CC 2012-12-11_08.d. Approval of CC MinutesACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, NOVEMBER 27, 2012
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council Meeting to order at 6:02 p.m.
2. ROLL CALL
City Council:
City Staff Present:
3. FLAG SALUTE
Council Member Caren Ray, Council Member Joe Costello, Council
Member Jim Guthrie, Mayor Pro Tem Tim Brown, and Mayor Tony
Ferrara were present.
City Manager Steven Adams, City Attorney Timothy Carmel, Deputy City
Clerk Kitty Norton, Director of Administrative Services Angela Kraetsch,
Director of Community Development Teresa McClish, Chief of Police
Steven Annibali, and Associate Planner Kelly Heffernan were present.
Members of Cub Scouts Den 11 led the Flag Salute.
4.1NVOCATION
Pastor Robert Banker, Open Door Church, delivered the invocation.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
Mayor Ferrara announced that on Tuesday, November 13, 2012, after meeting in Closed
Session regarding:
Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Negotiators: Deborah Glasser Kolly, Steven Adams
Represented Employees: Arroyo Grande Police Officers' Association
Public Employee Performance Evaluation pursuant to Government Code Section 54957:
Title: City Manager
the City Council reconvened into open session and announced there was no reportable action
taken.
S.b. Ordinances Read in Title Only.
Mayor Pro Tem Brown moved, Council Member Costello seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
None.
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Minutes: City Council
Tuesday, November 27, 2012
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7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Speaking from the public were Shannon Kessler, Tally Ho Road; Ryan Ripley, Tally Ho Road;
and Brian Burger, Tally Ho Road, who expressed concerns regarding the raising of the speed
limit on TallyHo Road.
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the Consent Agenda. There were no comments
received and the public comment period was closed.
Council Member Ray requested Item 8.e. be pulled.
Mayor ProTem Brown requested Item 8.f. be pulled.
Action: Council Member Costello moved, and Mayor Pro Tem Brown seconded the motion to
approve Consent Agenda Items B.a. through 8.h., with the exception of Items 8.e. and 8.f., with
the recommended courses of action. The motion passed on the following roll-call vote:
AYES:
NOES:
Costello, Brown, Guthrie, Ray, Ferrara
None
ABSENT: None
B.a. Consideration of Cash Disbursement Ratification.
Recommended Action: Ratified the listing of cash disbursements for the period
November 1, 2012 through November 15, 2012.
S.b. Consideration of Statement of Investment Deposits.
Recommended Action: Received and filed the report listing the current investment
deposits of the City, as of October 31, 2012, as required by Government Code
Section 53646(b).
S.c. Consideration of Annual Financial Report -Fiscal Year 2011-12 Receipt and
Use of Water and Sewer Capacity and Connection Fees/Charges.
Recommended Action: Received and filed the annual report of the receipt and use
of water and sewer capacity and connection fees and charges in compliance with
Government Code Section 66013.
S.d. Consideration of Approval of Minutes.
Recommended Action: Approved the minutes of the Regular City Council meeting
of November 13, 2012, as submitted.
S.g. Consideration of Award of Contract to R & · M Electrical Contracting for
Construction of the Soto Sports Complex Electrical and Lighting Upgrade
Project.
Recommended Action: 1) Awarded a contract for the Soto Sports Complex
Electrical and Lighting Upgrade project to R & M Electrical Contracting in the amount
of $240,595; 2) Authorized the City Manager to approve change orders for 10% of
the contract amount, $24,059, for unanticipated costs during the construction phase
of the project; 3) ·Found that the subject project is categorically exempt from CEQA
pursuant to Section 15303(d); 4) Approved the transfer of $101,200 from other Park
Improvement funded projects to the Soto Sports Complex Electrical and Lighting
Upgrade Project; 5) Appropriated an additional $38,000 in reserves from the Park
Improvement fund to the Soto Sports Complex Electrical and Lighting Upgrade
Project; and 6) Directed the City Clerk to file a Notice of Exemption.
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Tuesday, November 27, 2012
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8.h. Consideration to Authorize an Award of Bid for Police Fleet Leasing Program
Including Vehicles, Financing, Upfitting and Declaring Existing Vehicles as
Surplus Property.
Recommended Action: 1) Awarded a bid for the purchase of nine police patrol
vehicles to McPeek Dodge of Anaheim, CA; 2) Awarded a bid for lease financing to
California First Leasing Corporation of Irvine, CA; 3) Awarded a bid for the
equipment upfitting for the vehicles to Drive Customs of San Luis Obispo, CA; and 4)
Adopted Resolution No. 4496 entitled: "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE DECLARING ITEMS AS SURPLUS AND
AUTHORIZING THEIR SALE".
PULLED ITEMS FROM THE CONSENT AGENDA
8.e. Consideration of Resolution Extending the City Manager's Authority to Make
Modifications to Affordable Housing Agreements.
Recommended Action: Adopt a Resolution extending the terms and conditions
under which the City Manager is authorized to amend existing affordable housing
agreements on a temporary basis.
Council Member Ray requested the term be 1 year instead of the proposed 3 year term.
Action: Council Member Ray moved to adopt Resolution No. 4497 entitled: "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE TEMPORARILY
AUTHORIZING THE CITY MANAGER TO AMEND AFFORDABLE HOUSING AGREEMENTS
UNDER SPECIFIED CIRCUMSTANCES", as modified. Council Member Guthrie seconded,
and the motion passed on the following roll-call vote:
AYES:
NOES:
Ray, Guthrie, Costello, Brown, Ferrara
None
ABSENT: None
8.f. Consideration of Annual Local Sales Tax Allocation Report and 5-Year Plan.
Recommended Action: 1) Approve the Annual Local Sales Tax Allocation Report;
2) Approve additional recommended appropriations for FY 2012-13; and 3) Approve
recommended changes to the 5-Year Local Sales Tax Plan.
In response to a question by Mayor Pro Tem Brown, staff provided clarification regarding
funding for the Le Point Street parking project.
Action: Mayor Pro Tern Brown moved to approve Item 8.f. Council Member Guthrie seconded,
and the motion passed on the following roll-call vote:
AYES:
NOES:
ABSENT:
Brown, Guthrie, Costello, Ray, Ferrara
None
None
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Minutes: City Council
Tuesday, November 27, 2012
9. PUBLIC HEARINGS
Page4
9.a. Consideration of Preliminary Approval of Community Development Block
Grant Projects for Year 2013.
Associate Planner Kelly Heffernan presented the staff report and recommended that the
Council provide preliminary approval of proposed projects to be funded with the City's
allocation of CDBG funds for the year 2013.
Staff responded to questions from Council.
Tony Navarro, County of San Luis Obispo, responded to questions from Council.
Mayor Ferrara opened the public hearing. Pearl Munak, President of Transitional Food and
Shelter, and Della Wagner, Shelter Program Manager for Maxine Lewis Memorial Homeless
Shelter, thanked Council for its past support and encouraged its support for 2013.
Council discussion ensued regarding the allocations proposed by staff. Council Member Guthrie
requested that a report be given to Council when fund allocations are made showing allocations
made by other cities in the program.
Action: Council Member Ray moved to allocate funding to Maxine Lewis Memorial Homeless
Shelter in the amount of $5,060; SLOCAPS in the amount of $2,200; and Big Brothers Big
Sisters in the amount of $1,340. Council Member Guthrie seconded, and the motion passed on
the following roll call vote:
AYES:
NOES:
ABSENT:
Ray, Guthrie, Costello, Brown, Ferrara
None
None
10. CONTINUED BUSINESS
1 O.a. Consideration of Site Selection for Police Station Project.
Community Development Director McClish presented the staff report and recommended
that the Council: 1) Approve selection of the site and conceptual site plan for the West
Branch Street property as the Police Station site if the Recreation Center project does not
proceed; 2) Approve expansion or replacement of the existing facility as the alternate plan if
the Recreation Center project proceeds; 3) Direct staff to proceed with final site plan and
environmental review for consideration in March 2013; 4) Direct staff to prepare a
recommended process for sale of the three residential lots on Old Ranch Road; 5) Direct
staff to submit an application to the United States Department of Agriculture for a Rural
Development Community Facilities low-interest loan; and 6) Direct staff to prepare a
relocation plan if the alternate plan becomes necessary.
Craig Atkinson, IBI Group, presented architectural specifics of the facility options and
answered questions from Council.
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Minutes: City Council
Tuesday, November 27, 2012
Staff responded to questions from Council.
Council discussion ensued regarding the various alternatives and site locations.
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Mayor Ferrara opened the public comment period. Hearing no public comments, Mayor Ferrara
closed the public comment period.
Action: Mayor Pro Tem Brown moved to approve staff's recommendations 1-6, to include
direction to staff to review the value of the West Branch Street property for both commercial and
residential uses. Council Member Costello seconded, and the motion passed on the following
roll call vote:
AYES:
NOES:
Brown, Costello, Ferrara
Guthrie, Ray
ABSENT: None
11. NEW BUSINESS
None.
12. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they have attended as the City's
appointed representative.
(a) Mayor Ferrara:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit
Authority (SLOCOG/SLORTA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD) -Attended by
Alternate Member Council Membe~ Guthrie
(3) Other: League of California Cities Strategic Initiatives Task Force
(b) Mayor ProTem Brown:
(1) Integrated Waste Management Authority Board (IWMA)
(2) County Water Resources Advisory Committee (WRAC)
(3) Alternate: Attended the South County Area Transit (SCAT) meeting
(c) Council Member Costello:
(1) Air Pollution Control District (APCD)-Attended by Alternate Member Council
Member Guthrie
(2) Five Cities Fire Authority (FCFA)
(d) Council Member Guthrie:
(1) South County Area Transit (SCAT) -Attended by Alternate Member Mayor Pro Tem
Brown
(2) Homeless Services Coordinating Council (HSOC)
(3) Alternate: Attended the Air Pollution Control District (APCD) meeting
(4) Alternate: Attended the South San Luis Obispo County Sanitation (SSLOCSD)
meeting
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Minutes: City Council
Tuesday, November 27, 2012
(e) Council Member Ray:
(1) Economic Vitality Corporation (EVC)
(2) Zone 3 Water Advisory Board
(3) California Joint Powers Insurance Authority (CJPIA}
(4) Tourism Committee
(5) Other: Public Art Group
13. CITY COUNCIL MEMBER ITEMS
None.
14. CITY MANAGER ITEMS
None.
15. COUNCIL COMMUNICATIONS
None.
16. STAFF COMMUNICATIONS
City Manager Adams commented on preparations for the upcoming storm.
Mayor Ferrara recommended emergency preparedness training for new staff members.
17. COMMUNITY COMMENTS AND SUGGESTIONS
None.
18. ADJOURN TO CLOSED SESSION
The Council adjourned to closed session at 8:38 p.m.
19. CLOSED SESSION
Page 6
a. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government
Code Section 54956.8:
Property:
Agency Negotiator:
Negotiating Party:
Under Negotiation:
APN 007-611-016
Timothy J. Carmel, City Attorney
Southern California Gas Company
Potential terms of lease
b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiators:
Represented Employees:
20. RECONVENE TO OPEN SESSION
Deborah Glasser Kolly, Steven Adams
Arroyo Grande Police Officers' Association
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Minutes: City Council
Tuesday, November 27, 2012
21. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 9:12 p.m.
Tony Ferrara, Mayor
ATTEST:
Kitty Norton, Deputy City Clerk
(Approved at CC Mtg _____ _
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Item 8.d. - Page 7
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
MONDAY, DECEMBER 3, 2012
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Special City Council meeting to order at 6:00 p.m.
2. ROLL CALL
Council Members Joe Costello, Jim Guthrie, Caren Ray, Mayor Pro Tern Tim Brown, and Mayor
Tony Ferrara were present.
City Manager Steven Adams, City Attorney Tim Carmel, Director of Legislative and Information
Services/City Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch,
Director of Recreation Services John Rogers, Director of Community Development Teresa
McClish, Chief of Police Steve Annibali, and Fire Chief Joel Aranaz were present.
3. FLAG SALUTE
Mayor Ferrara led the Flag Salute.
4. PUBLIC COMMENT:
No public comments were received.
S.INSTALLATION OF OFFICERS
a) Receive and file the City's Clerk report
City Clerk Wetmore presented a brief staff report explaining that on August 21, 2012, the
City Council accepted the City Clerk's certification that there were not more candidates than
elected offices to be filled at the General Municipal Election on November 6, 2012. She
noted that pursuant to the Elections Code, the Council had adopted Resolution No. 4481
which resulted in the appointments of Tony Ferrara as Mayor for a two-year term, and Jim
Guthrie and Caren Ray as members of the City Council, each for four-year terms, as if they
were elected. She also noted that adoption of Resolution No. 4481 resulted in cancellation
of the City's General Municipal Election on November 6 1 h. She recommended the Council
receive and file the report and that the required Oaths of office be administered.
b) Oath of Office Administered by City Clerk Wetmore
City Clerk Wetmore administered the Oath of Office to Mayor Tony Ferrara, Council Member
Jim Guthrie, and Council Member Caren Ray.
6. REMARKS BY COUNCIL MEMBER RAY
Council Member Ray thanked her family for the sacrifices they make in order for her to be able
to serve as a Council Member and thanked the Council and citizens for their enduring faith.
7. REMARKS BY COUNCIL MEMBER GUTHRIE
Council Member Guthrie thanked his wife for her support over the last 12 years as he has
served the community; thanked the citizens of Arroyo Grande, and said it is humbling that they
have the faith in the Council to allow them to continue to serve. He stated he is looking forward
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Minutes of City Council Special Meeting
December 3, 2012
Page 2
to the next four years and bringing to fruition many of the things that were started twelve years
ago with the changes to the General Plan and the 1 0-year Strategic Plan that is now within
reach. He expressed appreciation for the support from the community and from his family.
8. REMARKS BY MAYOR FERRARA
Mayor Ferrara recognized the presence of Mayor-elect Debbie Peterson from the City of Grover
Beach and stated the City of Arroyo Grande is fortunate to be able to work hand in hand with its
neighbors, which has made it easier to navigate through the complexities of projects and
programs especially when they cross over City boundaries. He commented on the positive
relationships on the Council and the dedication to the citizens and the City of Arroyo Grande.
He thanked the community's dedicated volunteers as well as City staff and promised to continue
to work hard on behalf of the community.
9. SELECTION OF MAYOR PROTEM
Recommended Action: Appoint Council Member Costello as the Mayor Pro Tem for the next
one-year period, pursuant to Council policy.
Action: Mayor ProTem Brown moved to appoint Council Member Costello as the Mayor Pro
Tem for the next one-year period. Council Member Guthrie seconded, and the motion passed
on the following roll-call vote:
AYES:
NOES:
ABSENT:
Brown, Guthrie, Ray, Costello, Ferrara
None
None
13. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 6:12 p.m. to the Regular Meeting of December 11,
2012 at 6:00 p.m. in the Council Chambers, 215 E. Branch Street.
Tony Ferrara, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg ___ _
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