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08.f. Master Fee Schedule for Adult SoftballMEMORANDUM TO: CITY COUNCIL FROM: DOUG PERRIN, DIRECTOR OF RECREATION AND MAINTENANCE SERVICES 0.p. BY: JOHN ROGERS, RECREATION SUPERVISOR SUBJECT: CONSIDERATION OF A RESOLUTION AMENDING THE MASTER FEE SCHEDULE FOR ADULT SOFTBALL LEAGUE FEES DATE: MARCH 13,2012 RECOMMENDATION: It is recommended the City Council adopt a Resolution amending the Master Fee Schedule for the Recreation and Maintenance Services Department for Adult Softball League Fees. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: Adoption of the amended fee schedule is expected to increase FY 201 111 2 Adult Sports revenue by approximately $1,200. FY 201 211 3 revenues would increase approximately $2,300. Correspondingly, an additional $2,300 in expenditures will be required for supplies. The $1,100 non-fee covered expense in the first year will be covered by the existing supplies-sports leagues account (010-4424-5257) and by selling the used bats at the end of the season. Two or three hours of staff time will be required to produce, disseminate and compile a manager survey. BACKGROUND: The City's Recreation Division offers spring, summer and fall adult softball seasons. Men's, Women's and Coed Divisions are offered and teams are assigned to different divisions of play based on competition level. Participants typically play ten league games per season, and top teams qualify for playoffs, with first and second place teams receiving awards. Depending on the night of play and the season, there can be from two to four fields being used on a given night, with two to four games per field per night. The registration fee per team is currently $510 per team plus $8 per non-Arroyo Grande Resident. For FY 2010111 there were a combined total of 115 teams in the spring, summer and fall leagues. All Arroyo Grande teams are registered with and play under the rules of the American Softball Association (ASA). These rules are in place to ensure safety and fair play for all participants. Agenda Item 8.f. Page 1 CITYCOUNCIL CONSIDERATION OF A RESOLUTION AMENDING THE MASTER FEE SCHEDULE FOR ADULT SOFTBALL LEAGUE FEES MARCH 13,2012 PAGE 2 ANALYSIS OF ISSLIES: Over the last ten years, there have been major advancements in bat manufacturing technology, resulting in bats that are much livelier and are able to hit a softball much further and with higher velocity than ever before. ASA has established standards for maximum liveliness of bats and annually publishes a list of legal and illegal bats. All legal bats display the ASA stamp of approval. However, there has been an increased use of illegal or altered bats that can push bat velocity to dangerous levels. Illegal bats are sometimes painted to look like legal bats, and legal bats are altered by shaving or weighting the barrels. The growiqg use of these illegal or altered bats is resulting in an increased danger to participants, and greater liability exposure to league and tournament organizers. There is also growing frustration and concern by teams not using illegal or altered bats. In addition, it is nearly impossible for umpires and league officials to detect illegal or altered bats. In order to address the concern of bat safety, staff recruited a committee of team managers from the City's Leagues ("Bat Committee"), with the goal of developing ideas that could be implemented to deal with the illegal and altered bat issues. This Bat Committee came up with two possible solutions. . Solution #1: There is equipment available that can detect an altered bat. The cost for a "bat compression tester" and the needed "bat end cap seals" is approximately $800. The cost of staff time to measure every bat during each of the three seasons is estimated at $2,500. This solution would require every participant to have their bat tested and marked with a City seal of approval. However, alteration of bats can still occur after testing. Solution #2: Have all bats used for games be supplied by the City. Many tournament directors and a growing number of city recreation leagues, including Rancho Cucamonga, Santa Fe Springs, and, locally, Lompoc, are purchasing bats for use in their programs, and no personal bats provided by participants or teams are allowed. This puts control of the bats completely in the hands of the league or tournament director. Typically, three bats of varying weights and styles will be provided at each field. New bats are purchased at the beginning of each year with the cost being included in the league fees. The cost to supply three bats per field is approximately $2,300 per year. Staff and Bat Committee members chose solution #2. Increasing team registration fees by $20 per team per season will generate the $2,300 per year required to purchase three bats for each field. The $1,100 non-fee covered expense in the first year will be covered by the existing supplies-sports leagues account (01 0-4424-5257) and by selling the used bats at the end of the season. Agenda Item 8.f. Page 2 CITY COUNCIL CONSIDERATION OF A RESOLUTION AMENDING 'THE MASTER FEE SCHEDULE FOR ADULT SOFTBALL LEAGUE FEES MARCH 13,2012 PAGE 3 ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve staffs recommendation to adopt a Resolution amending the City Master Fee Schedule for the Adult Softball League Fees Modify the recommended fees and adopt the Resolution; Modify staffs recommendations and approve; Do not approve staffs recommendations; or Provide direction to staff. ADVANTAGES: The proposed fee increase would fund the purchase of bats that will increase the safety for Adult Softball League participants and decrease liability exposure for the City. DISADVANTAGES: The transformation of the City's Adult Softball League to a "bat provided league'' and the associated fee increase may result in fewer teams participating. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: Agenda was posted in front of City Hall on Thursday, March 8, 2012 and on the City's website on Friday, March 9, 2012. No public comments were received. Agenda Item 8.f. Page 3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE MASTER FEE SCHEDULE FOR THE RECREATION AND MAINTENANCE SERVICES DEPARTMENT FOR ADULT SOFTBALL LEAGUE FEES WHEREAS, on December 11, 2007, the City Council adopted Resolution No. 4060. approving a Citywide Master Fee Schedule; and WHEREAS, the City provides certain facilities and offers certain programs which benefit the community; and WHEREAS, the costs of providing such facilities and programs are to be offset by those individuals that use such facilities and programs; and WHEREAS, those fees currently charged for the Adult Softball Leagues, operated by the Recreation and Maintenance Services Department, no longer accurately reflect the true costs of the services provided; and WHEREAS, the City Council has considered the question of whether or not to change the fee structure for the Adult Softball Leagues to better offset the costs of providing the program; and WHEREAS, at a duly noticed public meeting, the City Council considered all oral and written presentations that were made regarding Adult Softball League operating fees. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby amends the Master Fee Schedule to update the fees and fee structure for the Recreation and Maintenance Services Department's Adult Softball League as set forth in Exhibit "A" attached hereto and incorporated herein by this reference as though set forth in full. BE IT FURTHER RESOLVED by the City Council that this Resolution shall take effect on April 12, 2012. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this 1 3th day of March 2012. Agenda Item 8.f. Page 4 RESOLU'TION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, ClTY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, ClTY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, ClTY ATTORNEY Agenda Item 8.f. Page 5 . 7- EXHIBIT A City of Arroyo Grande MASTER FEE SCHEDULE Fiscal Year 201 1-1 2 "RECREATION AND MAINTENANCE SERVICES" Fee Descrlptlon I FY2Oll-12 I I M2Oll-12 1 Adult Sport League Fees: Adult soiii;81i-SSP;Tnnge. - - - .- - -- -- - - - - . - -- - - -- - -- -- -- - - 510 530 Adult Sofiball-Summer - - - - - ?lo . - - 530 Adult Basketball 560 560 Non-Resident Fee 8 8 Seasonal Playground Programs: Annual Registration Fee Playground-Elm Street (Winter/Spring/Summer) per hr Pre-School Fees-Resident Discount: Annual Registration Fee Play 8 Learn-Tues 8 Thur. Play 8 Learn-Mon. Wed 8 Fri. Kindergartens in Training Summer Play 8 Learn per hr Pre-School Fees - Non Residents: Annual Registration Fee Play 8 Learn-Tues 8 Thur. Play 8 Learn-Mon, Wed 8 Fri. Kindergartens in Training Summer Play 8 Learn per hr Child Care Program Fees: CIM Annual Registration Branch School - Mornings 5 Days Per Week 4 Days Per Week 3 Days Per Week 2 Days Per Week per 4 wks 3.00 per hr 3.25 per hr 3.50 per hr 3.75 per hr Branch School - Aflernoons 5 Days Per Week 4 Days Per Week 3 Days Per Week 2 Days Per Week per 4 wks 3.00 per hr " 3.25 per hr " 3.50 per hr " 3.75 per hr Ocean View School - Mornings 5 Days Per Week 4 Days Per Week 3 Days Per Week 2 Days Per Week per 4 wks 3.00 per hr " 3.25 per hr " 3.50 per hr " 3.75 per hr Ocean View School - Aflernwns 5 Days Per Week 4 Days Per Week 3 Days Per Week 2 Days Per Week per 4 wks 3.00 per hr " 3.25 per hr " 3.50 per hr " 3.75 per hr Agenda Item 8.f. Page 6