08.f. Master Fee Schedule for Adult SoftballMEMORANDUM
TO: CITY COUNCIL
FROM: DOUG PERRIN, DIRECTOR OF RECREATION AND MAINTENANCE
SERVICES 0.p.
BY: JOHN ROGERS, RECREATION SUPERVISOR
SUBJECT: CONSIDERATION OF A RESOLUTION AMENDING THE MASTER FEE
SCHEDULE FOR ADULT SOFTBALL LEAGUE FEES
DATE: MARCH 13,2012
RECOMMENDATION:
It is recommended the City Council adopt a Resolution amending the Master Fee
Schedule for the Recreation and Maintenance Services Department for Adult Softball
League Fees.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Adoption of the amended fee schedule is expected to increase FY 201 111 2 Adult Sports
revenue by approximately $1,200. FY 201 211 3 revenues would increase approximately
$2,300. Correspondingly, an additional $2,300 in expenditures will be required for
supplies. The $1,100 non-fee covered expense in the first year will be covered by the
existing supplies-sports leagues account (010-4424-5257) and by selling the used bats
at the end of the season. Two or three hours of staff time will be required to produce,
disseminate and compile a manager survey.
BACKGROUND:
The City's Recreation Division offers spring, summer and fall adult softball seasons.
Men's, Women's and Coed Divisions are offered and teams are assigned to different
divisions of play based on competition level. Participants typically play ten league
games per season, and top teams qualify for playoffs, with first and second place teams
receiving awards. Depending on the night of play and the season, there can be from
two to four fields being used on a given night, with two to four games per field per night.
The registration fee per team is currently $510 per team plus $8 per non-Arroyo Grande
Resident. For FY 2010111 there were a combined total of 115 teams in the spring,
summer and fall leagues.
All Arroyo Grande teams are registered with and play under the rules of the American
Softball Association (ASA). These rules are in place to ensure safety and fair play for
all participants.
Agenda Item 8.f.
Page 1
CITYCOUNCIL
CONSIDERATION OF A RESOLUTION AMENDING THE MASTER FEE SCHEDULE
FOR ADULT SOFTBALL LEAGUE FEES
MARCH 13,2012
PAGE 2
ANALYSIS OF ISSLIES:
Over the last ten years, there have been major advancements in bat manufacturing
technology, resulting in bats that are much livelier and are able to hit a softball much
further and with higher velocity than ever before. ASA has established standards for
maximum liveliness of bats and annually publishes a list of legal and illegal bats. All
legal bats display the ASA stamp of approval. However, there has been an increased
use of illegal or altered bats that can push bat velocity to dangerous levels. Illegal bats
are sometimes painted to look like legal bats, and legal bats are altered by shaving or
weighting the barrels.
The growiqg use of these illegal or altered bats is resulting in an increased danger to
participants, and greater liability exposure to league and tournament organizers. There
is also growing frustration and concern by teams not using illegal or altered bats. In
addition, it is nearly impossible for umpires and league officials to detect illegal or
altered bats.
In order to address the concern of bat safety, staff recruited a committee of team
managers from the City's Leagues ("Bat Committee"), with the goal of developing ideas
that could be implemented to deal with the illegal and altered bat issues. This Bat
Committee came up with two possible solutions. .
Solution #1: There is equipment available that can detect an altered bat. The cost for a
"bat compression tester" and the needed "bat end cap seals" is approximately $800.
The cost of staff time to measure every bat during each of the three seasons is
estimated at $2,500. This solution would require every participant to have their bat
tested and marked with a City seal of approval. However, alteration of bats can still
occur after testing.
Solution #2: Have all bats used for games be supplied by the City. Many tournament
directors and a growing number of city recreation leagues, including Rancho
Cucamonga, Santa Fe Springs, and, locally, Lompoc, are purchasing bats for use in
their programs, and no personal bats provided by participants or teams are allowed.
This puts control of the bats completely in the hands of the league or tournament
director. Typically, three bats of varying weights and styles will be provided at each
field. New bats are purchased at the beginning of each year with the cost being included
in the league fees. The cost to supply three bats per field is approximately $2,300 per
year.
Staff and Bat Committee members chose solution #2. Increasing team registration fees
by $20 per team per season will generate the $2,300 per year required to purchase
three bats for each field. The $1,100 non-fee covered expense in the first year will be
covered by the existing supplies-sports leagues account (01 0-4424-5257) and by selling
the used bats at the end of the season.
Agenda Item 8.f.
Page 2
CITY COUNCIL
CONSIDERATION OF A RESOLUTION AMENDING 'THE MASTER FEE SCHEDULE
FOR ADULT SOFTBALL LEAGUE FEES
MARCH 13,2012
PAGE 3
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staffs recommendation to adopt a Resolution amending the City Master
Fee Schedule for the Adult Softball League Fees
Modify the recommended fees and adopt the Resolution;
Modify staffs recommendations and approve;
Do not approve staffs recommendations; or
Provide direction to staff.
ADVANTAGES:
The proposed fee increase would fund the purchase of bats that will increase the safety
for Adult Softball League participants and decrease liability exposure for the City.
DISADVANTAGES:
The transformation of the City's Adult Softball League to a "bat provided league'' and the
associated fee increase may result in fewer teams participating.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
Agenda was posted in front of City Hall on Thursday, March 8, 2012 and on the City's
website on Friday, March 9, 2012. No public comments were received.
Agenda Item 8.f.
Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AMENDING THE MASTER FEE
SCHEDULE FOR THE RECREATION AND
MAINTENANCE SERVICES DEPARTMENT FOR ADULT
SOFTBALL LEAGUE FEES
WHEREAS, on December 11, 2007, the City Council adopted Resolution No. 4060.
approving a Citywide Master Fee Schedule; and
WHEREAS, the City provides certain facilities and offers certain programs which benefit
the community; and
WHEREAS, the costs of providing such facilities and programs are to be offset by those
individuals that use such facilities and programs; and
WHEREAS, those fees currently charged for the Adult Softball Leagues, operated by
the Recreation and Maintenance Services Department, no longer accurately reflect the
true costs of the services provided; and
WHEREAS, the City Council has considered the question of whether or not to change
the fee structure for the Adult Softball Leagues to better offset the costs of providing the
program; and
WHEREAS, at a duly noticed public meeting, the City Council considered all oral and
written presentations that were made regarding Adult Softball League operating fees.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby amends the Master Fee Schedule to update the fees and fee structure
for the Recreation and Maintenance Services Department's Adult Softball League as set
forth in Exhibit "A" attached hereto and incorporated herein by this reference as though
set forth in full.
BE IT FURTHER RESOLVED by the City Council that this Resolution shall take effect
on April 12, 2012.
On motion of Council Member , seconded by Council Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 1 3th day of March 2012.
Agenda Item 8.f.
Page 4
RESOLU'TION NO.
PAGE 2
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, ClTY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, ClTY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, ClTY ATTORNEY
Agenda Item 8.f.
Page 5
.
7-
EXHIBIT A
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 201 1-1 2
"RECREATION AND MAINTENANCE SERVICES"
Fee Descrlptlon I FY2Oll-12 I I M2Oll-12 1
Adult Sport League Fees: Adult soiii;81i-SSP;Tnnge. - - - .- - -- -- - - - - . - -- - - -- - -- -- -- - - 510 530
Adult Sofiball-Summer - - - - - ?lo . - - 530
Adult Basketball 560 560
Non-Resident Fee 8 8
Seasonal Playground Programs:
Annual Registration Fee
Playground-Elm Street (Winter/Spring/Summer) per hr
Pre-School Fees-Resident Discount:
Annual Registration Fee
Play 8 Learn-Tues 8 Thur.
Play 8 Learn-Mon. Wed 8 Fri.
Kindergartens in Training
Summer Play 8 Learn
per hr
Pre-School Fees - Non Residents:
Annual Registration Fee
Play 8 Learn-Tues 8 Thur.
Play 8 Learn-Mon, Wed 8 Fri.
Kindergartens in Training
Summer Play 8 Learn
per hr
Child Care Program Fees:
CIM Annual Registration
Branch School - Mornings
5 Days Per Week
4 Days Per Week
3 Days Per Week
2 Days Per Week
per 4 wks 3.00 per hr
3.25 per hr
3.50 per hr
3.75 per hr
Branch School - Aflernoons
5 Days Per Week
4 Days Per Week
3 Days Per Week
2 Days Per Week
per 4 wks 3.00 per hr
" 3.25 per hr
" 3.50 per hr
" 3.75 per hr
Ocean View School - Mornings
5 Days Per Week
4 Days Per Week
3 Days Per Week
2 Days Per Week
per 4 wks 3.00 per hr
" 3.25 per hr
" 3.50 per hr
" 3.75 per hr
Ocean View School - Aflernwns
5 Days Per Week
4 Days Per Week
3 Days Per Week
2 Days Per Week
per 4 wks 3.00 per hr
" 3.25 per hr
" 3.50 per hr
" 3.75 per hr
Agenda Item 8.f.
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