08.a. Cash DisbursementMEMORANDUM
TO: CITY COUNCIL 1
FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVICES
BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK ' 44 1
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
DATE: MARCH 27,2012
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period Mar 1 through Mar 15, 2012.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $658,568.73 fiscal impact that includes the following items:
Accounts Payable Checks 153221 -1 53369 $ 179,390.25
Payroll Checks & Benefit Checks $ 479,178.48
No or minimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 201 1-12
budget.
Agenda Item 8.a.
Page 1
CITY COUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
MARCH 27,2012
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staffs recommendation;
Do not approve staffs recommendation;
Provide direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by the
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, March 22, 2012. The Agenda
and report were posted on the City's website on Friday, March 23, 2012. No public
comments were received.
Attachments:
1. Mar 1 to Mar 15,2012 - Accounts Payable Check Register
2. Mar 9, 2012 - Payroll Check & Benefit Checks Register
Agenda Item 8.a.
Page 2
Check History Listing
CITY OF ARROYO GRANDE
ATTACHMENT 1
Page: 1
Bank code: boa
Check# Date Vendor Status ClearNoid Date invoice Inv. Date Amount Paid Check Total
153221 03/02/2012 00481 5 AIRGAS WEST INC
153223 03/02/2012 000053 B & B STEEL & SUPPLY, INC
153224 03/02/2012 000055 B & T SVC STN
153225 03/02/2012 000058 BANK OF AMERICA
Page: 1
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Check History Listing
CITY OF ARROYO GRANDE
Page: 2
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
2/8-4590 02/08/2012
E 010.4425.5255 97.75
E 010.4425.5259 363.79
461.54
2/8-9436 02/08/2012
E 271.4202.6201 241.27
E 010.4001.5504 112.05
E 010.4101.5319 26.88
380.20
218-091 5 02/08/2012
E 010.4001.5501 289.76
289.76
2/8-2581 02/08/20 1 2
1 53226 03/02/2012 007492 BATTERY SYSTEMS
153227 03/02/2012 007987 BATTERY UNIVERSE INC
Page: 2
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Check History Listing
CITY OF ARROYO GRANDE
Page: 3
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153228 03/02/2012 0061 88 BFGC ARCHITECTS
153229 03/02/2012 008185 RHONDA BOWEN
153230 03/02/2012 000090 BRISCO MILL & LUMBER
153231 03/02/2012 007304 BURKE, WILLIAMS
153232 03/02/2012 0001 34 CA ST DEPT OF JUSTICE
153233 03/02/2012 007085 CALPORTLAND
153234 03/02/2012 000603 CARQUEST AUTO PARTS
Page: 3
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Check History Listing
CITY OF ARROYO GRANDE
Page: 4
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
731 4-540493 02/20/2012
E 010.4201.5601 7.50
7.50
81.69
153235 03/02/2012 005255 CBC INNOVIS, INC
1 53236 03/02/201 2 001 990 CHARTER
153237 03/02/2012 001840 DELL MARKETING LP
153238 03/02/2012 008922 DELL PREFERRED ACCOUNT
153239 03/02/2012 002872 LINDA DERINGER
153240 03/02/2012 000208 J B DEWAR, INC
Page: 4
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Check History Listing
CITY OF ARROYO GRANDE
Page: 5
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Amount Paid Check Total Inv. Date
783008 01/31/2012
E 010.4201.5608 23.92
23.92
201.52
153241 03/02/2012 006848 DNB INDUSTRIAL SUPPLY
153242 03/02/2012 002673 DOCTORS MEDPLUS MED
153243 03/02/2012 008096 ENNlS PAINT INC
153244 03/02/2012 001 525 FERGUSON ENTERPRISES
153245 03/02/2012 008675 FGL ENVIRONMENTAL
153246 03/02/2012 007497 JOY FlDEL
Page: 5
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Check History Listing
CITY OF ARROYO GRANDE
Page: 6
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
30.00
153247 03/02/2012 001 718 GOLDSTAR PRODUCTS, INC
153248 0310212012 000330 GSA-INFORMATION TECH
153249 03/02/2012 003949 KERN'S PAPER
153250 03/02/2012 001001 KUSTOM SIGNALS, INC
153251 03/02/2012 008291 LANSPEED SYSTEMS INC
Page: 6
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Check History Listing
CITY OF ARROYO GRANDE
Page: 7
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153252 03102l2012 000429 MINER'S ACE HARDWARE
Page: 7
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Check History Listing
CITY OF ARROYO GRANDE
Page: 8
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
LO1 163 0211 71201 2
E 01 0.421 3.5604 11.07
11.07
02/24/2012
E 01 0.421 3.5604 9.69
9.69
0211 61201 2
E 010.4420.5605 9.69
9.69
12/07/2011
E 010.421 3.5604 8.61
8.61
02/21/2012
E 01 0.4420.5605 6.43
153253 03/02/2012 005650 NAPA AUTO PARTS
Page: 8
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Check History Listing
CITY OF ARROYO GRANDE
Page: 9
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
326335 021201201 2
E 010.4201.5601 83.51
83.51
325360 02/04/2012
E 010.4201.5601 10.75
10.75
153254 03/02/2012 006328 NICK'S TELECOM (DBA)
153255 03/02/2012 000466 NOBLE SAW, INC
153256 03/02/2012 007054 NORTH COAST
153257 03/02/2012 000468 OFFICE DEPOT
Page: 9
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1
Check History Listing
CITY OF ARROYO GRANDE
Page: 10
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153258 03/02/2012 008637 OPTIONS PARCEL SERVICE
153259 0310212012 000481 PACIFIC GAS 8 ELECTRIC
153260 0310212012 008721 TERRY PARIS SPECIAL
153261 031021201 2 008260 PITNEY BOWES INC
153262 0310212012 000498 PITNEY BOWES. INC
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Check History Listing
CITY OF ARROYO GRANDE
Page: 11
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
7147128-FB12 0211 31201 2
E 010.4201.5208 56.00
56.00
91 1 .OO
153263 03/02/2012 008899 POINT C LLC
153264 03/02/2012 000503 POOR RICHARD'S PRESS
153265 03/02/2012 008920 PRUDENTIAL CALIF REALTY
153266 03/02/2012 003757 PVP COMMUNICATIONS, INC
153267 03/02/2012 000523 R & T EMBROIDERY, INC
Page: 11
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Check History Listing
CITY OF ARROYO GRANDE
Page: 12
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153268 03/02/2012 002751 RANGE MASTER
153269 03/02/2012 008921 HEATHER SALlA
153270 03/02/2012 002142 SAN LUIS PAPER CO
153271 03/02/2012 000570 SAN LLllS POWERHOUSE
Page: 12
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Check History Listing
CITY OF ARROYO GRANDE
Page: 13
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
29400 0211 51201 2
E 010.4201.5603 165.00
165.00
330.00
153272 03/02/2012 000575 SANTA MARIA TIRE. INC
153273 03/02/2012 000583 ALLEN SCHOFIELD
153274 03/02/2012 003838 SILVAS OIL COMPANY, INC
153275 03/02/2012 000550 SLO COUNTY AIR
Page: 13
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Check History Listing
CITY OF ARROYO GRANDE
Page: 14
Bank code: boa
Check# Date Vendor Status ClearNofd Date Invoice Inv. Date Amount Paid Check Total
1,176.00
153276 03/02/2012 000556 SLO COUNTY
153277 03/02/2012 000602 SOUTH SLO COUNTY SANlT
153278 03/02/2012 004393 SP MAINTENANCE
153279 03/02/2012 001059 SPECTRUM LANDSCAPING
153280 03/02/2012 000620 STREATOR PIPE & SLIPPLY
153281 03/02/2012 002904 TEMPLETON UNIFORMS
FOG- JAN 2012 0211 41201 2
E 612.4610.5303 1.228.04
1,228.04
WDR-JAN 02/14/2012
E 612.4610.5303 91.25
91.25
1.319.29
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Check History Listing
CITY OF ARROYO GRANDE
Page: 15
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
52255 01/24/2012
E 01 0.4201.5272 353.50
353.50
52031 01/18/2012
E 01 0.4201.5272 279.75
153282 03/02/2012 004801 TOMARK SPORTS
153283 03/02/2012 007683 THE TOP SHOP
153284 03/02/2012 006551 UNITED STAFFING ASSOC.
153285 03/02/2012 008445 THE UPS STORE
153286 03/02/2012 002137 VERIZON WIRELESS
153287 03/02/2012 008337 VETERINARY PET
Page: 15
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Check History Listing
CITY OF ARROYO GRANDE
Page: 16
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
581.27
153288 03/02/2012 002609 WATERBOYS PLUMBING
153290 03/05/2012 008926 PATERNO S NERl
153291 03/05/2012 008923 GABRIEL RlVAS
153292 03/05/2012 008925 MATTHEW C SHIELDS
153293 03/05/2012 008924 CLAUDIA WINCHELL
153294 03/05/2012 004548 CARMEL & NACCASHA, LLP
Page: 16
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Check History Listing
CITY OF ARROYO GRANDE
Page: 17
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1 5291 03/02/2012
E 01 0.4003.5327 1,755.00
1,755.00
15293 03/02/2012
E 010.4003.5327 1.584.00
153295 03/05/2012 006333 FIA CARD SERVICES
153296 03/05/2012 006333 FIA CARD SERVICES
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Check History Listing
CITY OF ARROYO GRANDE
Page: 18
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
2120-9702 0310512012
E 010.4201.5606 26.93
E 010.4201.5501 8.95
E 010.4201.5501 20.60
E 010.4201 301 212.06
E 010.4201.5608 40.00
E 010.4201.5501 23.47
E 010.4201.5501 20.00
E 010.4201.5501 98.15
E 01 0.4201.5608 56.00
E 01 0.4201.5605 183.15
E 010.4201.5604 26.07
E 010.4201 301 390.00
E 010.4201.5255 4.79
E 01 0.4201.5201 19.13
E 010.4201.5503 30.00
1,159.30
0212012012
E 010.4201 301 207.57
E 01 0.4201.5501 91.27
E 01 0.4201.5501 545.75
E 010.4201.5255 160.00
1,004.59
0212012012
E 010.4201.5608 51.03
E 010.4201 301 89.94
E 01 0.4201.5501 385.76
E 010.4201.5255 85.89
612.62
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Check History Listing
CITY OF ARROYO GRANDE
Page: 19
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
2120-6335 02/20/2012
E 010.4201.5255 5.1 1
E 010.4201.5255 2.45
E 010.4201.5501 500.00
E 010.4201.5501 49.21
E 01 0.4201.5501 38.19
594.96
02/20/2012
E 01 0.4201.5255 86.19
E 010.4201.5255 59.34
E 010.4201.5201 144.32
E 010.4201.5603 12.87
E 01 0.4201.5606 69.98
372.70
02/20/2012
E 010.4201.5501 99.00
99.00
02/20/20 1 2
E 010.4201.5501 10.62
10.62
153297 03/08/2012 001237 HANSON AGGREG. MID 1204779
153308 03/09/2012 00601 2 AMERICAN PAYROLL 160436
153309 03/09/2012 003817 AMERlPRlDE UNIFORM SVCS V 03/09/2012
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1
Check History Listing
CITY OF ARROYO GRANDE
Page: 20
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
0.00
153310 0310912012 003817 AMERlPRlDE UNIFORM SVCS
Page: 20
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Check History Listing
CITY OF ARROYO GRANDE
Page: 21
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1500539987 01/03/2012
E 01 0.421 3.5303 19.50
19.50
1500550080 01/17/2012
E 01 0.421 3.5303 19.50
19.50
15005601 55 01/31/2012
E 010.4213.5303 19.50
19.50
1500545052 01/10/2012
E 010.421 3.5303 19.50
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Check History Listing
CITY OF ARROYO GRANDE
Page: 22
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1500550084 01/17/2012
E 220.4303.5143 16.80
16.80
1500539992 01/03/2012
E 640.4712.5143 15.00
15.00
1500545057 0111012012
E 640.4712.5143 15.00
15.00
1500550085 01/17/2012
E 640.4712.5143 15.00
15.00
15005551 17 01/24/2012
E 640.4712.5143 15.00
15.00
1500560160 01/31/2012
E 640.4712.5143 15.00
15.00
1500539989 01/03/2012
E 010.4420.5143 14.70
14.70
1500539981 01/03/2012
E 010.4213.5303 10.50
10.50
1500550074 01/17/2012
E 010.4213.5303 10.50
10.50
1500545058 0111012012
E 010.4305.5143 3.00
E 010.4305.5303 4.25
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Check History Listing
CITY OF ARROYO GRANDE
Page: 23
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
15005551 18 01/24/2012
E 01 0.4305.5143 3.00
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Check History Listing
CITY OF ARROYO GRANDE
Page: 24
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
15005601 61 01/31/2012
E 01 0.4305.5143 3.00
15331 1 03/09/2012 0031 75 AQUA-METRIC SALES
Page: 24
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Check History Listing
CITY OF ARROYO GRANDE
Page: 25
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
2/25-2041 02/25/2012
E 010.4145.5403 14.51
15331 3 03/09/2012 008304 AT&T MOBILITY
153314 03/09/2012 008183 NICHOLAS PETER
15331 5 03/09/2012 000087 BREZDEN PEST CONTROL
153316 03/09/2012 000090 BRISCO MILL & LUMBER
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Check History Listing
CITY OF ARROYO GRANDE
Page: 26
Bankcode: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
150276 0211 31201 2
E 350.5656.7401 12.05
12.05
56.60
15331 7 03/09/2012 008928 JULIANNE BURK
153318 03/09/2012 000134 CA ST DEPT OF JUSTICE
15331 9 03/09/2012 003853 CALIFORNIA LIGHTING
153320 03/09/2012 000154 CENTRAL COAST SOD INC
153321 03/09/2012 0001 60 CHAPARRAL
153322 03/09/2012 004754 COLE CHRYSLER DODGE
Page: 26
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Check History Listing
CITY OF ARROYO GRANDE
Page: 27
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153323 03/09/2012 007548 CSG SYSTEMS INC
153324 03/09/2012 005091 JOHN DEERE LANDSCAPES
153325 03/09/2012 000208 J B DEWAR, INC
153326 03/09/2012 002673 DOCTORS MEDPLUS MED
153327 03/09/2012 007828 DRIVE CUSTOMS
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Check History Listing
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Page: 28
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153328 03/09/2012 000240 FARM SUPPLY CO
153329 03/09/2012 001 525 FERGUSON ENTERPRISES
153330 03/09/2012 006333 FIA CARD SERVICES
153331 03/09/2012 006586 FIVE CITIES GIRLS
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0
Check History Listing
CITY OF ARROYO GRANDE
Page: 29
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153332 03/09/2012 007481 GALLS-AN ARAMARK CO
153333 03/09/2012 002358 GREAT WESTERN ALARM
153334 03/09/2012 003366 ALLAN HANCOCK COLLEGE
153335 03/09/2012 000301 HEACOCK TRAILERS
153336 03/09/2012 004105 JOHNBOY'S TOWING INC
153337 03/09/2012 0051 87 ANGELA KRAETSCH
153338 03/09/2012 000393 LUClA MAR UNIFIED SCHOOL
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Check History Listing
CITY OF ARROYO GRANDE
Page: 30
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153339 03/09/2012 008929 JENNIFER MCCALI-ISTER
153340 03/09/2012 000429 MINER'S ACE HARDWARE
153341 03/09/2012 0071 12 MUNICIPAL CODE CORP
1 53342 03/09/2012 005650 NAPA AUTO PARTS
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Check History Listing
CITY OF ARROYO GRANDE
Page: 31
Bank code: boa
Check# Date Vendor Status ClearNoid Date invoice Inv. Date Amount Paid Check Total
153343 03109/2012 000468 OFFICE DEPOT
153344 03/09/2012 006705 ON TRAC
153345 03/09/2012 000481 PACIFIC GAS & ELECTRIC
153346 03/09/2012 0071 08 PARAMOLINT CLEANERS
Page: 31
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Check History Listing
CITY OF ARROYO GRANDE
Page: 32
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153347 03/09/2012 001697 PET PICK-UPS 34348 0211 41201 2
E 010.4420.5605 1,050.00
E 01 0.4420.5605 101.94
153348 03/09/2012 0041 58 PHOENIX GROUP
153349 03/09/2012 008930 PIONEER GRAPHICS
153350 03/09/2012 008840 ERIN POPE
153351 03/09/2012 000523 R & T EMBROIDERY, INC
153352 03/09/2012 002751 RANGE MASTER
153353 03/09/2012 007145 DARCY RYAN
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Check History Listing
CITY OF ARROYO GRANDE
Page: 33
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
30.00
153354 0310912012 000583 ALLEN SCHOFIELD
153355 03/09/2012 000552 SLO COUNTY
153356 03/09/2012 003668 MICHAEL SMILEY
153357 03/09/2012 000616 STERLING
153358 03/09/2012 008931 DEANNE STOTE
153359 03/09/2012 002370 TITAN INDUSTRIAL
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Check History Listing
CITY OF ARROYO GRANDE
Page: 34
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153360 03/09/2012 007683 THE TOP SHOP
153361 03/09/2012 006551 UNITED STAFFING ASSOC
153362 03/09/2012 0021 37 VERIZON WIRELESS
153363 03/09/2012 002609 WATERBOYS PLUMBING
153364 03/15/2012 008938 MICHAEL & DEBORAH JACK
153365 0311 51201 2 008926 PATERNO S NERl
153366 0311 512012 008937 MARIA RAMIREZ
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Check History Listing
CITY OF ARROYO GRANDE
Page: 35
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
172.92
153367 03/15/2012 008939 CHRIS SCHAUB
153368 03/15/2012 008940 YVONNE TOMASlNl
153369 0311 51201 2 000540 ST PATRICK SCHOOL
139 checks in this report
boa Total: 179,390.25
Total Checks: 179,390.25
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ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
211 71201 2 - 311 1201 2
0310911 2
FUND 010
FUND 216
FUND 217
FUND 219
FUND 220
FUND 226
FUND 284
FUND 285
FUND 290
FUND 350
FUND 612
FUND 640
OVERTIME BY DEPARTMENT:
Admin. Support Services
~ommuni& .~evelo~ment
Police
Fire
Govrnment Bldg Maint.
Engineering
Fleet Maintenance
Parks
Recreation - Admn
Rec - Special Events
Children In Motion
Soto Sport Complex
Public Works Maintenance
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave Buyback
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
Salaries - Police FTO
PERS Retirement
Social Security
PARS Retirement
State Disability Ins.
Deferred Compensation
Health lnsurance
Dental lnsurance
Vision lnsurance
Life lnsurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
Bi-Lingual Pay
Cell Phone Allowance
Agenda Item 8.a.
Page 38