08.a. Cash DisbursementMEMORANDUM
TO: CITY COUNCIL A
FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTMTIVE SERVICES
BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RA'I'IFICATION
DATE: MAY 22,2012
RECOMMENDA'I'ION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period May 1 through May 15,2012.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $675,606.96 fiscal impact that includes the following items:
Accounts Payable Checks 1 53935-1 54072 $ 202,703.16
Payroll Checks & Benefit Checks $ 472,903.80
No or minimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 201 1-12
budget.
Agenda Item 8.a.
Page 1
CITY COUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
MAY 22,2012
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staffs recommendation;
Do not approve staffs recommendation;
Provide direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by the
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NO'TIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, May 17, 2012. The Agenda
and report were posted on the City's website on Friday, May 18, 2012. No public
comments were received.
Attachments:
1. May 1 to May 15, 2012 - Accounts Payable Check Register
2. May 4, 2012 - Payroll Check & Benefit Checks Register
Agenda Item 8.a.
Page 2
Check History Listing
CITY OF ARROYO GRANDE
ATTACHMENT 1
Page: 1
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153935 05/04/2012 008991 AGVC LAND DEVEL. LLC
153936 05/04/2012 006341 ANGELLO'S FLOOR
COVERINGS
153937 05/04/2012 00531 5 ASCAP
153938 05/04/2012 008304 AT&T MOBILITY
000055 B & T SVC STN
153939 05/04/2012 CONTRACTORS, INC
153940 05/04/2012 000090 BRISCO MILL & LUMBER
YARD
REFUND 04/23/2012
R 010.0000.4162 3,509.00
3,509.00
Page: 1
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
3
Check History Listing
CITY OF ARROYO GRANDE
Page: 2
Bank code: boa
Check# Date Vendor Status ClearNold Date lnvolce Inv. Date Amount Pald Check Total
102.23
153941 05/04/2012 008305 BROADCAST MUSIC INC
153942 05/04/2012 000094 BRUMIT DIESEL, INC
153943 0510412012 flfl7571 CAI POI Y CORPORATION
153944 05/04/2012 007802 CALIFORNIA STATE PARKS
153945 05/04/2012 007943 CALIFORNIA STATE PARKS
Page: 2
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
4
Check History Listing
CITY OF ARROYO GRANDE
Page: 3
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
0422 12 04/22/2012
E 01 0.4209.5303 1,026.72
1,026.72
2,775.68
153946 05/04/2012 003988 CENTRAL COAST
INDUSTRIES. INC
1 53947 05/04/2012 0001 74 COASTLINE
EQUIPMENT(DBA)
153948 05/04/2012 008947 CORlX WATER PRODUCTS
INC
153949 05/04/2012 000208 J B DEWAR, INC
153950 05/04/2012 007703 DUKE'S ROOT CONTROL INC
153951 05/04/2012 001 525 FERGUSON ENTERPRISES,
INC
Page: 3
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
5
Check History Listing
CITY OF ARROYO GRANDE
Page: 4
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
81 35053 0411 61201 2
E 640.4712.5610 193.96
193.96
80682731 0411 31201 2
E 640.4712.5610 75.43
153952 05/04/2012 008491 FRANK'S LOCK & KEY
153953 05/04/2012 008992 LORI GRlLLlAS
153954 05/04/2012 008351 HARVEY'S HONEY HUTS
153955 05/04/2012 000393 LUClA MAR UNIFIED SCHOOL
Dl ST
153956 05/04/2012 002651 BECKY MILTON
Page: 4
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
6
Check History Listing
CITY OF ARROYO GRANDE
Page: 5
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153957 05/04/2012 000429 MINER'S ACE HARDWARE,
INC
153958 05/04/2012 000468 OFFICE DEPOT
153959 05/04/2012 004085 OMNl MEANS LTD
153960 05/04/2012 008993 PACIFIC COAST PAINTING
AND DESIGN INC
153961 05/04/2012 008994 FRANK RIDGE
153962 05/04/2012 007235 SONIA RlOS
Page: 5
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
7
Check History Listing
CITY OF ARROYO GRANDE
Page: 6
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153963 05/04/2012 000538 S 8 L SAFETY PRODUCTS
153964 05/04/2012 000539 SAFETY-KLEEN SYSTEMS,
INC
153965 05/04/2012 002142 SAN LUIS PAPER CO
153966 051041201 2 000575 SANTA MARIA TIRE, INC
153967 051041201 2 008995 GUELNARA SAVARD
153968 05/04/2012 000598 SNAP-ON TOOLS CORP
Page: 6
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
8
Check History Listing
CITY OF ARROYO GRANDE
Page: 7
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153969 05/04/2012 0061 54 SOUTH COUNTY AREA 7465-12-01 5 0411 31201 2
TRANSIT E 225.4553.551 1 3,624.71
3,624.71
3.624.71
153970 05/04/2012 00061 3 STATEWIDE SAFETY 8
SIGNS INC
153971 05/04/2012 002370 TITAN INDUSTRIAL
Page: 7
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
9
Check History Listing
CITY OF ARROYO GRANDE
Page: 8
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
104961 8 0411 112012
153972 05/04/2012 006551 UNITED STAFFING ASSOC.
153973 05/04/2012 000660 USA BLUE BOOK
153974 05/04/2012 0021 37 VERIZON WIRELESS
153975 05/04/2012 002609 WATERBOYS PLUMBING
153976 05/04/2012 000687 WAYNE'S TIRE, INC
Page: 8
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
0
Check History Listing
CITY OF ARROYO GRANDE
Page: 9
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
40 1 648 04/05/20 1 2
E 220.4303.5603 1 10.00
1 10.00
808221 0411 3/20 1 2
E 220.4303.5601 106.00
153977 05/04/2012 008935 WARREN WElSS
153978 05/04/2012 007283 LISA WISE CONSULTING INC
153979 05/08/201 2 004548 CARMEL & NACCASHA, LLP
Page: 9
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
1
apCkHist Check History Listing Page: 10
0511412012 11:llAM CITY OF ARROYO GRANDE
Bank code: boa
Check # Date Vendor Status ClearNold Date lnvolce Inv. Date Amount Paid Check Total
153980 051081201 2 006333 FIA CARD SERVICES 4120-501 4 04120120 12
E 271.4202.6201 26.93
E 010.4201.5255 1,000.49
E 010.4201.5272 20.46
E 010.4201.5255 8.59
E 010.4201.5501 751.89
E 010.4201.5608 109.95
1,918.31
0412012012
E 010.4201.5501 1,522.61
1,522.61
0412012012
E 010.4201.5501 850.56
E 010.4201.5608 50.82
901.38
0412012012
E 010.4201.5501 788.78
788.78
0412012012
E 010.4201.5501 458.35
E 010.4201.5208 47.54
E 010.4201.5504 208.35
714.24
0412012012
E 010.4201.5501 509.20
E 010.4201 25608 38.92
548.12
0412012012
E 010.4201.5501 485.16
485.16
0412012012
E 010.4209.5501 463.91
463.91
Page: 10
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
2
Check History Listing
CITY OF ARROYO GRANDE
Page: 11
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
4120-9702 04/20/20 12
153981 05/08/2012 008954 CHRISTINE CARL
153982 05/08/2012 008997 BRIAN & PATY COLE
Page: 11
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
3
Check History Listing
CITY OF ARROYO GRANDE
Page: 12
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
134.31
153983 05/08/2012 008988 CHRISTOPHER DIRKES
153984 05/08/2012 008996 CAROL MRlSClN
153985 05/08/2012 008987 PACIFIC NATURAL MEDICAL
CTR
153986 05/08/2012 008989 PLUS PROPERTY MGMT
153987 05/09/2012 000672 US POSTAL SERVICE
1 53988 0511 01201 2 008360 BREVEN BAlMA
153989 0511 012012 008985 RAMOAN BLACKMON
PERMIT 37 05/09/2012
E 01 0.4421.5504 1,691.57
1.691.57
Page: 12
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
4
Check History Listing
CITY OF ARROYO GRANDE
Page: 13
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153990 0511 0/2012 007728 SCOTT CRAlB
153991 0511 012012 00861 9 ROY DAMAS
153993 05/1012012 004142 STAN GAXIOLA
153994 0511 01201 2 0041 88 EDDIE HARRIS
1 53995 0511 01201 2 008748 MIKE HAY
153996 0511 01201 2 007299 GASTON KETTING OLlVlER
Page: 13
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
5
Check History Listing
CITY OF ARROYO GRANDE
Page: 14
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
153997 05/10/2012 004845 JOHN LARSON
153998 05/10/2012 001 136 DOUGLAS LINTNER
153999 0511 012012 008387 COREY MAYNE
154000 05/10/2012 008986 JOHNNY MITCHELL
154001 0511 01201 2 000536 GREG ROSE
154002 0511 01201 2 000578 ANGELITA ANN SARMIENTO
154003 0511 01201 2 006080 MARTINA SARMIENTO
Page: 14
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
6
Check History Listing
CITY OF ARROYO GRANDE
Page: 15
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154004 05/10/2012 003024 MARK SCHAFFER
154005 0511 012012 000609 BOB SPEAR
154006 0511 012012 007927 SHIRLEY WILLMOTT
154007 05/10/2012 000393 LUClA MAR UNIFIED SCHOOL
Dl ST
154008 0511 112012 008999 ASHLEE ALEWINE
Page: 15
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
7
Check History Listing
CITY OF ARROYO GRANDE
Page: 16
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
3323601 04/24/2012
E 010.4145.5403 16.59
16.59
000003324409 04/25/2012
E 010.4145.5403 15.45
15401 0 0511 112012 008666 AUTOSYS INC
15401 1 0511 112012 001055 AVCO FIRE EXTlNGLllSHER
CO
154012 0511 112012 000057 R BAKER, INC
15401 3 0511 112012 000078 BLUEPRINT EXPRESS
Page: 16
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
8
Check History Listing
CITY OF ARROYO GRANDE
Page: 17
Bank code: boa
Check# Date Vendor Status ClearNoid Date lnvolce Inv. Date Amount Paid Check Total
154014 0511 112012 000090 BRISCO MILL & LUMBER
YARD
154015 0511 112012 005812 BROUGH CONSTRUCTION
INC
154016 0511 112012 008998 CA ST DEPT OF JUSTICE
15401 7 0511 112012 000129 CA ST EMPLOYMENT DEVEL
DEPT
15401 8 0511 112012 000603 CARQUEST AUTO PARTS
Page: 17
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
1
9
Check History Listing
ClTY OF ARROYO GRANDE
Page: 18
Bankcode: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154019 0511 112012 003854 CCMF - CA ClTY MGT
FOUNDATION
154020 0511 112012 006394 CDPH-OCP
154021 0511 112012 0001 60 CHAPARRAL
154022 0511 112012 006039 CHEVRON & TEXACO CARD
154023 0511 112012 005091 JOHN DEERE LANDSCAPES
I NC
154024 0511 112012 000208 J B DEWAR. INC
Page: 18
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
0
Check History Listing
CITY OF ARROYO GRANDE
Page: 19
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
793090 04130120 12
E 612.4610.5608 193.20
154025 0511 112012 008514 DISPENSING TECHNOLOGY
CORP
154026 0511 112012 009000 ROBERT AND GAYLE
DOWNEY
154027 0511 112012 009001 DPREP LLC TRAFFIC
DIVISION
154028 0511 112012 008389 EARTHSCAPES
154029 0511 112012 007777 SUSAN EATON
154030 0511 11201 2 001 525 FERGUSON ENTERPRISES,
INC
Page: 19
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
1
Check History Listing
CITY OF ARROYO GRANDE
Page: 20
Bank code: boa
Check# Date Vendor Status ClearNold Date lnvolce Inv. Date Amount Paid Check Total
81 86532 04/23/2012
E 612.4610.5610 40.89
40.89
164.80
154031 0511 112012 007822 FORD CREDIT DEPT 67-434
154032 0511 112012 009002 MEREDITH FRANKLIN
154033 0511 112012 000605 THE GAS COMPANY
154034 0511 112012 00281 3 GRAINGER, INC
154035 0511 112012 000280 GRAND PERFORMANCE
154036 0511 112012 002358 GREAT WESTERN ALARM
Page: 20
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
2
Check History Listing
CITY OF ARROYO GRANDE
Page: 21
Bankcode: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154037 0511 112012 000292 HACH COMPANY
154038 0511 112012 006644 IRON MOUNTAIN
154039 0511 11201 2 003949 KERN'S PAPER
CONNECTION
154040 0511 112012 009003 LlONG LAU
154041 0511 112012 009004 JULIE MARTINEZ
154042 0511 112012 000426 MlER BROS LANDSCAPE
PRODUCTS
Page: 21
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
3
Check History Listing
CITY OF ARROYO GRANDE
Page: 22
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154043 0511 112012 000429 MINER'S ACE HARDWARE,
INC
Page: 22
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
4
Check History Listing
CITY OF ARROYO GRANDE
Page: 23
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
LO8741 04/27/2012
E 010.4420.5605 23.68
23.68
LO6332 04/05/2012
E 010.4213.5604 22.15
Page: 23
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
5
Check History Listing
CITY OF ARROYO GRANDE
Page: 24
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154044 0511 112012 000441 MULLAHEY FORD
154045 0511 11201 2 007202 NOSSAMAN LLP
154046 0511 112012 000468 OFFICE DEPOT
154047 0511 112012 004085 OMNl MEANS LTD
154048 0511 112012 000481 PACIFIC GAS & ELECTRIC
CO
Page: 24
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
6
Check History Listing
CITY OF ARROYO GRANDE
Page: 25
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154049 0511 112012 008899 POINT C LLC
154050 0511 112012 000503 POOR RICHARD'S PRESS,
INC
154051 0511 112012 006696 POSTAL CONCEPTS
Page: 25
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
7
Check History Listing
CITY OF ARROYO GRANDE
Page: 26
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154052 0511 112012 005316 CAREN RAY
154053 0511 112012 002670 RlCOH LEASING
154054 0511 112012 003556 ROADLINE PRODUCTS, INC
154055 0511 112012 002932 RUTAN 8 TUCKER, LLP
154056 0511 112012 000538 S 8 L SAFETY PRODUCTS
154057 0511 112012 000553 SLO COUNTY
CLERK-RECORDER
Page: 26
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
8
Check History Listing
CITY OF ARROYO GRANDE
Page: 27
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154058 0511 112012 002370 TITAN INDUSTRIAL
154059 0511 11201 2 006551 UNITED STAFFING ASSOC.
154060 0511 11201 2 000822 US POSTMASTER
154061 0511 112012 000699 LEE WILSON ELECTRIC
COMPANY INC
154071 05/14/2012 008721 TERRY PARIS SPECIAL
INSPECTION
Page: 27
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
2
9
Check History Listing
CITY OF ARROYO GRANDE
Page: 28
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
2,535.00
154072 05114/2012 007599 WATER SYSTEMS
CONSULTING INC
boa Total: 202,703.1 6
129 checks in this report Total Checks: 202,703.1 6
Page: 28
Ag
e
n
d
a
I
t
e
m
8
.
a
.
Pa
g
e
3
0
ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
411 31201 2 - 41261201 2
0510411 2
FUND 010
FUND 216
FUND 217
FUND 219
FUND 220
FUND 226
FUND 284
FUND 285
FUND 290
FUND 350
FUND 612
FUND 640
OVERTIME BY DEPARTMENT:
Admin. Support Services
Community Development 24.45
Police 9,464.28
Fire 1,753.27
Govrnment Bldg Maint.
Engineering
Fleet Maintenance
Parks
Recreation - Admn
Rec - Special Events -
Children In Motion -
Soto Sport Complex
Public Works Maintenance 1,356.24
12,598.24
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave Buyback
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
Salaries - Police FTO
PERS Retirement
Social Security
PARS Retirement
State Disability Ins.
Deferred Compensation
Health lnsurance
Dental lnsurance
Vision lnsurance
Life lnsurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
Bi-Lingual Pay
Cell Phone Allowance
Agenda Item 8.a.
Page 31
THIS PAGE INTENTIO NALLY LEFT BLANK
Agenda Item 8.a.
Page 32