R 4485 RESOLUTION NO. 4485
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ESTABLISHING A POLICY REGARDING GUIDELINES FOR
CITY COUNCIL DIRECTION ON ITEMS FROM APPOINTED BOARDS
AND COMMITTEES
WHEREAS, after each election year, the City Council appoints members of the City
Council to serve on regional and local boards and committees that request Council
representation; and
WHEREAS, it is often appropriate and beneficial to request City Council input and/or
direction on decisions to be voted upon by these boards and committees; and
WHEREAS, seeking feedback and/or direction from the City Council ensures decisions
reflect the policy direction of the entire City Council and best serve the interests of the
community; and
WHEREAS, it would be helpful to Council Members to have guidelines and procedures
to determine when it is appropriate to request direction; and
WHEREAS, agreed upon procedures help establish a process for obtaining City Council
direction in a timely manner when necessary.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby resolve as follows:
1. A policy entitled "Guidelines for Council Direction on Items from Appointed
Boards and Committees" is hereby established as set forth in Exhibit A attached
hereto and incorporated herein by this reference.
2. The City Manager is hereby authorized and directed to incorporate said policy in
the City Council Operations Manual and to post copies of the policy in suitable
places for public review.
On motion of Council Member Ray, seconded by Council Member Costello, and on the
following roll call vote, to wit:
AYES: Council Members Ray, Costello, Guthrie, Brown, and Mayor Ferrara
NOES: None
ABSENT: None
The foregoing Resolution was passed and adopted this 11th day of September 2012.
RESOLUTION NO. WR_5 •
PAGE 2
TONY FERori• , MAYOR
ATTEST:
KELLY TM%'E, CITY CLERK
APPROVED AS TO CONTENT:
STEV DAMS, CITY MANAGER
APPROVED AS TO FORM:
TIC i 'J. GA EL, ITY ATTORNEY
M
EXHIBIT A
GUIDELINES FOR CITY COUNCIL DIRECTION ON ITEMS FROM
APPOINTED BOARDS AND COMMITTEES
9/11/12
After each election year, the City Council appoints members of the City Council to
serve on regional and local boards and committees that request or require Council
representation. Appointees represent the City on these various boards and
committees and are granted authority to make decisions in the best interest of the City
of Arroyo Grande, as well as the general public and interests served by the specific
agency. However, it is appropriate to seek City Council input and/or direction on items
meeting criteria that has been established by the City Council. The following
guidelines outline the criteria and process.
1. When time permits prior to an item scheduled to be voted on by a board or
committee that a member of the City Council has been appointed to by the City
Council, City Council Members are advised to place items on the City Council
agenda for direction and/or input if they meet any of the following criteria:
a. Items that will result in a one-time or annual direct financial impact to the
City of over $10,000.
b. Items that involve new regulations, requirements or other actions that
may result in a significant impact to staff workload or adversely impact
Arroyo Grande businesses or citizens.
c. Items that will create or increase a fee, tax or other charge to Arroyo
Grande residents.
d. Items of a controversial nature that have been frequently reported in the
media and have resulted in vocal opposition from the public and/or
diverse vocal opinions from interest groups and the public.
e. Items involving issues that the City Council has received a significant
number of comments or correspondence from members of the
community.
2. If time permits, City Council Members are advised to brief the remainder of the
City Council on any item that may meet any of these criteria under "City Council
Reports" and request whether the City Council would like the item to be placed
on the next agenda for formal direction.
3. If an upcoming item meets any of these criteria, and there is not sufficient time
to brief the City Council under the next scheduled "City Council Reports,"
Council Members are advised to notify the City Manager or City Clerk/Director
of Information and Legislative Services to place the item on the next City
Council agenda. If there is not time available, referral of items from other
boards and committees may bypass the normal requirement for Council
Members to first place under "City Council Items" the request that the item be
placed on a future agenda. The City Manager will determine where on the
agenda the item will be placed depending upon the nature of the item.
4. If an item is scheduled to be decided by the board and committee prior to the
next City Council meeting, Council Members are advised to request the item be
continued until the item can be placed on an agenda for feedback from the
entire City Council. If postponement of the item is not possible or is refused by
the board or committee, Council Members are advised to vote on the item
independently and report to the full City Council during the next "City Council
Reports."
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4485 is a true, full, and correct copy of said Resolution passed and
adopted at a Regular meeting of the City Council of the City of Arroyo Grande on the
11th day of September 2012.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 12th day of
September 2012.
0/11(4/(10.€_,
KELLY ET) ORE, CITY CLERK