Address: Business Address: 1600 Aloha Post Office Box 339 Oceano, California 93445 Oceano, California 93445 (805) 489-6666 (805) 481-6903 MEMORANDUM DATE: February 3, 1999 TO: Board of Directors ~ FROM: John L. Wallace, District Administrat SUBJECT: Reclamation Project Presentations RECOMMENDATIONS: Staff recommends the Board; Receive infonnation, direct staff to make presentations to the Zone 3 Advisory Committee and City of Arroyo Grande. FUNDING: Not applicable. DISCUSSION: The District has been asked to present status of the current reclamation study being conducted as part of the State's Water Recycling Grant program. The Zone 3 Advisory Committee has requested that the District make a presentation on February 18th to update the Committee on the status of the reclamation study. The City of Arroyo Grande has also asked for a presentation to the Council at a special council meeting to be held on March 11 th . Staff will proceed to prepare for these meetings and, in the meantime, present an outline to the District Board at your meeting on February 17th. 026-01lrecpresentation . .' .' ~. .' WUy 0/ P.O. Box 550 208 East Branch Street ~ ~~. Arroyo Grande; CA 93421 Phone: (~5) 473-5440 Engineering FAX: (805) 473-5443 PUBLIC WORKS . 1375 Ash Street Phone: (805) 473-5460 Corp. Yard FAX: (805) 473-5462 January 27, 1999 E-Mail: agdty@arroyogrande.org . 'ld1VtwuO- Mr.John L. Wallace ~ District Administrator . South San Luis Obispo County Sanitation District P. O. Box 339 Oceano, CA 93445 'Dear John: The City Council of Arroyo Grande will conduct a workshop regarding water reclamation projects/issues on Thursday, March 11, 1999, at 6:30 pm, in the Council Chambers, 215 East Branch Street. - The Council requests your attendance to review projects currently in development or discuss new projects that might be appropriate for applying any fees received from the City's program. Sincerely, Don Spag 10, .. Director of Public Works/City Engineer c: City Council ' City Manager SOSLOCOSANDIST (!~ G:l:4~ I p=,h? ~Wy of P.O. Box 550 208 East Branch Street. ~.~~.., Arroyo Grande, CA 93421 Phone: (80S) 473-5440 Engineering FAX: (80S) 473-5443 PUBLIC WORKS .1375 Ash Street , . Phone: (80S) 473-5460 . Corp. Yard FAX: (80S) 473-5462 E-Mail: agcity@arroyogrande.org . . . . January 27, 1999 Mr. Tony Boyd . Hydraulic Operation~ Engineer County of San Luis Obispo Coun~y Government Center, Room 207 San Luis Obispo, CA 93408 Dear Tony: The City Council of Arroyo Grande will conduct a workshop regarding water reclamation projects/issues on Thursday, March 11, 1999, at 6:30 pm, in the Council Chambers,215 East Branch Street. The' Council requests your attendance to review projects currently in development or discuss new projects that might be appropriate for applying any fees received from the City's program. . . Sincerely, Don Spagnolo, .E. Director of Publ c Works/City Engineer c: City Council City Manager SOSLOCOSANDIST WATEREUSE FACT SHEET FREQUENTLY ASKED QUESTIONS WHAT IS WATER RECYCLING? The California Water Code defines recycled water as "water which, as a result of treatment of waste, is suitable for a direct beneficial use or a controlled use that would not otherwise occur." In keeping with Water Code provisions prohibiting the waste of water, recycling allows water managers to match water quality to specific reuse applications. This reduces the amount of fresh water required for non-potable uses, ensuring that the best and purest sources of water will be reserved for the highest use - public drinking water. WHY IS WATER RECYCLING IMPORTANT? Water is in short supply in California. Most of the State's developed water is transported frdm water-rich rural mountain areas for use in Central Valley agriculture and the urban areas of San Francisco Bay and Southern California. This dependency on imported water, coupled with the occurrence of drought, makes future water supp.l.Y- reliability a concern. Water conservation efforts help, but are not enough. The Department of Water Resources estimates that the State will need to increase its water supply by 3 to 5 mi"lIion acre-feet per year by the year 2020. Water recycling is an important part of increased reliability. One acre-foot of water is enough to meet the needs of two families for a year. Each acre-foot of potable water replaced by recycled water helps extend the local supply and helps "drought proof" the community. WHAT MAJOR LAWS REGULATE THE TREATMENT AND USE OF RECYCLED WATER? In California, the State Water Resources Control Board regulates the production, conveyance, and use of recycled water through its nine Regional Water Quality Control Boards. The State Department of Health Services regulates the level of treatment through California Administrative Code Title 22. Local health agencies help enforce these requirements, which are among the most stringent in the world. WHAT IS THE QUALITY OF RECYCLED WATER? The final use of the water dictates how much additional treatment is required over and above the baseline treatment required for discharge into a waterway. Recycled water that has the greatest potential for human contact must have the highest level of treatment and reliability. Treatment requirements are less intense for non-potable uses where human contact is less likely to occur. How IS RECYCLED WATER TREATED? Wastewater goes through primary, secondary and advanced tertiary treatment at reclamation plants. During primary treatment, large solids are removed. Secondary treatment uses bacteria to remove approximately 9q..98 percent of the remaining solids and organic material. Tertiary treatment employs filtration to remove any remaining solids and uses a disinfectant, such as chlorine, to destroy bacteria, viruses and other pathogens. For many reuse applications, an advanced treatment process, such as filtration or reverse osmosis, is required. These processes duplicate nature's own purifying actions. WateReuse Assoeiation of California . (916) 442-2746 · www.watereuse.org/h2o FREQUENTLY ASKED QUESTIONS (CONTINUED) , How IS RECYCLED WATER USED? California isa pioneer in the field of water recycling. Successful projects exist for practically any type of reuse imaginable. Landscape irrigation has been practiced for more than 50 years, and recreational uses and industrial recycling are also common. Agricultural irrigation, always an , important reuse for forage crops, has expanded in recent years as a result of major studies dem- onstrating that tertiary treated water is safe for raw-eaten (uncookea) crops. There are many examples of recycled water being used to support and enhance aquatic habitat, fish and wildlife. ARE RECYCLED SUPPLIES KEPT SEPARATE FROM DRINKING WATER? Yes. Standard practice requires separate pipes for drinking water and recycled water. Guidelines set by the Department of Health Services ensure that recycled water facilities are clearly distin- guishable from other water facilities to avoid mixing of supplies. Pipes are made of purple material, and labeled with the words "Recycled Water - Do Not Drink." . Is RECYCLED WATER SAFE TO DRINK? Indirect potable reuse occurs in many communities as recycled water from an upstream community rejoins a river and becomes part of a downstream water supply. In addition, several milestone groundwater recharge projects in Southern California have an excellent track record of success, with over 30 years of history and no outbreaks of water-borne disease linked to recycled water. Through groundwater recharge, recycled water is percolated into groundwater basins, mixes with naturally-occurring groundwater, and eventually is pumped out for domestic use. The next step, using recycled water to augment surface water supplies, has occurred in several areas in the United States and abroad. Recycled water currently supplements supplies in Virginia, and San Diego is developing a project to produce repurified water to supplement imported water in a local storage reservoir. Treatment technologies are constantly improving, and indirect potable reuse is likely to become a well accepted part of future water supply planning. WHAT IS THE COST OF RECYCLED WATER? Costs vary depending on the type of project being developed, the degree of treatment required, and the proximity of the water treatment plant to the location where the recycled water will be used. Many agencies have been resourceful in obtaining federal, state, and local grants and/or low-interest loans that help defray the cost of the recycled water and make it more competitive with other sources. However, the cost of producing recycled water is frequently a deterrent to developing a successful project. This is likely to change in the future because recycled water is becoming more competitive with the cost of other new water supplies. How CAN I GET MORE INFORMATION ABOUT WATER RECYCLING? Call the WateReuse Association of California at (916) 442-2746. WATE ASSOCIATION OF (916) 442.2746 · www.watereuse.org/h2o MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: DATE FOR WORKSHOP ON WATER RECLAMATION PROJECTS/ISSUES DATE: JANUARY 26,1999 RECOMMENDATION: . It is recommended that the City Council select a date to conduct a workshop on water reclamation projects/issues. FUNDING: There are no funding impacts at this time. BACKGROUND: On July 14, 1998, the Council considered a staff recommended program to revise the City's current water neutralization policy. Part of the proposed program established an in- lieu fee to allow ease of administration and less processing time for projects. As part of the program, a list of specific supplemental water projects needs to be identified. Potential projects include those intended to provide for the reclamation of water currently being discharged to the ocean to replenish groundwater as well as harvesting of underground fresh water sources. On December 10, 1998 a Council workshop was scheduled to discuss reclamation issues with representatives from the South San Luis Obispo County Sanitation District and County staff operating Lopez Reservoir to review projects currently in development or discuss new projects that might be appropriate for applying any fees received from the City's program. The meeting, however, was canceled due to a lack of a quorum. It is recommended the workshop be rescheduled. The following Thursdays are being presented for Council consideration: February 25, 1999 March 11, 1999 March 25, 1999 April 8, 1999 The workshop will be scheduled for 6:30 pm in the Council Chambers. Attachments- Draft Press Release Staff Report of July 14,1998 Sanitation District Letter dated October 7, 1998 Sanitation District Letter dated September 16, 1998 Article on Water Recycling PRESS RELEASE ISSUE DATE: IMMEDIATE RELEASE CITY COUNCIL ANNOUNCES WORKSHOP ON WATER RECLAMATION PROJECTS/ISSUES The Arroyo Grande City Council has announced that a workshop will be conducted Ofl , 6:30 p.m. in the City Council Chamber to exchange information and ideas on various options, opportunities regarding potential water reclamation projects. The educational effort will include presentations by staff from the South San Luis Obispo County Sanitation District and County staff operating the Lopez Reservoir. Information gained from the workshop will assist the City in developing a revised water neutralization program/policy. Citizens are encouraged to attend. ROBERT L. HUNT, CITY MANAGER DATE FOR FURTHER INFORMATION, CO NT ACT: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER (80S) 473-5440 WATER RECYCLING - l1/I+.~LW_ CALIFORNIA'S SUSTAINABLE ~ WATER SUPPLY C,DIK(d~v_ r ", ~:,.. Next~ air, water is our most precious natural resource. Lffe is not possible without water. We . us~n ourihomes, businesses and Just about everywhere else. From high technology to agnculture, water. is the 'U!eblood of California's economy. ... : 't~~loams and intricate water delivery systems play an important role in sustaining the growing k thirst ~o,,~l~.r. in California. However, the state has been forced to reassess the long-term reliability of ,.its major w~r supply systems. Between now and the year 2020, California's population is expected to .1,; rise from 36"million to 50 million residents. Additionally, there is a growing recognition of the need to . restore and preserve our aquatic ecosystems by allowing larger volumes of water to remain within the banks of the streams plunging down from the Sierra Mountains and all the way out to sea. The fastest growing water supply in California is recycled water. In fact, California stands at the forefront of the water recycling movement in the United States. This year alone, enough water will be recycled to meet the needs of over 2 million people. In addition to the 250 water recycling systems currently operating in the state, 165 new projects are in the works. By 2010, enough water will be recycled to meet the needs of 5 million people. Current and planned usage of recycled water includes irrigation of a wide variety of crops and ornamental landscapes, wildlife and fisheries enhancement, industrial supply, groundwater recharge and many more innovative and creative applications. Industries with names like Gallo, Korbel, Wente, Chevron, Mobil and Bethlehem Steel, to name a few, all rely on recycled water for their water supply needs. A winner of thoroughbred horse racing's premier event, the Kentucky Derby, was raised on a California pasture irrigated with recycled water. The 4gers training field in Santa Clara is irrigated with recycled water. Water recycling is very much alive and well from Santa Rosa to the Mexican Border and from the Sierra foothills to the Pacific Ocean. The recent surge in water recycling activity can be attributed to improvements in technology, strong public acceptance and greater recognition of the economic, social and environmental benefits of recycling. Experience, innovation and creativity have greatly expanded the utility and acceptance of recycled water. Community leaders recognize that recycled water presents an opportunity to enhance the reliability of local water resources and strengthen the local economy. For many communities, an investment in recycled water solves many problems simultaneously. It may solve a difficult water pollution control. pro~lem or help.r~~}9re a wetland or marsh. It mayfor~.. ~ : ~ stal~ .~ sever~,~~ter ~ho~age or Pr~vid:.~.~Jge.~1::f~t~o.;~~~~~~ay Off~~~~~.nee~. ~?{g~~~f.~~~~~Ji{~.;;'K;. ..:L .,<.;:f.~*,~,,~~g~nal~wc;1t~r; QITJ' n ~'n~J.' uppll~ . -.~ se. '!ID';(l7ed . Oi vest 0' 11 . - \.. :~l RECYCLING WATER TO MEET CALIFORNIA'S NEEDS VOLUME 8, ISSUE 8 · SEPTEMBER/OCTOBER 1998 ASSOCIATION OF CALIFORNIA Board Ado~ts New Strategic Plan Vision for the Future Reinforces CoIDDlittee Structure A heightened level of The following five the dissemination of the of the initiatives for each activity in the next strategic goals were findings of this valuable of the five strategic goals three years, including addressed: advocacy, information. listed above, increased- increased committee education, research, staffing, development of a responsibility, an membership, and Strategic Goal 4: board membership aggressive public . organization infrastructure. Membership succession plan, and education campaign and Strategic Goal 1: Membership includes development of a multi- expanded partidpation in enhandng member year budget. state and federal water Advocacy services, expanding the "This strategic plan policy decision-making, is Advocacy addresses membership base, seeking provides the framework part of the new strategic several challenges and out influential leaders who for successfully achieving plan adopted by the opportunities including can serve on the the Association's WateReuse Board of influendng the CALFED Association's committees vision/mission of being Directors. Bay-Delta solution, and Board, and to look California's leading water "The Board recognizes increased member outside of California to . recycling advocate," said that the needs and partidpation in the increase the influence of Executive Director Peter interests of the advocacy program, a doser the Association. MacLaggan. "Together, the' membership are becoming link with the public interest The final area, Association's Board, much more sophisticated,. in the environment and the committees and members said Lois Humphreys, need to form strategic Strate~c Goal 5: will make the WateReuse WateReuse President. "We alliances with the Org.am.zation vision a reality, and wanted to ensure that environmental interest In astructure increase the amount of WateReuse continues to groups interested in Organization water recycling in provide a wide array of increased water recycling. Infrastructure is based on California. " valuable membership the Assodation's benefits into the next Strategic Goal 2: commitment to be a high century. " Education performing organization. The Board's highest Education will focus on This goal addresses the priority during the the implementation of the successful implementation strategic plan discussion Association's public was to channel finandal education master plan, and staff resources to fulfilling the need for committees to encourage educational information increased activity at that on water recycling, the level. "We would like to home page and efforts to see a greater number of increase the presence of WateReuse members regulatory offidals and involved in our technical external audiences at the committees," stated Association's programs. Humphreys. 'Our members are our greatest Strategic Goal 3: resource and we want to Research utilize the membership to Research looks at both help us achieve our five strategic goals." the need for additional research and development in water recycling but also SEPTEMBER/OCTOBER 1998 WA'lUWSE 1 " WATEREUSE FACT SHEET TITLE 22, HEALTH AND SAFETY REQUIREMENTS With the adoption of the Porter-Cologne Act in 1969, the Legislature declared its intent to "un- dertake all possible steps to encourage development o.(water recycling facilities." Although water recycling and reuse projects operated successfully before that time, laws enacted in 1969 set forward a basic structure for water reuse projects that has been in place for nearly 30 years. The California Water Code articulates a clearly-defined strategy favoring the beneficial reuse of water to the maximum extent practical. Under this structure of laws and administrative regula- tions,. the California Department of Health Services (DHS) is responsible for the adoption of regulations for the use Qf recycled water. The California Regional Water Quality Control Boards issue requirements for individual projects in conformance with the regulations adopted by DHS. HIGHEST TREATMENT FOR THE HIGHEST USE . DHS establishes water quality standards and treatment reliability criteria for water recycling under Title 22, Chapter 4, of the California Code of Regulations. Requirements for a use of recycled water not addressed by the uniform statewide criteria are established by DHS on a case-by-case basis. The table called "Recycled Water Uses Allowed in California" illustrates the wide variety of successful reuse applications and the level of treatment required. Titre 22 sets bacteriological water quality standards on the basis of the expected degree of public contact with recycled water. For water reuse applications with a high potential for the public to come in contact with the reclaimed water, Title 22 requires disinfected tertiary treat- ment. For applications with a lower potential for public contact, Title 22 requires three levels of secondary treatment, basically differing by the amount of disinfection required. OTHER HEALTH AND SAFETY PROTECTIONS In addition to establishing recycled water quality standards, Title 22 specifies the reliability and redundancy for each recycled water treatment and use operation. Treatment plant design must allow for efficiency and convenience in operation and maintenance and provide the highest possible degree of treatment under varying circumstances. For recycled water piping, DHS has requirements for preventing backflow of recycled water into the public water system and for avoiding cross-connection between the recycled and potable water systems. Other regulations include the Uniform Plumbing Code, which contains requirements for the installation, construction, alteration, and repair of reclaimed water systems intended to supply toifets, urinals, and trap primers for floor drains and floor .sinks. Use of recycled water for these applications is limited to non-residential buildings. The California-Nevada Section of the American Water Works Association has issued guidelines for planning, designing, constructing, and operat- ing recycled water systems. These guidelines provide essential design criteria and specifications for the construction of transmission, storage, pumping, and other facilities. Also incl~ded is a description of system operation and maintenance requirements pursuant to applicable state regulations. WATE ASSOCIATION OF (916) 442.2746 · www.watereuse.org/h2o . . . .' ..... . :",:.~:.:;':':"~"~'~. ~"<:~'~. :.:r.,.... ...: '-'."' "&.:. . ...:....~>:i~~.;:.i..~~:-\;\.,")_~~~_~:~. RECYCLED WATER USES* ALLOWED INCAlIFOHNiA"':'.':;,i~~t~~~t~~~t~.. This summary is prepared by WateReuse Association of California, from the March 1997 draft of proposed Title.22 revisions and supersedes previous versions. Use of Recycled Water Treatment Level Disinfected Disinfected Disinfected Undisinfected Tertiary Secondary-2.2 Secondary-23 Secondary Recyded Water Recycled Water Recyded Water Recyded Water Irrigation of: Food crops where recycled water contacts the edible portion of the crop. including all root crops Allowed Not allowed Not allowed Not allowed Parks and playgrounds Allowed Not allowed Not allowed Not allowed School yards Allowed Not allowed Not allowed Not !lIowed Residential landscaping Allowed Not allowed Not allowed Not allowed Unrestricted access golf courses Allowed Not allowed Not allowed Not allowed Any other irrigation uses not prohibited by other provisions of the California Code of Regulations Allowed Not allowed Not allowed Not allowed Food crops where edible portion ;s produced above ground and not contacted by recycled water Allowed Allowed Not allowed Not allowed Cemeteries Allowed Allowed Allowed Not allowed Freeway landscaping Allowed Allowed Allowed Not allowed Restricted access golf courses Allowed Allowed Allowed Not allowed Ornamental nursery stock and sod farms Allowed Allowed Allowed Not allowed Pasture for milk animals Allowed Allowed Allowed Not allowed Nonedible vegetation with access control to prevent use as a park, playground or school yard Allowed. Allowed Allowed Not allowed Orchards with no contact between edible portion and recycled water Allowed Allowed Allowed Allowed Vineyards with no contact between edible portion and recycled water Allowed Allowed Allowed Allowed Non food-bearing trees, including Christmas trees not irrigated less than 14 days before harvest Allowed Allowed Allowed Allowed Fodder crops (e.g. alfalfa) and fiber crops (e.g. cotton) Allowed Allowed Allowed Allowed Seed crops not eaten by humans Allowed Allowed Allowed Allowed Food crops that undergo commercial pathogen-destroying processing before consumption by humans Allowed Allowed Allowed Allowed Ornamental nursery stock, sod farms not irrigated less than 14 day before harvest Allowed Allowed Allowed Allowed .. Refer to the full text of the latest version'of TrtJe-22: California Water Recycling Criteria. This chart is only a guide to the March 1997 version. WateReuse Association of California .. (916) 442.2746 .. www.watereuse.orgjh2o . - ..- ~?,.:..~' _ ;~: ~.--.j_~.~;:~~~J~~~-i~~~-:::;"~x~~:_~\:..:.~,.: ~~~~[ ~~::)'~-"";:':<:":'.: ~~~. "~."~.;'" ~.;~_~.\;';,'~-~~:'77:~.~;~~~~~?:~~-~~~Y':~;~-=:?:::~~!~\':r'~::~"~':_ RECYCLED; W ATE'~~~ES~fAtI:oWE6ilr~t'CAiJ FORNfA~1Eg~~1~J~b'Y'; . ". _:....~:..~:.:;~.';-\~r ~:... ~:._-.... . .. Use of Recycled Water Treatment Level Disinfected Disinfected Disinfected Undisinfected Tertiary Seconclary-2.2 Secondary-23 Secondary .. Recycled Water Recycled Water Recycled Water Recycled Water Supply for impoundment: Nonrestricted recreational impoundments, with supplemental monitoring for pathogenic organism Allowed** Not allowed Not allowed Not allowed Restricted recreational impoundments and publicly accessible fish hatcheries Allowed Allowed Not allowed Not allowed Landscape impoundments without decorative fountains Allowed Allowed Allowed Not allowed Supply for cooling or air conditioning: . Industrial or commercial cooling or air conditioning involving cooling tower, evaporative condensers or spraying that creates a mist Allowed*** Not allowed Not allowed Not allowed Industrial or commercial cooling or air conditioning not involving cooling tower, evaporative condensers or spraying that creates a mist Allowed Allowed Allowed Not allowed Other uses: Groundwater Recharge Allowed under special case-by.case permits by RWQCBs**** Rushing toilets and urinals Allowed Not allowed Not allowed Not allowed Priming drain traps Allowed Not allowed Not allowed Not allowed Industrial process water that may contact workers Allowed Not allowed Not allowed Not allowed Structural fire fighting Allowed Not allowed Not allowed Not allowed Decorative fountains Allowed Not allowed Not allowed Not allowed Commercial laundries Allowed Not allowed Not allowed Not allowed Consolidation of backfill material around potable water pipelines Allowed Not allowed Not allowed Not allowed Artificial snow making for commercial outdoor uses Allowed Not allowed Not allowed Not allowed Commercial car washes excluding the general public from washing process Allowed Not allowed Not allowed Not allowed Industrial boiler feed Allowed Allowed Allowed Not allowed Nonstructural fire fighting Allowed Allowed Allowed Not allowed Backfill consolidation around non potable piping Allowed Allowed Allowed Not allowed Soil compaction Allowed Allowed Allowed Not allowed Mixing concrete Allowed Allowed Allowed Not allowed Dust control on roads and streets Allowed Allowed Allowed Not allowed Cleaning roads, sidewalks and outdoor work areas Allowed Allowed Allowed Not allowed Rushing sanitary sewers Allowed Allowed Allowed Allowed · Refer to the full text of the latest version of TrtIe-22: California Water Recycling Criteria. This chart is only a guide to the March 1997 version. .. With 'conventional tertiary treatment.. Additional monitoring for two years or more is necessary with direct filtration. ... Drift eliminators and/or biocides are r~uired if public or employees can be exposed to mist. .... Refer to Groundwater Recharge Guidelines. California Department of Health Services. WateReuse Association of California · (916) 442-2746 · www.watereuse.org/h20 WATEREUSE FACT SHEET PUBLIC EDUCATION AND OUTREACH Studies over the past two decades have shown increasingly positive public attitudes about water recycling. This is particularly true in areas where use of recycled water has been an ongoing practice. The higher the level of familiarity with the subject, the more favorable the response. Without public acceptance, it would be difficult for any local government or special district to site, finance, construct, and operate a water recycling project. This Fact Sheet summarizes the "who, what, when, and how" involved with pUblic education and outreach programs. WHEN SHOULD A PUBLIC EDUCATION PROGRAM BE INITIATED? People tend to favor water recycling projects if they are informed in advance. Thus, a public education and outreach program should be implemented early in the planning process. An . effective strategy is to establish an early customer base, i.e., users of the recycled water, to help generate project understanding and support. In addition to the initial public education and outreach program, an ongoing availability of information will help respond to public inquiry. WHAT ARE KEY ISSUES OF CONCERN? Water recycling projects will frequently raise many, and in some cases all, of the following issues: · Facility siting . Environmental impacts . Quality of recycled water and specific use . Safety of operation and protection of public health . Cost, allocation, and financing . Construction impacts . Customer acceptance of products produced with recycled water How CAN THE PUBLIC BE INVOLVED? To build strong support, it helps to go beyond the public involvement requirements of the state and federal environmental review process. To supplement participation through public hearings and review, it is a good strategy for the agency sponsoring the water recycling project to establish a Customer Forum and/or a Community Task Force. By being proactive and by getting a head start on public involvement, it will be possible to identify and address users' concerns, to design a project which best meets the community's needs, and to develop community advocates. WATE ASSOCIATION Of (916) 442-~746 · www.watereuse.org/h2o PUBLIC EDUCATION AND 'OUTREACH (CONTINUED) To WHOM SHOULD THE PUBLIC EDUCATION EFFORT BE DIRECTED'? A new water recycling project is typically intended to extend the community's water supply. This- and the environmental benefits frequently associated with water reuse - provide an ideal founda- tion upon which to build a public education and outreach program. To reach the public, the project proponent needs to determine the appropriate target audiences. Obviously, the public at large is the ultimate audience. However, it may be more effective and efficient to reach the public through the media, elected officials, schools and various interest groups and community leaders. Selecting the most appropriate target audience for each project is critical to the ulti- mate success of the program. WHAT ARE THE ESSENTIAL ELEMENTS OF A PUBLIC EDUCATION PROGRAM'? A number of ingredients can be a part of a successful public education program, including . written materials (brochures, fact sheets, lists of experts, bibliographies/article reprints, Internet sites); community outreach (briefings for elected officials, presentations before affected communities, school programs, speakers' bureaus); ,media liaison (press releases, pUblic service announcements, editorial board meetings); and special activities (videos, slide presenta- tions, 1-800 number with interactive message, and events such as groundbreaking ceremonies, openings, and awards ceremonies). The particular components will be determined in part, by the requirements of the project, and the budget available. One of the most successful ways to develop public acceptance is to point to existing projects with a track record of success. By actually seeing and learning about efficiently-operated reclamation treatment plants and properly- used recycled water, the public will gain a better understanding of, and willingness to support current and future water recycling projects. WHO SHOULD CONDUCT A PUBLIC EDUCATION PROGRAM'? Some of the larger agencies have established in-house public information offices with talented individuals and adequate resources dedicated to maintaining liaison with their communities. Other agencies, particularly those just starting their water reuse projects, choose to hire special- ists in public affairs and public relations. Either way, it should be recognized that there is a wealth of experience among the California water and wastewater managers who have already succeeded with excellent public education programs. These agencies are typically willing to share their experiences and the materials they have developed with other public entities. Agen- cies wanting information about whom to contact should consult the WateReuse expert list, which can provide names of individuals whose successful experiences "match" the specific require- ments of the new water recycling project being considered. WATE (916) 442.~746 · www.watereuse.org/h2o WATEREUSE FACT SHEET INDIRECT POTABLE REUSE For more than 50 years, California has been a pioneer in water recycling. Advances in technology and new philosophies about pre-venting the "waste" of water have combined to make water recycling an increasingly important part of water resources planning. The next challenge is to expand the existing uses of recycled water to encompass potable reuse (drinking, cooking, and bathing). Direct potable reuse - where the product water is released into a municipal distribution system immediately after treatment - is practiced only in Windhoeck, Namibia at this time and is probably far in the future in the U.S. However, indirect potable reuse is more widely practiced and becoming more accepted. The following paragraphs provide an overview of the principles involving indirect potable reuse. WHAT Is INDIRECT POTABLE REUSE? . With indirect potable reuse, a highly treated recycled water is returned to the natural environ- ment (groundwater reservoir, storage reservoir, or stream) and mixes with other waters for an extended period of time. Then, the blended water is diverted to a water treatment plant for sedimentation, filtration and disinfection before it is distributed. The mixing and travel time through the natural environment provide several benefits: (1) sufficient time to assure that the treatment system has performed as designed, with no failures, (2) opportunity for additional treatment through natural processes such as sunlight and filtration through soil, and (3) in- creased public confidence that the water source is safe. Unplanned indirect potable reuse is occurring in virtually every major river system in the United States today. WHAT TECHNOLOGY Is USED To TREAT WATER FOR INDIRECT POTABLE REUSE? Membrane treatment is the most advanced technology for removal of the tiniest particles - including small ions such as sodium and chloride - from the recycled water. The most common membrane process employed is reverse osmosis (RO). Under relatively high pressure, water is forced across the semi-permeable RO membranes in special vessels to produce nearly pure water. Impurities are collected in a separate brine stream for disposal. How PROVEN Is INDIRECT POTABLE REUSE? The Denver Water Board, with assistance from the U.S. Environmental Protection Agency, con- ducted an intensive study of potable reuse, using a one million gallon per day pilot plant for five years. Several combinations of treatment processes were tested, and potable water was pro- duced and analyzed for nearly all known contaminants. In addition, feeding studies were per- formed on rats and mice. Over several generations, rats and mice were given recycled water concentrates, while similar control groups were given water concentrates from the snowmelt from the highest peaks of the Rocky Mountains. No significant health differences were found between the two groups. (916) 442.2746 . www.watereuse.org/h2o INDIRECT POTABLE REUSE (CONTINUED) WHAT ARE SOME EXAMPLES OF INDIRECT POTABLE REUSE? For more than 20 years, the Upper Occoquan Sewage Authority (UOSA) Regional Water Reclama- tion Plant has been discharging to the Occoquan Reservoir, a principal water supply source for approximately one million people in northern Virginia. Because of the plant's reliable, state-of- the-art performance and the high-quality water produced, regulatory authorities have endorsed UOSA plant expansion over the years to increase the safe yield of the reservoir. UOSA recycled water is now an integral part of the water supply plans for the Washington metropolitan area. Other major projects with proven track records are in Los Angeles County and Orange County, California, and in EI Paso, Texas. After decades of research, pilot studies, and demonstration, the City of San Diego is designing a 20-mgd indirect potable reuse project. WHAT ARE THE REGULATORY CONTROLS FOR INDIRECT POTABLE REUSE? . A basic regulatory structure for water recycling and reuse projects has been in place in California since 1969. However, projects involving indirect potable reuse were traditionally evaluated on a case-by-case basis, making it difficult to plan for this type of water recycling application. A breakthrough occurred in January 1996 when a regulatory framework for potable reuse was adopted by a Committee convened jointly by California's Department of Health Services and Department of Water Resources. Eighteen individuals, representing these Departments and major water supply and sanitation organizations, signed the framework. The framework estab- lishes six criteria that must be met before a potable reuse project proceeds. With these "ground rules" in place, agencies will find it easier to evaluate the feasibility of implementing an indirect potable reuse project. WHAT ARE MULTIPLE BARRIERS? One of the most important concepts contributing to the growing acceptance of indirect potable reuse is that of multiple barrier protection. While RO is the heart of a potable reuse process, several other treatment processes are normally added to provide as near a fail-safe system as humanly possible. Primary and secondary treatment, dual media filtration, chemical additions, disinfection, and pretreatment are provided prior to the RO step. Each of these treatment steps removes a certain portion of the initial concentration of microorganisms and pollutants in the water. Additional removal capabilities follow. this combined treatment capability not only adds up to an impressive cleansing power, but also act as back-ups to one another in case any step in the system fails to perform. Storage is also viewed as an important barrier to contaminants. In addition to multiple-treatment processes, multiple barrier protections also include source control programs (preventing introduction of pollutants at the source) and strict operations and mainte- nance procedures. WATE ASSOCIATION OF (916) 442-iZ746 · www.watereuse.org/h2o CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande to consider the following item: Applicant: City of Arroyo Grande Location: Citywide Proposal: Consideration of modification to existing water neutralization . policies and programs Environmental Determination: Statutory Exemption Representative: Public Works Director Any person affected or concerned by this modification may submit written comments to the City Clerk's Office before the City Council hearing, or appear and be heard in support of or opposition to the proposal at the time of hearing. Any person interested in the can contact the City Clerk's office at 214 East Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5414, during normal business hours (8:00 A.M. to 5:00 P.M.). IF YOU CHALLENGE AN ITEM IN COURT, YOU MAYBE LIMITED TO RAISING ONL Y THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRIITEN CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING. FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE BODY FOR WHICH THE NOTICE WAS GIVEN. Date and Time of Hearing Tuesday, July 14, 1998 at 7:30 P.M. Place of Hearing: Arroyo Grande City Council Chambers 215 E. Branch Street, Arroyo Grande, California 93420 11 a.~ NANCY ~, CITY CLERK 4. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: WORKSHOP ON WATER RECLAMATION PROJECTS/ISSUES DATE: DECEMBER 10, 1998 RECOMMENDATION: ~ It is recommended the City Council provide direction to staff. FUNDING: There are no funding impacts at this time. BACKGROUND: On October 13th the Council provided direction to staff to conduct a workshop with representatives from the South San Luis Obispo County Sanitation District and County staff operating Lopez Reservoir to review water projects currently in development and to discuss new water projects that might be appropriate for applying any fees received from the City's interim or permanent water neutralization program. Messrs W~lIace and Boyd will make presentations regarding their respective reclamation efforts. Water reclamation projects that the Council considers appropriate may be used in formulating the permanent water neutralization program. MEMORANDUM TO: CITY COUNCIL VIA: ROBERT L. HUNT, CITY MANAGE~ FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER r/f6 SUBJECT: WATER DEMAND NEUTRALIZATION POLICIES/PROGRAMS FOR NEW DEVELOPMENT ~ DATE: JULY 14, 1998 RECOMMENDATION: It is recommended that the City Council approve, in concept, the revised water neutralization program and direct staff to return with specific measures to implement the program. FUNDING: Not applicable at the present time; however, the proposed water neutralization program modifies the City's fee structure to provide funding for future water projects. Studies must be undertaken to establish the amount of an in-lieu fee. The cost of such studies will be a component of the in-lieu fee and will be recovered through collection of the fee. BACKGROUND: Since February 1992, discretionary development projects have been required to mitigate increased water demand above historical usage to ensure an adequate water supply. A standard mitigation measure has been included in the conditions of approval for each project, requiring the applicant to submit, for review and approval by the City Council, an individual water program that will neutralize projected water demand for the proposed project. Mitigation of additional water usage above historical levels has been required for approximately 20 developments since 1992. Approximately 100 acre feet per year (AFY) of additional water usage has been "neutralized" through project requirements. Water Sources The City of Arroyo Grande relies upon local groundwater and surface water stored in Lopez Reservoir. The Arroyo Grande Sub-basin lies within the larger Tri-Cities Groundwater Basin which in turn is geologically connected as part of the Santa Maria Groundwater Basin. In addition to the City's allocation of the Arroyo Grande Groundwater Basin, Well WATER DEMAND NEUTRALIZATION POLICIES/PROGRAMS FOR NEW DEVELOPMENT JULY 14, 1998 PAGE 2 #9 pumps from the Pismo formation and is able to produce 100 acre feet per year. Although not to be included in the City's reliable long term sources, surplus water from Lopez Reservoir is available on an average of 500 acre feet peryear. Water releases from Lopez Reservoir serve the cities of Arroyo Grande, Grover Beach, Pismo Beach, the Oceano Community Services District, and CSA No. 12 (serving the Avila Beach CSD and the adjoining area). In addition to the 4,595 acre feet of water released for the above entities, approximately 4,200 acre feet of water is available for release into the Arroyo Grande Creek for downstream vested interests and groundwater recharge. . Development Potential The further development of the City is currently being studied as part of the General Plan Update. Current figures indicate that the buildout population will be approximately 18,700. At the present time, the City has 927 new dwelling units either approved (483) or in process (444). Two hundred twelve (212) units of the 927 units pending approval are proposed increases to the existing General Plan density and are likely to require water quantities above historical usage. If so, these units are subject to a water neutralization program. Water Neutralization Alternatives The present procedure: At the present time development is being conditioned to mitigate its increased water usage above historical levels for the site. For example, if a duplex is proposed where only one single family residence existed before, the mitigation requirement is equivalent to the amount of water projected to be used by the proposed duplex minus the existing water usage. Developers are required to submit a "water neutralization" plan indicating how they will make up the difference in usage. Overwhelmingly, this neutralization involves some type of retrofit program. Staff reviews these plans and submits them to Council for final approval. Projects with approved plans are permitted through the Building Division and inspected for compliance once completed. Local Programs Many other local agencies require water neutralization using various methods. Some of the methods utilized are: -mandatory retrofit for any increased usage (City of San Luis Obispo) at a two for one offset. This means that any new development (even a ministerial building permit or proposed development in conformance with the City's general plan) must offset its calculated water use by twice that amount. It is estimated that a developer must retrofit WATER DEMAND NEUTRALIZATION POLICIES/PROGRAMS FOR NEW DEVELOPMENT JULY 14, 1998 PAGE 3 approximately 10 to 12 single family residences to obtain enough water savings for each new unit. The costs are estimated to be approximately $3,500 to $4,500 for the necessary retrofits to gain each new unit. This approach is similar to Arroyo Grande in that there is no in-lieu fee and retrofit is the primary method of gaining compliance. -retrofit fee (City of Grover Beach). The City of Grover Beach has calculated a fee of $1 ,936 for new development based on retrofitting enough water to provide a one for one offset. The fee is paid to the City which then hires contractors to retrofit residences and businesses that have signed up for low flow fixtures. All residential development is . required to pay the fee; however; commercial development is exempt. SUMMARY: -Based on available data, the City's water supply is sufficient for its projected usage at build out and provides enough water for development in accordance with the City's adopted General Plan. - The dependable yield of the groundwater basin is currently being studied by the County, and a draft report from the Department of Water Resources is under review and comment. It is uncertain whether that report will conclude that the City's existing groundwater allocation under the "Gentlemen's Agreement" will continue at its existing level. If an overdraft is determined, then calculations for. water supply and demand should be revised. - The present water neutralization program imposed upon development by the City is difficult to administer. This requires review by the City staff of the data and method used to calculate the amount to be neutralized as well as confirming that all of the items listed in the plan have been completed. -A simple approach providing for an "in-lieu" water neutralization fee would be preferable to the existing system. -Water consumption can be related to a fee which can then be used for water projects or to retrofit businesses and residences wishing to install water conserving fixtures in existing units. RECOMMENDED PROGRAM: Because existing development has relied upon the City's past actions to provide a reliable water supply for General Plan buildout, it would be appropriate to allow that development to continue without extraordinary water neutralization requirements. However, it is recommended any water usage above historical usage continue to be mitigated. Furthermore, it is recommended that an in-lieu fee can be established to allow for ease of administration and less processing time. It is anticipated that a fee, based on fees currently being collected by other agencies, could be approximately $2,000 to $3,000 per equivalent single family dwelling unit. This proposed fee will need to be refined and supported with standardized water use factors and calculations in compliance with the Mitigation Fee Act (AB 1600) before being incorporated into an ordinance. Also, any such fee must be indexed for inflation. As water studies are concluded which better refine the WATER DEMAND NEUTRALIZATION POLICIES/PROGRAMS FOR NEW DEVELOPMENt JULY 14, 1998 PAGE 4 amount of the City's water supply, further adjustments to this program can be implemented. The recommended program will not negatively impact staff workload since it is anticipated that time spent on administration of the new program will be equivalent or less than the workload under the existing program. Potential projects for the City administered program could include installation of a grey water pipe to be connected to an upstream point of the Arroyo Grande Creek to replenish groundwater and harvesting of underground fresh water sources immediately off shore. Another program could involve the City's Redevelopment Agency. The Agency is required . to assist low and moderate income residents/families with various housing needs. Coupling the water mitigation in-lieu fees with the Agency's housing set-aside funds, the Agency could develop a program to retrofit/re-plumb low and moderate income housing to promote water conservation efforts. Based on an average fee of $2,200 per equivalent single family dwelling unit, the 212 dwelling units in process, which are above the existing General Plan density and likely require an increase in water above historical usage, would generate a total of $466,400. This amount would fall short of funding required for the large scale projects. However, this program could be combined with Water Facilities funds (640) as a way of meeting the fiscal requirements of larger projects. The Water Facilities Fund will have an estimated fund balance of $2,885,137 as of June 30, 1998. For those projects currently in the pipeline and subject to the existing water neutralization mitigation program, staff is recommending, until a new program/policy is in place, project proponents be given the option to continue under the existing program (Le. developer proposed program for retrofitting approved by the Council) or the developer can offer a cash deposit of $2,200 per unit with the understandfng that if the final fee is less, a refund of the difference will be made. Alternatives The following alternatives are provided for the Council's consideration: 1. Continue the existing program that requires the developer to neutralize increased water usage above historical usage. 2. Direct staff to develop a program for water neutralization of all new development with water requirements in excess of historical usage. The program will allow developer/applicant the option to pay a fee or develop their own plan for water neutralization. 3. Continue to explore other options. 4. Provide direction to staff. STANDARD MITIGATION MEASURES A negative declaration with mitigation measures has been adopted for this project. The following mitigation measures shall be implemented as conditions of approval and shall be monitored by the appropriate City department or responsible agency. The applicant shall be responsible for verification in writing by the monitoring department or agency that the mitigation measures have been implemented. WATER ->a._ The applicant shall submit, for review and approval of the City Council, an individual water program that will neutralize projected water demand for the project. The approved program shall be implemented prior to issuance of building permits. Time Frame: Prior to issuance of building permits. Monitoring Department: Public Works Department . (NOT APPLICABLE TO SUBDIVISION MAP ACT PROJECTS) _>1b. _ The applicant shall submit, for review and approval of the City Council, an individual water program that will neutralize projected water demand for the project. The approved program shall be implemented prior to recordation of final/parcel map. Time Frame: Prior to recordation of final/parcel map Monitoring Department: Public Works Department (SO) 2. All construction shall utilize fixtures and designs which minimize water - usage. Such fixtures and designs shall include, but are not limited to, low flow shower heads, water saving toilets, instant water heaters or hot water recirculating systems, drip irrigation. with drought tolerant landscaping and so forth. Time Frame: During building plan check Monitoring Department: Building and Fire Department 3. All water conserving designs or fixtures shall be installed. Time Frame: Prior to final occupancy of any structure. Monitoring Department: Building and Fire Department 4. All landscaping shall be consistent with water conservation practices - including the use of drip irrigation, mulch, gravel, and bark. To the greatest extent possible, lawn areas and areas requiring spray irrigation shall be minimized. Time Frame: During building plan check Monitoring Department: Parks and Recreation Department ARCHAEOLOGY 5. In the event that during grading, construction, or development of the - project, any archaeological resources are uncovered, all work shall be halted until the City has reviewed the resources for their significance. If human burials are encountered, the County Coroner (781-4513) shall be '" CITY OF SAN LUIS OBISPO WATER USE OFFSETS . January 1996 Purpose Water use offsets are intended to allow development which will not increase City water use and to encourage water savings which otherwise would not occur. They are a way to comply with the City's Water Allocation Regulations (Municipal Code Chapter 17.89), which aim for a balance between normal levels of water demand and the amount of supply the City can count on during droughts. . .- Overview & Relationship to Other Programs The Water Allocation Regulations allow you to build a project when no water allocations are available, if you make changes in existing development that will permanently reduce water use equal to twice the water allocation you would need. For example, if you want to build a single- family residence on a 6,000 square-foot lot, you need an allocation of 0.30 acre-foot annual water use. To build without a water allocation, you wol:1~~ .h~Y~Jo.i~_s.~~pe.rf!1.an.ent..wa~er.:-___ . saving features that would reduce water use in existing development by 2 X 0.30 = 0.60 acre- foot. Replacing or modifying plumbing fixtures so they will use less water is cal~~. "retrofitting. " The City gives rebates to water customers who perform certain retrofits. However, retrofits receiving rebates are not eligible for offset credits toward new development. Certain retrofits are required when property is sold, remodeled, or changed to another type of use. Those retrofits can be counted as offsets toward new development, or they may be eligible for rebates, but not both. Calculations The first step is determining the amount of offset required for your project. The City has. prepared a schedule of "Water Use Factors." These factors are intended to reflect average water use over the life of a project. All quantities are expressed in acre-feet annual water use, usually rounded to the nearest one-hundredth acre-foot. The water use factors give the quantity of acre- feet for each dwelling, or for each 1,000 squ~e feet of gross building area for most nonresidential projects. For a few types of development, water use correlates more closely with site area, so the factors relate to acreage. Staff will determine the most appropriate factor. If a factor has not been determined for your particular type of development, staff will prepare an estimate based on metered water use of similar types of development in the City (or elsewhere, if no such use exists within the City). The normal factors can be reduced if you demonstrate a history of lower usage in a similar project, or that your project will use less City water , because it will include special water recycling or reuse features. When a project will replace other uses or buildings on a site, credit is given for the highest type of water usage established on the site since January 1, 1987, according to the water use factors. Once the required allocation is known, you double it to find the required offset. To find out the amount of credit for retrofits, see the following tables and forms. Not;all toilets are labelled with. their flow rate. If it is not practical for you to check the ones you propose to retrofit by flushing and refilling them with a container, City- staff will complete the credit calculations as inspections are done. Procedures A retrofit proposal must be for a particular type of project and a specific site. Once the offset credit has been earned, changing the ownership of the site or the details of the project will not affect the offset credit that has been earned. Once the offset credit is earned for a specific site, it can be transferred to another site only if both sites are owned by the same party at the time of the transfer and the credit will be applied to a similar project. >> .- To assure you receive the proper credit, you must have a proposal on file at the City and arrange the necessary City inspections. You may start retrofitting before you apply for planning or building project approvals. You may start retrofitting before your proposal file lists all the places you will need. (On projects with multiple building permits, your file can act as an offset account, with credits earned as retrofits are completed and debits made as building permits are issued.) There is no time limit for completing the retrofits. However, the City cannot issue the building permit for your project until you complete the required amount of retrofitting, and the City has insp~ted and approved the w_~r~.' ._...._.____.__.__ ____.._ _ .... _. .. _ .. _ _ __'__'__ ---.... .- -, . .... . Describe the specific water-saving changes when you make a retrofit proposal, as shown on the. following forms. City staff will then check to see that the existing features are as you describe' - them. You also must have the property owner's written permission to do the retrofit. . . Arrange City inspections of each retrofit before and after the work is done. The places to be inspected must be accessible by the inspector at the scheduled time. To arrange inspections, contact the Utilities Conservation Office (805 781-7217). In large complexes, spot-checks can be arranged. Usually, inspections can be done within one working day of the request. Fees and Costs The City charges $50 for the overall proposal, plus $10 for-each location tobe inspected, which - must be paid before inspections are done. Projects which complete offsets pay a smaller "water impact feell than otherwise would be required. You cannot pay fees to the City in place of doing the retrofits. The City is not party to any financial or liability arrangements between the Qwner or occupant of the property being retrofitted and the person doing the retrofitting or rece.iving the credit. Like any construction' or maintenance work, you may want to get bids from several qualified people. Check with the Building Division (805 781-718m concerning impact fees. Permits Plumbing permits are not required to change toilets, showerheads, or faucet aerators: They may ( be required if the retrofit is part of a larger remode11ing, if the work involves pipes in walls or under floors, or if commercial or industrial equipment is involved. Cheek with the Building Division (805781-7180) to see if a permit is required. . ,., - . . ~ Who Can Do the Work Anyone can replace toilets, showerheads, and faucet aerators'. 'There are advantages to using a licensed contractor, and such contractors may be required for other types of retrofits. What CaD Get Credit You may propose any change which will permanently reduce water use. The City will determine the amount of water savings. The City has prepared schedules of offset credits for common retrofit situations (following tables 2-A, 2-B and 3). Note that some types of retrofitting may be more cost effective than others. . When retrofitting a dwelling, a motel unit, or an office suite, you must retrofit each toileLand shower, and each sink other than a laundry sink, which does not already meet minimum City standards for water' efficiency'. The offset credit for a unit will not be reduced from that shown in the schedules if the shower heads or sink faucets are already low-flow. You will not be required to replace the whole sink if that's the only way to make it low-flow. Flow restrictors and aerators are generally ,sufficient for sink faucets. Shower heads must be replaced; flow restrictors alone are not acceptable. Toilets (tank plus bowl) must be replaced; bricks, bottles, bending the float arm, or adjustable float devices are not acceptable. Urinal retrofits may be a valve change or replacement. You must also check for and repair any leaks in the watersystem'--- on the customer's side of the water meter. After inspecting, the City may find that a proposal cannot be given the amount of credit listed on the proposal form because the existing or new fixtures are not as described. You may want to find a few more retrofit locations than you think you will need, in case problems arise. If it turns out that you do not need the additional locations, you need not complete their retrofitting. Generally, new toilets cannot exceed 1.6 gallons per flush. However, where sewer lateral slope or alignment is substandard, 5-gallon toilets can be replaced with 3.5-gallon toilets for some credit. Contact staff for details. The City does not give offset credit for changes to irrigation systems or planting, because landscape water use is so dependent on the habits and preferences of the people maintaining the landscaping, and the planting can easily be changed. Finding Places to Retrofit You must find the piaces to be retrofitted. (Some people who do the fixture replacement as a business also will find the places to retrofit and take care of the City forms and inspections.) The Utilities Conservation Office (805 781-7217) can help you find places to retrofit. 3 \ Table 1 ; A.PPROXIMA TE NUMBERS OF DWELL~GS OR MOTEL UNITS TO RETROFIT TO ALLOW CONSTRUCTION These are approximate amounts to' help builders estimate offset requirements and' costs. The required offset amount will be expressed in acre-feet, not as a number of dwellings or toilets. Note: assumes changing from 3.5-gallon to 1.5-gallon toilets. Proposed construction Number of one Number of bathroom units two-bathroom units . .- House, standard lot 12 10 Residential condominium 9 7 Apartment in complex 8 6 Apartment added to house 5 6 Nonmedical office 2 1 (per 1,000 square feet) Downtown store 1 1 --..-----.----- -.. . (per 1,000 .square feet)---~------- Service commercial building 1 1 (per 1,000 square feet) One motel unit 5 5 Full-service restaurant 53 44 (per 1,000 square feet) Table 2-A OFFSET VALUES - DWELLINGS AND MOTEL OR HOTEL UNITS This table applies only to units with whole bathrooms, where the "before" and "after" capacities of all toilets are ihe same. If these conditio~ do not apply, see Table 3. Toilet gallqns Offset value Before After (acre-feet) One-bathroom dwelling 5 1.6 0.06 3.5 1.6 0.05 Two-bathroom dwelling 5. . 1.6 0.08 --." 0~06 . - .... 3.5 1.6 ". Three-bathroom dwelling 5 1.6 0.10 3.5 1.6 0.08 A I \ Table 2-B , OFFSET CREDJT FACTORS SELECTED NONRESIDENTIAL RETROFITS Assumptions:' All toilets and urinals serving the building are replaced; new are 1.6- gallon maximum; no other features are modified. Credit factor (acre-feet per 1000 square-feet gross building area) Type of use _ From 5-gal. toilets. urinals From 3.5-gal. toilets. urinals Auto repair, sales 0.013 0.011 Bank, S & L 0.031 0.025 >> - Bar 0.17 0.14 Church 0.031 0.026 lncl. school, day care 0.05 0.041 Commercial, mixed tenants: Service commercial 0.03 0.024 Neighborhood comm'l 0.17 0.14 .- ....-...-. ..- .. .. - -.-.- .-. "_. -- - .-.------------------------------. Food service Full service (3 meals; dish washing) 0.73 0.59 Convenience (fast food; prep. on site) 0.30 0.24 Take-out, deli {min. prep. on (site; min. seating) 0.17 0.14 Group housing 0.017 0.014 loccupant Hair salon, barber 0.079 0.064 Health club With aquatics 0.072 0.058 No aquatics 0.031 0.026 Manufacturing 0.071 0.057 (excl. beverages, chemicals) Offices Building trades contr 0.015 0.012 Medical, dental 0.079 0.064 Other nonmedical 0.03 0.025 Service station 0.47 0.38 lacre of site area Store, retail 0.020.- 0.016 Warehouse, wholesale 0.029 0.024 . - -.. . 5 ._ ___ _..__._o..___n__.o._ ___u__ __"_..._.__ \ Table 3 I FIXTURE OFFSET VALUES . " In a house,condo, apartment, mobile Offset value home. or motel/hotel unit: replace With (acre.,.feet) First 5-gallon toilet New 3.5-gallon toilet 0.0175 Each add~tional 5-gallon toilet New 3.5-gallon toilet " 0.0075 First 5-gallon toilet New lo5-gallon toilet 0.0350 >> Each additional 5-gallon toilet New lo5-gallon toilet 0.0150 - First 3.5-gallon New lo5-gallon toilet 0.0234 Each additional 3.5-gallon toilet New loS-gallon toilet 0.0100 First old showerhead New showerhead, 2.5 gal. per minute or less 0.0175 . .... .. --......-.-..-..----.-.--.. .----- ---<_. . --- Each" additional old showerhcilo" New showerhead, 2.5 gal. per minute or les~ 0.0050 .. First bathroom, old sink faucet New faucet, 2.2 gallons per minute or less 0.0050 Each additional bathroom sink faucet New faucet, 2.2 gallons per minute or less 0.0012 Old kitchen sink faucet New kitchen sink faucet, 2.2 gal.lmin. or less 0.0025 Notes: These values do not apply" in nonresidential buildings. The larger "before" toilet gallonage is considered the first toilet if a dwelling has two toilets of different sizes. For more information, contact: Utilities Conservation Office 888 Morro Street SaD Luis Obispo, CA 93401 805781-7217 OFFSETS.WI'R . .... >. Co _.-. _._~_.. '. /" City of Grover Beach ." -. , 1 to 1 1/2 inch meter - $11,000 2 inch meter - $19,000 3 inch meter - $44,000 Fees for larger sized meters to be determined on the ratio of size of meter. (Ord.91-: 9) Sec. 7191. Credit for DemolitionS. Credit for demolitions shall be given for demolition of dw~1lings. commercial or industrial units that were connected to the sanitary sewer system on the basis of $65 per fixture unit when an application for new construction is made. (Ord. 91-9) Sec. 7192. Payment for Coimection. The permit for water and sewer connections shall be made at . such time as any building permit is issued. (Ord.91-9) - CHAPTER 2 - MANDATORY WATER CONSERVATION PART 1 - GENERAL PROVISIONS Sec. 7200. " Enabling Authority. This chapter is adopted pursuant to authority granted by the Constitution and laws of the State of California which allow a city to adopt regulations intended to protect the water resources available for use as a municipal water s~pply and to provide for the general health, safety and welfare of its residents. Sec. 7201. Superior Effect. Notwithstanding any other provision in this code to the contrary. the provisions of this Chapter shall supersede and have effect over any other regulation, policy or rule currently existing, or which may be adopted in the future. which is or may be in conflict. Sec. 7202. Administrative Authority. The City Administrator shall have the authority to adopt and promulgate reasonable administrative rules, policies and guidelines intended and designed to implement the provisions of this chapter. Sec. 7203. DefinitiQns. Except where specifically set forth, words, terms and phrases used herein shall have the same meaning as those defined elsewhere in this code or as maybe set forth by the City Administrator pursuant to his authority under Section 7202. (Ord. 89-3) Part 2 - Water Fee Surcharge and Part 2.5 - Excessive Use Surcharge repealed by Ordinance 92-7. PART 3 - WATER CONSERVATION Sec. 7230. New Structures or Bui1ding~. All new construction. commercial or residential, shall install and maintain water conservation devices that meet or exceed the following criteria: (A) Toilets: Ultra-low flush type of no more than 1.6 gallons per flush. (B) Showers: No more than 3 gallons per minute. , (C) Faucets: No more than 4 gallons per minute. (Ord. 89-3) VII-II :'[.) '''. -."-' . / MEMORANDUM )ATE: l!arch 22, 1989 ~E : ADJUSTMENT TO RETROFIT FORMULA .. fhe retrofit formula (below) which provides a per fixture savings, is based on the asumption that utilizing the formula provides a 2:1 savings. The 1988 Annual Water Report states that the savings which is shown to occur is slightly less than1:l. The city Council Resolution No. 14-89 (attached) requires that retrofit achieve a 1:5.1 savings. ~ The formula which establishes the savings per fixture. therefore, w.Lll need to be adjusted to allow for this savings. If the current formula achieves aproximately a 1:1 rather than a 2:1 savings. the savings per fixture is actually 1/2 of the current amount stated. Please note the following formula change: Previous New 1) new toilet with 3.5 gallons or less flush .07(equiv) .035 2) second toilet/ same residence .03 .015 3) new showerhead with 3.0 gpm- or less .07 .035 4) second showerhead/ same residence .02 .01 5) new lavatory/2.75 gpm- or less .02 .01 6) second lavatory/same residence .005 .0025 7) new kitchen sink with'2.75 gpm or less .01 .005. TOTALS (reflects the exchange of all fixtures .225 .1125 within a 2. bath home) (reflects the exchange of all fixtures within .17 .085 a 1 bath home) - gallons per minute Under the current formula an applicant was required to retrofit as many fixtures as necessary to show a savings of 2. This required aprox~matelY 10 to 12 h~mes for a full retrofit depending on the number of ~lxtures exchanged and 4-6 homes under the blend, with the City allocatln~ .50 pipeline equivalency. . . emo - Retrofit age Two nder the modified formula ~ full retrofit would require the exchange of ixtures in aproximately 14-18. homes "depending on the number of fixtures ~changed to reach the required savings of 1:1.5. 4 x .1125 = 1.57 (2 bath home) . .8 x .085 = 1.53 (1 bath home) Note: a combination of 1 and 2 bath homes will alter the number of homes to be done. Jnder the Blend program the City shall allocate .50 equivalency or 1}2 of :he 1.00 equivalency required for single family residential constructio~. ~nd the applicant shall achieve the remaining .50 equivalency through the ~etrofit program at a 1:1.5 ratio, ie: .50 x 1.5 = .75 equivalenc~. This ~ould involve retrofitting aproximately 7-9 homes. 2 bath home: 7 x .1125 = .787 1 bath home: 9 x .085 = .765 . . .f. RETROFIT FORMULA FOR CALCULATING WATER SAVINGS UNDER RETROFIT Use the following formula for estimating water equivalencies. - new toilet with 3.5 g~llons or less/flush = .035 equiv. - second new toilet in the same residence = .015 equiv. - new showerhead with 3.0 gpm~ or less = .035 equiv. - second new showerhead in the same residence = .01 equiv. - new lavatory/ 2.75 gpm or less = .01 equiv. .. - second new lavatory/same residence = .0025 equiv. - new kitchen sink with 2.75 gpm or less = .005 Use the following formulas for fixtures which save more than those listed above (eg: 1.5 gallon/flush toilet): - for new toilet: (.035)+ [A-B-1. 5) x ( . 03)] = - for second toilet: + .015 - for new showerhead: (.035)+[(A-B-2)x(.02)] = - for second showerhead: +.01 - for new lavatory: (.01)+((A-B-2.5)x(.008)] = - for second new lavatory: .0025 - for kitchen sink: (.005)+((A-B-2.5)x(.004)] = Where A= flow rate or capacity of old fixture to be replaced (eg: 5.0 gallon/flush or 5.0 gallons/minu~e flow) and where B= flovv rate or capacity of the new fixture to be installed (eg: 1.5 gallons/flush or' 1.25 gaITOns/minute flow). FULL RETROFIT MUST SAVE A TOTAL .OF 1.5 BLEND PROGRAM MUST SAVE A TOTAL OF .75 NOTES: No additional credit is given for additional toilets, showers or lavatories beyond 2! however ALL of. each type of fixture must be retrofltted to ge~redlt for any of . that type of fixture (eg: all toilets must be retrofitted or no credit for any toilets). ~ CITY COUNCIL MINUTES JULY 14, 1998 Agreement from the PlanninglTechnical Assistance Allocation of the State CDBG Program. _Voice Vote .lLRolI Call Vote Yes Dougall Yes Lady Yes Fuller Yes Runels Yes Tolley There being 5 A YES and 0 NOES, Resolution No. 3309 is hereby declared to be . adopted. ~ 7.C. PUBLIC HEARING - WATER DEMAND NEUTRALlZA TION POLICIES/PROGRAMS FOR NEW DEVELOPMENT Staff comments and recommended action: Staff said any water usage above historical usage should continue to be mitigated, and that an in-lieu fee should be established for all new development to allow for ease of administration and less processing time. Staff recommended that Council approve, in concept, the revised water neutralization program and direct staff to return with specific measures to implement the program. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Dougall declared the hearing open and said all persons would be heard regarding the matter. The following members of the public spoke to the Council on this matter: Kirk Scott of 520 Via Vaquero When no one further came forward to speak, the Mayor closed the hearing to the floor. Council discussion: Council Members said the fee should be assessed with no option; the program should follow the General Plan; the City should not trade dollars for gallons; the City should join with other cities in a water reclamation program or a program to replenish the underground water; an incentive program should be developed for citizens to double-plumb new houses to use "gray water." Council Member Runels moved and Council Member Fuller seconded the motion to direct staff to develop a program for water neutralization of all new development with water requirements in excess of historical usage and allow the developer/applicant the option to pay a fee or develop his own plan for water 3 ." CITY COUNCIL MINUTES JULY 14, 1998 neutralization. The motion also included authorization to staff to allow developers an interim program to pay an in-lieu fee until the permanent water neutralization program is in place. XVoice Vote _Roll Call Vote Yes Dougall Yes Lady Yes Fuller Yes Runels Yes Tolley ~ There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 8. PUBLIC COMMENT PERIOD The following members of the public spoke to the City Council on the matter: Bill Foster of 102 Via Bandolero Subject: Agenda Item 11.A. Tim Brown of 125 Allen Street Subject: General Plan Update Otis Page of 606 Myrtle Street Subject: 1998 Election Candidates' Platforms 9. CONSENT AGENDA Council Member Lady moved and Council Member Runels seconded the motion to approve the following Consent Agenda Items 9.a. through 9.m., with the recommended courses of action. _Voice Vote X-RolI Call Vote Yes Dougall Yes Lady Yes Fuller Yes Runels Yes Tolley There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 9.a. Cash Disbursement Ratification. 9.b. Statement of Investment Deposits. 9.c. Minutes of June 9th special Meeting, June 18th Joint City Council/Planning Commission Meeting, and June 23rd Special Meeting. 4 MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEERc/:J-f' SUBJECT: DATE FOR WORKSHOP ON WATER RECLAMATION PROJECTSIISSUES DATE: OCTOBER 13,1998 . RECOMMENDATION: It is recommended that the City Council select a date to conduct a workshop on water reclamation projects/issues. FUNDING: There are no funding impacts at this time. BACKGROUND: On July 14, 1998, the Council considered a staff recommended program to revise the City's current water neutralization policy. Part of the proposed program is to establish an in-lieu fee to allow ease of administration and less processing time. As part of the program, a list of specific supplemental water projects will need to be identified. Potential projects include those intended to provide for the reclamation of water currently being discharged to the ocean to replenish groundwater as well as harvesting of underground fresh water sources. It is recommended that a workshop be conducted with representatives from the South San Luis Obispo County Sanitation District and County staff operating Lopez Reservoir to review projects currently in development or discuss new projects that might be appropriate for applying any fees received from the City's program. The following Thursdays are being presented for Council consideration: November 12, 1998 November 19, 1998 December 10, 1998 December 17, 1998 The workshop will be scheduled for 6:30 pm in the Council Chambers. Attachments- Sanitation District Letter dated 10/7/98 Sanitation District Letter dated 9/6/98 SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT Operations Address: Business Address: 1600 Aloha Post Office Box 339 Oceano, California 93445 Oceano, California 93445 (805) 489-6666 (805) 4~ . . MEMORANDUM Jl )a LJ) - DATE: November 4,1998 ~I' Board of Directors ~ ,. /~ TO: ......-- FROM: John L. Wallace, District Administra or . SUBJECT: Water Facilities Recycling Planning Grant - Meetings and Presentation Status RECOMMENDATIONS: Staff recommends the Board; Receive staff report and file. DISCUSSION: Mr. Tony Boyd of the San Luis Obispo County Flood Control and Water Conservation District . / (Zone 3) has informed staff that the District's presentation on recycled water to their technical and advisory committees previously scheduled for November 5th and November 19th respectively have been postponed until December due to a full schedule related to Lopez Dam issues. He will be keeping staff informed as to when the new presentation dates to the Zone 3 committees have been selected. 026. 02postpone. wpd G..~~~ uldlcry SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT Operations Address: Business Address: 1600 Aloha Post Office Box 339 Oceano, California 93445 Oceano, California 93445 (805) 489-6666 (805) 481-6903 MEMORANDUM Lb/~ DLfh. - DATE: October 7,1998 Lu J~ Itbk:\ L : TO: Board of Directors ~ J} FROM: John L. Wallace, District Administra r L~ G.U~~ . . SUBJECT: Presen.tation of Reclamation Status to the San Luis Obispo County Flood Control and Conservation District (Zone 3) Advisory Committee on Recycled Water RECOMMENDATION: Staff recommends the Board; Receive this report and provide direction to staff. FUNDING: The Water Recycling Facilities Planning Grant provides for a $75,000 matching fund to be used to study the feasibility of recycling treated wastewater. The approved total study cost is $150,000. DISCUSSION: The recycled water service area to be investigated will include a portion of the Arroyo Grande Creek watershed managed by the San Luis Obispo County Flood Control and Water Conservation District (Zone 3). The study will also include targeted market service areas of Arroyo Grande, Oceano, Grover Beach, Pismo Beach, CalTrans (101) and unincorporated areas in San Luis Obispo County, including the Nipomo Mesa. There is also potential groundwater recharge areas that will be identified in the Los Berros and Nipomo Mesa groundwater sub-basins. Arrangements have been made to begin project planning with a presentation to the Zone 3 Advisory Committee to create an open forum for discussions with service area agencies. Staff is proposing to discuss the scope of the Planning Grant and the feasibility of delivering recycled water within the service area. To begin this process, a presentation/workshop is tentatively scheduled for 10:00 am Thursday, November 5, 1998 meeting with the Zone 3 Technical Advisory Committee at the Grover Beach City Hall. A presentation is also tentatively scheduled at the Zone 3 Advisory Committee Meeting on Thursday, November 19, 1998 at 7:00 pm, also at the Grover Beach City Hall. A:zone3. wpd . . ^ ". ~1_/n'/ qll~~LJJ: ... ~l1 SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT ~ Opera/ion.J Address: Business Address: 1600 Aloha Post Office Box 339 Oceano. California 93445 Oceano. California 93445 (805) 489-6666 . (805) 481-6903 MEMORANDUM DATE: September 16, 1998 TO: Board of Directors ~ FROM: John L. Wallace, District Administrato , . SUBJECT: Water Recycling Grant - Status Report RECOMMENDATION: Staff recommends the Board; Receive and file this report. FUNDING: The grant provides for a $75,000 matching fund to be used to study the feasibility of recycling treated wastewater. The approved total study cost is $150,000. DISCUSSION: The District's grant proposal to fund a study for the feasibility of delivering recycled wastewater has been approved by the California State Water resources Control Board (SWRCB) under the Division of Clean Water Programs. The schedule to begin the study and completing the specific tasks associated with the study has been delayed due to health problems experienced with administrative personnel of the Office of Water Recycling. The attached schedule is a revised edition of the original approv.ed schedule as recommended by the Office of Water Recycling. Although the completion dat~ called for in the resolution is May 31, 1999. State staff has recommended a completion date of September 1999 to be more realistic and to accommodate their staffs delays in authorization. The attached resolution adopted by the SWRCB authorizes reimbursement for expenditures that are incurred after June 18.1998. The next step in the grant process is for the SWRCB to execute the Grant Contract with the State and for the District to set up a "kick off" meeting with Kennedy Jenks Consultants and staff. Staff \1 will also meet in the next several weeks with representatives of our parent agencies as well as representatives of Zone 3 (Lopez) to discuss opportunities for water recycling and groundwater recharge. 026.02grant. wpd ~ . "'\ Revised schedule Waste water Recycling Facilities Grant for Facilities Planning Grant Application Submitted to OWR....................~..............................................February, 1998 OWR Reviews Application........ ................... ................... ........ ............. .......... ..........: .March, 1998 Application Review Meetings with SWRCB.................................................................... April, 1998 SWRCB Authorizes Grant..............:............... ................. ..... ..... ......................... .... ......... .May, 1998 >> Cost Reimbursement Eligible Date.......................................... ....... ............... ................ ..June 18, 1998 Grant Contract Execution................................................ ..... ....................... ......... ......... October, 1998 JL W A I KJC I District Meeting (Start Date).........................................................N ovember, 1998 Begin Facilities Planning Tasks. '" .......... .... ............... ........ ....... ....... .......................... January, 1999 Negotiations with Service Area Agencies..........:.............:...................................... February, 1999 District Submits Draft Facilities Plan.... ........................ .............................................. ..April, 1999 Plan Review by OWR..... ........... ............ .................................. .... ............ ................... ...June, 1999 OWR processes 50 percent of Grant Payment.................................................................July, 1999 Final Facilities Plan and Report Submitta1 (Completion Date)..............................September, 1999 A:grntsch. wpd ,/ " ST A TE WATER RESOURCES CONTROL BOARD RESOLUTION NO. 98 - 058 APPROV AL OF A WATER RECYCLING FACILITIES PLANNING GRANT PROGRAM GRANT TO SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT FOR SSLOCSD WATER RECLAMATION PROJE.cT STUDY WHEREAS: I. The Safe. Clean. Reliable Water Supply Act (1996 Bond Law) established the Water Recycling Subaccount and provided for the sale of $60 million in bonds for tinancial . assistance for the planning. design. and construction of water recycling projects: 2. The Clean Water and Water Reclamation Bond Law of 1988 (1988 Bond Law) provided for loans for the design and construction of water reclamation projects: ., The 1996 Bond Law provided that repayments for water recycling loans from the 1988 Bond J. Law be deposited in the Water Recycling Subaccount tor new loans and grants: 4. The State Water Resources Control Board established the Water Recycling Facilities Planning Grant Progro.m (FPOP) by adoption of the Water Recycling Funding Guidelines (WRF Guidelines) on April 17. 1997. which implemented provisions of the 1996 Bond Law as well as other bond la\vs: 5. A grant application was submitted by South San Luis Obispo County Sanitation District requesting funding tor the SSLOCSD Water Reclamation Project tacilities planning study; 6. The Office of Water Recycling staff has reviewed the application. Plan of Study. and other supporting intormation tor the tacilities plalming study and has determined that the submitted documents comply with the WRF Guidelines: and . 7. The WRF Guidelines provide that eligible costs are costs incurred after execution of the grant contract. and the Office of Water Recycling staff has concluded that it is desirable to allow costs incurred after approval of the grant commitment to be eligible. . THEREFORE BE IT RESOLVED THAT: The State Water Resources Control Board: I. Approves an FPGP grant of 50 percent of the eligible costs but not to exceed $75.000 to South San Luis Obispo County Sanitation District tor the SSLOCSD Water Reclamation Project facilities planning study; . ------- '"\ -, 2. Approves a condition requiring submittal of the final facilities planning report by May 31. 1999. The Office of Water Recycling may approve up to a 12-month extension tor good cause; and 3. Approves funding for costs incurred after June 18. 1998. CERTIFICATION The undersigned. Administrative Assistant to the Board. does hereby certify that the foregoing is a full. true. and correct copy of a resolution duly and regularly adopted ~t a meeting of the State Water Resources Control Board held on June 18, 1998. 1> . ~~~~ fLAdministrative Assistant to the Board 0" SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT Operations Address: Business Address: 1600 Aloha Post Office Box 339 Oceano, California 93445 Oceano, California 93445 (805) 489-6666 (805) 481-6903 MEMORANDUM DATE: May 20,1998 TO: Board of Directors ~ FROM: John L. Wallace, District Administrato SUBJECT: Guadalupe Oil Field Environmental Mitigation Funds . RECOMMENDATIONS: Staff recommends the Board; Receive and file this report. FUNDING: Funding for the District's proposed reclamation project is being requested ftom the RWQCB from the Guadalupe Oil Field/Unocal Mitigation Funds. DISCUSSION: Attached for the Board's information is a copy of the application filed with the RWQCB on May 18th There is no estimate at this time as to when the RWQCB will act on the applications, nor is there a current estimate as to the amount oftotal funding available. Staff will advise the Board when further information is known. 026-01guad SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT Operations Address: Business Address: 1600 Aloha Post Office Box 339 Qceano, California 93445 Oceano, California 93445 (805) 489~666 (805) 481~903 . Regional Water Quality Control Board Guadalupe Oil Field Environmental Mitigation Projects 1998-99 Grant Application John L. Wallace & Associates 4115 Broad Street Suite B-5 San Luis Obispo, California 93401 805-544-4011 Regional Water Quality Control Board Guadalupe Oil Field - Environmental Mitigation Projects 1998-99 Grant Application NAME: South San Luis Obispo County Sanitation District CONTACT: Craig R. Taylor, Associate Engineer, John Wallace & Associates 4115 Broad Street, Suite B-5 San Luis Obispo, California 93401 (805) 544-4011 FAX: (805) 544-4294 . APPLICANT STABILITY AND CAPABILITY: The South San luis Obispo County Sanitation District (District) collection, treatment and disposal facilities were originally constructed and put into operation in 1966. The Agency has the ability to cany out the proposed project. The District meets the criteria for funding consideration. The District has a wastewater treatment capacity of5.0 MGD (5,600 AFIYR). The treatment facility currently processes 2.8 MGD (3,136 AFIY) of municipal wastewater from three communities (City of Arroyo Grande, Community of Oceano, and City of Grover Beach). The treatment facility was designed to provide full secondary treatment that meets the current requirements of the California Regional Water Quality Control Board and the State Ocean Plan. Pre-treatment is provided by screening and shredding equipment at the head works. Following the wastewater flow, additional unit process treat plant solids through the primary clarifier, final clarifier, sludge degritter, sludge thickener, sludge digester, centrifuge, and sludge drying beds. GENERAL: As opposed to discharging treated waste water to the ocean, the District proposes to implement a groundwater recharge project to develop a beneficial water supply by recharging the Arroyo Grande-Nipomo Mesa hydrologic sub-units of the Santa Maria Groundwater Basin near the Guadalupe Oil Spill . The District is applying for all or a portion of the projects described herein to assist with groundwater recharge, cooling waters, landscape irrigation, seawater barriers and other beneficial uses associated with water reclamation. LAND AND LAND USE: The District's Regional Wastewater Treatment Plant is situated within the Five Cities Area which occupies the southwestern portion of San Luis Obispo County, 15 miles south of the City of San Luis Obispo. Its 165 square miles encompass the watersheds of the Arroyo Grande Creek and Nipomo Creek, a portion of the watershed ofPismo Creek and that portion of the watershed of the Santa Maria River within San Luis Obispo County. The land area is contained within the boundaries of the Santa Maria Hydrologic Units as defined by the Regional Water Quality Control Board Maps. The land area identified by this Grant Application Request for Water Reclamation and Ground Water Recharge is only for the Oceano/ Nipomo Mesa Hydrologic Subareas and the Guadalupe Hydrologic area within the Santa Maria Hydrologic Units. GOVERNANCE AND MANAGEMENT: The District is governed by a three-member District Board consisting of members of the City of Arroyo Grande, Grover Beach, and Oceano Community Services District. The District Administrator serves as the Executive Director for the Agency. DISTRICT SERVICES: The District contracts with the City of Arroyo Grande, The City of Grover beach, and Oceano Community Services District for the collection and treatment of wastewater. BUDGET PROCESS: The fiscal year of the District begins on the first day of July of each year and ends on the thirtieth day of June of the following year. The District retains, at the beginning of each fiscal year, an independent certified public accountant who, at least annually, examines the books, records, inventories and reports of all officers and employees who receive, control, handle or disburse public funds and of all such other officers and . employees as the Board may direct. As soon as practicable after the end of the fiscal year, a final audit and report is submitted to the Board and a copy of the financial statements as of the end of the fiscal year is published. Budget information is presented for the general fund, expansion fund and the replacement funds. INSURANCE: The District maintains general liability insurance in the amount of $5,000,000 for each occurrence, with a $5,000.000 annual aggregate, and automobile liability insurance in the amount of$I,OOO,OOO for each occurrence through Central Coast Cities Self-Insurance Fund. SOCIO-ECONOMIC DEMOGRAPmCS: The population is concentrated in small communities The Cities of Arroyo Grande, Grover Beach, Oceano Community, Nipomo Mesa area is very diversified. It is estimated that the District serves a population of approximately 30,000. PROJECT DESCRIPTION (project Scope, Location & Purpose): The potential recycled water service area includes the communities and governing agencies such as the City of Arroyo Grande, Ocean Community, City of Grover Beach, City of Pismo Beach, Nipomo Community Services District, Guadalupe, California Department of Transportation's U.S. Highway 101 (CalTrans), and unincorporated areas in San Luis Obispo County. There is also potential groundwater recharge areas in the Los Berros alluvials, the Nipomo Mesa area of the Santa Maria Groundwater Basin. Currently, a draft Groundwater Resources Study developed for the County of San Luis Obispo being prepared by the Department of Water Resources. This study may provide additional areas for recycled water. NEXUS STATEMENT (GeographicallylHydrologically, Waste Type, or Beneficial Use Type): The District's Wastewater Treatment Plant is sited near coastal waters and is geographically near the Unocal Guadalupe Oil Field. Hydrologically, the groundwater basins within the service areas of the District are the Arroyo GrandelNipomo Mesa sub basin areas of the Santa Maria Groundwater Basin. DEMONSTRATED NEED & POTENTIAL IMPACT: The District is requesting available funding from the Unocal settlement to assist with providing facilities for groundwater recharge and water recycling near the Arroyo GrandelNipomo Mesa and the Santa Maria Hydrologic Basin. In addition to this proposal, the District has applied for funding under the State Water Resources Clean Water Program to study and identify potential water reclamation projects throughout the area. PROJECT READINESS (DESIGN PLANS COMPLETE, PERMITS NEEDED & APPLICATIONS FILED, CONSISTENCY WITH FEDERAL, STATE, REGIONAL & LOCAL PLANS): The District studied the potential for water reclamation and has compiled data to be consistent with local, state and federal regulatory agencies. The District has developed the following project team to continue to assist with the goals related to water reclamation. PROJECT TEAM: JOHN L WALLACE & ASSOCIATES 4115 Broad Street, Suite B-5 San Luis Obispo, California 93401 805-544-4011 Role Description: District Engineering and Administration. . Task: Coordinate Engineering Consultants, Administer the Grant, RWQCB Liaison, Coordinate market analysis, interagency contract negotiations, inter-agency agreements and the final design. Percentage of Effort: 32% KENNEDY-JENKS CONSULTANTS 2191 East Bayshore Road, Suite 200 Palo Alto, California 94303 415-856-6700 Role Description: Consulting Engineers. Task: Siting alternate and specific tertiary treatment works, providing analysis for treatment needs and costs, market analysis, water quality considerations, storage and transport facilities, impacts on the ocean outfall line, regulations and the final design. Percentage of Ef!ort: 40% CLEATH & ASSOCIATES 1390 Oceanaire Drive San Luis Obispo, California 93405 805-543-1413 Role Description: Hydro-geological Consulting Engineer. Task: Identify rechargeable groundwater areas, local aquifer analysis and geological information. Percentage of Effort: 8% SHJPSEY & SEITZ LAW OFFICES 1066 Palm Street San Luis Obispo, California 93406 805-5~3-7272 Role Description: District Counsel. Task: Property Acquisitions and Special Interagency Contracts. Percentage of Effort: 4% SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT 1600 Aloha Place Oceano, California 93445 805-489-6666 Role Description: Treatment Plant Operations. Task: Siting specific pipeline alignments and tertiary treatment works, facilities operations, force account work and the final design. Percentage of Effort: 16% AMOUNT OF GRANT FUNDING REQUESTED: Tertiary Treatment Works = $1,250,000 Reclamation Distribution Pipeline =$1,500,000 Professional Services; = $250,000 TOTAL GRANT FUND REQUESTED = $3,000,000 PROPOSED PROJECT ESTIMATE (ITEMIZED EXPENDITURES): Attached as Exhibit "C" PROPOSED PROJECT BUDGET (ITEMIZED FUNDING SOURCES, WITH DONATION CONTRIBUTIONS): Attached as Exhibit "B" . SCHEDULE OF PROJECT MILESTONES: Grant Application Submitted to RWQCB........................... ..... .... ....... .... ................. ....May 18, 1998 R WQCB Reviews Application............. .............................................................................. . July, 1998 Application Review Meetings with RWQCB............................................................. September, 1998 RWQCB Authorizes Grant....................................................... ............ ... .... .... ........ ...... .January, 1999 Grant Contract Execution................................................ ................ ......... .......... ....... .....March, 1999 JL W A I KJC I District Meeting (Start Date)..............................................................July, 1999 Begin Facilities Design Tasks................ .............. ..................... ..... ........ ...... ...... ...... September, 1999 District Submits Draft Facilities Plan........ ... ............. ... ....... ........ ... ..... .............. .......... . January, 2000 Plan Review by RWQCB...... ............,................ ........................................ ............... ..February, 2000 RWQCB processes Grant Payment...... .................. ........ ....... .... ....... .......................... .March, 2000 Final Facilities Plan Submittal (Completion Date )......................................................May, 2000 Begin Construction......... ................ ............. ..... ......................................................... September, 2000 APPENDIX . 1. Project Location Maps and Conceptual Piping Plan as Exhibit" A" 2. Project Summary Estimate as Exhibit "B" 3. Project Construction Budget as Exhibit "C" 4. Project Conceptual Plans for Tertiary Treatment Works as Exhibit "D" RegWatQualGmt. wpd I LEGEND ~~ftt~~t7; ~~~~ STUDY MEA _ _ SAN LUIS OBISPO COUNTY BOUNDMY ~ , jN . . _: I I I I o 100 I<ILDME'nRS 7; . COU"TT \\" - -c04ii:'h- , .~~ I } "'\....~ I L " SAA ~~ I ~ '\ L ~ I COUNTY1L, i" -" , I ~A I ~ -; .~ ~ . ~ '--- LD"CZ ,,,", ~ LAKE . '- V~ " < .... ~ o C" ~ -r 'So .J SCALE ~ KILOMETRES ..I ~ . 0 . It I. ~ --.....; ...1 ........~. I 1 I I' · I I 1 0 . It .. MILES i FIGURE 1 - LOCATION OF STUDY AREA , I j I . Exhibit "A" ,- ... " --. \. -.... , ... ... ..."", "'" "'" "'" "'" "'" '\. ~ "'" .....-- -..."", ""'...---- ...~ ~ -....- ...' ' " "'" . \ ... ." ' J" ',,~~~ I I ~ ,.... ' I I --,~," . ,~. I . . . \ p\SYo ItSA · ~ 1 .' ,1 ,.J'" .~~-' . I ,.,.-' I -,I ,- ,. ~ - j! . . -, , ..J _ .. , . -' I · _ ...~. i " · . ",' . ' t"'!!' ...,...J ., '........ .' .' (') (' ~ -- - ,#. " 1\ ,I' ~~- - '..' ...~::....- ....- . ... ('I "'" , N\PO\AO YES~ HSA o ~ (') '" ". GUADALUPE tiA -z. . __ _ sT\DY ~ 80UNDAftY _ ~ ~ ,.,. ......,...., .... Scale In ".ue. __---- ............... ........,. ......,...., ..... a " 0 ..._....._.. eJROUIC"'.- 8()UNDAR't C F ~ FiGURE 3 HYDROLOGiC SUBDNlSiONS Exbibit "A" SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICI' GUADALUPE / UNOCAL OIL SPILL REGIONAL WATER QUAUTY CONTROL BOARD GRANT APPLICATION PROPOSED PROJECT ESTIMATE SUMMARY ITEMIZED EXPENDITURES FOR PROFESSIONAL SERVICES PROJECT TEAM PARTICIPANTS EXPENDITURE % OF FUND ., 1. JOHN L WALlACE AND ASSOCIATES $80,000 32.00% 2. KENNEDY ~ JENKS CONSULTANTS $100,000 40.00% 3. CLEATH AND ASSOCIATES $20,000 8.00% 4. SHIPSEY & SEnz LAW OFFICES $10,000 4.00% 5. SANITATION DISTRICT STAFF $40,000 16.00% TOTAL PROFESSIONAL SERVICES ESTIMAtE $250,000 100.00% ITEMIZED EXPENDITURES FOR CONSTRUCTION PROJECT TEAM PARTICIPANTS EXPENDITURE % OF FUND 1. TERTIARY TREATMENT WORKS $1,250,000 42.00% 2. REClAMATION DISTRIBUTION PIPING (GUADAlUPE REACH) $1,500,000 50.00% 3. PROFESSIONAL SERVICES $250,000 8.~" TOTAL GRANT FUND REQUESTED $3,000,000 100.00% JOB # 026.02 (18) 51'14/98 GUADALUPEXLS CRT EXHIBIT "B" SOUTH SAN LUIS OBISPO COUNTY. SAN IT A TION DlSTRlCf GUADALUPE I UNOCAL OIL SPILL REGIONAL WATER QUAUlY CONTROL BOARD GRANT APPUCATlON PROPOSED ITEMIZED CONSTRUCTION COST ESTIMATE GUADALUPE REACH ONLY ITEM DESCRIPTION QUANTITY UNIT UNIT TOTAL COST 1 12-1NCH Cl 150 - C900 PVC RECLAMATION LINE 36000 LF $35 $1,260,000 7; 2 AIR AND VACUUM RELEASE FACilITIES 10 EA $1,500 $15,000 3 BlOW-OFF FACilITIES 10 EA $1,000 $10,000 4 TURN-OUT STRUCTURES 5 EA $2,500 $12,500 SUBTOTAL $1,297,500 CONTINGENCIES @ 10% $129,750 TOTAL $1,427,250 . TERTIARY TREATMENT WORKS ITEM DESCRIPTION QUANTITY UNIT UNIT TOTAL COST 1 EARTHWORK 1 lS $10,000 $10,000 2 REINFORCED CONCRETE 300 CY $600 $180,000 3 FilTER EQUIPMENT AND MEDIA 1 LS $160,000 $160,000 4 FEED PUMPS 1 LS $25,000 $25,000 5 DISINFECTION SYSTEM 1 LS $35,000 $35,000 6 PIPE WORK 1 LS $90,000 $90,000 7 IRON WORK 1 LS $25,000 $25,000 8 RECLAIMED WATER STORAGE TANK 1 LS $400,000 $400,000 9 REClAIMED WATER PUMPING PLANT 1 LS $65,000 $65,000 10 ELECTRICAL WORK AND CONTROLS 1 LS $30,000 $30,000 11 PAINTING, MISCELLANEOUS AND CLEAN-UP 1 LS $75,000 $75,OQO SUBTOTAL $1,095,000 CONTINGENCIES @ 14% $153,300 TOTAL $1,248,300 .106#026.02(18) May 14, 1998 GUACAlUPEPIPEXLS CRT EXHIBIT "C" / I ~. I I I ==---~.---- i ~- -----.1' u. . ". I ti-11 W / ~ - - o > ~ ~ ~ ~ I ~ I ~ /' ~ I ~ /+ D ~ -----t ~ ~ t "" <f) _ 'I o (/) (/) + J " 0 / ~z2 ~ ;J I w 0 / ' I- ~ w =:! ~ (/) lL. ~ ffi + g~i I'! I ~ 0 ~ / )j I lL. " I- I' oz;:5 /+ I 'Z ~ ~./ 00- I ... <:) { ~ ~ -1 ~II: <> ~cr ~ ~ j g /+ ~~ 0 ~! I' / W 0 ::> Z 0 vi:!: 0-0- ~ I (/) ~ ~ ~;;j8gj / - I, I II~ (. _-!- I f. I II j ~ I ~ I ~~. I ~I' I l I...... I I. j : : J ... / l\~ I II / / l'lr;:::- 'i1! I 1 ..' l l~. 11 ~ I :~ 4:i I l~.../~ 5- tJi I j .' I ~ ,";f? /t, ... --- J I I ~ ~ .c ...~; '(). - II! II s-.,".~ ."1: ~""""".c ~ t;;.1f'! \ E /'. II I .."~ .,~....~.~. ...--.. Ci;I / '\. ) I ... I.~W J ./ '"'\ '+'" j' I .' -I;---. { } .76" +. -I' I \ / I~/ ""-,, x~ I ~+___+ ""--~/ J~~# f/ I I (I ~ ,------.------. / ' / I! II ~ ---+___. /" I , +~ ) Kennedy/Jenks SOUTH SAN LUIS OBISPO CO. SANITATION DISTRICT Consultants RECLAMATION FACILITIES Exhibit "D" Palo Alto California IN RELATION TO EXISTING PLANT EXISTING TREATMENT PLANT SE FlLTRA TlON DISINFECTION STORAGE PUMPING TO MEET TITLE 22 DI.SINFEX;fE[) SECONDARY 2.2 OR 2.3 RECLAIMED W ATER ~UIREMENTS 1> EXISTING TREA TMENT SE PlANT . fLOCCULA nON! 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