CC 2012-08-28_08.d. Lift Station No. 3 Upgrade ProjectMEMORANDUM
TO: CITY COUNCIL
FROM: TERESA McCLISH, COMMUNITY DEVELOPMENT DIRECTOR
BY: MIKE LINN, ASSISTANT CITY ENGINEER I1L
SUBJECT: CONSIDERATION OF ACCEPTANCE OF 'THE SEWER LIFT STATION
NO. 3 UPGRADE PROJECT, PW 2010-10
DATE: AUGUST 28,2012
RECOMMENDATION:
It is recommended the City Council:
1. Accept the project improvements as constructed by Hanly General Engineering,
Inc. in accordance with the plans and specifications for the Sewer Lift Station No.
3 Upgrade Project;
2. Direct staff to file a Notice of Completion; and
3. Authorize release of the retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Capital Improvement Budget included $401,034 for the Sewer Lift Station No. 3
Upgrade Project. The project was completed within the project budget and the
recommended action will not result in any impact on staff resources.
BACKGROUND:
On September 13, 201 1, Council awarded a construction contract to perform the subject
project to Hanly General Engineering, Inc. for $262,500 and authorized the City
Manager to approve change orders in the amount of $26,250.
Sewer Lift Station No. 3 is located on the south side of Huasna Road between Callie
Court and Vard Loomis Way and accepts sewage from the Vard Loomis housing tract
and approximately half of the homes north of Huasna Road between Stagecoach Road
and the City Limits. The original lift station was constructed in 1973 and had greatly
exceeded its originally projected design life. The existing dry well dimensions were
approximately 6 feet in diameter by 8 feet in depth and housed two pumps, motors and
all the electrical equipment. The renovation project modernized the facility by
converting the existing wet well to a submersible pump system and relocating the
Item 8.d. - Page 1
CITYCOUNCIL
CONSIDERATION OF ACCEPTANCE OF THE SEWER LIFT STATION NO. 3
UPGRADE PROJECT, PW 2010-10
AUGUST 28,2012
PAGE 2
electrical service and equipment to an above ground configuration. The construction
included a new entry vault and hatch, the incorporation of a stand-by generator
connection and the installation of a new perimeter fence. All SCADA (Supervisory
Control and Data Acquisition) improvements to enable remote operation of the facility
was designed and constructed through a separate contract.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications. There are no outstanding issues.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendations;
- Do not accept the project;
- Accept the project, but do not authorize release of retention; or
- Provide direction to staff.
ADVANTAGES:
The project is complete. Accepting the improvements will allow staff to close out the
project and return any remaining funds to the fund balance.
DISADVANTAGES:
The disadvantage of accepting the improvements would be if subsequent deficiencies in
the work are identified. However, the contract documents include a one-year warranty
period for the contractor to address any construction defects that may arise.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to Section 15301 (b).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, August 23, 2012. The
Agenda and report were posted on the City's website on Friday, August 24, 2012. No
public comments were received.
Attachment:
1. Notice of Completion
Item 8.d. - Page 2
RECORDMG REQUESTED BY
AND WHEN RECORDED RETURN TO:
ClTY CLERK
ClTY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
ATTACHMENT l
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The Ciw ofArrovo Grande
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street. Arroyo Grande. California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT
TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred
subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
7. All work of improvement on the property hereinafter described was COMPLETED Auaust 10. 2012
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Hanlv General Engineering, Inc.
9. The street address of said property is: Sewer Lifl Station No. 3: Huasna Road, 275 feet west of Vard Loomis. Arrovo Grande
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State
of California, and is described as follows: Sewer Lifl Station No. 3 U~zrade Project. PW2010-I0
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that 1 am the Community Development Director of the aforesaid interest or estate in the property described in the above notice; that I have
read the said notice, that 1 know and understand the contents thereof, and the facts stated therein are true and correct.
Teresa McClish, Community Development Director
August 29,20 12, Arroyo Grande, California
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