08.a. Cash DisbursementMEMORANDUM
TO: CITY COUNCIL
FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRA'I'IVE SERVIC
BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
DATE: MAY 8,2012
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period Apr 16 through Apr 30, 2012.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $718,218.40 fiscal impact that includes the following items:
Accounts Payable Checks 153769-1 5391 9 $ 254,056.96
Payroll Checks & Benefit Checks $ 464,161.44
No or minimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 201 1-12
budget.
Agenda Item 8.a.
Page 1
CITY COUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
MAY 8,2012
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staffs recommendation;
Do not approve staffs recommendation;
Provide direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by the
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, May 3, 2012. The Agenda
and report were posted on the City's website on Friday, May 4, 2012. No public
comments were received.
Attachments:
1. Apr 16 to Apr 30,2012 - Accounts Payable Check Register
2. Apr 20, 2012 - Payroll Check & Benefit Checks Register
Agenda Item 8.a.
Page 2
ATTACHMENT 1
Check History Listing
Page: 1
041271201 2 4: 16PM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153769 0411 81201 2 008970 PAUL SULLIVAN REFUND 0411 71201 2
153770 04/18/2012 008967 JANICE BORJA
153771 0411 81201 2 008969 STEVE 8 AUDRA LANGSTON
153772 04/18/2012 008968 DIANE RlGGS
153773 04/18/2012 008965 LLC TKZ-R
153774 0411 81201 2 008966 LUCILLE A WHITAKER
153780 0412012012 008971 ANGELA AMENTA
Ref0001 19773 0411 31201 2
ClearNoid Date 24.92
Page: 1
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Check History Listing
CITY OF ARROYO GRANDE
Page: 2
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153781 04/20/2012 003817 AMERlPRlDE UNIFORM SVCS V 04/20/2012
0.00
153782 04/20/2012 003817 AMERlPRlDE UNIFORM SVCS
Page: 2
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Check History Listing
CITY OF ARROYO GRANDE
Page: 3
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1500600401 0312712012
E 010.421 3.5303 19.50
19.50
1500585398 031061201 2
E 010.421 3.5303 19.50
Page: 3
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apCkHist Check History Listing Page: 4
04/27/201 2 4: 16PM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1500600406 03/27/2012
E 640.4712.5143 15.50
15.50
150059541 4 03/20/2012
E 640.4712.5143 15.00
15.00
1500585397 03/06/20 12
E 010.4213.5303 14.50
14.50
1500595408 03/20/2012
E 010.4213.5303 14.50
14.50
150059041 6 0311 31201 2
E 010.4213.5303 10.50 .
10.50
1500600397 03/27/2012
E 010.4213.5303 10.50
10.50
1500585404 03/06/2012
E 01 0.4305.5143 3.00
E 01 0.4305.5303 4.25
7.25
150059541 5 03/20/2012
E 01 0.4305.5143 3.00
E 01 0.4305.5303 4.25
7.25
1500585399 03/06/2012
E 612.4610.5143 6.50
6.50
1500590428 0311 312012
E 010.4213.5143 6.00
6.00
Page: 4
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apCkHist Check History Listing Page: 5
04/27/201 2 4:16PM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1500600408 03/27/2012
E 010.421 3.5143 6.00
6.00
1500590422 0311 31201 2
E 612.4610.5143 6.00
6.00
1500595410 03/20/2012
Page: 5
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Check History Listing
CITY OF ARROYO GRANDE
Page: 6
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153783 041201201 2 0051 80 APEX OUTDOOR POWER
EQUIP, INC
153784 0412012012 008972 APOSTOLIC CHURCH
153786 041201201 2 000065 BRENDA BARROW
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Check History Listing
CITY OF ARROYO GRANDE
Page: 7
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153787 04/20/2012 001917 BOB'S EXPRESS WASH
153788 0412012012 000095 BURKE AND PACE OF AG,
INC
153789 04/20/2012 007697 JEREMY BURNS
153790 04/20/2012 008973 KATHLEEN BYRNE
153791 04/20/2012 007085 CALPORTLAND
153792 04/20/2012 000149 CENTRAL COAST FENCE,
INC
153793 04/20/2012 000163 CHERRY LANE
NURSERY(DBA)
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Check History Listing
CITY OF ARROYO GRANDE
Page: 8
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153794 0412012012 006039 CHEVRON 8 TEXACO CARD
153795 0412012012 000208 J B DEWAR, INC
153796 0412012012 000240 FARM SUPPLY CO
153797 0412012012 000605 THE GAS COMPANY
Page: 8
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0
Check History Listing
CITY OF ARROYO GRANDE
Page: 9
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153798 04/20/2012 000499 GRAND AWARDS, INC
153799 04/20/201 2 008974 JESSE HERNANDEZ
153800 04/20/2012 008536 JESSE JACOBSON
153801 04/20/2012 000393 LUClA MAR UNIFIED SCHOOL
DlST
FYI 1-12
Page: 9
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1
Check History Listing
CITY OF ARROYO GRANDE
Page: 10
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
120408 0411 71201 2
E 010.4425.5303 27.40
153802 04/20/2012 000393 LUClA MAR UNIFIED SCHOOL
Dl ST
153803 04/20/2012 008975 ROBERT K. MCFALL
153804 04/20/2012 000426 MlER BROS LANDSCAPE
PRODUCTS
Page: 10
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Check History Listing
CITY OF ARROYO GRANDE
Page: 11
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1881 01 03/27/2012
E 01 0.4430.5605 45.26
45.26
51 1.83
153805 04/20/2012 000429 MINER'S ACE HARDWARE,
INC
Page: 11
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Check History Listing
CITY OF ARROYO GRANDE
Page: 12
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
194492 04/09/20 12
E 010.4420.5605 2.67
153806 04/20/2012 000441 MULLAHEY FORD
153807 04/20/2012 000466 NOBLE SAW, INC
153808 04/20/2012 000468 OFFICE DEPOT
153809 04/20/2012 006705 ON TRAC
Page: 12
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Check History Listing
CITY OF ARROYO GRANDE
Page: 13
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
15381 0 04/20/2012 000481 PACIFIC GAS & ELECTRIC
15381 1 04/20/2012 002729 PROFORMA
153812 04/20/2012 000523 R & T EMBROIDERY, INC
15381 3 04/2012012 000531 RICHETrI COMPLETE WATER
153814 04/20/2012 000575 SANTA MARIA TIRE, INC
15381 5 04/20/2012 000564 SLO COUNTY NEWSPAPERS
Page: 13
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Check History Listing
CITY OF ARROYO GRANDE
Page: 14
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
6977873 03/02/2012
E 010.4002.5301 11 8.83
11 8.83
6977874 03/02/2012
E 010.4002.5301 105.74
15381 6 04/20/2012 003641 SOUTH COUNTY SANITARY
SVC, INC
153817 04/20/2012 000602 SOUTH SLO COUNTY SANlT
Dl ST
153818 04/20/2012 000623 SUNSET NORTH CAR WASH MARCH 2012 03/31/2012
E 220.4303.5601 11 3.79
E 010.4305.5601 40.72
E 640.4712.5601 20.36
E 01 0.4301.5601 34.77
E 010.4420.5601 20.36
230.00
Page: 14
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Check History Listing
CITY OF ARROYO GRANDE
Page: 15
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153819 04/20/2012 006551 UNITED STAFFING ASSOC.
153820 04/20/2012 000685 WALLACE GROUP A CALIF
CORP
153821 04/20/2012 000688 WEST COVINA NURSERIES
Page: 15
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Check History Listing
CITY OF ARROYO GRANDE
Page: 16
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153822 04/20/2012 008976 ANGIE ZEPEDA
153823 04/27/2012 001259 AGP VIDEO, INC
153824 04/27/2012 004815 AIRGAS WEST INC
153825 04/27/2012 007681 AMERICAN CARPET
CLEANING
153826 04/27/2012 0041 30 AMERICAN ROOFING
153827 04/27/2012 007241 ANIMAL SERVICES
153828 04/27/201 2 0031 75 AQUA-METRIC SALES
Page: 16
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Check History Listing
CITY OF ARROYO GRANDE
Page: 17
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Pald Check Total
153830 04/27/2012 008360 BREVEN BAlMA
153831 04/27/2012 000058 BANK OF AMERICA
Page: 17
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Check History Listing
CITY OF ARROYO GRANDE
Page: 18
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
418-4272 04/08/2012
153832 0412712012 007492 BATrERY SYSTEMS
153833 04/27/2012 0061 88 BFGC ARCHITECTS
Page: 18
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0
Check History Listing
CITY OF ARROYO GRANDE
Page: 19
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153834 04/27/2012 008985 RAMOAN BLACKMON
153835 04/27/2012 000090 BRISCO MILL & LUMBER
153836 04/27/2012 000094 BRUMIT DIESEL, INC
153837 04/27/2012 007304 BURKE, WILLIAMS &
SORENSEN LLP
153838 041271201 2 0001 10 CA ST DEPT OF
CORRECTIONS
153839 04/27/2012 0001 34 CA ST DEPT OF JUSTICE
Page: 19
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Check History Listing
CITY OF ARROYO GRANDE
Page: 20
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153840 04/27/2012 000603 CARQUEST AUTO PARTS
153841 04/27/2012 008977 EDUARDO CASTANEDA
153842 04/27/2012 0001 49 CENTRAL COAST FENCE,
INC
153843 04/27/2012 005355 CHANNEL COUNTIES
153844 04/27/2012 001 990 CHARTER
153845 04/27/2012 001990 CHARTER
Page: 20
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2
Check History Listing
CITY OF ARROYO GRANDE
Page: 21
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153846 04/27/2012 0001 71 CLINICAL LABORATORY
153847 04/27/2012 003579 COASTAL SAN LUIS
RESOURCE
153848 04/27/2012 0001 74 COASTLINE
EQUIPMENT(D6A)
153849 04/27/2012 000178 COLD CANYON LANDFILL,
I NC
153850 04/27/2012 008978 ERNESTINE CONVER
153851 04/27/2012 007728 SCOlT CRAIB
153852 04/27/2012 008602 CRIME STOPPERS
Page: 21
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Check History Listing
CITY OF ARROYO GRANDE
Page: 22
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153853 04/27/2012 000195 CRYSTAL SPRINGS WATER
153854 04/27/2012 00861 9 ROY DAMAS
153855 04/27/2012 008979 SCOT DEMATEO
153857 04/27/2012 000208 J B DEWAR, INC
153858 04/27/201 2 008368 KRISTOPHER DOE FEB-APRIL 2012
Page: 22
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Check History Listing
CITY OF ARROYO GRANDE
Page: 23
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
292.50
153859 04/27/2012 000225 EARTH SYSTEMS PACIFIC
153860 04/27/2012 008156 FLOR ENRIQUEZ
153861 041271201 2 0041 64 FEDEX
153862 04/27/2012 001 525 FERGUSON ENTERPRISES,
INC
153863 041271201 2 008491 FRANK'S LOCK & KEY
153864 041271201 2 000605 THE GAS COMPANY
Page: 23
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Check History Listing
CITY OF ARROYO GRANDE
Page: 24
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153865 04/27/201 2 004142 STAN GAXIOLA
153866 04/27/2012 000499 GRAND AWARDS, INC
153867 04/27/2012 000330 GSA-INFORMATION TECH
153868 04/27/2012 002405 CHARLES HARE
153869 04/27/2012 004188 EDDIE HARRIS
153870 04/27/2012 006750 HARVEST CHURCH
Page: 24
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Check History Listing
CITY OF ARROYO GRANDE
Page: 25
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153871 04/27/2012 008980 KARIN HAVEMOSE
153872 04/27/2012 008748 MIKE HAY
153873 04/27/2012 002820 INDOFF, INC
153874 04/27/2012 000342 IRA'S BIKE SHOP
153875 04/27/2012 003949 KERN'S PAPER
CONNECTION
153876 04/27/2012 007299 GASTON KElTING OLlVlER
153877 04/27/2012 004845 JOHN LARSON
Page: 25
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Check History Listing
CITY OF ARROYO GRANDE
Page: 26
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153878 041271201 2 000376 LAWSON PRODUCTS, INC
153881 04/27/2012 001 136 DOUGLAS LINTNER
153882 04/27/2012 008387 COREY MAYNE
153883 04/27/2012 003037 SHEILA MC BRYDE
Page: 26
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Check History Listing
CITY OF ARROYO GRANDE
Page: 27
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153884 04/27/2012 008981 MESA AIR HEATING1 AIR
153885 04/27/2012 000429 MINER'S ACE HARDWARE,
INC
Page: 27
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Check History Listing
CITY OF ARROYO GRANDE
Page: 28
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
194968 0411 3120 12
E 640.4712.5609 34.24
Page: 28
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0
Check History Listing
CITY OF ARROYO GRANDE
Page: 29
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
LO1 823 02/23/2012
153886 04/27/2012 008986 JOHNNY MITCHELL
153887 04/27/2012 0071 12 MUNICIPAL CODE CORP
153888 04/27/2012 006328 NICK'S TELECOM (DBA)
153889 04/27/2012 000481 PACIFIC GAS 8 ELECTRIC
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Check History Listing
CITY OF ARROYO GRANDE
Page: 30
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
411 6-1 54503 0411 61201 2
E 010.4145.5401 897.91
897.91
041312 0411 31201 2
E 010.4145.5401 86.06
86.06
411 3-51 981 5 0411 51201 2
E 010.4145.5401 42.35
42.35
15,345.22
153890 04/27/2012 0041 58 PHOENIX GROUP
153891 04/27/2012 000498 PITNEY BOWES. INC
153892 041271201 2 008899 POINT C LLC
153893 04/27/2012 008982 JOHN ROBERTSON
153894 04/27/2012 008942 MARC RODRIGUEZ
Page: 30
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Check History Listing
CITY OF ARROYO GRANDE
Page: 31
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153895 04/27/2012 004833 STEPHEN ROMO
153896 041271201 2 000536 GREG ROSE
153897 04/27/201 2 000578 ANGELITA ANN SARMIENTO
153898 04/27/201 2 006080 MARTINA SARMIENTO
153899 04/27/201 2 003024 MARK SCHAFFER
153900 04/27/2012 000583 ALLEN SCHOFIELD
153901 04/27/2012 008983 JOHN SlMAS
Page: 31
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Check History Listing
CITY OF ARROYO GRANDE
Page: 32
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
504.00
153902 04/27/2012 000552 SLO COUNTY
AUDITOR-CONTROLLER
153903 04/27/2012 000609 BOB SPEAR
153904 04/27/2012 007176 SPRINKLER KING INC
153905 04/27/2012 00061 3 STATEWIDE SAFETY &
SIGNS INC
153906 04/27/201 2 000622 SUN BADGE CO
153907 04/27/201 2 002370 TITAN INDUSTRIAL
153908 04/27/201 2 000641 TOSTE CONSTRUCTION
Page: 32
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Check History Listing
CITY OF ARROYO GRANDE
Page: 33
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153909 04/27/2012 008984 TRAINING AND CONSULTING
TEAM
153910 04/27/2012 007210 TRAK ENGINEERING INC
15391 1 04/27/2012 002468 THE TRIBUNE
153912 04/27/2012 005252 UL'TREX BUSINESS
PRODUCTS (DBA)
15391 3 04/27/2012 000673 US POSTAL SERVICE
153914 04/27/2012 008239 VERDIN MARKETING INK
15391 5 04/27/2012 0021 37 VERIZON WIRELESS
Page: 33
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Check History Listing
CITY OF ARROYO GRANDE
Page: 34
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
153916 04/27/2012 0021 37 VERIZON WIRELESS
153917 04/27/2012 002609 WATERBOYS PLUMBING
153918 04/27/2012 001222 KELLY WETMORE
15391 9 04/27/201 2 007927 SHIRLEY WILLMOTT
boa Total: 254,056.96
146 checks in this report Total Checks: 254,056.96
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ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
31301201 2 - 411 21201 2
04/20/12
FUND 010
FUND 216
FUND 21 7
FUND 219
FUND 220
FUND 226
FUND 284
FUND 285
FUND 290
FUND 350
FUND 612
FUND 640
OVERTIME BY DEPARTMENT:
Admin. Support Services
Community Development
Police 11,223.75
Fire 6,858.22
Govrnment Bldg Maint.
Engineering
Fleet Maintenance
Parks
Recreation - Admn
Rec - Special Events
Children In Motion
Soto Sport Complex
Public Works Maintenance 393.45
18,475.42
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave Buyback
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
Salaries - Police FTO
PERS Retirement
Social Security
PARS Retirement
State Disability Ins.
Deferred Compensation
Health lnsurance
Dental lnsurance
Vision lnsurance
Life lnsurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
Bi-Lingual Pay
Cell Phone Allowance
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Agenda Item 8.a.
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