CC 2012-11-13_08.f. Closure of City Streets for Christmas ParadeMEMORANDUM
TO: CITY COUNCIL
FROM: TERESA MCCLISH, DIRECTOR OF COMMUNITY DEVELOPMENT
BY: MATTHEW DOWNING, PLANNING INTERN
SUBJECT: CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 12-027
AUTHORIZING THE CLOSURE OF CITY STREETS FOR THE ANNUAL
ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION
CHRISTMAS PARADE, NOVEMBER 25,2012
DATE: NOVEMBER 13, 2012
RECOMMENDATION:
It is recommended the City Council adopt a Resolution approving Temporary Use
Permit 12-027 for the Annual Arroyo Grande Village Improvement Association
Christmas Parade.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Total cost of the parade is estimated to be $1,294. Parade cost estimates include
overtime for staff to place and remove "No Parking" signs; renting, placing and removing
water barricades; and the provision of up to two police officers to direct traffic and
ensure public safety. Beginning two years ago, the City split these costs evenly with the
applicant. This amounts to an estimated cost of $647 to the City.
BACKGROUND:
The Village Improvement Association's Christmas Parade has been held annually for
eight consecutive years on the Sunday immediately after Thanksgiving. This year's
parade is scheduled for November 25, 2012 from 5:00 PM to 6:00 PM. Other events
occur in the Village before and after the Parade, including a choir performance, tree
lighting, nativity scene, a visit from Santa Claus and the screening of a movie in
Heritage Square Park.
ANALYSIS OF ISSUES:
The parade stages in the Bank of America parking lot and proceeds onto Wesley Street
and immediately turns east on West Branch Street and continues until turning south
onto Short Street where it terminates and disbands in Olohan Alley. The parade route
requires the closure and "No Parking" restrictions on Wesley Street from Larchmont to
West Branch Street and West and East Branch Street from Wesley Street to Mason
Street from 4:30 PM until 7:00 PM. In the past, streets were opened at 6:30 PM;
Item 8.f. - Page 1
CITY COUNCIL
CONSIDERATION OF CHRISTMAS PARADE STREET CLOSURE
NOVEMBER 13, 2012
PAGE2
however, the applicant has requested an additional half-hour closure the last two years
to minimize conflicts between parade participants and those participating in other
events.
ADVANTAGES:
The Christmas Parade serves as a community event that allows citizens and visitors to
celebrate the holiday season with organized activities in the Village. The parade route is
well established and City staff involvement is minimal.
DISADVANTAGES:
"No Parking" restrictions and the closure of sections of West and East Branch Streets
will have an impact on traffic congestion. Motorists not familiar with the parade route will
have to use detours to get to their destinations which may increase travel time.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Adopt the attached Resolution approving Temporary Use Permit 12-027 for the
Annual Arroyo Grande Village Improvement Association Christmas Parade.
Modify and adopt the attached Resolution.
Do not adopt the attached Resolution.
Provide direction to staff.
ENVIRONMENTAL REVIEW:
This event is categorically exempt per Section 15304 of the CEQA Guidelines.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, November 8, 2012. The
Agenda and report were posted on the City's website on Friday, November 9, 2012. No
public comments have been received as of this date.
Item 8.f. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO.
12-027 AND AUTHORIZING THE CLOSURE OF CITY STREETS
FOR THE ANNUAL ARROYO GRANDE VILLAGE IMPROVEMENT
ASSOCIATION CHRISTMAS PARADE, NOVEMBER 25,2012
WHEREAS, the Arroyo Grande Village Improvement Association (AGVIA) applied for a
Temporary Use Permit to utilize City streets and property for a Christmas Parade; and
WHEREAS, the temporary closure of portions of Wesley Street and West and East Branch
Streets will help to facilitate the parade for all people participating in the event; and
WHEREAS, the Arroyo Grande Municipal Code (AGMC) provides for the issuance of
Temporary Use Permits for events such as the Arroyo Grande Village Improvement Association
Christmas Parade, AGMC Section 10.16.050 authorizes the City Council to restrict parking on
any street and California Vehicle Code Section 21101 (e) authorizes the closure of streets for
parades and local special events.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does
hereby approve Temporary Use Permit 12-027 authorizing the following actions subject to
compliance with the conditions as set forth in Exhibit "A", attached hereto and incorporated
herein by this reference:
1. Wesley Street from Larchmont to West Branch Street and West and East Branch Street
from Wesley Street to Mason Street will be closed from approximately 4:30 PM to 7:00 PM
on November 25, 2012.
2. A "No Parkingffow Away Zone" will be established on both sides of Wesley Street from
Larchmont to West Branch Street and West and East Branch Street from Wesley Street to
Mason Street from 4:30PM until 7:00PM on November 25, 2012.
3. The applicant shall be refunded the Temporary Use Permit application fee.
On motion of Council Member , seconded by Council Member
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 13 1 h day of November 2012.
Item 8.f. - Page 3
RESOLUTION NO.
PAGE2
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 8.f. - Page 4
RESOLUTION NO.
PAGEl
GENERAL CONDITIONS:
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 12-027
1. The applicant shall ascertain and comply with all State, County and City requirements
as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on file in
the Community Development Department.
3. The applicant shall comply with all of the Conditions of Approval for Temporary Use
Permit 12-027.
4. The applicant shall agree to defend at his/her sole expense any action brought against
the City, its agents, officers, or employees because of the issuance of said approval, or in
the alternative, to relinquish such approval. The applicant shall reimburse the City, its
agents, officers, or employees, for any court costs and attorney's fees which the City, its
agents, officers or employees may be required by a court to pay as a result of such
action. The City may, at its sole discretion, participate at its own expense in the defense
of any such action but such participation shall not relieve applicant of his/her obligations
under this condition.
5. The applicant shall notify all affected businesses and residents of street closures and
parking restrictions at least 48 hours prior to the event.
6. The applicant shall abide by all road closure and parade regulations as established by
the Police Department.
7. The applicant shall pay for half of the actual City cost to ensure public safety, establish
no parking zones, close streets and to provide for two police officers. Applicant costs are
estimated to be $624.
8. The applicant shall comply with the Health Department regulations for all food products
provided or sold during the event.
9. The applicant shall post "No Parking" signs 48 hours in advance.
Item 8.f. - Page 5
THIS PAGE INTENTIONALLY LEFT BLANK
Item 8.f. - Page 6