08.a. Cash DisbursementMEMORANDUM
TO: CITY COUNCIL
FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINIS'TRATIVE SERVICES
BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
DATE: JUNE 12,2012
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period May 16 through May 31, 2012.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $721,645.30 fiscal impact that includes the following items:
Accounts Payable Checks 154073-1 54214 $ 270,169.47
Payroll Checks & Benefit Checks $ 451,475.83
No or minimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 201 1-12
budget.
Agenda Item 8.a.
Page 1
CITY COUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
JUNE 12,2012
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staffs recommendation;
Do not approve staffs recommendation;
Provide direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by the
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICA'TION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, June 7, 2012. The Agenda
and report were posted on the City's website on Friday, June 8, 2012. No public
comments were received.
Attachments:
1. May 16 to May 31,2012 -Accounts Payable Check Register
2. May 18, 201 2 - Payroll Check & Benefit Checks Register
Agenda Item 8.a.
Page 2
Check History Listing
CITY OF ARROYO GRANDE
ATTACHMENT 1
Page: 1
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154073 05/17/2012 001259 AGP VIDEO, INC
154074 05/17/2012 000012 AGRI-TURF SUPPLIES, INC
154075 05/17/2012 003817 AMERlPRlDE UNIFORM SVCS V 05/17/2012
154076 05/17/2012 003817 AMERlPRlDE UNIFORM SVCS
Page: 1
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Check History Listing
CITY OF ARROYO GRANDE
Page: 2
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1500605381 04/03/2012
E 010.4420.5143 17.40
E 010.4213.5303 6.00
23.40
0411 71201 2
E 010.4420.5143 17.40
E 010.4213.5303 6.00
23.40
1 50061 0316 0411 01201 2
E 010.421 3.5303 19.50
19.50
15006201 65 04/24/20 1 2
E 01 0.421 3.5303 19.50
Page: 2
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Check History Listing
CITY OF ARROYO GRANDE
Page: 3
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1 50061 5259 0411 71201 2
E 220.4303.5143 16.80
16.80
15006201 69 04/24/2012
E 220.4303.5143 16.80
Page: 3
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Check History Listing
CITY OF ARROYO GRANDE
Page: 4
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1500605385 04/03/2012
E 010.4305.5143 3.00
E 010.4305.5303 4.25
7.25
1 50061 0323 0411 01201 2
E 010.4213.5143 6.00
Page: 4
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Check History Listing
CITY OF ARROYO GRANDE
Page: 5
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1 50061 5258 0411 71201 2
E 010.4430.5143 3.00
154077 0511 71201 2 006341 ANGELLO'S FLOOR
COVERINGS
154078 05/17/2012 003175 AQUA-METRIC SALES
CO(DBA)
Page: 5
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Check History Listing
CITY OF ARROYO GRANDE
Page: 6
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Amount Paid Check Total Inv. Date
1 54080 0511 71201 2 006607 AT8T 000003323606 04/25/2012
E 01 0.4145.5403 81 7.73
81 7.73
000003323608 0412512 0 1 2
E 01 0.4201.5403 86.69
86.69
000003324371 04/25/20 12
E 010.4145.5403 57.72
57.72
000003323602 04/25/20 1 2
E 010.4145.5403 43.64
43.64
000003317942 04/22/20 1 2
E 01 0.4201.5403 28.95
28.95
000003323605 04/25/2012
E 010.4145.5403 16.66
16.66
154081 05/17/2012 008666 AUTOSYS INC
154082 05/17/2012 000071 BEARCAT MFG. INC
154083 05/17/2012 009005 BELFOR USA GROUP INC
Page: 6
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Check History Listing
CITY OF ARROYO GRANDE
Page: 7
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154084 0511 71201 2 000078 BLUEPRINT EXPRESS
154085 0511 712012 001 91 7 BOB'S EXPRESS WASH
154086 05/17/2012 000090 BRISCO MILL & LUMBER
YARD
154087 05/17/2012 007304 BURKE, WILLIAMS &
SORENSEN LLP
154088 0511 71201 2 0001 04 CA CONF OF ARSON
INVESTIGATORS
154089 05/17/2012 0001 14 CA PEACE OFFICERS ASSN
154090 05/17/2012 0001 34 CA ST DEPT OF JUSTICE
Page: 7
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Check History Listing
CITY OF ARROYO GRANDE
Page: 8
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154091 05/17/2012 003853 CALIFORNIA LIGHTING
SUPPLY
154092 0511 71201 2 007085 CALPORTLAND
CONSTRUCTION
154093 0511 712012 000603 CARQUEST AUTO PARTS
154094 0511 712012 0001 49 CENTRAL COAST FENCE,
INC
154095 0511 71201 2 0001 57 CENTRAL VALLEY
TOXICOLOGY INC
Page: 8
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0
Check History Listing
CITY OF ARROYO GRANDE
Page: 9
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
263.00
154096 0511 71201 2 0001 60 CHAPARRAL
154097 0511 71201 2 001 990 CHARTER
COMMLlNlCATlONS
154098 05/17/2012 000163 CHERRY LANE
NURSERY(DBA)
154099 05/17/2012 002641 CITY CLERKS ASSN OF CA
154100 0511 7/2012 000171 CLINICAL LABORATORY
154101 05/17/2012 004754 COLE CHRYSLER DODGE
Page: 9
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Check History Listing
CITY OF ARROYO GRANDE
Page: 10
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1541 02 0511 712012 008947 CORlX WATER PRODUCTS
INC
154103 05/17/2012 000195 CRYSTAL SPRINGS WATER
co
1541 04 05/17/2012 007548 CSG SYSTEMS INC
154105 05/17/201$05091 JOHN DEERE LANDSCAPES
INC
154106 05/17/2012 006392 DEPT OF PUBLIC HEALTH
Page: 10
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Check History Listing
CITY OF ARROYO GRANDE
Page: 11
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154107 05/17/2012 000208 J B DEWAR, INC
154108 05/17/2012 009006 BONNIE DOLL
1541 09 0511 71201 2 007828 DRIVE CUSTOMS
1541 10 05/17/2012 007838 EAGLE COLLISION REPAIR
Page: 11
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Check History Listing
CITY OF ARROYO GRANDE
Page: 12
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1541 11 05/17/2012 000225 EARTH SYSTEMS PACIFIC
1541 12 05/17/2012 008389 EARTHSCAPES
1541 13 05/17/2012 000240 FARM SUPPLY CO
1541 14 05/17/2012 001525 FERGUSON ENTERPRISES,
INC
Page: 12
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Check History Listing
CITY OF ARROYO GRANDE
Page: 13
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1541 15 05/17/2012 008491 FRANK'S LOCK & KEY
1541 16 05/17/2012 000605 THE GAS COMPANY
1541 17 0511 71201 2 000273 GLM LANDSCAPE
MANAGEMENT INC
1541 18 05/17/2012 002358 GREAT WESTERN ALARM
1541 19 05/17/2012 000330 GSA-INFORMATION TECH
Page: 13
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Check History Listing
CITY OF ARROYO GRANDE
Page: 14
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1541 20 0511 71201 2 009008 AMY HAMILTON
154121 05/17/2012 000301 HEACOCK TRAILERS &
TRUCK
154122 05/17/2012 003639 INTL SOCIETY OF
ARBORICULTURE
154123 05/17/2012 000340 INTOXIMETERS, INC
1541 24 05/17/2012 008683 KELLY-MOORE PAINTS
154125 05/17/2012 007878 LYNN PEAVEY COMPANY
154126 05/17/2012 000415 METAL SHOP, INC
Page: 14
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Check History Listing
CITY OF ARROYO GRANDE
Page: 15
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154127 05/17/2012 000426 MlER BROS LANDSCAPE 188406 04/05/2012
PRODUCTS E 010.4430.5605 22.63
22.63
22.63
1541 28 0511 712012 000429 MINER'S ACE HARDWARE, 05/05/20 1 2
INC E 010.4420.5605 81.85
81.85
05/05/2012
E 010.4430.5605 78.59
78.59
0511 51201 2
E 220.4303.561 3 43.09
43.09
05/09/2012
E 220.4303.561 3 41.55
41.55
05/04/20 1 2
E 010.4420.5605 30.15
30.15
05/09/2012
E 010.4430.5605 30.07
30.07
0511 51201 2
E 220.4303.561 3 21.53
21.53
05/04/2012
E 010.4420.5605 13.19
13.19
04/1012012
E 010.4430.5605 8.61
8.61
Page: 15
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Check History Listing
CITY OF ARROYO GRANDE
Page: 16
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
L10071 05/09/20 1 2
E 220.4303.561 3 7.53
154129 05/17/2012 008510 MTS 91 1 WEAR INC
1541 30 0511 71201 2 000441 MULLAHEY FORD
154131 05/17/2012 000452 NFPA - NATL FIRE
PROTECTION
154132 05/17/2012 000466 NOBLE SAW, INC
Page: 16
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Check History Listing
CITY OF ARROYO GRANDE
Page: 17
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
148187 04/30/2012
E 010.4420.5603 68.50
68.50
146004 0411 11201 2
E 010.4420.5603 54.21
54.21
145390 04/05/2012
E 010.4430.5603 39.44
39.44
146006 0411 11201 2
E 01 0.4420.5603 8.00
8.00
148917 05/04/2012
E 220.4303.5603 4.26
4.26
1541 33 0511 71201 2 006705 ON TRAC
1541 34 05/17/2012 008637 OPTIONS PARCEL SERVICE
1541 35 05/17/2012 008993 PACIFIC COAST PAINTING
1541 36 05/17/2012 003587 DENISE PADGET
BATHROOM 2 0511 61201 2
E 350.5440.7001 1,900.00
E 350.5440.7001 350.00
2.250.00
Page: 17
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Check History Listing
CITY OF ARROYO GRANDE
Page: 18
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
150.00
1541 37 0511 71201 2 0071 08 PARAMOUNT CLEANERS
154138 05/17/2012 009007 THE PIN CENTER
154139 05/17/2012 000498 PITNEY BOWES, INC
154140 05/17/2012 000503 POOR RICHARD'S PRESS,
INC
154141 05/17/2012 00581 1 POWER PLUMBING INC
Page: 18
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Check History Listing
CITY OF ARROYO GRANDE
Page: 19
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154142 05/17/2012 000523 R & T EMBROIDERY, INC
154143 05/17/2012 000531 RICHETI COMPLETE WATER
154144 05/17/2012 002142 SAN LUlS PAPER CO
154145 05/17/2012 000570 SAN LUlS POWERHOUSE
154146 05/17/2012 000575 SANTA MARIA TIRE, INC
Page: 19
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Check History Listing
CITY OF ARROYO GRANDE
Page: 20
Bankcode: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
570271 05/08/2012
E 010.4201.5601 41.50
154147 05/17/2012 006048 JEANETTE SEARBY
154148 05/17/2012 003831 RANDY D SMART. OD
154149 05/17/2012 003343 SNAP-ON INDUSTRIAL
154150 05/17/2012 003641 SOUTH COUNTY SANITARY
SVC, INC
Page: 20
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Check History Listing
CITY OF ARROYO GRANDE
Page: 21
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
365591 7 04/01 1201 2
E 01 0.421 3.5303 11 7.93
1541 51 0511 71201 2 000602 SOUTH SLO COUNTY SANlT
Dl ST
154152 05/17/2012 004393 SP MAINTENANCE
SERVICES, INC
154153 05/17/2012 007176 SPRINKLER KING INC
154154 05/17/2012 000612 STAPLES
Page: 21
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Check History Listing
CITY OF ARROYO GRANDE
Page: 22
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
375.03
1541 55 05/17/2012 000613 STATEWIDE SAFETY 8
SIGNS INC
1541 56 0511 712012 000616 STERLING
COMMLlNlCATlONS
1541 57 05/17/2012 000620 STREATOR PIPE 8 SUPPLY
1541 58 05/17/2012 000622 SUN BADGE CO
Page: 22
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Check History Listing
CITY OF ARROYO GRANDE
Page: 23
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154159 05/17/2012 000623 SUNSET NORTH CAR WASH
154160 05/17/2012 002904 TEMPLETON UNIFORMS
154161 05/17/2012 002370 TITAN INDUSTRIAL
1541 62 0511 71201 2 007683 THE TOP SHOP
1 541 63 0511 71201 2 000666 UNITED RENTALS
NORTHWEST INC
Page: 23
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Check History Listing
CITY OF ARROYO GRANDE
Page: 24
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1541 64 0511 712012 006551 UNITED STAFFING ASSOC.
1541 65 05/17/2012 000822 US POSTMASTER
154166 05/17/2012 000678 VALLEY AUTO SERVICE
154167 05/17/2012 0021 37 VERIZON WIRELESS
154168 05/17/2012 000688 WEST COVINA NURSERIES
154169 05/17/2012 000700 WIGHTON'S, INC
Page: 24
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Check History Listing
CITY OF ARROYO GRANDE
Page: 25
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154170 05/17/2012 000704 WITMER-TYSON IMPORTS T9203 05/01/2012
INC E 010.4201.5322 500.00
E 010.4201.5322 113.14
154171 05/17/2012 004897 WOOD RODGERS INC
154179 05/25/2012 009009 CROP PRODUCTION
SERVICES
1541 80 05/25/2012 009010 KHAMLA CHANTHELA V 05/29/2012 01-2012
1541 81 05/25/2012 009009 CROP PRODUCTION
SERVICES
1541 82 05/29/2012 001434 SLO COUNTY IWMA
1541 83 05/29/2012 00901 0 KHAMLA CHANTHELA
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Check History Listing
CITY OF ARROYO GRANDE
Page: 26
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1541 84 05/29/2012 000605 THE GAS COMPANY 511 1-1 375 0511 112012
E 010.4145.5401 81.76
81.76
511 1-350 0511 112012
E 010.4145.5401 67.12
67.12
511 1-200 0511 112012
E 01 0.4145.5401 35.62
35.62
154185 05/29/2012 000481 PACIFIC GAS & ELECTRIC
CO
154186 0513012012 000038 AG CHAMBER OF
COMMERCE
1541 88 0513012012 00861 9 ROY DAMAS
Page: 26
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Check History Listing
CITY OF ARROYO GRANDE
Page: 27
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
200.00
1541 90 05/30/2012 0041 42 STAN GAXIOLA
154191 05/30/2012 002405 CHARLES HARE
1541 92 051301201 2 008748 MIKE HAY
1541 93 05/30/2012 007299 GASTON KETTING OLlVlER
154194 05/30/2012 001 136 DOUGLAS LINTNER
1541 95 05/30/2012 008387 COREY MAYNE
Page: 27
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Check History Listing
CITY OF ARROYO GRANDE
Page: 28
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
154196 05/30/2012 008986 JOHNNY MITCHELL
1541 97 05/30/201 2 008942 MARC RODRIGUEZ
154198 05/30/2012 004833 STEPHEN ROMO
1541 99 05/30/2012 000536 GREG ROSE
154200 05/30/2012 000578 ANGELITA ANN SARMIENTO
154201 05/30/2012 006080 MARTINA SARMIENTO
154202 05/30/2012 003024 MARK SCHAFFER
Page: 28
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Check History Listing
CITY OF ARROYO GRANDE
Page: 29
-
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154203 05/30/2012 000609 BOB SPEAR
154204 05/30/2012 007927 SHIRLEY WILLMOTT
154212 05/31/2012 000058 BANK OF AMERICA
Page: 29
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Check History Listing
CITY OF ARROYO GRANDE
Page: 30
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
5/8-09 1 5 05/08/201 2
E 010.4001.5501 36.00
36.00
5/8-2581 05/08/2012
E 010.41 30.5201 20.99
15421 3 05/31/2012 006333 FIA CARD SERVICES
Page: 30
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Check History Listing
CITY OF ARROYO GRANDE
Page: 31
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
5120-6335 0512012012
E 010.4201 5255 34.83
E 010.4201 5501 372.14
E 010.4201 5608 9.00
E 01 0.4201 5504 14.69
Page: 31
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Check History Listing
CITY OF ARROYO GRANDE
Page: 32
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
154214 0513112012 000564 SLO COUNTY NEWSPAPERS
128 checks in this report
boa Total: 270,169.47
Total Checks: 270,169.47
Page: 32
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CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
41271201 2 - 511 01201 2
0511 811 2
FUND 010
FUND 216
FUND 217
FUND 21 9
FUND 220
FUND 226
FUND 284
FUND 285
FUND 290
FUND 350
FUND 612
FUND 640
OVERTIME BY DEPARTMENT:
Admin. Support Services
Community Development
Police 6,366.34
Fire 5,299.47
Govrnment Bldg Maint.
Engineering
Fleet Maintenance
Parks
Recreation - Admn
Rec - Special Events
Children In Motion -
Soto Sport Complex
Public Works ~aintenance 85.68
11,751.49
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave Buyback
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
Salaries - Police FTO
PERS Retirement
Social Security
PARS Retirement
State Disability Ins.
Deferred Compensation
Health lnsurance
Dental lnsurance
Vision lnsurance
Life lnsurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
Bi-Lingual Pay
Cell Phone Allowance
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Agenda Item 8.a.
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