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CC 2012-11-27 Agenda Summary City Council Steven Adams, City Manager Timoth y J. Carmel , City Attorney Kelly Wetmore, City Clerk Tony Ferrara , Mayor Tim Brown, Mayor Pro Tem Joe Costello, Council Member Jim Guthrie , Counci l Member Caren Ray, Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, NOVEM BER 2 7 , 20 1 2 6 :00 P.M. Arroyo Grande City Council Cha mbers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER : 6 :00 P.M. 2. ROLL CALL 3. FLAG SALUTE : CUB SCOUTS DEN 11 4. INVOCATION : PASTOR ROBERT BANKER OPEN DOOR CHRUCH 5. AGENDA R EVIEW : 5.a. Closed Session Announcements : On Tuesday, November 13 , 2012, after meeting in Closed Session regarding: - Conference w ith Labor Negotiator pursuant to Government Code Section 54957.6: Agency Negotiator s : Deborah Glasser Kolly, Steven Adams R epresented Employees: Arroyo Grande Police Officers' Association - Public Employee Performance Evaluation pursuant to Government Code Section 54957: Title: City Manager the City Council reconvened into open session and announced there were no report able actions taken. Agenda AGENDA SUMMARY – N OVEMBER 27, 2012 PAGE 2 5. AGENDA REVIEW: (cont’d) 5.b . Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived . 6 . SPECIAL PRESENTATIONS : None. 7. COMMUNITY COMMENTS AND SUGGESTIONS : This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:  Direct City staff to assist or coordinate with you.  A Council Member may stat e a desire to meet with you.  It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council:  Comments should be limited to 3 minutes or less.  Your commen ts should be directed to the Council as a whole and not directed to individual Council members.  Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA : The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be w ithdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion . 8.a. Consideration of C ash Disbursement Ratification (KRAETSCH) Recommended A ction: Ratify the listing of cash disbursements for the period November 1 , 20 1 2 through November 15 , 20 1 2 . 8.b. Consideration of Statement of Investment Deposits (KRAETSCH) Recommended Action: Receive and file the report listing the current investment dep osits of the City, as of October 3 1 , 201 2 , as required by Government Code Section 53646(b). AGENDA SUMMARY – N OVEMBER 27, 2012 PAGE 3 8. CONSENT AGENDA (cont’d): 8.c. Consideration of Annual Financial Report – Fiscal Year 2011 -12 Receipt and Use of Water and Sewer Capacity and Connection Fees /Ch arges (KRAETSCH) Recommended Action: Receive and file the annual report of the receipt and use of water and sewer capacity and connection fees and charges in compliance with Government Code Section 66013. 8.d . Consideration of Approval of Minutes (WET MORE) Recommended Action: Approve the minutes of th e Regular City Council meeting of Novembe r 13 , 2012, as submitted. 8.e . Consideration of Resolution Extending the City Manager’s Authority to Make Modifications to Affordable Housing Agreements (ADAMS ) Recommended Action: Adopt a Resolution extending the terms and conditions under which the City Manager is authorized to amend existing affordable housing agreements on a temporary basis. 8.f . Consideration of Annual Local Sales Tax Allocation Report and 5 -Year Plan (ADAMS ) Recommended Action: 1) Approve the Annual Local Sales Tax Allocation Report; 2) Approve additional recommended appropriations for FY 2012 -13; and 3) Approve recommended changes to the 5 -Year Local Sales Tax Plan . 8.g . Consideration o f Award of Contract t o R & M E lectrical Contracting for Construction of the Soto Sports Complex Electrical and Lighting Upgrade Project (ENGLISH) Recommended Action: 1) Award a contract for the Soto Sports Complex Electrical and Lighting Upgrade project to R & M Electrical Contracting in the amount of $240,595 ; 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $24,059 , for unanticipated costs during the construction phase of the project; 3) Find that the subject projec t is categorically exempt from CEQA pursuant to Section 15303(d); 4) Approve the transfer of $101,200 from other Park Improvement funded projects to the Soto Sports Complex Electrical and Lighting Upgrade Project; 5) Appropriate an additional $38,000 in re serves from the Park Improvement fund to the Soto Sports Complex Electrical and Lighting Upgrade Project; and 6) Direct the City Clerk to file a Notice of Exemption . 8.h . Consideration to Authorize an Award of Bid for Police Fleet Leasing Program Includin g Vehicles, Financing, Upfitting and Declaring Existing Vehicles as Surplus Property (ANNIBALI) Recommended Action: 1) Award a bid for the purchase of nine police patrol vehicles to McPeek Dodge of Anaheim, CA; 2) Awar d a bid for lease financing to Cali fornia First Leasing Corporation of Irvine, CA ; 3) Award a bid for the equipment upfitting for the vehicles to Drive Customs of San Luis Obispo, CA; and 4) Adopt a Resolution declaring the existing police patrol vehicles as surplus and authorizing their sa le. AGENDA SUMMARY – N OVEMBER 27, 2012 PAGE 4 9. PUBLIC HEARINGS : 9.a. Consideration of Preliminary Approval of Community Development Block Grant Projects for Year 2013 (McCLISH) Recommended Action: Provide preliminary approval of proposed projects to be funded with the City’s allocation of CDBG funds for the Year 2013 . 10. CONTINUED BUSINESS : 10.a. Consideration of Site Selection for Police Station P roject (ADAMS ) Recommended Action: 1) Approve selection of the site and conceptual site plan for the West Branch Street property as the Police Station site if the Recreation Center project does not proceed; 2) Approve expansion or replacement of the existing facility as the alternate plan if the Recreation Center project proceeds; 3) Direct staff to proceed with final site plan and enviro nmental review for consideration in March 2013; 4) Direct staff to prepare a recommended process for sale of the three residential lots on Old Ranch Road; 5) Direct staff to submit an application to the United States Department of Agriculture for a Rural D evelopment Community Facilities low -interest loan; and 6) Direct staff to prepare a relocation plan if the alternate plan becomes necessary. 11. NEW BUSINESS : None. 1 2 . CITY COUNCIL REPORTS : This item gives the Mayor and Council Members the opportunit y to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORT A) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Other (b) MAYOR PRO TEM BROWN: (1) Integrated Waste Management Authority Board (IWMA) (2) County Water Resources Advisory Committee (WRAC) (3) Other (c) COUNCIL MEMBER COSTELLO: (1) Air Poll ution Control District (APCD) (2) Five Cities Fire Authority (FCFA) (3) Other AGENDA SUMMARY – N OVEMBER 27, 2012 PAGE 5 12. CITY COUNCIL REPORTS : (cont’d) (d ) COUNCIL MEMBER GUTHRIE: (1) South County Area Transit (SCAT) (2 ) Homeless Services Coordinating Council (HSOC) (3 ) Other (e ) COUNCIL MEMBER RAY: (1) Economic Vitality Corporation (EVC) (2 ) Zone 3 Water Advisory Board (3 ) California Joint Powers Insurance Authority (CJPIA) (4 ) Tourism Committee (5 ) Other 1 3 . CITY COUNCIL MEMBER ITEMS : The following item(s) are placed on the agenda by a Council Me mber who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. None. 1 4 . CITY MANAGER ITEMS : The following item(s) a re placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. None. 1 5 . COUNCIL COMMUNICATIONS : Correspondence/Comments as presented by the City Council. 1 6 . STAFF C OMMUNICATIONS : Correspondence/Comments as presented by the City Manager. 1 7 . COMMUNITY COMMENTS AND SUGGESTIONS : This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limi ted to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 18. ADJOURN TO CLOSED SESSION AGENDA SUMMARY – N OVEMBER 27, 2012 PAGE 6 1 9 . CLOSED SESSION : a. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8: Property: APN 007 -611 -016 Agency Negotiator: Timothy J. Carmel, City Attorney Negotiating Party : Southern California Gas Company Under Negotiation: Potential t erms of lease b. CONFEREN CE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator s : Deborah Glasser Kolly, Steven Adams R epresented Employees: Arroyo Grande Police Officers' Association 20. RECONVENE TO OPEN SESSION 21 . ADJOURNMENT ************************* All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available f or public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the America ns with Disabilities Act. To make a request for disability -related modification or accommodation, contact the Legislative and Information Services Department at 805 -473 -5414 as soon as possible and at least 48 hours prior to the meeting date. ************************* This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org ************************** City Coun cil meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo -span.org .