Minutes 2013-01-22 ACTION IViINUTEB
I REGULAR MEETING OF THE CITY COUNCIL
� TUESDAY, JANUARY 22, 2013
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara calied the Regular City Council Meeting to order at 6:05 p.m.
2. ROLL CALL
City Council: Council Member Tim Brown, Council Member Jim Guthrie, Mayor Pro
Tem Joe Costello, and Mayor Tony Ferrara were present. Council
Member Caren Ray was absent.
City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Administrative Services Angela Kraetsch, Director of Community
Development Teresa McClish, Chief of Police Steven Annibali, and
Assistant City Engineer Mike Linn were present.
3. FLAG SAL.UTE
Mayor Ferrara led the Flag Salute.
� 4. INVOCATION
Pastor Robert Banker, Open Door Church, delivered the invocation.
5. AGENDA REVIEW
None.
5.b. Ordinances Read in Title Only.
Council Member Guthrie moved, Council Member Brown seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
None.
7. CITIZENS' INPUT, COMMENTS. AND SUGGESTIONS
No public comments were received.
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the Consent Agenda. There were no comments
received and the public comment period was closed.
Action: Council Member Guthrie moved, and Council Member Brown seconded the motion to
approve Consent Agenda Items 8.a. through 8.h., with the recommended courses of action.
The motion passed on the following roll-call vote:
, AYES: Guthrie, Brown, Costello, Ferrara
NOES: None
ABSENT: Ray
1Vlirrutes: City Council Page 2
1'uesday, January 22, 2093 ;
8.a. Consicleration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period January 1, 2013
through January 15, 2013.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing the current investment deposits of the
City, as of December 31, 2012, as required by Government Code Section 53646(b).
8.c. Consideration to Approve a Lease Financing Agreement with Rabobank for the
Police Fleet Purchase.
Action: Approved a lease financing agreement with Rabobank for the police fleet
purchase.
8.d. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of January 8,
2013, as submitted.
8.e. Consideration of Council Appointments to Various City Commissions, Boards
and Committees.
Action: 1) Approved the appointments to various City Commissions, Boards and
Committees, and 2) Approved modifying the criteria for the City Charter Advisory
Committee to allow members representing the Village Improvement Association and
, Chamber of Comrnerce to live outside the City if they have a business within the
City.
8.f. Consideration of Authorization to Use City Property and Close City Streets for
the Annual Arroyo Grande Strawberry Festival and Stampede on May 25 and
26, 2013; Temporary Use Permit No. 12-030.
Action: Adopted Resolution No. 4505 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AUTHOR/ZING THE USE OF CITY
PROPERTY AND CLOSURE OF CITY STREETS FOR THE ANNUAL ARROYO
GRANDE STRAWBERRY FESTIVAL AND STAMPEDE ON MAY 25 AND 26, 2013;
TEMPORARY USE PERMIT NO. 12-030".
8.g. Consideration of Amendment No. 3 to the Agreement for Consultant Services
with Water Systems Consulting Inc., for the Northern Cities Management Area
2012 Annual Monitoring Report, and Associated Technical Support Services
for the Northern Cities Management Area Work Program.
Action: 1) Approved and authorized the Mayor to execute Amendment No. 3 to the
Agreement for Consultant Services with Water Systems Consulting Inc.; and 2)
Appropriated $17,000 from the Water Fund.
8.h. Consideration of Acceptance of the East Grand Avenue Concrete Repair
Project, PW 2012-08.
Action: 1) Accepted the improvements as constructed by R. Burke Corporation for
the East Grand Avenue Concrete Repair Project; 2) Directed staff to file a Notice of
Completion; and 3) Authorized release of the retention, thirty-five (35) days after the
Notice of Completion has been recorded, if no liens have been filed.
9. PUBLIC HEARINGS
None.
10. CONTINUED BUSINESS
None.
1Vlinutes: City Councel Page 3
1"uesday, January 22, 2013
� '11. NEW BUSINESS
1�.a. Consideration of Crosswalk and Rectangular Rapid Flash Beacons on Fair
Oaks Avenue at the Station Way Intersection.
Assistant City Engineer Linn presented the staff report and recommended that the Council:
1) Approve the installation of a crosswalk, equipped with Rectangular Rapid Flash Beacon
system, on the western leg of Fair Oaks Avenue at the Station Way intersection; and 2)
Appropriate $13,000 from the unappropriated General Fund balance.
Tom Butler, Arroyo Grande High School Principal, responded to questions from Council
regarding campus hours and the use of crossing guards.
Mayor Ferrara opened the public comment period. Speaking from the public were Steve Ross,
Garden Street, and Jeff Dixson, Lucia Mar Unified School District Director of Facilities and
Maintenance. Hearing no further comments, Mayor Ferrara closed the public comment period.
Action: Council Member Guthrie moved to approve the installation of a crosswalk, equipped
with Rectangular Rapid Flash Beacon system, on the western leg of Fair Oaks Avenue at
the Station Way intersection; and appropriate $13,000 from the unappropriated General
, Fund balance. Council Member Brown seconded, and the motion passed on the following roll-
I call vote:
AYES: Guthrie, Brown, Costello, Ferrara
NOES: None
ABSENT: Ray
11.b. Consideration of a Resolution Accepting the 2012 Water Master Plan Update
and the 2012 Wastewater Master Plan Update.
Assistant City Engineer Linn presented the staff report and recommended that the Council:
1) Adopt a Resolution to accept the 2012 Water Master Plan Update and the 2012
Wastewater Master Plan Update; 2) Approve a Fourth Amendment to the Consultant
Services Agreement with Water Systems Consulting, Inc. to extend the contract tirne to
perform the subject Master Plan updates; and 3) Authorize the Mayor to sign the Fourth
Amendment with Water Systems Consulting, Inc.
Josh Reynolds, Water Systems Consulting, provided an overview of the capital project
recommendations.
Mayor Ferrara opened the public comment period. Hearing no comments, he ciosed the public
comment period.
Action: Council Member Brown moved to adopt a Resolution entitled: "A RESOLUTION OF
' THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING THE 2012 WATER
MASTER PLAN UPDATE AND THE 2012 WASTEWATER MASTER PLAN UPDATE"; 2)
Approve a Fourth Amendment to the Consultant Services Agreement with Water Systems
Minutes: City Council Page 4
Tuesday, January 22, 2093
Consulting, Inc. to extend the contract time to perForm the subject master plan updates; and �
3) Authorize the Mayor to sign the Fourth Amendment with Water Systems Consulting, Inc.
Council Member Guthrie seconded, and the motion passed on the following roll-call vote:
AYES: Brown, Guthrie, Costello, Ferrara
NOES: None
ABSENT: Ray
11.c. Consideration of Process for Sale of City Properties on Old Ranch Road.
City Manager Adams presented the staff report and recommended that the Council: 1)
Approve the proposed process for sale of City properties on Old Ranch Road; and 2)
Approve formation of an ad hoc selection committee and appoint one representative of the
City Council to participate on the committee to make a recommendation on selection of a
realtor to list the properties for sale. .
Mayor Ferrara opened the public comment period. Speaking from the public was Steve Ross,
Garden Street. Hearing no further comments, Mayor Ferrara closed the public comment period.
Action: Mayor Pro Tem Costello moved to approve the proposed process for sale of City
properties on Old Ranch Road; and approve formation of an ad hoc selection committee �
and appoint one representative of the City Council to participate on the committee to make
a recommendation on selection of a realtor to list the properties for sale. Council Member
Guthrie seconded, and the motion passed on the following roll-call vote:
AYES: Costello, Guthrie, Brown, Ferrara
NOES: None
ABSENT: Ray
Council Member Guthrie moved to nominate Mayor Ferrara to the ad hoc selection
committee. Mayor Ferrara declined the nomination due to the number of his current
Committee and Board commitments.
Action: Council Member Brown nominated Council Mernber Ray as the primary committee
member and himself as the alternate. Mayor Pro Tem Costello seconded, and the motion
passed on the following roll-call vote:
AYES: Brown, Costello, Guthrie, Ferrara
NOES: None
ABSENT: Ray
12. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they have attended as the City's
appointed representative.
li�inutes: City Council Page 5
i Tuesday, January 22, 2013
(a) Mayor Ferrara:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit
Authority (SLOCOG/SLORTA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Other
(b) Mayor Pro Tem Costello:
(1) Air Pollution Control District (APCD)
(2) Five Cities Fire Authority (FCFA)
(c) Council Member Guthrie:
(1) South County Area Transit (SCAT)
(2) Homeless Services Coordinating Council (HSOC)
(d) Council Member Ray:
(1) Economic Vitality Corporation (EVC)
(2) Zone 3 Water Advisory Board
(3) California Joint Powers Insurance Authority (CJPIA)
(4) Tourism Committee
(e) Council Member Brown:
(1) Integrated Waste Management Authority Board (IWMA)
(2) County Water Resources Advisory Committee (WRAC)
13. CITY COUNCIL MEMBER ITEMS
None.
14. CITY MANAGER ITEMS
None.
15. COUNCIL COMMUNICATIONS
Mayor Ferrara reported on his attendance at the League of California Cities Policy Committee
and Executive Sessions for Officers of the Board; provided handouts of the Governor's Budget
Summary and Legislative Analyst Office response, updates on Federal legislation, and the
League's Perspective for 2013. He also provided information regarding the upcoming Planning
Commissioner's Academy.
16. STAFF COMMUNICATIONS
City Manager Adams provided an update on the planning for the upcoming Amgen Tour;
announced that a farewell event for the Director of Administrative Services will be held on
Wednesday, January 30th; the Chamber of Commerce Installation Dinner will be held on
Thursday, January 31St, and the City will be hosting the League of California Cities Channel
Counties Division Dinner on Friday, February 1 St
17. COMMUNITY COMMENTS AND SUGGESTIONS
John Keen, N. Elm Street, commented on the City Charter Advisory Committee appointments,
i specifically the Village Improvement Association representative, which should have been a
resident of the City.
Minutes: City Counci/ Page s ,
T'uesday, January 22, 2�93
i
'i 8. CLOSED SESSION
None.
19. ADJOURNIVIENT
Mayor Ferrara adjourned e meeting at 7:40 p.m.
Tony Ferrar a r
,4TTEST:
�
Kelly W tmor , City Clerk
(/�pproved at CC Mtg v2"�oZ"a20 �3 )
I
I
I
i
�
i
i