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CC 2012-09-25_08.a. Cash DisbursementsMEMORANDUM TO: CITY COLlNClL FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVICES BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK Try\ SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION DATE: SEPTEMBER 25,2012 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period Sept 1 through Sept 15, 2012. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $1,018,663.40 fiscal impact that includes the following items: Accounts Payable Checks 155441 -1 55570 $ 546,931.34 Payroll Checks & Benefit Checks $ 471,732.06 No or minimal future staff time is projected. BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City's Purchasing Policies and Procedures Manual of February 2000. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2012-13 budget. Item 8.a. - Page 1 CITYCOUNCIL CONSIDERATION OF CASH DISBLIRSEMENT RATIFICATION SEPTEMBER 25,2012 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve staffs recommendation; Do not approve staffs recommendation; Provide direction to staff. ADVANTAGES: The Administrative Services Department monitors payment of invoices for accountability, accuracy and completeness using standards approved by the Council. Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable. DISADVANTAGES: No disadvantages have been identified as long as City Council confirms all expenditures are appropriate. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, Sept 20, 2012. The Agenda and report were posted on the City's website on Friday, Sept 21, 2012. No public comments were received. Attachments: 1. Sept 1 - Sept 15, 2012 - Accounts Payable Check Register 2. Sept 7, 2012 - Payroll Check & Benefit Checks Register Item 8.a. - Page 2 Check History Listing CITY OF ARROYO GRANDE Page: 1 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155441 09/04/2012 0091 52 ELAINE FREEMAN 1 55442 09/05/2012 000492 PEW CASH 155443 09/05/2012 009205 SALVADOR ENRIQUEZ 155444 09/05/2012 009206 ASHLAN GARCIA 155445 09/05/2012 009209 CAROL ROSE 155446 09/05/2012 009207 MlTCH 8 TARA STUMPH 155447 09/05/2012 009208 JUDITH TOPPING Page: 1 It e m 8 . a . - P a g e 3 Check History Listing ClTY OF ARROYO GRANDE Page: 2 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155448 09/07/2012 007681 AMERICAN CARPET CLEANING 155449 09/07/2012 0031 75 AQUA-METRIC SALES CO(DBA) 155451 09/07/201 2 001 91 8 ClTY OF ATASCADERO Page: 2 It e m 8 . a . - P a g e 4 apCkHist Check History Listing Page: 3 09/14/2012 3:58PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total 155452 09/07/2012 00921 0 TIM BATEY 155453 09/07/2012 000071 BEARCAT MFG, INC 155454 09/07/2012 000087 BREZDEN PEST CONTROL, INC 155455 09/07/2012 00921 1 DEANNA BRYANT 155456 09/07/2012 000095 BURKE AND PACE OF AG, INC 155457 09/07/2012 007571 CAL POLY CORPORATION 155458 09/07/2012 007802 CALIFORNIA STATE PARKS Page: 3 It e m 8 . a . - P a g e 5 Check History Listing CITY OF ARROYO GRANDE Page: 4 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155459 09/07/2012 007085 CALPORTLAND CONSTRUCTION 155460 09/07/2012 000603 CARQUEST AUTO PARTS 155461 09/07/2012 009212 JIM CASTILLEJA 155462 09/07/2012 00921 3 CDMA Page: 4 It e m 8 . a . - P a g e 6 Check History Listing CITY OF ARROYO GRANDE Page: 5 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155463 09/07/2012 005091 JOHN DEERE LANDSCAPES INC 155464 09/07/2012 000208 J B DEWAR, INC 155465 09/07/2012 006848 DNB INDUSTRIAL SUPPLY 155466 09/07/2012 002673 DOCTORS MEDPLUS MED CNTR 155467 09/07/2012 001 525 FERGUSON ENTERPRISES, INC 155468 09/07/2012 006345 KRISTIN FISHER Page: 5 It e m 8 . a . - P a g e 7 Check History Listing CITY OF ARROYO GRANDE Page: 6 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 1 55469 091071201 2 000272 GlBBS INTERNATIONAL TRUCKS INC 155470 09/07/2012 009166 GLASSER KOLLY LABOR RELATIONS 155471 09/07/2012 001060 GRACE BIBLE CHURCH 155472 09/07/2012 002358 GREAT WESTERN ALARM 155473 09/07/2012 000393 LUClA MAR UNIFIED SCHOOL Dl ST 155474 09/07/2012 009214 SHAWN MALLEN Page: 6 It e m 8 . a . - P a g e 8 Check History Listing ClTY OF ARROYO GRANDE Page: 7 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155475 09/07/2012 000417 MELLO 8 SON'S PUMPS 8 MOTORS 155476 09/07/2012 000429 MINER'S ACE HARDWARE, INC 155477 09/07/2012 000437 ClTY OF MORRO BAY Page: 7 It e m 8 . a . - P a g e 9 Check History Listing CITY OF ARROYO GRANDE Page: 8 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155478 09/07/2012 000468 OFFICE DEPOT 155479 09/07/2012 00921 5 AMANDA POLOWY 155480 09/07/2012 009216 VIRGINIA ROOF 155481 09/07/2012 00631 7 JOE ROULEAU 155482 09/07/2012 002932 RUTAN & TUCKER, LLP Page: 8 It e m 8 . a . - P a g e 1 0 Check History Listing CITY OF ARROYO GRANDE Page: 9 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 643544 0811 712012 E 286.4103.5303 19.50 19.50 3,293.26 155483 09/07/2012 000545 CITY OF SAN LUlS OBISPO 155484 09/07/2012 002142 SAN LUlS PAPER CO 155485 09/07/2012 000564 SLO COUNTY NEWSPAPERS Page: 9 It e m 8 . a . - P a g e 1 1 Check History Listing CITY OF ARROYO GRANDE Page: 10 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155486 09/07/2012 000620 STREATOR PIPE & SUPPLY 155487 09/07/2012 006551 UNITED STAFFING ASSOC. 155488 09/07/2012 008445 THE UPS STORE 155489 09/07/2012 002609 WATERBOYS PLUMBING 155490 09/07/2012 000687 WAYNE'S TIRE, INC Page: 10 It e m 8 . a . - P a g e 1 2 Check History Listing CITY OF ARROYO GRANDE Page: 11 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 16.00 155491 09/07/2012 000699 LEE WILSON ELECTRIC 155495 09/1012012 004548 CARMEL & NACCASHA, LLP 155496 0911 11201 2 003005 CNOA 155497 09/14/2012 007296 ABPA 155498 09/14/2012 000008 ADAMSON INDUSTRIES, INC 155499 09/14/2012 006360 ADVANCED WIRELESS & CELLULAR 155500 09/14/2012 008823 APEX AUTO GLASS Page: 11 It e m 8 . a . - P a g e 1 3 Check History Listing CITY OF ARROYO GRANDE Page: 12 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 45.00 155501 09/14/2012 009053 STEPHEN CHRISTOPHER 155502 09/14/2012 006083 ARROYO GRANDE IN BLOOM 155503 09/14/2012 006607 AT&T 155504 09/14/2012 009219 BILL BABSHOFF Page: 12 It e m 8 . a . - P a g e 1 4 Check History Listing CITY OF ARROYO GRANDE Page: 13 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155505 0911 41201 2 000078 BLUEPRINT EXPRESS 155506 09/14/2012 000095 BURKE AND PACE OF AG, INC 155507 09/14/2012 008558 CAME SECURITY ALARMS 155508 0911 41201 2 000603 CARQUEST AUTO PARTS 155509 09/14/2012 00861 5 CARR'S BOOTS 8 WESTERN Page: 13 It e m 8 . a . - P a g e 1 5 Check History Listing CITY OF ARROYO GRANDE Page: 14 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 0080762 0812 1/20 1 2 E 640.471 1.5148 150.00 155510 09/14/2012 000160 CHAPARRAL 15551 1 09/14/2012 009220 SHANNON CHEW 15551 2 09/14/2012 000171 CLINICAL LABORATORY 155513 09/14/2012 004754 COLE CHRYSLER DODGE Page: 14 It e m 8 . a . - P a g e 1 6 Check History Listing CITY OF ARROYO GRANDE Page: 15 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 15551 5 09/14/2012 000195 CRYSTAL SPRINGS WATER 155516 09/14/2012 007548 CSG SYSTEMS INC 155517 09/14/2012 008619 ROY DAMAS 15551 8 09/14/2012 005091 JOHN DEERE LANDSCAPES 155519 09/14/2012 000208 J B DEWAR, INC Page: 15 It e m 8 . a . - P a g e 1 7 Check History Listing CITY OF ARROYO GRANDE Page: 16 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 46.89 155520 09/14/2012 000240 FARM SUPPLY CO 155521 09/14/2012 001058 TONY M FERRARA 155522 09/14/2012 007940 FERRAVANTI GRADING & PAVING 155523 09/14/2012 008491 FRANK'S LOCK & KEY 155524 09/14/2012 000605 THE GAS COMPANY 155525 09/14/2012 004142 STAN GAXIOLA Page: 16 It e m 8 . a . - P a g e 1 8 Check History Listing CITY OF ARROYO GRANDE Page: 17 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155526 09/14/2012 002358 GREAT WESTERN ALARM 155527 09/14/2012 008351 HARVEY'S HONEY HUTS 155528 09/14/2012 008748 MIKE HAY 155529 09/14/2012 007299 GASTON KEn-ING OLlVlER 155530 09/14/2012 007621 JESSICA LASSITER 155531 09/14/2012 001 136 DOUGLAS LINTNER 155532 09/14/2012 000393 LUClA MAR UNIFIED SCHOOL Page: 17 It e m 8 . a . - P a g e 1 9 Check History Listing CITY OF ARROYO GRANDE Page: 18 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155533 09/14/2012 009218 JOHANNA MARTINEZ 155534 09/14/2012 002537 MDE, INC 155535 09/14/2012 000426 MlER BROS LANDSCAPE 155536 09/14/2012 000429 MINER'S ACE HARDWARE, INC Page: 18 It e m 8 . a . - P a g e 2 0 Check History Listing CITY OF ARROYO GRANDE Page: 19 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total L23342 09/06/2012 E 010.421 3.5604 22.60 22.60 MI1096 09/04/2012 E 640.4712.5273 20.45 20.45 L23033 09/03/2012 E 01 0.4201.5255 20.42 Page: 19 It e m 8 . a . - P a g e 2 1 Check History Listing CITY OF ARROYO GRANDE Page: 20 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155537 09/14/2012 000441 MULLAHEY FORD 155538 09/14/2012 000466 NOBLE SAW. INC 155539 09/14/2012 009221 NORTHEAST WISCONSIN TECHNICAL 155540 09/14/2012 007202 NOSSAMAN LLP Page: 20 It e m 8 . a . - P a g e 2 2 Check History Listing CITY OF ARROYO GRANDE Page: 21 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155541 09/14/2012 006705 ON TRAC 155542 09/14/2012 008637 OPTIONS PARCEL SERVICE 155543 09/14/2012 000481 PACIFIC GAS 8 ELECTRIC CO 155544 09/14/2012 0071 08 PARAMOUNT CLEANERS 155545 09/14/2012 008721 TERRY PARIS SPECIAL INSPECTION 155546 09/14/2012 005695 PERRY'S ELECTRIC MOTORS 8 CONT Page: 21 It e m 8 . a . - P a g e 2 3 Check History Listing CITY OF ARROYO GRANDE Page: 22 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 3,308.06 155547 09/14/2012 0041 58 PHOENIX GROUP 155548 09/14/2012 009060 PHONE SUPPLEMENTS INC 155549 09/14/2012 004757 PLUMBERS DEPOT INC 155550 09/14/2012 005390 PROFORCE LAW ENFORCEMENT 155551 09/14/2012 009222 BRIANA RAPPHUN 155552 09/14/2012 000531 RICHElTI COMPLETE WATER 155553 09/14/2012 000536 GREG ROSE Page: 22 It e m 8 . a . - P a g e 2 4 Check History Listing CITY OF ARROYO GRANDE Page: 23 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 80.00 155554 09/14/2012 000575 SANTA MARIA TIRE. INC 155555 09/14/2012 006080 MARTINA SARMIENTO 155556 09/14/2012 000552 SLO COUNTY AUDITOR-CONTROLLER 155557 09/14/2012 009223 SMRA EMPLOYEE ACCOUNT 155558 09/14/2012 003641 SOUTH COUNTY SANITARY SVC, INC Page: 23 It e m 8 . a . - P a g e 2 5 Check History Listing CITY OF ARROYO GRANDE Page: 24 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 3816253 09/01/2012 E 010.4213.5303 1 17.93 155559 09/14/2012 000609 BOB SPEAR 155560 09/14/2012 000612 STAPLES 155561 09/14/2012 000622 SUN BADGE CO 155562 09/14/2012 002904 TEMPLETON UNIFORMS Page: 24 It e m 8 . a . - P a g e 2 6 Check History Listing CITY OF ARROYO GRANDE Page: 25 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155563 09/14/2012 002370 TITAN INDUSTRIAL 155564 09/14/2012 006551 UNITED STAFFING ASSOC. 155565 09/14/2012 002609 WATERBOYS PLUMBING 155566 09/14/2012 000687 WAYNE'S TIRE, INC 155567 09/14/2012 007364 THE WELL FOURSSQUARE 155568 0911 412012 000689 WEST PAYMENT CENTER Page: 25 It e m 8 . a . - P a g e 2 7 Check History Listing CITY OF ARROYO GRANDE Page: 26 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155569 09/14/2012 000699 LEE WILSON ELECTRIC 0864 0813112012 COMPANY INC E 01 0.4304.5303 755.15 755.15 155570 09/14/2012 000704 WITMER-TYSON IMPORTS INC 127 checks in this report boa Total: 546,931.34 Total Checks: 546,931.34 Page: 26 It e m 8 . a . - P a g e 2 8 ATTACHMENT 2 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 81171201 2 - 81301201 2 0910711 2 FUND 010 FUND 216 FUND 217 FUND 219 FUND 220 FUND 226 FUND 284 FUND 285 FUND 290 FUND 350 FUND 612 FUND 640 OVERTIME BY DEPARTMENT: Admin. Support Services - Community Development Police 9,437.24 Fire 6,017.79 Govrnment Bldg Maint. Engineering Fleet Maintenance - Parks Recreation - Admn Rec - Special Events - Children In Motion Soto Sport Complex Public Works Maintenance 15,455.03 Salaries Full time Salaries Part-Time - PPT Salaries Part-Time - TPT Salaries OverTime Salaries Standby Holiday Pay Sick Pay Annual Leave Buyback Vacation Buyback Sick Leave Buyback Vacation Pay Comp Pay Annual Leave Pay Salaries - Police FTO PERS Retirement Social Security PARS Retirement State Disability Ins. Deferred Compensation Health lnsurance Dental lnsurance Vision lnsurance Life lnsurance Long Term Disability Uniform Allowance Car Allowance Council Expense Employee Assistance Boot Allowance Motor Pay Bi-Lingual Pay Cell Phone Allowance Item 8.a. - Page 29 THIS PAGE INTENTIO NALLY LEFT BLANK Item 8.a. - Page 30