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CC 2012-09-25_08.h. Quarterly Water Sampling - Northern Cities Management Area Work ProgramMEMORANDUM TO: ClN COUNCIL AY FROM: TERESA MCCLISH, COMMUNIN DEVELOPMENT DIRECTOR SUBJECT: CONSIDERATION OF AMENDMENT NO. 3 TO THE AGREEMENT FOR CONSULTANT SERVICES WlTH GEI CONSULTANTS, INC. AND AMENDMENT NO. 2 TO THE AGREEMENT FOR CONSULTANT SERVICES WlTH WATER SYSTEMS CONSULTING INC. TO CONDUCT QUARTERLY WATER SAMPLING, PREPARATION OF THE NORTHERN CI'TIES MANAGEMENT AREA 2012 ANNUAL MONITORING REPORT, AND ASSOCIA'TED TECHNICAL SUPPORT SERVICES FOR THE NORTHERN CITIES MANAGEMENT AREA WORK PROGRAM DATE: SEPTEMBER 25,2012 RECOMMENDATION: It is recommended that the City Council: 1. approve and authorize the Mayor to execute Amendment No. 2 to the Agreement for Consultant Services with Water Systems Consulting, Inc. ("WSC"), Inc, and 2. approve and authorize the Mayor to execute Amendment No. 3 to the Agreement for Consultant Services with GEI Consulting Inc. ("GEI"). FINANCIAL IMPACT: The cost to produce the annual groundwater morritoring report is $237,880. The cost is shared among several agencies, of which the City is responsible for approximately $73,743 ($34,992 for WSC Consulting and $38,751 for GEI). The cost will be paid from the Water Fund. BACKGROUND: The City has continued to participate with neighboring jurisdictions in the preparation of required reports and studies concerning the management of the Santa Maria Groundwater Basin. For the last two years, the City has contracted with WSC and GEI Consultants to provide engineering and water resource technical services in order to meet court ordered requirements for the Santa Maria Groundwater Basin, as well as overall water resource conjunctive use opportunities. Water sampling and preparation of the annual report is required by the Court's decision in the Santa Maria Groundwater Basin Adjudication. Staff has participated with other staff from neighboring jurisdictions to form the Northern Cities Management Area Technical Advisory Group ("Technical Group") in order to coordinate management activities. Two years ago the Technical Group formed a selection committee and distributed an RFP to solicit proposals for preparation of the 201 0 Annual Item 8.h. - Page 1 CITYCOUNCIL CONSIDERATION OF AMENDMENT NO. 3 TO THE AGREEMENT FOR CONSULTANT SERVICES WlTH GEI CONSULTANTS, INC. AND AMENDMENT NO. 2 TO THE AGREEMENT FOR CONSULTANT SERVICES WlTH WATER SYSTEMS CONSULTING INC. TO CONDUCT QUARTERLY WATER SAMPLING AND FOR PREPARATION OF THE NORTHERN CITIES MANAGEMENT AREA 2012 ANNUAL MONITORING REPORT SEPTEMBER 25,2012 PAGE 2 Groundwater Monitoring Reports. Two proposals were received and the Technical Group ranked, discussed and ultimately selected GEI to prepare the necessary reports. The Council approved the Agreement for Consultant Services with GEI in 2010 and an amendment to the agreement in 201 1. The Technical Group has been satisfied with the work products of both WSC and GEI consulting and have agreed to pursue contracts for another year. ANALYSIS OF ISSLIES: In 2008, a water balance study of the groundwater basin conducted by Todd Engineers indicated a need to implement a monitoring and reporting program. Such a program was recommended as a way to more efficiently manage the condition of the water supply in the groundwater basin. During April 2009, Todd Engineers completed the first Annual Monitoring Report for the Northern Cities Management Area (NCMA) and initiated the collection of sentry well water quality samples. GEI has prepared reports for 2010 and 201 1, which have been submitted to the Court. Each year the NCMA evaluates consultant work and requests a new proposal for the required annual report. The work prograni is substantially the same as that which was approved for 201 1 with some additional analysis and monitoring necessary based on recommendations from the previous years as well as developing information that will support an eventual groundwater model and salt and nutrient management plan for the NCMA. WSC's proposal for on-going support services to the NCMA TG includes agency and contract coordination and administration, and providing necessary technical analysis in support of conjunctive use of the area's water resources. Additionally, it includes project management for the recently approved IRWM Planning Grant to improve the characterization of the NCMA and NMMA portions of the Santa Maria Groundwater Basin ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve an amendment to Agreement with GEI Consultants in the amount of $38,751 in connection with the annual monitoring report for the Santa Maria Groundwater Basin Adjudication and an amendment to the Agreement with WSC Consultants in the amount of $34,992 for groundwater management and technical studies related to the NCMA; Do not approve an amendment to the Agreement with GEI Consultants andlor WSC; or Provide staff direction. Item 8.h. - Page 2 CITY COUNCIL CONSIDERATION OF AMENDMENT NO. 3 TO THE AGREEMENT FOR CONSULTANT SERVICES WlTH GEI CONSULTANTS, INC. AND AMENDMENT NO. 2 TO THE AGREEMENT FOR CONSULTANT SERVICES WlTH WATER SYSTEMS CONSULTING INC. TO CONDUCT QUARTERLY WATER SAMPLING AND FOR PREPARATION OF THE NORTHERN CITIES MANAGEMENT AREA 2012 ANNUAL MONITORING REPORT SEPTEMBER 25,2012 PAGE 3 Groundwater Monitoring Reports. Two proposals were received and the Technical Group ranked, discussed and ultimately selected GEI to prepare the necessary reports. The Council approved the Agreement for Consultant Services with GEI in 2010 and an amendment to the agreement in 201 1. The Technical Group has been satisfied with the work products of both WSC and GEI consulting and have agreed to pursue contracts for another year. ANALYSIS OF ISSUES: In 2008, a water balance study of the groundwater basin conducted by Todd Engineers indicated a need to implement a monitoring and reporting program. Such a program was recommended as a way to more efficiently manage the condition of the water supply in the groundwater basin. During April 2009, Todd Engineers completed the first Annual Monitoring Report for the Northern Cities Management Area (NCMA) and initiated the collection of sentry well water quality samples. GEI has prepared reports for 2010 and 201 1, which have been submitted to the Court. Each year the NCMA evaluates consultant work and requests a new proposal for the required annual report. The work program is substantially the same as that which was approved for 201 1 with some additional analysis and monitoring necessary based on recommendations from the previous years as well as developing information that will support an eventual groundwater model and salt and nutrient management plan for the NCMA. WSC's proposal for on-going support services to the NCMA TG includes agency and contract coordination and administration, and providing necessary technical analysis in support of conjunctive use of the area's water resources. Additionally, it includes project management for the recently approved IRWM Planning Grant to improve the characterization of the NCMA and NMMA portions of the Santa Maria Groundwater Basin ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve an amendment to Agreement with GEI Consultants in the amount of $38,751 in connection with the annual monitoring report for the Santa Maria Groundwater Basin Adjudication and an amendment to the Agreement with WSC Consultants in the amount of $34,992 for groundwater management and technical studies related to the NCMA; Do not approve an amendment to the Agreement with GEI Consultants and/or WSC; or Provide staff direction. Item 8.h. - Page 3 WATER SYSTEMS CONSULTING, INC. Attachment 1 7/16/2012 Northern Cities Management Area Technical Group Oceano Community Services District City of Arroyo Grande City of Grover Beach City of Pismo Beach SUBJECT: CONTRACT AMMENDMENT TO PROVIDE SUPPORT SERVICES FOR THE NORTHERN CITIES MANAGEMENT AREA TECHNICAL GROUP FOR FY 2012-13 Dear NCMA TG Member Agencies, This letter is intended to serve as an amendment to the individual Consultant's Services Agreements, by and between Water Systems Consulting, Inc. (WSC) and the Oceano Community Services District (OCSD) and the Cities of Arroyo Grande, Grover Beach and Pismo Beach, to provide ongoing support services to lead various technical and managerial activities in support of the Northern Cities Management Area Technical Group (NCMA TG) for FY 2012-13. Mr. Jeffery Szytel will be the Project Manager and lead resource for WSC, with additional support provided by WSC staff and/or specialty sub-consultants as-needed. Consistent with our ongoing staff extension services role, it is envisioned that these activities would include the following tasks: 1. Staff Extension WSC will serve as an extension of the NCMA member agencies' staff to manage the activities of the NCMA TG. WSC's activities are expected to include: Organize and lead NCMA TG meetings Attend Zone 3 TAC meetings on behalf of the OCSD and the Cities of Arroyo Grande, Grover Beach and Pismo Beach Review analysis and recommendations for the items on the committee agendas Advise on proposals by the County Provide additional research and options as-needed Provide independent technical review of various work products Provide as-needed technical and/or managerial support Provide Annual Report Project Management, including: o Contract coordination and administration o Management of project budget and schedule o Coordination with the consultant(s) and NCMA member agencies to set meetings, obtain data, and maintain project progress o Technical review of consultant deliverables o City Council and Board of Directors presentations PO Box 4255 1 San Luis Obispo, CA 93403 1 Phone: (805) 457-8833 1 Fax: (916) 404-4894 1 www.wsc-inc.com Item 8.h. - Page 4 NCMA TG, page 2 7/16/2012 2. Deep Percolation Analysis WSC will complete the Deep Percolation Analysis for the NCMA as part of the ongoing characterization of the geology and hydrogeology of the SMGB and for use in the water balance required for the NCMA and Nipomo Mesa Management Area (NMMA) Salt and Nutrient Management Plan (SNMP). The Deep Percolation Analysis was previous scheduled for FY 2011-12, but was postponed to allow the NCMA TG to focus on other initiatives. See the attached scope of services for further details regarding the Deep Percolation Analysis. 3. Cost Split The costs for the above listed staff support services are shown in Table 1 below. The fee for support services is divided amongst the OCSD and the Cities of Arroyo Grande, Grover Beach, Pismo Beach based on SMGB groundwater allocation (including ag conversions), see Table 2 below. Table 1. Cost Share FY 2012-2013 NCMA TG Support Services Item 8.h. - Page 5 NCMA TG, page 3 7/16/2012 Table 2. Groundwater Allocation Calculations Item 8.h. - Page 6 NCMA TG, page 4 7/16/2012 We appreciate this opportunity to be of service, and look forward to supporting your ongoing efforts. If you have any questions or would like to discuss this amendment, please call Jeff at (805) 457-8833, ext. 101 or Dan at ext. 104. Sincerely, Water Systems Consulting, Inc. Jeffery M. Szytel, PE, MBA Principal Approved and Accepted by: Oceano Community Services District Tom Geaslen General Manager City of Grover Beach Daniel Heimel Staff Engineer City of Arroyo Grande Teresa McClish Director of Community Development City of Pismo Beach Greg Ray Director/City Engineer Dwayne Chisam Director/City Engineer Item 8.h. - Page 7 Deep Percolation Analysis Scope of Services Item 8.h. - Page 8 -- p~ -- ~ ----- ~ 1 3. Scope of Services 1 1. Project Management 1.1. Meetings 1.1.1. Kickoff Meeting -The purpose of the kickoff meeting is to: (1) establish roles and responsibilities; (2) review scope, schedule, and deliverables; (3) review available data and project goals; (4) present WSC's data request. Draft agenda will be provided at least two days before the meeting and meeting notes including action item assignments will be provided within one week following the meeting. Budget based on one (1) one-hour meeting attended by the Project Manager and Project Engineer held at the Northern Cities' or WSC's Son Luis Obispo offices. 11.2. Results Presentation Meeting -The purpose of this meeting is to: (1) present the results of the deep percolation analysis; and (2) receive comments from Northern Cities. Draft agenda will be provided at least two days before the meeting and meeting notes including action item assignments will be provided within one week following the meeting. Budget based on one (1) two-hour meeting attended by the Project Manager and Project Engineer held at the Northern Cities'or WSC's Son Luis Obispo offices. 1.2. Schedule - Prepare and maintain overall project schedule and provide periodic updates. 2. Data Compilation 2.1. Data Request - Compile a list of information that will be required from the Northern Cities. Track the status of the data requests and ensure at hard copy data is returned to the appropriate agencies. 2.2. Data Collection 2.2.1. DWR Land Use Data -Obtain CIS land use data for the NCMA from the DWR Land Use Survey Program. 2.2.2. Aerial Photograph Data -Obtain updated aerial photographs for use in updating DWR's land use data. 2.2.3. San Luis Obispo County Crop Data -Obtain crop data from San Luis Obispo County for use in updating DWR's land use data. 2.2.4. Soils Data -Obtain CIS soils data for San Luis Obispo County from the National Resources Conservation Service. 2.2.5. Climate Data - Obtain climate data from the most relevant ClMlS station to the NCMA. 2.2.5.1. Reference Evapotranspiration Data - Obtain or calculate reference crop evapotranspiration (ET,) values for the NCMA. 2.2.5.2. Precipitation Data -Obtain hourly or daily precipitation data for the previous two years from nearby ClMlS or other weather stations. 3. Data Manipulation 3.1. Land Use Update - Develop an updated land use map within CIS for the NCMA using protocols found within the DWR report on land use for south San Luis Obispo County. Item 8.h. - Page 9 Item 8.h. - Page 9 3.2. Evapotranspiration Analysis- Calculate crop specific evapotranspiration using methods outlined in the FA0 lrrigation and Drainage Paper No. 56 to determine the quantity of water exiting the NCMA through evapotranspiration. 3.3. Root Zone Analysis -Analyze the root zone area within the NCMA to quantify water holding capacity and agriculture irrigation demand. 3.3.1. Root Zone - Estimate the quantity of soil designated as root zone within the NCMA using land use data, crop data, and other references. 3.3.2. Water Storage Capacity - Calculate the water storage capacity (field capacity) for the root zone using soil hydraulic properties. 3.3.3. Agriculture Irrigation -Calculate the agriculture irrigation demand based on the crop specific threshold soil water content and evapotranspiration rates for crops grown within the NCMA. The threshold water content represents the lowest possible soil water content that does not stress the crops or limit growth. 3.4. Precipitation/Runoff - Estimate the quantity of water entering the NCMA using precipitation data from nearby ClMlS or other weather stations. 3.4.1. Run-off - Calculate the quantity of water lost through run-off based on precipitation event magnitude and duration. Utilize land use and soil type to adjust run-off values for the NCMA. 3.4.2. Storm flows - Utilize the rational method to calculate the quantity of water entering the storm water system during precipitation events. 3.4.2.1. Storm Water Retention -Calculate the quantity of water that infiltrates into the groundwater through storm water retention basins. 3.4.2.2. Storm Water Discharges -Calculate the quantity of storm water lost to live stream discharges. 3.4.3. Stream Flow - Utilize stream gage data to determine the quantity of water entering the NCMA through live streams. 3.4.3.1. Streambed Percolation - Estimate the quantity of water that infiltrates into the groundwater through streambed percolation. 3.4.3.2. Ocean Discharges - Estimate the quantity of water exiting the NCMA through surface discharge to the ocean. Water Balance 4.1. Spreadsheet model - Develop a spreadsheet model to incorporate each of the above listed components of the water balance. 4.1.1. Data lnput - lnput climate data for 1.5 years on hourly or daily time steps. 4.1.2. Initial Conditions - Run the model using an initial assumption for beginning soil water content. Performe additional iterations on the model until the ending soil water content approximately equals the initial soil water content. Item 8.h. - Page 10 Item 8.h. - Page 10 5. Report Preparatioil 5.1. Draft Report Preparation - Prepare a draft of the NCMA Deep Percolation Analysis Technical Memorandum and submit to the NCMA TG for comments. 5.2. Final Report - Prepare final report, based on comments provided on the draft report, and submit to the NCMA TG. Item 8.h. - Page 11 Item 8.h. - Page 11 Attachment 2 Northern Cities Management Area Technical Group C/O Water Systems Consulting, Inc. Attn. Mr. Jeffery Szytel, P.E. 3765 South Higuera Street, Suite 102 San Luis Obispo, CA 93401 Re: Revised Proposal for 2012 Monitoring Report Northern Cities Management Area Dear Mr. Szytel: GEI Consultants, Inc. (GEI) is pleased to submit the attached revised proposal in response to a request from the Northern Cities Management Area (NCMA) Technical Group to renew GEI's existing contract to prepare the 2012 Annual Monitoring Report. GEI will again team with Fugro West to provide a comprehensive team to meet the needs of the NCMA Technical Group. We will use Capco Analytical Services, a CDPH ELAP- certified analytical testing laboratory, for water quality analysis. The revised proposal focuses on the scope of work needed to complete quarterly monitoring of the NCMA sentry wells and prepare the 2012 Annual Monitoring Report. In addition, this scope of work includes recommendations made to the Technical Group as a result of preparation of the 201 0 and 201 1 Annual Reports, as well as monitoring the San Luis Obispo County Monitoring Well #3. The increased cost compared to our 201 1 proposal is due to increased data analysis fiom the continuous monitors and additional monitoring well (including sub-consultant and laboratory costs). Our revised scope of work will satisfy the primary requirements of the 2005 Stipulation through preparation of an Annual Monitoring Report. In addition, information in the quarterly reports and Annual Monitoring Report supports the Technical Group's objective of effective water resources management. Specifically, the information will support ongoing efforts to develop a conceptual model of the NCMA and its relationship to the Nipomo Mesa Management Area. The GEI/ Fugro team has the individual and corporate experience to assure that the foundation represented by these reports can fully serve the legal requirements in the related judgments as well as the needs of NCMA water users. GEI Consultmrs, Inc. 2868 Prospect Park Dnve, Suite 400. hcho Cordova. CA 95670 916.631.4500 fax 916 631 4501 Item 8.h. - Page 12 Mr. Jeffery Szytel, P.E. -2- August 28,201 2 A review of our proposal shows our team has: Local experience Worked other areas of the adjudicated basin Understands the local water supply issues a Successful history meeting reporting requirements of adjudicated basins Developed integrated groundwater/surface water management plans Assessed and managed seawater intrusion a Complete understanding of the NCMA Technical Group's objectives We look forward to discussing our proposal with you and the Technical Group. Sincerely, GEI CONSULTANTS, INC. Robert Almy, P.G. Project Manager cc: Paul Sorensen, Fugro West Item 8.h. - Page 13 NCMA Annual Monitoring and Reporting Program Northern Cities Management Area Technical Group Submitted to: Mr. Jeff Szytel NCMA Technical Committee C/O wsc P.O. Box 4255 San Luis Obispo, CA 93403 Submitted by: GEI Consultants, Inc. August 28,2012 Item 8.h. - Page 14 Table of Contents STATEMENT OF UNDERSTANDING AND INTRODUCTION ........................ 3 .................................................................................... PROJECT TEAM 5 Individual Team Members ................................................................ 5 STATEMENT OF UNDERSTANDING ......................................................... 7 APPROACH TO PROJECT MANAGEMENT ................................................ 8 ................................................................................... SCOPE OF WORK 9 Task 1.1 NCMA Groundwater Monitoring and Report Schedule .............. 9 Task 1.2 Meetings. Project Management. and Communication .............. 9 Task 1.3 NCMA Groundwater Monitoring and Water Quality Sampling . 9 Task 1.4 NCMA Groundwater Data Analysis .......................................... 11 Task 1.5 Hydrologic Data Compilation ................................................... 12 ...................... Task 1.6 NCMA Water Demand and Availability Analysis 15 Task 1.7 2010 NCMA Annual Monitoring Report Preparation ............... 17 Optional Task: Preparation of the 2012 NCMA Annual Monitoring Reports ................................................................................................... 18 SCHEDULE ........................................................................................... 17 FEE PROPOSAL .................................................................................... 21 CONFLICT OF INTEREST ....................................................................... 22 INFORMATION TO BE PROVIDED BY THE NCMA TECHNICAL GROUP .... 23 Page (1 Item 8.h. - Page 15 Page I2 Item 8.h. - Page 16 Statement of Understanding and Introduction The Northern Cities Management Area (NCMA) Technical Group includes the Cities of Arroyo Grande, Grover Beach, and Pismo Beach and the Oceano Community Services District (OCSD). The NCMA was included in adjudication of the Santa Maria Groundwater Basin and is subject to several agreements and orders including the following: January 25,2008 Judgment After Trial issued by the Superior Court of California, County of Santa Clara 2005 Settlement Stipulation for the Santa Maria Groundwater Basin 2002 Settlement Agreement between Northern Cities, Northern Landowners, and Other Parties This scope of work will satisfy the primary requirements of the 2005 Stipulation through preparation of an Annual Monitoring Report for the NCMA. The NCMA Technical Group requires the minimum contents of this annual report to include these elements: Summary of 2010 NCMA groundwater monitoring Changes in groundwater supplies Threats to the groundwater basin Tabulation of NCMA water use Imported water availability and use Return flow entitlement and use Developed water availability and use Groundwater use GEI Consultants, Inc. (GEI) will use this list as topical headings as we develop the 2012 Annual Report. The following sections of our proposal present the scope of work to be performed for the NCMA Technical Group. We present our approach and the tasks we will complete to produce the 2012 Annual Monitoring Report. The final sections of the proposal include the preliminary timeline and our cost estimate for completion of all tasks. Our original proposal, dated August 5, 2010, contains our firm background, project team, individual Page 13 Item 8.h. - Page 17 qualifications, and representative experience. Since we propose no changes in our team, we have provided more concise descriptions in the qualifications section. Page 14 Item 8.h. - Page 18 Project Team GEI will be the prime contractor for the NCMA Annual Monitoring and Reporting Program. GEI will continue to team with the San Luis Obispo office of Fugro West, Inc. (Fugro) to gather water level and water quality data for the project and assist with data interpretation and report preparation. GEI and Fugro West have worked together on other projects in the region, maintain an excellent working relationship, and will provide seamless services to the NCMA Technical Group. We will again rely on the services of Capco Analytical Services, Inc. (Capco). Capco is a privately owned, full service, environmental and analytical testing laboratory certified by the State of California (CDPH ELAP certified), and provides a complete range of air, soil, and water analysis. Capco will provide analysis for this project through their Ventura facility. Individual Team Members GEI will retain the same team organization and personnel involved in preparation of 2010 and 2011 Annual Reports and Quarterly Monitoring. The following chart shows the organization of the project team and the role of key team members. The responsibilities and experience of key team members are summarized below. Their full resumes are included in Appendix A of our September 2010 Proposal. Mr. Robert Almy P.G. Role: Project Manager Responsibilities: Mr. Almy will manage all phases of the project. He will be responsible for meeting all project deadlines, satisfying all technical requirements and making recommendations to the NCMA Technical Group. Mr. Matt Zidar Role: Senior Scientist Responsibilities: Matt Zidar will provide technical analysis of groundwater and supply/use data to evaluate change in storage and other key groundwater parameters, including risk of seawater intrusion. He will also provide QA/QC of Quarterly monitoring Reports and the Draft and Final Annual reports. Mr. Samuel W. Schaefer, P. E. Role: Project Engineer Responsibilities: Mr. Schafer will be responsible for collection and analysis of hydrologic and water use data, including cropping and agricultural water use. Page 15 Item 8.h. - Page 19 Mr. Richard Anderson, P. E. Role: Project Engineer Responsibilities: Mr. Anderson will provide staff support for water supply and demand projections, and the water supply and recycling sections of the Annual Monitoring Report. Mr. Paul Sorensen, P.G., C. E.G., C. Hg. Role: Principal Hydrogeologist Responsibilities: Mr. Sorensen will manage collection of field data and collaborate in data interpretation. Mr. Timothy A. Nicely, P.G., C.Hg. Role: Field Investigator Responsibilities: Mr. Nicely will be responsible for all fieldwork, including collection of groundwater data and water quality samples. He will manage entry of data into the project data management systems. Project Organization NCMA Project Manager Jeffery Szytel GEI Project Manager Robert Almy Communication and Meetings Robert Almy Paul Sorensen Hydrologlc and Water Use Data Collection W/QC Paul Sorensen Alin Repede Data Analysls Tim Nicely Samuel Schaefer, Matt Zidar, Rlchard Anderson, Paul Sorenson I-- - - .A -- - J 1 FLg::] Richard Andcrson I I Report Preparation 1 GEI/Fupro West Team I Page 16 Item 8.h. - Page 20 Statement of Understanding The NCMA was included in adjudication of the Santa Maria Groundwater Basin and is subject to several agreements and orders: January 25,2008 Judgment After Trial issued by the Superior Court of California, County of Santa Clara 2005 Settlement Stipulation for the Santa Maria Groundwater Basin 2002 Settlement Agreement amongst the Northern Cities, Northern Landowners, and Other parties This scope of work is intended to satisfy a primary requirement of the 2005 Stipulation. In addition, we note coordination with the Nipomo Mesa Management Area group addresses the need to assess "changes in the surface and groundwater flow conditions adjacent to and across the Zone 3 boundary line." Based on additions to the monitoring well network, we will discuss this topic in the Annual Monitoring Report. Finally, the "Gentlemen's Agreement," attached to the 2002 Settlement Agreement provides for quarterly meetings to share information. The team will address these issues as recommendations based on information developed in the 2012 Annual Report. In preparing the quarterly and annual reports, the GEI/Fugro team will rely on established gathering and management procedures consistent with industry standards. In addition, the previous contract, the team has implemented several improvements to the technical approach and data gathering associated with the quarterly monitoring and annual reports: 1. Installation of continuous monitors in several sentry wells 2. Rehabilitation or replacement of two shallow monitoring wells owned by OCSD 3. Updating land use data used for agricultural water use estimates 4. Employing ETc (evapotranspiration) values developed by Cal Poly San Luis Obispo for estimating consumptive agricultural water use 5. Additional monitoring well along the NCMAINMMA boundary All items have been initiated. The cost for assessing data from items 1, 2, and 5 is included in this proposal as a slight increase in Task 1.3 and 1.4 costs. Items 3 and 4 are included as increases in Task 1.6 costs. Page (7 Item 8.h. - Page 21 El Approach to Project Management The GEIIFugro team will meet the NCMA Technical Group's needs through our understanding of the tasks, experience, unique technical expertise, and awareness of the broader context of water supply and environmental protection needs. Specifically, GEI will complete the following: Use experienced, local expertise to collect monitoring data Employ a CDPH ELAP-certified lab to analyze water quality samples Implement rigorous QAIQC procedures to assure meaningful data Rely on existing systems to store and backup data Evaluate the data and develop conclusions and recommendations based on our expertise and local knowledge The team is keenly aware of the importance of addressing the core issues completely and on schedule. Our approach to managing preparation of the NCMA Annual Monitoring Report will continue to assure the data are accurate, analyses clear and meaningful, and reports are circulated according to the schedule. The team will commit resources to accomplish all tasks in a timely manner and meet the requirements of the 2005 Stipulation and the NCMA Technical Group. The GEI/Fugro team will maintain close communications with the NCMA Project Manager and our effective relationships with various data sources. We propose to continue regular calls to maintain close coordination with the NCMA Project Manager and schedule participation by GEIIFugro team members and NCMA representatives according to the purpose of each call. Any issues with data collection, analysis, report preparation, or other aspect of the project will be brought to the NCMA Project Managef s attention in a solution-oriented context. In order to address questions provided by the NCMA Technical Group, GEI will provide additional QAIQC of Quarterly Monitoring Reports and the Draft and Final Annual Report. Page 18 Item 8.h. - Page 22 Scope of Work Our proposed scope of work is based on the requirements of the 2010 Request for Proposal, our experience preparing the 2010 and 2011 Annual Monitoring Reports and quarterly monitoring reports, the 2005 Stipulation, and our extensive experience in similar work. In the task descriptions below, we have noted where we will improve the current data collection, analysis, and reporting. Task 1.1 NCMA Groundwater Monitoring and Report Sclledule The GEI/Fugro team will provide a detailed schedule of all tasks, anticipated meetings, and report preparation efforts within 14 days of the Notice to Proceed. This schedule will be finalized based on the actual notice to proceed data and the results of the kickoff meeting. A general schedule is included in a later section of this proposal. Task 1.2 Meetings, Project Management, and Communication The NCMA Technical Group employs structured meetings to assure efficient project management, data collection and transfer, and report preparation. The GEI/Fugro project manager will be responsible for participating in regularly scheduled meetings, scheduling additional meetings as needed, and preparing agendas items and meeting summaries with action item follow-through. In order to focus the process, participation by members of the consultant team will be based on the purpose of the meeting and the role of individual team members. A proposed list of meeting attendees will be included in the schedule prepared in Task 1.1 and will be adjusted as specific meeting agendas are established. The meetings will be structured to facilitate communication among NCMA, the consultant team, and other interests as appropriate. Certain meetings focus on assuring timely access to data from other sources, such as the County of San Luis Obispo. We anticipate the project manager will maintain regular contact with the NCMA Project Manager to assure the project remains on schedule and to provide a regular opportunity to discuss any issues. Task 1.3 NCMA Groundwater Monitoring and Water Quality Sampling Collection of groundwater level measurements and water quality information are core NCMA responsibilities. Four rounds of water level monitoring and quality testing will occur in the fourth quarter of 2012 and the first, second, and third quarters of 2013. The proposed schedule Page 19 Item 8.h. - Page 23 maintains the usual measurement and sampling schedule of August, October, January, and April. Groundwater depth measurements will be collected in accordance with the American Society for Testing and Materials (ASTM) Standard D4750-87. Groundwater water quality samples are to be collected in accordance with the ASTM standard D4448-1. A brief outline of the process follows: Field personnel will coordinate with and pick-up sample bottles and coolers from Capco Analytical of Ventura, California Collection of water samples from each of the 15 monitoring wells at five sites for general mineral analysis will occur in accordance with ASTM Standard D4448-1 and in coordination with County of San Luis Obispo's quarterly sentry well field measurements Collection of field measurements of depth to water (in accordance with ASTM Standard 04750-87), temperature, pH, EC, and turbidity Performance of the water quality sampling (Task 1.3) will include collection of water-level data from the following monitoring wells, generally of 2-inch diameter, unless noted otherwise: 1. 32S/12E-24BOl through -24803 2. 32S/13E-30FOl(l-inch well) through -30F03 3. 32S/13E-30NOl(l-inch well) through -30N03 4. 12N/23W-36L01 and -36L02 5. Three Oceano monitoring wells (3-inch diameter) 6. One Oceano production well 7. County Monitoring Well #3 Sampling of the 16 monitoring wells will be accomplished using pre-cleaned disposable bailers, ISCO-type peristaltic pumps, or Grundfos RediFlo2 electric submersible pumps, as appropriate and as determined by the needs and applicability of each well. Each well will be purged in accordance with ASTM 04448-1 until such time when field-measured water quality parameters stabilize. Samples will then be collected in sample containers with appropriate preservatives, placed in coolers immediately following sample collection, and maintained at appropriate temperature for transportation to the laboratory. Chain-of-custody documentation will be completed for each sample. Data collected from the field and laboratory reports will be reviewed by a senior team member, Matt Zidar, as part of the project QA/QC procedures. Data will be reviewed for compliance with ASTM standards. Data not Page 110 Item 8.h. - Page 24 meeting standards for accuracy or reliability will be flagged and new data collected where possible. All data satisfying the QA/QC procedures will be entered in the NCMA database, evaluated by consultant team members (as discussed under Task 1.4) and compiled into a draft quarterly report for review. Data from continuous monitors (in Wells 32Sl12E-24B 01,32S/12E-24B3, 32S/13E-30F3, 32S/13E-30N2, and the county Monitoring Well #3) will be collected during quarterly monitoring. This data will be subject to QA/QC procedures and entered in the NCMA database. This data will be interpreted and influences such as tidal fluctuations, storm surges, or nearby pumping discussed. In prior discussion with the NCMA Technical Group, we have recommended rehabilitation or replacement of the two shallow OCSD monitoring wells ("Green" and "Blue") which has been performed. We expect these wells to perform satisfactorily, however we will not submit water samples to the laboratory for analysis if the wells do not respond to purging in a manner that suggests reasonable connection with the water-bearing zones through which the wells are screened. We will continue to sample OCSD Production Well #8 instead of the OCSD "Silvef Monitoring Well due to apparent damage to the "Silver" Well. Task 1.4 NCMA Groundwater Data Analysis The GEIIFugro team will compile and review all data from quarterly ground- water measurements and laboratory analysis, as well as any applicable data collected by the County of San Luis Obispo. In addition, the team will collect and compile any data available from the NCMA Technical Group relating to ground water levels, well production, and water quality. All data will be subject to review for quality assurance, including evaluation of field notes and laboratory records. The data will be evaluated and indications of potential hazards (such as well interference, water quality degradation, and seawater intrusion) will be identified. Alternative means of showing water quality results over time may be selected to identify trends, including use of stiff, piper, or trilinear diagrams. Data from continuous monitors (Wells 32SI12E-24B 01,32S/12E-24B3,32S/13E-30F3,32S/13E-30N2, and the County Monitoring Well #3) will be interpreted and influences such as tidal fluctuations, storm surges, or nearby pumping discussed. The data and analysis will be included in the quarterly report sent to the NCMA Technical Group within five weeks of the end of each quarter. Water level data will be used to generate hydrographs and contour maps for the annual report. A spring contour map and a fall contour map will be generated. Historical groundwater contours published in previous reports Page 111 Item 8.h. - Page 25 will be reviewed. Historical hydrograph wells used in the program will be reviewed, including review of the available well logs and construction detail to ensure the samples are representative of the formation being monitored. We will review the basis of the "index" comprising the average of three monitoring wells that currently serves as an indicator of potential risk of seawater intrusion. Based on our review we may recommend changes to the index. Representative plots of historical water quality time-series data for key constituents will be generated at wells with adequate control to show changes over time in mineral concentrations for these key constituents. Special attention will be paid to coastal wells. Individual tables will be prepared to summarize changes and basic statistics will be analyzed. If the data is available from prior, complete mineral analysis, we will prepare stiff diagrams to type the water and show any changes over time in the ion rations. If it appears that there may be changes, we would further evaluate the data using trilinear plots. If data trends are observed, we may plot mineral concentrations on the maps for representative time periods to evaluate spatial and temporal trends. Task 1.5 Hydrologic Data Compilation Several sets of hydrologic data are essential for preparation of the Annual Monitoring Report. Some (such as weather data) will be obtained directly from outside sources. Others (such infiltration data) will be estimated based on outside data and established methodology. We propose to use the approach currently employed in data collection and analysis. However, we believe that some current methodology could be improved in areas mentioned below. We will consult with the NCMA Project Manager and will recommend appropriate changes in the 2012 Annual Monitoring Report. During the project, if the GEI/Fugro team recognizes other potential improvements to data sources or methodology that would result in better or more efficient analysis, we will consult with the NCMA Project Manager and either incorporate those improvements directly in our work or suggest the changes for subsequent annual reports, as appropriate. Historical monthly streamflow and precipitation data will be consolidated and analyzed using spreadsheets and tools developed to present average, wet, and dry year conditions and representative statistics, and to put current conditions in context of the historical hydrology. Graphics explaining climatic and streamflow variability will be generated. Weather Data -The GEI/Fugro team will employ the methodology developed for the Monitoring Program for the NCMA, July 2008. As stated in previous monitoring reports, the weather station data and precipitation data are collected by San Luis Obispo County. The locations of seven Page 112 Item 8.h. - Page 26 selected stations are shown in the 2008 Monitoring Program report. Historical rainfall data have been compiled on a monthly basis for the NOAA Pismo Beach station for 1949 to 2005. Precipitation data from ZOOS to present are available from a County-operated rain gage in Oceano. The present method is to request precipitation data collected from the County-operated rain gage in Oceano, compiled monthly, and incorporate it into the annual report. Additional precipitation data is acquired from County-operated rain gages on Arroyo Grande Creek upstream of the NCMA, near Nipomo, and California Irrigation Management Information System (CIMIS)-operated climate stations in Nipomo and San Luis Obispo for comparison purposes. Based on our experience in developing the 2010 and 2011 reports, the GEI/Fugro team will evaluate the efficacy of the process in use and may recommend modifications to the method for obtaining and compiling precipitation data for the monitoring years beyond 2011. Evapotranspiration -The GEI/Fugro team intends to follow the method developed for the monitoring program for the NCMA, July 2008, and will consider modifications to the method for compiling evapotranspiration data for monitoring years beyond 2010. As stated in previous monitoring reports, ClMlS operates climate stations with evapotranspiration (ET) information and other climate data across California. Many factors affect ET, however, estimating ET using analytical and empirical equations is a common practice since measurement methods are expensive and time consuming. Reference crop (usually turf) evapotranspiration, expressed in inches, is widely used as a reasonable estimate of ET rates. Reference crops are either grass or alfalfa surfaces whose biophysical characteristics have been studied extensively. ET from a standardized grass surface is commonly denoted as ETo whereas ET from a standardized alfalfa surface is denoted as ETr. The American Society of Civil Engineers (ASCE) recommends the use of ETos and ETrs, respectively, where "s" stands for standardized surface conditions. The logic behind the reference evapotranspiration rate is to set up weather stations on standardized reference surfaces for which most biophysical properties used in ET equations are known. Using these known parameters and measured weather parameters, ET from such surfaces is estimated. Then, a crop factor, commonly known as crop coefficient (Kc), is used to calculate the actual evapotranspiration (ETc) for a specific crop in the same microclimate as the weather station site. At the Nipomo ClMlS weather station, the reference crop (with standard conditions for calculating ETo) is a well-watered, actively growing, closely clipped grass that completely shades the soil. The input variables used in Page 113 Item 8.h. - Page 27 the ClMlS equation and the steps to calculate ETo are described on the ClMlS website at http://wwwcimis.water.ca.gov/cimis/. The present method is to download data from the ClMlS website and add it to the monitoring program database. The ClMlS Nipomo station has been in operation from 1996 to the present. ClMlS operates two other stations near the City of San Luis Obispo (stations 52 and 160). These stations have periods of record from 1986 and 2000, respectively. Data from these stations may be used to confirm and/or supplement the data from the Nipomo station. Based on our experience in developing the 2010 and 2011 reports, the GEI/Fugro team will use existing data for the monitoring years beyond 2011. In particular, the team will use ET data already compiled in published tables of specific net water use in water balances by the Cal Poly, SLO Irrigation Training and Research Center (ITRC). Specifically, the calculation of applied water use for irrigation scheduling and net water use for a water balance will be accomplished by multiplying the land use acres (by crop type) by Etcvalues developed by Cal Poly San Luis Obispo for estimating consumptive agricultural water use. In past annual reports, the method of calculation was based on past estimates of wet, dry, or normal applied water estimates since the agricultural acres in the land use had not changed, the applied water method remained the same calculation. In the future, we will use the ITRC published tables of irrigation scheduling and specific net water use for use in water balances. (http://www.itrc.or~/etdata/etmain.htm) Surface Water - The team intends to follow the established method developed for the monitoring program for the NCMA, July 2008. As stated in previous monitoring reports, surface water discharge data are available primarily from the County's network of data recording stream gages. The collection of stream discharge data is accomplished by measuring stream stage height and subsequently calculating discharge from a stage-discharge curve. For high flows, the County uses Hydrologic Engineering Centers River Analysis System (HEC-RAS) to develop rating curves from recorded flow depth. When available, stage height data at each gage site are collected using a transducer in a stilling well connected to a data logger with remote telemetry capability. Electronic stage height records for this gage would be used to calculate discharge using the County-maintained, stage-discharge curve, when available. Currently, no ongoing monitoring of surface water quality is performed in the area. To the extent that surface water quality monitoring data are available and consistent with the state's Surface Water Ambient Monitoring Program (SWAMP) guidelines, GEI will incorporate that data in the database and consider the information in Page (14 Item 8.h. - Page 28 development of the annual report. SWAMP guidelines and protocols are available at: http://www.swrcb.ca.gov/water~issues/programs/swamp/qamp.s html. Under the present method, surface water discharge data support the calculation of stream percolation to groundwater. The gage on Arroyo Grande Creek near Arroyo Grande (Figure 2 of the 2008 Monitoring Program report), originally installed and operated by the United States Geological Survey (USGS), is stated to have the most consistent stage- discharge curve for conversion of stage height to stream discharge. The 2008 Monitoring report states the County has five stream gages on Arroyo Grande Creek and one on Los Berros Creek. The team will continue to compile surface water stage data available from San Luis Obispo County's monitoring network of electronic stream gages. These data will be requested from the County annually. A rating curve, to calculate flow rates, is available from the former USGS gage on Arroyo Grande Creek. GEI will continue to use the Arroyo Grande Creek Gauge. Once rating curves become available for the other surface water sites, the additional data from these stations may be used to assess stream infiltration. We understand that infiltration studies have been performed on Arroyo Grande Creek and its tributaries. We will review those studies to evaluate their utility in developing estimates for the Annual Monitoring report. Based on our review of this and other available information, we may recommend additional stream synoptic surveys to better understand stream infiltration; however, this would be considered under a scope separate from the annual monitoring report. Task 1.6 NCMA Water Demand and Availability Analysis The GEI/Fugro team will prepare a detailed analysis of water demand and availability within the NCMA. Data collection and analysis shall be sufficient to determine land and water uses in the NCMA, sources of supply to meet those uses, groundwater availability, the amount and disposition of developed water supplies, and the amount and disposition of any other water supply sources within the NCMA. The approach and tabulation of results will be included in the annual report. Detailed methodology will be provided as an appendix. For preparation of the 2012 Annual Report, GEI intends to generally follow the established method developed for the Monitoring Program for the NCMA, July 2008. However, as discussed above, we will use a modified approach to calculate applied irrigation for agricultural demand. Each component of water use will be evaluated using available land use data, urban water management plans, and population data. Urban demands are Page 115 Item 8.h. - Page 29 based on actual production. Rural demand is estimated, but because it is such a small component of the total water demand, we suggest deferring any increased effort in its representation. Applied irrigation demand is an indirect estimate using crop-type specific irrigation requirements by acre and land use data. GEI will calculate the applied irrigation demand based on table values for irrigation scheduling and net water use by crop and irrigation methods provided by the ITRC (www.itrc.org). The NCMA has three major sources of water supply: Lopez Reservoir, California State Water Project (SWP), and groundwater. All four municipalities in the NCMA receive water from Lopez Reservoir. Data on the volume of Lopez deliveries will be compiled for each municipality and entered into the NCMA database. Expected deliveries for future years will be estimated. The City of Pismo Beach and Oceano Community Services District receive water from the SWP. Data on the volume of water delivered to these municipalities will be compiled in the NCMA database. Estimates of SWP annual allocations for long-term contractors will be obtained from the Department of Water Resources website on SWP analysis and water deliveries (http://www.swpao.water.ca.gov/deliveries/). Groundwater pumping data are recorded by location and volume by the NCMA. Non-urban domestic and agricultural groundwater pumping is estimated. These data will be compiled in the NCMA database. Other sources of recharge into the groundwater basin include storm-water recharge ponds operated by the cities that are not presently measured and entered into the NCMA database. Threats to Water Supply - The April 2011 Annual Report identifies several threats to NCMA water supply: State-wide and local drought Climate change Reduction in amounts or reliability of SWP deliveries Seawater intrusion A number of factors can affect availability and quality of water supplies. In order to understand threats, all factors must be considered. Therefore, based on our extensive experience with Central Coast Integrated Regional Water Management planning, this analysis could and should be expanded. Specifically we will incorporate the following into the discussion: Page 116 Item 8.h. - Page 30 Local environmental issues (such as the development of the Arroyo Grande Creek Habitat Conservation Plan) Potential future projects (such as potential modification to Lopez Reservoir to increase storage) Potential sources of contamination (such as leaking underground tanks or sources of nitrates) Land use changes In addition, we will identify other processes that may provide more specificity to factors such as climate change. Taslc 1.7 2012 NCMA Annual Monitoring Report Preparation The consultant team will prepare an administrative Draft Annual Monitoring report for the NCMA Technical Advisory Group. The report will be based on data collected and analysis performed as described above, on other data that may become available, and on ongoing discussions with the NCMA Technical Group and the NCMA Project Manager. Minimum contents of the report will include the following: Summary of the 2012 NCMA groundwater monitoring Changes in groundwater supplies Threats to the groundwater basin Tabulation of NCMA water use Imported water availability and use Return flow entitlement and use Developed water availability and use The team is mindful that other related information may be important to the NCMA Technical Group. The GEI/Fugro team will incorporate information as appropriate, with the concurrence of the NCMA Project Manager, and as resources allow. Electronic copies of a preliminary draft Annual Monitoring report (the administrative draft) will be provided to the NCMA and legal counsel a minimum of eight weeks prior to release of the draft report to NCMA and Nipomo Mesa Management Area via e-mail at least three weeks prior to the deadline for the final report. All comments on the draft report will be compiled and incorporated into the final report. Two bound copies of the final report will be delivered to each of the NCMA Technical Group and to the legal counsel. Electronic copies of the final 2012 Annual Report will be provided in PDF format along with all electronic database files and Page 117 Item 8.h. - Page 31 calculation files used in preparation of the report. The NCMA groundwater monitoring database, including spreadsheets, word documents and CIS shape-files use for creating maps and contours, associated with preparing the NCMA Annual Report will be transmitted to the NCMA Technical Group under separate cover. Optional Task: Preparation of the 2013 NCMA Annual Monitoring Report The GEIIFugro team proposes to provide groundwater monitoring, water quality analysis, preparation of quarterly reports as well as support services for the preparation of the 2013 Annual Monitoring Report. We propose to use the approach outlined in Tasks 1.1 through 1.7 above. We suggest the specific task descriptions be reviewed in May of 2013 with the NCMA Project Manager so any changes that would improve the quality of the evaluations or the efficiency of the process can be incorporated. Our services would be offered at the rates in effect at the time a contract amendment or new contract is approved. Page 118 Item 8.h. - Page 32 Schedule Meeting the NCMA schedule is of the utmost importance to the GEIIFugro team. The team will adhere strictly to the schedule outlined in the request for proposal through close management of the team and communication and coordination with the NCMA Project Manager, NCMA members, and the County of San Luis Obispo. Any deviation from the detailed schedule discussed below will be immediately addressed by the project manager and solutions conveyed to the NCMA Project Manager. The GEIIFugro team will provide a detailed schedule of all tasks, anticipated meetings, and report preparation efforts within 14 days of the Notice to Proceed. This schedule will be finalized based on the actual notice to proceed data and the results of the kickoff meeting. We have outlined a general schedule below: Event Timing Notice to Proceed Sept 4,2012 Kickoff Meeting Detailed Schedule Meeting ( Schedule and Data Collection) Draft Outline Sampling Events (Coordinated with County of San Luis Obispo) Quarterly Reports Submitted to NCMA I Quarterly Sampling Coordination/Results Meetings Week of Sept 10 On or before September 17, 2012 Week of Sept 24,2012 On or before October 15.2012 October, 2012* January 2013 May 2013 August 2013 November 2012 February 2013 June 2013 September 2013 November 2012 February 2013 I June 2013 I 1 NMMA and SMVWA Coordination November 2012 I meetings March 2013 Administrative Draft Annual Report to February 11,2013 Water Rights Counsel Draft Annual Report to NCMA and April 9, 2013 Nipomo Mesa MA Draft 2010 NCMA Annual Report Meeting April 15,2013 Final Report Due April 30, 2013 Third quarter monitoring to occur after Notice to Proceed Page 119 Item 8.h. - Page 33 Item 8.h. - Page 34 Fee Proposal GEI proposes to provide the services described above on a time and materials basis with a not to exceed amount of $125,000. The increased cost compared to our 2011 proposal is due to increased data analysis from the continuous monitors, updating the analysis of agricultural water use, and the addition of the County Monitoring Well #3 to the sampling network. Table 1 shows the cost of each task and subcontractor. Page 121 Item 8.h. - Page 35 Table 1 2012 NCMA Annual Monitoring Report Northern Cities Management Area Technical Group San Luis Obispo County, California Description Labor Cost Ex~enses Subcontractors Subtotal bv Task Task 1 .I Develop Detailed Groundwater Monitoring and Report Schedule $ 624 $ - $ - $ 6 24 Task 1.2 Meetings Project Management and Communication $ 13,040 $ 500 $ - $ 13,540 Task 1.3 Groundwater Monitoring, Water Quality Sampling, Quarterly Reports $ 15,832 8 - $ 58,275 $ 74,107 Task 1.4 Groundwater Data Analysis $ 7,234 $ 500 $ - $ 7,734 Task 1.5 Hydrologic Data Compilation $ 6,404 $ - $ - $ 6,404 Task 1.6 Water Demand and Availability Analysis $ 8,516 $ - $ - $ 8,516 Task 1.7 Annual Monitoring Report preparation GEI Classification Senior Principal $ 276 Senior Consultant - Grade 9 $ 276 Senior Consultant - Grade 8 $ 225 Senior Professional - Grade 7 $ 208 Senior Professional - Grade 6 $ 175 Senior Professional - Grade 5 $ 154 Project Professional - Grade 4 $ 130 Project Professional - Grade 3 $ 116 Staff Professional - Grade 2 $ 106 Staff Professional - Grade 1 $ 96 Sr. CADD Drafter and Designer $ 116 CADD DrafterIDes~gner and Sernior Technician $ 106 Technicial. Word Processor, Administrative Staff $ 86 Oftice Aid $ 68 $ 13,888 $ - 8 - 8 13,888 subtotal $ 65,538 $ 1,000 $ 58,275 $ 124,813 Non-task Specific Direct Costs [Ex~enses and Subcontactorsl Expenses Rate - Units Sub Consultants Sampling US Mileage $0.55 mile Reproduction Task Spef US Shipping Task Spef US Laboratory Testing Task Spef US Equipment Rental Task Spef US Consurnables Task Spef US Lodging $85.00 day Per Diem Task Spef day Markup at 5% 5% TOTAL COST: 1 $ 124,813 (1 It e m 8 . h . - P a g e 3 6 Conflict of Interest No member of the GEI/Fugro team represents any party in the adjudication of the Santa Maria Ground Water Basin. Page 122 Item 8.h. - Page 37 Information to be Provided by the NCMA Technical Group GEI will provide the necessary resources and services to execute the scope of work described above and in coordination with the NCMA Technical Group will provide the following data: Monthly water usage data by source (groundwater pumping, Lopez deliveries, State Water Project deliveries) Review of administrative draft report and the draft report, timely comments on inquiries for additional information GEI assumes that the NCMA Technical Group will support the GEI/Fugro team in its efforts to develop appropriate contacts with the County of San Luis Obispo, Nipomo Mesa Management Area, Santa Maria Valley Management Area, and other sources of necessary data. This cost estimate is based on the assumption the essential historical data is available digitally. Page (23 Item 8.h. - Page 38 Attachment 3 CONSULTANT SERVICES AGREEMENT AMENDMENT NO. 2 This Second Amendment ("Second Amendment") to Consultant's Services Agreement ("CSA") by and between the CITY OF ARROYO GRANDE and WATER SYSTEMS CONSULTING INC. (WSC), is made and entered into this day of September 2012, based on the following facts: WHEREAS, the parties entered into a CSA dated March 16, 2010 to provide as-needed staff extension services to the Northern Cities Management Area Technical Advisory Committee (NCMA); and WHEREAS, the parties entered into a First Amendment to CSA dated September 26, 2011 to provide support services to the Northern Cities Management Area Technical Group; and WHEREAS, the parties desire to revive and further modify the CSA as set forth herein. NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. The CSA is revived and amended to include the additional services at the increased cost as specified in Exhibit "A" attached hereto and incorporated herein by this reference. 2. The term of the CSA shall expire on September 25, 2013. 3. Except as modified herein, all other terms and conditions set forth in the CSA, as amended, shall remain unchanged. IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Second Amendment the day and year first above written. WATER SYSTEMS CONSULTING INC. By: CITY OF ARROYO GRANDE Tony Ferrara Mayor Item 8.h. - Page 39 Exhibit "A" Table 1. Cost Share FY 2012-2013 NCMA TG Support Services Item 8.h. - Page 40 Attachment 4 CONSULTANT SERVICES AGREEMENT AMENDMENT NO. 3 This Third Amendment ("Third Amendment") to Consultant's Services Agreement ("CSA") by and between the CITY OF ARROYO GRANDE and GEI CONSULTANTS, is made and entered into this day of September 2012, based on the following facts: WHEREAS, the parties entered into a CSA dated September 28, 2010, for 2010 Annual Monitoring Report - NCMA; and WHEREAS, the parties entered into a First Amendment to CSA dated March 22, 201 1 to include installation of transducer equipment in monitoring wells in conjunction with the Northern Cities Management Area quarterly sampling and annual monitoring report; and WHEREAS, the parties entered into a Second Amendment to CSA dated August 23, 201 1, for preparation of the 201 1 Monitoring Report, Northern Cities Management Area; and WHEREAS, the parties desire to revive and further modify the CSA as set forth herein. NOW 'THEREFORE, for valuable consideration the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. The CSA is revived and amended to include the additional services at the increased cost as specified in Exhibit "A" attached hereto and incorporated herein by this reference. 2. The term of the CSA shall expire on September 25, 2013. 3. Except as modified herein, all other terms and conditions set forth in the CSA, as amended, shall remain unchanged. IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Third Amendment the day and year first above written. GEl CONSULTANTS By: CITY OF ARROYO GRANDE By: Tony Ferrara Mayor Item 8.h. - Page 41 Cost Breakdown by Agency GEl Proposal to NCMA Technical Group August 28,2012 Supplemental In formation Revised: September 16,2012 Submitted: September 16,2012 2012-13 Costs NCMA Annual Report Task 1.1 Develop Monitoring and Report Schedule Task 1.2 Meetings Project Management and Communication Task 1.3 Quarterly Sampling and Reports Task 1.4 Groundwater Data Analysis Task 1.5 Hydrologic Data Compilation Task 1.6 Water Demand and Availability Analysis Task 1.7 Annual Monitoring Report Preparation Total Project Cost $624 $13,540 $74,107 $7,734 $6,404 $8,516 $13,888 $124,813 Cost Allocation by Agency Oceano Community Services District City of Pismo Beach City of Arroyo Grande of Grover Beach 0.305543 0.324942 0.207852 0.161663 $101 $2,189 $11,980 $1,250 $1,035 $1,377 $2,245 $20,178 $191 $4,137 $22,643 $2,363 $1,957 $2,602 $4,243 $38,136 $203 $4,400 $24,080 $2,513 $2,081 $2,767 $4,513 $40,557 $130 $2,814 $15,403 $1,608 $1,331 $1,770 $2,887 $25,943 It e m 8 . h . - P a g e 4 2