R 4447 RESOLUTION NO. 4447
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ESTABLISHING A JOB DESCRIPTION AND
SALARY RANGE FOR THE DIRECTOR OF RECREATION
SERVICES
WHEREAS, the City currently has a Director of Recreation and Maintenance Services
and two Recreation Supervisor positions;
WHEREAS, the Recreation and Maintenance Services Director will be retiring in July
2012; and
WHEREAS, a new Recreation Services Department is now created; and
WHEREAS, the City Council deems it in the best interest of the City to reclassify one of
the Supervisor positions as a new Director of Recreation Services; and
• WHEREAS, the City Council deems it in the best interest of the City to establish a job
description for the position of "Director of Recreation Services", a copy of which is
attached hereto as Exhibit "A" and incorporated herein by this reference; and
WHEREAS, the City Council of the City of Arroyo Grande ("City) deems it in the best
interest of the City to establish a salary range for the position of Director of Recreation
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Services, which will be placed on the full-time salary schedule.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby reclassify one Recreation Supervisor position to Director of
Recreation Services to perform the duties and responsibilities set forth in the job
description so attached as Exhibit "A". The permanent full-time position of Director of
Recreation Services shall receive the rates of pay as follows:
POSITION: Director of Recreation Services
Range M-48 (Management)
LOW MID HIGH
$6,393 $7,050 $7,773
BE IT FURTHER RESOLVED that this Resolution shall become effective as of July 1,
2012.
On motion of Council Member Ray, seconded by Council Member Brown, and on the
following roll call vote, to wit:
AYES: Council Members Ray, Brown, Guthrie, Costello, and Mayor Ferrara
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 24th day of April, 2012.
RESOLUTION NO. 4447
PAGE 2
TONY j;y�• RA, MAYOR
ATTEST:
i (,U
KELLY ET rl•RE, CITY CLERK
APPROVED AS TO CONTENT:
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STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
7LA- P
TIMO HY J. CARME 7CITY A • - Y
EXHIBIT"A"
CITY OF ARROYO GRANDE
DIRECTOR OF RECREATION SERVICES
Class specifications am intended to present a descriptive list of the range of duties performed by employees In the class.
Specifications am ro intended to reflect all duties performed within the job.
DEFINITION
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To plan, direct, manage, supervise and oversee the activities and operations of the Recreation Services
Department, including administering a full spectrum of recreation programs, childcare programs and
facilities; coordinate assigned activities with other departments and outside agencies; and to provide
highly responsible and complex administrative support to the City Manager.
To supervise, plan, schedule, coordinate and promote recreational programs; to coordinate the use of
recreation buildings and sports facilities; to plan, organize and direct special events and projects; and to
perform a variety of technical tasks relative to assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the City Manager.
Exercises direct supervision over supervisory, professional, and clerical staff.
ESSENTIAL.FUNCTION STATEMENTS—Essential responsibilities and duties may include, but are not
limited to, the following:
Essential Functions:
1. Manage the development and implementation of goals, objectives, policies and priorities for
assigned programs; recommend and administer policies and procedures.
2. Assume full management responsibility for assigned services and activities of the Recreation
Services Department, including recreation programming, use of recreational buildings and sports
facilities, special events and projects.
3. Establish, within City policy, appropriate service and staffing levels; monitor and evaluate the
efficiency and effectiveness of service delivery methods and procedures; allocate resources
accordingly.
4. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures;
recommend, within departmental policy, appropriate service and staffing levels.
5. Plan, direct, coordinate and review the work plan for recreation staff; assign work activities, projects
and programs; review and evaluate work products, methods and procedures; meet with staff to
identify and resolve problems.
6. Assess and monitor work load, administrative and support systems, and internal reporting
relationships; Identify opportunities for improvement; direct and implement changes.
7. Prepare monthly departmental reports; report to City Council as requested.
8. Attend and administer monthly meetings with the Parks and Recreation Commission.
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Revised 4/12 •
CITY OF ARROYO GRANDE
Director of Recreation Services (Continued)
Page 2
Essential Functions: (Continued)
9. Coordinate the organization, staffing and operational activities for a variety of recreational programs
including adult and youth sports, clinics and tournaments, special events, child care programs, day
camps and special classes; coordinate the use of recreational buildings and sports fields.
10. Direct, coordinate and review the work plan for assigned recreation services and activities, assign
work activities and projects; monitor work flow; review and evaluate work products, methods and
procedures; meet with staff to identify and resolve problems.
11. Coordinate marketing efforts and materials.
12. Oversee the scheduling and staffing of sports activities, events and programs for year-round and
seasonal programs.
13. Develop and ensure efficient financial systems are administered with regard to collection,
monitoring and logging of all revenues; preparation of financial statements; tracking staff work hours;
and maintaining and submitting payroll.
14. Establish fees for assigned programs and coordinate registration programs.
15. Maintain records and develop reports concerning new or ongoing program effectiveness; prepare
statistical reports as required.
16. Select, train, motivate and evaluate recreation personnel Including volunteers; provide or coordinate
staff training; assist in Implementing discipline and termination procedures.
17. Oversee development and administration of assigned program budgets; forecast funds needed for
staffing, equipment, materials and supplies; monitor and approve expenditures; recommend
adjustments as necessary.
18. Participate on a variety of committees; prepare and present staff reports and other correspondence
as appropriate and necessary.
19. Coordinate recreation programs and activities with those of other divisions and outside agencies and
organizations.
20. Solicit community participation through service clubs, organizations and volunteers to support
department programs and projects.
21. Provide staff assistance to the City Manager; participate on a variety of boards, commissions and
committees; prepare and present staff reports and other necessary correspondence.
22. Provide staff support to assigned boards and commissions.
23. Conduct a variety of organizational studies, investigations and operational studies; recommend
modifications to recreations programs, policies and procedures as appropriate.
24. Attend and participate in professional group meetings and training classes; stay abreast of new
trends and innovations In the field of parks and recreation program development.
25. Serve as the liaison for the Recreation Services Department with other departments and outside
agencies; negotiate and resolve sensitive and controversial issues.
26. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Revised 12/09
CITY OF ARROYO GRANDE
Director of Recreation Services (Continued)
Page 3
Essential Functions: (Continued)
27. Respond and perform assigned duties in the event of a City declared emergency.
28. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of a comprehensive recreation program, including sports and child
care programs.
Principles and practices of recreation program development and administration.
Principles and practices of municipal budget preparation and administration.
Principles of supervision, training and performance evaluation.
Methods and techniques of soliciting community support for recreation programs and projects.
Principles of personnel management and employee development.
Current and Federal Grant programs.
Pertinent Federal, State and local laws, codes and regulations.
Resources available for recreation program needs.
Methods used to plan, organize, implement and evaluate various recreation programs.
Marketing theories, principles and practices as they relate to recreation program development.
Principles and procedures of financial record keeping and reporting.
Pertinent Federal, State and local laws, codes and regulations.
Ability to: .
Manage and direct a comprehensive recreation program.
Develop and administer departmental goals, objectives and procedures.
Plan, organize direct and coordinate the work of lower level staff.
Select, supervise, train and evaluate staff.
Delegate authority and responsibility.
Recruit and motivate volunteers and community organizations to support parks and recreation programs
and project development.
Solicit community support in the development of program and project activities.
Provide constructive leadership.
Meet with other cities, the school district and other officials to eliminate the duplication of services and
promote cooperation between agencies.
Identify and respond to community and City Council issues, concerns and needs.
Prepare and administer program budgets.
Prepare clear and concise administrative and financial reports.
Analyze problems, identify alternative solutions, project consequences of proposed actions. and
implement recommendations in support of goals.
Research, analyze and evaluate new service delivery methods and techniques.
Interpret and apply Federal, State and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships.with those contacted in the course of work.
Oversee scheduling and staffing for use of recreation buildings and sports facilities.
Interpret and explain City recreation policies and procedures.
Assess community needs and recommend recreation programs to meet those needs.
Revised 12/09
CITY OF ARROYO GRANDE
Director of Recreation Services (Continued)
Page 4
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities
is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Five years of increasingly responsible recreation programming experience, including three years of
supervisory and administrative responsibility.
Training:
Equivalent to a Bachelors degree from an accredited college or university with major course work in
recreation administration, public administration, business administration or a related field.
License or Certificate:
Possession of, or ability to obtain, an appropriate, valid driver's license.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens, noise, dust, and
inclement weather conditions; operate vehicles.
Physical Conditions:
Essential and other important responsibilities and duties may require maintaining physical condition
necessary for sitting, standing, or walking for prolonged periods of time; operating motorized equipment
and vehicles; light to moderate lifting.
Revised 12/09
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4447 is a true, full, and correct copy of said Resolution passed and
adopted at a Regular meeting of the City Council of the City of Arroyo Grande on the
24th day of April 2012.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 25th day of
April, 2012.
KELLY ' TM;RE, CITY CLERK
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