Agenda Packet 1999-08-10
CITY COUNCIL ~Uy 0/
AGENDA ~ 8J1lande
Michael A. Lady Mayor Robert L. Hunt City Manager
Tony M. Ferrara Mayor Pro Tern Timothy J. Carmel City Attorney
Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services
Steve Tolley Council Member
Jim Dickens Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, AUGUST 10, 1999
7:00P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL
3. FLAG SALUTE: ARROYO GRANDE COMMUNITY HOSPITAL
VOLUNTEER AUXILIARY
4. INVOCATION: PASTOR ROBERT BANKER
OPEN DOOR CHURCH, OCEANO
5. SPECIAL PRESENTATIONS:
None.
6. AGENDA REVIEW:
6A. Move that all resolutions and ordinances presented tonight be read in title
only and all further readings be waived.
- ~- -.--------.-------.. _...._~----
AGENDA SUMMARY - AUGUST 10, 1999
PAGE 3
9. CONSENT AGENDA (continued)
g. Authorization to Solicit Bids - Replacement of Four Police
Department Portable Radios (TERBORCH)
(Action Required: Approval)
h. Reiection of Bid - Police Vehicle Maintenance Contract
(TERBORCH)
(Action Required: Reject Bid)
.
i. Authorization to Purchase Two Police Department Vehicles
(TERBORCH)
(Action Required: Approval)
j. YMCA Surrender of Leasehold (HERNANDEZ)
(Action Required: Approval)
k. Authorization to Solicit Bids for Forklift (SPAGNOLO)
(Action Required: Approval)
I. Award of Bid - Public Works Utility Vehicle (SPAGNOLO)
(Action Required: Approval)
m. Authorization to Solicit Bids - Fall 1999/00 Pavement Management
Project (SPAGNOLO)
(Action Required: Approval)
n. Adoption of Labor Contract with Service Employees' International
Union. Local 620 (TERBORCH)
(Action Required: Adopt Resolution)
o. Approval of Salary/Benefit Adjustments for Management (HUNT)
(Action Required: Adopt Resolution)
p. Reporting of PERS Employer Members Contribution as
Compensation (SNODGRASS)
(Action Required: Adopt Resolution)
q. Determination of Industrial Disability (HUNT)
(Action Required: Adopt Resolution)
10. CONTINUED BUSINESS:
None.
--"--
AGENDA SUMMARY - AUGUST 10, 1999
PAGE 4
11. NEW BUSINESS:
a. Funding of SLOCOG's Census 2000 Complete Count Program
(HUNT)
(Action Required: Approve Staff Recommendations)
b. Adoption of Speed Limits on La Canada. Oak Park Boulevard.
Rancho Parkway. and Vista Drive (SPAGNOLO)
(Action Required: Adopt Resolution)
c. Modification to California Public Employees Retirement System
(PERS) Contract (SNODGRASS)
(Action Required: Ir:-troduce Ordinance for First Reading;
Adopt Resolution of Intention)
d. Designation of Voting Delegate and Alternate. for League of
California Cities Annual Conference (HUNT)
(Action Required: Assign Delegate and Alternate)
12. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council
13. STAFF COMMUNICATIONS:
Correspondence/lnformation for the City Council presented by the City
Manager
14. ADJOURNMENT
~----_.-
AGENDA SUMMARY - AUGUST 10, 1999
PAGE 5
* * * * * * *
Copies of the staff reports or other written materials relating to each item of
business referred to on this agenda are on file with the Director of Administrative
Services and are available for public inspection and reproduction at cost. If you
have questions regarding any agenda item, please contact the Director of
Administrative Services at (805) 473-5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in a City meeting, please contact the Director of
Administrative Services at the number listed above at least 48 hours prior to the
meeting to ensure that reasonable arrangements can be made to provide
accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and
time set for the meeting. Please refer to the agenda posted at City Hall for any
revisions, or call the Director of Administrative Services at (805) 473-5414 for
more information.
www.arroyogrande.org
CITY OF ARROYO GRANDE - ABBREVIATIONS revised OS/27/99
A Agricultural Preserve
AB Assembly Bill JPA Joint Powers Authority
ADA Americans with Disabilities Act LAFCO Local Agency Formation Commission
AG General Agriculture LOCC League of California Cities
AGMC Arroyo Grande Municipal Code LLA Lot Line Adjustment
AGPOA Arroyo Grande Police Officers' Association LUE Land Use Element
APN Assessor's Parcel Number MER Lot Merger
APCB Air Pollution Control Board MF CondominiurnlTownhouse
APCD Air Pollution Control District MFA Apartments
ARC Architectural Review Committee MHP Mobile Home Parks
ASCE American Society Civil Engineers 0 Office Professional
ASD Administrative Services Department OCSD Oceano Community Services District
AWWA American Water Works Association OSCE Open Space and Conservation Element
BD Building Division PC Planning Commission
CA City Attorney PD Police Department
CC City Council PF Public/Quasi Public
CCC Califomia Conservation Corps PPR Plot Plan Review
CCCSIF Central Coast Cities Self-Insurance Fund PRD Parks & Recreation Department
CD Community Development PRE-APP Pre-application
CDBG Community Development Block Grant PSHHC Peoples' Self-Help Housing Corp.
CE Circulation Element PSP Planned Sign Program
CEC Califomia Energy Commission PUD Planned Unit Development
CEQA Califomia Environmental Quality Act PW Public Works Department
CIP Capital Improvement Program RE Residential Estate
CIWMP Califomia Integrated Waste Management Plan RFP Request for Proposals
CM City Manager's Office RFQ Request for Qualifications
CMC Califomia Men's Colony RH Hillside Residential
CMP Congestion Management Plan RHNP Regional Housing Needs Plan
COC Certificate of Compliance RR Rural Residential
CPI Consumer Price Index RS Suburban Residential
CUP Conditional Use Permit RTA Reversion to Acreage
DARE Drug Abuse Resistance Education RWQCB Regional Water Quality Control Board
DC Development Code SAC Staff Advisory Committee
CEA Drug Enforcement Administration SB Senate Bill
E.C. Election Code SCAT South County Area Transit
EDU Equivalent Dwelling Unit SEIU Service Employees International Union
EIR Environmental Impact Report SF Single Family
EIS Environmental Impact Statement SLO San Luis Obispo
EVC Economic Vitality Corporation SLOCOG San Luis Obispo Council of Govemments
FAU Federal Aid Urban SLOHA San Luis Obispo Housing Authority
FD Fire Division SLONTF San Luis Obispo Narcotics Task Force
FDAA . Federal Disaster Assistance Administration SLORTA San Luis Obispo Regional Transit Authority
FEMA Federal Emergency Management Agency SLOWRAC San Luis Obispo County Water Resources Advisory
FID Financial Services Department Committee
FPPC Fair Political Practices Commission SR Senior Housing
FTA Federal Transit Administration SSLOCOWA South San Luis Obispo County Water Association
FY Fiscal Year SSLOCSD South San Luis Obispo County Sanitation District
G.C. Government Code SRRE Source Reduction & Recycling Element
GC General Commercial SWRCD State Water Resources Control Board
GF General Fund TPM Tentative Parcel Map
GP General Plan TT Tentative Tract Map
GPA General Plan Amendment TTAC Transportation Technical Advisory Committee
HCD Califomia Department of Housing and Community TUP Temporary Use Permit
Development UBC Uniform BUilding Code
HOP Home Occupancy Permit UFC Uniform Fire Code
HUD Housing and Urban Development Dept. USA Underground Service Alert
I Industrial and Business Park VAR Variance
ISTEA Intermodal Surface Transportation VC Village Commercial
VSR View Shed Review
ZONE 3 San Luis Obispo County Flood Control and Water
Conservation District - Zone 3 (Lopez Project)
9...
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES~
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period July 16 - July 31, 1999.
FUNDING:
There is a $829,625.20 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT A - Cash Disbursement Listing
ATTACHMENT B - July 16,1999 Accounts Payable Check Register (98/99)
ATTACHMENT C - July 16, 1999 Accounts Payable Check Register (99/00)
ATTACHMENT D - July 16, 1999 Payroll Checks and Payroll Benefit Checks
ATTACHMENT E - July 23,1999 Accounts Payable Check Register (99/00)
ATTACHMENT F - July 23,1999 Accounts Payable Check Register (98/99)
ATTACHMENT G - July 23,1999 Accounts Payable Check Register (99/00)
ATTACHMENT H - July 30,1999 Accounts Payable Check Register (99/00)
ATTACHMENT 1- July 30,1999 Accounts Payable Check Register (98/99)
ATTACHMENT J - July 30, 1999 Payroll Checks and Payroll Benefit Checks
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010) SPECIAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council . 4550 - Park Development Fee
4002 - City Clerk Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Fund (Fund 271)
4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant
4140 - Management Information System 4203 - Federal COPS Hiring Grant
4145 - Non Departmental 4204 - Federal Local Law Enforcement
Public Safety (Fund 010)
4201 - Police ENTERPRISE FUNDS
4211 - Fire Sewer Fund (Fund 612)
4212 - Building &. Safety 4610 - Sewer Maintenance
4213 - Government Buildings Water Fund (Fund 640)
Public~orks(Fund010) 4710 - Water Administration
4301 - Public Works-Admin &. Engineering 4711 - Water Production
4303 - Street/Bridge Maintenance 4712 - Water Distribution
4304 - Street Lighting Lopez Administration (Fund 641)
4305 - Automotive Shop 4750 - Lopez Administration
Parks & Recreation (Fund 010)
4420 - Parks CAPITAL IMPROVEMENT PROGRAMS
4421 - Recreation 5501-5599 - Park Projects
4422 - General Recreation 5601-5699 - Streets Projects
4423 - Pre-School Program 5701-5799 - Drainage Projects
4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects
4425 - Children in Motion 5901-5999 - Water Projects
4430 - Soto Sport Complex
4460 - Parkway Maintenance
Dept. Index fur CounciLxIs
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
'P(JIt, de 'PeWJd 01 ~ 16 7~ ~ 31, 1999
August 10, 1999
Presented are the cash disbursements issued by the Department of Financial Services for
the period July 16 to July 31, 1999. Shown are cash disbursements by week of occurrence
and type of payment.
July 16, 1999
Accounts Payable Cks # 91209-91293 (98/99) B 55,189.18
Accounts Payable Cks # 91294-91341 (99/00) C 14,907.65
Payroll Checks and Payroll Benefit Checks D 221,520.16
291,616.99
July 23, 1999
Accounts Payable Cks #91360-91385 (99/00) E 249,625.22
Less Payroll Transfer included in
Attachment D (164,761.55)
Accounts Payable Cks #91386-91422 (98/99) F 86,199.59
Accounts Payable Cks #91423-91438 (99/00) G 2,093.67
173,156.93
July 30, 1999
Accounts Payable Cks #91439-91529 (99/00) H 48,297.51
Accounts Payable Cks 91533-91550 (98/99) I 116,502.43
Payroll Checks and Payroll Benefit Checks J 200,051.34
364,851.28
Three Week Total $ 829,625.20
ATTACHMENT B
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/14/99 08:42 VOUCHER/CHECK REGISTER
FOR ALL PERIODS 98/99
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91209 07/16/99 004914 APEX SHARPENING WORKS REP. TRIMMER 220.4303.5603 25.00 25.00
91210 07/16/99 006006 ARROYO GRANDE FLOWER SH FLORAL ARRANGEMENT-FIBICH 010.4001. 5504 50.41 50.41
91211 07/16/99 101240 LISA ASHLEY REIMB.CASE NUMBER 990874 010.0000.4808 250.00 250.00
91212 07/16/99 010608 MICHAEL BEEMAN FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00 ,
91213 07/16/99 101239 RUTH BIXBY REIMB.CASE 981640 010.0000.4808 90.00 90.00
91214 07/16/99 011426 BLUEPRINT EXPRESS LARGE COPIES-MONTEGO 350.5622.7001 45.95 45.95
91215 07/16/99 012168 BOXX EXPRESS JUNE UPS CHARGES 010.4201. 5201 107.82 107.82
91216 07/16/99 012480 CARL BRANDT FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91217 07/16/99 100196 PETER BRINKERHOFF FIRE MlLEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91218 07/16/99 013052 GARETT BROWN YOUTH TENNIS CLASSES-BROWN 010.4424.5351 110.25
91218 07/16/99 013052 GARETT BROWN ADULT TENNIS CLASSES-BROWN 010.4424.5351 175.00 285.25
91219 07/16/99 013806 BURKE AND PACE OF AG DOBIE WIRE 220.4303.5613 11.26
91219 07/16/99 013806 BURKE AND PACE OF AG FORM LUMBER 220.4303.5613 65.69 76.95
91220 07/16/99 100921 JOSEPH E BUTTERS FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91221 07/16/99 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-6/30/99 225.4553.5507 1,113.50 1,113.50
91222 07/16/99 018018 CA. ST. DEPT. GENERAL SVCS L/DIST PHONE-5400 010.4145.5403 88.01 88.01
91223 07/16/99 018876 CA.ST.DEPT.TRANSPORTATI SIGNAL MAINT/POWER 010.4304.5303 155.64
91223 07/16/99 018876 CA.ST.DEPT.TRANSPORTATI SIGNAL MAINT/POWER 010.4304.5402 589.32 744.96
91224 07/16/99 020514 CHRISTOPHER CASH FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91225 07/16/99 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER/TUNE UP 010.4301. 5601 207.21
91225 07/16/99 023322 CHRISTIANSON CHEVROLET SVC.REAR AXLE/REPL.RADIO 010.4301.5601 310.63 517.84
91226 07/16/99 100912 TROY COLEMAN FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91227 07/16/99 026598 JOHN CROTTY FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91228 07/16/99 100631 CUESTA CONSULTING CUESTA SVCS-6/30/99 010.4130.5303 7,387.50 7,387.50
91229 07/16/99 026832 CUESTA EQUIPMENT CO SMALL TOOLS 640.4712.5273 186.04
91229 07/16/99 026832 CUESTA EQUIPMENT CO SMALL TOOLS 612.4610.5273 179.15
91229 07/16/99 026832 CUESTA EQUIPMENT CO MAGNETIC BROOM 612.4610.5273 41. 83 407.02
91230 07/16/99 100896 LISA DEL VAGLIO REIMB.MILEAGE-DEL VAGLIO 010.4421.5501 51.15
91230 07/16/99 100896 LISA DEL VAGLIO REIMB.SUPPLIES-DEL VAGLIO 010.4425.5255 205.99 257.14
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/14/99 08:42 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91231 07/16/99 100197 JEREMY DENTON FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91232 07/16/99 034850 SEAN FLEMING FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91233 07/16/99 036786 GAR BAR LIMITED DRAINAGE REIMB-6/99 010.0000.2220 7,977.00 7,977 .00
91234 07/16/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 198.36
91234 07/16/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5301 90.84
91234 07/16/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5301 28.22
91234 07/16/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5301 47.62 365.04
91235 07/16/99 038688 GLENN GRAVES FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91236 07/16/99 039100 GRID NETWORK GRID-DELUXE ACCOUNT 010.4140.5607 24.95 24.95
91237 07/16/99 100913 SEAN F HAGERTY FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91238 07/16/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 181.04 181. 04
91239 07/16/99 100914 CASEY L. HIDLE FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91240 07/16/99 042302 HINDERLITER,DE LLAMAS SALES TAX REPORT 4Q 98/99 010.4120.5303 975.00 975.00
91241 07/16/99 101238 HOPKINS TECHNICAL PDTS. SEALS/VALVES 640.4711.5603 162.35 162.35
91242 07/16/99 100193 DAN HORN FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91243 07/16/99 039584 HPC/EAGLE ENERGY MOBILTHERM OIL 220.4303.5603 68.91 68.91
91244 07/16/99 044050 IKON OFFICE SOLUTIONS,I MAINTANCE/COPY USEAGE 010.4421.5602 253.97 253.97
91245 07/16/99 045826 IRA'S BIKE SHOP 10 OAKLEY EYE PROTECTORS 271.4202.6201 858.00 858.00
91246 07/16/99 100915 PATRICK J. IREY FIRE MILEAGE-JAN/JUNE 010.42J.l.5145 30.00 30.00
91247 07/16/99 046098 J C LANDSCAPING L/SCAPE MAINT-JUNE 010.4420.5303 380.00
91247 07/16/99 046098 J C LANDSCAPING L/SCAPE MAINT-JUNE 217.4460.5356 120.00 500.00
91248 07/16/99 046176 J J'S FOOD COMPANY SUPPLIES-VILLAGE GLEN MEETING 010.4001. 5504 5.67
91248 07/16/99 046176 J J'S FOOD COMPANY OFFICE SUPPLIES 010.4301.5201 8.99
91248 07/16/99 046176 J J'S FOOD COMPANY OFFICE SUPPLIES 010.4301. 5201 9.99 24.65
91249 07/16/99 047736 JERRY KAUFMAN FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91250 07/16/99 100922 MICHAEL R KING FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91251 07/16/99 100916 GREG KLOSINSKI FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91252 07/16/99 052280 LIMBERG EYE SURGERY RX SAFETY GLASSES-MEJIA 220.4303.5255 86.00 86.00
91253 07/16/99 052455 SUSAN LINTNER POSTAGE 010.4201.5201 3.75
~-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
07/14/99 08:42 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91253 07/16/99 052455 SUSAN LINTNER VIDEO CLEANER 010.4201.5255 6.39
91253 07/16/99 052455 SUSAN LINTNER REPR M/C BOOTS 010.4201. 5255 3.00
91253 07/16/99 052455 SUSAN LINTNER LUNCHES FOR PRISONERS 010.4201. 5323 7.17
91253 07/16/99 052455 SUSAN LINTNER JAIL LAUNDRY 010.4201. 5323 5.35
91253 07/16/99 052455 SUSAN LINTNER SCHEDULED MEETINGS 010.4201.5501 64.65
91253 07/16/99 052455 SUSAN LINTNER NTF OPERATION MEAL 010.4201. 5501 4.00
91253 07/16/99 052455 SUSAN LINTNER TRAINING LUNCHES 010.4201.5501 34.40
91253 07/16/99 052455 SUSAN LINTNER PARKING @ CAPITOL 010.4201. 5501 7.50
91253 07/16/99 052455 SUSAN LINTNER COMMUNITY SVC.PROJECT SUPPLIES 010.4201.5504 11.10
91253 07/16/99 052455 SUSAN LINTNER KITCHEN SUPPLIES 010.4201.5504 1.23
91253 07/16/99 052455 SUSAN LINTNER LUNCH FOR VICTIM 010.4201.5504 10.00
91253 07/16/99 052455 SUSAN LINTNER SUPPLIES-PAINTING WOMENS CLUB 010.4201. 5604 6.01
91253 07/16/99 052455 SUSAN LINTNER KEYS FOR DESKS 010.4201.5602 7.51 172.06
91254 07/16/99 100546 JOANN LLOYD REF.O/PAY-LLOYD 010.0000.4602 847.50 847.50
91255 07/16/99 053274 LYON & CARMEL PROF.LEGAL SVCS-JUNE 010.4003.5304 11,705.58 11,705.58
91256 07/16/99 100917 RYAN S. MALONEY FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91257 07/16/99 054912 MICHAEL MARSDEN FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91258 07/16/99 100918 CHRISTOPHER L. MARSHALL FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91259 07/16/99 056628 MID STATE BANK-MASTERCA GASOLINE 010.4201. 5608 86.98
91259 07/16/99 056628 MID STATE BANK-MASTERCA REPR.VCR 010.4201. 5602 48.00
91259 07/16/99 056628 MID STATE BANK-MASTERCA COMPUTER SUPPLIES 010.4140.5607 250.23
91259 07/16/99 056628 MID STATE BANK-MASTERCA BUSINESS LUNCH 010.4201.5501 27.40
91259 07/16/99 056628 MID STATE BANK-MASTERCA TRAINING 010.4201.5501 124.32 536.93
91260 07/16/99 056940 MIER BROS. CONCRETE 220.4303.5613 51.16
91260 07/16/99 056940 MIER BROS. CONCRETE 612.4610.5610 43.97
91260 07/16/99 056940 MIER BROS. CONCRETE 612.4610.5610 76.25
91260 07/16/99 056940 MIER BROS. CONCRETE 640.4712.5610 39.58 210.96
91261 07/16/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5143 62.60
91261 07/16/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303.5255 42.00
91261 07/16/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143 65.00
91261 07/16/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 26.00
91261 07/16/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4420.5143 79.40
91261 07/16/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 52.30
91261 07/16/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 7.30 334.60
91262 07/16/99 059436 DAVID NACCARATI FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91263 07/16/99 062322 ONE HOUR PHOTO PLUS FILM/PRINTS 010.4130.5201 41. 33 41.33
91264 07/16/99 100919 MATTHEW M OSBORNE FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91265 07/16/99 063258 RANDY OUIMETTE FIRE MILEAGE-JAN/JUNE. 010.4211.5145 30.00 30.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
07/14/99 08:42 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91266 07/16/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 11,583.43
91266 07/16/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 44.70 11,628.13
91267 07/16/99 100920 MATTHEW J PALM FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91268 07/16/99 100198 MATTHEW POLKOW FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91269 07/16/99 067548 POOR RICHARD'S PRESS PRINTING SVCS-TYPESETTING 010.4102.5306 19.84
91269 07/16/99 067548 POOR RICHARD'S PRESS PRINTING SVCS-TYPESETTING 010.4102.5306 19.84 39.68
91270 07/16/99 068000 PRESSURE VESSEL SERVICE SODIUM HYPOCHLORITE 640.4712.5274 425.91 425.91
91271 07/16/99 068874 PAUL QUINLAN FIRE MILEAGE-JAN/JUNE 010.4211. 5145 30.00 30.00
91272 07/16/99 070668 RYAN RIPLEY FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91273 07/16/99 071292 LARRY D. RODKEY FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91274 07/16/99 071838 CHARLES RUDA FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91275 07/16/99 075660 SAN LUIS PAINTS PAINT 010.4430.5605 89.77
91275 07/16/99 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5605 44.88 134.65
91276 07/16/99 077766 JERRY SCHULTZ FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91277 07/16/99 079560 JEFF SILVA FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91278 07/16/99 079638 JOE SILVA FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91279 07/16/99 080106 SMITH AND LOVELESS,INC SEALS/VALVES 612.4610.5610 1,562.91 1,562.91
91280 07/16/99 082212 RANDY STEFFAN FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91281 07/16/99 082836 STREATOR PIPE & SUPPLY REBAR 220.4303.5613 96.20
91281 07/16/99 082836 STREATOR PIPE & SUPPLY SMALL TOOLS 640.4712.5273 39.34 135.54
91282 07/16/99 082992 GREGORY STUMPH FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91283 07/16/99 100511 JASON TENYENHUIS FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91284 07/16/,99 100852 TUCKFIELD & ASSOCIATES WATER/SEWER RATE STUDY 350.5805.7701 2,000.00 2,000.00
91285 07/16/99 086892 WINTON TULLIS FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91286 07/16/99 100093 UC REGENTS ARCHIOLOGICAL MAPS 010.4130.5503 225.00 225.00
91287 07/16/99 087672 UNITED RENTALS TRASH PUMP 220.4303.5552 59.54
91287 07/16/99 087672 UNITED RENTALS CR:HOSE REPAIR 220.4303.5552 10.73- 48.81
91288 07/16/99 090480 WAYNE'S TIRE REPR.TIRE 010.4420.5601 14.00
91288 07/16/99 090480 WAYNE'S TIRE TIRES 010.4420.5603 196.92
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
07/14/99 08:42 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91288 07/16/99 090480 WAYNE'S TIRE OIL/FILTER/WIPERS 640.4712.5601 83.26 294.18
91289 07/16/99 091026 WEST PUBLISHING PAYMENT CA CODE UPDATES 010.4003.5503 97.87 97.87
91290 07/16/99 092274 STEVE WHITNEY FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91291 07/16/99 100431 WILLARD PAPER CO COVERSTOCK 010.4102.5255 83.40 83.40
91292 07/16/99 092864 SCOTT WIRZ FIRE MILEAGE-JAN/JUNE 010.4211.5145 30.00 30.00
91293 07/16/99 093366 J.F. WRIGHT 10 OMEGA TACTICAL HOLSTERS 010.4201.5272 599.88 599.88
TOTAL CHECKS 55,189.18
VOUCHRE2 CITY PF ARROYO GRANDE PAGE 6
07/14/99 08:42 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
FUND TITLE AMOUNT
010 GENERAL FUND 47,381.47
217 LANDSCAPE MAINTENANCE DISTRICT 120.00
220 STREETS FUND 738.67
225 TRANSPORTATION FUND 1,113.50
271 STATE COPS BLOCK GRANT FUND 858.00
350 CAPITAL IMPROVEMENT FUND 2,045.95
612 SEWER FUND 1,930.11
640 WATER FUND 1,001.48
TOTAL 55,189.18
ATTACHMENT C
VOUCHRE2 CITY OF ~OYO GRANDE PAGE 1
07/14/99 14:31 VOUCHER/CHECK REGISTER
FOR PERIOD 14 99/00
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91294 07/15/99 100897 AMERICAN TEMPS DELGADO SVCS-7/4/99 220.4303.5303 608.00 608.00
91295 07/15/99 009750 BRENDA BARROW REIMB.AM/PM SUPPLIES 010.4425.5255 8.57
91295 07/15/99 009750 BRENDA BARROW REIMB.PLAYGROUND SUPPLIES 010.4422.5256 8.84
91295 07/15/99 009750 BRENDA BARROW REIMB.CHILIFEST SUPPLIES 010.4424.5252 76.86
91295 07/15/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES-BARROW 010.4425.5259 137.39
91295 07/15/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES-BARROW 010.4422.5256 168.62
91295 07/15/99 009750 BRENDA BARROW REIMB.AM/PM SUPPLIES 010.4425.5255 200.00 600.28
91296 07/15/99 010412 ALBERT BEATTIE REIMB.BOOKS-BEATTIE 010.4201.5502 55.49 55.49
91297 07/15/99 100554 BEREAN BIBLE CHURCH REF. PARK DEPOSIT-BEREAN BIBLE 010.0000.4354 25.00 25.00
91298 07/15/99 101245 SARAH BRUCE REF . ART CLASS-BRUCE 010.0000.4605 33.00 33.00
91299 07/15/99 015132 CA. CONF . OF ARSON INVEST REGIS-MCBRIDE 010.4211.5501 190.00 190.00
91300 07/15/99 101142 CENTER FOR CREATIVE THO REF. PARK DEP-CENTER 010.0000.4354 25.00 25.00
91301 07/15/99 021918 CENTRAL COAST SUPPLY R/R SUPPLIES 010.4420.5605 461.12
91301 07/15/99 021918 CENTRAL COAST SUPPLY TOP SHADE FLOOR WAX 010.4213.5604 31.96 493.08
91302 07/15/99 077376 SUSAN SAXE- CLIFFORD PHYS.EVAL-COSGROVE 010.4201.5315 325.00 325.00
91303 07/15/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 202.25 202.25
91304 07/15/99 027534 D.G.REPAIR REPL.STARTER/FLEX PLATE 010.4305.5601 464.04 464 . 04
91305 07/15/99 100896 LISA DEL VAGLIO REIMB.AM/PM SUPPLIES 010.4425.5255 100.00
91305 07/15/99 100896 LISA DEL VAGLIO REIMB.SUPPLIES-DEL VAGLIO 010.4425.5255 72.31 172.31
91306 07/15/99 101241 ROBERT F. DRIVER CO,INC AUTO DAMAGE POLICY#RHJ090039 010.4145.5579 1,314.00 1,314.00
91307 07/15/99 101246 FIRST BAPTIST CHURCH REF. PARK DEPOSIT-FIRST BAPTIST 010.0000.4354 50.00 50.00
91308 07/15/99 100691 FIVE CITIES-TIMES 5C TPR SUBSCR TO 1/1/00 010.4120.5503 21. 00
91308 07/15/99 100691 FIVE CITIES-TIMES 5C SUBSCRIPT 010.4002.5503 42.00 63.00
91309 07/15/99 101249 DAVID FLOYD REF. PARK DEPOSIT-FLOYD 010.0000.4354 25.00 25.00
91310 07/15/99 035802 FRANK'S LOCK & KEY INC DUP.KEYS/KEY RINGS 010.4305.5255 16.09 16.09
91311 07/15/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5307 71.30
91311 07/15/99 036972 GATOR CRUSHING & RECYCL A/C REMOVAL 220.4303.5307 218.55 289.85
91312 07/15/99 038376 GRAND AUTO PARTS BATTERY-P109 010.4420.5603 62.15 62.15
91313 07/15/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301.5201 10.73
91313 07/15/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301.5301 52.57
91313 07/15/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301.5301 4.82
91313 07/15/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 60.60
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/14/99 14:31 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91313 07/15/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5301 6.08
91313 07/15/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 246.63
91313 07/15/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 62.55
91313 07/15/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4420.5201 61. 59
91313 07/15/99 038454 GRAND OFFICE SUPPLY CR:PRINTER RIBBONS 010.4120.5201 85.71-
91313 07/15/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 50.41
91313 07/15/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4420.5201 3.37-
91313 07/15/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4420.5201 3.37 470.27
91314 07/15/99 .101248 OSCAR GRASSLE REF. PARK DEPOSIT-GRASSLE 010.0000.4354 25.00 25.00
91315 07/15/99 036426 GTE WIRELESS CELL PHONE-AUTO 010.4305.5403 21.79 21.79
91316 07/15/99 044304 IMPULSE MFG. INSTL.VACTOR BOOM 612.4610.5603 191.71 191.71
91317 07/15/99 046176 J J'S FOOD COMPANY ORAL BOARD SUPPLIES 010.4130.5201 11.98 11.98
91318 07/15/99 046410 J.W.ENTERPRISES TOILET RENTAL 220.4303.5552 91.73 91.73
91319 07/15/99 048438 KEY TERMITE & PEST CONT PEST QTLY SERVICE 010.4201. 5604 40.00 40.00
91320 07/15/99 048360 LINDA KEY REIMB.SUPPLIES 010.4423.5254 35.21 35.21
91321 07/15/99 048516 KEYLOCK SECURITY SPECIA FORD KEYS 010.4201.5601 46.39 46.39
91322 07/15/99 101250 NORMAN KOSTICH REF. CLOSING BILL-550 BAKEMAN 640.0000.4751 4.88 4.88
91323 07/15/99 054482 MAINTENANCE SUPERINTEND MSA MEETING-6 PEOPLE 220.4303.5501 84.00 84.00
91324 07/15/99 056394 MIDAS MUFFLER & BRAKE BRAKE PADS/ROTORS 010.4201. 5601 241. 4 6
91324 07/15/99 056394 MIDAS MUFFLER & BRAKE EXHAUST MANIFOLD 010.4301. 5602 296.42 537.88
91325 07/15/99 057096 MINER'S ACE HARDWARE PAINT TRAY/WIRE TIE/TOOL PICK 010.4420.5605 62.81
91325 07/15/99 057096 MINER'S ACE HARDWARE DUCK TAPE/BALL VALVE 010.4420.5605 34.71
91325 07/15/99 057096 MINER'S ACE HARDWARE FLAGGING TAPE 010.4422.5256 36.49
91325 07/15/99 057096 MINER'S ACE HARDWARE LAG SHIELDS/BOLTS 010.4420.5605 17.00
91325 07/15/99 057096 MINER'S ACE HARDWARE SPRINKLER PARTS 010.4420.5605 18.53
91325 07/15/99 057096 MINER'S ACE HARDWARE HOSE CLAMP 220.4303.5613 11.07
91325 07/15/99 057096 MINER'S ACE HARDWARE BLDG.MATERIALS/SAND DISCS 640.4712.5604 82.52
91325 07/15/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 44.04
91325 07/15/99 057096 MINER'S ACE HARDWARE PIPE/TEES/BALL VALVES 010.4420.5605 22.1.5
91325 07/15/99 057096 MINER'S ACE HARDWARE BALL VALVE/ADAPTER 010.4420.5605 7.06 336.38
91326 07/15/99 057634 MOB I LECOMM PAGER CONTRACT TO 6/30/00 010.4201.5606 989.52 989.52
91327 07/15/99 101247 KAREN MOLES REF. PARK DEPOSIT-MOLES 010.0000.4354 25.00 25.00
91328 07/15/99 100945 JESSICA MORENO REF.PARK DEPOSIT-MORENO 010.0000.4354 25.00 25.00
91329 07/15/99 062712 ORCHARD SUPPLY HARDWARE WATER NOZZLE/BROOM 612.4610.5255 16.07 16.07
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
07/14/99 14:31 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
.
91330 07/15/99 064258 PAGING NETWORK OF LA PAGING SVCS-7/99 010.4421.5602 98.14
91330 07/15/99 064258 PAGING NETWORK OF LA PAGING SVCS-7/99 010.4421.5602 26.34 124.48
91331 07/15/99 065832 PESTICIDE APPLIC.PROF.A PAPA SEM-GLENN/JOHNSON 010.4420.5501 90.00 90.00
91332 07/15/99 066690 PITNEY BOWES POSTAL MACHINE RENTAL 010.4201. 5602 164.90 164.90
91333 07/15/99 067782 DENNIS PORTE PUPPY PLAY SCHOOL-PORTE 010.4424.5351 409.50 409.50
91334 07/15/99 072638 S & L SAFETY PRODUCTS SHOP TOWELS 220.4303.5255 85.73
91334 07/15/99 072638 S & L SAFETY PRODUCTS SHOP TOWELS 640.4712.5255 85.73
91334 07/15/99 072638 S & L SAFETY PRODUCTS SHOP TOWELS 612.4610.5255 85.73 257.19
91335 07/15/99 100192 SAN LUIS MAILING SVC MAIL WATER BILLS 640.4710.5201 701.76 701.76
91336 07/15/99 101244 O.W. SMITH REF. CLOSING BILL-116 S.HALCYON 640.0000.4751 40.07 40.07
91337 07/15/99 080340 SNAP-ON TOOLS CORP MAG LITES/SAND DISC/MAG TRAY 010.4305.5273 182.85 182.85
91338 07/15/99 101242 DON JR. STEVER REF. CLOSING BILL-219 SPRUCE 640.0000.4751 58.15 58.15
91339 07/15/99 101243 BRUCE STONER REF. CLOSING BILL-842 VIA BERRO 640.0000.4751 60.90 60.90
91340 07/15/99 083382 SUPERIOR QUALITY COPIER COPIER MAINT-FIN SVC-T07/2000 010.4120.5602 450.00
91340 07/15/99 083382 SUPERIOR QUALITY COPIER COPIER MAINT-C.D. TO 7/1/00 010.4130.5602 2,990.00 3,440.00
91341 07/15/99 088826 PEGGY VALKO ART CLASSES-VALKO 010.4424.5351 1,411.50 1,411.50
TOTAL CHECKS 14,907.65
~m___________..___.__ -
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
07/14/99 14:31 VOUCHER/CHECK REGISTER
FOR PERIOD 14
FUND TITLE AMOUNT
010 GENERAL FUND 12,207.50
220 STREETS FUND 1,372.63
612 SEWER FUND 293.51
640 WATER FUND 1,034.01
TOTAL 14,907.65
--.--.-
ATTACHMENT D
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 6/25/99 TO 7/08/99
7/16/99
FUND 010 197,683.06 . Salaries Full time 118,760.66
FUND 220 8,663.07 Salaries Part-Time 24,857.56
FUND 284 Salaries Over-Time 8,911.90
FUND 612 4,424.82 Holiday Pay 280.80
FUND 640 10,749.21 Sick Pay 3,519.02
221,520.16 Annual Leave Pay
Vacation Buy Back 100.74
Vacation Pay 10,057.43
Comp Pay 2,529.80
Annual Leave Pay 3,646.12
PERS Retirement 12,961.01
Social Security 11,808.10
PARS Retirement 326.70
State Disability Ins. 56.35
Health Insurance 17,941.05
Dental Insurance 3,457.59
Vision Insurance 620.11
Life Insurance 489.97
Long Term Disability 645.73
Uniform Allowance
Car Allowance 300.00
Council Expense -
Employee Assistance 149.52
Motor Expense 100.00
Total: 221,520.16
ATTACID1ENT E
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/19/99 11:13 VOUCHER/CHECK REGISTER
FOR PERIOD 14 99/00
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
134 07/14/99 074178 SLO CNTY CLERK-RECORDER NOTICE OF EXEMPT-FAIR OAKS 010.4002.5201 25.00
134 07/14/99 074178 SLO CNTY CLERK-RECORDER NOTICE OF EXEMPT-PUBLIC PARKIN 010.4002.5201 25.00
134 07/14/99 074178 SLO CNTY CLERK-RECORDER NOTICE OF DETERM-CUP#98-572 010.4002.5201 25.00
134 07/14/99 074178 SLO CNTY CLERK-RECORDER NOTICE OF DETERM-CUP#98-573 010.4002.5201 25.00
134 07/14/99 074178 SLO CNTY CLERK-RECORDER NOTICE OF EXEMPT-ORDINANCE 010.4002.5201 25.00 125.00
136 07/15/99 019266 CALIFORNIA UNIFORM CTR. UNIFORMS/EQUIPMENT-E. JENSEN 010.4201. 5255 991. 47
136 07/15/99 019266 CALIFORNIA UNIFORM CTR. UNIFORMS/EQUIPMENT-S/COSGROVE 010.4201.5255 994.69 1,986.16
137 07/16/99 005616 CITY OF ARROYO GRANDE G.A.REIMB.7/8/99 P/R 011.0000.1015 164,761.55 164,761.55
138 07/19/99 101257 VANESSA CAMPBELL WORKERS'COMP-CAMPBELL 010.4145.5575 25,000.00 25,000.00
139 07/19/99 101257 VANESSA CAMPBELL COBRA SETTLEMENT-CAMPBELL 010.4145.5575 8,000.00 8,000.00
140 07/19/99 101256 KIMBERLY BOESE WORKERS'COMP-BOESE 010.4145.5575 25,000.00 25,000.00
141 07/19/99 101256 KIMBERLY BOESE COBRA SETTLEMENT-BOESE 010.4145.5575 8,000.00 8,000.00
91360 07/22/99 005070 APPLIED DEVELOP.ECONOMI SMALL BUSINESS ASSIST 010.4130.5392 4,999.50 4,999.50
91361 07/22/99 023634 CLASSIC TEES STAPF SHIRTS 010.4421.5255 364.44 364.44
91362 07/22/99 027534 D.G.REPAIR REPL.OXYGEN SENSOR/FILTERS 220.4303.5601 210.71 210.71
91363 07/22/99 101255 DORFMAN HOMES, INC. REF.L/SCAPE BOND-126 ANDRE DR 010.0000.2210 1,200.00 1,200.00
91364 07/22/99 030966 EAGLE-CAM PIPELINE VIDE VIDEO SEWER-HUASNA RD 612.4610.5610 300.00 300.00
91365 07/22/99 101030 HENRY ENGEN ENGEN SVCS-7/14 010.4130.5303 2,902.50 2,902.50
91366 07/22/99 032838 FAMILIAN PIPE & SUPPLY PIPE/GALV.PIPE 640.4712.5610 165.14 165.14
91367 07/22/99 033702 TERENCE FIBICH CLEANING UNIFORMS 010.4211.5272 20.20 20.20
91368 07/22/99 100691 FIVE CITIES-TIMES LEGAL 54201 010.4002.5301 112.50
91368 07/22/99 100691 FIVE CITIES-TIMES LEGAL 54214 010.4002.5301 69.00
91368 07/22/99 100691 FIVE CITIES-TIMES LEGAL 54223 010.4002.5301 82.50
91368 07/22/99 100691 FIVE CITIES-TIMES LEGAL 54224 010.4002.5301 81. 00 345.00
91369 07/22/99 100990 GEOSOLUTIONS,INC. SOIL REPORT-PARKING LOT 350.5623.7501 1,200.00 1,200.00
91370 07/22/99 038376 GRAND AUTO PARTS TACK OIL 640.4712.5255 4.04
91370 07/22/99 038376 GRAND AUTO PARTS BRAKE CLEANER 220.4303.5603 19.56 23.60
91371 07/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4213.5604 21. 24
91371 07/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 34.86
91371 07/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301.5201 9.91
91371 07/22/99 038454 GRAND OFFICE SUPPLY VIEW BINDERS 010.4130.5201 20.24
91371 07/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4102.5255 77 .00
91371 07/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 9.12
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/19/99 11:13 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91371 07/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 50.41 222.78
91372 07/22/99 036426 GTE WIRELESS CELL PHONE-STREET SUPER 220.4303.5403 51. 65
91372 07/22/99 036426 GTE WIRELESS CELL PHONE-WATER/SEWER SUPER 612.4610.5403 20.66
91372 07/22/99 036426 GTE WIRELESS CELL PHONE-WATER/SEWER SUPER 640.4710.5403 20.66 92.97
91373 07/22/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 271.10 271.10
91374 07/22/99 044304 IMPULSE MFG. REPR.ALTERNATOR BRACKET 220.4303.5601 32.50 32.50
91375 07/22/99 046176 J J'S FOOD COMPANY CREEK CLEANING SUPPLIES 220.4303.5613 14.65 14.65
91376 07/22/99 055654 MEGG ASSOCIATES, INC. CRISWATCH SUPPORT 010.4140.5607 2,787.50 2,787.50
91377 07/22/99 057096 MINER'S ACE HARDWARE COUPLER HOSES/TIRE CORDS 640.4712.5610 13.60
91377 07/22/99 057096 MINER'S ACE HARDWARE NUTS/BOLTS 220.4303.5613 7.28
91377 07/22/99 057096 MINER'S ACE HARDWARE PVC CAP/BATTERY 010.4211.5255 3.39
91377 07/22/99 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010.4213.5604 28.05
91377 07/22/99 057096 MINER'S ACE HARDWARE CLIP ON FAN 010.4211.5255 8.35
91377 07/22/99 057096 MINER'S ACE HARDWARE BATTERIES 010.4211.5603 18.19
91377 07/22/99 057096 MINER'S ACE HARDWARE FLEXOGEN HOSE 640.4712.5610 33.24
91377 07/22/99 057096 MINER'S ACE HARDWARE BULBS 640.4712.5603 5.34
91377 07/22/99 057096 MINER'S ACE HARDWARE EYEBOLTS/SHACKLE/SIMPLE GREEN 612.4610.5610 35.12
91377 07/22/99 057096 MINER'S ACE HARDWARE MISC. HARDWARE 612.4610.5610 1.46
91377 07/22/99 057096 MINER'S ACE HARDWARE POWER INSERT/DRILL 640.4712.5273 59.46 213.48
91378 07/22/99 061308 NELSON OFFICE EQUIPMENT TYPEWRITER WARRANTY 010.4421.5602 72.00 72 .00
91379 07/22/99 067548 POOR RICHARD'S PRESS PLASTIC BINDING 010.4130.5201 12.07 12.07
91380 07/22/99 100593 SHIFT CALENDARS,INC. 2000 SHIFT CALENDARS 010.4211.5201 147.76 147.76
91381 07/22/99 080886 SOUTHERN AUTO SUPPLY SEALED BEAM LIGHT 612.4610.5603 8.61 8.61
91382 07/22/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 62.78
91382 07/22/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 14.79
91382 07/22/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 31.33
91382 07/22/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 74.16
91382 07/22/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 33.39
91382 07/22/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 15.72
91382 07/22/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 27.89 260.06
91383 07/22/99 082040 STAPLES OFFICE SUPPLIES 010.4421. 5201 135.47 135.47
91384 07/22/99 084084 TAYLOR'S TUNE-UP SHOP HEADLAMP SWITCH/ALTERNATOR 220.4303.5601 334.79 334.79
91385 07/22/99 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4212.5303 299.59
91385 07/22/99 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 116.09 415.68
TOTAL CHECKS 249,625.22
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
07/19/99 11:13 VOUCHER/CHECK REGISTER
FOR PERIOD 14
FUND TITLE AMOUNT
010 GENERAL FUND 82,054.10
011 PAYROLL CLEARING FUND 164,761. 55
220 STREETS FUND 942.24
350 CAPITAL IMPROVEMENT FUND 1,200.00
612 SEWER FUND 365.85
640 WATER FUND 301.48
TOTAL 249,625.22
.
ATTACHHENT F
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/20/99 09:30 VOUCHER/CHECK REGISTER
FOR ALL PERIODS 98/99
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
135 07/14/99 013572 BRUMIT DIESEL,INC REPR.ENG#l TRANSMISSION 010.4211.5255 1,773.77
135 07/14/99 013572 BRUMIT DIESEL,INC REPR.ENG#l TRANSMISSION 010.4211.5603 750.00
135 07/14/99 013572 BRUMIT DIESEL,INC REPR.ENG#l TRANSMISSION 010.4211.5601 7,500.00 10,023.77
91386 07/23/99 000468 A T & T-L/DIST SVC. DATA LINE 473-0379 010.4140.5303 161.03 161. 03
91387 07/23/99 003042 AMERICAN EQUIPMENT SVCS DUMP BIN 010.4213.5303 1,250.00 1,250.00
91388 07/23/99 005152 ROBERT ARMET REGIS-ARMET DISABLED ACCESS 010.4212.5501 70.00
91388 07/23/99 005152 ROBERT ARMET PARKING 010.4212.5501 9.00 79.00
91389 07/23/99 005772 ARROYO GRANDE COMM. HOS PHYSICAL-FARIAS 010.4211.5324 260.00 260.00
91390 07/23/99 010998 BETTER BEEP PAGING SVCS 010.4211. 5403 33.85 33.85
91391 07/23/99 101253 BIO-DETEK ELECTROD GEL 010.4211.5206 133.57 133.57
91392 07/23/99 101258 RICHARD BLANKENBURG LEGAL 124 010.4002.5301 52.50 52.50
91393 07/23/99 012168 BOXX EXPRESS SHIPPING CHARGES 010.4211.5201 5.68 5.68
91394 07/23/99 012754 BREZDEN PEST CONTROL QTLY PEST SVCS 010.4211.5303 87.00 87.00
91395 07/23/99 013026 BRISCO MILL & LUMBER METAL POLISH/END CAP/HOSE BARB 010.4213.5604 70.30
91395 07/23/99 013026 BRISCO MILL & LUMBER BLUBS/TERRY TOWELS/HOOKS 010.4213.5604 55.75
91395 07/23/99 013026 BRISCO MILL & LUMBER LAMPHOLDERS 010.4213.5604 96.48 222.53
91396 07/23/99 013572 BRUMIT DIESEL,INC LOCKNUT/AIR FILTERS 010.4211. 5603 153.70
91396 07/23/99 013572 BRUMIT DIESEL,INC UNIVERSAL JOINT 010.4211.5603 115.04 268.74
91397 07/23/99 023322 CHRISTIANSON CHEVROLET IGN COIL F-313 010.4211.5601 38.33
91397 07/23/99 023322 CHRISTIANSON CHEVROLET ADJ.SWITCH/FUEL FILTER 010.4211.5601 93.05 131. 38
91398 07/23/99 026754 CRYSTAL SPRINGS WATER C BOTTLED.WATER 010.4212.5201 10.00
91398 07/23/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 18.33
91398 07/23/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101. 5201 18.33
91398 07/23/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 18.34
91398 07/23/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421.5201 35.00 100.00
91399 07/23/99 026832 CUESTA EQUIPMENT CO CLAMP 010.4211.5601 233.86
91399 07/23/99 026832 CUESTA EQUIPMENT CO BRAKE PARTS 010.4211.5603 101. 89
91399 07/23/99 026832 CUESTA EQUIPMENT CO APRON COVERALLS 010.4211.5272 86.25 422.00
91400 07/23/99 027144 L.N CURTIS & SONS SEW ON PATCHES 010.4211.5272 61.49
91400 07/23/99 027144 L.N CURTIS & SONS NOMEX COAT/LEATHER PATCH 010.4211.5272 555.07
91400 07/23/99 027144 L.N CURTIS & SONS NOMEX PANTS 010.4211. 5272 318.54
91400 07/23/99 027144 L.N CURTIS & SONS OAK COATS 010.4211.5272 1,074.65 2,009.75
91401 07/23/99 031942 ELECTRONIC PARTS SUPERM RADIO PARTS 010.4211.5603 44.98
91401 07/23/99 031942 ELECTRONIC PARTS SUPERM RADIO PARTS 010.4211.5603 36.42 81.40
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/20/99 09:30 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK. CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91402 07/23/99 100147 ENVICOM CORP. GENERAL PLAN UPDATE-6/30 010.4130.5303 10,470.08 10,470.08
91403 07/23/99 101254 MARK FARIAS REIMB.UNIFORM-FARIAS 010.4211.5272 301. 88 301. 88
91404 07/23/99 036114 FULTON FIRE ENGR.INC. FIRE PROTECTION REVIEW 010.4212.5303 550.00 550.00
91405 07/23/99 036426 GTE WIRELESS CELL PHONE-F. CHIEF 010.4211. 5403 20.25 20.25
91406 07/23/99 050894 LAWSON PRODUCTS,INC. CROSS LINK WIRE/HEAT SHRINK 010.4211.5601 441. 72 441.72
91407 07/23/99 053118 LUCIA MAR UN.SCH.DIST. BUS TRANS-MAY/JUNE 010.4425.5303 420.00 420.00
91408 07/23/99 101252 MCI TELECOMMUNICATIONS L/DIST.PHONE-5100 010.4145.5403 101.51 101.51
91409 07/23/99 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4213.5604 .17
91409 07/23/99 057096 MINER'S ACE HARDWARE SPRAY LUB,E 010.4211.5603 12.62 12.79
91410 07/23/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 64.23
91410 07/23/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5143 19.00
91410 07/23/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 28.42
91410 07/23/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 18.86
91410 07/23/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 53.22 183.73
91411 07/23/99 067890 PRAXAIR DISTRIBUTION,IN OXYGEN 010.4211. 5206 16.12 16.12
.
91412 07/23/99 073320 SAN JOAQUIN SUPPLY CO. BOWL CLEANER 010.4211.5604 46.76 46.76
91413 07/23/99 075130 SAN LUIS OBISPO CNTY.NE NOA/KENNEDY 010.4130.5301 32.13
91413 07/23/99 075130 SAN LUIS OBISPO CNTY.NE NOA/SHEPPEL 010.4130.5301 31. 53 63.66
91414 07/23/99 076830 SANTA MARIA TIRE INC. TIRE EXTENSIONS 010.4211.5601 53.93
91414 07/23/99 076830 SANTA MARIA TIRE INC. TIRE DISMOUNT/MOUNT 010.4211. 5601 34.35- 19.58
91415 07/23/99 078156 SEBASTIAN OIL DISTRIB. DIESEL/GASOLINE 010.4211.5608 370.86 370.86
91416 07/23/99 080886 SOUTHERN AUTO SUPPLY MINI LAMPS 010.4211. 5601 40.35
91416 07/23/99 080886 SOUTHERN AUTO SUPPLY CLEANER/POLISH 010.4211.5601 16.39 56.74
91417 07/23/99 082328 STERLING COMMUNICATIONS BELT CLIPS 010.4211.5603 14.14 14.14
91418 07/23/99 085644 TOSTE GRADING & PAVING INSTL ASPHALT SPEED BUMPS 350.5634.7001 6,025.00 6,025.00
91419 07/23/99 101009 UNISOURCE MAINT SUPPLY CR:CLEANING SUPPLIES 010.4213.5604 52.55-
91419 07/23/99 101009 UNISOURCE MAINT SUPPLY CR:CLEANING SUPPLIES 010.4213.5604 46.54-
91419 07/23/99 101009 UNISOURCE MAINT SUPPLY TOILET TISSUE/LINERS 010.4213.5604 70.14
91419 07/23/99 101009 UNISOURCE MAINT SUPPLY SOAP 010.4213.5604 107.92
91419 07/23/99 101009 UNISOURCE MAINT SUPPLY CLEANING SUPPLIES 010.4213.5604 403.26 482.23
91421 07/23/99 090246 JOHN WALLACE & ASSOC. UG STORAGE TANK REPLACEMENT 350.5401.7301 872.74
91421 07/23/99 090246 JOHN WALLACE & ASSOC. DON ROBERTS FIELD 350.5501. 7301 226.88
91421 07/23/99 090246 JOHN WALLACE & ASSOC. GRAND AVE CORRIDOR STUDY 350.5603.7301 466.50
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
07/20/99 09:30 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91421 07/23/99 090246 JOHN WALLACE & ASSOC. OPTICOM DEVICES 350.5604.7501 440.00
91421 07/23/99 090246 JOHN WALLACE & ASSOC. BIKEWAY PROJECT ONE 350.5606.7301 2,589.39
91421 07/23/99 090246 JOHN WALLACE & ASSOC. CREEKSIDE PATH 350.5607.7301 1,146.55
91421 07/23/99 090246 JOHN WALLACE & ASSOC. BRIDGE STREET BRIDGE DECK REHA 350.5608.7301 175.00
91421 07/23/99 090246 JOHN WALLACE & ASSOC. OAK PARK BLVD WIDENING 350.5609.7301 103.00
91421 07/23/99 090246 JOHN WALLACE & ASSOC. STREET SEAL-COAT PROJECT 350.5612.7301 75.00
91421 07/23/99 090246 JOHN WALLACE & ASSOC. PAVEMENT MANAGEMENT SYSTEM 350.5613.7701 75.00
91421 07/23/99 090246 JOHN WALLACE & ASSOC. BRISCO/101 INTERCHANGE ALTS 350.5615.7301 241. 00
91421 07/23/99 090246 JOHN WALLACE & ASSOC. EL CAMPO/101 INTERCHANGE ALTS 350.5616.7301 228.50
91421 07/23/99 090246 JOHN WALLACE & ASSOC. CENTRAL COAST TOWN CENTER 350.5617.7301 976.68
91421 07/23/99 090246 JOHN WALLACE & ASSOC. MONTEGO STREET SIDEWALKS 350.5622.7301 81. 00
91421 07/23/99 090246 JOHN WALLACE & ASSOC. MONTEGO STREET SIDEWALKS 350.5622.7501 2,372.45
91421 07/23/99 090246 JOHN WALLACE & ASSOC. PARKING LOT BEHIND CITY HALL 350.5623.75.01 29.50
91421 07/23/99 090246 JOHN WALLACE & ASSOC. DRAINAGE MASTER PLAN/FIN.ALTS 350.5752.7701 877.50
91421 07/23/99 090246 JOHN WALLACE & ASSOC. NEWSOM SPRINGS 350.5754.7701 12.50
91421 07/23/99 090246 JOHN WALLACE & ASSOC. DISASTER SVCS 1998 DR-1203 350.5755.7501 6,558.38
91421 07/23/99 090246 JOHN WALLACE & ASSOC. SEWER AND WATER RATE STUDY 350.5805.7301 63.13
91421 07/23/99 090246 JOHN WALLACE & ASSOC. GRAND AVE. ELM TO HALCYON 350.5806.7501 24,286.96
91421 07/23/99 090246 JOHN WALLACE & ASSOC. RESERVIOR NO.1 DESIGN 350.5903.7501 737.50
91421 07/23/99 090246 JOHN WALLACE & ASSOC. WATER MASTER PLAN 350.5904.7701 435.00
91421 07/23/99 090246 JOHN WALLACE & ASSOC. GENERAL CONSULTING 010.4301.5303 7,851. 98 50,922.14
91422 07/23/99 094106 ZOLL MEDICAL CORP. Y2K COMPLIANCE KIT 010.4211.5206 107.25
91422 07/23/99 094106 ZOLL MEDICAL CORP. BATTERY PACKS 010.4211.5206 250.95 358.20
TOTAL CHECKS 86,199.59
ATTACHMENT G
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/20/99 11:49 VOUCHER/CHECK REGISTER
FOR PERIOD 14 99/00
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91423 07/22/99 009750 BRENDA BARROW REIMB.PLAYGROUND SUPPLIES 010.4422.5256 77 .55
91423 07/22/99 009750 BRENDA BARROW REIMB.FILM DEVELOP. BARROW 010.4424.5251 12.59
91423 07/22/99 009750 BRENDA BARROW SNACK REIMB-BARROW 010.4425.5255 144 .71 234.85
91424 07/22/99 013884 KEVIN BURT S/BALL UMPIRE-BURT 010.4424.5352 28.00 28.00
91425 07/22/99 101236 DAWN HUDSON POTTERY CLASSES-HUDSON 010.4424.5351 339.82 339.82
91426 07/22/99 100985 DOUG LINTNER S/BALL UMpcLINTNER 010.4424.5352 90.00 90.00
91427 07/22/99 101022 BURTON LUND LUND SVCS-7/8/99 010.4212.5303 380.00 380.00
91428 07/22/99 057272 MIKE MITCHELL S/BALL UMPIRE-MITCHELL 010.4424.5352 60.00 60.00
91429 07/22/99 100392 STEVE MOSLEY ADULT S/BALL UMPIRE-MOSLEY 010.4424.5352 90.00 90.00
91430 07/22/99 058890 RICHARD MUNOZ ADULT S/BALL UMPIRE-MUNOZ 010.4424.5352 120.00
91430 07/22/99 058890 RICHARD MUNOZ ADULT S/BALL UMPIRE-MUNOZ 010.4424.5352 60.00 180.00
91431 07/22/99 100984 SCOTT O'CONNELL S/BALL SCORER-O'CONNELL 010.4424.5352 98.00 98.00
91432 07/22/99 101259 REBECCA READ S/BALL SCORER-READ 010.4424.5352 21. 00 21. 00
91433 07/22/99 071682 GREG ROSE S/BALL UMP-ROSE 010.4424.5352 120.00
91433 07/22/99 071682 GREG ROSE S/BALL SCORER-ROSE 010.4424.5352 7.00 127.00
91434 07/22/99 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 140.00 140.00
91435 07/22/99 081432 BOB SPEAR ADULT S/BALL UMPIRE-SPEAR 010.4424.5352 90.00 90.00
91436 07/22/99 085664 TOM TOTH ADULT S/BALL UMPIRE-TOTH 010.4424.5352 105.00 105.00
91437 07/22/99 089270 JOSHUA VASQUEZ S/BALL UMPIRE-VASQUEZ 010.4424.5352 75.00 75.00
91438 07/22/99 101260 JENNIFER WYSONG ADULT S/BALL SCORER-WYSONG 010.4424.5352 35.00 35.00
TOTAL CHECKS 2,093.67
ATTACHMENT H
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/28/99 14:42 VOUCHER/CHECK REGISTER
FOR PERIOD 14 99/00
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
142 07/26/99 100905 TONY M. FERRARA LOCC EXEC. FORM-FERRARA 010.4001.5501 142.00 142.00
143 07/26/99 100036 STEVE TOLLEY LOCC EXEC. FORM-TOLLEY 010.4001.5501 225.00 225.0.0
91439 07/29/99 101279 DEBBIE ALTAMIRANO REFUND AM/PM-ALTAMIRANO 010.0000.4602 40.50 40.50
91440 07/29/99 003120 AMERICAN INDUSTRIAL SUP UVEX SAFETY GLASSES 010.4420.5255 122.91
91440 07/29/99 003120 AMERICAN INDUSTRIAL SUP CR:WRAP AROUND GLASSES 010.4420.5255 39.55- 83.36
91441 07/29/99 100897 AMERICAN TEMPS DELGADO SVCS-7/9 220.4303.5303 486.40
91441 07/29/99 100897 AMERICAN TEMPS BARRY SVCS-7/9 640.4710.5303 222.82
91441 07/29/99 100897 AMERICAN TEMPS BARRY SVCS-7/9 612.4610.5303 148.54 857.76
91442 07/29/99 004680 STEVE ANDREWS SERGEANT AS PERF.MANAGER 010.4201. 5501 327.00 327.00
91443 07/29/99 004914 APEX SHARPENING WORKS FILTER 640.4712.5603 4.99 4.99
91444 07/29/99 101272 JANIE APPLEBY REF.PARK DEPOSIT-APPLEBY 010.0000.4354 25.00 25.00
91445 07/29/99 101266 DELIA ARANDA REF. PARK DEP-ARANDA 010.0000.4354 25.00 25.00
91446 07/29/99 008346 BACKYARD IMPROVEMENT CE GATE TRANSMITTER 010.4201. 5605 57.92 57.92
91447 07/29/99 009750 BRENDA BARROW REIMB.SNACK SUPPLIES-BARROW 010.4425.5259 115.66
91447 07/29/99 009750 BRENDA BARROW REIMB.SUPPLIES-BARROW 010.4422.5256 67.20 182.86
91448 07/29/99 101263 APOLONIA BATISTA REF. PARK DEPOSIT-BATISTA 010.0000.4354 25.00 25.00
91449 07/29/99 013026 BRISCO MILL & LUMBER SHELF 010.4201. 5604 11.26 11.26
91450 07/29/99 101276 C.C.P.O.A.CONFERENCE CCPOA CONF-HULGAN 010.4201.5501 165.00 165.00
91451 07/29/99 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-7/15 225.4553.5507 1,094.50 1,094.50
91452 07/29/99 016692 CALIF.PEACE OFFICER'S A CPOA DUES-7 PEqPLE 010.4201.5503 510.00
91452 07/29/99 016692 CALIF. PEACE OFFICER'S A CPOA DUES-TERBORCH 010.4201.5503 210.00 720.00
91453 07/29/99 016695 CALIF.PEACE OFFICER'S A DUES-HOPKINS/JENSEN 010.4201. 5503 144.00 144.00
91454 07/29/99 016614 CALIF. POLICE CHIEFS ASS CPOA CONF-WULFING/TERBORCH 010.4201.5501 430.00 430.00
91455 07/29/99 100622 CASTLE ROCK DEVELOPMENT REF.L/SCAPE BOND-645 ROSEMARY 010.0000.2210 1,200.00 1,200.00
91456 07/29/99 100265 ALAN CHESNUTT REF.L/SCAPE BOND-720BANDOLERO 010.0000.2210 1,200.00 1,200.00
91457 07/29/99 077376 SUSAN SAXE- CLIFFORD PHYSC.EVAL-CAMA 010.4201. 5315 325.00 325.00
91458 07/29/99 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310 664.00
91458 07/29/99 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES-DON ROBERTS 350.5501.7401 560.00 1,224.00
91459 07/29/99 024832 COMMUNICATION SOLUTIONS REPR.TELEMETRY WIRE 640.4711.5603 312.18 312.18
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/28/99 14:42 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91460 07/29/99 027534 D.G.REPAIR R&R STARTER-P31 010.4420.5601 584.31
91460 07/29/99 027534 D.G.REPAIR REPR.TRANS-PD932 010.4201. 5601 600.00 1,184.31
91461 07/29/99 101267 SHIRLEY DELORY REF. PARK DEPOSIT-DELORY 010.0000.4354 25.00 25.00
91462 07/29/99 101262 KELLY DODD REF.C/B DEPOSIT-DODD 010.0000.2206 250.00
91462 07/29/99 101262 KELLY DODD BLDG. SUPER-DODD 010.0000.4355 182.25-
91462 07/29/99 101262 KELLY DODD 2ND DAY RENT CANCELLED-DODD 010.0000.4353 175.00 242.75
91463 07/29/99 101241 ROBERT F. DRIVER CO,INC PROPERTY INS.POLICY-596314 010.4145.5579 5,591.44
91463 07/29/99 101241 ROBERT F. DRIVER CO,INC BOILER MACH-FB93917011 010.4145.5579 297.00
91463 07/29/99 101241 ROBERT F. DRIVER CO,INC BOILER MACH-596541 010.4145.5579 297.00 6,185.44
91464 07/29/99 101273 EVERGREEN USED OIL DISPOSAL 010.4305.5303 80.00 80.00
91465 07/29/99 058208 F.MORTON PITT CO. 6 NAME PLATES 010.4201. 5255 54.26 54.26
91466 07/29/99 100422 FAILSAFE TESTING GROUND LADDER TESTING 010.4211.5324 1,021.75 1,021.75
91467 07/29/99 032838 FAMILIAN PIPE & SUPPLY FITTINGS, GASKETS, COUPLING 350.5606.7001 714.29
91467 07/29/99 032838 FAMILIAN PIPE & SUPPLY BACK FLOW 350.5606.7001 1,179.75
91467 07/29/99 032838 FAMILIAN PIPE & SUPPLY MJ ACCESSORY KITS/GASKETS 640.4712.5610 178.36 2,072.40
91468 07/29/99 035802 FRANK'S LOCK & KEY INC DUP.KEYS .010.4305.5255 9.65 9.65
91469 07/29/99 101277 STEFANIE FRYOVER REF.O/PAY PARKING CITE-FRYOVER 010.0000.4203 10.00
91469 07/29/99 101277 STEFANIE FRYOVER REF.O/PAY PARKING CITE-FRYOVER 010.0000.4203 10.00 20.00
91470 07/29/99 038376 GRAND AUTO PARTS SQUEEGEE'S 010.4305.5255 64.26
91470 07/29/99 038376 GRAND AUTO PARTS FUEL CAP 220.4303.5603 25.38 89.64
91471 07/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 252.20
91471 07/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 6.13
91471 07/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4305.5201 8.68
91471 07/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4212.5201 5.34-
91471 07/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4212.5201 2.95
91471 07/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4305.5201 17.14
91471 07/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 62.10
91471 07/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301.5201 24.54
91471 07/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5201 14.96
91471 07/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 10.08
91471 07/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 42.34 435.78
91472 07/29/99 036426 GTE WIRELESS CELL PHONE-CONST.INSPECT 010.4301.5403 57.18
91472 07/29/99 036426 GTE WIRELESS CELL PHONE-ENG1 010.4211.5403 18.65
91472 07/29/99 036426 GTE WIRELESS CELL PHONE-F. PORTABLE 010.4211. 5403 16.51 92.34
91473 07/29/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 150.91
91473 07/29/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 180.74 331. 65
91474 07/29/99 041184 HEACOCK WELDING NORTH INSTL.STROBE LIGHT 220.4303.5603 68.56 68.56
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
07/28/99 14:42 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91475 07/29/99 041340 SHERR I HEATH REIMB.BOOKS-HEATH 010.4201.5502 257.31 257.31
91476 07/29/99 041808 CRAIG HENDRICKS REIMB.TUITION-HENDRICKS 010.4201. 5502 465.00
91476 07/29/99 041808 CRAIG HENDRICKS REIMB.BOOKS-HENDRICKS 010.4201. 5502 135.42 600.42
91477 07/29/99 101269 SUMMER HUNSTAD REF.PARK DEPOSIT-HUNSTAD 010.0000.4354 25.00 25.00
91478 07/29/99 046760 JIMS CAMPUS CAMERA CLEAN CAMERA 010.4201. 5603 15.00 15.00
91479 07/29/99 047350 JUSTICE TRAINING INST. REGIS-ANDREWS (SERGEANT AS PERF 010.4201.5501 243.00 243.00
91480 07/29/99 048516 KEYLOCK SECURITY SPECIA REPR.IGNITION LOCK 010.4201.5601 17.00 17.00
91481 07/29/99 051636 LEHIGH SAFETY SHOE CO WILDLAND BOOTS 010.4211.5272 229.41 229.41
91482 07/29/99 101173 LONGS DRUG STORE PHOTO PROCESSING 010.4201. 5255 91.36 91. 36
91483 07/29/99 053092 LUCENT TECHNOLOGIES PHONE MAINT AGREEMENT 010.4211. 5403 25.60 25.60
91484 07/29/99 101271 BOBRA MANNING REF.PARK DEPOSIT-MANNING 010.0000.4354 25.00 25.00
91485 07/29/99 101261 KEVIN MARISCAL REF.C/B DEPOSIT-MARISCAL 010.0000.2206 250.00
91485 07/29/99 101261 KEVIN MARISCAL BLDG. SUPER-MARISCAL 010.0000.4355 114.75- 135.25
91486 07/29/99 101252 MCI TELECOMMUNICATIONS PHONE 481-6965 010.4145.5403 .25
91486 07/29/99 101252 MCI TELECOMMUNICATIONS PHONE-489-2174 010.4201. 5403 .02
91486 07/29/99 101252 MCI TELECOMMUNICATIONS PHONE 473-5100 010.4145.5403 69.29 69.56
91488 07/29/99 057096 MINER'S ACE HARDWARE MISC. HARDWARE 010.4211.5601 9.55
91488 07/29/99 057096 MINER'S ACE HARDWARE BATTERIES 010.4211.5255 9.93
91488 07/29/99 057096 MINER'S ACE HARDWARE FILE 010.4211.5273 33.42
91488 07/29/99 057096 MINER'S ACE HARDWARE MOP HANDLE 010.4213.5604 7.49
91488 07/29/99 057096 MINER'S ACE HARDWARE TRIMMER LINE 010.4420.5603 4.06
91488 07/29/99 057096 MINER'S ACE HARDWARE MEASURE TAPE 640.4712.5273 11.79
91488 07/29/99 057096 MINER'S ACE HARDWARE LATCH 010.4420.5605 5.78
91488 07/29/99 057096 MINER'S ACE HARDWARE BROOM/VAC.HOSE 010.4201. 5604 31.72
91488 07/29/99 057096 MINER'S ACE HARDWARE LUMBER 010.4213.5604 8.54
91488 07/29/99 057096 MINER'S ACE HARDWARE SAFETY HASP 640.4712.5609 3.74
91488 07/29/99 057096 MINER'S ACE HARDWARE PAINT/PAINT SUPPLIES 640.4712.5610 110.51
91488 07/29/99 057096 MINER'S ACE HARDWARE TUBING SUPPLIES 640.4711.5693 2.41
91488 07/29/99 057096 MINER'S ACE HARDWARE EPOXY 640.4712.5610 32.16
91488 07/29/99 057096 MINER'S ACE HARDWARE SPRAY PAINT 010.4420.5605 21.40
91488 07/29/99 057096 MINER'S ACE HARDWARE COUPLERS 640.4712.5610 5.13
91488 07/29/99 057096 MINER'S ACE HARDWARE SPRAYER/DRAIN CLEANER/BUNGEES 010.4420.5605 87.96
91488 07/29/99 057096 MINER'S ACE HARDWARE MISC. HARDWARE/BATTERY 640.4712.5255 3.19
91488 07/29/99 057096 MINER'S ACE HARDWARE FLASHLIGHT/HAND SAW 640.4712.5273 42.88
91488 07/29/99 057096 MINER'S ACE HARDWARE MISC. HOUSEWARES 220.4303.5613 2.51
91488 07/29/99 057096 MINER'S ACE HARDWARE EPOXY/PAINT BRUSHES 640.4712.5610 71.34
91488 07/29/99 057096 MINER'S ACE HARDWARE EPOXY 640.4712.5610 64.33 569.84
91489 07/29/99 101278 THOMAS MORGAN PARKING CITE#D7111 010.0000.4203 20.00 20.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
07/28/99 14:42 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91490 07/29/99 101209 MOZART FESTIVAL 99 MOZART CONCERT CO-SPONSOR 010.4424.5353 500.00 500.00
91491 07/29/99 101275 JAMES O'DONNELL CO. 30%CONTRACT ADA IMPROVEMENTS 010.4213.6401 5,890.50 5,890.50
91492 07/29/99 100402 ODV, INC. 3 METHAMPHETAMINE REAGENT 010.4201.5255 52.68 52.68
91493 07/29/99 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 183.63
91493 07/29/99 063960 PACIFIC BELL ALARM 473-1935 640.4710.5403 38.40
91493 07/29/99 063960 PACIFIC BELL ALARM 473-2041 010.4145.5403 19.10
91493 07/29/99 063960 PACIFIC BELL PHONE 489-2174 010.4201. 5403 41. 98
91493 07/29/99 063960 PACIFIC BELL FAX 473-2198 010.4145.5403 25.31
91493 07/29/99 063960 PACIFIC BELL COMPUTER LINE 489-2345 010.4145.5403 46.60
91493 07/29/99 063960 PACIFIC BELL ALARM 841-3953 010.4211. 5403 31.46
91493 07/29/99 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31.46
91493 07/29/99 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31.46
91493 07/29/99 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31.46
91493 07/29/99 063960 PACIFIC BELL DATA LINE 473-5141 010.4145.5403 314.14
91493 07/29/99 063960 PACIFIC BELL PHONE 473-5400 010.4145.5403 1,411.81
91493 07/29/99 063960 PACIFIC BELL SLO COMPUTER 271-6566 010.4145.5403 47.71
91493 07/29/99 063960 PACIFIC BELL PHONE 481-6944 010.4201. 5403 128.70
91493 07/29/99 063960 PACIFIC BELL ALARM 271-7480 010.4201.5403 63.86
91493 07/29/99 063960 PACIFIC BELL SLO COMPUTER 473-9523 010.4145.5403 71.69
91493 07/29/99 063960 PACIFIC BELL PAY PHONE-489-9816 010.4145.5403 41.66
91493 07/29/99 063960 PACIFIC BELL PAY PHONE-489-9867 010.4201. 5403 43.21 2,603.64
91494 07/29/99 066924 PLAQUE SHAQUE PATCH PLAQUE 010.4201. 5504 37.54 37.54
91495 07/29/99 101281 ~POLARIS HONDA HONDA MOWER ~ 010.4420.6201 957.15
91495 07/29/99 101281 POLARIS HONDA 2 BLADES 010.4420.5603 23.60 980.75
91496 07/29/99 067196 JASON POLE POP CONF-POLE 010.4201.5501 550.96 550.96
91497 07/29/99 067234 POLICE EXEC. RESEARCH FO REGIS-POLE(POP CONF) 010.4201.5501 395.00 395.00
91498 07/29/99 101268 ROSELLA POWERS REF.PARK DEPOSIT-POWERS 010.0000.4354 25.00 25.00
91499 07/29/99 068000 PRESSURE VESSEL SERVICE SODIUM HYPOCHLORITE 640.4712.5274 425.91 425.91
91500 07/29/99 090284 SHAWN PRYOR REIMB.GAS/PARKING-PRYOR 010.4201.5501 27.00 27.00
91501 07/29/99 101232 D.J. ROWLEY REF. PARK DEPOSIT-ROWLEY 010.0000.4354 25.00 25.00
91502 07/29/99 075660 SAN LUIS PAINTS PAINT 010.4430.5255 11.33 11.33
91503 07/29/99 077532 ALLEN SCHOFIELD ELECTRI TROUBLESHOOT TRIPPING BREAKER 010.4213.5303 161. 00
91503 07/29/99 077532 ALLEN SCHOFIELD ELECTRI FABRICATE ADDT'L BUSSING 010.4213.5303 544.00 705.00
91504 07/29/99 100569 SEARCH REGIS-BRIDGE(ADVANCE INTERNET) 010.4201. 5501 1,414.00 1,414.00
91505 07/29/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4211. 5608 345.96
91505 07/29/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,099.07 1,445.03
----
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
07/28/99 14:42 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91506 07/29/99 078468 SENSUS TECHNOLOGIES,INC COMPOUND METER CHAMBERS/GASKET 640.4712.5611 669.71 669.71
91507 07/29/99 101265 ERVIN SLY REF. PARK DEPOSIT-SLY 010.0000.4354 25.00 25.00
91508 07/29/99 080340 SNAP-ON TOOLS CORP SOCKETSET/MEASURE TAPES/HEX 010.4305.5273 448.24 448.24
91509 07/29/99 080886 SOUTHERN AUTO SUPPLY GAS LIFTS 220.4303.5603 52.53 52.53
91510 07/29/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 31.10
91510 07/29/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 49.42 80.52
91511 07/29/99 101274 SPECIAL OLYMPICS REF.C/B DEPOSIT-SPECIAL OLYM 010.0000.2206 250.00 250.00
91512 07/29/99 100264 JEFF STASELL REF.L/SCAPE BOND-285 MERCEDES 010.0000.2210 1,200.00 1,200.00
91513 07/29/99 082328 STERLING COMMUNICATIONS REPL.WIG WAG CONTROL 010.4201. 5601 80.44
91513 07/29/99 082328 STERLING COMMUNICATIONS AUG SERVICE CONTRACT 010.4201.5606 995.00
91513 07/29/99 082328 STERLING COMMUNICATIONS REPR.RADIO 010.4305.5603 590.20 1,665.64
91514 07/29/99 083382 SUPERIOR QUALITY COPIER CLEAN & REPL.SEPERATION PAD 010.4201. 5602 101. 47 101. 47
91515 07/29/99 084084 TAYLOR'S TUNE-UP SHOP ENGINE TUNE-UP 220.4303.5601 173.73
91515 07/29/99 084084 TAYLOR'S TUNE-UP SHOP REPL.DISTRIB-PW 4 220.4303.5601 349.30
91515 07/29/99 084084 TAYLOR'S TUNE-UP SHOP ENGINE TUNE-UP 010.4201. 5601 70.48 593.51
91516 07/29/99 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 222.73 222.73
91517 07/29/99 088070 UNION INSTITUTE REIMB.TUITION-HEATH 010.4201. 5502 2,620.00 2,620.00
91518 07/29/99 101009 UNISOURCE MAINT SUPPLY CR:CLEANING SUPPLIES 010.4213.5604 84.96-
91518 07/29/99 101009 UNISOURCE MAINT SUPPLY CLEANING SUPPLIES/LINERS 010.4213.5604 154.79 69.83
91519 07/29/99 088084 UNITED GREEN MARK,INC. VALVE BOX/FITTINGS 010.4430.5605 96.02
91519 07/29/99 088084 UNITED GREEN MARK, INC. SPRINKLERS 010.4430.5605 192.62
91519 07/29/99 088084 UNITED GREEN MARK,INC. 25 TORO FULL CIRCLE SPRINKLERS 010.4420.5605 20,78
91519 07/29/99 088084 UNITED GREEN MARK,INC. 25 TORO 1/2 CIRCLE SPRINKLERS 010.4420.5605 20.78
91519 07/29/99 088084 UNITED GREEN MARK,INC. NOZZLES/SEALS 010.4420.5605 33.54
91519 07/29/99 088084 UNITED GREEN MARK, INC. PRESSURE GAUGE/FITTING 640.4712.5610 30.57 394.31
91520 07/29/99 087672 UNITED RENTALS TEFLON/ELECT. TAPE/SAND BELT 010.4420.5605 17.50 17.50
91521 07/29/99 088424 URBAN FUTURES INC. PROF.SVCS-DELUCIA 284.4103.5303 135.00 135.00
91522 07/29/99 088826 PEGGY VALKO ART CLASSES-VALKO 010.4424.5351 130.80 130.80
91523 07/29/99 101264 DONNA VOGT REF. PARK DEPOSIT-VOGT 010.0000.4354 25.00 25.00
91524 07/29/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/ROTATE 010.4301. 5601 20.95
91524 07/29/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/SAFETY INSPECT 010.4201. 5601 20.95
91524 07/29/99 090480 WAYNE'S TIRE TIRE BALANCE 010.4420.5601 15.00
91524 07/29/99 090480 WAYNE'S TIRE RIB TIRE 010.4420.5601 20.91
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
07/28/99 14:42 VOUCHER/CHECK REGISTER
FOR PERIOD 14
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91524 07/29/99 090480 WAYNE'S TIRE ALIGN/LUBE/OIL/FILTER/TIRE 010.4201. 5601 146.91
91524 07/29/99 090480 WAYNE'S TIRE WIPERS/LUBE/OIL/FILTER/INSPECT 010.4201. 5601 47.76
91524 07/29/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/SAFETY INSPECT 010.4201. 5601 20.95
91524 07/29/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/ALIGN 010.4201. 5601 59.45
91524 07/29/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/SAFETY INSPECT 010.4201.5601 34.52
91524 07/29/99 090480 WAYNE'S TIRE IDLER ARM/ALIGN/LUBE/OIL/FILTE 010.4201. 5601 212.98
91524 07/29/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010.4420.5601 86.60 686.98
91525 07/29/99 101280 WENDY WELLS REF.B/BALL CAMP-PHILLIPS 010.0000.4605 95.00 95.00
91526 07/29/99 091104 WESTBURNE/AIR COLD,INC- SADDLE-WELL#9 640.4711. 5603 12.50 12.50
91527 07/29/99 100431 WILLARD PAPER CO PAPER 010.4102.5255 227.16
91527 07/29/99 100431 WILLARD PAPER CO PAPER 010.4102.5255 364.65 591. 81
91528 07/29/99 092508 NANCY WILLIAMS REIMB.SUPPLIES-WILLIAMS 010.4423.5254 35.48 35.48
91529 07/29/99 101270 SANDRA ZARATI REF. PARK DEPOSIT-ZARATI 010.0000.4354 25.00 25.00
TOTAL CHECKS 48,297.51
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
07/28/99 14:42 VOUCHER/CHECK REGISTER
FOR PERIOD 14
FUND TITLE AMOUNT
010 GENERAL FUND 39,782.80
220 STREETS FUND 1,744.25
225 TRANSPORTATION FUND 1,094.50
284 REDEVELOPMENT AGENCY FUND 135.00
350 CAPITAL IMPROVEMENT FUND 2,454.04
612 SEWER FUND 148.54
640 WATER FUND 2,938.38
TOTAL 48,297.51
ATTACHMENT I
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
07/29/99 10:46 VOUCHER/CHECK REGISTER
FOR ALL PERIODS 98/99
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91533 07/30/99 000234 A & R WELDING SUPPLY OXYGEN 010.4305.5303 14.00 14.00
91534 07/30/99 000898 ADDICTION MEDICINE CONS PRE-EMPLOY.PHYS-FARIAS 010.4211.5315 45.00
91534 07/30/99 000898 ADDICTION MEDICINE CONS PRE-EMPLOY.PHYS-HOLT 220.4303.5315 45.00 90.00
91535 07/30/99 100584 AIR LIQUIDE AMERICA COR OXYGEN/ACETYLENE 010.4305.5303 62.00 62.00
91536 07/30/99 018018 CA. ST. DEPT. GENERAL SVCS L/DIST.PHONE-5100 010.4145.5403 46.58 46.58
91537 07/30/99 023322 CHRISTIANSON CHEVROLET REPL.SEAT BELT 010.4201. 5601 194.23
91537 07/30/99 023322 CHRISTIANSON CHEVROLET SERVICE REAR AXLE/REPL.RADIO 010.4301.5601 310.63 504.86
91538 07/30/99 024870 COMPUSERVE INC. USER FEES THROUGH 6/26 010.4140.5607 54.45 54.45
91539 07/30/99 026208 CREDIT BUREAU REPORTS, CREDIT CHECK-CAMA 010.4201.5303 7.00 7.00
91540 07/30/99 031044 EARTH SYSTEMS CONSULTAN UST REPLACEMENT 350.5401. 7401 418.00 418.00
91541 07/30/99 042470 HI-WAY SAFETY INC. TRAFFIC CONES 220.4303.5613 530.52 530.52
91542 07/30/99 056580 MID STATE BANK ACH DISTRIB 010.4145.5319 30.60 30.60
91543 07/30/99 067548 POOR RICHARD'S PRESS LETTERHEAD 010.4201.5201 58.61 58.61
91544 07/30/99 069654 RALCCO CONTAINER COLL-5/99 761.0000.2006 2,226.99
91544 07/30/99 069654 RALCCO GREEN WASTE COLL-5/99 761.0000.2007 2,987.17
91544 07/30/99 069654 RALCCO R-1 RECYCLING-5/99 010.0000.4030 260.71-
91544 07/30/99 069654 RALCCO RECYCLING ADMIN-5/99 010.0000.4755 260.71-
91544 07/30/99 069654 RALCCO CONTAINER COLL-6/99 761. 0000.2006 4,549.58
91544 07/30/99 069654 RALCCO GREEN WASTE COLL-6/99 761.0000.2007 2,390.09
91544 07/30/99 069654 RALCCO R-1 RECYCLING-6/99 010.0000.4030 260.71-
91544 07/30/99 069654 RALCCO RECYCLING ADMIN-6/99 010.0000.4755 260.71- 11,110.99
91'545 07/30/99 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 89.77 89.77
91546 07/30/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201.5608 1,158.81 1,158.81
91547 07/30/99 080808 SOUTH SLO COuNTy SANIT SEWER SVC COLL-6/99 760.0000.2304 94,522.20
91547 07/30/99 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-6/99 760.0000.2305 6,000.00
91547 07/30/99 080808 SOUTH SLO COUNTY SANIT 6-1 SAN.DIST-203 N. RENA 010.4145.5401 13.47
91547 07/30/99 080808 SOUTH SLO COUNTY SANIT 6-1 SAN.DIST-ASH R/RM 010.4145.5401 13.'p 100,549.14
91548 07/30/99 083226 SUNSET NORTH CAR WASH CAR WASHES-6/99 010.4305.5601 7.50
91548 07/30/99 083226 SUNSET NORTH CAR WASH CAR WASHES-6/99 010.4201. 5601 67.50
91548 07/30/99 083226 SUNSET NORTH CAR WASH CAR WASHES-6/99 640.4712.5601 77 .50
91548 07/30/99 083226 SUNSET NORTH CAR WASH CAR WASHES-6/99 010.4421. 5601 37.50
91548 07/30/99 083226 SUNSET NORTH CAR WASH CAR WASHES-6/99 220.4303.5601 30.00
91548 07/30/99 083226 SUNSET NORTH CAR WASH CAR WASHES-6/99 010.4301.5601 37.50
91548 07/30/99 083226 SUNSET NORTH CAR WASH CAR WASHES-6/99 010.4420.5601 15.00 272.50
91.549 07/30/99 101009 UNISOURCE MAINT SUPPLY CR:CLEANING SUPPLIES 010.4213.5604 37.41-
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
07/29/99 10 :46 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91549 07/30/99 101009 UNISOURCE MAINT SUPPLY CLEANER 010.4213.5604 45.33 7.92
91550 07/30/99 088826 PEGGY VALKO ART CLASSES TO 7/1-VALKO 010.4424.5351 1,496.68 1,496.68
TOTAL CHECKS 116,502.43
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
07/29/99 10 :46 VOUCHER/CHECK REGISTER
FOR ALL PERIODS
FUND TITLE AMOUNT
010 GENERAL FUND 2,725.38
220 STREETS FUND 605.52
350 CAPITAL IMPROVEMENT FUND 418.00
640 WATER FUND 77 .50
760 SANITATION DISTRIBUTION FUND 100,522.20
761 RUBBISH COLLECTION FUND 12,153.83
TOTAL 116,502.43
ATTACID,fENT J
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 7/9/99 TO 7/22/99
7/30/99
FUND 010 177,345.61 Salaries Full time 123,529.95
FUND 220 8,038.66 Salaries Part-Time 24,980.44
FUND 284 Salaries Over-Time 9,063.73
FUND 612 4,128.89 Holiday Pay 735.91
FUND 640 10,538.18 Sick Pay 3,083.64
200,051.34 Annual Leave Pay
Vacation Buy Back -
Vacation Pay 7,222.96
Comp Pay 5,054.59
Annual Leave Pay 810.56
PERS Retirement 13,052.44
Social Security 12,011.14
PARS Retirement 326.79
State Disability Ins. 59.34
Health Insurance -
Dental Insurance -
Vision Insurance -
Life Insurance -
Long Term Disability -
Uniform Allowance
Car Allowance -
Council Expense -
Employee Assistance -
Boot Alowance 119.85
Total: 200,051.34
9.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: AUGUST 10, 1999
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of July 31,1999, as required by Government Code Section 53646 (b).
~--..__._---._.- --------
CITY OF ARROYO GRANDE
MONTHLY INVESTMENT REPORT
,,44 05 ~ 31. 1999
August 10, 1999
This report presents the City's investments as of July 31, 1999. It includes all
investments managed by the City, the investment institution, type of investment,
maturity date, and rate of interest. As of July 31, 1999, the investment portfolio was in
compliance with all State laws and the City's investment policy.
Current Investments:
The City is currently investing all short-term excess cash in the Local Agency
Investment Fund (LAIF) administered by the State Treasurer. This is a very high
quality investment in terms of safety, liquidity, and yield. The City may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other investments. The following is a comparison of
investments based on book values as of July 31, 1999 compared with the prior month
and the prior year.
Date: July 1999 June 1999 July 1998
Amount: $8,710,000 9,210,000 6,760,000
Interest Rate: 5.09% 5.09% 5.67%
-------------
I.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K, SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
SUBJECT: ANNUAL REPORT - FISCAL YEAR 1998-99 CASH ACTIVIT'1 N
TRANSPORTATION FACILITIES DEVELOPMENT IMPACT FUND
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended the City Council accept the annual report of Transportation Facilities
Development Impact Fund cash activity and ending cash balance at June 30, 1999.
FUNDING:
No outside funding is required.
DISCUSSION:
Section 6 of Resolution 3021, Attachment B, requires that within sixty days of the close
of each fiscal year, an accounting of the Transportation Facilities Development Impact
Fund shall be made available to the public.
Because Resolution 3021 requires the cash balance to be reported within sixty days of
the close of the fiscal year, an unaudited number is reported. The firm of Vavrinek,
Trine, Day & Company completed the 1997-98 independent audit on November 20,
1998, almost three months after the issuance of the Cash Activity Report. To present a
complete picture of the cash activity in this fund, a reconciliation from the 1997-98 Cash
Activity Report (reported August 11, 1998) and the independent audit balance is
presented.
Audit adjustments are the result of corrections to reported revenues in the Traffic
Circulation Fund (Fund 223) and the Transportation Facilities Impact Fund (Fund 224).
The Traffic Circulation Fund accounts for developer traffic mitigation measure fees
received as the result of environmental reviews. The Transportation Facilities Impact
Fund accounts for developer impact fees (AB 1600) that are collected to maintain
existing levels of public services for existing and future residents. On occasion
revenues had been inadvertently posted to the incorrect fund (posted to Fund 224
instead of Fund 223 and visa versa) since the 1993-94 Fiscal Year. Adjustments were
made to prior period revenues and Fiscal Year 1997-98 revenues.
Attachment A reports the cash balance as of June 3D, 1998, audit adjustments, audited
balance, cash collected and disbursed during the 1998-99 Fiscal Year, and the ending
unaudited cash balance at June 30, 1999.
-~ ~_._-- ~~- ~.~
A TT ACHMENT A
CITY OF ARROYO GRANDE
TRANSPORTATION FACILITIES IMPACT FEE FUND
REPORT OF CASH ACTIVITY AND ENDING UNAUDITED CASH BALANCE
AT JUNE 30, 1999
Reconciliation to Audit:
Cash Balance at July 1, 1998 $ 23,259
1997 -98 Audit Adjustments 162.989*
Audited Cash Balance as of June 30, 1998 $186.248
1998-99 Cash Activity:
Collections, 1998-99 Fiscal Year
Interest Income $ 22,782
Facility Impact Fees 1.216.896
Total Revenues 1,239,678
Disbursements, 1998-99 Fiscal Year 0
Ending Cash Balance, June 30, 1999 $1 ,425.926
* Audit Adjustments:
The 1997-98 report was filed before the 1997-98 independent audit was completed.
The audit adjustments are as follows:
Reallocation of prior period revenues in Traffic Circulation
& Transportation Facilities Impact Funds $104,146
Repayment of FY 1996-97advance from General Fund (836)
Reallocation of current revenues in Traffic Circulation
& Transportation Facilities Impact Funds 59.679
Total Audit Adjustments $162.989
------ -..----
f"j \16-, '
ATTACl-HNT B
.' RESOLUTION NO. 3021
A RESOLUTION OF THE CITY OF ARROYO GRANDE SE"ITING
FORTH TilE AMOUNT OF PUBLIC FACILITY IMPACT FEES
\VHEREAS, Ordinance No. 461 C.S. of the City of Arroyo Grande establishes
transportation facility impact fees and provides for the setting of fee amounts by resolution of
the City Council; and,
WHEREAS, the City has conducted a study which estimates the costs of public facilities
needed to maintain the existing level of public services to existing and future residents and
businesses in the City of Arroyo Grande, which is attached hereto as Exhibit "A" and which is
hereby incorporated herein by reference; and.
WHEREAS, pursuant to California Government Code Section 66016, said study has been
available for public inspection and review at least ten (10) days prior to a public hearing held
on this matter and public notice was provided fourteen (14) days prior to the public hearing;
and,
WHEREAS, pursuant to California Government Code Section 66017, this resolution
shall become effective sixty (60) days from the passage of Ordinance 461 CS.
NOW, THEREFORE, the City Council of the City of Arroyo Grande finds and resolves
that:
,
1. Findin,s:
a. The purpose of transportation facilities impact fees is to protect the public health, safety
and welfare by maintaining the existing level of public services for existing and future
residents and businesses within the City of Arroyo Grande, and to pay for the cost of
providing such facilities.
b. The fees collected pursuant to this resolution shall be used only to pay for public
facilities identified in Exhibit II A" pursuant to Ordinance No. 461 C.S.
c. There is a reasonable relationship between the types of development on which fees are
imposed and the purpose for which such fees will be used.
2. Cost Estimates:
The estimated costs of public facilities to be funded with the fees established by this resolution
are set forth in attached Exhibit II A" . If the actual or estimated cost of public facilities, as
identified. and shown in attached Exhibit "A" should change, the City Manager s~~ll review the
fees to determine whether such fees are still adequate. If the fees should be changed, the City
Manager shall recommend to the City Council a revised fee schedule be adopted by resolution.
3. Amount of Fees:
a. The amount of the public facility impact fees shall be as set forth in attached Exhibit
"B."
b. The Standard Industrial Classification Manual (SIC) shall be used to interpret land use
categories, when it is unclear.
-.----.-"
,
Resolution No. 3021
Setting Forth Transportation Facilities Development Impact Fees
Page 2
4. Time of Payment:
a. Public facility impact fees for any development project shall be due and payable prior
to final inspection and/or issuance of certificate of occupancy, and shall be collected by
the Building Official. Notwithstanding, under Government Code Section 66007 (b), the
City is authorized to collect the fees at the time of building permit issuance if the fees
are for public facilities and improvements for which accounts have been established and
funds appropriated, and for which the City has adopted a proposed construction schedule;
or the fees are to reimburse the City for expenditures previously made.
..
5. Exemptions:
Exemptions to the fees adopted herein may be granted by the City Council pursuant to Ordinance
_ of the City of Arroyo Grande.
- 6. Separate Accounts:
The Finance Director shall deposit fees collected under this resolution in separate public facility
impact fee accounts as required by California Government Code Section 66006. Within sixty
days of the close of each fiscal year, the Finance Director shall make. available. to the public an
accounting of each fund, and the City Council shall review that information at its next regular
public meeting; notice of the meeting shall be given as provided in Government Code Section
66006(b)(2).
7. Interpretation:
Interpretation of this Resolution shall be submitted to the Planning Department in writing and
an interpretation shall be made by the Planning Commission, pursuant to Ordinance No. 4.61CS.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Arroyo Grande
at its meeting held on the 2200 day of March , 1994, on a motion of
Council Member Burke . , seconded by COWlcil Member Brandy ,
and on the following roll call vote:
A YES: COWlcil M2mbers Burke, Brandy and Mayor Gallagher
NOES: None
ABSENT: Council M2mber Souza ~(
"
ATTEST:
'1~~a. ~
NANCY A. AVIS, CITY CLERK
APPROV.ED AS TO FORM:
.'
-----,--,~"
.. . '
.
"
EXHIBIT "A"
.' Table 1
Transportation System Improvement Plan
Estimated Other Arroyo Grende Arroyo Grande
Improvament Dascrlptlon Cost Agencies Percentage Cost Priority
Involved7
Widen Brl.co Road underorolllng $2,000,000 No 100% $2,000,000 1
E' Camino Raal - Brisco to $510,000 No 100% $510,000 1
Halcyon: widen to four lanes
West Branch Straet . 4 lana from 61,690,000 No 100% $1,690,000 1
Oak Park to Brisco ........,
We.t Branoh Street - 5 'ana from $740,000 No 100% $740,000 5
Brisco to Grind Ave.
Oak Park Road - Widen to 4 $760,000 Grover Beach 50% $380,000 5
lane. Grend Ave. to 101
Huasna Road/227 . Slgnallza 6120,000 County" 33% $39,600 5
Intersection Celtrans
Branch St.lTrefnc Way - $736,000 No 100% $736,000 1
reconflgure Intersection Including
related Improvements
Tramc WaylFalr Oaks - .Igna/ize $120,000 No 100% $120,000 5
Intersection Including related
ImprovementII'
Helcyon Rd./Grend Ave. . NB left U25,OOO No 100% $225,000 5
turn, WB left turn
Elm St.' Ferroll Ave. . signalize $120,000 No 100% $120,000 5
Intersection
Valley Road - reellgn curvl at $33,000 No 100% $33,000 3
school
Fair Oaks. Widen to 5 lanes $499,000 No 100% $499,000 5
from Tramc Way to creak
Huasna Road - Widen to 4 lane8 $693,000 No 100% $693,000 5
from Claranoe to Verd Loomis
Branch Mill/Cherry Avehue . U68,OOO No 100% $268,000 1
upgrade exl8tlng roedwey
Elm St. . Acquire ROW for 650,000 No 100% $50,000 5
widening
Helcyon Rd. - Acquire ROW for UOO,OOO No 100% UOO,OOO 5
widening ,
TOTAL $8,764.000 $8,303,800
Sources: Comprflhensive South County Traffic Mode' end Study, Final Report. November 1992. City of A"oyo Grande Circulation Element
of the General Plan. City of Arroyo Grande Public Works Department. California State Department of Transportetlon (Caltrans).
Priority 1-5
1 - Highest
3 - Moderte
5 - Lowest
--~_.
~ to. " J
- ". .. ,Resolution No. 3021
EXlIllUT "B"
CITY OF ARROYO GRANDE TRANSPORTATION FACILITY Il\1PACT FEES
Average Traffic
Land Use Daily Impact. Fee
Trips
Sinale Family Detached 10 $ 538.22
Single Family Attached (Condos & 7 $ 376.75
Duplexes)
.'
Multi-Family Units 6.1 $ 328.31
Mobile Homes/Trailers 4.8 $ 258.34
commercial Retail (per 1,000 40.7 $2,190.55
scr.ft.)
Commercial service (per 1,000 50 $2,691.09
scr. ft. )
Industrial (per 1,000 sq. ft.) 5.5 $ 296.02
Office (per 1,000 scr.ft.) 20 $1,076.44
Miscellaneous uses - Use ITE --- $ 53.82
Manual, for specific use. per ADT
"
..
__0 --,_.~
I.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
SUBJECT: REDUCTION OF TRACT 1158 ASSESSM ENT
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended the City Council:
. Authorize a reduction in the annual Tract 1158 assessment, from sixty dollars ($60) to
forty dollars ($40);
. Adopt a resolution confirming landscaping and lighting assessment of $40 for all
parcels with Tract 1158.
FUNDING:
Tract 1158 Fund Balance for landscaping assessments is $10,900 as of June 30, 1999.
The Estimated Ending Fund Balance for June 30, 2000, before the proposed
adjustment, is $13,400. The reduction of $1,400 ($20 X 70 properties) in revenues will
result in an Estimated Ending Fund Balance of $12,000 at June 30, 2000. This
reduction is not likely to have a material impact upon current or future maintenance
operations. The revised assessments are sufficient to meet the maintenance and
administrative costs associated with providing landscaping services to Tract 1158.
DISCUSSION:
On June 9, 1992 Landscaping and Lighting Assessment District No. 1 was created to
provide landscaping and lighting improvement and maintenance for Tract 1769. The
assessment was $100 per parcel located within Tract 1769 (a total of $3,000).
On May 28, 1996, at the request of the homeowners within Tract 1158, the City agreed to
provide landscaping and related maintenance to a portion of the greenbelt and
appurtenances located on Oak Park Boulevard. The landscaping and maintenance of this
area was at that time the responsibility of the owners of parcels located within Tract 1158.
The City Council and parcel owners agreed that the City would provide landscape and
maintenance services in return for a $60 per parcel annual charge (for a total of $4,200) to
be collected through the County tax roll.
The annual revenues and expenses, for Tracts 1158 and 1769 maintained by the City in
Fund 217 (Landscape Maintenance District), were recently analyzed as a result of the City
REDUCTION OF TRACT 1158 ASSESSMENTS
PAGE 2
Council's approval of a two-year maintenance contract for both Tracts (July 1999). The
assessment revenues were compared with the cost of watering, mowing, replanting, and
administrative costs during the past two years and projected costs for the next two years.
The analysis showed that revenues in Tract 1769 are sufficient to cover current and future
costs. However, in Tract 1158 the revenues appear to be slightly more than current and
anticipated costs, and as a result an adjustment is warranted.
It is recommended that a reduction of the annual assessment from $60 to $40 be instituted
with the 1999-00 assessments. The $2,800 annual collections ($40 X 70) will cover current
costs and continue to build fund balance. Though the City Council approved the $60
assessment on June 8, 1999, the City has a limited opportunity (August 15, 1999) to
modify that assessment. The adoption of the attached resolution will nullify the July 14th
Resolution 3369.
The City will annually review the cost of providing landscaping and related maintenance on
the property adjacent to Tract 1158 and, based thereon, may make adjustments to the
assessment deemed appropriate by the City Council.
Alternatives:
The following alternatives are provided for City Council consideration:
- Approve staff recommendations;
- Deny staff recommendations;
- Modify staff recommendations and approve;
- Provide direction to staff.
-- - -------------- ---_.-~._-~_.-
RESOLUTION NO.
-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE CONFIRMING A LANDSCAPING
ASSESSMENT
WHEREAS, on May 28, 1996, the Arroyo Grande City Council approved an
Amendrnent to Covenants, Conditions, and Restrictions for Tract 1158 (Oak Park
Villas) whereby the City of Arroyo Grande agreed to provide certain specified
landscaping and related maintenance on real property located along Oak Park
Boulevard adjacent to Tract 1158, Arroyo Grande, California, which rnaintenance
was previously provided by the homeowners in Tract 11 58 and adrninistered by the
Oak Park Villas Homeowners Association; and,
WHEREAS, the owners of Lots 1 through 70, Tract 1158, agreed to pay an annual
assessrnent of $60 per property, in exchange for the City's agreernent to provide
said maintenance services; and,
WHEREAS, the City Council may reduce the agreed upon $60 annual assessment
when such a reduction is deemed appropriate.
WHEREAS, the proposed assessment complies with the provisions of Proposition
218.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande as follQws:
1. That the above recitals are true and correct.
2. That the assessment for the current fiscal year shown on Exhibit "A", attached
hereto and incorporated herein by this reference, ar~ confirmed as true and
correct.
3. Resolution 3369 is hereby rescinded.
4. Immediately after adoption, a certified copy of this Resolution shall be filed with
the County Auditor.
5. The assessment shall be collected at the same time and in the same rnanner as
County taxes are collected, and all laws providing for the collection and
. enforcement of County taxes shall apply to the collection and enforcement of
the assessments. After collection by the County, the new amount of the
assessments, after deducting compensation due the County for collection, shall
be paid to the City.
6. The assessment amount shall be reviewed annually to ensure sufficient
revenues to cover costs.
-
,
RESOLUTION NO.
PAGE 2
On motion by Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
I
The foregoing Resolution was passed and adopted this _ day of , 1999.
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/
DEPUTY CITY CLERK
-
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
APPROVED AS TO CONTENT:
-
ROBERT L. HUNT, CITY MANAGER
-
".' "--.-
EXHIBIT "A"
-
SAN LUIS OBISPO COUNTY TAX SYSTEM
TRACT 1158 ASSESSMENTS
FOR TAX ROLL YEAR 1999-2000
I
Fund Assessment # CharQe Fund Assessment # CharQe
1764 007773001 40.00 1764 007773036 40.00
1764 007773002 40.00 1764 007773037 40.00
1764 007773003 40.00 1764 007773038 40.00
1764 007773004 40.00 1764 007773039 40.00 ~
1764 007773005 40.00 1764 007773040 40.00
1764 007773006 40.00 1764 007774041 40.00
1764 007773007 40.00 1764 007774001 40.00
1764 007773008 40.00 1764 " 007774002 40.00
1764 007773009 40.00 1764 007774003 40.00
1764 007773010 40.00 1764 007774004 40.00
1764 007773011 40.00 1764 007774005 .40.00
1764 007773012 40.00 1764 007774006 40.00
1764 007773013 40.00 1764 007774007 40.00
1764 007773014 40.00 1764 007774008 40.00
1764 007773015 40.00 1764 007774009 40.00
1764 007773016 40.00 1764 007774011 40.00
1764 007773017 40.00 1764 007774012 40.00
- 1764 007773018 40.00 1764 007774013 40.00
1764 007773019 40.00 1764 007774014 40.00
1764 007773020 40.00 1764 007774015 40.00
1764 007773021 40.00 1764 007774016 40.00
1764 007773022 40.00 1764 007774017 40.00
1764 007773023 40.00 1764 007774018 40.00
1764 007773024 40.00 1764 007774019 40.00
1764 007773025 40.00 1764 007774020 40.00
1764 007773026 40.00 1764 007774021 40.00
1764 007773027 40.00 1764 007774022 40.00
1764 007773028 40.00 1764 007774023 40.00
1764 -007773029 40.00 1764 007774024 40.00
1764 007773030 40.00 1764 007774025 40.00
1764 007773031 40.00 1764 007774026 40.00
1764 007773032 40.00 1764 007774027 40.00
1764 007773033 40.00 1764 007774028 40.00
1764 007773034 40.00 1764 007774029 40.00
1764 007773035 40.00 1764 007774030 40.00
Total $2.800.00
-
, .
.
, .-- ~.
RESOLUTION NO. 3369
". A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE CONFIRMING A LANDSCAPING
ASSESSMENT
WHEREAS, on May 28, 1996, the Arroyo Grande City Council approved an
Amendrnent to Covenants, Conditions, and Restrictions for Tract 1158 (Oak Park
Villas) whereby the City of Arroyo Grande agreed to provide certain specified
landscaping and related rnaintenance on real property located along Oak Park
Boulevard adjacent to Tract 1158, Arroyo Grande, California, which rnaintenance
was previously provided by the homeowners in Tract 1158 and administered by the
Oak Park Villas Homeowners Association; and,
WHEREAS, the owners of Lots 1 through 70, Tract 1158, agreed to pay an annual
assessrnent of $60 in exchange for the City's agreement to provide said
rnaintenance services; and,
WHEREAS, the proposed assessment cornplies with the provisions of Proposition
218.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande as follows:
1. That the above recitals are true and correct and incorporated herein.
- -
2. That the assessments shown on Exhibit "A", attached hereto and incorporated
herein by this reference, are confirmed as true and correct.
3. Imrnediately after adoption, a certified copy of this Resolution shall be filed with
the County Auditor.
4. The assessment shall be collected at the same time and in the same rnanner as
COlinty taxes are collected, and all laws providing for the collection and
enforcernent of County taxes shall apply to the collection and enforcernent of
the assessments. After collection by the County, the amount of the
assessrnents, after deducting compensation due the County for collection, shall
be paid to the City.
On motion by Council Member Runels, seconded by Council Member Dickens, and
on the following roll call vote, to wit:
AYES: Council Members Runels, Dickens, Tolley, Ferrara, and Mayor Lady
NOES: None
ABSENT: None
The foregoing Resolution was passed and adopted this 8th day of June, 1999.
\
RESOLUTION NO. 3369
PAGE 2
C-
ATTEST:
1J.AJl-
ORE, ADMINISTRATIVE SERVICES DIRECTOR/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~bL.~, ~
ROBERT L. HUNT, CITY MANAGER
.
.
APPROVED AS TO FORM:
'J(
. .-.--
"-"-
,
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--- -~-
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. ,
.- ,.~ RESOLUTION NO. 3369
PAGE 7
-
OFFICIAL CERTIFICATION
I, KELLY WETMORE, Director of Administrative Services of the City of Arroyo
Grande. County of San Luis Obispo, State of California. do hereby certify under
penalty of perjury. that Resolution No. 3369 is a true, full. and correct copy of ~
said Resolution passed and adopted at a regular meeting of the City Council of
the City of Arroyo Grande on the 8th day of June. 1999.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 14th
day of June, 1999.
ORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
-
Corrected page ....
CITY COUNCIL MINUTES
JULY 27,1999
Council Member Tolley moved to approve in concept the Parks and Recreation
Department forming a partnership with Five Cities Youth Basketball, the Cities of
Pismo Beach, Grover Beach, and the San Luis Obispo County YMCA to operate
the Five Cities Youth Basketball League; direct the City Attorney to draft the
appropriate agreement for Council review and approval; and authorize an
appropriation of $55,000 from the General Fund Unreserved Fund Balance for the
operational costs of the program. Council Member Dickens seconded the motion.
_Voice Vote
LRolI Call Vote
~Lady
~Ferrara
~Runels
~Tolley
~Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
11.B. CONSIDERATION OF AMENDMENTS TO TITLE 6, CHAPTER 4 OF THE
ARROYO GRANDE MUNICIPAL CODE IMPLEMENTING A COMMERCIAL AND
INDUSTRIAL RECYCLING ORDINANCE
Interim Director of Community Development Engen highlighted the Staff Report.
He explained AS 939, a mandate from the State which requires each city and
county to reduce the amount of waste disposed of ~t area landfills by 50% by the
year 2000. He noted that Arroyo Grande was currently at 22%. He also noted that
commercial/industrial waste makes up 60% of the waste stream.
Mayor Lady opened the discussion for public comment. Hearing no comments,
he closed the public discussion to the floor.
Mayor Pro Tem Ferrara indicated that he would be sharing the latest information
from the Integrated Waste Management Authority under Council Reports later in
the evening. He stated that this ordinance was drafted so .that it would be
enforceable. Mayor Pro Tem Ferrara said that the City was not going to meet the
mandate by the year 2000, so it was crucial to demonstrate a good faith effort to
meet the meet the requirements of AB 939. He said the City is taking a positive
step and that promotion and public review of the proposed ordinance is an
integral part of implementing a recycling program.
Council questions and discussion included the possible inclusion of an
exemption clause and an appeal process in the ordinance. City Attorney Carmel
responded that he would research and address these issues during the public
review process.
4
-~ ,.---
9.e.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, JULY 27, 1999
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
SPECIAL CITY COUNCIL MEETING
Mayor Lady called the meeting to order at 6:30 P.M. Mayor Pro Tern Ferrara, Council
Members Runels, Tolley, Dickens, Chief Building Inspector Schmidt, Police Chief Lester F.
TerBorch, City Manager Hunt, and City Attorney Carmel were present.
1. PUBLIC COMMENT:
None.
2. CLOSED SESSION:
Mayor Lady announced that the Council was going to meet in closed session to discuss the
following matters:
A. PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section
54957
Title: Community Development Director
Significant exposure to litigation pursuant to Government Code Section
54956.9(b) involving one (1) potential case.
B. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiators: Rick TerBorch and Larry Schmidt
Employee Organization: Service Employees' Intemational Uriion (SEIU) - Local
620
C. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator: Robert L. Hunt, City Manager
Unrepresented Employees: Management
3. CLOSED SESSION ANNOUNCEMENTS:
There was no reportable action from the closed session.
-
4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 7:01 P.M. to the regular City Council meeting of July 27,1999.
MICHAEL A. LADY, Mayor
ATTEST:
KELL Y WETMORE, Administrative Services Director/
Deputy City Clerk
CITY COUNCIL MINUTES
TUESDAY, JULY 27,1999
CITY COUNCIL CHAMBERS,
215 EAST BRANCH STREET,
ARROYO GRANDE, CALIFORNIA
1 ~ CALL TO ORDER
Honorable Mayor Lady called the regular City Council meeting of the City of
Arroyo Grande to order at 7:07 p.m.
2. ROLL CALL
City Council:
X Council Member Runels
X Council Member Tolley
X. Council Member Dickens
X. Mayor Pro Tem Ferrara
X. Mayor Lady
STAFF PRESENT
..lL City Manager
..lL City Attorney
..lLDirector of Administrative Services
..lLChief of Police
..lLDirector of Building and Fire
-1Llnterim Director of Community Development
..lLDirector of Public Works
..lLDirector of Parks and Recreation
..lLDirector of Financial Services
3. FLAG SALUTE
Jack Smith, President of the Arroyo Grande Rotary Club, led the Pledge of
Allegiance.
4. INVOCATION
Pastor Ehrhardt Lang, First United Methodist Church, delivered the invocation.
5. SPECIAL PRESENTATIONS
a. Proclamation - Daniel J. Silva, Attaining Rank of Eagle Scout. Accepted by
Daniel Silva. Daniel thanked the community, the Council, and Troop 26 for
- the recognition and for supporting him. His father, Mr. Silva, spoke on
behalf of Troop 26 and highlighted some of the Troop's recent activities.
6. AGENDA REVIEW
City Manager Hunt stated that there was a letter from RALCCO in response to
Item 11.b.
-
CITY COUNCIL MINUTES
JULY 27, 1999
6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY
Council Member Runels moved, Council Member Dickens seconded, and the
motion passed unanimously that all resol"utions and ordinances presented at the
meeting shall be read in title only arid all further reading be waived.
7.. PUBLIC HEARINGS
None.
8. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS
None.
9. CONSENT AGENDA
Council Member Runels moved and Mayor Pro Tem Ferrara seconded the motion
to approve Consent Agenda Items 9a. through 9h. with the recommended courses
of action.
a. Cash Disbursement Ratification. Approved.
b. Minutes of City Council Meetings of July 13, 1999. Approved.
c. Establishment of Salary Ranges for the Positions of (Fire) Captain, Code
Enforcement Officer, Management Assistant, Computer Support
Technician, Child Care Coordinator, and Modifying the Job Title of the
Inspector/Code Enforcement Officer Position. Resolution 3382 adopted.
d. Authorization to Transfer Surplus Trailer. Approved.
e. Authorization to Solicit Bids - Modification to Oro Park Play Structure.
Approved. -
f. Authorization to Solicit Bids - New Drinking Fountains for City Parks.
Approved.
g. Award of Bid - Replacement of Main Parking Lot Gate Controller. Approved.
h. City Corporation Yard Fuel Facility Replacement Plan, Project No. 80-98-1,
Final Progress Payment. Approved.
_Voice Vote
LRolI Call Vote
~Lady
~Ferrara
~Runels
~Tolley
~Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
1 o. CONTINUED BUSINESS
None.
2 -
CITY COUNCIL MINUTES
JULY 27,1999
11.a. NEW BUSINESS: FIVE CITIES YOUTH BASKETBALL PROGRAM PROPOSAL
Parks and Recreation Director Hernandez highlighted the Staff Report.
Mayor Lady opened up the discussion for'public comment.
Vard Ikeda, 1150 Vard Loomis Lane, spoke in favor of the proposal. He explained
that it takes many volunteers to run the basketball program. He stated that the
Five Cities Youth Basketball Board of Directprs would remain intact; however,
they needed more help with the administration of the program. He said the Board
would work together cooperatively with the City and the YMCA.
Mayor Lady asked if the proposal had been taken to the Cities of Grover Beach
and Pismo Beach.
Mr. Ikeda responded that initial discussions took place with the YMCA and with
the Arroyo Grande Parks and Recreation Director.
Karen Aydelott, Executive Director of the San Luis Obispo County YMCA, stated
that the organization is a county-wide agency with a significant presence in the
South County. She said this collaboration was a wonderful opportunity and the
YMCA w()uld bring a unique role to the proposal with its long history of working
with volunteers. She commented that the YMCA has an advanced system of
tracking Human Resources and Risk Management to protect the coaches and the
kids. She said the YMCA offers strong liability protection.
Hearing no further comments, Mayor Lady closed the public discussion. -
Council Member Tolley noted that the basketball program was in trouble until
Vard Ikeda took over the administration. He congratulated Mr. Ikeda on the
success of the program. Council Member Tolley also stated that this proposed
collaboration is identified in the Youth Master Plan and he spoke in favor of the
proposal.
There was discussion about the costs for fingerprinting. Director Hernandez
stated that the YMCA would administer the fingerprintirig. He explained that its
non-profit status exempts the agency from paying the State fees.
Council discussion included direction as a result of the Joint City Councils
meeting with Grover Beach and Pismo Beach to work together and pool
resources on recreation programs.
Director Hernandez replied that the other cities have a vested interest in joining
the program as there were approximately 150 kids from Pismo Beach
participa~ing in the basketball league and approximately 200 kids from Grover
Beach. He stated that staff would pursue contact with the other cities.
3
CITY COUNCIL MINUTES
JULY 27,1999
Council Member Tolley moved to approve in concept the Parks and Recreation
Department forming a partnership with Five Cities Youth Basketball, the Cities of
Pismo Beach, Grover Beach, and the San Luis Obispo County YMCA to operate
the Five Cities Youth Basketball League"; direct the City Attorney to draft the
appropriate agreement for Council review and approval; and authorize an
appropriation of $55,000 from the General Fund Unreserved Fund Balance for the
operational costs of the program. Council Member Dickens seconded the motion.
_Voice Vote
LRolI Call Vote
~Lady
&LFerrara
&LRunels
N2.-To II ey
~Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared 10 be passed.
11.B. CONSIDERATION OF AMENDMENTS TO TITLE 6. CHAPTER 4 OF THE
ARROYO GRANDE MUNICIPAL CODE IMPLEMENTING A COMMERCIAL AND
INDUSTRIAL RECYCLING ORDINANCE
Interim Director of Community Development Engen highlighted the ~ Staff Report.
He explained AB 939, a mandate from the State which requires each city and
county to reduce the amount of waste disposed of at area landfills by 50% by the
year 2000. He noted that Arroyo Grande was currently at 22%. He also noted that
commercial/industrial waste makes up 60% of the waste stream.
Mayor Lady opened the discussion for public comment. Hearing no comments,
he closed the public discussion to the floor.
Mayor Pro Tem Ferrara indicated that he would be sharing the latest information
from the Integrated Waste Management Authority under Council Reports later in
the evening. He stated that this ordinance was drafted so that it would be
enforceable. Mayor Pro Tern Ferrara said that the City was not going to meet the
mandate by the year 2000, so it was crucial to demonstrate a good faith effort to
meet the meet the requirements of AB 939. He said the City is taking a positive
step and that promotion and public review of the proposed ordinance is an
integral part of implementing a recycling program.
Council questions and discussion included the possible inclusion of an
exemption clause and an appeal process in the ordinance. City Attorney Carmel
responded that he would research and address these issues during the public
review process.
4 -
-~,_.
CITY COUNCIL MINUTES
JULY 27,1999
Mayor Pro Tem Ferrara moved to submit the draft ordinance to the City's
recycling franchisee and those recycling entities who responded to the City's
request for proposals for recycling services for review and comment for a sixty
(60) day period; and bring the item back to the Council subsequent to the review
period to conduct the first reading of the ordinance. Council Member Runels
seconded the motion.
_Voice Vote
X-RolI Call Vote
AyJ! Lady
AyJ! Ferrara
~ Runels
AD. Tolley
~ Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
11.c. CONSIDERATION OF AFFORDABLE HOUSING REQUIREMENTS
ORDINANCE
Interim Community Development Director Engen highlighted the Staff Report. He
explained that the proposed ordinance would implement some of the primary
goals, policies, and objectives of the City's Housing Element of the General Plan.
Mayor Lady opened up the discussion for public comment. Hearing no
comments, Mayor Lady closed the public discussion to the floor.
Council Member Runels moved to authorize distribution of a draft Affordable
Housing Requirements Ordinance; and direct staff to return in approximately
ninety (90) days with a summary of public comments, a recommendation from the
Planning Commission, and to conduct the first reading of the proposed
ordinance. Mayor Pro Tem Ferrara seconded the motion.
- Voice Vote
LRolI Call Vote
AyjL Lady
AyjL Ferrara
AyJL Runels
AyjL Tolley
AyJL Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
5 -
CITY COUNCIL MINUTES
JULY 27,1999
12. CITY COUNCIL REPORTS:
a. MAYOR MICHAEL LADY
(1) South San Luis Obispo County Sanitation District. Reported that the
1999-2000 Budget was approved; the Board discussed liability
insurance renewals; purchasing policies; and a personnel package.
(2) Other. Reported that Chris McKenzie,. the new Executive Director for
the League of California Cities, was the guest speaker at the last
Mayors Meeting; the City Selection Committee met and agreed
unanimously to support Janice Peters as a nominee for the California
Coastal Commission; and Pismo Beach Mayor John Brown was
reappointed as Chair for LAFCO, and San Luis Obispo Mayor Allen
Settle was reappointed as Vice-Chair.
b. MAYOR PRO TEM TONY M. FERRARA
(1) Integrated Waste Management Authority Board. Distributed a
memorandum and charts and read them for the public record. The
memorandum detailed information provided at the July 7, 1999 IWMA
Board meeting relating to San Luis Obispo County's diversion rates
pursuant to AB 939; Arroyo Grande's status on its recycling diversion
rate; and negative impacts to the City caused by the actions of the
current recycling franchisee. Expressed concerns on economic
repercussions. He requested the City Attorney work with IWMA's legal
counsel to pursue these matters.
(2) Economic Vitality Corporation. The City formally endorsed the
Economic Development Collaborative Agreement.
(3) Air Pollution Control District (APCD). Reported that MOVER projects
were awarded. Explained the goal of the MOVER program is to reduce
pollution. Has list of awarded projects available for review.
(4) Economic Development Task Force. Consensus was reached on
Vision and Mission Statements. Passed out copies of each statement
for the record.
c. COUNCIL MEMBER THOMAS A. RUNELS
(1) Zone 3 Advisory Board. Reported that the dam level is down and is
currently 75% full; recreation use has increased 100/0 over last year;
640 vehicles are entering the recreation area on the weekends;
Finance Committee determining how to pay for retrofit project; when
bonds are paid off, contracts expire; water contracts have to be
revised and updated when retrofit is done. Council Member Runels
also reported he was reappointed as President and Rick Searcy
reappointed as Vice President.
(2) County Water Resources Advisory Committee (WRAC). No report.
6 -
CITY COUNCIL MINUTES
JULY 27,1999
d. COUNCIL MEMBER STEVE TOLLEY
(1) Long-Range Planning Committee. Reviewed highlights of last meeting
with the consultant. Compared Citizens' Planning Survey results with
the existing Land Use Element and determined that the document
needed to be strengthened; discussed expanding the study area;
calculating and incorporating population capacity of the City into the
document; defining commercial zoning. uses more specifically; and
defining buffer zones for agricuJtural protection, and to protect
neighborhoods from more intensiv$ uses. Consultant will begin
drafting policy language and will report on the status of the traffic
model and Circulation Element at the next meeting. The Committee
will work with Staff to create a map showing the outstanding General
Plan Amendment requests for review and discussion. Some
discussion among Committee about budget issues; goal is to stay
within current budget.
(2) South County Youth Coalition. No report.
(3) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORT A). No report (Council Member
Dickens attended last meeting as the Alternate).
(4) Other: Met with County Board Supervisor Ajchadian, SLOCOG
Executive Director DeCarli, and Public Works Director Spagnolo
regarding the Project Study Reports (PSR's) for Halcyon/Brisco/101
interchange, and the EI Campo interchange.
e. COUNCIL MEMBER JIM DICKENS
(1) South County Area Transit. Formal presentation by Cal Poly interns
on proposed route changes was held at the last meeting for
information only.
(2) Economic Development Committee/Chamber of Commerce. No report.
(3) Other - Community Recreation Center Subcommittee. Reported that
the Committee reconsidered space allocations for various amenities.
Significant progress has been made, and an informational
presentation to Council is planned for September. Funding methods
will be discussed at the next meeting on August 19th.. Cal Poly
Architectural Department will be helping put together design concepts.
(4) Other - SLOCOG/SLORT A. Attended as Alternate. Consideration
given to routine items; nothing of significance to report.
13. COUNCIL COMMUNICATIONS
Council Member Runels reported that Harvest Bag, Inc. was holding a barbeque
on August 2, 1999 at Strother Park and invitations for the Council would be
forthcoming.
Mayor Lady acknowledged Mr. Otis Page at the speaker's podium. Mr. Page
stated he had attended the PSR meeting today and the Council would not see the
Project Study Reports until November.
7 -
CITY COUNCIL MINUTES
JULY 27,1999
14. STAFF COMMUNICATIONS
None.
15. ADJOURNMENT
Council Member Tolley moved, Council Member Dickens seconded, and the
motion passed unanimously to adjourn the m~eting.
Time: 8:31 p.m.
MICHAELA LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
8 -
,.--~-,-_. ----.
9.f.
MEMORANDUM
TO: CITY COUNCIL )
FROM: KELL Y WETMORE,~-
DIRECTOR OF ADMINISTRATIVE SERVICES
SUBJECT: REJECTION OF CLAIM AGAINST CITY
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is. recommended the City Council reject the attached Claim for Damages
against the City filed by Mark Werts, 1145-A Ash Street, Arroyo Grande.
FUNDING:
None.
DISCUSSION:
The City's insurance adjusters have reviewed the claim of Mr. Werts and
recommend it be rejected.
r
<!-' ~~. CIty of Arroyo Granda .
,
". ""-"?",,
CJti: M' CLAIM FOR DAMAGES
;efof I ~ TO PERSON OR.PROPERTY
- 1 I'f ~ .C/TY o/1BKbVEO
File with: RESERVE FOR FILING STAMP Yo GRANDE
CITY CLERK'S OFFICE Claim No. .tJ.11 99 JUt '3 PH rz.
214 East Branch Street . ....07
Arroyo Grande, CA 93420
. INSTRUCTIONS .
1. Claims for death, injury to person or personal property must be filed
not later than six months after the occurrence. (Gov. Code Sec. 911.2)
2. Claims for damages to real property must be filed not later than 1 year
after the occurrence. (Gov. Code Sec. 911.2).
3. Read entire claim form before filing.
4. See page 2 for diagram upon which to locate place of accident.
5. This claim form must be signed on Page 2 at bottom.
6. Attach separate sheets, if necessary, to give full details.
SIGN EACH SHEET.
..
73
Z{~ ~ 23 -:- 70Ld
ii' ..Names of any.cit..y :.employees
involved in INJURY or DAMAGE
Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on
reverse side of this sheet. Where appropriate, give street names and
"Tread "t1i:r"t:tlJ:d;r~'
~crib~n detail~W the DAMAGE or INJURY~CCUrred. .
~ Ci~t 7Z: T~r) ~~ ~ ~~t. L ~J:':J-}t-J.- ".
-n..-. dF ~ 0" "Iti".l ~ P "A ,u.. .Jt.r 'S, cy" e<T ,
~ ';~ __ ~() . (} ~ pvr . bt\. ~ So-N<.. ~,
~. #".. i~~/:1.~':::h~::r ;:::"ti ~ ~~~ Jtl-fibi
~ 01\ f&.. 'Yfff.*' t <1 M J-.7k f""" .k,
(Jr1o.t( ~~ts+k ~l\~ r ~ ~1> ~ brx ~ 0/&\( o61~
re ~ ~ <'"{e~ c.!N:z.r-~~'
Describe in detail each INJURY or D AGE . . .. .
SEE ~AGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE
'"
The amount claimed, as of the date of presentation of this claim,
is computed as follows:
Damage incurred to date (exact): Estimated prospective damages
as far as known:
Damage to property......$ Future expenses for medical
Expenses for medical and hospital care.....$
and'hospita1 care.......$ Future loss of
Loss of earnings........$ earnings..............$
Special damages for Other prospective special
....................... .$ damages...............$
General damages.........$ Prospective general
Total damages incurred damages...............$
to date............... $ Total estimate prospective
damages.............$
Total amount claimed as of date of
presentation of this claim........$ 7 S .O(J
Was damage and/or injury investigated by pollce?
If so, what city:
Were paramedics or ambulance called?
If so, name city or ambulance
If injured, state date, time, name and address of doctor of your first
visit
WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons
known to have information:
Name Address Phone
Name Address Phone
Name Address Phone
DOCTORS and HOSPITALS:
Hospital Address Phone
Doctor Address Phone
Doctor Address Phone
READ CAREFULLY
For all accident claims place on following diagram names of streets,
including North, East, south, and West; indicate place of accident by "X"
and by showing house numbers or distances to street corners. If city
Vehicle was involved, designate by letter~"A" location of city Vehicle when
you first saw it, and by liB" location of yourself or your vehicle when you
first saw city vehicle; ,~ocation of city Vehicle at time of accident by "A-
1" and lccation of yourself or your vehicle at the time of the accident by
"B-1" and the point of impact by "X." .
NOTE: If diagrams below do not fit the situation; attach hereto a proper
diagram signed by claimant.
~...; I L
~ . SIO\:,L'J. ~ 9C. ~
V . W~;A') ..
CURB .,
P^AKW^Y
SIOEW^LI(
,}; t t.Jt4k ~~ ~~ [
Signature of Claimant or person Typed Name: Date:
filing on behalf giving MCtrft- Werts 7/1/7"7
. relationship to aimant:
BE FIL D WITH CITY CLERK (Gov. code Sec. 915a).
false claim is a felony (Pen. Code Sec. 72).
~\ ..
,
:~ RECEIVED
~ CITY OF ARROYO GRANDE
99 JUL 29 PH 3: 35
Next Report Due: September 16, 1999
STATUS REPORT #2
July 27, 1999
City of Arroyo Grande
PO Box 550
Arroyo Grande, CA 93420
Attention: Mr. Hunt, City Manager
RE: Our Principal : City of Arroyo Grande
DOl June 21, 1999
Claimant Mark Werts
My File No. A9627-S
Dear Hunt:
PREVIEW:
The ~laimant alleges that his vehicle was erroneously towed.
GOVERNMENT CODE REOUIREMENTS:
A. Action By Public Entity:
I recommend that a standard rejection letter be sent to the -
following claimant:
-
- Mark Werts
1145 -A Ash Street
Arroyo Grande, CA 93420 -.-"'" ..
C. Statute Of Limitations:
The statute of limitations will expire six months from the
rejection.
(
CARL WARREN & CO.
CLAIMS MANAGEMENT. CLAIMS ADJUSTERS
P.O. Bo)( 1052 · San Luis Obispo. CA 93406-1052
Phone: (805) 544-7963 · Fax: (805) 544-1068.
.
.
City of Arroyo Grande
July 27, 1999
Page Two (A9627-S)
POLICE REPORT
The vehicle was tagged for 72- hour violation on 6-18-99. The left ear tire of the vehicle
was flat and the front undercarriage was on the ground. On 6-21-99, the vehicle was
towed per AGMC 4-3.20(a). AGMC 4-3.20(a) states that, "the mere moving or
relocation of a vehicle for a short distance shall not suffice to interrupt the 72-hour
period. "
LIABILITY:
Since the claimant only moved the vehicle across the street, he was still in violation of
AGMC 4-3.20(a). I see no liability upon the City. I recommend that the claim be
rejected.
CLAIM STATUS:
Claim Status Reserves
LPD- Werts Open $ 75.00 Loss
$500.00 Expense
COMMENT:
-
My file is on diary for September 16, 1999.
Very truly yours,
Carl W rren & Company
-
Kathy Shracter
- ~-"" ..
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ADMINISTRArIVE SERVICES,'. ~FAx:(~47U3M' . .:," ..
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. ..:' ;:<'AuQ.~si1t;,~1999
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~>, 'A.n:oyoGrao~deGA'9~420
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, ~ .
RE:JECTIO'NOF CLAIM'PRi:SENTEDWI"fHIN SI)("MONTHS....'
" .~ '. . . , , ~
..... .",
Notice.ls hereby giver) that the claim you presented to the 'City Council of the, City ~. .
,...,. of AlT()yo,G.~andeon JuIY13.:199~was.rejected on Aug~~t.19.;19~9. c.
, ,. i .:. ,~
. ,"
-. - ",
< SubjJct'tocertain, ~xceptions',youhave Or"YSix(6fm()~t~s:'from'the~d,ate jhis. . ~ " ~ .
notice was pers~mally delivE)redordeposited in. tbe' United.~t.ates..rnan to file . a'
~. ~..'. .:CourtAction jna Municipal ~ or ,a S~perior Court.ofthe~tat~ of ~~!ifQmia on this '
. ..claim(SeeGovemmentCode Secti()rl945.~ . . . '.. . . ,. .. ... . . ~.
.... '. You .may seek the advice "of an att9rney of y6ur"choi.ce in conneCtJo~ :with this
. " rn~tter. I{You desire to cor)sult an attorney. you shoul~ do s~ immediately.,.. .,'
, - -.. " -, .
-. ,. .-,
~__ _I
I.g.
MEMORANDUM
TO: CITY COUNCIL
RICK TerBORCH, CHIEF OF POLlCr!d6
FROM:
SUBJECT: AUTHORIZATION TO SOLICIT BIDS - REPLACEMENT OF FOUR POLICE
DEPARTMENT PORT ABLE RADIOS
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recomrnended the City Council authorize staff to solicit bids to replace four (4)
Police Department portable radios and authorize the City Manager to award the bid.
FISCAL IMPACT:
The FY 1999-00 Police Department Budget includes $4,000 for the replacement of
four (4) portable radios.
DISCUSSION:
The City Council authorized an appropriation in the FY 1 999-00 Budget for the
replacement of four (4) portable police radios. After a five year moratorium, the City
began to replace portable police radios in FY 1996-97 which were no longer
serviceable. Four (4) radios were replaced in each of the last three (3) fiscal years.
In order to complete this replacement cycle, it is necessary to replace four (4) radios
during FY 1999-00.
Alternatives
The following alternatives are provided for th'e Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation; or
- Provide direction to staff.
1999-2000 POLICE
OPERATING EQUIPMENT
.6201 MACHINERY AND EQUIPMENT $12,400
- (4) PORTABLE RADIOS, REPLACEMENT $4,000
During FY 1996-97, after a five (5) year moratorium, the Department began to
replace portable radios which were no longer serviceable. Four (4) radios were
replaced each of the last three fiscal years. In order to remain within the regular
replacernent cycle, it is requested that four (4) radios be replaced during FY 1999-
00. Cost for the radios is approximately $1,000.00 per unit, including tax and
shipping.
TRAFFIC RADAR UNIT, REPLACEMENT $2,600
There is a need to replace a traffic radar unit which is over eight (8) years old.
Reliability and accuracy of this unit is now a subject of concern. This requires
increased maintenance. Due to its age, the unit is no longer cost effective to
rnaintain.
REPLACEMENT SURVEILLANCE CAMERA $1 AOO
There is a need to replace a building surveillance camera which is over eight (8)
years old. The current camera is no longer made and replacement parts required
for repair are not available. The camera provides security to the station detention
facility.
MAIN GATE CONTROLLER. REPLACEMENT $4AOO
There is a need to replace the electric controller for the vehicle access gate to the
Police Department secured parking lot. The gate will be ten years old in March,
2000. The gate is activated numerous times each day. The controller activating
the gate is beginning to fail on a regular basis. Up to recently, the City mechanic
has been able to perform most repairs. However, due to the fact that the actuator
is simply wearing out, an outside maintenance firm is now required. Costs for
repairs during FY 1998-99 to repair the gate to date have been approximately
$1,400. This is more than double the amount normally budgeted to maintain the
gate. Additionally, the frequent failure results in delays in vehicles leaving the
station under urgent circumstances and there have been complaints of back pain by
personnel manually having to push the gate open.
010-4201
9.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: RICK TerBORCH. CHIEF OF POLlCPb
SUBJECT: REJECTION OF BID - POLICE VEHICLE MAINTENANCE CONTRACT
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended the City Council reject the bid received for maintenance of police
vehicles and direct staff to continue with the current fee for service program for the
remainder of FY 1999-00.
FISCAL IMPACT:
The FY 1999-00 Budget includes $50,000 for the maintenance of Police Department
vehicles. The sole bid received was for $77,278, approximately $27,278 over the
budgeted amount.
DISCUSSION:
On June 8, 1999, the City Council authorized staff to solicit bids for maintenance of
Police Department vehicles. Sealed bids were to be returned by Friday, July 9, 1999.
Bid packages were sent to fifteen (15) potential vendors. Only one bid was returned
by July 9, 1999. The bid was from Midas Muffler, Arroyo Grande, and was for a total
of $77,278. This amount was approximately $27,278 over the amount budgeted for
police vehicle maintenance in the FY 1999-00 Budget and $19,526 more than was
actually spent on police vehicle maintenance in FY 1998-99. Additionally, Midas
Muffler could not perform all the services required by the bid specifications.
Staff contacted several of the potential vendors who did not submit bids in an effort
to determine why they did not respond to the request for bids. The results of those
inquiries are as follows:
- The bid package was cumbersome and difficult to complete;
- In that there was no guarantee of receiving the bid, potential vendors felt they
could not justify the expenditure of the time required to complete the forms;
.
CITY COUNCIL
REJECTION OF BID - POLICE VEHICLE MAINTENANCE CONTRACT
AUGUST 10, 1999
PAGE 2
- The smaller vendors could not take time away from their shop work to
complete the forms;
- Most vendors felt they could not give an accurate total cost figure; and/or
- Most vendors did not want to be subjected to a potential audit of their
financial records by the City as required by the bid specifications.
Based upon the sole bid received and the issues presented by those potential vendors
who did not submit bids, staff recommends that the bid received from Midas Muffler
be rejected and that the City continue with the current fee for service program for the
remainder of this fiscal year. This will provide staff the opportunity to re-evaluate the
bid package with the intent to simplify the forms and make it more user friendly. In
doing so, input will be sought from various vendors. Staff feels there is a real potential
to minimize costs through a well structured vehicle maintenance contractual services
program and intends to resubmit the program, with appropriate modifications, to the
City Council for consideration for FY 2000-01 .
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Reject bids and direct staff to solicit additional bids;
- Reject bids and provide further direction to staff; or
- Reject staff's recommendation and approve awarding of bid to Midas Muffler
of Arroyo Grande.
------
4<.
.
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
i
BID OPENING: July 9, 1999
Contract Services for Maintenance of Police Department
Vehicles for FY 1999-2000
BIDDER'S NAME. CITY TOTAL
Midas Muffler (Thomas Felmlee, Manager) $ 77,277.62
Arroyo Grande
~erk
-.
c: Chief of Police
City Manager
NOTICE INVITING BIDS
The City of Arroyo Grande is inviting bids pursuant to Specifications for Police Department
vehicle maintenance and repair service.
Additional information may be obtained by contacting:
Larry Iness, Vehicle Maintenance Supervisor
City of Arroyo Grande
P. O. Box .550
Arroyo Grande, CA 93421
(805)473-5468
All bids must be sealed and submitted before 10:00 a.m., Friday, July 9, 1999, to the
following:
Kelly Wetmore, Director
Administrative Services
Ci~y of Arroyo Grande
P. O. Box 650
Arroyo Grande, CA 93421
(805)473-5414
NOTE: Please mark the outside of the envelope:
POLICE VEHicLE MAINTENANCE BID
July 9, 1999
10:00 a.m.
-- I
CITY OF ARROYO GRANDE. POLICE VEHICLE MAINTENANCE. SPECIFICATIONS
TABLE OF CONTENTS
General Bid Terms and Conditions .......................... ~ , . . . . . . . . . . . . . 1
Special Bid Terms and Conditions . ........................... 11....1. ...4
General Specifications ......1.. ..... ........ I... II II' .............. I' 7
Submission Forms .......,.,.."..,....................,............, 1 0
Purchase Agreement ...............................................14
CITY OF ARROYO GRANDE. GENERAL BID TERMS AND CONDITIONS
Reauirement to Meet All Bid Provisions - Each bidder shaH meet all of the specifications.', bid
terms, and conditions. By virtue of the bid submission and acceptance of the bid award, the
bidder acknowledges agreement with the acceptance of all provisions of the specifications,
except as expressly qualified in the bid proposal. Nonsubstantial deviations may be considered
provided that the bidder submits a full description and explanation of, and justifications for, the
proposed deviations. Final determination of any proposed deviation will be made by the City
of Arroyo Grande.
Bid Submission - Each bid must be submitted on the form(s} provided in the bid package.'Bid
documents shall be enclosed in an envelope which shall be sealed and addressed to Director
of Administrative Services, City of Arroyo Grande, P. O. Box 550, Arroyo Grande, CA 93421.
In order to guard against premature opening, the bid should be clearly labeled with the bid title,
name of bidder,' and date and time of bid opening.
Bid Retention and A ward - The City reserves the right to retain all bids for a period of 45 days
for examination and comparison. The City also reserves the right to waive nonsubstantial
irregularities in any bid, to reject any or all proposals, to reject or delete one part of a proposal
and accept the other, except to the extent that the bids are qualified by. specific limitations,
and to make award to the lowest responsible bidder as the interest of the City may require.
Bid Quotes and Unit Price Extensions - The extension of unit prices for the quantities indicated
and the lump sum prices quoted by the bidder must be entered in figures in the space,s
provided on the Bid Submission Form(s). Any lump sum bid shall be stated in figures. The Bid
Submission Form(s) must be totally completed. If the unit price and the total amount stated
by any bidder for any item are not in agreement, the unit price alone will be considered as
representing the bidder's intention and the total will be corrected to conform to the specified
unit price.
Bid Withdrawal - A bidder may withdraw its proposal, with prejudice prior to the time specified
for the bid opening, by submitting a written request to the City's Director of Administrative
Services for its withdrawal, in which event the proposal will be retu.rned to the bidder
unopened. No proposal received after the time specified or at any place other than the place
stated in the "Notice Inviting Bids" will be considered. All bids will be opened and declared
publicly. Bidders or their representatives are invited to be present at the opening of the bids.
Submission of One Bid Onlv - No individual, or business entity of any kind shall be allowed to
make or file, or to be interested in more than one bidi-exoept an alternative bid when
speoifically requested; however, an Individual or business ,entity which has submitted a sub-
proposal to a bidder submitting a proposal, or who has quoted prices on materials to such
bidder, it not thereby disqualified from submitting a sub-proposal or from quoting prices to
other bidders . submitting proposals.
Contract Reauirement - The bidder to whom award is made shall execute a written contract
with the City within ten (10) calendar days after notice of the award has been sent by mail to
1
it at the address gi.ven in its proposal. The contract shall be made in the form adopted by the
. City and incorporated in these specifications. The bidder warrants that he/she possesses, or
has arranged through subcontracts, aU capital and other equipment, labor and materials to
carry out and complete the work hereunder in compliance with all Federal, State, County, City
and Special District laws, ordinances, and regulations which are applicable.
Failure to Accept Contract - If the bidder to. whom the award is made fails to enter into the
contract; the award will be annulled; any bid security will be forfeited in accordance with the
Special Bid Terms and Conditions if a bidder's bond or security is required; and an award may
be made to the next lowest responsible bidder who shall fulfill every stipulation as if it were
the party to whom the first aware;! was made.
Contract Assignment - The bidder shall not assign, 'transfer, conveyor otherwise dispose of
the contract, or its right, title or interest, or its power to execute such a contract to any
individual or business entity of any kind without the previous written consent of the City of
Arroyo Grande.
Non-Discrimination - In the performance of the terms of this contract, the bidder agrees that
it will not engage in, nor permit such subcontractors as it may employ, to engage in
discrimination in employment of persons because of age, race, color, sex, national origin or
ancestry, or religion of such persons.
Work D.elavs - Should the successful bidder be obstructed or delayed in the work required to
be done hereunder by changes in the work or by any default, act, or omission of the City, or
by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain materials,
equipment, or labor due to Federal Government restrictions arising out of defense or war
programs, then the time of completion may, at the City's sole option, be_extended. for such
periods as may be agreed upon by the City and the successful bidder. In the event that there
is insufficient time to grant such extensions prior to the completion date of the contract, the
City may, at the time of acceptance of the work, waive liquidated damages which may' have
accrued for failure to complete on time, due to any of the above, after hearing evidence as to
the reasons for such delay, and making a finding as to the causes of same.
labor Actions - In the event that the successful bidder is experiencing a labor action at the
.time of the award of the bid (or if its supplie.rs or subcontractors are experiencing such a labor
action), the City reserves the right to declare said bidder is no longer the lowest responsible
bidder an~ to accept the next acceptable low bid from a bldder that is not experiencing a labor
action, and to declare it to be the lowest respons.ible bidder.
Sales Tax Reimbursements - The sales tax paid on taxable sales occurring within the City of
Arroyo Grande is currently 7.25 %.
.'
Communications Regarding Bid - All timely requests for information sl,lbmitted in writing will
receive a written response from the City. Telephone communications with City staff are not
encouraged, but will be permitfed:'. However, ahy such oral communication shall not be. binding
on the City ~
2
....
Pavment Terms - The City's payment terms,are 30 days from the receipt of an original invoice
, re~erencin9 the City's Purchase Order number and acceptance of the materials, supplies,
equipment ,or services (Net 30). Payment will only be released upon authorization from the
City Council.
3
----
CITY OF ARROYO GRANDE. SPECIAL BID TERMS AND CONDITIONS
Police Vehicle Maintenance. Specifications
Contract Term - The materials and services bid upon will be used by the City between,
July 1,' 1999 and June 30, 2000. The prices bid for these items must be valid,.for the entire
period indicated above unless otherwise conditioned by the bidder In tho bid exceptions.
Estimated Quantities - The quantities indicated in the Detailed Bid Specifications/Bid
Submission Form are estimates based on past purchasing experience, and will be used to
determine the lowest overall bid. Actual quantities purchased during the period of this contract
may vary from these estimated amounts as required by the City.
Non-Exclusive Contract - The City reserves the right to purchase the items listed in the Detailed
Bid Specifications/Bid Submission Form, as well as any supplemental items, from otheryendors
during the contract term.
Suoplemental Purchases - Supplemental purchases may be made from the successful bidder
during the contract term in addition to the items listed in the Detailed Bid Specifications/Bid
Submission Form. For these supplemental purchases, the bidder shall not offer prices to the
City in excess of the amounts offered to other similar customers for the same item. If the
bidder is willing to offer the City a standard discount on all supplemental purchases from its
generally prevailing price structure during the contract term, this offer and the amount of
discount on a percentage basis should be provided with the bid submission.
Insurance - The Contractor shall meet the following provlslo.ns (Sections 1 through 7) relating
to insurance coverage.
1. General Conditions - Without limiting the Contractor's indemnification of City,
Contractor shall provide and maintain at its own expense the insurance listed under
Section 7 (Evidence of Coverages) covering its operations, subject to the following
conditions:
a) The City, its. Boards, Officers, Agents, and Employees shall be included as
additional insured in all liability insurance policies except, for Workers'
Compensation and Professional Errors and Omissions. The City shall be named
Loss Payee as its interest may appear in all property insurance.
b) Such insurance shan be primary With respect to any insurance maintained by the
City and shall not call on the City's insurance for contributions..
c) With respect to the interests of the City, the Contractor's 'i"nsurance shall not be
cancelled nor reduced in coverage or limits until after thirty (30) days written
notice shall have been sent by'.certified mail (return receipt requested). to.Jhe
Director of Administrative Services, City of Arroyo Grande, P. O. Box 550,
Arroyo Grande, CA 93421 and shall contain an unequivocal clause so stating.
4
d) Evidence of insurance shall be submitted to and approved by the City's Risk
Manager prior to commencement 'of any work or tenancy.
2. Workers' Compensation - The Contractor shall procure and maintain during the life of
the contract Workers' Compensation Insurance for all its employees engaged on or at
the site of the project; and in case any of the work is sublet, the Contractor shall
require all subcontractors to similarly provide Workers' Compensation Insurance for all
the latter's employees unless such employees are covered by protection ,afforded by
Workers'Compensation Insurance carried by the Contractor.
By submitting a bid pursuant to these specifications, Contractor hereby certifies that
it is aware of the provisions of Section 3700 et seq., of the labor Code which require
every employer to be insured against liability for Workers' Compensation.
3. Agaregate Limits/Blanket Coveraqe - If any of the required insurance coverages contain
aggregate limits, or apply to other operations or tenancy of the Contractor outside these
specifica.tions, . Contractor shall give City prompt, written notice of any incident,
occurrence, claim, settlement, or judgement against that insurance which may diminish
the protection that such insurance affords the City. Contractor shall further take
immediate steps restoring such aggregate limits or shall provide other insurance
protection for such aggregate limits.
4. Modification 'of Coverage - The City reserves the right at any time during the term of
any agreement executed with the Contractor pursuant to these specifications
(Agreement) to change the amounts and types of insurance required hereundor by
giving Contractor ninety (90) days written notice. If such change should result in a
premium increase in excess pf ten percent (10%) to Contractor, the City agrees to
negotiate additional compensation proportional to the increased benefit to the City.
5. Failure to Procure Insurance - Contractor's failure to procure or maintain the required
insurance program shall constitute a material breach of contract under which the City
may immediately terminate the Agreement or, at its discretion, procure or renew such
, insurance to protect the City's interests and pay any and all premiums in connection
therewith, and recover all monies so paid from Contractor, or deduct all monies so paid
from payments due Contractor.
6. Underlving Insurance -Contractor shall be responsible for requiring indemnification and
insurance as it deems appropriate from its employees receiving mileage allowance,
consultants, agents, and subcontractors, if any, to protect the Contractor's and the
City's interests, and for ensuring that such persons comply with any applicable
insurance statutes. Contractor is encouraged to see~ professional advice in this regard.
7. Evidence of Coveraaes - Evidence of coverages as checked 'below, having as a
minimum the limits shown, must be submitted and approved prior to commencement
of work or any tenancy. Amounts shown are Combined Single limit (CSL). Split limits
may be substituted if the total per occurrence equals or exceeds the CSL amount.
5
DescriDtion Limits
X Workers' Compensation
(X) Employer's Liability Statutorv
( ) Waiver of Subrogation $250.000
.x. General Liability (must be written on an $1.000.000
occurre.nce form)
(X) Premises and Operations
(X) Contractual Liability
(X) Independent Contractors,
(X) Products/Completed Operations
(X) Broad Form Property Damage
(X) .Personal Injury
(X) Broad Form liability Endorsement
(X) Explosion Hazard
. ( ) Collapse/Underground Hazard -
.x. Automobile. Liability (must be written on an $1.000.000
occurrence form)
(X) Owned Automobiles
(X) Nonowned/Hired Automobiles
(X) Garagekeeper's Legal Liability
- Pfofessional Liability (Errors and Omissions) $
(to be continuous force from date of contract
award untjl. one year after final acceptance of
the project)
- Property Insurance $
( ) All Risk Coverage ( ) Boiler & Machinery
( ). Fire & Extended Coverage ( ) Vandalism & Malicious
( ) Sprinkler Leakage Mischief
( ) Flood $
( ) Earthquake $
( ) Fire Legal Liability $
- Fidelity Bond $
- Owner's Protective Liability $
Notes:
6
CITY OF ARROYO GRANDE. GENERAL SPECIFICATIONS
Police Vehicle Maintenance Services. Specifications
As of July 1, 1999, the Police Department fleet ,of 21 vehicles will consist of:
One (1) 1969 Ford Mustang Coupe 302 Cubic In. Engine
One (1) 1990 Ford Crown Victoria Sedan 6.8 HO Litre Engine
One (1) .1991 Chevrolet S-10 Pick up 4.3 Litre Engine
Four (4) 19S2 Chevrolet Lumina Sedans 3.1 Litre Engine
Two (2) 1993 Ford Crown Victoria Sedans 4.6 Litre Engine
Two (2) 1994 Ford Crown Victoria Sedans 4.6, Litre Engine
One, (1) 1994 Oldsmobile Cutlass Clera Sedan 3.8 Litre EngIne
Two (2) 1995 Ford Crown Victoria Sedans 4.6 Litre Engine
Two (2) 1996 Ford Crown Victoria Sedans 4.6 Litre Engine
One (1) 1997 Ford Expedition 5.4 Litre Engine
Two (2) 1998 Ford Crown Victoria Sedans 4.6 Litre Engine
One (1) 1996 Kawasaki 2000 Motorcycle 1000 cc
One (1) 1998 Kawasaki 2000 Motorcycle 1000 cc
It is contemplated and required that any vehicles which may be added to the fleet during the
term of this agreement shall be maintained and repaired by the contractor to whom this bid is
awarded in accordance with the unit prices and hourly labor rates identified in the bid
submitted.
General Specifications
- Contractor's service facility shall be located within five (5) miles of 200 N. Halcyon
Road, Arroyo Grande.
- Bid award shall be based upon cost comparison, scope, and availability of
merchandise and qualified labor, vehicle security capability, suitability of facility and
equipment _ for -expected use, and past professional experience, exposure, and
reputation.
The objective of these specifications is to provide the Arroyo Grande Police Department with
an on-going, high quality vehicle maintenance and repair service capability. In order to achieve
this aim, the vendor shall perform, until June 30, 2000, in-the following manner:
A. Contractor Qualifications. Performance Standards. Work Guarantees
1. All work shall be done by a certified mechanic licensed by the Bureau of
Automotive Repair -and the Department of Consumer Affairs.
7
2. Contractor must provide at least one vehicle hoist and one diagnostic scope.
The hoist must be of such a type that any department vehicle may be
sufficiently elevated so as to permit a thorough and simultaneous inspection of
the entire undercarriage.. .
3. Contractor must be able to secure and ensure the protection of at least .six (6)
police vehicles. Vehicles awaiting repair or completion of repairs. must be kept
in a fenced area or building, either of which must be locked during non-business
hours.
4. All work shall conform with the operational requirements specified by the
vehicle manufacturer in its shop sorvice manual for oach vehicle type.
5. All work shall be performed within the time determined by Chilton's labor Guide
except for jobs which have a mutually agreed upon flat rate, (e.g., air
conditioner service -- $20.00, etc.). Other labor guides shall not be substituted.
6. Contractor shall perform all work within the timeframe agreeable to the Arroyo
Grande Police Department.
7. Contractor shall guarantee. parts for the same period of time given it by tbe
manufacturer or supplier of said parts. Contractor shall guarantee workmanship
for a period of thirty (30) days during which time corrective action shall be. taken
at no cost to the Arroyo Grande Police Department. Normal wear and tear,
employee abuse, or failure to provide for normal maintenance shall nullify
guarantee.
8 Contractor shall be responsible for any sublet service in the same manner as if
its employees had performed the work.
B. Pre-Authorization Reauirements
1. On all repairs to one vehicle which are estimated to be. two hundred fifty dollars
($250.00) or more, prior authorization to proceed shalt be secured from. the
Arroyo Grande Police Department. Receipt of such authorization shall be noted
on the work order by date and person making the authorization.
2. Contractor shall receive prior authorization for any sublet work. All sublet
vendors must be pre-approved by the Arroyo Grande Police Department. Vendor
will charge Arroyo Grande Police Department his/her cost for all sublet work.
3. All sublet vendors intended to be used by Contractor must receive authorization
by Arroyo Grande Police Department.
4. Contractor shall hold for inspection all replaced parts. Replaced parts may.not
be disposed of prior to being inspected by authorized Arroyo Grande Police
Department personnel.
8
C. Billing Reauirements
1. The hourly charge ~stablishedby bid shall be the labor rate charged for all repair
services.
2. All times for labor shall be individually listed in each work order adjacent to the
job description.
3. All exceptions to times listed in Chilton's Labor Guide as well as all unlisted
jobs, shall be individually explained and listed.
4. All parts and .sublet charges are to be in accordance with the mark-up over
Contractor's cost as established by bid.
5. All parts and sublet repairs shall be listed by receipt number on the invoice.
6. All receipts for parts or sublet repairs shall include notations identifying the
invoice number which corresponds to the job for which they were required~
7. All parts charges shall be listed on the invoice by part number and description
(e.g., head gasket D-122, trans seal X-495, etc.).
8. All work order invoices are to be fully completed (including date, vehicle
number, vehicle description, license number, mechanic's name, odometer
reading, parts, sublet repairs, labor, etc.) immediately following job description.
Failure to fully complete invoices shall be grounds for denial of payment
authorization.
9. Contr?,ctor shall review and sign all work orders submitted by its mechanic (dual
signatures).
10. Contractor shall maintain all invoices and receipts in such a manner as to allow
for easy audit for two (2) years after the end of the contract's term.
9
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_"''''...'''<O...''''''~-----
DETAILED BID SPECIFICATION/SUBMISSION FORM
D. LABOR -- UNPROGRAMMED WORK Flat Hourly Estimated Total
Em HrsNear ~
S-O.OO X 225 = $1I,q~ro
E. MARK-UP OVER CONTRACTOR'S COST OF PARTS FOR UNPROGRAMMED
PURCHASES
$3,000 in unprogrammed purcha~es or parts at Contractor's cost ~ ~ ~
+ ao % retail mark-up equals .............................. $' .
F. NUMBER OF CARS THAT CAN BE SECURED OVERNIGHT . . . . . . . . . ~
(Refer to No. A-3 of the Genetal Specification for minimum vehicle storage
requirements .J
G. DESCRIBE SECURITY ARRANGEMENTS '\J4.h 'ic,\e;> 40 be... k.....f>-\- b IZ.fli"J
L o~.ool ()c)oC'$ , f3lt"eh~ hc:tS S ec.u.rHy ~rSHIIV1
H. ESTIMATE OF NUMBER OF VEHICLES THAT COULD BE WORKED ON ATONE
TIME ............................................. --3
I. NUMBER OF CERTIFIED MECHANICS (List Certificates) ....... . . . . . . . . . . . . .
~ F e.\"",,"\~ ~
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OF CONSUMER AFFAIRS ................... ~ . . . . . . . . V(YES () NO
K. WORK PERFORMANCE GUARANTEES: Number of days or number of miles for which
repairs are guaranteed following completion of work. (Refer to No. A-7 of the General __
Specifications for minimum parts and workmanship gua'rantees) ...... ~ t::X.C-,
gro.:~e. . {JPri>S , S h.6-eS , yY\\)4+~r, Sk.o~ ,'.stt'\.c..tf - L(?e~cwi~
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12
CITY OF ARROYO GRANDE - SUMMARY BID SUBMISSION FORM
Vehicle Maintenance & Repair Services - Specifications
Date: ~ ILl/iff
TO: Kelly Wetmore, Director of Administrative Services
City of Arroyo Grande
214 E. Branch Street
P. O. Box 550
Arroyo Grande, CA 93421
(805)473-5414
The undersigned'declares that he/she has carefully examined Specifications accompanying the
invitation to bi~ and is thoroughly familiar with the contents thereof.
Bid Item: Vehicle Maintenance & Reoair Services
As described in said detailed specifications, which are made part of this proposal, quoted
herein in full:
A. Total -- Services (labor Only. . . . . . . . . . . . . . . . . . . . . . . . $ ;)/, 3?". 00
B. Total -- Flat Rate Services. . . . . . . . . . . . . . . . . . . . . . . . . . $ &9, if ~ $"0
C. . If, I'()~. (;)..
Total .- Parts & Matenals .......................... $ .
D. ", ~ $"0 ..00
Total -- labor - Unprogrammed Work. . . . . . . . . . . . . . . . . . . $
3 J <000.00
E. Total -- Unprogrammed Purchases or Parts .............. $
TOTAL $ 77. "d.17- Co ~
THE ONLY EXCEPTION FROM THE SPECIFICATIONS ARE: (lnclu"de any brand names which
differ from those specified.)
Signatu~~. ~M<u_ Title: -rn~~{
.Name. of Individual.. Signing: lhO':'MS' Fe \""'- \~-L .
0
Firm Name: lY\ \~AS /Y\~\~, Phone #:8 os - '-I f' - Sd-1J
Address: 5"\ 1 Got ~kd . Arv 42 c ArfOYO Gr fCflAde.
.
(MiscWehlcle-. frm)
13
AGREEMENT FOR SERVICES OF CONTRACTOR
This .~fiement is made upon the date of execution.' as set forth below. by and
between . ~ \()~ Tho#l-tf . (hereinafter referred. to as
"CONTRACTOR"). and the CITY OF ARROYO GRANDE, a Municipal Corporation.
(hereinafter referred to as "CITY"). The parties hereto. in consideration of them'utual
covenants contained herein. hereby agree to the following terms and conditions:
WHEREAS, On ~~ ?.r Iq'iq CITY invited bids for the
procurement of police vehicle maintenance and repair services per Bid Specifications.
WHEREAS. pursuant to said invitation, CONTRACTOR submitted a bid which was
accepted by CITY for said serVice.
1.00 GENERAL PROVISIONS
1.01 TI=RM: The term of this Agreement shall be from July 1, 1999, through June
30. 2000. contingent upon CITY's adoption of its 1999-2000 Budget appropriating funds
relative thereto.
1.02 INCORPORATION OF BID DOCUMENTS BY REFERENCE: The Notice
Inviting Bids. the General Bid Terms and Conditions, the Special Bid Terms and
Conditions. Bid Submission Form(s), and the Bid Specifications. are hereby incorporated
in and made a part of this Agreement.
1.03 CONTRACT COORDINATION
a. CITY. The Chief of Police shall be the representative of CITY for all
purposes under this Agreernent. The Chief of Police. or his designated representative,
hereby is designated as the Contract Manager for the CITY. He shall supervise the
progress and execution of this Agreement.
b. CONTRACTOR. CONTRACTOR shall assign a single Contract
Manager to have overall responsibility for the progress and execution of.this Agreement
for CONTRACTOR~ ~\\'\t\\.Q~ is hereby de~ignated as the Contract Manager for
CONTRACTOR. Should circumstances or conditions subsequent to the exe.cution of this
Agreement require a substitute Contract Manager for any reason, the Contract Manager
designee shall be subject to the prior written acceptance and approval of the CITY's
Contract Manager.
1.04 SERVICES TO BE PERFORMED BY CONTRACTOR: CONTRACTOR
. a'grees to perforhfand provide'the services specified in the Bid Specifications.
CONTRACTOR shall determine the method. details and rneans of performing the
above-referenced services.
14
-
CONTRACTOR may. at CONTRACTOR's own expense. employ such assistants
as CONTRACTOR deems necessary to perform the services required of CONTRACTOR
by this Agreement. CITY may not control. direct or supervise CONTRACTOR's assistants
or ernployees in the performance of those services.
1.05 COMPENSATION: In consideration for the services to be performed by
CONTRACTOR. CITY agrees to pay CONTRACTOR based upon the actual quantities
ordered and received by CITY and unit prices bid by CONTRACTOR.
2.00 OBLIGATIONS OFCONTRACTo'R
2.01 Mlli.lMY.M..AMOUNT OF SERVICE BY CONTRACTOR: . CONTRACTOR
agrees to devote the hours necessary to perform the services set forth In this Agreement
in an efficient and effective manner. CONTRACTOR may represent, perform services for
- ~
and be employed by additional individuals or entities, in CONTRACTOR's sole discretion.
as long as the performance of these extra-contractual services does not interfere with or
present a conflict with CITY's business.
2.02 TOOLS AND INSTRUMENTALlTIES~: CONTRACTOR shall provide~1I tools
and instrumentalities necessary to perform the services under this Agreement.
2.03 LAWS TO BE OBSERVED. CONTRACTOR shall:
a. Procure all permits and licenses, pay all charges and fees. and give .
all notices which rnay be necessary and incidental to the due and lawful prosecution of the
services to be performed by CONTRACTOR under this Agreement;
.b. Keep itself fully informed of all existing and proposed federal. state
and local laws, ordinances. regulations, orders, and decrees which may affect those
. engaged or employed under this Agreement. any materials used in CONTRACTOR's
performance under this Agreement, or the conduct of the services under this Agreement;
c. At all times observe and comply with, and cause all of its employees
to observe and comply with all of said laws, ordinances, regulations, orders, and decrees
mentioned above;
d. Immediately report to the CITY's Contract Manager in writing any
discrepancy or inconsistency it discovers in said laws. ordinances. regulations, orders, and
decrees mentioned above in relation to any plans. drawings. specifications. or provisions
of this Agreernent.
2.04 RELEASE OF REPORTS AND INFORMATION. Any video tape. reports,
information. data. or other material given to, or prepared or assembled by, CONTRACTOR
under this Agreement shall be the property of CITY and shall not be made available to any
15
-,._---- . ~-
individual or organization by CONTRACTOR without the prior written approval of the
CITY's Contract Manager.
2.05 COPIES OF VIDEO TAPES. REPORTS AND INFORMATION. If CITY
requests additional copies of videotapes, reports. drawings, specifications, or any other
material in addition to what the CONTRACTOR is required to furnish in limited quantities
as part of the services under this Agreement. CONTRACTOR shall provide such additional
copies as are requested, and CITY shall compensate CONTRACTOR for the costs of
duplicating of such copies at CONTRACTOR's direct expense.
2.06 QUALIFICATIONS OF CONTRACTOR. CONTRACTOR represents that it
is qualified to furnish the services described under this Agreement.
2.07 WORKERS' COMPENSATION AND OTHER EMPLOYEE BENEFITS: CITY
and CONTRACTOR intend and agree that CONTRACTOR is an independent contractor
of CITY and agrees that CONTRACTOR and CONTRACTOR's employees and agents
have no right to Workers' Compensation and other employee benefits. If any worker
insurance protection is desired. CONTRACTOR agrees to provide Workers' Compensation
aod other employee benefits. where required by law, for CONTRACTOR's employees and
agents. CONTRACTOR agrees to hold harmless and indemnify CITY for any and all
claims arising out of any claim for injury, disability. or death of CONTRAGTOR and
CONTRACTOR's employees or agents.
2.08 INDEMNIFICATION: CONTRACTOR hereby agrees to, and shall, hold
CITY. its elective and appointive boards, officers, agents and employees, harmless and
shall defend the same from any liability for damage or claims for damage, or suits or
actions at law or in equity which may allegedly arise from CONTRACTOR's or any of
CONTRACTOR's employees' or agents' operations under this Agreement. whether such
operations be by CONTRACTOR or by anyone or more persons directly or indirectly
employed by. or acting as agent for, CONTRACTOR provided as follows:
a. That CITY does not, and shall not, waive any rights against CON-
TRACTOR which it may have by reason of the aforesaid hold-harmless agreement,
because of the acceptance by CITY, or the deposit with CITY by CONTRACTOR, of any
of the insurance policies hereinafter described.
b. That the aforesaid hold-harmless agreement by CONTRACTOR shall
apply to all damages and claims for damages of every kind suffered. or alleged to have
been suffered. by reason of any of the aforesaid operations of CONTRACTOR or any
agent or employee of CONTRACTOR regardless of whether or not such insurance policies
shall have been determined to be applicable to any of such damages or claims for
damages.
16
2.Q9 INSURANCE: CONTRACTOR shall not commence work under this
Agreement until it has obtained all insurance required under the Bid Specifications.
3.00 TIME FOR COMPLETION OF THE WORK
Program scheduling shall be as described in The Bid Specificatic>ns.
Time extensions maybe allowed fqr delays caused by CITY. other governmental.
agencies, or factors not directly brought about by the negligence or lack of due care on the
part of the CONTRACTOR. .
4.00 TEMPORARY SUSPENSION
The CITY's Contract Manager shall have the authority to suspend this Agreement
wholly or .In part. for such period as he deems necessary due to unfavorable conditions or
to the failure on the part of the CONTRACTOR to perform any provision of this Agreement.
CONTRACTOR will be paid the compensation due and payable to the date of temporary
suspension.
5.00 INSPECTION
CONTRACTOR shall furnish CITY with every reasonable opportunity for CITY to
ascertain that the services of CONTRACTOR are being performed in accordance with the
requirements and intentions of this Agreement. All work done and all materials furnished,
if any. shall be subject to the CITY's Contract Manager!s inspection and approval. The
inspection of such work shall not relieve CONTRACTOR of any of its obligations to fulfill
its Agreement as prescribed.
6.00 OWNERSHIP OF MATERIALS
All original drawings. videotapes and other materials prepared by or in possession
of CONTRACTOR pursuant to this Agreement shall become the permanent property of the
CITY. and shall be delivered to the CITY upon demand.
7.00 . OBLIGATIONS OF CITY
CITY agrees to comply with all reasonable requests of CONTRACTOR necessary
to the performance of CONTRACTOR's duties under this Agreement. ~
17
8.00 TERMINATION OF AGREEMENT
8.01 TERMINATION OF NOTICE. Notwithstanding any other provision Qf t~ts
Agreement, any party hereto may terminate this Agreement. at.any time. without cause by
giving at least thirty (30) days prior written notice to the other parties to this Agreement.
8.02 TERMINATION ON OCCURRENCE OF STATED EVENTS. ThisAgreement
shall terrninate automatically on the occurrence of any of the following events:
a. Bankruptcy or insolvency of any party;
b. Sale of the business of any party;
c. Death of any party;
d. The end of the thirty (30) days as set forth in Section 8.01;
e. End of the Agreement to which CONTRACTOR's services were
necessary; or
f. Assignment of this Agreement by CONTRACTORwithout the consent
of CITY.
8.03 TERMINATION BY ANY PARTY FOR DEFAULT OF CONTRACTOR:
Should any party default in the performance of this Agreement or materially breach any of
its provisions, a non-breaching party, at its option, may terminate this Agreement.
immediately, by giving written notice of termination to the breaching party. .
8.04 TERMINATION: This Agreement shall terminate on July 30.2000. unless
extended as set forth in this section. CITY. with the agreement of CONTRACTOR, is
authorized to extend the term of this Agreement bey.ond the termination date, as needed,
under the same terms and conditions set forth in this Agreement. Any such exte~sion shall
be in writing and be an amendment to this Agreement.
8.05 RETURN OF MATERIALS.
Upon such termination, CONTRACTOR shall turn over to the CITY
immediately any and all copies of videotapes, studies, sketches. drawings, computations.
and other data. whether or not completed, prepared 'by CONTRACTOR, and for which
CONTRACTOR has received reasonable compensation, or given to CONTRACTOR in
connection with this Agreement. Such materials shall become the permanent property of
CITY. CONTRACTOR. however. shall not be liable for CITY's use of incomplete materials
or for CITY's use of complete documents if used for other than the project or s~ope of
services conternplated by this Agreement.
18
~---
9.00 SPECIAL PROVISIONS
9.01 INTEREST OF CONTRACTOR
CONTRACTOR covenants that it presently has no interest. and shall not
acquire any interest, direct or indirect, financial or otherwise, Which would conflict in any
manner or degree with the performance of the seNices hereunder. CONTRACTOR further
covenants that, in the performance of this Agreement, no subcontractor or person having
such an interest shall be employed. CONTRACTOR certifies that no one who has or will
have any financial.interest under this Agreement is an officer or employee of CITY. It is
expressly agreed that, in the performance of the services hereunder, CONTRACTOR shall
at all times be deemed an independent contractor and not an agent or employee of CITY.
9.02 DISCRIMINATION
No discrimination shall be made in the employment of persons under this
Agreement because of the race, color, national origin, ancestry, religion or sex of such
person.
If CONTRACTOR is found in violation of the nondiscrimination provisions of
the State of California Fair Employment Practices Act or similar provisions of federal law
or executive order. in the performance of this Agreement, it shall thereby be found in
material breach of this Agreement. Thereupon. CITY shall have the power to cancel or
suspend this Agreement, in whole or in part, or to deduct from the amount payable to
CONTRACTOR the sum of Twenty-five Dollars ($25) for each person for each .calendar
day during which such person "Was dis€riminated against, as damages for said breach of
contract, or both. Only a finding of the State of California Fair Employment Practices
Commission or the equivalent federal agency or officer shall constitute evidence of a
violation of contract under this paragraph.
If CONTRACTOR is found in violation of the nondiscrimination provisions of
this Agreement or the applicable affirmative action guidelines pertaining to this Agreement,
CONTRACTOR shall be found in material breach of the Agreement. Thereupon. CITY
shall have the power to cancel or suspend this Agreement, in whole or in part, or to deduct ~
from the amount payable to CONTRACTOR the sum of Two Hundred Fifty Dollars ($250)
for each calendar day during which CONTRACTOR is found to have beem in such
noncompliance as damages for said breach of contract. or both.
10.00 MISCELLANEOUS
10.01 REMEDIES: The remedies set forth in this Agreement shall not be exclusive
but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by
law or equity.
19
10.02 NO WAIVER: The waiver of any breach by any party of any provision of this
Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach
of this Agreement.
10.03 ASSIGNMENT: This Agreement is specifically not assignable by CON-
TRACTOR to any person or entity. Any assignment or attempt to assign by
CONTRACTOR. whether it be voluntary or involuntary. by operation of law or otherwise.
is void and is a material breach of this Agreement giving rise to a right to terrninate as set
forth In Section 8.03.
10.04 ATTORNEY FEES: In the event of any controversy. claim or dispute
between the parties hereto, arising out of or relating to this Agreement. ~ or the breach
thereof. the prevailing party shall be entitled, in addition to other su~h relief as may be
granted, to a reasonable sum as and for attorney fees.
10.05 TIME FOR PERFORMANCE: Except as otherwise expressly provided for
in this Agreement, should the pert'ormance of any act required by this Agreement to be
performed by either party be prevented or delayed by reason by any act of God. strike,
lockout. labor trouble. inability to secure materials, or any other cause except financial
inability not the fault of the party required to perf~:>rm the act, the time for performance .of
the act will be extended for a period of time equivalent to the period of delay and
performance of the act during the period of delay will be excused; provided, however. that
nothing contained in this section shall exclude the prompt payment by either party as
required by this Agreement or the performance of any act rendered difficult or irnpossible
solely because of the financial condition of the party required to perforrn the act. .
10.06 NOTICES: Except as otherwise expressly provided by Jaw, any and all
notices or other communications required or permitted by this Agreement or by Jaw to be
served on or given to any party to this Agreement shall be in writing and shall be deemed
duly served and given when personally delivered or in lieu of such personal service when
deposited in the United States mail, first-class postage prepaid to the following address for
each respective party:
CITY: Arroyo Grande Police Department
Attn: Chief of Police
200 North Halcyon Road
Arroyo Grande. CA 93420
CONTRACTOR:
20
10.07 GOVERNING LAW: This Agreement and all matters relating to this
Agreement shall be governed by the laws of the State of. California in force at the time a'ny
need for the interpretation of this Agreement or any decision or holding concerning this
Agreement arises.
10.08 BINDING EFFECT: This Agreement shall be binding on and shall inure to
the benefit of the heirs. executors. administrators. successors and assigns of the parties.
hereto, but nothing in this. section shall be' construed as a consent by CITY to any
assignment of this Agreement or any int~rest in this Agreement.
10.09 SEVERABILITY: Should any provision of this Agreement be held by a court
of competent jurisdiction or by a legislative or rule making act to be either invalid. void or
unenforceable, the remaining provisions of this Agreement shall remain in full force and
effect, unimpaired by the holding. legislation or rule.
10.10 SOLE AND ENTIRE AGREEMENT: This Agreement constitutes the sole
and entire agreement between the parties with respect to the. subject matter hereof. This
Agreement correctly sets forth the obligations of the parties hereto to each other as of the
date of this Agreement. All agreements or representations respecting the subject matter
of this Agreement not expressly set forth or referred to in this Agreement are null and void.
10.11 TIME: Time is expressly declared to be of the essence of this Agreement.
10.12 DUE AUTHORITY: The parties hereby represent that the individuals
executing this Agreement are expressly authorized to do so on and in behalf' of the parties.
10.13 CONSTRUCTION: The parties agree that each has had an opportunity to
have their counsel review this Agreement and that any rule of construction to the effect that
ambiguities are to be resolved against the drafting party shall not appty in the interpretation
of this Agreement or any amendments or exhibits thereto. The captions of the sections are
for convenience and reference only, and are not intended to be construed. to define or limit
the provisions to which they relate.
.10.14 AMENDMENTS: Amendments to this Agreement shall be in writing and shall.
be made only with the mutual written consent of all of the parties to this Agreement.
21
Executed .on .19 . at , California.
CITY OF ARROYO GRANDE
MICHAEL A. LADY, MAYOR
CONTRACTOR:
By:
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
22
I.i.
MEMORANDUM
TO: CITY COUNCIL
FROM: RICK TerBORCH, CHIEF OF POLICE rr6
SUBJECT: AUTHORIZATION TO PURCHASE TWO POLICE DEPARTMENT VEHICLES
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended that the City Council authorize staff to purchase one (1) Ford
Crown Victoria from Downtown Ford, Sacramento, for $26,174 and one (1)
Oldsmobile Cutlass from Christianson Chevrolet, Arroyo Grande, for $18,582, for a
total cost of $44,756.
FISCAL IMPACT:
The FY 1999-00 Budget includes $46,000 for the replacement of two (2) Police
Department vehicles. The proposed purchase is approximately $1,244 under the
budget allocation.
DISCUSSION:
On July 13, 1999, the City Council authorized staff to solicit bids for the replacement
of two (2) Police Department vehicles: one standard police sedan for the replacement
of the School Resource Officer unit and one (1) intermediate sized vehicle for
administration.
Staff contacted four (4) dealers who regularly supply police vehicles in an effort to
obtain bids for the police sedan. These included: Mullahey Ford, Arroyo Grande;
Downey Ford, Downey; Downtown Ford, Sacramento; and Folsom Ford, Folsom. Only
one dealer, Downtown Ford, who has the State contract for CHP sedans, was able to
supply a bid for a 1999 standard police sedan. That cost is $26,174, including tax
and shipping to the Police Department. The cost is $1, 1 74 over that allocated in the
budget for this vehicle ($25,000). The alternative to purchasing the 1999 model is
to wait for the arrival of the 2000 models. However, Ford has announced that there
will be a price increase for the 2000 model (which will not be announced until
October, 1999) and the newer police sedan will not be available until after November
(based on past experience).
--.-
CITY COUNCIL
AUTHORIZATION TO PURCHASE TWO POLICE DEPARTMENT VEHICLES
AUGUST 10, 1999
PAGE 2
Staff contacted Mullahey Ford and Christianson Chevrolet of Arroyo Grande for bids
on the intermediate sized vehicle for administration. The bids received are as follows:
Company Model ~
Mullahey Ford Ford Taurus $18,603
Christianson Chevrolet Oldsmobile Cutlass $18,582
The bids include tax and delivery. In addition to being low bidder, Christianson
Chevrolet has vehicles in stock for immediate delivery. Mullahey Ford provided a bid
subject to vehicle availability. The price quoted by Christianson Chevrolet is $2,418
under the amount budgeted for the purchase of the vehicle ($21,000).
Based upon bids received, staff recommends the replacement School Resource Officer
vehicle be purchased from Downtown Ford and the replacement administration vehicle
be purchased from Christianson Chevrolet. The total purchase cost of $44,756 is
$1,244 under the amount allocated in the FY 1999-00 Budget for the purchase of the
two (2) vehicles.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Reject bids and direct staff to solicit additional bids;
- Reject bids and provide further direction to staff; or
- Do not approve staff's recommendation.
----~
.
~
1999-2000 POLICE
..
OPERATING EQUIPMENT
.6301 VEHICLES $46,000
REPLACEMENT VEHICLE. SCHOOL RESOURCE OFFICER $25.000
There is a need to replace the marked police vehicle. assigned to the Sch~ol
Resource Officer Program. City Administrative Policy C-006 criteria for
replacem~nt of non-patrol vehicles is five (5) years and/or 80,000 miles. The
current School Resource Officer vehicle is a 1992 Chevrolet Lumina with 124,41 6
miles. The vehicle contains all equipment normally carried by a standard patrol
vehicle except an emergency light bar. The current vehicle requires replac~ment of
the transmission as well as suspension repair. In that the vehicle is used for
urgent/emergency response situations as well as prisoner transportation, it will be
replaced with a standard police sedan.
REPLACEMENT VEHICLE. SUPPORT SERVICES COMMANDER $21.000
There is a need to replace the vehicle which is currently assigned to the Support
Services Commander. City Administrative Policy C-006 criteria for replacement on
non-patrol' vehicles is five (5) years and/or 80,000 miles. The vehicle is a 1993
Ford Crown Victoria with 122,353 miles, and is beginning to experience increased
maintenance problems. While the vehicle carries emergency response equipment, it
is not normally used for regular patrol operations. The vehicle is used for gen~ral .
transportation, including attendance at local and regional meetings, along with
occasional needs for emergency responses and tactical operations. Therefore, it is
proposed that the vehicle be replaced with a more cost effective and fuel efficient
mid-sized sedan.
OPERATING EQUIPMENT
GRAND TOTAL $58,400
010-4201 H-12
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1.1-
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION #
SUBJECT: YMCA SURRENDER OF LEASEHOLD
DATE: AUGUST 10, 1999
RECOMMENDATJON:
It is recommended the City Council approve the YMCA's request to surrender its
leasehold interest in the City owned property (the "property"), located on West Branch
Street, Arroyo Grande and authorize the Mayor to execute the Agreement Surrendering
Leasehold (Attachment 1).
FUNDING:
There is no significant fiscal impact. Under the Lease Agreement, the YMCA was to
pay an annual lease payment of One Dollar ($1.00).
DISCUSSION:
The City leased the property to the YMCA under certain conditions, including, but not
limited to, construction of a gymnasium, youth center, and community general purpose
room and the City's use of the facilities. The YMCA is requesting that the Lease
Agreement be terminated (Attachment 2), since they will be unable to develop the
property as agreed due to funding restrictions.
Staff is reviewing various options regarding use and/or disposition of the property. A
report will be provided to the Parks and Recreation Commission for review and
comment, and subsequently to the City Council for action. This analysis will be
conducted this fiscal year.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Modify staff's recommendation;
- Reject staff's recommendation;
- Provide direction to staff.
Attachments: Agreement Surrendering Leasehold (Attachment 1)
YMCA letter, dated June 28, 1999 (Attachment 2)
Map of site (Attachment 3)
S:\StaffRpt\sryrnclease.802
A TT ACHMENT 1
RECORDING REQUESTED BY:
City of Arroyo Grande
AFTER RECORDATION, MAIL TO:
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
Space above this line for recorder's use
AGREEMENT SURRENDERING LEASEHOLD
This AGREEMENT SURRENDERING LEASEHOLD (hereinafter referred to as the
"Surrender Agreement") is made this 10th day of August, 1999, by and between the CITY OF
ARROYO GRANDE, a municipal corporation (hereinafter referred to as. "CITY"), and SAN
LUIS OBISPO COUNTY YMCA/S CITIES YMCA BRANCH (hereinafter referred to as
"LESSEE").
RECITALS
A. CITY is the owner of certain real property (hereinafter referred to as the
"property") located in the City of Arroyo Grande, California, as described in Exhibit" A"
attached hereto and incorporated herein by this reference. -
B. CITY and LESSEE executed a Lease Agreement (hereinafter referred to as the
"Lease") on July 26, 1996, a true and correct copy of which is attached hereto as Exhibit "B. "
C. By the terms of the Lease, City leased the property to LESSEE for a term of up to
99 years, beginning on July 23, 1996.
D. LESSEE desires to surrender the Lease and relinquish all right to possession of the
property and to release CITY from its obligations under the Lease.
E. CITY desires to accept LESSEE's surrender and to release LESSEE from its
obligations under the Lease.
NOW, THEREFORE, CITY and LESSEE agree as follows:
TERMS OF SURRENDER
1. The above recitals are true and correct and incorporated herein.
--~-~..__.~
2. . In consideration of the mutual promises contained in this Surrender Agreement,
LESSEE agrees to surrender the Lease and relinquish all right to possession of the property as of
August 10, 1999; and CITY agrees to accept LESSEE's surrender of the Lease and relinquishment
of its right to possession of the property; and CITY: and LESSEE agree to discharge each other
from all obligations under the Lease, effective as of August 10, 1999.
NOTICES
3. Unless otherwise provided in this Surrender Agreement, any notice, tender, or
delivery to be given under this Surrender Agreement by either party to the other may be effected
by personal delivery in writing or by registered or certified mail, postage prepaid, return receipt
requested, and shall be deemed communicated as of actual receipt. Mailed notices shall be
addressed as set forth below, but each party may change its address by written notice in
accordance with this paragraph:
CITY: City Manager
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421-0550
LESSEE: General Director
San Luis Obispo County YMCA
1020 Southwood Drive
San Luis Obispo, CA 93401
-
ENTIRE AGREEMENT
4. This Surrender Agreement constitutes the entire agreement between the parties
regarding the surrender of the Lease. Any prior agreements, promises, negotiations, or
representations not expressly set forth in this Surrender Agreement are of-no force and effect.
Any amendment to this Surrender Agreement shall be of no force and effect unless it is in writing
and signed by the CITY and LESSEE.
BINDING EFFECT
.
5. This Surrender Agreement shall be binding on and inure to the benefit of th~ parties
to this Surrender Agreement and their heirs, personal representatives, successors, and assigns.
2
In Witness Whereof, the parties have executed this Agreement Surrendering Leasehold as
of the date and year set forth above.
CITY OF ARROYO GRANDE
By:
MICHAELA: LADY, Mayor
ATTEST:
KELLY WETMORE, DIRECTOR OF
ADMINISTRATIVE SERVICES and
DEPUTY CITY CLERK
APPROVED AS TO FORM:
LYON & CARMEL
BY:
TIMOTHY J. CARMEL
CITY ATTORNEY -
SAN LUIS OBISPO COUNTY YMCA
By:
President, Board of Directors
By:
Chairperson, Five Cities Advisory Committee
By:
General Director
3
ACKNOWLEDGMENT
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN LUIS OBISPO )
On , 1999, before me, the undersigned, a Notary Public in and for
said State, personally appeared MICHAEL A. LADY, personally known to me (or proved to me
on the basis of satisfactory evidence) to be the person whose name is subscribed to the within
instrument and acknowledged to me that he executed the same.in his authorized capacity, and that
by his signature on the instrument the person or the entity upon behalf of which the person acted,
executed the instrument.
WITNESS my hand and official seal.
Notary Public in and for said County and
State
ACKNOWLEDGMENT
-
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN LUIS OBISPO )
On , 1999, before me, the undersigned, a Notary Public in and for
said State, personally appeared , personally known to me
(or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed
to ~ the within instrument and acknowledged to me that he/she executed the same in hislher
authorized capacity, and that by hislher signature on the instrument the person or the entity upon
behalf of which the person acted, executed the instrument.
WITNESS my hand and official seal.
Notary Public in and for said County and
State
4
-'-.,.---
ACKNOWLEDGMENT
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN LUIS OBISPO )
On , 1999, before me, the undersigned, a Notary Public in and for
said State, personally appeared , personally known to
me (or. proved to me on the basis of satisfactory evidence) to be the person whose name is
subscribed to the within instrument and acknowledged to me that he/she executed the same in
hislher authorized capacity, and that by hislher signature on the instrument the person or the entity
upon behalf of which the person acted, executed the instrument.
r WITNESS my hand and official seal.
Notary Public in and for said County and
State
ACKNOWLEDGMENT
-
STATE OF CALIFORNIA )
) ss.
COUNTY OF SAN LUIS OBISPO )
On , 1999, before me, the undersigned, a Notary Public in and for
said State, personally appeared , personally known to me (or
proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to
the within instrument and acknowledged to me that helshe executed the same in hislher authorized
capacity, and that by hislher signature on the instrument the person or the entity upon behalf of
which the person acted, executed the instrument.
WITNESS my hand and official seal.
Notary Public in and for said County and
State
5
ATTACHMENT 2
\~ ,CITY OF~~;f'''l:U
OYO GRANDE
We build strong kids, strong families, 99 JUt"l PH 2: 02
strong communities.
June 28, 1999
'. BOARD OF
Michael A. Lady'; DIRECTORS
Matt Beecher
City of Arroyo Grande City Council Fred Bond
P.O. Box 550 Jeff Brinley
Arroyo Grande, CA 93421 Lauren Brown
Barrie Cleveland
Matt Fonier
RE: City Property Lisa Gonzalez
West Branch Street and Old Ranch Road Kevin Gridiron
Arroyo Grande, CA Ken Hampian
Kim Heath
Vicki Janssen
Dear Councilman Lady: Rory Livingston
Glenn Martin
On behalf of the San Luis Obispo County YMCA, we would like to thank Mitch Massey
Steve McCarty
the City of Arroyo Grande for the generous opportunity provided through Craig McCollum
the YMCA's lease agreement for the City's Branch Street property. Tom Murray
Mike W. Rader
Ted Rich
Collaborating with the City to address community' needs. has been a very John Rossetti
positive experience and we- are very grateful for the spirit of cooperation Edna Ryzebol
this represents. However, as you may be aware. the Board of Directors of Paul Thorvaldsen
Bob Tillman
our YMCA has concluded that our organization is not in a position to fund Karen Woodling
a project of the scope this agreement requires. Although our lease Kris Yetter
agreement would allow us to retain possession for several more years, we STAFF
feel that it is prudent and wise to return the Branch Street property to the Karen Aydelott
City of Arroyo Grande at this time. General Director
- Sandra Augustin
Therefore, we have begun the process to terminate our lease with the Trina Baumsteiger
City. It is our. hope that returning the property to the City at this time will Lissa Lalonde
allow the city to maximize the potential for its use. Karey. Rademacher
Karen Sisco
We believe this decision will allow our YMCA to focus energy and
resources on those things that we do best and will increase the positive
impact in the South County.
As you may be aware, the San Luis Obispo County YMCA is currently
serving over 1500 families, youth and seniors in the South County each
year and that number is growing. We are very proud' of our agreement
San Luis Obispo County YMCA
I 1020 Southwood Drive.San Luis Obispo, CA 93401.(805) 543-8235.Fax (805) 543-6202
Five Cities Program Office.340 Pomeroy.Pismo Beach. CA 93449.(805) 773-4132
- ,~_._._-- -~---
with the Lucia Mar Unified School District to construct a multi-use sports
facility at Paulding Middle School. Additionally, we operate four after
school programs, two summer day camp programs, middle school
leadership programs, sen.ior fitness i classes, youth sports and a
parent/child program in the South County. We have no doubt that tliere
will be increasing opportunities for the YMCA to serve this community. .
Once again, thank you for this opportunity. We wish you the very best in
your .future endeavors and we look forward to continuing to work with the
city in the future.
Sincerely, Sincerely.
.
~ John Rossetti
General Director, Facility Chairman,
SLO County YMCA SLO County YMCA
-
-
.
-.
.
--- --....---.-
~---_._-_.._----------._._-
AlTACHMENT 3
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MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER A6
DAN HERNANDEZ, DIRECTOR OF PARKS & RECREATION *
SUBJECT: AUTHORIZATION TO SOLICIT BIDS FOR THE PURCHASE OF A
FORKLIFT
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended that the City Council authorize staff to solicit bids for the purchase of a
forklift for the Public Works and Parks and Recreation Departments.
FUNDING:
Funding for this forklift is included in the FY 1999.-00 Public Works Department and Parks
and Recreation Department Budgets. A total of $12,000 is provided in Water Distribution,
$6,000 in Parks, and $6,000 in Streets/Bridge Maintenance ($24,000 total).
DISCUSSION:
The Public Works and Parks and Recreation Departments presently utilize the existing City
forklift to accomplish a variety of tasks at the Corporation Yard and at various locations
around the City. City forklift PW-18 is a 1979 TCM with a 4,000 lb. lift capacity, gasoline
engine, and a traditional carriage that only moves up and down. This movement limits the
ability to shift the carriage from side to side to allow lateral movement without having to
reposition the entire forklift.
The use of this equipment has changed over the years. In the past, the primary function
of the JOrklift was to unload supplies from delivery trucks. The forklift is now being used to
lift fiel crews into position to hang banners in the Village several times a year for various
civic events.
The existing forklift was informally appraised by a local dealer at a value of approximately
$3,000. A repair estimate in the amount of $3,914 was obtained to recondition this forklift.
If repairs to the existing forklift are made, it would extend the service life of the forklift;
however; it would still be undersize to meet the requirements of both Departments.
Heavy delivery loads and a need to shift the carriage from side to side when installing
banners has increased the operating requirements for this equipment. The raplacement
forklift has been specified with a 6,000 lb. lift capacity, side shift carriage, and a diesel
engine.
Bids for this forklift will be solicited from dealers that are able to meet the City's forklift
specifications.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
~ Do not approve staff's recommendation;
-Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
u:solicitbidsforklift. wpd
PUBLIC WORKS DEPARTMENT
BID NOTICE
AUGUST 11, 1999
The City of Arroyo Grande Public Works Department is requesting bid proposals for one
new forklift truck, which meets the following specifications.
FORKLIFT TRUCK SPECIFICATIONS
. Capacity at rated load center 6,000 Ibs
. Load center 24 inches
. Steering Power assisted
. Tires Pneumatic
. Brakes Foot hydraulic/hand parking
. Engine Four (4) cylinder diesel
. Horn
. Dash gauges/sensors Hour meter, fuel gauge, volt meter,
temperature gauge & oil pressure gauge
. Transmission Power shift, single speed
. FrontlHeadlamps Sealed beam with turn signal
RearlTail lights capability & brake lights ie,. street legal
. Backup alarm
. Overhead flasher on top of cab Double flash strobe, Fireflash II or approved
equal
. Lift Standard two stage mast
. Side shifter carriage
. Paint color safety orange or yellow
. Warranty 1 year full partsllabor
2 year powertrain
All proposals shall include all applicable taxes and delivery charges. All proposals shall
be sealed and on company letterhead with the envelope marked "Forklift Truck" Please
submit your sealed bid to:
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
Attn: Kelly Wetmore, Director of Administrat~ve Services/Deputy City Clerk
Bid proposals must be received by 2:00 P.M. August 24, 1999. Bids will be opened at
. that time at the City of Arroyo Grande City Council Chambers, located at 215 East
Branch Street, Arroyo Grande, California. The City of Arroyo Grande reserves the right
to accept or reject any or all bids upon recommendation of the City Manager.
If you have any questions, please contact Shane Taylor, Public Works Supervisor, at
(805) 473-5464.
VENDOR BID LIST
1) Graylift, Inc.
Attn: Joe Morton
1205 S. Blosser
Santa Maria, CA 93454
2) Quinn Company
Attn: Dan Walker
1655 N. Carlotti Drive
Santa Maria, CA 93454
3) Madland Toyota Lift
Attn: Patrick Earnest
1258 W. Betteravia
Santa Maria, CA 93454
4) United Rentals
Attn: Jeff Todd
1105 EI Camino Real
Arroyo Grande, CA 93420
-----....--- -~----_.--._----- -- ------ -.._--
.
FY 1999..00 PUBLIC WORKS STREET I BRIDGE MAINTENANCE
OPERATING EQUIPMENT
.6201 MACHINERY & EQUIPMENT $ 6,000
(1) REPLACEMENT FORKLIFT $ 6.000
This item will replace a 1979 TCM 4.000-lb capacity forklift. The current forklift has
experienced rnany repairs/breakdowns over the last 4 years in excess of $3.000. This item
conforms to City Administrative Policy C-007 regarding evaluation criteria for replacement
of specialized equipmentlrnachinery due to age and maintenance history. The total cost
of $24.000 will be divided in three funds to reflect actual use of the machine.
. Streets/Bridge Maintenance (Fund 010-4303) 6.000
. Parks (Fund 010-4420) 6.000
. Water Distribution (Fund 640-4712) 12.000
OPERATING EQUIPMENT
TOTAL $ 6,000
-
-.
-
010-4303 J-7
-----~
CITY OF ARROYO GRANDE ADMINISTRATIVE POLICY AND PROCEDURES
POLICY#: C-007 SUBJECT: EVALUATION CRITERIA FOR
REPLACEMENT OF SPECIALIZED
EQUIPMENT/MACHINERY
ISSUED: 6/1./96
EFFECTIVE: 6/1./96
CANCELLATION DATE: N/A
SUPERSEDES: NEW
POLICY:
Equipment is currently capitalized if the value of the item at the
time of purchase exceeds $500. Replacement of capital equipment
must be authorized by the City Council. Criteria for evaluating
when replacement should occur is listed below. The recommendation
for replacement should be a composite evaluation utilizing the
criteria listed coupled with the actual condition of the equipment.
General Criteria:
* Age of the equipment
* Maintenance history of the equipment
* Condition of the equipment
$pecific criteria:
Age - Standardized estimated useful life. which ~ va~ depending
on qpality and usage.
* Dump Truck - 15 years
* Service Truck (1 Ton and 5 Ton) - 15 years
* Backhoe - 10 years
* Generator - 20 years
* Portable Generator - 10 years
* Trash Pump -. 15 years
* Vibrating Rammer - 10 years
* Boring Machine - 20 years
* Valve Machine - 10 years
* Tapping Machine - 20 years
* Hydraulic Breaker - 15 years
* Hydraulic Sump Pump - 15 years
* Bank Saw - 20 years
* CUt Off Saw - 10 years
* Radial Arm Saw - 20 years
* Chain Saw - 4 years
* Concrete Saw - 10 years
* Table Saw - 20 years
* Leak Detector - 20 years
* Hydraulic Hoist - 15 years
* Pipe Locator - 1.5 years
* Hydraulic Impact Wrench- 10 years
-
- -_....------- .---
POLICY #: C-007
PAGE 2
* Vactor Jet Rodder - 10 years
* Gas Detector - 10 years
* Concrete/Asphalt Grinder - 15 years
* Walking Striper - 20. years
* Pesticide Sprayer, mobile - 10 years
* Paint Shaker - 20 years
* Tamper - 7 years
* Weed Eater/Brush CUtter - 4 years
* Vibrating Roller - 15 years
* Air Compressor, mobile - 10 years
* Jackhanuner . - 5 years
* Arc Welder - 20 years
* Tire Changer - 10 years
* Wheel Balancer - 15 years
* 1" Impact Wrench - 10 years
* Hydraulic Jack - 10 years
* Front-end Loader - 15 years
* Motor Grader - 20 years
* Line Striper - 20 years
* Vehicle and Equipment Trailer - 20 years
* Crack Sealer - 15 years
* Asphalt Spreader Box - 20 years
* Small Equipment Trailer - 15 years
* Concrete Mixer - 20 years
* ~rush Chipper - 15 years
* Drill Press - 20 years
* Hand-held Blower - 3 years
.
Maintenance Histo~ -
* Recommendation by maintenance personnel that equipment is not
economically repairable
* Does not meet current safety needs
Condition
* Hazardous or dangerous for the employee to use
* Broken parts that are not adequately repairable
* Replacement parts not available
* No longer able to function in accord with its intended use due
to damage, age, or altered requirements
~I:uTL. fitirlJ'
ROBERT L. HUNT
CITY MANAGER
-
7-2:3-19991 : 01 PH F~:Ot1 GRA \L 1FT, I f\IC 8053931 5Z! P 1
.' ..
!" i,AAVUFr ~\'-1~~
~~(j \ ~~~
4646 E Jensl'n. 93745 1209/268-6621 . 't
FRESNO \\\\ ~\~\"O
BAKERSFIELD; 4608 Saca Rd" 93308 18051 393.2460
SANTA MARIA: 1205 S, B'os~l'r Rd . 93454 18051 912.1'67 . "i:.~S
"'t'~
STOCKTON: 3131 E. Fremont St., 95205 (209) 948.9641 P
MODESTO; 903-A Kansas Avl'. 95351 1209) 517.0723
REPAIR ESTIMATE
TO; C/j~_QL~-l3"r-- FROM:
o FRE=$NO' 4646 E Jensen. 93745 f20?j 268-6621
----.... -----.-- [J BAKERSFIELD 4608 Saco Rd. 93308 (80SI 393..2460
-.-------.--.--.---...-.--.------.----.-- Ci SANTA MARIA: 1205 S, Blosser Rd, 93454 (80S} 922-' 767
, .
"'.TTENT/ON: J/~__S~_~S~___~ o STOCKTON: 3131 E Fremont St. 95205 12~j 948-964 J
[J MODESTO: 903-A KMsas Av~., 95351 (209) 527-0723
Th~C:V; our lC;;~QhT1h~rei~i;5~:r___
We will proceed with the work in accordanc~ with your approval This work consists of the following:
~~ L-. j:-T c."~.?ro ) '~('-~ <ilL</' kl'1L
~Jm"'(, ~i2<'O h':;>~~5:' /}.vNv.~~_2C7(.J,c.~wl ~kAG
e~~_.J~_,_. , PA-.,.)~ 31:)0 ~ ~p.:~ !.-l_~hk_'3>._~{v
fJrlA4. fL--<,.. ,s/~j__ ~~~v p;',... h~
1f$7- CJI Y. ~ ~~,-----:--'._---~-----
The estimated cost ;5:_:___~_;;? ,,.Jcy{-~.(...,;~ P4;O)
This is an estimate only itnd subject to a 10% variation ~nd does not include 5:!les tax or freight
DATE; ..1/2 oLj!;f__ BY: -:: C; -~
GRAYlIFT. INC \' .. -- ---.--,.- .-.
APPROVED
DATE.__~-__ _...,.. . _.________...._._..______ .__~ BY:_______.~__________.... _
(;}.o v(~ <::... ~ p,..oa ~o--/~ ~.,v
~<r~_~.
i
--
IJ.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER k
SUBJECT: AWARD OF BID - PUBLIC WORKS UTILITY VEHICLE
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended that the City Council accept the bid of $24,496 from Christianson
Chevrolet for a utility vehicle for the Public Works Department.
FUNDING:
Funding for this vehicle is included in the FY 1999-00 Public Works Budget. A total of
$9,000 is provided in Administration/Engineering and $21,000 in Water Administration.
DISCUSSION:
On July 13, 1999 the City Council authorized the Public Works Department to solicit
bids for a utility vehicle to replace City vehicle PW-883. The proposed replacement
vehicle was. specified as a utility vehicle capable of carrying four passengers and
including sufficient space for tools and equipment to more adequately provide for the
needs of the Department.
Three bids for this vehicle were received with the lowest bid submitted by Christianson
Chevrolet.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
Attachment: Bid Opening Log Sheet
- m.._ ________ ____m_____...__ _.._____n_______
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: July 30, 1999
Public Works Utility Vehicle
-
BIDDER'S NAME. CITY TOTAL
Christianson Chevrolet, $24,496.00
Arroyo Grande
Stanley Motors, $26,939.14
San Luis Obispo
Home Motors, $26,342.35
Santa Maria
~j~M~
Kelly tmo,
Administrative Services Director/Deputy City Clerk
c: Public Works Director
City Manager
FY 1999-00 PUBLIC WORKS ADMINISTRATION J ENGINEERING
OPERATING EQUIPMENT
.6301 VEHICLES $ 9,000
(1) REPLACEMENT VEHICLE $ 9,000
There is a need to replace one (1) vehicle in the Public Works Department. City
Administrative Policy C-006 criteria for replacement of autos-light trucks is five (5) years
and/or 80,000 miles. The vehicle to be replaced is a 1988 Chevrolet Caprice with 156,000
miles and is over double the service life of 11 years. More rnaintenance is required to keep
the vehicle operating making it increasingly undependable to carry out City business on
a daily basis. This cost will be divided into two funds to reflect the use of the vehicle.
. Engineering/Administration (Fund 010-4301) 9.000
. Water Administration (Fund 640-4710) 21.000
OPERATING EQUIPMENT
TOTAL $ 9,000
-
-
.
010-4301 J-4
'-
.....
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER tt
SUBJECT: AUTHORIZATION TO SOLICIT BIDS - FALL 1999/2000 PAVEMENT
MANAGEMENT PROJECT, PROJECT NO 90-99-4
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended that the City Council:
A. authorize the advertisement of construction bids for the Fall 199912000
Pavement Management Project;
B. find that the project is categorically exempt from CEQA pursuant to Section
15301 (c) (repair and maintenance of existing streets with no expansion of use
beyond that previously existing and where no activity will involve the removal of a
scenic resource); and,
C. direct the Administrative Services Director to file the Notice of Exemption.
FUNDING:
The FY 199912000 Capital Improvement Program Budget includes $250,000 for
construction and administration. The Fall Pavement Management project is estimated
to cost $108,000.
DISCUSSION:
The Public Works Department has prepared plans and specifications for the Fall
1999/2000 Pavement Management Project. Staff has identified streets south of City
Hall. north of Grand Avenue and east of Halcyon Road, and in the vicinity of
Stagecoach Road as listed on the attached Exhibit.. A". This project identifies streets in
concentrated areas or blocks, which is the favored method of repair. The block
approach allows for enhanced traffic control and reduces the costs of staging and
hauling associated with the scattered approach of repair.
Streets needing crack sealing and pavement repair will be repaired by the City crews in
advance of the proposed pavement management project. Exhibit" A" is a list of streets
proposed for this project.
The Spring 199912000 Pavement Management Project will be advertised for bids in
April 2000.
Alternatives
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendations;
. Do not approve staff's recommendations;
. Modify as appropriate and approve staff's recommendations;
. Provide direction to staff.
Attachments:
Exhibit" A"
Exhibit "B"
Notice of Exemption
Estimated Project Schedule
.
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Exhibit · A.
FaU 199912000 Pavement Management Project
length Width Rehab
Street Name From To Yds Yd8 SqYda
IAIpine st North Grand Ave Faeh Ave 342.7 13.3 4,569 urry Se8I
Bamelt St Grand Ave EI Camino Real 176.7 12.0 2,120 urry Se8I
Bell St Grand Ave EI Camino Real 344.0 13.3 4,587 urry Sell!
Bridge St East Branch St Traffic Way 314.7 12.0 3,776 urry Sell!
PI Gulal18 rd End of Cul-de-sac 187.3 12.0 2,248 urry Sell!
Car Corral UPI)8I' Lot Car corral (lower) Le Points St 106.7 20.0 2,133 urry Sell!
City H811 Lot . Mason St ShortBt 103.3 23.3 2,411 Iurry Sell!
Cobre PI Gularte Rd End of Cul-de-sac 161.3 12.0 1,938 Iurry Sell!
ComWIIIIAve North Halcyon Rd Bamelt st 520.3 13.3 6,938 Iurry Se8I
Corral PI Corbett Canyon Rd End of Cul-de-sac 210.0 15.0 3,150 Iurry Se8I
Cross st Allen St IdeSt 220.0 13.3 2,933 Iurry Sell!
crown Terrace Le Point St May St 70.0 5.3 373 IInY Sell!
Crown Terrace Crown Hi" Le Point St 221.7 10.0 2,217 Iurry Sell!
Faeh Ave Halcyon Rd North EI Camino Real 176.7 12.0 2,120 IInY Sell!
Fortuna Ct End of CukIe-sac Platino Ln 65.3 12.0 784 IWry Sell!
Garden St East Cherry Ave IdeSt 414.7 13.3 5,529 UTy Se8I
Garden St End of Street East Branch st 50.0 8.0 <<JO IWry Se8I
GulaI18 Rd Corbett Canyon Rd Rd 592.0 12.0 7,104
Hawkina Ct End d Cul-de-sac Cross st 44.3 13.3 581 UTy s.t
ldest Whiteley St Gant.\ St 320.0 13.3 4,21IT Wry Sell!
Ikeda Way Huasna Rd Vard Loomis Lane 148.3 12.0 1,780 Wry Sell!
La Cresta Dr Platino Ln Huasna Rd 180.7 12.7 2,288 Wry Se8I
La Paz Circle Platino Ln End of Cul-de-sac 45.3 12.0 544 UTy Sell!
Maripoea Circle Platino Ln End of Cul-de-sac 45.0 12.0 540 UTy Sell!
Mason st South Nelson St East Branch St 205.7 12.0 2,_ IWry Sell!
Mason st South Nelson St Poole St 156.7 12.0 1,880 IWry Seal
Mason st South Poole st Allen St 163.3 12.0 1,_ wry Seal
Myrtle st Gant.\ st End of Street 130.7 12.0 1,_ UTy Seal
Nelson st Mason St South End of Cul-de-sac 230.3 12.0 2,784 wry Sell!
Oak st Grand Ave EI Camino R..I 223.3 13.3 2,978 wry Sell!
0I0han Alley Bridge st Mason st South 366.7 8.0 2,933 wry Sell!
Oro Dr Huasna Rd PIatino Ln 489.3 12.0 5,832 wry Sell!
Oro Dr PIatino Ln GulaI18 Rd 414.3 12.0 4.m urry Sell!
Pa8eo St May st End d Street 81.7 13.3 822 uny Sell!
Pc Railway PI East Cherry Ave Allen st 138.7 12.7 1,731 ""' Sell!
Pc Railway PI Allen st End of Street 70.0 8.7 4fJ1 ""' Sell!
Plata Rd End of Cul-de-sac Oro Dr 122.3 12.0 1,_ ""' Sell!
PIIItino Ln S Rd La Cresta Dr 381.7 12.7 4,834 ""' Sell!
PIatino Ln Tempus Circle Rd 180.0 12.7 2,280 ""' ....
PIomo Ct End of Cui de-sac Rd 88.0 12.7. 881 ""' ....
Poole st Traffic Wy Mason St South 333.3 12.0 4,000 urry Sell!
Pi1Idera Ct LaCresta Dr Er1d d Cul-de-sac 89.7 13_3 1.188 uny Se8I
ROIeWOOd Ln Huasna Rd End d Cul-de-sac 175.0 12.7 2,217 urry Sell!
Short st Allen St Nelson st 304.7 12.0 3._ urry Sell!
Short st End of Street East Branch st 68.7 11.3 758 urry Sell!
Strother Park 174.3 31.0 5,_ urry Sell!
Toyon PI End of Cul-de-sac Rd 68.7 12.0 800 urry Sell!
Vard Loomis Ct Vard Loomis Ln End of Cul-de-sac 39.3 12.0 472 urry ....
Vard Loomis Ln Huasna Rd End of Cul-de-sac 260.0 12.0 3,120 urry Seal
Whit8 Ct End of Cul-de-sac R. Way 92.0 11.3 1,043 Iurry Sell!
Women'. Club (Lower) Vernon st End of Lot 51.7 50.0 2,_ Iurry Seal
130 205
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Notl08 01 Exemption
To: D Office ofP1anning and Rcscan:h From: (Public Agency) City of Arroyo Grande
1440 Tenth Street, Room 121 P.O. Box 550
Sacramento, CA 95814 ArroYO Grande. CA 93421
[!] County Clerk
County of San Luis Obisno .,
Countv Government Center
San Luis Obisno. CA 93408
Project Title: Fall 1999f2000 Pavement ManlUlcment Proiect
Project location - Specific: In the Citv of Arrovo Grande on the following existing streets: AI Dine St Btll'fNtt St Bell St Bridn St
CamDana Pi Car Corral UDDerLot Citv Hall Darkin, lot Cobn PI. Cornwall AYe. Corral PI. Cross St Crown Terrace. F_ AYe. Forlrma
Ct Garden St Gulmw Rd. Hawkins Ct Ide St Ibda Way. La Creata Dr. La Paz Circle. Mariposa Cir. MfUOII St Mw11e St Nel80n St Oak
St OIahan AII(}'. Ora Dr. Paseo St PC Railwqy PI. Plata Rd. Platino En. Plomo Ct Poole St Pradera Ct'RoMrwood Ln. Short St Strother
Park. TovonPI. VardLoomisCt VardLoomisLn. WhiteCt WomensClubLowerLot
Project Location - City: Arrovo Grande Project LOcation - County: San Luis ObisDo
Description of Project: Asphalt maintenance for City streets. Provides for slurrY seals. crack scalinll and pot hole rcoair of cxistinll streets.
Name of Public Agency Approving Project: Citv of Arrovo Grande - Public Works DeDartment
Name of Person or Agency Carrying Project Out Project:
Exempt Status: {check one}
D Ministerial (Section 1208O(bXl); 15268);
o Dcclarcd Emergency (Sec. 2108O(b)(3); 15269(a));. -
D Emergency Project (Sec. 2108O(bX4); 15269(bXc));
[!] Categorical Exemption. State type and section number: Section 15301 (c)
D Statutory Exemptions. State code number:
Reasons Why Project Is Exempt: Proiect consists of maintenance and reDair of existing streets which dou not include
rtlmovol of aml8Ctmic resource.
Lead Agency
Contact Person: David C. Rasmussen. P.E. Area CodcITelcphonelExtcnsion: (80S) 473-5440
If filed by Appllcai1t:
1. Attach a certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? 0 Yes DNo
__ruI cL Date: 8'-4-99 Title: ~ Civil Engineer
[!] Signed by Lead Agency o Date received for filing at OPR:
o Signed by Applicant
.
<etlyof~ C{j~
Tentative Project Schedule
For
Fall 1999 - 2000 Pavement Management Project
(City Project No. 90-99-4)
City Council Approval to Advertise August 10, 1999
1 st Notice to Bidders. . . . . . . . . . . . . . .. . .. . .. . .. . .. . .. . ., . ., . . . . . . . ... . . . . .... . .. August 13, 1999
2nd Notice to Bidders............................................... .......... August 20, 1999
Bid Opening (Tuesday, 2:00 pm) ............. ............... .............. August 31, 1999
Award of Bid ......................... .... ............ .............. .... ....... Sept. 14, 1999
Notice of Award.............................................................. Sept. 17, 1999
Notice to Proceed..................................................... ...... Oct. 4, 1999
Contract Completion (30 days) ................................... ........... Nov: 3, 1999
C:lMy Documents\Projects\Spring 99 Sluny Sea1.5612\ProjSehd7.15.99.doc
08/03/99
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9.n.
MEMORANDUM
TO: CITY COUNCIL
FROM: RICK TerBORCH, CHIEF OF POLlCEq
SUBJECT: ADOPTION OF LABOR CONTRACT WITH SERVICE
EMPLOYEES INTERNATIONAL UNION, LOCAL 620
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended the City Council adopt a resolution approving a Memorandum
of Understanding with the Service Employees International Union, Local 620 for
the period of July 1, 1999 through June 30, 2003.
FUNDING:
First year costs are expected to be approximately $34,910; second year costs
are estimated to be $42,279; third year costs are estimated to be $48;403; with
fourth year costs estimated at $90,394. The first year cost increase will be
included in the FY1999-00 Final Budget.
DISCUSSION:
The City and representatives from Local 620, who represents full-time General
Unit employees, have been engaged in labor contract negotiations since April.
On July 20th, City and SEIU negotiators came to a tentative agreement on a
proposed contract. The contract will cover a four-year period commencing July
1,1999 and ending June 30,2003.
The contract involves salaries, benefits, working conditions, and management
rights issues. The total fiscal impact represents approximately 14.95% over the
four-year period. The tentative contract was ratified by SEIU membership on July
27, 1999.
Alternatives
The following alternatives are presented for Council consideration:
. Adopt the attached resolution approving the four year Memorandum of
Understanding;
. Reject the resolution and direct City negotiators to reopen negotiations with
SEIU representatives.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ADOPTING A SALARY AND
BENEFIT PROGRAM FOR EMPLOYEES REPRESENTED
BY LOCAL 620, SERVICE EMPLOYEES
INTERNATIONAL UNION, ARROYO GRANDE CHAPTER,
AND REPEALING THOSE SECTIONS OF RESOLUTION
NO. 3269 ADOPTED ON JANUARY 13, 1998 IMPACTING
SAID EMPLOYEES
WHEREAS, the City Council deems it to be in the best interest of the City 'of
Arroyo Grande and its employees represented by Local 620, Service Employees
International Union, that compensation be fixed for all full-time non-management
employees as herein provided; and .
WHEREAS, the City has established compensation and working conditions
through the meet and confer process with the designated employee
representatives as depicted in Exhibit "1 ", entitled Memorandum of
Understanding between the City of Arroyo Grande and Local 620, Service
Employees International Union, a copy of which is attached hereto and
incorporated herein by this reference.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that the terms of this Resolution as contained in Exhibit "1" shall become
effective July 1, 1999, and shall apply through Fiscal Year 2002-03.
BE IT FURTHER RESOLVED that this Resolution shall repeal those sections of
Resolution No. 3269 which established salary and benefits for full-time
employees represented by Local 620, Service Employees International Union.
On motion of Council Member , seconded by Council
Member , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,
1999.
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RESOLUTION NO.
PAGE 2
"
MICHAELA. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~1.Rn- L. ftw::;l
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-
- -
. EXHIBIT 1
1999/2000 - 2002/2003
(Four Year)
MEMORANDUM OF UNDERSTANDING
BETWEEN
SERVICE EMPLOYEES
INTERNATIONAL UNION
LOCAL 620
- Arroyo Grande Chapter
AND
CITY OF ARROYO GRANDE
- ~
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1999/2000 - 2002/2003
MEMORANDUM OF UNDERSTANDING
SERVICE EMPLOYEES INTERNATIONAL UNION
LOCAL 620
ARROYO GRANDE CHAPTER
TABLE OF CONTENTS
ARTICLE 1: TERM OF MEMORANDUM ........................................ 1
ARTICLE 2: RECOGNITION .............................................................................................. 1
ARTICLE 3: NONDISCRIMINATION ............................................................................... .... 1
ARTICLE 4: UNION RIGHTS ...................................................................................................... 2
4.1 Representation ............................................................................................ 2
4.2 Bulletin Board ...................................................................................... 2
4.3 Union Stewards ... ............................................................................. ... 3
4.4 Dues De-duction .................. ............................. ":".......................... 3
4.5 Use of City Facilities ....................................... 6
4.6 Contracting Out ........................................................................................ 6
-
ARTICLE 5: .GRIEV ANCE PROCEDURE ........ ....................... ......... 6
ARTICLE 5.5: DISCIPLINARY APPEAL PROCEDURE ........................ 10
ARTICLE 6: MANAGEMENT RIGHTS ........... ...... ............... ............ 12
ARTICLE 7: WAGES I INCREASES .................................-.............. 13
- 7.1 Advancement in Salary ...................................... 14
7.2 Paychecks ....... ~............................................ ... "15
7.3 Educational P~y ............ ...................... II.......... ... 15
7.4 Shift Differential ........... .................. ........... ..... ... 16
ARTICLE 8: NO STRIKE I NO LOCKOUT ....................................... 17
SEIU MOU
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SEIU MOU - TABLE OF CONTENTS
(continued)
ARTICLE 9: SPECIAL PAY PRACTICES ....................................... 17
9.1 Flex-Time Sch~dules ...................................... 17
9.2 Use of Private Vehicle/Mileage Rate .....~............ 17
9.3 Callback Pay ..............-....................................... 17
9.4 Hours of Work and Overtime ............................ 17
9.5 Standby Pay ................................................................................................ ... 18
9.6 Rest Periods and Breaks ................................. 18
ARTICLE 10: INS U RAN C E .. .. .. II .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 18
10.1 Medical Insurance Benefits .............................. 18
10.2 Vision Insurance ....................................................................................... 19
10.3 Life Insurance Plan .......................................... 19
10.4 State Disability Insurance ................................ 20
10.5 Dental Insurance Plan ..................................... 20
ARTICLE 11 : HOLIDAY LEAVE ... ... ....... ............... ....... ....... ....... ... ..... .... 20
ARTICLE 12: V ACA TION LEAVE .....-... II.............................................. III.... ........;.............;........ 21
ARTICLE 13: SICK LEAVE .................. ....... ........ ......... ............ ........ ... 22
.
13.1 Bereavement Leave ...... ............................................... 23
13.2 Family Leave ... ..................................... II.......... 23
ARTICLE 14: LEAVES OF ABSENCE ............................................. 24
14.1 Medical Leave ... .................................................. 24
14.2 Emergency Leave ...... ... ... ...... ...... ................ ... 25
14.3 Jury Duty . . . . . . . . . . . . . . . . . . .. . . . . . '. . . . . . . .. . . . . . . . . . . . . . . . . . .. . . .. 25
14.4 Military Le;ive .................................................. .-... 25
-
ARTICLE 15: UNIFORM ALLOWANCE ............................................ 25
15.1 Safety Shoes ............................... .......... ........... 26
15.2 Safety Glasses .......... ............ ... ...... ... ................ 26
ARTICLE 16: RETIREMENT, ................................................ ... ... .... 26
16.1 PERS Retirement Contributions ........................ 26
16.2 Retirement Defined ..........................................27
SEIU MOU
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SEIU MOU - TABLE OF CONTENTS
(continued)
ARTICLE 17: PROBATIONARY PERIOD ........................................ 27
'T
ARTICLE 18: PROMOTION ................................... .'...................... 27
ARTICLE 19: PROMOTIONAL OPPORTUNITIES ............................. 28
ARTICLE 20: TRANSFERS .......................................................... 29
ARTICLE 21: DEMOTION ............................................................ 29
ARTICLE 22: LAYOFFS AND DISPLACEMENT .............................. 29
ARTICLE 23: PERSONNEL RECORDS .......................................... 31
ARTICLE 24: ~E!)lc;N~TI()~ ........................................................ ~1
ARTICLE 25: OUTSIDE EMPLOYMENT .......................................... 31
ARTICLE 26: POSITION VACANCIES ............................................. 31
ARTICLE 27: POSITION CLASSIFICATION ..................................... 32
-
ARTICLE 28: PROFESSIONAL DEVELOPMENT .............................. 32 -
ARTICLE 29: UNIT ASSIGNMENTS ................................................ 33
ARTICLE 30: MAINTENANCE OF BENEFITS AND TERMS AND
CONDITIONS ..................... ................................... ... 33
ARTICLE 31: M.O.U. IMPLEMENTATION ........................................ 33
ARTICLE- 32: OBLIGATION TO MEET AND WAIVER CLAUSE ........... 33
ARTICLE 33: SAVINGS CLAUSE ..................... .............................. 33
SEIU MOU
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1999/2000 - 2002/2003
MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF ARROYO GRANDE
AND
LOCAL 620, SERVICE EMPLdYEES INTERNATIONAL UNION,
ARROYO GRANDE CHAPTER
THE PARTIES HAVE MET AND CONFERRED IN GOOD FAITH REGARDING
EMPLOYMENT TERMS AND CONDITIONS FOR THE EMPLOYEES COMPRISING
THE ABOVE RECOGNIZED EMPLOYEE ORGANIZATION FOR THE GENERAL
SERVICES UNIT AND SUPERVISORS UNIT AND, . HAVING REACHED
AGREEMENT, AS HEREIN SET FORTH, SUBMIT THIS MEMORANDUM OF
UNDERSTANDING TO THE CITY COUNCIL, WITH JOINT RECOMMENDATION
THAT COUNCIL ADOPT THE TERMS AND CONDITIONS AND TAKE SUCH OTHER
ADDITIONAL ACTIONS AS MAY BE NECESSARY TO IMPLEMENT ITS
PROVISIONS.
ARTICLE 1. TERM OF MEMORANDUM OF UNDERSTANDING
The term of Mernorandum of Understanding shall be from the date this M.O.U. is signed
by the Negotiations Committee Members of S.E.I.U., until June 30. 2003. and thereafter
shall continue from year to year. Either party may request modification by March 15,
2003, in which event, meeting and conferring shall begin no later than April 15, 2003.
ARTICLE 2. RECOGNITION
The City recognizes the Union as the sole and exclusive bargaining agent for all
permanent classifications in the Supervisory Employees' representation unit and
General Services unit.
ARTICLE 3. NONDISCRIMINATION
The provisions of this Memorandum of Understanding shall be applied equally to all
employees covered hereby without discrimination because of race. color. sex, physical
disability, age, national origin, religious affiliation, or Union membership.
Employees may elect to exercise their right to join .and participate in the activities of the
Union for the purposes of representation in all matters of their working conditions and
employer-employee relations. The parties agree that there shall be no restraint,
coercion. or interference with any employee with respect to or because of the
employee's membership in said Union. The City and. the Union agree that each
employee shall be treated equally, fairly, and with dignity and respect.
SEIU MOU 1
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"_..._....._---...-~. -
ARTICLE 3. NONDISCRIMINATION (continued)
The Union and the City agree to support the Affirmative Action Program established by
the City and that there shall be no discrimiAation within their respective organizations
because of race, creed. sex preference, color, national origin, age, disability, or political
belief. "
Any party alleging a violation of this article shall have the burden of providing the
existence of a discriminatory act or acts and/or proving that, but for such act or acts, the
alleged injury or damage to the grievant would not have occurred.
Discrimination complaints based on Union membership and/or activity shall continue to
be subject to the grievance procedure and arbitration.
ARTICLE 4. UNION RIGHTS
4.1 Representation
With respect to the meet-and-confer process, three (3) Union representatives
shall be the maximum number of employees allowed to meet with City
representatives on City time during their normal working hours for the purpose of
meeting and conferring in good faith without loss of payor any benefits.
4.2 Bulletin Board
The City will furnish, for the use of the Union, reasonable-bulletin board space at
reasonable locations. Such bulletin board space shall be used only for the
following subjects:
- Union recreational, social, and related news bulletins;
- Scheduled Union meetings;
- Information concerning Union elections or the results thereof;
- Reports of official business of Union, including repC?rts of
-
committees or the Board of Directors; and
- All rnaterial shall clearly state that it is prepared and authorized by
the Union.
Union agrees that notices posted on City bulletin boards shall not contain
anything that rnay reasonably be construed as maligning the City or its
representatives.
SEIU MOU 2
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ARTICLE 4. UNION RIGHTS (continued)
4.3 Union Stewards
A. The City authorizes the Arroyo Grande Chapter of the Service
Employees International Union to appoint three (3) "Union
Stewards" and one (t) alternate, any of which may represent an
employee subject to the City's grievance procedure (Article 5).
B. The Union shall provide the City Manager with a list of all
authorized Union stewards, and the list shall be kept current.
C. An employee and/or his/her "Union Steward" representative may,
when and to the extent necessary. take official City time, without
loss of compensation, in order to participate in the investigation and
processing of a grievance as provided for in Article 5, upon
notification and approval of the immediate supervisor or his/her
designee.
D. The City Manager will approve employee and/or Union Steward
taking official City time to investigate and process a grievance,
when and to the extent necessary, and only if it will in no event
adversely affect the operational, security, or safety requirements of
the City.
E. It is understood that the employee and/or Union Steward shall
- make every reasonable effort to perform any of the above activities
on off-duty time.
4.4 Dues Deduction
A. The City agrees to deduct dues twice monthly and remit them to the
Union, as approved by the Union Board of Directors and authorized
in writing by the individual employees concerned, on forms
currently accepted by the City for such deductions.
- B. For the employees in the unit who authorize Union. dues
deductions, the City shall automatically continue such dues
deduction.
C. The City agrees to provide the Union the name and deduction
status of all unit employees each pay period for which deductions
are made. The report shall include employees hired/transferred
into or out of the unit, as well as all those on leaves of absence.
SEIU MOU 3
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ARTICLE 4. UNION RIGHTS (continued)
4.4 Dues Deductions (continued)
D. Deductions. All employees in the unit who have not authorized a
Union dues deduction shall, within the thirty (30) day period
following notification "of their obligation under this agreement,
execute an authorization for the payroll deduction of one of the
following: 1) Union dues; 2) a service fee, equal to the percentage
of the regular dues, that is used for legally permissible
representation costs; or 3) if he/she qualifies. a charity fee. equal
to the service fee, to the tax-exempt charitable organization that
has been agreed to by the employee and the Union.
To qualify for the designated charity fee deduction. an employee
must certify to the Union that he/she is a mernber of a bona-fide
religion, body, or sect that has historically held conscientious
objections to joining or financially supporting public employee
organizations.
Such exempt unit employees will be required to submit to the Union
a notarized letter certifying that person's membership in such a
religion. body, or sect, signed by an official of the bona-fide religion,
body,orsect.
If an employee fails to authorize one of the above deductions within
the thirty (30) day- authorization period, the City_ shall notify the
employee, in writing, of his/her contractual obligation to authorize
one of the payroll deductions.
If an employee fails to authorize one of the deductions. the Union
may seek enforcement through the courts.
E. Service Fee as Condition of Employment. After July 1, 1995, all
employees hired into the units who fail to authorize a Union dues
deduction or service fee deduction must. as a condition of their
- continued employment, authorize a service fee deduction. within
thirty (30) days following the beginning of their employment. The
employee may avail his/herself of the options set forth in "D" above.
If an employee fails to meet this obligation. the Union will make a
written request to the City to take the necessary steps to separate
that employee from City service. The City will inform the Union of
all new hires.
- SEIU MOU 4
.
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ARTICLE 4. UNION RIGHTS (continued)
4.4 Dues Deduction (continued)
F. Financial Documentation. The Union has presented a
demonstration that the legally permissible costs that may be
charged as a service 'fee to a nonmember equals somewhat more
than ninety-five percent (95%) of dues.
The City has not challenged that demonstration and agrees to
deduct a service fee equal to ninety-five percent (95%) of dues.
The Union shall, within ninety (90) days after the end of each fiscal
year, make available to the City financial documentation that shall
meet the requirements of Government Code Section 3502.2.
The City agrees to provide the Union the name, department, class.
and payroll deduction of all unit employees upon request.
G. Petition. Election. and Challenge. If a petition is filed with the City
that requests an election rescinding agency shop. and such petition
contains signatures collected within a forty-five (45) day period of at
least thirty percent (30%) of the employees in the bargaining unit,
an election will be held. Such election may only be held once
during the term of the Agreement. The verification of the petition
and the election shall be conducted by the State Conciliation
Service, voting shall be by secret ballot. and a majority vote of all
employees in the bargaining unit shall be required to rescind
agency shop.
A unit employee, who is subject to the payment of a represen.tation
service fee hereunder. has certain legal rights to object to that part
of the fee payable to him or her. which represents the employee's
additional pro-rata share of expenditures by the Union that is
utilized for expenditures not incurred for the purpose of performing
the duties incident to effective representation in employer-employee
- relations. An employee wishing to exercise these rights must
contact the Union office.
H. Hold Harmless. The Union agrees to indemnify, defend, and hold
harmless the City and its officers. employees. and agents against
all claims. proceedings. and liabilities arising. directly or indirectly,
out of any actions taken or not taken by or on behalf of the City
under this Article.
- SEIU MOU 5
-
.- -
,.._---~....- -- ----
ARTICLE 4. UNION RIGHTS (continued)
4.4 Dues Deduction (continued)
I. Enforcement/Severability. In the event the Service Fee provision of
the Article is declared by a court of competent jurisdiction to be
illegal or unenforceaole, the parties agree to reopen this Article of
the Agreement for the purposes of implementing modified agency
shop provisions.
4.5 Use of City Facilities
A. The Union may, with prior approval of the City Manager, be granted
the use of City facilities for Union business meetings of City
employees, provided space is available. No use fee will be
charged.
B. The City shall provide, at no cost to the Union, a copy of each City
Council agenda (Summary Form). By being provided the agenda,
the Union acknowledges the City has met its obligation of
notification of matters or issues within the scope of representation
on the Council Agenda.
4.6 Contracting Out
The City agrees to communicate with the Union upon request in regard to the
following-matters: -
1. Any proposed subcontracting of services that would result in the
elimination of unit member's job.
2. Changes in services that would result in the elimination Qf unit
member's job.
ARTICLE 5. GRIEVANCE PROCEDURE
Purpose:
A. This grievance procedure shall be the exclusive process to resolve
grievances as the term is- defined below:
1. To resolve grievances informally at the lowest level.
2. To provide an orderly procedure for reviewing and resolving
grievances promptly.
:.. SEIU MOU 6
-
.. -
~----- - -------
ARTICLE 5. GRIEVANCE PROCEDURE (cQntinued)
Definitions:
A. Grievance means a complaint by an employee concerning the
interpretation or application of the provisions of this M.O.U. or of
rules or regulations governing personnel practices or conditions,
which complaint has not been resolved satisfactorily in an inforrnal
manner between the employee and his/her irnrnediate supervisor.
B. As used in this procedure. the term "immediate supervisor" means
the individual so designated by City managernent who assigns,
reviews, and directs the work of an employee at the first level.
Time Limits:
Each party involved in a grievance shall act quickly so that the grievance may be
resolved promptly. Every effort should be made to complete action within the time
limits contained in the grievance procedure; however, with the written consent of
all parties, the time limitation for any step may be extended.
Step 1:
The grievance initially shall be personally discussed between the
employee and hislher immediate, supervisor. Within seven (7)
working days the immediate supervisor shall give his/her decision
- or response. The grievant may request this decision or response in
writing.
Step 2:
A. If the grievance is not informally resolved to the satisfaction
of the grievant in Step 1 a formal grievance rnay be initiated.
A formal grievance must be initiated. A formal grievance
must be initiated no later than:
- 1. Thirty (30) working days after the ev~nt of
circumstances occasioning the grievance; or
2. Within seven (7) working calendar days of the Step 1
decision rendered in the informal grievance
procedure. whichever is later.
B. However, if the Step 1 informal grievance procedure is not
initiated within the period specified in subsection (1) above,
the period in which to bring the grievance shall not be
extended by subsection (2) above.
- SEIU MOU - 7
,._._----_._.~_._~-----------
"....~~....\-._....
ARTICLE 5. GRIEVANCE PROCEDURE (continued)
Step 2: (continued)
C. A Step 2 grievance shall be initiated in writing on a form
prescribed by the City and shall be filed with the person (2)
designated by City management who has the .responsibility
of the next level of supervision within the department. The
employee may be represented by a representative of his/her
choice.
D. The grievant shall cite the specific provision(s) of the
Memorandum of Understanding, ordinance, resolution, or
written rule claimed to have been violated in effect at such
time the alleged incident(s) occurred, set forth the facts that
purportedly constitute such violation, and the specific
remedy sought.
E. Within seven (7) working days after the initiation of the Step
2 grievance, the City's designated representative for this
step shall investigate the grievance and give his/her decision
in writing to the grievant.
Step 3:
A. If ~he grievant is not satisfied with the decision rendered
- pursuant to Step 2, he/sh~ may appeal the decision within
seven (7) working days to the person designated by the City
Manager who has the next level of supervision within the
department, if any. The employee may be represented by a
representative of his/her choice.
B. The designated representative shall respond in writing within
seven (7) working days to the grievant. If the designated
representative determines it is desirable, he/she shall hold a
conference(s) or otherwise investigate the matter.
-
Step 4:
A. If a designated representative was used in Step 3 above or
none was designated and the grievant is not satisfied with
the decision rendered pursuant to Step 2 or 3 a~ applicable,
he/she rnay appeal the decision within seven (7) working
days to the City Manager. The employee may be
represented by a representative of his/her choice.
- SEIU MOU 8
-
~-
ARTICLE 5. GRIEVANCE PROCEDURE (continued)
Step 4: (continued)
B. The City Manager shall respond in writing within seven (7)
working days to the grievant. If the City Manager determines
it is desirable, he/she shall hold a conference(s} or otherwise
investigate the rnatter.
Step 5:
If the grievance is not resolved satisfactorily at the above Step(s},
the grievant, with the written concurrence of the Union. within ten
(10) days, excluding holidays, may submit the grievance to binding
arbitration. Upon mutual agreement. of both parties. the time
deadline may be extended for a specified nurnber of days. If any
question arises as to the arbitrability of the grievance. such
. question shall be ruled upon by the arbitrator only after he/she has
had an opportunity to hear the merits of the grievance.
A. The arbitration proceeding shall be conducted by an
arbitrator to be selected by the two parties within ten (10)
working days after said notice is given. If the two parties. fail
to reach agreement on an arbitrator within five (5) days. the
State Conciliation Service will be requested to supply a list of
five (5) names. Each party will alternately strike from the list
until only one (1) name remains. The order of striking will be
determined by lot.
B. The arbitrator shall hold a hearing within ten (10) working
days of his/her appointment. Five (5) working days' notice
will be given to all parties of the tirne and place of the
hearing. Within ten (10) working days after completion of the
hearing. the arbitrator shall render the decision in writing and
shall set forth his/her findings of fact. reasoning, and
conclusions on the issues submitted.
-
The arbitrator shall be without power or authority to make
any decision that requires the commission of an act
prohibited by law or violates the terms of this Agreement.
However, it is agreed that the arbitrator is empowered to
include a decision for reimbursernent for financial loss of
wages or fringe benefits or other non-financial remedies as
judged to be proper. The arbitrator shall submit to all parties
his/her findings that shall be binding and final on both
parties.
- SEIU MOU 9
.
~. -
-------- ---_..~
ARTICLE 5. GRIEVANCE PROCEDURE (continued)
Step 5: (continued)
C. Nothing in the foregoing shall be construed to empower the
arbitrator to make any decision amendi~, changing,
subtracting from, or adding to, the provisions of this
Agreement.
D. . The fees and expenses of the arbitrator shall not be the
responsibility of the prevailing party. All other expenses
shall be borne by the party incurring thern, and neither party
shall be responsible for the expense of the witnesses of the
other. If any grievance meeting or hearing shall be
scheduled during the work day. any worker required by
either party to participate as a witness or grievant in such
meeting or hearing shall be released from regular duties
without loss of payor benefits for a reasonable amount of
time.
E. Either party may request an individual to make a written
record of the entire arbitration hearing. The cost of the
services and expense of such individual shall be paid by the
requesting parties upon mutual agreement.
F. All documents dealing with the processing of a grievance
shall be filed separately from the personnel files of the
participants as designated in th,is Agreement.
ARTICLE 5.5 DISCIPLINARY APPEAL PROCEDURE
Effective for discipline initiated after the date of ratification of this M.O.U., appeals from
discipline and discharge of unit employees represented by S..E.l.U. Local 620 only, shall
be processed exclusively in accordance with this modified appeal procedure. The
provisions of this Article apply only to employees represented by S.E.l.U. Local 620 and
supersede any conflicting provisions contained in.the Personnel Regulations of the City
of Arroyo"Grande. Section VIII.D - G inclusive forS.E.l.U. represented employees.
Employees represented by Local 620 receiving a "Notice of Recommended Disciplinary
Action" under Section VIII A. of the Personnel Regulations shall have the right to Union
representation if he/she so chooses. The City agrees to send copies of all disciplinary
notices for represented employees to the Union by Facsimile (FAX) and U.S. Mail at:
(805) 963-8341 (FAX)
Local 620, Service Employees' International Union, AFL. CIO. CLC
933 Castillo Street
Santa Barbara, CA 93101
- SEIU MOU 10
~
.- -
-------,- ~ --.----.
ARTICLE 5.5 DISCIP~INARY APPEAL PROCEDURE (continued)
Nothing in this Article shall preclude an employee and the City Manager from informal
discussions and/or settlements prior to the date of the hearing.
For the purpose of this M.O.U. and as applied to S.E.I.U. represented employees only;
the City's Disciplinary Action procedure is hereby modified as follows:
Section D-1: Method of Appeal (S.E.I.U. Only):
Appeals shall be in writing and contain a brief statement about the action
being appealed and the reason(s) the employee believes the disciplinary
action is not appropriate. The letter of appeal shall be filed with the City
Manager within five (5) business days of receiving the notice of
disciplinary action.
Upon the filing of an appeal. the City Manager shall set a date for a
hearing on the appeal not less than ten (10) days nor more than sixty (60)
days from the date of filing.. The City Manager or designated
representative shall notify all interested parties of the date. time. and place
of hearing. The City Manager will also select a Hearing Officer from either
the State Mediation and Conciliation Service (SMCS) or another individual
selected from a list provided by the SMCS, provided that the person
selected to be the Hearing Officer has (i)XQNience adjudicating Disciplinary
Hearings. .. ,
Section E: Hearing: No Cha~ge to City Personnel Regulations Manual.
Section F: Findings of the Hearing Officer: No Change to City Personnel
Regulations Manual.
Section G: Appeal Procedures:
1. Appeal of Findings by Hearing Officer Other Than City
Manager - a., b., c.: No Change to City Personnel
Regulations Manual.
-
2. Appeal of Findings by the City Manager:
An employee who believes the City Manager's Final
Decision contains findings of fact that are erroneous or legal
conclusions which are arbitrary and/or capricious may
appeal such findings and resulting proposed disciplinary
action( s).
- SEIU MOU 11
~
~- -
-.--- ----~-_.--_._---
ARTICLE 5.5 DISCIPLINARY APPEAL PROCEDURE (continued)
Section G: Appeal Procedures: (continued)
2. Appeal of Findings by the City Manager: (continued)
Such appeals shall be made.to the City Council as provided
in Section 2-3:14 of the Arroyo Grande Municipal Code.
Such appeal shall be filed within twenty (20) working days of
receiving the Notice of Disciplinary Action from the City
Manager.
ARTICLE 6. MANAGEMENT RIGHTS
The City retains all its exclusive rights and authority under federal. state, and municipal
law and expressly and exclusively retains its management rights, which include, but are
not limited to:
. the exclusive right to determine the mission of its constituent departments,
commissions, boards;
. set standards and levels of service;
. determine the procedures and standards of selection for employment and
promotions;
. direct its ernployees; -
. determine the methods and means to relieve its employees from duty because
of lack of work or other lawful reasons;
. rnaintain the efficiency of governmental operations;
. determine the methods, means and numbers and kinds of persons by which
government operations are to be conducted;
-
. determine rnethods of financing;
. determine styles and/or types of City-issued equipment to be used;
. determine and/or change the facilities, methods. technology. means,
organizational structure. and composition of the work force and allocate and
assign work by which the City operations are to be conducted;
- SEIU MOU 12
~
~- -
., .
ARTICLE 6. MANAGEMENT RIGHTS (continued)-
. determine and change the number of locations, relocations, and types of
operations, processes, and materials to be used in carrying out all City
functions, including but not limited to. the right to contract for or subcontract
any work or operations of the City.
r
ARTICLE 7. WAGES I INCREASES
A. The S.E.I.U. represents the following employee classifications:
JULY 1,1999
CLERICAL AND FISCAL SALARY RANGE
Administrative Secretary 21
Office Assistant II 17
Office Assistant I 13
Accounting Supervisor 33
Senior Accounting Clerk 23
Accounting Clerk II 19
AccQunting Clerk I 15
PUBLIC WORKS. PARKS & RECREATION. COMMUNITY DEVELOPMENT.
AND BUILDING & FIRE
Captain (Fir~) - 41 -
Associate Engineer 39
Public Works/Parks Supervisor 35
Recreation Supervisor 34
Computer Support Technician 33
Building Inspector 32
Fleet Maintenance Coordinator 30
Public Works Inspector 29
Engineering Assistant 29
Code Enforcement Officer 27
Public Works/Parks Leadperson 26
Engineering Technician 26
Public Works/Parks Maintenance Worker III 22
Sports Facilities Coordinator 22
Child Care Coordinator 19
Public Works/Parks Maintenance Worker II 18
Public Works/Parks Maintenance Worker I 16
Facility Coordinator 15
SEIU MOU 13
-
-
-
.
ARTICLE 7. WAGES I INCREASES (continued) _
B. FISCAL YEAR 1999-2000
The City and the S.E.I.U. agree that all position classifications represented by the
Union as depicted in Section "A" of this Article shall receive salaries as
represented in Exhibit "A" for the period of July 1, 1999 through June 30, 2000.
This Agreement represents a 2.0% "Cost of Living Adjustment" for all represented
classifications, effective July 1, 1999. J
C. FISCAL YEAR 2000-2001 (YEAR 2)
Exhibit "A" shall be adjusted to represent a 2.5% "Cost of Living Adjustment", for
all represented classifications. effective July 1, 2000.
D. FISCAL YEAR 2001-2002 (YEAR 3)
Exhibit "A" shall be adjusted to represent an additional 2.5% "Cost of Living
Adjustment" beyond that granted for Fiscal Year 2000-2001 (Year 2), for all
represented classifications. effective July 1, 2001.
E. FISCAL YEAR 2002-2003 (YEAR 4)
Exhibit "A" shall be adjusted to represent an additional 3.0% "Cost of Living
Adjustrnent" beyond that granted for Fiscal Year 2001-2002 (Year 3), for all
represented classifications, effective July 1. 2002.
-
-
7.1 Advancement in Salary
The salary range as set forth for each classification is divided into five (5) steps
that shall be interpreted and applied as outlined in this Article. Salary step
increases as provided herein are not 'automatic but based on performance and
merit. ErnpJoyees shall be placed on the step and qualify for increase in
compensation for advancement to the next higher step of the pay ranges in the
manner following:
- A. The first step is the minimum rate and normally shall be th!3 hiring
rate.
B. The second step is granted to employees who are eligible for this
adjustment, after completion of the probationary period. The
adjustment shall be made only if granted by the Department
Director and subject to the approval of the City Manager or his/her
designee.
- SEIU MOU 14
~
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~-"._._"-_..,,---
ARTICLE 7. WAGES /INCREASES (continued)
7.1 Advancement in Salary (continued)
C. The third step shall be granted to an employee who has proven
fully qualified in a given classification for one (1) full additional year
from granting of previous step increase only if granted by the
Department Director and subject to the approval of the City
Manager or his/her designee.
D. The fourth step shall be granted to an employee who has proven
above average in a given classification for one (1) full additional
year by the Department Director and with the approval of the City
Manager or his/her designee.
E. The fifth step shall be granted to an employee who has continued
to demonstrate above average performance and has demonstrated
continued growth in a given classification for one (1) full additional
year by the Department Director and with the approval of the City
Manager or his/her designee.
F. A performance report on each employee recommended for salary
advancement shall be prepared and submitted by the Department
Director to the City Manager prior to final action on such
recommendation at each step.
G. An ernployee must always continue to maintain an acceptable level
of performance and shall be evaluated annually by his/her
Department Director. If the written evaluation by the Department
Director does not support a continued acceptable effort, an
individual may be reduced in salary by the Department Director,
with the approval of th~ City Manager or his/her designee.
7.2 Paychecks
The City will pay regular checks on a. biweekly basis and continue payroll
deductions for the County-City Employee Credit Union, when so des.ired by
employees.
7.3 Educational Pay
A. The Educational Pay Program is intended to promote the
improvement of employee efficiency and the advancement of
employees to positions of higher skills.
- SEIU MOU 15
~
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-'...-.- "-_..~--_._--- --------------
ARTICLE 7. WAGES "NCREASES (continued) -
B. Employees may qualify for advancement of one salary range above
their position classified range upon receipt of an Associated Arts
Degree, in a field relative to their job classification, from an
accredited junior cOlfege. or upon earning a special license or
certificate, deemed to be equivalent to an AA degree and is related
to the performance of the employee's duties and/or assignment,
upon recommendation of the Department Director and approval by
the City Manager. For purposes of completion of certificated
courses related to an employee's duties and/or assignment
equivalency (including those programs resulting in a special license
or certificate). or an aggregate of the same which equals or
exceeds 720 instructional hours, will be deemed to be equivalent to
an AA degree.
1. Any employee who is receiving educational pay for any license
or certificate as of July 1, 1999, will continue to receive such
pay.
C. Employees who possess licenses or certificates as specified in
Section B of this Article, totaling less than 720 hours and more than
300 hours, shall qualify for an advancement in salary of $20 per
pay period upon recommendation of the Department Director and
approval by the City Manager.
-
-
D. Employees may qualify for advancement of two salary ranges
above their position classified range upon receipt of a Bachelor of
Science/Bachelor of Arts Degree in a field relative to their job
classification. from an accredited college, upon recommendation of
the Department Director and approval of the City Manager.
E. Exception: Where job classifications or requirements include an
Associated Arts or Bachelor of Science/Bachelor of Arts degree,
Section B and Section C, will not apply.
-
F. No additional educational pay shall be made for duplicate, or more
than one, AA degree. SA degree, or applicable certificates.
7.4 Shift Differential
The City shall pay $.50 (fifty cents) per hour additional wages for each hour
worked when at least four and one-half (4 %) hours are worked between 5:30
P.M. and 7:30 A.M., providing such working assignment has been
assigned/approved by the Department Director with the concurrence of the City
Manager. Exception to the prior approval provisions shall be granted for
emergency call-outs.
- SEIU MOU 16
~
.-
ARTICLE 8. NO STRIKE I NO LOCKOUT
The Union agrees that during the term of this Memorandum of Understanding, neither
the Union or the employees it represents will engage in, encourage, sanction, support,
or suggest any strikes. The employer agrees that it will not lock out any of its
employees during the term of this Memorandum of Understanding.
"
ARTICLE 9. SPECIAL PAY PRACTICES
9.1 Flex-Time Schedules
Employees for whom necessity requires a different schedule than that generally
applied shall work according to regulations prepared by the respective
supervising officials and approved by the City Manager. The City shaUspecify in
writing all changes in work place and hours and provide the affected employees
with reasonable notice of these changes. Hours may be altered to permit flex-
time.
9.2 Use of Private Vehicle I Mileage Rate
An employee who is required to operate his or her own privately-owned
automobile for the performance of official duties shall be reimbursed at the rate
established by the City Council for each mile necessarily traveled. Such
reimbursement shall be paid monthly.
9.3 Callback Pay
-
Callback is defined as that circumstance requiring an employee to unexpectedly"
return to work after the employee has left work at the end of the employee's work
day or work week.
An employee called in early to start his/her work shift, without prior reasonable
notice. will also receive time and one-half (1 %) overtime pay for all extra hours
worked. with a minimum call-out of two (2) hours.
9.4 Hours of Work and Overtime
-
The norrnal working schedule of full-time employees shall be eight (8) hours pay
or forty (40) hours per week. All authorized time worked in excess of forty (40)
hours per week, or on a holiday recognized in this Memorandum of
Understanding, shall be compensated at the rate of one and one-half (1 %) times
the employee's regular base hourly rate of pay. Time worked for computation of
overtime shall include holidays, jury duty. sick leave. bereavement leave, and
previously scheduled vacation and compensatory time off. for purposes of this
paragraph, and shall be calculated at a maximum of eight (8) hours per day.
Overtirne shall be computed at the nearest quarter (1/4) hour. At the request of
any employee eligible for overtime pay. his/her supervisor will provide that, in lieu
- SEIU MOU 17
~
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ARTICLE 9. SPECIAL PAY PRACTICES (continued)
9.4 Hours of Work and Overtime (continued)
of cash payment for any overtime. he/she may have the choice of time off with
pay at the rate of one and one-half (1 %) hours for each hour of overtime worked.
Compensatory time off shall be taken at the option of the employee, with the
consent of the supervisor. The limit for accrued compensatory .time off is 175
hours per employee. Upon separation from employment, an employee is entitled
to receive cash compensation for any unused compensatory time.
9.5 Standby Pay
Standby duty is defined as that circumstance which requires an employee so
assigned to:
1. Be ready to respond immediately to a call for service; and
2. Be readily available at all hours by telephone.
An employee so assigned to standby duty shall receive $1.50 per hour. to begin
at the end of the regularly scheduled work day or work week, or other employee's
standby time, and end at the start of the next regularly scheduled work day or the
beginning of another employee's. standby time.
9.6 Rest Periods and Breaks
-
-
Employees in all bargaining unit classes are entitled to a fifteen (15) minute duty-
free rest period during each four (4) hours of continuous work.
A rest period shall count as fifteen (15) minutes of time worked for calculation of
pay.
Rest periods may be suspended when unusual emergency conditions require
continuous performance of duties in order to protect or preserve life or property.
ARTICLE 10. INSURANCE
10.1 Medical Insurance Benefits
For the term of the Agreement. the City agrees to make available a choice
between at least two (2) insurance programs (three (3) if the parties agree to add
an additional plan pursuant to C. below):
A. The type of fee for service health insurance program in effect upon
the date of this Agreement; or
- SEIU MOU 18
.-
ARTICLE 10. INSURANCE (continued)
10.1 Medical Insurance Benefits (continued)
B. Health Maintenance Organization (HMO) program, to include
dependent coverage.
I
C. The Union and the City share an interest in considering' an
additional Health Insurance Plan as an additional choice to the
current Health Insurance Plans. The Union and the City agree to
continue to cooperate in order to assess additional plans and, upon
the request of either party, to reopen negotiations once during the
term of this M.O.U. on the provision of additional health insurance
plan(s) only. The Union and the City agree that any changes to the
status quo because of this provision (Sub-section C.) shall require
the mutual agreement of the parties.
The City agrees to continue to provide full insurance premiums equal to the
cornposite rates of the current HMO (Health Net) for the term of the Agreement.
The City may select an alternative Health Insurance Plan in Ueu of any of the
current plans during the term of this Agreement providing that:
1. Any new plan maintains equivalent benefits to the employees; and
2. At least twenty-one (21) days advanced notice of plan changes are
provided to the Union.
-
10.2 Vision Insurance -
The City shall provide a Vision Care Plan for bargaining unit members. The City
shall contribute the full family premium. The 9ity may select an alternate vision
care provider during the term of the M.O.U. providing that:
1. Any new plan maintains equivalent benefits to the employees; and
2. At least twenty-one (21) days advanced notice of plan changes are
provided to the Union.
-
10.3 Life Insurance Plan
City shall provide group term life insurance benefit plan for bargaining unit
members, which shall provide for twenty thousand dollars ($20,000) life coverage
. for employees only during the term of their employment. Effective July 1, 2000,
the coverage of the group term life insurance benefit shall be increased to
$40,000.
- SEIU MOU 19
-
~-
ARTICLE 10. INSURANCE (continued)
10.4 State Disability Insurance
Effective July 1, 1999 the City shall provide and pay the premiums for State
Disability Insurance, integrated with sick leave.
,
10.5 Dental Insurance Plan
The City shall provide for all employees in classifications represented in this
Memorandum of Understanding a dental plan of the City's choice. The City shall
pay up to the full family premium. The City may select an alternate dental
insurance plan provider during the term of this M.O.U. providing that:
1. Any new plan maintains equivalent benefits to the ernployees; and
2. At least twenty-one (21) days advanced notice of plan changes are
provided to the Union.
ARTICLE 11. HOLIDAY LEAVE
The following days shall be paid holidays for employees:
a. Independence Day
b. Labor Day
c. Veterans'Day
d. Thanksgiving Day
-
- e. Day following Thanksgiving
f. Christmas Eve (1/2 day)
g. Christmas Day
h. New Year's Eve (1/2 day)
i. New Year's Day
j. Martin Luther King Day
k. Lincoln's Birthday
I. President's Day
m. Memorial Day
n. One day of Employee choice with Supervisor approval (Floating Holiday)
- Every day designated by the President, Governor, or Mayor fo~ public
o.
observance as a special, nonrecurring single event, such as the death of a
national leader or end of a war.
When any of the above-listed holidays fall on Saturday, it will be recognized on Friday.
If it falls on Sunday, it will be recognized on Monday. For all employees who regularly
worked on Saturday and/or Sunday. the holiday will be specified by the above-listed
dates. In case a holiday falls on an employee's regularly scheduled day off, he/she
shall have the option to take such a holiday on an alternate day, as selected by the
employee and approved by the Department Director.
- SEIU MOU 20
-
-. -
ARTICLE 12. VACATION LEAVE
A. The purpose of annual vacation leave is to enable each eligible employee
to annually return to his work mentally and physically refreshed.
B. Each eligible employee shall be required to have served the equivalent of
one (1) year of continuous service in the City in order tobe eligible for
his/her full annual vacation leave. However. in the event an employee so
chooses, he/she may, after six (6) continuous months of service, take
vacation leave not to exceed five (5) working days. with the Supervisor's
approval;
. C. Ernployees who terminate employment and upon return of all City-owned
property in good condition, shall be paid in a lump sum for all accrued
vacation leave earned prior to the date of termination.
D. Vacation leave with pay shall be earned by employees in accordance with
the following schedule:
AFTER: YEARS DAYS = HOURS PER MONTH
01 10 6.67
02 12 8.00
03 13 8.67
04 14 9.34
05 15 10.00
- 06 15 10.00
. 10.67
07 16
08 16 10.67
09 17 11.34
10 17 11.34
11 18 12.00
12 18 12.00
13 19 12.67
14 19 12.67
15 20 13.34
-
E. If for any reason an employee becomes ill during a vacation. or in the case
where a holiday falls during a vacation period, the affected employee shall
be entitled to utilize such available sick or holiday leave in lieu of vacation
leave. The vacation period may be appropriately extended upon approval of
the Supervisor.
F. Vacation leave may be taken as it accrues. Vacation shall be scheduled at
the discretion and convenience of each individual employee, with the
consent of the Supervisor. within the limitations necessitated by the
legitirnate operational needs of the City.
- SEIU MOU 21
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ARTICLE 12. VACATION LEAVE {continued}
G. In the event the scheduling preferences of two (2) or more employees
conflict. the preferences of the more senior employee frorn date of hire shall
govern, barring any unusual circumstances.
H. An employee must use a minimum of 50% vacation leave earned each
calendar year during that same calendar year. The balance of the v~cation
leave remaining unused during that same calendar year may be accrued.
Exception is made to this paragraph for all new employees commencing
City employment after December 31st. of each year so that there is no
requirement upon a new employee to use a minimum of 50% of vacation
leave earned by the first December 31 st after employment commences.
I. Employees may accrue vacation leave up to a maximurn of 225 hours. In
the event an employee's accrued vacation leave exceeds the maximum
allowable on January 1, the employee shall be paid at his/her January 1
hourly wage rate for those hours accrued in excess of the maximum
allowable. Upon request of an employee. an exception to the accrual limit
may be made upon recommendation by the Department Director and
approval by the City Manager.
ARTICLE 13. SICK LEAVE
A. All fuJI-time, permanent employees shall accrue one (1) working day of
- sick leave with pay for each month of service. Effective July 1. 2001. the
maximurn accumulation of earned sick leave shall be 1.200 hours. Upon
retirement an employee may choose to be paid 50% of his/her unused
sick leave, to a maximum of 480 hours at his/her current rate of pay.
Upon retirement, unused accumulated sick leave may be converted to
PERS retirement credit per the City's contract with PERS. At the end of
each calendar year. each employee has the option of being paid straight
time for 25% of his/her unused sick leave of that year, transferring it to
vacation, or leaving it in sick leave.
1. Any employee(s) who, on July 11 2001, exceeds 1,20Q hours of sick
- leave shall not loose any sick I~ave accumulated prior to th~t date.
However. the affected employee(s) will not. accumulate any
additional sick leave until such time as his/her accumulated balance
falls below 1.200 hours.
- SEIU MOU - 22
.- -
---..---...---- ..-- ----~---
ARTICLE 13. SICK LEAVE (continued)
B. Ernployees may transfer sick leave on a voluntary basis to a fellow
employee who has exhausted all his/her sick leave and vacation leave
due to an extended illness or injury. The transfer shall be based on each
employee's hourly rate of pay and shall not exceed twenty-four (24) hours
of sick leave based on the hourly rate of pay of the receiving employee.
The transfer shall be requested on a form provided by the City, be
completed by both employees who mutually request such transfer. and
submitted for approval to their Department .Directors and the City Manager
for final approval. The receiving employee shall not be obligated to repay
any transferred leave to the contributing employee. and contributing
employee understands that such transfer shall be deemed as if used and
will be sUbject to all other provisions applicable.
13.1 Bereavement Leave
Permanent employees shall be granted leave by their Department Director
whenever the affected employee has experienced a death in.. the immediate
family. defined as the spouse, the employee's or employee's spouse's father,
mother, brother or sister, child or stepchild, grandparents. grandchildren. son-in-
law, daughter-in-law. "step" relatives as described above. aunt or uncle, or any
other person residing in the same household where attendance to the funeral is
necessary .
Such absence by the employee shall be limited to five (5) working days per
occurrence of paid leave. Such leave is not chargeable against sick or vacation
leave. As a condition of granting leave for bereavement purposes. the appointing
authority may request verification of the loss. At the discretion of the appointing
authority, such leave may be granted because of the death of a mother-in-law
and/or father-in-law.
13.2 Family Leave
A. An employee may take an unlimited amount of sick leave if required
to 'be away from the job to personally care for a rnerriber of his/her
- immediate family. as defined in Article 13.2, Bereavement .Leave.
subject to approval of the supervisor and verification of need.
B. Pursuant to the State and Federal Leave Acts. the following is
provided for all employees who have been employed a minimum of
twelve (12) months and have worked at least 1.250 hours during
the 12-month period preceding leave:
1. Up to four (4) months (88 workdays) unpaid leave in a 24-
month period. Intermittent leave is allowed.
.- SEIU MOU . 23
~- -
ARTICLE 13. SICK LEAVE (continued)
13.3 Family Leave (continued) ~
2. Leave may be taken for: (1) birth of an care of newborn
child; (2) placement of child with employee for adoption or
foster care; (3~ to care for spouse. child, or parent having
serious health condition; (4) employee's own serious health
condition.
3. The employee's insurance, including medical. dental, vision.
and life insurance will be maintained under the same
conditions as if the employee were still working.
4. Request for leave must be made 30 days prior to leave. if
foreseeable.
5. Employee may use accrued vacation. holiday. or personal
leave during family leave. Sick leave rnay be used for
employee and/or immediate family illness or disability.
6. Upon return to work, employee will be restored to same or
equivalent position with equivalent benefits.
All other provisions of the State FCLA and Federal FMLA apply.
ARTICLE 14. LEAVES OF ABSENCE
14.1 Medical Leave
Medical leave without pay may be granted for the purpose of recovery from
prolonged illness or injury or to restore health or for pregnancy upon employee's
written request to and approved by the Department Director and City Manager,
subject to submission of medical evidence satisfactory as. establishing the
employee's rnedical need. During the approved leave period. the City will not
pay employee benefits; however. the employee may elect to, maintain City
medical insurance coverage for employee and dependents at employee's sole
cost if such coverage of all individuals is in effect sixty (60) days prior to leave
application to the City Manager.
SEIU MOU 24
.- ~
.- -
ARTICLE 14. LEAVES OF ABSENCE (continued) -
14.2 Emergency Leave.
Emergency leave without pay may be granted to any permanent employee who,
upon written request to and approved by the Department Director and City
Manager. demonstrates that the leave is necessary for personal reasons beyond
his/her control or will serve to improve his/her ability as an employee of the City.
Emergency leaves may be granted up to a maximum of one. (1) year. Upon
expiration of an approved emergency leave. the employee shall be reinstated in
the position held at the time leave was granted~ The leave period shall not be
credited to employee seniority or credited toward time served with the City.
Failure on the part of the employee on leave to report prornptly at the leave's
expiration shall be cause for discharge. During the . leave . period the City. will not
pay employee benefits; however, the employee may elect to maintain City
medical insurance coverage for employee and dependents at employee's sole
expense if such coverage of all individuals is in effect sixty (60) days prior to
leave application to the City Manager.
14.3 Jury Duty
Employees shall be granted leave, with full pay and no loss in benefits. when
called for jury duty, if the employee remits jury fees received for such jury duty.
The employee may retain all travel payor subsistence pay granteq by the court
because of the employee's participation in jury duty. The employee shall be
responsible for notifying his/her supervisor as soon as possible upon receiving
notice to appear for jury duty, make every reasonable effort to keep his/her
supervisor advised as to the anticipated length of service. and return to work
immediately following the end of jury duty service.
14.4 Military Leave
Every employee of the City shall be granted military leaves of absence and other
benefits as provided in Division II, Part I. Chapter VII of the Military and Veteran's
Code of the state of California.
ARTICLE -15. UNIFORM ALLOWANCE
The City agrees to furnish five (5) shirts anq five (5) pairs of pants per week for
employees in the following classifications:
Public Works Inspector Maintenance Worker I. II. III
Public Works and Parks Supervisor Fleet Maintenance Coordinator
Public Works and Parks Leadperson Building Maintenance Person
Sports Facilities Maintenance Worker
SEIU MOU 25
.- -
- -
ARTICLE 15. UNIFORM ALLOWANCE (continued)-
Employees hired to fill newly-created classifications will also receive uniforms under this
section if the wearing of a uniform is required. Uniforms for the above-listed field
personnel are to be worn during work and may be worn to and from work.
15.1. Safety Shoes )
During the term of this Agreement, the City shall pay to aU unit ernployees, as
listed in Article 15. and to the classification of Building Inspector. $125 pr year
toward the purchase of safety shoes. Employees working less than one (1) year
will receive a prorated safety shoe allowance based upon time worked. The
safety shoes must be worn during all hours where there is a need for such shoes
or as required by the Department Director.
15.2 Safety Glasses
. .
The City will provide safety prescription glasses and lens for those employees
who need thern to carry out their tasks. The glasses will comply with OSHA
standards.
ARTICLE 16. RETIREMENT
16.1 PERS Retirement Contributions
A. The PERS 2% @ Age 60 Retirement Plan is provided for non-safety
personnel, with the City paying back to each non-safety employee an
amount equal to the 7% deduction from the non-safety employee's
paycheck for PERS retirement.
B. The PERS Public Safety Officer 2% @ Age 50 Retirement Plan is
provided for safety personnel, with the City paying back to each sworn
employee an amount equal to the 9% deduction from the sworn
employee's paycheck for PERS retirement.
C. Beginning in FY 2002-2003 the City agrees that the employee portion of
- ~ the PERS contribution. ~made by the City, shall be reported to PE;RS as
income. The City will be responsible for the increased PERS contribution
as a result of the reporting change.
D. The parties agree to meet and confer on the 2% @ 55 non-safety
employee plan, upon the request of either party. after September, 2000.
The City agrees to provide the Union with current actuarial data at that
time.
~- SEIU MOU - 26
.- -
ARTICLE 16. RETIREMENT (continued)
16.2 Retirement Defined
Retirement is defined as the termination of employment at an age when the
employee would qualify for an allowance under the Public Employees Retirement
System (PERS) and the City's Personnel Regulations.
ARTICLE 17. PROBATIONARY PERIOD
All appointments, original and promotional. shall be tentative and subject to a
probationary period of twelve (12) months. The Department Director. with consent of
the City Manager, may extend the probationary period for specified cause(s), which
shall be provided in writing to the employee.
The probationary period shall be regarded as a part of a continuing testing process and
shall be utilized for closely observing the employee's work, for securing the most
effective adjustment of an employee to his/her newly appointed position, and for
rejecting any probationary employee whose performance does not rneet the required
standards of work.
The Department Director, with the consent of the City Manager, may release a newly
hired probationary employee from City employment without cause at any time during the
probationary period.
The Department Director, with the consent of the City Manager. may remove a
transferred or promoted employee from the position to which prornoted without cause at -
any time during the probationary period; in which event, thaternployee shall be
reinstated to his/her original position from which originally transferred or promoted.
ARTICLE 18. PROMOTION
Promotion of an employee to a higher range shall result in an increase in salary. The
employee's salary shall be placed in the salary range of the new position which would
result in at least a five percent (5%) increase in salary coniparedtoth~employee's
existing salary position. Promotion of the employee may be made with the consent of
the City Manager without testing or opening the position for consideration of ~II non-
employees. All current ernployees shall be given consideration for a position opening
that will be filled by promotion. An employee promoted to a new position shall serve a
twelve (12) month probationary period in that position. In the event the promoted party
is removed from the position to which promoted, the employee shall be considered
demoted but shall be returned to the range from which promoted. No change in step
shall occur as a result of an employee passing the promoted position probationary
period. A promoted employee shall retain his or her salary anniversary date held prior
to promotion.
SEIU MOU 27
-
-
- -
ARTICLE 19. PROMOTIONAL OPPORTUNITIES -
A. Posting
Promotional opportunities for classifications within the representation unit
will be posted for at least ten (10) working days (Monday through Friday)
prior to selection. i
B. Selection
The selection procedure for each promotional opening will be determined
and administered by the employing department in consultation with the
requesting department. Selection procedure and job description
information will be attached or incorporated into the job-posting notice at
the time of posting. Efforts will be made to standardize tests and
procedures where standardization is feasible and appropriate. Any tests
used shall be reasonably predictive of success in the classification; and
tests rnay not be biased with respect to race, sex, religion, creed. political
affiliation, color, national origin. ancestry, or age. Selection procedures
may include any or all of the following phases:
1. Application: Both inside and outside candidates will make
applications on forms specified .by the employing
department. Applications must be submitted to the
employing department.
2. Screening: Applications will be screened by the employing.
department to ascertain whether candidates rneet minimum
requirements as outlined in the job description. Applicants
screened out at this level will receive a written response
explaining such action.
3. Performance Testing: Performance tests, such as typing,
machinery or vehicle .operation, skills, demonstration,
physical agility. etc., will be qualifying. Pass/fail points will
be announced in advance for qualifying tests.
-
4. Written Tests: Written achievement or aptitude tests will be
qualifying. Pass/fail points will be announced in advance for
qualifying tests.
5. Interviews/Appraisals: Interviews may be conducted
individually or by interview boards ~ and will be qualifying.
Interview boards shall be composed of qualified and
unbiased people. If individual interviews or an interview
board is used. a majority of the individuals or board
members must recommend a candidate in order for the
candidate to qualify for appointment.
- SEIU MOU - 28
-
-~---
ARTICLE 19. PROMOTIONAL OPPORTUNITIES (continued)
C. Recommended Candidates
Candidates who successfully complete all phases of the selection
procedure will be recommended to the Department Director and/or City
Manager. .,
D. Appointment
The Department Director and/or City Manager will rnake appointments
from among those recommended candidates who are rnost qualified as
determined by objective review of selection procedure results and
background materials.
ARTICLE 20. TRANSFERS
Transfer of an employee to a position within the employee's current range shall not
affect the employee's salary rate. Transfer of an employee to a.positionwithin a higher
range shall be considered a promotion. Transfer of an employee to a lower range shall
be considered a demotion.
ARTICLE 21. DEMOTION
Transfer of an employee to a lower class shall result in reduction of salary. The
employee's salary shall be placed in the identical step in the lower. class that the
_employee enjoyed in the class from which demotion was made. -
Demotion can be rnade for cause, except for demotions from probationary positions.
Cause shall be provided to the employee in writing by the Departrnent Director prior to
any action taking place. Demotion for disciplinary reasons rnay be appealed through
the grievance procedure by the demoted employee. Demotion for other reasons is not
appealable.
ARTICLE 22. LAYOFFS AND DISPLACEMENT
Layoffs: -
Whenever, in the judgment of the City, it becomes necessary to make a reduction in
force, whenever possible, said reduction shall be accomplished through attrition.
Layoffs shall be made by classification and may be department-wide or by division.
program, or function.
Workers subject to a reduction in force shall be given at least forty-five (45) working
days' notice prior to the effective date of the layoff. The notice shall contain the
information required in Section X. "Layoff Procedure" of the Personnel Regulations.
The Union shall receive concurrent notice and shall be granted an opportunity to meet
and consult with the City to discuss proposed alternatives to a reduction in force.
- SEIU MOU . 29
.-
ARTICLE 22. LAYOFFS AND DISPLACEMENT (continued)
Layoffs: (continued)
Permanent full-time employees and permanent part-time employees shall be
considered separately when the order of layoff reaches C. and D. below. Nothing
herein is intended to require a preference for or against either full-time or part-time
permanent employees in the order of layoff.
When one or more workers performing in the same class in a City department is to face
a reduction in force, that worker's most recent annual evaluation and seniority shall be
used to determine the order of layoff pursuant to the following procedures:
.
The order of layoff shall be as follows:
A. Temporary workers in inverse order of seniority (least first);
B. Probationary employees in inverse order of seniority;
C. Permanent employees whose most recent annual evaluations were below
satisfactory in inverse order of seniority; and
D. Permanent employees in inverse order of seniority.
"Seniority" for the purposes of this Article shall be defined as the length of service as a
permanent full-time employee with the City. When determining seniority for permanent
full-time positions within a classification subject to layoff, only perrna.nent full-time
service shall be considered.
Displacement:
Permanent full-time employees subject to layoff shall have the right to displace an
employee in the same classification in any Department of the City or.in a different class
within the City with the same or lower salary range provided, however, that:
1. The employee subject to layoff has greater seniority than the employee
- being displaced and was rated at a minimum of cornpetentlsatisfa~tory in
his/her latest evaluation.
2. If the displacement is to a different class, it must be a class in the same
occupational series as determined by the City with the concurrence of the
Union or, to a class previously held by the employee as a permanent full-
time employee of the City.
- SEIU MOU . 30
~- -
_.. ~~._.-.-u_
ARTICLE 22. LAYOFFS AND DISPLACEMENT (continued)
If a position in the laid-off employee's classification, or a sirnilar position in a
classification for which the City determines the former employee is suited. becomes
available within twenty-four (24) months of layoff, said former employee shall be
recalled and offered the position in the inverse order of layoff. If a job in a lower paid
classification becomes available within tWenty-four (24) months, the City shall review
the previously laid-off employees' qualifications. If such laid-off former employees are
qualified in the judgment of the City. he/she may fill the slot(s) until his/her former
position becomes available. if ever.
ARTICLE 23. PERSONNEL RECORDS
An employee or his/her designee may inspect his/her personnel file and obtain copies of
any and all items in that file at employee expense. An employee may have placed in
his/her personnel file any signed and dated statement of clarification or disagreement to
any item or article contained within her/her personnel file.
Personnel files include those files maintained by the immediate supervisor or other
administrators/supervisors involved in employee evaluations, as well as the central
personnel file.
A supervisor's personal notes shall not be considered a part of the personnel file.
ARTICLE 24. RESIGNATION
An employee wishing to leave his/her employment with the City in good standing shall
file with his/her supervisor a written resignation stating the effective date of his/her
resignation and the reasons for leaving.
The resigning individual shall file such written resignation at least two (2) weeks in
advance of the effective termination date and participate in an exit interview conducted
by the City prior to issuance of the final paycheck.
- .
ARTICLE 25. OUTSIDE EMPLOYMENT
No full-time employee shall engage in outside employment or an enterprise that. his/her
Department Director and/or the City Manager may find unsuitable and in conflict with
their rnunicipal duties or responsibilities or that lessens their effectiveness as a City
employee.
ARTICLE 26. POSITION VACANCIES
Should the City determine that a vacancy will not be filled, such determination shall be
made within 120 working days of the date upon which the worker vacated the position.
Upon said determination the City will notify the workers in the affected department and
the Union.
- SEIU MOU 31
~
.- -
ARTICLE 27. POSITION CLASSIFICATION
Classification Changes: During the course of this M.O.U., the City shall notify the
employee concerned in case of contemplated change in job content as contained in the
classification descriptions that were in effect at the beginning of the agreement.
Working Out of Classification: The terri1 "working out of classificationnis defined as a
Management-authorized, full-time assignment to a budgeted position on a temporary
basis. wherein all significant duties are performed by an individual holding a
classification within a lower compensation range. Pay for working out of classification
shall be as follows:
A. Employees appointed to unfilled positions on an "out of classification"
basis will receive acting pay within the range of the higher. classification
beginning the first day of the assignment
B. Employees appointed to a position for vacation, sick leave. or other leave
of absence coverage will receive acting pay within the range of the higher
classification after five (5) consecutive work days of assignment in the
acting position. -",
Such acting pay shall be a minimum of five percent (5%) over the
employee's current salary.
"Out of classification" provisions do not apply to work assignments
performed in connection with specific predetermined apprenticeship or
training programs or declared conditions of emergency and/or disaster.
ARTICLE 28. PROFESSIONAL DEVELOPMENT
A. For that training or certification which is required by job specifications.
legal mandates, and/or which is required by the City. the City will provide
for such training and/or certification, including providing City time to attend
the training and to pay for costs associated with the training.
1. This section does not apply to training courses and/or certifications
- required for advancement/promotion to a new position.
B. For that training or certification which is encouraged by the City in support
of identified programs. the City will provide for such training and/or
certification, including providing City time to attend the training and to pay
for costs associated with attending the training, provided that the program
for which the training and/or certification is related remains in operation
and that funds for such training are included in the current City Budget.
SEIU MOU 32
.- -
___..___n__
ARTICLE 28. PROFESSIONAL DEVELOPMENT (continued)
C. The City will maintain training certificates, special licenses. and other
related documentation related to an employee's professional development
in the employee's City personnel file. In addition, an employee may
submit for inclusion into his/her City personnel file documentation for
completion of training related to the employee's duties and ~ responsibilities,
special licenses. or for collegiate courses and/or degrees earned which
the employee completed outside of the workplace. The policy/procedure
for requesting and attending training shall be as provided in Section C-
009, Travel Policy, of the City's Administrative Policy and Procedure
Manual.
ARTICLE 29. UNIT ASSIGNMENTS
Any new permanent full-time job classification which does not fall under the City's
management criteria or who is represented by the Arroyo Grande Police Officers'
Association shall be represented by the S.E.I.U.
ARTICLE 30. MAINTENANCE OF BENEFITS AND TERMS AND CONDITIONS
All benefits, terms and conditions of employment enjoyed by unit employees as of July
1. 1999, and any side letter agreements reached after that date. shall remain in full
force and effect unless modified by a subsequent Memorandum of Understanding or by
mutual agreement, in writing, of the parties.
ARTICLE 31. M.O.U.IMPLEMENTATION
Both parties agree that the terms of this Memorandum of Understanding supersede
provisions of all other practices. Memorandum of Understanding. resolutions, and rules
of the City that conflict with provisions of this Agreement.
ARTICLE 32. OBLIGATION TO MEET AND WAIVER CLAUSE
Except as otherwise expressly provided in this Agreement or. wh.ere. the parties
mutually agree to meet and confer on a matter. the City and the Union expressly-waive
and relinquish the right, and each agrees that the other shall not be obligated ~o meet
and confer with respect to any subject or matter. including rnandatory subjects of
negotiation, whether or not referred to in this Agreement.
ARTICLE 33. SAVINGS CLAUSE
Should any provision of this Agreement be held inoperative, void. or invalid by a Court
of competent jurisdiction, the remaining provisions of this Agreement shall not be
affected thereby. and the parties shall meet and confer for the sole purpose of arriving
at a mutually satisfactory replacement of such provision.
.- SEIU MOU . 33
- .
----~_..._~-------
REPRESENT A riVES OF REPRESENTATIVES OF
CITY OF ARROYO GRANDE , ARROYO GRANDE CHAPTER
SEIU -- LOCAL 620
DATE: August 10, 1999 DATE: August 10, 1999
ROBERT L. HUNT WALTER C. HAMILTON
CITY MANAGER SEIU CHIEF NEGOTIATOR
~/'~ ~a;,G, -
RICK TerBORCH D UG R RIN
CITY NEGOTIATOR SEIU NEGOTIATOR
-
-
. LORRAINE JOHNSON
SEIU NEGOTIATOR
i ~~~
PETER McCLURE
SEIU NEGOTIATOR
-
- SEIU MOU - 34
- -
--_.,-~-_._--
EXHIBIT "A"
(7/1/99 - 6/30/00)
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES-SEIU
7/1/99
RANGE A B C D E
.,
11 1797 1886 1981 2080 2184
12 1841 1933 2030 2132 2238
13 1887 1982 2081 2185 2294
14 1934 2031 2133 2239 2351
15 1984 2083 2187 2296 2410
16 2032 2134 2241 2353 . 2471
17 2084 2188 2297 2411 2533
18 2135 2242 2354 2472 2545
19 2189 2298 2412 2534 2660
20 2243 2355 2474 2597 2726
21 2299 2414 2536 2662 2796
22 2357 2476 2599 2729 2865
23 2416 2538 2664 2798 2937
24 2478 2601 2732 2867 3011
-
25 2539 2665 2799 2940 ~ 3086.
26 2602 2733 2868 3012 3163
27 2667 2801 2942 3088 3242
28 2735 2870 3014 3165 3323
29 2803 2944 3090 3244 3406
~
- -
~_.-
EXHIBIT "A"
(7/1/99 - 6/30/00)
1
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES-SEIU
RANGE A B C D E
.
;1"
30 2872 3016 3167 3325 3491
31 2945 3091 3246 3409 3579
32 3018 3169 3327 3494 3669
33 3093 3248 3411 3581 3760
34 3171 3329 3496 3671 3854
.
35 3250 3413 3583 3762 3950
36 3331 3498 3673 3857 4049
37 3415 3585 3764 3953 4150
38 3500 3675 3859 4051 4254
39 3587 3766 3955 4152 4361
-
40 3676 3860 4053 4256 4470
41 3768 3957 4154 4363 4581
42 3862 4056 4259 4472 4695
43 3960 .4158 4366 4584 4813
-
44 4059 4262 4475 4698 4934 -
45 4162 4370 4588 4817 5057
46 4266 4479 4702 4938 5185
47 4372 4590 4821 5061 5314
48 4483 4706 4942 5189 5448
-
- -
EXHIBIT "A"
(7/1/99 - 6/30/00)
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES-SEIU
RANGE A B C D E
''1'
49 5693 4824 5064 5317 5583
50 4709 4944 . 5192 5451 5723
Y22 2905
Y27 3280
Y34 3892
-
~
- -
_...._.._~_._.-
9.0.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROBERT L. HUNT, CITY MANAGE~_~
SUBJECT: APPROVAL OF SALARY/BE~DJUSTMENTS FOR
MANAGEMENT
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution approving salary/benefit
adjustments for Management employees.
FUNDING:
There is a General Fund impact of approximately $57,900. This cost increase will be
included in the First Quarter Budget Report.
DISCUSSION:
The last salary adjustment for Management employees was in June 1998. This year's
Management package consists of six (6) elements. They are as follows:
. Basic Management Package.
. Salary Range Adjustments.
. Equity Adjustment.
. Police Commander Education Incentive.
. 2% at 50 Safety Retirement for Fire Chief/Division Chief.
. Employment Agreement for Department Directors.
The total package represents a 5.85% increase. The basic management proposal is
4.57%; 2.25% representing an increase to salaries.
CITY COUNCIL STAFF REPORT
APPROVAL OF SALARY/BENEFIT ADJUSTMENTS FOR MANAGEMENT
AUGUST 10, 1999
PAGE 2
It is recommended the Council approve the following items:
1) Basic Management Package:
a) Cost of Living Adiustment
Based on Department of Labor statistics, the Consumer Price Index (CPI) increased 2.5%
(Western States index) since June 1999 (latest available date). The CPI, or 'cost of living'
index, contains a number of items (purchase of a home, automobile purchase) that do not
reflect actual spending patterns over a normal 12-month period. Therefore, staff
recommends that any cost of living adjustment be less than the full CPI increase. For
FY1990-00, staff is recommending a 2.25% increase.
b) Increase Annual Leave Accumulation to 700 hours from 675.
The current maximum accumulation is 675 hours.
c) Increase Accrual of Annual Leave.
Staff is recommending that Annual Leave accrual for each sub-category (Le., five years or
less, five to ten years, etc.) be increased by one (1) day except for the category of 15
years or more which will be increased two (2) days. Since the inception of Annual Leave
in November 1996, no modifications have been made to the annual accrual by years of
service categories.
d) PERS as Reported Income
Under this PERS program, the City's PERS contribution paid on behalf of the employee is
reported as income. This change impacts the employees' retirement benefit.
2) Salary Range Adjustments:
Under the December 1997 Ralph Andersen Classification and Compensation Study, the
Executive Secretary positions (Police and Fire) have identical pay ranges, with the
Executive Assistant position 10% above these positions. Because the Executive
Secretary position in the Police Department receives a uniform allowance, this position
earns approximately 2% more than the same position in Fire. This uniform allowance
reduces the 10% separation between Executive Assistant and Executive Secretary
positions to 8.27%. Therefore, it is recommended the uniform allowance for the Executive
Secretary - Police be eliminated and in its place the Executive Secretary positions in
Police and Fire have their salary ranges increased by $800. In addition the Executive
Assistant's salary range would be increased by $1 ,000.
---------
CITY COUNCIL STAFF REPORT
APPROVAL OF SALARY/BENEFIT ADJUSTMENTS FOR MANAGEMENT
AUGUST 10, 1999
PAGE 3
A second issue is a minor compaction issue among the secretarial/clerical positions
(Executive Assistant, Executive Secretary, Administrative Secretary and Office Assistant).
In the Andersen Study, the Administrative Secretary position was used as the benchmark
for the other secretarial/clerical positions (separation of salary among the positions is
established based on the Administrative Secretary position). The Administrative Secretary
position is both a general unit (subject to the SEIU MOU) and a management designated
position. Therefore, when SEIU employees received a 2% salary increase last year and
Management a 1 % increase, the separation among the positions became slightly altered.
It is recommended the Council approve a minor adjustment of $1700 (annually) to bring
the positions back to the originally recommended separation among salary ranges.
These actions restore the salary separation established by the Andersen study.
3) Equity Adjustment
An equity issue is the uniform allowance for management in the Police Department (Chief
and Commander positions) and paid Fire personnel (Chief and Fire Division Chief
positions). Under the A.G.P.O.A. contract, the uniform allowance increased from $700 to
$800 per year. Although not members of the P.O.A., the Chief of Police and
Commanders have historically received the increase though the Council has never taken
official action authorizing the increase. The paid Fire personnel, until last year the Fire
Chief, did not receive this 'automatic' increase. Therefore, it is recommended the Council
approve an increase in the uniform allowance from $700 to $800 for the Police Chief, Fire
Chief, Police Commander, and Fire Division Chief positions.
4) Commander Education Incentive:
It is recommended the Council establish an education allowance for the Commander
positions. Under the A.G.P.O.A. MOU, unit employees can qualify for a five percent (5%)
salary increase above their salary range upon receipt of a four-year degree from an
accredited college or Advanced P.O.S.T. Certificate. It is recommended the Council
authorize an Education Incentive of seven percent (7%) above the Commander position's
classified range upon successful completion of either:
P.O.S.T. Command College;
FBI National Academy; or,
Masters Degree in Public Administration, Business Administration, or a subject
matter otherwise law enforcement related from an accredited college subject to the
prior written approval of the City Manager.
------
CITY COUNCIL STAFF REPORT
APPROVAL OF SALARY/BENEFIT ADJUSTMENTS FOR MANAGEMENT
AUGUST 10, 1999
PAGE 4
5) Public Employees Retirement System (PERS) 2% @ 50 Safety Retirement for Fire
Chief/Division Chief:
The Fire Chiefs current PERS retirement program is a modified 2% at 55 retirement plan.
The plan is neither the standard 2% at 60 for miscellaneous employees, the standard 2%
at 55 for miscellaneous employees, nor the 2% at 50 for public safety employees. The
reasons for establishing this hybrid retirement plan for the Fire Chief position is lost in
history. It is recommended the Council adjust the plan to the 2% at 50 retirement program
for public safety employees (same as the retirement plan for the Police Department's
sworn employees).
6) Employment Agreement between the City and Decartment Directors:
Staff is recommending that the Council consider an Employment Agreement for the
Department Directors. The Agreement identifies Directors' duties, responsibilities, and
compensation.
The attached Resolution addresses the specific elements of the Management package.
Alternatives
The following alternatives are presented for Council consideration:
1. Adopt the attached Resolution;
2. Modify as appropriate and adopt the attached Resolution;
3. Do not approve the attached Resolution;
4. Provide direction to staff.
~-
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING A SALARY AND BENEFIT
PROGRAM FOR MANAGEMENT "EMPLOYEES FOR FISCAL
YEAR 1999-2000
WHEREAS, the City Council of the City of Arroyo Grande ("City") deerns it in the best interest of the
City that compensation for Management employees be fixed as hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that:
1. Management employees shall receive a 2.25% increase in base salaries effective the pay
period beginning July 1, 1999.
2. The maximum accrual of Annual Leave shall be 700 hours.
3. Annual Leave accumulation rates shall be as follows:
Management employees shall accrue annual leave based upon the following schedule:
(a) Management employees with less than five (5) years of service shall earn annual
leave at the rate of 29 days (232 hours) per year;
(b) Management employees with five (5) to ten (10) years of service shall earn annual
leave at the rate of 31 days (248) hours per year;
(c) Management employees with ten (10) to fifteen (15) years of service shall earn
annual leave at the rate of 33 days (264 hours) per year;. and
(d) Management employees with over fifteen (15) years of service shall earn annual
leave at the rate of 34 days (272 hours) per year.
-
4. Beginning in FY 1999-2000 the City agrees that the employee portion of the Public
Employees Retirement System (P.E.R.S.) contribution, made by the City, shall be reported
to P.E.R.S. as income.
5. The uniform allowance for the Police Chief, Fire Chief, Police Commander, and Fire Division
Chief positions shall be $800 per annum. No other Management position shall receive a
uniform allowance.
- -
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RESOLUTION NO.
PAGE 2
6. To correct equity issues within current Management salary ranges, the following salary
range adjustments are hereby approved:
7
Placement Range Minimum Mid-Point Maximum Position
Current M17 2,023 2,230 2,458 Office Assistant II
Proposed M17 2,094 2,306 2,539
Current M25 2,464 2,717 2,996 Executive Secretary
Proposed M25 2,617 2,875 3,161
Current M29 2,721 3,000 3,307 Executive Assistant
Proposed M29 2,899 3,185 3,499
7. Police Commander employees shall qualify for an Education Incentive of 7% above their
current salary upon successful completion of either:
. POST Command College; or,
. FBI National Academy; or,
. Masters Degree in Public Administration, Business Administration, or a subject matter
otherwise law enforcement related from an accredited college, subject to the prior written
approval of the City Manager.
8. Beginning in FY 1999-2000, the Public Employees Retirement System (P.E.R.S.) for the Fire
Chief, Division Chief and any subsequent paid Fire personnel shall be the P.E.R.S. 2% at 50
public safety retirement program.
9. Department Directors shall be subject to an employment agreement approved by the City
Manager that identifies duties, responsibilities, and compensation.
10. The terms of this Resolution will become effective July 1, 1999.
11. All resolutions, regulations, and orders that are inconsistent herewith, including, but not
limited fo, Resolution No. 3293, are hereby repealed.
12. All other Management employee salary and benefit terms and conditions remain in effect and
unchanged.
On motion of Council Member , seconded by Council Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,1999.
- .
-~.."..._....__.- --~-_._--_._._._..-
RESOLUTION NO.
PAGE 3
MICHAELA. LADY, MAYOR 1
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK c
APPROVED AS TO CONTENT:
tlrLTL. ~
ROBERT L. HUNT, CITY MANAGER
-
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-
- -
---~
l.p.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: REPORTING OF PERS EMPLOYER PAID MEMBER CONTRIBUTIONS
AS COMPENSATION
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution giving notice of its
intention to commence reporting the value of employer paid member contributions (EPMC)
as compensation.
FUNDING:
The approximate $16,000 cost in FY1999-00 for management employees has been
included in the management salary and benefit package presented in tonight's agenda.
DISCUSSION:
The City contracts with the California Public Employees' Retirement System (PERS) to
provide retirement benefits to employees. These benefits are financed through two-part
contributions, an employer contribution and an employee contribution. The employer
contribution percentage varies from year to year, based on a yearly actuarial of
accumulated reserves and future payments. The employee portion remains constant at
7% for miscellaneous employees; 9% for police employees; and 9.48% for fire personnel.
Some cities, such as Arroyo Grande, have elected or negotiated to pay the employee
portion of PERS on behalf of the employees. For PERS purposes, payments made for the
employees are called employer paid member contributions (EPMC). In July 1994, under
Government Code Section 20636(c) employers were given the option of reporting the
EPMC as additional compensation. This means that the PERS contribution paid by the
employer, for the employee, is reported as income.
The change in reporting options was offered because employees do benefit monetarily
when an employer pays EPMC. Those employees take home 7% to 9.48% more than
their counterparts that pay their own PERS. A miscellaneous employee whose employer
pays the member contribution actually earns 7% more. As an example, Employee A & B
both make $1,000 per pay period; however, Employee A takes home $70 more than
Employee B.
-----~
EMPLOYER PAID MEMBER CONTRIBUTION REPORTING
August 10 1999
Page 2
Employee A Employee B
Earnings $1,000 $1,000
Employee PERS at 7% 0 ( 70)
Take home pay $1.000 $ 930
When EPMC is reported as compensation Employee A would have reported earnings of
$1,070 ($1,000 salary + $70 Employee PERS) while Employee B's earning would be
reported as $1,000. This difference in reportable earnings impacts the amount that
employees receive when retirement pay is drawn.
The EPMC earnings are not subject to state and federal income taxes, nor social security
and Medicare deductions. However, PERS (both employee and employer portions) must
be paid on the additional reported earnings. In our Employee A example above, the
employer portion of approximately 3% and the employee portion of 7% would result in an
additional $7 payment to PERS (7% + 3%=10% X $70).
The City agreed in the current AGPOA Memorandum of Understanding, in the SEIU
Memorandum of Understanding (considered at tonight's meeting), and the Management
Proposal (also considered at tonight's meeting) to report EPMC as compensation. The
effective date for each group is July 1, 2001 - AGPOA, July 1, 2002 - SEIU, and at the
start of the next pay period (August 20, 1999) for the management employees.
PERS requires the City Council to approve a resolution to pay and report the value of
Employer Paid Member Contributions before the reporting change can be instituted.
Attached, for City Council consideration, is one resolution for the three employee classes,
with three different effective dates.
Alternatives
The following alternatives are provided for City Council consideration:
- Approve staff recommendations;
- Deny staff recommendations;
- Modify staff recommendations and approve;
- Provide direction to staff.
-_.._--_._---~. - ------.-------.....---.-
RESOLUTION NO.
-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE TO IMPLEMENT THE REPORTING OF
THE VALUE OF EMPLOYER PAID MEMBER
CONTRIBUTION AS COMPENSATION
'r
WHEREAS, the City Council of the City of Arroyo Grande has the authority to
implement Government Code Section 20636 (c)(4) pursuant to Section 20691;
WHEREAS, the City of Arroyo Grande has a written labor policy or agreement
which specifically provides for the inclusion of normal member contributions paid
by the employer on behalf of the members as additional compensation;
WHEREAS, one of the steps in the procedl,lres to implement this section is the
adoption by the government body of the City of Arroyo Grande of a Resolution
giving notice of its intention to commence reporting the value of employer paid
member contributions (EPMC) as compensation for all members of a group or class;
WHEREAS, the following is a statement of the proposed change in reporting
compensation to PERS:
The City of Arroyo Grande elects to pay 7% (Miscellaneous Employees), 9%
(Police Employees), and 9.48% (Fire Employees) of employees'
compensation earnable as Employer Paid Member Contributions and report
the same percent (value) of compensation earnable {excluding Government
Code Section 20636 (c) (4)} as additional compensation.
This benefit shall apply to all employees of:
The Management Class - Effective August 20, 1999
The Police Class - Effective July 1, 2001
The Miscellaneous Class - Effective July 1, 2002
The effective date of this Resolution shall be August 11, 1999.
-
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that the City. shall implement Government Code Section 20636 (c)(4)
pursuant to Section 20691 by paying and reporting the value of Employer Paid
Member Contributions for all employees of the Classes as indicated above.
On motion by Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
- ~
RESOLUTION NO.
PAGE 2
The foregoing Resolution was passed and "adopted this day of , 1999.
'l~
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
.~L~~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
- -
--~-_._--_._-_._-
I.q.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROBERT L. HUNT. CITY MANAGE~
SUBJECT: DETERMINATION OF INDUSTRIAL DISABILITY
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended that the Council adopt the attached Resolution determining that
former police officer Vanessa L. Campbell suffers from an industrial disability.
FUNDING:
No fiscal impact.
DISCUSSION:
Upon application for disability retirement by a public safety employee, the Public
Employees' Retirement Law (Government Code Section 20000, et seq.) requires that
a contracting agency determine whether the employee of such agency is disabled for
purposes of the Public Employees' Retirement Law and whether such disability is
"industrial" within the meaning of such law. Government Code Section 20046 states
that, "industrial," in reference to disability of a member, means a disability which is
the result of an injury or disease arising out of and in the course of his or her
employment. Officer Vanessa L. Campbell left the police force on a stress disability
injury over two (2) years ago. She subsequently retired from the police force on July
15,1999. Medical evidence previously reviewed by the Council indicates that her
disability arose out of and in the course and scope of her employment as a police
officer. It is, therefore, recommended that the Council adopt the attached Resolution
which, if adopted, will be forwarded to the Benefit Application Services Division of Cal
PERS.
--------
CITY COUNCIL
DETERMINATION OF INDUSTRIAL DISABILITY
AUGUST 10, 1999
PAGE 2
Alternatives
The following alternatives are provided for the Council's consideration:
1. Adopt the attached Resolution;
2. Modify as appropriate and adopt the attached Resolution;
3. Reject the attached Resolution;
4. Provide direction to the staff.
-------------------
RESOLUTION NO.
A RESOLUTION OF THE CITY, COUNCIL OF THE CITY OF
ARROYO GRANDE REGARDING DETERMINATION OF
INDUSTRIAL DISABILITY 'r
WHEREAS, the City Council of the City of Arroyo Grande is a contracting agency of
the Public Employees' Retirement System; and
WHEREAS, the Public Employees' Retirement Law (Government Code Section 20000
et seq.) requires that a contracting agency determine whether an ernployee of such
agency in employment in which she is classified as a local safety rnember is disabled
for purposes of the Public Employees' Retirement Law and whether such disability is
"industrial" within the meaning of such law; and
WHEREAS, an application for disability retirement of Vanessa L. Campbell, employed
by the City of Arroyo Grande in the position of senior police officer, has been filed with
the Public Employees' Retirement System; and
WHEREAS, the City Council of the City of Arroyo Grande has reviewed the medical
and other evidence relevant to such alleged disability.
NOW, THEREFORE, BE IT RESOL VEC that the City Council of the City of Arroyo
Grande does hereby find and determine that Vanessa L. Campbell is incapacitated
within the meaning of the Public Employees' Retirement Law for performance of her
duties in the position of police officer; and
BE IT FURTHER RESOLVED that the City Council of the City of Arroyo Grande does
hereby find and determine that such disability is a result of injury or disease arising out
of and in the course of employment and that neither Vanessa L. Carnpbell nor the City
of Arroyo Grande has applied to the Workers Compensation Appeals Board for
determination, pursuant to Government Code Section 21166, whether such disability
is industrial.
BE IT FURTHER RESOLVED that the City Council of the City of Arroyo Grande finds
that Vanessa L. Carnpbell. was separated from her employrnent .in the position of senior
police officer after expiration of her leave rights under Government Code Section
21164, effective July 15, 1999, and that no dispute as to the expiration of such leave
rights is pending.
BE IT FURTHER RESOLVED that the City Council of the City of Arroyo Grande does
hereby find and determine that:
- -
-.--...-.-..
RESOLUTION NO.
PAGE 2
1. There is no possibility of third party liability;
2. Advanced disability pension payments will not be made;
3. The primary disabling condition is psychological and that Vanessa L. Campbell
is competent to act on her own behalf in legally binding retirement matters;
4. Vanessa L. Campbell's disabling condition is not a direct consequence of a
violent act perpetrated upon her or did not occur during the performance of
those portions of her duties which were particularly hazardous and dangerous.
On motion of Council Member , seconded by Council Member
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted on this day of , 1999.
-
- ~
RESOLUTION NO.
PAGE 3
'1~
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~k.u l.lfLLLl
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-
- ~
-----~_._._._-,--,.- .....----..- .--
11.8.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROBERT L. HUNT, CITY MANAGE~
SUBJECT: FUNDING OF SLOCOG'S CENSUS 2000
COMPLETE COUNT PROGRAM
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended the City Council:
1. Agree to participate in SLOCOG'S Census 2000 Complete Count Program at
the $175,000 Program level (an $11,589 contribution from Arroyo Grande);
and,
2. Authorize an appropriation from the General Fund Unreserved Fund Balance
in the amount of $11,589.
FUNDING:
Should the Council approve participation in the Complete Count Program at the
recommended level, the General Fund Unreserved Fund Balance, estimated to
be $1,053,342 at June 30, 2000, will be reduced by $11,589.
DISCUSSSION:
The purpose of SLOCOG's Census 2000 Complete Count Program (Program) is
to encourage and promote the need, benefits, and safety of completing the
Census Questionnaire.
An accurate census is important as most Federal and State funds are based on
population allocations. An undercount of only 5% would result in the loss of $3.0
million countywide. According to SLOCOG staff, the Census in 1990 counted a
maximum of 175 homeless individuals countywide. Based on discussions with
the North County Homeless Coalition, it is estimated that there are nearly 3,000
homeless individuals in the County. If 1,000 additional homeless persons were
counted during the Census 2000, the total payback would be $250,000 per year
(countywide).
-
CENSUS 2000
PAGE 2
The Administrators Committee (all the City Managers and the County CAO
serving in an advisory capacity to SLOCOG) met on July 1st to discuss the
proposed Program and the potential participation by the County/Cities. The
Committee noted that the State budget includes $28 to $31 million for census
outreach efforts and the Committee requested that SLOCOG staff work with local
legislators to fully or partially fund the San Luis Obispo Census 2000 Program.
As a fall back position, the Administrators supported the SLOCOG staff's
recommendation to fund the Program at the $175,000 level as modified by
individual city actions. The Administrators Committee split its support between
the $75,000 and the $175,000 funding levels.
At the July 1 ih SLOCOG meeting, the Board authorized implementation of the
Census 2000 Program at the funding levels established by the jurisdictions and
directed staff to modify the budget and Program to fit the available funding.
To date, the following actions have been taken by the County and the other
Cities:
County - Staff recommends the $175,000 funding level;
City of SLO - Council approved the $175,000 funding level;
Pismo Beach - Council approved the $175,000 funding level;
Paso Robles - Staff recommends the $75,000 funding level;
Atascadero - Staff recommends the $75,000 funding level;
Grover Beach- Council approved the $75,000 funding level; and,
Morro Bay - Staff recommendation not to participate at any level.
The proposed Program consists of speakers, phone banks, homeless outreach,
college outreach, junior high outreach, and advertising components. Specifics
regarding each of the Program elements are addressed in the SLOCOG staff
report.
Staff from SLOCOG will be present at the Council meeting to discuss the
proposed Program.
Alternatives
The following alternatives are presented for Council consideration:
. Approve staff's recommendations;
. Modify as appropriate and approve staff's recommendation;
. Reject staff's recommendation; or,
. Provide direction to staff.
- -~ ---~--
SAN LUIS OBISPO COUNCIL OF GOVERNMENTS
STAFF REPORT
/
SUMMARY
~ The purpose of the Census 2000 Complete Count Program is to encourage and promote the need,
benefits, and safety of completing the Census Questionnaire. An accurate Census is important as
most Federal and State funds are based on population allocations. An undercount of only 5% would
result in the loss of $3 Million per year. Five funding alternatives, ranging from $75 thousand to $300
thousand, were provided to the SLOCOG Board at the June meeting. Support for the $175,000
alternative was received from the Board at that time. Staff has refined the approach and budget for
further consideration by the Administrators Committee at their meeting of July 1 st.
RECOMMENDATION
Staff: A.) Authorize Staff to implement a Census 2000 Complete Count Program
B.) Funding level to be established by jurisdiction contributions as determined through
Administrators Committee. .
C.) Modify Budget and Work Program to include agreed upon Complete Count Program.
SLOCOG Board (June 2,1999) Support $175,000 alternative. (See June 2, minutes, Item B-2)
Administrators Committee (July 1) Committee recommendation to be reported at COG meeting.
BACKGROUND
The Administrators Committee unanimously recommended having SLOCOG act as the lead and to
pursue a targeted approach to the Census 2000 Complete Count Program with funding committed by
each member agency on a population allocation basis. The Administrators Committee, during the
June 28th meeting, split their support between the $75,000 and the $175,000 funding levels, and staff
was directed to continue development of the plan and budget. Staff was directed to: lead the
targeted approach at the April SLOCOG meeting; and develop a plan and budget at the May meeting.
In June, the SLOCOG Board supported the $175,000 alternative. A regional approach is
recommended to target specific populations to assure confidentiality and benefits of the Census.
Additional San Luis Obispo County organizations (Le. Economic Opportunity Commission) as well as
several other COGs I'tave been contacted for their input into the process. Staff is part of a nationwide
group that discusses various census programs but has been unable to ascertain from this group or
additional sources the direct payback from various outreach techniques and funding levels.
However, staff have learned the Census efforts in 1990 counted a maximum of 175 homeless individuals
in the county. Through contacts with the North County Homeless Coalition, it is estimated that nearly
3,000 homeless individuals exist in our county. If 1,000 additional homeless persons are counted during
Census 2000, the total payback would be $250,000 per year.
The following items are attached to this staff report:
. Examples of the 1990 efforts for Oxnard, L.A., and Santa Ana,
. Informative Census Bureau sheet - Census 2000 in a Flash,
SLOCOG's Recommended Census 2000 90mplete Count Program and budget needs are described in
the following discussion.
8-1-1
_.~ ,.-..-
DISCUSSION
.
SLOCOG'S RECOMMENDED CENSUS 2000 COMPLETE COUNT PROGRAM AND BUDGET
The program was developed for three funding levels. The Low funding level is approximately
$75,000, the High funding level is approximately $240,000, and the Recommended funding level
which mixes elements from Low and High scenarios, is approximately $175,000.
The following lists the major components of the proposed pr~ram, and identifies elements of the
Low, High, and Recommended funding levels.
INITIAL OUTREACH (August - December)
The basis of this campaign is to reach the people through trusted groups and individuals. During the
early stages of SLOCOG outreach, supplemental SLOCOG staff presents information to various
groups (as identified by City/County Contacts). At these meetings. assistance of community groups,
organizations, or clubs will be requested. Ideally, four such groups (such as EOC) that are deeply
integrated into the targeted populations and communities will step forward to Community Based
Organization (CBO) Leader. These CBO leaders would continue outreach to targeted groups,
organizations, and clubs through the use of speakers, campaigners, and phone banks, and would
identify the events and materials best suited for the outreach effort. With CBO leaders in. place,
SLOCOG would be responsible for coordinating the individual CBOs efforts and supplying necessary
training, materials, and support to them. SLOCOG may be required to staff outreach programs that
are not part of a CBOs efforts.
SPEAKERS (JAN 1 - APR 15)
After receiving training, the Speakers will be scheduled to go to club or organization meetings of their
peer groups impressing upon them the importance and confidentiality of filling out the Census
Questionnaire. These presentations would be geared to urge providers to in turn urge their clients to
complete census forms. For example, a speaker may present to a staff meeting of County Social
Service workers so that the workers would spread the word/materials to their clients. Speakers would
be scheduled to approach the groups that they know best, such as a well-known South County
Hispanic Activist focuses efforts into that area and population. Suitable speakers must be identified
and trained and scheduled for events. Support materials (fliers/brochures) are necessary to distribute
information to the audience AND to the audiences contacts. The funding level dictates the number of
events.
Low High Recommended
Number of events 100 250 250
Avg. Per Jurisdiction 12 30 30
Speakers will present to regularly scheduled.functions.. However, it is anticipated that some specially
scheduled events, particularly to address census issues to the particular population, will be
scheduled, i.e., an hour after church, at a mobile home park recreation room.
At the lowest funding level, the focus is on the easiest areas to reach and the highest concentrations.
Higher funding will attempt to reach the smaller communities with Speaker Events as well, i.e.,
Cambria, Oceano, San Miguel, Shandon....
8-1-2
-- -- -- ~ --~ - ---- -.--------
CAMPAIGNERS (MAR 15 - APR 30, as the forms become available)
CBOs will identify persons to fill this group to conduct an active outreach campaign. Similar to 'Get
out the Vote', Campaigners, with the help of the CBOs, will identify activities and neighborhoods with
concentrations of the targeted populations and actively encourage questionnaire return. Locations for
such events may be identified as Farmers Markets, Swap Meets, Flea Markets, or even canvassing
specific neighborhoods. Matching the Campaigner with an appropriate targeted population is
necessary. Support from SLOCOG comes in materials and training. Again, the funding level dictates
the number of events.
Low High Recommended
Number of events 100 200 200
Avg. Per Jurisdiction 12 25 25
i
PHONE BANK (March, April)
Organizations that provide direct services to the targeted population will be asked to personally call
some of their clients to urge them to complete their form. This may be done by service provider staff
of a community based organization, with the allocated funds used to subsidize staff person's salary.
Because of confidentiality issues volunteers or campaigners could not be used to do phone banking.
Low Hiah Recommended
Number of hours 100 400 200
INTERPRETER
It may be necessary to pay for the translation of printed promotional materials from English into
Spanish.
Low High Recommended
Number of hours 80 160 80
HOMELESS OUTREACH
Several options have been listed to do outreach to the homeless population. At this time, it is still
unknown the exact methods to be undertaken by the Census Bureau to count this population. It is
believed, however, that a one time count of shelters and soup kitchens will employed. If this is the
only method used, our effort must be to entice this population to come in on one specific day.
Grocery coupons (i.e., Lucky's) may be used, or a special meal (Le., Easter dinner) prepared for
specific locations throughout the county may be funded. A completed form would be the ticket to
either, or both. However, in addition to the incentive, promotion of the date and the incentive must
occur. Outreach may occur through promotional items, i.e., water bottles, with information included
or flyers posted prior to the event in key locations.
Low High Recommended
Food Coupons ($) zero $15,000 zero
Informational Flyers $500 $500 $500
Informational Water Bottles $1,000 $5,000 $5,000
Other Incentives, Le. food $1,000 $15,000 $15,000
COLLEGE OUTREACH
Several methods are identified for outreach to Cal Poly, Cuesta, and Cuesta North Students.
Mustang Daily ads and/or articles, posted flyers, or brochures distributed within the classroom.
Brochures could be tailored to reach students and informational packet prepared for the instructors.
The Recommended level includes the 'Class Flyers/Brochures' category.. The goal would be to
provide class materials for the first class of eve.ry instructor.
Low High Recommended
College Newspaper ads 6 20 20
Campus Flyers $500 $500 $500
Class Flyers/Brochures zero $6,000 $4,500
8-1-3
-----_._~--~_._.._,_.,._------".._- -~._"._--_.._--
The census questionnaires will begin to come out during the last week and finals week of Cal Poly. In
the past, students were not informed and were counted in their parents homes during the break.
Promotional information and immediately after the break would capture additional students. College
students may become CAMPAIGNERS to canvass areas of off campus student housing.
JR. HIGH OUTREACH
The Census Bureau will provide informational packets to 3rd or 4th grades. The assumption is that
these packets will be brought home to the child's parent and reviewed. Outreach to Junior Highs, 7th
grade classes, would be geared toward the 7th graders filling out the Questionnaires WITH their
parents. A curriculum would be prepared, ideally by an existing or retired educator, and distributed to
the 10 districts in an attempt to reach the approximately 3,000 public school P' graders. To maximize
return, each parent would be requested to sign and return the information form wtih their student.
The lower funding level will target specific schools identified as the most likely to include children from
families within the targeted population.
Low High Recommended
Development of curriculum $3,000 $3,000 $3,000
Produce./ Distribute materiats $3,000 $9,000 $9,000
ADDITIONAL SUPPORT
Support in coordination, training, outreach, development of products, and production of products will
be provided by SLOCOG Staff. Brochures and flyers will be developed (English and Spanish),
printed, and distributed to primary distribution points (may include CBOs). At the lowest funding level,
150,000 brochures and 1,000 flyers would be developed and produced on cheap stock, the
development would be restricted to readily available information, and the distribution would be geared
to the population concentration areas and the CBOs efforts. Production of both levels includes the
use of two colors. The higher funding level would produce 250,000 brochures and 4.000 flyers on a
higher quality stock, the development would be based on input-gained from outreach efforts during
and during CBO identification; distribution would also include focus placement in activity areas of the
small communities (i.e., community centers, local markets, post offices).
Low High Recommended
Brochures (count) 150,000 250,000 250,000
Flyers (count) 1,000 4,000 4,000
ADVERTISING
Two levels of funding were identified for advertising. The advertisement cost breakdown list below
are estimations. With his advertising background, the Regional Rideshare Coordinator provided
extensive input into this arena in both estimated costs and best approaches. Given the message, we
should be able to contract very good rates and utilize Public Service Announcements. The listing
below does not include any production costs. Recommended level is for $20,000.
$5,000 - 30 day window of advertising
New Times - % page x 2 = $378 per = $ 756
Tribune - 3 columns x 8 inches x 4 (discounts apply for each successive run) = $1,200.
Radio Mexico - 2 stations, 50 60-second spots, various times and days = $ 500.
KVEC - 560 second spots per day M-F @ $19 ea., matched equally in trade = $ 475.
Mustang Daily - 2 columns x 5 inches x 3 (discounts apply for each successive run) = $ 255.
Cuestonian - probably similar rates as Mustang Daily = $ 250.
KSBY TV - remaining funds to be used for advertising on local network = $1,500.
Total = $4,936.
8.1-4
-'---~--'--"---'-----~. --'--.-.'--.------
$20,000 - 30 day window of advertising
New Times - 1/2 page x 2 = $683 per + 1 full page 1 time = $2,600.
Tribune - 3 columns x 8 inches x 10 (discounts apply for each successive run) = $2,500.
~ Radio Mexico - 2 stations, 100 60-second spots, various times and days = $1,QOO.,
KVEC - 1060 second spots per day M-F @ $19 ea., matched equally in trade = $ 950.
COAST FM - 50 60-second spots, various times and days (includes some trade) = $1,000.
KOTRlKXTZ - 50 60-second spots, various times and days (includes some trade) = $1,000.
Mustang Daily - 2 columns x 5 inches x 10 (discounts apply for each successive run) = $800.
Cuestonian - probably similar rates as Mustang Daily but less frequency = $ . 500.
KSBY TV - substantial increase in previous commitment = $4,000.
Trade Express - one ad. multiple locations " = $ 500.
Senior Magazine - full page one time = $1,100.
KCPR- unknown ad rates, budget approx$2,000 = $2,000.
KCBX - 3 mentions a day 5 days a week for 30 days - = $1,500.
Easy Ad 10 - 100 word ads x 5 = $ 550.
Total = $20,000.
OTHER COUNTY EFFORTS
Throughout Califomia, cities are stepping up their efforts to do promotions individually. Ventura COG,
Santa Barbara CAG, and San Joaquin County CAG were contacted but have not secured funding or
agreement for a regional effort. AMBAG is leading a regional effort for their three counties (San Benito,
Monterey. and Santa Cruz) - one city is augmenting outreach efforts, $40,000 is available for a media
campaign, one additional staff person is funded. In addition to the Media campaign, AMBAG is
coordinating efforts that are staffed and funded by the individual counties.
-
Staff Report Prepared by James Worthley July99/Census Complete Count Update.doc
Attachments: 9200/censusiccclbudget2.xls
8-1-5
Low High Recommended
Speakers
Speaker Stipends 100 Events
@$75 per $ 7,500
Training for Speakers $ 1,500
Special Community events 5 Events
Room rental/refreshments $ 500
Mileage $ 160
Staff/CBO coordination 210 hours
Campaigners
Campaigner Stipends 100 Events
@$50 per $ 5,000
Training for Campaigners $ 1,000
Staff/CBO coordination 200 hours
Phone Bank
Phone Bank Stipends 100 hours 400 hours
@ $15.1hr $ 1,500 $ 6,000
Staff/CBO coordination 40 hours 60 hours
Interpreter
Interpreter Costs 160 hours
@ $25/hr $ 4,000
Homeless
-
Incentives for homeless
3000 - $15 coupons $ 45,000
Staff/CBO coordination 20 hours
Development 25 hours
Distribution 20 hours
Mileage $
Informational Flyers $
Staff/CBO coordination 20 hours
- Development 25 hours
Distribution 20 hours
Mileage $ 400
Informational Water Bottles $ 1'OOO~i,;5.()~f~
Staff/CBO coordination 20 hours ., 2Q,b~u~s.;)r)J'~
Development 40 hours 4Qf160rs
Distribution 10 hours 2QffoU'tS. '~~'.
Mileage $ 200 $ . 4<<~?
Other Incentives, Le. food $ 1 ,000 $15,OQ~
Jr. High Students
Curriculum and Materials $ 3,000 $
Development $ 3,000 $
B-1-6
ccclbudget2doc
-~------ ------------ "-----
Low High
Cal Poly/Cuesta Outreach
College Newspaper ads 6 - 1/4 page 20~~V4;li,
Cost $ 500 $A'i ~~~~~~~,'6~(1 ,A
~'+'.m ~'.+%1'.!"i
Development 15 hours 2d~'oursj~~;;,!~
Around Campus Flyers $ 500 $ 500
Development 15 hours 15 hours
Distribution 20 hours 20 hours
Class Flyers/Brochures zero $ 6,000
Development o hours 25 hours
Distribution o hours 20 hours
Support
Brochures 150k
Cost for tri-fold $ 10,000
Development 20 hours
Distribution 20 hours
Mileage $ 100
Flyers 1k
Cost $ 300
Development 10 hours
Distribution 20 hours
Mileage $ 100
Advertising
$ 5,000
Production Hours 200 hours
Coordination, Training, Initial Outreach hours 600 hours 2000 hours
Material Costs $ 44,560 $
Total Hours 1 ,490
Hours@ $20/ $ 29,800 $
TOTAL $ 74,360 $
00 Low High
Population Contributi 75K $247K
Arroyo Grande 16,000 6.6% $ 4,967 $ 16,358 '$:/ t;!, _ S:*
'i'! . , " ,:~' ::.,' ,.Act
Atascadero 25,450 10.5% $ 7,900 $ 26,019 $ ~rm.34,;
~;,!."..'.'
Paso Robles 22,500 9.3% $ 6,985 $ 23,003 $ ji0298;
.m,~'
Grover Beach 12,650 5.2% $ 3,927 $ 12,933 $.. "j~t!~3
Morro Bay 9,875 4.1% $ 3,066 $ 1 0,096 $ 'w?f;;153
Sj!/:~ ~,'~~~~~, ~...
Pismo Beach 8,475 3.5% $ .2,631 $ 8,664 $ !~~139
,"'tilt"
San Luis Obispo 42,850 17.7% $ 13,302 $ 43,808 $ . ~~i038
'-''':~::4~':-:'----_--> >
Unincorporated 1 03,800 43.0% $ 32,223 $ 106,120 $ ~lr~~~Q,
TOTAL 241,600 100.0% $ 75,000 $ 247,000 $ 1'7i~jPOQ
B~ 1- 7
ccclbudget2doc
-
Census 2000
in a Flash
The United States Constitution mandates a census every 10 years
to determine how many seats each state will have in the U.S. House
of Representatives. But community leaders use it for everything from
planning schools and building roads to providing recreational oppor-
tunities and managing health-care services.
How Big Is It?
. 275 million U.S. residents
. 118 million housing units in the United States alone
. 1.5 million housing units in Puerto Rico and the
U.S. Island Areas
. 2.7 million applicants recruited
. 285,000 jobs at peak
. 500 Local Census Offices, 12 Regional Census Centers
and 4 Data Processing Centers
. 500 local area networks, 6,000 personal compute~s and
1,500 printers (set up, used and dismantled in one year)
. 8 million maps needed for field work
. 79 million questionnaires returned within a two-week period
. 8 to 9 million blocks covered
When Is It?
1998-1999: Developing the address list for Census 2000 and
recruiting workers for census jobs
Beginning mid-March 2000: Census questionnaires delivered
APRIL 1,2000: CENSUS DAY
March-May 2000: Census takers visit housing units in rural and
remote areas to drop off and/or pick up forms
April-June 2000: Census takers visit housing units that did not
return census. forms
October-November 2000: All field work completed
December 31, 2000: Apportionment counts delivered to
the President
April 1. 2001: All states receive redistricting counts
0-3237 (6-98)
u.s. Del:rtment of Commerce An Equal Opportunity Employer
Econom cs and Statistics Administration
BUREAU OFTHE CENSUS U.S. Census Bureau. the Official StatisticsTM
8-1-8
-,.,. .-"-~-"~-"--'--'- ""-.-.----.- -'---- --~---
What's on the CensUs Form?
About 83 percent of respondents will receive a short form, which asks about seven
subjects: name, sex, age, relationship, Hispanic origin, race, and housing tenure
(whether the home is owned or rented) - and takes approximately 10 minutes
to complete.
One out of six households will receive a longer form which asks about 34 subjects,
including education, ancestry, employment, disability and house heating fuel - and
This Is Your takes approximately 38 minutes to complete.
Future. Don't Why Should You An~er the Census?
Leave It Blank. Answering the census Is Important for your community - Census numbers help
For additionallnformation local planners pick the best locations for schools, roads, hospitals, clinics, libraries,
day-care and senior citizen centers, playgrounds, bus routes, job training programs
about Census 2000, visit and much more. Every year, over $100 billion in federal funding and even more in
the Census Bureau's state funds are awarded to localities based of! census numbers.
Internet site at http://
WW\v.census.govor call Answering the census creates jobs and ensures the delivery of goods and
one of our Regional services - Businesses use census numbers to locate supermarkets and shopping
Census Centers across the centers, new housing, new factories and offices and facilities like movie theaters
country: and restaurants.
Atlanta 404-331-0573 Answering can save your life - An exaggeration? Not at all! When Hurricane
Boston 617-424-4977 Andrew hit South Florida in 1991, Census Bureau officials were able to aid the
Ch~lotte 704-344-6621 rescue effort by providing estimates of the total number of people in each block.
Chicago 312-353-9697 Answering the census is safe - By law, the Census Bureau cannot share your
Dallas 214-655-3060 individual records with any other government agency, including welfare agencies, the
Denver 303-231-5029 Immigration and Naturalization Service, the Internal Revenue Service, courts, police
Detroit 248-967-9524 and the military. Census workers must be sworn to secrecy before they see the
numbers. If someone gave out any information they saw on a form, they would face a
Kansas City 816-801-2020 $5,000 fine and a five-year prison term. The law works - millions of questionnaires
Los Angeles 818-904-6522 were processed during the 1990s without any breach of trust.
New York City 212-620-7702/3
PhUadelphla 215-597-8313
Seattle 206-553-5882
U.S. Census Bureau, the Official StatisticsTM 'U.S. Government Printing 0IIice: 1998 - 850-297/80016
8-1-9
---- -.. ..._---~~--~-
.
.
Best Practices of the 1990 Santa Ana City Censlls Effort
(1990 P.opulation: 293,742) ,
,
I Obtained approximately $70,000 in funds for general use and $120,000 for payroll
use from the General Fund for use on the 1990 Census effort.
I Hired one full-time person for 2 years and 3 part-time persons for 1 year out of the
recreation and Parks Department. .1..\ .
I Established a Complete Count .Co~itee:~hdth..~ti~'Council recognized their
work by holding a rece~tionPd~~
I Created a census ~o~ .'~a'~~CL~.&~~stea~G~~ta!'" complete with
an adorable mulh-s~t.!2n~, an.~a~n~,
I Printed up 100 s\Y.e~tsbm:~ft~.ac mem ers.to;. a W .
I Publicity SUbcOWI~di$~~cfslogan "In Santa Aiia ~ in businesses,
churches,~l1oolS, and gover:nment correspondence.
I ~~E1ected-omcials brought a~~ntion and credibility to the '90
I '-aeld a census Forum in lIii~ January 1990. __
1 AU cIty staff\v.~~e Census 190 buttons. ...._----....--. . .
1 P,,!-t-inserts b{the city wa~er bills~_. __..-" -.... ~
I _....... The ci~.:~J>,ublic.counter~tar{dis:ributed Census informa~ion. i. ..
1.......-.. .Recreatio~'and Community ServIces Agency planned specIal census eventnn CIty .
parks with live radio broadcasts and other attractions. . f;,
1 The cityJ~rovided 37 Cultural Assistants (volunt~er-cityem Q' w; ~ere
~::;:~::::ll:';!i.n:ed ~:Jlnmer~ for thre . 19 NOb\
1 p' d d C '.'a "?~~~I."'!Y; I .
r?vI e ensus.e u~a on P~~~l.:p.e~B..~e.:.efl . . . ...;;...' . : \
ts Pnnted the census~ty.eo..g,,~",,~ ' . r
I Put Ce~sus buttons on ~ tp.o~taJ.:cler :t., ~
ts put..ensusbuttoninthe~~i.. J!loye ~gw,lth.
message from the City Manage?:xp. a .iDi;~1"QF. . . \.
I the Chamber of Commerce distributed).O,UOO notices to local bUSiness~fOrmlDg
~bem of the benefits of an accurate Census.
~ Advertised in six Spanish language weekly newspapers and one Vietnamese
language newspaper, buying a quarter page ad in each.
I Produced 2 Census news stories and 2 Census public service announcements in both
English and Spanish that were aired between February and April 15, 1990.
I Used "Block Captains" in neighborhood (by zip code area) outreach. Sergio .
Valesquez of the Spanish language newspaper "Miniondas" was instrumental in
training volunteers and supplying them with buttons to wear add 40,000 fiyers to
distribute.
-1-
8,...1-10
.
.
~ Set up Questionnaire Assistance Centers.
~ Printed up 250-300 T-shirts and distributed them to adult.volunteers who wore ...
them during Census outreach events and at Questionnaire Assistance Centers.
~ Created City Census Teams with.representatives from the Planning&Building, Fire,
Police, and Housing departments.
~ Created flyers in Spanish, English, Vietnamese, and Cambodian languages and
distributed them to City Census TeaID..s who put them at city counters and gave
them out whiletrav~ling. ~4...
~ Fire and Police depart~e~!:2~~~Gensus~~'r '.~~~1info ation in
neighborhood watc~~.s~ .
~ KWIZ radio, as we_liers . a Caste~'.(l~ng. .~~us~p'~ m. tional events
January to MarCli':l. 9.Q. '
~ Sponsor~d Yo~~ng~ nt.s and C~nsus festivalS.: . '. 0
~ Created ~d:dlStnbuted 10q.Census T-shirts to each oft e."~ ~..
~south1)fFirst Street, targeJ,ng one grade in each school. T
"'.(yalued at 54,2$.0) was'd~~ in conjunction \vith the~G~nsus' -cu . culum
. diss~mination: Five T-shirts per class were awar(led by teachers for Outitanding
Gitizen Award.or Best C~nsus J:ss.ayfof~wing Census instruction. This whs a BIG
. ........ ..-- r
HIT' ~ "-'-
--,.."". .. ----.-..{ .. .:: \.. .. L
.---G.OJ.Itracted with. HispankAmerica Inc., a Hispanic marketing, prom~, and
public r~lations firm, to develop a program to increases Census awaren of and
par1ici~!otion in the 1990 Censns within the ~"'tinO~~ c ~oo in
funds frQ.~ the Community De!~19pmenfBlock Grant p.~$~mJ
. Created a cOlor.t',;!;!g.rg. Ce~~~r that was mail."ts .the 92701 ~
code area (center-cif-tlie;ciffl'm 101\;;11 ons fOr-the -Ii. ~..sto e chFty
Foods Inte~ationa.~ .'
~ Held a Census outreac!11rece .on.fo J1 fan 0 . . I~ers. ..
. Promoted the Census durin- .. - >even _ n ; - many on~~..e
included: Black History paraCle, m .as .;,eflfil'tff/ Ca holic Church on erence,
Teatro 5 performances, ESL classes, L1braries~Lobby displays, Su Fi a T~atro 8 .
performances, Elevator Showcase, T -shi~ contest, SAUSD education, A uIt
education, Census in the Park, Health Fair NSC, Recreation and Community
Centers, Laundromats, and City water bill inserts, Museums, lectures, Hispanic
mixers, Anaheim Stadium, Olvera Street, MANA fashion shows, social clubs,
luncheons, Salsa '89, fiestas and Chamber of Commerce breakfasts.
~ They promoted using T-shirtS, videos, posters, door-to-door canvassing, live remote
broadcasting, direct mail marketing, information booths, and banners.
..
-2-
8-1-11
.._ ___'_W'_ "...._~~~,.__ - ----_._-~
.
Best Practices of the 1990 Oxnard City Census Effort.
(1990 Population: 142)216)
~ Established a "Blue Ribbon Complete Count Committee".
~ Focused most of their 1990 efforts on the undocumented population. )
~ Committed approximately $250,000 from their Community Development Block
Grant and the General Funds.
~ Produced and aired ten 30-minute television shows in Spanish.
~ Local cable channel gave the city's Census effort 20 hours of free programming.
~ Promoted the Census at a series ofthre~ Mexic~p rqck-n-roll concerts featuring
"Los Bukis". This event atl~et~~i~~4X~~~.~f.~~~'~2R pe~ple. .
~ In late December 1989, .t~~~!~~e.a:an SpaDlshJ~~g,:p.~~ radio stations and
newspapers with c<=.u's~~,,~ijigii1i111ly.6~tlaJity.
.~ Created a "Cens~~~~!!~'lr:Q~;'~&~j{~:~p'~!i~ ~ at soccer
games, outside of'~~#.€~h~~J.t&~i!:CeDsus message>dY~$..~~t. in grocery
store parking 16fs:;iTfi'ey;gav.~:.out promotional materialS.r~ounted?"
>'" t>,... . ;1'\ .
forms, ~.'!!l enticed kids to b~ngs their parents in to fJl1 OUIU!' .0= with the
\"pronilSe offree buttons and/candy.' ~
~ " Created a Spanish langiiag~ Census logo... aqui "SI'~_Contamos .:.. an . ut it on key
chaiJ;1s, colore4 buttons (tlie kids loved.these!), an<fvisors they had made.'
~ Printed colored ~yers for' alJElemJJr~ High School kids to take home to their folks.
I <.._..Plac~_"S~AND lWANDjJE COUNTED" and "jEN OXNARD 51 COkOS"
'~-"-'messages 9n the sign at the entrance to the city. - .
~ Posted a ,handful of city employees outside of Latino supermarkets on 3 . '189 to ask
people if they had filled out a Census form:_~ ..;......_-~ ~.
~ Set up a:' ~~.tting zoo at a Lat~~~r.~uperm.ar~et, t?e admi~~~~I'g 8j ~ensus orm.
~ A local mghtclub fto~~.~.~d ~~J.1p~~~.mlsslon wlt.~..~.!~~~~~ ~,e~~,.for.m. ~
~ Ran.a pos~er contest!~.;!~:':.lst~~~.f.~~~.~~.~~~ the;~::;:~lt.fj;s from whIch 2 wmn r
received bicycles. Theylpjl'hq~ir"1jl~~~(O.* th~'f.~.61if p. the local n~l
I ~;~~;::on:::~:~~~~jJ~~!.ey ::~;~:=~:b
"You want the money you're paYIng o')t t~OJ11" back ere, don't yO~
~ In mid April 1990, they put an insert in the' city and county employee pa: eeks
(~eaching 820 persons) to remind them to ans'wer the Census.
~ Put their Spanish language logo on local transit buses.
~ Advertised the "# of days left 'til Census Day" and displayed our toU-free number.
I Set up Questionnaire Assistance Centers in two shopping malls which were
advertised in advance on the radio.
~ Bought two full page advertisements in VIDA, a Spanish language newspaper,
reproducing the "Were You Counted?" form in Spanish that co..uld be cut out and
sent in. Based on this purchase, VIDA ran numerous free articl~ on their front
page about Census events an,d issues.
-1-
8-1-12
-- - ------ ---...----.----.... --~-,-_.-
~. -
.
Best Practices of the 1990 Los Angeles City CenSllS Effort
(1990 Population: 3,485,398)
I Mayor & Council authorized 13 staffed positions & allocated more than $500,000
from the City General Fund to the CommunitY Development Department (CDD) to
organize the '90 Census effort.
I To offset the General Fund contribution, they acquired funding from private "1
business, for instance IBM: $1600 and ARCO: S1500.
I They developed a multi-level outt-each plan, that involved over 400 representative
agencies, elected officials, CBOs, & businesses & formed the LA Census Outreach
Committee. This was co-chaired by 4 individuals with unique ties to the community
from the American Jewish Congress, tQe ~~xic~n American Legal Defense
Education Fund (MALDEF), the SQutii~rJ'.Chri"stiin Leadership Conference
t:~:.:.... .~..~~;.::~.:,::.,. ".~:?Ji~~~~ . - - ..'~~ .... ~..:t'i
(SCLC), & California TomQ~rQ'Y'.~;J1-ad.'subcoIrimitte.e$ Which targeted the
'. r.....,.~~~\o:..~~~.:a;::!:-.;.....-........_.. . '. -~., ....\:;:... ....,:.~.. ..~....~. ~:~ #ltf
homeless, c~1ildren i~.laW;it!~~1.Ue~![~f~~~~~,f1,::~)i~~~owli~~b9~~~g, immigrants &
refugees, ahenate? Y~~~:;!IJI~~~~{~~~r~~~:C?~~~'$.~;on~.~~:nal households. .
~ Network~d & ma\~t~~~a.~~cy:~~tn;eensus br~c~1J~.~~t~.~J:!i:& posters at
co~muDlty eve~tt~sLa.$.ff~~J;IlS, parades, parties, fes~~~~. a.~~~ps, expos,
festIvals, cel~1:.>rations, & conferences. '.' . . . ~~
.- . ( ~y. ~t5MT
~ ~...J~)$.ing-the-Iogo "LA Counts'~ printed & distributed between...~ O,OOQi.500,OOO items
".~uch as buttons, .~JUngual ~}ochures, bumper stickers, 9~A \'6lbu\*~loons
with. Census 199os, posters; counter cards, d~.or hangers, & 2 editions of {he. "Census
. " ,-..' \
CO}llitdown"!ii~wsletter at work$hops,-snopping centers, to CBOs, & at co~munity
.' ."~' --........- r
events. ,. _..._.._.1----
.'~' - ..f
I <":::_Additio~ materials such as flyers & information cardswith toll-free nUDJbers were
develope~'for the "It's Not Too Late!" post-Census Day campaign & for tlle "Were
You CO':l~lted?" final drive. .... ..-.-.-- ;.!fj~.it ~
~ Outreacl( staff identified, obtainedYD~)iminary commit~~~~flecommended
150 communHy-based oIgan~~9-9ns willing to offer Sp!\~~t$Jaff.or ~9th for ~
Volunteer QuesiionnaG'eA~s'i;taii'ce.Centers. .:.::,.0.'L~~~::}q;.?~ i
.".0' .. ....~....,.. '~'.~ ..... : ...~. "~." .",., 4'" "" .~ '.-....', ...~. ~..~.~.
I Assembled over :ZOOa~'l'ted i'YA"CO'i1:rtS"8?Ce~iit8I'ifYaU~OD.1 item
packets,which inclu[~cl ~~l~~~i~~l~fhrii~a~;tprg~~:.1P.osters, bilingual
information display cards {o~itdttim"S"'coulitefSi'fjntt~n~~~ balIoons & s~t these to
the managers of 15 shoppi~"i~ m'lir:~Vl(tiii~~~i~h1~~di~tributeidiS~ay 'materials. .
I Outreach staff & volunteers set up ioc:tions in shopping centers to promote, follow-
up, & encourage the completion & return of Census forms. .. \J
~ Provided support for community-based groups which waged their own Census
campaign.
I In April 1990, the mayor endorsed a letter to 410 churches in low response rate
areas, appealing to them to urge their congregations to answer the Census
I Census information posters were placed in 7 Civic Center locations in City Hall
I Census message inserts were placed in Water&Power bills & dispiayed at branches.
I Obtained over 100 hours in March & April 1990 of programming on Cityview
Cable Channel 35 of Census Bureau shows in S"languages:' "How to Fill Out Your
Questionnaire," a series of "Golden State Updates" & CDD's " Inside Community
Development" .
8-1-13
-
.
~ Contracted \vith the Halstead Organization who placed articles & PSAs in
\ newspapers) delivered packets to newspapers) scheduled 1 television & 7 radio
- .;
interviews, prepared newspaper, radio & television advertisement of community
forums and volunteer QAC locations.
~ Acquired video equipment for the 1990 Census project.
~ Distributed Census information via the Chinese media. 1
~ La Opinion (Spanish language newspaper) hosted a breakfast for newspaper,editors
at which the Bureau's Director was a featured speaker.
~ Sent letters to local radio stations requesting PSAs.
~ Press releases, kits, article, & vid.eolPSAscripts were prepared for all CDD-
generat~d events.
~ CDD Graphics staff designed, layed-out, and pasted promotional items for a variety
of materials.
~ Produced and distributed to local TV stations a PSA featuring Mayor Bradley.
~ Acquired S150,000 worth of free bus ad ertising~ rom RTA & printed/placed
Census brochures on the buses .
~ Made presentations at seniofa:.~n'.m._ti~Ptl pse" en ers.' .
" PI" D rt t'T <:-.. ..-- d~. .r
o Ice epa men s ra~1I.lg.:. 1YJSlo~.p'ro, u~. DSUJiI eo.
~ Printed Be-Counted ili~j~nrCiti!lii~ee,.~I~Jie'" 0 ' . .~ & 18, 1990.
~ Displayed Census '~~'~~fs- on~t1}ljiiT(lings;'~r:ai1ties. . .
i.~.,.,. .~., - .
~ Made presentati~I;1~J.Q$enio~e.ibrarians.
~ Used China_~9wn Library staff to provide or review Asian Ian e.
" -.: Sponsoreifworkshops (Cen~~s Overview, AnSWerin~e . eakers,
'& Becoming a QA.C) & invited umbrella organizations. ~ .
'. " I
~ Creat.ed a Spal).ish and English "Homeless r.~ople'Have the Right to Be Co nted!"
& 4istributed, to homeless.servic~.providers & at events attended by homeless
I " . _- ,
persons : . -'- -... _:--
..-- ...--'/
t> ':::-.,-Produ'ced a;Rap video & distributed to social service providers to play for f meless
6~1 ~
t> S~o~sor~d a poster art contest with prizes ~~~25,to-S250~ e~b~
dlStmgulS~ed panel, that attracted !!gJDeless artISts (Theme ~~ ou l1..unt).
" Prepared a~d~tr!.to.h i.tIs agen,,>: dlrecto......' fins 'Fact S~
prepare theIr cbente e'(9~ . OI)D.,.~ ~rs~ e. 'eJp. on S-Nlght).
" Actively racilitated t~~~..). .. "L., at especlally \e
African-American & Sp~j11S - aking se '0 .
~ Made presentations to all a<Ju tl~mM' ,s .' .
" MALDEF and Young Black Pr res .10 t, ~J!g'" "tJ'll u the Northeastar South
Central areas of LA on 3/31/90. Over 600 junior & senior high studen~
participated in a ~ day-long canvassingldoor-to-door operation to leave d or
hangers) lists of toll-free help numbers & bilingual information.
~ Sponsored a poster art contest with prizes totaling S500 in grades 7 thru 12 in
, LAUSD (Theme: 1990 Census... A Portrait of America). Held a"reception to honor
the winners.
.~ Secured funding from the CA Community Foundation to produce 1300 copies of
"Count", a bilingual En'gUsh/Spanish bingo-type game. Distributed it to LAUSD
liaisons & the LA Archdiocese school administration.
B-1-14 -2-
"-" -- -..-.--..-....--
---
SLOCOG MINUTES JULY 7, 1999 [QRAFT lGE8
Board Member Ovitt moved to approve the Issue Papers as amended. Board Member
Ryan seconded, and the motion carried unanimously.
B. AREA WIDE ITEMS
_B-1 U.S. Census 2000 Complete Count Proaram: Mr. De Carli reviewed the .staff report
and history of the Complete Gount Program and shared an updated memo with results of the
City/County Administrators Committee meeting from July 1 st. The Administrators' Committee
noted that the state budget includes $28 to $31 million for census outreach efforts, and the
Committee requested that staff work with legislators to fully or partially fund the San Luis
Obispo County Complete Census Count with state funds. As a fall back position, the
Administrators support the staff recommendation at the $175,000 level as modified by individual
city actions. The recommendation is that the Board authorize implementation of the Census
2000 Complete Count Program at the funding levels establish by the jurisdictions and modify
the budget and W.ork Program to include the Complete Count Program.
Vice President Romero asked if staff is satisfied with the proposed contributions, and Mr. De
Carli said yes. Staff recommended every city appoint a staff member to a steering committee
to get direct input into the program. Meetings will be held monthly from now to January and
they are.anticipated to meet more often from January to March.
Board Member Ryan noted the 1990 census counted 175 homeless and the current estimated
homeless is 3,000. Mr. Worthley said the 3,000 figure was estimated by the North County
Homeless Coalition. Board Member Ryan said the 3,000 estimate seems inflated. Mr. De
Carli concurred that the estimate seems high. Staff contacted the person who was in charge
during the 1990 census and learned that no homeless outreach was conducted. Board
Member Ryan asked about the $15.00 coupons and water bottles, and Mr. Worthley stated -
the coupons and water bottles were suggested by the North County Homeless Coalition to use
as an incentive to fill out the census forms. Water bottles would be a better tool than cups to
encourage participation by homeless. Board Member Ryan encouraged outreach to migrant
workers. Mr. Worthley said a contact group has not been located to assist in the best way to
approach migrant workers, and Board Member Ovitt noted Social Services has a Migrant
Outreach Program. Mr. De Carli said staff will contact Social Services.
Board Member Dickens said he works for the Private Industry Council (PIC) and suggested
extending the definition of homeless. It may playa part in this particular outreach program.
President Brown asked for public comment, and there was none.
Board Member Ryan. moved to approve the staff recommendation, and Vice President
Romero seconded. The motion carried unanimously.
C. CONSENT AGENDA: Board Member Pinard pulled C-3, and Vice President Romero
corrected the minutes of June 2, 1999, on page C-1-2 to: "... widen South Street between
Beebee and Higuera Street~ ...". Board Member Ryan moved to approve the Consent
Agenda as amended, and Board Member Johnson seconded. The motion carried
unanimously. Consent Agenda Items:
D-1-8
--.-.--.------ - ..-.----_...-
San Luis Obispo Council of Governments
~~..~'. . .' ~... ~..~ ...... Regi.onal.Transp.ortation Plan.ning.AgenCy ArrA'~as~~~~~~
~ . M~ I. PI .0 ~.' Grover Be.,ch
. ... ' ~.... . ~ etropo ltan anmng rgamzatlOn Morro Bay
- ~ C.. Paso Robles
~. ensus Data AffilIate ~ ~ Pismo Beach
. . . -. .. S.. A h.. f F-~ ~ ~d E .' . . . . . San Luis Obispo
RonaltlLDeCilrli-ExeculiveDirecror erVICe ut onty or. reeways an xpreSS\yaYSSanLuisObispoCounry
To: City 'Managers ~ \..{~. N( . :~ ~
CC:
From: . Ronald L De Carli ~ ~
Date: June 28,1999
Re:. CompleteCOUJitProgram and Manager'.g meeting
. '. ~ , -. '..." - ,
-'"
~ -/
I would like to thank you all for agreeing to a special ManageI'~ meeting to ~sc1!Ssthe latest _,
. concq,tsencompassed in the Census 2000 Complete Count Prograni. ~The ~ttached siaffrep()rt '
develops more fully the details of what specific. outre~ch could b~ done t() assUre. the 1110st accurate
numbers. Also attached are exc~ts of the SLOCOG minutes, as the Council extensivelydiscuss~d
the issues prior to adopting their position.. .
~ ,
At the last meeting we ~greed to 'examine further whether ornotany()ne can verify .that outrea,ch~. .
improves the cc)unt. The Census Bureau was again contacted, sister agencies queried, '~the Internet
_ was fully employed, and cities that have previously emphasiZed outreach contacted.. Noone has a
firm ban. ~ dleon th.e exact cost-b. en. efitof outreac.h. We examin.'.ed.. the 1990 Census.. and sp. okeWt.. .th. th. e
census administrator, who likewise had no hard data. All agfee that'even a slight improvement in the
count reaps benefits. ., .
Plea$e give sonie consideration to what action you wish to take if cities'wantto fund a pro.gram at
diffeling levels. . .
g:\overan '\York program .1998-99\9000 - regional data ~enter\9200 ~ cen:'us etr.. gis ~ ~o,oni\citY ~$~~ 6 99.."fi:
r '
. ,
-.t.
'. t~:S'~dfJ~,Nf\r~6 ..
30NVH90J..01JijV,;10 J..11~ , 1
',' Q3^,3:}3~ '
., ~
. 1150 Osos Street, Ste. 202, San LuisObispo, CA 93401+Te}. (805)781-4219+ Fax. (805) 781-5703 .-
P-m~il slocnl1(ah\;"'nE't nrl1 + TntE'rnE't httn'/Iwww sinnet orl!"/-iDSloCo~2
SLOCOG MINUTES JUNE 2, 1999~Fr J PAGE 9
that the funding should be allocated by the COG Board, but concurs with the TTAC
recommendation.
Vice President Romero concurred with support for AB 405 and urged the Board to do anything
possible to expedite the construction of four lanes on Route 46. Mr. De Carll stated the
Board's position on the legislation is transmitted to the legislators immediately following the
meeting.
Mr. Greening clarified the Citizens' Transportation Advisory Committee (CTAC)
recommendations to monitor three bills. SB 315 would enact bond measures, and gas taxes
would be more appropriate for transportation improvements. SCA 1 and SCA 3 would allow a
majority vote for general obligation bond measures for school facilities and transportation
funding. If a majority vote is allowed, it should be applied to every bond issue.
Board Member Achadjian moved to approve the staff recommended positions. Vice
President Romero seconCled. The motion carried unanimously in the absence of Board
Member Tolley.
President Brown expressed concern for bond measures because taxpayers are paying the bill,
and. bond measures can threaten the ability of homeowners to keep their homes;
-B-2 Census 2000 Complete Count Proaram Mr. DeCarli .reported when the Census 2000
Complete Count effort was presented to the City/County Administrators' Committee, the
Committee requested that staff prepare different scenarios of funding for different levels of
effort. Ttie proposals were discussed at the meeting last Friday, and the Committee requested
- the item be continued and more specific proposals be developed for the $75,000 to $175,000
range. If there is a five percent undercount, it is a potential loss of $3 million per year for the
region.
. Board Member Ekbom stated his City Manager requested that he ask that the Complete
Count effort be funded by SLOCOG since most of the funding comes from the state for street
. and road funding. Mr. DeCarli responded the funding identified is not limited to street and road
funds; but all federal funding that comes to the region.
Board Member Ryan and President Brown supported the program. Vice President Romero
supported the program because it is so important to every community. Vice President
Romero suggested each member take the issue back to their jurisdiction and request this be a
priority .
Board Member Pinard expressed concern for how the money will be spent and requested a
list of creative methods used in areas who were successful in getting a more accurate count.
Mr. DeCarli said the approach was discussed with City/County Administrators, and it was ......
agreed to use a targeted approach targeting homeless, low income, and student residents.
Board Member Pinard asked who will decide the targeted areas, and Mr. Worthley responded
a committee would be formed with a representative from each jurisdiction to direct the effort.
Staff, for example, has met with agencies who assist the homeless, and the representatives are
giving staff information on the best way to reach the homeless. Mr. DeCarli noted staff is
working with existing groups using the -targeted approach.
C-1-9
--~.._._.__...__.- ---..-------
SLOCOG MINUTES JUNE 2, 1999
Ms. Chambers said her husband participated in the last census, and lots of people were not
found because there were no mail boxes and there were houses behind houses.
Board Member Ryan moved to approve the Plan and Budget, incorporate it into the
Overall Work Program (OWP), and request each jurisdiction appoint a staff
representative. Board Member Achadjian seconded. President Brown noted the motion is
to approve the plan and the budget; however, there are a variety of budgets. Mr. DeCarli said
the City/County Administrators requested this be continued. Board Member Ryan clarified
that the motion was to approve the highlighted column of $175,000, and Board Member
Achadjian agreed.
Mr. DeCarli said .the intent of the City/County Administrators' Committee was to develop more
specific proposals. The Board could go back to the Committee with approval of going with
$175,000, and see if the Committee concurs. There are currently three jurisdictions supporting
the $75,000 level.
Board Member Mecham asked if each jurisdiction would be locked in if the $175,000 level was
approved by the Board, and Mr. De Carli responded they would not be. A more specific
program would be presented and discussed with the Committee.
Board Member Pinard stated the original request was for approval of a range and questioned
the wisdom of going back with a decision made. Mr. De Carli responded the decision will be
made by the seven cities and the County. Board Member Pinard said it is difficult to support
the $175,000 level with no program description. Mr. De Carli responded staff would develop a
more detailed program based on the dollar amount. Mr. Worthley stated the approach will be
to go to community based organizations and distribute information for their clientele noting there
will be.no penalties for responding accurately. Board Member Pinard said the program should -
be developed prior to setting the funding level.
President Brown stated the City/County Administrators are essentially responsible. Page B-2-
3 indicates the effort level for $175,000.
Board Member Johnson said the City/County Managers asked that the Board continue this
item. Mr. DeCarli responded the Managers asked it be continued to develop the program.
With the motion o_n the floor, the Board is indicating the desire for a higher level of effort based
on $175,000.
Board Member Ryan said the $175,000 funding level will be pro-rated for the eight agencies.
Board Member Ekbom stated the Board can't obligate the cities to support this level. Mr.
DeCarli said the action will portray to the Managers the desire for a higher level of funding.
Board Member Mecham clarified that the $175,00 funding is not set in concrete. Board
Member Ryan confirmed that the Board is not dedicating the money; it is a target. Board
Member Mecham asked what will be provided for the money. Board Member Ryan said the
program will be based on the $175,000 funding level. President Brown noted the $175,000
may not be sufficient. Mr. DeCarli said it may be found that the $175,000 is not enough; it will
provide a target to develop a more specific program.
C-I-IO
JUNE 2, 191 DRAFt--.T
SLOCOG MINUTES PAGE 11
Board Member Pinard said the City/County Managers asked that this be continued, and the
Board is coming back on another track.
Vice President Romero stated the Board is not obligating any jurisdiction; the Board is
directing staff to develop a program.
President Brown said each jurisdiction will have an opportunity to decrease or increase their
contribution.
\
Board Member Ovitt stated the intent is to start at the $175,000 funding level to develop
program options and the issue is what will be provided with the $175,000 funding level.
The. motion carried in the absence of Board Member Tolley with Board Members Ekbom,
Johnson, Mecham, and Pinard voting no.
C. CONSENT AGENDA: President Brown noted requests to pull Items C-3,.C-7, and
C-8. President Brown moved to approve the remainder of the consent agenda, and
Board Member Ryan seconded. The motion carried unanimously on a roll call vote.
Consent Agenda Items:
C-1 SLOCOG Minutes - May 5,1999 (Approve); Executive Committee - May 12,1999,
Technical Transportation Advisory Committee (TTAC) and Citizens' Transportation 1
Advisory Committee - May 19, 1999 (Information).
C-2 Year-To-Date Financial Report (Approve Minor Modifications; Receive and File).
C-4 Correspondence (Information).
C-5 Intelligent Transportation System (ITS) Study Status (Information).
C-6 Resources 2000 - Increase Funding for Local Environmental and Historic Preservation
(Support Initiative).
C-9 SLORTA Bus Purchase Contingency Plan (Encourage Immediate Contracting for the
Purchase Using Federal Transit Section 5311 Mechanism; If Necessary, Advance
$600,000 to SLORTA for Bus Purchase).
C-3 Conditional Approval of Transportation Development Act ~(TDA) Claims for
1999/2000 - Mr. DeCarli reported this is for conditional approval of TDA claims, and page C-3-4
shows the allocatlons to each jurisdiction. Exhibit B notes the conditions required to be met
before jurisdiction can receive TDA funding.
Ms. Mary Chambers supported the Citizens' Transportation Advisory Committee (CTAC)
recommendation for an audit regarding Paso Robles raising their transit fares.
-
Board Member Ovitt asked about the role of SLOCOG in determining local agencies' ..
operating cost~ and fares, and Mr. DeCarli responded it is very nominal. Testimony could
come up during the Unmet Needs Hearing. Staff is monitoring ridership and working with Paso
Robles.
Board Member Mecham stated Paso Robles ridership numbers will be shared with the Board.
Vice President Romero moved to approve the staff recommendation, and Board Member
Bianchi seconded. The motion carried unanimously on a roll call vote in the absence of
Board Member Tolley.
C-l-ll
tLb.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER cI:k
SUBJECT: ADOPTION OF SPEED LIMITS ON LA CANADA, OAK PARK
BOULEVARD, RANCHO PARKWAY, AND VISTA DRIVE
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended that the City Council adopt the attached Resolution certifying the
attached radar speed surveys.
FUNDING:
Funding for the installation of the speed limits signs (16 X $60 = $960) can be
accommodated within the Public Works Department's FY 1999~2000 Streets/Bridges
Maintenance Budget.
DISCUSSION:
At the July 19th Traffic Commission meeting, the Commission recommended approval of
the speed limits on the following streets:
Street: Description: Proposed: Current:
La Canada (south of Asilo to James Way) 30 mph None
Oak Park Boulevard (north of Farroll Ave. to City limits) 35 mph None
Rancho Parkway (between W. Branch & James Way) 35 mph 30 mph
Vista Drive (south of Los Ciervos to Equestrian Way) 30 mph 25 mph
Recently, the Department of Public Works completed speed surveys using the Smart
Radar Trailer on the above streets. The attached speed survey results show that the
recommended speed limits on the above streets are within the 5 mile per hour increment
of the critical speed or the 85th percentile.
Section 22357 of the California Vehicle Code states that the local authority may determine
and declare a prima facie speed limit that is found to be most appropriate to facilitate the
orderly movement of traffic that is reasonable and safe.
As stated in the subject Vehicle Code Section, there are three main components to- an
Engineering and Traffic survey. They include:
1. Determination of the prevailing speeds. as determined by traffic engineering
measurements;
-~-----'-^"--~-- --_.~- ---
ADOPTION OF SPEED SURVEYS
AUGUST 10, 1999
PAGE 2
2. A review of the accident records; and,
3. Consideration of highway, traffic, and roadside conditions not readily apparent to
the driver.
Existing speed limits can be increased or decreased depending on a speed survey. The
method of speed zoning is based on the premise that a reasonable speed limit is one that
conforms to the actual behavior of the majority of motorists, and that by measuring
motorists' speeds, one will be able to select a speed limit that is both reasonable and
effective.
In addition to staffs analysis, input was received from the Police Department regarding
enforceable speed limits. Radar enforcement of any speed limit other than those expressly
established by State law requires that such limit be based upon an engineering and traffic
speed survey, as has been conducted. The Police Department concurs with staffs
recommendations.
Therefore, it is recommended that the Council adopt the attached resolution establishing
the speed limits on La Canada, Oak Park Boulevard, Rancho Parkway, and Vista Drive~
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
- Do not approve staffs recommendation;
- Modify as appropriate and approve staffs recommendation;
- Provide direction to staff.
Attachments: Resolution
Exhibit 6-1 - La Canada and Vista Drive
Exhibit 6-2 - Oak Park Boulevard
Exhibit 6-3 - Rancho Parkway
Smart Survey Summary
ajd:cc071999
~-
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE
ESTABLISHING SPEED LIMITS ON VARIOUS STREETS
'I'
WHEREAS, the City Council of Arroyo Grande has conducted traffic speed surveys on
various City streets in accordance with the requirements of the California Vehicle Code;
and
WHEREAS, the Director of Public Works has analyzed said surveys. made appropriate
adjustments, and made recommendations for the establishment of speed limits on said
streets in accordance with the requirements of the California Vehicle Code; and
WHEREAS, radar enforcement of any speed limit other than those expressly established
by State law requires that such limit be based upon an engineering and traffic speed
survey, as has been conducted; and
WHEREAS, the Police Chief supports the recommendations of the Director of Public
Works; and
WHEREAS, on July 19, 1999 the Traffic Commission supported the recornmendation of
the Director of Public Works for the speed limits on the various streets identified herein.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande. hereby establishes speed limits on various City streets as provided below:
La Canada (south of Asilo to James Way) 30 mph
Oak Park Boulevard (north of Farroll Ave. to City limits) 35 mph
Rancho Parkway . (between W. Branch & James Way) 35 mph
Vista Drive (south of Los Ciervos to Equestrian Way) 30 mph
-
This Resolution shall take effect upon its adoption.
On motion of Council Member . seconded by Council Member
, and on the following roll call vote, to-wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this day of 1999.
- ~
--_.__._--,~ n_
RESOLUTION NO.
PAGE 2 .
'1'
MICHAELA. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~ l.rrr L, ~ <-;--
ROBERT L. HUNT, CITY MANAGER
-
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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L~ CANADA between MATTHEW and ROSEMARY
PARTLY CLOUDY to SUNNY 30
.
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-
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,
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(
.
VEH. , 0 0 0 0 1 4 11 10 9 7 17 9
AVG. 0.0 6.0 0.0 0.0 31.0 25.8 26.1 28.0 . 25.2 27.9 27.4 24.9 2
TIME 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12
VEH. 12 11 11 11 10 11 14 18 8 14 16 8
AVG. 24.9 27.0 24.8 24.3 27.7 27.4. 25.5 26.7 26.5 27.2 27.2 25.2 2
t
TOTAL VEHICLES = 1914 MINIMUM SPEED = 15 MAXIMUM SPEED = 36
AVERAGE SPEED = 25.83 50th PERCENTILE = 26 85th PERCENTILE = 30
TEN MILE PACE = 21 to 30 lEND OF REPORTO
p
-~-_.~,.".~,_._._..._. ~'..._--~ -
1 ,; . .. SMART SURVEY SUMMARY 0
<OAA-' pARK at DIXON STREET>
<CLEAR SEMI CLOUDY>
POSTED SPEED LIMIT: <30>
SURVEY STARTED: <99/06/16 13:20> FILENAME: 99061613.DAT
MIN SPEED ALLOWED <15> MAX SPEED ALLOWED <55>
TIME 13:15 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15 15:30 15:45 16:00 16
VEH. 18 22 25 25 30 21 22 22 30 28 28 22
AVG. 29.1 29.5 29.0 30.1 29.9 28.6 29.5 29.9 29.1 29.0 30.2 29.8 2
TIME 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30 20:45 21:00 21:15 21
VEH. 21 27 22 21 21 12 17 18 25 22 14 9
AVG. 30.2 30.0 29.0 29.3 30.2 31.1 28.0 29.7 29.5 28.9 29.9 29.2 3
TIME 23:45 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02
VEH. 6 2 1 2 0 0 0 2 0 3 1 0
AVG. 27.5 29.5 27.0 30.0 0.0 0.0 0.0 29.5 0.0 23.0 23.0 0.0 3
TIME 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08
VEH. 3 4 7 5 5 9 19 16 17 23 28 25
AVG. 29.7 30.8 28.3 29.8 29.4 28.2 29.9 29.3 29.1 30.4 29.7 28.9 2
TIME 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13
VEH. 15 15 21 20 20 15 20 25 19 18 28 26
AVG. 28.6 29.3 30.1 30.0 28.1 29.7 28.1 29.8 28.2 28.6 29.3 30.0 3
TIME 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17:45 18:00 18:15 18
VEH. 16 25 23 25 18 21 22 27 31 25 25 19
AVG. 29.2 29.4 30.0 29.1 27.8 29.6 31.1 29.8 30.7 30.0 30.5 29.6 2
TIME 20:45 21:00 21:15 21:30 21:45 22:00 22:15 22:30 22:45 23:00 23:15 23:30 23
VEH. 15 7 13 9 8 9 11 10 5 5 2 6
AVG. 28.7 28.0 31.2 32.4 29.9 29.8 27.5 29.3 29.6 27.8 . 29.0 31.8 3
TIME 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04
WH. 0 1 0 0 1 1 1 1 1 1 0 2
AVG. 0.0 30.0 0.0 0.0 29.0 29.0 26.0 30.0 31.0 30.0 0.0 30.5 2
TIME 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10
VEH. 19 17 23 18 18 23 25 26 25 19 22 21
AVG. 29.9 31.5 30.2 30.4 28.7 30.3 27.2 30.9 29.8 30.5 28.1 30.5 2
*
TOTAL VEHICLES = 2588 MINIMUM SPEED = 15 MAXIMUM SPEED = 43
AVERAGE SPEED = 29.56 50th PERCENTILE = 30 85th PERCENTILB = 33
TEN MILE PACE = 25 to 34 lEND OF REPORTO
--------------- - '----_._-~~_.__._---_._.,--------- ----...------------..-.- ----'
--
~
, .'
I
---~._- ._._-~-- ~
.
. . SMART SURVEY SUMMARY
<RANCHO PARKWAY AT VIA POCA>
<CLEAR SUNNY>
POSTED SPEED LIMIT: <30>
SURVEY STARTED: <99/05/24 10:30> FILENAME: 99052410.DAT
MIN SPEED ALLOWED <15> MAX SPEED ALLOWED <55>
TIME 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13:15 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15 15:30
VEH. ~ 16 22 17 13 13 20 20 17 24 16 20 13 12 10 22 24 12 13 17 13 22
AVG. 27.6 30.5 32,4 28.6 28.0 30.0 31.1 31.2 30,4 28.5 31.7 30.5 29,3 30,9 31.0 28.4 31.3 30.1 30.4 31.4 29.6
TIME 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17:45 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30 20:45
VEH. 28 16 17 21 19 16 30 14 7 11 13 10 11 11 8 14 11 4 6 3 7
AVG. 29.8 30.8 30.8 30.0 30.9 31.9 31.5 32.3 33.6 32.2 31.7 29.9 32,7 29.8 33.8 30.3 30.9 32,0 27.2 33.0 30,9
TIME 21:00 21:15 21:30 21:45 22:00 22:15 22:30 22:45 23:00 23:15 23:30 23:45 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02:00
VEH, 5 5 3 4 2 2 2 2 0 0 0 0 0 1 1 0 0 0 0 0 0
AVG. 29,0 34.6 34.7 31.5 24.5 29.5 28.5 32.5 0.0 0.0 0,0 0.0 0.0 33.0 21.0 0.0 0,0 0,0 0.0 0.0 0,0
TIME 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15
VEH. 0 0 0 0 0 1 0 0 0 1 0 0 0 2 1 1 3 9 11 12 13
AVG. 0.0 0.0 0.0 0.0 0.0 37.0 0.0 0.0 0.0 15,0 0.0 0.0 0.0 28.5 30,0 36,0 30,3 32,7 31.6 32,4 34.2
TIME 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30
VEH. 9 10 12 10 24 13 15 8 14 12 9 10 17 20 15 8 12 16 13 19 13
AVG. 31.6 30.2 30.1 33.7 30.6 31.5 32.1 29.1 32.0 31,4 33.3 30.4 33.3 29.9 29.2 30.6 33.1 31.6 29.7 29.9 31.3
TIME 12:45 13:00 13:15 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17:45
VEH. 15 9 22 18 13 15 18 18 17 15 27 23 18 11 19 16 13 19 20 18 20
AVG. 30.5 31.6 29.6 30.1 32.3 31.1 31.7 29.1 28.6 30.5 30.4 30.9 31.2 33.1 29.7 32.7 32.6 31.7 30.3 28.5 30.8
TIME 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30 20:45 21:00 21:15 21:30 21:45 22:00 22:15 22:30 22:45 23:00
VEH. 20 18 8 17 9 10 10 4 11 4 6 3 11 8 5 4 0 2 2 1 0
AVG. 30.0 30.9 32.2 32.4 29.4 33.8 29.0 30.2 30.5 33.2 34.2 32.7 29.5 30.8 32.2 33.8 0.0 19.5 28.5 34.0 0.0
TIME 23:15 23:30 23:45 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15
VEH. 0 1 0 0 0 0 0 0 0 0 1 0 0 1 0 0 0 0 0 1 1
AVG. 0.0 34.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 35.0 0,0 0.0 28.0 0.0 0.0 0.0 0.0 0.0 37.0 27.0
TIME 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30
VEH. 0 2 1 0 1 2 2 1 5 12 13 14 10 17 14 20 18 15 14 10 12
AVG. 0.0 31.5 22.0 0.0 24.0 33.5 31.0 37.0 31.8 33.2 31.5 32,9 32,3 33.4 31,~ 30.3 31.6 28,8 31.4 33.2 29.8
TIME 09:45 10:00
VEH. 13 9
AVG. 32.4 27.4
TOTAL VEHICLES = 1720 MINIMUM SPEED = 15 MAXIMUM SPEED = 50
AVERAGE SPEED = 30.88 50th PERCENTILE = 31 85th PERCENTILE = 36
TEN MILE PACE = 27 to 36 END OF REPORT
-
.
. '#
..Min. .Uehicles = 00 .. Max.. 1IVehicles ::; 1.67
Total IIUehicles = 1.720
Speed Range = .15 to File....a"'e: 9905241.0.0AT
-,,', -c. ";"___',. .' ...'. . ..-. . '._~'.'';.".~ .. ,'" .~.__ ."_
VEHI CLES SPEEp.
'~~ .
~[Jrjl ~ 40
! i I
n t' ! [ ,- t
[ l ~ ! ! f t' ~ : f ! . ~ 20
r>tlv f,!> - t. ~r .;..
n"r."aa~J~." .~~~JaO'J"O_U___~ 0
~ 0 ~ 0 ~ 0 ~ 0 ~
~ N N M M ~ ~ ~ ~
RANCHO PARKWAY AT VIA POCA
CLEAR SUNNY 30
---~-_._._---_.-
---
.
. SMART SURVEY SUMMARY
<RANCHO PARKWAY AT PALOS SECOS>
<CLOUDY TO SUNNY >
POSTED SPEED LIMIT: <30>
SURVEY STARTED: <99/05/26 10:21> FILENAME: 99052610.DAT
MIN SPEED ALLOWED <15> MAX SPEED ALLOWED <55>
TIME 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13:15 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15
VEH. 3 12 5 11 12 6 8 11 11 6 11 10 5 7 11 8 10 2 7 9 6
AVG. 32.0 29.4 31.2 32.5 33.2 33.7 32.0 30.9 31,1 32.3 31.9 33.7 31.8 32.0 35.0 34,1 30,6 30.5 34,6 34.2 30.0
TIME 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17:45 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30
VEH, 12 13 7 13 8 5 7 6 8 8 2 3 7 4 7 7 4 6 4 2 2
AVG. 29.8 31.6 34.3 31.5 35.5 38.2 36,0 31.8 32.0 33.0 32,0 39.3 36,0 32.8 34.7 32,4 32,8 31.7 33.2 36.0 31.0
TIME 20:45 21:00 21:15 21:30 21:45 22:00 22:15 22:30 22:45 23:00 23:15 23:30 23:45 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45
VBH. 2 3 1 0 1 0 0 0 1 1 0 1 0 0 0 0 0 0 0 0 0
AVG. 30,0 30.7 36.0 0.0 30.0 0.0 0,0 0,0 36.0 30,0 0.0 34.0 0.0 0.0 0,0 0.0 0.0 0,0 0.0 0,0 0.0
TIMB 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00
VBH. 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 2 2 2 10 5 11
AVG. 0.0 0.0 0.0 0.0 0,0 0.0 0.0 43,0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 39,5 32.5 31,5 33.3 31,6 30.3
TIME 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15
VEH. 9 10 11 12 11 14 8 8 7 11 10 10 9 9 10 11 15 11 17 12 8
AVG. 35.6 32.5 36.0 31.8 38.5 33.7 35.5 33.6 30.9 34,3 36.8 32.1 31.9 36.7 30.5 32.6 34.3 35.7 31.3 34.3 29.4
TIME 12:30 12:45 13:00 13:15 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30
VEa. 11 15 15 10 18 19 10 7 11 12 15 9 17 14 9 6 13 14 7 5 5
AVG. 34.8 33.1 33.2 30.8 33.2 34.5 33.2 37.1 34,4 34.3 32.1 32.4 32.5 32.8 37.3 29.7 33,4 35.4 35.0 30,4 39.4
TIME 17:45 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30 20:45 21:00 21:15 21:30 21:45 22:00 22:15 22:30 22:45
VEa. 4 6 8 14 9 4 4 2 2 4 4 2 6 4 1 1 2 1 2 0 0
AVG. 36.2 30.8 36.6 35.8 35.0 32.2 ~7.5 35.0 38.5 28.5 33.8 27.5 32.5 31.8 35,0 33.0 33.0 28.0 32.0 0.0 0.0
TIME 23:00 23:15 23:30 23:45 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00
VEH. 0 2 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2
AVG. 0.0 29.5 0.0 31.0 0.0 37.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 0,0 48.0 36,5
TIME 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15
VEH. 0 0 0 0 0 0 1 2 1 6 7 10 9 7 10 8 18 19 12 14 9
AVG. 0.0 0.0 0.0 0.0 0.0 0.0 42.0 33.0 28.0 32.0 31.7 32,9 33.0 34.0 31.5 30.5 35.4 34,6 31.4 29.6 33.9
TIME 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13:15 13:30 13:45
VEH. 8 14 12 10 10 8 9 10 9 13 14 9 5 4 9 12 5 5
AVG, 33.0 31.6 31,2 31.2 30,6 28,9 31.1 32.2 32,3 31,3 33.3 33.2 29.8 34.2 34.9 32.4 34.6 31.8
TOTAL VEHICLES = 1200 MINIMUM SPEED = 16 MAXIMUM SPEED = 55
AVERAGE SPEED = 33.05 50th PERCENTILE = 33 85th PERCENTILE = 39
TEN MILE PACE = 28 to 37 END OF REPORT
"
"Min. .Uehicles =00 ..Max. tlUehicles= 1.15.
Total .Uehicles =1200
Speed Range = 15 to 55. F.I~n~~e:
. . ..,~, '0. .. '. r_ ..~.. . ..0','.... .-,_,' _'. ", ~ '.
VEHICLES: vs SPEED
JI
I. I: I- r
.' f]. ~...~: I.~.. tf. I'.... F:. r I... ~r . ~.
,f.., ., n I' J.S
t t ,~:. ...~ ! ~ ~. ! i ~ . ..
On a 0 il 0 il B ~ l [~f, r h l d r U l ~ ~ B 0 " ~ ob ._.~ C~ 0
~ 0 ~ 0 ~ 0 ~ 0 ~
~ N N M M ~ ~ ~ ~
RANCHO PARKWAY AT PALOS SECOS
CLOUDY TO SUNNY 30
.
.
SMART SURVEY SUMMARY
<RANCHO PARKWAY AT VIA VAQURO>
<SUNNY>
POSTED SPEED LIMIT: <30>
SURVEY STARTED: <99/06/01 11:28> FILENAME: 99060111.DAT
MIN SPEED ALLOWED <15> MAX SPEED ALLOWED <55>
TIMB 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13:15 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15 15:30 15:45 16:00 16:15
VBH. 0 20 10 16 11 8 15 12 13 14 16 12 12 16 17 10 19 10 14 8 9
AVG. 0.0 28,0 29.8 28.3 26.4 27.6 29.1 28,8 28.8 26.7 29.1 26.9 23,4 27,8 28,4 29.7 27.6 28,2 28.9 27,9 29.9
TIMB 16:30 16:45 17:00 17:15 17:30 17:45 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30 20:45 21:00 21:15 21:30
VBH. 10 7 10 13 18 14 8 9 7 9 4 10 3 6 6 2 6 3 2 2 5
AVG. 31.9 31,3" 29.5 27.4 27.2 29,7 29,5 28,3 29.7 29.7 28.0 29.2 28,7 26.7 28.0 31,0 28.8 26.7 33.5 28.0 31,2
TIMB 21:45 22:00 22:15 22:30 22:45 23:00 23:15 23:30 23:45 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45
VBR. 0 1 1 0 3 0 2 0 1 0 0 0 0 0 0 0 2 0 0 0 0
AVG. 0.0 34.0 26.0 0.0 28.3 0.0 28.5 0.0 23.0 0,0 0.0 0.0 0.0 0,0 0,0 0.0 23,5 0,0 0.0 0,0 0.0
TIMB 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00
VBR, 0 0 1 0 0 0 0 0 0 0 2 1 1 5 10 9 13 8 10 12 12
AVG. 0,0 0.0. 23.0 0.0 0,0 0.0 0.0 0.0 0,0 0.0 33.5 26.0 28.0 30.8 30.0 28.0 30.5 27,4 29.7 30.5 29.6
TIMB 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13:15
VBH. 15 30 12 13 17 13 7 8 15 9 11 14 7 9 11 13 16 13 13 14 16
AVG. 30.7 29,2 30.2 29.0 28.1 29.2 30.3 27.6 28.3 27.2 29.8 25.9 29.6 26.7 25,6 29:2 29.8 28.2 28.5 29.3 28.0
TIME 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17:45 18:00 18:15 18:30
VEH. 11 13 8 14 10 15 13 13 20 15 15 16 13 8 10 19 12 15 7 8 13
AVG. 28.8 29.5 27.4 28.0 28.9 28.7 27.8 28.4 29.0 28.3 31.9 28.9 27.2 27.5 30.6 30.4 30.2 29.7 30.6 29.8 29.2
TIME 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30 20:45 21:00 21:15 21:30 21:45 22:00 22:15 22:30 22:45 23:00 23:15 23:30 23:45
VEH. 9 12 5 3 3 3 9 3 2 4 5 4 8 2 0 5 0 0 1 0 1
AVG. 31.7 31.3 33.8 27.0 26.3 28.3 26.9 28.0 27,0 30.2 31.0 27.5 29.2 27.0 0.0 30.0 0.0 0.0 33.0 0.0 27.0
TIME 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04:45 05:00
VEH. 0 1 0 0 0 1 1 0 0 0 0 2 0 1 1 0 1 0 0 1 0
AVG. 0.0 30.0 0.0 0.0 0.0 29.0 26.0 0.0 0,0 0.0 0.0 27.0 0.0 33.0 29.0 0.0 28.0 0.0 0.0 24.0 0.0
TIME 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15
VER. 0 2 2 2 4 8 9 8 3 9 11 8 15 19 13 8 5
AVG. 0.0' 17,0 32,0 29,5 27.8 28.2 30.3 31,2 25.0 28.4 29.6 31.4 29.4 29.6 28,8 31.1 29,6
TOTAL' VEHICLES = 1268 MINIMUM SPEED = 15 MAXIMUM SPEED = 41
AVERAGE SPEED = 28.85 50th PERCENTILE = 29 85th PERCENTILE = 33
TEN MILE PACE = 25 to 34 END OF REPORT
j
.
"Min. .Vehicles = 00 .. Max. UVehicles = J.48.
Total UVehicles = J.268
Speed Range == .L5 to 55; F i lena...e:
...-. ,..
VEHICLES v ISf>EED
< ..... .<
.
I . 1.
Ilf
~ ,I [ . [ t ~ ~ t '" L.. ...c c . . ,
. I... r r r (. . ~ ,:
f]Og099~r~r;: tit '0
111 0 111 0 111 0 \I') 0 111
., C\I C\I M M "" <1 111 I/')
RANCHO PARKWAY AT VIA VAqURO
SUNNY 30
--- j
\
~
~
SMART SURVEY SUMMARY 7
\NCHO PARKWAY AT CAMINO MERCADO> .7
JNNY>
;TED SPEED LIMIT: <30> 30
~y STARTED: <99/06/03 10:08> FILENAME: 99060310.DAT 4
~ SPEED ALLOWED <15> MAX SPEED ALLOWED <55> .8
0:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13:15 13:30 13:45 14:00 14:15 14:30 14:45 15:00 45
3 14 21 16 10 12 15 11 11 14 n 13 18 9 14 14 16 11 14 16 12 6
31.0 32.1 32.6 33.2 34.4 33.5 31.7 35.9 33.1 36.1 32.4 35.5 34.9 31,2 32,2 33,9 32.2 33.5 33.6 33.9 33.0 .8
5:15 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17:45 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 JO
15 26 25 9 18 10 19 8 8 17 10 14 8 8 9 10 9 3 13 4 5 0
36.1 34.5 38,4 34.2 35.1 38.7 33.9 38.2 34.0 35.4 35.0 35.4 34.0 33.0 34.6 34.4 34.6 36.0 32.3 36.5 33.2 .0
0:30 20:45 21:00 21:15 21:30 21:45 22:00 22:15 22:30 22:45 23:00 23:15 23:30 23:45 00:00 00:15 00:30 00:45 01:00 01:15 01:30 [5
2 7 6 5 4 1 3 3 1 0 0 3 0 1 2 1 3 0 0 0 1 .8
31.5 30.0 34,0 36.6 25.8 37.0 46.0 31.3 37.0 0.0 0.0 36.7 0,0 35,0 43.5 41.0 35.3 0.0 0,0 0,0 26.0 4
1:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45.04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45
0 0 0 1 1 1 0 1 1 4 1 1 1 1 1 1 1 4 5 8 10
0.0 0.0 0.0 28.0 36,0 28.0 0.0 35,0 51.0 33.5 29.0 23.0 27.0 22.0 37.0 38,0 29.0 33.2 32,4 36.0 35.7
7:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00
9 13 11 15 7 11 18 11 7 6 11 13 7 13 13 13 11 9 16 7 12
32.0 36.6 35.5 33.5 34,6 34.4 35.9 34.8 33.3 33.0 31.9 35.0 30.0 32.6 34.7 35.0 35.2 34.7 36.5 35.1 33.6
2:15 12:30 12:45 13:00 13:15 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15
11 10 17 9 8 8 17 12 9 14 19 12 12 17 22 10 15 16 9 19 12
35.2 33.2 30.7 34.3 33.4 28.5 33,2 32.7 36.6 34.1 33.3 35.1 36.1 32.2 34.8 36.5 33.2 34.2 37.8 33.4 34.1
,7:30 17:45 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30 20:45 21:00 21:15 21:30 21:45 22:00 22:15 22:30
19 15 3 9 20 18 13 21 12 9 10 13 7 6 3 10 8 2 6 2 4
33.8 36.5 35.3 35.9 33.8 31.0 35.2 34.6 31.8 32.4 33.1 36.2 32.6 28.0 32.0 31.7 36.2 30.5 32.3 33.5 37.0
22:45 23:00 23:15 23:30 23:45 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45
3 8 1 0 2 5 1 0 0 0 0 0 0 0 0 0 0 0 1 0 0
33.3 33.5 41.0 0.0 37,0 28.6 41,0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 0,0 0.0 28.0 0.0 0.0
04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00
0 1 0 0 0 0 0 1 1 0 1 4 0 1 5 2 3 6 8 5 3
0.0 39.0 0.0 0.0 0,0 0.0 0,0 41.0 29.0 0.0 32.0 29.5 0.0 25.0 33.2 38.0 33.7 31.3 32,5 35.8 25.3
09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13:15 13:30 13:45 14:00 14:15
3 8 14 10 7 7 8 12 15 11 14 9 15 10 11 14 11 10 11 13 8
38,3 32.5 31.7 29.7 31.0 36.3 34.8 29.3 33.9 34.2 36.6 35.1 33.5 37.5 31.7 34.1 32.1 33.7 31.5 32.6 31.1
14:30 14:45 15:00 15:15 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17:45 18:00 18:15 18:30 18:45 19:00 19:15 19:30
10 14 9 14 14 17 20 18 18 16 10 7 9 12 17 11 25 16 9 10 6
30.3 33.8 32.9 30.5 35.6 35.4 30.3 34,1 32.2 34.1 37.5 31.7 35,0 31.1 35.0 31.9 35.2 36.6 33.6 33,8 34.2
19;45 20:00 20:15 20:30 20:45 21:00 21:15 21:30 21:45 22:00 22:15 22:30 22:45 23:00 23:15 23:30 23:45 00:00 00:15 00:30 00:45
7 12 12 3 8 4 8 12 5 6 4 2 2 5 4 1 1 1 2 0 0
34.1 30.5 33.8 37.3 37.5 35.5 37.4 31.3 36.6 37.5 30.0 37.5 34.5 34,2 35.2 43.0 43,0 34.0 31.5 0.0 0.0
01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04;45 05:00 05:15 05:30 05:45 06:00
1 0 0 2 1 0 0 0 1 0 1 1 0 0 0 0 1 0 0 1 1
28.0 0.0 0.0 33.5 42.0 0.0 0.0 0.0 30.0 0.0 32.0 31.0 0.0 0.0 0.0 0.0 34.0 0.0 0.0 39.0 39.0
06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15
-~
I - \ - ---'-~----------
..--
.
,
"Min.ttY7t>iCl~;:;OO .. Max. tlUeh ic les =
Tot.al... tlUehicles= .272J.
$peed.Rat1ge= J.5to 55. Fi lena",,,,,:
.-,.........~.. .,- '.~'.- -," -- ", '._.,,~., .~
VEHICLES vs SPEED
it;
I
r
[ r r r IH
H II r ,
. f
I r .n~~fl~~ 0 A" t.
"Onona~d~l ~t f t H f
I
. r
tI t
t i t L" . 0
In 0 In 0 In 0 In 0 tn
-ot N N M M o:r '<1 In tn
RANCHO PARKWAY AT CAMINO MERCADO
SUNNY 30
~-"-'- .~ ~
..-
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1 .. SMART SURVEY SUMMARY 0
<Vista Drive at 148>
<Clear Sunny> .
POSTED SPEED LIMIT: <30> ,
( VEY STARTED: <99/04/19 10:26> FILENAME: 99041910.DAT
,
MIN SPEED ALLOWED <15> MAX SPEED ALLOWED <55>
TIME 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13
VEH. 2 7 4 2 3 2 7 8 8 7 4 8
AVG. 23.0 22.9 22.0 27.5 25.3 23.0 28.9 27.8 28.0 28.9 28.8 25.1 2
TIME 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17:45 18:00 18:15 18
VEH. 12 8 8 8 3 8 9 7 11 7 3 5
AVG. 27.1 27.9 26.6 29.5 29.3 28.2 28.1 27.4 25.1 24.3 27.7 28.2 3
TIME 20:45 21:00 21:15 21:30 21:45 22:00 22:15 22:30 22:45 23:00 23:15 23:30 23
VEH. 1 1 2 4 0 0 1 1 0 0 0 0
AVG. 26.0 28.0 25.5 27.5 0.0 0.0 22.0 23.0 0.0 0.0 0.0 0.0
TIME 02:00 02:15 02:30 02:45 03:00 03:1503:30 03.:45 04:00 04:15 04:30 04:45 05
VEH. 0 0 0 0 0 0 0 0 0 0 0 0
AVG. 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
TIME 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10:00 10
VEH. 3 8 9 9 2 3 5 6 5 6 7 11
AVG. 34.3 27.9 31.9 30.1 32.5 25.0 25.2 26.8 29.2 24.8 25.9 25.5 2
TIME 12:30 12:45 13:00 13:15 13:30 13~45 14:00 14:15 14:30 14:45 15:00 15:15 15
VEH. 8 7 4 9 10 4 4 6 4 4 5 8
j . 24.2 26.7 32.5 27.2 23.3 28.0 31.0 27.2 25.5 29.2 29.4 29.2 2
TIME 17:45 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30 20
VEH. 6 3 10 6 6 2 4 1 5 2 8 0
AVG. 26.7 29.7 25.8 28.2 24.5 23.0 23.5 25.0 25.0 27.5 25.6 0.0 2
TIME 23:00 23:15 23:30 23:45 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02
VEH. 1 0 0 1 0 0 0 0 0 0 0 0
AVG. 26.0 0.0 0.0 31.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
TIME 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07
VEH. 1 0 0 2 0 1 3 2 2 5 5 3
AVG. 19.0 0.0 0.0 23.5 0.0 27.0 26.3 22.5 29.0 28.2 31.6 25.0 2
TIME 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12
VEH. 5 4 5 7 2 7 4 6 8 2 4 9
AVG. 29.,4 25.0 26.0 28.0 26.0 23.9 25.5 29.7 27.9 32.5 31.5 26.7 1
TIME 14:45 15:00 15:15 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17
VEH. 3 7 5 9 14 9 7 4 9 6 3 5
AVG. 27.7 24.7 28.4 31.6 27.3 29.4 29.1 28.5 28.7 29.7 31.0 28.0 2
TIME 20:00 20:15 20:30 20:45 21:00 21:15 21:30 21:45 22:00 22:15 22:30 22:45 23
VEH. 6 6 1 3 0 1 3 1 3 1 2 1
AVG. 30.0 25.3 47.0 27.3 0.0 29.0 25.3 26.0 29.3 27.0 28.5 22.0 3
'... ~ .lE 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04
VEH. 0 0 0 0 1 0 0 0 0 0 0 0
AVG. 0.0 0.0 0.0 0.0 21. 0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
TIME 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09
.
VEH.. 5 7 2 4 5 7 7 3 13 7 5 6
AVG. 28.6 28.1 37.0 29.2 27.0 32.7 31.4 19.7 29.1 30.3 27.2 29.5 2
TTlVJE 11:45 12:00 12:15 12:30 12:45 13:00 13:15 13:30 13:45 14:00 14:15 14:30 14
, 11 15 3 4 3 15 7 8 13 4 7 3
..
AVG. 27.8 26.1 28.3 26.8 28.7 26.4 29.7 24.8 24.5 26.5 25.4 28.3 2
TIME 17:00 17:15 17:30 17:45 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20
VEH. 4 5 6 7 3 2 7 3 3 7 2 2
AVG. 31.2 31.0 26.0 27.4 29.0 31.0 24.3 28.7 25.0 30.9 29.5 26.5 2
TIME 22:15 22:30 22:45 23:00 23:15 23:30 23:45 00:00 00:15 00:30 00:45 01:00 01
VEH. 2 0 0 0 0 1 0 0 0 0 0 0
AVG. 24.5 0.0 0.0 0.0 0.0 25.0 0.0 0.0 0.0 0.0 0.0 0.0
TIME 03:30 03:45 04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06
VEH. 0 0 0 0 0 0 2 1 1 1 0 2
AVG. 0.0 0.0 0.0 0.0 0.0 0.0 19.5 23.0 45.0 30.0 0.0 27.0 2
TIME 08:45 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30
VEH. 5 7 8 7 3 3 6 5 4 5 6 4
AVG. 28.8 30.0 23.1 28.4 30.0 30.3 26.7 26.0 29.2 30.6 27.3 30.0
:
TOTAL VEHICLES = 1407 MINIMUM SPEED = 15 MAXIMUM SPEED = 47
i\VERAGE SPEED = 27.55 50th PERCENTILE = 28 85th PERCENTILE = 33
1 MILE PACE = 23 to 32 lEND OF REPORTO
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tt.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES f5!ft
SUBJECT: MODIFICATION TO CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT
SYSTEM (PERS) CONTRACT
DATE: AUGUST 10,1999
RECOMMENDATION:
It is recommended the City Council:
. Approve and authorize the Mayor to sign on behalf of the City the attached Resolution
of Intention to approve an amendment to the contract with the California Public
Employees' Retirement System.
. Introduce for first reading the attached Ordinance amending the contract with the
California Public Employees' Retirement System to include,
1. Section 21027 - Military Service Credit for Retired Persons,
2. Section 21362 - 2% at 50 Supplemental & Modified Formula for fire members.
FUNDING:
The approximate $9,000 cost in FY1999-00 to change the retirement benefits for the fire
members has been included in the management salary and benefit package.
DISCUSSION:
The City contracts with the California Public Employees' Retirement System (PERS) to
provide retirement benefits to employees. The benefits are based on the number of years
of service, the employee earnings, and the benefit provisions of the contract. Staff
proposes two amendments that will impact the retirement of current employees, and the
retirement of a retired employee. The second reading of the proposed ordinance is
contingent on the approval of the Management salary and benefit package presented
earlier in tonight's agenda.
Militarv Service Credit for Retired Emplovees
The qualified years of service (service credit) impacts retirement payments received by
employees. Adding time spent in the military to PERS service credit can increase those
payments significantly. In January of 1999 the City Council approved modifications to its
PERS contract allowing active employees to purchase (add to qualified years of service)
time spent in the military. Once the City's contract was modified to include the Military
---- --------------..---- - - - - ----- ~~
MODIFICATION TO PERS CONTRACT
August 10 1999
Page 2
Service Credit option for active employees, it became eligible to be modified to allow
retired employees to purchase military service credit (Section 21027).
A retired police officer has requested that the City modify its contract to allow him to
purchase approximately three years of military service. There will be no cost to the City,
as the cost of approximately $5,000 per year ($15,000 in total) will be borne by the retired
employee. In recognition of the benefit the community receives from military service, staff
recommends that City retirees (safety and miscellaneous) be given the opportunity to
extend qualified years of service with their military service.
PERS Firefiahter Retirement Plan
The majority of fire members in California are eligible for a 2% at 50 PERS retirement plan.
This plan entitles fire members, like police employees, to receive retirement benefits at
age 50. The City's current contract contains a hybrid plan of some benefits at age 60 and
other benefits at age 55. The proposed change rectifies a retirement inequity among City
safety employees.
The firefighter retirement changes proposed in this staff report are an implementation of
the management salary and benefit package. All costs associated with this particular
change have been included in the management benefit package.
Alternatives
The following alternatives are provided for City Council consideration:
- Approve staff recommendations;
- Deny staff recommendations;
- Modify staff recommendations and approve;
- Provide direction to staff.
- ..----------- _.-.-~ ~--'
ORDINANCE NO. C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE TO.AMEND THE CONTRACT
BETWEEN THE CITY AND THE BOARD OF
ADMINISTRATION OF THE PUBLIC EMPLOYEES'
RETIREMENT SYSTEM
WHEREAS, the City of Arroyo Grande, County of San Luis Obispo, State of California
("City") is duly authorized and existing under the laws of said State; and
WHEREAS, the City of Arroyo Grande has contracted with the Board of Administration
of the California Public Employees' Retirement System to provide retirement benefits to
the employees; and
WHEREAS, the City of Arroyo Grande wishes to adopt the provisions of Government
Code Section 21027 (Military Service Credit for Retired Persons) for local
miscellaneous members and local safety members and the provisions of Government
Code Section 21362 (2% @ 50 Supplemental and Modified formula from 1 ~ @ 60
Supplemental and ~ @ 55 Modified formula) for local fire members only.
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Arroyo
Grande, "as follows:
Section 1: That an amendment to the contract between the City Council of the City of
Arroyo Grande and the Board of Administration of the California Public Employees'
Retirement System is hereby authorized, a copy of said amendment being attached
hereto, marked "Exhibit", and by such reference made a part hereof as though herein
set out in full.
Section 2: The Mayor of the City of Arroyo Grande is hereby authorized, empowered,
and directed to execute said amendment for and on behalf of said City.
Section 3. This Ordinance shall take effect thirty (30) days after the date of its
adoption. -
Section 4: Within fifteen (15) days after passage of this Ordinance, it shall be
published, together with the names of the Council Members voting thereon, in a
newspaper of general circulation within the City.
Section 5: This Ordinance shall take effect thirty (30) days after its adoption.
~- ~
"-_.._-----~~---,..-
ORDINANCE NO. C.S.
PAGE 2
On motion of Council Member , seconded by Council Member
and on the following roll call vote, to wit: ~i'
AYES:
NOES:
ABSENT:
the foregoing Ordinance was passed and adopted this day of 1999.
.
-
.- .
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ORDINANCE NO. C.S.
PAGE 3
)1'
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
KtbL. f-hu.;.1
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM: -
TIMOTHY J. CARMEL, CITY ATTORNEY
-
~- ~
__.._______.__u_________________ ---
RESOLUTION OF INTENTION
TO APPROVE AN AMENDMENT TO CONTRACT
BETWEEN THE
).
BOARD OF ADMINISTRATION
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
AND THE
CITY COUNCIL
CITY OF ARROYO GRANDE
WHEREAS, the Public Employees' Retirement law permits the participation of public
agencies and their employees in the Public employees' Retirement
System by the execution of a contract, and set forth the procedure by
which said public agencies may elect to subject themselves and their
employees to amendments to said law; and
WHEREAS, one of the steps in the procedures to amend this contract is the adoption by
the governing body of the public agency of a resolution giving notice of its
intention to approve an amendment to said contract, which resolution shall
contain a summary of the chance proposed in said contract; and
WHEREAS, the following is a statement of the proposed change:
To provide Section 21027 (Military Service Credit for Retired Persons for
local miscellaneous members and local safety members.
NOW, THEREFORE, BE IT RESOLVED that the governing body of the above agency
does hereby give notice of intention to approve an amendment to the
contract between said public agency and the Board of Administration of
the Public Employees' Retirement System, a copy of said amendment
being attached hereto, as an "Exhibit" and by this reference made a part
_ hereof.
By:
Presiding Officer
Title
Date adopted and approved
-
.
~-- .-- ------'_.._--_._----,._._.__.._..~. __n_______ --_._~-~
I
RESOLUTION OF INTENTION
TO APPROVE AN AMENDMENT TO CONTRACT
BETWEEN THE
"
BOARD OF ADMINISTRATION
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
AND THE
CITY COUNCIL
CITY OF ARROYO GRANDE
WHEREAS, the Public Employees' Retirement Law permits the participation of public
agencies and their employees in the Public employees' Retirement
System by the execution of a contract, and set forth the procedure by
which said public agencies may elect to subject themselves and their
employees to amendments to said LaW; and
WHEREAS, one of the steps in the procedures to amend this contract is the adoption by
the governing body of the public agency of a resolution giving notice of its
intention to approve an amendment to said contract, which resolution shall
contain a summary of the chance proposed in said contract; and
WHEREAS, the following ~s a statement of the proposed change:
To provide Section 21362 (2% @ 50 Supplemental and Modified formula
from 1 % @ 60 Supplemental and % @ 55 Modified formula) for local fire
members only.
NOW. THEREFORE, BE IT RESOLVED that the governing body of the above agency
does hereby give notice of intention to approve an amendment to the
contract between said public agency and the Board of Administration of
the Public Employees' Retirement System, a copy of said amendment
- being attached hereto, as an ".Exhibit" and by this reference made a part
hereof.
By:
Presiding Officer
Title
Date adopted and approved
- .
- -------- . .-........-----
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Actuarial and Employer Services Division
Public Agency Contract Services
P.O. Box 942709
Sacramento, CA 94229-2709
(916) 326-3420
T
CERTIFICATION OF GOVERNING BODY'S ACTION
I hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the
,.
of the
(governing body)
(public agency)
on
(date)
-
Clerk/Secretary
-
Title
PERS-CON-1-2 (rev. 1/96) , -
-., ,-,_...~--_._-- ---" ----_..._--_._-_._------..~...... ~-----_._--_.-
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Actuarial and Employer Services Division
Public Agency Contract Services
P.O. Box 942709
Sacramento, CA 94229-2709
(916) 326-3420
'e
CERTIFICATION OF COMPLIANCE WITH
GOVERNMENT CODE SECTION 7507
I hereby certify that in accordance with Section 7507 of the Government Code
the future annual costs as determined by the System Actuary and/or the increase
in retirement benefit(s) have been made public at a public meeting of the
of the
(governing body)
(public agency)
en which is at least two weeks prior to the adoption of the
(date)
Resolution / Ordinance.
Clerk/Secretary
-
Title
Date
- -
PERS-CON-12A (rev. 1/96)
~_.._~_. _._..._---~-_..__...._._~.~
tLd.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROBERT L. HUNT, CITY MANAGE~
SUBJECT: DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR LEAGUE
OF CALIFORNIA CITIES ANNUAL CONFERENCE
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended the City Council appoint a voting delegate and alternate(s) for the
League of California Cities Annual Conference.
FUNDING:
There is no fiscal impact with the appointment of voting delegates.
DISCUSSION:
This year's League of California Cities Annual Conference is scheduled for Sunday,
October 10th through Tuesday, October 12th in San Jose. One important aspect of the
Conference is the annual business meeting when the membership takes action on
Conference resolutions. Annual Conference resolutions guide Cities in their efforts to
improve the quality, responsiveness, and vitality of local government in California.
To expedite the conduct of business at this important policy-making meeting, it is
recommended the City Council designate a voting representative and an alternate who will
be present at the business meeting.
Anticipating Council attendance at the Conference, staff is recommending the Council
designate a voting delegate and alternate(s) for the Annual Conference.
-----_._-~-~-_.
.
.
CITY:
LEAGUE OF CALIFORNIA CITIES
1999 ANNUAL CONFERENCE
VOTING DELEGATE FORM
1. VOTING DELEGATE:
(NAME)
(TITLE)
2. VOTING ALTERNATE:
(NAME)
(TITLE)
-
ATIEST:
(NAME)
(TITLE
Please Complete and Return To:
League of California Cities
Attn: Lorraine Okabe
1400 K Street .
Sacramento, CA 95814
.FAX: 9161658-8240
Deadline: Fridav. Seotember 24.1999
10 L:lpoIicy\acres\votedel.ltr
,J
L~agu~ of California (iti~s
1400 K Street
Sacramento, CA 95814
RE:Ce::IVE:n 916.658.8200
FAX 916.658.8240
Better Cities - A Better Life www.cacities.org
JUL 2 1 1999
July 1999 ADM! AFtr.
N/STkATlVc ;)C.tlVICES
To: The Honorable Mayor and City Council
From: Carolyn Ratto, League President, Mayor Pro Tern, Turlock
Re: Designation.ofVoting Delegate for League Annual Conference
This year's League Annual Conference is scheduled for Sunday, October 10, through Tuesday,
October 12, 1999 in San Jose. One very important aspect of the Annual Conference is the
Annual Business Meeting when the membership takes action on conference resolutions. Annual
Conference resolutions guide cities and the League in our efforts to improve the quality,
responsiveness and vitality of local government in California. It is important that all cities be
represented at the Annual Business Meeting on Tuesday, October 12, at 9: 15 a.m. at the
San Jose Convention Center.
To expedite the conduct of business at this important policy-making meeting, each city
council should designate a voting Fepresentative and an alternate who will be present at the
Annual Business Meeting. League bylaws provide that each city is entitled to one vote in
matters affecting municipal or League policy. A voting card will be given to the city official
designated by the city co~cil on the enclosed "Voting Delegate Fonn." If the mayor or a
member of the city council is in attendance at the Conference, it is expected that one of these
officials will be designated as the voting delegate. However, if the city council will not have a
registered delegate at the Conference but will be represented by other city officials, one of these
officials should be designated the voting delegate or alternate.
-
Please complete and return the enclosed "Voting Delegate Fonn" to the Sacramento office of the
League at the earliest possible time (not later than Friday, September 24,1999), so that proper
records may be established for the Conference. The voting delegate may pick up the city's voting
card at the designated Voting Card Table located in the League Registration Area.
The voting procedures to be followed at this Conference are printed on the reverse side of this
memo.
Your help in returning the attached "Voting Delegate Fonn" as soon as possible is appreciated.
If you have any questions, please call Lorraine Okabe at 916/658-8236.
-
'",
oj.,
League of California Cities
Annual Conference Voting Procedures
l. Each member city has a right to cast one vote on matters pertaining to League policy.
2. To cast the city's vote a city official must have in his or her possession the city's voting card
and be registered with the Credentials Committee.
3. Prior to the Annual Conference, each city should designate a voting delegate and an alternate
and return the Voting Delegate F onn to the League for use by the Credentials Committee.
4. The voting delegate or alternate may pick up the city's voting card at the Annual Conference ,:
registration area.
I
5. Free exchange of the voting card between the voting delegate and alternate is permitted.
6. If neither the voting delegate nor alternate is able to attend the Annual Business MeetiD.g, the
voting delegate or alternate may pass the voting card to another official from the same city by
appearing in person before a representative of the Credentials Committee to make the
exchange. Prior to the Annual Business Meeting, exchanges may be made at the Annual
Conference registration area. At the Annual Business Meeting, exchanges may be made at the
voting card table lo~ated in the front of the meeting room. Exchanges may not be made while
a roll call vote is in progress because the Credentials Committee will be conducting the roll
call.
7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the
signatures of city officials, who, according to the records of the Credentials Committee, are
authorized to use the city's voting card and who have left a sample of their signature on the
Credentials Committee register will be approved.
8. In case of dispute, the Credentials Committee will detennine the right of a city official to vote
at the Annual Business Meeting.
G:\policy\acres\voteprox.doc
,
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