08.m. Castillo Del Mar Bike PathMEMORANDUM
TO: CITYCOUNCIL
FROM:
&d
TERESA McCLISH, COMMLlNlTY DEVELOPMENT DIRECTOR
BY: MIKE LINN, ASSISTANT CITY ENGINEER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE CASTILLO DEL MAR
BIKE PATH, PW 201 1-05
DATE: JUNE 12,2012
RECOMMENDATION:
It is recommended the City Council:
1. Accept the project improvements, as constructed by Brough Construction, Inc., in
accordance with the plans and specifications for the Castillo Del Mar Bike Path
Project;
2. Direct staff to file a Notice of Completion; and
3. Authorize release of the retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Capital Improvement Budget includes $186,436 for the Castillo Del Mar Bike Path
Project; funded with $150,000 from Transportation Enhancement (TE) grant funds
(which require a $19,434 local match), $17,436 from Developer Contribution, and
$19,000 from Sales Tax. The projected total construction cost for the project is
$123,000 ($1 16,750 for Construction and Construction Contingencies, $1,000 for
Testing and $5,000 for Contract Administration). The recommended action will not
result in any impact on staff resources.
BACKGROUND:
On October 25, 201 1, Council awarded a construction contract to perform the Castillo
Del Mar Bike Path Project to Brough Construction, Inc. for $1 10,378 and authorized the
City Manager to approve change orders in the amount of $1 1,038. 'The project scope of
work involved the construction of a Class I bicycle and pedestrian path within the right-
of-way of Castillo Del Mar between Orchard Drive and Valley Road. The bike path
follows an existing paved fire access that bisects the Arroyo Grande High School
property. The approximately 800 foot long, 10 foot wide bike path is detached from the
existing paved fire access road and located at the edge of the road right-of-way. The
Agenda Item 8.m.
Page 1
CITY COLlNClL
CONSIDERATION OF ACCEPTANCE OF THE CASTILLO DEL MAR BIKE PATH
PROJECT, PW 201 1-05
JUNE 12,2012
PAGE 2
Class I bike path crosses the fire access lane from the south side to the north side
opposite the school's parking lot entrance. The Class I bike path continues another 200
feet on the campus side of the existing access road until it reaches the faculty parking
lot, where it transitions to follow an existing pedestrian path through the parking lot as a
Class II bike lane. Modification to the parking lot included the relocation of a light pole
and restriping of a portion of the parking lot.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications. There are no outstanding issues.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendations accepting the project improvements;
- Do not accept the project improvements; - Accept the project improvements, but do not authorize release of retention; or
- Provide direction to staff.
ADVANTAGES:
The project is complete. Accepting the improvements will allow staff to close out the
project and return any remaining funds to the fund balance.
DISADVANTAGES:
The disadvantage of accepting the improvements would be if subsequent deficiencies in
the work are identified. However, the contract documents include a one-year warranty
period for the contractor to address any construction defects that may arise.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to Section 15304(h).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, June 7, 2012. The Agenda
and report were posted on the City's website on Friday, June 8, 2012. No public
comments were received.
Attachment:
1. Notice of Completion
Agenda Item 8.m.
Page 2
RECORDMG REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
ATTACHMENT 1
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
I. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The Citv of Arrovo Grande
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arrovo Grande. California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT
TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred
subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED A~ril26. 2012
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Brounh Construction. Inc.
9. The street address of said property is: None
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State
of California, and is described as follows: Castillo Del Mar Bike Path Project. PW 2011-05
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that I am the Community Development Director of the aforesaid interest or estate in the property described in the above notice; that I have
read the said notice, that 1 know and understand the contents thereof, and the facts stated therein are true and correct.
Teresa McClish, Community Development Director
June 13,20 12, Arroyo Grande, California
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