08.a. Cash DisbursementMEMORANDUM
TO: CITYCOUNCIL
FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE
BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RA'I'IFICATION
DATE: MARCH 13,2012
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period Feb 16 through Feb 29,2012.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $967,552.81 fiscal impact that includes the following items:
Accounts Payable Checks 153072-1 53220 $ 506,271.28
Payroll Checks & Benefit Checks $ 461,281.53
No or minimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval. requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2011-12
budget.
Agenda Item 8.a.
Page 1
CITYCOUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
MARCH 13,2012
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staffs recommendation;
Do not approve staffs recommendation;
Provide direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by the
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on 'Thursday, March 8, 2012. The Agenda
and report were posted on the City's website on Friday, March 9, 2012. No public
comments were received.
Attachments:
1. Feb 16 to Feb 29,2012 - Accounts Payable Check Register
2. Feb 24, 2012 - Payroll Check & Benefit Checks Register
Agenda Item 8.a.
Page 2
Check History Listing
CITY OF ARROYO GRANDE
ATTACHMENT 1
Page: 1
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153072 02/16/2012 0051 80 APEX OUTDOOR POWER
153073 02/16/2012 003175 AQUA-METRIC SALES
153075 02/16/2012 007987 BAlTERY UNIVERSE INC
Page: 1
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Check History Listing
CITY OF ARROYO GRANDE
Page: 2
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153076 02/16/2012 001 91 7 BOB'S EXPRESS WASH
153077 02/16/2012 008890 CHRISTELLE BOYER
153078 02/16/2012 000090 BRISCO MILL & LUMBER
153079 02/16/2012 000095 BURKE AND PACE OF AG INC
153080 02/16/2012 008901 MANDEE BYRD
153081 02/16/2012 003853 CALIFORNIA LIGHTING
Page: 2
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Check History Listing
CITY OF ARROYO GRANDE
Page: 3
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153082 0211612012 008558 CAME SECLlRlTY ALARMS
153083 02/16/2012 005890 CANNON
153084 0211 61201 2 000603 CARQUEST AUTO PARTS
153085 02/16/2012 0001 60 CHAPARRAL
Page: 3
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Check History Listing
CITY OF ARROYO GRANDE
Page: 4
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
342733 01/26/2012
E 01 0.4201.5201 105.51
105.51
1,267.45
153086 02/16/2012 000163 CHERRY LANE
153087 0211 61201 2 006733 CJAA
153088 02/16/2012 008758 DAVID CLEEK
153089 02/16/2012 0001 71 CLINICAL LABORATORY
153090 02/16/2012 007006 COASTLINE
153091 02/16/2012 006556 COMPUCOM SYSTEMS, INC
Page: 4
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Check History Listing
CITY OF ARROYO GRANDE
Page: 5
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1,108.62
153092 02/16/2012 008904 COUNTY OF SAN LUIS
153093 02/16/2012 007548 CSG SYSTEMS INC
153094 02/16/2012 008900 THE DAVEY TREE EXPERT
153095 02/16/2012 006703 SANDRA N. DEAL PH.D
153096 02/16/2012 000208 J B DEWAR, INC
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Check History Listing
CITY OF ARROYO GRANDE
Page: 6
Bankcode: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153097 02/16/2012 007828 DRIVE CUSTOMS
153098 02/16/2012 000225 EARTH SYSTEMS PACIFIC
153099 02/16/2012 000240 FARM SUPPLY CO
153100 02/16/2012 001884 FASTENAL COMPANY
153101 02/16/2012 008491 FRANK'S LOCK & KEY
Page: 6
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Check History Listing
CITY OF ARROYO GRANDE
Page: 7
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
113.14
1531 02 0211 61201 2 000605 THE GAS COMPANY
153103 02/16/2012 000499 GRAND AWARDS. INC
1531 04 0211 61201 2 002358 GREAT WESTERN ALARM
153105 02/16/2012 000291 HAAKER EQUIPMENT, INC
153106 02/16/2012 001386 HOPKINS TECHNICAL
1531 07 0211 61201 2 000332 lACP - INTL ASSN OF CHIEFS
Page: 7
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apCkHist Check History Listing Page: 8
03/05/2012 3:33PM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
120.00
153108 02/16/2012 008902 KARLA JUAREZ
153109 02/16/2012 001793 J J KELLER & ASSOCIATES
1531 10 02/16/2012 000367 KEYLOCK SECURITY
1531 11 02/16/2012 000393 LUClA MAR UNIFIED SCHOOL
1531 12 02/16/2012 007878 LYNN PEAVEY COMPANY
1531 13 02/16/2012 000426 MlER BROS LANDSCAPE
Page: 8
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Check History Listing
CITY OF ARROYO GRANDE
Page: 9
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
186371 01/27/2012
E 350.551 5.7001 2,564.45
2,564.45
01/27/2012
E 350.551 5.7001 1,099.05
1,099.05
01/27/2012
E 350.5515.7001 732.70
1531 14 02/16/2012 000429 MINER'S ACE HARDWARE
Page: 9
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Check History Listing
CITY OF ARROYO GRANDE
Page: 10
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
K10017 02/02/2012
E 010.4420.5605 14.00
14.00
L98583 01/23/2012
E 010.4430.5605 10.76
10.76
LO0258 02/08/201 2
E 01 0.4420.5605 5.92
1531 15 02/16/2012 006328 NICK'S TELECOM (DBA)
1531 16 02/16/2012 0071 08 PARAMOUNT CLEANERS
1531 17 02/16/2012 008903 PARKING & PROPERTY ID
1531 18 02/16/2012 0051 86 NAN PENNOCK
Page: 10
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Check History Listing
CITY OF ARROYO GRANDE
Page: 11
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid ' Check Total
1531 19 0211612012 004158 PHOENIX GROUP
1531 20 0211 612012 000531 RlCHETTl COMPLETE WATER
153121 0211612012 002670 RlCOH LEASING
1531 22 0211612012 000538 S & L SAFETY PRODUCTS
153123 0211612012 000575 SANTA MARIA TIRE, INC
153124 0211612012 008399 SECURITY LINES US
Page: 11
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Check History Listing
CITY OF ARROYO GRANDE
Page: 12
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153125 02/16/2012 001 876 KAREN SlSKO
153126 02/16/2012 000552 SLO COUNTY
153127 02/16/2012 000564 SLO COUNTY NEWSPAPERS
153128 02/16/2012 000731 SLO COUNTY SHERIFF'S
Page: 12
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Check History Listing
CITY OF ARROYO GRANDE
Page: 13
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1531 29 02116/2012 000547 SLOCAPRA
1531 30 02/1612012 000547 SLOCAPRA
1531 31 02/16/2012 003641 SOUTH COUNTY SANITARY
1531 32 02/16/2012 004393 SP MAINTENANCE
1531 33 02/16/2012 000616 STERLING
Page: 13
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Check History Listing
CITY OF ARROYO GRANDE
Page: 14
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
26728 01/18/2012
E 010.4201.5606 71.77
71.77
355.77
153134 02/16/2012 000620 STREATOR PIPE & SUPPLY
1531 35 02/16/2012 000623 SUNSET NORTH CAR WASH
1531 36 0211 61201 2 002904 TEMPLETON UNIFORMS
1531 37 02/16/2012 002370 TITAN INDUSTRIAL
153138 02/16/2012 006551 UNITED STAFFING ASSOC.
Page: 14
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Check History Listing
CITY OF ARROYO GRANDE
- Page: 15
Bank code: boa
Check# Date Oendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1531 39 02/16/2012 0021 37 VERIZON WIRELESS 10462481 65 01 I0712012
E 01 0.4421.5602 43.62
153140 02/16/2012 002609 WATERBOYS PLUMBING
153141 02/16/2012 000688 WEST COVINA NURSERIES
1531 42 0211 61201 2 000689 WEST PAYMENT CENTER
1531 43 0211 61201 2 000704 WITMER-TYSON IMPORTS
1531 44 0211612012 006733 CJAA
153145 02/21/2012 000393 LUClA MAR UNIFIED SCHOOL
. Page: 15
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Check History Listing
CITY OF ARROYO GRANDE
Page: 16
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153146 02/21/2012 008905 KAREN M ALLEN Ref0001 18450 02/16/2012
B 640.0000.2301 2.01
2.01
2.01
153147 02/21/2012 008906 KAROL ERRECALDE
153148 02/21/2012 008912 HUBBLE REAL ESTATE
153149 02/21/2012 008908 SUSANNA HUGHES
153150 02/21/2012 008910 SONYA LAPUTZ
153151 02/21/2012 008909 SYLVIA MCCAA
1531 52 02/21/2012 008907 JENNIFER MCREDMOND
Page: 16
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Check History Listing
CITY OF ARROYO GRANDE
Page: 17
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153153 02/21/2012 00891 1 ROBERT WlDlNG
1531 54 02/24/2012 0031 75 AQUA-METRIC SALES
1531 56 02/24/2012 000078 BLUEPRINT EXPRESS
153157 02/24/2012 008919 BOYS & GIRLS CLUBS
Page: 17
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Check History Listing
CITY OF ARROYO GRANDE
Page: 18
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1531 58 02/24/2012 00581 2 BROUGH CONSTRUCTION
1531 59 02/24/2012 008049 CA DEPT OF PLlBLlC HEALTH
153160 02/24/2012 006481 CALIFORNIA CONTRACTORS
153161 02/24/2012 003775 CALIFORNIA .IPIA
153162 02/24/2012 003853 CALIFORNIA LIGHTING
153163 02/24/2012 007085 CALPORTLAND
153164 02/24/2012 005601 MARY CANNON
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Check History Listing
CITY OF ARROYO GRANDE
Page: 19
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Pald Check Total
153165 02/24/2012 000603 CARQUEST AUTO PARTS
1531 66 02/24/201 2 00891 3 JOHN CARRERAS
1531 67 02/24/201 2 001 990 CHARTER
153168 02/24/2012 005365 CPRS DISTRICT Vlll
153169 02/24/2012 008467 CROSNO CONSTRUCTION
153170 02/24/2012 000195 CRYSTAL SPRINGS WATER
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Check History Listing
CITY OF ARROYO GRANDE
Page: 20
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
40.96
153171 02/24/2012 000208 J B DEWAR. INC
153172 02/24/2012 004676 ECS IMAGING, INC.
1531 73 02/24/2012 001 525 FERGUSON
153174 02/24/2012 008491 FRANK'S LOCK 8 KEY
153175 02/24/2012 000605 THE GAS COMPANY
Page: 20
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Check History Listing
CITY OF ARROYO GRANDE
Page: 21
Bank code: boa
Check# Date Vendor Status ClearNoid Date lnvolce Inv. Date Amount Paid Check Total
219-200 02/09/2012
E 010.4145.5401 240.1 5
240.15
211 0-350 0211 01201 2
153176 02/24/2012 000301 HEACOCK TRAILERS
153177 02/24/2012 005201 JAS PACIFIC
153178 02/24/2012 001793 J J KELLER & ASSOCIATES
153179 02/24/2012 008914 STEPHANIE MACIAS
Page: 21
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Check History Listing
CITY OF ARROYO GRANDE
Page: 22
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153180 02/24/2012 000426 MlER BROS LANDSCAPE
1531 81 02/24/2012 000429 MINER'S ACE HARDWARE
Page: 22
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Check History Listing
CITY OF ARROYO GRANDE
Page: 23
--
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
LO0822 02/1412012
E 612.4610.5610 25.50
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Check History Listing
CITY OF ARROYO GRANDE
Page: 24
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
185077 0111 312012
E 640.471 2.5604 1 1.84
1 1.84
1531 82 02/24/201 2 000466 NOBLE SAW, INC
1531 83 02/24/2012 008764 OASIS ASSOCIATES REFUND
Page: 24
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Check History Listing
CITY OF ARROYO GRANDE
Page: 25
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1531 84 02/24/2012 000481 PACIFIC GAS & ELECTRIC
1531 85 02/24/2012 00891 5 PEAK ELECTRIC
1 531 86 02/24/201 2 006048 JEANETE SEARBY
1531 87 02/24/2012 000589 SENSUS METERING
1531 88 02/24/201 2 000598 SNAP-ON TOOLS CORP
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Check History Listing
CITY OF ARROYO GRANDE
Page: 26
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1531 89 02/24/2012 000602 SOUTH SLO COUNTY SANlT
1531 90 02/24/2012 008916 BETH STEPNITZ
153191 02/24/2012 008917 LAURIE STREEPER
153192 02/24/2012 000637 TEXAS REFINERY CORP
153193 02/24/2012 002377 TURF STAR, INC
1531 94 02/24/2012 006551 UNITED STAFFING ASSOC.
Page: 26
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Check History Listing
CITY OF ARROYO GRANDE
Page: 27
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1531 95 02/24/2012 000687 WAYNE'S TIRE, INC
1531 96 02/24/2012 002824 SCOlT WETMORE
1531 97 02/24/2012 000699 LEE WILSON ELECTRIC
153198 02/24/2012 008918 JENNIFER WYNN
153205 02/24/2012 008721 TERRY PARIS SPECIAL
15321 8 02/29/2012 000603 CARQUEST AUTO PARTS
15321 9 02/29/2012 007468 COAST RIDERS
Page: 27
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Check History Listing
CITY OF ARROYO GRANDE
Page: 28
Bank code: boa
Check# Date Vendor Status ClearNoid Date lnvoice Inv. Date Amount Paid Check Total
153220 02/29/2012 001237 HANSON AGGREG. MID
boa Total: 506,271.28
131 checks in this report Total Checks: 506,271.28
Page: 28
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0
ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
2/3/2012 - 211612012
0212411 2
FUND 010
FUND 216
FUND 21 7
FUND 21 9
FUND 220
FUND 226
FUND 284
FUND 285
FUND 290
FUND 350
FUND 612
FUND 640
OVERTIME BY DEPARTMENT:
Admin. Support Services -
Community Development
Police
Fire
Govrnment Bldg Maint.
Engineering
Fleet Maintenance
Parks
Recreation - Admn
Rec - Special Events
Children In Motion
Soto Sport Complex
Public Works Maintenance
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave Buyback
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
Salaries - Police FTO
PERS Retirement
Social Security
PARS Retirement
State Disability Ins.
Deferred Compensation
Health lnsurance
Dental lnsurance
Vision lnsurance
Life lnsurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
Bi-Lingual Pay
Cell Phone Allowance
Agenda Item 8.a.
Page 31
THIS PAGE INTENTIO NALLY LEFT BLANK
Agenda Item 8.a.
Page 32