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CC 2012-12-11_08.g. Change of Dept Name to Public WorksMEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER fr SUBJECT: CONSIDERATION OF CHANGE OF DEPARTMENT NAME FROM MAINTENANCE SERVICES DEPARTMENT TO PUBLIC WORKS DEPARTMENT DATE: DECEMBER 11, 2012 RECOMMENDATION: It is recommended the City Council adopt a Resolution changing the name of the Maintenance Services Department to the Public Works Department and the department director to Director of Public Works. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: Since most Municipal Code and uniform changes have not yet been made from the restructuring, there is no financial impact or impact on staffing resources anticipated from this item. BACKGROUND: In April 2012, the City Council approved a restructuring that divided the Recreation and Maintenance Services Department into the Maintenance Services Department and the Recreation Services Department. The plan included a number of position changes that both reduced costs, as well as increased .operational effectiveness. ANALYSIS OF ISSUES: The existing Maintenance Services Department is scheduled to order new uniforms. Before doing that, staff has assessed alternative department names to ensure the most appropriate name is applied since it will be more .difficult to make changes once the uniforms are provided. After review, the consensus of staff is that "Public Works" would be a more appropriate name for the department because it is primarily responsible for public works functions. Since the operation has been separated from recreation, it includes most of the characteristics of a traditional public works operation other than the inclusion of parks maintenance and absence of engineering. Item 8.g. - Page 1 CITY COUNCIL CONSIDERATION OF CHANGE OF DEPARTMENT NAME FROM MAINTENANCE SERVICES TO PUBLIC WORKS DECEMBER 11, 2012 PAGE2 ALTERNATIVES: The following alternatives are provided for City Council consideration: 1. Approve staffs recommendations; 2. Direct staff to review other alternatives; 3. Do not approve staff's recommendations; or 4. Provide staff other direction. ADVANTAGES: Applying the name of public works will reduce confu~ion for the public and others contacting staff, provide consistency with other agencies, reduce changes and inconsistencies in the Municipal Code and other policy documents, enhance recruitment, and improve employee morale. DISADVANTAGES: No disadvantages have been identified. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted in front of City Hall on Thursday, December 6, 2012 and on the City's website on Friday, December 7, 2012. Item 8.g. - Page 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CHANGING THE NAME OF THE MAINTENANCE SERVICES DEPARTMENT TO THE PUBLIC WORKS DEPARTMENT WHEREAS, an operational assessment has determined the Divisions of the Recreation and Maintenance Services Departments have unique missions; and WHEREAS, the City Council of the City of Arroyo Grande ("City") approved replacing the Recreation and Maintenance Services Department with the Recreation Services Department and the Maintenance Services Department; WHEREAS, the Maintenance Services Department is primarily responsible for public works functions; and WHEREAS, the City Council deems it in the best interest of the City to rename the Maintenance Services Department the Public Works Department. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby rename the Maintenance Services Department the Public Works Department and changes the position title of the department director to Director of Public Works. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this I 2012. day of Item 8.g. - Page 3 RESOLUTION NO. PAGE 2 TONYFERRARA,MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Item 8.g. - Page 4