Loading...
08.a. Cash DisbursementMEMORANDUM TO: CITY COUNCIL A FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTMTIVE SERVICES BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RA'I'IFICATION DATE: MAY 22,2012 RECOMMENDA'I'ION: It is recommended the City Council ratify the attached listing of cash disbursements for the period May 1 through May 15,2012. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $675,606.96 fiscal impact that includes the following items: Accounts Payable Checks 1 53935-1 54072 $ 202,703.16 Payroll Checks & Benefit Checks $ 472,903.80 No or minimal future staff time is projected. BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City's Purchasing Policies and Procedures Manual of February 2000. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 201 1-12 budget. Agenda Item 8.a. Page 1 CITY COUNCIL CONSIDERATION OF CASH DISBURSEMENT RATIFICATION MAY 22,2012 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve staffs recommendation; Do not approve staffs recommendation; Provide direction to staff. ADVANTAGES: The Administrative Services Department monitors payment of invoices for accountability, accuracy and completeness using standards approved by the Council. Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable. DISADVANTAGES: No disadvantages have been identified as long as City Council confirms all expenditures are appropriate. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NO'TIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, May 17, 2012. The Agenda and report were posted on the City's website on Friday, May 18, 2012. No public comments were received. Attachments: 1. May 1 to May 15, 2012 - Accounts Payable Check Register 2. May 4, 2012 - Payroll Check & Benefit Checks Register Agenda Item 8.a. Page 2 Check History Listing CITY OF ARROYO GRANDE ATTACHMENT 1 Page: 1 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153935 05/04/2012 008991 AGVC LAND DEVEL. LLC 153936 05/04/2012 006341 ANGELLO'S FLOOR COVERINGS 153937 05/04/2012 00531 5 ASCAP 153938 05/04/2012 008304 AT&T MOBILITY 000055 B & T SVC STN 153939 05/04/2012 CONTRACTORS, INC 153940 05/04/2012 000090 BRISCO MILL & LUMBER YARD REFUND 04/23/2012 R 010.0000.4162 3,509.00 3,509.00 Page: 1 Ag e n d a I t e m 8 . a . Pa g e 3 Check History Listing CITY OF ARROYO GRANDE Page: 2 Bank code: boa Check# Date Vendor Status ClearNold Date lnvolce Inv. Date Amount Pald Check Total 102.23 153941 05/04/2012 008305 BROADCAST MUSIC INC 153942 05/04/2012 000094 BRUMIT DIESEL, INC 153943 0510412012 flfl7571 CAI POI Y CORPORATION 153944 05/04/2012 007802 CALIFORNIA STATE PARKS 153945 05/04/2012 007943 CALIFORNIA STATE PARKS Page: 2 Ag e n d a I t e m 8 . a . Pa g e 4 Check History Listing CITY OF ARROYO GRANDE Page: 3 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 0422 12 04/22/2012 E 01 0.4209.5303 1,026.72 1,026.72 2,775.68 153946 05/04/2012 003988 CENTRAL COAST INDUSTRIES. INC 1 53947 05/04/2012 0001 74 COASTLINE EQUIPMENT(DBA) 153948 05/04/2012 008947 CORlX WATER PRODUCTS INC 153949 05/04/2012 000208 J B DEWAR, INC 153950 05/04/2012 007703 DUKE'S ROOT CONTROL INC 153951 05/04/2012 001 525 FERGUSON ENTERPRISES, INC Page: 3 Ag e n d a I t e m 8 . a . Pa g e 5 Check History Listing CITY OF ARROYO GRANDE Page: 4 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 81 35053 0411 61201 2 E 640.4712.5610 193.96 193.96 80682731 0411 31201 2 E 640.4712.5610 75.43 153952 05/04/2012 008491 FRANK'S LOCK & KEY 153953 05/04/2012 008992 LORI GRlLLlAS 153954 05/04/2012 008351 HARVEY'S HONEY HUTS 153955 05/04/2012 000393 LUClA MAR UNIFIED SCHOOL Dl ST 153956 05/04/2012 002651 BECKY MILTON Page: 4 Ag e n d a I t e m 8 . a . Pa g e 6 Check History Listing CITY OF ARROYO GRANDE Page: 5 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153957 05/04/2012 000429 MINER'S ACE HARDWARE, INC 153958 05/04/2012 000468 OFFICE DEPOT 153959 05/04/2012 004085 OMNl MEANS LTD 153960 05/04/2012 008993 PACIFIC COAST PAINTING AND DESIGN INC 153961 05/04/2012 008994 FRANK RIDGE 153962 05/04/2012 007235 SONIA RlOS Page: 5 Ag e n d a I t e m 8 . a . Pa g e 7 Check History Listing CITY OF ARROYO GRANDE Page: 6 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153963 05/04/2012 000538 S 8 L SAFETY PRODUCTS 153964 05/04/2012 000539 SAFETY-KLEEN SYSTEMS, INC 153965 05/04/2012 002142 SAN LUIS PAPER CO 153966 051041201 2 000575 SANTA MARIA TIRE, INC 153967 051041201 2 008995 GUELNARA SAVARD 153968 05/04/2012 000598 SNAP-ON TOOLS CORP Page: 6 Ag e n d a I t e m 8 . a . Pa g e 8 Check History Listing CITY OF ARROYO GRANDE Page: 7 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153969 05/04/2012 0061 54 SOUTH COUNTY AREA 7465-12-01 5 0411 31201 2 TRANSIT E 225.4553.551 1 3,624.71 3,624.71 3.624.71 153970 05/04/2012 00061 3 STATEWIDE SAFETY 8 SIGNS INC 153971 05/04/2012 002370 TITAN INDUSTRIAL Page: 7 Ag e n d a I t e m 8 . a . Pa g e 9 Check History Listing CITY OF ARROYO GRANDE Page: 8 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 104961 8 0411 112012 153972 05/04/2012 006551 UNITED STAFFING ASSOC. 153973 05/04/2012 000660 USA BLUE BOOK 153974 05/04/2012 0021 37 VERIZON WIRELESS 153975 05/04/2012 002609 WATERBOYS PLUMBING 153976 05/04/2012 000687 WAYNE'S TIRE, INC Page: 8 Ag e n d a I t e m 8 . a . Pa g e 1 0 Check History Listing CITY OF ARROYO GRANDE Page: 9 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 40 1 648 04/05/20 1 2 E 220.4303.5603 1 10.00 1 10.00 808221 0411 3/20 1 2 E 220.4303.5601 106.00 153977 05/04/2012 008935 WARREN WElSS 153978 05/04/2012 007283 LISA WISE CONSULTING INC 153979 05/08/201 2 004548 CARMEL & NACCASHA, LLP Page: 9 Ag e n d a I t e m 8 . a . Pa g e 1 1 apCkHist Check History Listing Page: 10 0511412012 11:llAM CITY OF ARROYO GRANDE Bank code: boa Check # Date Vendor Status ClearNold Date lnvolce Inv. Date Amount Paid Check Total 153980 051081201 2 006333 FIA CARD SERVICES 4120-501 4 04120120 12 E 271.4202.6201 26.93 E 010.4201.5255 1,000.49 E 010.4201.5272 20.46 E 010.4201.5255 8.59 E 010.4201.5501 751.89 E 010.4201.5608 109.95 1,918.31 0412012012 E 010.4201.5501 1,522.61 1,522.61 0412012012 E 010.4201.5501 850.56 E 010.4201.5608 50.82 901.38 0412012012 E 010.4201.5501 788.78 788.78 0412012012 E 010.4201.5501 458.35 E 010.4201.5208 47.54 E 010.4201.5504 208.35 714.24 0412012012 E 010.4201.5501 509.20 E 010.4201 25608 38.92 548.12 0412012012 E 010.4201.5501 485.16 485.16 0412012012 E 010.4209.5501 463.91 463.91 Page: 10 Ag e n d a I t e m 8 . a . Pa g e 1 2 Check History Listing CITY OF ARROYO GRANDE Page: 11 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 4120-9702 04/20/20 12 153981 05/08/2012 008954 CHRISTINE CARL 153982 05/08/2012 008997 BRIAN & PATY COLE Page: 11 Ag e n d a I t e m 8 . a . Pa g e 1 3 Check History Listing CITY OF ARROYO GRANDE Page: 12 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 134.31 153983 05/08/2012 008988 CHRISTOPHER DIRKES 153984 05/08/2012 008996 CAROL MRlSClN 153985 05/08/2012 008987 PACIFIC NATURAL MEDICAL CTR 153986 05/08/2012 008989 PLUS PROPERTY MGMT 153987 05/09/2012 000672 US POSTAL SERVICE 1 53988 0511 01201 2 008360 BREVEN BAlMA 153989 0511 012012 008985 RAMOAN BLACKMON PERMIT 37 05/09/2012 E 01 0.4421.5504 1,691.57 1.691.57 Page: 12 Ag e n d a I t e m 8 . a . Pa g e 1 4 Check History Listing CITY OF ARROYO GRANDE Page: 13 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153990 0511 0/2012 007728 SCOTT CRAlB 153991 0511 012012 00861 9 ROY DAMAS 153993 05/1012012 004142 STAN GAXIOLA 153994 0511 01201 2 0041 88 EDDIE HARRIS 1 53995 0511 01201 2 008748 MIKE HAY 153996 0511 01201 2 007299 GASTON KETTING OLlVlER Page: 13 Ag e n d a I t e m 8 . a . Pa g e 1 5 Check History Listing CITY OF ARROYO GRANDE Page: 14 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 153997 05/10/2012 004845 JOHN LARSON 153998 05/10/2012 001 136 DOUGLAS LINTNER 153999 0511 012012 008387 COREY MAYNE 154000 05/10/2012 008986 JOHNNY MITCHELL 154001 0511 01201 2 000536 GREG ROSE 154002 0511 01201 2 000578 ANGELITA ANN SARMIENTO 154003 0511 01201 2 006080 MARTINA SARMIENTO Page: 14 Ag e n d a I t e m 8 . a . Pa g e 1 6 Check History Listing CITY OF ARROYO GRANDE Page: 15 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 154004 05/10/2012 003024 MARK SCHAFFER 154005 0511 012012 000609 BOB SPEAR 154006 0511 012012 007927 SHIRLEY WILLMOTT 154007 05/10/2012 000393 LUClA MAR UNIFIED SCHOOL Dl ST 154008 0511 112012 008999 ASHLEE ALEWINE Page: 15 Ag e n d a I t e m 8 . a . Pa g e 1 7 Check History Listing CITY OF ARROYO GRANDE Page: 16 Bank code: boa Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total 3323601 04/24/2012 E 010.4145.5403 16.59 16.59 000003324409 04/25/2012 E 010.4145.5403 15.45 15401 0 0511 112012 008666 AUTOSYS INC 15401 1 0511 112012 001055 AVCO FIRE EXTlNGLllSHER CO 154012 0511 112012 000057 R BAKER, INC 15401 3 0511 112012 000078 BLUEPRINT EXPRESS Page: 16 Ag e n d a I t e m 8 . a . Pa g e 1 8 Check History Listing CITY OF ARROYO GRANDE Page: 17 Bank code: boa Check# Date Vendor Status ClearNoid Date lnvolce Inv. Date Amount Paid Check Total 154014 0511 112012 000090 BRISCO MILL & LUMBER YARD 154015 0511 112012 005812 BROUGH CONSTRUCTION INC 154016 0511 112012 008998 CA ST DEPT OF JUSTICE 15401 7 0511 112012 000129 CA ST EMPLOYMENT DEVEL DEPT 15401 8 0511 112012 000603 CARQUEST AUTO PARTS Page: 17 Ag e n d a I t e m 8 . a . Pa g e 1 9 Check History Listing ClTY OF ARROYO GRANDE Page: 18 Bankcode: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 154019 0511 112012 003854 CCMF - CA ClTY MGT FOUNDATION 154020 0511 112012 006394 CDPH-OCP 154021 0511 112012 0001 60 CHAPARRAL 154022 0511 112012 006039 CHEVRON & TEXACO CARD 154023 0511 112012 005091 JOHN DEERE LANDSCAPES I NC 154024 0511 112012 000208 J B DEWAR. INC Page: 18 Ag e n d a I t e m 8 . a . Pa g e 2 0 Check History Listing CITY OF ARROYO GRANDE Page: 19 Bank code: boa Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total 793090 04130120 12 E 612.4610.5608 193.20 154025 0511 112012 008514 DISPENSING TECHNOLOGY CORP 154026 0511 112012 009000 ROBERT AND GAYLE DOWNEY 154027 0511 112012 009001 DPREP LLC TRAFFIC DIVISION 154028 0511 112012 008389 EARTHSCAPES 154029 0511 112012 007777 SUSAN EATON 154030 0511 11201 2 001 525 FERGUSON ENTERPRISES, INC Page: 19 Ag e n d a I t e m 8 . a . Pa g e 2 1 Check History Listing CITY OF ARROYO GRANDE Page: 20 Bank code: boa Check# Date Vendor Status ClearNold Date lnvolce Inv. Date Amount Paid Check Total 81 86532 04/23/2012 E 612.4610.5610 40.89 40.89 164.80 154031 0511 112012 007822 FORD CREDIT DEPT 67-434 154032 0511 112012 009002 MEREDITH FRANKLIN 154033 0511 112012 000605 THE GAS COMPANY 154034 0511 112012 00281 3 GRAINGER, INC 154035 0511 112012 000280 GRAND PERFORMANCE 154036 0511 112012 002358 GREAT WESTERN ALARM Page: 20 Ag e n d a I t e m 8 . a . Pa g e 2 2 Check History Listing CITY OF ARROYO GRANDE Page: 21 Bankcode: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 154037 0511 112012 000292 HACH COMPANY 154038 0511 112012 006644 IRON MOUNTAIN 154039 0511 11201 2 003949 KERN'S PAPER CONNECTION 154040 0511 112012 009003 LlONG LAU 154041 0511 112012 009004 JULIE MARTINEZ 154042 0511 112012 000426 MlER BROS LANDSCAPE PRODUCTS Page: 21 Ag e n d a I t e m 8 . a . Pa g e 2 3 Check History Listing CITY OF ARROYO GRANDE Page: 22 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 154043 0511 112012 000429 MINER'S ACE HARDWARE, INC Page: 22 Ag e n d a I t e m 8 . a . Pa g e 2 4 Check History Listing CITY OF ARROYO GRANDE Page: 23 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total LO8741 04/27/2012 E 010.4420.5605 23.68 23.68 LO6332 04/05/2012 E 010.4213.5604 22.15 Page: 23 Ag e n d a I t e m 8 . a . Pa g e 2 5 Check History Listing CITY OF ARROYO GRANDE Page: 24 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 154044 0511 112012 000441 MULLAHEY FORD 154045 0511 11201 2 007202 NOSSAMAN LLP 154046 0511 112012 000468 OFFICE DEPOT 154047 0511 112012 004085 OMNl MEANS LTD 154048 0511 112012 000481 PACIFIC GAS & ELECTRIC CO Page: 24 Ag e n d a I t e m 8 . a . Pa g e 2 6 Check History Listing CITY OF ARROYO GRANDE Page: 25 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 154049 0511 112012 008899 POINT C LLC 154050 0511 112012 000503 POOR RICHARD'S PRESS, INC 154051 0511 112012 006696 POSTAL CONCEPTS Page: 25 Ag e n d a I t e m 8 . a . Pa g e 2 7 Check History Listing CITY OF ARROYO GRANDE Page: 26 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 154052 0511 112012 005316 CAREN RAY 154053 0511 112012 002670 RlCOH LEASING 154054 0511 112012 003556 ROADLINE PRODUCTS, INC 154055 0511 112012 002932 RUTAN 8 TUCKER, LLP 154056 0511 112012 000538 S 8 L SAFETY PRODUCTS 154057 0511 112012 000553 SLO COUNTY CLERK-RECORDER Page: 26 Ag e n d a I t e m 8 . a . Pa g e 2 8 Check History Listing CITY OF ARROYO GRANDE Page: 27 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 154058 0511 112012 002370 TITAN INDUSTRIAL 154059 0511 11201 2 006551 UNITED STAFFING ASSOC. 154060 0511 11201 2 000822 US POSTMASTER 154061 0511 112012 000699 LEE WILSON ELECTRIC COMPANY INC 154071 05/14/2012 008721 TERRY PARIS SPECIAL INSPECTION Page: 27 Ag e n d a I t e m 8 . a . Pa g e 2 9 Check History Listing CITY OF ARROYO GRANDE Page: 28 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 2,535.00 154072 05114/2012 007599 WATER SYSTEMS CONSULTING INC boa Total: 202,703.1 6 129 checks in this report Total Checks: 202,703.1 6 Page: 28 Ag e n d a I t e m 8 . a . Pa g e 3 0 ATTACHMENT 2 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 411 31201 2 - 41261201 2 0510411 2 FUND 010 FUND 216 FUND 217 FUND 219 FUND 220 FUND 226 FUND 284 FUND 285 FUND 290 FUND 350 FUND 612 FUND 640 OVERTIME BY DEPARTMENT: Admin. Support Services Community Development 24.45 Police 9,464.28 Fire 1,753.27 Govrnment Bldg Maint. Engineering Fleet Maintenance Parks Recreation - Admn Rec - Special Events - Children In Motion - Soto Sport Complex Public Works Maintenance 1,356.24 12,598.24 Salaries Full time Salaries Part-Time - PPT Salaries Part-Time - TPT Salaries OverTime Salaries Standby Holiday Pay Sick Pay Annual Leave Buyback Vacation Buyback Sick Leave Buyback Vacation Pay Comp Pay Annual Leave Pay Salaries - Police FTO PERS Retirement Social Security PARS Retirement State Disability Ins. Deferred Compensation Health lnsurance Dental lnsurance Vision lnsurance Life lnsurance Long Term Disability Uniform Allowance Car Allowance Council Expense Employee Assistance Boot Allowance Motor Pay Bi-Lingual Pay Cell Phone Allowance Agenda Item 8.a. Page 31 THIS PAGE INTENTIO NALLY LEFT BLANK Agenda Item 8.a. Page 32