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08.a. Cash DisbursementMEMORANDUM TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRA'I'IVE SERVIC BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION DATE: MAY 8,2012 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period Apr 16 through Apr 30, 2012. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $718,218.40 fiscal impact that includes the following items: Accounts Payable Checks 153769-1 5391 9 $ 254,056.96 Payroll Checks & Benefit Checks $ 464,161.44 No or minimal future staff time is projected. BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City's Purchasing Policies and Procedures Manual of February 2000. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 201 1-12 budget. Agenda Item 8.a. Page 1 CITY COUNCIL CONSIDERATION OF CASH DISBURSEMENT RATIFICATION MAY 8,2012 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve staffs recommendation; Do not approve staffs recommendation; Provide direction to staff. ADVANTAGES: The Administrative Services Department monitors payment of invoices for accountability, accuracy and completeness using standards approved by the Council. Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable. DISADVANTAGES: No disadvantages have been identified as long as City Council confirms all expenditures are appropriate. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, May 3, 2012. The Agenda and report were posted on the City's website on Friday, May 4, 2012. No public comments were received. Attachments: 1. Apr 16 to Apr 30,2012 - Accounts Payable Check Register 2. Apr 20, 2012 - Payroll Check & Benefit Checks Register Agenda Item 8.a. Page 2 ATTACHMENT 1 Check History Listing Page: 1 041271201 2 4: 16PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153769 0411 81201 2 008970 PAUL SULLIVAN REFUND 0411 71201 2 153770 04/18/2012 008967 JANICE BORJA 153771 0411 81201 2 008969 STEVE 8 AUDRA LANGSTON 153772 04/18/2012 008968 DIANE RlGGS 153773 04/18/2012 008965 LLC TKZ-R 153774 0411 81201 2 008966 LUCILLE A WHITAKER 153780 0412012012 008971 ANGELA AMENTA Ref0001 19773 0411 31201 2 ClearNoid Date 24.92 Page: 1 Ag e n d a I t e m 8 . a . Pa g e 3 Check History Listing CITY OF ARROYO GRANDE Page: 2 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153781 04/20/2012 003817 AMERlPRlDE UNIFORM SVCS V 04/20/2012 0.00 153782 04/20/2012 003817 AMERlPRlDE UNIFORM SVCS Page: 2 Ag e n d a I t e m 8 . a . Pa g e 4 Check History Listing CITY OF ARROYO GRANDE Page: 3 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 1500600401 0312712012 E 010.421 3.5303 19.50 19.50 1500585398 031061201 2 E 010.421 3.5303 19.50 Page: 3 Ag e n d a I t e m 8 . a . Pa g e 5 apCkHist Check History Listing Page: 4 04/27/201 2 4: 16PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 1500600406 03/27/2012 E 640.4712.5143 15.50 15.50 150059541 4 03/20/2012 E 640.4712.5143 15.00 15.00 1500585397 03/06/20 12 E 010.4213.5303 14.50 14.50 1500595408 03/20/2012 E 010.4213.5303 14.50 14.50 150059041 6 0311 31201 2 E 010.4213.5303 10.50 . 10.50 1500600397 03/27/2012 E 010.4213.5303 10.50 10.50 1500585404 03/06/2012 E 01 0.4305.5143 3.00 E 01 0.4305.5303 4.25 7.25 150059541 5 03/20/2012 E 01 0.4305.5143 3.00 E 01 0.4305.5303 4.25 7.25 1500585399 03/06/2012 E 612.4610.5143 6.50 6.50 1500590428 0311 312012 E 010.4213.5143 6.00 6.00 Page: 4 Ag e n d a I t e m 8 . a . Pa g e 6 apCkHist Check History Listing Page: 5 04/27/201 2 4:16PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 1500600408 03/27/2012 E 010.421 3.5143 6.00 6.00 1500590422 0311 31201 2 E 612.4610.5143 6.00 6.00 1500595410 03/20/2012 Page: 5 Ag e n d a I t e m 8 . a . Pa g e 7 Check History Listing CITY OF ARROYO GRANDE Page: 6 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153783 041201201 2 0051 80 APEX OUTDOOR POWER EQUIP, INC 153784 0412012012 008972 APOSTOLIC CHURCH 153786 041201201 2 000065 BRENDA BARROW Ag e n d a I t e m 8 . a . Pa g e 8 Check History Listing CITY OF ARROYO GRANDE Page: 7 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153787 04/20/2012 001917 BOB'S EXPRESS WASH 153788 0412012012 000095 BURKE AND PACE OF AG, INC 153789 04/20/2012 007697 JEREMY BURNS 153790 04/20/2012 008973 KATHLEEN BYRNE 153791 04/20/2012 007085 CALPORTLAND 153792 04/20/2012 000149 CENTRAL COAST FENCE, INC 153793 04/20/2012 000163 CHERRY LANE NURSERY(DBA) Ag e n d a I t e m 8 . a . Pa g e 9 Check History Listing CITY OF ARROYO GRANDE Page: 8 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153794 0412012012 006039 CHEVRON 8 TEXACO CARD 153795 0412012012 000208 J B DEWAR, INC 153796 0412012012 000240 FARM SUPPLY CO 153797 0412012012 000605 THE GAS COMPANY Page: 8 Ag e n d a I t e m 8 . a . Pa g e 1 0 Check History Listing CITY OF ARROYO GRANDE Page: 9 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153798 04/20/2012 000499 GRAND AWARDS, INC 153799 04/20/201 2 008974 JESSE HERNANDEZ 153800 04/20/2012 008536 JESSE JACOBSON 153801 04/20/2012 000393 LUClA MAR UNIFIED SCHOOL DlST FYI 1-12 Page: 9 Ag e n d a I t e m 8 . a . Pa g e 1 1 Check History Listing CITY OF ARROYO GRANDE Page: 10 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 120408 0411 71201 2 E 010.4425.5303 27.40 153802 04/20/2012 000393 LUClA MAR UNIFIED SCHOOL Dl ST 153803 04/20/2012 008975 ROBERT K. MCFALL 153804 04/20/2012 000426 MlER BROS LANDSCAPE PRODUCTS Page: 10 Ag e n d a I t e m 8 . a . Pa g e 1 2 Check History Listing CITY OF ARROYO GRANDE Page: 11 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 1881 01 03/27/2012 E 01 0.4430.5605 45.26 45.26 51 1.83 153805 04/20/2012 000429 MINER'S ACE HARDWARE, INC Page: 11 Ag e n d a I t e m 8 . a . Pa g e 1 3 Check History Listing CITY OF ARROYO GRANDE Page: 12 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 194492 04/09/20 12 E 010.4420.5605 2.67 153806 04/20/2012 000441 MULLAHEY FORD 153807 04/20/2012 000466 NOBLE SAW, INC 153808 04/20/2012 000468 OFFICE DEPOT 153809 04/20/2012 006705 ON TRAC Page: 12 Ag e n d a I t e m 8 . a . Pa g e 1 4 Check History Listing CITY OF ARROYO GRANDE Page: 13 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 15381 0 04/20/2012 000481 PACIFIC GAS & ELECTRIC 15381 1 04/20/2012 002729 PROFORMA 153812 04/20/2012 000523 R & T EMBROIDERY, INC 15381 3 04/2012012 000531 RICHETrI COMPLETE WATER 153814 04/20/2012 000575 SANTA MARIA TIRE, INC 15381 5 04/20/2012 000564 SLO COUNTY NEWSPAPERS Page: 13 Ag e n d a I t e m 8 . a . Pa g e 1 5 Check History Listing CITY OF ARROYO GRANDE Page: 14 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 6977873 03/02/2012 E 010.4002.5301 11 8.83 11 8.83 6977874 03/02/2012 E 010.4002.5301 105.74 15381 6 04/20/2012 003641 SOUTH COUNTY SANITARY SVC, INC 153817 04/20/2012 000602 SOUTH SLO COUNTY SANlT Dl ST 153818 04/20/2012 000623 SUNSET NORTH CAR WASH MARCH 2012 03/31/2012 E 220.4303.5601 11 3.79 E 010.4305.5601 40.72 E 640.4712.5601 20.36 E 01 0.4301.5601 34.77 E 010.4420.5601 20.36 230.00 Page: 14 Ag e n d a I t e m 8 . a . Pa g e 1 6 Check History Listing CITY OF ARROYO GRANDE Page: 15 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153819 04/20/2012 006551 UNITED STAFFING ASSOC. 153820 04/20/2012 000685 WALLACE GROUP A CALIF CORP 153821 04/20/2012 000688 WEST COVINA NURSERIES Page: 15 Ag e n d a I t e m 8 . a . Pa g e 1 7 Check History Listing CITY OF ARROYO GRANDE Page: 16 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153822 04/20/2012 008976 ANGIE ZEPEDA 153823 04/27/2012 001259 AGP VIDEO, INC 153824 04/27/2012 004815 AIRGAS WEST INC 153825 04/27/2012 007681 AMERICAN CARPET CLEANING 153826 04/27/2012 0041 30 AMERICAN ROOFING 153827 04/27/2012 007241 ANIMAL SERVICES 153828 04/27/201 2 0031 75 AQUA-METRIC SALES Page: 16 Ag e n d a I t e m 8 . a . Pa g e 1 8 Check History Listing CITY OF ARROYO GRANDE Page: 17 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Pald Check Total 153830 04/27/2012 008360 BREVEN BAlMA 153831 04/27/2012 000058 BANK OF AMERICA Page: 17 Ag e n d a I t e m 8 . a . Pa g e 1 9 Check History Listing CITY OF ARROYO GRANDE Page: 18 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 418-4272 04/08/2012 153832 0412712012 007492 BATrERY SYSTEMS 153833 04/27/2012 0061 88 BFGC ARCHITECTS Page: 18 Ag e n d a I t e m 8 . a . Pa g e 2 0 Check History Listing CITY OF ARROYO GRANDE Page: 19 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153834 04/27/2012 008985 RAMOAN BLACKMON 153835 04/27/2012 000090 BRISCO MILL & LUMBER 153836 04/27/2012 000094 BRUMIT DIESEL, INC 153837 04/27/2012 007304 BURKE, WILLIAMS & SORENSEN LLP 153838 041271201 2 0001 10 CA ST DEPT OF CORRECTIONS 153839 04/27/2012 0001 34 CA ST DEPT OF JUSTICE Page: 19 Ag e n d a I t e m 8 . a . Pa g e 2 1 Check History Listing CITY OF ARROYO GRANDE Page: 20 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153840 04/27/2012 000603 CARQUEST AUTO PARTS 153841 04/27/2012 008977 EDUARDO CASTANEDA 153842 04/27/2012 0001 49 CENTRAL COAST FENCE, INC 153843 04/27/2012 005355 CHANNEL COUNTIES 153844 04/27/2012 001 990 CHARTER 153845 04/27/2012 001990 CHARTER Page: 20 Ag e n d a I t e m 8 . a . Pa g e 2 2 Check History Listing CITY OF ARROYO GRANDE Page: 21 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153846 04/27/2012 0001 71 CLINICAL LABORATORY 153847 04/27/2012 003579 COASTAL SAN LUIS RESOURCE 153848 04/27/2012 0001 74 COASTLINE EQUIPMENT(D6A) 153849 04/27/2012 000178 COLD CANYON LANDFILL, I NC 153850 04/27/2012 008978 ERNESTINE CONVER 153851 04/27/2012 007728 SCOlT CRAIB 153852 04/27/2012 008602 CRIME STOPPERS Page: 21 Ag e n d a I t e m 8 . a . Pa g e 2 3 Check History Listing CITY OF ARROYO GRANDE Page: 22 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153853 04/27/2012 000195 CRYSTAL SPRINGS WATER 153854 04/27/2012 00861 9 ROY DAMAS 153855 04/27/2012 008979 SCOT DEMATEO 153857 04/27/2012 000208 J B DEWAR, INC 153858 04/27/201 2 008368 KRISTOPHER DOE FEB-APRIL 2012 Page: 22 Ag e n d a I t e m 8 . a . Pa g e 2 4 Check History Listing CITY OF ARROYO GRANDE Page: 23 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 292.50 153859 04/27/2012 000225 EARTH SYSTEMS PACIFIC 153860 04/27/2012 008156 FLOR ENRIQUEZ 153861 041271201 2 0041 64 FEDEX 153862 04/27/2012 001 525 FERGUSON ENTERPRISES, INC 153863 041271201 2 008491 FRANK'S LOCK & KEY 153864 041271201 2 000605 THE GAS COMPANY Page: 23 Ag e n d a I t e m 8 . a . Pa g e 2 5 Check History Listing CITY OF ARROYO GRANDE Page: 24 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153865 04/27/201 2 004142 STAN GAXIOLA 153866 04/27/2012 000499 GRAND AWARDS, INC 153867 04/27/2012 000330 GSA-INFORMATION TECH 153868 04/27/2012 002405 CHARLES HARE 153869 04/27/2012 004188 EDDIE HARRIS 153870 04/27/2012 006750 HARVEST CHURCH Page: 24 Ag e n d a I t e m 8 . a . Pa g e 2 6 Check History Listing CITY OF ARROYO GRANDE Page: 25 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153871 04/27/2012 008980 KARIN HAVEMOSE 153872 04/27/2012 008748 MIKE HAY 153873 04/27/2012 002820 INDOFF, INC 153874 04/27/2012 000342 IRA'S BIKE SHOP 153875 04/27/2012 003949 KERN'S PAPER CONNECTION 153876 04/27/2012 007299 GASTON KElTING OLlVlER 153877 04/27/2012 004845 JOHN LARSON Page: 25 Ag e n d a I t e m 8 . a . Pa g e 2 7 Check History Listing CITY OF ARROYO GRANDE Page: 26 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153878 041271201 2 000376 LAWSON PRODUCTS, INC 153881 04/27/2012 001 136 DOUGLAS LINTNER 153882 04/27/2012 008387 COREY MAYNE 153883 04/27/2012 003037 SHEILA MC BRYDE Page: 26 Ag e n d a I t e m 8 . a . Pa g e 2 8 Check History Listing CITY OF ARROYO GRANDE Page: 27 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153884 04/27/2012 008981 MESA AIR HEATING1 AIR 153885 04/27/2012 000429 MINER'S ACE HARDWARE, INC Page: 27 Ag e n d a I t e m 8 . a . Pa g e 2 9 Check History Listing CITY OF ARROYO GRANDE Page: 28 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 194968 0411 3120 12 E 640.4712.5609 34.24 Page: 28 Ag e n d a I t e m 8 . a . Pa g e 3 0 Check History Listing CITY OF ARROYO GRANDE Page: 29 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total LO1 823 02/23/2012 153886 04/27/2012 008986 JOHNNY MITCHELL 153887 04/27/2012 0071 12 MUNICIPAL CODE CORP 153888 04/27/2012 006328 NICK'S TELECOM (DBA) 153889 04/27/2012 000481 PACIFIC GAS 8 ELECTRIC Ag e n d a I t e m 8 . a . Pa g e 3 1 Check History Listing CITY OF ARROYO GRANDE Page: 30 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 411 6-1 54503 0411 61201 2 E 010.4145.5401 897.91 897.91 041312 0411 31201 2 E 010.4145.5401 86.06 86.06 411 3-51 981 5 0411 51201 2 E 010.4145.5401 42.35 42.35 15,345.22 153890 04/27/2012 0041 58 PHOENIX GROUP 153891 04/27/2012 000498 PITNEY BOWES. INC 153892 041271201 2 008899 POINT C LLC 153893 04/27/2012 008982 JOHN ROBERTSON 153894 04/27/2012 008942 MARC RODRIGUEZ Page: 30 Ag e n d a I t e m 8 . a . Pa g e 3 2 Check History Listing CITY OF ARROYO GRANDE Page: 31 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153895 04/27/2012 004833 STEPHEN ROMO 153896 041271201 2 000536 GREG ROSE 153897 04/27/201 2 000578 ANGELITA ANN SARMIENTO 153898 04/27/201 2 006080 MARTINA SARMIENTO 153899 04/27/201 2 003024 MARK SCHAFFER 153900 04/27/2012 000583 ALLEN SCHOFIELD 153901 04/27/2012 008983 JOHN SlMAS Page: 31 Ag e n d a I t e m 8 . a . Pa g e 3 3 Check History Listing CITY OF ARROYO GRANDE Page: 32 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 504.00 153902 04/27/2012 000552 SLO COUNTY AUDITOR-CONTROLLER 153903 04/27/2012 000609 BOB SPEAR 153904 04/27/2012 007176 SPRINKLER KING INC 153905 04/27/2012 00061 3 STATEWIDE SAFETY & SIGNS INC 153906 04/27/201 2 000622 SUN BADGE CO 153907 04/27/201 2 002370 TITAN INDUSTRIAL 153908 04/27/201 2 000641 TOSTE CONSTRUCTION Page: 32 Ag e n d a I t e m 8 . a . Pa g e 3 4 Check History Listing CITY OF ARROYO GRANDE Page: 33 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153909 04/27/2012 008984 TRAINING AND CONSULTING TEAM 153910 04/27/2012 007210 TRAK ENGINEERING INC 15391 1 04/27/2012 002468 THE TRIBUNE 153912 04/27/2012 005252 UL'TREX BUSINESS PRODUCTS (DBA) 15391 3 04/27/2012 000673 US POSTAL SERVICE 153914 04/27/2012 008239 VERDIN MARKETING INK 15391 5 04/27/2012 0021 37 VERIZON WIRELESS Page: 33 Ag e n d a I t e m 8 . a . Pa g e 3 5 Check History Listing CITY OF ARROYO GRANDE Page: 34 Bank code: boa Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total 153916 04/27/2012 0021 37 VERIZON WIRELESS 153917 04/27/2012 002609 WATERBOYS PLUMBING 153918 04/27/2012 001222 KELLY WETMORE 15391 9 04/27/201 2 007927 SHIRLEY WILLMOTT boa Total: 254,056.96 146 checks in this report Total Checks: 254,056.96 Page: 34 Ag e n d a I t e m 8 . a . Pa g e 3 6 ATTACHMENT 2 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 31301201 2 - 411 21201 2 04/20/12 FUND 010 FUND 216 FUND 21 7 FUND 219 FUND 220 FUND 226 FUND 284 FUND 285 FUND 290 FUND 350 FUND 612 FUND 640 OVERTIME BY DEPARTMENT: Admin. Support Services Community Development Police 11,223.75 Fire 6,858.22 Govrnment Bldg Maint. Engineering Fleet Maintenance Parks Recreation - Admn Rec - Special Events Children In Motion Soto Sport Complex Public Works Maintenance 393.45 18,475.42 Salaries Full time Salaries Part-Time - PPT Salaries Part-Time - TPT Salaries OverTime Salaries Standby Holiday Pay Sick Pay Annual Leave Buyback Vacation Buyback Sick Leave Buyback Vacation Pay Comp Pay Annual Leave Pay Salaries - Police FTO PERS Retirement Social Security PARS Retirement State Disability Ins. Deferred Compensation Health lnsurance Dental lnsurance Vision lnsurance Life lnsurance Long Term Disability Uniform Allowance Car Allowance Council Expense Employee Assistance Boot Allowance Motor Pay Bi-Lingual Pay Cell Phone Allowance Agenda Item 8.a. Page 37 THIS PAGE INTENTIO NALLY LEFT BLANK Agenda Item 8.a. Page 38