CC 2012-08-28_08.a. Cash DisbursementMEMORANDUM
TO: CITY COUNCIL
FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE
BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK ffl
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
DATE: AUGUST 28,2012
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period Aug 1 through Aug 15, 201 2.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $725,099.38 fiscal impact that includes the following items:
Accounts Payable Checks 154996-1 551 72 $ 243,777.79
Payroll Checks & Benefit Checks $ 481,321.59
No or minimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2012-13
budget.
Item 8.a. - Page 1
CITY COUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
AUGUST 28,2012
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staffs recommendation;
Do not approve staffs recommendation;
Provide direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by the
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, Aug 23, 2012. The Agenda
and report were posted on the City's website on Friday, Ayg 24, 2012. No public
comments were received.
Attachments:
1. Aug 1 - Aug 15,201 2 - Accounts Payable Check Register
2. Aug 10, 2012 - Payroll Check & Benefit Checks Register
Item 8.a. - Page 2
Check History Listing
CITY OF ARROYO GRANDE
Al-rACHMENT 1
Page: 1
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
154996 08/02/2012 006607 ATBT
154997 08/02/2012 008304 ATBT MOBILITY
154998 08/02/2012 007304 BURKE, WILLIAMS &
SORENSEN LLP
154999 08/02/2012 002673 DOCTORS MEDPLUS MED
CNTR
155000 08/02/2012 007202 NOSSAMAN LLP
Page: 1
It
e
m
8
.
a
.
-
P
a
g
e
3
Check History Listing
CITY OF ARROYO GRANDE
Page: 2
Bankcode: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155001 08/02/2012 000481 PACIFIC GAS & ELECTRIC
CO
155002 08/02/2012 008899 POINT C LLC
155003 08/02/2012 000503 POOR RICHARD'S PRESS,
INC
Page: 2
It
e
m
8
.
a
.
-
P
a
g
e
4
Check History Listing
CITY OF ARROYO GRANDE
Page: 3
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
15501 5 08/06/2012 006083 ARROYO GRANDE IN BLOOM
INC
15501 7 08/06/2012 008666 AUTOSYS INC
15501 8 08/06/2012 008360 BREVEN BAlMA
15501 9 08/06/2012 000071 BEARCAT MFG, INC
155020 08/06/2012 0091 34 ASHLEY BRACKElT
Page: 3
It
e
m
8
.
a
.
-
P
a
g
e
5
Check History Listing
CITY OF ARROYO GRANDE
Page: 4
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155021 08106/2012 000090 BRISCO MILL & LUMBER
155022 08/06/2012 000603 CARQUEST AUTO PARTS
155023 08/06/2012 0091 35 CENTRAL COAST QUILTERS
155024 08/06/2012 000160 CHAPARRAL
155025 08/06/2012 005777 CONTRACTORS
MAINT.SERVICES
155026 08/06/2012 007728 SCOTT CRAlB
155027 08/06/2012 00861 9 ROY DAMAS
Page: 4
It
e
m
8
.
a
.
-
P
a
g
e
6
Check History Listing
CITY OF ARROYO GRANDE
Page: 5
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155028 08/06/2012 001 854 JIM DECECCO
155029 08/06/2012 005091 JOHN DEERE LANDSCAPES
INC
155031 08/06/2012 006333 FIA CARD SERVICES
Page: 5
It
e
m
8
.
a
.
-
P
a
g
e
7
Check History Listing
CITY OF ARROYO GRANDE
Page: 6
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
7120-5954 0712012012
E 010.4201.5201 264.44
155032 0810612012 008491 FRANK'S LOCK 8 KEY
155033 08/06/2012 004142 STAN GAXIOLA
Page: 6
It
e
m
8
.
a
.
-
P
a
g
e
8
Check History Listing
CITY OF ARROYO GRANDE
Page: 7
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1 55034 08/06/2012 000499 GRAND AWARDS, INC
155035 08/06/2012 0091 36 CAROL HANCOCK
155036 08/06/2012 002405 CHARLES HARE
155037 08/06/2012 008351 HARVEY'S HONEY HUTS
155038 08/06/2012 008748 MIKE HAY
155039 08/06/2012 0091 37 ALVIN0 HERNANDEZ
Page: 7
It
e
m
8
.
a
.
-
P
a
g
e
9
Check History Listing
CITY OF ARROYO GRANDE
Page: 8
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155040 08/06/2012 00261 7 DIANA HERSHEY
155041 08/06/2012 000354 JOBS AVAILABLE. INC
155042 08/06/2012 008683 KELLY-MOORE PAINTS
155043 08/06/2012 003949 KERN'S PAPER
CONNECTION
155044 08/06/2012 007299 GASTON KETTING OLlVlER
155045 08/06/2012 004349 LAS JOLLAS DE RANCHO
GRANDE
Page: 8
It
e
m
8
.
a
.
-
P
a
g
e
1
0
Check History Listing
CITY OF ARROYO GRANDE
Page: 9
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155046 08/06/2012 000379 LEAGUE OF CALIFORNIA
CITIES
155047 08/06/2012 001 136 DOUGLAS LINTNER
155048 08/06/2012 008387 COREY MAYNE
155049 08/06/2012 000429 MINER'S ACE HARDWARE,
INC
Page: 9
It
e
m
8
.
a
.
-
P
a
g
e
1
1
Check History Listing
CITY OF ARROYO GRANDE
Page: 10
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155050 08/06/2012 0091 38 BETHANY MORlN
155051 08/06/2012 0081 61 ROSE MARIE ORTlZ
155052 08/06/2012 0031 29 PACIFIC INDUSTRIAL
SUPPLY
155053 08/06/2012 000503 POOR RICHARD'S PRESS,
INC
155054 08/06/2012 0091 39 MARTIN RIDDELL
155055 08/06/2012 008942 MARC RODRIGUEZ
155056 08/06/2012 004833 STEPHEN ROMO
Page: 10
It
e
m
8
.
a
.
-
P
a
g
e
1
2
Check History Listing
CITY OF ARROYO GRANDE
Page: 11
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155057 081061201 2 000536 GREG ROSE
155058 0810612012 000538 S & L SAFETY PRODUCTS
155059 08/06/2012 002142 SAN LUIS PAPER CO
155060 08/06/2012 000578 ANGELITA ANN SARMIENTO
155061 08/06/2012 006080 MARTINA SARMIENTO
155062 08/06/201 2 003024 MARK SCHAFFER
155063 08/06/2012 009140 GWEN SCHMIDT
Page: 11
It
e
m
8
.
a
.
-
P
a
g
e
1
3
Check History Listing
CITY OF ARROYO GRANDE
Page: 12
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155064 08/06/2012 007792 TIM SHERIDAN
155065 08/06/2012 000609 BOB SPEAR
155066 08/06/201 2 004699 ST PATRICK'S CATHOLIC
CHURCH
155067 08/06/2012 000620 STREATOR PIPE & SUPPLY
155068 08/06/2012 000624 SUPERIOR QUALITY
COPIERS, INC
155069 08/06/2012 002370 TITAN INDUSTRIAL
155070 08/06/2012 002377 TURF STAR, INC
Page: 12
It
e
m
8
.
a
.
-
P
a
g
e
1
4
Check History Listing
CITY OF ARROYO GRANDE
Page: 13
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155071 08/06/2012 000904 TYLER TECHNOLOGIES INC
155072 08/06/2012 007927 SHIRLEY WILLMOTT
155073 08/06/2012 0091 53 CCC SHERIFF-LETC
155074 08/06/2012 006333 FIA CARD SERVICES
155075 08/06/2012 009148 AARON COLE
Page: 13
It
e
m
8
.
a
.
-
P
a
g
e
1
5
Check History Listing
CITY OF ARROYO GRANDE
Page: 14
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155076 08/06/2012 009141 CHRISTINE DElVlMlNG
155077 08/06/2012 009144 LOU ESCOTO
155078 08/06/2012 0091 52 ELAINE FREEMAN
155079 08/06/2012 009149 MICHAEL M GUENZA
155080 08/06/2012 009143 MARC0 & ANGELICA
MACH UCA
155081 08/06/2012 009142 VIRGINIA RUSH
155082 08/06/2012 009146 DANIELLE SANDERS
Page: 14
It
e
m
8
.
a
.
-
P
a
g
e
1
6
Check History Listing
CITY OF ARROYO GRANDE
Page: 15
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155083 08/06/2012 0091 51 CHAD & TENNILLE SCUNClO
155085 08/06/2012 009145 CARRIE SlLVA
155086 08/06/2012 0091 50 CHARLES W & VERA B SMITH
155087 08/06/2012 009109 ELEANOR C ST PETER
155088 08/07/2012 000393 LUClA MAR UNIFIED SCHOOL
DlST
155089 08/07/201 2 004548 CARMEL & NACCASHA, LLP
Page: 15
It
e
m
8
.
a
.
-
P
a
g
e
1
7
Check History Listing
CITY OF ARROYO GRANDE
Page: 16
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
155094 08/08/2012 0091 56 NICHOLAS ALTER
155096 08/08/2012 008666 AUTOSYS INC
155097 08/08/2012 000055 B & T SVC STN
CONTRACTORS, INC
155098 08/08/2012 0081 83 NICHOLAS PETER
Page: 16
It
e
m
8
.
a
.
-
P
a
g
e
1
8
Check History Listing
CITY OF ARROYO GRANDE
Page: 17
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155099 0810812012 005830 CALIFORNIA MLlNlClPAL
1551 00 081081201 2 000603 CARQLIEST AUTO PARTS
155101 0810812012 006394 CDPH-OCP
1551 02 0810812012 006394 CDPH-OCP
1551 03 0810812012 0001 60 CHAPARRAL
1551 04 081081201 2 001 990 CHARTER
COMMUNICATIONS
Page: 17
It
e
m
8
.
a
.
-
P
a
g
e
1
9
Check History Listing
CITY OF ARROYO GRANDE
Page: 18
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1551 05 08/08/201 2 005777 CONTRACTORS
MAINT.SERVICES
155106 08/08/2012 000195 CRYSTAL SPRINGS WATER
CO
155107 08/08/2012 000577 LEONARD B DE LOS SANTOS
1551 08 08/08/2012 005091 JOHN DEERE LANDSCAPES
INC
1551 09 081081201 2 00851 4 DISPENSING TECHNOLOGY
CORP
1551 10 08/08/2012 006848 DNB INDUSTRIAL SUPPLY
Page: 18
It
e
m
8
.
a
.
-
P
a
g
e
2
0
Check History Listing
ClTY OF ARROYO GRANDE
Page: 19
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1551 11 08/08/2012 006706 DORIS BROS TROPHIES INC
1551 12 08/08/2012 008389 EARTHSCAPES
1551 13 08/08/2012 001 525 FERGUSON ENTERPRISES,
INC
1551 14 08/08/2012 008491 FRANK'S LOCK & KEY
1551 15 08/08/2012 000605 THE GAS COMPANY
1551 16 08/08/2012 002358 GREAT WESTERN ALARM
1551 17 08/08/2012 000288 ClTY OF GROVER BEACH
Page: 19
It
e
m
8
.
a
.
-
P
a
g
e
2
1
Check History Listing
CITY OF ARROYO GRANDE
Page: 20
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1551 18 08/08/2012 007361 STACY HALL
1551 19 08/08/2012 007409 HDL COREN 8 CONE
155120 08/08/2012 00031 1 HINDERI-ITER. DE LLAMAS
1551 21 08/08/2012 006644 IRON MOUNTAIN
155122 08/08/2012 005265 KlDZ LOVE SOCCER (DBA)
155123 08/08/2012 000429 MINER'S ACE HARDWARE,
INC
155124 08/08/2012 000439 MOSS, LEVY 8 HARTZHEIM
LLP
Page: 20
It
e
m
8
.
a
.
-
P
a
g
e
2
2
Check History Listing
CITY OF ARROYO GRANDE
Page: 21
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1,000.00
155125 08/08/2012 005378 BILL RAETZ
155126 08/08/2012 002670 RlCOH LEASING
155127 08/08/2012 009047 SE TECHNOLOGIES
1551 28 08/08/2012 006048 JEANElTE SEARBY
155129 08/08/2012 000550 SLO COUNTY AIR
POLLUTION
1551 30 08/08/2012 0091 57 ELI STINSON
Page: 21
It
e
m
8
.
a
.
-
P
a
g
e
2
3
Check History Listing
CITY OF ARROYO GRANDE
Page: 22
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1551 31 08/08/2012 000666 UNITED RENTALS
NORTHWEST INC
1551 32 08/08/2012 006551 UNITED STAFFING ASSOC.
1551 33 08/08/2012 000672 US POSTAL SERVICE
1551 34 08/08/2012 002609 WATERBOYS PLUMBING
1551 35 08/10/2012 000090 BRISCO MILL & LUMBER
YARD
1551 36 0811 01201 2 008758 DAVID CLEEK
1551 37 0811 01201 2 008368 KRISTOPHER DOE
1701 5
151 436
JUNE 2012
08071 2
Page: 22
It
e
m
8
.
a
.
-
P
a
g
e
2
4
Check History Listing
CITY OF ARROYO GRANDE
Page: 23
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1551 38 08110/2012 009070 HANLY GENERAL
ENGIN.CORP
1551 39 08/10/2012 000373 LAUTZENHISER'S
STATIONERY INC
155140 0811 012012 003129 PACIFIC INDUSTRIAL
SUPPLY
155141 0811 012012 000520 QUlNN COMPANY
155142 0811 01201 2 006048 JEANElTE SEARBY
155143 0811 01201 2 000553 SLO COUNTY
CLERK-RECORDER
Page: 23
It
e
m
8
.
a
.
-
P
a
g
e
2
5
Check History Listing
CITY OF ARROYO GRANDE
Page: 24
Bank code: boa
Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
27,152.10
155144 0811012012 000602 SOUTH SLO COUNTY SANlT
Dl ST
155145 0811012012 007049 VORTEX INDUSTRIES INC
155146 0811012012 006551 UNITED STAFFING ASSOC
155147 0811 312012 008360 BREVEN BAlMA
155148 08/13/2012 008758 DAVID CLEEK
1551 50 0811 31201 2 00861 9 ROY DAMAS
Page: 24
It
e
m
8
.
a
.
-
P
a
g
e
2
6
Check History Listing
CITY OF ARROYO GRANDE
Page: 25
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1551 52 0811 312012 009061 NADINE ELLIOT
1551 53 08/13/2012 009102 CLINTON EVANS
155154 08/13/2012 004142 STAN GAXIOLA 08081 2 081081201 2
E 01 0.4424.5352 22.00
22.00
1551 55 0811 312012 002405 CHARLES HARE
1551 56 0811 312012 008748 MIKE HAY
1551 57 0811 312012 007299 GASTON KETING OLlVlER
Page: 25
It
e
m
8
.
a
.
-
P
a
g
e
2
7
Check History Listing
CITY OF ARROYO GRANDE
Page: 26
Bank code: boa
Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total
1551 58 0811 312012 001 136 DOUGLAS LINTNER
1551 59 08/13/2012 008387 COREY MAYNE
155160 0811 312012 008986 JOHNNY MITCHELL
155161 0811 312012 004833 STEPHEN ROMO
1551 62 0811 31201 2 000536 GREG ROSE
1551 63 0811 31201 2 000578 ANGELITA ANN SARMIENTO
1551 64 0811 31201 2 006080 MARTINA SARMIENTO
Page: 26
It
e
m
8
.
a
.
-
P
a
g
e
2
8
Check History Listing
CITY OF ARROYO GRANDE
Page: 27
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
155165 08/13/2012 003024 MARK SCHAFFER
1551 66 0811 31201 2 000609 BOB SPEAR
155167 08/13/2012 007927 SHIRLEY WILLMOTT
1551 68 0811 51201 2 000078 BLUEPRINT EXPRESS
155169 0811 512012 000095 BURKE AND PACE OF AG,
INC
1551 70 0811 51201 2 000603 CARQUEST AUTO PARTS
1551 71 08/15/2012 004338 NATIVE SONS NURSERY, INC
Page: 27
It
e
m
8
.
a
.
-
P
a
g
e
2
9
Check History Listing
CITY OF ARROYO GRANDE
Page: 28
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
1551 72 0811 51201 2 007054 NORTH COAST
ENGINEERING INC
162 checks in this report
boa Total: 243,777.79
Total Checks: 243,777.79
-
Page: 28
It
e
m
8
.
a
.
-
P
a
g
e
3
0
ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
71201201 2 - 8121201 2
0811 011 2
FUND 010
FUND 216
FUND 217
FUND 219
FUND 220
FUND 226
FUND 284
FUND 285
FUND 290
FUND 350
FUND 612
FUND 640
OVERTIME BY DEPARTMENT:
Admin. Support Services
Community Development
Police 10,201.06
Fire 10,616.52
Govrnment Bldg Maint.
Engineering
Fleet Maintenance
Parks 45.25
Recreation - Admn
Rec - Special Events -
Children In Motion -
Soto Sport Complex
Public Works Maintenance 1,617.46
22,480.29
Salaries Full time
Salaries Part-Time - PPT
Salaries Part-Time - TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave Buyback
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Comp Pay
Annual Leave Pay
Salaries - Police FTO
PERS Retirement
Social Security
PARS Retirement
State Disability Ins.
Deferred Compensation
Health lnsurance
Dental lnsurance
Vision lnsurance
Life lnsurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
Bi-Lingual Pay
Cell Phone Allowance
Item 8.a. - Page 31
THIS PAGE INTENTIO NALLY LEFT BLANK
Item 8.a. - Page 32