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CC 2012-10-09 Agenda Summary City Council Steven Adams, City Manager Timoth y J. Carmel , City Attorney Kelly Wetmore, City Clerk Tony Ferrara , Mayor Tim Brown, Mayor Pro Tem Joe Costello, Council Member Jim Guthrie , Counci l Member Caren Ray, Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, OCTO BER 9 , 2012 6:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER : 6 :00 P.M. 2. ROLL CALL 3. FLAG SALUTE : TROOP 413 NEXT GENERATION PATROL 1 4. INVOCATION PASTOR RANDY OUIMETTE SAINT JOHN’S LUTHERAN CHURCH; CHAPLAIN, FIVE CITIES FIRE AUTHORITY 5 . AGENDA REVIEW : 5.a. Closed Session Announ cements : On Tuesday, September 25, 2012, after meeting in Closed Session regarding: PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957: Title: City Attorney the City Council reconvened into open session and announced the re were no reportable actions taken. 5.b . Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived . Agenda AGENDA SUMMARY – OCTOBER 9, 2012 PAGE 2 6 . SPECIAL PRESENTATIONS : 6.a. Introduction of Geoffrey English, Director of Maintenan ce Services and Promotion of John Rogers to Director of Recreation Services (ADAMS) 6.b. Honorary Proclamation Supporting the “Buy Local ” Policy of the County of San Luis Obispo and Honoring National Food Day 7. COMMUNITY COMMENTS AND SUGGESTIONS : This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: Direct City staff to assist or coordinate with you. A Council Member may state a desire to meet with you. It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: Comments should be limited to 3 minutes or less. Your comments s hould be directed to the Council as a whole and not directed to individual Council members. Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA : The following routine item s listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withd rawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion . 8.a. Consideration of C ash Disbursement Ratification (KRAETSCH) Recommended Actio n: Ratify the listing of cash disbursements for the period September 16 , 20 1 2 through September 3 0 , 20 1 2 . 8.b. Consideration of a Resolution to Implement Paying and Reporting of Employer Paid Member Contributions (EPMC) to the California Public Employees’ Retirement System (PERS) for the International Association of Fire Fighters Local 4403 of the Local Safety Fire Group (KRAETSCH) Recommended Action: Adopt a Resolution to implement the paying and reporting of EPMC to PERS for the International Associatio n of Fire Figh t ers Local 4403 of the L ocal Safety Fire Group. AGENDA SUMMARY – OCTOBER 9, 2012 PAGE 3 8. CONSENT AGENDA (cont’d): 8.c . Consideration of Approval of Minutes (WETMORE ) Recommended Action: Approve the minutes of the R egular City Council M eeting of September 25 , 201 2 , as submit ted. 8.d . Consideration o f Adoption o f a n Ordinance Amending Section 9.26.010 o f Chapter 26 o f Title 9 o f t he Arroyo Grande Municipal Code Defining Medical Marijuana Dispensaries (ADAMS/CARMEL ) R ecommended Action : Adopt a n Ordinance amending Section 9.26 .010 of Chapter 26 of Title 9 of the Arroyo Grande Municipal Code defining medical marijuana dispensaries. 8.e . Consideration of Acceptance of the 2012 Citywide Digout Project, PW 2012 -03 (McCLISH ) Recommended Action: 1) A ccept the project improvements a s constructed by Ferravanti Grading and Paving, Inc. in accordance with the plans and specifications for the 2012 Citywide Digout Project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of the retention, thirty -five (35) days afte r the Notice of Completion has been recorded, if no liens have been filed. 8.f . Consideration of a First Amendment to Agreement with Terry Paris Inspection Services for Capital Project and Development Inspection Services (McCLISH ) Recommended Action: 1) Approve a First Amendment to the Agreement for C onsultant S ervices with Terry Paris Inspection Services to increase the “not to exceed” amount by $30,500 and extend the contract time by six months to May 31, 2013; and 2) Authorize the Mayor to execute the amendment . 8.g . Consideration of Consultant Services Agreements with The Wallace Group and Water Systems Consult ing, Inc. for On -Call Engineering Consultant Services (Mc C LISH) Recommended Action: 1) A pprove a two -year agreement with The Wallace Group in an amount not to exceed $27,000 for on -call Engineering Consultant Services; 2) Approve a two -year agreement with Water Systems Consulting, Inc. in an amount not to exceed $27,000 for on -call Engineering Consultant Services; 3) Approve a transfer of $30 ,000 from salary savings; and 4) Authorize the Mayor to execute the a greements with The Wallace Group and Water System s Consult ing, Inc. 8.h. Consideration o f Amendment No. 1 t o t he Agreement w ith John Deere Greentech f or Installation o f t he Centralized I rrigation System (PERRIN) Recommended Action: 1) Approve Amendment No. 1 to the C ontractor S ervice s A greement with John Deere Green Tech; and 2) Authorize the Mayor to sign the amendment to the agreement with John Deere Green Tech. AGENDA SUMMARY – OCTOBER 9, 2012 PAGE 4 9. PUBLIC HEAR INGS : 9.a. Continu ed Public Hearing - Consideration of Conditional Use Permit 12 -007; Location – Southwest Corner of The Pike and South Elm Street; Applicant Peter Burtness and Annie Roberts (Appeal of Planning Commission’s Approval) (McCLISH) Recommen ded Action: 1) A dopt a Resolution denying the appeal and approving Conditional Use Permit 12 -007 as revised; 2) Instruct the City Clerk to file a Notice of Determination; and 3) Direct staff to prepare a zoning overlay for Council consideration as recommen ded . 9.b. Consideration of an Update to the City’s General Plan - E conomic Development Element (McCLISH) Recommended Action: Adopt a Resolution approving General Plan Amendment 12 - 003 adopting the 2012 Update to the Economic Development Element of the G eneral Plan. 10. CONTINUED BUSINESS : None . 11. NEW BUSINESS : None . 12. CITY COUNCIL MEMBER ITEMS : The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or re quest a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. None. 13. CITY MANAGER ITEMS : The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. None. 14. COUNCIL COMMUNICATIONS : Correspondence/Comments as presented by the City Council. 15. STAFF COMMUNICATIONS : Correspondence/Comments as presented by the City Manager. AGENDA SUMMARY – OCTOBER 9, 2012 PAGE 5 16. COMMUNITY COMMENTS AN D SUGGESTIONS : This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 17. CLOSED SESSION : . None. 18. ADJOURNMENT ************************* All staff reports or other written documentation, including any supplemental material distributed to a maj ority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability -related modification or accommodation, contact the Legislative and Inf ormation Services Department at 805 -473 -5414 as soon as possible and at least 48 hours prior to the meeting date. ************************ This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed an d downloaded from the City’s website at www.arroyogrande.org ************************** C ity Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo -span.org . THIS PAGE INTENTIO NALLY LEFT BLANK