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CC 2012-10-09_08.a. Cash DisbursementsMEMORANDUM TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVICE BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK J( fl SUBJECT: CONSIDERA'rION OF CASH DISBURSEMENT RATIFICATION DATE: OCTOBER 9,2012 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period Sept 16 through Sept 30, 2012. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $81 9,739.53 fiscal impact that includes the following items: Accounts Payable Checks 155578-1 55732 $ 343,038.53 Payroll Checks & Benefit Checks $ 476,701 .OO No or rr~inimal future staff time is projected. BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City's Purchasing Policies and Procedures Manual of February 2000. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2012-13 budget. Item 8.a. - Page 1 CITYCOUNCIL CONSIDERATION OF CASH DISBURSEMENT RATIFICATION OCTOBER 9,2012 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve staffs recommendation; Do not approve staffs recommendation; Provide direction to staff. ADVANTAGES: 'The Administrative Services Department monitors payment of invoices for accountability, accuracy and completeness using standards approved by the Council. Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable. DISADVANTAGES: No disadvantages have been identified as long as City Council confirms all expenditures are appropriate. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, Oct 4,2012. The Agenda and report were posted on the City's website on Friday, Oct 5, 2012. No public comments were received. Attachments: 1. Sept 16 - Sept 30, 201 2 - Accounts Payable Check Register 2. Sept 21, 2012 - Payroll Check & Benefit Checks Register Item 8.a. - Page 2 ATTACHMENT 1 Page: 1 apCkHist Check History Listing 091281201 2 4:01 PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Pald Check Total 155578 0911 812012 0091 52 ELAINE FREEMAN Ref0001 22229 081021201 2 B 640.0000.2301 82.69 155579 09/21/2012 009225 NICOLE ADAM 155580 09/21/2012 00481 5 AIRGAS WEST INC 155581 09/21/2012 003817 AMERlPRlDE UNIFORM SVCS V 0912112012 155582 0912112012 003817 AMERlPRlDE UNIFORM SVCS Page: 1 It e m 8 . a . - P a g e 3 Check History Listing CITY OF ARROYO GRANDE Page: 2 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 1500695517 08/14/2012 B 010.0000.1 11 1 27.00 27.00 15007061 93 08/28/2012 B 010.0000.1 11 1 27.00 27.00 1500706207 08/28/2012 E 220.4303.5143 23.16 Page: 2 It e m 8 . a . - P a g e 4 Check History Listing CITY OF ARROYO GRANDE Page: 3 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 1500706209 081281201 2 Page: 3 It e m 8 . a . - P a g e 5 Check History Listing CITY OF ARROYO GRANDE Page: 4 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 150069081 8 081071201 2 E 010.4305.5143 3.00 E 010.4305.5303 4.25 7.25 1500701 400 08/21/2012 E 010.4305.5143 3.00 E 010.4305.5303 4.25 7.25 1500695534 0811 412012 E 010.4213.5143 6.00 Page: 4 It e m 8 . a . - P a g e 6 Check History Listing CITY OF ARROYO GRANDE Page: 5 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 1500690814 08/07/2012 155583 09/21/2012 007945 ANIMAL & INSECT PEST MNGMT INC Page: 5 It e m 8 . a . - P a g e 7 Check History Listing CITY OF ARROYO GRANDE Page: 6 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155584 09/21/2012 005180 APEX OUTDOOR POWER EQIJIP, INC 155585 09/21/2012 009053 STEPHEN CHRISTOPHER 155586 09/21/2012 005964 ARROYO GRANDE SHELL 155587 09/21/2012 000055 B & T SVC STN CONTRACTORS, INC 155588 09/21/2012 001 91 7 BOB'S EXPRESS WASH 155589 09/21/2012 000090 BRISCO MILL & LUMBER YARD AUG 201 2 Page: 6 It e m 8 . a . - P a g e 8 Check History Listing CITY OF ARROYO GRANDE Page: 7 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155590 09/21/2012 007085 CALPORTLAND CONSTRUCTION 155591 09/21/2012 000994 CALVARY CHAPEL 155592 09/21/2012 008615 CARR'S BOOTS & WESTERN Page: 7 It e m 8 . a . - P a g e 9 Check History Listing CITY OF ARROYO GRANDE Page: 8 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 0081 539 08130120 12 E 010.4420.5148 133.56 155594 09/21/2012 000171 CLINICAL LABORATORY 155595 09/21/2012 009227 SHANNON COLBY Page: 8 It e m 8 . a . - P a g e 1 0 Check History Listing CITY OF ARROYO GRANDE Page: 9 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155596 09/21/2012 000178 COLD CANYON LANDFILL, INC 155597 09/21/2012 008644 RYAN CORNELL 155598 09/21/2012 005091 JOHN DEERE LANDSCAPES INC 155599 09/21/2012 002673 DOCTORS MEDPLUS MED CNTR 155600 09/21/2012 000240 FARM SUPPLY CO Page: 9 It e m 8 . a . - P a g e 1 1 Check History Listing CITY OF ARROYO GRANDE Page: 10 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 076989 08/21/2012 E 01 0.4430.5605 172.06 172.06 063478 08/06/20 12 E 010.4420.5605 72.17 72.17 064232 08/08/20 12 E 010.4430.5605 38.53 38.53 066322 08/09/20 12 E 010.4420.5605 36.62 36.62 0831 92 08/28/20 12 E 010.4420.5605 34.60 34.60 067233 08/10/2012 155601 09/21/2012 009228 RACHAEL FOREST 155602 09/21/2012 008491 FRANK'S LOCK & KEY Page: 10 It e m 8 . a . - P a g e 1 2 Check History Listing CITY OF ARROYO GRANDE Page: 11 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155603 09/21/2012 000605 THE GAS COMPANY 155604 09/21/2012 000297 ALLAN HANCOCK COLLEGE 155605 09/21/2012 001237 HANSON AGGREG. MID 155606 09/21/2012 000333 IAFC MEMBERSHIP 155607 09/21/201 2 006644 IRON MOUNTAIN 155608 09/21/2012 009229 KAROLEE KITMAN 155609 09/21/2012 0051 87 ANGELA KRAETSCH Page: 11 It e m 8 . a . - P a g e 1 3 Check History Listing CITY OF ARROYO GRANDE Page: 12 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 16.62 155610 09/21/2012 000393 LUClA MAR UNIFIED SCHOOL 15561 1 09/21/2012 000408 PAUL MARSALEK 155612 09/21/2012 000429 MINER'S ACE HARDWARE, INC Page: 12 It e m 8 . a . - P a g e 1 4 Check History Listing CITY OF ARROYO GRANDE Page: 13 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total M07898 08/06/20 1 2 E 640.4712.561 0 6.31 6.31 L23855 0911 112012 E 640.471 1.5603 5.62 5.62 M12063 09112/2012 E 612.4610.5610 4.73 4.73 786.50 15561 3 09/21/2012 000441 MULLAHEY FORD 155614 09/21/2012 005780 LAURA NALL 15561 5 09/21/2012 009230 GRACIELA ORNEALAS 155616 09/21/2012 000481 PACIFIC GAS & ELECTRIC CO Page: 13 It e m 8 . a . - P a g e 1 5 Check History Listing CITY OF ARROYO GRANDE Page: 14 Bank code: boa Check# Date Vendor Status ClearNold Date lnvolce Inv. Date Amount Paid Check Total 9/7-620838 09/07/2012 E 612.4610.5402 303.52 303.52 9/7-781296 09/07/2012 E 010.4145.5401 22.59 15561 7 09/21/2012 006785 PACIFIC TELEMANAGEMENT svc 155618 09/21/2012 009231 ISABEL PEREZ 15561 9 09/21/2012 009232 RALPH PEREZ 155620 09/21/2012 009233 JAVIER RENTERIA 155621 09/21/2012 003031 ROBERTSON SUPPLY Page: 14 It e m 8 . a . - P a g e 1 6 Check History Listing CITY OF ARROYO GRANDE Page: 15 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155622 09/21/2012 005004 TIM SCHMIDT 155623 09/21/2012 009234 RON SIMPSON 155624 09/21/2012 000598 SNAP-ON TOOLS CORP 155625 09/21/2012 000602 SOUTH SLO COUNTY SANlT Dl ST 155626 09/2112012 000602 SOUTH SLO COUNTY SANlT Dl ST 155627 09/21/2012 004393 SP MAINTENANCE SERVICES, INC Page: 15 It e m 8 . a . - P a g e 1 7 Check History Listing CITY OF ARROYO GRANDE Page: 16 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155628 09/21/2012 006645 STANLEY CONVERGENT SECURITY 155629 09/21/2012 0021 37 VERIZON WIRELESS 155630 09/21/2012 009235 CAROLYN WEEMS 155631 09/21/2012 000699 LEE WILSON ELECTRIC COMPANY INC 155639 09/21/2012 005091 JOHN DEERE LANDSCAPES INC 155640 09/28/201 2 002627 STEVEN ADAMS 155641 09/28/2012 001259 AGP VIDEO, INC Page: 16 It e m 8 . a . - P a g e 1 8 Check History Listing CITY OF ARROYO GRANDE Page: 17 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155642 0912812012 007681 AMERICAN CARPET CLEANING 155645 09/28/2012 008304 AT&T MOBILITY Page: 17 It e m 8 . a . - P a g e 1 9 Check History Listing CITY OF ARROYO GRANDE Page: 18 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155646 09/28/201 2 000058 BANK OF AMERICA Page: 18 It e m 8 . a . - P a g e 2 0 Check History Listing CITY OF ARROYO GRANDE Page: 19 Bank code: boa Check# Date Vendor Status ClearNoid Date lnvolce Inv. Date Amount Paid Check Total 918-091 5 0910812012 E 010.4001.5201 32.31 E 010.4001.5501 36.31 68.62 918-2083 0910812012 E 010.4212.5501 34.01 34.01 155647 091281201 2 000071 BEARCAT MFG, INC 155648 091281201 2 000078 BLUEPRINT EXPRESS 155649 091281201 2 001 266 BRANCH STREET DELI 155650 091281201 2 000087 BREZDEN PEST CONTROL, INC Page: 19 It e m 8 . a . - P a g e 2 1 Check History Listing CITY OF ARROYO GRANDE Page: 20 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 294.00 155651 09/28/2012 000090 BRISCO MILL & LUMBER YARD 155652 09/28/2012 009237 TYLER BROWN 155653 09/28/2012 000095 BURKE AND PACE OF AG, INC 155654 09/28/2012 0001 34 CA ST DEPT OF JUSTICE 155655 09/28/2012 006905 CAL COAST INSIGNIA Page: 20 It e m 8 . a . - P a g e 2 2 Check History Listing CITY OF ARROYO GRANDE Page: 21 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155656 09/28/2012 007085 CALPORTLAND 155657 09/28/201 2 000603 CARQUEST AUTO PARTS 155658 09/28/2012 0001 60 CHAPARRAL 155659 09/28/2012 0001 60 CHAPARRAL Page: 21 It e m 8 . a . - P a g e 2 3 Check History Listing CITY OF ARROYO GRANDE Page: 22 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155660 09/28/2012 001 990 CHARTER COMMUNICATIONS 155661 09/28/2012 009240 TAMMY CHARTIER 155662 09/28/2012 006039 CHEVRON & TEXACO CARD SERVICES 155663 09/28/2012 004169 COAST ELECTRONICS 155664 09/28/2012 004754 COLE CHRYSLER DODGE 155665 09/28/201 2 008947 CORlX WATER PRODUCTS INC Page: 22 It e m 8 . a . - P a g e 2 4 Check History Listing CITY OF ARROYO GRANDE Page: 23 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155666 09/28/2012 0051 67 CREDIT BUREAU, THE 155667 09/28/2012 008017 CROCKEWS AUTO BODY 155668 09/28/2012 000195 CRYSTAL SPRINGS WATER CO 155669 09/28/2012 006848 DNB INDUSTRIAL SLIPPLY 155670 09/28/2012 002673 DOCTORS MEDPLUS MED CNTR 155671 09/28/201 2 008689 MICHELLE DODD Page: 23 It e m 8 . a . - P a g e 2 5 Check History Listing CITY OF ARROYO GRANDE Page: 24 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155672 09/28/2012 008389 EARTHSCAPES 155673 09/28/2012 000240 FARM SUPPLY CO 155674 09/28/2012 001 058 TONY M FERRARA 155675 09/28/201 2 009236 FLOORS OF WOOD INC Page: 24 It e m 8 . a . - P a g e 2 6 Check History Listing CITY OF ARROYO GRANDE Page: 25 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155676 09/28/2012 009241 FOOD BANK COALITION 155677 091281201 2 000605 THE GAS COMPANY 155678 09/28/2012 000499 GRAND AWARDS, INC 155679 09/28/2012 000330 GSA-INFORMATION TECH 155680 09/28/2012 006897 DON GUGELER 155681 09/28/2012 009238 SUSAN HENSLIN Page: 25 It e m 8 . a . - P a g e 2 7 Check History Listing CITY OF ARROYO GRANDE Page: 26 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155682 09/28/2012 0091 96 IBI GROLIP 155683 091281201 2 003949 KERN'S PAPER CONNECTION 155684 091281201 2 000393 LUClA MAR UNIFIED SCHOOL Dl ST Page: 26 It e m 8 . a . - P a g e 2 8 Check History Listing CITY OF ARROYO GRANDE Page: 27 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 300.00 155685 09/28/2012 000426 MlER BROS LANDSCAPE PRODUCTS 155686 091281201 2 000429 MINER'S ACE HARDWARE, INC 155687 09/28/2012 009242 JAVIER MONGE Page: 27 It e m 8 . a . - P a g e 2 9 Check History Listing CITY OF ARROYO GRANDE Page: 28 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155688 09/28/2012 006328 NICK'S TELECOM (DBA) 155689 091281201 2 007202 NOSSAMAN LLP 155690 09/28/2012 006389 MICHAEL K NUNLEY 155691 09/28/2012 000468 OFFICE DEPOT 155692 09/28/2012 000481 PACIFIC GAS 8 ELECTRIC CO Page: 28 It e m 8 . a . - P a g e 3 0 Check History Listing CITY OF ARROYO GRANDE Page: 29 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155693 09/28/2012 009243 MARK PADGElT 155694 09/28/2012 005938 PlTNEY BOWES 155695 09/28/2012 000498 PlTNEY BOWES, INC 155696 09/28/2012 008899 POINT C LLC 155697 091281201 2 000503 POOR RICHARD'S PRESS, INC Page: 29 It e m 8 . a . - P a g e 3 1 Check History Listing CITY OF ARROYO GRANDE Page: 30 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 229973 08/31/2012 E 010.4102.5255 117.12 117.12 1,432.32 155698 09/28/2012 005316 CAREN RAY 155699 09/28/2012 009244 CYNTHIA REAL 155700 09/28/2012 004184 RETAIL ACQUISITION & DEV., INC 155701 09/28/2012 002670 RlCOH LEASING 155702 09/28/2012 000538 S & L SAFETY PRODUCTS 1 55703 09/28/201 2 000539 SAFETY-KLEEN SYSTEMS, INC 22398306 CREDIT Page: 30 It e m 8 . a . - P a g e 3 2 Check History Listing CITY OF ARROYO GRANDE Page: 31 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 237.05 155704 0912812012 002142 SAN LUIS PAPER CO 155705 091281201 2 000575 SANTA MARIA TIRE. INC 155706 091281201 2 006241 EUGENE SANTOS 155707 0912812012 000583 ALLEN SCHOFIELD ELECTRIC INC Page: 31 It e m 8 . a . - P a g e 3 3 Check History Listing CITY OF ARROYO GRANDE Page: 32 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155708 09/28/2012 000562 SLO COUNTY TAX COLLECTOR 155709 09/28/2012 009245 ROGER ST DENIS 15571 0 09/28/2012 000622 SUN BADGE CO 15571 1 09/28/2012 000623 SUNSET NORTH CAR WASH Page: 32 It e m 8 . a . - P a g e 3 4 Check History Listing CITY OF ARROYO GRANDE Page: 33 Bank code: boa Check# Date Vendor Status ClearNoid Date lnvolce Inv. Date Amount Paid Check Total 15571 2 09/28/201 2 0091 93 LAURA SWEENEY 15571 3 09/28/201 2 002370 TITAN INDUSTRIAL 155714 09/28/2012 005252 ULTREX BUSINESS PRODUCTS (DBA) 15571 5 09/28/2012 006551 UNITED STAFFING ASSOC. 155716 09/28/2012 008445 THE LIPS STORE Page: 33 It e m 8 . a . - P a g e 3 5 Check History Listing CITY OF ARROYO GRANDE Page: 34 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 15571 7 09/28/2012 0021 37 VERIZON WIRELESS 1116552289 09/04/2012 E 01 0.4201 25403 942.25 942.25 11 1740391 5 09/07/2012 E 010.4421 25602 43.57 43.57 15571 8 09/28/2012 0021 37 VERIZON WIRELESS 15571 9 09/28/201 2 009239 WEDCON SYSTEMS INC 155720 09/28/201 2 009246 CHRISTINA YBARRA 155721 09/28/2012 007728 SCOT CRAIB 155722 09/28/2012 008619 ROY DAMAS Page: 34 It e m 8 . a . - P a g e 3 6 Check History Listing CITY OF ARROYO GRANDE Page: 35 Bank code: boa Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Pald Check Total 155723 09128/201 2 004142 STAN GAXIOLA 155724 09/28/2012 002405 CHARLES HARE 155725 09/28/2012 008748 MIKE HAY 155726 09/28/2012 007299 GASTON KElTING OLlVlER 155727 09/28/2012 008986 JOHNNY MITCHELL 155728 09/28/2012 004833 STEPHEN ROMO 155729 09/28/2012 000536 GREG ROSE Page: 35 It e m 8 . a . - P a g e 3 7 Check History Listing CITY OF ARROYO GRANDE Page: 36 Bank code: boa Check# Date Vendor Status ClearNold Date Invoice Inv. Date Amount Paid Check Total 155730 09/28/2012 006080 MARTINA SARMIENTO 155731 09/28/2012 000609 BOB SPEAR 155732 09/28/201 2 007927 SHIRLEY WILLMOTT 148 checks in this report boa Total: 343,038.53 Total Checks: 343,038.53 Page: 36 It e m 8 . a . - P a g e 3 8 ATTACHMENT 2 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 81311201 2 - 911 31201 2 0912111 2 FUND 010 FUND 216 FUND 217 FUND 219 FUND 220 FUND 226 FUND 284 FUND 285 FUND 290 FUND 350 FUND 612 FUND 640 OVERTIME BY DEPARTMENT: Admin. Support Services Community Development Police 9,700.71 Fire 9,139.08 Govrnment Bldg Maint. Engineering Fleet Maintenance Parks Recreation - Admn Rec - Special Events - Children In Motion - Soto Sport Complex Public Works ~aintenance 320.25 19,160.04 Salaries Full time Salaries Part-Time - PPT Salaries Part-Time - TPT Salaries OverTime Salaries Standby Holiday Pay Sick Pay Annual Leave Buyback Vacation Buyback Sick Leave Buyback Vacation Pay Comp Pay Annual Leave Pay Salaries - Police FTO PERS Retirement Social Security PARS Retirement State Disability Ins. Deferred Compensation Health lnsurance Dental lnsurance Vision lnsurance Life lnsurance Long Term Disability Uniform Allowance Car Allowance Council Expense Employee Assistance Boot Allowance Motor Pay Bi-Lingual Pay Cell Phone Allowance Item 8.a. - Page 39 THIS PAGE INTENTIO NALLY LEFT BLANK Item 8.a. - Page 40