05-08-12 CC Agenda Summary City Council
Steven Adams, City Manager
Timoth y J. Carmel , City Attorney
Kelly Wetmore, City Clerk
Tony Ferrara , Mayor
Tim Brown, Mayor Pro Tem
Joe Costello, Council Member
Jim Guthrie , Counci l Member
Caren Ray, Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, MAY 8 , 2012
6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER : 6 :00 P.M.
2. ROLL CALL
3. FLAG SALUTE : MAYOR FERRARA
4. INVOCATION : PASTOR ROBERT BANKER
OPEN DOOR CHURCH
5. SPECIAL PRES ENTATIONS :
None.
6. AGENDA REVIEW :
6a. Move that all ordinances presented for introduction or adoption be read in title only
and all further readings be waived.
Agenda
AGENDA SUMMARY – MAY 8, 2012
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS :
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments
should be limited to those matters that are within the jurisdiction of the City Council. The
Brown Act restricts the Council from taki ng formal action on matters not published on the
agenda. In response to your comments, the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the des ire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whol e and not directed to
individual Council members.
Slanderous, profane or personal remarks against any Council Member or member
of the audience shall not be permitted.
8. CONSENT AGENDA :
The following routine items listed below are scheduled for considera tion as a group. The
recommendations for each item are noted. Any member of the public who wishes to
comment on any Consent Agenda item may do so at this time. Any Council Member may
request that any item be withdrawn from the Consent Agenda to permit dis cussion or
change the recommended course of action. The City Council may approve the remainder
of the Consent Agenda on one motion .
8.a. Consideration of C ash Disbursement Ratification (KRAETSCH)
Recommended Action: Ratify the listing of cash disbursement s for the period April 1 6 ,
20 1 2 through April 3 0 , 20 1 2 .
8.b. Consideration of Approval of the City of Arroyo Grande Investment Policy
(KRAETSCH)
Recommended Action: Approve the City of Arroyo Grande Investment Policy .
8.c . Consideration of Approval of Mi nutes (WETMORE )
Recommended Action: Approve the minutes of the R egular City Council meeting of
April 24 , 2012 , as submitted.
8.d . Consideration of a Resolution to Grant Another Designated Period for Two Years
Additional Service Credit with the California Public Employees’ Retirement System
for the Classification of Maintenance Services Supervisor (KRAETSCH )
Recommended Action: 1) A pprove and authorize the Mayor to sign on behalf of the City
a Resolution to grant another designated period for two years ad ditional service credit
with the California Public Employees’ Retirement System for the classification of
Maintenance Services Supervisor ; and 2) Authorize the Mayor to sign the Certification of
Compliance pursuant to Government Code Section 20903 .
AGENDA SUMMARY – MAY 8, 2012
PAGE 3
8. C ONSENT AGENDA : (cont’d)
8.e . Consideration of an Award of Contract to Ferravanti Grading & Paving for
Construction of the Citywide Digout Project, PW 2012 -03 (McCLISH )
Recommended Action: 1) Award a contract for construction of the Citywide Digout
Projec t to Ferravanti Grading & Paving in the amount of $244,300 ; 2) Authorize the City
Manager to approve change orders for 10% of the contract amount, $24,430 , for
unanticipated costs during the construction phase of the project ; and 3) Direct the City
Clerk t o file a Notice of Exemption.
8.f . Consideration of an Award of Contract to Cal Portland Construction for
Construction of the Greenwood Tract Street Improvement s Project, PW 2012 -04
(McCLISH )
Recommended Action: 1) Award a contract for construction of th e Greenwood Tract
Street Improvements Project to Cal Portland Construction, Inc. in the amount of
$43 5 ,621 ; 2) Authorize the City Manager to approve change orders for 10% of the
contract amount , $43,562 , for unanticipated costs during the construction phas e of the
project ; 3) Find that the project is categorically exempt from CEQA pursuant to Section
15301(c); and 4) Direct the City Clerk to file a Notice of Exemption.
8.g . Consideration of Amendment No. 7 to Consultant Services Agreement for Wood
Rodgers, Inc. for the Brisco Road -Halcyon Road/Route 101 Project Approval and
Environmental Determination and Plans, Specifications and Estimates (McCLISH )
Recommended Action: Approve Amendment No. 7 to the Consultant Services
Agreement with Wood Rodgers, Inc . to complete the Project Approval and Environmental
Determination and provide right of way support for the Brisco Road – Halcyon
Road/Highway 101 Interchange Improvement Project , for an additional not -to -exceed
amount of $103,820 .
8.h. Consideration of Resol ution Approving a Side Letter of Agreement to the Arroyo
Grande Police Officers’ Association Memorandum of Understanding (ADAMS )
Recommended Action: Adopt a Resolution approving a Side Letter of Agreement to the
Arroyo Grande Police Officers’ Associatio n Memorandum of Understanding extending it
one year with a reopener clause.
9. PUBLIC HEARINGS :
None .
10. CONTINUED BUSINESS :
10 .a . Consideration of a Cost Proposal for Provid ing Consolidated Police Services to the
City of Grover Beach (ANNIBALI )
Recommended Action: Direct staff to forward the proposed cost proposal and process
for providing consolidated police services through an Agreement for Joint Law
Enforcement Services to the City o f Grover Beach.
AGENDA SUMMARY – MAY 8, 2012
PAGE 4
11. NEW BUSINESS :
11.a. Consideration t o Install “Keep Clear ” Pavement Markings and Signage at the
Mason Street Driveway Entrance to the City Hall Building at 300 East Branch
Street (McCLISH)
Recommended Action: The Traffic Commission recommends “Keep Clear”
pavement markings and signage not be placed on Mason Street at the driveway for
the new City Hall Building at 300 East Branch Street.
11.b. Consideration of Implementation o f a Paperless Agenda Program f or City
Council Agendas (WETMORE)
Recommended Action: 1) C onsider a proposal on the implementation of a paperless
agenda program through the acquisition of iPads for use by the City Council and
designated staff ; 2) Review the Alternatives; and 3) Approve Alternative 1 .
12. CITY COUNCIL MEMBER ITEMS :
The following item(s) are placed on t he agenda by a Council Member who would like
to receive feedback, direct staff to prepare information, and/or request a formal
agenda report be prepared and the item placed on a future agenda. No formal action
can be taken.
None.
13. CITY MANAGER ITEM S :
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can be
taken.
None.
14. COUNCIL COMMUNICATIONS :
Correspondence/Comments as presented by the City Council.
15. STAFF COMMUNICATIONS :
Correspondence/Comments as presented by the City Manager.
16. COMMUNITY COMMENTS AND SUGGESTIONS :
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matters that
are within the jurisdiction of the City Council. The Brown Act restricts the Council
from taking formal action on matters not published on the agenda.
17. ADJOURN TO CLOSED SESSION
AGENDA SUMMARY – MAY 8, 2012
PAGE 5
18. CLOSED SESSION
It is the intenti on of the City Council to meet in Closed Session concerning the
following item:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Represented Employees: Service Employees In ternational Union (SEIU)
Local 620
19. RECONVENE TO OPEN SESSION
Announcement of reportable action from closed session, if any.
20. ADJOURNMENT
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All staff reports or other written documentation, including any supplemental mat erial distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the
agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E.
Branch Street, Ar royo Grande. If requested, the agenda shall be made available in appropriate alternative
formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request
for disability -related modification or accommodation, conta ct the Legislative and Information Services
Department at 805 -473 -5414 as soon as possible and at least 48 hours prior to the meeting date.
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This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports
can be accessed and downloaded from the City’s website at www.arroyogrande.org
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City Council/Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arr oyo
Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo -span.org .
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