08.e. Bridge Street Bridge ProjectMEMORANDUM
TO: CITY COUNCIL
FROM:
Ab
TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
BY: JILL MCPEEK, SENIOR CONSULTANT ENGINEER
SUBJECT: CONSIDERATION OF AN AGREEMENT WITH QUINCY
ENGINEERING, INC. FOR THE BRIDGE STREET BRIDGE PROJECT
DATE: MAY 22,2012
RECOMMENDATION:
It is recommended the City Council:
1. approve a budget amendment to include an additional $456,400 of Local
Highway Bridge Program (HBP) funds in the FY 2011-12 Capital Improvement
Program budget for Preliminary Engineerirlg work on the Bridge Street Bridge
project;
2. approve a consultant services agreement with Quincy Engineering, Inc. in the
amount of $467,000 for Phase I - Preliminary Engineering & Environmental
Clearance and $390,000 for Phase 2 - Final Design PS&E and Permitting for the
Bridge Street Bridge project; and;
3. authorize the Mayor to sign the agreement with Quincy Engineering, Inc.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The City was successful in securing $531,400 of Local Highway Bridge Program (HBP)
funds for Preliminary Engineering and $2,975,800 for Construction for the Bridge Street
Bridge project (no local match required).For Phase I of Preliminary Engineering, it is
anticipated $467,000 will be used for the consultant contract and $64,400 will be used
for city staff time, costs of copies, and exhibits, and consultant contract management
and quality assurance. At the end of Phase I, the City will request an increase in
Preliminary Engineering funds in the amount of $390,000 to complete Phase II.
Although the majority of staff work will be performed by contract engineering staff that is
covered by the grant, additional in-house time will be required for staff management and
during environmental review.
Agenda Item 8.e.
Page 1
CITY COLlNClL
CONSIDERATION OF AN AGREEMENT WITH QUINCY ENGINEERING, INC. FOR
THE BRIDGE STREET BRIDGE PROJECT
MAY 22,2012
PAGE 2
BACKGROUND:
Due to various deficiencies, the Bridge Street Bridge is restricted to a 3-ton maximum
load limit. Rehabilitation or replacement may both be feasible options to bring the
bridge up to standard loading conditions.
In 2005, a Preliminary Engineering Study (PES) was prepared that presents a.
preliminary set of alternatives and associated costs for rehabilitating or replacing the
Bridge Street Bridge. However, further project development was halted due to the
required local match funds under the regular Local Highway Bridge Program (HBP).
In July 2010, the City was made aware of an opportunity to receive 100% Federal
funding through the use of toll credits for bridges off the federal-aid system. The Bridge
Street Bridge fit that category and the City applied for funding and received $75,000 for
Preliminary Engineering and $2,975,800 for Construction. The City submitted a
subsequent request for additional Prelirninary Engineeriqg funding and, as a result, the
project is currently programmed for 100% funding for both the Preliminary Engineering
phase ($531,400) and Construction phase ($2,975,800) of the project. Preliminary
Engineering work includes environmental studies, NEPAICEQA approval, final design,
and other related work, including the cost of advertising leading to physical constr~~ction
of a project. Construction work includes the actual cost to construct the project itself,
construction engineering, and administrative settlement of cost for contract claims.
Authorization to proceed with Preliminary Engineering was received in April 201 1, and
City and Caltrans staff met on July 12, 201 1 to review the alternatives contained in the
2005 PES. Most of the alternatives still appeared feasible and it was determined that
the next step would for the City to secure a consultant team that would provide, but not
be limited to, the following services:
refinement of feasible alternatives;
visual displays of the alternatives for public review and input;
erivironmental studies; and
preparation of plans, specifications and estimates of the preferred alternative.
ANALYSIS OF ISSUES:
On August 9, 2011, the Council directed staff to prepare and distribute requests for
qualifications for consultant services to provide engineering bridge design and
environmental services. On October 10, 201 1, requests for qualification packages,
prepared by City and Caltrans staff, were distributed to over thirty consultants. On
November 17, 201 1, the City received statement of qualifications from five consultant
teams.
Agenda Item 8.e.
Page 2
CITY COLlNClL
CONSIDERATION OF AN AGREEMENT WITH QUINCY ENGINEERING, INC. FOR
THE BRIDGE STREET BRIDGE PROJECT
MAY 22,2012
PAGE 3
In December 201 1, a Consultant Selection Committee, consisting of three City and
three Caltrans staff members, independently ranked the statement of qualifications
based on pre-selected criteria. All six Consultant Selection Committee members ranked
Quincy Engineering, Inc. as the most qualified firm to meet the objectives specified in
the request for qualifications. Therefore, interviews were deemed not necessary, the
consultants were notified of the results, and the process progressed to the next step in
accordance with the Caltrans consultant selection guidelines, which is submittal of a
scope and fee proposal by the most qualified firm.
A scoping meeting with City and Caltrans staff and key members of the Quincy
Engineering, Inc. team was held on January 30, 2012. The purpose of the meeting was
to review the project to ensure the consultant had a complete understanding of the work
that is required. At the conclusion of the meeting, Quincy Engineering, Inc. was
requested to provide a cost proposal to perform the work described in the request for
qualifications and discussed at the scopirrg meetirrg.
From February through April, 2012, City and Quincy Engineering, Inc. staff have worked
together to refine the scope of services and associated cost proposal. The attached
Agreement for Consultant Services outlines the scope of work and activity pricing that
has been negotiated with Quincy Engineering, Inc., $467,000 for Phase I and $390,000
for Phase II. The reason Preliminary Engineering is proposed to be phased is to match
projected grant funding.
In accordance with grant guidelines, justification must be presented in order for the
grant to fund Preliminary Engineering in excess of 25% of the estimated Construction
costs. Discussions with Caltrans Headquarters staff have indicated that when dealing
with historic bridges it is not uncommon for Preliminary Engineering efforts to exceed
25%, and with appropriate justification, the City would have an opportunity to request a
further increase for Preliminary Engineering if needed.
To prepare for this, Quincy Engineerirrg, Inc. has split their services into two phases.
Phase 1 will determine the preferred alternative, the estimated Construction costs, and
the estimated cost to complete Phase 2 of Preliminary Engineering. At that time, if it is
determined that additional funds will be needed for Preliminary Engineering andlor
construction there will be supporting evidence and justification for the cost adjustment
request.
Phase I includes an environmental constraints analysis, including impacts related to
historic resources, to determine an environmentally sound alternative that works for the
community. Community input will be garnered through community workshops and the
Historic Resources Corr~mittee throughout the Phase I process. The Council will
Agenda Item 8.e.
Page 3
ClN COUNCIL
CONSIDERATION OF AN AGREEMENT WITH QUINCY ENGINEERING, INC. FOR
THE BRIDGE STREET BRIDGE PROJECT
MAY 22,2012
PAGE 4
consider alternatives near the end of Phase I when necessary studies have been
completed.
All payments to Quincy Engineering, Inc. shall be verified on a monthly progress basis
and the pricing shall be based on pre-established terms and hourly rates.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve a Consultant Services Agreement with Quincy Engineering, Inc.;
- Do not approve the agreement; or
- Provide direction to staff.
ADVANTAGES:
Awarding a contract at this time will allow the City to request 100% reimbursement for
Preliminary Engineering expenditures on the Bridge Street Bridge project. The selected
consultant team has an excellent track record and specializes in this type of historic
bridge work which will help ensure the project progresses through the development
process according to plan. Brirrging the Bridge Street Bridge up to standard loading
conditions will remove the 3-ton maximum load limit and would allow fire and delivery
trucks to utilize Bridge Street as a route.
DISADVANTAGES:
The Bridge Street Bridge project will require some time and effort of existing City staff. If
Preliminary Engineering work is not completed in a timely manner, it is possible that
100% funding for Construction may not be available due to completion of other projects
in the state first. Construction activity will also cause some disruption within the Village.
ENVIRONMENTAL REVIEW:
The Preliminary Engineering work being requested in this staff report includes
environmental studies and National Environmental Policy Act (NEPA) approvalwith
Caltrans as the lead agency.-rhe City will be the lead agency for California
Environmental Quality Act (CEQA) approval and an environment determination will be
presented to Council at the time of the selection of the preferred alternative.
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted in front of City Hall on May 17, 2012. The agenda and staff
report were posted on the City's website on May 18, 2012. No public comments were
received as of the time of preparation of this report.
Attachment - Agreement for Consultant Services
Agenda Item 8.e.
Page 4
AGREEMENT FOR CONSLILTANT SERVICES
THIS AGREEMENT, is made and effective as of 201 2, between
QUINCY ENGINEERING, INC. ("Consultant"), and the CITY OF ARROYO GRANDE, a
Municipal Corporation ("Cityn). In consideration of the mutual covenants and conditions set forth
herein, the parties agree as follows:
1. TERM
'This Agreement shall commence on , 2012 and shall remain and
continue in effect until , 2012unless sooner terminated pursuant to the
provisions of this Agreement.
2. SERVICES
Consultant shall perform the tasks described and comply with all terms and provisions
set forth in Exhibit "A", attached hereto and incorporated herein by this reference.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of hislher ability,
experience and talent, perform all tasks described herein. Consultant shall employ, at a
minimum generally accepted standards and practices utilized by persons engaged in providing
similar services as are required of Consultant hereunder in meeting its obligations under this
Agreement.
4. AGREEMENT ADMINISTRATION
City's Community Development Director shall represent City in all matters pertaining to
the administration of this Agreement. John S. Quincy, President, shall represent Consultant in
all matters pertaining to the administration of this Agreement.
5. PAYMENT
The City agrees to pay the Consultant in accordance with the payment rates and terms
set forth in Exhibit "B", attached hereto and incorporated herein by this reference.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE
(a) The City may at any time, for any reason, with or without cause, suspend or
terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10)
days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all
work under this Agreement, unless the notice provides otherwise. If the City suspends or
terminates a portion of this Agreement such suspension or termination shall not make void or
invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall
pay to Consultant the actual value of the work performed up to the time of termination, provided
that the work performed is of value to the City. Upon termination of the Agreement pursuant to
this Section, the Consultant will submit an invoice to the City pursuant to Section 5.
Agenda Item 8.e.
Page 5
7. TERMINATION ON OCCURRENCE OF STATED EVENTS
This Agreement shall terminate automatically on the occurrence of any of the following
events:
(a) Bankruptcy or insolvency of any party;
(b) Sale of Consultant's business; or
(c) Assignment of this Agreement by Consultant without the consent of City.
(d) End of the Agreement term specified in Section 1.
8. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Consultant is in default for cause under the terms of this
Agreement, City shall have no obligation or duty to continue compensating Consultant for any
work performed after the date of default and can terminate this Agreement immediately by
written notice to the Consultant. If such failure by the Consultant to make progress in the
performance of work hereunder arises out of causes beyond the Consultant's control, and
without fault or negligence of the Consultant, it shall not be considered a default.
(b) If the City Manager or hislher delegate determines that the Consultant is in
default in the performance of any of the terms or conditions of this Agreement, helshe shall
cause to be served upon the Consultant a written notice of the default. The Consultant shall
have ten (10) days after service upon it of said notice in which to cure the default by rendering a
satisfactory performance. In the event that the Consultant fails to cure its default within such
period of time, the City shall have the right, notwithstanding any other provision of this
Agreement to terminate this Agreement without further notice and without prejudice to any other
remedy to which it may be entitled at law, in equity or under this Agreement.
9. LAWS TO BE OBSERVED. Consultant shall:
(a) Procure all permits and licenses, pay all charges and fees, and give all notices
which may be necessary and incidental to the due and lawful prosecution of the services to be
performed by Consultant under this Agreement;
(b) Keep itself fully informed of all existing and proposed federal, state and local
laws, ordinances, regulations, orders, and decrees which may affect those engaged or
employed under this Agreement, any materials used in Consultant's performance under this
Agreement, or the conduct of the services under this Agreement;
(c) At all times observe and comply with, and cause all of its employees to observe
and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above;
(d) Immediately report to the City's Contract Manager in writing any discrepancy or
inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned
above in relation to any plans, drawings, specifications, or provisions of this Agreement.
(e) The City, and its officers, agents and employees, shall not be liable at law or in
equity occasioned by failure of the Consultant to comply with this Section.
Agenda Item 8.e.
Page 6
(a) Consultant shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts, and other such information required by City that relate to the
performance of services under this Agreement. Consultant shall maintain adequate records of
services provided in sufficient detail to permit an evaluation of services. All such records shall
be maintained in accordance with generally accepted accounting principles and shall be clearly
identified and readily accessible. Consultant shall provide free access to the representatives of
City or its designees at reasonable times to such books and records; shall give City the right to
examine and audit said books and records; shall permit City to make transcripts therefrom as
necessary; and shall allow inspection of all work, data, documents, proceedings, and activities
related to this Agreement. Such records, together with supporting documents, shall be
maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this
Agreement, all original documents, designs, drawings, maps, models, computer files, surveys,
notes, and other documents prepared in the course of providing the services to be performed
pursuant to this Agreement shall become the sole property of the City and may be used, reused,
or otherwise disposed of by the City without the permission of the Consultant. With respect to
computer files, Consultant shall make available to the City, at the Consultant's office and upon
reasonable written request by the City, the necessary computer software and hardware for
purposes of accessing, compiling, transferring, and printing computer files.
1 1. INDEMNIFICATION FOR PROFESSIONAL LIABILITY.
To the fullest extent permitted by law, Consultant shall indemnify, protect, defend and
hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties")
from and against any and all losses, liabilities, damages, costs and expenses, including
attorney's fees and costs which arise out of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of the Consultant.
12. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement
insurance coverage as specified in Exhibit "C" attached hereto and incorporated herein as
though set forth in full.
13. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent
Consultant. The personnel performing the services under this Agreement on behalf of
Consultant shall at all times be under Consultant's exclusive direction and control. Neither City
nor any of its officers, employees, or agents shall have control over the conduct of Consultant or
any of Consultant's officers, employees, or agents, except as set forth in this Agreement.
Consultant shall not at any time or in any manner represent that it or any of its officers,
employees, or agents are in any manner officers, employees, or agents of the City. Consultant
shall not incur or have the power to incur any debt, obligation, or liability whatever against City,
or bind City in any manner.
Agenda Item 8.e.
Page 7
(b) No employee benefits shall be available to Consultant in connection with
performance of this Agreement. Except for the fees paid to Consultant as provided in the
Agreement, City shall not pay salaries, wages, or other compensation to Consultant for
performing services hereunder for City. City shall not be liable for compensation or
indemnification to Consultant for injury or sickness arising out of performing services hereunder.
14. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was or is used
against or in concert with any officer or employee of the City of Arroyo Grande in connection
with the award, terms or implementation of this Agreement, including any method of coercion,
confidential financial arrangement, or financial inducement. No officer or employee of the City of
Arroyo Grande will receive compensation, directly or indirectly, from Consultant, or from any
officer, employee or agent of Consultant, in connection with the award of this Agreement or any
work to be conducted as a result of this Agreement. Violation of this Section shall be a material
breach of this Agreement entitling the City to any and all remedies at law or in equity.
15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public
official who exercises authority over or responsibilities with respect to the project during hislher
tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or
sub-agreement, or the proceeds thereof, for work to be performed in connection with the project
performed under this Agreement.
16. RELEASE OF lNFORMATlONlCONFLlCTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be
considered confidential and shall not be released by Consultant without City's prior written
authorization. Consultant, its officers, employees, agents, or subcontractors, shall not without
written authorization from the City Manager or unless requested by the City Attorney, voluntarily
provide declarations, letters of support, testimony at depositions, response to interrogatories, or
other information concerning the work performed under this Agreement or relating to any project
or property located within the City. Response to a subpoena or court order shall not be
considered "voluntaryn provided Consultant gives City notice of such court order or subpoena.
(b) Consultant shall promptly notify City should Consultant, its officers, employees,
agents, or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions, or other discovery
request, court order, or subpoena from any person or party regarding this Agreement and the
work performed thereunder or with respect to any project or property located within the City. City
retains the right, but has no obligation, to represent Consultant andlor be present at any
deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to
provide the opportunity to review any response to discovery requests provided by Consultant.
However, City's right to review any such response does not imply or mean the right by City to
control, direct, or rewrite said response.
Agenda Item 8.e.
Page 8
17. NOTICES
Any notice which either party may desire to give to the other party under this Agreement
must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable
document delivery service, such as but not limited to, Federal Express, which provides a receipt
showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail,
postage prepaid, return receipt requested, addressed to the address of the party as set forth
below or at any other address as that party may later designate by notice:
To City:
To Consultant:
City of Arroyo Grande
Teresa McClish, Community Development Director
300 East Branch Street
Arroyo Grande, CA 93420
Quincy Engineering, Inc.
John S. Quincy, President
3247 Ramos Circle
Sacramento, CA 95827
18. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof,
without the prior written consent of the City.
19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California
shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and
also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall
take place in the superior or federal district court with jurisdiction over the City of Arroyo Grande.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the
obligations of the parties described in this Agreement. All prior or contemporaneous
agreements, understandings, representations, and statements, or written, are merged into this
Agreement and shall be of no further force or effect. Each party is entering into this Agreement
based solely upon the representations set forth herein and upon each party's own independent
investigation of any and all facts such party deems material.
21. TIME
City and Consultant agree that time is of the essence in this Agreement.
22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of the City's Request for Proposal, Exhibit "Dn,
attached hereto and incorporated herein by this reference, and the contents of the proposal
submitted by the Consultant, Exhibit "En, attached hereto and incorporated herein by this
reference. In the event of conflict, the requirements of City's Request for Proposals and this
Agreement shall take precedence over those contained in the Consultant's proposals.
Agenda Item 8.e.
Page 9
23. CONSTRUCTION
The parties agree that each has had an opportunity to have their counsel review this
Agreement and that any rule of construction to the effect that ambiguities are to be resolved
against the drafting party shall not apply in the interpretation of this Agreement or any
amendments or exhibits thereto. The captions of the sections are for convenience and
reference only, and are not intended to be construed to define or limit the provisions to which
they relate.
24. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with the
mutual written consent of all of the parties to this Agreement.
25. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and
represents that helshe has the authority to execute this Agreement on behalf of the Consultant
and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written.
CITY OF ARROYO GRANDE CONSULTANT
By:
Tony Ferrara, Mayor
By:
John S. Quincy, P.E.
President
Attest:
Kelly Wetmore, City Clerk
Approved As To Form:
Timothy J. Carmel, City Attorney
Agenda Item 8.e.
Page 10
EXHIBIT A
EXHIBIT A
SCOPE OF WORK
The consultant shall perform professional and technical engineering and environmental services
necessary to prepare environmental documents, permit application packages, project reports,
plans, specifications, and estimatesfor the City's Bridge Street Bridge project funded through the
Federal Highway Administration's (FHWA's) Highway Bridge Program (HBP).
The intended outcome is to provide the City with a cost effective bridge plans, specifications,
and cost estimate (PS&E) package suitable for the advertising, bidding, and construction
process. The PS&E package shall meet all Federal, State, and City requirements in
conformance with the FHWA's Highway Bridge Program (HBP).
Agenda Item 8.e.
Page 11
QUINCY ENGINEERING, INC. EXHIBIT B
Project Name: City of Arroyo Grande - Bridge Street Bridge Replacement Project
PHASE 1- Preliminary Engineering & Environmental Clearance
Date : 511 61201 2
Direct Labor:
Overhead (1.731 ):
Project Escalation (nla for first year)
A. Subtotal'
Subconsultant Costs:
(1). McMillan:
(2). Fugro:
(3). WRECO:
(4). SWCA:
(5). LWC:
(6). DMD Arch:
(7). HLA Arch:
(8). CCD:
B. Subconsultan t Subtotal:
Other Direct Costs:
PlotterlCornputer
Travel
PhonelFax
Delivery
Printing: Black Line
Boards
8112 X I I
11 XI7
M isc.
(1). Travel and rnisc.:
(2). :
(3). :
C. Direct Cost Subtotal:
A=
Fixed Fee (7 0.0%):
B+C =
Fee (0.0%) :
@ $10.0
@ .so.sso per mi.
PHASE 1 TOTAL = $466,972.07
I PHASE 1 NOT TO EXCEED = ~7.000.001
NOTE: Labor costs to be invoiced based on actual hourly rate plus overhead plus fee.
Subconsultants and Other Direct Costs to be invoiced at actual costs.
Page 3 511 6R012
Agenda Item 8.e.
Page 12
QUINCY ENGINEERING, INC. EXHIBIT B
Project Name: City of Arroyo Grande - Bridge Street Bridge Replacement Project
PHASE 2 - Final Design PS&E
Date : 511 61201 2
Direct Labor: $71,109.04
Overhead (1.731 ): $1 23,089.75
Project Escalation (3% per year) 2.0 yr @ 3%= $1 1,651.93
A. Subtotal: $205,850.72
Subconsultant Costs:
(1). McMillan:
(2). Fugro:
(3). WRECO:
(4). SWCA:
(5). LWC:
(6). DMD Arch:
(7). HLA Arch:
(8). CCD:
B. Subconsultant Subtotal:
Other Direct Costs:
PlotterlCom puter 0.Ohrs @ $10.0 $0.00
Travel 4000 @ $0.550 per mi. $2,200.00
PhonelFax $0.00
Delivery $300.00
Printing: Black Line $0.00
Boards $1,000.00
8112 X 11 $200.00
11 X17 $1,000.00
Misc.
(1). Travel and misc.:
(2). :
(3). :
C. Direct Cost Subtotal:
Fixed Fee (1 0.0%);
B+C =
Fee (0.0%):
PHASE 2 TOTAL = $389,879.79
I PHASE 2 NOT TO EXCEED = $390.000.001
NOTE: Labor costs to be invoiced based on actual hourly rate plus overhead plus fee.
Subconsultants and Other Direct Costs to be invoiced at actual costs.
Page 4 511 WOl2
Agenda Item 8.e.
Page 13
QUINCY ENGINEERING, INC.
W
W
I
TASKS 8
Prelbnlnary Englneerlng 8 Environmental Clearance I I I
I I IIIII
Il0II"OI I I I
ma-, ," 8
10 1
3 5 lTpe Weson Repon 2 8 16M
3 6 1 Feadblllty Shl* 2 4
Task 4: Wnullcs
4 1 lDatsRd~v
I I IIIII
171.1 13.1 In1
I I IIIII
7.1 ICmslralnlr Led AltemsUm Anslvsls 121821 I81 I41
1.2 ITechn~d SIU~CS 12121 1121 IBI
7 3 ICEaW4EPA- Dran Env Doc snd Fubllc UmdsUm 1'2 121 4 1.91
ask B: wdne &hl~s~un. wsud blrnutdlons h 66eetscspo fihancemonts I I I I I
a 4 101-..-* .^A ..IU"" 1,I.I.I.I I I
I I IIIII
Task ID: Rolact Roper(
10 1 IRoied Repal
10 2 IFundng DmrmnlaUon I 1.21 141 141
PHASE l ONLY
Ag
e
n
d
a
I
t
e
m
8
.
e
.
Pa
g
e
1
4
QUlNCY ENGINEERING, INC.
PHASE 2 ONLY
~dsl Ham- 1 17201 134 01 101 21601 a01 12801 ,9401 16001 ,9401 001 23201 24 01 1201 143801~~~~l;~i~I~~1~r"tlIYh~'tD~~F~~Wfr~tFfi~~~~~~
TolalCort; 1 I~O~UI I~~JI tnn~ll DOI~ 11m.I ~fitsl UWCI wmml 1-1 SOI-DI IIYD~I s~llil-l WIIO)WI I nzv*ml I raataml nmml camml r7.1mc4 rlsm
OMND TOTAL PRUJECT I
TahU¶= 1 31501 281 01 1WOl 52401 6401 25201 8001 34001 16201 1520l 37601 3801 2801 ~~~~~~~~YY~~~~~~N~UYL~~~YI~R~UI~I~~III~IUYVL~~UU~~III~
ToidW; l rnaral ,,am>.I mmml rnmd wrnl tl,n>.l uun.1 ntmal wmnl -4 eaml ucl-l urr.l+ml IlMM71I ~lm~ml mlmml namd ng~mml IIDS~D~~ omml mu 11s4.m
OPTIONAL TASKS I
~~htor* krerlcan ~nplneuinp ~epat I I IIIIIIIIIIII I I I I I umml I I I I I I IIIIIIIIIIII I I I I I I I
~l(al~am=l I IIIIIIIIIIII -lnrmrutl~anaa~n~~l'~m~nl~utnl~nl~~~n
Tc4dCort.l IIIIIIIIIT--WI I I I I u~aml I I I
NON Labor coslr to O InvDlced basd m actual twfw ralo plus orornoad plus loo.
-mutms and 0th mad costs to be brrdsa~ at mi%
Ag
e
n
d
a
I
t
e
m
8
.
e
.
Pa
g
e
1
5
EXHIBIT C
EXHIBIT C
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain
insurance in conformance with the requirements set forth below. Consultant will use existing
coverage to comply with these requirements. If that existing coverage does not meet the
requirements set forth here, Consultant agrees to amend, supplement or endorse the existing
coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set
forth in this section constitute the minimum amount of coverage required. Any insurance
proceeds available to City in excess of the limits and coverage required in this agreement and
which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability lnsurance using lnsurance Services Office "Commercial General
Liabilityn policy from CG 00 01 or the exact equivalent. Defense costs must be paid in addition to
limits. There shall be no cross liability exclusion for claims or suits by one insured against
another. Limits are subject to review but in no event less than $2,000,000 per occurrence.
Business Auto Coverage on IS0 Business Auto Coverage from CA 00 01 including symbol 1
(Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than
$1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a
non-owned auto endorsement to the general liability policy described above. If Consultant or
Consultant's employees will use personal autos in any way on this project, Consultant shall
provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required
by law with employer's liability limits no less than $1,000,000 per accident or disease.
Excess or Umbrella Liability lnsurance (Over Primary) if used to meet limit requirements, shall
provide coverage at least as broad as specified for the underlying coverages. Any such
coverage provided under an umbrella liability policy shall include a drop down provision
providing primary coverage above a maximum $25,000 self-insured retention for liability not
covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on
behalf' basis, with defense costs payable in addition to policy limits. Policy shall contain a
provision obligating insurer at the time insured's liability is determined, not requiring actual
payment by the insured first. There shall be no cross liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to City for injury to
employees of Consultant, subcontractors or others involved in the Work. The scope of
coverage provided is subject to approval of City following receipt of proof of insurance as
required herein. Limits are subject to review but in no event less than $1,000,000 per
occurrence.
Professional Liability or Errors and Omissions lnsurance as appropriate shall be written on a
policy form coverage specifically designated to protect against acts, errors or omissions of the
Consultant and "Covered Professional Servicesn as designated in the policy must specifically
include work performed under this agreement. The policy limit shall be no less than $1,000,000
per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include
a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or
before the effective date of this agreement.
Agenda Item 8.e.
Page 16
Insurance procured pursuant to these requirements shall be written by insurer that are admitted
carriers in the state California and with an A.M. Bests rating of A- or better and a minimum
financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and
City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability
coverage required herein to include as additional insureds City, its officials employees and
agents, using standard IS0 endorsement No. CG 201 0 with an edition prior to 1992. Consultant
also agrees to require all Consultants, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation
prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all Consultants and subcontractors to do
likewise.
3. All insurance coverage and limits provided by Consultant and available or
applicable to this agreement are intended to apply to the full extent of the policies. Nothing
contained in this Agreement or any other agreement relating to the City or its operations limits
the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not been first
submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an
employee of the insured or of any Consultant or subcontractor.
6. All coverage types and limits required are subject to approval, modification and
additional requirements by the City, as the need arises. Consultant shall not make any
reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery
period) that may affect City's protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates
of insurance evidencing all of the coverages required and an additional insured endorsement to
Consultant's general liability policy, shall be delivered to City at or prior to the execution of this
Agreement. In the event such proof of any insurance is not delivered as required, or in the event
such insurance is canceled at any time and no replacement coverage is provided, City has the
right, but not the duty, to obtain any insurance it deems necessary to protect its interests under
this or any other agreement and to pay the premium. Any premium so paid by City shall be
charged to and promptly paid by Consultant or deducted from sums due Consultant, at City
option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of
any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates
to delete any exculpatory wording stating that failure of the insurer to mail written notice of
cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being
required) to comply with the requirements of the certificate.
Agenda Item 8.e.
Page 17
9. It is acknowledged by the parties of this agreement that all insurance coverage
required to be provided by Consultant or any subContractor, is intended to apply first and on a
primary, noncontributing basis in relation to any other insurance or self insurance available to
City.
10. Consultant agrees to ensure that subcontractors, and any other party involved
with the project who is brought onto or involved in the project by Consultant, provide the same
minimum insurance coverage required of Consultant. Consultant agrees to monitor and review
all such coverage and assumes all responsibility for ensuring that such coverage is provided in
conformity with the requirements of this section. Consultant agrees that upon request, all
agreements with subcontractors and others engaged in the project will be submitted to City for
review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees that it will not
allow any Consultant, subcontractor, Architect, Engineer or other entity or person in any way
involved in the performance of work on the project contemplated by this agreement to self-
insure its obligations to City. If Consultant's existing coverage includes a deductible or self-
insured retention, the deductible or self-insured retention must be declared to the City. At the
time the City shall review options with the Consultant, which may include reduction or
elimination of the deductible or self-insured retention, substitution of other coverage, or other
solutions.
12. The City reserves the right at any time during the term of the contract to change
the amounts and types of insurance required by giving the Consultant ninety (90) days advance
written notice of such change. If such change results in substantial additional cost to the
Consultant, the City will negotiate additional compensation proportional to the increase benefit
to City.
13. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any steps that can be
deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the
part of City to inform Consultant of non-compliance with any insurance requirements in no way
imposes any additional obligations on City nor does it waive any rights hereunder in this or any
other regard.
15. Consultant will renew the required coverage annually as long as City, or its
employees or agents face an exposure from operations of any type pursuant to this agreement.
This obligation applies whether or not the agreement is canceled or terminated for any reason.
Termination of this obligation is not effective until City executes a written statement to that
effect.
16. Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other policies providing
at least the same coverage. Proof that such coverage has been ordered shall be submitted prior
to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is
acceptable. A certificate of insurance andlor additional insured endorsement as required in
these specifications applicable to the renewing or new coverage must be provided to City within
five days of the expiration of the coverages.
Agenda Item 8.e.
Page 18
17. The provisions of any workers' compensation or similar act will not limit the
obligations of Consultant under this agreement. Consultant expressly agrees not to use any
statutory immunity defenses under such laws with respect to City, its employees, officials and
agents.
18. Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits or other requirements nor as a waiver of any
coverage normally provided by any given policy. Specific reference to a given coverage feature
is for purposes of clarification only as it pertains to a given issue, and is not intended by any
party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any
other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of
this Agreement to the extent that any other section or provision conflicts with or impairs the
provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used by any
party involved in any way with the project reserves the right to charge City or Consultant for the
cost of additional insurance coverage required by this agreement. Any such provisions are to be
deleted with reference to City. It is not the intent of City to reimburse any third party for the cost
of complying with these requirements. There shall be no recourse against City for payment of
premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the work performed under this agreement. City assumes no
obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of
any such claim or claims if they are likely to involve City.
Agenda Item 8.e.
Page 19
EXHIBIT D
REQUEST FOR QUALIFICATIONS
ENGlNEERlNGlBRlDGE DESIGN AND ENVIRONMENTAL SERVICES
FOR THE BRIDGE STREET BRIDGE (BRIDGE NO. 49C-0196)
Federal Project Number: BRLO-5199 (027)
October 17,201 1
The City of Arroyo Grande (City) is currently soliciting Statements of Qualifications (SOQs) for
professional engineeringlbridge design and environmental services for the Bridge Street Bridge
project.
Each SOQ shall specify each and every item as set forth in the attached specifications. Any and
all exceptions must be clearly stated in the SOQ. Failure to set forth any item in the
specifications without taking exception may be grounds for rejection. The Clty reserves the right
to reject any and all SOQs and to waive any irregularity or informality in any SOQ or in the
Request for Qualifications process, as long as, in the judgment of the City, such action will not
negate fair competition and will permit proper comparative evaluation of the SOQs submitted.
This Request for Qualifications (RFQ) is posted under the Construction Bid ManagerIProjects
Out to Bid link on the City's Community Development, Engineering Division website at:
Any changes, additions, or deletions to this Request for Qualifications will be in the form of
written addenda issued by the City. Any addenda will be posted on the website. Prospective
responders must check the website for addenda or other relevant new information during the
response period. The City is not responsible for the failure of any prospective consultant to
receive such addenda. All addenda so issued shall become a part of this Request for
Qualifications.
If your firm is interested and qualified, please submit ten (10) hard copies of your SOQ on
November 17,201 1, by 4:00 p.m. to:
City of Arroyo Grande
Kelly Wetmore, City Clerk
300 East Branch Street
Arroyo Grande, CA 93420
If you have any questions about the Request for Qualifications process, please contact me. For
technical questions and information contact Jill McPeek, Senior Consultant Engineer, Wallace
Group, at jillm@wallacegroup.us or (805) 544-401 1.
COMMUNITY DEVELOPMENT DEPARTMENT 300 E. Branch Street Arroyo Grande, California 93420
Phone: (805) 473-5420 FAX: (805) 473-0386 E-mail: agcityQarroyogrande.org Website: www.arroyogrande.org Agenda Item 8.e.
Page 20
All questions pertaining to the content of this Request for Qualifications must be made in writing
via email to Jill McPeek at: jillm@wallacegroup.us. All questions will receive a response within 5
business days. The question and its response will be posted (anoi~ymously) on the City's
website (link above). The City reserves the right to determine the appropriateness of comments/
questions that will be posted on the website.
1st
Teresa McClish
Community Development Director
Agenda Item 8.e.
Page 21
REQUEST FOR QUALIFICATIONS
ENGlNEERlNGlBRlDGE DESIGN AND ENVIRONMENTAL SERVICES
FOR THE BRIDGE STREET BRIDGE (BRIDGE NO . 49C'-0196)
Federal Project Number: BRLO-5199 (027)
TABLE OF CONTENTS
......................................................................................... SOQ SUBMITTAL AND SELECTION I
...................... FORMAT AND CONTENT OF THE STATEMENT OF QUALIFICATIONS (SOQ) 2
...................................................................................................................... PROJECT SCOPE 3
............................................................................................................................ SUMMARY 3
.................................................................................................................... BACKGROUND 5
SCOPE OF WORK ................................................................................................................ 6
Statement of Intent .......................................................................................................... 6
General Services ............................................................................................................. 6
Scope of Services ........................................................................................................... 7
CONTACT FOR THIS RFQ ................................................................................................... 7
................................................................................................................................ SCHEDULE 7
CONSULTANT SELECTION ................................................................................................. 7
PROJECT MILESTONES ...................................................................................................... 8
RESERVATIONS OF RIGHTS BY THE CITY ............................................................................. 8
CONSULTANT SELECTION PROCESS .................................................................................... 8
SOQ EVALUATION ............................................................................................................... 8
CONSULTANTS INTERVIEWS ............................................................................................. 9
COST AND CONTRACT NEGO'rIA'rIONS ........................................................................... 9
FINAL SELECTION ............................................................................................................... 9
DISADVANTAGED BUSINESS ENTERPRISES (DBE) REQUIREMENTS ............................... I0
GENERAL CONDITIONS AND REQUIREMENTS .................................................................... 10
VICINITY MAP .......................................................................................................................... 12
Agenda Item 8.e.
Page 22
EXHIBIT A . SAMPLE AGREEMENT FOR CONSULTANT SERVICES ................................... 13
EXHIBIT B . CERTIFICATION OF CONSULTANT ................................................................... 27
EXHIBIT C . CERTIFICATION OF LOCAL AGENCY ............................................................... 28
EXHIBIT D . NOTICE TO PROPOSERS DISADVANTAGED BUSINESS ................................ 29
ENTERPRISE INFORMA'l7ON
........................................ EXHIBIT E . LOCAL AGENCY PROPOSER UDBE COMMITMENT 33
CONSULTANT CONTRACTS (EXHIBIT 10-01)
EXHIBIT F . GOOD FAITH EFFORST ..................................................................................... 35
.......................................... EXHIBIT G . LOCAL AGENCY PROPOSER DBE INFORMATION 37
CONSULTANT CONTRACTS (EXHIBIT 10-02)
EXHIBIT H . PROPOSER'S LIST OF SUBCONTRACTORS (DBE AND NON-DBE) ............... 39
EXHIBIT I . DISCLOSURE OF LOBBYING ACTIVITIES .......................................................... 41
EXHIBIT J . NONLOBBYING CERTIFICATION FOR FEDERAL-AID CONTRACTS ................ 44
EXHIBIT K . SAMPLE CONTRACT CLAUSES ........................................................................ 45
EXHIBIT L . FINAL REPORT-UTILIZATION OF DISADVANTAGED BUSINESS ..................... 49
ENTERPRISE (DBE). FIRST-TIER SUBCONTRACTORS
Agenda Item 8.e.
Page 23
REQUEST FOR QUALIFICATIONS
ENGlNEERlNGlBRlDGE DESIGN AND ENVIRONMENTAL SERVICES
FOR THE BRIDGE STREET BRIDGE (BRIDGE NO. 49C-0196)
Federal Project Number: BRLO-5199 (027)
SOQ SUBMITTAL AND SELECTION
1. All Statements of Qualifications (SOQs), consisting of ten (10) hard copies, must be
received by mail, recognized carrier, or hand delivered no later than 4:00 p.m. on Thursday,
November 17, 201 1. Late SOQs will not be considered.
2. All correspondence should be directed to:
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
Attn: Kelly Wetmore, Crty Clerk
Telephone: (805) 473-5414
3. Costs for preparation of SOQs will be borne by the consultant.
4. It is preferred that all SOQs be submitted on recycled paper, printed on two sides. Limit
your SOQs to 20 two-sided pages, exclusive of charts, resumes, graphics, and required
forms.
5. Selection of qualified consultants will be by approved City procedure for awarding
professional contracts. Selection will be made on the basis of the SOQs as submitted,
although the Crty reserves the right to interview applicants as part of the selection process.
The proceedings of the Selection Committee are confidential, and members of the
Selection Committee are not to be contacted by the consultants.
6. This Request for Qualifications (RFQ) does. not constitute an offer of employment or to
contract for services.
7. The City reserves the option to accept or reject any or all SOQs, wholly or in part, received
by reason of this RFQ.
8. The City reserves the option to retain all SOQs, whether selected or rejected.
9. All SOQs shall remain firm for one hundred twenty (120) days following the closing date
for receipt of SOQs.
10. The City reserves the right to award future contract(s) to the firm who presents the SOQ
which, in the judgment of the City, is the best qualified for the project.
11. Any contract awarded pursuant to this RFQ will incorporate the requirements and
specifications contained in this RFQ. All information presented in a consultant's SOQ will
be considered binding upon selection of the successful consultant, unless otherwise
modified and agreed to by the City during subsequent negotiations.
Bridge Street Bridge (Bridge No. 4964196) City of Arroyo Grande
RFQ for EngineeringlBridge Design and Environmental Services Page 1
Agenda Item 8.e.
Page 24
The successful consultant is expected to execute a contract similar to the contract in
Exhibit A. This sample contract is for reference to the anticipated terms and conditions
governing the City and the successful consultant. The consultant must take exception in
their SOQ to any section of the attached contract they do not agree with. Failing to do so
will be deemed as acceptance by the consultant to the terms spelled out in the sample
contract. The City reserves the right, in its sole discretion, to add, delete, or modify, or
negotiate additional terms and conditions to the attached contract. BEFORE BEGINNING
ANY WORK OR SUBMlTllNG A SOQ IT IS ADVISED THAT CONSULTANTS READ
THE CITY INSURANCE AND INDEMNIFICATION REQUIREMENTS IN THE ATACHED
SAMPLE CONTRACT. The selected consultant will be asked to provide evidence.that City
insurance requirements have been met. See Exhibit A - Sample City Contract.
13. Under the provisions of the California Public Records Act (the "Act")' Government Code
section 6252 et seq., all "public records" (as defined in the Act) of a local agency, such as
the City, must be available for inspection and copying upon the request of any person.
Under the Act, the Crty may be obligated to provide a copy of any and all responses to this
RFQ, if such requests are made after the contract is awarded.
One exception to this required disclosure is information which fits within the definition of a
confidential trade secret [Government Code section 6254(k)] or contains other technical.
financial or other data whose public disclosure could cause injury to the consultant's
competitive position. If any consultant believes that information contained in its response
to this RFQ should be protected from disclosure, the responder MUST specifically identify
the pages of the response that contains the information by properly marking the applicable
pages and inserting the following notice in the front of its response:
NOTICE: The data on pages - of this response identified by an asterisk (*) contain
technical or financial information, which are trade secrets, or information for which
disclosure would result in substantial injuly to the consultant's competitive position.
Consultant requests that such data be used only for the evaluation of the response,
but understands that the disclosure will be limited to the extent the City considers
proper under the law. If an agreement is entered into with the consultant, the City shall
have the right to use or disclose the data as provided in the agreement, unless
otherwise obligated by law.
The City will not honor any attempt by consultant to designate its entire SCjQ as
proprietary. If there is any dispute, lawsuit, claim or demand as to whether information
within the response to the RFQ is protected from disclosure under the Act, consultant shall
indemnrfy, defend, and hold harmless, the Crty, its officials, employees, agents and
representatives arising out of such dispute, lawsuit, claim or demand.
FORMAT AND CONTENT OF THE STATEMENT OF QUALIFICATIONS (SOQ
To respond to the Request for Qualifications (RFQ), submit ten (10) hard copies of your
Statements of Qualifications (SOQs) on or before the submission deadline. The SOQ must be
signed by a person authorized to bind the proposing firm to the representations, commitments,
and statements contained in the SOQ. The SOQ must contain the following information and
documents. Limit your SOQs to 20 two-sided pages, exclusive of charts, resumes, graphics,
and required forms.
Bridge Street Bridge (Bridge No. 4964196) City of Anoyo Grande
RFQ for EngineeringlBridge Design and Environmental Services Page 2
Agenda Item 8.e.
Page 25
A Cover Letter summarizing the key points of the SOQ (2 pages maximum).
Authorized Representative - The name, address, telephone number, facsimile, and e-
mail address of the person authorized to represent the firm with respect to all notices,
discussions, and other communication relating to this RFQ and to any negotiations
relating to the contract (this can be included in the cover letter).
Staffing - An organizational chart identifying:
1) the project manager for the work, each key person who would be assigned to
carry out the work;
2) the role each person will play in performing the work; and
3) a description of the experience and qualifications of such manager and key
persons.
Resumes should be included for all key individuals. Resumes shall include the specific
projects and roles of the individuals (with an emphasis on similar work), specialty
licenses, certificates or relevant training.
References & Experience - A list of references for the. firm and subconsuttants,
including the names, address, and telephone numbers of recent clients (preferably other
public agencies), and a listing of the specific projects, date, and cost of project
construction, and key individuals that participated in them. Include the dollar value
related to the participation. ldentrfy how much experience the firm and subconsultant has
had with public agencies, and completing bridge projects funded through the Highway
Bridge Program (HBP).
Scope - A clear concise statement of the firm's understanding of the nature and the
extent of the services required, and a specific outline to demonstrate how personnel
would be organized to handle these services.
QClQA Program - Demonstration of firm's Quality ControlIQuality Assurance
procedures. Identify staff available. Indicate staff who will provide a QCIQA statement
and signature on all submittals.
Pre-Award Audit - The consultant will indicate if they have been through a Caltrans pre-
award audit procedure, the outcome of the audit(~), and confirmation that the consultant
has not been identified as "high-risk" as defined in the Caltrans Local Assistance
Procedures Manual.
PROJECT SCOPE
SUMMARY
The City of Arroyo Grande seeks to hire a qualified, professional engineering team to provide
project management, engineering design, and environmental services for its Bridge Street
Bridge project funded through the Federal Highway Administration's (FHWA's) Highway Bridge
Program (HBP).
Bridge Street Bridge (Bridge No. 49C0196) City of Arroyo Grande
RFQ for EngineeringlBridge Design and Environmental Services Page 3
Agenda Item 8.e.
Page 26
The professional services shall include, but not be limited to, the following:
Caltrans type selection report and life-cycle cost analysis to determine which
alternative(s) to pursue;
visual displays of the feasible alternatives for public review and input,
environmental surveys,
preparation of environmental documents,
preparation of permit applications,
right of way engineering,
utility coordination,
geotechnical engineering,
hydraulic analysis,
topographic and boundary surveying,
bridge design and approach roadway engineering,
quantity calculations,
preparation of a complete plans, specifications and estimates (PSBE) package,
bid and construction assistance (including but not limited to shop drawing review and
falsework structural calculation check).
U.S. Customary Units (English) shall be used.
The environmental consultant, in partnership with the engineering firm, shall prepare the
necessary National Environmental Quality Act (NEPA) and California Environmental Qualrty Act
(CEQA) documents to satisfy the requirements of the project funded through the Highway
Bridge Program (HBP). Firms responding to this RFQ should be fully familiar with and
experienced in meeting the requirements of both State and Federal procedures pertaining to
federally funded bridge projects.
To qualify, consultant teams must demonstrate knowledge and experience in performing all
management, engineering and environmental work required for the project The consultant team
must demonstrate their experience and approach in working with communrty groups and
committees. 'The consultant team must also demonstrate their experience in working with
historically significant bridges and coordinating with the California State Historic Preservation
Office (SHPO).
The City is requesting Statement of Qualifications (SOQs). A selection committee will review the
SOQs, develop a short list of the most qualified consultants, interview those consultants, and
develop a final ranking of the most qualified consultants. The City will meet with the first-ranked
consultant for a scoping meeting and the first-ranked consultant will then be asked to provide a
detailed project scope and cost proposal. The City will review the proposal and enter into
negotiations with the consultant. If agreement on a fair and reasonable price cannot be reached,
negotiations will be terminated and negotiations will then proceed to the next most qualified
consultant, etc.
This project is subject to Title 49 Code of Federal Regulations Part 26 (49 CFR 26) entitled
"Participation by Disadvantaged Business Enterprises in Department of Transportation Financial
Assistance Programs." Consultants shall take necessary and reasonable steps to ensure that
DBE subconsultants have an opportunity to augment their team. The City has established an
Underutilized DBE goal of 5%. The top ranked consultants who are asked to submit a proposal
Bridge Street Bridge (Bridge NO. 4964196) City of Anoyo Grande
RFQ for EngineeringlBridge Design and Environmental Services Page 4
Agenda Item 8.e.
Page 27
will be required to meet this goal or document that a good faith effort was made to meet the goal
prior to award of the contract by submitting the forms attached to this SOQ as Exhibits B-I.
BACKGROUND
The Bridge Street bridge has been a physical feature of Arroyo Grande since 1908. Due lo
various deficiencies, the bridge is restricted to a 3-ton maximum load limit. The Bridge Street
bridge is eligible to be. included in the National Register of Historic Places. Because of this
historic significance, rehabilitation or replacement may both be feasible options to bring the
bridge up to standard loading conditions.
In 2005, a Preliminary Engineering Study was prepared that presents a preliminary set of
solution alternatives and associated costs for rehabilitating or replacing the Bridge Street bridge.
In 2010, the City secured funding through the Federal Highway Administration's (FHWA's)
Highway Bridge Program (HBP) to bring the Bridge Street bridge up to standard loading. In July
2011, City and Cattrans staff met to discuss the potential alternatives for the project. Since a
Field Review was conducted during the preparation of the Preliminary Engineering Study, the
Preliminary Environmental Studies form was reviewed, corrected and signed at this meeting.
The City is requesting submittal of SOQs for EngineeringlBridge Design and Environmental
Services for the project. City expenditure of state and federal funds are such that:
A. This selection process and work performed hereunder shall be completed in accordance
with applicable laws of the State of California, the California Transportation Commission
(CTC), Cattrans, and FHWA, as administered by Caltrans Local Assistance.
B. This selection process and work performed hereunder shall be completed in accordance
with the State of California and Federal Laws and Regulations.
C. The provisions of 49 CFR, Part 26 require that the City complies with the DBE program,
and that DBE firms have the opportunity to participate in the projects. The Underutilized
Disadvantaged Business Enterprise (UDBE) goal is 5%. The top ranked consuttants who
are ,asked to submit a proposal will be required to meet this goal or document that a
good faith effort was made to meet the goal prior to award of the contract.
The purpose of this RFQ process is to establish the ability to obtain timely and efficient
consultant assistance to address the design and environmental needs for the. City's Bridge
Street Bridge project.
Contracts will be negotiated with actual cost-plus-fixed fee clauses. For actual cost-plus-futed
fee, the consultant is reimbursed for actual costs incurred and receives an additional
predetermined amount as a fixed fee. The determination of the amount of the fixed fee .shall
take into account the size, complexity, duration, and degree of risk involved in the work. The
fixed fee is not adjustable during the life of the contract unless there is a significant change in
the scope of the work; in which case the fee may be renegotiated. This method of payment is
appropriate when the extent, scope, complexity, character, or duration of work cannot be
precisely predicted. Fixed fees apply to the total direct and indirect costs. Fixed fees over fifteen
(15) percent must be justified and documented per the Cattrans LAPM in the files prior to
commencement of work.
Bridge Street Bridge (Bridge No. 496-0196)
RFQ for EngineeringlBridge Design and Environmental Services
City of Arroyo Grande
Page 5
Agenda Item 8.e.
Page 28
SCOPE OF WORK
The bridge project utiliziqg consultant services includes the Bridge Street bridge over Arroyo
Grande Creek (49C-0196). The consultant will provide a California registered Civil Engineer
with recent bridge design experience (minimum fwe years) for the design and administration of
the project. The consultant will be responsible for reviewing and coordinating .all plans with the
designer and all subconsultants. The consultant will set up and maintain all project records in
accordance with the City and CaltransIFHWA Standard Policies.
Statement of Intent
The consuttant shall perform ,all professional and technical engineering and environmental
services necessary to prepare all environmental documents, permit application packages,
project reports, plans, specifications, and estimates. The intei-lded outcome is to provide the City
with a cost effective bridge plans, specifications, and cost estimate (PS&E) package suitable for
the advertising, bidding, and construction process. The PS&E package shall meet all Federal,
State, and Clty requirements in conformance with the FHWA's Highway Bridge Program (HBP).
General Services
Since this RFQ is for muttiple alternatives in bringing the Bridge Street bridge up to standard
loading, not all of the following tasks may be required for each atternative. Additional tasks may
be required. Project specific detailed scope, schedule, and fee will be negotiated with the first
ranked consuttant.
The consultant shall demonstrate, through this RFQ, successfully handling of bridge
engineering, road design, and environmental challenges of a highway bridge design project
within the Highway Bridge Program (HBP). The consuttant will be expected to perform site
visits, client meetings, agency meetings, review meetings, presentatidns and communications to
foster a collaborative working environment to achieve the City's objectives. This will include, but
not be limited to the following tasks:
Site visits to gather information and data, obtain City and Caltrans perspectives, and
coordinate the work.
In-progress meetings to discuss the work and obtain input from the City and Cattrans.
Facilitate public input meetings.
Agency meetings with Caltrans, USFWS, NOAA Fisheries, SHPO, ACHP, ACOE,
RWQCB, CDFG, and other agencies to coordinate permitting issues. Assist City with
obtaining appropriate permits.
Presentations to City staff, City Council and public to provide appropriate summary of
work.
Communications by e-mail, telephone, and letter to keep the City informed throughout
the project.
Bridge Street Bridge (Bridge No. 49C0196)
RFQ for EngineeringlBridge Design and Environmental Services
City of Anoyo Grande
Page 6
Agenda Item 8.e.
Page 29
Scope of Services
The scope of services for this project shall include, but may not be specifically limited to, the
following major. tasks as briefly outlined below. The information provided below is not intended
to comprise a detailed scope of services, but is intended to provide general information to firms
wishing to submit SOQs. It is the intent of the Cty to draw upon the expertise and experience of
firms submitting SOQs as to their recommendations of specific work tasks required to
accomplish City goals. The actual scope of services will be determined by mutual consent
between the City and selected consultant at the time of contract negotiations.
Assemble and review background information
Develop concept plans
Se-ek public input
Environmental documents, technical studies & permitting processing
Preliminary design
Final design and construction documents
Bid and construction assistance
CONTACT FOR THIS RFQ
Jill McPeek, Senior Consultant Engineer
Wallace Group
612 Clarion Court
San Luis Obispo, CA 93401
jillm@wallacegroup.us
(805) 544-401 1
A tentative schedule of the events follows:
CONSULTANT SELECTION
RFQ issued - October 17,201 1
SOQs due - November 17.201 1
Selection Committee evaluates SOQs and establishes a shortlist of consultants who are
considered to be best qualified to perform the work. City notifies each consultant that
submitted an SOQ of the results of the review - December 16,201 1
Selection Committee interviews the three or more highest ranked consultants - week of
January 9,201 2
Selection Committee develops a final ranking to identify the most qualified consultant(s).
City notifies each interviewed consultant of the results of the review - January 27, 201 2
Bridge Street Bridge (Bridge No. 49C0196) City of Arroyo Grande
RFQ for EngineeringlBridge Design and Environmental Services Page 7
Agenda Item 8.e.
Page 30
Contract negotiations with highest ranked consultant begin with a scoping meeting and
the submittal by the consultant of detailed scope, schedule, and fee. Accepted firms will
be required to submit summary sheets which detail the billing rates for .each firm's key
individuals, overhead rates for other positions, and other costs. Include any and all other
costs Tor office, vehicle, per diem, etc. This material will not be a basis for selecting
consultants - February 2012
City Council approval and execution of consultant contract - March 201 2
PROJECT MILESTONES
Preliminary Engineering and Environmental Analysis - October 201 2
Approval of Environmental Document (NEPA) - February 2014
PS&E Completion - October 2014
Right of Way Acquisition and Utility Relocation - February 2015
Begin Construction - April 201 5
This schedule is subject to change without notice at the sole discretion of the City.
RESERVATIONS OF RIGHTS BY THE CITY
The City reserves the right to postpone selection for its own convenience, to withdraw this RFQ
at any time, to reject any SOQ without indicating a reason for such rejection, or to negotiate with
any, multiple, or none of the respondents. As a function of the negotiation process, the City
reserves the right to remedy technical errors, modrfy the published scope of servi&d, and
approve or disapprove the use of all subconsultants. In addition, this RFQ does not commit the
City to negotiate a contract. The issuance of this RFQ does not constitute an agreement by the
City that any subsequent selection processes will occur, or that any contract will be entered into
by the City. Statements and other materials submitted will not be returned unless portions of
submittals are designated as proprietary at the time of submittal and requested to be returned.
The City has the right to use any or all ideas or concepts presented in any proposal or interview
without.restriction, and without the consent of the proposers. As a corollary, selection of .a
consultant does not constitute City acceptance of all of the particulars of its SOQ.
CONSULTANT SELECTION PROCESS
SOQ EVALUA'I'ION
The selection committee will evaluate SOQs based on the following evaluation sheet:
Bridge Street Bridge (Bridge No. 4964196)
RFQ for EngineeringlBridge Design and Environmental Services
City of Arroyo Grande
Page 8
Agenda Item 8.e.
Page 31
The Selection Committee will establish a shortlist of consultants who are considered to be best
qualified to perform the contract work. Consultants will be notified of the results of the review.
These criteria and point assignments are subject to change without notice at the sole discretion
of the City.
RFQ EVALUATION SHEET
CONSULTANTS INTERVIEWS
The selection committee may interview the three or more highest ranked consultants and
develop a final rankiug of the highest ranked consultant.
Rating Criteria
Project team understanding of the work to be done
Project team experience with similar types of projects
Project team familiarity with State and Federal procedures
Demonstrated technical ability
Demonstration of quality control and quality assurance
procedures
Project team capability of developing innovative or
advanced techniques
TOTAL
COST AND CONTRACT NEGOTIATIONS
Maximum
Points
2 5
20
20
20
I0
5
100
The City will meet with the first-ranked consultant for a scoping meeting and the first-ranked
consultant will then be asked to provide a detailed project scope and cost proposal. Contract
negotiations with the highest ranking consultant(s) will set hourly billing rates and classifications,
overhead rates and other compensation. In addition, the consultant(s) will be expected to agree
to accept City contract agreement boiler plate language (see attached Exhibit A).
FINAL SELECTION
Final selection of the consultant(s) for the project will be made by the City Council based on the
selection commitiee's evaluation of their SOQ, the results of the possible oral interview, the
detailed project scope and cost proposal, and terms of contract language negotiated with the
City. The City may select more than one consultant if the City determines it is necessary to meet
the project needs and schedule.
Bridge Street Bridge (Bridge No. 496-0196)
RFQ for EngineeringlBridge Design and Environmental Services
City of Arroyo Grande
Page 9
Agenda Item 8.e.
Page 32
DISADVANTAGED BUSINESS ENTERPRISES [DBE) REQUIREMENTS
The consultant or subconsultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this contract. The provisions of Title 49, Part 23, Code of
Federal Regulations (49 CFR 23) require that DBE's have an opportunity to participate in
contracts funded through the Federal Highway Administration (FWA).
The City of Arroyo Grande has established an Underutilized Disadvantaged Business Enterprise
(UDBE) goal of 5%. In order to meet the above stated requirements, the following criteria have
been established and must be addressed prior to execution of a contract for the services.
1. In order to be considered responsible and responsive, the consultant must meet the
UDBE goal. If the goal is not met, the consultant must document adequate good faith
efforts prior to award of the contract. Only UDBE participation will be counted towards
the contract goal. However, all DBE participation data shall be collected and reported.
2. The top ranked consultants who are asked to submit a proposal must submit a "UDBE
Commitment" form and a "DBE Information" form prior to award of the contract.
3. The consuttant must submit a "Final Report - Utilization of Disadvantaged Business
Enterprises (DBE) First-Tier Subcontractor" form upon completion of the contract.
The required forms are attached in Exhibits B-I.
GENERAL CONDITIONS AND REQUIREMENTS
1. The Engineer shall cany out the instructions as received from the City Project Manager
and shall cooperate with City, State, FHWA, and any other agencies working on the
project.
2. It is not the intent of the foregoing paragraph to relieve the Engineer of professional
responsibility during the performance of this contract. In those instances where the
Engineer believes a better design or solution to the problem is possible, the Engineer shall
promptly notify the City of these concerns, together with the reasons therefore.
3. The Engineer has total responsibility for the accuracy and completeness of all data, plans,
and estimates prepared for this project and shall check all such material accordingly.
While the City may review such data, plans, and details for quality, completeness and
conformrty with the referenced standards, the responsibility for accuracy and
completeness of such items remains solely that of the Engineer. The Engineer or the
Engineets subcontractors shall not incorporate in the design materials or equipment of
single or sole source origin without written approval of the City.
4. The plans, designs, estimates, calculations, reports, and other documents furnished under
this Scope of Work shall be of a quality acceptable to the City Project Manager. The
criteria for acceptance shall be a product of neat appearance, well-organized, technically
and grammatically correct, checked, and having the preparer and checker identified. The
minimum standard of appearance, organization, and contents of the drawings shall be that.
of similar types produced by Caltrans.
Bridge Street Bridge (Bridge No. 4960196)
RFQ for EnglneeringlBridge Design and Environmental Services
City of Arroyo Grande
Page 10
Agenda Item 8.e.
Page 33
The page identifying preparers of engineering reports, the title sheet and each sheet of
plans, shall bear the professional seal, certificate number, registration classification
expiration date of the certificate, and signature of the professional engineer(s) responsible
for their preparation.
The Engineer shall provide the services for the Project in close 1iaiso.n with the City.
To ensure understanding of contract objectives, meetings between City and the Engineer
will be held monthly or as often as deemed necessary by the Ctty Project Manager. All
work objectives, the Engineer's work schedule, the terms of the contract, and any other
related issues will be discussed and any issues or problems resolved.
The Engineer may establish direct contact with governmental regulatory and resource
agencies and others for the purpose of obtaining information, expertise, and assistande in
developing baseline data and resource inventories. The Engineer shall maintain a record
of all such contacts and shall transmit copies of those records to the City on a regular
basis.
The City will retain responsibility for all final consultation, both informal and formal, ~4th
State and Federal agencies regarding project mitigation and compensation proposals.
The Engineer shall comply with OSHA regulations regarding safety equipment and
procedures, safety instruction issued by the County, and the safety provisions included in
the Caltrans Survey Manual.
Surveys performed by the Engineer shall conform to the requirements of the Land
Surveyors Act and Caltrans Survey Manual. In accordance with the Act, "responsible
charge" for the work shall reside with a pre-January 1, 1982, Registered Civil Engineer or
a Licensed Land Surveyor, in the State of California.
The instructions contained in this Scope of Work for structures will take precedence over
any conflicting instructions found in the Bridge Memos to Designers Manual.
Where the Engineer is required to prepare and submit studies, reports, plans, etc., to the
City as required by this Scope of Work, these shall be submitted in draft as scheduled and
the opportunity provided for the City to direct revisions, prior to final submission.
Materials to be furnished by the City:
Copy of the Preliminary Engineering Study
Copy of the Field Review and Preliminary Environmental Studies forms
Information for CEQA determination
Any existing plans of previous construction projects at the site, as applicable
Work to be performed by the City:
All correspondence with Caltrans
Bridge Street Bridge (Bridge No. 49C-0196)
RFQ for EngineeringlBridge Design and Environmental Services
City of Arroyo Grande
Page 11
Agenda Item 8.e.
Page 34
REQUEST FOR QUALIFICATIONS
ENGINEERINGIBRIDGE DESIGN AND ENVIRONMENTAL SER\~ICES
FOR ME BRIDGE STREET BRIDGE (BRIDGE NO. 49C-0196)
Federal Project Number: BRLO 5199 (027)
VICINITY MAP
Bridge Street Brldge (Bridge No. 49C4196)
RFQ for EnglneeringlBrldge Design and Environmental Services
City of Arroyo Grande
Page 12
Agenda Item 8.e.
Page 35
Bridae Street Bridae (49C-0196) over Arrovo Grande Creek
Quincy Engineering Inc. (QEI) is providing the following recommended scope of work to the City of Arroyo
Grande (City) for the Bridge Street Bridge project:
PHASE 1 - PREUMINARY ENGINEERING TASKS
TASK 1 - Proiect Manaqement
Task 1.1 - Kick-off Meeting
A kick-off meeting will be held after the notice to proceed and will introduce the Project Team, establish
communication channels, set the project schedule, clarify the Scope of Work and define the roles and responsibilities
of the various Team members.
Task 1.2 - Data Collection
QEl will perform a site review and a review of existing records, reports, as-builts and bridge inspection reports. This
information will become the basis for determining the project alternatives.
Task 1.3 - Project Management (Work to take place in both Phase 1 & Phase 2)
QEl will be responsible for, assembling a Project Development Teain (PDT) for the project. QEl will lead PDT
meetings, which will include distributing approved meeting agendas, arrange attendance of key Team members,
and distributing meeting minutes along with a summary of action items. PDT meetings will include both in-person
meetings and teleconference phone meetings. QEI will also develop and update a critical path schedule and send
out progress reports monthly. [12 meetings in Phase 1 (6 in-person and 6 teleconference meetings) & 8 meetings in
Phase 2'(4 in-person and 4 teleconference meetings)]
TASK 2 - Topoqraphic Suwevinq and Riqht-of-Wav Mappinq
McMillan Land Simweys (McMillan) will perform record research at the City and San Luis Obispo County to locate
recorded control mapi; right-of-way maps, records of survey, corner records, and other official maps of records.
McMillan will perform the following:
Topographic and right-of-way surveys;
Six (6) aeek aoss-section surveys for hydraulics calculations;
Topographic mapping;
Right-of-way determination and mapping
Preparation of legal descriptions and plats for easements or acquisibons on up to four (4) parcels.
Right-of-way mapplng for the project will establish design control and the right-of-way boundary survey. McMillan
will set horizontal and vertical control points for project mapping in accordance with City horizontal and vertical
control requirements.
TASK 3 - Preliminarv Ensineerinq & Feasibility Study
The purpose of the preliminary engineering phase is to better define the project, ensure funding constraints are being
met, identify the required design criteria for preliminary and final design, and incorporate the projeds constraints
including any project permitting and/or environmental mitigation requirements, and preliminary consideration of
needed design exceptions. Also, permanent and temporary right-of-way needs are identified during this task. These
goals are accomplished by careful consideration of project goals and alternative analysis.
Task 3.1 - Basis of Design
QEl will develop a Basis of Design document that will summarize previously prepared project information, key
project development standards, traffic count data, an evaluation of bridge rehabilitation/widening or replacement
options and staging recommendations. This document will also serve to establish both design and evaluation
criteria. QEl will coordinate with the City/Wallace Group to define design aitena that will be used during
comparison of the developed bridge rehabilitation/replacement alternatives.
Task 3.2 - Evaluation and Rehabilitation Alternative Studies of Existing Bridge
QEl will evaluate the existing bridge to assess the full extent of the required rehabilitation measures to meet the
parameters established in the Basis of Design. This process will include reviewing the previous efforts of the City
and it's consultants, processing information gathered during the site review, and performing minor analysis and
calculations. The goal of this process is too develop the required rehabilitation strategies so they can be accurately
. - - - . . - - - - -- ---
Bridge Slreel Bridge I Cily of Arroyo Grande I Quincy Engineeri~~g, Inc.
- - -- - -. - - - - - - - - - -. - - - - - - -- -- - - Agenda Item 8.e.
Page 36
compaked to replacement alternatives, including total project costs, impacts and project performance measures.
Perfomance measures will be recommended and presented to the City for comment and approval.
Task 3.3 - Bridge Advanced Planning Studies (APS)
QEI will coordinate with the CityJWallace Group to complete a bridge evaluation and investigate separate
alternatives as listed below:
Rehabilitate the exisbng bridge;
Replacement Bridge with a reduced traveled way width configuration (preserving the existing bridge width)
Replacement Bridge with a full width traveled way width configuration (providing for standard width lanes,
shoulders/bicyde lanes and separated pedestrian walk)
The existing bridge defiaencies will be noted, along with recommendations for rehabilitation and estimated costs.
The results of the evaluation of the existing bridge, along with an advanced planning study (APS) for each
alternative for bridge replacement and the recommended project direction, will be summarized in a Draft Strategy
Report. QEl will submit the report to the City for review. Upon receiving comments back from the City, QEI will
schedule and present-the report to Caltrans at a Strategy meeting. Upon receiving comments from Caltrans, QEI will
prepare a Final Strategy Report.
For the purpose of this Scope, it is assumed that Caltrans will agree that the Strategy will be to construct a new
bridge and that the existing bridge will be removed.
Once Caltrans approves the Strategy, full alignment and bridge alternative studies will be performed.
Task 3.4 - Geometric Approval
Prelirmnary alignment studies for up to three alternatives will be developed. The studies will investigate the
advantages and disadvantages for each alternative. In terms of roadway elements, design speed and safety through
the project limits along with time of construchon will be considered. Discussions shall include design, right-of-way,
environmental, economic, and safety issues. Preliminary Plan and Profile (Geomepic Approval) drawine will be
prepared for each alignment alternative. Other issues affecting the final design such as right-of-way impacts,
construction staging and access, utility relocation, and drainage will also be addressled.
Task 3.5 - Type Selection Report
QEI will prepare a Type Selection Report. The Type Selection Report will contain a General Plan, and a General Plan
Estimate for each alternative, along with a memorandum addressing geotechnical, hydraulic, aesthetic,
environmental and cost (including a life cycle cost analysis) issues. The two bridge replacement concepts that
currently appear most likely to be the preferred replacement alternative are as follows:
Cast-In-Place (CIP). Post-Tensioned, Concrete Box Girder with Historical Elements: This bridge
replacement alternative would incorporate important architectural features of the existing historic truss into a
modem structural design.
Steel Ponv Truss Bridpe match in^ Historical Features: This bridge replacement alternative would
incorporate important architectural aspects of the existing historic truss into a new steel truss bridge.
A structures type recommendation will be included in the Type Selection Report as'part of a final conclusion to the
alternatives analysis.
Task 3.6 - Feasibility Study
Upon the City's direction, QEI will begin preparing 30% project plans. The plans will be completed to a 30% level of
design, which will include hor~zontal and vertical alignments, typical cross-sections and safety elements (e.g.
approach railing) required at the bridge. Limits of cutlfill slopes shall also be shown to determine the maximum
area of disturbance to develop preliminary right-of-way needs and the environmental study limits. Alternative
aesthetic treatments and concepts to incorporate the historic elements of the existing bridge will be also considered.
QEI shall prepare a construction cost estimate and will include appropriate contingency factors for this level of
design.
TASK 4 - Hvdraulics
Task 4.1 - Data Review
WRECO will review available data, including previous studies, provided by the City and the Project Team. Key
information to review will be the available hydrologic and hydraulic data for Arroyo Grande Creek.
-- -~ - -..- - -~ - - - ~ .. ~
Hridge Street Hridge I C~ty of Arroyo Grande I Quincy Engineering, Inc.
- -~ -- -- .- ~ - . - .~ -- . - . .
Agenda Item 8.e.
Page 37
Task 4.2 - Field Reconnaissance
WRECO will conduct a field reconnaissance to assess the existing conditions in the vicinity of the Project site. The
field reconnaissance will be conducted on the same day as the kickoff meeting.
Task 4.3 - Hydrologic Analysis
WRECO's preliminary research of the Federal Emergency Management Agencys (FEMA) Flood lnsurance Study
(FIS) indicated that there was a detailed study available. Besldes available FEMA data, WRECO will perform a
hydrolog~c analysis using the USGS stream gage data.
Task 4.4 - Hydraulic Analyses
WRECO will perform hydraulic analyses to determine the design flow characteristics for the existing and proposed
conditions. The hydraulic model of choice will be the U.S. Army Corps of Engineers' HEC-RAS model. WRECO
will coordinate with the City and the Project Team to obtain the FEMA hydraulic model used for the current Flood
lrisurance Rate Map. The FEMA model will be used as the base model for our study, supplemented with new
channel survey data. WRECO will coordinate with the Project Team to obtain the surveyed creek ctoss-sections for
building the hydraulic model.
Task 4.5 - Bridge Location Hydraulic Study
WRECO will perform a Bridge Location Hydraulic Study and cond.uct a floodplain risk assessment for the proposed
Project. WRECO will prepare a Bridge Locahon Hydraulic Study Memo, which will include the.standard Summary
of .Floodplain Encroachment Form. WRECO will coordinate with SWCA to incorporate the biologists'
determination of impacts to Natural and Benefiaal Floodpla~n Values as part of finalizing these studies.
Task 4.6 - Scour Analysis
WRECO will perform a bridge scour analysis to determine the scour potential for the proposed Project per the
methodology speafied in the Federal Highway Administration's HEC-18 and HEC-23 manuals. WRECO will make
recommendations on the need for scour countermeasures.
Task 4.7 - Bridge Design Hydraulic Study Report
WRECO will prepare a Bridge Design Hydraulic Study Report to summarize the results from the hydraulic and
bridge scour analyses and recommendation for bridge scour countermeasures. The report will include all the
detailed hydraulic model output:
TASK 5 - Geotechnical ~nvestiaations & Foundation Report
Preliminary Geotechnical Services
During this phase of work, Fup will prepare a Preliminary Foundation Report for the project. The report will be
prepared in letter format based on review of the existing geotechnical data, plans, published 'information available
for the site, and site observations. The purpose of the report will be to provide a preliminary discussion of the site
geology, potential geologic hazards that could impact the site, preliminary seismic data, and a discussion of
geotechnical considerations that could impact selecting an alternative for the bridge design and its foundations. The
report will provide input to the preparation of the Project Report and preliminary cost estimates, assist in selecting
an alternative for design, and as input to the preparation of the Environmental Document. The tasks that Fugro wiU
provide are described below:
Fugro will initiate the project by consulting with the design team, reviewing the alternatives that will be
evaluated for the project, and reviewing our approach to providing geotechnical services. Fugro will request
that any updatedmaps, plans, or pertinent information available for the site be provided to us.
Fugro will visit the site tu observe the existing conditions. The types of information that. Fugro expects to
observe are the surfiaal geology of the site; evidence of scour, instability and erosion of stream banks; and the
general condition and evidence of settlement or foundation support issues with the existing bridge.
Fugro will also review selected published geologic maps and reports relative to characterizing the geology and
subsurface conditions in the site vianity, and previous geotedinical information for the existing faality
provided by the City. This task will include reviewing a previous geotechnical study prepared for the bridge
site. Based on data review and a site visit, Fugro will prepare a Preliminary Foundation Report letter for the
project. A draft of the letter will be submitted in Adobe portable document file (pdf) format for review by the
County and design team. The report will be prepared in letter format, and provide our preliminary opinions
.and recommendations regarding:
Geologic setting and fault conditions;
~- - - - - - -- -~ - ~ ~ -~-- . -
Bridge Street bridge I C~ty of Arroyo Grande I Quincy Engineering, Inc.
-- ~
Agenda Item 8.e.
Page 38
Sol1 and groundwater conditions based on review of exishng geotechnical data for the project vianity
from Fugro's in-house files;
Potential for geologic hazards to impact the project (such as liquefaction and seismic settlement,
landslides, fault rupture, ground shaking, subsidence, inundation and flooding);
Preliminary seismic design criteria for the site;
= Likely cut and hll slope inclinations;
Discussion of foundation alternatives for the bridge, such as spread footings, cast-in-drilled hole piles,
driven conaete or steel piles, cast-in-steel shell (CISS) piles, and advantages or preferences of which
foundation types appear suitable for design;
= Likely foundation support for the new bridge considering the site geology and review of existing data, and
types of foundations that should be evaluated for design;
Scour and erosion considerations;
Potential for naturally occurring asbestos (NOA) or radon gasses to impact the site in accordance with San
Luis Obispo County Air Pollution Control District requirements;
Construction considerations for dewatering, temporary slopes and shoring, adjacent structures, and
potential geotechnical impacts to traffic staging; and
Geotechnical considerations and preferred alternative@) for the new bridge alignment.
a Upon receipt of written comments, Fugro will address the comments and incorporate them into a final letter
for the Preliminary Foundation Report.
TASK 6 - Utilitv Coordination (Work to take place in both Phase 1 & Phase 2)
QEI will perform early coordination with all utility owners to identify utility conflicts and coordinate relocations
&or to dr concurrent with construction. Utility poles with overhead electric lines may be in conflict with the
proposed improvements. QEI will perform the fdl&wingefforts:
a Obtain utility facility maps and identify conflicts with exishng utilities.
a Perform field review with USA markings.
a Use Caltrans' utility letters to coordinate any required relocations.
a Develop Caltrans Reports of lnvestigations and Notice to Owner.
a Hold meeting with all affected utilities, to discuss project details, utility confli.cts and construction schedule. A
total of two (2) meetings are assumed.
a Meet with City staff to confirm relocation work, costs, and cost sharing per franchise agreements.
a Continue coordination with utilities during design, especially for any design changes.
a Hold follow-up meeting at least- 6 weeks prior to advertising to verify relocation design and construction
schedule and coordinate relocation schedules for timely completion.
It is assumed that the utility owners will provide the design, construction costs, and construction of relocations and
that potholing will not be required and considered optional if needed. Relocations cannot commence until any
necessary right-of-way has been cleared for construction and environmental clearance obtained for the relocations.
TASK 7 - Environmental Clearance (Work to take place in both Phase 1 & Phase 2)
Task 7.1 Constraints Level Alternatives Analysis (Phase 1)
SWCA's proposed scope of work is designed to address the potential environmental constraints of the proposed
actions in accordance with the California Environmental Quality Act (CEQA) and National Environmental Policy
Act (NEPA). The purpose of conducting thls level of analysis is to identify potential environmental constraints
associated with the proposed project, and to determine an environmentally sound alternative that works for the
community of Arroyo Grande. It is clearly understood by SWCA that the constraints analysis is not a CEQA or
NEPA document; however, the analysis will be incorporated into the project's subsequent environmental documents
and the objective is to make that process as seamless as possible. The constraints analysis will address issue areas
found within the City's CEQA lnihal Study Checklist, and in accordance with CEQA Gtudelines Appendix G.
With respects to historical resources, JRP will provide its expertise about the historic bridge, Section 106 1 CEQA
compliance processes as they relate to the historic bridge (and other historic properties), and issues related to the
character of the existing bridge architecture and aesthetics of a replacement structure, including providing
recommendations regarding elements of the historic bridge that could be represented or reused in the new bridge.
- - - . - - - - - - - - - - - - - - - --- - - - -. - -- ...
Bridge Street Bridge I City of Arroyo Crande ( Quincy Fngineering, Inc.
-. -. - - - - -- - - - - - . - - - - - - - - - - - - -- - - - Agenda Item 8.e.
Page 39
SWCA and its subconsultants are available to atterid teleconferences and review project plans and/or project
desaiption text prepared by others. The SWCA team is also available to attend up to three public meetings for this
project.
Task 7.2 - Technical Studies (Phase 1)
SWCA understands that the FHWA will likely be the lead federal agency for project approval, and Caltrans will
administer the federal review process on behalf of FHWA. SWCA has provided a brief desaiption of the scope of
work for the various technical studies anticipated to be required, based on experience with similar bridge
construction projects and information provided in the 2011 Preliminary Environmental Scoping Checklist (PES) that
has been provided by the City.
Section 4 (fl Evaluation
Section 4(9 of the U.S. Department of Transportation Act of 1966 requires consideration of park and recreational
lands, wildlife and waterfowl refuges, and historic sites m transp.ortation project development. Based on a
preliminary assessment, potential Section 4(f) resources in the project area include the historic Bridge Street Bridge,
the Arroyo Grande/Kiwanis Park, and a designated Bike Route on Bridge Street. In addition, the Bridge Street
Bridge may be a. contributing element to a potential Arroyo Grande Downtown Historic District.
SWCA will evaluate all potential Section 4(f) resources in the project area and determine whether the project would
involve a use of the Section 4(f) resources. SWCA wlll consider all prudent.and feasible alternatives to the use of
each Section 4(9 resource. If avoidance alternatives are determined not to be feasible or prudent, then reasonable
measures Lo minimize harm to the Section 4(9 resource will be identified and incorporated into the project to ensure
that the selected alternative would have the least harm.
Based on the proposed project alternative, the level of Section 4(9 Evaluation may fall under the Programmatic 4(f)
for Historic Bridges. However, this decision may be dependent upon the selected alternative and consideration of
other potential Section 4(f) resources in the project area. Based on the previous alternatives analysis mnducted by
the City, it seems reasonable to assume that either rehabilitahon or replacement alternatives would have an adverse
effect on the Bridge Street Bridge. If the bridge is determined to be a contributing element to a historic district, or if
the project will use portions of the park or bike route, additional Section 4(f) evaluation would be necessary.
Should the proposed project result in a Categorical Exclusion (CE) under NEPA, SWCA would prepare the Section
4(f) Evaluation as a separate document. The Section 4(9 Evaluation would be reviewed and approved by Caltrans
and the City.. SWCA's estimated budget has been prepared assuming an individual Section 4(f) report. If
determined that preparation of a Programmatic 4(9 would apply, the lower effort to prepare the Programmatic 4(9
would result in some mst savings for this task.
Section 106 Compliance
Following the preparation of a constraints analysis, SWCA and JRP will undertake the tasks for Section 106 and
CEQA compliance. In order to comply with Section 106, the following tasks are proposed:
Area of Potential Effects Mapping
SWCA and JRP will prepare an Area of Potential Effects map (APE) for archaeological and historical resources.
This APE will be developed with the assistance of Quincy and the City. The map will depict existing and
proposed right-of-way, the locations of any cultural resources idenbfied in the APE, as well as Assessor's Parcel
Numbers (APNs; or keyed lists) with clearly dehneated property boundary lines, and footprints of existing and
proposed improvements for at least 200 feet beyond proposed project activities. SWCA and JRP will coordinate
directly with Caltrans to get initial approval of the APE before conducting technical studies. The APE map will
also be used as a basis to determine the Biological Study Area (BSA) during preparation of the required
biological reports for the project.
Finding of Effect (FOE)
The Bridge Street Bridge over Arroyo Grande Creek (49C0196) was determined eligible for listing in the National
Register of Historic Places as a result of the Caltrans Historic Bridge lnventory conducted in the 19805, which
was confirmed in the .CaItrans Historic Bridge Inventory project conducted in early 2000s. JRP carried out a
large component of the Caltrans Historic Bridge lnventory Update and surveyed the Bridge Street Bridge as part
of that statewide study. The Caltrans Historic Bridge Inventory concluded the Bridge Street Bridge was eligible
for l~sting in the National Register of Historic Places under Criterion C as it embodied the distinctive
characteristics of type, period, and method of construction. Built in 1908, the structure is a minor example of the
American Bridge Company, a sipficant bridge building firm. The bridge is an early example of a steel pin-
connected pony tmss. Once a very common bridge type, this example of the pony tmss design is sigruficant as it
- - - -~ - ~ - ~
Bridge Street Rr~dge I City of Arroyo Grande I Quincy Engineering, Inc.
- - - - - - - - - - . -- - -- -
Agenda Item 8.e.
Page 40
is a basic early form that retains a high degree of integrity. The Bridge Sheet Bridge's sigmficance and rarity are
likely to be important factors in addressing effects, project alternatives, and mitigation measures.
JRP will prepare a Finding of Effect (FOE) to assess the project effects on the historic bridge and other historic
properties, if any are identified in the APE. The FOE will analyze and address the preferred project 8nd may
need to address alternatives that may have been considered, but rejected. Demolition and replacement of the
bridge would be an adverse effect to the historic structure. Other alternatives that include partial demolition or
disassembly of the historic structure may also cause an adverse effect, such as options F1 and F2 described in the
Preliminary Enpeering Study prepared in 2005. JRP will prepare the FOE followmg receipt of visual
simulations, as well as other relevant technical findings.
Memorandum of Agreement (MOA)
Our Team anticipates the need for a Memorandum of Agreement (MOA) to identify mitigation measures to
reduce that effect and to complete the Section 106 process. JRP will draft the MOA based on other MOAs
prepared for and signed by Caltrans and the State Historic Preservation Officer for recent historic bridge
replacement projects. JRP wi.11 assist with preparation of a draft MOA. The City will be a consulting party in the
MOA. As appropriate, the MOA will incorporate suggestions and requests from interested parties collected
during the Section 106 process. The MOA signatories will finalize the document prior twsigning it. If the FOE
concludes that the project will not have an adverse effect, the MOA scope task and effort can be removed and
result in a project savings.
Historic Resources Evaluation Report (HRER)
JRP will prepare a HRER according to Caltrans' current guidance as specified in the SER. The HRER will be
prepared following the completion of the draft APE, coordination with log1 historical groups, and the built
environment survey and archival research.
Archaeological Survey Report (ASR)
A records search will be conducted at the Central Coast Information Center (CCIC), University of California,
Santa Barbara for land within a 0.25-mile radius of the project APE for any recent site or survey data. Following
receipt of the records search results, SWCA will complete a field survey of the APE. If archaeologi&l deposits
are encountered, a preliminary assessment of site boundaries will be made through surface inspection, a site
map. will be prepared, and the site will be recorded on a standard archaeologcal site record (California
Department of Parks and Recreation (DPR) form 523).
Existing pertinent information will be used to the extent feasible in order to present findings from the study. If
the survey results in negative findings, a short negative ASR report will be prepared. If archaeologcal sites are
identified, a positive ASR will be prepared and will include results of background research, project context,
descriptions of field work, appropriate maps and photos, and site records (DPR 523). The report will document
contact with the Native American Heritage Commission (NAHC) and Iocal Native American
individuals/grou ps. A cover letter wilI detaiI management recommendations.
Historic Property Survey Report (HPSR)
Upon completion of the ASR and HRER, SWCA will prepare a short-format Caltrans HPSR according to
Caltrans current guidance as speafied in the SER. The HPSR is the overarching document that summaiizes the
results of the cultural resources investigation; it will include a project description, a description of the APE,
details of coordination with Native American groups/individuals as well as and local government and historic
groups, a summary of identification efforts, information regarding any properties identified within the APE, a
list of attached documentation, and the findings of the study.
Bioloaical Resources and Wetlands Studies
Bridge Sheet provides access over Arroyo Grande Creek, which is hown to contain sensitive biological resources
such as steelhead and California red-legged frog. Biologcal studies will be required to analyze the project's impacts
on biologic4 resources and wetlands/other waters. SWCA biologists will conduct the required background research,
field surveys, and documentation to satisfy the needs of CEQAINEPA review.
Natural Environmental Study
The Natural Environment Study (NES) consists of an environmental analysis of the sensitive biologcal resources
with potential to occur within the project impact area. A literature review will need to be conducted for the NES
revision, including, but not necessarily limited to, a literature search of the California Natural Diversity Data
Base (CNDDB), the California Native Plant Society (CNPS) Online Inventory, and previous documents prepared
for the proposed project. This information is required to comply with agency protocols.
-~- . ~-.~ ~ ~- - -- ~
Hridge Street Rridge I C~ty of Arroyo Grande I Quincy Cngineering, In
- - Agenda Item 8.e.
Page 41
Following the records search, field surveys will be conducted to provide baselbe information on vegetation
communities, habitat types, and plant and wildlife species in the study area. Resources identified during-field
surveys will be mapped with Global Positioning System (GPS)/Geographic Information System (GIs) and will be
overlain on plans and/or aerials provided by Quincy Engineering. the City, and/or Caltrans.
In order to ,complete with agency protocol for botanical resources, SWCA will conduct three floristic botanical
surveys in March, May, and July to accommodate the full range of blooming periods (i.e., the identification
periods) for the numerous special-status plant species with potential to occur within the study area. Botanical
surveys will follow the applicable guidelines from the USFWS publication General Rare Plant Survey Guidelines
and the CDFG publication Guidelines for Assessing the Affects of Proposed Projects on Rare, Threatened, and
Endangered Plants .and Natural Commun~ties. Reconnaissance wildlife surveys will be conducted concurrently
with the botanical surveys to add to the previous botanical and wildlife inventory.
Topics of discussion in the NES will include a description of each project alternative currently under
consideration; regulatory overview; study methods; documentation of existing conditions; special-status plant
and animal species, sensitive habitats, and jurisdictional wetlands/other waters with potential for occurrend;
evaluation of permanent, temporary, direct, indirect, and cumulative impacts; and recommended avoidance and
minimization measures. Several topic-specific reports will be included as appendices of the NES (see below).
The NES will compile information from these individual studies and will be prepared using the most current
Caltrans template.
Biological Assessment
A Biological Assessment (BA) is required for formal or informal consultahon with the USFWS and/or NOAA
Fisheries. The BA will be restricted to a discussion of federally listed speaes with potential for occurrence
within or adjacent to the project area and will be prepared pursuant to the most recent Caltrans. template.
Federally listed speaes anticipated to be considered include south-central California coast steelhead
(Oncorhynchus mykiss) (Federal Threatened), California red-legged frog (Rm draytonii) (Federal Threatened),
western yellow-billed cuckoo (Coccym americmus) (Federal Candidate), and least Bell's vireo (Vireo kllii
pusillus) (Federal Endangered). It is assumed that protocol California red-legged frog surveys will not need to be
conducted considering *at eiidence of CRLF within Arroyo Grande Creek exists. It is also assumed that no
least Bell's vireo specialist will be required for SWCA's habitat assessment for this species, as the study area
supports fringes of extremely marginal habitat for this species and it is not expected to occur in or near the study
area.
Because the effects determination for a BA cannot be completed until a final project design (the preferred
alternative) has been adopted, any contact with USFWS and NOAA Fisheries shall be restricted to information
gathering purposes regarding federal listed species m question, during preparation of the Draft BA. Once the
Final BA is submitted to Caltrans, all contact/coordinahon with USFWS and NOAA Fisheries shall be directly
through Caltrans.
Jurisdictional Waters Determination
Wetlands and/or other jurisdictional waters regulated by the USACE, RWQCB, and CDFG occur with~n the
study area due to presence of Arroyo Grande Creek. lmpacts to these resources will require permits from and/or
consultation with these agencies. Permit applications will eventually require accurate calculations of permanent
and temporary impacts to jurisdictional areas that are based on the final project designs.
SWCA will prepare a formal wetland delineation of the project site. The soil, vegetahve, and hydrological
characteristics of all identified wetland areas will be examined and categorized according to the USACE 1987
Wetland Delineation Manual and the Final Regonal Supplement to the USACE Wetland Delineation Manual:
Arid West Regon (2008). ldentified jurisdictional boundaries and biological habitats will be mapped with
TrimbleB GPS, capable of determining positional accuracy to 2 0.5 meter and the resulting acreages quantified
using ArcGlS or AutoCAD. The jurisdictional waters determination will. be conducted to satisfy USACE three-
parameter wetland requirements, RWQCB state wetlands/waters, and delineation of CDFG juridictional limits.
SWCA will incorporate the latest AutoCAD topographic and project plans as a base map for the report. The
jurisdictional wetlands/other waters maps will be overlaid on these plans and may be used for planning and
permitting purposes. The Jurisdictional Waters Determination will be included with the NES as an appendix,
but will also function as a "stand-alone" document suitable for submittal to regulatory agenaes during the.
permit application process.
~ ~ ~- . -- -- --~ --
Bridge Street Rridge I City of Arroyo Grande I Quincy Engineering. Inc.
Agenda Item 8.e.
Page 42
Visual lm~acl Assessment
SWCA proposes to complete a Visual lmpacts Assessment Guide hecklist in order to determine the level of
documentation that will be required to assess visual impacts. SWCA anticipates that a Visual Impact Assessment
(VIA) will be required for a build alternative considering the sensitivity of the historic structure. The VIA will
provide a visual analys~s and photo simulations to address aesthetic impacts of the new alternative which meet
CEQA, NEPA, and Caltrans requirements and format. Key Viewing Areas (KVAs) will be identified in the existing
VIA. SWCA will analyze: photographic documentation of existing conditions, preparation of photo simulations of
the new alternative structure's visibility, preparation.of a VIA.
SWCA will utilize three-dimensional (3D) m-ode1 provided by Quincy Enpeering in Google Sket&UpTM for the
simulations. SWCA will then use Google EarthTM for the placement of the proposed facilities in a 3D environment,
and Adobe Photoshop@ to bring these together to create and edit the final image. The visual analysis will be
prepared using Caltrans accepted methodology and will follow the format of the existing VIA format.
Noise Studv
The Bridge Street bridge is not considered a Type 1 project by the FHWA and would not require a detailed noise
analysis. The project site does not contain sensitive noise receptors such +s residential development, schools,
hospitals, etc., located in dose proximity to the new bridges that would benefit from a 1-ower long-term noise level.
Existing residences in the immediate area would be subject to a short-term increase in noise associated with
construction of the proposed project. Potential noise and vibration impacts may occur dependingon if piles are used
in the bridge foundation type. Demolition of the existing bridge may cause both noise and vibration at the beach
park. Roadways in the area currently generate transportation-related noise. Project generated truck traffic noise may
be of concern for surrounding residential developments as equipment and materials shipments including worker
trips are made to the project site. Predicted construction noise levels will be compared to City :thresholds to identify
potential impacts, and develop feasible noise reduction mitigation measures. The Noise section of the CEQA
environmental document will include:
A preliminary noise review as the project relates to the City's Noise Element and Ordinance;
Background noise research;
Identification of sensitive land uses within dose proximity of the site;
Calculation of noise levels surrounding sensitive receptors (if any);
Development of mitigation measures to address potential construction-related noise levels.
SWCA will prepare a memo to summarize the noise evaluations.
/-lazardous Materials/lnitial Site Assessment
During this phase of work, Fup will prepare an Environmental Site Assessment (Phase 1 type assessment for the
bridge site). Fugro will conduct a Phase 1, Environmental Site Assessment (ESA) of the site in general coriformance
with American Society of Testing and Materials Designation: E 1527-05, a current standard for performing ESAs as
well as a Limited Hazardous Materials Survey of the bridge structure. The assessment will indude the following
basic tasks:
Site Reconnaissance
Site History and Regulatory Review
Buildinglbridge) Material Survey
Report Preparation
Details of these tasks are summarized below. Our scope of services does not include obtaining a title search for the
property, ar&eological or biological surveys or reports, nor does it include any soil or groundwater sampling. These
services can' be provided at an additional cost if requested.
Fugro will conduct a reconnaissance of the slte to visually check for:
Underground tanks, wells, or other site conditions that may represent environmental risks;
Storage and use of hazardous materials; and
Indications of surface con tamination.
A windshield survey of surrounding properties will be conducted to identify businesses and observe land uses
adjacenbto the site area and check for lndications of potential sources of environmental problems or issues on nearby
properties. Our observations of surrounding properties will be made from city streets.
Fugro will resear& the site history and performed a regulatory review of current and past use of the property. The
research will indude, but not necessarily be limited to:
Reviewing historical aerial photographs and maps;
Bridge Street Rr~dge I City of Arroyo Grande I Quincy Engineering, Inc.
- - -- - -- - - -- -
Agenda Item 8.e.
Page 43
Reviewing local, state, and federal regulatory agency databases of sites with environmental concerns in the
area;
Interviewing current and/or previous owners, neighbors, employees, or other pertinent individuals as
available; and
Contacting other pertinent offices, departments, and information sources which become apparent from the
research.
Based upon the regulatory agency databases reviewed, and the proximity and location of listed properties relative to
the site, Fugro will assess the potential for documented hazardous materials releases at nearby properties to impact
the site. If necessary and/or appropriate, we will perform a limited review of regulatory agency case files to obtain
additional information.
Fugro will subcontract with SCA Environmental to provide a l~rnited hazardous material survey of the bridge
structure for lead-based paint (LBP) and Asbestos-Containing Material (ACM). This survey will be completed by a
Certified Site Surveillance Techniaan (CSST) under the direct supervision of a Certified Asbestos Consultant/
Certified Industrial Hygienist. As deemed appropriate, the CSST will collect bulk samples From bridge materials as
well as surface soil samples and pavement paints for lead and asbestos analyses. SCA will prepare a brief report
describing d~e work completed, results of analyses, and quantity estimates..These results will be incorporated into
Fugro's Phase I ESA report.
Fugro will prepare a written report that will desaibe the scope of work completed, the results of the assessment, and
our conclusions and recommendations. The report will include a site plan, as well as lists of agencies contacted,
aerial photographs reviewed, regulatory agency databases consulted,,and other pertinent research documents. On
the basis of the results of our assessment and results of analyses, the report will provide conclusions regarding:
History and current use of 'the property and whether there is significant potential for hazardous materials
impacts onsi te;
Potential impacts to the property from offsite sources;
Potential impacts from LBP and ACM; and
Recommendations regarding the need for and scope of additional of investigation.
Upon receipt of written comments, Fugro will address the comments and ~ncorporate them into a final report.
Water Oualitv Assessment Memo
SWCA will evaluate potential water quality impacts of proposed construction of the project using information
provided within the project plans, and hydrologic studies that are completed by Quincy Enpeering or their
subconsultants. The water quality assessment memo will provide a discussion of the proposed project, the physical
setting of the project area, and the regulatory Framework with respect to water quality. The report will provide data
on surface water and groundwater resources within the project area and their water quality health, desaibe water
quality impairments and benefiaal uses, identify potential water quality impacts/benefits associated with the
proposed project, and recommends avoidance and or minimizahon measures to reduce potentially adverse impacts.
O~tional Tasks
Historic American Engineering Record (HAER)
This scope also includes an optional task to prepare documentation of the bridge to the standards of the Historic
American Engineering Record (HAER). This task is included because such documentation would likely be stipulated
in a MOA as a measure to mitigate adverse effects to historic properties. Details on the content of the HAER report
will be subject to MOA negotiations. The MOA will, for example, speafy the number.of photographic views to be
included and the number of archive quality reports that will be produced. While the City, Caltrans, and State
Historic Preservation Office (SHPO) will all review and approve the HAER report, it is anticipated that the report
will not be subject to review by the National Park Service and it will not be sent to the Library of Congress. The
estimated budget for this task assumes the report will include up to twelve views of the bridge taken in large format
photography and that four archive copies of the report will be produced, including one set of archival negatives.
Task 7.3 - CEQA/NEPA Environmental Clearance (Work to take place in both Phase 1 & Phase 2)
Notice of Preparation
SWCA will provide assistance to City staff to prepare and distribute notification lists for a Notice of Preparation
(NOP) required by CEQA. SWCA will prepare the NOP and be responsible for assisting the City in mailing notices.
If desired by the City, SWCA can be identified as the primary contact for the NOP.
- - - - -- - - - -. - - - - - - - - - - - - - - .- -- - - .- - - - .-
Bridge Street Rridge I C~ty of Arroyo Grande 1 Quincy Engineering, Inc.
Agenda Item 8.e.
Page 44
CEONNEPA Environmental Clearance Documerlts
The Environmental Project Team coordmated by SWCA wlll perform all work necessary to complete the
envlronrnental process under CEQA and NEPA to obtam the required environmental approvals, including the
preparahon of notices All envlronmental work will be coordinated with Quincy Engineering and the City. It is
understood that the project wlll l~kely be covered under a NEPA Categor~cal Exdus~on (CE), whlch would be
prepared by Caltrans as the NEPA lead agency under delegation from FHWA.
Based on the previous alternatives analysis conducted by the C~ty, there is the potential that implernentat~on of
e~ther rehabilitation or replacement alternatives would result m slgnlficant, adverse, and unavoidable impacts. The
deteiminati0.n to prepare an Environmental Impact Report (EIR) is a decision that the City (as the lead CEQA
agency) wdl make based on the results of the technical and envlronrnental stud~es and complehon of the Initial
Study. Should significant adverse effects be Identified dumg preparation of any of the envrronrnental stud~es,
Quincy .Engineering and SWCA wlll consult w~th the C~ty and Caltrans. If the unpacts resulhng from the proposed
project cannot be rnihgated to a less-than-s~gtuficant level, or ~f there is significant controversy on envlronrnental
grounds, it is l~kely that an EIR would be the appropnate level of revlew.
Based on the assumphon that the C~ty will l~kely determme that the project requlres EIR-level of review, SWCA
proposes to prepare a Focused EIR. While the EIR will assess all resources required by CEQA, focused analysls w~ll
be conducted for the following. Aesthebcs, Agricultural Resources, Air Qual~ty, Biologcal Resources, Cultural
Resources, Geology and Soils, Greenhouse Gas Ermss~ons and Cllmate Change, Hazards/Hazardous Materials,
Noise, Recreahon, Transportatioflraffic, Water, and Land Use. Potential Populahon/Housing, Public
Serv~ces/Uthhes, Energy, and Wastewater ~mpacts will llkely be less than s~gnificant. The EIR would look at a range
of build alternatives and a no-bu~ld alternahve SWCA assumes no more than three (3) alternahves
The scope of work assumes that the City w~ll distr~bute the NOP and EIR to the public, agenaes, and State
Clearmghouse.
SWCA will provlde the followmg del~verables to the C~ty as part of the Phase 1 scope of work.
hiha1 Study (electronic copy)
Project Desaiption (electronic copy)
Nohce of Preparation (electron~c copy)
Adrninlstrahve Draft EIR (10 hard coples, 2 CDs with .doc and .pdf vers~ons)
Draft EIR (30 hard coples, 30 CDS with pdf versions, 2 CDS with both .doc and .pdf vers~ons)
SWCA will provide the followmg del~verables to the C~ty as part of the Phase 2 scope of work.
Nohce of Completion (electron~c copy)
Notice of Availabil~ty (electronic copy)
Admirustrahve Fmal EIR and Response to Comments (10 hard copies; 2 CDs w~th .doc and .pdf versions)
Final EIR and Response to Comments (30 hard copies, 30 CDs w~th .pdf versions, 2 CDs w~th both .doc and
.pdf versions)
TASK 8 - Bridqe Architecture, Visual Simulations & Streetscape Enhancements
MacDonald Architects wlll perform the followmg tasks to develop the bridge architectural feature concepts
Task 8.1 - Research and Meeting (Phase 1)
Obtain all of the latest data from engmeers regardmg all d~mensions of the bridge and geometry of adjacent
roadways.
Parhcipate m one team meehng to obm project data on vanous materials needed for work with ardutectural
bndge schemes
Task 8.2 - Hand Sketches (Phase 1)
A total of two (2) architectural themes will be developed in the form of hand sketch drawmgs Hand sketches will
Include d~fferent perspechves of the bridge and key detalls
Task 8.3 -Illumination and Lighting (Phase 2)
Develop lighting layout recommendahons for safety and decorahve needs with the engtneer and the
stakeholder, mdudng the requued number of f~xtures.
Task 8.4 - Photo Simulation of Project Alternatives (Phase 1)
The HLA Group (HLA) wlll revrew the programmahc design requirements, City ordinances, and des~gn
recommendahons assoaated wlth the project. Using the architectural sketches developed by MacDonald Architects,
HLA will produce photo reahshc renderings of three (3) alternative br~dge designs, concept planting and hardscape
~ - - - ~ .- ! Br~dge Street Hr~dge I C~ly of Arroyo Grande I Qu~ncy Fngineer~ng, Inc
< - - - ~ ~ --
Agenda Item 8.e.
Page 45
rnprovements. From vantage points requested by the City and QEl, HLA will prepare images based on the
prelvninary concepts. Photo sirnulahon Images will be prepared usmg a combmation of AutoCad, Sketch-up and
Adobe Photoshop. Images will be provided in a dig~tal, color format and m mulhple resolutions if needed. The
wsual srnulahons will become exhibits to support the Visual Impact Assessment environmental technical study.
TASK 9 - Public Outreach (Work to take place in both Phase 1 & Phase 2)
Task 9.1 - Scoping and Determination of Goals and Strategies
Lisa Wise Consulting (LWC) will attend one scoplng meehng and conduct several follow up telephone calls with
the City and QEI to refine and confirm goals, approach, timeline, and dellverables assodated with he public
meetings.
Task 9.2 - Interviews
LWC will prepare a survey instrument, with input from the City and QEI, and conduct five one-on-one interviews
with individuals identified by the City. lntervlewees could indude civic leaders, business leaders, property owners,
communlty organizahons, elected leaders or others. The mtent of the mterviews 1s to gather informahon on the
project, priorihze issues, and idenhfy key stakeholders (individuals and assoaahons).
LWC will summarize responses gathered durmg the lnterv~ews and prowde them to the project managers within
two weeks of the interview. LWC will use a fotmat that will lnform the decision-makmg process, but not enable the
association or recognihon of any individual
Task 9.3 - Comprehensive Stakeholder Database
LWC will create a comprehensive database of key stakeholders and mterested parhes. This database will indude
names of stakeholders and Interested partles and groups, then phone &emall contact mfotmahon, website and other
Soda1 Media physlcal addresses, and affdiahon, where avallable and appropriate. LWC will consider his database
"Confidential." Confidenhal means that LWC wlll not release any mfotmahon m the database unless authorized by
the City, QEI and/or the indlvldual whose infotmahon is belng sought (TED).
Task 9.4 - Meeting PromotionIAdvertising
LWC will use the most effective and appropriate means to promote and advertise the meetings. The mtent is to
conduct an open and transparent process, where members of the community who wish to partiapate have varied
and substanhve opportunihes for mput LWC will use pnnt (1.e. newspaper, free press), radlo, and will coordmate
poshngs on C~ty and County website(s) and Facebook pages LWC wlll also use posters placed m key retall and
public locahons. LWC may rely on assistance from the Clty m plaang flyers throughout the community. LWC wlll
also work closely with avic leaders at the City to idenhfy rnportant communlty groups, and will alert them directly
of meehng hmes, dates and places.
Task 9.5 - Meeting Facilitation
LWC wlll attend and faalitate three (3) pubhc meehngs and provide a "lead" faalitator and assstant faalitator for
each meehng. LWC will work w~th the City and Consultant Team to prepare meeting collaterals, whch may mclude
PowerPomt presentahons, visual preference boards, and informational posters LWC will also provide flip charts,
writing instruments, comment cards, etc. LWC will create and collect the attendee hsts for these meehngs and make
them avallable to the City withln several days of each meehng.
Two Design Workshops - Two of the three meehngs wdl be design workshops that will focus stakeholder
attention and gather Input on the physical design of the br~dge. The Consultant Team wlll assess comunlty
senhrnent by collechng feedback on dtemahve ophons (posed by project ardutects and engineers). The
Consultant Team will also idenhfy areas of consensus and seek alternatives m areas of divergence.
One Final Meeting - The thlrd meehng will take place once the draft design has been chosen, the public
hearmgs are under way, and the environmental documents are being addressed.
Task 9.6 - Summar~es
LWC will prowde hnal notes sumrnarizmg the three meehngs. LWC will work with the Consultant Team and the
City to revlew draft versions of the meehng notes Fmal meehng notes will summarize outcomes, areas of consensus,
and pomts of divergence
Agenda Item 8.e.
Page 46
Task 10 - Proiect Report & Fundina Documentation
A Project Report wlll be prepared that will summarize the flndmgs of the above work-to-date. In summary, the
report will include the following:
Site vis~t (f~eld investigahon) notes Prel~mnary al~gnment drawmgs
Geometric Approval Drawlngs Br~dge APS Draw~ngs
Design Hydraul~c Study Br~dge Type Selechon Form
Prel irninary Geotehical Report APS d~scuss~on and evaluation
Preluninary right-of-way mformahon Summary of environmental stud~es
Utih ty relocation/protechon information Cost estimate for each al ternahve
Preliminary construction stagmg and detour Schedule to complete final deslgn
requirements Evaluation of existing bridge
This report will be presented to and dscussed with the City m draft form All comments will be addressed and
incorporated In the hnal report. Final des~gn wlll occur upon concurrence by the City and approval of the
envlronrnental documents by Calh-ans/FHWA. The approved report will become the basis for the project's final
des~gn
Assistance w~th Fundm~ Documentation
QEI will assist the County with the Calh-ans/FHWA fundmg forms, project adrninistrahon, and supporting
documentation. This Includes hlllng out rev~sed forms (indudmg Exh~bits 6-A and 6-D), Requests for Authorization,
des~gn excepbons and fundmg excepbons as needed. As requested, QEI wlll track the fundmg authorization (E-76),
and make recommendahons on when any schedule or cost change requests should be made to CaltransJFHWA.
Agenda Item 8.e.
Page 47
PHASE 2 - FINAL DESIGN TASKS
TASK 11 - Plans. S~ecifications & Estimate (PS&El
Tasks 11.1 - Bridge Design
QEl will design the structures using Load Res~stance Factor Design follow~ng AASHTO LRFD Bridge Speci'utions,
4th Edition with the 2008 interlrns and the Cal~fornia Amendments. For selsrnic des~gn, Caltrans Seismic Design
Crrteria (Version 1.6) will be followed. Other references that QEI wlll follow are Caltrans Divlsion of Structures
"Bridge Memo to Designers", "Bridge Design Ads", "Bridge Design Details" and the "Office of Speaally Funded
Projects Informahon and Procedure Guide". The current scope of work ~s based on ha1 design of a cast-m-place,
post-tensioned concrete box pder wlth historical elements. If a steel pony truss alternative is selected, some tasks
can be el~rninated while addtionid tasks would be required. It 1s currently envisioned that a s~rmlar total number of
hours would be required for either alternahve
Task 11.2 - Approach Roadway Design
The final approach roadway design will be completed In accordance with applicable City Standards, Caltrans
Highway Design Manual, AASHTO's "A Policy on Geometric Design of Highways and Streets" and Caltrans Standmd
Speci'utions. Final grading and dramage dehls w~ll be developed as well as newlemshng roadway conformance
details, as required. Typical cross-sections will show and dimension all geometric elements, includmg pavement
widths, shoulders, curbs, medlans, drainage ditches, landscaping concepts and right-of-way. Design cross-sections
will be developed on approxunately 50-foot intervals.
QEI will develop construchon/traffic.handlmg plans which will depict the sequence of construction achvlties as well
as how traffic wi1.l maneuver throughout the project area durlng this tune. Temporary traffic control items such as
K-rail, cones, stripmg, etc. will be dearly shown on the plans for each stage QEI will develop slgrung and pavement
delineation plans per City standards
Drainage design will be completed m accordance with the recornmendahons from the Drainage Report. Dranage
faalities wlll be shown on the layout plan sheets. Exishng faalities will appear as dropouts in the backpound. The
proposed drainage work will be shown as solid lines Dramage Profiles of dl dranage systems will be shown m
profile mew mcludmg exlsbng and proposed elevations of inverts, pipes, etc. The dramage details that are unique to
this project, and those for which there are no Standard Plans, will be shown on the Drainage Detail Sheet. These
details usually depict speaal drainage structures, channel changes, mod~fications to emsting structures, etc.
The plan sheets will be prepared m CADD accordmg to Clty and Caltrans' drafhng standards. Plans will be
prepared m English units and will be consistent with Caltrans' Standard Plans. All plans will be signed by the avil
engineer (repstered in the State of Califorma) m responsible charge of the design, m accordance with the Local
Programs Manual.
The followmg plan sheets are anhapated.
Bridge General Plan
Deck Contours
Foundation Plan
Abutment Layouts
Abutment Details
Pier Layout
Pier Details
Typical Sechon
Gi rder/Slab Layout
GirderISlab Remforcernent
Bridge Ralmg Details
Approach Slab Details
Log of Test Bonngs Sheet
Title Sheet and Location Map
Typical Sections
Layouts
Profile Sheets
Dramage Plans
Drainage Profiles
Construcbon Area Signs
Construction Details
Traffic Handling Plans
Pavement Delmeabon and Sign Plans
Quantihes Sheets
Task 11.3 - Fact Sheets for Design Exceptions
QEl will identify all non-standard features and prepare a des~gn excephon matrix identifying the non-standard
feature, standard which is violated, etc. QEI will use this to coordinate with the City to determine which non-
Agenda Item 8.e.
Page 48
standard items will be ~nduded w~thm Design Excephon Fact Sheets. QEI will prepare draft and final Fact Sheets for
City approval for the preferred altemabve.
Task 11.4 -Conceptual Storm Water Pollution Prevention Plan (SWPPP)
QEI and WRECO will coordinate to prepare documentahon and submit project mformabon for the Notice of Intent
to invoke the State Water Resources Control Board (SWRCB) NPDES construchon General and MS4 Perrmt.
QEI and WRECO each have a Qualified SWPPP Developer (QSD) prepare a Conceptual Storm Water Polluhon
Prevention Plan (SWPPP) that incorporates the nunirnum Best Management Practices (BMPs) required by the
NPDES perrnit for the calculated Risk Level. QEI will calculate the Risk Level using the methods presaibed by the
pemut
The Conceptual SWPPP will consist of plans, speaf~cabons and contract bid items showmg the anbapated locat~ons
of requ~red BMPs, based on an assumed construcbon stapg approach and schedule. The contractor will be
required to subm~t their own SWPPP and other Pemut Regstrabon Documents (Constructton S~te Morutonng
Program, Ram Event Achon Plan, Samphg and Analys~s Plan, mspectton founs etc.) pnor to mobhnng on the
project site. The mtent of the Conceptual SWPPP IS to pronde enough mformabon to the SWCB to obhn a Waste
Discharge Idenhhcation Number and to develop quanhhes for contract pay items that are anticipated for BMP
implementahon The Conceptual SWPPP will not address the spec~flcs of construchon site management, sampling
and teshng, or spill response. The Conceptual SWPPP will be cerhfied by a QSD, and approved by the Client (LRP).
Task 11.5 - 65% Plans (Unchecked Details)
A meeting will be held upon completion of the unchecked details to dlscuss both the br~dge and the roadway plans.
(This should save considerable tune m the City's review of the Draft PS&E because most of the major issues w~ll
have been previously discussed and addressed.)
Task 11.6 -Independent Design Check
Once the 65% plans have been subm~tted, an mdependent check wlll commence The designer and checker will
come to agreement on any discrepancies. QEI wlll mcorporate all of the City comments and submit responses in
wr~ting. QEI will pei-form a br~dge independent check of QEl's bridge deign uslng Caltrans' latest standards.
Task 11.7 - Specifications
Teduucal Speaal Provis~ons based on Caltrans Standard Speaal Provis~ons (SSP) will be prepared. QEI will
combme these with C~ty-prov~ded boilerplate speahcations
Task 11.8 -Construction Quantities & Estimate
QEI will prepare a dekuled esbmate. The estunate will be comprised of unit pnces placed on detailed quantity and
check quantity calculabons. Construction costs for the esbmate will be developed usmg current b~d results from
svnilar projects, Caltrans data base mformation along w~th prlces from Caltrans latest Construction Cost Manual.
Task 11.9 -Quality Control & Constructibilrty Review
As an mtegtal part of the QEI QCJQA Program, a senior level enpeer will revlew the entue draft PS&E (90% PS&E)
package for urufomuty, compabbility, and construchbihty as well as conformance with the Federal HBP
requrements. The renew w~ll mdude comparing br~dge plans with the roadway plans for conflicts or
incons~stencies, and to ensure that the final design IS In accordance with all env~ronmental documents, permit
requirements, hydraulics reports, and foundahon recornrnendabons. The speaflcations and eshmate will be
reviewed for consistency with the plans, and to ensure that each construchon item has an associated pay dause.
QEI also has an m-house Construction Management Group. They will perform a Constructab~l~ty Rev~ew of the
plans and speaficahons.
Task 11.10 - Submittal of 90% (Draft) PS&E
After the QC/QA and constructability renews have been completed the Draft PS&E along w~th deslgn, check, and
quanhty calculations, will be subm~tted to the City for their review The 90% submittal shall conslst of three (3)
bound hard coples, one (1) unbound hard copy, and one (1) electronic copy of the followmg:
Responses to C~ty comments on the 60% subm~ttal
Checked complete replacement structure/roadway and channel plans,
Clty Bo~ler Plate and Speaal Provls~ons,
Detaled consttuchon estunate and worlung day schedule; and
Incorporation of CI~S "red-lmed" set of 60% plan comments.
-- -- .---- ~- -- ~- ~
Br~dge Street Hrldge I C~ty of Arroyo Grande I Qu~ncy Engineer~ng, Inc I.- - ----- - - - - - --- Agenda Item 8.e.
Page 49
Task 11.11 - Final 100% PS&E
Upon receiving Clty comments on the 90% submittal QEl wlll prepare the ha1 plans, specificahons and eshmate.
We wlll submit three (3) bound hard coples, one (1) unbound hard copy, and one (1) electronic copy of the followmg
Final deslgn plans wlth cover sheet stamped and slgned by the project enpeer m both full- and half -sizes
(ll"x17");'
One oripal stamped and wet-signed signature page of the Speaal Provisions;
Contract Speaflcahons;
Flnal design and design check calculations;
Quantity and quanhty check calculations;
Working day schedule;
lncorporation of City's "red-lmed" set of 90% plan comments; and
Final Enpeer's Estimate.
Task 11.12 - Resident Engineers (RE) Pending File
QEI wlll prepare the Project RE Pendmg File whlch wlll lndude the followmg
Environmental Commihnents Record
Cross-Sechons
BridgeAs-builtplans
Joint Movement Calculation Sheet
Structure Four-Scales
TASK 12 - Technical Support for PS&E
Tasks 12.1 - Design Level Geotechnical Services
Under this phase of work, Fugro will prepare a Geotechnical (Foundation) Report for the design of the bridge
replacement. The report wlll be prepared for the approved project and w~ll take place after the Type
Selection/Altematives Analys~s/Project Report IS complete. The scope of fleld work for these tasks may be modified
dependng on the results of the Structure Type Selection process.
We have assumed that at least one boring would be drilled at the site to supplement the exlshng data, obtam deeper
mformation that may be needed depending on the foundation type selected, and to obtaln additional sample of sol1
and rock materials that will allow for more sophshcated teshng that should help to provide a more sultable and
effiaent foundahon design for the loading condbons considered. If the team decides that additional bormg are
needed, we would need to reevaluate the scope of work currently being proposed The report will provide
recommendations for both the design of the roadway and structure foundations in a single report. The tasks are
desalbed below.
To mitiate the project, Fugro wlll consult wlth the City and other members of the deslgn team to revlew the
project objecbves and the approach to providing geotechnlcal services for deslgn. Fu'gro will request that a
map showing the alignment, approxlmate locahon of the proposed unprovements, bridge loading
mformation, and the site topography (sultable for eshmahng borlng elevahons and preparing the Log of Test
Bonng sheet) be provlded prior to begmnmg the field explorahon program for the project. Access to the sheet
and an enaoachment pemut (if needed) for the field explorahon wlll be coordmated wlth the City.
Fugro will prepare a health and safety plan for the field work, and vlslt the slte to coordnate access for field
exploration. Fugro will also obtam an enaoachment permlt from the County for the field work. It is assumed
that any enwronmental studles, permlts, or documents requlred for the field work will be prowded to Fugro.
Fugro wlll mark the locahons of their planned explorahons and contact Underground Services Alert (USA) to
review the locahons relabve tb underground uhllhes Fugro wlll not be responsible for damages resulting
from buried structures or underground utillhes that are not-brought to theu attention and properly marked at
the site.
Field explorabon wlll be performed to obkun subsurface information for design of the roadway and bridge
foundahon. As planned, one bonng will be drllled usmg a truck-mounted drill rlg equlpped with hollow stem
augers. Drill fluids will be added to the augers to help stabilize the hole if needed. The bormgs may be
deepened or termmated at shallower depths depending on the condltlons encountered durmg drilling. We
w~ll mihdly sample the boring at approximately 5-foot mtervals using standard penetrabon test (SlT) spllt
spoon or modified Callfomia spllt spoon samplers. Once bedrock is encountered, we may switch to use a CME
conhnuous cormg system to advance the boring and sample the rock materials. The samples will be used to
classlFy the materials encountered, and be retzllned for subsequent laboratory testmg. The borings will be
Agenda Item 8.e.
Page 50
backfilled with 2-sack slurry or cement-grout upon on the complehon of drilling, and be topped wlth 1 sack of
rapid-set concrete colored black. Excess sol1 cuhngs wlll be hauled off site, and be disposed of at a location
identified by the City. The team expects that about 1 cubic yardof soil would be removed from the boring.
Tr@ Cuntrok Fugro will provide traffic control during the course of our exploration. A lane wiU be closed
during the drilling. Trafhc can be routed past the work area with flaggng or a detour as requested by the
City.
Naturally Occurring Asbestos (NOA): Fugro will review the samples collected from the field exploration
program for the presence of serpenhne rocks that may contah naturally occurrmg asbestos. 1f needed,
samples will be selected for teshng to assist m identifying if NOA is present withm the samples. A Fugro
geologist will review data collected and provide an opinlon as to whether or not NOA mihgations need to be
addressed for the project in accordance wlth San Luis Oblspo County Ar Pollubon Control District
requirements.
Corrosion Sumey: In accordance with Caltrans guidelines, we will observe exlshng drainage structures and
the bridge for obvious signs of corrosion Samples from the borings will be selected for corrosion teshng. The
data obtained from the corrosion survey will be conducted in accordance with Caltrans test methods to
provlde informahon for the design of culverts
Hazardous Materfals: Thls scope of work specifically excludes the search for and evduahon of hazardous
materials in soil, water, or au. The cost for work performed m assodation with the discovery of hazardous
materials will be provided on a tune and materials basis, and is not mcluded m this work.,
Laboratory tests will be performed on selected samples obuned from the field explorabon program to assist
m our characterizahon of the geotechnical engineering properhes of the materials encountered. We expect to
perform tests for soil dassificahon, compachon, shear strength, consolidation, corrosion, and R-value.
Fugro will prepare a draft Geotechrucal Report for the project. The draft report will be submitted in Adobe
portable document file (pdf) format for review by the City and the design team. Hard copies of the report can
be provided, if requested. Graphcs showing the site location, locations of field explorahons, and interpreted
subsurface profile along the alignrnent(s) will be subrmtted with the report. Field andlaboratory data obianed
from the gmtechnical study will be included m the report. Addbonal exploration or evduahon may be
recommended based on the results of the work performed. The following opinions and recomrnendahons
regarding the, foundation design will be provided in the report: e Soil' and groundwater conditions
encountered,
Site geology, faulhng and selsmiaty;
Seismic design criteria for use with Caltrans design methods,
Liquefaction potenbal and considerabons relabve to foundabon design (negabve skin frichon, and esbmated
sasmic settlement of approaches and pile foundation.^, if needed),
Structural sechons for asphalt concrete pavements based traffic indices provided to us
Corrosion considerahons for des1gr-t of subsurface structures (rmnlmum cement factors estimated in
amrdance with Caltrans guidelmes);
Naturally Occurring Asbestos (NOA),
Suitable foundabon types for the condihons encountered (such as spread foobgs, driven concrete or steel
piles, CISS, or CIDH piles),
Specified bp elevation, settlement, and nze for suitable deep foundahon types and class of pile loadmg
considered (up to 2 pile types can be considered),
Lateral capacity of single pile foundahons for free-head and fixed-head conditions based on p-y analysis; - Plle spacing and group reduction factors for verhcal and lateral loads,
Lateral earth pressures, sprmg constants, and passive pressure resistance for abutment design;
Special considerations for approach fill settlements allowable slope indinabons, waihng periods, and need
for monltonng; and - Construchon considerahons. need for dewatering, pile drlvmg, CIDH pile construction, adjacent structures,
temporary excavahons, and shoring
Fugro will prepare the Log of Test Borings sheets for the bridge. The sheets will be prepared on Caltrans
standard plan sheets for logs of test bormgs, and can be modified to incorporate the Counys plan sheet
border, if requested. A copy of the LOTB wlll be submtted with the draft Geotechnical @ridge Foundahon)
Report.
~~~ ~ - - ~ -
13r1dge Street Rr~dge I C~ty of Arroyo Grande I Quincy Eng~neering, Inc
-- .~ - Agenda Item 8.e.
Page 51
Upon rece~pt of written comments, we will address the comments and incorporate them mto the final
Geotechn~cal Report and Log of Test Bor~ngs sheet. Four (4) hard copies ,and one Adobe portable document
file (pdf) copy of the final report w~ll be submitted, unless otherwwe requested.. The electronic copy of the
LOTB will be submitted for mclus~on in the plan set.
Tasks 12.2 - Design Level Bridge Architecture and Streetscape Enhancements
Subtask 12.2.1 Construction Details and Architectural Plan Check at 65% / 90% / 100%
MacDonald Architects will review key areas of the br~dge structure detarls for mcorporation into the engineers
contract documents. These deta~ls w~ll be for the belvederes, light fixtures, standards and outriggers, handra~ls/auto
barriers, cable connections, sidewalk and pier shapes, surface patterns, s~gn standards and deck prohles.
MacDonald Architects wlll check the engneer's documents at the var~ous plan stages for compliance with the
approved design.
Subtask 12.2.2 - Final Design of Streetscape Improvements
HLA will prepare streetscape des~gn features ~ncludmg monuments, decorahve hardscape and/ or landscape
features. Proposed monuments and ~nihal des~gn concepts will be presented m sketch form for rewew and approval
by the C~ty. HLA w~ll prepare prel~minary level landscape plans for mdus~on ~nto the overalI project plan set.
Upon approval of the Prelunmary Plans, HLA will develop the necessary landscape drawlngs and techn~cal
speaficahons assoaated w~th the improvements HLA wlll prepare and subm~t plans to QEI and the C~ty as part of
the overall document package at the 65%, 90% and 100% stages HLA shall coordmate ~ts servlces w~th other proled
design team consultants retalned by the C~ty as requ~red to faal~tate the landscape des~gn mtent and to malntain a
construction budget in accordance with established budget HLA shall prepare workmg drawings and techrucal
sections of speafications to conform to appl~cable codes and regulations of governmental bodies havmg jurlsdlction
over the work.
The following Exhibits and Deliverables are ant~apated at each of the above noted subm~ttal stages.
Preliminary Drawing Index
Landxape Plantvlg Plan
Irrigation Plan
Landxape construction, pavements, planting and Irrigation deta~ls
Specificahons (65%, 90% & 100% final)
Landscape Construction Cost Eshmate
Tasks 12.3 - Preparation of Regulatory Permit Applications
Based on the Team's knowledge of the pemut process for federal and state agenaes, unplementahon of thls project
w~ll requlre permits from the USACE (Section 404 Nabonwide Pemut), CDFG (Section 1602 Streambed Alteration
Agreement), and RWQCB (Sect~on 401 Water Qual~ty Certification). All regulatory agency pemuts must be obhned
prlor to commencement of construchon activ~ties. The perm~t packages would ~nclude completed pemut
appllcahons, maps of the project locahon, s~te photographs, construchon plans, and perhnent background reports.
To faalitate the pernubng process, SWCA will prepare s~gnature-ready appllcahon packages following complebon
of the wetland delineahon and b~olopcal stud~es. Once the enwronmental document has been completed, SWCA
w~ll subnut the pernut appllcahon packages. Perm~t appllcahon fees requ~red for the project are not included m our
team's scope and are cons~dered the respons~bil~ty of the City . Followmg submittal of the permit applications,
SWCA w~ll contmue correspondence w~th each agency to clar~fy any queshons, prov~de add~honal informahon, and
conduct s~te ws~t(s) as needed to faalitate permit ssuance.
Agenda Item 8.e.
Page 52
PHASE 3 - BID PHASE ASSISTANCE TASKS
TASK 13 - Biddina & Construction Support
This scope and budget wlll be developed as part of complehng the PS&E durmg Phase 2 and prior to project
advertisement. It IS anhcipated that Phase 3 Bid Phase Ass~stance Tasks would mclude the followmg
Biddmg Assutince/Construchon Support;
Deslgn conshuction support;
Attend pre-bid and pre-construction meetmgs,
Respond to Requests for lnforrnat~on and prepare addenda,
Rewew and provide comments on shop plan drawmgs;
Rewew and approve Falsework;
Construction site observahons;
Develop updated plans or plan rewslons;
Prepare Record Drawings; and
Conshuchon Stahg (Ophonal)
Bridge Street Bridge I C~ty of Arroyo Grande I Qu~ncy Engineer~ng, Inc
~ - - --- Agenda Item 8.e.
Page 53
SUMMARY OF TASK DEUVERABLES
- -- ~ ~- -. -~ ~. --- - - .-- - - -- .- . ~
I3rldge Street Hr~dge I CIL~ of Arroyo Grande I Qv~ncy Fng~neer~ng, Inc
~ ~-
TASK 1 - Project
Management
TASK 2 - Topographic
Surveying and Right-of-
Way Mapping
TASK 3 - Preliminary
Engineering Feasibility
Study
TASK 4 - Hydraulics
TASK 5 - Geotechnical
Investigations &
Foundation Report
TASK 6 - Utility
Coordination
TASK 7 - Environmental
Clearance
Final ScopeISchedule
I&-off Meetmg
Project Meetings 12 meetmgs m Phase 1 (6 ~n-person16 teleconference) &
8 Meetings m Phase 2 (4 in-person14 teleconference)
Project Progress Reports
Topograph~c Survey & Mappmg Revlew
SIX (6) Creek Cross Secbons
Boundary Surveys
Exlsbng hght-of-Way Mappmg
Right-of-way Exhibit
Plat Maps & Legal Desalpbons (for up to 4 parcel's)
Bass of Design
Prellminary Plan & Profile Sheets
Prel~minary Roadway, Brldge & Project Cost Eshmates
Brldge Advance Plannlng Studles
Llfe Cycle Cost Analysis
Brldge Type Selection Report
Altemabve Aesthetic Treaiments
Hlstorlc Element Preservabon Concepts
Feasib~lity Study
Brldge Locahon Hydraulic Study Memo (Draft and Flnal)
Summary floodpla~n Enaoachment Report
Brldge Design Hydraullc Study Report (Draft and Fmal)
Prelmnary Foundabon Memorandum (Draft & Fmal)
Brldge Foundation hvestigabon Re'port (Draft & Final)
Utility Conflict Map, Uhh ty A, B & C Letters
Caltrans Reports of Invesbgations
Caltrans Nobce to Owners
Draft APE Boundaries
Fmal APE Map
Adrmn Draft, Revlsed Drafts & Fmal Project Desa~ption and Purpose and Need
Draft of Publlc Notice
Adrmnistrabve Draft, Draft & Flnal Technical Reports
Sechon 106 Compliance
Fmdmg of Effect (FOE)
Memorandum of Agreement (MOA)
ASR/HPSR/HRER
NES Report
Biological Assessment
Wetland Del~neabon Report
Sechon 4(f)
V~sual Impact Assessment
Nose Study
Draft & Fmal Environmental Document
CEQA EIWNEPA CE (antic~pated level of ED)
Notices for Clty Signature
Agenda Item 8.e.
Page 54
-- -.. ~ - -- ~ - -
Br~dge Street Hrldge I Clry of Arroyo Grande I Qutncy Engineerlng, Inc
TASK 8 - Bridge
Architecture, Visual
Simulations & Streetscape
Enhancements
TASK 9 - Public Outreach
Task 10 - Project Report &
Funding Forms
TASK 11 - Plans,
Specifications & Estimate
(PSLE)
TASK 12 - Technical
Support for PS&E
TASK l3 - Bidding &
Construction Support
J3v MacDonald Architects
Bndge architecture design and hand sketches of 3 project alternahve concepts
pv fie HLA G~~~~
Visual Sunulahons of up to 3 bridge concepts
Conceptual planting and landscape plan
Five (5) one-on-one lntervlews
Stakeholder Database
Meebng Promohon and Adverhsmg
Two Design Workshops
One Final Meeting
Draft Project Report
Fmal Project Report
Update Funding
Bridge & Roadway Deta~ls
65% Road & Bridge Plans
65% Road & Bridge Check Calculations
Independent Design Check
Comment Summary Forms
Conceptual SWPPP
Speafica hons
Roadway & Structure Quantihes
Final Deslgn Calculahons
Constructton Cost Estunate
QC/QA Checklist
90% PS&E
Independent Fmal PS&E Review
100% Final PS&E
RE Pendmg File
Bv MacDonald Arch~tects,
Review of br~dge architectural details at 65%/90%/100% Plans
J3v HLA Grouv:
Landscape Planhng Plan
Irrigabon Plan
Landscape construction, pavements, plantmg and irrigation detads
Speafications (65%/100%)
Landscape Construction Cost Estimate
Bv Fuexo.
Geotechnical Report (4 cop~es)
Log of Test Borlngs sheet (4 copies)
Attend Pre-Construchon Meehng
Respond to RFI's
Shop Plan Revlew
Agenda Item 8.e.
Page 55
THIS PAGE INTENTIO NALLY LEFT BLANK
Agenda Item 8.e.
Page 56