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09.a. Development Code AmendmentMEMORANDUM TO: CITYCOUNCIL 4 FROM: TERESA MCCLISH, DIRECTOR OF COMMUNITY DEVELOPMENT BY: MATTHEW DOWNING, PLANNING INTERN ~9 SUBJECT: CONSIDERATION OF DEVELOPMENT CODE AMENDMENT 12- 003; LOCATION - CITYWIDE; APPLICANT - CITY OF ARROYO GRANDE; INTRODUCTION OF AN ORDINANCE AMENDING PORTIONS OF TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING SETBACKS BETWEEN HABITABLE STRUCTURES ON ADJACENT LOTS, SEPARATE UTILITY METERS FOR SECOND DWELLING UNITS, TEMPORARY USE PERMIT FEE WAIVER AUTHORITY FOR NONPROFITICHARITABLE EVENTS, MISCELLANEOUS SIGNS, AND A RESOLUTION AMENDING THE DESIGN GUIDELINES AND STANDARDS FOR THE D-2.11 OVERLAY DISTRICT - TRAFFIC WAY AND STATION WAY. DATE: . AUGUST 14,2012 RECOMMENDATION: It is recommended by City staff and the Planning Commission that the City Council: 1) Adopt a Resolution amending the Design Guidelines and Standards for the D-2.11 Design Overlay District - Traffic Way and Station Way; and, 2) Introduce an Ordinance amending portions of Title 16 of the Arroyo Grande Municipal Code regarding setbacks between habitable structures on adjacent lots, separate utility meters for secondary dwelling units, temporary use permit fee waiver authority for nonprofitlcharitable events, miscellaneous signs. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: Based upon potential eligible projects for the previous few years, processing fees for Temporary Use Permits are projected to be reduced $300 to $750 annually. Proposed amendments for separate meters for second residential units would result in some increased fees for water connection and services to property owners if separate meters are installed. No impacts are anticipated in relation to the proposed amendments for temporary signs or habitable structure setbacks. Item 9.a. - Page 1 CITY COUNCIL DCA 12-003 AUGUST 14,201 2 PAGE 2 BACKGROUND: This City Council item addresses four recommended amendments to the City's Municipal Code. This year, City staff has been contacted by several residents of Arroyo Grande regarding the provisions of the Municipal Code requiring primary and secondary dwelling units to use a single electric and gas meter on the property. 'These residents cited the high costs associated with being categorized in an increased energy pricing tier as a result and requested the City investigate allowing separate meters for secondary dwelling units. Secondly, City staff has become aware of potential hazards created in older portions of the City resulting from legally non-conforming structures having been built too close to, or in some instances, over adjacent property lines. Thirdly, representatives from the car dealerships on Traffic Way have identified concerns with the City's temporary banner Ordinance in meeting franchise requirements. At the February 28, 2012 meeting, the City Council provided direction to staff to prepare modifications. Lastly, staff has received numerous requests from charitable non-profit organizations to eliminate the permit fees for Temporary Use Permits for fundraising events. In order to address these changes staff has drafted a proposed Ordinance and Resolution to modify the Development Code. Planning Commission The Planning Commission reviewed the proposed amendments to the Development Code at a public hearing on July 3, 2012. The Commission discussed each portion of the proposed amendments and provided feedback to staff, which will be highlighted during analysis of the proposals. At the conclusion of the review, the Commission passed Resolutions recommending the Council introduce and later adopt the Resolution and Ordinance, as prepared by staff. ANALYSIS OF ISSUES: Proiect Description: The proposed Ordinance will amend several portions of Title 16 of the Arroyo ~rande Municipal Code, including: Section 16.16.090, regarding waiver of Temporary Use Permit processing fees associated with nonprofitlcharitable events; Sections 16.48.160 and 16.52.1 50, regarding separate electric and gas as well as water meters for second residential dwellings; Add Section 16.48.170, regarding structures and fences located within three feet of other habitable structures; and Item 9.a. - Page 2 CITY COUNCIL DCA 12-003 AUGUST 14,2012 PAGE 3 Section 16.60.050, regarding the exemption from further regulation of banners conforming to new provisions in the Design Guidelines and Standards for Design Overlay District (D-2.11) - Traffic Way and Station Way. The proposed Resolution will amend the Design Guidelines and Standards for the D-2.11 Design Overlay District - Traffic Way and Station Way, permitting temporary banners for large scale automobile retail uses to help meet franchise agreement requirements. Habitable Structures Setbacks Certain lots within the City, especially within the older parts of town, have structures which were constructed too close to nearby property lines. These situations are a result of unique circumstances in which structures were built during a time when there was not clear survey information or building plans were not exact with regard to the building's placement on a property. This has resulted in the construction of legally non-conforming structures through the City's history. Currently, if a neighbor applies for a building permit, the City can require that the proposed structure is not constructed too close to the legally non-conforming building. However, if a neighbor constructs improvements at the property line that do not require a building permit, such as a fence or a small storage structure, the improvement can render the existing legally non-conforming structure in violation of the Building Code's three foot (3') separation requirements. It is often very difficult to have the property owners agree to an easement or lot line adjustment and demolition of the non-conforming structure is expensive. 'The proposed Ordinance would prohibit the construction of any structure or fence within three feet (3') of any legally non-conforming habitable structure located on any adjacent property. This ordinance is limited to residentially zoned areas as those are the areas which cause the primary concern. During review of the proposed Ordinance by the Planning Commission, several Commissioners commented that they were wary of imposing a Citywide standard to address an issue in a specific part of town. Both staff and the Deputy City Attorney discussed other options (i.e., easements or lot line adjustments) available to address the issue, but determined the proposed Ordinance would provide the most efficient solution. Additionally, Commissioners commented that they were wary of not allowing property owners to build fences directly on their property lines, or requiring fences "jog" around habitable structures on adjacent properties, when this situation arises. However, the Commission acknowledged the need to protect legally constructed habitable structures and saw the proposed Ordinance as a means to do so. Item 9.a. - Page 3 CITY COUNCIL DCA 12-003 AUGUST 14,2012 PAGE 4 Electric, Gas, and Water Meters The Arroyo Grande Municipal Code currently requires that secondary dwelling units be serviced by the same electric and gas meters as well as the same water meter as the primary residence on a property. These provisions were created in an attempt to make it more difficult to rent both units on a property separately and ensure that the proliferation of second units did not change the character of Single-family residential neighborhoods. Recently, several residents have contacted City staff regarding the high service costs associated with sharing utility meters (Attachments 1 & 2). Staff researched the costs of shared electric and gas meters utilizing an electric rate calculator provided by Pacific Gas & Electric Company (PG&E). Employing the average monthly California energy consumption rate, identified by the U.S. Energy Information Administration, of 587 kilowatt-hours (kwh) in the rate calculator, staff was able to conclude that a property with two electric meters would result in a monthly cost savings to the property. This savings is a result of the separation of kwh usage for both dwellings across two meters, thus dropping both the primary and secondary dwellings into lower energy pricing tiers. The following table illustrates the information used to make this determination. Although it appears counterintuitive that an electric heated home would have electricity costs below gas heated homes during the winter months, this is due to increased energy allowances for homes with all electric heating during this time of year. As second residential units serve an important function for meeting the City's affordable housing needs, allowing second meters would remove an obstacle to lower rental costs. During review of the proposed Ordinance by the Planning Commission, Commissioners were in support of the allowance of separate utility meters for secondary dwelling units. Comments related to this section of the Ordinance included the cost saving advantages of separate meters and the potential for Item 9.a. - Page 4 CITY COUNCIL DCA 12-003 AUGUST 14,2012 PAGE 5 increased energy conservation if second dwellirlg unit tenants were to pay for their own utility service. At staffs request, the Planning Commission discussed the addition of language to the proposed Ordinance to allow property owners the option of having separate sewer laterals connected to secondary dwelling units, an idea proposed by the Public Works Supervisor. While the Commission did not see the benefit given the costs of installing separate sewer laterals to the property owners, Commissioners supported the idea of giving property owners the option. Although the addition of language addressing sewer laterals was not formally part of the Planning Commission Resolution, staff has added this language into the proposed Ordinance based on the receptive feedback. Temporary Use Permit Fee Waivers Currently, the Municipal Code only allows Temporary Use Permit (TUP) fees to be waived by the City Council. A main criterion for authorization of the fee waiver is that the organization requesting the fee waiver donates 50% of its budget, typically in support of programs in the Five Cities area. Recently, organizers of charitable events have indicated to City staff their desire to have fees waived prior to processing of the permit to allow these funds to be used for the respective events. The proposed Ordinance grants the Community Development Director authority to waive TUP processing fees for nonprofitlcharitable events such as, but not limited to, benefit barbeques, temporary produce sales for youth activity fundraisers, etc. Staff has reviewed TUP requests from January, 2010 to present. Based upon the numbers of permits potentially qualifying for a fee waiver, it is currently estimated that between two (2) and five (5) applications of the average twenty- five (25) applications received annually would be waived. This would result in an annual over-the-counter waiver of TUP processing fees totaling between $300 and $750. These fees are collected to cover costs for City staff to review the application and assess the project's compliance with the Municipal Code. During review of this portion of the proposed Ordinance by the Planning Commission, Commissioners agreed that while the waiver of TUP fees for nonprofitlcharitable events by the Director of Community Development is appropriate, additional information on the process of having these fees waived is necessary. In response, staff has created a draft TUP waiver or reduction checklist form (Attachment 3) based on the existing fee waiver or reduction criteria form (Attachment 4) to highlight a potential avenue for the implementation of the proposed Ordinance. Proposed implementation of the policy includes deferred payment of processing fees when the application and waiver form are submitted. Based upon information provided on the proposed form and written request for fee waiver or Item 9.a. - Page 5 CITY COUNCIL DCA 12-003 AUGUST 14,2012 PAGE 6 reduction, applicants will be notified of remaining fees to be paid prior to project approval, if necessary. Further direction or comments from the Council on potential implementation measures is requested. Large Scale Automobile Retail Banners Regulations of temporary banners and signs adopted by the City Council in 201 1 limited the size, number, and display period of such banners Citywide. As a result of these new regulations, an unanticipated outcome has occurred. City staff was notified by operators of local automobile dealerships (Attachment 5) that the new regulations limited their ability to meet franchise agreement requirements for the promotion of monthly and major holiday sales events. In an effort to help remedy the result of the previous year's banner regulations, City staff is proposing a modification of the Design Guidelines and Standards for the 0-2.1 1 Design Overlay District - Traffic Way and Station Way (Attachment 6). The proposed modification includes the exemption of temporary banners, provided that the following conditions are met: Only two (2) banners are displayed at any given time; The banners are no larger than forty-eight (48) square feet each; and The banners are displayed for no more than thirty (30) days every two (2) months. The reasoning for placing these updated regulations in the Design Guidelines and Standards was to allow for easier modification and removal of the regulations if future conditions change and the provisions are no longer necessary. Although the proposed Ordinance is slightly more restrictive than the dealership owners' requests, staff believes this is an appropriate balance between the needs of the car dealerships and the public interest of reducing visual clutter. Changes to the proposed Ordinance can be made if the Council desires. During review of this portion of the proposed Ordinance by the Planning Commission, Commissioners stated that they understood the contractual obligations of the car dealerships and agreed with staffs proposed amendments. ADVANTAGES: The following are advantages to the adoption of the proposed Ordinance identified by staff: The proposed Ordinance will address several deficiencies of the Municipal Code; The proposed Ordinance will help the City to be flexible and assist meeting the changing needs of its residents and business owners; and Item 9.a. - Page 6 CITY COUNCIL DCA 12-003 AUGUST 14,2012 PAGE 7 The Ordinance will help address public health, safety and welfare concerns by regulating placement or expansions of structures near nonconforming habitable residential structures. DISADVANTAGES: The following are potential disadvantages to the adoption of the proposed Ordinance identified by staff: Slight increased costs to the City associated with unfunded processing of Temporary Use Permits; Increased water billing requirements for secondary dwelling units utilizirlg separate water meters; and Not allowing the construction of fences on property lines near legally non- conforming structures can cause property owners to be required to design fencing that does not sit directly on true property lines. ENVIRONMENTAL REVIEW: In accordance with the California Environmental Quality Act (CEQA), staff has reviewed the project and determined it to be categorically exempt per Sections 15061 (b)(3) and 15308 of the CEQA Guidelines (actions by regulatory agencies for protection of the environment). PUBLIC NOTICE AND COMMENT: A notice of public hearing was published in the Tribune and posted in front of City Hall on Friday, August 3, 2012. Additionally, the agenda was posted in front of City Hall on Thursday, August 9, 2012, and the agenda and staff reports were posted on the City's website on Friday, August 10, 2012. ATTACHMENTS: 1. Correspondence from Rod and Judy MacHale 2. Correspondence from Caroline Waller 3. Draft Temporary Use Permit fee waiver or reduction criteria form 4. Existing fee waiver or reduction criteria form 5. Letter from Bob Christianson, owner of Christianson Chevrolet, and Mike Mullahey, Owner of Mullahey Ford 6. Current Design Guidelines and Standards for the D-2.11 Design Overlay District - Traffic Way and Station Way Item 9.a. - Page 7 RESOLU'TION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE DESIGN GUIDELINES AND STANDARDS FOR DESIGN OVERLAY DISTRICT (D-2.11) - TRAFFIC WAY AND STATION WAY REGARDING BANNERS FOR LARGE SCALE AUTOMOBILE RETAIL USES (DEVELOPMENT CODE AMENDMENT 12-003) WHEREAS, the purpose of the D-2.11 Design Overlay District is to encourage the use of design that will not detract from the neighboring Village districts and enhance the character and appearance of this southern commercial gateway to Arroyo Grande; and WHEREAS, the City Council finds that it will further the economic well being of the community to allow for greater flexibility regarding the use of banners for large scale automobile retail uses within the D-2.11 Design Overlay District; and WHEREAS, the City Council has adopted a Resolution and an Ordinance approving the Design Guidelines and Standards for the D-2.11 Design overlay District - Traffic Way and Station Way; and WHEREAS, Section 16.08.010 of the Municipal Code specifies documents that are incorporated by reference into Title 16 of the Municipal Code; and WHEREAS, the Planning Commission of the City of Arroyo Grande considered and recommended approval of the amended Design Guidelines and Standards for the D- 2.11 Design Overlay District at a duly noticed public hearing on June 19, 2012 in accordance with the Development Code of the City of Arroyo Grande at which time all interested persons were given the opportunity to be heard; and WHEREAS, the City Council finds that this project is consistent with the City's General Plan, Development Code and the environmental documents associated therewith, and has determined the project is exempt per Sections 15061(b)(3) and 15308 of the California Environmental Quality Act (CEQA) Guidelines; and WHEREAS, the City Council of the City of Arroyo Grande considered the amended Design Guidelines and Standards for the D-2.11 Design Overlay District at a duly noticed public hearing on August 14, 2012, in accordance with the Development Code of the City of Arroyo Grande at which time all interested persons were given the opportunity to be heard. Item 9.a. - Page 8 RESOLUTION NO. PAGE 2 NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby amends the Design Guidelines and Standards for Design Overlay District (D-2.11) - Traffic Way and Station Way as shown in Exhibit 'A' attached hereto and incorporated herein by reference. On motion of Council Member seconded by Council Member , and on the following roll call vote to wit: AYES: NOES: ABSENT: The foregoing Resolution was adopted this day of I 2012. Item 9.a. - Page 9 RESOLUTION NO. PAGE 3 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, ClTY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, ClTY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, ClTY ATTORNEY Item 9.a. - Page 10 RESOLUTION NO. PAGE 4 EXHIBIT 'A' AMENDMENT TO THE DESIGN GUIDELINES AND STANDARDS FOR DESIGN OVERLAY DISTRICT (D-2.1 I) - TRAFFIC WAY AND STATION WAY The following Section 6 is added to pages 3 and 6, under "signs": 6. Temporary banners to meet franchise agreement requirements for large scale automobile retail uses provided that: 1. Onlv two (2) banners are displaved at anv given time; and 2. The banners are no larqer than fortv-eiqht (48) square feet each; and 3. The banners are displayed no more than thirtv (30) days every two (2) months Item 9.a. - Page 11 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING POR'TIONS OF TITLE 16 OF 'THE ARROYO GRANDE MUNICIPAL CODE REGARDING SETBACKS BETWEEN HABITABLE STRUCTURES ON ADJACENT LOTS, SEPARATE UTILITY METERS FOR SECONDARY DWELLING UNITS, TEMPORARY USE PERMIT FEE WAIVER AUTHORITY FOR NONPROFITICHARITABLE EVENTS, AND MISCELLANEOUS SIGNS WHEREAS, the City Council finds that in order to enhance the public health, safety and welfare it is in the best interests of the community to: A. Regulate the construction of structures and fences located within three feet of any existing habitable structure on any adjacent residential property; and B. Allow for additional flexibility related to the regulation of utility meters associated with secondary dwelling units; and WHEREAS, the City Council further finds that exempting banners from the City's sign regulations within the D-2.11 Design Overlay District is consistent with the purpose and intent of its sign regulations and will maintain the suitability and appropriateness of allowed signs in a manner that benefits the public and minimizes visual clutter; and WHEREAS, the proposed revisions to Title 16 are categorically exempt from the California Environmental Quality Act (CEQA), pursuant to Sections 15061 (b)(3) and 15308 of the CEQA Guidelines. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of Arroyo Grande as follows: SECTION 1. The above recitals are true and correct and incorporated herein by this reference. SECTION 2. Arroyo Grande Municipal Code Subsection 16.16.090.D.l.a. is hereby amended as follows: 16.16.090 - Minor use permits-Temporary uses D. Submittal and Review Requirements 1. Applications for temporary use permits shall contain the following: Item 9.a. - Page 12 ORDINANCE NO. PAGE 2 a. Completed planning application form and required fee and attachments (see also Section 16.12.030). I. Fees associated with processing of temporaw use permit applications for nonprofitlcharitable events may be waived bv the communit~ development director upon written request at the time of application submittal. SEC'TION 3. Arroyo Grande Municipal Code Section 16.48.160 is hereby amended to read as follows: 16.48.170 - Utility Meters. For anv lot zoned for multiple family or single-familv uses, a secondan/ dwelling unit mav, but is not required to, have an electric, gas, or water meter, or sewer lateral, separate from the priman/ residence. SEC'TION 4. The Arroyo Grande Municipal Code is hereby amended to add Section 16.48.170 as follows: 16.48.170 - Structures and fences located within three feet of other habitable structures. No structure or fence, or anv portion thereof, mav be located, placed or expanded within three feet (3') of any legallv non-conforming habitable structure on any adiacent property zoned for residential use. SECTION 5. Arroyo Grande Municipal Code Subsection 16.52.150.C.11. is hereby amended as follows: 16.52.150 - Second residential dwellings. C. Property Development Standards . . 11. Utility Meters. v. For anv lot zoned for multiple family or siqgle-familv uses, the second residential dwelling may, but is not required to, have an electric, gas, or water meter, or sewer lateral, separate from the priman/ residence on the propertv. Applicable utility and development impact fees for the second dwelling will be assessed at the time a building permit is issued, based on building area and fixtures added. Item 9.a. - Page 13 ORDINANCE NO. PAGE 3 SECTION 6. Arroyo Grande Municipal Code Subsection 16.60.050.L. is hereby amended and Subsection 16.60.050.M. is hereby added as follows: 16.60.050 - Exempt Signs. Banners in accordance with the provisions of the design quidelines and standards for desian overlav district (D-2.11) - Traffic Wav and Station Way. M. Anv siqn as determined bv the communitv development director to be similar in use and size to the signs listed above. SECTION 7. If any section, subsection, subdivision, paragraph, sentence, or clause of this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional. SECTION 8. A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the City Clerk. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council Members voting for and against the Ordinance shall be published again, and the City Clerk shall post a certified copy of the full text of such adopted Ordinance. SECTION 9. This Ordinance shall take effect thirty (30) days after its adoption. On motion of Council Member , seconded by Council Member , and on the following roll call vote to wit: AYES: NOES: ABSENT: The foregoing Ordinance was adopted this day of , 2012. Item 9.a. - Page 14 ORDINANCE NO. PAGE 4 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, ClTY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, ClTY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, ClTY ATTORNEY Item 9.a. - Page 15 Dear Trish, ATTACHMENT 1 We live at 55 1 S. Traffic Way in Arroyo Grande. We moved here 5 years ago, purchased the property with our daughter and family so that we could reside on the same property. She has serious health issues and needs our help very frequently. We built a granny unit on the property with the understanding that we must share our utility meters. We built our little house with very energy saving construction ....p lenty of insulation, new energy saving appliances, no air conditioner. We have natural gas heat, hot water and cooking. Our daughter's house has also been upgraded with new wiring, furnace and appliances. We were in total shock when we started receiving our monthly electric bills of $500 to over $700 per month. We contacted PG&E who would not even come look at our meter and the State energy department to no avail. We have tried to reduce our consumption as much as possible - but our bills though lower than the first year or two, are still more than double the bills we had before moving here. We lived in a larger, two story condo in Orange County which was entirely electric. Our daughter's home was quite old with a very old air conditioner and in Corona were the temperature is very hot. Our bills combined were not as high as we have here. W.e need to be able to have seperate meters. We are penalized by PG&E because we only get one baseline usage quantity which we are sharing. Water Usage: While we are opening this issue, I'd also like to mention the lack of support for our efforts to save on water usage when we built our home. We installed artificial turf rather than grass on our entire property. Our plants are low water varieties with an automatic drip watering system- yet we have a high water bill. The City was offering credits at the time we built our home but refused to give us a credit because 1) we did not get our turf through the vendors selected by the City and the other silly excuse was because they did not come out and inspect before we put in our turf to see if we had grass at all: Anyway, thank you for your consideration. Changing this rule would be wonderful for anyone living in a situation like ours. We are really struggling to keep a roof over our heads. We have looked into solar on several different occasions, the most recent was at least doable but the savings aren't much more than we'd save by having the separate meters. Blessings, Rod and Judy MacHale Item 9.a. - Page 16 Matt Downina From: Sent: To: Matt owning Subject: Waller Meter Attachments: 1098Huasna. pdf Follow Up Flag: Follow up Flag Status: Flagged Hello ! Attached is the estimate from PG&E. As stated, the 20,800 does not include the trenching and installation which could be upwards of 10,080. Not to mention, they will have to rip out a few hundred feet of my mom's asphalt driveway which would cost thousands to repair, or else we would have to trench our ag land and lose usage of a portion of that which would cost us in ag income as well as make the property less desirable for leasing for farming. If we could have a separate meter on the pole with the ag meter, it would only be 200.00 plus the cost of an electrician. Thank you again for all your help, Caroline Waller Item 9.a. - Page 17 May 2 1, 201 2 CAROLINE WALLER Re: 1098 HUASNA RD., ARROYO GRANDE Dear Ms. Waller: This is in response to your request that we furnish a statement regarding the provision of electric service to your project at the above referenced location. Electric distributionlservice facilities will be installed to and within this project in accordance with our Electrlc Rules 15 and 16. These rules are on file with the California Public Utilities Cornmission and are available through this office on request. Prior to establishing electric facilities, an Application for Electric Service must submitted by the property owner or his representative. The application is available upon request by calling (877) 743-7782. The order of Magnitude for the overhead to underground service conversion is $20,000. Please keep in mind that this cost is for PGBE to install cable and make connections. Costs for trenching and installation of underground substl-uctures is not included. If you have any questions, please call me at Sr. Electric Estimator order of riag.tloc Item 9.a. - Page 18 Attachment 3 CITY OF ARROYO GRANDE TEMPORARY USE PERMIT FEE WAIVER OR REDUCTION CRITERIA FORM Name: Address: Phone #: WAIVER OF FEES: All groupslorganizationslsponsors requesting a waiver of Temporary Use Permit fees must submit a completed Temporary Use Permit Fee Waiver or Reduction Criteria Form with a letter stating the nature of the event and verification of information requested on the criteria form (e.g., organization donates 50% of its budget-supporting programs in the Five Cities area). Please include all additional information on a separate sheet of paper along with your letter of request. All forms and letters should be submitted to the Community Development Department at the time of Temporary Use Permit application submission. Check below each item that applies to your qroup or orqanization: .,: ..:y@;s .:.x\\,. - .. 1. Local Arroyo Grande-based non-profit group or,o~ga$jzation # (provide I.D. number). "Local" is defined as 50% membership.:from the City of Arroyo Grande. ..:;#&3::%\ ;;q:~yy<~.:~. 2. Non-profit grouplorganization services yobth.i;only:t'ages 6-18; and no specific program fees are charged youth (other than regjstra$on ... x..>?. fee).'NTmber of youth served: Registration fee charged to youth: ..ssMP' . F:$>&, ..,. "*a$>. ... ,*~@y \.*>, .\.. .. .., 3. The grouplorganization donates SO%i'qf its budget supporti~~~~~~ramslactivities within the City of Arroyo Grande or thhflve Cities area. Exarnple~~f,programs/activities supported: T&$:.. ZS.V. .&xi$ .. -.>&&.. ..5g<:.:.. w+B>8y<g*v .# ..%.ky.:. -.:.:..... ;<a . &F . :j 4. \%' The activity requested$&nd.za!l proceeds'?wjij.~$t$e used for a specific City of Arroyo GrandelFive Cities are~$:fili$~..i\,project. thetefit, or cause. Example of specific servicelproject: .qxh. -.>v>.~-. .xc+:&..-. k+x& n:.:;..... A 88,. ... +:.:$' ... . SS%%8\ <.<..:8 .' :<a:$+I,. .:in.5.% 5. The evenfpi$p%o.sgd is open't'ik~e pub11c;qand:Jhe .Y>&w+ ..+ orga.~~~~tionlsponsor is not requesting a dona~~~&or.~cl%a~g~ng a fee for.<e..n try o.reto$art~$jpa.cts (vendors, speakers, etc.). ... .,.. ';.-.-A'.. $$; ........ ,:.q::::P +$-$$y' .w.. . ,,.y.:.' \Yk2'4+. YN:*>..A* --:::'..>.*+ 6. ~rou~~~~~~cr~anizatid~~$~ovides a y$aJy donation (eijGipment, monetary, services-in-kind) to the ~ity.$..~~~rroyo$qande. Spec.ifi\c. donation: Date of donation: ...$&.. .<&{$$p++.. b:& .*.:.,*:s:$;.t.-. .y.:.xi.:.xp.::.. ::*$;:%a. , .s+y. s. 0 ....>..y. ............... .. .4;v$:p&y$&::.>. ...5:>.<;*>>. . k.:.:.: .., TOTA~NUMB~R<OF CRITEBIA ITEMSI~~IC.H~~PPLY. ;.yh&y q*:~.:. ,..... ...,,:p. ...A ; ..c4;. .,..@i% v< :...:.\ ' ..&.\. T:$$+. <.-...' QUALIFICATIONS: Groupsmeeting criteria items 1 6 above score 1 point each. A score of 4 or more yy,:.. . points quarfi@&a group for awalver oi3r$buction of fees. Groups scoring less than 4 points may be eligible for a ita$g of up to 50?#$.the z:;.:.:+. fee($j$i -42?&.. 0:3\ CHARITABLE EVENTS: Groups &$form as an immediate response to a specific incident, events where 100% of the procee8$!&fdpna$&$o a specific City of Arroyo GrandelFive Cities area public project, benefit, or cause are auta~~,t<c,a~~Je!igible for a waiver of processing fees. This waiver is contingent upon the applicant providing thaq~~m$$n~t~ Development Department with proof that all proceeds have been donated or providing other means for verification to the Community Development Department. DETERMINATION: All requests for the reduction or waiver of fees for uses that require a Public Safety and Welfare Permit or Police Department Auxiliary Police Services (e.g., fees established by City Ordinance or Resolution) must be approved by the City Council. APPEALS: If the applicant for a Temporary Use Permit fee waiver is denied a waiver or receives a partial reduction when it is thought a full waiver is appropriate, appeals may be made in writing to the City Manager. Further appeals may then be made to the City Council after a determination has been made by the City Manager. Director of Community Development Amount waived Date Item 9.a. - Page 19 ATTACHMENT 4 CITY OF ARROYO GRANDE FEE WAIVER OR REDUC-I-ION CRITERIA FORM Name: Address: Phone #: Type of Fee Requested to Be Waived: Total Fee Arnt. To Be Considered: $ fMaximum $750 oer calendar vearl . , WAIVER OF FEES: All groups/organizations/sponsors requesting a waiver of fees mist submit a cohpleted Fee Waiver or Reduction Criteria Form a letter stating: (a) the facility requested, (b) event, (c) which fees should be waived, and (d) verification of information requested on the criteria form (e.g., organization donates 50% of its budget-supporting programs in the Five Cities area). Please include all additional information on a separate sheet of paper along with your letter of request. All'forms and letters should be submitted as follows: For Requests for Fees Totalina $500 or Less:. For Requests for Fees Totalina $501 or More: Parks and Recreation Commission Arroyo Grande City Council C/O Parks and Recreation Office Attention: Administrative Services Director ' Post Office Box 550 Post Office Box 550 1221 Ash Street 214 East Branch Street Arroyo Grande, CA 93421 Arroyo Grande, CA 93421 Check below each item that a~~lies to vour qroup or orqanization: 1. Local Arroyo Grande-based non-profit group or organization # (provide 1.0. number). "Local" is defined as 50% membership from the City of Arroyo Grande. 2. Non-profit group/organization services youth only, ages 6 - 18; and no specific program fees are charged youth (other than registration fee). . IVumber of youth served: . Registration fee charged to youth: 3. The group/organization donates 50% of its budget supporting programs/activities within the City of Arroyo Grande or the Five Cities area. Examples of programs/activities supported: 4. The facility/activity requested and all proceeds will be used for a specific City of Arroyo GrandeIFive Cities area public project, benefit, or cause. Example of specific service/project: 5. The event proposed is ,open to the public, and the organization/sponsor is not requesting a donation or charging a fee for entry or to participants (vendors, speakers, etc.). 6. Group or organization provides a yearly donation (equipment, monetary, services-in-kind) to the City of Arroyo Grande. Specific donation: . Date of donation: 7. Mid-week or shared scheduling of facility. The group has requested a date during the week (Monday - Thursday), and another organization will be meeting at the same time. TOTAL NUMBER OF CRITERIA ITEMS WHICH APPLY. QUALIFICATIONS:' Groups meeting criteria items 1 - 7 above score 1 point each. A score of 5 or more points qualifies a group for a waiver or reduction of fees. Groups scoring less than 5 points may be eligible for a waiver of up to 50% of the fee(s). DETERMINATION: All requests for the reduction or waiver of fees for uses that require a Public Safety and Welfare Permit or Police Department Auxiliary Police Services (e.g., fees established by City Ordinance or Resolution) must be approved by the City Council. Field rental fees (excluding tournaments, lighting, and field preps) shall be waived for all youth sport activities scoring five (5) points or more on a fully completed Fee Waiver or Reduction Criteria Form. "Youth sport activities" shall be defined as any leagueitearn roster having members under the age of 18, with the exception that a maximum of three (3) members may be 18 or older, at the time the roster is submitted to the Parks and Recreation Department. FOR FEES TOTALING $500 OR LESS FOR USE OF A CITY FACILITY: Waiver or reduction of the fees can be approved by the Parks and Recreation Commission. All decisions made by the Parks and Recreation Commission can be appealed to the City Council. FOR FEES TOTALING $501 OR MORE FOR USE OF A CITY FACILITY: Waiver or reduction of fees must be approved by the City Council. THE MAXIMUM ANY INDIVIDUAL GROUP CAN RECEIVE IN WAIVERS IS $750 ANNUALLY (Calendar "ear): This maximum may not be appealed. Item 9.a. - Page 20 * CHRISTIANSON CHEVROLET lmMo J To: The City of Arroyo Grande Dec. 6,2011 How can we make it easier to "Do Business" in Arroyo Grande"? The current sign ordinance is too restrictive We auto dealers are required [pressured) by Chevrolet and Ford to purchase and display materials to promote current incentives, seasonal programs, new model introductions and other sales promotions. Time Umits Some of these promotions are monthly, some 60 days, and some, like our Certified Used Car Programs are on-going. Allowing banner display only 33% of the time Is too restrictlve and hinders sales effectiveness Size Umitatlons Most of our required banners are larger than currently permitted. (4' x 10' isn't unusual). A 24 sq. foot banner limitation is inadequate for a dealerships of 2-3 acres. Number Umlts The one banner limit is also too restrictive. We oftkn have multiple events or programs going on at one tlme. An example would be a "New Model Introduction" and a "Certified Used Sale" at the same tlme. Due to the size of our dealerships and the fact that they face many different streets, we may have as many as 4 banners displayed at a time. Its tlme consuming and expenslve for us and the ci ty.... and its needless. A reasonable solution for a larger (multl acre) business In the City. Allow 40 sq. ft. banners. Allow up to a 90 day maximum display of any particular banner. Allow up to 2-3 banners per acre. - 3n.q Trnfnr. Wnv Pnct nffic~ Rnr ARR Arrovo Grande. Californlo 93421 -3387 Phone (805) 489-551 8 Item 9.a. - Page 21 Some of our promotional banners cover ........... January White Sale Presidents Day Sale March Madness Memorial Day 4th of July Sales Truck Month Year End Clearance Labor Day Sales Certified Used Can Introduction of new models "The New Mustang" or Camaro etc. . Spring Clearance Sale . "The 100th Anniversary of Chevrolet" All of our banners are professionally prepared and we strive to have them properly displayed. If they are . . faded, torn, or sagging we replace them. And they are expensive. We do belleve that the imposltion of this ordinance will be expensive to both our dealerships and the City. Bob Christianson Christianson Chevrolet Mike Mullahey Mullahey Ford Item 9.a. - Page 22 Design Guidelines and Standards for Design Overlay District (D-2.11) - Traffic Way and Station Way TRAFFIC WA Y Purpose of this Design Overlay District The primary purposes and goals of this districtsre to encourage the use of . design that will not detract from the . neighboring Village districts and to. enhance the character and appearance of this southern commercial gateway to Arroyo Grande from Freeway 101. Much of the existing development in the area is modern, there are many buildings and sites reflecting the former highway route, prior to Freeway 101, from the 1920's through 1950's. The intent of these guidelines and standards is to protect.the best examples of_these existing historic period buildings, and to enhance the character of this major entrance to the Village. There is no one proper architectural style, but the design element and 'automobile agen character of this era and the use of elements or scale found in adjacent buildings is encouraged. Examples include historic "Route 66" style building elements and, architectural styles such as 'Streamline Modernen and 'Art Decon. Examples of such elements are shown in photographs at the end of this section. Guidelines and Standards Special Considerations. A Concept Enhancement Plan is included in Attachment 'A to facilitate the goals for the district. The Plan shdws areas planned for auto retail uses, visitor serving uses and shared . parking. 1. Along a portion of the east side of Station Way, both sides of Traffic Way, and along the south side,of Fair Oaks Avenue between Freeway 101 and Traffic Way (APN's 007-483-009,010, 01 1, 033, 039, and 040; 007-542-007, 01 5, 021, and 023; 007-594-017,018, 027, and 029), permitted use shall be limited to automobile and light truck sales and services, or related automotive parts stores, repair shops, and similar vehicle sales, services and accessory uses. All other Permitted uses and Minor Use Page 1 Item 9.a. - Page 23 Permitted uses shall be considered subject to Conditional Use Permit, including a finding that vehicle sales and services and /or the similar related uses prescribed are not feasible due to site specific building and/or property configuration and conditions. 2. On the southeast of the intersection of E. Cherry Avenue and Traffic Way (APN's 007-621 -001 and 007-621 -073), permitted use shall be limited to visitor serving uses, including motels, and related accessory uses. All other Perrnitted uses and Minor Use Permitted uses shall be considered - subject to Conditional Use Permit,. . , ' including a finding that visitor services is not feasible due to site specific building and/or property configuration and conditions. Site Design 1. All new projects or renovations shall adhere to site development standards of the Developrnent Code. 2. Buildings and sales uses shall be ' . oriented to the public street while . service,'storage and accessory uses, . . shall be oriented away from the street to interior areas of the site. 3. All accessory structures or functions, including off-street parking, service buildings and enclosures for service areas, trash containers or outdoor storage shall be designed as part of the overall project or building. 4. Landscaping should retain existing trees and add feature areas or strips of planting to achieve screening or softening of building and outdoor display areas visible from public streets. ,Street trees shall be incorporated where functional circulation will 'not be obstructed. Street trees and sidewalk planters a+e within .the public right of way should be supplemented with private street yard planting, landscape strips or feature areas to enhance .appearance and encourage outdoor uses. 5. Streetscape improvements shall conform to the established sidewalk paving, lighting and street furniture, fixture and feature designs approved by the City. 6. The desired configurations and ' locations'for off-street parking lots, in order of preference, are: a. Double loaded aisle to.side or rear , of building on-site. . b. Shared double loaded aisle to side or rear of building partially on-site . and part off-site on neighboring parcel. c. Shared off-site or public parking ' lot within 200 feet. ' d. Single or double loaded aisle in front of building(s). Building Design 1. Buildings shall be one to three stories, small to moderate scale, have horizontal massing and include both pedestrian and vehicle-oriented features evident from public streets, particularly Traffic Way. 2. Along both sides of Traffic Way and the south side of Fair Oaks Avenue, building material textures and colors shall be consistent with the character of the best examples of "automobile age" (1 920's through 1950's) buildings in the area. On side streets east of Traffic Way adjoining.Village Mixed Use District (D- Page 2 Item 9.a. - Page 24 2.4) the building materials, textures and colors, as well as architectural character should transition to Historic district design guidelines and standards, including elements of both eras. 3. The height, lot coverage and floor to area ratio of new buildings shall not exceed the development standards allowed in Title 16 of the Municipal Code for the TMU district, unless the project adjoins the VMU district in which case those standards may be allowed. 4. To the extent feasible, original structures and materials, and architectural details should be integrated into project design and retained, renovated, or replaced with materials and features that match or reflect the original design. 5. Construction materials should be compatible with those used on adjacent developments. New buildings should incorporate traditional materials, but should not attempt, or pretend to be historic. Victorian period details should not be used when not in context with the building. - 6. The number of colors used on a building or project should be kept to a minimum, to include a base color, trim color and accent colors. 7. Color and materials samples shall be submitted as part of the permittiqg process. The use of limited florescent, "neonn or "day-glon colors on building facades may be allowed if used to depict the "automobile age" era. Signs Signs shall be architecturally integrated, meet all requirements of the Development Code and the provision of these guidelines and standards. If a conflict exists, the most restrictive requir,ements shall apply. However, because of the unique nature, multiple functions and special characteristics of the combination of new and used car, truck and/or other vehi~le and related retail and accessory uses, the approval of Minor Use Permits or Conditional Use Permits may include design exceptions including height, size and total area of signage allowed. 1. Color and materials samples shall be submitted as part of the permitting process. The use of limited florescent, "neonn or "day-glon colors on building facades may be allowed if used to depict the "automobile agen era. 2. Signs should be located symmetrically in relation to fa~ade bays and should not obstruct architectural features of the building. 3. Wall signs should be'located above the entry to the building to better relate to pedestrian traffic. 4. Window and door signs should be applied where they will not obstruct visibility. 5. Signs on awnings or canopies should be placed where they may be seen by pedestrians as well as by passing traffic. 8. Color palettes should be compatible with those of adjoining buildiqgs. Page 3 Item 9.a. - Page 25 Examples of Architectural Elements &Vl 8&3/ P&~TER ,/' AO~ESS I i OalUYEIITIY EHlRANCE PRDJECIMG LlWAVm ON b&'lHlV.VS DOOR PEOESTRIUJ YGII md-m) Example of a fa~ade that incorporates Streamline-Modern style architecture Example of art deco inspired architecture: Former Volkswagen Showroom Building (circa 1937), Maple and Olympic Boulevard, South Beverly Hills '~~~ical art deco inspired architecture: Greyhound Depot in Ohio (courtesy Andrew Wood) Page 4 Item 9.a. - Page 26 Station Way Purpose of this Design Overlay District The primary purposes of this district are to encourage the use of design that will complement the neighboring Village . districts and provide a transition between these districts and the Traffic Way corridor. The predominant design for the Station Way area are wood-sided or smooth plaster single and two-story structures with green ribbed metal roofs as depicted by the Village Promenade. Special Considerations A Concept Enhancement Plan is included in Attachment "A" to facilitate . the goals for the district. The Plan shows areas planned for visitor serving uses and shared parking. 1. ~oltheast of the intersection of E. Grand Avenue and Freeway 101, on the parcel behind the Chevron Station (APN 007,481,006) permitted use shall be limited to visitor serving uses, and related accessory uses. All other Permitted uses and Minor Use Permitted uses shall be considered subject to Conditional Use Permit, including a finding that visitor services is not feasible due to site specific building and/or property configuration and conditions. 2. A shared parking facility should be considered at the interior portion of the parcels located at 208, 210 and 21 6 Traffic Way (APNs 007-483-41,42 and 7). Site Design 1. All new projects or renovations shall adhere to site development standards of the Development Code. 2. Buildings and sales uses shall be oriented to the public street while storage, parkirrg and accessory uses shall be oriented away from the street to interior areas of the site. 3. All accessory structures including off- street parking, service buildings and enclosures for service areas, trash containers or outdoor storage shall be designed as part of the overall project or building. 4. Landscaping should retain existing trees and add feature areas or strips of planting to achieve screening and softening of structures and parking and highlight pedestrian walkways and public areas. Street trees shall be incorporated where functional circulation will not be obstructed. 5. Streetscape improvements shall conform to the established sidewalk paving, lighting and street furniture, fixture and feature designs approved by Page 5 Item 9.a. - Page 27 the City. 6. The desired configurations and locations for off-street parking lots, in order of preference, are: a. Shared double loaded aisle to side or rear of building partially on-site and partially off-site on neighboring parcels. .b: Single or double loaded aisle in front of building(s) with substantial landscaping. c. Shared off-site or public krking . lot within 200 feet. Building Design Materials and Colors 1. Buildings shall be one or two story, horizontally massed, and small to moderate scale structures, with pedestrian features evident from public streets, particularly Station Way. On the east side of station Way the established materials, textures and colors of the existing buildings shall be utilized or reflected in the building, ' . landscape and signage designs. 2. The height, lot coverage and floor to area ratio of new buildings shall not exceed the development standards allowed in Title 16 of the Municipal Code for the VMU district. 3. To the extent feasible, original structures and materials, and architectural details should be integrated into project design and retained, renovated, or replaced with materials and features that match or reflect the original design. developments. New buildings should incorporate traditional materials and reflect agrarian features. 5. The number of colors used on a building or project should be three or fewer, to include a base color, trim color and single accent color. 6. Color and materials samples shall be submitted as part of the ARC process. The use of florescent, "neonn or "day- glon colors is not appropriate. 7.Color palettes should be compatible with those of adjoining buildings. Signs Signs shall meet .all requirements of the Developmeht Code and the provision of these guidelines and standards. If a conflict exists, the most' restrictive requirements shall apply unless otherwise approved by ARC. 1. Color and materials samples shall be submitted as part of the ARC process. The use of florescent, "neonn or "day- glo" colors is not appropriate. 2. Signs should not obstruct -architectural features of the building. 3. Wall signs should be located above the entry to the building to better relate to pedestrian traffic. 4. Nndow and door signs should be applied where they will not obstruct visibility. 5. Signs on awnings or canopies should be placed where they may be seen by pedestrians as well as by passing traffic. 4. Construction materials should be compatible with those used on adjacent Page 6 Item 9.a. - Page 28 It e m 9 . a . - P a g e 2 9 THIS PAGE INTENTIO NALLY LEFT BLANK Item 9.a. - Page 30