CC 2012-11-13_08.d. Cancellation of 12-25-12 Council MeetingMEMORANDUM
TO: CITYCOUNCIL
FROM: STEVEN ADAMS, CITY MANAGER fl
SUBJECT: CONSIDERATION OF CANCELLATION OF DECEMBER 25, 2012
ClTY COUNCIL MEETING
DATE: NOVEMBER 13,2012
RECOMMENDATION:
It is recommended the City Council cancel the regularly scheduled Council meeting
of December 25,2012 due to the holiday.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact and a workload reduction impact on staffing resources.
BACKGROLIND:
Traditionally, the City Council has cancelled the second regularly scheduled
December meeting due to scheduling conflicts surrounding the holidays.
ANALYSIS OF ISSUES:
The City Council meets twice a month on the second and fourth Tuesdays. The
second meeting in December generally falls durirrg the week of Christmas and
historically the Council has cancelled the meeting. This year the regular meeting
falls on Tuesday, December 25', which is a holiday. It is also necessary to avoid
scheduling a special meeting during this week because non-paid furloughs are going
to be implemented again and City Hall will be closed. According to Fair Labor
Standards Act regulations, if management employees work during furloughs, they
lose their exempt status and would have to be paid for those hours.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Cancel the December 25' meeting;
- Cancel the December 25' meeting and schedule a special meeting the first
week in January; or
- Provide direction to staff.
Item 8.d. - Page 1
CITY COLlNClL
CONSIDERATION OF CANCELLATION OF DECEMBER 25,2012 CITY COLlNClL
MEETING
NOVEMBER 13,2012
PAGE 2
ADVANTAGES:
Canceling the December 2~~ meeting is necessary due to the fact it is a holiday. By
not scheduling a special meeting that week, it will also avoid costs associated with
working during a furlough week.
DISADVANTAGES:
Cancellation of the meeting normally results in heavier agendas at the prior and
following meetings.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, November 8, 2012. The
Agenda and report were posted on the City's website on Friday, November 9, 2012.
No public comments were received.
Item 8.d. - Page 2