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05-08-12 CC Agenda Summary City Council Steven Adams, City Manager Timoth y J. Carmel , City Attorney Kelly Wetmore, City Clerk Tony Ferrara , Mayor Tim Brown, Mayor Pro Tem Joe Costello, Council Member Jim Guthrie , Counci l Member Caren Ray, Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, MAY 8 , 2012 6:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER : 6 :00 P.M. 2. ROLL CALL 3. FLAG SALUTE : MAYOR FERRARA 4. INVOCATION : PASTOR ROBERT BANKER OPEN DOOR CHURCH 5. SPECIAL PRES ENTATIONS : None. 6. AGENDA REVIEW : 6a. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived. Agenda AGENDA SUMMARY – MAY 8, 2012 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS : This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taki ng formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: Direct City staff to assist or coordinate with you. A Council Member may state a desire to meet with you. It may be the des ire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: Comments should be limited to 3 minutes or less. Your comments should be directed to the Council as a whol e and not directed to individual Council members. Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA : The following routine items listed below are scheduled for considera tion as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit dis cussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion . 8.a. Consideration of C ash Disbursement Ratification (KRAETSCH) Recommended Action: Ratify the listing of cash disbursement s for the period April 1 6 , 20 1 2 through April 3 0 , 20 1 2 . 8.b. Consideration of Approval of the City of Arroyo Grande Investment Policy (KRAETSCH) Recommended Action: Approve the City of Arroyo Grande Investment Policy . 8.c . Consideration of Approval of Mi nutes (WETMORE ) Recommended Action: Approve the minutes of the R egular City Council meeting of April 24 , 2012 , as submitted. 8.d . Consideration of a Resolution to Grant Another Designated Period for Two Years Additional Service Credit with the California Public Employees’ Retirement System for the Classification of Maintenance Services Supervisor (KRAETSCH ) Recommended Action: 1) A pprove and authorize the Mayor to sign on behalf of the City a Resolution to grant another designated period for two years ad ditional service credit with the California Public Employees’ Retirement System for the classification of Maintenance Services Supervisor ; and 2) Authorize the Mayor to sign the Certification of Compliance pursuant to Government Code Section 20903 . AGENDA SUMMARY – MAY 8, 2012 PAGE 3 8. C ONSENT AGENDA : (cont’d) 8.e . Consideration of an Award of Contract to Ferravanti Grading & Paving for Construction of the Citywide Digout Project, PW 2012 -03 (McCLISH ) Recommended Action: 1) Award a contract for construction of the Citywide Digout Projec t to Ferravanti Grading & Paving in the amount of $244,300 ; 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $24,430 , for unanticipated costs during the construction phase of the project ; and 3) Direct the City Clerk t o file a Notice of Exemption. 8.f . Consideration of an Award of Contract to Cal Portland Construction for Construction of the Greenwood Tract Street Improvement s Project, PW 2012 -04 (McCLISH ) Recommended Action: 1) Award a contract for construction of th e Greenwood Tract Street Improvements Project to Cal Portland Construction, Inc. in the amount of $43 5 ,621 ; 2) Authorize the City Manager to approve change orders for 10% of the contract amount , $43,562 , for unanticipated costs during the construction phas e of the project ; 3) Find that the project is categorically exempt from CEQA pursuant to Section 15301(c); and 4) Direct the City Clerk to file a Notice of Exemption. 8.g . Consideration of Amendment No. 7 to Consultant Services Agreement for Wood Rodgers, Inc. for the Brisco Road -Halcyon Road/Route 101 Project Approval and Environmental Determination and Plans, Specifications and Estimates (McCLISH ) Recommended Action: Approve Amendment No. 7 to the Consultant Services Agreement with Wood Rodgers, Inc . to complete the Project Approval and Environmental Determination and provide right of way support for the Brisco Road – Halcyon Road/Highway 101 Interchange Improvement Project , for an additional not -to -exceed amount of $103,820 . 8.h. Consideration of Resol ution Approving a Side Letter of Agreement to the Arroyo Grande Police Officers’ Association Memorandum of Understanding (ADAMS ) Recommended Action: Adopt a Resolution approving a Side Letter of Agreement to the Arroyo Grande Police Officers’ Associatio n Memorandum of Understanding extending it one year with a reopener clause. 9. PUBLIC HEARINGS : None . 10. CONTINUED BUSINESS : 10 .a . Consideration of a Cost Proposal for Provid ing Consolidated Police Services to the City of Grover Beach (ANNIBALI ) Recommended Action: Direct staff to forward the proposed cost proposal and process for providing consolidated police services through an Agreement for Joint Law Enforcement Services to the City o f Grover Beach. AGENDA SUMMARY – MAY 8, 2012 PAGE 4 11. NEW BUSINESS : 11.a. Consideration t o Install “Keep Clear ” Pavement Markings and Signage at the Mason Street Driveway Entrance to the City Hall Building at 300 East Branch Street (McCLISH) Recommended Action: The Traffic Commission recommends “Keep Clear” pavement markings and signage not be placed on Mason Street at the driveway for the new City Hall Building at 300 East Branch Street. 11.b. Consideration of Implementation o f a Paperless Agenda Program f or City Council Agendas (WETMORE) Recommended Action: 1) C onsider a proposal on the implementation of a paperless agenda program through the acquisition of iPads for use by the City Council and designated staff ; 2) Review the Alternatives; and 3) Approve Alternative 1 . 12. CITY COUNCIL MEMBER ITEMS : The following item(s) are placed on t he agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. None. 13. CITY MANAGER ITEM S : The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. None. 14. COUNCIL COMMUNICATIONS : Correspondence/Comments as presented by the City Council. 15. STAFF COMMUNICATIONS : Correspondence/Comments as presented by the City Manager. 16. COMMUNITY COMMENTS AND SUGGESTIONS : This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 17. ADJOURN TO CLOSED SESSION AGENDA SUMMARY – MAY 8, 2012 PAGE 5 18. CLOSED SESSION It is the intenti on of the City Council to meet in Closed Session concerning the following item: a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams, City Manager Represented Employees: Service Employees In ternational Union (SEIU) Local 620 19. RECONVENE TO OPEN SESSION Announcement of reportable action from closed session, if any. 20. ADJOURNMENT ************************* All staff reports or other written documentation, including any supplemental mat erial distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Ar royo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability -related modification or accommodation, conta ct the Legislative and Information Services Department at 805 -473 -5414 as soon as possible and at least 48 hours prior to the meeting date. ************************* This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org ************************** City Council/Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arr oyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo -span.org . THIS PAGE INTENTIO NALLY LEFT BLANK