Agenda Packet 1999-05-25
CITY COUNCIL ~ity 0/
AGENDA QS2{~o;r fff'Jlan4e
Michael A. Lady Mayor Robert L. Hunt City Manager
Tony M. Ferrara Mayor ~ro Tem Timothy J. Carmel City Attorney
Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services
Steve Tolley Council Member
Jim Dickens Council Member
AGENDA SUMMARY
CITY COUNCIUREDEVELOPMENT AGENCY MEETING
TUESDAY, MAY 25,1999
7:30 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:30 P.M.
2. ROLL CALL COUNCIUAGENCY
3. FLAG SALUTE: ARROYO MASONIC LODGE #274
PHIL JOHANKNECHT
4. INVOCATION: SENIOR PASTOR JOE BUBAR
GRACE BIBLE CHURCH
5. SPECIAL PRESENTATIONS:
a. Proclamation - Clean Air Month
6. AGENDA REVIEW:
6A. Move that all resolutions and ordinances presented tonight be read in title
only and all further readings be waived.
____.__......._n'__".__._.~___ ________....,__
AGENDA SUMMARY - MAY 25, 1999
PAGE 2
7. PUBLIC HEARINGS:
None
8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this
agenda regarding any item of interest within the jurisdiction of the Council.
The Council will listen to all communication but, in compliance with the
Brown Act, will not take any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your
issue with you subsequent to 1he Council meeting;
. The Council may direct staff to research the issue and
subsequently report back to the Council (generally in the form of a
memorandum or staff report); or
. No action is required or taken.
9. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a
group. The recommendations for each item are noted in parentheses. Any
Council Member may request that any item be withdrawn from the Consent
Agenda to permit discussion or change the recommended course of action.
The City Council may approve the remainder of the Consent Agenda on one
motion.
a. Cash Disbursement Ratification (SNODGRASS)
(Action Required: Approval)
b. Cash Flow Analysis - Approval of Intertund Advance From the
Sewer Facility Fund (SNODGRASS)
(Action Required: Accept April 1999 Cash Report; Approve
Interfund Advance)
c. Minutes of City Council Meeting of May 11. 1999 (WETMORE)
(Action Required: Approval)
d. Fiscal Year 1999-00 Appropriation Limit (SNODGRASS)
(Action Required: Adopt Resolution)
AGENDA SUMMARY - MAY 25, 1999
PAGE 3
9. CONSENT AGENDA (continued)
e. Fall 1998 Slurry Seal Proiect. Proiect No. 90-98-4. Progress
Payment No.2 (SPAGNOLO)
(Action Required: Approval)
f. Authorization to Solicit Bids - Spring 1999 Slurry Seal Project.
Project No. 90-99-3 (SPAGNOLO)
(Action Required: Approval)
g. Authorization to Solicit Bids and Program Supplemental Agreement
No. M004. Optical Detection Devices at East Branch Street/Mason
Street. Project No. 90-99-2 (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
h. Purchase of Paint for Pavement Marking and Striping Program
(SPAGNOLO)
(Action Required: Approval)
i. Authorization to Solicit Bids to Implement ADA Compliance of City
Council Chambers (FIBICH)
(Action Required: Approval)
j. Authorization for Participation of the Police Department in the San
Luis Obispo County Narcotics Task Force (TERBORCH)
(Action Required: Adopt Resolution)
k. Addition of a Senior Advisory Commission Member to the
Long-Range Planning Committee (ENGEN)
(Action Required: Approval)
I. Fund Transfer Agreements for Bikeway Proiect One. Paulding
Middle School Bikelanes Project (SPAGNOLO)
(Action Required: Adopt Resolution)
m. Award of Bid for the Bikeway One - Paulding Middle School
Bikelanes. Project No. 90-98-1 (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
10. CONTINUED BUSINESS:
None
AGENDA SUMMARY - MAY 25, 1999
PAGE 4
11. NEW BUSINESS:
a. Fee Waiver: Arroyo Grande Valley Little League (HERNANDEZ)
(Action Required: Provide Direction to Staff)
b. Update of the City's Building Codes by Adoption of an Ordinance
Revising Title 8 of the Arroyo Grande Municipal Code (FIBICH)
(Action Required: Introduce Ordinance; Set Date for Public
Hearing)
c. Fiscal Y ear 1998-99 Third Quarter Budget Status Report (SNODGRASS)
[CITY/AGENCY]
(Action Required: Approve Staff Recommendations)
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present
reports to the other members regarding committees, commissions, boards,
or special projects on which they may be participating.
(a) MAYOR MICHAEL A. LADY:
(1) South San Luis Obispo County Sanitation District
(SSLOCSD)
(2) Other
(b) MAYOR PRO TEM TONY M. FERRARA:
(1) Integrated Waste Management Authority (IWMA)
(2) Economic Vitality Corporation (EVC)
(3) Air Pollution Control District (APCD)
(4) Other
(c) COUNCIL MEMBER THOMAS A. RUNELS:
(1) Zone 3 Water Advisory Board
(2) County Water Resources Advisory Committee (WRAC)
(3) Other
(d) COUNCIL MEMBER STEVE TOLLEY:
(1 ) Long-Range Planning Committee
(2) South County Youth Coalition
(3) San Luis Obispo Council of Governments/San Luis Obispo
Regional Transit Authority (SLOCOG/SLORT A)
(4) Other
AGENDA SUMMARY - MAY 25,1999
PAGE 5
12. CITY COUNCIL REPORTS: (continued)
(e) COUNCIL MEMBER JIM DICKENS:
(1) South County Area Transit (SCAT)
(2) Economic Development Committee/Chamber of Commerce
(3) Other
13. COUNCIUAGENCY COMMUNICATIONS:
Correspondence/Comments as presented by the City Council/Agency
Board.
14. STAFF COMMUNICATIONS:
Correspondence/Information for the City Council/Agency Board presented
by the City Manager/Executive Director.
15. ADJOURNMENT
* * * * * * *
Copies of the staff reports or other written materials relating to each item of
business referred to on this agenda are on file with the Director of Administrative
Services and are available for public inspection and reproduction at cost. If you
have questions regarding any agenda item, please contact the Director of
Administrative Services at (805) 473-5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in a City meeting, please contact the Director of
Administrative Services at the number listed above at least 48 hours prior to the
meeting to ensure that reasonable arrangements can be made to provide
accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and
time set for the meeting. Please refer to the agenda posted at City Hall for any
revisions, or call the Director of Administrative Services at (805) 473-5414 for
more information.
- ~_.- ._--~
CITY OF ARROYO GRANDE - ABBREVIATIONS revised 01/28/98
A Agricultural Preserve JPA Joint Powers Authority
AAC Architectural Advisory Committee LAFCO Local Agency Formation Commission
AB Assembly Bill LCC League of California Cities
ADA Americans with Disabilities Act LLA Lot Line Adjustment
AG General Agriculture LUE Land Use Element
AGMC Arroyo Grande Municipal Code MER Lot Merger
AGPOA Arroyo Grande Police Officers' Association MF CondominiumlTownhouse
APN Assessor's Parcel Number MFA Apartments
APCB Air Pollution Control Board MHP Mobile Home Parks
APCD Air Pollution Control District 0 Office Professional
ARC Architectural Review Committee OCSD Oceano Community Services District
ASCE American Society Civil Engineers OSCE Open Space and Conservation Element
AWWA American Water Works Association PC Planning Commission
BD Building Division PD Police Department
CA City Attorney PF Public/Quasi Public
CC City Council PPR Plot Plan Review
CCC California Conservation Corps PRD Parks & Recreation Department
CCCSIF Central Coast Cities Self-Insurance Fund PRE-APP Pre-application
CCO City Clerk's Office PSHHC Peoples' Self-Help Housing Corp.
CD Community Development PSP Planned Sign Program
CDBG Community Development Block Grant PUD Planned Unit Development
CE Circulation Element PW Public Works Department
CEC California Energy Commission RE Residential Estate
CEQA California Environmental Quality Act RFP Request for Proposals
CIP Capital Improvement Program RFQ Request for Qualifications
CIWMP California Integrated Waste Management Plan RH Hillside Residential
CM City Manager's Office RHNP Regional Housing Needs Plan
CMC California Men's Colony RR Rural Residential
CMP Congestion Management Plan RS Suburban Residential
COC Certificate of Compliance RTA Reversion to Acreage
CPI Consumer Price Index RWQCB Regional Water Quality Control Board
CUP Conditional Use Permit SAC Staff Advisory Committee
DARE Drug Abuse Resistance Education SB Senate Bill
DC Development Code SCAT South County Area Transit
CEA Drug Enforcement Administration SEIU Service Employees International Union
E.C. Election Code SF Single Family
EDU Equivalent Dwelling Unit SLO San Luis Obispo
EIR Environmental Impact Report SLOCOG San Luis Obispo Council of Governments
EIS Environmental Impact Statement SLOHA San Luis Obispo Housing Authority
EVC Economic Vitality Corporation SLONTF San Luis Obispo Narcotics Task Force
FAU Federal Aid Urban SLORT A San Luis Obispo Regional Transit Authority
FD Fire Division SLOWRAC San Luis Obispo County Water Resources Advisory
FDAA Federal Disaster Assistance Administration Committee
FEMA Federal Emergency Management Agency SR Senior Housing
FID Financial Services Department SSLOCOWA South San Luis Obispo County Water Association
FPPC Fair Political Practices Commission SSLOCSD South San Luis Obispo County Sanitation District
FTA Federal Transit Administration SRRE Source Reduction & Recycling Element
FY Fiscal Year SWRCD State Water Resources Control Board
G.C. Government Code TPM Tentative Parcel Map
GC General Commercial TT Tentative Tract Map
GF General Fund TTAC Transportation Technical Advisory Committee
GP General Plan TUP Temporary Use Permit
GPA General Plan Amendment UBC Uniform Building Code
HCD California Department of Housing and Community UFC Uniform Fire Code
Development USA Underground Service Alert
HOP Home Occupancy Permit VAR Variance
HUD Housing and Urban Development Dept. VC Village Commercial
I Industrial and Business Park VSR View Shed Review
ISTEA Intermodal Surface Transportation ZONE 3 San Luis Obispo County Flood Control and Water
Conservation District - Zone 3 (Lopez Project)
5.8.
i
I
Honorary
Proclamation
.+. .+. ..+ ...
. . + .
RECOGNIZING THE MONTH OF
MAY 1999 AS
"CLEAN AIR MONTH"
WHEREAS, the month of May is designated "Clean Air Month" as part of the American Lung
Association's efforts to promote improved air quality throughout California; and
WHEREAS, the American Lung Association of the Central Coast is working in partnership with
the San Luis Obispo County Air Pollution Control District to promote improved air quality
throughout San Luis Obispo County; and
WHEREAS, the San Luis Obispo Air Pollution Control District and its partners at Regional
Rideshare and Ride-On Transportation will be launching a major program entitled "Transportation
Choices for Clean Air" to provide individuals and businesses with assistance in setting up
ride sharing and telecommute programs at no cost; and 1
I
WHEREAS, studies demonstrate that air pollution poses a significant health risk to the more
I
than 30% of people living with asthma and lung disease and other healthy individuals breathing
polluted air; and
WHEREAS, it is vital to protect children with asthma as well as the elderly and people suffering I
from lung disease; and
I
WHEREAS, the American Lung Association of the Central Coast provides asthma screening and
education to elementary school children, parents and school personnel; and
WHEREAS, the American Lung Association of the Central Coast encourages everyone to take
simple steps during May 1999 and throughout the year to reduce air pollution by driving
alternatively fueled vehicles, taking mass transit, riding bikes to school or work, telecommuting,
ride sharing and getting proper vehicle maintenance; and
WHEREAS, the American Lung Association of the Central Coast calls upon every citizen to join
their co-workers and friends to participate in efforts to improve and protect the quality of the air
we breath because "WHEN YOU CAN'T BREATHE, NOTHING ELSE MATIERS."
NOW, THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of the City of
Arroyo Grande, on behalf of the City Council, do hereby proclaim May 1999 as "Clean Air
Month" in Arroyo Grande.
IN WITNESS WHEREOF, I have hereunto set my
hand and caused the Seal of the City of Arroyo Grande
to be affixed this 25th day of May 1999.
MICHAEL A. LADY, MAYOR
I
9.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: MAY 25,1999
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period May 1 - May 15, 1999.
FUNDING:
There is a $496,691.00 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT A - Cash Disbursement Listing
ATTACHMENT B - May 7, 1999 Accounts Payable Check Register
ATTACHMENT C - May 7, 1999 Payroll Checks and Payroll Benefit Checks
ATTACHMENT D - May 14, 1999 Accounts Payable Check Register
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010) SPECIAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - City Clerk Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Fund (Fund 271)
4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant
4140 - Management Information System 4203 - Federal COPS Hiring Grant
4145 - Non Departmental 4204 - Federal Local Law Enforcement
Public Safety (Fund 010)
4201 - Police ENTERPRISE FUNDS
4211 - Fire Sewer Fund (Fund 612)
4212 - Building & Safety 4610 - Sewer Maintenance
4213 - Government Buildings Water Fund (Fund 640)
Public Works (Fund 010) 4710 - Water Administration
4301 - Public Works-Admin & Engineering 4711 - Water Production
4303 - Street/Bridge Maintenance 4712 - Water Distribution
4304 - Street Lighting Lopez Administration (Fund 641)
4305 - Automotive Shop 4750 - Lopez Administration
Parks & Recreation (Fund 010)
4420 - Parks CAPITAL IMPROVEMENT PROGRAMS
4421 - Recreation 5501-5599 - Park Projects
4422 - General Recreation 5601-5699 - Streets Projects
4423 - Pre-School Program 5701-5799 - Drainage Projects
4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects
4425 - Children in Motion 5901-5999 - Water Projects
4430 - Soto Sport Complex
4460 - Parkway Maintenance
Dept. Index for CounciLxls
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
701t de PeIUod 01 ~ I 7~ ~ IS, It)t)t)
, .o.'"__A-nA_ , "., "'" ",~.," , , ., ,,"m ". ",. " ,~,,' ~
May 25,1999
Presented are the cash disbursements issued by the Department of Financial Services for
the period May 1 to May 15, 1999. Shown are cash disbursements by week of occurrence
and type of payment.
WEEK TYPE OF PAYMENT SCHEDULE AMOUNT
May 7, 1999
Accounts Payable Cks # 90179-90301 B 95,243.13
Payroll Checks and Payroll Benefit Checks C 252,412.55
347,655.68
May 14, 1999
Accounts Payable Cks #90312-90423 D 326,605.42
Less Ck P114 Payroll Transfer included in (177,570.10)
Attachment C 149,035.32
Two Week Total $ 496,691.00
ATTACHMENT B
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
05/05/99 09:09 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
113 05/04/99 100335 DANIEL HERNANDEZ PLAYGROUND SAFETY SCHOOL-HERNA 010.4421.5501 96 .00 96.00
90179 05/07/99 085176 3T EQUIPMENT CO LEADER HOSE 612.4610.5610 202.34 202.34
90180 05/07/99 000468 A T & T-L/DIST SVC. L/DIST PHONE 010.4211.5403 16.49
90180 05/07/99 000468 A T & T-L/DIST SVC. FAX L/DIST-473-0386 010.4145.5403 19.31 35.80
90181 05/07/99 000156 A-I VAC & CANDLE CO. BAG HOOK/SWITCH/BELT/IMPELLER 010.4213.5603 51. 25 51. 25
90182 05/07/99 003120 AMERICAN INDUSTRIAL SUP RUBBER BOOTS 612.4610.5255 16.30
90182 05/07/99 003120 AMERICAN INDUSTRIAL SUP RUBBER BOOTS 612.4610.5255 16.30
90182 05/07/99 003120 AMERICAN INDUSTRIAL SUP BANDAGES/CLEANER/SAFETY GLASSE 010.4420.5255 75.85 108.45
90183 05/07/99 003276 AMERICAN LASERTEK 3 PRINTER CARTRIDGES 010.4201. 5201 172.67 172.67
90184 05/07/99 100897 AMERICAN TEMPS HAWORTH SVCS-4/18 284.4103.5303 392.50
90184 05/07/99 100897 AMERICAN TEMPS STOUFFER SVCS-4/18 010.4130.5303 628.00 1,020.50
90185 05/07/99 004134 AMERICAN WATER WORKS AS AWWA STANDARD REVISIONS SUB 640.4710.5503 275.00 275.00
90186 05/07/99 006552 ARROYO MEDICAL GROUP IN PRE-EMPLOY PHYSICAL-HOPKINS 010.4201. 5303 75.00 75.00
90187 05/07/99 008346 BACKYARD IMPROVEMENT CE 1 TRANSMITTER 010.4201. 5605 29.49 29.49
90188 05/07/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES 010.4425.5259 51. 80
90188 05/07/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES 010.4425.5259 91. 22 143.02
90189 05/07/99 010998 BETTER BEEP PAGER SVCS 640.4712.5303 20.00
90189 05/07/99 010998 BETTER BEEP PAGER SVCS 220.4303.5303 10.00
90189 05/07/99 010998 BETTER BEEP PAGER SVCS 010.4305.5303 20.00
90189 05/07/99 010998 BETTER BEEP PAGER SERVICES 640.4712.5303 5.00 55.00
90190 05/07/99 012168 BOXX EXPRESS SHIPPING 010.4305.5303 16.40
90190 05/07/99 012168 BOXX EXPRESS SHIPPING CHARGES 010.4211.5201 6.12
90190 05/07/99 012168 BOXX EXPRESS MARCH 99 SHIPMENTS 010.4201.5201 11.27 33.79
90191 05/07/99 013026 BRISCO MILL & LUMBER HOOKS/CHAIN 010.4201.5604 9.60
90191 05/07/99 013026 BRISCO MILL & LUMBER BUNG I CORDS 010.4201.5604 10.71
90191 05/07/99 013026 BRISCO MILL & LUMBER FORM LUMBER 220.4303.5613 17.21
90191 05/07/99 013026 BRISCO MILL & LUMBER LIQUID NAILS/CORK. MOULDING 010.4420.5605 101. 60 139.12
90192 05/07/99 013884 KEVIN BURT S/BALL UMPIRE-BURT 010.4424.5352 14.00 14.00
90193 05/07/99 101101 C.T.I./VALUELlNE LETTERING LABEL TAPE 010.4101.5201 157.48 157.48
90194 05/07/99 018018 CA. ST. DEPT. GENERAL SVCS L/DIST 5400 010.4145.5403 112.44 112.44
90195 05/07/99 017706 CA. ST. EMPL. DEVEL. DEPT. U/INS-BRITTON 010.4201.5142 24.00
90195 05/07/99 017706 CA.ST.EMPL.DEVEL.DEPT. U/INS-EDAR 010.4213.5142 1,380.00
90195 05/07/99 017706 CA.ST.EMPL.DEVEL.DEPT. U/INS-REYNOLDS 284.4103.5142 1,427.00 2,831.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
05/05/99 09:09 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90196 05/07/99 101104 SONIA CARO REF. PARK DEPOSIT-CARO 010.0000.4354 25.00 25.00
90197 05/07/99 023322 CHRISTIANSON CHEVROLET CONNECTOR 010.4211.5601 13.64
90197 05/07/99 023322 CHRISTIANSON CHEVROLET SENSOR 010.4211.5601 52.85 66.49
90198 05/07/99 100471 KAREN CIPOLLA REF. PARK DEPOSIT-CIPOLLA 010.0000.4354 25.00 25.00
90199 05/07/99 023442 CITY CLERKS ASSN.OF CAL ANNUAL MEMBERSHIP DUES-WETMORE 010.4002.5503 40.00 40.00
90200 05/07/99 077376 SUSAN SAXE- CLIFFORD PSYCHO. EVAL-HOPKINS 010.4201. 5303 325.00 325.00
90201 05/07/99 024832 COMMUNICATION SOLUTIONS SPARE GEM PACK-LIFT#2 612.4610.5610 285.78
90201 05/07/99 024832 COMMUNICATION SOLUTIONS CELL PHONE ANTENNAS 640.4710.5403 64.24
90201 05/07/99 024832 COMMUNICATION SOLUTIONS STARTER RELAY-WELL#9 640.4711.5603 348.33 698.35
90202 05/07/99 026208 CREDIT BUREAU REPORTS, 2 CREDIT CHECKS 010.4201.5303 14.80 14.80
90203 05/07/99 027924 D.A.R.E.AMERlCA DARE APPLES/PARENT GUIDE/CUBE 010.4201. 5504 31. 44 31. 44
90204 05/07/99 027534 D.G.REPAIR SENSOR-PD941 010.4201.5601 96.79 96.79
90205 05/07/99 028548 DAYS TAR INDUSTRIES STREET SWEEPING 612.4610.5303 4,547.32 4,547.32
90206 05/07/99 029250 J .B. DEWAR, INC. RED DIESEL FUEL #2 010.0000.1202 202.76 202.76
90207 05/07/99 029484 DIESELRO INC. LUBE/OIL/FILTERS/ROTATE TIRES 220.4303.5601 441.13 441.13
90208 05/07/99 100968 DMG-MAXlMUS PROFESSIONAL SVCS-3/99 010.4145.5303 721. 00 721. 00
90209 05/07/99 100322 STAN DOMINGUEZ B/BALL LGE.OFFICIAL-DOMINGUEZ 010.4424.5352 90.00 90.00
90210 05/07/99 101098 STEPHEN DOMINGUEZ REF. PARK DEPOSIT-DOMINGUEZ 010.0000.4354 25.00 25.00
90211 05/07/99 030576 GREG DUTRA CUSTODIAL CHARGES-B/BALL LGE 010.4424.5257 150.00 150.00
90212 05/07/99 031044 EARTH SYSTEMS CONSULTAN LETTER PREP/SOIL ANALYSIS/STOC 350.5401.7401 295.00 295.00
90213 05/07/99 031824 ELECTRIC MOTOR REWIND IN MOTOR/MIXER TANK-WELL#9 640.4711.5603 117.76 117.76
90214 05/07/99 058208 F.MORTON PITT CO. 2 NAME PLATES 010.4201.5255 17.09 17.09
90215 05/07/99 032838 FAMILIAN PIPE & SUPPLY MEGALUG CONNECTOR KITS 640.4712.5610 177.50
90215 05/07/99 032838 FAMILIAN PIPE & SUPPLY BALL VALVES 640.4712.5610 418.28 595.78
90216 05/07/99 033424 FENCE FACTORY 2 MULTI-CODE TRANSMITTERS 010.4201. 5605 51.72 51.72
90217 05/07/99 100691 FIVE CITIES-TIMES LEGAL 1084 010.4130.5301 54.00
90217 05/07/99 100691 FIVE CITIES-TIMES LEGAL 2063 010.4002.5301 379.50 433.50
90218 05/07/99 035802 FRANK'S LOCK & KEY INC DUP.KEYS/TAGS 010.4420.5605 12.55
90218 05/07/99 035802 FRANK'S LOCK & KEY INC 4 DUPLICATE KEYS SSC 010.4420.5605 6.44
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
05/05/99 09:09 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90218 05/07/99 035802 FRANK'S LOCK & KEY INC REPL.DOOR KNOB-WELL#9 640.4712.5604 140.44
90218 05/07/99 035802 FRANK'S LOCK & KEY INC 4 DUP.KEYS-P26 010.4420.5605 9.65
90218 05/07/99 035802 FRANK'S LOCK & KEY INC 12 MASTER PADLOCKS 010.4420.5605 115.19
90218 05/07/99 035802 FRANK'S LOCK & KEY INC DUP.KEYS-PUMP HOUSE 640.4712.5604 6.44
90218 05/07/99 035802 FRANK'S LOCK & KEY INC REKEY LOCK 010.4213.5604 22.00 312.71
90219 05/07/99 101103 GARVEY EQUIPMENT COMPAN CHAIN SAW 16"BAR 220.4303.5273 353.93
90219 05/07/99 101103 GARVEY EQUIPMENT COMPAN APRON CHAPS-CMC CREWS 220.4303.5255 198.88
90219 05/07/99 101103 GARVEY EQUIPMENT COMPAN APRON CHAPS 220.4303.5255 200.74
90219 05/07/99 101103 GARVEY EQUIPMENT COMPAN CHAIN SAW 16"BAR 220.4303.5273 353.93 1,107.48
90220 05/07/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 640.4712.5610 18.94 18.94
90221 05/07/99 100225 GEMMA SYSTEMS GROUPWISE/DIALIN UPGRADE. CABLE 010.4140.5303 1,572.29 1,572.29
90222 05/07/99 101099 JOHN GODFREY REF. PARK DEPOSIT-GODFREY 010.0000.4354 50.00 50.00
90223 05/07/99 037752 GOLDEN STATE USSSA S/BALL LGE.REGISTRATION 010.4424.5257 646.00
90223 05/07/99 037752 GOLDEN STATE USSSA S/BALL UMPIRE REGISTRATION 010.4424.5257 200.00 846.00
90224 05/07/99 038200 GOV'T FINANCE OFFICERS GFOA DUES-99/00 010.4120.5503 150.00 150.00
90225 05/07/99 038454 GRAND OFFICE SUPPLY TONER 010.4101. 5201 48.25
90225 05/07/99 038454 GRAND OFFICE SUPPLY TONER 010.4002.5201 48.25
90225 05/07/99 038454 GRAND OFFICE SUPPLY TONER CARTRIDGE 010.4130.5201 139.40
90225 05/07/99 038454 GRAND OFFICE SUPPLY CR : TONER CARTRIDGE 010.4130.5201 85.78-
90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4421. 5201 47.35
90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4102.5255 77.00
90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 42.64
90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 5.18
90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4002.5201 17.70
90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4421.5201 15.36
90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 9.12
90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612.4610.5201 19.42
90225 05/07/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612.4610.5201 4.27 388.16
90226 05/07/99 039312 CITY OF GROVER BEACH REIMB.REGIS-CITY CLERKS CONF 010.4002.5501 285.00 285.00
90227 05/07/99 036426 GTE WIRELESS CELL PHONE-AUTO 010.4305.5403 23.22
90227 05/07/99 036426 GTE WIRELESS CELL PHONE - CM 010.4145.5403 21.93
90227 05/07/99 036426 GTE WIRELESS CELL PHONE-DIV.CHIEF 010.4211.5403 19.55
90227 05/07/99 036426 GTE WIRELESS CELL PHONE-F. CHIEF 010.4211.5403 20.25
90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 52.85
90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 21.06
90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 16.06
90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 21. 82
90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201. 5403 16.51
90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 22.84
90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PD 010.4201.5403 21. 82
90227 05/07/99 036426 GTE WIRELESS CELL PHONE-PW DIR 010.4301.5403 32.07
90227 05/07/99 036426 GTE WIRELESS CELL PHONE-STREET SUPER 220.4303.5403 49.48 339.46
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
05/05/99 09:09 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90228 05/07/99 039624 HAAKER EQUI PMENT BOOM LIGHT KIT-PW-51 612.4610.5603 312.51 312.51
90229 05/07/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 59.07 59.07
90230 05/07/99 100349 PAUL HARPER B/BALL LGE.SCORER-HARPER 010.4424.5352 21. 00 21. 00
90231 05/07/99 041184 HEACOCK WELDING NORTH DURALINER RUBBER MAT 010.4213.5255 64.35 64.35
90232 05/07/99 042174 HIGGINS ASSOCIATE, INC GRAND AVE. CORRIDOR STUDY 350.5603.7701 13,852.95 13,852.95
90233 05/07/99 101102 HIGH TECHNOLOGY CRIME ASSOC.DUES-B.BRIDGE 010.4201. 5503 40.00 40.00
90234 05/07/99 042276 KARA HILL B/BALL LGE.SCORER-HILL 010.4424.5352 21. 00 21. 00
90235 05/07/99 043954 JOSH IANNEO B/BALL LGE.SCORER-J.IANNEO 010.4424.5352 63.00 63.00
90236 05/07/99 100117 IMAGING PRODUCTS INT'L FILM & POLAROID FILM 010.4201. 5255 237.07 237.07
90237 05/07/99 045474 INT'L INSTIT.MUNI.CLERK RENEWAL- IIMC ANNUAL DUES 010.4002.5503 85.00 85.00
90238 05/07/99 100241 INTL CONF OF BUILDING 0 W/SHOP-WOOD-FRAME BLDG-ARMET 010.4212.5501 90.00 90.00
90239 05/07/99 046176 J J'S FOOD COMPANY ORAL BOARD SUPPLIES 010.4301.5201 21. 54 21. 54
90240 05/07/99 046722 JERRY'S SPORT CENTER, I RANGE SUPPLIES 010.4201. 5255 682.10 682.10
90241 05/07/99 100892 JONES CARPET & UPHOLSTE CARPET CLEANING 010.4213.5604 400.00 400.00
90242 05/07/99 047300 BLAIR JUAREZ B/BALL LGE.SCORER-JUAREZ 010.4424.5352 35.00 35.00
90243 05/07/99 048516 KEYLOCK SECURITY SPECIA DUP.KEYS/FILE CABINET 010.4201. 5255 11.26
90243 05/07/99 048516 KEYLOCK SECURITY SPECIA MASTER KEY & LOCK-HOPKINS 010.4201.5255 9.72 20.98
90244 05/07/99 100783 KIRBY'S MOTORCYCLES ADJ.CHAIN/R&R REAR TIRE 010.4201. 5601 235.97 235.97
90245 05/07/99 052270 LIGHTNING POWDER CO,INC CHECK SLEEVES 010.4201.5255 25.95 25.95
90246 05/07/99 100985 DOUG LINTNER B/BALL LGE.OFFICIAL-LINTNER 010.4424.5352 165.00
90246 05/07/99 100985 DOUG LINTNER S/BALL UMP-LINTNER 010.4424.5352 45.00 210.00
90247 05/07/99 101105 LONG'S DRUG STORE PHOTO PROCESSING-APRIL 010.4201.5255 7.48 7.48
90248 05/07/99 053118 LUCIA MAR UN.SCH.DIST. GYM USE-B/BALL LGE. 010.4424.5257 772.89
90248 05/07/99 053118 LUCIA MAR UN.SCH.DIST. GYM USE-B/BALL LGE. 010.4424.5257 168.00
90248 05/07/99 053118 LUCIA MAR UN.SCH.DIST. GYM USE-B/BALL 010.4424.5257 504.00 1,444.89
90249 05/07/99 101022 BURTON LUND LUND SVCS-4/26 010.4212.5303 100.00 100.00
90250 05/07/99 101100 LINDA MEEKS REF. PARK DEPOSIT-MEEKS 010.0000.4354 25.00 25.00
90251 05/07/99 056394 MIDAS MUFFLER & BRAKE REPR.TIRE/WIRE PLUG/SAFETY INS 010.4201.5601 170.24
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
05/05/99 09:09 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90251 05/07/99 056394 MIDAS MUFFLER & BRAKE AIR FILTER/WIPER/OIL/FILTER 010.4420.5601 63.35
90251 05/07/99 056394 MIDAS MUFFLER & BRAKE PLUGS/ROTATE TIRES 220.4303.5601 89.95
90251 05/07/99 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/REPL.MUFFLER 010.4301. 5601 144.66 468.20
90252 05/07/99 057096 MINER'S ACE HARDWARE LADDER 640.4712.5273 56.83
90252 05/07/99 057096 MINER'S ACE HARDWARE NUTS/BOLTS 640.4712.5610 14.41
90252 05/07/99 057096 MINER'S ACE HARDWARE SIGN/COUPLERS 010.4420.5605 19.35
90252 05/07/99 057096 MINER'S ACE HARDWARE COUPLER/ELECT. TAPE 640.4711.5603 4.91
90252 05/07/99 057096 MINER'S ACE HARDWARE ELBOW INSERT/PLUMBING SUPPLIES 640.4711.5603 2.54
90252 05/07/99 057096 MINER'S ACE HARDWARE DOUBLE HOOKS/STAPLES/HOOK 010.4201. 5604 23.70
90252 05/07/99 057096 MINER'S ACE HARDWARE BATTERIES/BROOM/SPRAYPAINT 010.4420.5605 89.96
90252 05/07/99 057096 MINER'S ACE HARDWARE BATTERIES/EXT.CORDS/SUPER GLUE 640.4712.5255 42.47
90252 05/07/99 057096 MINER'S ACE HARDWARE EXT CORD/HARDWARE 010.4430.5605 141.84 396.01
90253 05/07/99 057272 MIKE MITCHELL S/BALL UMPIRE-MITCHELL 010.4424.5352 30.00 30.00
90254 05/07/99 058060 STEPHEN MORRIS B/BALL LGE.OFFICIAL-MORRIS 010.4424.5352 75.00 75.00
90255 05/07/99 100392 STEVE MOSLEY ADULT S/BALL UMPIRE-MOSLEY 010.4424.5352 60.00 60.00
90256 05/07/99 053428 MPH INDUSTRIES, INC. REPR.RADAR UNIT 010.4201. 6201 2,206.63 2,206.63
90257 05/07/99 058578 MULLAHEY FORD WHEEL COVER-PD981 010.4201. 5601 33.36 33.36
90258 05/07/99 058890 RICHARD MUNOZ ADULT S/BALL UMPIRE-MUNOZ 010.4424.5352 45.00 45.00
90259 05/07/99 100445 NATELSON COMPANY,INC FISCAL IMPACT-ARROYO LINDA X 010.0000.2458 3,000.00 3,000.00
90260 05/07/99 059748 NATIONAL AUTO GLASS WINDSHIELD-PD931 010.4201. 5601 329.55 329.55
90261 05/07/99 100281 JEFFREY NIEMEYER B/BALL LGE.OFFICIAL-NIEMEYER 010.4424.5352 120.00 120.00
90262 05/07/99 100984 SCOTT O'CONNELL B/BALL LGE.SCORER-O'CONNELL 010.4424.5352 63.00
90262 05/07/99 100984 SCOTT O'CONNELL S/BALL SCORER-O'CONNELL 010.4424.5352 14.00 77.00
90263 05/07/99 063960 PACIFIC BELL L/DIST FAX 473-0386 010.4145.5403 33.69
90263 05/07/99 063960 PACIFIC BELL PHONE 489-2174 010.4201.5403 41. 51
90263 05/07/99 063960 PACIFIC BELL PHONE 489-2345 010.4211. 5403 46.88
90263 05/07/99 063960 PACIFIC BELL CENTREX PHONE-5400 010.4145.5403 642.12
90263 05/07/99 063960 PACIFIC BELL DATA LINE 473-5141 010.4145.5403 314 . 02
90263 05/07/99 063960 PACIFIC BELL PHONE 481-6944 010.4201. 5403 124.45 1,202.67
90264 05/07/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 817.20
90264 05/07/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4712.5402 197.40
90264 05/07/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640.4711.5402 1,416.62
90264 05/07/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612.4610.5402 716.87
90264 05/07/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4145.5401 3,575.74 6,723.83
90265 05/07/99 065050 PEOPLE PROFESSIONALS TE DELLEDONNE SVCS-4/24 220.4303.5303 501.27
90265 05/07/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-4/24 220.4303.5303 520.80 1,022.07
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
05/05/99 09:09 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90266 05/07/99 066320 PIONEER EQUIPMENT CO. FUEL ADDITIVE 010.4305.5255 26.73 26.73
90267 05/07/99 069148 R & T EMBROIDERY,INC PATCHES ON SAFETY VESTS 010.4201. 5255 10.73 10.73
90268 05/07/99 100989 REMEDIAL MANAGEMENT COR YARD FUEL FACILITY REPL.PLAN 350.5401.7001 32,427.01 32,427.01
90269 05/07/99 101095 ROBERT ROSARI S/BALL SCORER-ROSARI 010.4424.5352 35.00 35.00
90270 05/07/99 071682 GREG ROSE B/BALL LGE.OFFICIAL-ROSE 010.4424.5352 60.00 60.00
90271 05/07/99 069496 RXLASER BLANK PERFORATED PAPER 010.4120.5201 331. 31 331. 31
90272 05/07/99 072638 S & L SAFETY PRODUCTS PESTICIDE GLOVES/PRE-FILTERS 220.4303.5255 256.60 256.60
90273 05/07/99 076206 S.BARBARA CNTY SHERIFF MARCH 98-MARCH 99 010.4201.5606 121. 36 121. 36
90274 05/07/99 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 111.21
90274 05/07/99 075660 SAN LUIS PAINTS FIELDMARKING PAINT 010.4430.5605 89.77 200.98
90275 05/07/99 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 63.00 63.00
90276 05/07/99 077532 ALLEN SCHOFIELD ELECTRI INSTL.DEDICATED CIRCUIT 010.4213.5604 238.00 238.00
90277 05/07/99 101014 SCHOOL-TECH,INC. CROSSING GUARD SIGN 010.4201.5255 16.62 16.62
90278 05/07/99 078702 DEE DEE SEVERANCE S/BALL SCORER-SEVERANCE 010.4424.5352 14.00 14.00
90279 05/07/99 075114 SLO CNTY GENERAL HOSPIT LEGAL TOX SCREENS 010.4201. 5324 56.00 56.00
90280 05/07/99 073660 SLOCO DATA, INC. POSTAGE DEPOSIT-WEED ABATEMENT 010.4211.5599 1,000.00 1,000.00
90281 05/07/99 100983 AMANDA SMART B/BALL LGE.SCORER-SMART 010.4424.5352 35.00 35.00
90282 05/07/99 080886 SOUTHERN AUTO SUPPLY SPRAY CLEANER 640.4712.5601 14.55
90282 05/07/99 080886 SOUTHERN AUTO SUPPLY GREASE GUN 010.4420.5603 45.33 59.88
90283 05/07/99 081432 BOB SPEAR ADULT S/BALL UMPIRE-SPEAR 010.4424.5352 30.00 30.00
90284 05/07/99 073008 ST. PATRICK'S SCHOOL GYM USE-B/BALL LGE. 010.4424.5257 500.00 500.00
90285 05/07/99 082040 STAPLES WORKSTATION-VOLUNTEERS 010.4201.5201 216.38 216.38
90286 05/07/99 082328 STERLING COMMUNICATIONS BRACKET-RED/STROBE-PD983 010.4201.5601 136.00
90286 05/07/99 082328 STERLING COMMUNICATIONS PURSUIT SWITCH-PD983 010.4201.5601 204.00
90286 05/07/99 082328 STERLING COMMUNICATIONS REPL.ANTENNA/MOUNTING BRACKETT 220.4303.5601 139.21 479.21
90287 05/07/99 085644 TOSTE GRADING & PAVING TACK OIL 220.4303.5613 118.00
90287 05/07/99 085644 TOSTE GRADING & PAVING TACK OIL 220.4303.5613 137.50 255.50
90288 05/07/99 085664 TOM TOTH ADULT S/BALL UMPIRE-TOTH 010.4424.5352 60.00 60.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
05/05/99 09:09 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90289 05/07/99 085904 TRAVELERS EQUIP.FLOATER452N7313 660 010.4145.5579 1,275.00 1,275.00
90290 05/07/99 085956 TREADWAY GRAPHICS DARE STICKER/CANDY DISH/BOOK 010.4201. 5504 91.37 91. 37
90291 05/07/99 086346 TROESH READY MIX SLURRY MIX 612.4610.5610 311. 03
90291 05/07/99 086346 TROESH READY MIX SLURRY MIX 640.4712.5610 186.62 497.65
90292 05/07/99 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 150.99 150.99
90293 05/07/99 101009 UNISOURCE MAINT SUPPLY T.PAPER/SOAP/GLASS CLEANER 010.4213.5604 483.25
90293 05/07/99 101009 UNISOURCE MAINT SUPPLY GLOVES/T.PAPER/COMET 010.4213.5604 274.35 757.60
90294 05/07/99 088084 UNITED GREEN MARK,INC. HUNTER SPRINKLERS-142 ROTOR 010.4430.5605 43.94 43.94
90295 05/07/99 089270 JOSHUA VASQUEZ S/BALL UMPIRE-VASQUEZ 010.4424.5352 30.00 30.00
90296 05/07/99 100960 VECTOR PDTS,INC BANDAIDS/WIPES 010.4201.5272 59.42 59.42
90297 05/07/99 090480 WAYNE'S TIRE TIRES 010.4201.5601 75.67 75.67
90298 05/07/99 100431 WILLARD PAPER CO PAPER/ENVELOPES 010.4102.5255 469.79
90298 05/07/99 100431 WILLARD PAPER CO COPY PAPER 010.4102.5255 291. 72 761.51
90299 05/07/99 092976 WITMER-TYSON IMPORTS K-9 TRAINING 010.4201.5322 90.00 90.00
90300 05/07/99 093542 JACKIE YACONO REIMB.MILEAGE-TC 010.4301. 5608 4.34
90300 05/07/99 093542 JACKIE YACONO MEETING SUPPLIES 010.4001.5504 16.45
90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4130.5201 14.39
90300 05/07/99 093542 JACKIE YACONO REIMB.MILEAGE-CALL OUT 612.4610.5501 6.50
90300 05/07/99 093542 JACKIE YACONO POSTAGE-ITS VIDEO 010.4301. 5201 6.80
90300 05/07/99 093542 JACKIE YACONO REIMB.MILEAGE-TC 010.4301. 5608 5.89
90300 05/07/99 093542 JACKIE YACONO PARKING 010.4120.5501 9.00
90300 05/07/99 093542 JACKIE YACONO REIMB.OFFICE SUPPLIES 010.4421. 5201 7.14
90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4002.5201 10.60
90300 05/07/99 093542 JACKIE YACONO POSTAGE 010.4145.5201 .20
90300 05/07/99 093542 JACKIE YACONO POSTAGE 010.4002.5201 7.53
90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4211.5201 11.41
90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4301. 5201 11. 41
90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4130.5201 11.41
90300 05/07/99 093542 JACKIE YACONO BRASS PLANTER 010.4120.5201 8.55
90300 05/07/99 093542 JACKIE YACONO POSTAGE-EXPRESS MAIL 010.4101.5201 11.75
90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4301. 5201 9.03
90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4301.5201 23.38
90300 05/07/99 093542 JACKIE YACONO REIMB.MILEAGE-TC 010.4301.5608 11.78
90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4211. 5201 12.32
90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4130.5201 5.50
90300 05/07/99 093542 JACKIE YACONO FILM/DEVELOPING 010.4201.5255 22.99
90300 05/07/99 093542 JACKIE YACONO DUP. KEYS 010.4120.5201 9.65
90300 05/07/99 093542 JACKIE YACONO ORAL BOARD SUPPLIES 010.4301. 5201 8.50
90300 05/07/99 093542 JACKIE YACONO POSTERBOARDS 010.4421.5201 8.49
90300 05/07/99 093542 JACKIE YACONO CASH OVER 010.0000.4801 11.00- 244.01
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8
05/05/99 09:09 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90301 05/07/99 094146 ZUMAR INDUSTRIES LETTERS & NUMBERS 220.4303.5613 492.67
90301 05/07/99 094146 ZUMAR INDUSTRIES STREET NAME SIGNS 220.4303.5613 702.49 1,195.16
TOTAL CHECKS 95,243.13
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 9
05/05/99 09:09 VOUCHER/CHECK REGISTER
FOR PERIOD 11
FUND TITLE AMOUNT
010 GENERAL FUND 32,087.90
220 STREETS FUND 4,793.85
284 REDEVELOPMENT AGENCY FUND 1,819.50
350 CAPITAL IMPROVEMENT FUND 46,574.96
612 SEWER FUND 6,438.64
640 WATER FUND 3,528.28
TOTAL 95,243.13
A'lL'TACHHENT C
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 4/16/99 TO 4/29/99
517/99
FUND 010 229,937.96 5101 Salaries Full time 126,839.13
FUND 220 8,590.60 5102-03 Salaries Part-Time 30,814.56
FUND 284 - 5105-07 Salaries Over-Time 11,085.12
FUND 612 3,544.95 5108 Holiday Pay 4,243.78
FUND 640 10,339.04 5109 Sick Pay 2,014.26
252,412.55 5110 Annual Leave Pay 15,669.83
5111 Vacation Buy Back -
5113 Vacation Pay 2,156.03
5114 Comp Pay 3,986.09
5115 Annual Leave Pay 245.12
5121 PERS Retirement 15,895.95
5122 Social Security 14,192.37
5123 PARS Retirement 226.75
5126 State Disability Ins. 62.80
5131 Health Insurance 19,281.42
5132 Dental Insurance 3,828.89
5133 Vision Insurance 693.91
5134 Life Insurance 501.54
5135 Long Term Disability
5143 Uniform Allowance -
5144 Car Allowance 300.00
5146 Council Expense 375.00
5147 Employee Assistance -
Total: 252,412.55
ATTACHMENT D
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
05/12/99 10 :49 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
114 05/07/99 005616 CITY OF ARROYO GRANDE G.A.REIMB.4-30-99 P/R 011.0000.1015 177,570.10 177,570.10
115 05/11/99 101124 COMM'R ANITA RAESHAPIRO PROF. LEGAL SVCS-RAESHAPIRO 010.4003.5327 1,500.00 1,500.00
90312 05/14/99 035412 4 WAY FLOORS REMOVE CARPET/INSTL.VINYL 010.4213.5303 1,938.00 1,938.00
90313 05/14/99 000234 A & R WELDING SUPPLY SLICE TORCH PARTS 010.4211.5603 140.11
90313 05/14/99 000234 A & R WELDING SUPPLY SLICE TORCH PARTS 010.4211. 5603 48.67
90313 05/14/99 000234 A & R WELDING SUPPLY CYLINDER 010.4211. 5603 134.06
90313 05/14/99 000234 A & R WELDING SUPPLY REGULATOR ADAPTER 010.4211.5603 10.90 333.74
90314 05/14/99 101123 A.D. STARR SOFTBALLS 010.4424.5257 1,200.00 1,200.00
90315 05/14/99 000780 ACCURATE FLO & MOTION HYDRO HOSE REEL REPR. 640.4712.5603 317.90 317.90
90316 05/14/99 101110 AGP VIDEO VIDEO-SOAR 010.4101.5201 23.00 23.00
90317 05/14/99 001300 AGRI-TURF SUPPLIES, INC. DOLOMARK LIME 010.4430.5605 240.23 240.23
90318 05/14/99 100584 AIR LIQUIDE AMERICA COR ACETYLENE GAS 010.4305.5303 35.34
90318 05/14/99 100584 AIR LIQUIDE AMERICA COR OXY GAS 640.4712.5610 28.94 64.28
90319 05/14/99 001482 AIR-VOL BLOCK, INC BLOCKS 220.4303.5613 53.78 53.78
90320 05/14/99 100897 AMERICAN TEMPS HAWORTH SVCS-4/25 284.4103.5303 639.78
90320 05/14/99 100897 AMERICAN TEMPS STOUFFER SVCS-4/25 010.4130.5303 628.00 1,267.78
90321 05/14/99 004914 APEX SHARPENING WORKS EYELETS 220.4303.5603 15.02
90321 05/14/99 004914 APEX SHARPENING WORKS WEED-EATER SPOOLS 220.4303.5603 86.50
90321 05/14/99 004914 APEX SHARPENING WORKS ECHO WEED-EATER 220.4303.5273 386.09 487.61
90322 05/14/99 100995 ARROYO RANCH COMPANY 2ND HALF RENT-GUN RANGE 010.4201. 5553 1,200.00 1,200.00
90323 05/14/99 101108 RUDY BACHMANN REF.L/SCAPE BOND-955 BRANCH MI 010.0000.2210 1,200.00 1,200.00
90324 05/14/99 009750 BRENDA BARROW REIMB.SNACKS 010.4425.5259 139.02 13 9.02
90325 05/14/99 101117 BRANCH STREET DELI MAYORS' MEETING SUPPLIES 010.4001.5201 71. 85 71.85
90326 05/14/99 012754 BREZDEN PEST CONTROL FUMIGATION-F.D. 010.4213.6401 3,528.00 3,528.00
90327 05/14/99 013 026 BRISCO MILL & LUMBER PIPE NIPPLE 640.4712.5610 4.06
90327 05/14/99 013026 BRISCO MILL & LUMBER CEILING TILES/DOOR STOP 010.4213.5604 48.24 52.30
90328 05/14/99 013572 BRUMIT DIESEL,INC SOCKET & WRENCH SET 010.4211.5273 171.33
90328 05/14/99 013572 BRUMIT DIESEL,INC SAE WRENCH SET 010.4211. 5273 152.30
90328 05/14/99 013572 BRUMIT DIESEL,INC TOOL SET 010.4211.5273 150.15
90328 05/14/99 013572 BRUMIT DIESEL,INC COOLENT 010.4211.5601 84.81
90328 05/14/99 013572 BRUMIT DIESEL,INC LETTER/FIGURE STAMPS 010.4211.5273 49.23
90328 05/14/99 013572 BRUMIT DIESEL,INC CR:WRENCH SET 010.4211.5273 152.30-
90328 05/14/99 013572 BRUMIT DIESEL,INC BRAKE HARDWARE KIT 010.4211.5601 134.17 589.69
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
05/12/99 10:49 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90329 05/14/99 101007 PHIL BULLARD AFTER SCHOOL PROGRAM-BULLARD 010.4424.5351 39.00 39.00
90330 05/14/99 013806 BURKE AND PACE OF AG LUMBER 220.4303.5613 15.43 15.43
90331 05/14/99 013884 KEVIN BURT S/BALL UMPIRE-BURT 010.4424.5352 14.00 14.00
90332 05/14/99 021940 C.COAST TAXI CAB SERVIC TAXI SVC.4/30/99 225.4553.5507 1,259.75 1,259.75
90333 05/14/99 014508 CALIF.APPLIED TECHNOLOG REPR.RADAR-PD952 010.4201.5603 108.98 108.98
90334 05/14/99 021918 CENTRAL COAST SUPPLY R/R CLEANING/SUPPLIES 010.4420.5605 500.00 500.00
90335 05/14/99 023010 RICHARD CHECANSKY ADOBE SUPPORT SALES 010.4140.5607 25.00
90335 05/14/99 023010 RICHARD CHECANSKY REIMB.SCJOA W/SHOP-CHECANSKY 010.4201. 5501 10.00 35.00
90336 05/14/99 023088 CHERRY LANE NURSERY 6QTS.WEED STOPPER 010.4420.5274 244.47
90336 05/14/99 023088 CHERRY LANE NURSERY REPL. ICE PLANT 220.4303.5613 13.94
90336 05/14/99 023088 CHERRY LANE NURSERY PLANTS 010.4420.5605 85.61
90336 05/14/99 023088 CHERRY LANE NURSERY TRYSTANIA TREE 010.4420.5605 52.39
90336 05/14/99 023088 CHERRY LANE NURSERY CYCLEMEN PLANTS 010.4420.5605 21. 34
90336 05/14/99 023088 CHERRY LANE NURSERY 15 GAL.BOHARIA 010.4420.5308 52.39 470.14
90337 05/14/99 100868 REGINA CHO REF. PARK DEPOSIT-CHO 010.0000.2206 25.00 25.00
90338 05/14/99 023634 CLASSIC TEES B/BALL LGE.AWARD SHIRTS 010.4424.5257 269.84 269 . 84
90339 05/14/99 083498 COMMERCIAL CAPITAL MGMT VIDEOS/FIRE HATS/BADGES 010.4211. 5504 788.59 788.59
90340 05/14/99 024832 COMMUNICATION SOLUTIONS REPL.PRESSURE TRANSDUCER-#9 640.4711. 5603 814.89
90340 05/14/99 024832 COMMUNICATION SOLUTIONS TRACE CONTROL WIRES/REPL. 640.4711.5603 385.00 1,199.89
90341 05/14/99 101122 CREATIVE MEMORIES REF.C/B DEPOSIT-CREATVE MEMOR 010.0000.2206 250.00
90341 05/14/99 101122 CREATIVE MEMORIES BLDG. SUPER-CREATIVE MEMORIES 010.0000.4355 47.25- 202.75
90342 05/14/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 70.00
90342 05/14/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 25.00
90342 05/14/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 15.00 110.00
90343 05/14/99 100355 DAVID CROCKETT CROCKETT SVCS-5/7/99 010.4130.5303 1,600.00 1,600.00
90344 05/14/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301.5201 20.00
90344 05/14/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 10.00
90344 05/14/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421. 5201 45.00
90344 05/14/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301. 5201 20.00 95.00
90345 05/14/99 100631 CUESTA CONSULTING CUESTA SVCS-5/2/99 010.4130.5303 2,060.00 2,060.00
90346 05/14/99 026832 CUESTA EQUIPMENT CO PIPE WRENCH/PLIERS 010.4420.5605 104.28
90346 05/14/99 026832 CUESTA EQUIPMENT CO REPR.KIT-GRACO PUMP 220.4303.5603 157.60
90346 05/14/99 026832 CUESTA EQUIPMENT CO ICE PACKS-SPORTS LGE. 010.4424.5257 51. 48 313.36
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
05/12/99 10:49 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90347 05/14/99 027144 L.N CURTIS & SONS SHOVEL/AX 010.4211.5273 54.52 54.52
90348 05/14/99 100808 DHS-WTOC RENEWAL RENEWAL-WATER TREAT#2 JOHNSON 010.4420.5501 36.00 36.00
90349 05/14/99 100968 DMG-MAXIMUS PROF SVCS-4/99 010.4145.5303 11,250.00 11,250.00
90350 05/14/99 100956 DOKKEN ENGINEERING DOKKEN ENINEERING SVCS-3/31/99 350.5616.7701 23,689.95
90350 05/14/99 100956 DOKKEN ENGINEERING DOKKEN ENGINEERING-3/31y99 350.5615.7701 19,997.61 43,687.56
90351 05/14/99 101114 YVETTE DORADO REF. PARK DEPOSIT-DORADO 010.0000.2206 25.00 25.00
90352 05/14/99 101107 E-Z 8 MOTEL REF.OVERPAYMENT-E-Z 8 BED TAX 010.0000.4010 4,218.48 4,218.48
90353 05/14/99 030966 EAGLE-CAM PIPELINE VIDE VIDEO INSPECT-GRAND/HALCYON 612.4610.5610 600.00 600.00
90354 05/14/99 101030 HENRY ENGEN ENGEN SVCS-5/7 010.4130.5303 3,352.50 3,352.50
90355 05/14/99 032214 ENTENMANN-ROVIN CO 4 FF BADGES 010.4211.5272 270.40 270.40
90356 05/14/99 032838 FAMILIAN PIPE & SUPPLY GATE VALVES 640.4711.5603 176.96
90356 05/14/99 032838 FAMILIAN PIPE & SUPPLY 6"GATE VALVES 640.4712.5610 278 .10 455.06
90357 05/14/99 101118 FINE TEE COMPUTER TECHN TRANINING MANAGER UPGRADE 010.4140.5607 250.00 250.00
90358 05/14/99 100446 FIRST ASSEMBLY OF GOD ADULT B/BALL-GYM USE 010.4424.5257 480.00 480.00
90359 05/14/99 100100 HERMAN H. FITZGERALD PROF. LEGAL SVCS-NEWSOM SPRINGS 350.5754.7301 3,124.50 3,124.50
90360 05/14/99 100691 FIVE CITIES-TIMES LEGAL 38324 010.4130.5301 55.50
90360 05/14/99 100691 FIVE CITIES-TIMES LEGAL 38353 010.4002.5301 69.00 124.50
90361 05/14/99 100448 KEN FONTES REF.L/SCAPE BOND-174 BANDOLERO 010.0000.2210 1,200.00 1,200.00
90362 05/14/99 035178 FOREST NURSERY,INC. CHINESE ELM TREE 010.4420.5605 38.61 38.61
90363 05/14/99 100700 G & M MOBILE SERVICE SAFETY INSPECT-PD691 010.4201.5601 100.00 100.00
90364 05/14/99 036894 GATEWAY 2000 2 COMPUTER WORKSTATIONS 010.4140.6101 3,123.13 3,123.13
90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 76.42
90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 352.84
90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 5.63
90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 31. 05
90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 32.15
90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 19.66
90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 23.06
90365 05/14/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 16.61 557.42
90366 05/14/99 101112 STEVE GRDEN REF.PARK DEPOSIT-GRDEN 010.0000.2206 50.00 50.00
90367 05/14/99 036426 GTE WIRELESS CELL PHONE-CODE ENFORCE 010.4301.5403 57.12 57.12
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
05/12/99 10:49 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90368 05/14/99 100635 HARRY'S RADIATOR SVCS REPR.RADIATOR/THERMOSTAT-PD962 010.4201. 5601 272.25 272.25
90369 05/14/99 041184 HEACOCK WELDING NORTH STEEL BAR 010.4430.5605 3.22 3.22
90370 05/14/99 044050 IKON OFFICE SOLUTIONS,I COPY USE/MAINT-5/22 010.4421.5602 154.00 154.00
90371 05/14/99 044772 INT'L ASSN.CHIEFS OF PO ANNUAL RENTAL TO IACP NET 010.4140.5607 800.00 800.00
90372 05/14/99 046098 J C LANDSCAPING L/SCAPE MAINT-4j99 010.4420.5303 380.00
90372 05/14/99 046098 J C LANDSCAPING L/SCAPE MAINT-4/99 217.4460.5356 120.00 500.00
90373 05/14/99 046176 J J'S FOOD COMPANY FILM 010.4101.5201 7.07 7.07
90374 05/14/99 046410 J.W.ENTERPRISES TOILET RENTAL 220.4303.5552 91.73 91.73
90375 05/14/99 049764 LAB SAFETY SUPPLY, INC FLUORINATED BOTTLE 010.4211.5603 26.75 26.75
90376 05/14/99 100985 DOUG LINTNER S/BALL UMP-LINTNER 010.4424.5352 75.00 75.00
90377 05/14/99 053118 LUCIA MAR UN.SCH.DIST. GYM USE-B/BALL LGE. 010.4424.5257 446.85
90377 05/14/99 053118 LUCIA MAR UN.SCH.DIST. GYM USE-B/BALL LGE. 010.4424.5257 420.00 866.85
90378 05/14/99 101022 BURTON LUND LUND SVCS-5/6/99 010.4212.5303 220.00 220.00
90379 05/14/99 053274 LYON & CARMEL PROF.LEGAL SVCS 010.4003.5304 13,412.03 13,412.03
90380 05/14/99 101113 SHIRLEY MAURER REF. PARK DEPOSIT-MAURER 010.0000.2206 25.00 25.00
90381 05/14/99 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201. 5608 75.83
90381 05/14/99 056628 MID STATE BANK-MASTERCA PUBLICATIONS 010.4201.5255 359.26
90381 05/14/99 056628 MID STATE BANK-MASTERCA CR:SHELVING 010.4201.5604 46.40-
90381 05/14/99 056628 MID STATE BANK-MASTERCA REPL.PARTS 010.4201. 5606 395.11
90381 05/14/99 056628 MID STATE BANK-MASTERCA CASE-FILE SEVER/3 CDS 277.4206.5255 98.62 882.42
90382 05/14/99 056940 MIER BROS. CONCRETE 350.5611.7002 166.11
90382 05/14/99 056940 MIER BROS. CONCRETE 640.4712.5610 59.85
90382 05/14/99 056940 MIER BROS. CONCRETE 010.4420.5605 46.33 272.29
90384 05/14/99 057096 MINER'S ACE HARDWARE SCREWS/BACKING BOARD/MOLDING 010.4211. 5255 56.68
90384 05/14/99 057096 MINER'S ACE HARDWARE GLOVES/MAP/BATTERIES 010.4211.5255 28.13
90384 05/14/99 057096 MINER'S ACE HARDWARE WOOD CHISEL/GROMMET KIT/SAW 010.4211. 5255 48.10
90384 05/14/99 057096 MINER'S ACE HARDWARE ELBOW/COUPLERS/CLOROX 010.4211.5255 16.36
90384 05/14/99 057096 MINER'S ACE HARDWARE BUNGEE HOOKS/NUTS/BOLTS 010.4211.5255 8.22
90384 05/14/99 057096 MINER'S ACE HARDWARE COARSE THREAD/WRENCH HOLDER 010.4211.5601 6.75
90384 05/14/99 057096 MINER'S ACE HARDWARE PIPE TAP/CHISEL 010.4211.5601 22.82
90384 05/14/99 057096 MINER'S ACE HARDWARE DRILL BIT/SOAP 010.4211.5255 37.52
90384 05/14/99 057096 MINER'S ACE HARDWARE FLUOR. LIGHTS 010.4213.5604 13.08
90384 05/14/99 057096 MINER'S ACE HARDWARE AA/AAA BATTERIES 010.4211.5255 19.27
90384 05/14/99 057096 MINER'S ACE HARDWARE TOILET SEAT/NUTS/BOLTS 010.4213.5604 12.53
90384 05/14/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4213.5604 1. 81
90384 05/14/99 057096 MINER'S ACE HARDWARE FAUCET KIT/BULBS/DRAPE CARRIER 010.4213.5604 71.61
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
05/12/99 10:49 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90384 05/14/99 057096 MINER'S ACE HARDWARE GASKET 010.4213.5604 1. 38
90384 05/14/99 057096 MINER'S ACE HARDWARE UTILITY STRAP/EPOXY 010.4211.5255 6.83
90384 05/14/99 057096 MINER'S ACE HARDWARE HAND TOOL 010.4213.5604 9.11
90384 05/14/99 057096 MINER'S ACE HARDWARE LIGHT PANELS 010.4213.5604 28.23
90384 05/14/99 057096 MINER'S ACE HARDWARE PAINT MARKER 010.4211.5255 2.67
90384 05/14/99 057096 MINER'S ACE HARDWARE DOOR STOP TIPS 010.4213.5604 3.41
90384 05/14/99 057096 MINER'S ACE HARDWARE CR:BUILDING MATERIALS 010.4213.5604 28.23-
90384 05/14/99 057096 MINER'S ACE HARDWARE COUPLER 010.4420.5605 5.98
90384 05/14/99 057096 MINER'S ACE HARDWARE DRILL BIT 010.4420.5605 3.10
90384 05/14/99 057096 MINER'S ACE HARDWARE ROCK HAMMER/HOLE SAW/CHISEL 640.4712.5273 74.60
90384 05/14/99 057096 MINER'S ACE HARDWARE VENTS 640.4712.5604 6.39
90384 05/14/99 057096 MINER'S ACE HARDWARE COMBO WRENCH/MISC. HARDWARE 010.4420.5605 11.49
90384 05/14/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES-RES#2 640.4712.5604 64.90
90384 05/14/99 057096 MINER'S ACE HARDWARE COUPLER 640.4712.5609 .80
90384 05/14/99 057096 MINER'S ACE HARDWARE COUPLERS/BUSHING/NIPPLE/ELBOW 640.4712.5610 6.75
90384 05/14/99 057096 MINER'S ACE HARDWARE AIR VAC BOLTS 640.4712.5610 5.58
90384 05/14/99 057096 MINER'S ACE HARDWARE BALL VALVES 612.4610.5610 14.56 560.43
90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 75.02
90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5143 22.37
90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 88.75
90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5255 42.00
90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4711.5143 81. 25
90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 32.50
90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143 97.50
90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5303 70.45
90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 18.54
90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 7.30
90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 35.00
90385 05/14/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 57.22 627.90
90386 05/14/99 057272 MIKE MITCHELL S/BALL UMPIRE-MITCHELL 010.4424.5352 30.00 30.00
90387 05/14/99 100392 STEVE MOSLEY ADULT S/BALL UMPIRE-MOSLEY 010.4424.5352 30.00 30.00
90388 05/14/99 058890 RICHARD MUNOZ ADULT S/BALL UMPIRE-MUNOZ 010.4424.5352 30.00 30.00
90389 05/14/99 101109 JOE MUSCARELLA REF.L/SCAPE BOND-205 REFUGIO P 010.0000.2210 1,200.00 1,200.00
90390 05/14/99 100293 NAT'L BUSINESS FURNITUR TWO OFFICE CHAIRS OlD. 4421. 6 001 233.67
90390 05/14/99 100293 NAT'L BUSINESS FURNITUR ONE OFFICE CHAIR-DELIVERY ERRO 010.4421.6001 116 . 84
90390 05/14/99 100293 NAT'L BUSINESS FURNITUR DELIVERY ERROR CREDIT 010.4421.6001 47.45-
90390 05/14/99 100293 NAT'L BUSINESS FURNITUR DELIVERY ERROR CREDIT 010.4421. 6001 3.44- 299.62
90391 05/14/99 101116 NEW TIMES 1/8PAGE AD-SPECIAL ISSUE 010.4421. 5501 143.00 143.00
90392 05/14/99 061814 NOBLE SAW,INC. FILTERS/RIDGE PLATES/MIX 220.4303.5603 196.47
90392 05/14/99 061814 NOBLE SAW,INC. FLOCKED AIR FILTERS/MIX 010.4420.5603 73.25 269.72
90393 05/14/99 100984 SCOTT O'CONNELL S/BALL SCORER-O'CONNELL 010.4424.5352 28.00 28.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
05/12/99 10:49 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90394 05/14/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 11,285.86
90394 05/14/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 44.70 11,330.56
90395 05/14/99 064258 PAGING NETWORK OF LA PAGING SVCS-APRIL 010.4421. 5602 100.54
90395 05/14/99 064258 PAGING NETWORK OF LA PAGING SVCS-APRIL 010.4145.5403 31. 74 132.28
90396 05/14/99 101106 PENNWELL PUBLISHING CO TRUCK COMPANY OPERATIONS 010.4211.5501 61. 38 61. 38
90397 05/14/99 065050 PEOPLE PROFESSIONALS TE DELLEDONNE SVCS-5/1 220.4303.5303 520.80
90397 05/14/99 065050 PEOPLE PROFESSIONALS TE STEARS SVCS-5/1 220.4303.5303 520.80 1,041.60
90398 05/14/99 066320 PIONEER EQUIPMENT CO. REPL.SPINDEL VALVE/HYDRO. PUMP 220.4303.5603 3,595.22 3,595.22
90399 05/14/99 066924 PLAQUE SHAQUE TROPHIES-B/BALL 010.4424.5257 321.75 321.75
90400 05/14/99 067548 POOR RICHARD'S PRESS PRINTING SVCS-TYPESETTING 010.4102.5306 18.77 18.77
90401 05/14/99 067890 PRAXAIR DISTRIBUTION,IN OXYGEN CYCLINDER 010.4211.5206 16.12 16.12
90402 05/14/99 101095 ROBERT ROSARI S/BALL SCORER-ROSARI 010.4424.5352 14 .00 14.00
90403 05/14/99 101120 SAFETY EQUIPMENT COMPAN RESCUE RANDY 010.4211.5501 903.46
90403 05/14/99 101120 SAFETY EQUIPMENT COMPAN FREIGHT-RESCUE RANDY 010.4211.5501 114.56 1,018.02
90404 05/14/99 073476 SAN LUIS BUTANE GENERATOR SET 010.4201.5608 155.98 155.98
90405 05/14/99 100192 SAN LUIS MAILING SVC MAILING SVCS-WATER BILLS 640.4710.5201 688.30 688.30
90406 05/14/99 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 63.00 63.00
90407 05/14/99 101115 LESLIE SCHACHTER REF. PARK DEPOSIT-SCHACHTER 010.0000.2206 50.00 50.00
90408 05/14/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4201.5608 1,273.43 1,273.43
90409 05/14/99 078468 SENSUS TECHNOLOGIES,INC TR WATER METERS/WATER METERS 640.4712.5207 4,102.31
90409 05/14/99 078468 SENSUS TECHNOLOGIES,INC CR:WATER METERS 640.4712.5207 92.67- 4,009.64
90410 05/14/99 078702 DEE DEE SEVERANCE S/BALL SCORER-SEVERANCE 010.4424.5352 14.00 14.00
90411 05/14/99 101039 SLO CNTY FIRE DEPARTMEN BOOK/MATERIALS-1-200 BASIC ICS 010.4211. 5501 8.00 8.00
90412 05/14/99 080886 SOUTHERN AUTO SUPPLY JOBBER DRILL 010.4211.5273 13.28
90412 05/14/99 080886 SOUTHERN AUTO SUPPLY FLASHER 010.4211.5601 39.96
90412 05/14/99 080886 SOUTHERN AUTO SUPPLY SAND PAPER 010.4211.5255 101.89
90412 05/14/99 080886 SOUTHERN AUTO SUPPLY SWITCH BEAM LAMP 010.4211.5601 26.09
90412 05/14/99 080886 SOUTHERN AUTO SUPPLY WIRE 010.4211.5603 28.96
90412 05/14/99 080886 SOUTHERN AUTO SUPPLY VACUMN TUBING 010.4213.5601 119.32
90412 05/14/99 080886 SOUTHERN AUTO SUPPLY COMBO WRENCH/SEALED BEAM LAMP 010.4213.5601 26.86
90412 05/14/99 080886 SOUTHERN AUTO SUPPLY TOOL SETS/WRENCH SETS 010.4211.5273 744.84
90412 05/14/99 080886 SOUTHERN AUTO SUPPLY DOOR JAMB/DRAIN PAN 010.4211.5601 79.62
90412 05/14/99 080886 SOUTHERN AUTO SUPPLY TIMING SETS 010.4211.5601 39.12 1,219.94
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
05/12/99 10:49 VOUCHER/CHECK REGISTER
FOR PERIOD 11
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
90413 05/14/99 082836 STREATOR PIPE & SUPPLY SAND CLOTH 640.4712.5610 5.33
90413 05/14/99 082836 STREATOR PIPE & SUPPLY SEWER FITTING 612.4610.5610 5.85 11.18
90414 05/14/99 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201. 5601 65.00
90414 05/14/99 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301.5601 90.00
90414 05/14/99 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 15.00 170.00
90415 05/14/99 085664 TOM TOTH ADULT S/BALL UMPIRE-TOTH 010.4424.5352 60.00 60.00
90416 05/14/99 086346 TROESH READY MIX SAND SLURRY 640.4712.5610 497.64
90416 05/14/99 086346 TROESH READY MIX CONCRETE 350.5808.7002 514 .80 1,012.44
90417 05/14/99 087672 UNITED RENTALS PROPANE 220.4303.5613 18.20
90417 05/14/99 087672 UNITED RENTALS ORANGE SAFETY VEST 220.4303.5552 31.91 50.11
90418 05/14/99 089270 JOSHUA VASQUEZ S/BALL UMPIRE-VASQUEZ 010.4424.5352 60.00 60.00
90419 05/14/99 101111 ANTHONY VIOLA REF/L/SCAPE BOND-521 CALLE CUE 010.0000.2210 1,200.00 1,200.00
90420 05/14/99 101121 TOM VIOLA REF.L/SCAPE BOND-275 AGUILA 010.0000.2210 1,200.00 1,200.00
90421 05/14/99 101119 WILDFIRE PACIFIC,INC. SUPPLY LINE 010.4211.6201 2,125.43 2,125.43
90422 05/14/99 100431 WILLARD PAPER CO PAPER 010.4102.5255 364.65
90422 05/14/99 100431 WILLARD PAPER CO ENVELOPES/PAPER 010.4102.5255 364.56 729.21
90423 05/14/99 093522 XEROX CORPORATION PAPER 010.4301.5255 188.97 188.97
TOTAL CHECKS 326,605.42
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8
05/12/99 10:49 VOUCHER/CHECK REGISTER
FOR PERIOD 11
FUND TITLE AMOUNT
010 GENERAL FUND 85,305.17
011 PAYROLL CLEARING FUND 177,570.10
217 LANDSCAPE MAINTENANCE DISTRICT 120.00
220 STREETS FUND 5,849.24
225 TRANSPORTATION FUND 1,259.75
277 98-99 FED LOCAL LAW ENF BL GRT 98.62
284 REDEVELOPMENT AGENCY FUND 639.78
350 CAPITAL IMPROVEMENT FUND 47,492.97
612 SEWER FUND 652.91
640 WATER FUND 7,616.88
TOTAL 326,605.42
9.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: CASH FLOW ANALYSIS/APPROVAL OF INTERFUND ADVANCE
FROM THE SEWER FACILITY FUND
DATE: MAY 25, 1999
RECOMMENDATION:
It is recommended the City Council:
. Accept the April 1999 cash report,
. Approve the interfund advance of $831,955 from the Sewer Facility Fund to
cover cash deficits in other funds as of April 3D, 1999.
FUNDING:
No outside funding is required.
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH BALANCE / INTERFUND ADVANCE REPORT
At April 30, 1999
Balance at Recommended Revised
Fund 4/30/99 Advances Balance
010 General Fund 1,696,740 1,696,740
213 Park Development 237,964 237,964
217 Landscape Maintenance 20,660 20,660
220 Street (Gas Tax) Fund 88,459 88,459
222 Traffic Signalization 404,834 404,834
223 Traffic Circulation 304,031 304,031
224 Transportation Facility Impact 1,397,995 1,397,995
225 Transportation 57,128 57,128
226 Water Neutralization Impact 2,162 2,162
230 Construction Tax 228,528 228,528
231 Drainage Facility 20,112 20,112
271 State COPS Block Grant Fund 3,256 3,256
274 Federal Universal Hiring Grant (8,743) 8,743 0
275 96-97 Fed Local Law Enforcement Grant 0 0 0
276 97-98 Fed Local Law Enforcement Grant 88 88
277 98-99 Fed Local Law Enforcement Grant 4,707 4,707
284 Redevelopment Agency (209,747) 209,747 0
285 Redevelopment Set Aside 1,303 1,303
350 Capital Projects (585,663) 585,663 0
466 Canyon Way Bond Fund 11,317 11,317
612 Sewer Fund (27,802) 27,802 0
634 Sewer Facility 1,277,473 (831,955) 445,518
640 Water Fund 2,090,336 2,090,336
641 Lopez 1,279,441 1,279,441
642 Water Facility 1,096,267 1,096,267
751 Downtown Parking 54,269 54,269
760 Sanitation District Fund 59,509 59,509
761 Rubbish Collection Fund 5,992 5,992
Total City Wide Cash 9,510,616 0 9,510,616
THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER
OF THE CITY OF ARROYO GRANDE AS OF APRIL 30, 1999.
~,/~ B-~~
da K. Snodgras
Director of Financial Services
. 9.c.
.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, MAY 11,1999
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
SPECIAL CITY COUNCIL MEETING
Mayor Lady called the meeting to order at 6:46 P. M. Mayor Pro Tem Ferrara, Council Members
Runels, Tolley, Dickens, City Manager Hunt, and City Attorney Carmel were present.
1. PUBLIC COMMENT:
None.
2. CLOSED SESSION:
Mayor Lady announced that the Council was going to meet in closed session to discuss the
following matters:
A. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
54957.6:
Agency Negotiators: Rick T erBorch and Larry Schmidt
Employee Organization: Service Employees' International Union (SEIU) - Local
620
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Sianificant exposure to litiaation pursuant to Government Code Section 54956.9(b)
involvina one (1) potential case.
C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(1 ) Name of Case: Blanck v City of Arrovo Grande. et al: United States District
Court. Central District of California. Case No. 95-5118 DDP (Rzx).
(2) Name of Case: Wriaht v City of Arroyo Grande. et al: California Workers'
Compensation Appeals Board Case No. GRO 18920.
(3) Name of Case: Santa Maria Valley Water Conservation District v City of Santa
Maria, etc.. et al.. and Related Cross-Actions: Santa Clara Superior Court Case
No. CV 770214.
3. CLOSED SESSION ANNOUNCEMENTS:
There was no reportable action from the closed session.
4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 7:35 P. M. to the regular City Council meeting of May 11, 1999.
MICHAEL A. LADY, Mayor
ATTEST:
KELLY WETMORE. DEPUTY CITY CLERK
CITY COUNCIL MINUTES
TUESDAY, MAY 11,1999
COUNCIL CHAMBERS,
215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
The Honorable City Council of the City of Arroyo Grande met in regular session at
7:35 p.m.
2. ROLL CALL
Council:--X-Lady -X-Ferrara -X-Runels -X- Dickens -X- Tolley
ST AFF PRESENT
lCity Manager
lCity Attorney
lDirector of Administrative Services
- Chief of Police
_Director of Building and Fire
_Interim Director of Community Development
lDirector of Public Works
- Director of Parks and Recreation
- Director of Financial Services
lAssociate Planner
3. FLAG SALUTE
Sheryl Hansen, representing American Legion Ladies Auxiliary, Unit 136, led the
Pledge of Allegiance.
4. INVOCATION
Pastor Ken Lockwood, Seventh Day Adventist Church, delivered the invocation.
5. SPECIAL PRESENTATIONS
a. Proclamation - Poppy Days - accepted by Sheryl Hansen.
b. Proclamation - Police Week - accepted by Police Chief Rick Ter Borch.
c. Grover Beach Council Member Dee Santos acknowledged the completed
Youth Master Plan and encouraged the Council to review the entire document.
She thanked Council Member Tolley for his hard work on the Youth Master
Plan.
6. AGENDA REVIEW
None.
CITY COUNCIL MINUTES
MAY 11,1999
6A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONL Y
On motion by Council Member Runels, seconded by Council Member Dickens, and
carried unanimously, all resolutions and ordinances presented at the meeting shall
be read in title only and all further reading be waived.
7.a. PUBLIC HEARING - CONDITIONAL USE PERMIT CASE NO. 98-570;
QUARTERDECK RESTAURANT EXPANSION
Associate Planner Heffernon highlighted the Staff Report. She stated the Planning
Commission recommended the City Council adopt the Resolution approving
Conditional Use Permit Case No. 98-570.
After being assured that the Public Hearing had been duly published and all legal
requirements met, Mayor Lady opened the Public Hearing.
Craig Smith, applicant's representative and architect for the project, spoke in favor
of the project. He displayed a color rendering of the proposed project for Council's
review and answered questions from Council relating to proposed hours of
operation, type of entertainment, and impacts to the project related to the future
widening of West Branch Street. Mr. Smith commented that the Conditional Use
Permit would be reviewed by the Planning Commission after one year to assure that
all conditions of approval were being met.
Hearing no further comments from the public, the Mayor closed the hearing to the
floor.
Following Council comments supporting the expansion of the Quarterdeck
Restaurant, Mayor Pro Tem Ferrara moved to adopt the Resolution approving
Conditional Use Permit 98-570, applied for by Anne Griffith and Cynthia Jones,
located at 1500 West Branch Street. Council Member Tolley seconded the motion.
_Voice Vote
---X-RolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Aye Tolley
Aye Dickens
There being 5 AYES, 0 NOES, the motion is hereby declared to be passed.
2
CITY COUNCIL MINUTES
MAY 11,1999
8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
Gail Lightfoot, 849 Mesa Drive, spoke about Proposition 11 - Local Sales and Use
Taxes and encouraged the City Council to discuss the possibility of entering into a
sales tax revenue sharing agreement with the other San Luis Obispo County
agencies at the next Joint City Councils Meeting to be held on May 13, 1999.
9. CONSENT AGENDA
Mayor Pro Tem Ferrara pulled Item 9.c. for modification.
Council Member Runels moved and Council Member Dickens seconded the motion
to approve Consent Agenda Items 9.a. through 9.f. with the exception of Item 9.c.,
with the recommended courses of action. City Attorney Carmel read the title of
Ordinance No. S04 C.S. in Consent Agenda Item 9.d.
9.a. Cash Disbursement Ratification.
9.b. Statement of Investment Deposits.
9.d. Adoption of Ordinance No. S04 C.S. - Change of Regular City Council Meeting
Time.
9.e. Public Works Fees and Service Charges. Resolution No. 3363
9.f. Disposal of Surplus Computer-Related Equipment. Resolution No. 3364
_Voice Vote
lRolI Call Vote
An Lady
An Ferrara
An Runels
An Tolley
An Dickens
There being S A YES and 0 NOES, the motion is hereby declared to be passed.
9.c. Minutes of City Council Meeting of April 27, 1999.
Mayor Pro Tem Ferrara referred to page S, paragraph 4 and requested striking the
second and third sentence and replacing it with the following: "Mitigation measures
rely on the Brisco Interchange long-term studies and projects not presently planned,
designed, or approved. Another proposed traffic mitigation measure is the Grace
Lane Extension which is neither planned, designed, or approved and may in fact
never be built. These are not valid mitigation measures and should not be presented
3
._. _._.______~_._._.m..'___
CITY COUNCIL MINUTES
MAY 11,1999
as such. There are no proposed mitigation measures in the EIR that address traffic
circulation impacts in a manner consistent with the General Plan. "
Mayor Pro Tem Ferrara moved and Mayor Lady seconded the motion to approve
Consent Agenda Item 9.c. as modified.
l Voice Vote
- Roll Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Aye Tolley
Aye Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
10.a. CONTINUED BUSINESS
None.
11.a. NEW BUSINESS: FISCAL YEAR 1999-00 BUDGET SESSIONS
City Manager Hunt highlighted the Staff Report. He stated that staff was
recommending the City Council meet on June 3rd, 10th, 17th, and 22"d to review,
modify as appropriate, and adopt the Fiscal Year 1999-00 Budget.
Council Member Tolley announced he had a scheduling conflict on June 3rd and
would be out of town.
After Council discussion of its respective schedules, there was consensus to
eliminate the June 3rd date and conduct Budget Sessions on June 10th, 17th and 22"d
to review, modify as appropriate, and adopt the Fiscal Year 1999-00 Budget.
12. COUNCIL COMMUNICATIONS
a. Mayor Lady announced an upcoming presentation regarding care at Arroyo
Grande Hospital and provided the Council with a phone number to obtain further
information. Mayor Pro Tem Ferrara stated that the presentation would be
sponsored by Secure Horizons and would include an item relating to the level of
care to seniors in the community. Mayor Lady also reported that he had attended
several meetings with a representative from the Gas Company regarding the
possibility of converting the sidewalk lights in the Village from electric to gas. He
4
---,-.-----.
CITY COUNCIL MINUTES
MAY 11,1999
said that the Gas Company would be working with staff, gathering information, and
would be coming back to the City with a proposal if it was a feasible project.
b. Council Member Tolley reported that the Long Range Planning Committee and
Core Outreach Team had a meeting on May 6th with an attendance of twenty to
twenty-five people. He stated that the Consultant from Envicom was there. He said
it was determined that the Consultant, Committee, and Core Outreach Team
Members would individually compare the survey results with the current Land Use
Element, make their own determinations about what the survey says, and then
schedule another meeting in a month with the Consultant for further discussion.
Mayor Lady applauded Council Member Tolley for his work on the Committee.
Council Member Runels congratulated Council Member Tolley for his work on the
Long Range Planning Committee and also for his work on the Youth Master Plan.
c. Council Member Dickens inquired if there was any way to formalize the
relationship with the Lucia Mar Unified School District to meet mutual needs and
open up more official communication. He asked the Council if it would want to move
forward and look at creating a more formal relationship or if it was comfortable with
maintaining the informal status quo. After Council discussion relating to the current
informal relationship and the possibilities of formalizing the relationship, Council
consensus was to discuss the issue at the upcoming Joint City Councils Meeting.
d. Mayor Pro Tem Ferrara reported that he and the City Manager had met with the
Chamber of Commerce Executive Board to discuss the membership of the Economic
Development Task Force. He stated that a list would be presented soon for City
Council approval. Council Member Runels suggested Mr. Ken Graff be contacted
for consideration as the agricultural representative on the Task Force.
13. ST AFF COMMUNICATIONS
None.
14. ADJOURNMENT
Council Member Tolley moved and Council Member Dickens seconded the motion
to adjourn the meeting.
Time: 8:32 p.m.
5
CITY COUNCIL MINUTES
MAY 11,1999
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
6
__...____m__".._.____ ~. ________
9.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS. DIRECTOR OF FINANCIAL SERVICE~
SUBJECT: FISCAL YEAR 1999-2000 APPROPRIATION LIMIT /
DATE: MAY 25, 1999
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution establishing
the appropriation limit from tax proceeds for Fiscal Year 1999-2000.
FUNDING:
There is no fiscal impact with the adoption of the attached Resolution.
DISCUSSION:
Annually, the City is required to calculate the expenditure appropriation limit from
tax proceeds to determine compliance with Propositions 4 (Gann Initiative) and
111 (Spending Limitation Act of 1990). This calculation is based on the previous
year's appropriation limit ($10,128,631) multiplied by the per capita personal
income percentage increase (4.53%) and multiplied again by the population
percentage change (1.46%). The State Department of Finance provides both the
population change and the per capita personal income change for the previous
fiscal year. The City is responsible for dividing Citywide revenues between tax
and non-tax revenue, and applying the formula to the cumulative appropriation
limit. For Fiscal Year 1999-2000 the appropriation limit has been calculated to be
$10,742,035.
This calculation means that the City cannot receive more than $10,742,035 in tax
based revenues in Fiscal Year 1999-2000. The estimated tax-based revenues
for Fiscal Year 1999-2000 have been calculated to be $6,434,906, over $4
million less than the appropriation limit. Therefore, the City is in compliance with
Article XIIIB of the California Constitution.
.- ------- ---~-_._.._.-
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ADOPTING A TAX PROCEEDS
EXPENDITURE APPROPRIATION LIMIT FOR FISCAL
YEAR 1999-2000
BE IT RESOLVED by the City Council of the City of Arroyo Grande that the
Fiscal Year 1999-2000 expenditure appropriation limit from tax proceeds is
$10,742,035, in accordance with Article XIIIB of the California Constitution
(Prop.4, SB1352).
BE IT FURTHER RESOLVED THAT the Fiscal Year 1999-2000 calculation is to
include the percentage change in California per capita personal income, rather
than the percentage change in the local assessment roll due to the addition of
non-residential new construction, as the price factor.
On motion of Council Member seconded by Council
Member and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 25th day of May, 1999.
-
-
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~L.~
ROBERT L. HUNT, CITY MANAGER
- APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-
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CITY OF ARROYO GRANDE
CATEGORIZATION OF ES11MATED REVENUE
FOR FISCAL YEAR 1999-00
Proceeds Non Proceeds
Revenue Sources From Taxes From Taxes
Taxes
Property Tax 2,008,450
Sales Tax 2,397,100
Sales Tax-Safety 93,500
Transient Occupancy Tax 165,800
Business License Tax 53,000
Other Taxes 212,000
Construction Tax 54,000
Licenses and Pennits
Building Dept. Pennits 428,700
Other Licenses and Pennits 40,150
Fines
MY Code Fines 71,000
Local Ordinance/Parking 54,300
Use of Property
Rent 54,000
NSF Fees/Cr.Bur.Coll. 1,400
Aid From Other Gov't Agencies
M.V. License Fees 680,300
Homeowners Prop. Tax Relief 33,400
P.o.S.T. Reimb. 36,000
Other Subventions 8,700
P.D.Officer GtantlSharing 120,600
Other Grants 15,000
Gas Tax 329,000
Streets Revenues 236,050
CTC Bike Lane 8,650
Charges For Current Services
Community Development Fees 141,400
Safety Impact Fees 9,200
Other Current Services 129,000
Sewer Utility Billings 419,950
Park Development Fees 105,400
Recreation Program Fees 462,800
LIScape Dist.Assess. 7,000
Traf.Signal Assess. 61,900
Traf.Circ.Assess. 65,000
Transport F acil.Impact 25,000
CITY OF ARROYO GRANDE
CATEGORIZATION OF ESTIMATED REVENUE
FOR FISCAL YEAR 1999-00
Proceeds Non Proceeds
Revenue Sources From Taxes From Taxes
Charges For ClUTent Services
Drainage Facility Charges 11,800
Sewer Facility Charges 55,000
Hydrant Water 12,000
Water Utility Billings 1,487,000
Meter Installations 32,000
Lopez Water Avai1.Charges 427,400
Lopez Utility Billings 830,900
Water Distrib/Main Charges 137,400
Assessments-Parking District 9,300
Other Revenue
Sales of Property 2,050
Expenditure Recovery 90,800
Miscellaneous 16,300
Other Revenue 130,550
Total Revenue, Not Including Interest 6,177,750 5,592,500
Interest Percentage 52.49% 47.51%
Interest % Applied 257,156 232,794
Total Revenue, Including Interest 6,434,906 5,825,294
Grand Total Budget City Revenue 12,260,200
9.e.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: FALL 1998/99 SLURRY SEAL PROJECT, CITY PROJECT NO. 90-98-4,
PROGRESS PAYMENT NO.2
DATE: MAY 25, 1999
RECOMMENDATION:
It is recommended that the City Council:
A. authorize payment in the amount of $7,184.27 to Toste Construction for the Fall 1998/99
Slurry Seal Project;
B. direct staff to file a Notice of Completion; and,
C. authorize release of the retention of $7,932.3035 days after the Notice of Completion
has been recorded, if no liens have been filed.
FUNDING:
On November 10, 1998, the City Council awarded the Fall 1998 Slurry Seal Project to
Toste Construction in the amount of $78,822.75 and authorized a contingency of $7,900 to
be used for unanticipated costs during the construction phase of the project. The total
construction budget was $86,722.75.
DISCUSSION:
An application for Progress Payment NO.2 was receiyed from Toste Construction for work
completed between February 15, 1999, and April 30, 1999, for the Fall 1998 Slurry Seal
Project. As of April 30, 1999, the Contractor had completed all items of work on the project
in accordance with the plans and specifications. The final adjusted contract amount is
$79,323.00. Deducting the 10% retention ($7,932.30), and money previously paid,
($64,206.43), gives a current progress payment of $7,184.27.
Staff is recommending the release of the 10% retention ($7,932.30) to Toste Construction
35 days after the Notice of Completion has been recorded, if no liens are filed.
Attachment:
Application for Progress Payment No. 2
Application for Progress Payment No.2
City Council Approval Date: May 25, 1999
Contract Date: 12/15/98 13-May-99
Submitted To: City of Arroyo Grande
Contract No: 90-98-4
Contract For: Fall 1998/99 Slurry Seal Project
City Account No: 350-5612-7001=$7,184.27
350-5612-7201 =$0.00
For the Work accomplished by Toste Construction 15-Feb-99 TO: 30-Apr-99
Item CONTRACTOR'S schedule of Values Work Completed
No. DESCRIPTION Unit Price Quantity Amount Quantity Amount
1. Mobilization $ 4,000.00 1 LS $ 4,000.00 100% $ 4,000.00
2. Traffic Control $ 2,000.00 1 LS $ 2,000.00 100% $ 2,000.00
3. Remove & Replace Existing Pavement $ 3,000.00 1 LS $ 3,000.00 100% $ 3,000.00
Markings & Markers
4. Slurry Seal $ 1.45 41,240 SY $ 59,798.00 100% $ 59,798.00
Additive Bid Schedule 2 I
1. Traffic Control $ 500.00 1 LS $ 500.00 100% $ 500.00
2. Remove & Replace Existing Pavement $ 500.00 1 LS $ 500.00 100% $ 500.00
Markings & Markers
3. Slurry Seal $ 1.50 6,350 SY $ 9,525.00 100% $ 9,525.00
- $ 79,323.00 I TOTAL $ 79,323.00
Contract Change Orders: Estimated Total % Billed Amount Paid
1. Reduction of Slurry Seal Quantity $ (838.00) 0% $ -
2. Extension of contract time due to inclement weather $ - 0% $ -
3. Extension of contract time due to inclement weather $ - 0% $ -
4. Extension of contract time due to inclement weather and $ 838.00 0% $ -
add previous reduction back into project
TOTAL $ - PAID $ -
ACCOMPANYING DOCUMENTATION: ORIGINAL CONTRACT AMOUNT $79,323.00
TOTAL CHANGE ORDERS $0.00
ADJUSTED CONTRACT AMOUNT $79,323.00
TOTAL VALUE OF WORK PERFORMED TO DATE $79,323.00
LESS 10% RETAINAGE ($7,932.30)
LESS AMOUNTS PAID ($64,206.43)
TOTAL AMOUNT DUE THIS APPLICATION $7,184.27
CONTRACT START DATE December 15, 1998
ORIGINAL CONTRACT DAYS 35
PREVIOUS ADJUSTMENTS 66
ADJUSTMENTS THIS PERIOD 35
ADJUSTED CONTRACT DAYS 136
ADJUSTED CONTRACT END DATE April 30, 1999
Payment of the above AMOUNT DUE THIS APPLICATION is recommended:
Dated: AA'I /7 , of 1999. ruJ[Jl
Project Manager
Dated: , of 1999.
Public Works Director
Dated: , of 1999.
City Manager
Send payment to:
Toste Construction
144 La Puesta Del Sol
Pismo Beach, CA 93449
(80S) 489-1791
-
jep:232.5401\pay1.xls
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
P.O. BOX 550
ARROYO GRANDE, CA 93421
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter
describe.
2. The FULL NAME of the OWNER is: The City of A"ovo Grande
3. The FULL ADDRESS of the OWNER is: 214 East Branch Street. A"ovo Grande. California 93421
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the
undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the
property was transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on th~ property hereinafter described was COMPLETED May 25.1999
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Toste Construction. 144 La Puesta Del Sol. Pismo Beach. California 93449
9. The street address of said property is: None
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San
Luis Obispo, State of California, and is described as follows:
Fall 1998 Slurry Seal Pro;ect. City Pro;ect No. 90-98-4
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the
State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the
above notice; that I have read the said notice, that I know and understand the contents thereof: and the facts stated therein
are true and correct.
rector of Public Works/City Engineer
May 25, 1999, Arroyo Grande, California
-- END OF DOCUMENT --
9.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: AUTHORIZATION TO SOLICIT BIDS - SPRING 1999 SLURRY SEAL
PROJECT, PROJECT NO 90-99-3
DATE: MAY 25,1999
RECOMMENDATION:
It is recommended that the City Council:
A. authorize the advertisement of construction bids for the Spring 1999 Slurry Seal
Project;
B. find that the Project is categorically exempt from CEQA pursuant to Section
15301 (c); and,
C. direct the Administrative Services Department to file a Notice of Exemption.
FUNDING:
The FY 1998/99 Capital Improvement Program includes a total project budget of
$250,000 for the annual Slurry Seal Project. After completion of the Fall 1998 Slurry
Seal Project, approximately $150,000 remains for this Project.
DISCUSSION:
The Public Works Department has prepared plans and specifications for the Spring
1999 Slurry Seal Project. Staff has identified streets south of Fair Oaks Avenue, east of
South Halcyon Road, and west of South Elm Street as shown on Exhibit "A". This
Project identifies streets in concentrated areas or blocks, which are shown in the
Pavement Management Program. The block approach allows for enhanced traffic
control and reduces the costs of staging and hauling associated with the scattered
approach of repair.
Exhibit "A" also includes two bid alternatives. Alternative Bid 1 is estimated at $135,000
and Alternative Bid 2 includes additional streets and is estimated at $150,000. If the
City receives favorable bids, meaning lower unit costs than estimated, the City may
choose to award Alternative Bid 2.
Hodges Road along with Stevenson Drive and Cerro Vista Circle have also been
included to improye the driving surface, which was chip sealed on a prior project
approximately one year ago. The aggregate in the chip seal continues to break free
and leaves a gravel surface for driving. The City's street sweeping contractor continues
to sweep these streets every two weeks to minimize the problem. This is an inherent
problem with chip seals.
Streets needing crack sealing and pavement repair will be repaired by City crews in
advance of the proposed slurry seal project.
Attachments:
Notice of Exemption;
Exhibit" A", Proposed streets to be slurry sealed;
Notice of Exemption
To: D Office of Planning and Research From: (Public Agency) City of ArroYO Grande
1440 Tenth Street. Room 121 P.O. Box SSO
Sacramento, CA 9S814 ArrOYO Grande. CA 93421
[!J County Clerk
County of San Luis ObisDO
County Government Center
San Luis ObisDO. CA 93408
Project Title: Sori",!: 1999 Slurrv Seal Proiect City Proiect No. 90-99-3
Project Location - Specific: In the City of ArroYO Grande on the followin2 existin2 paved roadwaYS: BakcmanLn. CCITO Vista Circle. CCITO
Vista Ln. CarmeUa Dr. Carol PI. Creekside Dr. Del Sol St Farroll Ave. Forest Glen Dr. Golden West PI. Hod2cs Rd. La Vista Cl Lancaster Dr. Olive
St. Paul PI. Rice Ct. Russ Ct. Stevenson Dr. Tierra St Todd Ln. Vil'Rinia Dr. Willow Ln. Wilson Ct Woodland Ct Woodland Dr.
Project Location - City: Arrovo Grande Project Location - County: San Luis ObisDO
Description of Project: Asohalt maintenance for City streets. Provides for slurrv seals. crack sealin2 and DOt hole recair of cxistin2 streets.
Name of Public Agency Approving Project: City of Arrovo Grande - Public Works DeDartment
Name of Person or Agency Carrying Project Out Project:
Exempt Status: (check one)
D Ministerial (Section 12080(bXl); 15268);
D Declared Emergency (Sec. 2108O(bX3); 15269(a));
D Emergency Project (Sec. 2108O(bX4); 15269(bXc));
- [!J Categorical Exemption. State type and section number:
Section 15301 (c)
D Statutory Exemptions. State code number:
Reasons Why Project Is Exempt: Proiect consists of maintenance and reoair of existin2 streets which does not include removal of any
scenic resource.
Lead Agency
Contact Person: Don Soalmolo. Director of Public Works Area Codcff elephonclExtension: (805) 473-5440
If rded by Applicant:
1. Attach a certified document of exemption finding.
2. Has a Notice of Exemption ~n filed by the public agency approving the project? 0 Y cs DNo
Signature: Date: Title:
D Signed by Lead Agency D Date received for filing at OPR:
D Signed by Applicant
RwiMdMay /999
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9.g.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: AUTHORIZATION TO SOLICIT BIDS AND PROGRAM SUPPLEMENT
AGREEMENT NO. M004 - OPTICAL DETECTION DEVICES AT EAST
BRANCH STREET/MASON STREET, PROJECT NO. 90-99-2
DATE: MAY 25, 1999
RECOMMENDATION:
It is recommended that the City Council:
A. find that the Optical Detection Devices capital improvement project is categorically
exempt from CEQA pursuant to Section 15301 (f) and direct the Administrative
Services Department to file a Notice of Exemption;
B. authorize the advertisement of construction bids for the project;
C. adopt the attached Resolution authorizing the Mayor to execute Program
Supplement Agreement No. M003; and,
D. direct the Administrative Services Department to submit Program Supplement
Agreement No. M003 and the adopted Resolution to Caltrans.
FUNDING:
The FY 1998/99 capital improvement program budget includes a construction budget of
$10,000 for the Optical Detection Devices capital improvement project. The funding for this
project is through the Federal Hazardous Elimination Safety Grant Program.
DISCUSSION:
Optical detection devices allow emergency vehicles (such as fire trucks and ambulances)
to preempt a traffic signal during emergencies. During an emergency, the emitter
assembly on the City's fire trucks and other emergency vehicles is activated. The emitter
assembly projects a light sequence that is read by a detector atop the existing traffic signal
which gives the emergency vehicle a green light and all other intersection approaches a
red light.
Caltrans has authorized the City to begin construction on the Optical Detection Devices
capital improvement project. However, before the City can begin invoicing for
reimbursement of the work performed, a Program Supplement Agreement must be
executed between the City and the State.
A Program Supplement Agreement is a project-specific agreement that is incorporated into
the general 1997 Master Agreement between the City and State. A resolution must be
adopted by the City that clearly identifies the project and the official authorized to execute
the Program Supplement Agreement.
The project is proposed to be constructed in accordance with the attached schedule.
Alternatives
The following alternatives are presented for the Council's consideration:
. Approve staff's recommendations;
. Do not approve staff's recommendations;
. Modify as appropriate and approve staff's recommendations; or
. Provide direction to staff.
Attachments: Notice of Exemption
Schedule
Letter and Agreement from Caltrans dated April 30, 1999
jep:232.5604\mason.route227\SOLlCI-1.WPD
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT
NO. M004TO LOCAL AGENCY -STATE AGREEMENT FOR
FEDERAL-AID PROJECTS NO. OS-S199 FOR THE OPTICAL
DETECTION DEVICES PROJECT
WHEREAS, the City and the State entered into Local Agency-State Agreement for
Federal-Aid Projects No. 05~5199 on May 15, 1997; and
WHEREAS, Program Supplement No. M004 to the Local Agency-State Agreement for
Federal-Aid Projects No. 05-5199 designates the federal funds requested and the
matching funds to be provided by the City bf Arroyo Grande for preliminary engineering,
construction, and construction engineering of the Optical Detection Devices at East Branch
Street (SR 227) and Mason Street capital improvement project; and
WHEREAS, the City of Arroyo Grande is eligible to receive Federal Hazard Elimination
Safety Grant Program funds for this project.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Arroyo Grande
does hereby:
1. Approve Exhibit A attached hereto and incorporated herein, entitled
"Program Supplement No. M004 to Administering Agency-State Agreement
for Federal-Aid Projects". -
2. .Appoint the Mayor as the official representative authorized to sign Program
Supplement Agreement No. M004 to Administering Agency-State Agreement
for Federal-Aid Projects.
On motion by Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
--
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 25th day of May 1999.
Resolution No.
Page Two
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~ku L. ~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-
-
Notice of Exemption
To: 0 Office of Planning and Research From: (Public Agency) City of Arrovo Grande
1400 Tenth Street, Room 121 P.O. Box 550
Sacramento, CA 95814 Arrovo Grande. CA 93421
[!] County Clerk
County of San Luis Obispo
County Govenunent Center
San Luis Obispo. CA 93408
Project Title: Installation of ()Ptical Detection Devices on East Branch Street (State Route 227) at Mason Street. Proiect No. 90-99-2
Project Location - Specific: In the City of Arrovo Grande at the intersection of East Branch Street and Mason Street
Project Location - City: Arrovo Grande Project Location - County: San Luis Obispo
Description of Project: Install optical detection devices atop the existing traffic signal at the intersection of East Branch Street
and Mason Street in the City of Arrovo Grande.
Name of Public Agency Approving Project: City of Arrovo Grande - Public Works Department
Name of Person or Agency Carrying Project Out Project:
Exempt Status: (check one)
-
0 Ministerial (Section l2080(b)(1); 15268);
0 Declared Emergency (Sec. 2l080(b)(3); 1 5269(a));
0 Emergency Project (Sec. 21080(b)(4); 1 5269(b)(c));
[!] Categorical Exemption. State type and section number: Section l5301(f)
0 Statutory Exemptions. State code number:
Reasons Why Project Is Exempt: Proiect consists of adding safety Protection devices for use in coni unction with and existinl!
--
structures. facilities. or mechanical equipment.
Lead Agency
Contact Person: Don Spal!l1olo. Director of Public Works Area Codeff elephone/Extension: (805) 473-5440
If filed by Applicant:
1. Attach a certified document of exemption fmding.
2. Has a Notice of Exemption been filed by the public agency approving the project? 0 Yes ONo
Signature: Date: Title:
o Signed by Lead Agency o Date received for filing at OPR:
o Signed by Applicant Revised October 1989
jep:232.S604\mason.route227\environ.exm. wpd
CITY OF ARROYO GRANDE
TENTATIVE PROJECT SCHEDULE
for
INST ALLA TION OF OPTICAL DETECTION DEVICES ON
EAST BRANCH STREET (ROUTE 227) AT MASON STREET
(PROJECT NO. 90-99-2)
Council Approval to Solicit Bids ................................ May 25, 1999
1 st Notice to Bidders ........................................ May 28, 1999
2nd Notice to Bidders (min 5 days between pUblications) . . . . . . . . . . . . . . . . . . June 4, 1999
Pre-Bid Conference (Thursday, 2:00 p.m. at Arroyo Grande Fire Station) . . . . . . . June 10, 1999
Receive Bids (Thursday, 2:00 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 24, 1999
Award of Bid (at City Council Meeting) .............................. July 13, 1999
Notice of Award ............................................ July 15, 1999
Notice to Proceed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. July 28, 1999
Start Work. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. August 2, 1999
Contract Completion - 30 Calendar Days. . . . . . . . . . . . . . . . . . . . . .. August 31, 1999
.
. STATE OF CALIFORNIA - BUSINESS, TRANSPORTATION AND HOUSING AGENCY GRAY DAYIS, Governor
DEPARTMENT OF TRANSPORTATION
DESIGN AND LOCAL PROGRAMS
P.O. BOX 942874, MS #1
SACRAMENTO, CA 94274-0001
TOO (916) 654-4014
(916) 654-3151
Fax: (916) 654-2409
April 30, 1999
File: 05-SLO-O-ARGD
STPLHG-5199(OO8)
IN THE CITY OF ARROYO GRANDE AT
EAST BRANCH ST(SR 227)& MASON
ST
Mr. Don Spagnolo
Director Of Public Works/City Engineer
City of Arroyo Grande
PO Box 550
Arroyo Grande, CA 93421
Dear Mr. Spagnolo:
Enclosed are two originals of Program Supplement Agreement No. 004-M to Administering
Agency-State Agreement No. 05-5199 covering: Preliminary Engineering, Construction Engineering and
Construction for the above-referenced project.
Please sign both copies of this Agreement and return them to this office, Office of Local Programs -
MS 1. Alterations should not be made to the agreement language or funding. Attach your local
agency's certified authorizing resolution that clearly identifies the project and the official authorized to
execute the agreement. A fully executed copy of the agreement will be returned to you upon ratification
by Caltrans.
Your prompt action is requested. No invoices for reimbursement can be processed until the
agreement is fully executed.
Sincerely,
~-
Office 0 al Programs
Project Implementation
CITY OF
ARROYO GRANDe
Enclosure MAY 5 19Sj
cc: OLP AE Project Files PUBLIC W~BEffi"R
(05) DLAE- Jerald T. Gibbs .We'lI Find a Way.
~'
PROGRAM SUPPLEMENT NO. MOO4 Date: April 27, 1999
to Loca tion: 05-SLO-O-ARGD
ADMINISTERING AGENCY-STATE AGREEMENT Project Number: STPLHG-5199(008)
FOR FEDERAL-AID PROJECTS NO. 05-5199 E . A. Number: 05-927010
This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into
between the Agency and the State on 05/15/97 and is subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. ,
approved by the Agency on (See copy attached).
The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with
the covenants or remarks setforth on the following pages.
PROJECT LOCATION:
IN THE CITY OF ARROYO GRANDE AT EAST BRANCH ST(SR 227)& MASON ST
TYPE OF WORK: INSTALL PRIORITY SIGNALS CONTROL LENGTH: 0.1 (MILES)
PROJECT CLASSIFICATION OR PHASE (S) OF WORK
[X] Preliminary Engineering [ ] Right-Of-Way [X] Construction
[X] Construction Engineering
Estimated Cost Federal Funds Ma tching Funds
33Q $14,000.00 LOCAL OTHER
$14,000.00 $0.00 $0.00 $0.00
CITY OF ARROYO GRANDE STATE OF CALIFORNIA
Department of Transportation
By By
Chief, Office of Local Programs
Date Project Implementation
Attest Date
Title
$14,000.00
Chapter Statutes Fund Source I\MOUNT
324 1998 2660-101-890 262040 892-F 14,000.00
Program Supplement 05-5199-M004- ISTEA Page 1 of 2
9.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: PURCHASE OF PAINT FOR PAVEMENT MARKING AND
STRIPING PROGRAMS
DATE: MAY 25,1999
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of paint for pavement
marking and striping from Pervo Paint Company in the amount of $11 ,735.83.
FUNDING:
Funds for this purchase in the amount of $19,000 are included in the FY 1998-99 Public
Works budget (Streets/Bridges Maintenance).
DISCUSSION:
In preparation of performing this year's Pavement Marking and Striping Program,
specifications for type and quality of paint were sent to three (3) qualified vendors. Three
(3) written bids were submitted to the Public Works Department on April 23, 1999 (copies
attached).
Pervo Paint Company has submitted the lowest quotation and meets all bid specifications.
The pavement and curb markings are done annually and street striping is done bi-annually.
These programs are important safety functions that ensure proper forms of traffic control
Citywide.
Alternatives
The following alternatives are provided for the Council's consideration:
. Approve staffs recommendation;
. Do not approve staffs recommendation;
. Modify as appropriate and approve staffs recommendation; or
. Provide direction to staff.
Attachments: Written Vendor Bids
Quotation Evaluation Summary
U : \ 1999\City Council\May\purchasepaint. wpd
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!
.~ Pervo t:) Paint t:) Company
~,~ TEL 213-758-1147 800-892-3647 FAX 213-778-9719
April 23, 1999
City of Arroyo Grande VIA FACSIMilE:
P. O. Box 550 (805)473-5462
Arroyo Grande, CA 93421
Attn: Randy
Dear Randy,
Thank you for your interest in Pervo Paint. We are happy to quote the
following prices.
PROD. PRODUCT SIZE Q..-y. PRiCe
NO. DESCRIPTION CONTAINER i(~AL$) GAl... EXTENSION
6000 White Traffic Paint 5-Gal Can 600 $5.45 $3,270.00
6003 Yellow Lead Free 5-Gal Can 700 5.80 4,060.00
6002 Black Traffic Paint 5-Gal Can 150 5.25 787.50
3145 Red Curb Enamel 5-Gal Can 230 7.90 1,817.00
7075 Stencil Guard 5-Gal Can 50 5.76 288.00
Glass Beads 50 Lb. BaQs 3000/Lb 0.24/Lb 720.00
Sub-Total $10,942.50
7.25% Sales Tax 793.33
FreiQht CharQe 0.00
TOTAL $11,735.83
Deliveries shall be made F.O.B. destination in 14 calendar days ARO. Terms
are net 30 days.
We are looking forward to be of service to you.
John Haupenthal
President
JH:ipe
ArroyoGrande1. doc
6624 STANFORD AVENUE, LOS ANGELES, CA 90001
j. .
.
05-SLO-O-ARGD 04/27/1999
.
-
STPLHG-5199(OO8)
SPECIAL COVENANTS OR REMARKS
1. ~l maintenance, involving the physical condition and the
operation of the improvements, referred to in Article III
MAINTENANCE of the aforementioned Master Agreement will be the
responsibility of the Local Aqency and shall be performed at
regular intervals or as required for efficient operation of the
completed ~provements.
2. The Local Agency agrees the payment of Federal funds will be
l~ited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2)/Detail
Est~ate, or its modification (PR-2A) or the FNM-76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Office of Local
Programs Project Implementation.
3. The Local Agency will advertise, award and administer this
project in accordance with the current Local Assistance
Procedures Manual.
4. This agreement supplements the Local Agency-State Master
Agreement Federal-Aid projects, with the understanding that all
provisions Transportation Equity Act (TEA-21) apply.
Program supp~ementOS-5199-M004- ISTEA Page 2 of 2
Vulcan Signs t
408 East Berry Avenue I PO. Box 1850 Foley. Alabama J 36536-1850 (334)-943-1541 or 1-800-633-6845
QUOTATION
TO: Arroyo Grande, CA DATE: 4/26/99
Attn: Randy Robinson
Fx: 805-473-5462
Ph: 805-473-5466
In response to your inquiry we are pleased to quote on furnishing 1he following:
ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL
1 700 AY-201 Yellow Paint $8.04 $5,628.00
2 600 AW-200 White Paint 8.04 4,824.00
3 230 AR-303 Red Paint 11.83 2,720.90
4 150 AB-302 Black Paint 7.76 1,164.00
5 60 Glass Beads (501b bags) 22.84 1,370.40
6 10 Stencil Guard No Bid
Shipment Approximately 30 Days ARO -
-
-
-
.
-
-
-
-
-
.----
-
ANY QUESTIONS REGARDING THIS QUOTE, PLEASE
CALL ANNETTE FITZPATRICK AT 800-633-6845
-
-
TOTAL $ 15,707.30
Prices are F.O.B. Arroyo Grande, CA
Terms: Net 30 Days Timothy J. Watts
Sales/Product Manager
FF'Clf'l : [Je:F'IJ I te:r - f'ICiF'HJtl F'HiJNE rjD. : :=:(35 52'3:31372 Hpr-. 211'3'3'3 02:1E:F'f'f F'1
aIWorton
Morton TrL~{tlc Markings
NI),.risfrMTIBall~'"
April 21, 1999
Randy Robinson -- Supe1\'isor
City of Arroyo Grande
1375 Ash Street
Arroyo Grande, CA 93421
Dear Randy
Below is a list of prices currently otTered to the City of Arroyo Grande for Wate.rborne
traffic paint. The product 2675/6A~ uses the advanced resin technology trom Rohm &
Haas (3427) that allows for a faster dry time, great durability and excellent adhesion
properties. This product, whe,n applied properly, can be sprayed at 30 mils fbl" a bt*-ter
wear resistance
~ode Description 5-GalJon tontainers ~
2675A5 Fast Dry Waterborne White $5,60 600 gal
2676A5 Fast Dry Waterborne Lead-Free Yellow $ 6.00 700 gal
2574A9 Waterbase Red Curb $ 8.80 230 gal
2677A7 Fast Dry Black $ 550 150 gal
546A14 Stencil Guard $ 6 25 50 gal
190151 AC 11 0 NMP Glass Beads $ 2611b 3000lb
TOTAL (not including t:l1) $ 11,501.50
.s..bipment included
If you should have any questions, please contact me directly at (805) 501-3537
Very truly yours,
/lDL-V
Kevin De Ruiter
Senior Sales Represent all v e
1\1r.lrK1n InlC'L"ni.\t,(mi,l, JOH_~
Norris, It"l~ (:l),'u"c.,'da\ St. !\I.E., Salem. OR <)7303 (503) 364-:1'277 R;lJo: (:\03) 364 1029 t -8(0-8 J~ 33 '7
TMT2490 RwaldAvc. sf..S4Ikm, OR 97302 (503) 1M 1909 Fax (503) 370"13H9 1.:W(;.~51:2~;9'
Bau~r. 1021 No. ML~w)n Road, Los Angdc:.s. CA 90033 (213\ 125-4154 Fax (21 :,) 227.5170 H!OO-338.76!JO
9.i.
MEMORANDUM
TO: CITY COUNCIL
FROM: TERRY FIBICH, DIRECTOR OF BUILDING & FIRE ~
SUBJECT: AUTHORIZATION TO SOLICIT BIDS TO IMPLEMENT ADA
COMPLIANCE OF CITY COUNCIL CHAMBERS
DATE: MAY 25,1999
RECOMMENDATION:
It is recommended the City Council authorize staff to solicit bids to implement the
Americans with Disabilities Act (ADA) Transition Plan for the City Council Chambers.
FUNDING:
The adopted Fiscal Year 1998/1999 Government Buildings budget includes a total of
$21,100 for renovation and ADA compliance of the Council Chambers. The project
cost is estimated to be from $17,000 to $20,000.
DISCUSSION:
The Americans with Disabilities Act (ADA) of 1990 guarantees equal opportunity for
persons with disabilities in employment, public and private services, transportation, and
communications. The proposed disabled access improvements to the Council
Chambers include parking, passenger loading & unloading zone, accessible exterior
routes of travel, doors and windows, signs and identification, toilet room, and an
assistive listening system (Attachment 1). This will bring the Chambers into compliance
with both Federal Law and the City's ADA Transition Plan (Attachment 2), adopted by
City Council on October 14, 1997. The project is scheduled to be completed within 60
days from the Notice to Proceed (Attachment 3).
Alternatives
The following alternatives are provided for the Council's consideration:
-Approve staffs recommendation;
-Do not approve staffs recommendation;
-Modify as appropriate and approve staffs recommendation;
-Provide direction to staff.
ATTACHMENT 1
CITY OF ARROYO GRANDE
AMERICANS WITH DISABILITIES ACT OF 1990
TRANSITION PLAN 1998/99 INTERIM STEP
COUNCIL CHAMBERS, 215 E. BRANCH ST.
PARKING
. Designate (2) reserved parking spaces along the street curb with blue
accessibility markings (obtain approvals).
. Signage to have reflectorized International Symbol of Accessibility at each
space, min 70 sq. ", (min 80" high if in path of travel), & unobscured by a
parked vehicle (ADMG 4.6.4) and tow away sign with telephone # at each
entrance to parking area or adjacent to accessible spaces, minimum size:
17" x 22",1" high letters;
. Accessible space surface: 36" x 36" outlined profile view of wheelchair with
occupant in white on blue background visible to traffic enforcement officer
when vehicle occupies space. See Figure No. 31-6.
PASSENGER LOADING & UNLOADING ZONE
. Designate passenger-loading zone within the existing bus-loading zone and
install appropriate signage.
. Sign (ADMG Section 4.1.2 (7) (b): International Symbol of Accessibility.
ACCESSIBLE EXTERIOR ROUTES OF TRAVEL, ENTRANCES & EXITS
. 4" thick concrete ramps and landings with #4 rebar at 24" on center each way
over 4" sand base, heavy broom finish from back of existing sidewalk to front
existing and new entrances. See plan.
. Provide (2) ~" electrical conduits to future irrigation controller and landscape
lighting.
. Provide (1) ~" schedule 80 irrigation pipe under front ramp for future irrigation
system and (1)~" electrical conduit to future landscape lighting.
DOORS & WINDOWS
. Replace existing 3'-6" x 7'-0" main entrance, anodized aluminum frame
glazed door, door lock, door closer and threshold to comply with UBC and
ADA standards (optional panic hardware). Install "This Door to Remain
Unlocked During Business Hours" sign with 1" letters above door and 6" high
International Symbol of Accessibility sign adjacent to latch side of door.
1
A TT ACHMENT 1
. Replace the existing pair of windows on the far left front side of the Council
Chambers with a new aluminum frame glazed 3'-0" x 7'-0" exit door, panic
hardware, door closer and threshold to comply with UBC and ADA standards
(match new main entrance door, center within existing window opening).
Provide aluminum frame glazed tempered glass 1 '-6" x 7'-0" side panels on
each side of new entrance door and 6'-0" x 1'-0" transom above with internal
mullion bars to match existing window pattern. Provide (1) 6" high
International Symbol of Accessibility sign adjacent to latch side of door.
. Remove front Council Chamber window with broken seal and replace with
salvaged window removed from new exit door location.
. Replace the existing non-required exit door at the rear of the Council
Chambers with new 3'-0" x 6'-8" solid core exterior door, panic hardware and
threshold, install "NON-ACCESSIBLE EXIT" courtesy informational sign
adjacent to latch side of door. See Signs & Identification for specifications.
Remove existing exit sign above door.
. Replace door opening hardware to Council Chambers, Conference Room and
Restroom with lever type to comply with ADA standards. Provide privacy
latch at Restroom lever.
. Replace (7) glass panels adjacent to the entrance door and within 60' above
the stairs and landings with tempered glass.
. Install illuminated exit signs with separate battery power back-up source at
the existing main Lobby exit, Council Chambers to Lobby exit and the new
Council Chambers exit to comply with UBC requirements.
. Install ADA compliant threshold at Council Chambers/Lobby door.
SIGNS & IDENTIFICAITON
. Permanently Signed rooms & Spaces.
1. Requirements: Raised letters & Braille.
2. Location: On wall adjacent to latch side of door, 60' above floor.
3. Raised letter Characteristics:
a. 1" high, raised 1/32".
b. Sans Serif, upper case.
c. Non-glare (ADAAG 4.330.4).
d. Contrast (ADAAG 4.30.4): Light-on-dark or dark-on-light.
4. Braille: Grade II, dots = 1/10" on center in each cell with 2/10" space
between cells, raised 1/40".
5. Names:
a. Council Chambers
b. Conference Room
c. Kitchen
2
ATTACHMENT 1
TOILET ROOM
. Install 36" long 1 ~"diameter grab bars at rear and side of toilet mounted 33"
to 36" above floor 1 ~"from wall.
. Install continuous flow toilet tissue dispenser 19" above floor 12" or less in
front of toilet seat.
. Install paper-towel dispenser 40" maximum above floor to all operable parts.
. Install 18 "x 24" mirror 40" maximum above floor to bottom edge.
. Install pipe insulation at both hot and cold water pipes and drain line.
. I nstall ADA approved lavatory faucet.
TOILET ROOM SIGNAGE
. Install unisex symbol signage equilateral triangle 1f.a" thick superimposed on &
within circle 1f.a" thick 12" diameter, centered 60" above floor with raised letters
& Braille, on wall adjacent to latch side of door.
. Raised letter characteristics: 1" high, raised 1/32", San Serif, upper case, non-
glare.
. Braille: Grade 11, dots = 1/10" on center in each cell with 2/10" space
between cells, raised 1/40".
. International Symbol of Accessibility (6" high).
ASSISTIVE LISTENING SYSTEM
. Install audio-induction loop, radio frequency or infrared transmission portable
assistive listening system with (4) listening devices. Provide International
Symbol of Access for Hearing Loss and wording stating "Assistive-listening
System Available".
3
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A TT ACHMENT 2
MEMORANDUM
T(j: ctTY COUNCIL
Vl.~: ROBERT L. HUNT, CITY MANAGE~
FROM: TERRY FIBtCH, DIRECTOR OF BUILDING AND FIR~
SUBJECT: APPROVAL OF ADA TRANSITION PLAN
DATE: OCTOBER 14, 1997
RECOMMENDATION:
It i3 recommended that the City Council approve the Americans with Disabilities
AGI (ADA) Transition Plan.
FdNDING:
T!"'.3 estimated cost to implement all the recommended changes in the Transition
Plan ranges from $180,000 to $310,000. These costs, which will occur over
multiple fiscal years, could include the following sources of financing:
. City funds;
. ADA and HUD block grants;
. State grants;
. TenanUlessee funds (e.g. Historical Society, etc.);
. Service club and volunteer organization donations (drinking fountains,
playground equipment, assistive listening devices, etc.).
DISCUSSION:
The Americans with Disabilities Act (ADA) of 1990 guarantees equal opportunity
for persons with disabilities in employment, public and' private services,
transportation, and communications.
To achieve this intent, all public agencies are required to complete several
administrative measures to ensure compliance with the ADA, including the
preparation of a Self-Evaluation and Transition Plan. This means that all
buildings and facilities must be reviewed to ,ensure that they do not discriminate
against persons with disabilities. The public agency must then modify, as soon
as feasible, any building or facility that is determined to be inconsistent with ADA
requirements.
As part of the overall Self-Evaluation, a Transition Plan must contain the
following elements:
1. A list of physical obstacles and/or barriers in the public agency's
facilities that limit the accessibility of its programs, activities, or
services to individuals with disabilities;
2. A detailed outline, describing the methods that will be used to correct,
eliminate, or modify these obstacles. Such methods could include but
are not limited to properly marked designated parking stalls,
accessibility signage, access ramps, and pathways to and within
buildings, accessible restrooms, and telecommunications with assisted
listening systems, etc. (Attachment 2 of the ADA recommendations);
3. A schedule for taking the necessary steps to achieve compliance,
including costs and timelines. Cost estimates for all Priority 1 items
are approximately $80,000 to $130,000, all Priority 2 Items are
approximately $30,000 to $60,000, and all Priority 3 Items are
approximately $70,000 to $120,000;
4. If the time period for achieving compliance is more than one year, the
plan must identify the interim steps that will be taken during each year
of the transition period. Since the Plan proposed for Arroyo Grande is
intended as a multi-year program, the Plan identifies the interim steps
listed on the attached page ("Interim Recommendations");
5. The name of the official responsible for the Plan's implementation and
names of interested persons consulted.
The proposed Transition Plan for the City contains the above mentioned
elements.
First Priority for implementation is the removal of barriers to access of City
owned buildings, Second Priority is the removal of barriers within City owned
buildings, Third Priority is access to restroom facilities within City owned
buildings. Implementation of the entire Transition Plan may be multi-year by
identifying the interim steps taken during each year. Currently, work is taking
place toward ADA compliance with the South County Historical Society
improvements at So. Mason St. This work by the Historical Society
accomplishes approximately $5,000 of the $80,000 to $130,000 identified as
Priority One costs.
High priority is recommended at the Council Chambers to label disabled parking
and remove barriers to access the building (e.g. new entry door meeting ADA
requirements ). This step of compliance is estimated to cost approximately
$5,000 to $7,000. Additionally, it is recommended that a legal second exit from
the assembly area be constructed that compiles with the California Amended
Uniform Building Code. This step is estimated to cost approximately $8,000 to
$10,000. Staff will pursue compliance with the disabled parking issue this fiscal
year. Staff will be requesting funding for the Chamber improvements as part of
the FY 1998-99 budget process.
CITY OF ARROYO GRANDE
AMERICANS WITH DISABILITIES ACT OF 1990
TRANSITION PLAN
The Americans with Disabilities Act of 1990 (ADA) sets extensive standards and requirements for
the accessibility of public and private facilities and programs as set forth in the ADA Accessibility
Guidelines (ADAAG). In addition, the ADA prohibits discrimination against disabled persons.
Title II of the Act requires public entities to make their services, programs, and activities "readily
available to and usable by individuals with disabilities." This part of the Act does not require that
all facilities be made accessible; public entities may relocate services to accessible sites or remove
architectural barriers to current facilities. On the basis of the regulations, the Public entity must
prepare a Transition Plan that:
1. Identifies physical barriers in the public entity's facilities that limit the accessibility of its
programs or activities to individuals with disabilities;
2. Describes in detail the methods that will be used to make the facilities accessible;
3. Specifies the schedule for taking the steps necessary to achieve compliance; and
4. Indicates the official responsible for implementation of the plan.
Attachment 1 is an implementation schedule of the modifications. The sched:ule recognizes the
importance of the public's ability to modify priorities within that schedule, as well as the City's
ability to fund those priorities.
Attachment 2 is a listing of those items which if eliminated, would provide three categories of
access to City provided services. The three categories of access barriers are detennined to be: a)
barriers to buildings; b) barriers to services within buildings; and c) barriers to restroom facilities
within buildings. Each of the barriers within each of the categories is listed with a specific method
by which the barrier can be removed. It is also noted that removal of the barrier may not be
necessary should the building become vacant or the service relocated to a facility fully ADA
accessible.
The City Official responsible for the implementation of the plan will be the City Manager or
hislher designee.
C:\WORD\GENERAL\ADAEXADOC
A.D.A. COMPLIANCE DIRECTORY
City of Arroyo Grande A.D.A. Administrative Officer
Terry Fibich
Director of Building & Fire Department
140 Traffic Way
Arroyo Grande, CA 93420
(805) 473-5490
City of Arroyo Grande A.D.A. Compliance Coordinator
Robert L. Annet
Building & Life Safety Division
214 E. Branch Sf
Arroyo Grande, CA 93420
(805) 473-5450
A.D.A. Liaison/Citizen Volunteers
Louis Scoggins
Barry Stotts
Department of Rehabilitation
929 N. Elm St.
Santa Maria, CA 93454
(805) 925-0532
A.D.A. Transition Plan Committee
Disability Advisory Review Team (D.AR.T.)
Terry Fibich, A.D.A Administrative Officer
Robert L. Annet, AD.A Compliance Coordinator
Barry Stotts, AD.A Liaison/Citizen Volunteer
C:\WORD\GENERAL\ADADIR.DOC
CITY OF ARROYO GRANDE
BUILDINGS AND FACILITIES DIRECTORY
BUILDINGS
1. CITY HALL
214 E. BRANCH ST.
2. PUBLIC WORKSIENGINEERING DEPT.
208 E. BRANCH ST.
3. BUILDING DEPARTMENT
200 E. BRANCH ST.
4. GAZEBO PARK PUBLIC RESTROOMS
OLOHAN ALLEY & SHORT ST.
5. COUNCIL CHAMBERS
215 E. BRANCH ST.
6. COMMUNITY CENTERlWOMAN'S CLUB
2H VERNON AVE.
7. PARKS AND RECREATION DEPARTMENT
350 S. ELM ST.
.
8. POLICE DEPARTMENT
200 N. HALCYON RD.
9. FIRE DEPARTMENT
140 TRAFFIC WAY
10. PUBLIC WORKSIMAINTENANCE YARD
1375 ASH ST.
H. SOUTH COUNTY HISTORICAL SOCIETY
126 S. MASON ST.
12. SOTO SPORTS COMPLEX PUBLIC RESTROOMS
1275 ASH ST.
13. STROTHER COMMUNITY PARK
1150 HUASNA RD.
14. ELM STREET PARK
350 ELM ST.
ATTACHMENT 1
IMPLEMENTATION SCHEDULE FOR BARRIER REMOVALS
A. Priority for implementation of projects addressing removal of barriers to access to
Public Buildings:
First Priority: All buildings owned, maintained, and used by the City, and which the
public is expected to enter, shall be made accessible. Access will be
considered available when at least one point of access is available to the
public to gain entry to each public floor of the building.
Second Priority: All public services provided shall be made accessible to the public.
Public access will be available when the public can participate in all
public activities carried on at the location.
Third Priority: . Restroom facilities in all accessible buildings owned, maintained, and
used by the City shall be made accessible. Access will be considered
available when at least one restroom per gender, per floor or a single
"special purpose" restroom, that is open to the public, of a building
which has public access and barriers to access and services removed.
When restrooms are separately available for men and women, there
shall also be separate barrier free facilities.
B. Curb ramps at street intersections:
-
The City has many points where pedestrians must cross into a street from a sidewalk.
Some of these crossing points already have some sort of transition ramp provided, the
remaining do not.
The City adopts the following priorities for placement of ramps:
First Priority: Place ramps where no ramp exists.
Considering input from elderly and disabled persons, ramps shall be installed in the
following order:
A. Locations requested by persons with disabilities that would benefit from the ramp.
B. Central business district. .
C. Adjacent to Senior Center
D. Adjacent to senior housing facilities.
E. Along arterial streets.
C:\WORD\GENERALIADAATII.DOC
ATTACHMENT 2
ANALYSIS OF CITY OF ARROYO GRANDE FACll..ITIES
Analysis of City of Arroyo Grande facilities to detennine compliance with the American
with Disabilities Act (ADA) is based on surveys conducted by Building & Life Safety
Division staff The resulting data was subsequently reviewed and summarized by the
Director of Building & Fire and department staff The final compilation is presented in
this document.
The data is based on the question "What would be required of existing facilities to achieve
compliance with ADA regulations?" For all areas accessible to the public, the
recommendations in this document outline the nature of work necessary to answer the
question, based on current understanding and interpretation of the ADA regulations. This
data does not constitute legal advice, but is informal guidance on the federal accessibility
requirements.
The following definitions apply to the column headings found in this document:
Survey ID# Refers to the designation number for the noncompliance item on the
survey sheet. The survey sheets are bound together as a separate
volume and are to be considered supporting documentation.
-
Cost Category Refers to the estimated cost to achieve compliance with ADA
requirements based on Action Required as follows:
A. Less than $1,000
B. $1,000 but less than $5,000
C. $5,000 but less than $10,000
D. Over $10,000
Action Required Refers to the recommended facility improvements required to
achieve compliance with applicable disabled access standards.
C:\WORD\GENERAL\ADAINfRO.DOC
CITY OF ARROYO GRANDE
AD. A RECOMMENDATIONS
ACTION REQUIRED
I-A2d A Provide required warning signage at each street entry to the parking
lots.
I-AI, A Provide (I) additional "Van Accessible" reserved parking stall with
2a,b,c, required markings and signage closest to the accessible entrance.
lOa
I-AIDa A Re-mark or relocate (2) existing designated parking stalls to provide
access aisle markin s on the assen er side.
4-AI A Widen walkway adjacent to Public Works to a minimum of 48" wide
as re uired.
4-A7 . A Stabilize or replace uneven brick walkway between City Hall and
Public Works as re uired.
4-C.la,b A Provide detectable warning stripes or truncated domes where walks
ad'oin or cross a traffic lane.
5-AI, B Modify existing exterior ramp adjacent to City Hall to be a minimum
9a,h of 48" wide with I %" wide handrails that meet re uirements.
6-AI,5, B Modify existing front and rear exterior stairways to City Hall and
6d,e,f Public Works to provide a 2" wide indicator stripe at all tread
nosin s, slo ed risers and handrails that meet re uirements.
5-AI-II B Provide exterior ramp with handrails to Village Creek Gazebo.
Provide curb around Gazebo at surface l~vel chan e.
A Provide required walkway to picnic area adjacent to Village Creek
Gazebo and icnic table that meets re uirements.
Provide accessible facilities and entrance si a e at buildin ent .
Replace front entrance doors with door of32" minimum clear width,
door closer, door hardware and threshold in compliance with
standards or rovide electronic assistive door 0 eners.
18-A4c A At front entrance door, provide panic hardware or signage that meets
re uirements.
17-A3, A Provide permanent identification of rooms/spaces signage and
B.I-6, informationaVdirectional signage as required.
C.I-4
29 A At Finance Department and Planning Department, public accessible
counters to be modified to provide 36" wide, 28"-34" high counter
that meets requirements, or provide clip board specifically for
disabled erson's use.
15-A A Equip public telephone with volume control and Telecommunications
3-5a Display Device (TDD) and identify with complying signs.
I
ACTION REQUIRED
A
A
,'.t)lii.(,)~I.ijr""':'''. "
26
m 'lmduf. ,
:'lB"',.':""":1)
17-A.l,2
18-A.4b,c
A
B
29 A
5-A.l,2 A
9-a-h
2
COST ACTION REQUIRED
B
A
B
17-A.3. A Provide permanent identification of rooms/spaces signage and
B.1-6. informationaVdirectional signage as required.
C.I-4
20-A, A Provide 4S" wide portable or permanent ramp to provide accessible
31-C.2 route to Council latform.
31-B.la-c B Provide assisted listening system with minimum (2) receivers and
SI e to noti atrons of the s stem.
21-A.l-S B Reconstruct interior stairwa and handrails to com I with standards.
IS-A.2 B Replace door and rrame to provide minimum 32" clear width opening
at u stairs conference room.
Note: California amended Uniform Building Code (Table 10-A) requires
assembly areas. concentrated use (without fixed seats) to be provided
with a minimum of (2) exits where the number of occupants is at least
50. The existing rear exit door does not comply due to obstructed means
of egress to a public way.
Recommendation: Replace the existing pair of windows on the far left ftont side of the
assembly area with an exit door with glazed side panels on each side that
com lies with standards.
25-A.l Provide a ro riate restroom si a e.
26-A.5b Re lace door hardware with lever e handle.
26-B.3f,g Relocate sink to provide 2S" minimum clear space to side of toilet.
C.l Replace sink faucet with lever or similar type handle and insulate hot
water and drain i es.
A. Relocate mirror. towel and seat cover dispensers to 40" maximum
above the floor.
Install ab bars at rear and side of toilet to com I with standards.
Provide a ro riate restroom si a e.
Provide 32" minimum clear width door opening and hardware to
comply with standards.
3
SURVEY COST ACTION REQUIRED
ID# CATEGORY
26-B.3, A Relocate sink to provide 29" minimum high clear space beneath at
c,f,g fTont apron and 28" minimum clear space to side of toilet. Replace
26-C.I existing faucet with lever type faucet and insulate hot water and drain
1 es.
26-B.S, A Relocate mirror, towel and seat cover dispensers to 40" maximum
C7 above floor.
26-C.8 A Install grab bars at rear and side of toilet to comply with standards.
9-1
:,tl._'.:'"t:l!ll.i.~t$.':,lli;::i::,II~liililil.il'iIlBJ'It'iillllj!t~IIIIW.:":I'iIlE.!!"',,'lt,"'t'~lfi"'.."'I::I!I:,"":"'':'
I-A2d A Provide required warning signage at each street entry to the parking
lots.
I-AI, A Provide (1) additional "Van Accessible" reserved parking stall with
2a,b,c, required markings and signage closest to the accessible entrance.
lOa
I-A lOa A
2-Alc,d A
4-C.la,b A
S-A9a-h B
6-AI A
14-6.c A Adjust drinking fountain bubbler to direct water flow to at least 4"
hi
14-8 A Replace drinking fountain control with button or lever to comply with
standards.
IS-A A Equip public telephone with volume control and Telecommunications
3-Sa Dis la Device TDD and identi with com 1 . SI s.
18-A4e A Adjust or replace door closer between auditorium and restroom
corridor to 0 eratin effort of Sounds of force maximum.
19-AI No Cost Remove portable coat rack in corridor to provide width of 44"
ffilmmum.
17-A3, A Provide permanent identification of rooms/spaces signage and
B.I-6, informationaVdirectional signage as required.
C.I-4
20-A, B Provide 48" wide portable or permanent 1:12 maximum slope ramp
31-C.2 with handrails to rovide accessible route to sta e latform.
3I-D.la- B Provide assisted listening system with minimum (2) receivers and
c signage to notify patrons of the system.
4
ACTION REQUIRED
25-Al Provide a ro riate restroom si a e.
25- Remove knee space restricting panel below sink counter and insulate
B.3d, the hot water and drain i es.
25-B.3f A Re lace sink faucet with lever or similar e faucet.
25-B.7 B Provide visual fire alarms to com I with standards.
25-C.2 A Replace accessible stall doors with 32" minimum clear width with
handle and latch to com I with standards.
11111'1~!'IIiI,'lel';ittQn'ID:::'H:ii:'::~~m!!a,II~I,~:"11I[:S~~m!:I:_i"tl!!I..::::::~I,i"',i'::L"~r:J:'::I"I,,~,ii":'"I!i!"":'~!""~'",,,:'I'::':,,,!I!lil:III,,::I:II:,mmmmmI:,!!':;!!:::;:
l-A2d A Provide required warning signage at each street entry to the parking
lots.
I-AI, A Provide (1) additional "Van Accessible" reserved parking stall with
2a,b,c, required markings and signage closest to the accessible entrance.
lOa
I-AIDa A
5-1-11 B
A
IS-A A
3-5a
14-AI-8 B
17-A3, A
B.I-6,
C.I-4
Provide a ro riate restroom si a e.
Modify or remove inner door to provide 18" minimum strik~-edge
clearance.
25-B.3c,f A Raise sink to provide 29" minimum height beneath and replace faucet
with lever or similar e faucet.
25-B.6 A Lower or remove urinal to be mounted 17" maximum trom floor to
the Ii .
25-B.4 A Lower mirror to be mounted 40" maximum trom bottom of reflecting
surface to the floor.
25-C.4b, A Remove toilet stall partitions to provide minimum width and
5, IOa-i clearance and provide rear and side grab bars to comply with
standards.
25-C.9 A Lower seat cover dispenser to 40" maximum above the floor.
5
SURVEY ACTION REQUIRED
ID#
liliii:"',
. ".. .............
1-A2d
I-AI, A
2a,b,c,
lOa
6-A1 A Provide 2" wide indicator stri e at the nosin of all treads.
6-A6b,d A Extend existing handrails 12" beyond the top riser and 1 tread width
beyond the bottom riser plus 12". The 12" extension at the bottom of
the stair to be arallel to the ound surface.
A
A
Provide a ro riate restroom si a e.
Adjust door closer to provide 3 seconds minimum sweep time ftom a
osition of70 de ees 0 en to a osition 3" ITom closed.
25-A6b B Modify door and ftame to provide a wall with 18" minimum strike-
ed e clearance.
25-B.3c, B Modify cabinet below (1) sink to provide 29" minimum high beneath,
- d,e,f 17" minimum deep, 30" minimum wide and insulate the hot water and
drain i es.
Lower urinal to 1 T' maximum ITom the floor to the Ii .
1-Ac, A
3,lOa
3-A A
11,12
18-A2, B
4c,d,e
6
ACTION REQUIRED
25-B.3 A
25-B.5 A
3D-B.3b A
3D-D. B
I8-A.I, B
4b,c,d
-
I8-A.4b,c A
............. .................................... ..".. ....... .. ....... ......
................................................................. ............................. .........................................
.................................................................. ......................... n. ..... ................... . .
................................................................. ............................... .................. ......
:::::::::::::::::::::;::::::::::;!:;::::::::::.:::::;;;:;;,:::::::;: ...................:::::::.:;::;::....:::.:...:.....:::::~::..m..................
................................................. ............ ................................ ..... ................................
............................................... ................................ .........................
.................. ..
................................................................ ............................
............... ...... ......... .......... ................
7
ACTION REQUIRED
I-A2d A Provide required warning signage at each street entry to the parking
lots.
I-AI, A Re-mark to provide a minimum of (5) total designated parking stalls,
2a,b,c,8, including (1) "Van Accessible" stall with required markings and
9,IOa si a e closest to the accessible entrance.
6-A6a-f A At stairs leading to bleachers, provide handrailings in compliance with
standards.
12-AI-3 A At main baseball field, adjacent to walkway leading to snack bar,
rovide viewin area with 6" hi curbs.
3-All, A At the restroom curb ramps, provide detectable warnings extending
12 the full width and len h of walkin surface.
17-A2 A Provide accessible facilities and entrance signage at restroom entries.
25-AI
8-AI-4 A
A
25- A Raise sinks to provide 29" minimum height clear space beneath and
B.3,c,f lever or similar e fauscets.
25-B.6 A Lower men's restroom urinal to 1 T' maximum height from the floor
to the Ii .
Lower toilet a er dis enser to 40" maximum hei t from the floor.
I-A2d A Provide required warning signage at each street entry to the parking
lots.
I-A2a, A Provide (1) designated reserved parking stalls with "Van Accessible"
b,c,IOa, signage, international symbol markings and 96" wide access aisle
between stalls ad' acent to the front accessible entrance.
I-A lOa A Re-mark or relocate (1) existing designated parking stalls to provide
access aisle markin s on the assen er side.
4-A2 A At walkways, provide passing spaces at least every 200 feet when
walkwa is less than 60" wide.
7-B.I-3 A At barbecue grill, provide grill surface between 28" to 34" from the
round and accessible surfacin leadin to '11.
B At play equipment area, provide accessible route to each different
la activi rovided in the la area.
Provide drinkin fountain in com liance with standards or remove.
I-A2d A Provide required warning signage at each street entry to the parking
lots.
I-A2a, A Provide (2) designated reserved parking stalls with "Van Accessible"
b,c,IOa signage, international symbol markings and 96" wide minimum access
aisle between stalls ad' acent to the front accessible entrance.
8
SURVEY COST ACTION REQUIRED
ID# CATEGORY
3-A.ll, A At the restroom curb ramps, provide detectable warnings extending
12 the full width and len h of walkin surface.
6-A.l A At Picnic Area exterior stairway, provide grating having openings
smaller than Y2".
9
ATTACHMENT 3
COUNCIL CHAMBERSIADA COMPLIANCE PROJECT
. Authorization to Solicit Bids May 25, 1999
. Distribute Bid Proposals May 26,1999
. Council Award of Bid June 8, 1999
. Notice to Proceed June 9,1999
. Project Completion August 9,1999
9.i.
MEMORANDUM
TO: CITY COUNCIL
FROM: RICK TerBORCH, CHIEF OF POllC~
SUBJECT: AUTHORIZATION FOR PARTICIPATION OF THE POLICE DEPARTMENT
IN THE SAN LUIS OBISPO COUNTY NARCOTICS TASK FORCE
DA TE: MAY 25, 1999
RECOMMENDA TION:
It is recommended that the City Council adopt a resolution authorizing participation of
the Police Department in the San Luis Obispo County Narcotics Task Force.
FISCAL IMPACT:
The current budget includes salary and benefits for one Police Officer who is assigned
to the Task Force (approximately $68,000). There is a proposal in the FY 1999-2000
Preliminary Budget to allocate an additional $15,000 to the Task Force.
DISCUSSION:
The San Luis Obispo County Narcotics Task Force was developed in 1982 by a joint
agreement between the San Luis Obispo County law enforcement agencies and the
California Department of Justice to enforce drug and related criminal laws within the
County. The mission of the Task Force is to conduct the large scale and more
complex drug investigations. Additionally, the Task Force assists local agencies in
conducting investigations beyond their means, such as the assistance provided to the
Arroyo Grande Police Department in conducting the high school undercover narcotics
investigations. The Task Force also provides clean-up services for chemicals and
contaminated objects found at the scene of an illicit drug laboratory (without this
service, one lab clean-up can easily cost the responsible agency $6,000). The Task
Force operates under the direction of the Board of Governors composed of the law
enforcement directors of the participating agencies.
CITY COUNCIL
AUTHORIZA TION FOR PARTICIPATION OF THE POLICE DEPARTMENT
IN THE SAN LUIS OBISPO COUNTY NARCOTICS TASK FORCE
MAY 25, 1999
PAGE 2
The Arroyo Grande Police Department has been an active participant in the San Luis
Obispo County Narcotics Task Force since its inception. Currently, the Cities of
Arroyo Grande, Atascadero, Grover Beach, Paso Robles, and San Luis Obispo, as well
as the San Luis Obispo County District Attorney's Office, the California Highway
Patrol, Cal Poly Police Department, and the California Department of Justice Bureau
of Narcotics Enforcement are currently signatories to the Task Force. Additionally, the
City of Pismo Beach has included funding in its 1999-2000 preliminary budget for
inclusion in the Task Force.
The San Luis Obispo County Task Force is a regional task force run under the auspices
of the Bureau of Narcotic Enforcement (BNE). The Bureau provides a Special Agent
to supervise the Task Force as well as providing facilities and funding for basic
infrastructure costs which include utilities, telephone, and facility maintenance. The
additional participating agencies provide personnel and/or funding to the operations of
the Task Force. In addition to the Special Agent from the BNE, there are seven (7)
investigators assigned to the Task Force. Agencies providing personnel include the
Arroyo Grande Police Department, Atascadero Police Department, Paso Robles Police
Department, San Luis Obispo Police Department, California Highway Patrol, and the
District Attorney's Office. Clerical staff is provided by the San Luis Obispo Police
Department and the District Attorney's Office. Additionally, the District Attorney's
Office has assigned two (2) Deputy District Attorneys to the Task Force. The Cal Poly
Police Department provides an investigator during the summer months.
Funding for Task Force operations comes from the participating agencies and from
assets seized from drug traffickers and forfeited for law enforcement use. In addition
to supplying a position to the Task Force, the Arroyo Grande Police Department has
historically contributed $30,000 annually to its operation. As a result of a surplus in
the Task Force forfeited assets accounts, the City has made no contributions to the
Task Force for the past three (3) years. However, due to Task Force fund balances
and anticipated expenditures next year, there is a proposal in the City's FY 1999-2000
Preliminary Budget to allocate $15,000 to the Task Force.
CITY COUNCIL
AUTHORIZATION FOR PARTICIPATION OF THE POLICE DEPARTMENT
IN THE SAN LUIS OBISPO COUNTY NARCOTICS TASK FORCE
MAY 25, 1999
PAGE 3
In approving the Police Department's participation in the Task Force, the City Council
needs to adopt a resolution providing for the following:
1. Approve adoption of the Memorandum of Understanding (Attachment A) for the
San Luis Obispo County Narcotics Task Force. Given the nature of the Task
Force and Department of Justice regulations, a Memorandum of Understanding
(MOU) serves as the formal agreement for the establishment and operation of
the Task Force. The MOU is in the Department of Justice format and has been
reviewed and approved as to content by the City Attorney.
2. Designate the Chief of Police as the City's representative to the Board of
Governors of the Task Force. The law enforcement director of the participating
agency is a member of the Board of Governors.
3. The Police Department provides staffing and support to the Task Force as
delineated in the MOU. As stated above, the Police Department currently
provides one Police Officer to the Task Force.
The resolution will remain in effect until June 30, 2002, the expiration date of the new
MOU for the Task Force. The MOU does contain provisions for an agency to withdraw
from the Task Force if necessary prior to the expiration date.
Alternatives:
The following alternatives are provided for the Council's consideration:
- Approve the staff recommendation and adopt the resolution authorizing
participation of the Police Department in the San Luis Obispo County Narcotics
Task Force;
- Deny the staff recommendation which will terminate the Police Department's
participation in the Task Force effective July 1, 1999.
Attachments
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING PARTICIPATION OF THE
POLICE DEPARTMENT IN THE SAN LUIS OBISPO COUNTY
NARCOTICS TASK FORCE
WHEREAS, the City of Arroyo Grande recognizes that the trafficking and use of illicit
drugs poses significant law enforcement and social problems within the County of San
Luis Obispo; and
WHEREAS, the City of Arroyo Grande recognizes that an effective illicit drug
enforcement program can be accomplished only through the cooperative regional
efforts of the law enforcement jurisdictions within the County of San Luis Obispo; and
WHEREAS, the City of Arroyo Grande desires that the Arroyo Grande Police
Department should participate in the San Luis Obispo County Narcotics Task Force.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby resolves as follows:
1. That the City of Arroyo Grande adopt the Memorandum of Understanding for
the San Luis Obispo County Narcotics Force;
2. That the Chief of Police be designated as the City's representative to the Board
of Governors of the San Luis Obispo County Narcotics Task Force;
3. That the Police Department provide staffing and support to the San Luis Obispo
County Narcotics Task Force as delineated in the Memorandum of
Understanding for the San Luis Obispo County Narcotics Task Force; and
4. That this resolution shall remain in effect until June 30, 2002, the date of
expiration for the Memorandum of Understanding for the San Luis Obispo
County Narcotics Task Force.
On motion of Council Member , seconded by Council
Member , and on the following roll call vote, to wit:
A YES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
, 1999.
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
RDkLTL. ~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
-
TIMOTHY J. CARMEL, CITY ATTORNEY
-
,
.
ATTACHMENT "A"
SAN LUIS OBISPO COUNTY
NARCOTIC TASK FORCE
MEMORANDUM
OF
UNDERST ANDING
,
.
SAN LUIS OBISPO COUNTY
NARCOTIC TASK FORCE
Memorandum of Understanding
Table of Contents
Mem 0 rand urn of U nderstanding ............................................................................................. 1
I. P u rp 0 s e......................... ................... ................... ........................... .............................. 1
II. Miss ion ........................... .... ........................... .............................................................. 1
III. Boa rd of G ov e rn 0 rs .................. ........................................ ......................... ................ 1
A. P arti ci patin g Agency............. ................ ............... ........ ........... ... ........................... 2
B. S tru cture ................................ ............................................... ................................. 2
C. Ro Ie.................. .................. ... ............................... ................................................... 2
D. Board Chairman ........... ........................................................................................ 2
E. Po Ii cy Au th 0 ri'ty .................... ................................................................................. 2
F. Votes of Board........................................................................................................ 2
IV. Mana gem en t ............................................................................................................... 2
V. Task Force Commander ................. .................................................................... ....... 2
VI. eo m p e nsa ti 0 n .......................................... ~............................................... ................... 3
VII. Bud get ....................... ................. ... .............................................................................. 3
VIII. Trainin g ......... ....... ............. .... ............. ... ..................... ................................................ 3
IX. Ann ual Rep 0 rt ............................ ................................................................................ 3
X. Reso u rces ............ ...... ....... ............. ......................... ..... ................................................ 3
XI. Facilities, Equipment and Property .........................................................................3
XII. Asset F 0 rf ei ture ... ...... ... ........ ....... .... ........... ....... ....... .................................................. 4
XIII. Ad m inistra ti 0 n an d Au di t ...... ... ..... ......... .............. ... ................... ............ .................. 5
,
.
XIV. Ins p ecti 0 n Process......... .... ...................... ................................................................... 5
XV. Non-Discrimination Cia use .......................................................................... ...... ........ 5
XVI. Res pectiv e Res po os i b iliti es................. ....................................................................... 5
XVII. Policy and Procedure Man ual............................................ ......... ... ....... ............ ..... ... 5
XVIII. Term of Agreement ................................................................................. ... .... ...... ...... 6
XIX. Au th 0 riza ti 0 D. ........ ............ ......................... ............ .................................................... .6
XX. Signatures ............. ........ .............................................................................................. 7
,
.
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) to establish the San Luis Obispo County Narcotic
Task Force is entered into by the California Bureau of Narcotic Enforcement (hereinafter BNE)
and the following participating agencies:
County of San Luis Obispo
City of Arroyo Grande
City of Atascadero
City of Grover Beach
City of Paso Robles
City of Pismo Beach
City of San Luis Obispo
California Polytechnic State University, San Luis Obispo
California Highway Patrol
I. PURPOSE
The purpose of this memorandum is to set forth the responsibilities of the participating agencies
as they relate to the San Luis Obispo County Narcotic Task Force. Working in conjunction, the
participating agencies will endeavor to effectively enforce the controlled substance laws of the
State of California as expressed in the Health and Safety Code, and applicable federal laws
relating to the trafficking of controlled substances. Agencies participating in the San Luis
Obispo County Narcotic Task Force will be targeting their investigations toward the
apprehension of major violators. Use of this task force concept is intended to ensure well-
coordinated narcotic enforcement regionally and increase the flow of narcotic-related intelligence
information between the various law enforcement agencies participating in the BNE Task Force
program.
II. MISSION
The mission of the San Luis Obispo County Narcotic Task Force will be to significantly
diminish the availability and use of illegal drugs in the County of San Luis Obispo and within the
boundaries designated by each participating agency or city, and apprehend the responsible
offenders, thereby increasing public safety.
III. BOARD OF GOVERNORS
The San Luis Obispo County Narcotic Task Force will be governed by a "Board of Governors".
1
,
.
Participating Agency - A "Participating Agency" is an allied state, federal or local law
enforcement agency that has made a commitment of resources and our manpower for an
agreed upon time period.
Structure - The Board of Governors will consist of the Senior Special Agent in Charge
(SSAC) or Special Agent in Charge (SAC) of the Los Angeles (LA) BNE regional office
or their designee and the department heads of each participating agency or their designee.
Role - The Board of Governors shall meet on a quarterly basis for the purpose of
reviewing the activities of the San Luis Obispo County Narcotic Task Force. Also, the
members shall have general responsibility for the oversight of the San Luis Obispo
County Narcotic Task Force operations.
Board Chairman - One member of the Board of Governors shall be elected as Chainnan
and serve for a one year t~nn. The BNE Special Agent in Charge shall not serve as
Chainnan.
Policy Authority - The Board of Governors shall be responsible for the San Luis Obispo
County Narcotic Task Force policies and operating procedures. The Board shall
periodically review and evaluate the San Luis Obispo County Narcotic Task Force
operations, goals, objectives, policies and procedures.
Votes of Board - Any action taken by the Board of Governors shall be taken a majority
in attendance provided a quorum exists.
IV. MANAGEMENT
The management and supervision of the Task Force's resources will be the responsibility of the
Task Force Commander. The Task Force Commander shall retain supervisory control of the
personnel assigned to the San Luis Obispo County Narcotic Task Force. When the number of
law enforcement personnel from participating agencies drops below four, BNE may tenninate the
MOD. When the number oflaw enforcement personnel from participating agencies is over nine,
BNE may add a second Special Agent Supervisor (SAS).
V. TASK FORCE COMMANDER
A SAS from BNE shall be responsible for managing the San Luis Obispo County Narcotic Task
Force and will report to the Board of Governors through the Chairperson of the Board. The Task
Force Commander will provide the Board of Governors with monthly and annual reports of the
San Luis Obispo County Narcotic Task Force activities. Any personnel assigned to the San Luis
Obispo County Narcotic Task Force shall adhere to the published policies and procedures of the
San Luis Obispo County Narcotic Task Force.
2
.
VI. COMPENSATION
Each participating agency is responsible for providing its respective personnel with salaries,
benefits and overtime in accordance with FLSA regulations.
VII. BUDGET
The Task Force Commander will prepare a proposed budget each year (date to be detennined by
the Board of Governors) for the ensuing fiscal/calendar year for approval by the Board of
Governors. A monthly report of expenditures shall accompany the monthly statistics report
submitted to the Board of Governors as outlined in the Policy & Procedure Manual.
VIII. TRAINING
Training is handled by participating agencies according to their individual budgets. A yearly
training plan for all task force personnel, sworn and non-sworn, shall be prepared upon their
assignment to the task force. In addition, a yearly group training plan shall be prepared and
submitted with the task force yearly budget proposal.
IX. ANNUAL REPORT
The Task Force Commander will provide the Board of Governors and BNE Headquarters with an
annual report of activity no later than March 15 of each year. This report will summarize the
proceeding calendar year's operation and shall include a section for statistical data broken down
in a similar fashion to that of the monthly reports. The report shall contain sufficient infonnation
regarding controlled substance abuse and trafficking trends to enable the Board to reassess task
force goals and objectives.
X. RESOURCES
The participating agencies understand that the changing criminal activity and fiscal resources
will require flexibility in both the tasks and the structure of the TaskForce. Therefore,
participation in and responsibility for personnel resources and equipment will be detennined on
an annual basis through the adoption of the Task Force budget by the Board of Governors and in
conjunction with the budget processes of the participating agencies.
XI. FACILITIES, EQUIPMENT & PROPERTY
When the number of law enforcement personnel from participating agencies drops pennanently
below four, BNE may tenninate the MOD. In such cases, any balance of the facilities' lease
agreement (or any contractual agreement) will be shared on a pro-rata basis by the participating
agencies in this MOD, or paid with any asset forfeiture funds.
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Any and all property, including equipment, furniture, furnishings of whatever kind or
description, purchased or acquired with DOJ funds shall be the property of DOJ and at the
termination of this agreement and whereupon no new agreement is reached, all ~aid property
shall be returned to DOl
Any equipment purchased with task force or seized funds which is damaged, broken,
misplaced, lost or stolen, through gross negligence, wrongful act, or omission of an
officer or agent assigned the San Luis Obispo County Narcotic Task Force, shall be
repaired or replaced by the agency of the responsible employee at the determination of
the Task Force Commander.
With respect to facilities, all of the following items will be paid for by BNE:
1. Lease of office space.
2. Monthly, local, ATSS, and long distance charges for existing telephone lines
4. Utilities included in lease.
5. Alarm equipment including maintenance and monitoring.
6. CLETS machine on single or county line.
7. Janitorial services (unless included in full-service lease).
8. Landscape services (unless included in full-service lease).
9. Purchase and installation of at least one personal computer, printer and modem
which is compatible with DOJ's MAPPER/Group Wise system.
XII. ASSET FORFEITURE
It shall be the responsibility of the Task Force to investigate those asset forfeiture seizures
initiated within the County of San Luis Obispo under Section 11470 of the California Uniform
Controlled Substances Act and 21 United States Code 881. Such seizures will then be deposited
in accounts maintained in a Task Force interest bearing account. Expenditures of proceeds
derived from such seizures after disposition shall be authorized by majority vote of the Board of
Governors in compliance with 11489 of the California Uniform Controlled Substances Act
and/or federal guidelines.
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XIII. ADMINISTRATION AND AUDIT
In no event shall the member agencies charge any indirect costs to DOJ for administration or
implementation of this agreement during the term thereof. Any and all records pertaining to the
San Luis Obispo County Narcotic Task Force expenditures shall be readily available for
examination and audit by BNE or any other participating agency. In addition, all such records
and reports shall be maintained until audits and examinations are completed and resolved, or for
a period of (3) three years after termination of the agreement, whichever is sooner.
XIV. INSPECTION PROCESS
It is the policy of BNE to maintain a formal administrative inspection program. This program
requires inspections of each BNE supervised regional task force once every eighteen (18) months
or as necessary, with follow-up inspections within six (6) months. Copies of the inspection
report will be delivered to the regional office SAC and the Task Force Commander.
At change of command, an audit of the controlled substance evidence, undercover funds,
weapons and specialized equipment shall be performed.
XV. NONDISCRIMINATION CLAUSE
All participating agencies will comply with Title VI of the Civil Rights Act of 1964 and all
requirements imposed or pursuant to the regulations of the U.S. Department of Justice (CFR, Part
42, Subparts C and D) issued pursuant to Title VI relating to discrimination on the grounds of
race, color, creed, sex, age or national origin and equal employment opportunities.
XVI. RESPECTIVE RESPONSIBILITIES
For the purpose of indemnification, each participating agency of the San Luis Obispo County
Narcotic Task Force shall be responsible for the acts of its participating officer(s) and shall incur
any liabilities arising out of the services and activities of those officers while participating in the
San Luis Obispo County Narcotic Task Force. Personnel assigned to the San Luis Obispo
County Narcotic Task Force shall be deemed to be continuing under the employment of their
jurisdictions and shall have the same powers, duties, privileges, responsibilities and immunities
as are conferred upon them as peace officers in their own jurisdictions.
XVII. POLICY AND PROCEDURE MANUAL
It is agreed that all members of the task force shall abide by the applicable policies and
procedures as expressed in the the San Luis Obispo County Narcotic Task Force manual, which
is specific in content to the needs; objectives and goals of the San Luis Obispo County Narcotic
Task Force.
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XVIII. TERM OF AGREEMENT
The tenn of this agreement shall be from July 1, 1999 through June 30, 2002. Any participating
agency shall be able to withdraw from this agreement by notice in writing to the Board of
Governors Chairperson and such withdrawal shall be effective 90 days after such notification.
An extension of this MOD will be granted pursuant to the signed agreement of the Board of
Governors. The San Luis Obispo County Narcotic Task Force will only be responsible for
financial obligations incurred by task force participating agencies during the tenn of this
agreement.
XIX. AUTHORIZATION
The participating agencies, by their duly authorized officials, have executed this MOD on the
respective dates indicated below. This MOD will become effective upon receipt by the BNE
headquarters of the original MOD with all its attachments. All future amendments must be
forwarded to headquarters and will become effective upon receipt.
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XX. SIGNATURES
County of San Luis Obispo Representative Date
City of Arroyo Grande Representative Date
City of Atascadero Representative Date
City of Grover Beach Representative Date
City of Paso Robles Representative Date
City of Pismo Beach Representative Date
City of San Luis Obispo Representative Date
California Polytechnic State University, Date
San Luis Obispo Representative
California Highway Patrol Representative Date
State of California Date
Bureau of Narcotic Enforcement Representative
7
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9.k.
MEMORANDUM
TO: CITY COUNCIL
FROM: HENRY ENGEN, INTERIM COMMUNITY DEVELOPMENT DIRECTOR ~
SUBJECT: ADDITION OF A SENIOR ADVISORY COMMISSION MEMBER TO THE
LONG-RANGE PLANNING COMMITTEE
DATE: MAY 25,1999
RECOMMENDATION:
The Long-Range-Planning Committee recommends the Council authorize the addition
of a Senior Advisory Commission representative to the Committee.
FUNDING:
There is no fiscal impact.
DISCUSSION:
The Long-Range Planning Committee, at its meeting of May 6, 1999, recommended the
City Council add a Senior Advisory Commission representative to the Committee. The
Committee indicated that input from seniors is needed to help ensure a comprehensive
General Plan Update process. The Council has previously expanded the Long-Range
Planning Committee to include an agricultural representative.
If approved by the Council, staff will seek a representative from the Senior Advisory
Commission at its next regularly scheduled meeting (June 2nd)). The next Long-Range
Plannin~ Committee meeting has not been scheduled but will occur subsequent to the
June 2n date.
jv
LONG-RANGE PLANNING COMMITTEE
Representatives
City Council Steve Tolley, Chair
Planning Commission Nanci Parker
Parks and Recreation Commission Colleen Martin
Traffic Commission Kirk Scott, Vice Chair
Downtown Parking Advisory Committee J. Ira Hughes
Chamber of Commerce Heather Jensen
Agricultural Representative Dennis Donovan
9.1.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: FUND TRANSFER AGREEMENTS FOR BIKEWAY PROJECT ONE,
PAULDING MIDDLE SCHOOL BIKELANES PROJECT
DATE: MAY 25,1999
RECOMMENDATION:
It is recommended that the City Council:
A. adopt the attached Resolution authorizing the Mayor to execute Fund Transfer
Agreements for the Bikeway Project One, Paulding Middle School Bikelanes,
capital improvement project; and,
B. direct the Administrative Services Department to submit Agreement No. P116B-3-52
and the adopted Resolution to Caltrans.
FUNDING:
The FY 1998-99 Capital Improvement Program has $222,760 of Proposition 116 funds
budgeted for the Bikeway Project One, Paulding Middle School Bikelanes.
DISCUSSION:
At its May 1999 meeting, the California Transportation Commission (CTC) approved the
allocation of $11,100 of Proposition 116 funds for preliminary engineering of the Bikeway
Project One, Paulding Middle School Bikelanes, capital improvement project. Approval of
the remaining allocation of $211 ,660 of Proposition 116 funds is scheduled for the June
1999 CTC meeting.
In order for the City to invoice for Proposition 116 reimbursement, one or more Fund
Transfer Agreements must be executed between the City and the State. A Fund Transfer
Agreement is a project-specific agreement that states the project and the amount of
Proposition 116 funds approved for the project. A Fund Transfer Agreement requires a
Resolution adopted by the City clearly identifying the project and the official authorized to
execute the Fund Transfer Agreement.
Alternatives
The following alternatives are presented for the Council's consideration:
. Approve staff's recommendations;
. Do not approve staff's recommendations;
. Modify as appropriate and approve staff's recommendations; or
. Provide direction to staff.
Attachments: Letter and Agreement from Caltrans dated May 11, 1999
jep:232.5606\FUNDTR-1.wPD
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING EXECUTION OF
PROPOSITION 116 FUND TRANSFER AGREEMENTS FOR
BIKEWAY PROJECT ONE, PAULDING MIDDLE SCHOOL
BIKELANES PROJECT
WHEREAS, in June 1990, California Voters passed Proposition 116, the Rail
Transportation Bond Act, which allocated $10.1 million to San Luis Obispo County; and
WHEREAS, qualifying programs under Proposition 116 include bicycle projects to improve
safety and convenience to bicycle commuters, and pedestrian improvements to facilitate
pedestrian commuter travel; and
WHEREAS, there are children and staff members commuting to Paulding Middle School;
and
WHEREAS, the Arroyo Grande City Council has reviewed the Paulding Middle School
bicycle and pedestrian access improvement project; and
WHEREAS, bicycle and pedestrian improvements are needed to provide safe and
convenient routes; and
WHEREAS, there is community support to provide safe bicycle and pedestrian access for
the citizens of Arroyo Grande; and
WHEREAS, the City Council of the City of Arroyo Grande approved the Bikeway Project
One, Paulding Middle School Bikelanes Project, and supported the application to provide
Proposition 116 funds for the project on March 9; 1999; and
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Arroyo Grande
hereby:
1. approves the execution of Fund Transfer Agreements for the Bikeway
Project One, Paulding Middle School Bikelanes Project.
2. appoints the Mayor as the official representative authorized to execute Fund
Transfer Agreements for the Bikeway Project One, Paulding Middle School
Bikelanes Project.
On motion by Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 25th day of May 1999.
Resolution No.
Page Two
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
1th-rL. ~~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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STATE OF CALlFORNIA-BUSINESS, TRANSPORTATION AND HOUSING AGENCY GRAY DAVIS, Governor
DEPARTMENT OF TRANSPORTATION @
DESIGN AND LOCAL PROGRAMS
1120 N STREET
P. O. BOX 942874 MS 28
SACRAMENTO, CA 94274-0001
PHONE (916) 653-2750
FAX (916) 654-2409
May 11, 1999
Don Spagnolo, Director
Public Works/City Engineer
City of Arroyo Grande
P.O. Box 550
214 East Branch Street
Arroyo Grande, CA 93421
Attention: Ms. Jill Peterson
Dear Mr. Spagnolo:
The California Transportation Commission's (CTC) May 1999 agenda includes a Proposition 116
allocation of $11,100 for the Huasna Road segment of the Paulding School Bikeway project. The
enclosed fund transfer agreement, when executed and complete with the approved CTC resolution
included, will authorize expenditure of the funds. Please complete the following steps:
. Have the City's authorized representative sign all six copies on Sheet 3 of 3. Include a copy
of a document authorizing the representative to sign the agreement.
. Complete the Project Schedule, Sheet 2 of2 in ATTACHMENT 1.
. Send all six copies of the agreement with attachments to:
Ken McGuire
State of California
Department of Transportation
Bicycle Facilities Unit, MS-1
P.O. Box 942874
Sacramento, CA 94274-0001
I will insert the approved CTC resolution as soon as it is available, process the agreement, and return an
executed original to you.
If you have any questions, please contact me at (916) 653-2750.
Sincerely,
~111~
KEN McGUIRE
Bicycle Facilities Unit
Office of Local Programs
Program Management
Enclosures
c: JSmida, 05 Local Assistance
"We'll Find a Way"
.'-- - -.,..--'"' - . . -,.- --"'- -....... _..__.~-----:.;...,;.'....:.:.'~'-""-~- -:,-,"". -......~. ",,'=;-:"'-'.-:_-'
Agreement No. Pl16B-3-52
Sheet 1 Of 3
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
FUND TRANSFER AGREEMENT
INITIAL DOCUMENT
COVERING ALLOCATIONS OF
o PASSENGER RAIL AND
CLE~OND ACT OF 1990 (PROP. 108), OR
LEAN AIR AND TRANSPORTATION
IMPROVEMENT ACT OF 1990 (PROP. 116) BOND FUNDS, OR
o TRANSIT CAPITAL IMPROVEMENT FUNDS
EFFECTIVE DATE OF AGREEMENT Mav 5. 1999
RECIPIENT City of Arroyo Grande
TITLE OF COMPLETE PROJECT Pauldinq School Bikeway
PHASE OF PROJECT ~ OR COMPLETE PROJECT 0
CTC ALLOCATION:
- RESOLUTION NO. BFP-98-27 FISCAL YEAR 98/99
-
FUND AUTHORIZATIONS:
FUND SOURCE AMOUNT . FISCAL YEAR LAST EXPENDITURE DATE
ProP. 116 $11.100 98/99 June 30. 2001 .
TERMINATION DATE OF AGREEMENT December 31,2001
This Agreement, entered into as of the date set forth above, is between the recipient
public entity identified above, hereinafter referred to as RECIPIENT, and the STATE OF
CALIFORNIA, acting by and through its Business, Transportation and Housing Agency,
Department of Transportation, hereinafter referred to as STATE.
SECTION 1. RECIPIENT has applied to the CalifomiaTransportation Commission
("CTC") for funds derived under the identified STATE Fund Source, to be allocated by CTC, for the .
purpose of the project named above and further described in the "Project Description" (the Project)
attached as Attachment I to the Standard Provisions of Grant.
SECTION 2. THE CTC has allocated funds for the Project, or a phase of the Project
("Project Phase"), in the CTC Resolution (the "Resolution") identified above and attached as
Attachment II to the Standard Provisions of Grant and made a part of this Agreement. RECIPIENT
..---.--.----- ~... ,~ ._-.._--~-_:...
Agreement No. PI16B-3-52
Sheet 2 Of 3
shall be bound to the terms and conditions of the Resolution and all restrictions, rights, duties and
obligations established therein shall inure to the benefit of CTC and be subject to any necessary
enforcement action by CTC.
SECTION 3. STATE has prepared the RStandard Provisions of GrantR, attached and
made a part of this Agreement, which, together with this document and all referenced attachments
and addenda, sets forth the terms and conditions under which said funds are to be expended.
SECTION 4. STATE and RECIPIENT have negotiated the "Project Description", which
describes the entire Project to be constructed or acquired by RECIPIENT. Separate Project Phase
descriptions, if applicable, will describe the tasks to be performed for each separate phase of the
Project. Subsequent Project Phase descriptions beyond the initial approved description, if any, will
be added to this Agreement by Amendment.
SECTION 5. STATE and RECIPIENT have negotiated and RECIPIENT has submitted, at
the time of RECIPIENT's request for allocation of funds, the "Scope of Work", (attached as
Attachment III to the Standard Provisions of Grant and made a part of this Agreement), which sets
forth the tasks and the estimated State bond or TCI reimbursement including progress payments, if
any, or the amounts of progress payments to be made from TCI funds if authorized as part of the
"Scope of Work". State funding limits and the drawdown schedule established in each original or
amended "Scope of Work" for every phase, initial or subsequent, shall not be exceeded or
modified without a subsequent amendment and encumbrance of STATE funds.
SECTION 6. The completed and signed STATE fund certification on the Scope of Work
Approval document, Attachment IV to the Standard Provisions of Grant, including any funding
increases allocated to subsequent phases evidenced by an amendment to Attachment IV with
additional fund certifications, evidences the limited commitment of STATE funding under this
Agreement.
SECTION 7. Funding available to RECIPIENT under this Agreement will terminate on the
Termination Date first specified above, unless earlier terminated upon written notice from STATE
to RECIPIENT pursuant to Article IV, Section 6 of the Standard Provisions of Grant or extended by
amendment. --
SECTION 8. This Agreement may be modified, altered, or revised only with the joint
written consent of RECIPIENT and STATE.
SECTION 9. RECIPIENT shall not award a construction contract over $10,000 ~r other
contracts (excluding professional services contracts) over $25,000 on the basis of a
noncompetitive negotiation for work to be performed under this Agreement without the prior written
approval of STATE.
SECTION 10. RECIPIENT shall conform to any and all environmental obligations
established in CTC Resolution G-91-2, attached as Attachment V to the Standard Provisions of
--....,.---.----- -~._--- ._-_.~----...__..'-"-_.,.~_._. -- --... "'~. '," -.. .. . -.
_.._.~_.~,-._~---_.~.._.._.........-..~..,_.....-._.. - .,. ---.......-
Agreement No. Pl16B-3-52
Sheet 3 Of 3
Grant, at the expense of RECIPIENT or the responsible party and without further financial
contribution or obligation of STATE.
SECTION 11. RECIPIENT has executed this Fund Transfer Agreement pursuant to the
authorizing resolution, attached as AttachmentVI to the Standard Provisions of Grant.
SECTION 12. The grant administrators for the parties shall be for STATE, the Chief,
Program Management Branch. Office of Local Programs, and for RECIPIENT, its General
Manager or Executive Director or Designee.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their duly
authorized officers.
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION CITY OF ARROYO GRANDE
BY BY
Jim Smith Michael A. Lady
Chief. Program' Management Branch Mayor, City of Arroyo ~rande
Office of Local Programs
- .
.-.---...- .- u_.._ . -
Agreement No. P116B-J..52
Sheet 1 of 10
STANDARD PROVISIONS OF GRANT
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
FUND TRANSFER AGREEMENT
COVERING ALLOCATIONS OF STATE BOND FUNDS
(PROPOSITION 108 OR 116) AND
TRANSIT CAPITAL IMPROVEMENT FUNDS
RECIPIENT has agreed to accept the applicable provisions contained herein, including all
Attachments and Addenda (these nprovisionsn), as a condition of its acceptance of a grant from
these sources. The State of California, acting through the Department of Transportation, referred
to herein as 5T ATE, shall have the administrative responsibilities described in these Provisions.
ARTICLE I. PROJECT DESCRIPTION .
SECTION 1. RECIPIENT agrees to complete the Project, or the identified Project Phase
thereof, as described in the attached Project Description and Scope of Work for the identified
Project or Project Phase. Reference hereinafter to the Project shall also mean the Project Phase if
appropriate.
SECTION 2. RECIPIENT agrees that if STATE funds prove insufficient to complete the
described Project and open it to revenue operation, that payment of any additional amounts
required shall be the sole responsibility of RECIPIENT. RECIPIENT further agrees that it will
secure and provide, without further 5T A TE assistance under this Fund Transfer Agreement
process, such. additional resources as are necessary to pay these additional amounts and
expeditiously complete the Project.
-- ARTICLE II. SCOPE OF WORK
-- -
SECTION 1. RECIPIENT shall be responsible for complete performance of the work
described in the approved Scope of Work document for the Project corresponding to that
commitment offuture State funds. All work shall be accomplished in accordance with the
applicable provisions of the Public Utilities Code and the Streets and Highways Code. All
architectural and engineering work for Project shall be the sole responsibility of RECIPIENT and
any oversight review of Project plans, specifications and estimates by STATE shall not act to
transfer any responsibility or liability to STATE relative to STATE's participation in that review
process.
SECTION 2. RECIPIENT acknowledges and agrees that RECIPIENT is the sole control
and manager of the proposed Project and its subsequent employment for the benefit of the public.
RECIPIENT shall be solely responsible for complying with the funding and use restrictions
----.- ~ .. :;.~ .-.i - -_..~ - - .~ - ---,.-, .
Agreement No. P116B.3-52
Sheet 2 of 10
established by the statutes from which the funds are derived, the CTC, the State Treasurer, the
Internal Revenue Service, and the terms of this Agreement. RECIPIENT shall indemnify, defend
and hold harmless the STATE, the CTC and the State Treasurer relative to any misuse by
RECIPIENT .of State funds, Project property or Project generated income or other fiscal acts or
omissions of RECIPIENT. .
SECTION 3. A Schedule of Tasks and a drawdown schedule of Estimated Progress
Payments are included in the Scope of Work document. STATE need not pay RECIPIENT a
cumulative amount greater than the cumulative amount identified in the Schedule for any time
period, or any earlier, than the dates authorized in the drawdown schedule of payments or the
Quarterly Cash Expenditure document, where applicable.
SECTION 4. The Scope of Work includes an estimated completion date or dates for each
of the Project Phases or items of work identified therein and RECIPIENT shall conform to those
completion dates.
ARTICLE III. PAYMENT
SECTION 1. RECIPIENT agrees to contribute at least the statutorily required local
contribution (other than state or federal funds) toward the cost of the Project, or the amount.
specified in the S82800 (Streets and Highways Code Section 164.53) commitment of future State
funds, whichever is greater, from funds available to it. RECIPIENT shall contribute its required
amount of the cost of the Project in accordance with a schedule of payments as shown in a
Quarterly Cash Expenditure Plan prepared by RECIPIENT as part of the Scope of Work
document.
SECTION 2. Not more frequently than once a month, but at least quarterly, RECIPIENT
will prepare and submit to STATE (directed to the attention of the STATE Headquarters
accounting office responsible for administration of the Project for STATE) Progress Payment
Vouchers consistent with the Scope of Work document. Each such voucher will report the total
expenditures from all sources and will specify the percent of state reimbursement requested and
the fund source. The voucher should also summarize STATE money requested by category (right
of way, construction anQ rolling stock) and be accompanied by a report describing the overall
work status and progress-on tasks for the applicable Project. If applicable, the first voucher shall
also be accompanied by a report describing any tasks specified in the Scope of Work document
which were accomplished prior to the Effective date of this Agreement, for which costs are to be
credited toward the required local contribution described in Article III, Section 1 of these Provisions
pursuant to an executed Agreement for local Match Fund Credit between RECIPIENT and
STATE.
SECTION 3. Should RECIPIENT have a valid Memorandum of Understanding (MOU) for
"Expedited Payment" on file with STATE Department of Transportation, Headquarters Accounting
office, RECIPIENT will, not more frequently than as authorized by that MOU, prepare and submit
to STATE a Rail Bond Expedited Payment Invoice for rail bond reimbursements consistent with
that MOU and the Scope of Work document. The original invoice copy shall be mailed or faxed to:
Department of Transportation, Division of Accounting, Attention: Bond Fiscal Management Unit,
.........-._...... . . ....--_._~-- .-...._-~----_._......,--._--
Agreement No. P116B-3-52
Sheet 3 of 10
P.O. Box 942874, Sacramento, CA 94274-0001, (FAX #916-227-8787). As set forth in the MOU,
all appropriate supporting documentation and remaining invoice copies are to be
contemporaneously submitted to the appropriate Departmental Project Administrator. A warrant
for each invoice will be issued by the State Controllers Office within 10 calendar days from receipt
of an acceptable invoice. Invoices will be approved for this expedited payment, provided they are
not one-time payments or final payments. One-time payments and final payments, eligible for
expedited pay, will have 10% of the invoice amount withheld pending approval from the STATE's
Project Administrator of all required documents submitted by RECIPIENT. STATE TCI fund
reimbursements cannot be invoiced under this MOU process.
SECTION 4. Final payment vouchers must be submitted not later than one month after
the Last Expenditure Date noted on the face sheet of the Fund Transfer Agreement.
Reimbursement will be made only for work performed after the Effective date of this agreement
and prior to the Last Expenditure Date. As used in this agreement, "Last Expenditure Date" refers
to the last date for RECIPIENT to expend any funds from any of the state funding sources
referenced on the face sheet of the Fund Transfer Agreement.
SECTION 5. Delivery by STATE of any funds provided pursuant to this Agreement is
contingent upon prior budget action by the legislature, fund allocation by CTC, submittal by
RECIPIENT and approval by STATE of all documentation required by Govemment Code Section
14085 and, if bonds are the fund source, subject to the sale of bonds by the State Treasurer. In
the event bond sales are delayed, canceled, or downsized or TCI grant funds are restricted, limited
or otherwise conditioned by acts of Congress, the CTC, the Legislature, the Internal Revenue
Service or the Federal Transit Authority, STATE shall not be held liable for any resulting damage
or penalty. In the event of any such imposition of additional conditions, delay, cancellation or
reduction in STATE funding, RECIPIENT shall be excused from meeting the time and expenditure
schedule to the extent of such delay, cancellation or reduction and this Agreement will be
amended to reflect the necessary changes in scope or scheduling of the Project.
SECTION 6. STATE reserves the right to terminate its funding for any Project upon
written notice to RECIPIENT in the event that RECIPIENT fails to proceed with the work in
accordance with the Scope of Work document, the bonding requirements if applicable, or
otherwise violates the conditions of these Provisions or the allocation such that substantial
performance is significantry endangered. In the event of such termination, RECIPIENT shall be
reimbursed its authorized costs up to the STATE's share of allowable Project costs incurred prior
to the date of termination, provided that all other terms and conditions of this Agreement have
been met. Any such termination shall be accomplished by delivery to RECIPIENT of a Notice of
Termination, which notice shall become effective not less than 30 days after receipt, specifying the
reason for the termination, the extent to which funding of work under these provisions is
terminated and the date upon which such termination becomes effective, if beyond 30 days after
receipt. During the period before the effective termination date, RECIPIENT and STATE shall
meet to attempt to resolve any dispute.
ARTICLE IV. REPORTS AND RECORDS
-.--.- -- --'-..---
AgreementNo.P116B-~52
Sheet 4 of 10
SECTION 1. RECIPIENT and its contractors shall establish and maintain an accounting
system and records that properly accumulate and segregate incurred costs by line item for the
Project. RECIPIENT and contractor accounting systems shall conform to generally accepted
accounting principles (GAAP), enable the determination of incurred costs at interim points of
completion, and provide support for reimbursement payment vouchers or invoices. All accounting
records and other supporting papers of RECIPIENT and its contractors connected with
performance under this Agreement shall be maintained for a minimum of three years from the date
of final payment to RECIPIENT under these provisions and shall be held open to inspection and
audit by representatives of STATE and the Auditor General of the State and copies thereof will be
furnished upon request. In conducting an audit of the costs claimed under these provisions.
STATE will rely to the maximum extent possible on any prior audit of RECIPIENT pursuant to the
provisions of federal and state laws. In the absence of such an audit, any acceptable audit work
performed by RECIPIENTS' external and internal auditors andlor federal auditors will be relied
upon and used by STATE when planning and conducting additional audits.
SECTION 2. RECIPIENT and its contractors agree that contract cost principles at least as
restrictive as 48 CFR, Federal Acquisition Regulation System. Chapter 1 Part 31. shall be used to
determine the allowability of individual items of costs. RECIPIENT and its contractors also agree
to comply with Federal procedures as set forth in 49 CFR, Part 18. Uniform Administrative
Requirements for Grants-in-Aid to State and Local Governments.
Any costs for which RECIPIENT has received payment that are determined by subsequent
audit to be unallowable under CFR 48. Federal Acquisition Regulation System, Chapter 1, Part 31.
are to be repaid to STATE by RECIPIENT. Should RECIPIENT fail to reimburse moneys due
STATE within 30 days of demand. or within such other period as may be agreed between the
parties hereto, STATE is authorized to withhold future payments due RECIPIENT from any source. -
-
including but not limited to. the State Treasurer, The State Controller and theCTC.
SECTION 3. For the purpose of determining compliance with Public Contract Code
Section 10115, et seq., Military and Veterans Code Sections 999 et seq. and Title 2. California
Code of Regulations, Section 1896.60 et seq.. when applicable. and other matters connected with
the performance of RECIPIENT's contracts with third parties pursuant to Government Code
Section 10532. RECIPIENT, RECIPIENT's Contractor, subcontractors and STATE shall maintain
all books. documents, papers. accounting records, and other evidence pertaining to the
performance of such contracts. including but not limited to, the costs of administering the various
contracts. All of the above-referenced parties shall make such materials available at their
respective offices at all reasonable times during the contract period and for three years from the
date of final payment under such contract. STATE, the State Auditor General, the Federal
Highway Administration, or any duly authorized representative of the Federal Government shall
have access to any books. records, and documents that are pertinent to the Agreement for audits.
examinations. excerpts. and transactions and copies thereof shall be furnished if requested.
SECTION 4. RECIPIENT will insert clauses to the effect of Sections 1, 2 and 3 above of
this Article IV in all of its contracts funded by STATE under these Provisions.
. _..-- ._ .. ._Y' . .-.- ~
Agreement No. P116B-3-52
. Sheet 5 of 10
SECTION 5. RECIPIENT and STATE agree to conduct, on a quarterly basis, on-site
reviews of all aspects of the progress of the Project. The first quarterly review meeting shall take
place within 90 days following execution of this Agreement. RECIPIENT agrees, during each
quarterly progress review, to inform STATE regarding (1) whether the Project is proceeding on
schedule and within budget, (2) any requested changes to the Project Management Plan, (3)
major construction accomplishments during the quarter, (4) any actual or anticipated problems
which could lead to delays in schedule, increased costs or other difficulties, (5) the status of the
Project Budget and, (6) the status of critical elements of the Project.
Section 6. It will be permissible for RECIPIENT to expend funds as needed and tomove
funds between expenditure categories and line items with maximum flexibility in accordance with
revised budgets furnished prior to the actual expenditures. However, RECIPIENT shall notify and
obtain approval from STATE of any proposed changes in excess of 10 percent in any expenditure
category prior to actual expenditure. For proposed changes in excess of 20 percent in any
expenditure category or for a reduction in proposed work or service levels, STATE approval shall
be obtained and STATE will determine whether the proposed change is significant enough to
warrant CTC review. Should the proposed change require any increase in State funds, the CTC
and STATE must approve that cha~g~ in advance of funds being expended..
SECTION 7. The quarterly reviews will include consideration of whether activities are
within the scope of the Project and in compliance with State laws, regulations, administrative
requirements, and implementation of the Project under this Agreement.
SECTION 8. If RECIPIENT and STATE determine at any time during the performance of
the Project, that the Project budget may be exceeded, RECIPIENT shall take the following steps:
-
-
(1) Notify the designated STATE representative of the nature and projected
extent of the overrun and, within a reasonable period thereafter, identify and
quantify potential costs savings or other measures which will bring the budget
into balance, and
(2) Schedule the projected overrun for discussion at the next subsequent
Quarterly Review meeting, and
-- -
(3) Identify the source of additional RECIPIENT funds which can be made
available to complete Project.
(4) If an increase in State funding is potentially necessary
because the initial budget may be exceeded, then, after obtaining STATE
preapproval, RECIPIENT shall prepare a request to
the CTC for an additional allocation of State funds.
ARTICLE V. GENERAL PROVISIONS
SECTION 1. In the performance of work under these provisions, RECIPIENT, its
contractor(s) and all subcontractors will not discriminate against any employee or applicant for
~..- ._-...
-
Agreement No. P116B-3-52
Sheet 6 of 10
employment because of race, religious creed, medical condition, color, marital status, ancestry,
sex, age, national origin, or physical handicap (Government Code Section 12940 et~.
RECIPIENT, its contractor(s) and all subcontractors will take affirmative action to ensure that
applicants are employed, and that employees are treated during employment, without regard to
their race, religious creed, medical condition, color, marital status, ancestry, sex, age, national
origin, or physical handicap. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or
termination; rates of payor other forms of compensation; and selection for training, including
apprenticeship. RECIPIENT, its contractor(s) and all subcontractors shall post in conspicuous
places, available to employees and applicants for employment, notice to be provided by STATE
setting forth the provisions of this section.
SECTION 2. RECIPIENT, its contractor(s} and subcontractors will permit access to all
records of employment, employment advertisements, application forms, and other pertinent data
and records by the State Fair Employment Practices and Housing Commission, or any other
agency of the State of California designated by STATE, for the purpose of investigation to
ascertain compliance with Section 1 of this Article V.
SECTION 3. RECIPIENT agrees to insert, in appropriate contracts, clauses to the effect
of Sections 1 and 2 of this Article V and the California Labor Code requirements that all workers
employed on public works will be paid not less than the general prevailing wage rates
predetermined by the Department of Industrial Relations.
SECTION 4. Should Public Contract Code Sections 2000 or 10115 et seq. or Military and
Veterans Cpde Sections 999 et seq. be applicable to RECIPIENT, RECIPIENT will meet, or make
good faith efforts to meet, the following Minority Business EnterpriseslWomen Business
Enterprises/Disabled Veterans Business Enterprises goals or RECIPIENT's applicable goals in the
award of every contract for work to be performed under these Provisions:
Minority Business Enterprises - 15%
Women Business Enterprises - 5%
Disabled Veterans Business Enterprises - 3%
RECIPIENT shall have the sole duty and authority under this Agreement to determine
whether good faith efforts were sufficient as outlined in Public Contract Code Sections 2000 and
10115 et seq., and the Military and Veterans Code Sections 999 et seq.
SECTION 5. To the extent that RECIPIENT is subject to the provisions of Government
Code Section 4450 et seq. , RECIPIENT shall submit plans and specifications for buildings,
structures, sidewalks, curbs and related facilities to the State Department of General Services for
approval prior to Construction.
SECTION 6. Neither STATE nor any officer or employee thereof shall be responsible for
any damage or liability occurring by reason of anything done or omitted to be done by RECIPIENT,
its agents and contractors, under, or in connection with any work, authority, or jurisdiction
delegated to RECIPIENT under this Agreement or as respects environmental clean up obligations
-----..
Agreement No. P116B-3-52
Sheet 7 of 10
or duties of RECIPIENT relative to a Project. It is also understood and agreed that, pursuant to
Government Code Section 895.4, RECIPIENT shall fully indemnify and hold STATE harmless from
any liability imposed for injury (as defined by Government Code Section 810.8) or environmental
obligations or duties arising or created by reason of anything done or imposed by operation of law
or assumed by, or omitted to be done by RECIPIENT under or in connection with any work,
authority, or jurisdiction delegated to RECIPIENT under this Agreement.
SECTION 7. RECIPIENT is obligated, in perpetuity, to continue operation of the Project
dedicated to the public transportation purposes for which the Project was initially approved unless
authorized by STATE to terminate the program following the year 2010. The Project right of way,
the Project facilities constructed or reconstructed on the Project site and/or Project property
purchased (excluding construction easements and excess property whose proportionate resale
proceeds are distributed pursuant to this Agreement) shall remain dedicated to public transit use in
the same proportion and scope and to the same extent as described in this Agreement and related
Bond Fund Certification documents if applicable. Equipment acquired as part of the Project,
including rail passenger equipment and ferry vessels shall be dedicated to that passenger use for
their full economic life cycle, including any extensions of that life cycle achieved by reconstruction,
rehabilitation or enhancements. Subsequent fund allocations for this Project, if any, will be
identified by phase and will be described in detail in an Amendment to this document.
SECTION 8. RECIPIENT shall, for the purposes of any State bond funded right of way
acquisition which will become a permanent part of the Project (such acquisitions exclude
construction easements, property allocated to matching funds, and excess property purchased
with State funds whose resale proceeds are returned or credited to STATE), maintain ownership of
such Project property for a minimum of twenty years or until the bonds have matured, whichever
occurs first, before transferring or selling such property, subj.ect to the credits due STATE as
provided in Article V, Section 9 herein below.
SECTION 9. Except as otherwise set forth in this Section 9, STATE, or any assignee
public body acting on behalf of the CTC, shall be entitled to a refund or credit, at STATE's sole
option, equivalent to the proportionate funding participation by STATE and other NON-RECIPIENT
generated public funds towards Project acquisition or construction in the event tnat RECIPIENT
ceases to utilize the Project for the intended public transportation purposes or sells or transfers title
to or control over the Project. Such refund or credit to STATE shall not be required, subject to
STATE approval of that intended use, if RECIPIENT dedicates the proceeds of such sale or
transfer exclusively to STATE approved public transportation purposes which are also subject to
this credit due STATE if subsequently sold or transferred or, in the case of proceeds attributable to
NON~STATE, NON-RECIPIENT funding, such proceeds are returned to the funding entity or
otherwise expended according to the funding agreement with such entity. STATE shall also be
granted an acquisition credit for future purchases or condemnation of all or portions of the Project
by STATE. The refund or credit due STATE will be measured by the ratio applied to the then fair
market value of the Project property acquired.
SECTION 10. RECIPIENT should be on notice that the Federal Transportation
Administration ("FTA", previously "UMTA") does not share in any revenue stream from projects
which it has participated in. However, FT A does require that it specifically approve private and
_.~. .-. - ~..:.
Agreement No. P116B-3-52
Sheet 8 of 10
incidental uses of its funded projects to assure that they do not adversely impact transit use. In
FT A funded projects, revenues that are derived from these private and incidental uses must be
documented, are subject to audit and are required to be applied to transit purposes. FT A circular
501 0.1A provides program management guidelines.
SECTION 11. The Fund Transfer Agreement, these Provisions, the CTe Resolutions, the
Project Description and the Scope of Work document approved by STATE constitute the entire
terms of the grant Fund Transfer Agreement between the parties for the work to be performed
pursuant to this grant and all subsequent grants awarded to this Project. The Project Description
andlor the Scope of Work document may be modified, altered or revised only by a written
Amendment between RECIPIENT and STATE.
SECTION 12. Additional funding for subsequent Project Ppases may be granted through
amendments to this Agreement. A new CTC allocation resolution will also be required following
the submission by RECIPIENT of an acceptable supplementary Scope of Work document and,
when necessary, a revised Project Description.
ARTICLE VI. BOND PROVISIONS
SECTION 1. If Project funding is being provided in whole or in part pursuant to the Clean
Air and Transportation Improvement Act of 1990 (Prop. 116), the following additional provisions
apply to RECIPIENT:
(a) Where RECIPIENT's Project includes a commuter rail project within the
meaning of Prop. 116, RECIPIENT shall coordinate and share with other public transit operators
any rail rights-of-way, common maintenance:Services and station facilities used for intercity and
commuter rail. Intercity and commuter rail services shall be coordinated with each other, with
other providers and with freight traffic to provide integrated rail passenger and freight services with
minimal conflict.
(b) RECIPIENT agrees that all passenger rail and water borne ferry equipment
and all facilities acquired or constructed pursuant to this Agreement shall be accessible to persons
with physical disabilities,-including wheelchair users. All passenger vehicles and vessels acquired
pursuant to this Agreement shall be accessible to wheelchair users at all stops, stations and
terminals, whether or not staffed.
(c) RECIPIENT (other "than the transit operator identified in Sections 99633 and
99634 of the Public Utilities Code) shall require that all intercity and commuter rail cars purchased
conform to the California Rail car specifications developed by STATE as specified in the Clean Air
and Transportation Improvement Act.
Section 2. RECIPIENT shall not loan any portion of bond proceeds represented by this
grant to any private (including nonprofit) person or business. "For this purpose a "loan" includes
any arrangement which is the economic equivalent of a loan, regardless of how it is named.
..~ ~-- - -- -_.._..._.. n_ __ _._~
Agreement No. P116B-3-52
Sheet 9 of 10
Section 3. Except as provided in this Article VI, STATE and RECIPIENT agree that any
costs of the Project acquired or constructed by RECIPIENT allocable to portions of the Project
which are subject to any property interests held by a nongovernmental person(s) in connection
with business activities, such as easements, leases, or fee interests not generally enjoyed by the
public, (hereafter referred to as Nongovemmentally Used Property or "NUP") shall, for accounting
and bookkeeping purposes, be allocated to funding sources other than the State bond funds. For
purposes of making such allocations, the costs attributable to NUP involving a sale, easement,
lease or similar arrangement shall be determined on the basis of a fair allocation of value, which
may include determinations based upon square or cubic footagelacreage of the area encumbered
by the lease or easement relative to the total area acquired or constructed if all such area is of
approximately equal value.
NUP will include, but is not limited to, property which is sold (including sales of air and
subsurface rights) and property subject to easements, leases or similar rights. A rail right of way
will not be treated as NUP solely as a result of a Freight Use Easement retained by the seller of
the right of way to RECIPIENT, provided that the sales agreement appropriately excludes the
Freight Use Easement from the property or rights being acquired. Further, notwithstanding
anything in this Article VI to the contrary, RECIPIENT may allocate grant funds to the cost of any
NUP if (i) neither RECIPIENT nor any other governmental entity will receive, directly or indirectly,
any payments from or on behalf of the nongovernmental user of the NUP, or (ii) the-payment from
such user does not exceed the operation and maintenance costs fairly attributable or allocable to
the nongovernmental use of the NUP.
Section 4. RECIPIENT shall request, in writing, STATE's advance approval if grant funds
are to be allocated to any NUP, except "incidental use" property described below. If property, the
costs of which have previously-been allocated to grant funds, is to become NUP before the State
bond funds are fully paid or redeemed, then RECIPIENT may allocate the costs of such property
to another funding source as provided in Section 3 of this Article VI, or obtain STATE's approval
that the allocation of the costs of such property to the grant funds may remain. It is anticipated
that STATE approval will be granted if, taking into account the existing and expected uses of the
proceeds of the State bonds, the STATE determines that the continued tax-exempt status of the
State bonds will not be adversely affected and that the use of the property is consistent with the
Project and its described purpose.
-
-
For purposes of these Articles VI Section 3 fund source allocations, RECIPIENT does not
have to take into account as NUP those "incidental uses" of the Project (such as, for example,
advertising billboards, vending machines, telephones, etc.) which meet requirements of federal tax
regulations (IRS Notice 87-69 or any successor thereto). In general such Notice requires that the
incidental use not be physically separated from the rest of the Project and not comprise in the
aggregate more than 2-1/2% of the costs of the Project.
Section 5. If RECIPIENT enters into a management contract with a private party
(including AMTRAK) for operation of rail, ferry or other transportation services in connection with
the Project, it will either (a) obtain approval from Bond Counsel acceptable to STATE that the
terms of the management contract meet the requirements of Internal Revenue Service Revenue
Procedure 82-14 (as supplemented or amended) or any successor thereto (dealing generally with
- -------. ~ -.... . '-'- -.- --- ...-- -_. - ._ '_u...~._______.-'-oo.__ __ .
Agreement No. P116B-J.52
Sheet 10 of 10
guidelines for when management contracts may be deemed not to create a "private use" of bond-
financed property) or are otherwise acceptable; or (b) be prepared to certify upon request of
STATE that the revenues which RECIPIENT (or its manager) will receive directly from the
operation of transportation seryices in connection with the Project (but not including any subsidy of
the transportation operation from taxes or other outside fund sources) are for any fiscal year less
than the ordinary and necessary expenses directly attributable to the operation and maintenance
of the transportation system (excluding any overhead or administrative costs of RECIPIENT). In
any year for which option (b) will not be true, RECIPIENT shall consult Bond Counsel acceptable
to the State Treasure~s Office to obtain approval of the management contract or an opinion that
the circumstances present will not adversely affect the tax-exempt status of the bonds.
Section 6. If RECIPIENT receives any revenues or profits from any NUP allowed
pursuant to this Article VI (whether approved at this time or hereafter approved by STATE),
RECIPIENT agrees that such revenues or profits shall be used exclusively for the public
transportation services for which the Project was initially approved, either for capital improvements.
or operating costs. If RECIPIENT does not so dedicate the revenues or profits, a proportionate
share shall (unless disapproved by Bond Counsel) be paid to STATE equivalent to STATE's
percentage participation in the Project.
-
-
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",:",-_0:. ,_-.. _ .-_ -... .-..- ...
ATTACHMENTS
The following attachments will be included in the Fund Transfer Agreement. With the exception of
A IT ACHMENT VI, OLP will insert each of these attachments into the Fund Transfer Agreement
prior to forwarding the agreement to the local agency.
A TT ACHMENT I PROJECT DESCRIPTION
Describes location, proposed work, and net length of
project. Includes a project schedule.
A TT ACHMENT II CTC ALLOCATION RESOLUTION
Documents that the CTC has approved funding for the
project. For partial allocations under the provisions of
CTC Resolution G-95-05, A IT ACHMENT II consists of
the letter of approval from the Caltrans Budget Program.
ATTACHMENT III SCOPE OF WORK
Provides a project description, project financial plan, and
cash flow expenditure plan for the project.
ATTACHMENT IV FUND CERTIFICATION
When signed by Caltrans Accounting, certifies the
availability ot funding.
-
ATTACHMENT V CTC RESOLUTION G-91-2 (Ignore if not applicable)
. Addresses CTC policy for hazardous waste identification
and clean-up for rail right-ot-way.
A TT ACHMENT VI RECIPIENT RESOLUTION
To be inserted by the local entity prior to Agreement
transmittal to Caltrans. It provides documentation that
- the local entity's governing body endorses the execution
of this agreement.
.. -- -
Agreement No. PI16B-3-52
Sheet 1 of 2
ATTACHMENT I - PROJECT DESCRIPTION
I. Conditions:
Project plans shall conform to uniform specifications and to design and safety standards
as described in the Caltrans Highway Design Manual-Bikeway Planning and Design
Section 7-1000 established by State.
"Preliminary Engineering" as used herein includes all preliminary work related to the
project, including, but not restricted to preliminary surveys and reports, laboratory work,
soil investigations, preparation of plans, designs, and advertising. "Construction
Engineering" as used herein includes actual inspection and supervision of construction
work, construction staking, laboratory and field testing, field reports and records,
estimates, fmal reports, and allowable expenses of employees engaged in such activities.
Preliminary and Construction Engineering costs included in the estimate contained in the
Scope of Work are eligible project costs. Preliminary Engineering is limited to 5% of the
grant allocation. State reimbursement to local entity will be on the basis of the actual cost
thereof to local entity including compensation and expense, of personnel working on the
project, required materials, and automotive expense provided; local entity shall pay its
general administrative and overhead expenses.
II. Description of work proposed:
Location: On Huasna Road, from the eastern city limits to East Branch Street.
- Description of Work: Construct Class II Bikeway.
Net length: 1 mile.
--
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ATTACHMENT 11- CTC ALLOCATION RESOLUTION
To be inserted following CTC approval.
--
- -
Agreement P116B-3-52
Sheet 1 of 3
ATTACHMENT 111- SCOPE OF WORK
California Transportation Commission
Proposition 116 Allocation Request Form
d. Complete the foJ/owing financial plan showing all sources of capital funds that will be used to
finance this project.
PROJECT FINANCIAL PLAN
($ in OOO's)
FUND SOURCE
FEDERAL*(Total): $ 0.00 $ 0.00 $,. 0.00 $ 0.00 0%
$ 0.00 $ 0.00 $ 0.00 $ 0.00 0%
--------- $ 0.00 $ 0.00 $ 0.00 $ 0.00 0%
1I11I'ili1iiJ~i.i4__lt__~
STATE (Total): $ 0.00 $ 11.10 $ 323.06 $ 334.16 100%
PROP 116 $ 0.00 $ 11.10 $ 211.66 $ 222.76 67%
Other *: Reg SHA $ 0.00 $ 0.00 $ 111 .40 $ 111.40 33%
;~ii~III{"li~llir.1'1~'\\\lil_ilillt'~::::;.:..~r~1i,t8111_ -
LOCAL (Total): $ 0.00 $ 0.00 $ 0.00 $ 0.00 0%
TDA S 0.00 $ 0.00 S 0.00 $ 0.00 0%
Local Sales Tax $ 0.00 $ 0.00 $ 0.00 $ 0.00 0%
Local Bonds $ 0.00 $ 0.00 $ 0.00 $ 0.00 0%
Private $ - - 0.00 $ 0.00 $ 0.00 $ 0.00 0%
Other"': $ 0.00 $ 0.00 $ 0.00 $ ',0.00 0%
~llIlIil~J~_~I'_'111_1l~_\"II_1)IJI'.t~_1
Project Total $ 0.00 $ 11.10 $ 323.06 $ 334.16 100%
* Specify "Federal" and "Other" fund sources.
Page 3
".
Agreement P116B-3-52
Sheet 2 of 3
California Transportation Commission
Proposition 116 Allocation Request Form
e. Attached a description of the project components or activities that will be funded by this
allocation. The project components should be fisted under each major expenditure category.
such as right-of-way acquisition, capital improvements (e.g., paving, drainage, lighting, etc.),
project development (e.g., consultant contracts, designs, engineering, etc.). Specify the total
cost for each major expenditure category and the capital assumptions or methodology used
to determine these expenditure levels (e.g.. feasibility study, bid estimates, similar projects
completed, etc.).
f. Complete the following Cash Flow Expenditure Plan tables which show cash flow needs by
category and fund source on a quarterly basis for the total project.
(Include additional QTR./FY columns if necessary).
CASH FLOW EXPENDITURE PLAN
($ in OOO's)
COST CATEGORYI Up to QTRlF QTRlF QTRlF QTRlF QTRlF PROJECT
FUND SOURCE 2/98-99 3/98-99 4/98-99 1/99-00 I 1 TOTAL
Right-of-Way** ~li'II!I8I_\w4~_!r_~1_j
FEDERAL(Total):* $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
$ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 $- 0.00
$ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
i~:[~~~@~~~~~1~~1[~i&tii$j1111:i1~;~~~11j:~i@illI1i_11\fl1t~_iliiRG~i~~~i~i.t~i!
STATE (Total):* $ 0.00 $ 0.00 S 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00
PROP 116 $ 0.00 $ 0.00 S 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00
Other*:Regional SHA $ 0.00 $ 0.00 $' 0.00 $ 0.00 S 0.00 $ 0.00 $. . ..~:~~.
Kt1.~_i_!~:~.:::~:~__:::_'<~,. ::::
LOCAL(Total): $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00
TDA $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00
Local Sales Tax $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Local Bonds $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Private $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00
Other*: $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
}lIi1~1ili_~1I'fu1i.*I_.lik_.!_I~~'~i;I~~~I_
Subtotal Right-of-Wav $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
* Specify -Federal" and -Other" fund sources.
** Right-of-way may include appraisal, acquisition, etc.
Page 4
Agreement P116B-3-52
Sheet 3 of 3
California Transportation Commission
Proposition 116 Allocation Request Form
CASH FLOW EXPENDITURE PLAN
($ in OOO's)
COST CATEGORYI Up to QTRlF QTRlF QTRlF QTRlF QTRlF PROJECT
FUND SOURCE 2/98-99 3/98-99 4/98-99 1/99-00 1 / TOTAL
Const./Materials- ~
FEDERAL(Total):* $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 I
~:._1~~&'.'\\\_.._~taB_
STATE (Total):* $ 35.70 $ 2.00 $213.61 $ 82.85 $ 0.00 $ 0.00 $ 334.16
PROP 116 $ 11.10 $ 0.00 5141.11 $ 70.55 $ 0.00 $ 0.00 $ 222.76
other*: Regional SHA $ 24.60 $ 2.00 $ 72.50 $ 12.30 $ 0.00 $ 0.00 $ 111.40
;~1111~~1i1__._
LOCAL (Total): $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
TDA S 0.00 S 0.00 S 0.00 S 0.00 S 0.00 $ 0.00 S 0.00
Local Sales Tax S 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 S 0.00
Local Bonds $ 0.00 S 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00
Private S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
:~;~ii\1~illit~1~i~~I~!ii.lt.111t1~~~~!~1i1~'\\~~1~1iitl~11i_II!I.iiliiiI1~mll.
-
Subtotal Construction $ 35.70 $ 2.00 5213.61 S 82.85 $ 0.00 $ 0.00 $ . 334.16
Project Summary ~:.11~~~~~~~t~[[[r,i~~~~~~~~~~m:~fu'i~Bi*:::\:f[~~:i::~i::~::::~!iI1~~1t!!~1~1i~lllii~i:;i1i_\11~illl~li~t[~~:1:t~!\:!ii~i~_r.m1~;
FEDERAL(Total):* $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0:00
\:~~~:ii~::~~:l;!!f!!~if,~I_i~l\t~til\~~!~i~;:~~:i:::~~jii.~li:~j:~!it~~!}lti\'l~~t.tli!~~i:~!il~~I~l:~!~iitiA'.
STATE (Total):* $ 35.70 $ 2.00 $213.61 $ 82.85 $ 0.00 $ 0.00 S 334.16
PROP 116 $ 11.10 $ 0.00 $1 41 .11 $ 70.55 $ 0.00 $ 0.00 $ 222.76
Other*: Regional SHA $ 24.60 $ 2.00 $ 72.50 $ 12.30 $ 0.00 $ 0.00 $ 111.40
:::i~~li~Mil~I~I~\IIt'I~~~i~:\~*~i_\Tf~ltlti_n.i_WI~il'l~i~-
LOCAL (Total): $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
TDA $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Local Sales Tax $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Local Bonds $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
Private $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
i~:;W:~:t.~~1;1iti.t*i~1t411:~llii~1~~11~~1i1t1i;~1ii$;.j~~i~1i~'lit\~~j~~~1mfl~t~~lli~~fJ~I.
Proiect Total $ 35.70 $ 2.00 $213.61 $ 82.85 $ 0.00 $ 0.00 $ .334.16
* Specify -Federal. and "Other" fund sources.
- Construction may include project development. consultant contracts, preliminary
engineering, design, construction costs, materials, project management, etc. jep:232.5606lprop116.all.2.wpd
Page 5
.
AGREEMENT No. P116B-3-52
ATTACHMENT IV- FUND CERTIFICATION
Name of Recipient: City of Arroyo Grande
Name of Project: Paulding School Bikeway
Resolution Number{s}: BFP-98-20
Date of Resolution(s}: May 5, 1999
Amount of Allocation(s}: $11,100
Fund Source: CATIA
Expiration Date of Funds: June 30, 2001
SOURCE CHARGE EXP AUTH SPECIAl DESIGNATION - ENCUMBRANCE
SUB JOB NO. FY -
GEN LED SUB ACCT OBJECT AMOUNT DOCUMENT
DIST UNIT DIST UNIT WORK ORDER NO. LOCATION NUMBER
I hereby certify upon mY-own personal knowledge that budgeted funds
are available for the period and purpose of the expenditure stated above.
ITEM CHAPTER STATUT!:S FISCAl YEAR SIGNATURE OF ACCOUNTING OFFICER DATE
9.m.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: AWARD OF BID FOR THE BIKEWAY ONE - PAULDING MIDDLE
SCHOOL BIKELANES, PROJECT NO. 90-98-1
DATE: MAY 25,1999
RECOMMENDATION:
It is recommended that the Council:
1. award the Bikeway One - Paulding Middle School Bikelanes construction contract
to Maino Construction Company, Inc., in the amount of $166,949.25;
2. authorize the City Manager to approve change orders not to exceed the
contingency of $16,700 for use only if needed for unanticipated costs during the
construction phase of the project (total project construction cost = $166,949.25 +
$16,700 = $183,649.25); and,
3. direct staff to issue the Notice of Award and Notice to Proceed in accordance with
the Contract Documents.
FUNDING:
The City was successful in securing $222,760 of Proposition 116 funds and $111,400 of
Regional State Highway Account (RSHA) funds through SLOCOG for a total project budget
of $334,160. It is estimated that the total project costs (construction, scoping studies,
design, testing, permitting, etc.) will be $251,156. All of the RSHA funds will be used which
means that the remaining $83,004 of Proposition 116 funds can be carried over to Phases
II and III of the Bikeway One Project.
DISCUSSION:
On March 9, 1999 the City Council authorized staff to solicit bids for the Bikeway One -
Paulding Middle School Bikelanes project. On April 29, 1999, five (5) bids were publicly
opened for the project.
The bid opening results, as logged on the attached bid opening log sheet, showed
Madonna Construction Company's bid of $175,291.50, to be the lowest bid submitted.
Further analysis of the bids revealed errors in the extension of unit prices for two bidders.
These two bidders are Maino Construction Company and R. Burke Corporation. During the
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bidding process, three addendums were prepared. Addendum number two (2) provided
for clarification to the bid schedule by deleting item number 27 and slightly decreasing the
quantities for bid items 6 and 7. These changes were included in the revised bid schedule
provided with addendum number two (2). The bid that was submitted by Maino
Construction; however, was not submitted on the revised bid schedule provided with
addendum number two (2).
After correcting bid items 6, 7, and 27 for Maino Construction and correcting minor
mathematical errors for both Maino Construction and R. Burke Corp., pursuant to the
provisions of the Contract Bid form Item A (copy attached), a comparison of the bids
showed that Maino Construction Company, Inc. is the low bidder by $8,342.25. The
corrections to the Burke bid did not result in it moving up to one of the low two proposals.
Maino Construction Company, Inc., was contacted and concurs with the corrected bid total.
The City Attorney has reviewed the relevant documents in this matter and agrees that the
errors in the extension of unit prices should be corrected pursuant to the Contract Bid
documents. All other portions of the Maino bid have been reviewed by staff and found to
be in compliance with the project specifications.
The contract time for this project is 60 calendar days. Work is expected to begin on June
15, 1999, and be completed on August 12, 1999, as shown in the attached project
schedule.
Alternatives:
The following alternatives are presented for the Council's consideration:
. Approve staffs recommendations;
. Do not approve staffs recommendations;
. Modify as appropriate and approve staffs recommendations; or,
. Provide direction to staff.
Attachments: Exhibit "An - Bikeway Project One Vicinity Map
Bid Opening Log Sheet
Corrected Bid Schedule for Maino Construction Company, Inc.
Madonna Bid Schedule
Contract Bid form
Project Schedule
Contract Bid for Bikeway Project One - Paulding Middle School
Bikelanes
GAR:C:IWINDOWSITEMPlawardb-1.wpd
.
,
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't" w\:!
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: APRIL 29,1999
Bikeway Project One - Project 90-98-1
ORIGINAL CORRECTED
BIDDER'S NAME. CITY BID TOT AL BID TOTAL
Madonna Construction Company $175, 291.50
San Luis Obispo
Whitaker Contractors, Inc. $208,269.30
Santa Margarita
A.J. Diani Construction Co., Inc. $203,738.45
Santa Maria
Maino Construction Co; $175,441.75 $166,949.25
San Luis Obispo
R. Burke Corporation $208,200.75 $206,693.25
San Luis Obispo
MO E, ADMINISTRATIVE SERVICES DIRECTOR
(Original Bid Total only)
c: Public Works Director
City Manager
BID ANALYSIS
CITY OF ARROYO GRANDE PROJECT No. 90.-98-1
BIKEWAY PROJECT ONE
PAULDING MIDDLE SCHOOL BIKE LANES
MAINO MAINO
ORIGINAL BID CORRECTED BID
BID ITEM DESCRIPTION QTY. UNIT UNIT COST TOTAL COST QTY. UNIT UNIT COST TOTAL COST
1 Mobilization Allowance 1 LS $2.50.0..0.0. $2.50.0..0.0. 1 LS $2.50.0..0.0. $2.50.0..0.0.
2 Traffic Control 1 LS $5.750..0.0. $5.750..0.0. 1 LS $5.750..0.0. $5,750..0.0.
3 Trench Sheeting. Shoring or Bracing 1 LS $3,450..0.0. $3,450..0.0. 1 LS $3.450..0.0. $3,450..0.0.
4 Construction Survey 1 LS $2.875.0.0. $2.875.0.0. 1 LS $2,875.0.0. $2.875.0.0.
5 Earthwork 1 LS $19,923.75 $19.923.75 1 LS $19.923.75 $19.923.75
6 ClaS!tS,ASOhalt 'Cbncrete-Addel'ldum 2 """, ...- - - "lln ~"~
7 CIIIs,sIlA.iiOiiilttileA,laS/i.-A.ddeiiJ!lilii:F2,i;i $11,928J!5. $11.373,!IO'
8 $JI~a;!IIt!<liiO':Afell'WIIJi'B!,(~ill$$:iIAOdI!!OiIteBase ",i....i Ii $$$9.40. $$39.24.
.9.. .6",.,...,.c......on. ..c..,.r...e........t,.,.e........C....'...,U,...,..rb,.'..,.'.'.'.'.W,.....,.,.,.,.i,.'.t..,.h,..,...,..,...,.1,.....,....8.,.......,....'.G..,.,...,.u......tI.....e.. ..r."."..,.,'..,.....""."",. " 294 LF $19.551 $5.747.70. I 294 LF $19.55. ..$...5..,.....,7,.,,4....,..7.......7. ..0.....
10. 7.5'WldeCOncreteSidewalk:H: 256_F $22.84 &,846.781:: $22.84 $5,847,04
11 ConcteteBlock>J::l.etalillna.,Wa!1 i'HH 488 $13,L43}19 $28.18 $l3.742;()8
12 ConcreteUiaridicajj"Rarrijj'ana,Cl.!rb"ReltimiiH"H 1 $f8iI..s5 $$64.811 $$64;811
13 12-Foot Concrete Driveway 2 EA $1,380..0.0. $2.760..0.0. 2 EA $1.380..0.0. $2.760..0.0.
14 Relocate Existin!1 Mailbox to New Post 1 EA $233.45 $233.45 1 EA $233.45 $233.45
15 Remove and Replace 3 Existina Mailboxes to New Post 1 LS $233.45 $233.45 1 LS $233.45 $233.45
16 Concrete Double Headwall with Galvanized Metal Three-line Railing 1 LS $5.138.20. $5,138.20. 1 LS $5.138.20. $5.138.20.
17 Remove and Replace Concrete Median 1 LS $2.0.12.50. $2.0.12.50. 1 LS $2.0.12.50. $2.0.12.50.
18 Concrete Stairs with Galvanized Metal Railin!1 1 LS $2.20.6.85 $2.20.6.85 1 LS $2,20.6.85 $2.20.6.85
19 7' X 11' Reinforced Concrete Pad 1 LS $60.0..30. $60.0..30. 1 LS $60.0..30. $60.0..30.
20. Relocate Existing Fire Hydrant 1 EA $1,123.55 $1.123.55 1 EA $1,123.55 $1.123.55
21 Double 3o.-inch HOPE Culvert 1 LS $24.60.5.40. $24,60.5.40. 1 LS $24.60.5.40. $24.60.5.40.
22 18-inch HOPE Storm Drain 20. LF $92.0.0. $1,840..0.0. 20. LF $92.0.0. $1,840..0.0.
23 Standard Single Drop Inlet 1 EA $2.618.55 $2.618.55 1 EA $2.618.55 $2,618.55
24 Replace Existing Water Service 3 EA $1.380..0.0. $4.140..0.0. 3 EA $1.380..0.0. $4,140..0.0.
25 ~elQ~lIni:l"Uowere}(lsiln!:l.$4IJicl1,FI1!!4JMHH "12&:J.Fi $44.30. $5'$$1!;;!S' . 125 liE $1!ii!:.ao ..,..,.,' $&.&37,60
26 Reolace Existina 4-inch Sewer Lateral 1 EA $2,398.90. $2.398.90. 1 EA $2.398.90. $2.398.90.
:g. ",.".,.". .....i 11 LS H.HH'$!12!!1".60 $$,267:&0. o.LS $0.00 iSO,OO
28 Remove and Dispose of Existin!1 8-inch PVC Drain Pipe 1 LS $986.70. $986.70. 1 LS $986.70. $986.70.
29 Roadside Sion R-18 1 EA $214.50. $214.50. 1 EA $214.50. $214.50.
30. Roadside Sign R-26 10. EA $159.50. $1,595.0.0. 10. EA $159.50. $1,595.0.0.
31 Roadside Sign R-81 19 EA $170..50. $3,239.50. 19 EA $170..50. $3,239.50.
32 Roadside Sian R-81A 2 EA $49.50. $99.0.0. 2 EA $49.50. $99.0.0.
33 Roadside Sian R-81 B 2 EA $49.50. $99.0.0. 2 EA $49.50. $99.0.0.
34 Roadside Sign R-61 1 EA $247.50. $247.50. 1 EA $247.50. $247.50.
35 Roadside Sign R-63 1 EA $20.3.50. $20.3.50. 1 EA $20.3.50. $20.3.50.
36 Roadside Sian W-11 1 EA $20.9.0.0. $20.9.0.0. 1 EA $20.9.0.0. $20.9.0.0.
37 Roadside Sign W-75 1 EA $247.50. $247.50. 1 EA $247.50. $247.50.
38 Roadside Sign N-4 3 EA $137.50. $412.50. 3 EA $137.50. $412.50.
39 Relocate Roadside Signs With New Poles 3 EA $137.50. $412.50. 3 EA $137.50. $412.50.
40. CSllran$U$ijiDlriiJ:'PIi!8I!22H"H': 32~ $1:$'1:3.51 :32~..$(I.61 $1.9$J!2
41 ~iili!'$1s stiifioetall32 ".'."',i11.~ $628:21 11B~$().53 $62$,58
42 C...altran.s.....,..S,."t.n.rio......... in!1.D.. ,.e,..,..ta.,...,.......i,I.....2...7. .B.. ..841. LF $0......,:,.4,.....4....... .... .. ...$.....3........7.......0.............0...4.. .841 ~F $0..44 $37.0....0.....4,.
" 43 Caluans.SttiPli1QDetail39 ""..., ",..., ii..Hi ,...... '5317 LFi $(1,26'>> "$1;419153 5377 $1,398;()2
44 Callrans $ijiPlng'DeI8il39A ",.,.,' ': 1584 LF $(IA8 $278;78 1584 ~85A2
45 Caltrans Strioin!1 Detail 38A 127 LF $1.10. $139.70. 127 LF $1.10. $139.70.
46 CaJlraos',SttiDir\6,DetllIl12 ii ..'..'.ii 1290 LFi ':,H $0:18 $227.04 1290 LF'H $OA8 $232,.20
47 Painted Stop Symbols 5 EA $44.0.0. $220..0.0. 5 EA $44.0.0. $220..0.0.
48 Painted Ahead Symbols 2 EA $55.0.0. $110..0.0. 2 EA $55.0.0. $110..0.0.
49 Painted 45 Symbols 5 EA $27.50. $137.50. 5 EA $27.50. $137.50.
50. Painted Type VI Arrow 3 EA $44.0.0. $132.0.0. 3 EA $44.0.0. $132.0.0.
51 Painted Type III Arrow 22 EA $55.0.0. $1.210..0.0. 22 EA $55.0.0. $1.210..0.0.
52 Painted Bike Lane Svmbol With Tvoe 1 (1 0.) Arrow 25 EA $19.80. $495.0.0. 25 EA $19.80. $495.0.0.
53 Painted 12' Limit Line! Crosswalk 496 LF $1.65 $818.40. 496 LF $1.65 $818.40.
54 Painted Ped Xing Symbols 3 EA $66.0.0. $198.0.0. 3 EA $66.0.0. $198.0.0.
55 Thermoplastic Limit Line Marking 33 LF $11.0.0. $363.0.0. 33 LF $11.0.0. $363.0.0.
56 Painted Red Curb Markina 354 LF $1.10. $389.40. 354 LF $1.10. $389.40.
57 ~mlnt\:J<I$QogRed Cu!'tfMa!'krna .. ..... 797 "\,F'> $0.83 $651!;53, . 1$7 CLF' C $0..83 $@1;51
58 Raised Reflective Pavement Markers 10. EA $5.50. $55.0.0. 10. EA $5.50. $55.0.0.
59 Remove and Dispose of Existing Striping. Markings. and Raised Markers 1 LS $5.0.49.0.0. $5.0.49.0.0. 1 LS $5,0.49.0.0. $5.0.49.0.0.
TOTAL BID COST $175.441.75 $166.949.25
Note: Highlighted bid items were adjusted
BID ANALYSIS
CITY OF ARROYO GRANDE PROJECT No. 90-98-1
BIKEWAY PROJECT ONE
PAULDING MIDDLE SCHOOL BIKE LANES
MADONNA
BID
BID ITEM DESCRIPTION QTY. UNIT UNIT COST TOTAL COST
1 Mobilization Allowance 1 LS $2,500.00 $2,500.00
2 Traffic Control 1 LS $15,000.00 $15,000.00
3 Trench Sheeting, Shoring or Bracing 1 LS $3,000.00 $3,000.00
4 Construction Survev 1 LS $4,000.00 $4,000.00
5 Earthwork 1 LS $16,000.00 $16,000.00
6 Class B Asphalt Concrete - Addendum 2 322 TON $61.00 $19,642.00
7 Class II Aggregate Base - Addendum 2 430 CY $34.00 $14,620.00
8 Surface Parking Area With 6" Class II Aggregate Base 52 SY $17.00 $884.00
9 6" Concrete Curb With 18" Gutter 294 LF $16.00 $4,704.00
10 7.5' Wide Concrete Sidewalk 256 LF $24.00 $6,144.00
11 Concrete Block Retaining Wall 488 SF $25.00 $12,200.00
12 Concrete Handicap Ramp and Curb Return 1 EA $1,200.00 $1,200.00
13 12-Foot Concrete Drivewav 2 EA $1,000.00 $2,000.00
14 Relocate Existing Mailbox to New Post 1 EA $200.00 $200.00
15 Remove and Replace 3 Existing Mailboxes to New Post 1 LS $300.00 $300.00
16 Concrete Double Headwall with Galvanized Metal Three-line Railing 1 LS $13,000.00 $13,000.00
17 Remove and Replace Concrete Median 1 LS $2,000.00 $2,000.00
18 Concrete Stairs with Galvanized Metal Railing 1 LS $3,500.00 $3,500.00
19 7' X 11' Reinforced Concrete Pad 1 LS $800.00 $800.00
20 Relocate Existing Fire Hydrant 1 EA $1,000.00 $1,000.00
21 Double 30-inch HDPE Culvert 1 LS $11,500.00 $11,500.00
22 18-inch HDPE Storm Drain 20 LF $60.00 $1,200.00
23 Standard Single Drop Inlet 1 EA $2,500.00 $2,500.00
24 Replace Existing Water Service 3 EA $1,000.00 $3,000.00
25 Relocate and Lower Existing 6-inch Fire Line 125 LF $40.00 $5,000.00
26 Replace Existing 4-inch Sewer Lateral 1 EA $1,000.00 $1,000.00
;g. le'l.'er !;J(ietiA!I 8 iAe'" Water MaiA 9- bS $Q,QQ. $Q,QQ.
28 Remove and Dispose of Existing 8-inch PVC Drain Pipe 1 LS $500.00 $500.00
29 Roadside Sign R-18 1 EA $200.00 $200.00
30 Roadside Sign R-26 10 EA $150.00 $1,500.00
31 Roadside Sign R-81 19 EA $170.00 $3,230.00
32 Roadside Sign R-81A 2 EA $50.00 $100.00
33 Roadside Sign R-81 B 2 EA $50.00 $100.00
34 Roadside Sign R-61 1 EA $250.00 $250.00
35 Roadside Sign R-63 1 EA $200.00 $200.00
36 Roadside Sign W-11 1 EA $200.00 $200.00
37 Roadside Sign W-75 1 EA $250.00 $250.00
38 Roadside Sign N-4 3 EA $150.00 $450.00
39 Relocate Roadside Signs With New Poles 3 EA $150.00 $450.00
40 Caltrans Striping Detail 22 3262 LF $0.30 $978.60
41 Caltrans Striping Detail 32 1186 LF $0.50 $593.00
42 Caltrans Striping Detail 27B 841 LF $0.15 $126.15
43 Caltrans Striping Detail 39 5377 LF $0.25 $1,344.25
44 Caltrans Striping Detail 39A 1584 LF $0.25 $396.00
45 Caltrans Striping Detail 38A 127 LF $0.50 $63.50
46 Caltrans Striping Detail 12 1290 LF $0.25 $322.50
47 Painted Stop Symbols 5 EA $50.00 $250.00
48 Painted Ahead Symbols 2 EA $80.00 $160.00
49 Painted 45 Symbols 5 EA $70.00 $350.00
50 Painted Type VI Arrow 3 EA $50.00 $150.00
51 Painted Type III Arrow 22 EA $40.00 $880.00
52 Painted Bike Lane Symbol With Type 1 (1 0) Arrow 25 EA $30.00 $750.00
53 Painted 12" Limit Linel Crosswalk 496 LF $0.50 $248.00
54 Painted Ped Xing Symbols 3 EA $100.00 $300.00
55 Thermoplastic Limit Line Marking 33 LF $16.00 $528.00
56 Painted Red Curb Marking 354 LF $3.00 $1,062.00
57 Repaint Existing Red Curb Marking 797 LF $1.50 $1,195.50
58 Raised Reflective Pavement Markers 10 EA $7.00 $70.00
59 Remove and Dispose of Existing Striping, Markings, and Raised Markers 1 LS $11,200.00 $11,200.00
TOTAL BID COST $175,291.50
CITY OF ARROYO GRANDE
TENTATIVE PROJECT SCHEDULE
for
BIKEWAY PROJECT ONE - PAULDING MIDDLE SCHOOL BIKE LANES
(CITY PROJECT NO: 90-98-1)
Design/Bid Documents Completed & Right-of-Way Secured. . . . . . February 26, 1999
Council Review and Approval to Solicit Bids ...................... March 9, 1999
1 st Notice to Bidders ....................................... March 12, 1999
2nd Notice to Bidders (min 5 day between publications) . . . . . . . . . . . . . . . . . March 17, 1999
Job Walk Through (Thursday. 2:00 p.m. at Huasna/Clarence) . . . . . . . . . . . . . March 25, 1999
Receive Bids (Thursday, 2:00 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. April 29, 1999
Award of Bid (at City Council Meeting) ...... . . . . . . . . . . . . . . . . . . . . . . .. May 25, 1999
Notice of Award (within period specified in notice to bidders) ............... May 28, 1999
Notice to Proceed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 10, 1999
Start Work ................................................ June 15, 1999
Completion (60 calendar days) ................................. August 12, 1999
jep:232.5606\projsch3.99.wpd March 19, 1999
CITY OF ARROYO GRANDE
STATE OF CALIFORNIA
CONTRACT BID
FOR CONSTRUCTION OF:
PROJECT No.: 90.98.1
BIKEWAY PROJECT ONE
PAULDING MIDDLE SCHOOL BIKE LANES
TO THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE:
The undersigned, as Bidder, declares that he has carefully examined the location of the
proposed work, that he has examined the plans and specifications and has read the
accompanying instructions to Bidders, and hereby agrees, if this bid is accepted, to furnish all
materials and do all work required to complete the said work in accordance with said plans and
specifications in the time and manner therein prescribed, for the unit prices or lump sum price
set forth in the following schedules:
Accompanying this bid is a
("Cash", "Cashiers Check", "Certified Check" or "Bidders Bond" as the case may be), in the
amount of
$ ,
being an amount equal to at least ten percent (10%) of the total bid.
The undersigned further agrees that in case of default in executing the required contract, with
necessary bonds, within ten (10) days, not including Sundays and legal holidays, after having
received notice that the contract has been awarded and is ready for signature, the proceeds of
the security accompanying his bid shall become the property of the City of Arroyo Grande, and
this bid and the acceptance thereof may be considered null and void.
It is further understood and agreed that:
-A. All bids are to be calculated on the basis of the given estimated quantities of work, as
indicated herein, times the unit price as submitted by the bidder. In case of an error in
the extension of a unit price, the corrected extension shall be calculated and the bids will
be computed as indicated above and compared on the basis of the corrected totals.
B. The estimated quantities of work indicated in the Bid are approximate only, being used
solely as a basis for comparison of bids.
C. No verbal agreement or conversation with any Officer, Agent or employee of the City,
before, during, or after the execution of the agreement shall affect or modify any of the
terms or obligations of this Bid.
D. The City of Arroyo Grande will not be responsible for any errors or omissions on the part
of the undersigned in making up his bid, nor will bidders be released on account of
errors.
E. In case the undersigned's fault in executing the required contract with necessary bonds
and insurance policies, within ten (10) days (not including Sunday and legal holidays),
GAR:C:IWINDOWSITEMPlawardb-1.wpd
after receiving notice that the contract is ready for signature, the Bidder's Bond
accompanying this bid shall become the property of the City of Arroyo Grande.
F. The City may elect to award a Contract based on the Contract Bid.
G. The Bid Schedules for the Contract Bid are as follows: (see following pages)
GAR:C:IWINDOWSITEMPlawardb-1.wpd
11.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR OF PARKS AND RECREATIONnr.
SUBJECT: FEE WAIVER REQUEST FROM ARROYO GRANDE VALLEY LITTLE
LEAGUE
DATE: MAY 25,1999
RECOMMENDATION:
It is recommended the City Council provide direction to staff regarding a fee waiver
request from Arroyo Grande Valley Little League for use of the Jaycee Room at the
Soto Sports Complex.
FUNDING:
Arroyo Grande Valley Little League has a May 12, 1999 bill of $315 for use of the
Jaycee Room between November 10th and April 15th, and has reserved four additional
dates ($15X4=$60). Approval of the waiver would result in a revenue loss of $375.
DISCUSSION:
Arroyo Grande Valley Little League has requested twenty-five dates for use of the
Jaycee Room to conduct League board meetings, parent meetings, and player drafts. In
January 1999 a League representative verbally requested fees be waived but did not
acquire or complete the waiver request form. It was assumed the phone request was
adequate.
After the City began charging for the room in 1997, Arroyo Grande Babe Ruth, Five
Cities Girls Softball, and A YSO discontinued most of their uses. In January 1998 Arroyo
Grande Valley Little League requested a waiver of fees for the Jaycee Room which was
denied by the Parks and Recreation Commission. If the current waiver request is not
granted, Little League will also discontinue its use.
If the Council approves this waiver request it is likely that other youth sports
organizations will resume use and request fee waivers. Such circumstances would
obviously result in increased use of the facility without any offsetting revenue. From
January through May 1999 the Jaycee Room was rented twenty-nine times with Little
League using twenty-four of those dates. Groups using the other five dates have been
billed. In addition, Harvest Bag uses the room every Wednesday morning and the City
co-sponsored ''Rack-em-Up'' senior pool players use the room four mornings per week.
Neither of these groups pays a fee.
MEMORANDUM:
WAIVER OF FEES - Jaycee Room, Little League
May 25, 1999
PAGE 2
On June 10, 1997 the City Council approved a blanket waiver policy of field rental fees
for local youth sports leagues. The waiver is in affect for league practices, games, and
tournaments. Although rental fees are waived, field prep fees are still charged. In
addition, when out of the area teams participate, full rental and field prep fees are
charged for tournaments. The waiver did not include rental of the Jaycee Room.
As required, Arroyo Grande Valley Little League has submitted a fee waiver form and
written a letter requesting a waiver of fees for use of the Jaycee Room. They meet the
minimum of five criteria, which qualifies them for consideration for a waiver. Arroyo
Grande Valley Little League is a non-profit organization that serves only youth with
Arroyo Grande addresses.
Alternatives:
The following alternatives are provided for the Council's consideration:
. Approve the fee waiver request;
. Do not approve the fee waiver request;
. Modify the fee waiver request as appropriate; or
. Provide direction to staff.
S:\StaffRpt\FeeWaiverLittleLeagueJCRoom51499
Parks &. Recreation
80S - 473-5474
Post Office Box SSO
Arroyo Grande, CA 93421
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f\.m, I q~l/2/
INVOICE
DAlE I DESCRIPTION I CHARGES
5-12...~ 11 ~ <:, ~W\ \;l ~
N9U~ If)
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l~ 7/ j.:;J 2'$
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?.. I t.-'(.SC) -
PAY TIllS AMOUNT ~3/$:~()
, Or: ,
SO TO SPORTS COMPLEX FACILITY USE REQUEST
CITY OF ARROYO GRANDE
POST OFFICE BOX 550 (1221 ASH STREET), ARROYO GRANDE, CA 93421
(805) 473-5478 - or - (805) 473-5474
1. Organization/Group/User A rrC yo (1 vl"tV},i e, La.j Ie... LU<:j !.I(Non-profit I.D. #: 31{g'
2. Responsible Party J<evrc- Or c.Jf-< 'x"( n 1'-1 ( (~tI I
3. Mailing Address: {> o. 13o)l 355' City: Aq Zip: Cj 3 LJ,}. I
4. Home Phone: 4%(1. I q 2& Work Phone: Lf~ q - 7g l> 'i< 5. Approx. # of people expected: 25
6. Date(s) for use: (See.. ,~H'l( he'. ({ . t~ 1m ') 7. Time from: w::30 to: 9.30 f I'{
8.
Slte(s) # of hrsldays
Renuested Faclllty(les) or Fleldls) Use Fee reauested Subtotal
Tennis Courts Per court - $5.00/hour, or
4 courts/dav - $75
V" J.C. Meeting Room Per day - $15 2$ -S 7f
Concession Room Per day. $25
w Campbell/Pilg/Santos/ $10 per hr. (w/o lights)
UI Volunteernkeda
:::0
c Porter $15 per hr. (w/o lights)
...I
w IkedaNolunteer $25 per hour (w/lights)
u:
Porter $30 per hour (w/lights)
For Baseball/Softball only:
Do CampbelllPilg/Santost $15
w
~ Volunteerllkeda
Do Porter $25
c
...I For Soccer/Football: ----- Fee BasedUpon---'---
w
iL CampbeIIlPilg/Santos/ Supplies & Labor
VolunteernkedaIPorter
Tournament $50 Schedule/Coord. Fee
$200 DeDosit Per Tourn.
-- TOTAL AMOUNT DUE $ 77.1'
9. Purpose of use (Le., soccer practice, softball game) Liltle.- le.ttjLle.- bOet.l"d.... ,..,le.e-f./Vj5
10. Will lights be needed? Yes _ No _ If yes, please specify hours: from to
11. Will field preparations be required? Yes_ No _ Please specify:
12. Will concessions be sold? Yes - No -
13. Will a concession stand (including tables and benches) be needed? Yes _ No_
14. General Rules:
a. For all tournaments, user agrees to provide One Million Dollars ($1,000,000) of liability insurance
additionally insuring the City of Arroyo Grande.
b. User agrees to leave the facility in a clean and orderly state.
c. Users understand that it is prohibited by City ordinance to drink alcoholic beverages at any City facilities
including the Soto Sports Complex.
d. User understands that user is held responsible for the conduct and actions of members of user's group
and that user will be held liable for any damage done to the facility by user, user's guests or
representatives.
e. User understands that fees are charged for rent and field preparations and agrees to pay these fees in
advance at the Parks and Recreation Office, 1121 Ash Street (facilities will not be opened If fees are not
paid at least one day in advance).
f. User understands that the Soto Sports Complex is a City of Arroyo Grande Parks and Recreation
Department facility and that the City has scheduling priority. Reservations are subject to rescheduling or
cancellation.
g. The user agrees to accept responsibility and hold the City harmless for any injuries to participants,
spectators, or passersby even if there is negligence on the part of the City.
h. The user agrees to accept responsibility and hold the City harmless for any damage to equipment,
structures, or vehicles, which might occur during said use. This includes vehicles, equipment, or
structures operated or owned by parties not associated with the user's activity.
I, the undersigned, have read, understand, and agree to all of the above rules and ter of this Use Agreement.
q..~ L Cd.J'-- Ii - f 3 .c; g
Signature Date
-- ------------------------------------------------ -----
(For Parks and Recreation Department Use Only) ~ Denied 0
Department Representative's Signature all.. Date 1- ! q - ~1
Comments:
White Copy - Office / Yellow Copy - Maintenance / Pink Copy - Originator
c:\forms\Soto2.frm (Revised: 5/96)
1;"/1. 7.5'"'
.-
Arroyo Grande Valley Little Leape
P.O. Box 355
Arroyo Grande, CA 93421
City of Arroyo Grande
Parb IDd Recreation Department
P.O. Box !!O
Arroyo Onmde, CA 93421
Dear Doua & N&4ine:
Below is a list of dates we would like to request use of1he J.e. Room at Santos Spotts
Comp1=:
November 10, ]998 .
Decetnb=r 3, 1998
December 17. 1998
Janua1'Y 7, 1999
January 23, 1999
JanuI1')' 28. 1999
Februazy 8. 1999
Februaty9p 1999
Februmy 10, 1999
Fobruary J I, 1999
Febnwy 20, 1999
February 22, 1999
February 23, 1999
F:brwuy 24, 1999
February 15, 1999
March 11, 1999
MItch 17, 1999
March 18, 1999
MIrcl120, 1999
March 25,1999
Apri11S, 1m
Aprll29, 1999
May 13. 1999
May 21, 1999
JUDe 3, 1999
Thank you for your consideration on this matter.
SlDcerely,
~\~
Cheryl S ficJd. Treasurer)
. APR 23~9 11:30 C S-ROOFING 805 4f:'3 4492 TO: P01
'. .
FAX
~'O'1'PH(:rJ Attn:
Re'i Cate; 4 ~ 2.A - '-1,q
4-
Fox': Yl~-~ page.: 2-
I
· Comm.nts:
F'RO'1 : Panuon1 c FAX SYSTEM PHCN;. NO. : Rpr. 27 1;99 12:4eAM Pi
CITY Ofl ARROYO GRANDE
FEE WAIVER OR REDUCTION CRITERIA FORM
Nam.: Arr~Xo Grande Little L.a~'...:'~O" Sox 355 A.~ r Phon.#:~
Type off.. R*__uas.CI US a.Walvad: ...J ~C"Room ..f,~Total'.. AmL To a.Consldered: $ .
~"'~ Of R:.!.S: AM groUl)Slorganlzatlonlllponm't'IC!\.Ieltlng I \WIive, of fees must submit a oompl.t~ F.. W.lver
or Rlcluction Crtterta Fonn rt/Ib . letter stating: (I) the flclllty requested, (b) event, (c) which fees sh.ould be waived, and
(CO verl11c.tlon of Information requested on the criteria form (e.g., organization donlltts $0% of its budget-supporting
pragram' In U'II FIV' CltIN ant.), Ploate Include alllddltlonal info!'1"J'latlcn on . se~rat',h.et of paper Ilona WI'th your
lettar of rwquest. All fonns and letters Ihould be _btnIl:tld to tit. Ptr1c8 liftS Reorution omc. and add",lItd~
. For Aeaue~ for ~ee* Total1n9 S2Q9 or Less: For IIhKlUuts for Fees IQtltlna 1201 or Mote:
Pirkl and rtecnurtlon cmmniasion Arroyo Grand. City Counei'
010 P.rb and FttCNAUon Omce Attention: City Clerk
POIt omce Box 1&0 Post OffIce Box 560
1221 Alh $Wet 214 East Branch snit
AITOyO Grand., CA 13421 Arroyo ~randt, CA 83421
.
CI\eck. below Noh \tern th.i IcDlI.. to vour "fOYR ~r ~raIllIZlltlon:
..!L 1. J.ooal Arroyo Grlnde.based non~proflt QrOtJp or orgllnlza1lon j 4 2 2 116 (provide I.D. numb''',
-Local- is defined II &0% meMbtrshlr,) from the City of Arroyo c;r1Inde.
...IX- 2. Non-Prqftt grol.l~rg.nlzatlon 51"'1* yololth only, '8981 e . 11; I"~ "0 ,p.ctl1c Ptogr.m f... 21'8 OOBrged
youth (lrthtt Ulen reglltratlon fee). Numbltr of youth served: ~Q . Regletratlol'l f.. charged .to
youth: S71" OIL.
~3. Tn8 grouplotganatlon donates 60% of b budget supporting programllaatlvttlN wtth!n 11'1. City of Anuya
Ql'lnde or the Fw. CItlM .... Examples of programs'aclMtle. supported:
Little LesJue Yout~ Baseba~l . .
XX .. The f.clllt~/lctivity requested and aU proceeds will t)e used for a spec.!flc City of Atro'jC QrandelFlvI Clt1ee
- ant. ~bUO project. benefit. or. ClUI.. EJcaMpi. ~ Ipeclllo ..rvice/proJect
pro~ ding a positive, supervised. activity for A.G.'vout~ .
...IL. 5. 'The event proposed II open to th. public. .n~ tne OI'Qlnizltlonlsponeor II not requesting . donailon or
oh'roing a fH fot entry or to plrtlclpants (venders. speak..... etc.).
_e. Group or organization provides 8 yearly donetlon (equipment, mon~.ryj servl06$o,n.klnd) to the city 01'
Arroyo Grande. ~clflc dOr'latlon: '-.. . Date of donation: .
_7. Mfd.wHt( or ,hired scheduling af fldllti. Tht gtOup his rlquHted a date during the week (Mcnday -
Thuraday), end anot~.r orgenlution WIll be muting It ~. same time.
....L.. TOTAL NUMII!R OF CftlTIRIA 1T1M8 WHICH AflPL Y.
....1&1 ,et... A.I"""I~' r.I_.._ m....'n..; MtAri. It.ms 1 " 7 above score 1 DOlnt each. A score of e or more points qualifies
U.~I'-1uM.IIUI"". ....vu.,.... ..."'......!.. ~I...U- ',...."..~.- .
. grwp fOr I watY.t' or reduction of feel.
. . CETERMINATtON: All reqUHtl for the riductJon or wtiver of feel thlt req\llrt . PubliC Saf.ty and Welfare Permit or
ponce Oepertment Awdlllry Poll~ Service. (e.g., \'ell ut8bIlshlCl ~ City Ordinance or Rnolutlon) .... .ppel1t4
cllWtl)' to the city Council.
F\eld "'"tal 'HI (exClUding tournaments. lighting, IncI ftotd prept) thall bt w'lYtd for all ,yolllh aport aGllvltlu eoor1nQ
fIVe (6) points or more on I fUtly completed Fee WaNer or Reductlcn critertl "orm. "Youth aport loUvltl.s. Shill be
deftned .. IItIy 1000ueAtlm rDItIr hiving members under the age of 18. WIth th. .xoeptlOt1 thlt . mD:tmum of three (3)
rnem\:MN'l may bl18 or old.r, It. the tlma the rotter IllUbmtntd to the P..-kS and Recrlllltlon Cepa1r!:\ent.
EQft. FEES TOTtiNG 1200 OR L=SS POFt UaE O~ A CITY FACIUT"f; Waiver or reduction 01 the f... can be
approved by thl tb and Recreation cotnmanlon. Att decisions made by the Parkland Rtor.ltien Commission can
be "appeated to the cay Council.
flOFt FEES J"pTALlNC 1201 OR "'O~ .-pl't USE Oil A CITY FAC1L1iV: Wliver or reduetton of fws mUlt be
aPfM'Wed by the .Clty Council.
~....,..,.rrrn (It....: 11124G1)
Alroyo Grande Valley Uttle League
P.O. Box 38&
Arroyo Grande, CA 83421
Apri128, 1999
AIroyo Grande City Council
Attention: City Clerk
P.O. Box "0
Arroyo Grande, .CA 93421
To Whom it May Concern:
We would like to request consideration of a fee w:uver for the J.e. Room. The
Arroyo Grande Valley Little League uses this room on a regular basis for board
meetings, draft nights, parent meetinp, etc., at an annual cost of approximately $37S.00.
As a non-profit organization, we feel this money could be better spent for the benefit of
the youth to purchase equipment, uniforms, etc.
Sincerely.
MINUTES: PARKS AND RECREATION COMMISSION MEETING
JANUARY 14, 1998
PAGE 2
F. DRAFT POLICY - ACCEPTANCE OF GIFTS: (Continued from
December 10, 1997 agenda) Interim Operations Manager Perrin noted
there had been no changes made to the draft policy since the
Commission's review in December 1997. The policy would be applied
City-wide and not applied exclusively to Parks and Recreation matters.
Action: Upon motion of Commissioner Stortonllkeda (Commissioners
Storton, Ikeda Borgman, and Chairperson Brown voting aye;
Commissioner Villegas absent), it was recommended that that the City
Council approve the gift acceptance policy as submitted.
-G. REQUEST FOR (i) FEE WAIVER: AND (ii) SPACE AT SOTO SPORTS
COMPLEX FOR A STORAGE BIN (ARROYO GRANDE VALLEY YOUTH
LITTLE LEAGUE. INC.):
(i) Request for Fee Waiver for use of the J.C. Meeting Room at the Soto
Sports Complex: Gary Milne, equipment manager for Arroyo Grande
Valley Youth Little League, addressed the Commission. The league
held no fund raisers this past year due to poor performance results from
previous fund raisers and extensive competition from other fund raising
activities in the area. Last year's league fee was $50. This year's
league fee was raised to $75 to cover all of the league's costs.
Participants can recoup the entire fee amount through the sale of
. coupon booklets, which are given to each child. These booklets contain
discount offers at local business.
John Hodges, representing Arroyo Grande Babe Ruth, informed the
Commission that Babe Ruth no longer uses the meeting room at the
Soto Sports Complex to avoid incurring additional costs to its
organization and therefore holds its meetings at private homes.
Discussion was held .regarding the City's increased user fees, which
could contribute to increased youth league fees and possibly eliminating
participation by some children. The frequency of organizations using
the Jaycee meeting room at the sports complex has decreased and the
youth leagues have been seeking new meeting locations for their
organizations.
Action: Upon motion of Commissioners Storton/lkeda (Commissioners -
Storton, Ikeda, and Chairperson Brown voting aye; Commissioner Borgman
voting no; and Commissioner Villegas absent), the request to waive the fee
for use of the meeting room at the Soto Sports Complex was denied.
11.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: TERRY FIBICH, DIRECTOR OF BUILDING & FIRE~
RE: UPDATE OF THE CITY'S BUILDING CODES BY ADOPTION OF AN
ORDINANCE REVISING CHAPTER 1 OF TITLE 8 OF THE ARROYO
GRANDE MUNICIPAL CODE
DATE: MAY 25,1999
RECOMMENDATION:
It is recommended the City Council conduct the first reading of the attached Ordinance
amending Chapter 1 of Title 8, of the Municipal Code and set a public hearing for June
22, 1999.
FUNDING:
No fiscal impact.
DISCUSSION:
Every three years the City adopts the latest versions of the "Uniform Administrative
Code," "Uniform Building Code" (Volumes 1, 2 and 3) and its Appendix, "Uniform
Mechanical Code," "Uniform Code for Building Conservation," "Uniform Plumbing
Code," and the "National Electric Code." This is in keeping with the requirements of
Title 24 of the California Code of Regulations and the three-year publishing cycle for
new uniform codes. Changes include building exiting and structural requirements
resulting in higher safety standards for new construction. Emergency exit widths and
maximum distances will be calculated in a manner that is consistent with other National
Codes providing uniformity throughout the country. Seismic structural elements will be
upgraded to reflect lessons learned as a result of studies performed after the Northridge
earthquake.
In compliance with Government Code Section 6066, the required public hearing notice
will be published once a week for two successive weeks, at least five (5) days apart, on
June 4, 1999 and June 11, 1999 in the Five Cities Times Press Recorder. The second
reading and adoption will be scheduled for June 22, 1999.
CITY COUNCIL
UPDATE OF THE CITY'S BUILDING CODES BY ADOPTION OF AN ORDINANCE
REVISING CHAPTER 1 OF TITLE 8 OF THE ARROYO GRANDE MUNICIPAL CODE
MAY 25, 1999
PAGE 2
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Do not approve staffs recommendation;
- Modify as appropriate and approve staffs recommendation;
- Provide direction to staff.
ORDINANCE NO. C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ADOPTING BY REFERENCE THE 1997 EDITIONS OF THE
"UNIFORM ADMINISTRATIVE CODE," "UNIFORM BUILDING CODE,"
(VOLUMES 1,2 AND 3) AND ITS APPENDIX, "UNIFORM
MECHANICAL CODE," "UNIFORM CODE FOR BUILDING
CONSERVATION," "UNIFORM PLUMBING CODE," AND THE 1996
EDITION OF THE "NATIONAL ELECTRIC CODE."
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS
FOLLOWS:
SECTION 1: Chapter 1 of Title 8 of the Arroyo Grande Municipal Code is amended in
its entirety to read as follows:
Section 8-1.01 Adoption of Codes
Nine (9) documents entitled, "Uniform Administrative Code," "Uniform Building Code"
(Volumes 1,2, and 3) and its appendix, "Uniform Mechanical Code," "Uniform Code for
Building Conservation," all 1997 editions published by the International Conference of
Building Officials (ICBO); the "Uniform Plumbing Code;" 1997 edition published by the
International Association of Plumbing and Mechanical Officials (IAPMO); and the
"National Electric Code," 1996 edition published by_the National Fire Protection
Association (NFPA); are hereby adopted as the Building and Construction Regulations
of the City of Arroyo Grande and incorporated herein by this reference as though set
forth in full.
Section 8-1.02. Building Official.
"Building Official" or "Administrative Authority" as used in this Chapter, shall mean the
Director of Building and Fire, or his/her designated representative.
- -
Section 8-1.03. Director of Building and Fire: Office Created. . Powers and
Duties.
The office of Director of Building and Fire is hereby created, and the Director of
Building and Fire, or his designated representative, is hereby authorized to administer
and enforce all the provisions of this chapter and Codes adopted by this chapter, and
for such purpose, shall have the power of a police officer and shall hereby have the
authority, as provided in Section 836.5(a) of the California Penal Code, to make
arrests and issue citations for violations of the Arroyo Grande Municipal Code.
(a) Citation authority is hereby granted for violations which, under City Ordinances,
constitute infractions or misdemeanors.
ORDINANCE NO. C.S.
PAGE 2
Section 8-1.04. . Grading Plans Inspection.
Prior to the issuance of a building permit, all construction plans may be reviewed by
the Department of Public Works for compliance with Title 7, Chapter 1. Conditions
imposed by the Department of Public Works shall be enforced by the Building and Fire
Department and/or Director of Public Works, or his/her respective designated
representative.
Section 8-1.05. California Amendments
All codes as adopted in Section 8-1.01, shall include the amendments required by the
California Code of Regulations, Title 24.
Section 8-1.06. Violations: Penalties
A violation of any provision of this chapter is punishable as a misdemeanor.
Additionally, a violation of any provision of this chapter shall be deemed to be a public
nuisance.
SECTION 2: If any section, subsection, subdivision, paragraph, sentence, clause or
phrase of this Ordinance or any part thereof is for any reason held to be
unconstitutional or illegal, such decision shall not affect the validity of the remaining
portion of this Ordinance or any part thereof. The City Council hereby declares that it
would have passed each section, subsection, subdivision, paragraph, sentence,
clause or phrase thereof, irrespective of the fact that anyone or more section,
subsection, subdivision, paragraph, sentence, clause or phrases be declared
unconstitutional.
SECTION 3: Within fifteen (15) days after passage of this Ordinance, it shall be
published once, together with the names of the Council members voting thereon, in a
newspaper of general circulation within the City.
SECTION 4: This Ordinance shall take effect thirty (30) days after its adoption.
On motion of Council Member , seconded by Council
Member , and on the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of
,1999.
ORDINANCE NO. C.S.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~L. ~--;--
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-
-
11.c.
MEMORANDUM
TO: CITY COUNCIUREDEVELOPMENT AGENCY BOARD
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: FISCAL YEAR 1998199 THIRD QUARTER BUDGET STATUS REPORT
DATE: MAY 25,1999
RECOMMENDATION:
It is recommended the City Council/Agency Board:
. Approve detailed budget adjustments and recommendations as shown on
Schedule B.
. Approve (Deny) requests for additional appropriations in the General Fund as
detailed in the Funding Section below.
. Approve (Deny) request for a $5,000 contribution to the Economic Vitality
Corporation.
. Approve Schedules A through F included in the Third Quarter Status Report.
FUNDING:
The requested actions will impact several fund budgets as outlined in the Third Quarter
Budget Status Report and supporting schedules. The General Fund ending balance will be
impacted by the approyal of reyenue and appropriation adjustments as follows:
Projected Fund Balance 6/30/99 $494,765
Revenue Re-evaluations $34,800
Prof. Svcs. - Purchase Order System (1,850)
Contract Svcs. - Network Maintenance (7,800)
Total Increase to General Fund Balance 25,150
Adjusted Fund Balance 6/30/99 $519.950
DISCUSSION:
Each year, the City Council adopts a budget, which commits resources to the
accomplishment of its policies. The Financial Services Department routinely prepares
quarterly budget updates for the City Council.
THIRD QUARTER REPORT
May 25, 1999
PAGE 2
The purpose of the City's Third Quarter budget review is to:
. Conduct a review of all City funds to recommend budgetary changes to address known
budget deficiencies.
. Identify budget changes that materially impact fund balances.
. Comment on the significant budget trends that will impact financial planning.
SUMMARY OF KEY MID-YEAR POINTS:
. The current projected ayailable General Fund Balance for June 30, 1999 is $519,915.
The projected General Fund balance is approximately $716,200 short of reaching the
City Council goal of a fund balance of 15% of appropriations. The Fiscal Policy
adopted by City Council anticipated that this goal could be achieved by FY 2000-2001.
. Per City Council direction at Mid-Year, a Policy Item requesting additional funding for the
Economic Vitality Corporation is presented for consideration.
. Comparative Third Quarter Revenues and Expenses for the General Fund, Sewer Fund,
and Water Fund are reported. The FY 1998-99 General Fund reports an approximate
$92,500 increase in revenues, and approximately $78,800 decrease in expenditures. A
portion of the difference in expenditures betvveen the two fiscal years is due to a timing
difference. Capital transfers of $546,900 were completed by Third Quarter in FY 97-98;
hO\Never, FY 98-99 capital transfers will be done at year-end. Completing transfers at
year-end assures that the other funds provide only the actual capital expenditures used in
the CIP Fund. The transfer credit was partially offset by increased expenses in the Police
Department from salary, benefits, and equipment expenses of additional police personnel.
. Recommended Adjustments to the General Fund, reported on Schedule B, reports an
increase to estimated revenue of $34,800. The increase is the result of a re-evaluation of
the estimated revenues based on a comparison of Third Quarter revenues at March 31,
1998 and 1999. The detail of these adjustments may be found on Page 8 and Schedule
B (page 19) of the report.
. The budget for General Fund transfers-out is being decreased by slightly less than
$17,200 to reflect savings in the CIP Annual Street Maintenance Project and the return of
approximately $23,200 from the CIP Fund. The $6,000 approved capital transfer for
speed humps on Newport Avenue offsets the $23,200 decrease.
. It is recommended the General Fund appropriation budget be increased by $1,850 for
contract services in the Financial Services Department to initiate the first steps in a City-
wide purchase order system.
THIRD QUARTER REPORT
May 25, 1999
PAGE 3
. The Computer Technology Committee has requested an additional appropriation in the
amount of $7,800 for unanticipated contract services for maintenance of the Police
Department computer network.
. Numerous changes and adjustments are recommended for the Capital Improvement
Program Fund (350). Adjustments are proposed to reflect the transfer of savings from
one project to another project, such as the $2,000 transfer from the Annual Street
Maintenance Program to the Creekside Project. The closure of projects, such as the
Tennis Court Resurfacing, resulted in a return of transfers to the Parks Development
Fund and the General Fund. A transfer of $6,000 from the General Fund to the CIP Fund
reflects the approval of the installation of speed humps on Newport Avenue.
. Approve the following Schedules A through F, included in Third Quarter Budget Status
report that summarizes budget adjustments.
A. Unreserved Fund Balance-Control.
B. Recommended Adjustments.
C. Adjustments to Fund Balance.
D. Unreserved Fund Balance Third Quarter Changes.
E. Two Year Comparison of Third Quarter Revenues and Expenses.
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--.----. _._---_.~
AN APPROPRIATION OF $5000
FROM THE REDEVELOPMENT
AGENCY WAS APPROVED AS
PART OF THE FY 1998-99
BUDGET PROCESS
POLICY ITEM
NON-DEP ARTMENT AL
PRIORITY -L
ITEM:
Contribution to the Economic Vitality Corporation - $10,000.
JUSTIFICATION:
During the December 9, 1997 City Council meeting, Council Member Fuller requested the
Council consider the City becoming a sponsor of the EVC. With the Council's consensus,
staff was directed to prepare a staff report regarding the EVC sponsorship. As means of
history, the City Council conducted a workshop on April 3, 1997 to discuss the operations
of EVC and the importance of establishing a revolving loan fund for the City of Arroyo
Grande. During that meeting, the EVC solicited the City to become a member (for the
same $10,000); however, the Council took no action at that time. The Council did appoint
Council Member Fuller to serve on the EVC Board of Directors on April 8, 1997.
The Council also approved an application for a CDBG grant (in the amount of $250,000) to
establish a Community Economic Enterprise (revolving loan) Fund. The EVC would have
administered the revolving loan fund. Unfortunately, the City was notified on November
'18,1997 that the CDBG fund would not be forthcoming for Fiscal Year 1997-98.
The mission of the EVC is to stimulate the economic vitality of San Luis Obispo County,
generate jobs, and increase financial investment within the County by promoting the
retention, expansion, and attraction of business and industry to the area.
The EVC is engaged in the following activities that would be a benefit to the City of Arroyo
Grande:
1. Business expansion retention;
2. Business attraction and recruitment; and
3. Regional planning and coordination.
The EVC is attempting to unify all seven Cities and the County in a cooperative effort
aimed at sustainable and thoughtful economic development. At the Council meeting of
January 13, 1998. the Council agreed to consider the EVC's request for funding in FY
1998-99 as a Policy Item.
Q-1
POLICY ITEM
NON-DEP ARTMENT AL
PRIORITY -..L
PAGE 2
BUDGET IMPACT:
First Year:
General Fund - $5,000
Redevelopment Agency - $5,000
Recurring Costs:
Subject to appropriation by the Council/Agency in subsequent fiscal year.
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Q-2