Minutes 2012-08-14 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL/CITY AS SUCCESSOR AGENCY
TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY
TUESDAY, AUGUST 14, 2012
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council/City as Successor Agency to the Dissolved
Arroyo Grande Redevelopment Agency meeting to order at 6:05 p.m.
2. ROLL CALL
City Council: Council Member Caren Ray, Council Member Jim Guthrie, Council
Member Joe Costello, Mayor Pro Tern Tim Brown, and Mayor Tony
Ferrara were present.
City Staff Present: City Manager Steven Adams, Assistant City Attorney David Hirsch,
Director of Legislative and Information Services/City Clerk Kelly Wetmore,
Director of Administrative Services Angela Kraetsch, Director of
Recreation and Maintenance Services Doug Perrin, Chief of Police
Steven Annibali, Director of Community Development Teresa McClish,
and Assistant Planner Matt Downing were present.
3. FLAG SALUTE
Tom Apkarian, representing Arroyo Grande Rotary Club, led the Flag Salute.
4. INVOCATION
Reverend Patrick Darnell, Saint John's Lutheran Church, delivered the invocation.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
Mayor Ferrara announced that on Tuesday, July 10, 2012, after meeting in Closed Session
regarding:
Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Negotiator: Deborah Glasser Kolly, Labor Negotiator
Represented Employees: Arroyo Grande Police Officers' Association
Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Represented Employees: Service Employees International Union (SEIU) Local 620
Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Unrepresented Employees: Management Employees
Consideration of Initiation of Litigation pursuant to Government Code Section 54956.9(c)
the City Council reconvened into open session and announced there was no reportable action
taken.
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Tuesday, August 14, 2012
5.b. Ordinances Read in Title Only.
Mayor Pro Tern Brown moved, Council Member Costello seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Presentation by South San Luis Obispo County Sanitation District
John Wallace, representing South San Luis Obispo County Sanitation District (SSLOCSD),
presented a status update of activities at the District which included an overview of services
provided; a history of the formation of SSLOCSD; an overview of sewer rates; a summary of the
December 2010 spill event, what has been done to reduce the chance for a future spill, and next
steps relating to the upcoming State Water Resources hearing.
7. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS
No public comments were received.
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the Consent Agenda. There were no comments
received and the public comment period was closed.
Council Member Ray requested that Item 8.h. be pulled.
Mayor Ferrara requested that Item 8.k. be pulled.
Action: Mayor Pro Tern Brown moved, and Council Member Costello seconded the motion to
approve Consent Agenda Items 8.a. through 8.j., with the exception of Items 8.h. and 8.k., with
the recommended courses of action. The motion passed on the following roll-call vote:
AYES: Brown, Costello, Guthrie, Ray, Ferrara
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period July 1, 2012 through
July 31, 2012.
8.b. Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of June 30,
2012.
8.c. Consideration of a Resolution Authorizing the Fire Station Expansion General
Obligation Bond Property Tax Levy Rate.
Action: Adopted Resolution No. 4473 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE FIRE STATION
EXPANSION PROPERTY TAX LEVY FOR FISCAL YEAR 2012-13".
8.d. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council/Successor Agency to the
Dissolved Arroyo Grande Redevelopment Agency meeting of July 10, 2012, as
submitted.
Minutes: City Council/City As Successor Agency Page 3
Tuesday, August 14, 2012
8.e. Consideration of Approval of Minutes [SUCCESSOR AGENCY].
Action: Approved the minutes of the Regular City Council/Successor Agency to the
Dissolved Arroyo Grande Redevelopment Agency meeting of July 10, 2012, as
submitted.
8.f. Consideration of Temporary Use Permit 12-015 Authorizing Closure of City Streets
and Use of City Property for the 75th Annual Arroyo Grande Valley Harvest
Festival.
Action: Adopted Resolution Mo. 4474 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT 12-015, AUTHORIZING CLOSURE OF CITY STREETS AND USE OF CITY
PROPERTY FOR 75th ANNUAL ARROYO GRANDE VALLEY HARVEST FESTIVAL,
FRIDAY AND SATURDAY, SEPTEMBER 28-29, 2012".
8.g. Consideration of an Appropriation of Funds and Approval of an Agreement for
Contractor Services for Refurbishment of Landscaping in the Oak Park Boulevard
Medians, from Noel Street to Farroll Avenue.
Action: 1) Approved the Agreement for Contractor Services with Central Coast
Earthscapes, Inc. to refurbish the median landscaping on Oak Park Boulevard, between
Noel Street and Farroll Avenue; 2) Appropriated $11,260 from the Parkview Assessment
District Fund (Tract 1769) for Contractual Services; and 3) Authorized the City Manager
to sign and administer the agreement.
8.i. Consideration of Salary and Benefit Adjustments for Management Employees.
Action: 1) Adopted Resolution No. 4475 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING WAGES AND
BENEFITS FOR MANAGEMENT EMPLOYEES FOR FY 2012-13"; and 2) Adopted
Resolution No. 4476 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE FOR PAYING AND REPORTING THE VALUE OF THE
EMPLOYER PAID MEMBER CONTRIBUTIONS TO THE CALIFORNIA PUBLIC
EMPLOYEES'RETIREMENT SYSTEM(PERS)".
8.j. Consideration of Memorandum of Understanding with the Service Employees
International Union Local 620.
Action: 1) Adopted Resolution No. 4477 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A MEMORANDUM OF
UNDERSTANDING FOR EMPLOYEES REPRESENTED BY THE SERVICE
EMPLOYEES INTERNATIONAL UNION LOCAL 620"; and 2) Adopted Resolution No.
4478 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE FOR PAYING AND REPORTING THE VALUE OF THE EMPLOYER PAID
MEMBER CONTRIBUTIONS TO THE CALIFORNIA PUBLIC EMPLOYEES'
RETIREMENT SYSTEM(PERS)".
ITEMS PULLED FROM THE CONSENT AGENDA
8.h. Consideration of Proposed Donation and Sponsorship Program.
Recommended Action: Approve the proposed Donation and Sponsorship Program.
Council Member Ray referred to the supplemental information distributed to Council regarding
cost adjustments for the benches and inquired if this information would be included in the
motion for approval. Staff replied that the information had been updated and recommended
approval of the proposed program, as modified.
Minutes: City Council/City As Successor Agency Page 4
Tuesday, August 14, 2012
Action: Council Member Ray moved to approve the proposed Donation and Sponsorship
Program, as modified to reflect the revised costs for the benches. Mayor Pro Tern Brown
seconded, and the motion passed on the following roll-call vote:
AYES: Ray, Brown, Costello, Guthrie, Ferrara
NOES: None
ABSENT: None
8.k. Consideration of Resolution Establishing a Policy Regarding Electronic
Communications During Meetings.
Recommended Action: Adopt a Resolution establishing a policy regarding electronic
communications during meetings.
Mayor Ferrara commented that the City Council has gone paperless with the Agenda packet to
save money and time associated with producing paper packets, referred to the proposed policy,
and ensured the public that the Council would be using iPads to navigate their Agenda packet
and would not be using the devices for electronic communications during meetings. He noted
that the policy would be made available for public review and a copy could be obtained from the
City Clerk.
Action: Mayor Ferrara moved to adopt a Resolution entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING A POLICY REGARDING
ELECTRONIC COMMUNICATIONS DURING MEETINGS". Mayor Pro Tem Brown seconded,
and the motion passed on the following roll-call vote:
AYES: Ferrara, Brown, Costello, Guthrie, Ray
NOES: None
ABSENT: None
9. PUBLIC HEARINGS
9.a. Consideration of Development Code Amendment No. 12-003; Location — Citywide;
Applicant — City of Arroyo Grande; Introduction of an Ordinance Amending
Portions of Title 16 of the Arroyo Grande Municipal Code Regarding Setbacks
between Habitable Structures on Adjacent Lots, Separate Utility Meters for
Second Dwelling Units, Temporary Use Permit Fee Waiver Authority for
Nonprofit/Charitable Events, Miscellaneous Signs, and a Resolution Amending the
Design Guidelines and Standards for the D-2.11 Overlay District— Traffic Way and
Station Way.
Assistant Planner Downing presented the staff report and recommended that the City Council:
1) Adopt a Resolution amending the Design Guidelines and Standards for the D-2.11 Design
Overlay District — Traffic Way and Station Way; and 2) Introduce an Ordinance amending
portions of Title 16 of the Arroyo Grande Municipal Code regarding setbacks between habitable
structures on adjacent lots, separate utility meters for secondary dwelling units, temporary use
permit fee waiver authority for nonprofit/charitable events, and miscellaneous signs. Staff then
responded to questions from Council.
Minutes: City Council/City As Successor Agency Page 5
Tuesday, August 14, 2012
Mayor Ferrara opened the public hearing, and upon hearing no comments, he closed the public
hearing.
Council comments ensued in support of the proposed Development Code amendments. Council
Member Ray suggested that the temporary use permit fee waiver or reduction criteria forms be
refined to include a broader range of eligible applicants and to eliminate the scoring system.
Action: Council Member Costello moved to adopt a Resolution entitled: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE DESIGN
GUIDELINES AND STANDARDS FOR DESIGN OVERLAY DISTRICT (D-2.11) — TRAFFIC
WAY AND STATION WAY REGARDING BANNERS FOR LARGE SCALE AUTOMOBILE
RETAIL USES (DEVELOPMENT CODE AMENDMENT 12-003)". Mayor Pro Tern Brown
seconded, and the motion passed on the following roll-call vote:
AYES: Costello, Brown, Guthrie, Ray, Ferrara
NOES: None
ABSENT: None
Action: Council Member Costello moved to introduce an Ordinance entitled: "AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING PORTIONS OF
TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING SETBACKS
BETWEEN HABITABLE STRUCTURES ON ADJACENT LOTS, SEPARATE UTILITY
METERS FOR SECONDARY DWELLING UNITS, TEMPORARY USE PERMIT FEE WAIVER
AUTHORITY FOR NONPROFIT/CHARITABLE EVENTS, AND MISCELLANEOUS SIGNS".
Mayor Pro Tem Brown seconded, and the motion passed on the following roll-call vote:
AYES: Costello, Brown, Guthrie, Ray, Ferrara
NOES: None
ABSENT: None
10. CONTINUED BUSINESS
10.a. Consideration of Status Report for Police Station Project.
Community Development Director McClish presented the staff report and recommended that the
Council: 1) Proceed with preparation of a feasibility study on the listed alternatives; and 2)
Authorize $25,000 for the study. Staff then responded to questions from Council.
Mayor Ferrara opened the public comment period. There were no comments received, and the
public comment period was closed.
Council discussion and comments ensued regarding the alternatives. Following discussion,
Council directed staff to proceed with the Police Station feasibility study. Upon request by City
Manager Adams for clarification, Council provided specific direction to eliminate from
consideration any use or abandonment of Rena Street; no removal of the Eucalyptus trees on
the existing Police Station site; to prioritize the needs for a new or remodeled Police Station; to
identify what each alternative provides and does not provide; and to explain why the proposed
funding methods differ from the prior proposal to fund a portion of the project through a bond
measure.
Minutes: City Council/City As Successor Agency Page 6
Tuesday, August 14, 2012
Action: Council Member Costello moved to direct staff to proceed with preparation of a
feasibility study on the alternatives presented, to include specific Council direction as provided,
and to authorize $25,000 for the study. Mayor Ferrara seconded, and the motion passed on the
following roll-call vote:
AYES: Costello, Ferrara, Brown
NOES: Guthrie, Ray
ABSENT: None
11. NEW BUSINESS
None.
12. CITY COUNCIL MEMBER ITEMS
None.
13. CITY MANAGER ITEMS
a) Consideration to Direct Staff to Prepare a Draft City Council Policy
Regarding Criteria for Items That Council Representatives Appointed to
Serve on Regional Boards and Committees Should Seek Formal City
Council Direction On. (ADAMS)
At the suggestion of City Manager Adams, the Council directed staff to prepare a draft City
Council policy for consideration that would establish criteria for members of the Council serving
on Regional Boards and Commissions for seeking formal direction from the City Council on
items or issues under consideration which may have impacts to the City.
14. COUNCIL COMMUNICATIONS
Council Member Costello announced he would be absent from the August 28th Council meeting.
Mayor Pro Tern Brown requested an update from staff regarding the status of Water Resources
Advisory Committee (WRAC) grant proposal. Mayor Ferrara announced there would be a
Special City Council Meeting on Tuesday, August 21' at 5:00 p.m. and also announced that
Council and staff can wear Hawaiian attire for the August 28'h Regular City Council meeting.
15. STAFF COMMUNICATIONS
None.
16. COMMUNITY COMMENTS AND SUGGESTIONS
None.
17. ADJOURN TO CLOSED SESSION
Mayor Ferrara announced that the closed session items were discussed and concluded during
the Special Meeting held earlier at 5:30 p.m.
18. CLOSED SESSION
The Council did not meet in closed session at this time.
Minutes: City Council/City As Successor Agency Page 7
Tuesday, August 14, 2012
19. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 8:30 p.m. to the Special City Council Meeting to be
held on August 21, 2012 at 5:00 p.m. in the Council Chambers.
Tony Ferr , ayor
ATTEST:
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Kelly W• more/ ity Clerk
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