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PC Minutes 2012-03-06 _ . . _ . _ _ __ _ _ � ; ; f C � M'N� 1 G� ��. f�MIYIY�IYV Moltllltll'�7<7�OIY MARCH 6, 2012 6:00 P.M. � CALL 1'O ORDER - The Arroyo Grande Planning Commission met in regular session with Chair Ruth presiding; also present were Commissioners Keen, Martin, and Sperow. f Staff members in attendance were Community Development Director Teresa McClish; � Associate Planner Kelly Heffernon; Chief of Police Steve Annibali and � Deputy City Attorney Jon Ansolabehere. � I Absent was Commissioner Barneich. t � ANNOUNCEMENTS: None � E AGENDA REVIEW: None � APPROVAL OF MINUTES: On a motion by Commissioner Keen, seconded by � Commissioner Sperow and carried 3-1-1 by roll call vote, the February 21, 2012 minutes ! were approved as presented. � � A. ORAL COMMUNICATIONS: None � f B. WRITTEN COMMUNICATIONS AFTER AGENDA PREPARATION: �; The Commission received the following material after preparation of the agenda: 1) Letter received on March 5, 2012 from Marie Cattoir; 2) Letter dated March 1, 2012 ' from Trish Avery Caldwell, 3) Letter dated March 4, 2012 from Robert and Doris Christianson, and 4) Letter dated March 6, 2012 received via email from Arroyo Linda � Crossroads; 5) Letter received at meeting on March 6, 2012 from Jaclynn Nisbett � opposing; Item II1. A. CONSIDERATION OF A TEMPORARY USE PERMIT NO. 12-002 � TO ESTABLISH A PILOT SAFE OVERNIGHT PARKING PROGRAM AT ST. � BARNABAS EPISCOPAL CHURCH LOCATED AT 301 TRINITY AVENUE. � f II. PUBLIC HEARING ITEMS: None � f III. NON-PUBLIC HEARING ITEM: a A. CONSIDERATION OF A TEMPORARY USE PERMIT NO. 12-002 TO ESTABLISH A PILOT SAFE OVERNIGHT PARKING PROGRAM AT ST. BARNABAS � EPISCOPAL CHURCH LOCATED AT 301 TRINITY AVENUE � Associate Planner Kelly Heffernon presented the staff report for the Planning � Commission to consider a Temporary Use Permit No. 12-002 to establish a Pilot Safe . Overnight Parking Program at St. Barnabas Episcopal Church located at 301 Trinity � Avenue. Ms. Heffernon stated staff recL�mmends to add the followi�g to the Conditions � of Approval to the Resolution: the proposed program is limited to people in the South ' County area; Condition 1. b. The Case Manager will contact the Police Department for � approval of people who will be sleeping in the vehicle; add the word "limited" before the � words "background check" in same condition; and add a condition that shielded lighting shall be installed in designated areas of the parking lot and portable restroom and ' washing facilities will be provided on site. I � � � � . __ -- - _ _ E PLANNING COMMI$$ION PAGE 2 MINUTES MARCH 6, 2012 � � f In answer to Commission questions Associate Planner Heffernon indicated the Police ' Department has been involved in the proposed project; a representative from St. � Barnabas Church will do check in upon participant entering the site; the Church initiated � the proposed program; the improved lighting will not spilt onto the neighbors and will be � approved by the Police Chief; the Community Development Director would administer if � this proposal came back for approval upon expiration. Reverend Valerie Valle of St. Barnabas Church gave the criteria for the proposed project and provided the following comments to Commissioners' concerns: this is for people, for example with compromised immune systems; participants will be in regular contact with � the Community Health Center (CHC) Case Manager; participants will be limited to people who are looking for permanent housing; surveillance by a representative from the church will be done at least one time after 9:00 pm to check that only those with permits are parked in lot; the church has liability insurance; and answered Commission questions. Police Chief Annibali, briefed the Commission on the program in Santa Barbara; explained how the background check will work on participants; the Police Department will attempt to do extra patrol of lot and church representatives or residents may call the Police Department if needed; answered Commission questions; and spoke in support of the proposed project. Chair Ruth opened the public comment period. Speaking from the public was Margery Gallegos, Trinity Avenue, expressed her concern with safety; surveillance of the lot; and supervision of participants; and is opposed to the program. Associate Planner Heffernon answered additional Commission questions regarding the proposed project. It was the consensus of the Commission to applaud the church for their effort of the proposed program; understands the neighborhood concerns; there is a need for this in this community; and are in support of the proposed program. Commissioner Keen made a motion, seconded by Commissioner Sperow to recommend to the City Council approval of Temporary Use Permit No. 12-002 to establish a Pilot Safe Overnight Parking Program at St. Barnabas Episcopal Church located at 301 Trinity Avenue, with the following modifications: • The proposed program is limited to people in the South County area; • Modify Condition 1. b. The Case Manager will contact the Police Department for approval of people who will be sleeping in the vehicle; add the word "limited" before the words "background check" in same condition; � • Adc! a condition that shielded lighting shall be installed in designated areas of the � parking lot; and • Add a condition that portable restroom and washing facilities will be provided on site. � � I I PLANNING COMMISSION PAGE 3 � MINUTES ; MARCH 6, 2012 4 ' RESOLUTION NO. 12-2149 � A RESOLUTION OF THE PLANNING COMMISSION OF � THE CITY OF ARROYO GRANDE RECOMMENDING THE � CITY COUNCIL APPROVE TEMPORARY USE PERMIT ° NO. 12-002 TO ESTABLISH A PILOT SAFE OVERNIGHT � PARKING PROGRAM AT ST. BARNABAS EPISCOPAL f CHURCH LOCATED AT 301 TRINITY AVENUE � The motion was approved by the following roll call vote: AYES: Commissioners Keen, Sperow, Martin and Chair Ruth � NOES: None 4 ABSENT: Commissioner Barneich � the foregoing Resolution was adopted this 6t" day of March, 2012. � IV. REFERRAL ITEMS FOR COMMISSION ACTION/NOTICES OF ADMINISTRATIVE DECISIONS SINCE FEBRUARY 21 2012: G�se � �App ; ''- :Add�ess Descripfion Acti Plann �: �:�� :: �: � �� N4�..�2 ��„ r. � �.> �: � ; ,:� . . : ., `` � ,�._ � � ��;� -. �n �:�er .�� PPR 12-004 �Doug DeBerti 303 East Branch Fagade and parking lot improvements for new surf N�l � A RF � � Street shop � Community Development Director McClish reported the parking lot drainage issue will be � � a Condition of Approval. i V. DISCUSSION ITEMS: None � f, I VI. PLANNING COMMISSION ITEMS AND COMMENTS: k Commissioner Keen stated he attended the March 5, 2012 Architectural Review � Committee meeting. The following was on the agenda: Two Administrative Sign Permits which were approved: (1. East Branch Street, 2. West Branch Street); and a Conditional Use Permit for Valley View Adventist Academy, which will be presented at the next Planning Commission meeting. Commissioner Keen stated there is a mock-up � sign in front of Chili's if the Commission wishes to view. � VIL COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW-UP: � None � VIII. ADJOURNIIPIENT: � On motion by Commissioner Keen, seconded by Commissioner Martin and unanimously ; carried, the meeting adjourned at 7:00 p.m. � ( ATTEST: � h �. .. (��" , � } ,? � j��- �f�C'"�,'L�``�Lr��fi'l.�� [/�.��.�Y� � EL� IZABETH S. RUTH CHAIR � DEBBIE WEICHINGER , { SECRETARY TO THE PLANNING COMMISSION �f ( AS TO CONTENT: � � � �� TE ESA McC ISH, COMMUNITY DEVELOPMENT DIRECTOR (Approved at the March 20,2012 meeting) �