Agenda Packet 1999-06-10 SP
CITY COUNCIL ~it;! 0/
AGENDA Q9{/}V}tOJ/O [ff~nde
Michael A. Lady Mayor Robert L. Hunt City Manager
Tony M. Ferrara Mayor Pro Tem Timothy J. Carmel City Attorney
Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services
Steve Tolley Council Member
Jim Dickens Council Member
NOTICE OF SPECIAL MEETING
CITY COUNCIUREDEVELOPMENT AGENCY
Thursday
JUNE 10,1999
6:30 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
AGENDA
1. CALL TO ORDER: 6:30 P.M.
2. ROLL CALL: COUNCIL/AGENCY
3. FLAG SALUTE
4. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS on Special Meeting
Agenda Items. Members of the public wishing to address the Council/Agency
Board on any item described in this Notice may do so when recognized by the
Presiding Officer.
5. CONSIDERATION OF FISCAL YEAR 1999-00 PRELIMINARY ANNUAL
BUDGET (HUNT/SNODGRASS)
(Action Required: Adopt Resolution)
6. ADJOURNMENT TO SPECIAL CITY COUNCIUREDEVELOPMENT AGENCY
MEETING: THURSDAY, JUNE 17, 1999,6:30 P.M.
5.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROBERT L. HUNT, CITY MANAG~
LYNDA K. SNODGRASS, DIRECT OF FINANCIAL SERVICE~
SUBJECT: FY 1999-00 ANNUAL BUDGET
DATE: JUNE 10, 1999
RECOMMENDATION:
It is recommended the City Council:
. Review, modify as appropriate, and adopt the attached resolution approving the FY
1999-00 Annual Budget;
. Hold in abeyance and re-evaluate at the First Quarter Budget Report the request for
funding from the Family Services Center ($1,000) and the San Luis Obispo County
Visitors and Conference Bureau ($5,450).
FUNDING:
Adoption of the FY 1999-00 Preliminary Budget would establish an Expenditure Program in
the General Fund of $7,811,300 and an overall Citywide Expenditure Program of
$12,854,250.
DISCUSSION:
The FY 1999-00 Preliminary Budget continues the effort begun in FY 1995-96 to revise the
Budget document to improve the presentation of the City's financial condition. The
success of this effort is exemplified by the receipt of the "Excellence in Budgeting" award in
FY1997-98 from the California Society of Municipal Finance Officers Association.
FY 1998-99 Accomplishments
The accomplishments in FY 1998-99 were numerous. Accomplishments include, but are
not limited to, the following:
. Guided six candidates for Council and Mayor through the nomination process and
placement of three City measures on the Election Ballot.
CITY COUNCIL
FY 1998-99 ANNUAL BUDGET
JUNE 10, 1999
PAGE 2
. Updated and distributed the City's Commissioner's Handbook.
. Coordinated a user fee recovery and impact fee study.
. Began development of a Financial Services Policy and Procedure Manual.
. Issued use of Impact Fees Report for the first time.
. Completed fourth annual sexual harassment training, all clerical employees in
FY 1998-99.
. Awarded "Tree City USA" Growth Award for the first time.
. Designated "Tree City USA" for the 1 th consecutive year.
. Honorable Mention, League of California Cities Helen Putnam Award of Excellence for
Children in Motion Program.
. Completed construction of Don Roberts Field.
. Completed a General Plan Citizens' Planning Survey.
. Completed a computerized project tracking system in Community Development.
. Completed the interior and exterior painting of the Civic Center Complex.
. Adopted latest versions of the Uniform Building Codes.
. Instituted a County Automobile Aid Agreement between the City of Arroyo Grande and
CDF/SLO County Fire Department.
. Experienced a Major (Part I) Crime rate of 44.5% below the national average and
43.8% below the state average.
. There has been a 14.2% reduction in traffic collisions during FY 1998-99.
. The Police Department maintained an average emergency response time of less than
three (3) minutes and an average non-emergency response time of less than eight (8)
minutes.
CITY COUNCIL
FY 1998-99 ANNUAL BUDGET
JUNE 10, 1999
PAGE 3
. Experienced a 5.7% reduction in total crimes from that in 1997-98.
. Initiated a comprehensive Traffic Safety Program through the addition of a second
traffic enforcement motorcycle position, the acquisition of a fully automated traffic radar
trailer through a grant from the California Office of Traffic Safety, and the
implementation of the Neighborhood Traffic Watch Program.
. Completed an entire revision to the City's Emergency Plan.
. Designed and constructed eight (8) capital projects (contracted and in-house).
. Provided plan check for 45 different construction plans and subdivision maps.
Request of Family Services Center
The City received a letter on February 12, 1999 from the Family Services Center, which
requested a contribution of $1,000 for the Center's operating expenses. The Family
Services Center has provided individual and family counseling to low- and medium-income
families since 1968. There is currently no funding in the Preliminary Budget for this
request. Staff recommends the request for funding be held in abeyance until the First
Quarter Report. At that time, staff will be in a better position to advise the Council on
whether revenues are being received at anticipated levels and if any expenditure savings
from various purchases could be used to fund the $1,000 requested by the Family Services
Center.
Request of San Luis Obispo County Visitors and Conference Bureau
The Council received a letter on April 2, 1999 that requested the City contribute $6,230 of
the City's Transient Occupancy Tax (TOT) to the Visitors and Conference Bureau. Staff
responded on April 14th by indicating the correct figure, if approved by the Council, would
be $5,450. The Council has long supported tourism and recognizes the economic
development value it provides for Arroyo Grande and all the communities in San Luis
Obispo County; however, because of this Budget's reliance on one-time revenues to
balance revenues and expenditures, it is recommended the Council hold in abeyance the
Visitors and Conference Bureau's request for funding and re-evaluate the request at the
First Quarter Budget hearings.
CITY COUNCIL
FY 1998-99 ANNUAL BUDGET
JUNE 10, 1999
PAGE 4
Order of Presentation
It is recommended presentations occur in the following order:
. Financial Services/Non-Departmental
. Administrative Services
. Public Works
. Parks and Recreation
. Police
. Building and Fire
. Community Development
. City Administration/MIS/City Attorney
. Redevelopment Agency
It is recommended each Department give a presentation and respond to Council questions.
After all the Departments have made presentations, it is recommended the Council reach
consensus on proposed modifications, if any, to the Base Budget.
As to Policy Items, which are those requests for new or expanded programs/activities, it is
recommended that discussion of Policy Items take place after the initial presentations by
the Departments and subsequent consensus by the Council on the contents of the Base
Budget. The decisions the Council makes on the Base Budget will determine what funds
are available to accommodate Policy Items the Council may want to consider. Following
consideration of Policy Items, it is recommended the Council adopt the FY 1999-00
Budget.
Those Departments not presenting their respective budget at tonight's meeting, due to time
constraints, will be heard at the Council Budget meeting of June 17,1999.
jv
RESOLUTION NO. 3371
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ADOPTING THE FISCAL YEAR
1999-00 ANNUAL BUDGET AND MAKING
APPROPRIATIONS FOR THE AMOUNT BUDGETED
WHEREAS, a proposed Annual Budget for the City of Arroyo Grande for the Fiscal Year
commencing July 1, 1999 and ending June 30, 2000 was submitted to the City Council
and is on file with the Director of Administrative Services; and,
WHEREAS, the City Council also serves as the Redevelopment Agency Board of
Directors; and,
WHEREAS, proceedings for adoption of said Budget have been duly taken; and,
WHEREAS, the City Council made certain revisions, corrections, and modifications to
said proposed Budget; and,
WHEREAS, the City Manager will cause the Budget document to be modified to reflect
the changes ordered by the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES RESOLVE AS FOLLOWS:
SECTION 1. The Budget, as amended, is adopted as the Annual Budget for the City of
Arroyo Grande for the Fiscal Year commencing July 1, 1999 and ending June 30, 2000.
SECTION 2. At the close of the Fiscal Year, unexpended appropriations in the
Operating Budget will be carried forward to the next fiscal year as necessary to
underwrite the expense of outstanding purchase commitments. Unexpended
appropriations for authorized but uncompleted projects as approved by the City Council
may be carried forward to the next succeeding Budget upon recommendation by the
Financial Services Director and approval of the City Manager.
On motion of Council Member Tolley, seconded by Council Member Runels, and on the
following roll call vote, to wit:
AYES: Council Members Tolley, Runels, Dickens, Ferrara, and Mayor Lady
NOES: None
ABSENT: None
The foregoing Resolution was adopted this 10th day of June, 1999.
RESOLUTION NO. 337 1
PAGE 2
MICHAEL A.. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
t6L. Hui;,--
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
FAMILY SERVICES CENTER
1129 Marsh Street ("')
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San Luis Obispo, CA 93401 UJ -<
Phone 805 543-7969 (FAX 805 543-0859) ""'1 0
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February 12, 1999 ~ or11
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Mr. Robert Hunt
City Manager
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
Dear Mr. Hunt:
With this packet, Family Services Center wishes to apply for $1,000 for FY 1999-2000.
For 30 years - since 1968 - Family Services Center has been providing low-cost counseling to
residents of San Luis Obispo County,.including the City of Arroyo Grande. Our clients are
people who seek counseling for problems such as anxiety, stress, and depression, that are brought
on by the problems that life has thrown in their paths. Unemployment, parent-child conflicts,
marital conflicts and divorce, death and grieving are some of the problems that our clients are
facing. But when they explore counseling, they discover that it is too expensive, or their
insurance does not cover counseling, or they don't have insurance. It is then that FSC is in a
position to help them. We have 56 professional therapists, all of whom donate their services, to
provide up to ten sessions of counseling at whatever fee the client can afford.
In the 1980's, the City of Arroyo Grande funded us each year. We are requesting help now for
one reason. The demand for our services is steadily increasing. Over the last two years, we have
seen a 22% increase. In the first six months of 1999-00, we have an 8% increase compared to the
first six months of 1998-99.
Last year, our counselors helped 47 clients from Arroyo Grande. The average number of sessions
for each client is seven, so that number represents 329 sessions with a licensed mental health
professional. A private therapist charging $65 per session would bill those clients $21,285.
Would you please help us? We believe our services are of benefit not only to our clients but to
the community as a whole. Feeling of frustration, anger and alienation that can evolve into
antisocial and even criminal behavior are diffused in counseling, thus reducing rates of alcohol and
substance abuse, domestic violence, and other expensive social ills.
We are enclosing infonnation about FSC. If you wish additional infonnation, please call our
executive director, Jim Levy, at 543-0859.
We hope that we will have the opportunity to make a brief presentation to the Council at the
budget hearing.
Thank you.
Sincerely,
anet Miller, President Jim Levy
Board of Directors Executive Director
F AMIL Y SERVICES CENTER
AGENCY PROFILE
Family Services Center is a non-profit 501(c)(3) organization that has provided
individual and family counseling to low and middle income families since 1968.
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Counselin~ '
Our primary program is to provide short-term counseling to people unable to
afford private therapy. Our fees are based on a sliding scale, depending on the client's
ability to pay. Our standard fees range from $10 to $25 per session, but we charge as
little as $1.00 per session. We are able to offer such low fees because our 55 therapists
volunteer their services. In 1997-98 we had 500 counseling clients.
Referrals
Referrals are an important part of our work. We receive many calls from people
who are grappling with problems better served by another organization, such as Drug
and Alcohol programs, children-youth services, and the hundreds of other agencies
listed in the Human Services Directory created by Hotline. Our staff has studied the
Directory and supplemented it as new information comes in. In 1997-98, FSC made
1,206 referral. calls.
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Latino Pro~am
In March 1996, FSC began its Latino Mental Health Program. We hired a
coordinator and opened an office in Arroyo Grande. Being bilingual and bicultural, our
coordinator was able to connect with the Latino community in South County, providing
education and referrals. She created a series of lectures in Spanish about mental
health issues, and worked with families to help them obtain the help they required.
In 1997-98, we received an $80,000 grant from California Endowment, and we began
counseling in Spanish in Nipomo, Oceano, Grover Beach, SLO, Paso Robles and
Cambria. The grant funds expired in December 1998 and we are in the process of
transferring the program to a Latino-governed non-profit agency.
PEOPLE WE SERVE
Our clients are people with problems such as anxiety, depression, marital or
parent/child conflict who cannot afford to see a private therapist. They must be
residents of SLOCO, and the problems they bring to therapy must be appropriate.'to
short-term counseling. By short-term, we mean up to ten sessions.
For thirty years, FSC has provided lower-income residents of SLOCO with a
place where they can see a professional counselor at an affordable cost.
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CLIENTS SERVED 1997-98
Counseling Clients Total 500; Latino Program 99
. 195 were male, 305 were female
. 196 from SLO, 82 from North County, 119 from South County, and 103 from
Central Coast towns
. All were low or middle income, with income less than $30,000 a year. The
majority had incomes of less than $18,000 a year.
Referral Clients Total 1,206
. 433 were male, 773 were female
. 584 from SLO, 230 from North County, 233 from South County, and 135 from
Central Coast towns and 24 from out of County.
VOLUNTEERS AND STAFF
All of our therapists donate their time and services at no charge. We currently
have 58. They are required by us to be licensed in the State of California and to carry
professionalli~bility insurance. We recruit volunteer counselors and therapists from
organizations suCh'as Centr~ Coast Chapter of California Association of Marriage and
Family Therapists, Central Coast Psychological Association, and Licensed Clinical
Social Workers Association. We also use ads in publications and word of mouth.
In 1997-98 our counselors donated a total of 3,362 hours of counseling and
related activities; such as documentation and supervision. Of those hours, 1,915 were
spent counseling clients At the standard rate of $70 per hour, they donated $134,050
to the residents ofSLOCO.
FSC's paid staff is four part-time people whose FTE total 2.1 people. Ratio
between paid staff and professional volunteers is 1 to 30.
COLLABORATION
One of our primary functions is making referrals to other agencies. In doing so,
our staff uses the current Human Services Directory produced by Hotline as well as
its own knowledge of organizations. The ones we work closely with the most are Drug
and Alcohol Services, County Mental Health, EOC, Parent Support Center, Family
Support Division of the District Attorney's Office and VictimlWitness, but we make
referrals to many other agencies as well.
We also receive referrals from many agencies, and these either become our
counseling clients or are referred by us to more appropriate organizations.
As a United Way agency, we work with UW to raise funds, and we hold a joint
fundraiser each year with Transitions-Mental Health Association.
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Our workshops and conferences are usually in collaboration with other
organizations, such as California Association of Marriage and Family Therapists,
Transitions-Mental Health Association and AIDS Support Network. Our Latino
program has worked closely with La Fuerza, Latino Communication Network, Oceano
Healthy Start and Central Coast Counseling and Support Services in putting on our
educational program.
FUNDING SOURCES (please see enclosed budget)
1999-2000 Budget
Client fees $22,100
Room rentals $ 300
Donations (churches, service organizations) $3,500
Membership fees $ 5,200
Fundraising Events $ 9,500
United Way $19,600
Government $20,800
Foundations $ 3,500
Interest $ 2,350
FUND RAISING ACTIVITIES
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In January we conduct a membership drive, and anticipate raising more than
$5,000.
Throughout the year we have fundraising events, which will gross about
$10,000. In 1999-00 we plan on four fundraising events, including raffies, retail sales,
and donor luncheons.
SUMMARY .
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Family Services Center provides a vital service to the residents of SLOCO. Its
professionals serve those in need of counseling, at an affordable rate. Without FSC,
our clients would have no where else to turn.
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FAMILY SERVICES CENTER
COUNSELING AND REFERRAL PROGRAMS
FISCAL YEAR 1997-98 STATISTICS
PEOPLE SERVED i
Information and referral calls 1206
Counseling clients 500
Latino Program counseling 99
Total 1805
VOLUNTEER HOURS
Counselor client-counseling hours 1915
Counselor/supervision,admin,other hours 1447
Board and non-counselor volunteer 170
Total volunteer (including Board of Directors) 3532
DEMOGRAPHIC SUMMARY
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San Luis North South Out of
Obispo County County Coast Area
Informationlreferrral 584 230 233 135 24
48% 20% 19% 11% 2%
FSC Counseling Clients 196 82 119 103 0
39% 16% 24% 21% 0%
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F AMIL Y SERVICES CENTER
FISCAL YEAR 1997-98 DEMOGRAPHICS
******
INFOIREFERRAL CALLS COUNSELING CLIENTS
CITY #F #M TOTAL 0/0 OF t#F #M TOTAL 0;' OF
TOTAL TOTAL
Atascadero 67 50 117 9.7% 24 14 38 7.6%
AIroyo Grande 78 33 111 9.2% 30 17 47 9.4%
Paso Robles 57 29 86 7.1% 20 8 28 5.6%
Los Osos 30 17 47 3.9% 27 20 47 9.4%
Grover Beach 29 15 44 3.6% 13 17 30 6.0%
Morro Bay 43 31 74 6.1% 30 17 47 9.4%
,
Pismo Beach 26 14 40 3.3% 16 5 21 4.2%
Cayucos 1 1 2 0.2% 2 2 4 0.8%
Oceano 15 12 27 2.2% 13 5 18 3.6%
Nipomo 9 4 13 1.1% 3 0 3 0.6%
Templeton 7 5 12 1.0% 3 2 5 1.0%
Cambria 8 4 12 1.0% 4 1 5 1.0%
Santa Margarita 6 5 11 0.9% 6 4 10 2.0%
San Miguel 1 1 2 0.2% 0 1 1 0.2%
Out of Area 17 7 24 2.0% 0 0 0 0.0%
Other 0 0 0 0.0% 0 0 0 0.0%
San Luis Obispo 379 205 584 48.4% 114 82 196 39.2%
TOTALS 773 433 1206 100.0% 305 195 500 100.0%
Percent of Total 64.1 35.9 61.0 39.0
% % % %
FAMILY SERVICES CENTER
BUDGET
July 1, 1999 to June 30, 2000
REVENUES Amount
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Client fees 22,100
Room Use 300
Donations 3,500
Membership 5,200
Fundraisers-Revenues 9,500
United Way 19,600
Government Grants 20,800
Other Grants 3,500 ,
Interest Income 2,350
Administrative Income 500
Total Revenues 87,350
EXPENSES
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Salaries 42,466
SS/Med Tax-EmployER 3,800
Staff Dev/Mileage 200
Indep Contractors-Admin 1,100
Indep Contractors-Prof 5,800
Counselor/Board Exp 900
Public Relations 1,000
Fundraising-Exp 3,400
Supplies 1,600
Printing & Copying 850
Depreciation . 1,164
Rent 15,520
Telephone 1,350
Utilities 1,800
Maintenance 1,300
Insurance 3,500
Postage 1,100
Other Expense 500
Total Expenses 87,350
Net Income 0
FAMILY SERVICES CENTER
Board of Directors
February 1999
PRESIDENT VICE PRESIDENT
Janet Miller, Ph.D.
3315 Barranca Ct., SLO 93401 Vacant
(H) 543-8267 (W) 544-1912 (FAX) 545-0177
Psychologist
AD.A, C.P.A
TREASURER SECRETARY
Santos Arrona Charlie Nomet
410 Corrida Dr., SLO 93401 2134 Santa Ynez Ave., SLO 93405
(H) 544-6634 (yV) 781-5959 (H) 541-1344 (yV)
Principal Personnel Analyst Engineer (Retired)
County of San Luis Obispo
Stephen Allyn Nancy Hay, Ph.D.
3057 S. Higuera, #203, SLO 93401 341 Harbor View, PB 93449
(H) 545-8225 (H) 773-2943 (W) 773-0432
Management Analyst Psychologist - Private Practice
Social Worker, MSW
Ed Bloomgren, MFCC American Psychological Assoc.
6405 Los Gatos National Council of Health
Atascadero, CA 93422 Service Providers
Educational Psychologist
466-4130 .
Liz Johnston, LCSW
1283 Woodside Drive, SLO 93401
Ruth Bostrom (H) 594-1906 (PG) 547-5913
1933 San Luis Drive, SLO 93401 Social Worker
(H) 543-4447 Sierra Vista Hospital
Retired Teacher; Market Research Asst.; Assoc. For Women in Psychology
Real Estate Agent; Advisor/Counselor Cal Poly
Board Member, Women's Shelter Ann Travers
Department of Social Services
Arlene Chandler P.O. Box 8119, SLO 93403
2045 Skylark Ln., SLO 93401 (W) 781-4383
(H) 543-1432
Retired Teacher and Administrator Mary Vickers
League of Women Voters 909 Bluebell Way, SLO 93401 ,
President's Round Table, Cal Poly (H) 542-9448 (W) 541-4141
Women in Philanthropy . Gulliver's Travel, Owner
updatebo.wpd
Internal Revenue Service Department of the Treasury
District P.O. Box 391, Los Angeles, Calif. 90053
Director
Person to Contact:
L BARRAGAN
'>> FAMILY SERVI~ES CENTER
Telephone Number:
(213) 894-2336
504 HIGUERA STREET Refer Reply to:
SAN LUIS OBISPO, CA 93401-3835 EO(121592)
Date:
JANUARY 11, 1993
RE: FAMILY SERVICES CENTER
95-2906369
'GENTLEMEN:
This is in response to your request for a determination
letter of the above-named organization.
A review of our records indicates that the above-named
organization was recognized to be exempt from Federal income
tax in AUGUST 1968, as an organization described in
Internal Revenue Code section 501{c){3). It is further
classified as an organization that is not a private
foundation as defined in section 509(a) of the code, because
it is an organization described in section 170{b){1){A){vi).
This letter is to verify your exempt status and the fact that
the determination letter issued in AUGUST 1968
continues to be in effect.
If you are in need of further assistance, please feel free to
contact our office at the ab6~e address or telephone number.
Sincerely,
~i (~J.tc l-lD <Of'\.'~-
Disclosure Assistant
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Hayes & Hayes, ePAs
AUDITOR'S REPORT
Board of Directors
Family Services Center
Of San Luis Obispo, Inc.
San Luis Obispo, California
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We have audited the accompanying statement of financial position of Family Services Center of San
Luis Obispo, Inc. as of June 30, 1998, and the related statements of activities, functional expenses
and cash flows for the year then ended. These financial statements are the responsibility of the
organization's management. Our responsibility is to express an opinion on these financial statements
based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements. An audit also includes assessing
the accounting principles used and significant estimates made by management, as well as evaluating
the overall financial statement presentation. We believe that our audit provides a reasonable basis for
our OpInIOn.
In our opinion, the financial statements refeITed to above present fairly, in all material aspects, the
financial position of Family Services Center of San Luis Obispo, Inc., as of June 30, 1998, and the
results of its operations for the year then ended in conformity with generally accepted accounting
principles.
September 28, 1998
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IU 124 W. Carmen Lane, Suite A · Santa Maria, Cpt 93454 . (805) 925-2675 . FAX (805) 928-0808
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F AMIL Y SERVICES CENTER OF SAN LUIS OBISPO, INC.
STATEMENT OF FINANCIAL POSmON
JUNE 30, 1998
ASSETS
Petty cash $ 50
Cash - checking 14,187
Cash - latino time deposit 8,726
Accounts receivable 32
Refunds due 1,273
.. Prepaid expenses 2,722
Investments -
Certificate of deposit 39,621
Rent deposit 600
Furniture and equipment 20,508
Accumulated depreciation (17,921)
TOTAL ASSETS $ 69.798
LIABILITIES AND NET ASSETS
LIABILITIES
Accounts payable $ 2,300
Deferred revenue 13,320
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TOTAL LIABILITIES 15,620
NET ASSETS ,
Unrestricted 50,216
Temporarily restricted 3,962
TOTAL NET ASSETS 53.642
TOTAL LIABILmES AND
NET ASSETS $ 69.798
SEE ACCOMPANYING NOTES AND AUDITOR'S REPORT
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FAMILY SERVICES CENTER OF SAN LUIS OBISPO, INC.
STATEMENT OF ACTIVITIES
YEAR ENDED JUNE 30, 1998
Changes in Unrestricted Net Assets:
Revenues and Gains:
Counseling fees $ 21,829
City of San Luis Obispo 3,500
County of San Luis Obispo 12,100
City of Morro Bay 600
City of Grover Beach 750
United Way of San Luis Obispo 19,680
In-kind revenue 134,050
Interest 2,446
, Fundraising 8,155
Public contributions 3,007
Memberships 5,017
Room use income 395
Administrative Allocation 5,820
Miscellaneous Income 38
Total Unrestricted Revenues and Gains 217387
Less: Expenses and Losses:
Salaries 37,352
Payroll taxes 2,236
Professional fees 6,874
In-kind expenses 134,050
Office supplies 1,462
Printing and copying ,
. 1,166
Fundraising expense 2,319
Depreciation 1,164
Utilities 1,680
Telephone 1,411
Rent 14,420
Insurance 3,501
CounselorlBoard Expenses 1,380
Postage 1,285
Staff DevelopmentJMileage 175
Office maintenance 1,459
Public Relations 1,186
Miscellaneous 757
Total Unrestricted Expenses and Losses 213,877
INCREASE IN UNRESTRICTED NET ASSETS 3,510
(Continued on Page 4)
SEE ACCOMPANYING NOTES AND AUDITOR'S REPORT.
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F AMIL Y SERVICES CENTER
OF SAN LUIS OBISPO, INe.
AUDITOR'S REPORT AND
FINANCIAL STATEMENTS
JUNE 30, 1998
TABLE OF CONTENTS
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Page
Auditor's Report 1
Statement of Financial Position 2
Statement of Activities 3-4
Statement of Functional Expenses 5
Statement of Cash Flows 6
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Notes to Financial Statements 7-8
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F AMIL Y SERVICES CENTER OF SAN LUIS OBISPO, INe.
STATEMENT OF ACTIVITIES
YEAR ENDED JUNE 30, 1997
(Continued From Page 3)
Changes in Temporary Restricted Net Assets:
Revenues and Gains:
Client fees $ 1,236
Interest income 2,726
Latino outreach revenues 55,804
Total Temporarily Restricted Revenues and Gains 59r766
Less: ,Expenses and Losses:
Salaries 25,972
Payroll taxes 2,085
Staff DevelopmentlMileage 528
Office Supplies 773
Independent Contractors 14,395
Printing and Copying 811
Expendable equipment 536
Rent 2,144
Telephone 1,342
Insurance 600
Office maintenance 295
Public relations 219
Postage 229
Administrative allocation . 5,820
Other 55
Total Temporarily Restricted Expenses and Losses 55,804
INCREASE IN TEMPORARILY RESTRICTED NET ASSETS 3,962
Increase in Net Assets 7,472
Net Assets, Beginning 46,754
Miscellaneous Adjustment (48)
Net Assets, Ending $ 54,178
SEE ACCOMPANYING NOTES AND AUDITOR'S REPORT.
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.' F AMIL Y SERVICES CENTEROF SAN LUIS OBISPO, INC.
STATEMENT OF FUNCTIONAL EXPENSES
YEAR ENDED JUNE 30, 1998
. Program Management Fund
Expenses Services And General Raising T otal
Salaries-Directors $ 4,963 $ 11,911 $ 2,978 $ 19,851
Salaries-Staff 43,474 - - - - 43,474
Payroll taxes 2,832 1,191 298 4,321
Professional fees 21,269 - - - - 21,269
Office supplies 2,011 224 - - 2,235
Telephone 2,614 138 - - 2,752
Postage 1,074 200 240 1,514
Rent 16,564 - - - - 16,?64
Utilities 1,680 - - - - 1,680
Insurance 4,101 - - - - 4,101
In-kind expenses 134,050 - - - - 134,050
Office maintenance 1,754 - - - - 1,754
Public relations 1,405 - - - - 1,405
Staff development/mileage 703 - - - - 703
Depreciation . 1,164 - - - - 1,164
Counselor Board expense 1,380 - - - - 1,380
Fundraising expense - - - - 2,319 2,319
Printing & copying 1,97'1 - - - - 1,977
Administrative 5,820 - - - - 5,820
Miscellaneous 1.34 7 - - - - 1.347
1
Total expenses $ 250.1 ~2 $ 13.664 $ 5.835 ~ 269.6~1
SEE ACCOMPANYING NOTES AND AUDITOR'S REPORT.
S
F AMIL Y SERVICES CENTER OF SAN LUIS OBISPO, INC.
STATEMENT OF CASH FLOWS
YEAR ENDED JUNE 30, 1998
.-
.
CASH FLOWS FROM OPERATING ACTIVITIES:
Increase in net assets $ 7,4 72
Adjustments to reconcile changes in net assets
to net cash provided by operating activities:
Depreciation expe.nse 1,164
Miscellaneous 25
Changes in assets and liabilities:
Decrease in accounts receivable $ 484
Increase in prepaid expense (248)
Increase in refunds due (1,273)
Decrease in payroll taxes payable (191)
Increase in accounts payable 1,550
Decrease in deferred revenues (51.055)
Total changes (50.773)
Net Cash (Used) By Operating Activities (42.072)
CASH FLOWS FROM INVESTING ACTIVITIES:
Redemptions of certificate of deposits 62.857
Net Cash (provided) By Investing Activities 62.857
NET iNCREASE IN CASH 20,785
BEGINNING CASH - AS RECLASSIFIED >
2,178
ENDING CASH $ 22.963
SEE ACCOMPANYING NOTES AND AUDITOR'S REPORT.
6
F AMIL Y SERVICES CENTER OF SAN LUIS OBISPO, INC.
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998
r'
Organization
Family Services Center of San Luis Obispo, Inc. was incorporated in August 1968 pursuant to the
general non-profit corporation laws of the State of California.
Statement of purpose
The primary purpose of the Organization is to assist individuals and families in developing their own
capacities to live satisfying and useful lives by providing counseling se~ces to all persons, regardless
of race, color or creed.
SUMMARY OF SIGNIFICANT ACCOUNTING PROCEDURES:
Fixed assets and depreciation
Fixed assets are accounted for as capitalized items with a corresponding accumulated depreciation
account. Furniture and office equipment are depreciated using five year straight-line lives with one-
half year's depreciation in the year of acquisition.
OTHER NOTES:
Income tax status
.
The Organization has received a letter of detennination ftom the Internal Revenue Service advising
it that it qualifies as a non-profit corporation under Section 501(C)(3) of the Internal Revenue Code,
and therefore, is not subject to income tax.
Building lease p~ents
The Organization has a three year lease on an office building that is effective September 1, 1996, to
A.ugust 31, 1999. The current monthly lease payment is $1,207 per month. Annual increase amounts
I are based on the Consumer Price Index. Lease obligations for the 1998-99 year total $14,484..
Maintenance agreement
The Organization has contracted a maintenance agreement with Golden State Systems for a Savin
Copier. Maintenance fees are $625 annually.
7
F AMIL Y SERVICES CENTER OF SAN LUIS OBISPO, INC.
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998
Latino mental he~th proiram
Implemented in 1996, the Latino Mental Health program focuses on service to Latino groups by
working closely with the Latino Communications Network and other Latino organizations. The
program is designed to reach out and provide needed mental health services to the Latino community
of San Luis Obispo County. The program is expected to phase out in the 1998-99 year as the
remaining latino funds of $8,726 are expended.
In-Kind revenue/expense
In-kind revenue consist of donated counselor services calculated at an average billing rate multiplied
by total hours donated. The donated in-kind revenue is offset by in-kind expense. Donated services
are considered expended in the year received.
The value of in-kind revenue and expense in the financial statements for the year ended June 30,
1998, is as follows:
Revenue (contributions) ;
Donated counselor services $ 134.050
Expense
Donated professional counselor expense $ IJ4.050
8
.~"? 0/ P.O. Box 550
214 Eut Branch Street
~ ~~ Arroyo Grande, CA 93421
Phone: (805) 473-5430 Finance
Phone: (805) 473-5434 Business License
FINANCIAL SERVICES Phone: (805) 473-5438 Water Billing
FAX: (80S) 473-0386
E-Mail: agcity@arroyogrande.org
April 14,1999
San Luis Obispo County Visitors
& Conference Bureau
1037 Mill Street
San Luis Obispo, CA 93401
Dear Ms. Jonni S. Biaggini:
Thank you for your letter of April 2, 1999 to the City of Arroyo Grande. The City
recognizes the fine work your organization has done to promote tourism in San Luis
Obispo County.
Your request for 3.5% of the transient occupancy tax (fOT) will be presented to the City
Council through the budget process. The Financial Services Department is currently
preparing the Fiscal Year 1999-00 Budget. When that budget is presented to the City
Council in June, your request will also be presented. However, since the audited TOT
revenue was $155,615, the requested amount will be adjusted to $5,450 (155,615 X 3.5%
= $5,446). I suspect that audit adjustments and accruals account for the differences
between the City's reported revenue and your calculations.
If I can be of further service to your organization, please feel free to call me at 473-5432.
cj~~~:=J
Lynda Snodgrass
Director of Financial Services
C: City Manager ;
,:J.:,', ' ',.' ,,', ,_' "
'{'''''-'''~~'~' - ".' '
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r( --J Fi': ;-1
San Luis Obispo County
Visitors & Conference Bureau
April 2, 1999
The Honorable Michael Lady;.
City of Arroyo Grande
214 East Branch Street
Arroyo Grande, CA 93421
Dear Mr. Mayor:
For the funding cycle 1997/98 fiscal year, the San Luis Obispo County Visitors & Conference
Bureau (VCB) is requesting $6,230 (3.5% of the TOT collected in 1997/98) for tourism
promotion.
In general, these funds will be used to continue our efforts to promote tourism through
advertising, publicity, direct sales, and other special promotions in our targeted markets. The
results will be an increase in transient occupancy and sales taxes collected in the municipality.
A detailed marketing plan is forthcoming.
Each year the VCB has shown an incredible return on the City's investment, posting as much
as 10 times more value to our businesses than the amount funded. The requested funds will
enable the VCB to keep pace with the needs of promoting the county's tourism opportunities
as well as place much needed resources towards attracting filming business.
Tourism, including filming business, is a proven economic development tool for our
communities in San Luis Obispo County. It has generated revenues when other industries
have failed. We look forward to working together to ensure our economic vitality.
I
.r6l.~.
~on i S. Biaggini
~xe tive Director
\
cc:"'Ro ert Hunt
1037 Mi11 Street, San Luis Obispo, California 93401 (805) 541-8000 FAX: (805) 543-9498 Web: SanLuisObispoCounty.com
1\~~ t;//o/qq
\~ ;!uJ
We build strong kids, strong families,
strong communities.
Date: June 10, 1999
To: The City of Arroyo Grande
City Council BOARD OF
DIRECTORS
From: San Luis Obispo County YMCA, General Director, Karen Aydelott Matt Beecher
YMCA Five Cities Roller Hockey Task Force, Parent Representative, Fred Bond
Jeff Brinley
Lauren Brown
Re: Council Goal-Setting for Fiscal Year 2000 Barrie Cleveland
Matt Fortier
What: Lisa Gonzalez
The San Luis Obispo County YMCA is requesting funding consideration for Kevin Gridiron
support of a permanent multi use facility that will accommodate both roller hockey Ken Hampian
Kim Heath
and basketball to be located at Paulding School in Arroyo Grande. Such a facility Vicki Janssen
will help meet the pressing need this community has for facilities and programs Rory Livingston
designed to support the positive and healthy development of our youth. We are Glenn Martin
requesting $5000.00 for the fiscal year 2000. Mitch Massey
Steve McCarty
It is our belief that the San Luis Obispo County YMCA, Lucia Mar School District and Craig McCollum
Tom Murray
the City of Arroyo Grande have a unique opportunity to meet one of the pressing Mike W. Rader
developmental and preventative needs of this city's youth by constructing such a facility. Ted Rich
With such facilities and programs, we can increase the support and opportunities that John Rosetti
Edna Ryzebol
will enrich out young people's lives, build positive life long skills, connect them with Paul Thorvaldsen
their community and support healthy life choices. When the City's Park and Recreation Bob Tillman
Commission recommended to the City Council financial support for the Grover Beach Karen Woodling
Skate Park, they also recommended that funds be set aside for a roller hockey facility in Kris Yetter
Arroyo Grande. The YMCA was also committed to the construction of a facility for STAFF
roller hockey and proceeded to explore a range of options for such a facility. Karen Aydelott
General Director
The 1992 report, A Matter of Time: Risk and Opportunity in the Nonschoo/ Hours, Sandra Augustin
published by the Carnegie Council on Adolescent Development, is very clear in stating
that a community approach is very important to successful youth programming and that Trina Baumsteiger
Lissa Lalonde
community collaborations must take the lead in identifying and assessing youth needs, Karey Rademacher
and then providing them the opportunity to participate in positive, values building Karen Sisco
programs.
This funding would allow the San Luis Obispo County YMCA to maximize existing
resources, to increase our collaborative efforts, and to seek additional funding. The
Board of Directors of the YMCA has voted to contribute $20,000.00 to this project,
with the goal of raising an additional $10,000 to $15,000 in the community to
complete the facility. Our Task Force has already begun that process. On June 1,
1999, the Lucia Mar Unified School District Board voted unanimously to accept the
project.
San Luis Obispo County YMCA
1020 Southwood Drive.San Luis Obispo, CA 93401.(805) 543-8235.Fax (805) 543-6202
Five Cities Program Office.340 Pomeroy.Pismo Beach. CA 93449.(805) 773-4132
.
Why:
Schools, parents, and especially youth have convinced us that Arroyo Grande and South
County students are a very underserved population at a time in their lives when they are
most vulnerable. Young adolescents especially are experiencing many developmental
changes and often experiment with many options as they develop their individual self
concepts and begin the transition to adulthood. Obviously, the after school hours
provide ample opportunity for these young people to make a variety of choices, often not
always in their own best interest. By increasing the options and opportunities a multi use
facility and the attendant programs will add to the community support structure that our
youth require to grow up healthy and strong.
The 1993 study, Utilizing Community Assets in Revitalizing Neighborhoods by the
Center for Urban Affairs and Policy Research at Northwestern University, recommends
using funds where they will make the biggest impact and that those programs were
preventative, developmental, and especially those that involved youth as resources not
problems. We believe that a multi-use facility such as we are proposing is an ideal
example of an wise investment of funds.
We have all heard the lament of Arroyo Grande youth: "There is nothing to do here".
This seems particularly significant when looking at the recommendations of a long term
study of American youth, Adolescent Time Use and Risky Behavior, which found that
when comparing teens who spent one to four hours a week in extracurricular activities
with those who spent no time in such activities, the "no time" students were 57% more
likely to drop out their senior year, 49% more likely to use drugs, 37% more likely to be
a teen parent, 35% more likely to smoke and 27% more likely to smoke.
We also know this from the Search Institute's two year study of 90,000 teenagers,
Healthy Communities, Healthy Youth. Youth do best when the community actively
supports their health development and where schools, houses of worship and youth-
serving agencies like the YMCA are the strongest.
How:
The Carnegie Council also stressed that youth need opportunities directed at overcoming
bad attitudes and developing skills needed to prevent these attitudes. This requires
programs that build social competence, problem solving skills, and a sense of purpose
and autonomy. This forms a web of attributes and approaches to life that help reduce the
rate of risky behavior.
The best programs are the ones where youth want to be in the programs. Those are the
programs that give young people the freedom to select and structure the programs to a
great degree and that view young people as assets, not potential liabilities. The YMCA
Roller Hockey Program, like many other youth sports programs clearly has the interest
of many youth. Children, both boys and girls, from kindergarten through high school
enjoy this activity. Another significant value associated with this program is the
involvement of parents and other caring adults who coach and oversee the practices and
games. Youth involved develop skills and the self confidence the comes with skill
acquisition; they learn to work together as a team and to communicate with each other;
and they learn discipline and good sportsmanship.
2
. .
The funding which we are requesting from the City Council for this multi use facility
will leverage the community dollars raised and the YMCA investment of $20,000. It is
our hope that the result will be a premier multi-use facility that will be ready for use by
September, 1999.
The San Luis Obispo County YMCA is very committed to providing the youth of this
community with supported opportunities to stretch, to grow, and to develop the skills
necessary to live happy and productive lives. As we know this is not easy in today's
society. We believe, however, that with your support and funding we can make a lasting
difference in the lives of the youth in our city.
Thank you very much for your consideration of this request.
Arroyo Grande City Council Proposal 6/10/99
3