CC 2012-09-25_08.h. Quarterly Water Sampling - Northern Cities Management Area Work ProgramMEMORANDUM
TO: ClN COUNCIL AY
FROM: TERESA MCCLISH, COMMUNIN DEVELOPMENT DIRECTOR
SUBJECT: CONSIDERATION OF AMENDMENT NO. 3 TO THE AGREEMENT FOR
CONSULTANT SERVICES WlTH GEI CONSULTANTS, INC. AND
AMENDMENT NO. 2 TO THE AGREEMENT FOR CONSULTANT
SERVICES WlTH WATER SYSTEMS CONSULTING INC. TO CONDUCT
QUARTERLY WATER SAMPLING, PREPARATION OF THE NORTHERN
CI'TIES MANAGEMENT AREA 2012 ANNUAL MONITORING REPORT,
AND ASSOCIA'TED TECHNICAL SUPPORT SERVICES FOR THE
NORTHERN CITIES MANAGEMENT AREA WORK PROGRAM
DATE: SEPTEMBER 25,2012
RECOMMENDATION:
It is recommended that the City Council:
1. approve and authorize the Mayor to execute Amendment No. 2 to the Agreement
for Consultant Services with Water Systems Consulting, Inc. ("WSC"), Inc, and
2. approve and authorize the Mayor to execute Amendment No. 3 to the Agreement
for Consultant Services with GEI Consulting Inc. ("GEI").
FINANCIAL IMPACT:
The cost to produce the annual groundwater morritoring report is $237,880. The cost is
shared among several agencies, of which the City is responsible for approximately
$73,743 ($34,992 for WSC Consulting and $38,751 for GEI). The cost will be paid from
the Water Fund.
BACKGROUND:
The City has continued to participate with neighboring jurisdictions in the preparation of
required reports and studies concerning the management of the Santa Maria Groundwater
Basin. For the last two years, the City has contracted with WSC and GEI Consultants to
provide engineering and water resource technical services in order to meet court ordered
requirements for the Santa Maria Groundwater Basin, as well as overall water resource
conjunctive use opportunities. Water sampling and preparation of the annual report is
required by the Court's decision in the Santa Maria Groundwater Basin Adjudication.
Staff has participated with other staff from neighboring jurisdictions to form the Northern
Cities Management Area Technical Advisory Group ("Technical Group") in order to
coordinate management activities. Two years ago the Technical Group formed a selection
committee and distributed an RFP to solicit proposals for preparation of the 201 0 Annual
Item 8.h. - Page 1
CITYCOUNCIL
CONSIDERATION OF AMENDMENT NO. 3 TO THE AGREEMENT FOR CONSULTANT
SERVICES WlTH GEI CONSULTANTS, INC. AND AMENDMENT NO. 2 TO THE
AGREEMENT FOR CONSULTANT SERVICES WlTH WATER SYSTEMS CONSULTING
INC. TO CONDUCT QUARTERLY WATER SAMPLING AND FOR PREPARATION OF
THE NORTHERN CITIES MANAGEMENT AREA 2012 ANNUAL MONITORING
REPORT
SEPTEMBER 25,2012
PAGE 2
Groundwater Monitoring Reports. Two proposals were received and the Technical Group
ranked, discussed and ultimately selected GEI to prepare the necessary reports. The
Council approved the Agreement for Consultant Services with GEI in 2010 and an
amendment to the agreement in 201 1. The Technical Group has been satisfied with the
work products of both WSC and GEI consulting and have agreed to pursue contracts for
another year.
ANALYSIS OF ISSLIES:
In 2008, a water balance study of the groundwater basin conducted by Todd Engineers
indicated a need to implement a monitoring and reporting program. Such a program was
recommended as a way to more efficiently manage the condition of the water supply in the
groundwater basin. During April 2009, Todd Engineers completed the first Annual
Monitoring Report for the Northern Cities Management Area (NCMA) and initiated the
collection of sentry well water quality samples. GEI has prepared reports for 2010 and
201 1, which have been submitted to the Court. Each year the NCMA evaluates consultant
work and requests a new proposal for the required annual report. The work prograni is
substantially the same as that which was approved for 201 1 with some additional analysis
and monitoring necessary based on recommendations from the previous years as well as
developing information that will support an eventual groundwater model and salt and
nutrient management plan for the NCMA.
WSC's proposal for on-going support services to the NCMA TG includes agency and
contract coordination and administration, and providing necessary technical analysis in
support of conjunctive use of the area's water resources. Additionally, it includes project
management for the recently approved IRWM Planning Grant to improve the
characterization of the NCMA and NMMA portions of the Santa Maria Groundwater Basin
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve an amendment to Agreement with GEI Consultants in the amount of
$38,751 in connection with the annual monitoring report for the Santa Maria
Groundwater Basin Adjudication and an amendment to the Agreement with WSC
Consultants in the amount of $34,992 for groundwater management and technical
studies related to the NCMA;
Do not approve an amendment to the Agreement with GEI Consultants andlor
WSC; or
Provide staff direction.
Item 8.h. - Page 2
CITY COUNCIL
CONSIDERATION OF AMENDMENT NO. 3 TO THE AGREEMENT FOR CONSULTANT
SERVICES WlTH GEI CONSULTANTS, INC. AND AMENDMENT NO. 2 TO THE
AGREEMENT FOR CONSULTANT SERVICES WlTH WATER SYSTEMS CONSULTING
INC. TO CONDUCT QUARTERLY WATER SAMPLING AND FOR PREPARATION OF
THE NORTHERN CITIES MANAGEMENT AREA 2012 ANNUAL MONITORING
REPORT
SEPTEMBER 25,2012
PAGE 3
Groundwater Monitoring Reports. Two proposals were received and the Technical Group
ranked, discussed and ultimately selected GEI to prepare the necessary reports. The
Council approved the Agreement for Consultant Services with GEI in 2010 and an
amendment to the agreement in 201 1. The Technical Group has been satisfied with the
work products of both WSC and GEI consulting and have agreed to pursue contracts for
another year.
ANALYSIS OF ISSUES:
In 2008, a water balance study of the groundwater basin conducted by Todd Engineers
indicated a need to implement a monitoring and reporting program. Such a program was
recommended as a way to more efficiently manage the condition of the water supply in the
groundwater basin. During April 2009, Todd Engineers completed the first Annual
Monitoring Report for the Northern Cities Management Area (NCMA) and initiated the
collection of sentry well water quality samples. GEI has prepared reports for 2010 and
201 1, which have been submitted to the Court. Each year the NCMA evaluates consultant
work and requests a new proposal for the required annual report. The work program is
substantially the same as that which was approved for 201 1 with some additional analysis
and monitoring necessary based on recommendations from the previous years as well as
developing information that will support an eventual groundwater model and salt and
nutrient management plan for the NCMA.
WSC's proposal for on-going support services to the NCMA TG includes agency and
contract coordination and administration, and providing necessary technical analysis in
support of conjunctive use of the area's water resources. Additionally, it includes project
management for the recently approved IRWM Planning Grant to improve the
characterization of the NCMA and NMMA portions of the Santa Maria Groundwater Basin
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve an amendment to Agreement with GEI Consultants in the amount of
$38,751 in connection with the annual monitoring report for the Santa Maria
Groundwater Basin Adjudication and an amendment to the Agreement with WSC
Consultants in the amount of $34,992 for groundwater management and technical
studies related to the NCMA;
Do not approve an amendment to the Agreement with GEI Consultants and/or
WSC; or
Provide staff direction.
Item 8.h. - Page 3
WATER SYSTEMS CONSULTING, INC. Attachment 1
7/16/2012
Northern Cities Management Area Technical Group
Oceano Community Services District
City of Arroyo Grande
City of Grover Beach
City of Pismo Beach
SUBJECT: CONTRACT AMMENDMENT TO PROVIDE SUPPORT SERVICES FOR THE NORTHERN CITIES
MANAGEMENT AREA TECHNICAL GROUP FOR FY 2012-13
Dear NCMA TG Member Agencies,
This letter is intended to serve as an amendment to the individual Consultant's Services Agreements, by and
between Water Systems Consulting, Inc. (WSC) and the Oceano Community Services District (OCSD) and the
Cities of Arroyo Grande, Grover Beach and Pismo Beach, to provide ongoing support services to lead various
technical and managerial activities in support of the Northern Cities Management Area Technical Group
(NCMA TG) for FY 2012-13.
Mr. Jeffery Szytel will be the Project Manager and lead resource for WSC, with additional support provided by
WSC staff and/or specialty sub-consultants as-needed. Consistent with our ongoing staff extension services
role, it is envisioned that these activities would include the following tasks:
1. Staff Extension
WSC will serve as an extension of the NCMA member agencies' staff to manage the activities of the NCMA TG.
WSC's activities are expected to include:
Organize and lead NCMA TG meetings
Attend Zone 3 TAC meetings on behalf of the OCSD and the Cities of Arroyo Grande, Grover Beach and
Pismo Beach
Review analysis and recommendations for the items on the committee agendas
Advise on proposals by the County
Provide additional research and options as-needed
Provide independent technical review of various work products
Provide as-needed technical and/or managerial support
Provide Annual Report Project Management, including:
o Contract coordination and administration
o Management of project budget and schedule
o Coordination with the consultant(s) and NCMA member agencies to set meetings, obtain data,
and maintain project progress
o Technical review of consultant deliverables
o City Council and Board of Directors presentations
PO Box 4255 1 San Luis Obispo, CA 93403 1 Phone: (805) 457-8833 1 Fax: (916) 404-4894 1 www.wsc-inc.com
Item 8.h. - Page 4
NCMA TG, page 2 7/16/2012
2. Deep Percolation Analysis
WSC will complete the Deep Percolation Analysis for the NCMA as part of the ongoing characterization of the
geology and hydrogeology of the SMGB and for use in the water balance required for the NCMA and Nipomo
Mesa Management Area (NMMA) Salt and Nutrient Management Plan (SNMP). The Deep Percolation Analysis
was previous scheduled for FY 2011-12, but was postponed to allow the NCMA TG to focus on other initiatives.
See the attached scope of services for further details regarding the Deep Percolation Analysis.
3. Cost Split
The costs for the above listed staff support services are shown in Table 1 below. The fee for support services is
divided amongst the OCSD and the Cities of Arroyo Grande, Grover Beach, Pismo Beach based on SMGB
groundwater allocation (including ag conversions), see Table 2 below.
Table 1. Cost Share FY 2012-2013 NCMA TG Support Services
Item 8.h. - Page 5
NCMA TG, page 3 7/16/2012
Table 2. Groundwater Allocation Calculations
Item 8.h. - Page 6
NCMA TG, page 4 7/16/2012
We appreciate this opportunity to be of service, and look forward to supporting your ongoing efforts. If you
have any questions or would like to discuss this amendment, please call Jeff at (805) 457-8833, ext. 101 or Dan
at ext. 104.
Sincerely,
Water Systems Consulting, Inc.
Jeffery M. Szytel, PE, MBA
Principal
Approved and Accepted by:
Oceano Community Services District
Tom Geaslen
General Manager
City of Grover Beach
Daniel Heimel
Staff Engineer
City of Arroyo Grande
Teresa McClish
Director of Community Development
City of Pismo Beach
Greg Ray
Director/City Engineer
Dwayne Chisam
Director/City Engineer
Item 8.h. - Page 7
Deep Percolation Analysis
Scope of Services
Item 8.h. - Page 8
-- p~ -- ~ ----- ~ 1 3. Scope of Services 1
1. Project Management
1.1. Meetings
1.1.1. Kickoff Meeting -The purpose of the kickoff meeting is to: (1) establish roles and
responsibilities; (2) review scope, schedule, and deliverables; (3) review available data
and project goals; (4) present WSC's data request. Draft agenda will be provided at least
two days before the meeting and meeting notes including action item assignments will
be provided within one week following the meeting. Budget based on one (1) one-hour
meeting attended by the Project Manager and Project Engineer held at the Northern
Cities' or WSC's Son Luis Obispo offices.
11.2. Results Presentation Meeting -The purpose of this meeting is to: (1) present the
results of the deep percolation analysis; and (2) receive comments from Northern Cities.
Draft agenda will be provided at least two days before the meeting and meeting notes
including action item assignments will be provided within one week following the
meeting. Budget based on one (1) two-hour meeting attended by the Project Manager
and Project Engineer held at the Northern Cities'or WSC's Son Luis Obispo offices.
1.2. Schedule - Prepare and maintain overall project schedule and provide periodic updates.
2. Data Compilation
2.1. Data Request - Compile a list of information that will be required from the Northern Cities.
Track the status of the data requests and ensure at hard copy data is returned to the
appropriate agencies.
2.2. Data Collection
2.2.1. DWR Land Use Data -Obtain CIS land use data for the NCMA from the DWR Land Use
Survey Program.
2.2.2. Aerial Photograph Data -Obtain updated aerial photographs for use in updating DWR's
land use data.
2.2.3. San Luis Obispo County Crop Data -Obtain crop data from San Luis Obispo County for
use in updating DWR's land use data.
2.2.4. Soils Data -Obtain CIS soils data for San Luis Obispo County from the National
Resources Conservation Service.
2.2.5. Climate Data - Obtain climate data from the most relevant ClMlS station to the NCMA.
2.2.5.1. Reference Evapotranspiration Data - Obtain or calculate reference crop
evapotranspiration (ET,) values for the NCMA.
2.2.5.2. Precipitation Data -Obtain hourly or daily precipitation data for the previous
two years from nearby ClMlS or other weather stations.
3. Data Manipulation
3.1. Land Use Update - Develop an updated land use map within CIS for the NCMA using protocols
found within the DWR report on land use for south San Luis Obispo County.
Item 8.h. - Page 9
Item 8.h. - Page 9
3.2. Evapotranspiration Analysis- Calculate crop specific evapotranspiration using methods
outlined in the FA0 lrrigation and Drainage Paper No. 56 to determine the quantity of water
exiting the NCMA through evapotranspiration.
3.3. Root Zone Analysis -Analyze the root zone area within the NCMA to quantify water holding
capacity and agriculture irrigation demand.
3.3.1. Root Zone - Estimate the quantity of soil designated as root zone within the NCMA
using land use data, crop data, and other references.
3.3.2. Water Storage Capacity - Calculate the water storage capacity (field capacity) for the
root zone using soil hydraulic properties.
3.3.3. Agriculture Irrigation -Calculate the agriculture irrigation demand based on the crop
specific threshold soil water content and evapotranspiration rates for crops grown
within the NCMA. The threshold water content represents the lowest possible soil
water content that does not stress the crops or limit growth.
3.4. Precipitation/Runoff - Estimate the quantity of water entering the NCMA using precipitation
data from nearby ClMlS or other weather stations.
3.4.1. Run-off - Calculate the quantity of water lost through run-off based on precipitation
event magnitude and duration. Utilize land use and soil type to adjust run-off values for
the NCMA.
3.4.2. Storm flows - Utilize the rational method to calculate the quantity of water entering the
storm water system during precipitation events.
3.4.2.1. Storm Water Retention -Calculate the quantity of water that infiltrates into the
groundwater through storm water retention basins.
3.4.2.2. Storm Water Discharges -Calculate the quantity of storm water lost to live
stream discharges.
3.4.3. Stream Flow - Utilize stream gage data to determine the quantity of water entering the
NCMA through live streams.
3.4.3.1. Streambed Percolation - Estimate the quantity of water that infiltrates into the
groundwater through streambed percolation.
3.4.3.2. Ocean Discharges - Estimate the quantity of water exiting the NCMA through
surface discharge to the ocean.
Water Balance
4.1. Spreadsheet model - Develop a spreadsheet model to incorporate each of the above listed
components of the water balance.
4.1.1. Data lnput - lnput climate data for 1.5 years on hourly or daily time steps.
4.1.2. Initial Conditions - Run the model using an initial assumption for beginning soil water
content. Performe additional iterations on the model until the ending soil water
content approximately equals the initial soil water content.
Item 8.h. - Page 10
Item 8.h. - Page 10
5. Report Preparatioil
5.1. Draft Report Preparation - Prepare a draft of the NCMA Deep Percolation Analysis Technical
Memorandum and submit to the NCMA TG for comments.
5.2. Final Report - Prepare final report, based on comments provided on the draft report, and
submit to the NCMA TG.
Item 8.h. - Page 11
Item 8.h. - Page 11
Attachment 2
Northern Cities Management Area Technical Group
C/O Water Systems Consulting, Inc.
Attn. Mr. Jeffery Szytel, P.E.
3765 South Higuera Street, Suite 102
San Luis Obispo, CA 93401
Re: Revised Proposal for 2012 Monitoring Report
Northern Cities Management Area
Dear Mr. Szytel:
GEI Consultants, Inc. (GEI) is pleased to submit the attached revised proposal in
response to a request from the Northern Cities Management Area (NCMA) Technical
Group to renew GEI's existing contract to prepare the 2012 Annual Monitoring Report.
GEI will again team with Fugro West to provide a comprehensive team to meet the needs
of the NCMA Technical Group. We will use Capco Analytical Services, a CDPH ELAP-
certified analytical testing laboratory, for water quality analysis.
The revised proposal focuses on the scope of work needed to complete quarterly
monitoring of the NCMA sentry wells and prepare the 2012 Annual Monitoring Report.
In addition, this scope of work includes recommendations made to the Technical Group
as a result of preparation of the 201 0 and 201 1 Annual Reports, as well as monitoring
the San Luis Obispo County Monitoring Well #3. The increased cost compared to our
201 1 proposal is due to increased data analysis fiom the continuous monitors and
additional monitoring well (including sub-consultant and laboratory costs).
Our revised scope of work will satisfy the primary requirements of the 2005 Stipulation
through preparation of an Annual Monitoring Report. In addition, information in the
quarterly reports and Annual Monitoring Report supports the Technical Group's
objective of effective water resources management. Specifically, the information will
support ongoing efforts to develop a conceptual model of the NCMA and its relationship
to the Nipomo Mesa Management Area.
The GEI/ Fugro team has the individual and corporate experience to assure that the
foundation represented by these reports can fully serve the legal requirements in the
related judgments as well as the needs of NCMA water users.
GEI Consultmrs, Inc.
2868 Prospect Park Dnve, Suite 400. hcho Cordova. CA 95670
916.631.4500 fax 916 631 4501
Item 8.h. - Page 12
Mr. Jeffery Szytel, P.E. -2- August 28,201 2
A review of our proposal shows our team has:
Local experience
Worked other areas of the adjudicated basin
Understands the local water supply issues
a Successful history meeting reporting requirements of adjudicated basins
Developed integrated groundwater/surface water management plans
Assessed and managed seawater intrusion
a Complete understanding of the NCMA Technical Group's objectives
We look forward to discussing our proposal with you and the Technical Group.
Sincerely,
GEI CONSULTANTS, INC.
Robert Almy, P.G.
Project Manager
cc: Paul Sorensen, Fugro West
Item 8.h. - Page 13
NCMA Annual Monitoring and Reporting Program
Northern Cities Management Area Technical Group
Submitted to:
Mr. Jeff Szytel
NCMA Technical Committee
C/O wsc
P.O. Box 4255
San Luis Obispo, CA 93403
Submitted by:
GEI Consultants, Inc.
August 28,2012 Item 8.h. - Page 14
Table of Contents
STATEMENT OF UNDERSTANDING AND INTRODUCTION ........................ 3
.................................................................................... PROJECT TEAM 5
Individual Team Members ................................................................ 5
STATEMENT OF UNDERSTANDING ......................................................... 7
APPROACH TO PROJECT MANAGEMENT ................................................ 8
................................................................................... SCOPE OF WORK 9
Task 1.1 NCMA Groundwater Monitoring and Report Schedule .............. 9
Task 1.2 Meetings. Project Management. and Communication .............. 9
Task 1.3 NCMA Groundwater Monitoring and Water Quality Sampling . 9
Task 1.4 NCMA Groundwater Data Analysis .......................................... 11
Task 1.5 Hydrologic Data Compilation ................................................... 12
...................... Task 1.6 NCMA Water Demand and Availability Analysis 15
Task 1.7 2010 NCMA Annual Monitoring Report Preparation ............... 17
Optional Task: Preparation of the 2012 NCMA Annual Monitoring
Reports ................................................................................................... 18
SCHEDULE ........................................................................................... 17
FEE PROPOSAL .................................................................................... 21
CONFLICT OF INTEREST ....................................................................... 22
INFORMATION TO BE PROVIDED BY THE NCMA TECHNICAL GROUP .... 23
Page (1
Item 8.h. - Page 15
Page I2
Item 8.h. - Page 16
Statement of Understanding and
Introduction
The Northern Cities Management Area (NCMA) Technical Group includes
the Cities of Arroyo Grande, Grover Beach, and Pismo Beach and the
Oceano Community Services District (OCSD). The NCMA was included in
adjudication of the Santa Maria Groundwater Basin and is subject to
several agreements and orders including the following:
January 25,2008 Judgment After Trial issued by the Superior Court
of California, County of Santa Clara
2005 Settlement Stipulation for the Santa Maria Groundwater Basin
2002 Settlement Agreement between Northern Cities, Northern
Landowners, and Other Parties
This scope of work will satisfy the primary requirements of the 2005
Stipulation through preparation of an Annual Monitoring Report for the
NCMA.
The NCMA Technical Group requires the minimum contents of this annual
report to include these elements:
Summary of 2010 NCMA groundwater monitoring
Changes in groundwater supplies
Threats to the groundwater basin
Tabulation of NCMA water use
Imported water availability and use
Return flow entitlement and use
Developed water availability and use
Groundwater use
GEI Consultants, Inc. (GEI) will use this list as topical headings as we
develop the 2012 Annual Report.
The following sections of our proposal present the scope of work to be
performed for the NCMA Technical Group. We present our approach and
the tasks we will complete to produce the 2012 Annual Monitoring Report.
The final sections of the proposal include the preliminary timeline and our
cost estimate for completion of all tasks. Our original proposal, dated
August 5, 2010, contains our firm background, project team, individual
Page 13
Item 8.h. - Page 17
qualifications, and representative experience. Since we propose no
changes in our team, we have provided more concise descriptions in the
qualifications section.
Page 14
Item 8.h. - Page 18
Project Team
GEI will be the prime contractor for the NCMA Annual Monitoring and
Reporting Program. GEI will continue to team with the San Luis Obispo
office of Fugro West, Inc. (Fugro) to gather water level and water quality
data for the project and assist with data interpretation and report
preparation. GEI and Fugro West have worked together on other projects
in the region, maintain an excellent working relationship, and will provide
seamless services to the NCMA Technical Group.
We will again rely on the services of Capco Analytical Services, Inc. (Capco).
Capco is a privately owned, full service, environmental and analytical
testing laboratory certified by the State of California (CDPH ELAP certified),
and provides a complete range of air, soil, and water analysis. Capco will
provide analysis for this project through their Ventura facility.
Individual Team Members
GEI will retain the same team organization and personnel involved in
preparation of 2010 and 2011 Annual Reports and Quarterly Monitoring.
The following chart shows the organization of the project team and the role
of key team members. The responsibilities and experience of key team
members are summarized below. Their full resumes are included in
Appendix A of our September 2010 Proposal.
Mr. Robert Almy P.G.
Role: Project Manager
Responsibilities: Mr. Almy will manage all phases of the project. He will be
responsible for meeting all project deadlines, satisfying all technical
requirements and making recommendations to the NCMA Technical Group.
Mr. Matt Zidar
Role: Senior Scientist
Responsibilities: Matt Zidar will provide technical analysis of groundwater
and supply/use data to evaluate change in storage and other key
groundwater parameters, including risk of seawater intrusion. He will also
provide QA/QC of Quarterly monitoring Reports and the Draft and Final
Annual reports.
Mr. Samuel W. Schaefer, P. E.
Role: Project Engineer
Responsibilities: Mr. Schafer will be responsible for collection and analysis
of hydrologic and water use data, including cropping and agricultural water
use.
Page 15
Item 8.h. - Page 19
Mr. Richard Anderson, P. E.
Role: Project Engineer
Responsibilities: Mr. Anderson will provide staff support for water supply
and demand projections, and the water supply and recycling sections of the
Annual Monitoring Report.
Mr. Paul Sorensen, P.G., C. E.G., C. Hg.
Role: Principal Hydrogeologist
Responsibilities: Mr. Sorensen will manage collection of field data and
collaborate in data interpretation.
Mr. Timothy A. Nicely, P.G., C.Hg.
Role: Field Investigator
Responsibilities: Mr. Nicely will be responsible for all fieldwork, including
collection of groundwater data and water quality samples. He will manage
entry of data into the project data management systems.
Project Organization
NCMA Project Manager
Jeffery Szytel
GEI Project Manager
Robert Almy
Communication
and Meetings
Robert Almy
Paul Sorensen
Hydrologlc and Water Use Data Collection
W/QC
Paul Sorensen Alin Repede Data Analysls
Tim Nicely Samuel Schaefer, Matt Zidar,
Rlchard Anderson, Paul Sorenson
I-- - -
.A -- - J 1 FLg::]
Richard Andcrson
I I Report Preparation
1 GEI/Fupro West Team I
Page 16
Item 8.h. - Page 20
Statement of Understanding
The NCMA was included in adjudication of the Santa Maria Groundwater
Basin and is subject to several agreements and orders:
January 25,2008 Judgment After Trial issued by the Superior Court
of California, County of Santa Clara
2005 Settlement Stipulation for the Santa Maria Groundwater Basin
2002 Settlement Agreement amongst the Northern Cities, Northern
Landowners, and Other parties
This scope of work is intended to satisfy a primary requirement of the 2005
Stipulation.
In addition, we note coordination with the Nipomo Mesa Management
Area group addresses the need to assess "changes in the surface and
groundwater flow conditions adjacent to and across the Zone 3 boundary
line." Based on additions to the monitoring well network, we will discuss
this topic in the Annual Monitoring Report. Finally, the "Gentlemen's
Agreement," attached to the 2002 Settlement Agreement provides for
quarterly meetings to share information. The team will address these
issues as recommendations based on information developed in the 2012
Annual Report.
In preparing the quarterly and annual reports, the GEI/Fugro team will rely
on established gathering and management procedures consistent with
industry standards. In addition, the previous contract, the team has
implemented several improvements to the technical approach and data
gathering associated with the quarterly monitoring and annual reports:
1. Installation of continuous monitors in several sentry wells
2. Rehabilitation or replacement of two shallow monitoring wells
owned by OCSD
3. Updating land use data used for agricultural water use estimates
4. Employing ETc (evapotranspiration) values developed by Cal Poly
San Luis Obispo for estimating consumptive agricultural water use
5. Additional monitoring well along the NCMAINMMA boundary
All items have been initiated. The cost for assessing data from items 1, 2,
and 5 is included in this proposal as a slight increase in Task 1.3 and 1.4
costs. Items 3 and 4 are included as increases in Task 1.6 costs.
Page (7
Item 8.h. - Page 21
El Approach to Project Management
The GEIIFugro team will meet the NCMA Technical Group's needs through
our understanding of the tasks, experience, unique technical expertise, and
awareness of the broader context of water supply and environmental
protection needs. Specifically, GEI will complete the following:
Use experienced, local expertise to collect monitoring data
Employ a CDPH ELAP-certified lab to analyze water quality samples
Implement rigorous QAIQC procedures to assure meaningful data
Rely on existing systems to store and backup data
Evaluate the data and develop conclusions and recommendations
based on our expertise and local knowledge
The team is keenly aware of the importance of addressing the core issues
completely and on schedule. Our approach to managing preparation of the
NCMA Annual Monitoring Report will continue to assure the data are
accurate, analyses clear and meaningful, and reports are circulated
according to the schedule. The team will commit resources to accomplish
all tasks in a timely manner and meet the requirements of the 2005
Stipulation and the NCMA Technical Group.
The GEI/Fugro team will maintain close communications with the NCMA
Project Manager and our effective relationships with various data sources.
We propose to continue regular calls to maintain close coordination with
the NCMA Project Manager and schedule participation by GEIIFugro team
members and NCMA representatives according to the purpose of each call.
Any issues with data collection, analysis, report preparation, or other
aspect of the project will be brought to the NCMA Project Managef s
attention in a solution-oriented context. In order to address questions
provided by the NCMA Technical Group, GEI will provide additional QAIQC
of Quarterly Monitoring Reports and the Draft and Final Annual Report.
Page 18
Item 8.h. - Page 22
Scope of Work
Our proposed scope of work is based on the requirements of the 2010
Request for Proposal, our experience preparing the 2010 and 2011 Annual
Monitoring Reports and quarterly monitoring reports, the 2005 Stipulation,
and our extensive experience in similar work. In the task descriptions
below, we have noted where we will improve the current data collection,
analysis, and reporting.
Task 1.1 NCMA Groundwater Monitoring and Report Sclledule
The GEI/Fugro team will provide a detailed schedule of all tasks, anticipated
meetings, and report preparation efforts within 14 days of the Notice to
Proceed. This schedule will be finalized based on the actual notice to
proceed data and the results of the kickoff meeting. A general schedule is
included in a later section of this proposal.
Task 1.2 Meetings, Project Management, and Communication
The NCMA Technical Group employs structured meetings to assure efficient
project management, data collection and transfer, and report preparation.
The GEI/Fugro project manager will be responsible for participating in
regularly scheduled meetings, scheduling additional meetings as needed,
and preparing agendas items and meeting summaries with action item
follow-through. In order to focus the process, participation by members of
the consultant team will be based on the purpose of the meeting and the
role of individual team members. A proposed list of meeting attendees will
be included in the schedule prepared in Task 1.1 and will be adjusted as
specific meeting agendas are established. The meetings will be structured
to facilitate communication among NCMA, the consultant team, and other
interests as appropriate. Certain meetings focus on assuring timely access
to data from other sources, such as the County of San Luis Obispo. We
anticipate the project manager will maintain regular contact with the
NCMA Project Manager to assure the project remains on schedule and to
provide a regular opportunity to discuss any issues.
Task 1.3 NCMA Groundwater Monitoring and Water Quality
Sampling
Collection of groundwater level measurements and water quality
information are core NCMA responsibilities. Four rounds of water level
monitoring and quality testing will occur in the fourth quarter of 2012 and
the first, second, and third quarters of 2013. The proposed schedule
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Item 8.h. - Page 23
maintains the usual measurement and sampling schedule of August,
October, January, and April.
Groundwater depth measurements will be collected in accordance with the
American Society for Testing and Materials (ASTM) Standard D4750-87.
Groundwater water quality samples are to be collected in accordance with
the ASTM standard D4448-1. A brief outline of the process follows:
Field personnel will coordinate with and pick-up sample bottles and
coolers from Capco Analytical of Ventura, California
Collection of water samples from each of the 15 monitoring wells at
five sites for general mineral analysis will occur in accordance with
ASTM Standard D4448-1 and in coordination with County of San Luis
Obispo's quarterly sentry well field measurements
Collection of field measurements of depth to water (in accordance
with ASTM Standard 04750-87), temperature, pH, EC, and turbidity
Performance of the water quality sampling (Task 1.3) will include
collection of water-level data from the following monitoring wells,
generally of 2-inch diameter, unless noted otherwise:
1. 32S/12E-24BOl through -24803
2. 32S/13E-30FOl(l-inch well) through -30F03
3. 32S/13E-30NOl(l-inch well) through -30N03
4. 12N/23W-36L01 and -36L02
5. Three Oceano monitoring wells (3-inch diameter)
6. One Oceano production well
7. County Monitoring Well #3
Sampling of the 16 monitoring wells will be accomplished using pre-cleaned
disposable bailers, ISCO-type peristaltic pumps, or Grundfos RediFlo2
electric submersible pumps, as appropriate and as determined by the
needs and applicability of each well. Each well will be purged in accordance
with ASTM 04448-1 until such time when field-measured water quality
parameters stabilize. Samples will then be collected in sample containers
with appropriate preservatives, placed in coolers immediately following
sample collection, and maintained at appropriate temperature for
transportation to the laboratory. Chain-of-custody documentation will be
completed for each sample.
Data collected from the field and laboratory reports will be reviewed by a
senior team member, Matt Zidar, as part of the project QA/QC procedures.
Data will be reviewed for compliance with ASTM standards. Data not
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Item 8.h. - Page 24
meeting standards for accuracy or reliability will be flagged and new data
collected where possible. All data satisfying the QA/QC procedures will be
entered in the NCMA database, evaluated by consultant team members (as
discussed under Task 1.4) and compiled into a draft quarterly report for
review.
Data from continuous monitors (in Wells 32Sl12E-24B 01,32S/12E-24B3,
32S/13E-30F3, 32S/13E-30N2, and the county Monitoring Well #3) will be
collected during quarterly monitoring. This data will be subject to QA/QC
procedures and entered in the NCMA database. This data will be
interpreted and influences such as tidal fluctuations, storm surges, or
nearby pumping discussed.
In prior discussion with the NCMA Technical Group, we have recommended
rehabilitation or replacement of the two shallow OCSD monitoring wells
("Green" and "Blue") which has been performed. We expect these wells to
perform satisfactorily, however we will not submit water samples to the
laboratory for analysis if the wells do not respond to purging in a manner
that suggests reasonable connection with the water-bearing zones through
which the wells are screened. We will continue to sample OCSD Production
Well #8 instead of the OCSD "Silvef Monitoring Well due to apparent
damage to the "Silver" Well.
Task 1.4 NCMA Groundwater Data Analysis
The GEIIFugro team will compile and review all data from quarterly ground-
water measurements and laboratory analysis, as well as any applicable data
collected by the County of San Luis Obispo. In addition, the team will
collect and compile any data available from the NCMA Technical Group
relating to ground water levels, well production, and water quality. All data
will be subject to review for quality assurance, including evaluation of field
notes and laboratory records. The data will be evaluated and indications of
potential hazards (such as well interference, water quality degradation, and
seawater intrusion) will be identified. Alternative means of showing water
quality results over time may be selected to identify trends, including use of
stiff, piper, or trilinear diagrams. Data from continuous monitors (Wells
32SI12E-24B 01,32S/12E-24B3,32S/13E-30F3,32S/13E-30N2, and the
County Monitoring Well #3) will be interpreted and influences such as tidal
fluctuations, storm surges, or nearby pumping discussed. The data and
analysis will be included in the quarterly report sent to the NCMA Technical
Group within five weeks of the end of each quarter.
Water level data will be used to generate hydrographs and contour maps
for the annual report. A spring contour map and a fall contour map will be
generated. Historical groundwater contours published in previous reports
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Item 8.h. - Page 25
will be reviewed. Historical hydrograph wells used in the program will be
reviewed, including review of the available well logs and construction detail
to ensure the samples are representative of the formation being
monitored. We will review the basis of the "index" comprising the average
of three monitoring wells that currently serves as an indicator of potential
risk of seawater intrusion. Based on our review we may recommend
changes to the index.
Representative plots of historical water quality time-series data for key
constituents will be generated at wells with adequate control to show
changes over time in mineral concentrations for these key constituents.
Special attention will be paid to coastal wells. Individual tables will be
prepared to summarize changes and basic statistics will be analyzed. If the
data is available from prior, complete mineral analysis, we will prepare stiff
diagrams to type the water and show any changes over time in the ion
rations. If it appears that there may be changes, we would further evaluate
the data using trilinear plots. If data trends are observed, we may plot
mineral concentrations on the maps for representative time periods to
evaluate spatial and temporal trends.
Task 1.5 Hydrologic Data Compilation
Several sets of hydrologic data are essential for preparation of the Annual
Monitoring Report. Some (such as weather data) will be obtained directly
from outside sources. Others (such infiltration data) will be estimated
based on outside data and established methodology. We propose to use
the approach currently employed in data collection and analysis. However,
we believe that some current methodology could be improved in areas
mentioned below. We will consult with the NCMA Project Manager and
will recommend appropriate changes in the 2012 Annual Monitoring
Report. During the project, if the GEI/Fugro team recognizes other
potential improvements to data sources or methodology that would result
in better or more efficient analysis, we will consult with the NCMA Project
Manager and either incorporate those improvements directly in our work
or suggest the changes for subsequent annual reports, as appropriate.
Historical monthly streamflow and precipitation data will be consolidated
and analyzed using spreadsheets and tools developed to present average,
wet, and dry year conditions and representative statistics, and to put
current conditions in context of the historical hydrology. Graphics
explaining climatic and streamflow variability will be generated.
Weather Data -The GEI/Fugro team will employ the methodology
developed for the Monitoring Program for the NCMA, July 2008. As stated
in previous monitoring reports, the weather station data and precipitation
data are collected by San Luis Obispo County. The locations of seven
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Item 8.h. - Page 26
selected stations are shown in the 2008 Monitoring Program report.
Historical rainfall data have been compiled on a monthly basis for the
NOAA Pismo Beach station for 1949 to 2005. Precipitation data from ZOOS
to present are available from a County-operated rain gage in Oceano.
The present method is to request precipitation data collected from the
County-operated rain gage in Oceano, compiled monthly, and incorporate it
into the annual report. Additional precipitation data is acquired from
County-operated rain gages on Arroyo Grande Creek upstream of the
NCMA, near Nipomo, and California Irrigation Management Information
System (CIMIS)-operated climate stations in Nipomo and San Luis Obispo
for comparison purposes. Based on our experience in developing the 2010
and 2011 reports, the GEI/Fugro team will evaluate the efficacy of the
process in use and may recommend modifications to the method for
obtaining and compiling precipitation data for the monitoring years beyond
2011.
Evapotranspiration -The GEI/Fugro team intends to follow the method
developed for the monitoring program for the NCMA, July 2008, and will
consider modifications to the method for compiling evapotranspiration
data for monitoring years beyond 2010. As stated in previous monitoring
reports, ClMlS operates climate stations with evapotranspiration (ET)
information and other climate data across California. Many factors affect
ET, however, estimating ET using analytical and empirical equations is a
common practice since measurement methods are expensive and time
consuming. Reference crop (usually turf) evapotranspiration, expressed in
inches, is widely used as a reasonable estimate of ET rates. Reference
crops are either grass or alfalfa surfaces whose biophysical characteristics
have been studied extensively. ET from a standardized grass surface is
commonly denoted as ETo whereas ET from a standardized alfalfa surface is
denoted as ETr. The American Society of Civil Engineers (ASCE)
recommends the use of ETos and ETrs, respectively, where "s" stands for
standardized surface conditions. The logic behind the reference
evapotranspiration rate is to set up weather stations on standardized
reference surfaces for which most biophysical properties used in ET
equations are known. Using these known parameters and measured
weather parameters, ET from such surfaces is estimated. Then, a crop
factor, commonly known as crop coefficient (Kc), is used to calculate the
actual evapotranspiration (ETc) for a specific crop in the same microclimate
as the weather station site.
At the Nipomo ClMlS weather station, the reference crop (with standard
conditions for calculating ETo) is a well-watered, actively growing, closely
clipped grass that completely shades the soil. The input variables used in
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Item 8.h. - Page 27
the ClMlS equation and the steps to calculate ETo are described on the
ClMlS website at http://wwwcimis.water.ca.gov/cimis/.
The present method is to download data from the ClMlS website and add it
to the monitoring program database. The ClMlS Nipomo station has been
in operation from 1996 to the present. ClMlS operates two other stations
near the City of San Luis Obispo (stations 52 and 160). These stations have
periods of record from 1986 and 2000, respectively. Data from these
stations may be used to confirm and/or supplement the data from the
Nipomo station.
Based on our experience in developing the 2010 and 2011 reports, the
GEI/Fugro team will use existing data for the monitoring years beyond
2011. In particular, the team will use ET data already compiled in published
tables of specific net water use in water balances by the Cal Poly, SLO
Irrigation Training and Research Center (ITRC). Specifically, the calculation
of applied water use for irrigation scheduling and net water use for a water
balance will be accomplished by multiplying the land use acres (by crop
type) by Etcvalues developed by Cal Poly San Luis Obispo for estimating
consumptive agricultural water use.
In past annual reports, the method of calculation was based on past
estimates of wet, dry, or normal applied water estimates since the
agricultural acres in the land use had not changed, the applied water
method remained the same calculation. In the future, we will use the ITRC
published tables of irrigation scheduling and specific net water use for use
in water balances. (http://www.itrc.or~/etdata/etmain.htm)
Surface Water - The team intends to follow the established method
developed for the monitoring program for the NCMA, July 2008. As stated
in previous monitoring reports, surface water discharge data are available
primarily from the County's network of data recording stream gages. The
collection of stream discharge data is accomplished by measuring stream
stage height and subsequently calculating discharge from a stage-discharge
curve. For high flows, the County uses Hydrologic Engineering Centers
River Analysis System (HEC-RAS) to develop rating curves from recorded
flow depth. When available, stage height data at each gage site are
collected using a transducer in a stilling well connected to a data logger
with remote telemetry capability. Electronic stage height records for this
gage would be used to calculate discharge using the County-maintained,
stage-discharge curve, when available. Currently, no ongoing monitoring of
surface water quality is performed in the area. To the extent that surface
water quality monitoring data are available and consistent with the state's
Surface Water Ambient Monitoring Program (SWAMP) guidelines, GEI will
incorporate that data in the database and consider the information in
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Item 8.h. - Page 28
development of the annual report. SWAMP guidelines and protocols are
available at:
http://www.swrcb.ca.gov/water~issues/programs/swamp/qamp.s html.
Under the present method, surface water discharge data support the
calculation of stream percolation to groundwater. The gage on Arroyo
Grande Creek near Arroyo Grande (Figure 2 of the 2008 Monitoring
Program report), originally installed and operated by the United States
Geological Survey (USGS), is stated to have the most consistent stage-
discharge curve for conversion of stage height to stream discharge. The
2008 Monitoring report states the County has five stream gages on Arroyo
Grande Creek and one on Los Berros Creek. The team will continue to
compile surface water stage data available from San Luis Obispo County's
monitoring network of electronic stream gages. These data will be
requested from the County annually. A rating curve, to calculate flow rates,
is available from the former USGS gage on Arroyo Grande Creek. GEI will
continue to use the Arroyo Grande Creek Gauge. Once rating curves
become available for the other surface water sites, the additional data from
these stations may be used to assess stream infiltration.
We understand that infiltration studies have been performed on Arroyo
Grande Creek and its tributaries. We will review those studies to evaluate
their utility in developing estimates for the Annual Monitoring report.
Based on our review of this and other available information, we may
recommend additional stream synoptic surveys to better understand
stream infiltration; however, this would be considered under a scope
separate from the annual monitoring report.
Task 1.6 NCMA Water Demand and Availability Analysis
The GEI/Fugro team will prepare a detailed analysis of water demand and
availability within the NCMA. Data collection and analysis shall be sufficient
to determine land and water uses in the NCMA, sources of supply to meet
those uses, groundwater availability, the amount and disposition of
developed water supplies, and the amount and disposition of any other
water supply sources within the NCMA. The approach and tabulation of
results will be included in the annual report. Detailed methodology will be
provided as an appendix.
For preparation of the 2012 Annual Report, GEI intends to generally follow
the established method developed for the Monitoring Program for the
NCMA, July 2008. However, as discussed above, we will use a modified
approach to calculate applied irrigation for agricultural demand. Each
component of water use will be evaluated using available land use data,
urban water management plans, and population data. Urban demands are
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Item 8.h. - Page 29
based on actual production. Rural demand is estimated, but because it is
such a small component of the total water demand, we suggest deferring
any increased effort in its representation.
Applied irrigation demand is an indirect estimate using crop-type specific
irrigation requirements by acre and land use data. GEI will calculate the
applied irrigation demand based on table values for irrigation scheduling
and net water use by crop and irrigation methods provided by the ITRC
(www.itrc.org).
The NCMA has three major sources of water supply: Lopez Reservoir,
California State Water Project (SWP), and groundwater. All four
municipalities in the NCMA receive water from Lopez Reservoir. Data on
the volume of Lopez deliveries will be compiled for each municipality and
entered into the NCMA database. Expected deliveries for future years will
be estimated.
The City of Pismo Beach and Oceano Community Services District receive
water from the SWP. Data on the volume of water delivered to these
municipalities will be compiled in the NCMA database. Estimates of SWP
annual allocations for long-term contractors will be obtained from the
Department of Water Resources website on SWP analysis and water
deliveries (http://www.swpao.water.ca.gov/deliveries/).
Groundwater pumping data are recorded by location and volume by the
NCMA. Non-urban domestic and agricultural groundwater pumping is
estimated. These data will be compiled in the NCMA database. Other
sources of recharge into the groundwater basin include storm-water
recharge ponds operated by the cities that are not presently measured and
entered into the NCMA database.
Threats to Water Supply - The April 2011 Annual Report identifies several
threats to NCMA water supply:
State-wide and local drought
Climate change
Reduction in amounts or reliability of SWP deliveries
Seawater intrusion
A number of factors can affect availability and quality of water supplies. In
order to understand threats, all factors must be considered. Therefore,
based on our extensive experience with Central Coast Integrated Regional
Water Management planning, this analysis could and should be expanded.
Specifically we will incorporate the following into the discussion:
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Item 8.h. - Page 30
Local environmental issues (such as the development of the Arroyo
Grande Creek Habitat Conservation Plan)
Potential future projects (such as potential modification to Lopez
Reservoir to increase storage)
Potential sources of contamination (such as leaking underground
tanks or sources of nitrates)
Land use changes
In addition, we will identify other processes that may provide more
specificity to factors such as climate change.
Taslc 1.7 2012 NCMA Annual Monitoring Report Preparation
The consultant team will prepare an administrative Draft Annual
Monitoring report for the NCMA Technical Advisory Group. The report will
be based on data collected and analysis performed as described above, on
other data that may become available, and on ongoing discussions with the
NCMA Technical Group and the NCMA Project Manager. Minimum
contents of the report will include the following:
Summary of the 2012 NCMA groundwater monitoring
Changes in groundwater supplies
Threats to the groundwater basin
Tabulation of NCMA water use
Imported water availability and use
Return flow entitlement and use
Developed water availability and use
The team is mindful that other related information may be important to the
NCMA Technical Group. The GEI/Fugro team will incorporate information
as appropriate, with the concurrence of the NCMA Project Manager, and as
resources allow.
Electronic copies of a preliminary draft Annual Monitoring report (the
administrative draft) will be provided to the NCMA and legal counsel a
minimum of eight weeks prior to release of the draft report to NCMA and
Nipomo Mesa Management Area via e-mail at least three weeks prior to
the deadline for the final report. All comments on the draft report will be
compiled and incorporated into the final report. Two bound copies of the
final report will be delivered to each of the NCMA Technical Group and to
the legal counsel. Electronic copies of the final 2012 Annual Report will be
provided in PDF format along with all electronic database files and
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Item 8.h. - Page 31
calculation files used in preparation of the report. The NCMA groundwater
monitoring database, including spreadsheets, word documents and CIS
shape-files use for creating maps and contours, associated with preparing
the NCMA Annual Report will be transmitted to the NCMA Technical Group
under separate cover.
Optional Task: Preparation of the 2013 NCMA Annual Monitoring
Report
The GEIIFugro team proposes to provide groundwater monitoring, water
quality analysis, preparation of quarterly reports as well as support services
for the preparation of the 2013 Annual Monitoring Report. We propose to
use the approach outlined in Tasks 1.1 through 1.7 above. We suggest the
specific task descriptions be reviewed in May of 2013 with the NCMA
Project Manager so any changes that would improve the quality of the
evaluations or the efficiency of the process can be incorporated. Our
services would be offered at the rates in effect at the time a contract
amendment or new contract is approved.
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Item 8.h. - Page 32
Schedule
Meeting the NCMA schedule is of the utmost importance to the GEIIFugro
team. The team will adhere strictly to the schedule outlined in the request
for proposal through close management of the team and communication
and coordination with the NCMA Project Manager, NCMA members, and
the County of San Luis Obispo. Any deviation from the detailed schedule
discussed below will be immediately addressed by the project manager and
solutions conveyed to the NCMA Project Manager.
The GEIIFugro team will provide a detailed schedule of all tasks, anticipated
meetings, and report preparation efforts within 14 days of the Notice to
Proceed. This schedule will be finalized based on the actual notice to
proceed data and the results of the kickoff meeting. We have outlined a
general schedule below:
Event Timing
Notice to Proceed Sept 4,2012
Kickoff Meeting
Detailed Schedule
Meeting ( Schedule and Data Collection)
Draft Outline
Sampling Events (Coordinated with
County of San Luis Obispo)
Quarterly Reports Submitted to NCMA I
Quarterly Sampling Coordination/Results
Meetings
Week of Sept 10
On or before September 17, 2012
Week of Sept 24,2012
On or before October 15.2012
October, 2012*
January 2013
May 2013
August 2013
November 2012
February 2013
June 2013
September 2013
November 2012
February 2013
I June 2013 I 1 NMMA and SMVWA Coordination November 2012 I
meetings March 2013
Administrative Draft Annual Report to February 11,2013
Water Rights Counsel
Draft Annual Report to NCMA and April 9, 2013
Nipomo Mesa MA
Draft 2010 NCMA Annual Report Meeting April 15,2013
Final Report Due April 30, 2013
Third quarter monitoring to occur after Notice to Proceed
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Item 8.h. - Page 33
Item 8.h. - Page 34
Fee Proposal
GEI proposes to provide the services described above on a time and
materials basis with a not to exceed amount of $125,000. The increased
cost compared to our 2011 proposal is due to increased data analysis from
the continuous monitors, updating the analysis of agricultural water use,
and the addition of the County Monitoring Well #3 to the sampling
network. Table 1 shows the cost of each task and subcontractor.
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Item 8.h. - Page 35
Table 1
2012 NCMA Annual Monitoring Report
Northern Cities Management Area Technical Group
San Luis Obispo County, California
Description Labor Cost Ex~enses Subcontractors Subtotal bv Task
Task 1 .I Develop Detailed Groundwater Monitoring and Report Schedule $ 624 $ - $ - $ 6 24
Task 1.2 Meetings Project Management and Communication $ 13,040 $ 500 $ - $ 13,540
Task 1.3 Groundwater Monitoring, Water Quality Sampling, Quarterly Reports $ 15,832 8 - $ 58,275 $ 74,107
Task 1.4 Groundwater Data Analysis $ 7,234 $ 500 $ - $ 7,734
Task 1.5 Hydrologic Data Compilation $ 6,404 $ - $ - $ 6,404
Task 1.6 Water Demand and Availability Analysis $ 8,516 $ - $ - $ 8,516
Task 1.7 Annual Monitoring Report preparation
GEI Classification
Senior Principal $ 276
Senior Consultant - Grade 9 $ 276
Senior Consultant - Grade 8 $ 225
Senior Professional - Grade 7 $ 208
Senior Professional - Grade 6 $ 175
Senior Professional - Grade 5 $ 154
Project Professional - Grade 4 $ 130
Project Professional - Grade 3 $ 116
Staff Professional - Grade 2 $ 106
Staff Professional - Grade 1 $ 96
Sr. CADD Drafter and Designer $ 116
CADD DrafterIDes~gner and Sernior Technician $ 106
Technicial. Word Processor, Administrative Staff $ 86
Oftice Aid $ 68
$ 13,888 $ - 8 - 8 13,888
subtotal $ 65,538 $ 1,000 $ 58,275 $ 124,813
Non-task Specific Direct Costs [Ex~enses and Subcontactorsl
Expenses Rate - Units
Sub Consultants Sampling US
Mileage $0.55 mile
Reproduction Task Spef US
Shipping Task Spef US
Laboratory Testing Task Spef US
Equipment Rental Task Spef US
Consurnables Task Spef US
Lodging $85.00 day
Per Diem Task Spef day
Markup at 5% 5%
TOTAL COST: 1 $ 124,813 (1
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Conflict of Interest
No member of the GEI/Fugro team represents any party in the adjudication
of the Santa Maria Ground Water Basin.
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Information to be Provided by the NCMA
Technical Group
GEI will provide the necessary resources and services to execute the scope
of work described above and in coordination with the NCMA Technical
Group will provide the following data:
Monthly water usage data by source (groundwater pumping, Lopez
deliveries, State Water Project deliveries)
Review of administrative draft report and the draft report, timely
comments on inquiries for additional information
GEI assumes that the NCMA Technical Group will support the GEI/Fugro
team in its efforts to develop appropriate contacts with the County of San
Luis Obispo, Nipomo Mesa Management Area, Santa Maria Valley
Management Area, and other sources of necessary data.
This cost estimate is based on the assumption the essential historical data is
available digitally.
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Item 8.h. - Page 38
Attachment 3
CONSULTANT SERVICES AGREEMENT
AMENDMENT NO. 2
This Second Amendment ("Second Amendment") to Consultant's Services Agreement
("CSA") by and between the CITY OF ARROYO GRANDE and WATER SYSTEMS
CONSULTING INC. (WSC), is made and entered into this day of
September 2012, based on the following facts:
WHEREAS, the parties entered into a CSA dated March 16, 2010 to provide as-needed
staff extension services to the Northern Cities Management Area Technical Advisory
Committee (NCMA); and
WHEREAS, the parties entered into a First Amendment to CSA dated September 26,
2011 to provide support services to the Northern Cities Management Area Technical
Group; and
WHEREAS, the parties desire to revive and further modify the CSA as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
hereby acknowledged, the parties agree as follows:
1. The CSA is revived and amended to include the additional services at the
increased cost as specified in Exhibit "A" attached hereto and incorporated
herein by this reference.
2. The term of the CSA shall expire on September 25, 2013.
3. Except as modified herein, all other terms and conditions set forth in the CSA,
as amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Second
Amendment the day and year first above written.
WATER SYSTEMS CONSULTING INC.
By:
CITY OF ARROYO GRANDE
Tony Ferrara
Mayor
Item 8.h. - Page 39
Exhibit "A"
Table 1. Cost Share FY 2012-2013 NCMA TG Support Services
Item 8.h. - Page 40
Attachment 4
CONSULTANT SERVICES AGREEMENT
AMENDMENT NO. 3
This Third Amendment ("Third Amendment") to Consultant's Services Agreement
("CSA") by and between the CITY OF ARROYO GRANDE and GEI CONSULTANTS, is
made and entered into this day of September 2012, based on the following
facts:
WHEREAS, the parties entered into a CSA dated September 28, 2010, for 2010 Annual
Monitoring Report - NCMA; and
WHEREAS, the parties entered into a First Amendment to CSA dated March 22, 201 1
to include installation of transducer equipment in monitoring wells in conjunction with the
Northern Cities Management Area quarterly sampling and annual monitoring report; and
WHEREAS, the parties entered into a Second Amendment to CSA dated August 23,
201 1, for preparation of the 201 1 Monitoring Report, Northern Cities Management Area;
and
WHEREAS, the parties desire to revive and further modify the CSA as set forth herein.
NOW 'THEREFORE, for valuable consideration the receipt and sufficiency of which is
hereby acknowledged, the parties agree as follows:
1. The CSA is revived and amended to include the additional services at the
increased cost as specified in Exhibit "A" attached hereto and incorporated
herein by this reference.
2. The term of the CSA shall expire on September 25, 2013.
3. Except as modified herein, all other terms and conditions set forth in the CSA,
as amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Third
Amendment the day and year first above written.
GEl CONSULTANTS
By:
CITY OF ARROYO GRANDE
By:
Tony Ferrara
Mayor
Item 8.h. - Page 41
Cost Breakdown by Agency
GEl Proposal to NCMA Technical Group
August 28,2012
Supplemental In formation
Revised: September 16,2012
Submitted: September 16,2012
2012-13 Costs
NCMA Annual Report
Task 1.1 Develop Monitoring and Report Schedule
Task 1.2 Meetings Project Management and
Communication
Task 1.3 Quarterly Sampling and Reports
Task 1.4 Groundwater Data Analysis
Task 1.5 Hydrologic Data Compilation
Task 1.6 Water Demand and Availability Analysis
Task 1.7 Annual Monitoring Report Preparation
Total
Project Cost
$624
$13,540
$74,107
$7,734
$6,404
$8,516
$13,888
$124,813
Cost Allocation by Agency
Oceano Community
Services District
City of Pismo
Beach
City of Arroyo
Grande
of
Grover
Beach
0.305543 0.324942 0.207852 0.161663
$101
$2,189
$11,980
$1,250
$1,035
$1,377
$2,245
$20,178
$191
$4,137
$22,643
$2,363
$1,957
$2,602
$4,243
$38,136
$203
$4,400
$24,080
$2,513
$2,081
$2,767
$4,513
$40,557
$130
$2,814
$15,403
$1,608
$1,331
$1,770
$2,887
$25,943
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