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CC 2012-10-23_08.a. Cash DisbursementsMEMORANDUM TO: CITY COLlNClL FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVIC BY: TRlClA MEYERS, SENIOR ACCOUNT CLERK SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION DATE: OCTOBER 23,2012 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period Oct 1 through Oct 15, 2012. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $909,852.30 fiscal impact that includes the following items: Accounts Payable Checks 155743-1 55869 $ 41 1,367.24 Payroll Checks & Benefit Checks $ 498,485.06 No or minimal future staff time is projected. BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City's Purchasing Policies and Procedures Manual of February 2000. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2012-13 budget. Item 8.a. - Page 1 CITY COUNCIL CONSIDERATION OF CASH DISBURSEMENT RATIFICATION OCTOBER 23,2012 PAGE 2 ALTERNATIVES: 'The following alternatives are provided for the Council's consideration: Approve staffs recommendation; Do not approve staff's recommendation; Provide direction to staff. ADVANTAGES: The Administrative Services Department monitors payment of invoices for accountability, accuracy and completeness using standards approved by the Council. Invoices are paid in a timely manner to establish goodwill with merchants. Discounts are taken where applicable. DISADVANTAGES: No disadvantages have been identified as long as City Council confirms all expenditures are appropriate. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, Oct 18, 2012. The Agenda and report were posted on the City's website on Friday, Oct 19, 2012. No public comments were received. Attachments: 1. Oct 1 - Oct 15, 2012 -Accounts Payable Check Register 2. Oct 5, 2012 - Payroll Check & Benefit Checks Register Item 8.a. - Page 2 ATTACHMENT 1 Page: 1 Check History Listing CITY OF ARROYO GRANDE Bank code: OF1 Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155743 101021201 2 004548 CARMEL & NACCASHA, LLP 155744 1010312012 000553 SLO COUNTY CLERK-RECORDER 155745 1010412012 003175 AQUA-METRIC SALES CO(DBA) 155746 101041201 2 000055 B & T SVC STN CONTRACTORS. INC 155747 1010412012 005726 BRENNTAG PACIFIC INC 155748 1010412012 009249 CA CHAPTER NATL EMERGENCY Page: 1 It e m 8 . a . - P a g e 3 Check History Listing CITY OF ARROYO GRANDE Page: 2 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155749 10/04/2012 000129 CA ST EMPLOYMENT DEVEL DEPT 155750 10/04/2012 000603 CARQUEST AUTO PARTS 155751 10/04/2012 001990 CHARTER COMMUNICATIONS 155752 10/04/2012 000164 CHRISTIANSON CHEVROLET V 10/05/2012 33402 V 10/05/2012 37183 155753 10/04/2012 001840 DELL MARKETING LP 155754 10/04/2012 000208 J B DEWAR, INC Page: 2 It e m 8 . a . - P a g e 4 Check History Listing CITY OF ARROYO GRANDE Page: 3 Bankcode: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155755 1010412012 006848 DNB INDUSTRIAL SUPPLY 155756 1010412012 008864 D-PREP LLC 155757 1010412012 000240 FARM SUPPLY CO 155758 1010412012 006333 FIA CARD SERVICES Page: 3 It e m 8 . a . - P a g e 5 Check History Listing CITY OF ARROYO GRANDE Page: 4 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 9120-6335 0912012012 E 01 0.4201.5255 16.15 E 010.4201.5601 55.63 E 010.4201.5601 205.76 E 010.4201.5501 20.00 E 010.4201.5501 32.36 E 010.4201.5608 68.05 E 010.4201.5501 432.82 E 010.4201.5255 11.58 E 010.4201.5208 37.60 879.95 0912012012 E 010.4201.5604 78.77 E 010.4201.5201 -16.16 E 01 0.4201.5201 361.98 E 01 0.4201.5201 144.91 569.50 0912012012 E 01 0.4209.5255 49.37 E 01 0.4201.5272 19.38 E 010.4201.5601 10.76 E 010.4209.5255 269.92 349.43 0912012012 E 010.4201.5501 45.90 E 01 0.4201.5201 60.25 106.15 0912012012 E 010.4201.5255 4.60 E 010.4201.5255 70.62 E 01 0.4201.5272 10.74 85.96 Page: 4 It e m 8 . a . - P a g e 6 Check History Listing CITY OF ARROYO GRANDE Page: 5 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 9120-501 4 091201201 2 E 010.4201.5255 30.13 E 010.4201.5208 28.29 E 010.4201.5201 23.69 82.11 091201201 2 E 010.4201.5608 65.00 E 010.4201.5322 10.76 75.76 091201201 2 E 010.4201.5601 14.95 155759 1010412012 008121 FIVE CITIES FIRE AUTHORITY 155760 1010412012 009247 RON FRANCE 155761 1010412012 008491 FRANK'S LOCK & KEY Page: 5 It e m 8 . a . - P a g e 7 Check History Listing CITY OF ARROYO GRANDE Page: 6 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155762 10/04/2012 002358 GREAT WESTERN ALARM 155763 10104/2012 000301 HEACOCK TRAILERS & TRUCK 155764 10/0412012 001 386 HOPKINS TECHNICAL PRODUCTS INC 155765 10104/2012 000393 LUClA MAR UNIFIED SCHOOL DlST 155766 10104/2012 005868 PETER MC CLURE 155767 10104/2012 000429 MINER'S ACE HARDWARE, INC Page: 6 It e m 8 . a . - P a g e 8 Check History Listing CITY OF ARROYO GRANDE Page: 7 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total M12983 09/20/2012 E 01 0.4430.5273 19.37 19.37 K35547 09/28/2012 E 010.421 3.5604 19.33 155768 10104/2012 000481 PACIFIC GAS & ELECTRIC co 155769 10/04/2012 000481 PACIFIC GAS & ELECTRIC co 155770 10104/2012 001 834 PAPA - PESTICIDE APPLICATORS Page: 7 It e m 8 . a . - P a g e 9 apCkHist Check History Listing Page: 8 1011 51201 2 9:39AM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155771 1010412012 000492 PETTY CASH 100312 101031201 2 E 010.4301.5201 10.00 E 010.4301.5201 1.50 E 010.4201.5501 18.87 E 010.4201.5501 18.32 E 010.4201.5501 1.75 E 010.4120.5208 5.90 E 010.4130.5301 29.00 85.34 155772 101041201 2 009248 RICK PYZER 155773 1010412012 009047 SE TECHNOLOGIES 155774 1010412012 000562 SLO COUNTY TAX COLLECTOR 155775 1010412012 000620 STREATOR PIPE 8 SUPPLY Page: 8 It e m 8 . a . - P a g e 1 0 Check History Listing CITY OF ARROYO GRANDE Page: 9 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155776 10/04/2012 002370 TITAN INDUSTRIAL 155777 10/04/2012 007683 THE TOP SHOP 155778 10/04/2012 008445 THE UPS STORE 155779 10/04/2012 000704 WITMER-TYSON IMPORTS 1 55783 10/05/2012 006333 FIA CARD SERVICES 155784 10/09/2012 007654 GRANITE RIDGE ENGIN. GRP Page: 9 It e m 8 . a . - P a g e 1 1 Check History Listing CITY OF ARROYO GRANDE Page: 10 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 12,800.00 155785 1011212012 009256 MICHAEL 8 KRISTEN BARNICH 155786 1011 21201 2 009263 CAL WEST 155787 1011 21201 2 009262 FARRELL SMYTH PROPERTY 155788 1011212012 009257 CHRIS INGRAM 155789 1011212012 009259 JENNIFER MURPHY 155790 1011212012 009258 GARY & HILDA PRITCHETT 155791 1011 212012 009260 TY RICHARDSON Page: 10 It e m 8 . a . - P a g e 1 2 Check History Listing CITY OF ARROYO GRANDE Page: 11 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155792 10112/2012 009261 KATIE STOCKSELL 155793 10112/2012 006436 ALL STATE POLICE EQUIPMENT CO. 155794 1011 212012 009250 ARROYO GRANDE SAFETY SUPPLY Page: 11 It e m 8 . a . - P a g e 1 3 Check History Listing CITY OF ARROYO GRANDE Page: 12 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155797 1011212012 008666 AUTOSYS INC 155798 1011212012 009198 BEGUR CONSULTING 155799 1011212012 000078 BLUEPRINT EXPRESS 155800 1011212012 0001 14 CA PEACE OFFICERS ASSN 155801 1011212012 000125 CA ST DEPT OF CONSERVATION 1 55802 1011 21201 2 009251 CHRYSTAL CABALITISAN 155803 1011212012 007177 CALIFORNIA BUILDING STANDARDS Page: 12 It e m 8 . a . - P a g e 1 4 Check History Listing CITY OF ARROYO GRANDE Page: 13 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 146.00 155804 10112/2012 005601 MARY CANNON 155805 10112/2012 000603 CARQUEST AUTO PARTS 155806 10112/2012 009252 CHANDRA CASTARO 155807 10/12/2012 000149 CENTRAL COAST FENCE, INC 155808 10/12/2012 000160 CHAPARRAL 155809 10112/2012 009253 CHURCH OF CHRIST 15581 0 10/12/2012 000174 COASTLINE EQUIPMENT(DBA) Page: 13 It e m 8 . a . - P a g e 1 5 Check History Listing CITY OF ARROYO GRANDE Page: 14 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 570.51 15581 1 10112/2012 000982 COPWARE INC 155812 1011212012 008947 CORlX WATER PRODUCTS INC 155813 10112/2012 007728 SCOTT CRAlB 155814 10112/2012 008619 ROY DAMAS 155815 1011212012 008964 RlCKY DERING 155816 1011212012 000208 J B DEWAR, INC 155817 1011212012 000225 EARTH SYSTEMS PACIFIC Page: 14 It e m 8 . a . - P a g e 1 6 Check History Listing CITY OF ARROYO GRANDE Page: 15 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155818 1011 212012 008389 EARTHSCAPES 15581 9 1011212012 001 525 FERGUSON ENTERPRISES, INC 155820 101121201 2 0061 49 FLO-SYSTEMS INC 155821 1011212012 008491 FRANK'S LOCK & KEY 155822 10112/2012 000605 THE GAS COMPANY Page: 15 It e m 8 . a . - P a g e 1 7 Check History Listing CITY OF ARROYO GRANDE Page: 16 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155823 1011212012 004142 STAN GAXIOLA 155824 1011212012 000277 GOVT FINANCE OFFICERS ASSN 155825 1011212012 002358 GREAT WESTERN ALARM 155826 1011212012 009070 HANLY GENERAL ENGIN.CORP 155827 1011212012 002405 CHARLES HARE 155828 1011212012 008748 MIKE HAY 155829 10112/2012 000301 HEACOCK TRAILERS 8 TRUCK Page: 16 It e m 8 . a . - P a g e 1 8 Check History Listing CITY OF ARROYO GRANDE Page: 17 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155830 1011 21201 2 009254 DAWN HROBUCHAK 155831 1011212012 005201 JAS PACIFIC 155832 1011212012 007299 GASTON KEll-ING 01-IVIER 155833 1011212012 001 136 DOUGLAS LINTNER 155834 1011212012 000393 LUClA MAR UNIFIED SCHOOL DlST 155835 10112/2012 008564 MANNING MASONRY 155836 1011 21201 2 00041 7 MELLO & SON'S PUMPS & MOTORS Page: 17 It e m 8 . a . - P a g e 1 9 Check History Listing CITY OF ARROYO GRANDE Page: 18 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155837 1011212012 000429 MINER'S ACE HARDWARE, INC 155838 1011212012 008986 JOHNNY MITCHELL 155839 1011212012 000441 MULLAHEY FORD 155840 101121201 2 005650 NAPA AUTO PARTS 155841 1011212012 004085 OMNl MEANS LTD Page: 18 It e m 8 . a . - P a g e 2 0 Check History Listing CITY OF ARROYO GRANDE Page: 19 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155842 1011212012 006031 PACIFIC OVERHEAD DOOR SERV 155843 10112/2012 007108 PARAMOUNT CLEANERS 155844 1011212012 001 697 PET PICK-UPS 155845 1011212012 0041 58 PHOENIX GROUP 155846 1011212012 009255 QUINCY ENGINEERING INC 155847 1011212012 003523 THOMAS M REDING Page: 19 It e m 8 . a . - P a g e 2 1 Check History Listing CITY OF ARROYO GRANDE Page: 20 Bank code: boa Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155848 1011212012 002670 RlCOH LEASING 155849 1011 21201 2 003031 ROBERTSON SUPPLY 1 55850 1011 21201 2 004833 STEPHEN ROMO 155851 1011 212012 000536 GREG ROSE 155852 1011212012 000575 SANTA MARIA TIRE, INC Page: 20 It e m 8 . a . - P a g e 2 2 Check History Listing CITY OF ARROYO GRANDE Page: 21 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155853 1011212012 006080 MARTINA SARMIENTO 155854 1011212012 009047 SE TECHNOLOGIES 155855 1011212012 000552 SLO COUNTY AUDITOR-CONTROLLER 155856 1011212012 000564 SLO COUNTY NEWSPAPERS AUG 2012 Page: 21 It e m 8 . a . - P a g e 2 3 Check History Listing CITY OF ARROYO GRANDE Page: 22 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 6997668 081241201 2 E 010.4130.5301 1 13.22 1 13.22 1,179.62 155857 1011212012 003641 SOUTH COUNTY SANITARY SVC, INC 155858 1011 21201 2 000602 SOUTH SLO COUNTY SANlT IIIST 155859 1011 212012 000609 BOB SPEAR 155860 1011212012 00061 3 STATEWIDE SAFETY & SIGNS INC SEPT 2012 Page: 22 It e m 8 . a . - P a g e 2 4 Check History Listing CITY OF ARROYO GRANDE Page: 23 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 155861 1011212012 000624 SUPERIOR QUALITY COPIERS, INC 155862 1011 2/2012 000624 SUPERIOR QUALITY COPIERS, INC 155863 1011212012 006551 UNITED STAFFING ASSOC. 155864 10112l2012 002933 UNIVAR USA, INC 155865 101121201 2 0021 37 VERIZON WIRELESS 155866 1011 2l2012 008337 VETERINARY PET INSLIRANCE CO 155867 10112l2012 001 928 WAL-MART Page: 23 It e m 8 . a . - P a g e 2 5 Check History Listing CITY OF ARROYO GRANDE Page: 24 Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Pald Check Total 1.000.00 155868 1011 212012 007927 SHIRLEY WILLMOTT 155869 1011212012 002324 MICHAEL ZIGELMAN boa Total: 41 1,367.24 124 checks in this report Total Checks: 41 1,367.24 Page: 24 It e m 8 . a . - P a g e 2 6 ATTACHMENT 2 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 91141201 2 - 91271201 2 10105112 FUND 010 FUND 216 FUND 217 FUND 219 FUND 220 FUND 226 FUND 284 FUND 285 FUND 290 FUND 350 FUND 612 FUND 640 OVERTIME BY DEPARTMENT: Admin. Support Services - Community Development Police 12,712.99 Fire 7,788.35 Govrnment Bldg Maint. Engineering Fleet Maintenance - Parks Recreation - Admn Rec - Special Events Children In Motion - Soto Sport Complex Public Works Maintenance 662.46 21,163.80 Salaries Full time Salaries Part-Time - PPT Salaries Part-Time - TPT Salaries OverTime Salaries Standby Holiday Pay Sick Pay Annual Leave Buyback Vacation Buyback Sick Leave Buyback Vacation Pay Comp Pay Annual Leave Pay Salaries - Police FTO PERS Retirement Social Security PARS Retirement State Disability Ins. Deferred Compensation Health lnsurance Dental lnsurance Vision lnsurance Life lnsurance Long Term Disability Uniform Allowance Car Allowance Council Expense Employee Assistance Boot Allowance Motor Pay Bi-Lingual Pay Cell Phone Allowance Item 8.a. - Page 27 THIS PAGE INTENTIO NALLY LEFT BLANK Item 8.a. - Page 28