Agenda Packet 1999-11-09
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CITY COUNCIL ~W;; 0/
AGENDA ~ 8f~
Michael A. Lady Mayor Robert L. Hunt City Manager
Tony M. Ferrara Mayor Pro Tem Timothy J. Carmel City Attomey
Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services
Steve Tolley Council Member
Jim Dickens Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, NOVEMBER 9,1999
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL
3. FLAG SALUTE: CUB SCOUTS, WEBELOS DEN 2, TROOP 432
VICKI SMITH, DEN LEADER
4. I NVOCA TION: STEVE CARR
CALVARY CHAPEL OF ARROYO GRANDE
5. SPECIAL PRESENTATIONS:
None.
6. AGENDA REVIEW:
6a. Move that all resolutions and ordinances presented tonight be read in title only
and all further readings be waived.
II
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AGENDA SUMMARY. NOVEMBER 9, 1999
PAGE 2
7. PUBLIC HEARINGS:
7.a. Village Glen Annexation and Elementary School #12 (General Plan
Amendment 97..004, Development Code Amendment 97-(09) (MCCANTS)
Recommended Action: 1) Adopt a Resolution certifying the Final EIR; 2) Adopt
a Resolution making findings as required by CEQA based on the mitigation
measures identified in the FEIR and adopting a Statement of Overriding
Considerations with regard to the ,significant and unavoidable impact for traffic; 3)
Adopt a Resolution approving General Plan Amendment No. 97-004, thereby
amending the General Plan Land Use Diagram and designating a 19.1 acre
portion of the site as Public Facility and the remaining portion as Rural
Residential; and 4) Introduce Ordinance amending the City's adopted Zoning
Map and pre-zoning a 19.1 acre portion of the site as Public Facility and the
remaining portion as Rural Residential, preliminary to annexation of the property.
7.b. Drainage Master Plan for the City of Arroyo Grande (SPAGNOLO)
Recommended Action: Approve a Drainage Master Plan which provides an
evaluation of the City's drainage facilities, recommends drainage policies, and
presents a capital improvement program to help mitigate drainage problems in
the future.
7.c. Adoption of an Ordinance Amending Portions of Chapters 6 and 7 of Title 6
of the Arroyo Grande Municipal Code Relating to Sewer and Water Rates
and Charges (SPAGNOLO)
Recommended Action: 1) Conduct second reading and adopt the Ordinance;
and 2) Adopt a Resolution establishing certain water and sewer rates and
charges.
8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council
will listen to all communication but, in compliance with the Brown Act, will not
take any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue
with you subse"quent to the Council meeting;
. The Council may direct staff to research the issue and subsequently
report back to the Council (generally in the form of a memorandum or
staff report); or
. No action is required or taken.
AGENDA SUMMARY - NOVEMBER 9, 1999
PAGE 3
9. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a
group. The recommendations for each item are noted in parentheses. Any
Council Member may request that any item be withdrawn from the Consent
Agenda to permit discussion or change the recommended course of action. The
City- Council may approve the remainder of the Consent Agenda on one motion.
9.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements to vendors
for the period October 16 - October 31, 1999.
9.b.. Statement of Investment Deposits (SNODGRASS)
Recommended Action: Receive and file the report of current investment
deposits as of October 31, 1999.
9.c. Cash Flow Analysis/Approval of Interfulld Advance from the Sewer Facility
Ew1d(SNODGRASS)
Recommended Action: Receive and file the September 1999 ca_sh report and
approve the interfund advance from the sewer facility fund to cover cash deficits
in other funds as of September 30, 1999.
9.d. Minutes of City Council Meeting of October 26. 1999 (WETMORE)
Recommended Action: Approve minutes as submitted.
9.e. Rejection Of Claim Against City . S. Sanderson (WETMORE)
Recommended Action: Reject claim for damages.
9.f. Contract with the California Public Employees' Retirement System (PERS)
for Medical and HO$pitallnsurance (SNODGRASS)
_ Recommended Action: Adopt Resolutions electing to be subject to the Public
Employees' Medical and Hospital Care Act.
9.g. Disposal of Surplus Bicycles (TERBORCH)
Recommended Action: Adopt a Resolution declaring the listed bicycles as
surplus for donation to the San Luis Obispo County Sheriff's Office to be
refurbished and donated to needy children.
9.h. Authorization to Solicit Bids for the Purchase of a Copy Machine (FIBICH)
Recommended Action: Authorize the solicitation of bids for the purchase of a
copy machine for the Building and Life Safety Division and authorize the City
Manager to award the bid.
9.i. Scenic Creekside Walk Through the Historic Village of Arroyo Grande -
Phase lA, PrQject No. 90-97-02, Progress P~ment No.2 (SPAGNOLO)
Recommended Action: Authorize progress payment in the amount of
$18,873.95 to B & H Communications, Inc.
AGENDA SUMMARY - NOVEMBER 9, 1999
PAGE 4
9. CONSENT AGENDA (continued):
9.j. Award of Bid - City Corporation Yard Gate Security System (SPAGNOLO)
Recommended Action: Award bid in the amount of $6,500 to Central Coast
Fence for the purchase and installation of a security gate system.
9.k. Optical Detection Devices at East Branch. Street at Mason Street. Project
No. 90-99-2. Progress P~ment No.1 (SPAGNOLO)
Recommended Action: Authorize progress payment in the amount of $8,885.70
to Lee. Wilson Electric Company.
9.1. Bikew~ One - Paulding Middle School Bikelanes, PrQject No. 90-98-1,
Progress P~ment#3 (SPAGNOLO)
Recommended Action: Authorize progress payment in the amount of
$66,204.81 to Maino Construction Company, Inc.
10. CONTINUED BUSINESS:
10.a. Proposed Ordinance Amending Title 6. Chapter 4 of the ArrQYo Grande
Municipal Code Instituting' a Mandatory Commercial and Industrial
Recycling Program (MCCANTS)
Recommended Action: Introduce Ordinance amending the Municipal Code to
establish a mandatory commercial and industrial recycling program.
11. NEW BUSINESS:
11.a. Approval of Franchise Agreement with TOSCO, Corporation for Existing Oil
Transmission Pipelines (CARMEL)
Recommended Action: Approve a new non-exclusive Franchise Agreement
with Tosco Refining Company by and through its subsidiary Unocal California
Pipeline Company.
11.b. Fiscal Year 1999/2000 First Quarter Budget Status Report (SNODGRASS)
Recommended Action: Approve the budget adjustments and recommendations
as outlined in the First Quarter Budget Status Report and supporting schedules.
12. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
13. STAFF COMMUNICATIONS:
Correspondencellnformation for the City Council presented by the City Manager.
14. . ADJOURNMENT
AGENDA SUMMARY - NOVEMBER 9, 1999
PAGE 5
* * * * * * *
Copies of the staff reports or other written materials relating to each item of business
referred to on this agenda are on file with the Director of Administrative Services and are
available for public inspection and reproduction at cost. If you have questions regarding
any agenda item, please contact the Director of Administrative Services at (805) 473-
5414.
* * * * * * *
In ,compliance.withthe Americans with Disabilities Act,ifyouneed"specialassistance to
participate in a City meeting, please contact the Director of Administrative Services at
the number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrangements can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time
set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or
call the Director of Administrative Services at (805) 473-5414 for more information.
www.arroyogrande.oro
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7...
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of
Arroyo Grande to consider the following item:
CASE: Village Glen Annexation and Elementary School #12
(General Plan Amendment 97-004, Development Code
Amendment 97-009)
REPRESENTATIVE: Gary Young
APPLICANT: Village Glen Homes LLC
! LOCATION: Unincorporated area of San Luis Obispo County, adjacent
to and north of James Way near Mesquite Lane, APN 047-
132-013, 047-132-016, 047-132-005, 047-132-017, 047-
132-008,047-132-009,047-132-010,047-132-014.
PROPOSAL: The project is a request to annex approximately 86.3 acres
into the City of Arroyo Grande, with a Rural Residential (RR,
1-acre minimum) land use designation for 67.2 acres of the
site, and a Public Facility (PF) land use designation for the
remaining 19.1 acres.
ENVIRONMENTAL
DETERMINATION: Certification of the Environmental Impact Report with
Mitigation Measures and Statement of Overriding
Considerations.
A 64-acre portion of the site would be developed with forty residential lots and an elementary
school. The elementary school would be on 19.1 acres in the northwest comer of the site.
Thirty-six of the residential lots would be clustered pursuant to a requested planned unit
development designation and developed with single-family residences. The lots would range in
size from 12,601 to 46,447 square feet. Four lots would be custom-home sites ranging from 4.3
to 8.6 acres. Two additional areas of approximately 11-acres each would also be annexed and
designated Rural Residential (RR, 1-acre minimum). Alternatives to the project may be
discussed including alternative land use designations and zoning.
Any person affected or concerned by this application may submit written comments to the Director
of Community Development before the City Council hearing, or appear and be heard in support of
or opposition to the project at the time of the hearing.
Any person interested in the proposal can contact the Community Development Department at
214 E. Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5420 during normal
business hours (8:00 - 5:00 p.m.).
IF YOU CHALLENGE AN ITEM IN COURT, YOU MAYBE LIMITED TO RAISING ONLY THOSE
ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS
NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE PLANNING
COMMISSION OR CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.
FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE
GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE BODY
FOR WHICH THE NOTICE WAS GIVEN.
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Date and Time of Hearing: November 9,1999 at 7:00 P.M.
Place of Hearing: Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, CA 93420
inistrative Services/Deputy City Clerk
Publish 1T, October 29, 1999
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MEMORANDUM
TO: CITY COUNCIL h
FROM: KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR . ~
SUBJECT: VILLAGE GLEN ANNEXATION (WITH ELEMENTARY SCHOOL SITE);
CERTIFICATION OF THE FINAL ENVIRONMENTAL IMPACT REPORT,
CEQA FINDINGS AND STATEMENT OF OVERRIDING
CONSIDERATIONS, AND APPROVALS OF GENERAL PLAN
AMENDMENT NO. 97-004 AND DEVELOPMENT CODE AMENDMENT
NO. 99-009
DATE: NOVEMBER 9, 1999
RECOMMENDATION:
The Planning Commission recommends the City Council:
1 ) Adopt a resolution certifying the Final Environmental Impact Report (FEIR)
prepared for General Plan Amendment 97-004, Development Code
Amendment 97-009, Vesting Tentative Tract Map 2265, and Planned Unit
Development 97-563;
2) Adopt a resolution making findings as required by the California
Environmental Quality Act (CEQA) based on the mitigation measures
identified in the FEIR, and adopting a Statement of Overriding Considerations
with regard to the significant and unavoidable impact for traffic;
3) Adopt a resolution approving General Plan Amendment No. 97-004, thereby
amending the General Plan land Use Diagram and designating a 19.1-acre
portion of the site as Public Facility and the remaining portion as Rural
Residential; and,
4) Introduce for first reading an ordinance amending the City's adopted Zoning
Map and pre-zoning a 19.1-acre portion of the site as Public Facility and the
remaining portion as Rural Residential, preliminary to annexation of the
property (Development Code Amendment No. 97-009).
FISCAL IMPACT:
A Fiscal Impact Analysis for the project was performed by Crawford, Multari, Clark
& Mohr. The report, provided under separate cover to the City Council, is dated
September 17, 1999. The report concluded that the residential section of the
annexation as proposed would provide modest fiscal benefits to the City.
______..'...M....____.~__.__
Staff Report: James Way Annexation
November 9, 1999
Page 2
Because the proposed school site is a public facility, it would pay no property
taxes, nor would it generate significant amounts of revenue. The fiscal impact
analysis estimated that the school site would generate costs in excess of revenues
of approximately $52,000 per year. The report also noted that communities should
have a mix of uses, not all of which can be expected to generate income in excess
of revenue. The report does not analyze or disc~ss the indirect fiscal benefits of the
school site. Most significantly, good school facilities are critical if the City is to
succeed in attracting new businesses. Currently, severe overcrowding in area
schools is a disincentive for businesses to relocate to Arroyo Grande. The City
Manager and Economic Development Director have indicated that this subject has
been repeatedly raised in discussions with potential new businesses. It is
reasonably foreseeable that taxes and other revenues derived from businesses
relocating to Arroyo Grande, at least partly as a result of the presence of a new
school, will more than offset the direct fiscal impact of the school. In addition, the
report incorrectly assumes 525 people, both students and faculty, projected to
occupy the school facility are a new impact on City services. In fact, this projected
school population is at least partly a redistribution of students and faculty currently
located at schools within the City. Those students and faculty relocated from
school sites within the City will have no new impacts on City services. Thus, the
true financial cost to the City is significantly less than stated in the report.
The General Plan requires that the City Council find that the proposed annexation
would generate sufficient revenues to adequately pay for the provision of City
services. Staff feels that this General Plan policy is impliedly inapplicable to
annexations intended to accommodate public facilities for the simple reason that
public facilities are exempt from property taxation and do not operate on a IIfor
profit" basis and, therefore, generate no revenue. To interpret otherwise would
mean that any site pre-zoned public facility could nat be annexed into the City.
Additionally, the General Plan also contains an objective related to the need for
facilities such as schools. It states: "Maintain an adequate inventory of lands' for
the conduct of public, quasi-public, and institutional activities, including protection
of areas needed for future public, quasi-public, and institutional uses." It is arguable
that the need to provide facilities such as schools, and the documented difficulties
experienced by the School District in finding an acceptable site, clearly outweigh
the policy that requires that an annexation "...generate sufficient revenues to
adequately pay for the provision of City services." Further, the residential portion
does generate a net positive fiscal impact.
DISCUSSION:
The project involves the proposed annexation of an 86.3-acre area located north of
James Way in the vicinity of Mesquite Lane.
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Staff Report: James Way Annexation
November 9, 1999
Page 3
Previous project: The project site was the subject of a previous application. The
applicant in that case proposed to pre-zone the entire annexation area as Rural
Residential (RR). Tract 2265 would have consisted of the same area occupied by
the current tract proposal, but no school site was proposed. Instead, the proposal
called for the development of 63 residential lots with a planned unit designation,
and one open space lot of 33.5-acres that would have been occupied by one single
family residence.
An environmental impact report was prepared for the previous project. The City
Council refused to certify the EIR, citing concerns regarding traffic and
groundwater resources. Concern was also expressed concerning the manner in
which the two 11-acre parcels would be pre-zoned, with consideration requested
for considering a designation of Residential Estate (RE) allowing a minimum lot size
of 2.5 acres.
Following the action by the City Council, the applicant engaged in discussions with
the Lucia Mar School District, and arranged for a review of the site to determine
whether it might be an appropriate location for a school. These discussions resulted
in a new application being filed for the current project. The applicant in the
previous case, Gary Young, is the applicant's representative in the current
proposal.
Current project: The applicant has requested that the City "pre-zone" a 19.1-acre
site as Public Facility (PF), for the future construction of an elementary school by
the Lucia Mar School District. The remainder of the annexation area would be pre-
zoned Rural Residential, allowing a maximum density of one residence per acre.
Two parcels of approximately 11 acres each would be pre-zoned as Rural
Residential (RR), but would not be the subject of a proposal for development by the
applicant. The applicant has proposed Tentative Tract No. 2265 for the remaining
64 acres, of which 19.1-acres would be committed to the school site. The
remaining portion of Tract 2265, consisting of approximately 45 acres, would be
divided into 40 residential lots. 36 of these residential lots would be subject to a
request for a "planned unit development" designation which, if approved, would
allow the "clustering" of the lots, in effect allowing lots less than one acre in size.
4 custom lots, ranging in size from 4.94 to 7.90 acres, would be created on the
remainder of the area of Tract 2265.
The project site is subject to "pre-zoning" for the purpose of identifying the manner
in which the City would zone the property if it is eventually annexed to the City.
This would provide information required by the San Luis Obispo County Local
Agency Formation Commission (LAFCO) for the purpose of evaluating the
annexation proposal for compliance with state law and sound planning practices, as
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Staff Report: James Way Annexation
November 9. 1999
Page 4
well as providing a basis for environmental evaluation of the eventual use of the
project site.
The proposals before the City Council at this time involve the proposed amendment
of the General Plan and Development Code to pre-zone the site, consideration of
the adequacy of the Final Environmental Impact report (FEIR), and consideration of
the findings required by the California Environmental Quality Act (CEQA) based on
the FEIR conclusions. As discussed below, the FEIR concluded that the proposed
project would result in a significant, unavoidable impact for traffic.
Annexation procedure: The applicant has applied to the San Luis Obispo County Local
Agency Formation Commission (LAFCO) for amendment of the City of Arroyo
Grande's sphere of service and annexation of the parcel to the City of Arroyo Grande.
If these requests were approved by LAFCO, a hearing would be held by the City
pursuant to the Knox-Cortese Act to allow persons inhabiting the proposed
annexation area to register protests against the action. Depending on the outcome of
the hearing, the City Council could take final action to record the annexation.
Planning Commission recommendation: The project was 'considered by the Planning
Commission on November 2, 1999. The Planning Commission has recommended
that the City Council take the necessary actions to certify the Final Environmental
Impact Report, make CEQA findings and adopt a Statement of Overriding
Considerations, approve the General Plan amendment, and approve the
Development Code amendment.
The Planning Commission commented specifically on the following aspects of the
proposed project:
Groundwater resources: The FEIR identified mitigation measures to assure that the
water supply developed through the Deer Trail' well was sufficient to satisfy the
requirements of the General Plan. The Planning Commission questioned staff
regarding the mitigation measures proposed for groundwater resources, and the
timing of the well testing program.
Traffic: Several aspects of traffic were mentioned as follows:
. At its meeting on September 28, 1999, the City Council provided
direction regarding evaluation of traffic impacts at Brisco Road/U.S.
101 interchange, and the Planning Commission inquired as to the
effect of that policy on the proposed project.
. The Planning Commission questioned the traffic consultant regarding
the LOS determination for the Brisco Road/U.S. 101 interchange.
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Staff Report: James Way Annexation
November 9, 1999
Page 5
. The evaluation of the LOS on Rodeo Drive in the EIR was questioned,
with regard to the additional trips that would be generated by the
proposed project.
. One suggestion called for committing traffic mitigation fees from the
project to mitigation of traffic impacts on the residents of Rodeo
Drive.
Parks: The Planning Commission suggested consideration be given to committing
funds paid by the developer for park fees to the development of a park on the north
side af U.S. 101, an area currently underserved by park facilities.
Fiscal imDact of Droiect: The General Plan requites that the project generate
sufficient revenues to adequately pay for the provision of City services. While the
services required by the school may result in an overall fiscal deficit for the project,
the Planning Commission concluded that the General Plan supports the presence of
non-revenue producing activities in the community (e.g., schools, churches, parks)
and that, given these interests, the revenues from the project were lIadequatell to
provide such services.
Environmental review: Even though the applicant's proposals for approval of Tract
2265 and designation of a portion of the site as a planned unit development are not
before the City Council at this time, those proposals have been evaluated in the
FEIR. This allows the Planning Commission, City Council, and the community to
consider the environmental impacts of the entire project. It would also provide an
environmental document for later project ..requests, as long as those requests were
consistent with the project described in the FEIR.
The FEIR identified a significant and unavoidable impact for traffic:
Impact D2: The Project would. contribute to a significant cumulative traffic
impact at the Brisco Road/U.S. 101 interchange which will fall below LOS C
by the year 2005.
CEOA requires that if the decision-maker (the City Council in this case) approves a
project for which a significant impact has been identified, certain findings must be
made, and a IIStatement of Overriding Considerations" adopted. The purpose of a
Statement of Overriding Considerations is to confirm the policy decision of a City
Council in approving a project for which an unavoidable significant environmental
impact has been identified.
The findings, and the Statement of Overriding Considerations, must be based on
substantial evidence in the public record. Because the project before the City
Council is a new project, evidence produced in connection with the previous
~
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Staff Report: James Way Annexation
November 9, 1999
Page 6
application should not be relied on to support the required findings and Statement
of Overriding Considerations.
Issues: During hearings on the previous proposal for the site, the primary issues of
concern were traffic, groundwater resources, and the pre-zoning of the site. Traffic
and groundwater resources are discussed at length in the FEIR, and those
discussions will not be repeated within this report.
The applicant has proposed that the entire annexation site, with the exception of
the 19.1-acre school site, be pre-zoned as Residential Rural (RR). Concerns
regarding pre-zoning focused on the two 11-acre parcels.
Pre-zoning of the two 11-acre parcels is primarily a policy decision. Concern has
been expressed that the proposed zoning of Residential Rural (RR) would be
inconsistent with the character of some of the existing neighborhoods in the
vicinity of the project site. Property to the north of the annexation area, for
example, is zoned Residential Suburban, a County designation allowing minimum
lot sizes of 2.5 acres, and the' annexation site is adjacent to property to the west
with a City zoning designation of Residential Estate (RE) with lots approximately 2
to 5 acres in size.
Consideration has been given to pre-zoning the two 11-acre parcels as Residential
Estate (RE), which would allow a minimum lot size of 2.5 acres. The applicant has
not pursued this alternative.
As discussed in connection with the previous project proposal for the site, the City
Council has the discretion to pre-zone the proposed annexation area in the manner
it chooses, based on its consideration of neighboring properties, character of the
~ommunity, and impact of the project on City services. In this case, pre-zoning of
the two 11-acre parcels would not appear to have an impact on the proposal for
Tract 2265, including the school site. Pre-zoning the two 11-acre parcels as
Residential Estate (RE) would not affect the environmental review, since such a
zoning would be less dense, and have less environmental impact, than the
proposed zoning of Rural Residential (RR).
ENVIRONMENTAL ASSESSMENT:
A Final Environmental Impact Report (FEIR) has been prepared for this project. The
FEIR is provided under separate cover.
Alternatives:
The following alternatives are presented for Council consideration:
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Staff Report: James Way Annexation
November 9, 1999
Page 7
1. Find that the FEIR is in compliance with CEQA, certify the FEIR, make
the required findings due to the FEIR conclusion that an unavoidable
and significant impact exists for traffic, approve the General Plan
Amendment, and introduce an ordinance to amend the Development
Code.
2. Find that the FEIR is not in compliance with CEQA, and direct staff to
revise portions of the FEIR, re-circulate, and return to the City Council
for consideration of the revised FEIR and, if appropriate, a Statement
of Overriding Considerations;
3. Find that the FEIR is not in compliance with CEQA, and take no action
on the General Plan amendment and Development Code amendment
applications, thereby effectively denying the project;
4. Find that the FEIR is in compliance with CEQA, certify the FEIR, and
deny the General Plan Amendment and Development Code
Amendment applications, thereby denying the project.
If the Council selects alternative 2, 3, or 4 staff will return with the appropriate
resolution or resolutions at a later meeting.
Exhibits:
Resolution Certifying Final EIR
Resolution Making Findings and Adopting a Statement of Overriding Considerations
Resolution Amending General Plan
Ordinance Approving Pre-zoning
1. Planning Commission Staff report for November 2, 1999
2. Minutes of Planning Commission meeting for November 2, 1 999
3. Letter from James Cote' to Council Members, November 3, 1999
4. Letter from Lana Charles to Council Members, November 3, 1999
5. Letter from George Hiester to City Council, dated October 31, 1999
6. Letter from William & Alice Daniel to Kerry McCants for the Planning
Commission hearing on November 2, 1999
7. Petition from Canyon Way residents
8. Comments from Commissioner Parker
Separate Cover:
Final Environmental Impact Report
Fiscal Impact Analysis
S:ICommunity Development Dept. - SharedlDevelopment ReviewlProjectslJames Way with SchoollStaff reports Ice Sf
110999.doc
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE CERTIFYING THE COMPLETION OF
AND MAKING FINDINGS AS TO THE FINAL
ENVIRONMENTAL IMPACT REPORT PREPARED FOR THE
VILLAGE GLEN PROJECT; (APPLICANT: VILLAGE GLEN
HOMES LLC)
WHEREAS, an Environmental Impact Report (the "EIR") for the Village Glen
Annexation, including General Plan Amendment 97-004, Development Code
Amendment 97-009, Vesting Tentative Tract 2265, and Planned Unit Development
97-56 (the "Project") was prepared by firma (the "Consultant") for the City of
Arroyo Grande (the "City") pursuant to the California Environmental Quality Act
(Public Resou'rces Code Section 21000 et seq.), the Guidelines for Implementation
of the California Environmental Quality Act (14 Cal. Code Regs. Section 15000 et
seqH hereinafter the "State CEQA Guidelines") and local procedures adopted by the
City pursuant thereto; and
WHEREAS, copies of the Draft EIR were distributed to the State Clearinghouse and
to those public agencies which have jurisdiction by law with respect to the Project
and to other interested persons and agencies, and the comments of such persons
and agencies were sought; and
WHEREAS, the Draft EIR was thereafter revised and supplemented to adopt
changes suggested and to incorporate comments received and the City's response
to said comments, and as so revised and supplemented, a Final EIR was prepared
and submitted to the Planning Commission of the City of Arroyo Grande for review
and consideration at its meeting of November 2, 1999; and
WHEREAS, at its duly noticed meeting on November 2, 1 999 the Planning
Commission recommended that the City Council accept and certify the Final EIR
prepared for the project; and
WHEREAS, a duly noticed public hearing was held by the City Council on November
9, 1999 to consider the Project and the Final EIR relating thereto, following notice
duly and regularly given as required by law, and all interested persons expressing a
desire to comment thereon or object thereto having been heard, and said Final EIR
and all comments and responses thereto having been considered; "and
WHEREAS, the Final EIR consists of the Draft EIR, as revised and supplemented,
incorporating all comments received and the response of. the City and the Planning
Commission thereto.
,
Resolution No.
Page 2 of 3
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby:
Section 1. Certify that the Final EIR for the Project has been completed in
compliance with the California Environmental Ouality Act (CEOA), the State CEOA
Guidelines and local procedures adopted by the City pursuant thereto and that the
Final EIR reflects the independent judgment and analysis of the City Council, as
required by Public Resources Code Section 21082.1 and Section 15090 of the
CEOA Guidelines.
Section 2. Independently review and analyze the Final EIR and consider the
information contained therein and all comments, written and oral, received at the
public hearing on the Final EIR prior to adopting this Resolution and taking action on
the Project.
Section 3. Adopt the Mitigation Measures and the Mitigation Monitoring Program
identified in the Final EIR which is incorporated herein by this reference.
On motion of Council Member , seconded by Council
Member , and on the following roll call vote, to wit:
A YES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this _ day of , 1999.
Resolution No.
Page 3 of 3
MICHAEL A. LADY, MAYOR .
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~b L \ 1fu:L) -,
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE MAKING CERTAIN FINDINGS
REGARDING THE ENVIRONMENTAL IMPACTS OF THE
VILLAGE GLEN ANNEXATION, AND ADOPTING A
STATEMENT OF OVERRIDING CONSIDERATIONS
WHEREAS, the City of Arroyo Grande as the lead agency has prepared an
Environmental Impact Report (EIR) for the Village Glen Annexation project, including
General Plan Amendment 97-004, Development Code Amendment 97-009, Vesting
Tentative Tract 2265, and Planned Unit Development 97-563 ("Project"); and
WHEREAS, the EIR has been prepared and circulated for public review in accordance
with the California Environmental Ouality Act (CEOA) and the CECA Guidelines, and
the City's Rules and Procedures for Implementation of CEOA and the CEOA
Guidelines; and
WHEREAS, a Final Environmental Impact Report for the project and responding to the
comments raised during the public review period and at the public hearings has been
prepared which incorporates written responses to comments received on the Draft
EIR in accordance with CEOA and the City's CEOA Guidelines; and
WHEREAS, the Planning Commission of the City of Arroyo Grande held a duly
noticed public hearing on November 2, 1999, and the City Council held a duly
noticed public hearing on November 9, 1999, at which all interested persons were
given the opportunity to be heard; and
WHEREAS, the City Council of the City of Arroyo Grande has adopted Resolution No.
99- certifying that the Final EIR was completed incompliance with CEOA, the
- '
CEOA Guidelines, and the City's CEOA Procedures; and
WHEREAS, the City. Council has reviewed and considered information contained in
the Final Environmental Impact Report on the Village Glen Annexation.
NOW, THEREFEORE, BE IT RESOLVED by the City Council Qf the City of Arroyo
Grande ,as follows:
1. The City Council certifies that it has reviewed and considered the
information contained in the Final Environmental Impact Report for the
Project.
2. The City Council hereby finds and determines that the implementation of
the Project may have a significant effect on the environment.
3. The City Council hereby finds with respect to the adverse environmental
impacts detailed in the Final EIR:
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Resolution No.
-
Page 2 of 15
a. that, based on information set forth in the Final EIR arid in the
Statement of Significant Environmental Effects and Mitigation
Measures, attached to this Resolution as Attachment IIA it and
incorporated herein by reference, mitigation measures have been
incorporated into the Project that will avoid or substantially lessen
the adverse environmental impacts for traffic identified in the
Final EIR; .
b. that, based on information set forth in the Final EIR and in the
Statement of Significant Environmental Effects and Mitigation
Measures, the adverse environmental effects related to traffic are
significant environmental effects that cannot be entirely mitigated
or avoided if the Project is approved;
c. that no additional adverse impacts will have a significant effect or
result in a substantial or potentially substantial adverse change in
the environment as a result of Project approval;
d. that all significant environmental effects identified in the Final EIR
have been reduced to an acceptable level in that:
(1 ) all significant environmental effects that can feasibly be
avoided have been eliminated or substantially reduced as
determined through the findings set forth in paragraph 3.a
of this Resolution;
(2) based upon the Final EIR and Statement of Significant
Environmental Effects and Mitigation Measures and other
documents in the record, specific economic, social, and'
other considerations make infeasible other project
alternatives ideotified in the Final EIR;
.
(3) based on the Final EIR and the Statement of Significant
Environmental Effects and Mitigation Measures, and other
documents in the record, all remaining, unavoidable
significant environmental effects of the Village Glen
Annexation Project are overridden by the benefits of the
Project as described in the Statement of Overriding
Considerations, attached to this Resolution as Attachment
liB" and incorporated herein by reference, which Statement
of Overriding Considerations is hereby approved and
adopted by the City Council.
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Resolution No.
-
Page 3 of 15
4. The City Council authorizes and directs that the Director of
Administrative Services promptly file a Notice of Determination with
respect to the Final EIR for the Project, specifically referencing therein
that mitigation measures have been made a condition of project
approval, findings have been made pursuant to Section 1 5091 of the
CEOA Guidelines, and that a Statement of Overriding Considerations
has been adopted.
On motion of Council Member , seconded by Council
Member , and on the following roll call vote to wit:
A YES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this _ day of , 1999.
Resolution No.
-
Page 4 of 15
MICHAEL A. LADY, MAYOR
ATTEST:
.
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~L(LJL\ ~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-~-
Resolution No.
-
Page 5 of 15
ATTACHMENT "A"
STATEMENT OF SIGNIFICANT ENVIRONMENTAL EFFECTS
AND MITIGATION MEASURES
The following potentially significant impacts have been identified in connection with
the project, and the following mitigation measures have been adopted to mitigate
the potential environmental impacts.
Mitigation A 1: To mitigate impacts on school facilities and enable the school
district to fund projects that include environmental mitigation resulting from
school con~truction, the applicant shall enter into an agreement with Lucia Mar
Unified School District to provide development impact fees, as determined by the
District, and shall submit proof prior to issuance of building permits.
Mitigation Implementation/Monitoring
1 ) Action to be Taken: Applicant to enter into mitigation/impact
fee agreement with Lucia Mar Unified School District.
2) Entity to Take Action: City to verify completion of agreement.
3) Timing/Duration: Prior to building permit issuance.
4) Interested Agencies: Community Development Department,
Lucia Mar Unified School District.
Mitigation B 1 : To mitigate downstream flooding, the applicant has included a
detention basin at the low end of the site and added storm drain inlets and pipes
to route the majority of site runoff through the basin. The basin provides
approximately 2.8 acre-feet of storage volume and will outlet into the existing
Canyon Way channel upstream of the Canyon Way storm drain inlet and pipe.
The detention basin peak discharge for the 100-year storm is approximately 120
cfs, equal to the 1 a-year undeveloped runoff. Advantages resulting from the
Project storm drains and detention basin are: 1) Reduces downstream runoff to a
pre-development condition, 2) Adds approximately 0.8 acres of ponding for
additional groundwater recharge, 3), Reduces downstream runoff along James
Way, 4) Provides sediment storage during construction. The disadvantage to
the detention basin is that it requires periodic maintenance and cleaning.
Mitigation Implementation/Monitoring
1 ) Action to be Taken: Project will require design and installation
of a drainage storm drain pipe system and detention basin in
accordance with City Engineering Standards. Per the
development code, all proposed drainage facilities associated
with the Project shall be based on the 100 year storm.
Resolution No.
-
Page 6 of 15
2) Entity to Take Action: Applicant to submit drainage plans to the
City of Arroyo Grande Public Works Department for review and
approval.
3) Timing/Duration: Plans to be approved prior to construction.
4) Interested Agencies/Department: City of Arroyo Grande, State
Department of fish and Game, and State Regional Water Quality
Control Board (RWQCB).
Mitigation 82: To mitigate potential degradation of surface water flows, all storm
water releases should be designed to discharge into the Canyon Way channel and
Tally Ho Creek in a non-erosive manner, and shall be subject to a National
Pollution Discharge Elimination System (NPDES) permit. The design of the on-site
detention basin shall allow for the accumulation and removal of sediment.
Mitigation Implementation/Monitoring
1 ) Action to be Taken: Applicant to prepare engineering drainage
plans with erosion and siltation measures per City of Arroyo
Grande and Regional Water Quality Control Board standards.
2) Entity to Take Action: Applicant to submit erosion plans to the
City of Arroyo Grande Public Works Department for review and
approval.
3) Timing/Duration: Prior to construction, monitor during
construction.
4) Interested Agencies/Department: City of Arroyo Grande, and
State Regional Water Quality C~ntrol Board.
Mitigation D 1 : 'To avoid or minimize safety' risks to school-age pedestrians
crossing James Way, implement one of the following measures:
Mitigation Option 1: Install a traffic signal at James Way and the Project
access street. This traffic signal would operate full time and would be
required to include pedestrian crossing indications, pedestrian actuation, and
vehicular actuation for the side street. The location of the traffic signal
equipment along with advanced warning signs would proyide the necessary
visibility required for this type of intersection control.
Mitigation Option 2: Install a traffic signal at James Way and Rodeo Drive
instead of at the Project access street.
Mitigation Option 3: Relocate the Project access street either 1 50 west or
250 east to gain adequate sight/stopping distance and install all-way STOP
signs.
Resolution No.
-
Page 7 of 15
Mitigation Option 4: Install all-way STOP signs as proposed and have a
crossing guard present in the morning and afternoon. James Way should be
posted for 25 MPH when children are present.
Mitigation Implementation/Monitoring
1 ) Action to be Taken: As a condition of Tract approval, require an
engineering analysis to determine the most feasible mitigation
option providing the appropriate level of safety for pedestrians
walking to school.
2) Entity to Take Action: City to require School District/Applicant'
to provide engineering study.
3) Timing/Duration: Final mitigation selected and funded prior to
issuance of grading permits.
4) I nterested Agencies/Department: LMUSD, State Department of
Education.
Mitigation E1: Groundwater Withdrawal. Unless the City C<?uncil approves other
methods of offsetting the Project water demand, th~ following measures shall be
incorporated into the Project' in order to further reduce impacts on the
groundwater resource:
The Deer Trail well should be drilled, constructed, and tested as recommended in
the report by the applicant's consultant prior to issuance of a Project grading
permit or final Tract Map approval by the City. Production testing of the well
should include, as a minimum, a 10-hour step-drawdown test at a minimum of 5
steps, a 24- to 48-hour constant discharge test at a discharge rate close' to the
well's maximum production capability (such as 1 50 gpm, for instance, if
possible), and a 4- t08-hour recovery test. Throughout all the pumping tests,
monitoring and recording of water levels in the Los Robles del Mar wells and the
City's Oak Park well should be conducted. The test results should be evaluated
by a professional qualified in the discipline, and compared to the assumptions and
conclusions of Cleath (1998b) ~nd this analysis.
if the results of the short-term tests described above verify the assumptions and
conclusions of this analysis, the Deer Trail well should be pumped at the design
project rate (30 to 35 gpm) for a minimum 30-day period. As before, monitoring
and recording of water levels in the Los Robles del Mar wells and the City's Oak
Park well should be conducted as part of the test.
Monitoring of water levels in the Los Robles del Mar wells should be conducted
on a monthly basis for two years following Project implementation. Regular
monitoring of the City's Oak Park well should continue as part of the City's
normal procedures.
Resolution No.
-
Page 8 of 15
Ouarterly water level measurements should be taken after the initial two-year
period. The water levels should be measured during approximately the same
weeks each year.
The applicant's geologist should perform an annual or biennial review of the water
level and water production data.
Mitigation Implementation/Monitoring
1 ) Action to be Taken: Project will include drilling, constructing,
and testing of the proposed well, and monitoring of water levels
in nearby observation wells. A qualified professional should
review observation data.
2) Entity to Take Action: Applicant to drill and construct well.
Working with City staff, testing should be conducted on. the
well and observation well data collected.
3) Timing/Duration: The well to be drilled and short-term testing
conducted as a Tentative Tract Map condition of final approval
prior to grading permit issuance or final Tract Map approval by
the City. Long-term testing to be continued after Project
approval.
4) Interested Agencies/Department: City of Arroyo Grande,
LAFCO.
Mitigation E2: Well Interference. Unless the City Council approves other methods
of offsetting the Project water demand, the following measures shall be
incorporated into the Project to further reduce impacts on the groundwater
resource.'
Monitoring of water levels in all the Los Robles del Mar wells should be conducted
on a monthly basis for two years following Project implementation. Regular
monitoring of the City's Oak Park well should continue as part of the City's
normal procedures.
The applicant's geologist should perform an annual or biennial review of the water
level and water production data.
Mitigation Implementation/Monitoring
1 ) Action to be Taken: Project will include drilling, constructing,
and testing of the proposed well, and monitoring of water levels
in nearby observation wells. A qualified professional should
review observation data.
2) Entity to Take Action: Applicant to drill .and construct well.
Working with City staff, testing should be conducted on the
well and observation well data collected.
Resolution No.
-
Page 9 of 15
3) Timing/Duration: The well to be drilled and short-term testing
conducted prior to final Project approval. Long-term testing to
be continued after Project approval.
4) Interested Agencies/Department: City of Arroyo Grande.
level of Impact after Mitigation: Implementation of the above measures would
reduce potential Project specific impacts of well interference. Therefore no
residual impacts are associated with the development.
Mitigation E3: Water Quality The water quality impacts of the Project are
considered less than significant, provided the assumptions used in this analysis
are reasonably accurate. However, several measures are recommended for
implementation into Project design to further reduce impacts on the groundwater
resource: I
The Deer Trail should be drilled, constructed, and production tested as
recommended in the report by the applicant's consultant prior to issuance of a
grading permit or final Tract Map approval by the City. Near the end of the short-
term production testing, a water quality sample should be collected by a qualified
laboratory technician, and sampled by a State-certified laboratory.
If elevated concentrations of iron and manganese are found in the water, it will be
necessary to design a blending scheme, or to design and install a well head
treatment system to reduce the iron and manganese concentrations to acceptable
levels.
Mitigation. Implementation/Monitoring
1 ) Action to be Taken: Project will include drilling, constructing,
and water quality sampling of the proposed well.
2) Entity to Take Action: Applicant to drill and construct. well, and
contract for sampling and testing of the produced water at a
laboratory approved by the City.
3) Timing/Duration: The well to be drilled, sampled and tested as a
Tentative Tract Map Condition of approval prior to issuance of a
grading permit or final Tract Map approval.
4) Interested Agencies/Department: City of Arroyo Grande, State
Department of Health Services, LAFCO .
level of Impact after Mitigation: Implementation of the above measures would
reduce potential Project specific impacts of water quality. Therefore, no residual
impacts are associated with the development.
Resolution No.
-
Page 10 of 15
Mitigation F 1 : To reduce visual impacts of proposed grading on the school site
and to conform with City policy for landform grading, the school grading plan
shall be revised to incorporate the following mitigation techniques.
. to the extent feasible, use landform grading on cut slopes
around the wooded knoll to be retained in the northwest corner
of the site, with varying slope ratios and curves.
. create varying slope ratios below 2: 1 to the extent feasible on
fill slopes.
. revegetate the cut and fill slopes with plants native or
characteristic to the environs.
. provide tree planting on the slopes and/or in the campus core
that substantially screens or softens the visual appearance on
the school viewed from the north and northeast
Mitigation Implementation/Monitoring
1 ) Action to be Taken: District to prepare revised grading plan and
landscape plan to incorporate landform grading and screen
planting.
2) Entity to Take Action: District to submit plan to Community
Development Department for approval.
3) Timing/Dur~tion: Prior to issuance of grading plan.
4) Interested Agencies/Department: Community Development
Department, Public Works Department.
Mitigation G1: To mitigate potential impacts to Pismo clarkia a spring survey was
conducted in 1999, which showed no Pismo clarkia. Since the Initial Study upon
which the CDFG based its request for a second study incorrectly identified the
survey as occurring in 1998, it appears the 1999 survey satisfies the CDFG
request.
Mitigation Implementation/Monitoring
1 ) Action to be Taken: Applicant prepared 1999 spring survey for
Pismo clarkia,,:,
2) Entity to Take Action: Applicant.
3) Timing/Duration: Prior to grading permit issuance.
4) Interested Agencies/Department: Community Development,
Department of Fish and Game.
level of Impact After Implementation of Mitigation Measure: Implementation of
the survey adequately confirmed presence/absence of Pismo clarkia.
Resolution No.
-
Page 11 of 15
Mitigation G2: To mitigate removal of significant native and non-native
vegetation that affords watershed protection and potential wildlife habitat, the
south-facing fill slope on the school site shall be revegetated with native trees,
shrubs and grasses up to 30 feet from the top of the slope. ' Final grading plans
shall contain tree protection plan to retain eucalyptus trees outside of graded
areas. (The top 30 feet should be low fuel, irrigated planting for fire safety.)
Mitigation Implementation/Monitoring
1 ) Action to be Taken: School District shall prepare revegetation
plan for south-facing fill slope.
2) Entity to Take Action: School District.
3) Timing/Duration: Implement prior to occupancy.
4) Interested Agencies/Department: City of Arroyo Grande
Community Development and Fire Departments.
Mitigation 1-1 - Construction-Related Criteria Air Pollutant Emissions (Project)
The following measures are recommended to reduce PM,o emissions related to
Project construction activities:
. Water all areas where ongoing construction activity has exposed
more than 500 square feet of bare soil at least twice daily;
. Spray all dirt stockpile areas with water as needed to suppress
fugitive dust emissions;
. Implement permanent dust control measures identified in the
approved Project revegetation and landscape plans as soon as
possible following completion of any soil disturbing activities;
. Stabilize all disturbed soil areas not subject to revegetation using
approved chemical soil binders, jute netting, or other methods
approved in advance by the SLOAPCD;
. Pave all roadways, driveways, sidewalks, et cetera, as soon as
possible after grading. Lay building pads as soon as possible after
grading unless seeding and soil binders are used;
. Enforce a speed limit of 1 5 mph for unpaved surfaces at the
construction site; and
. Sweep paved streets adjacent to the construction site at the end of
each day if visible soil material is carried onto adjacent paved roads.
Mitigation Implementation/Monitoring
, 1) Action to be Taken: The previously-described measures shall be
incorporated into a mitigation plan for construction-generated
particulates that is to be promulgated to on-site constriction
crews.
Resolution No.
-
Page 12 of 15
2) Entity to Take Action: The Applicant shall require the building
contractor to implement this plan.
3) Timing/Duration: The mitigation plan shall be in force
throughout all construction phases.
4) Interested Agencies/Department: City of Arroyo Grande,
SLOAPCD.
Mitigation 1-2 - Operational Criteria Air Pollutant Emissions (Project)
To minimize the Project's operational impacts on air quality:
. Assure that all residential heating needs are adequately provided by
means other than wood burning appliances.
. If fireplaces are to be provided in more than 1 0 percent of the Project's
residential units, equip those fireplaces with Phase 2 catalytic ins~rts to
reduce air pollutant emissions.
In addition, incorporate the following into the Project to the maximum
extent feasible:
Residences:
. Link cul-de-sacs and dead-end streets to encourage pedestrian and
bicycle travel;
. Increased street tree planting
. Outdoor electrical outlets to encourage the use of electric appliances
and tools;
.
. Use solar water heaters;
. Use built-in energy efficient appliances;
. ' Use double-paned windows;
. Use energy efficient interior lighting;
. Increase walls and attic insulation beyond Title 24 requirements;
. Use sodium streetlights.
School:
. Increase wall and attic insulation beyond Title 24 requirements;
. Orient buildings to maximize natural heating and cooling;
. Shade tree planting in parking lots to reduce evaporative emissions
from parked vehicles;
. Use sodium parking lot lights;
. Use energy efficient interior lighting.
Resolution No.
-
Page 13 of 15
Mitigation Implementation/Monitoring
1 ) Action to be Taken: Incorporate the above measures into
Project infrastructure plans and residence design. '
2) Entity to Take Action: Project Applicant, through appropriate
representatives (e.g., architect).
3) Timing/Duration: Implement before construction begins.
4) Interested Agencies/Qepartment: City of Arroyo Grande,
SLOAPCD.
The Final EIR identified the following Impact as significant and unavoidable:
Impact D2: The Project would contribute to a significant cumulative traffic
. impact at the Brisco Road / U.S. Route 101 interchange which will fall below
LOS C by the year 2005. .
The EIR noted that General Plan Policy 8.2(f) provides that when a Project would
cause the level of service to fall below City standards, that the necessary
improvements should be required either through conditions of approval,
development (impact) fees, or establishment of assessment districts. While the
Project does not, by itself, cause the level of service at the Brisco Road/101
interchange to fall below LOS C, the Project would contribute to the cumulative
impact on the intersection.
The Project would contribute traffic impact fees to the City fund used for major
roadway projects identified in the Circulation Element of the General Plan. While the
payment of such fees may be considered adequate 'mitigation for a Project's
contribution to the cumulative impacts, this is not so in the present case due to the
planning and funding needed for major interchange improvements.
Requiring the Project applicant to fund the interchange improvements is infeasible,
due to the planning, funding, and engineering considerations . for a major
interchange improvement. In addition, the interchange improvements are within the
jurisdiction of Caltrans, making it infeasible for the project applicant to design and
construct the interchange improvements on its own. Caltrans is currently
considering. changes to the interchange.
Finding: Although the "no project" alternative would eliminate the significant impact
on traffic, the social and economic benefits of the Project's inclusion of an
elem~ntary school site make this alternative undesirable and infeasible. Further, the
significant impact on traffic is considered acceptable based on a determination that
the social and economic benefits of the Project outweigh the risks of the significant
environmental effects of the Project, as specifically described in the Statement of
Overriding Considerations.
Resolution No.
-
Page 14 of 15
A TT ACHMENT "B"
STATEMENT OF OVERRIDING CONSIDERATIONS
A Draft Environmental Impact Report (DEIR) was prepared by the City with regard
to the Project, and was circulated for public review. Public hearings were held to
receive' public comments, and written comments were received regarding the
document. The City has prepared a final EIR that responds to each comment. The
City Council has certified the final EIR.
The final EIR has identified the following significant and unavoidable environmental
effect that would result from the Project:
Impact D2: The Project would contribute to a significant cumulative traffic
impact at the Brisco Road / U.S. R9ute 101 interchange which will fall below
LOS C by the year 2005.
Pursuant to Public Resources Code Section 21081 and CECA Guidelines Section
15093, the City Council hereby adopts and makes the folJowing Statement of
Overriding Considerations regarding the unavoidable impacts of the Project and the
anticipated social, economic, and other benefits of the Project. The Council
specifically finds that each of the overriding considerations set forth below
constitutes a separate and independent ground for finding thoat the benefits of the
Project outweigh the significant adverse environmental impacts, of the Project, and
is an overriding consideration that justifies and warrants approval of the Project.
OVERRIDING CONSIDERATIONS
Schools playa crucial role in the City of Arroyo Grande. The General Plan identifies
the importance of maintaining a small-town, rural atmosphere, and neighborhood
schools are a critical element in this effort.
The need for a new school is of paramount importance to the City. The presence of
a viable and effective public school system is essential to the social and economic
well-being. of the community, making it possible to attract new businesses to the
area, contributing to a healthy real estate market, and improving educational
opportunities for the children- of the community.
There is abundant evidence in the record that the Lucia Mar Unified School District
has too many students for the available space, and a new school site in the City is
needed. The School District has been searching for a new school' site, and a
committee of school officials and community representatives has, under the
authority of the School Board, been searching for potential school sites in the
community. Despite long and diligent efforts, the committee has been unable to
-------~~
Resolution No.
-
Page 15 of 15
identify a site that is both feasible, and available. The proposed Project would result
in a site being made available that the District and the State of California has
reviewed, and found to be suitable. In the absence of approval of the Project, the
School District may be unsuccessful in identifying or obtaining any new school site
within the City. As a result, school overcrowding would continue to worsen, as
well as the negative impact such overcrowding has on both the students and the
community as a whole.
A school site is especially needed on the east side of U.S. Highway 101. Historic
growth patterns in the City have resulted in a substantial number of students
residing on the east side of U.S. 101, but all school sites are located to the west of
U.S. 101. This results in substantial additional traffic generation, as parents deliver
children to and pick-up children from school, crossing the freeway at the various
interchanges, but primarily at the Brisco Road/1 01 interchange, which is the subject
of Impact D2, referenced above. Approval of the Project would have the beneficial
effect of reducing vehicle trips on such interchanges, including Brisco Road/1 01,
and by reducing the number of miles traveled by school buses (and also thereby
reducing their impact on air quality), as students would reside in closer proximity to
the school site.
The data to support these overriding factors can be found throughout the record of
proceedings, including the demographic data submitted by the Lucia Mar Unified
School District and in the minutes of the Planning Commission hearings on October
5 and November 2, 1999.
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RESOLUTION NO.
-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE APPROVING AMENDMENT OF
THE GENERAL PLAN LAND USE ELEMENT AND THE
GENERAL PLAN MAP; GENERAL PLAN AMENDMENT
97 -004 (APPLICANT: VILLAGE GLEN HOMES LLC)
WHEREAS, the applicant, Village Glen Homes LLC, has submitted an application to
amend the General Plan land Use EI~ment and General Plan Map to designate the
project site area, described in Attachment "A" to this Resolution, as Rural Residential
(RR), allowing a density of one unit per acre, and Public Facility (PF) to accommodate
a school site; and
WHEREAS, amending the General Plan Land Use Element and General Plan Map as
requested would establish land use, development and design standards for the above
described area; and
WHEREAS, on November 2, 1 999 the Planning Commission, following a duly noticed
public hearing, recommended that the City Council certify the Environmental Impact
Report prepared for the Village Glen Annexation, Tract 2265, and Elementary School
#12 project; and
WHEREAS, the City Council of the City of Arroyo Grande has reviewed the
application for General Plan Amendment 97-004 at duly noticed public hearings on
November 9, 1999 in accordance with the Development Code of the City of Arroyo
Grande at which time all interested persons were given the opportunity to be heard;
and
WHEREAS, the City Council has reviewed and considered the information and public
testimony presented at the public hearings, staff reports, and all other information
and documents that are part of the public record; and
WHEREAS, the City Council finds, after due study, deliberation, and public hearing,
the following circumstances exist:
Annexation Findings
1. The proposed annexation will not impact the amount of water resources
available elsewhere within the City;
2. Clear compatibility exists with the community's basic identity as a rural,
small town community; the goals and desires of the people and the City of
Arroyo Grande as a whole; and with the community's existing available
resources;
Resolution No.
-
Page 2 of 3
3. The proposed General Plan Amendment is consistent with goals and
objectives of the General Plan, particularly in regard to protection of
agricultural and open space lands, and will not result in any internal
inconsistencies within the General Plan.;
4. Significant benefits will be derived by the City upon annexation;
5. Adequate infrastructure and services have been or can be economically
provided in accordance with current City standards;
6. The proposed annexation will generate sufficient revenues to adequately pay
for the provision of City. services to the project site area designated for
residential development. The City Council recognizes that the project site
area designated Public Facility for use as a school is exempt from property
taxation and generates no revenue.
General Plan Amendment Findings
7. The proposed General Plan Amendment is consistent with the goals,
objectives, policies, and programs of the General Plan and will not result in
any internal inconsistencies within the Plan.
a. The proposed amendment will not adversely affect the public health, safety,
and welfare.
9. The potential environmental impacts of the proposed General Plan
Amendment are insignificant, or can be mitigated to a less than significant
level as identified in the Village Glen Annexation Final Environmental Impact
Report, or there are overriding considerations that outweigh th,e potential
impacts.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby approve an amendment to the General Plan Land Use Element
and General Plan Map by designating the project area as Rural Residential and Public
Facility as described in Attachment "A" attached hereto and incorporated herein.
On motion of Council Member , seconded by
Council Member , and on the following roll call vote
to wit:
A YES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of , 1999.
-
Resolution No.
-
Page 3 of 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
RLlliT L. 1tu.L1 ,
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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ORDINANCE NO. C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING THE ZONING MAP OF
ARROYO GRANDE; DEVELOPMENT CODE AMENDMENT
97 -009, APPLIED FOR BY VILLAGE GLEN HOMES LLC
WHEREAS, the City of Arroyo Grande Zoning Map indicates that the area identified in
the attached Exhibit A ("project area"), located north of James Way, is located in the
unincorporated area of San Luis Obispo County; and
WHEREAS, the applicant, Village Glen Homes LLC, has fil~d an application for
Development Code Amendment 97-009 to amend the Zoning Map and designate the
project area as Rural Residential and Public Facility; and
WHEREAS, adoption of the proposed zoning would establish land use, development
and design standards for the above described areas; and
WHEREAS, on November 9, 1999 the City Council certified an Environmental Impact
Report prepared for the Village Glen Annexation; and
WHEREAS, the Planning Commission of the City of Arroyo Grande has reviewed
Development Code Amendment 97-009 at a duly noticed public hearing on
November 2, 1999, in accordance with the Development Code of the City of Arroyo
Grande at which time all interested persons were given the opportunity to be heard;
and
WHEREAS, the City Council of the City of Arroyo Grande has considered
Development Code Amendment 97-009 at a duly noticed public hearing on
November 9, 1999, in accordance with the Development Code of the City of Arroyo
Grande at which time all interested persons were given the opportunity to be heard;
and
WHEREAS, the City Council has reviewed and considered the information and public
testimony presented at the public hearings, staff reports, and all other information
and documents that are part of the public record; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing,
the following circumstances exist:
1. Based on the information contained in the staff report and accompanying
materials, the proposed Development Code Amendment amending the Zoning
Map is consistent with the goals, objectives, policies, and programs of the
General Plan and is necessary and desirable to implement the provisions of the
General Plan.
2. The proposed Development Code Amendment amending the Zoning Map will
not adversely affect the public health, safety, and welfare or result in an
illogical land use pattern.
.
ORDINANCE NO. C.S.
PAGE 2
3. The proposed Development Code Amendment amending the Zoning Map is
consistent with the purpose and intent of the Development Code.
Development within the Village Glen Annexation area would be required to
meet development and de~ign standards that insure orderly development and a
unique and aesthetically pleasing design.
4. The potential environmental impacts of the proposed Development Code
Amendment are insignificant or can be mitigated to a less than significant
level, or there are overriding considerations that outweigh the potential
impacts.
NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Arroyo
Grande, California hereby adopts Development Code Amendment 97-009 amending a
portion of the Zoning Map as follows:
SECTION 1: Development Code Section 9-01.080 (B) also known as the UZoning
Map of the City of Arroyo Grande" is hereby amended as shown in Exhibit liB"
attached hereto and incorporated herein by reference.
SECTION 2: If any section, subsection, subdivision, paragraph, sentence, or clause of
this Ordinance or any part thereof is for any reason held to be unlawful, such decision
shall not affect the validity of the remaining portion of this Ordinance or any part
thereof. The City Council hereby declares that it would have passed each section,
subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the
fact that anyone or more section, subsection, subdivision, paragraph, sentence, or
clause be declared unconstitutional.
SECTION 3: Upon adoption of this Ordinance, the Director of Administrative Services
shall file a Notice of Determination.
SECTION 4: Within fifteen (15) days after passage of this Ordinance, this Ordinance
shall be published once, together with the names of the Council members voting
thereon, in a newspaper of general circulation within the City.
SECTION 5: This Ordinance shall take effect thirty (30) days after its adoption.
On motion by Council Member , seconded by Council
Member , and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of , 1 999.
-
ORDINANCE NO. C.S.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~ku L. /tul;)'
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
EXHIBIT 1
Hearing date: 11/2/99
Agenda Item No. II.E.
r-
PLANNING COMMISSION
HEARING TO BE HELD IN THE
CITY COUNCIL CHAMBERS
215 EAST BRANCH STREET
APPLICANT: Village Glen Homes LLC
2720 Mattie Road
Pismo Beach, CA 93449
FILE/INDEX: General Plan Amendment 97-004
Development Code Amendment 97-009
PROPOSAL: Proposed annexation and pre-zoning of 86.3-acre parcel. Pre-
zoning for school site (19.1 acre) would be Public Facility
(PF), remainder would be Residential Rural (1-acre minimum)
LOCATION: The project is located north and east of James Way, adjacent
to the northern city limit in unincorporated County lands. See
Exhibit 1, Location Map.
REPRESENTATIVE: Gary Young
Hearing Notices sent on October 21, 1999. Staff Report Prepared by Tom Buford.
Site Inspection bv Kerry McCants and Joe Prutch on October 25. 1999
Parcel Size: Annexation area is 86.3 acres. Tract 2265 is proposed for
approximately 64 acres of the site. Tract 2265 would include
36 clustered lots located on approximately 18.1 acres of the
tract, four custom lots on 26.76 acres, and a 19.1 ~acre
school site.
Terrain: The proposed annexation area straddles a ridge, sloping
upward from James Way towards the north. There is a steep
slope on the eastside of the ridge, which combir:'led with a
ridge from the north, forms a small canyon in the upper
middle of the property.
Vegetation: There are several vegetation types on the property. The site
has been grazed by cattle over many years so that native
vegetation has been almost completely removed. The
I
I
I
._._____ _.____n_..____________ ---~------------- -- ---- __J
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 2 of 20
present vegetation consists primarily of introduced annual
grasses and forbs.
There are also stands of mature coast live oaks, primarily
along the northern edge of the annexation boundary. There
are few young oaks, and most of the underlying growth has
been replaced by introduced annual grasses. Two species of
lupine have been observed on the site, the blue lupine and
the tree lupine.
Existing Land Use: The annexation area has six existing residences. Five of
these are located outside of the area proposed as Tract
2265.
Existing General Plan
Designation: County of San Luis Obispo: Residential Suburban
Existing Zoning
Designation: County of San Luis Obispo: Residential Suburban
Proposed General Plan
Designation: Rural Residential/Public and Quasi-Public Facility
Proposed Zoning ,
Designation: Rural Residential/Public and Quasi-Public Facility
Surrounding Land Use/Zoning/General Plan Designation:
North: Residential Suburban (County), with lot sizes averaging 2.5
acres
East: Rural Residential (City), with lot sizes of approximately one
acre within the City limits
South: Existing residential (Royal, Oaks P.D. 1.3) within the City
limits; southwest corner of annexation area adjacent to open
space lot.
West: Existing residential uses within the City limits zoned RE
(Residential. Estate) with lots approximately 2 to 5 acres in
size, and residential Planned Development (Tract 1834-
Phase 5), currently undeveloped, with planned lot sizes of
12,400 square feet to 26,000 square feet.
--~-
----
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 3 of 20
RECOMMENDATION
1) Recommend that the City Council certify the Final Environmental Impact Report
prepared for General Plan Amendment 97-004, Development Code
Amendment 97-009, Vesting Tentative Map 2265, and Planned Unit
Development 97-563, as having been prepared in compliance with the
California Environmental Quality Act, CEQA Guidelines, and the City of Arroyo
Grande's CEQA Implementing Procedures;
2) Recommend that the City Council approve General Plan Amendment No. 97-
004, thereby amending the General Plan Land Use Diagram and designatin~ a
19.1-acre portion of the project site as Public Facility and the remaining portion
as Rural Residential;
3) Recommend that the City Council approve Development Code Amendment No.
97-009, therebl amending the City's adopted Zoning Map and pre-zoning a 19.1-
acre ,portion 0 the project site as Public Facility and the remaining portion as
Rural Residential, preliminary to annexation of the property; and
4) Recommend that the City Council adopt a Resolution making findings regarding
the environmental impacts of the project, and adopting a Statement of Overriding
Considerations.
If the Planning Commission takes other action requiring modification of documents
prepared for this meeting, staff will return with the appropriate resolutions for adoption
by the Planning Commission.
FUTURE PROJECT ACTIONS
The Commission's review of this project will eventually include at least two additional
discretionary actions, neither of which is before the Planning Commission at this time.
These actions would be scheduled if the project site is eventually annexed to the City:
. Approve Vesting Tentative Tract Map No. 2265 to create 40 residential lots, and 1 lot
of 19.1 acres as the future site of an elementary school.
. Approve Planned Unit Development 97-563 to allow clusteriAg of 36 of the 40
residential lots in Tract 2265.
These proposed actions have been identified and evaluated in the environmental
documents.
PROJECT HISTORY
The first application for annexation of the James Way parcel was filed with the City in
June 1995. An environmental impact report was prepared and completed on November
30, 1998.
.
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 4 of 20
BACKGROUND
The project originally proposed for the site consisted of a tentative tract map for 64.2
acres with 63 residential lots, and one open space lot. Two separate 11-acre parcels
were included in the annexation proposal. The entire annexation area would have been
pre-zoned as Rural Residential, with a 1-acre minimum lot size. The applicant
requested a planned unit development designation for a portion of the site, which would
have permitted the clustering of the residential lots.
The Planning Commission considered the project on March 30, 1999, and the City
Council considered the project on April 27 and June 8, 1999. An environmental impact
report had been prepared for the project (James Way EIR), and the first issue
considered by the City Council was certification of the James Way EIR.
After considering the Planning Commission's favorable recommendation, the City
Council refused to certify the James Way EIR. Council comments indicated that the
mitigation proposed in the James Way EIR for traffic impacts at the Brisco Road/U.S.
101 Interchange was not acceptable. Other concerns raised by the Planning
Commission and City Council related to the impact of water use on City supplies and on
neighboring properties, as well as the pre-zoning for the two 11-acre parcels.
The primary focus of the discussion concerning the traffic issue involved the analysis of
the level of service (LOS) at the Brisco Road/U.S. 101 Interchange. The James Way EIR
consultant analyzed existing traffic in the community, and also considered the traffic that
would be generated by other proposed or approved projects in the area. The consultant
concluded that when these cumulative traffic levels were considered, the Brisco Road/U.S.
101 Interchange would operate at a LOS D.
The James Way EIR identified the threshold for environmental significance for traffic. The
threshold identified in the EIR provided that the acceptable level of service for intersections
in, Arroyo Grande is LOS C or better. If a project would cause deterioration in the level of
service from LOS C to LOS D or worse, the project's environmental impact would usually
be considered significant. Likewise, if an intersection was already operating, or was
forecast to operate, at a LOS D or worse, and if the project added to the problem, that too
would be considered a significant impact.
The James Way EIR then indicated if improvements were planned for an intersection
forecast to operate at a LOS D or worse, and if those improvements would improve the
level of service to LOS C or better, then a short-term exposure to a LOS D could be
accepted, and the impact would be considered less than significant. Pointing to the
ongoing efforts with regard to re-designing the interchange (i.e., the Brisco Road/U.S. 101
Project Study Report [PSR]), the EIR concluded that any of the alternatives proposed in
the PSR would improve the intersection to an LOS C. Based on this, the EIR concluded
that the impact was reduced to a less-than-significant level, and no mitigation was
required.
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 5 of 20
The City Council did not accept this analysis. During the Council discussion, concem was
expressed that the process of designing, funding, and constructing the improvements to
the Brisco Road/U.S. 101 interchange was not subject to any definitive timetable, and the
improvements were, therefore, not sufficiently definite to apply the exception to the general
rule regarding a project's impact on level of service.
The City Council also expressed concem regarding the impacts on groundwater that could
result from operating the proposed Deer Trail Well. Concern was also raised regarding the
requested pre-zoning to Rural Residential (minimum 1-acre), with some support shown for
pre-zoning a portion of the annexation area as Rural Estate (2.5-acre minimum).
At the conclusion of the discussion on June 8, 1999, the following motion was made and
adopted (3-1; Runels):
Mayor Pro Tem Ferrara moved that the Council find the E.I.R. not in compliance
with C.E.Q.A. and further direct staff to seek appropriate revisions to portions of the
EIR to include acceptable traffic mitigation measures consistent with the Arroyo
Grande General Plan, if the applicant is willing. If the applicant was not willing the
Mayor Pro Tem further moved that the Council deny certification of the EIR and
take no action on the General Plan Amendment and the Development Code
Amendment applications.
Following the City Council action, the applicant revised the project. In the re-submittal, the
applicant proposed that a 19.1-acre portion of the site be pre-zoned as Public Facility (PF)
for use by the Lucia Mar Unified School District as the future site of an elementary school.
The new project reduced the number of single-family residences to 40, proposing 36
clustered single-family residential lots, and 4 large lots in the area previously proposed as
a single open space lot.
Because the applicant had proposed a project with new land uses, staff treated the
application as a new project. The Village Glen Annexation (With School) project has been
reviewed by the Staff Advisory Committee. The environmental impact report and fiscal
impact analysis have been prepared based on the new configuration and the presence of
an elementary school site.
DISCUSSION
Proiect description
The proposed project includes a request for the City, to annex 86.3 acres north of James
Way, pre-zone 19.1 acres of the site as Public Facility (PF) and the remainder Rural
Residential (RR). This would include an amendment of t~e Land Use Diagram of the
General Plan, to so designate the property. The Rural Residential land use designation
would allow a density of one residential unit per gross area, consistent with the RR
zoning.
--~---- __~_....J
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 6 of 20
Approval of the General Plan and Development Code amendments as requested, would
change the land use designation from Residential Suburban (County) to Public Facility
and Rural Residential, and rezone the property from Residential Suburban (minimum lot
sizes of 2.5 acres) to Public Facility and Rural Residential (density of one residential
unit per acre). In effect, the site is "pre-zoned" to advise the applicant and others of the
intended zoning to be applied by the City if annexation of the site occurs.
Neither the tract map nor the request for a planned unit development designation are
before the City for action at this time. These requests have, however, been included in
the environmental review for the project based on the applications for such actions
already on file with the City. Vesting Tentative Tract Map 2265 would subdivide
approximately 64 acres of the annexation area, creating 40 residential lots (1-40) and
one lot (Lot 41) to be pre-zoned as Public Facility (PF). Ofthe residential lots, 36 (1-36)
would be "clustered," with lot sizes ranging from 14,247 square feet (0.33 acres) to
37,094 square feet (0.85 acres). 4 large lots would be created, ranging in size from 4.94
to 7.9 acres. The Planned Unit Development request would permit clustering of
residences on lots 1-36, thus allowing residential lots less than one acre in 'size.
Access to the project is proposed at two locations on James Way. The circulation
system consists of a local street (36-feet paved in a 60-foot right-of-way) and one short
cul-de-sac. The 11-acre parcel southwest of the proposal could potentially link the
Rodeo Drive cul-de-sac to a street stub-out within the tract. The 11 acres northeast of
the proposal, consisting of four parcels, would continue to have access from Canyon
Way. Secondary emergency access to the school site would be provided by an
extension of Canyon Way north of the clustered residential lots.
Proiect Location
The project site is located on the northern edge of Arroyo Grande outside the City limits
(see Map 1-Vicinity Map). Map 2-Annexation and Pre-zoning Area shows the site
and surrounding property pattern. To the north, large lot residential land uses are
located on Printz Road. To the east, in the City of Arroyo Grande, developed residential
areas exist on Canyon Way. To the south, single family residential developments occur
along James Way. To the west, large lot residential development exists on Easy Street,
which is within the City limits.
Annexation Area
The annexation area is approximately 86.3 acres in size (see Map 3-Annexation
Properties). The proposed Tract comprises approximately 64 acres of the area. Five
other parcels, under various ownership, are also included in the annexation (see Table
P-1 below). There are six (6) existing residences within the annexation area.
The City of Arroyo Grande surrounds the project area on three sides, and annexation of
the property would be consistent with LAFCO policies requiring that annexations be
logical in character.
-- -----'
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 7 of 20
Table P-1 Annexation Area Ownership and Acreage
Parcel Number Name & Address Size
47-132-05 Mrs. Jean James 11.0 ac.
&17 765 James Way, A.G.
47-132-08 Tarvin C. and Paula B. Clark 2.5ac.
352 Canyon Way, A.G.
47-132-09 Allen L. and Ramona Logue 2.5ac.
356 Canyon Way, A.G.
47-132-10 Zenis and Helen Walley 3.0ac.
P.O. Box 276, A.G.
47-132-14 Richard J. and G.L. Brekke 3.0ac.
390 Canyon Way, A.G.
Lots not included in the proposed Vesting Tentative Tract 2265 would be eligible for
connection to City water and sewer service, as well as other City services such as
police and fire, after annexation. These lots could be subdivided in the future into
smaller lots with a minimum size of one acre if they are pre-zoned as Rural Residential.
These parcels would be subject to separate City approval and environmental review if
annexed and zoned as requested by the applicant.
Comments at the Planning Commission and City Council hearings on the project
originally submitted focused on the pre-zoning requested by the applicant. The applicant
.has requested that the entire annexation area, with the exception of the proposed
school site, be pre-zoned as Rural Residential, one-acre minimum. The alternative
proposed would be to consider pre-zoning the two 11-acre parcels not included in
proposed Tract 2265 as Rural Estate, having a minimum lot size of 2.5-acres. The view
has been expressed that development of these parcels under Rural Estate zoning
would be more in character with existing development in the area, and have fewer
impacts on City services and resources.
Access
One area of concern raised on several occasions relates to access to the project site
and the proposed school site. As originally proposed, the project included one point of
ingress/egress to James Way, at the southwest portion of the site. An emergency
access road from the school crossing the site and connecting with Canyon Way was
also provided.
Several comments were received involving this original road layout design, and concern
was expressed regarding safety at the school site given only one primary access point.
The applicant has redesigned access to the project, and the design now on file would
provide, in addition to the secondary emergency access via Canyon Way, two points of
ingress/egress to James Way. One is located on the southern portion, and one on the
southwest portion of the project site.
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 8 of 20
The design and types of roads would be conditioned by the Public Works Department to
require widths that accommodate the amount of traffic generated within the project. The
applicant has proposed that the road from James Way to the school site (Road 'B') and
the road through the tract to the school site be 40-feet curb-to-curb, with a sixty-foot
right-of-way, and the other streets be 36-feet curb-to-curb, with a 60-foot right-of-way.
The street design would remain preliminary pending review of the tract map following
annexation.
Concerns regarding access to the school site have been raised as part of the
environmental review process. These concerns focus on design of access at the school
site itself,' access at James Way and impacts from vehicle trips generated by school
traffic, and the impact of the school on Canyon Way. Pedestrian and emergency vehicle
access to Canyon Way is part of the project design. Residents on Canyon Way have
expressed qoncern that parents would utilize Canyon Way as an alternative location for
dropping off and picking up students, thus creating additional traffic on Canyon Way,
which has a narrow cul-de-sac.
PROCEDURAL REQUIREMENTS
CEQA Review
The California Environmental Quality Act sets forth-specific procedures for evaluating
and disclosing the environmental effects of proposed activities. The City has adopted
local "implementing procedures" to provide objectives, criteria, and procedures for the
orderly evaluations of projects pursuant to the CEQA Guidelines. Section 9 of the City's
Implementing Procedures sets forth the steps to be followed in preparing and reviewing
Environmental Impact Reports.
The "decision making body" for the project (in this case the City Council), must certify
that the CEQA process has been completed, and that significant environmental impacts
created by the project have been mitigated where feasible, before approving. the project.
The Planning Commission's role is to make a recommendation to the Council on the
adequacy of the environmental document in meeting the CEQA requirements.
If the Final EIR concludes that the project would have a significant impact on the
environment that cannot be mitigated to a less than significant level, the project cannot
be approved unless the City Council adopts a "Statement of Overriding Considerations."
This Statement, which must be supported by substantial evidence in the record, would
document the benefits of the project considered by the City Council to override the
project's adverse impact on the environment.
As noted elsewhere in this staff report, the Final EIR for the project has concluded that
the project would have a significant and unavoidable impact on the environment due to
traffic. If the project were approved, therefore, the City Council would be required by
CEQA to adopt a Statement of Overriding Considerations. Staff believes that evidence
already in the record is sufficient to support such a Statement of Overriding
Considerations. This includes the following:
--------------------
Planning Commission, November 2, 1999
Staff Report. Village Glen Annexation
Page 9 of 20
. There is abundant evidence that the School District has too many students for
the available space, and a new school site in the City is needed;
. The School District has been searching for a new school site, and a committee of
school officials and community representatives has, under the authority of the
school board, been reviewing potential school sites in the community;
. The committee has been unable to date to identify a site that is both feasible, and
available;
. Schools are a crucial part of the community, supporting the General Plan goals of
providing a community with a small-town, rural atmosphere that provides the
necessary services for citizens, one of which is education for its children;
. The presence of a viable and effective public school system is essential to the
social and economic well-being of the community, making it possible to attract
new businesses to the area, contributing to a healthy real estate market, and
improving educational opportunities for the children of the community;
. The proposed project would result in a site being made available to the School
District;
. The School District has reviewed the site, and has concluded that it is a feasible
site for an elementary school;
. In the absence of the project, the site would not be available to the school district.
A proposed Resolution containing a Statement of Overriding Considerations for City
Council action, and for Planning Commission recommendation, is attached.
General Plan Amendments
Section 9-03.020 et seq., of the Development Code sets forth the procedural steps to be
followed in reviewing requests for a General Plan Amendment. The Planning
CQmmission must review such requests for consistency with the goals and objectives of
the General Plan, and recommend by resolution to the City Council that the proposed
amendment be approved, approved in modified form, or disapproved. Specific findings
are provided to assist the Commission in making its recommendation to the City
Council.
Amendments to Zoning Districts
Section 9-03.040 et seq., of the Development Code sets forth the procedural steps to be
followed in reviewing requests for amendments to Zoning Districts. The Planning
Commission must review such requests, and must recommend by resolution to the City
Council that the proposed amendment be approved, approved in modified form, or
disapproved. The purpose of the Commission's recommendation is to ensure
consistency between the Development Code and the General Plan. Specific findings
are provided to aid the Commission in making a recommendation to the Council.
Annexation
Annexation is a term used to describe the attachment or addition of territory to a city or
special district. An annexation results in a change to a political boundary line between a
city and a county. Annexation may affect the level and responsibility for certain public
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 10 of 20
services being provided to residents, business owners, and property owners within the
affected territory.
The annexation of territory to a city or district is governed by the California Government
Code. The State law regarding annexation was established "to encourage orderly
community growth and development which is essential to the social, fiscal, and
economic well-being of the state".
The State law establishes special boards to review and approve all annexation
proposals within each of California's 58 counties. These special boards are called "local
agency formation commissions," or LAFCOs. In this county, the San Luis Obispo
County Local Agency 'Formation Commission must review and authorize all
annexations.
In order for LAFCO to consider an annexation request, the Arroyo Grande City Council
must first approve the request. The City Council would be "pre-zone" the proposed
annexation area before the annexation request is submitted to the County LAFCO by
the applicant. Pre-zoning identifies the zoning district that would be applied to the
project site if the territory is ultimately annexed to Arroyo Grande.
GENERAL PLAN CONFORMITY .
The General Plan for the City of Arroyo Grande contain.s provisions that relate to
annexations and extensions of City services. The following policy and implementation
actions concem the findings that must be made in connection with such a request:
10.1 Permit the annexation of unincorporated areas within the General Plan
. study area when consistent with the General Plan in limited circumstances.
Implementation Actions
Require all of the following findings be made prior to permitting annexations:
1. The proposed annexation will not impact the amount of water resources
available elsewhere within the City.
The total projected water demand for the proposed project is estimated at 37 acre-feet
per year. This corresponds to a well output of 23 gallons per minute (gpm). (EIR pg. IV-
E5) The EIR concluded that the minimum well capacity that should be shown to serve
the proposed development is 32 to 35 gpm.
The applicant has proposed supplying water for the project by the construction of a new
water supply well, located approximately one mile west of the project. The new well,
located at the intersection of Deer Trail Circle and Equestrian Way (the "Deer Trail
well"), would be dedicated to the City by the applicant. The City would be responsible
for serving the project following annexation.
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 11 of 20
The Deer Trail well would extract water from a deep aquifer zone in what is known as
the Pismo Foundation. The Deer Trail well would draw water from a different aquifer
than that over which the project is located.
Cleath & Associates tested the Deer Trail well site, and submitted a report dated July 3,
1998. The Cleath report concluded that the Deer Trail well would be capable of
producing a continuous discharge of 100 gpm. The EIR took output from the City's Oak
Park well into account, and concluded that production from the Deer Trail well could be
half of that forecast by Cleath. This quantity would be sufficient to satisfy output
requirements for the project. Cleath concluded that the aquifer is not in a state of
overdraft. (Cleath, p. 5)
The water quality of the Deer Trail well is unknown. Based on the water quality of the
City's Oak Park well, which taps the same aquifer, it is likely that the water will contain
elevated concentrations of hydrogen sulfide; manganese, and iron. Water quality testing
would be required if the well were brought on line and proposed for use in the City's
water supply system. Presence of the above minerals, or certain other constituents,
would require treatment at the well head prior to use.
The Final EIR discusses groundwater resources on page$ IV-E1 to IV-E11. The EIR
proposed mitigation measures to respond to environmental impacts concerning
groundwater withdrawal, well interference, and water quality. The EIR concluded that
with incorporation of the mitigation measures, residual impacts would be reduced to less
than significant levels.
Even though the EIR reached this conclusion, the City must determine whether the
applicant's manner of satisfying the project demand for water is consistent with City
policy. The EIR notes:
The City must make a policy decision regarding the feasibility of incorporating
and operating [a] low-producing water well with water requiring wellhead
treatment into the municipal water supply system. Typically, wells that produce
the volume of water expected from the Deer Trail well are significantly more
expensive to maintain and operate than larger production wells located closer to
the main supply grid. This issue becomes particularly relevant because the Deer
Trail well will likely require wellhead treatment, and because it will interfere, albeit
in a relatively minor fashion, with operation of the existing Oak Park well.
Although the new well is expected to provide the City with a quantity of water at
least equal to the volume of the project demand, the new well will not necessarily
improve the City's water supply capability, except for creating redundancy in the
system by essentially creating a backup well for the Oak Park well (EIR pg. IV-
E9).
To address issues of timing, quantity, and quality, specific mitigation measures have
been included in the EIR and will be made conditions of approval for any subdivision
-------------'
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 12 of 20
approvals. The issue of operational costs to maintain and operate the well are policy
issues requiring a determination by the City Council. Alternative measures that provide
equal mitigation could also be approved by the City before acceptance of the Deer Trail
well.
2. Clear compatibility exists with the community's basic identity as a rural,
small town community; the goals and desires of the people and the City of
Arroyo Grande as a whole; and with the community's existing available
resources.
James Way serves as one of the main thoroughfares for residential developments in the
foothills. The annexation proposal would incorporate into the community one of the few
remaining County parcels having frontage on James Way. Upon annexation the project
area nearest James Way would be zoned consistent with the City's Rural Residential
District, which establishes development standards consistent with the community's
basic identity as a rural residential area. This designation is also consistent with the land
use and zoning designations of adjacent properties.
A 19.1-acre site would be zoned as Public Facility. The stated purpose of the request is
to permit the Lucia Mar Unified School District to construct and operate an elementary
school at the site. Construction and operation of an elementary school would be
consistent with the community's goals.
The applicant has applied for approval of a vesting tentative tract-map and planned unit
development designation for the portion of the site to be committed to residential
development. Although neither the tentative tract map nor the planned unit designation
are before the Planning Commission and City Council for consideration at this time, the
requests provide guidance concerning the character and extent of future residential
development on the site, and have been included in the project description on which
environmental review proceeded.
Annexation would provide the City with land use authority over development of the site.
Incorporating the site into the City would also provide the City with an income stream
from the property, in the form of real property taxes and other assessments, that would
not be present if the property were developed as an unincorporated area. The extent to
which income offsets the cost of providing services is analyzed in the fiscal impact
study.
Annexation and development of the site would be consistent with previous development
activity in the James Way vicinity. The City, through conditions imposed on the tentative
tract map approval, could control, to some extent, the character, extent, and intensity of
development on the site. This would be consistent with the desire of community
residents to have a significant role in planning for the future of the community.
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 13 of 20
3. The proposed annexation is consistent with goals and objectives of the
General Plan, particularly in regard to protection of agricultural and open
space lands.
The project site is within the county-designated urban reserve line (URL) for the City of
Arroyo Grande. This is analogous to the sphere of influence, and identifies the area for
urban and suburban growth within the next twenty years. Framework for Planning,
which is Part I of the County's Comprehensive Plan Land Use Element, contains public
service policies for maintaining a distinction between rural and urban development by
requiring extension of urban services to areas within the URL, and restricting the
extension of such services beyond the URL.
The primary purpose of the policies in the County's Comprehensive Plan is to enhance
the pattern of identifiable communities and to discourage premature intensive
development in areas without infrastructure required to serve such development.
Related to these policies is the general goal of encouraging the phasing of urban
development, first using vacant or underutilized parcels as "in-fill" parcels and other
properties adjacent to existing development.
San Luis Obispo County Department of Planning and Building has advised LAFCO, by
memorandum dated August 27, 1995, that it views the annexation of the project site
favorably. The memorandum (Attachment 9) comments on the various urban services
that could be provided to the site if annexation were to occur, and that would otherwise
be provided either on an individual basis (e.g., septic systems, water wells) or occur in a
less carefully planned manner (e.g., drainage).
The tentative tract map proposes clustering of residential lots within a portion of the
annexation area for the purpose of preserving large areas of open space and reducing
development impacts. This design would be consistent with General Plan Land Use
Objectives and Policies 2.1 (a, e, g); 6.3 (e, g); and 7.1 (d).
4. Significant benefits will be derived by the City upon annexation.
The Fiscal Impact Analysis conducted by Crawford, Multari, Clark and Mohr has
examined and analyzed the costs and benefits of the annexation proposal consistent
with the guidelines established by the City. The analysis, dated September 17, 1999 is
presented under separate cover as Attachment 11. The report updated a previous
report for the same site conducted in August 1996.
Table 4 in the Fiscal Impact Analysis summarizes the General Fund Analysis. This
analysis estimates that the residential portion of the project will generate annual
General Fund revenues of about $1,032 per unit. General Fund costs are estimated to
be about $999 per year. Therefore, the residential portion of th~ project would generate
modest fiscal benefits to the City of about $33 per unit per year. The previous fiscal
analysis stated that if the property were developed in County jurisdiction, the net loss
per residential unit would be $179.00 per year.
__.J
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 14 of 20
With regard to the inclusion of the school site within the proposed annexation area, the
report concluded that because an independent public school district operates the
proposed school, no property taxes would be paid on this portion of the site. There may
be a small increase in taxable sales associated with expenditure made by teachers
while in Arroyo Grande; however, this amount is not expected to be significant. No other
'General Fund revenues are expected to be generated by the existence of the school
site.
5. Adequate infrastructure and services have been or can be economically
provided in accordance with current City standards.
The applications before the Planning Commission for consideration at this time include
only the General Plan amendment and Development Code amendment. These actions,
by themselves, would have no fiscal impact on the City, and would require no additional
infrastructure or services not already provided to the project directly, such as roads, or
indirectly through mutual aid agreements for police and fire services.
As previously stated, the project area is sur~ounded on three sides by the City. In
addition, the City provides service to this area under current mutual aid agreements. As
identified in the Fiscal Impact Analysis for the project, revenues collected from the
proposed tract would exceed service costs provided under current city standards (See
Table 4 - General Fund Fiscal Impact Summary).
In discussing the findings required by the General Plan, staff has evaluated not only the
annexation request itself, but the proposal put forth by the applicant concerning the
likely development of the site. The project analyzed in the EIR and Fiscal Impact
Analysis included 36 clustered residential lots, one 19.1-acre parcel designated as
Public Facility for a future school site, four custom lots, and two 11-acre parcels.
Em
The City maintains a fire department consisting of forty volunteers, one full-time, paid
captain, and a full-time, paid Fire Chief. The fiscal impact report noted that ensuring an
adequate level of response is sometimes difficult with a volunteer-based department.
Average response times in the City are approximately 12.6 minutes for fire, and 8
minutes for medical emergencies. The project site is, and will be, accessible via
established and improved roadways, and response times would be similar to the
established standards.
The City has not adopted standards for staffing and response times for fire protection,
nor has the City adopted impact fees to cover the cost of additional facilities that might
be needed due to future development. The establishment of fire impact fees is currently
under review. The City conducts an annual review as part of the City Council's budget
process. This procedure would be used to determine the requirements for additional
staffing and facilities that might be needed to serve the proposed project as well as
other areas of the community.
Planning Commission, November 2. 1999
Staff Report, Village Glen Annexation
Page 15 of 20
Police
The City Police Department is currently staffed with 23 full-time sworn personnel, 16 of
whom are in uniformed service. The department also employs 8 auxiliary officers on a
part-time basis.
As with the Fire Department, the City has not adopted standards for staffing and
response times for police protection services, nor has the City adopted impact fees to
cover the cost of additional capital facilities that might be needed due to development.
The City conducts an annual review as part of the City Council's budget process. This
procedure would be used to determine the requirements for additional staffing and
facilities that might be needed to serve the proposed project as well as other areas of
the community.
Solid Waste
Solid waste collection and disposal is provided to the project site by South County
Sanitary Service, Inc. Solid waste is hauled to one of the several landfills located in San
Luis Obispo County. Cold Canyon Landfill serves the City and is located approximately
four miles north on Highway 227. The landfill has a remaining capacity of approximately
twenty years.
San Luis Obispo County and the City of Arroyo Grande have prepared a long-term
waste management plan to meet state standards that contains goals for waste reduction
and recycling. .Development within the annexation area would be subject to all
requirements contained within the plan including mandatory recycling and greenwaste
collection. The EIR prepared for the project concluded that there is adequate capacity
for solid waste disposal to accommodate the proposed project.
Wastewater
The project area lies within the boundaries of the South San Luis Obispo County
Sanitation District. The District operates a wastewater treatment plant in the community
of Oceano that serves Arroyo Grande and surrounding communities. The treatment
plant, which is licensed to treat 5.0 million gallons ef effluent per day, is projected to
meet the demand for sewer service within the District through the year 2015.
The EIR analyzed the projected demand for sanitary sewer service from the proposed
project of 40 residences and a school, and noted that the project demand of 16,175
gallons per day would constitute approximately 0.07% of the remaining capacity of the
treatment plant. The study concluded that there is adequate wastewater treatment plant
capacity to accommodate the project buildout.
Schools
The project lies within the Lucia Mar Unified School District. The District provides
primary and secondary education in southern San Luis Obispo County.
-~"
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 16 of 20
The District is currently charging an impact fee for new residential construction. The
District has reached agreement with the applicant regarding the impact fees to be
charged and is satisfied that impacts of the proposed project on the school system have
been fully mitigated. The School District is the Trustee Agency designated by CEOA
with the authority to determine the adequacy of mitigation measures required to address
the impacts created by the project.
Parks
The City maintains and operates a system of parks,' and also operates recreation
facilities and programs. The City Parks and Recreation Element of the General Plan
seeks to establish and maintain a ratio of four acres of developed parkland per 1,000
population. To achieve this objective, the City employs provisions of the Subdivision
Map Act that allow local governments to require the dedication of land, and/or the
payment of money in the form of in-lieu fees. The City has adopted an implementing
ordinance, and assesses and collects such fees.
Collection of the in-lieu fee is considered sufficient to offset the additional demand for
parks that would result from project buildout.
Traffic
The project analyzed in the EIR and traffic study conducted in connection with the
project includes 40 single-family residences, buildout of the two 11-acre parcels, and
the 19.1-acre school site.
The traffic study analyzed the impact of project traffic on the following intersections:
. Brisco RoadlW. Branch Street/U.S. Highway 101 Northbound ramps
. East Branch StreetlTraffic Way
. East Branch StreetlWest Branch Street/Grand Avenue
. Grand Avenue/U.S. Highway 101 interchange (2 locations)
. EI Camino Real/Halcyon/U.S. Highway 101 southbound ramps
. Rodeo Drive between James Way and the intersection of the proposed Grace
Lane extension.
The traffic study and EIR also analyzed the impact of the project on Rodeo Drive and
the proposed extension of Grace Lane. The EIR concluded that the vehicle trips
generated by the project would not cause traffic volumes on Rodeo Drive to exceed the
basic local and collector capacities.
Comments have been received concerning the sight distance at James Way. The EIR
indicates that the location of the proposed tract access road would not provide a safe
sight distance for vehicles on James Way when children are crossing. Several
mitigation measures were proposed, including relocation of the project access either
150 feet west or 250 feet east. The project applicant has, since the date of the traffic
study, responded to this concem by designing a second access to the tract, which
would be located to the east of the proposed tract access road in an area with adequate
-----~---_.~~~
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 17 of 20
sight distance. Mitigation measure options identified in the EIR will help to avoid or
minimize safety risks to school age pedestrians crossing James Way.
A second impact identified in the EIR relates to the Brisco Road/U.S. 10t interchange.
The intersection is forecast to operate at LOS D in the future, and the EIR identified a
significant impact with regard to project traffic at that intersection:
To mitigate its share of cumulative impacts the Project would contribute traffic
impact fees to the City fund used for major roadway and intersection projects
identified in the Circulation Element. Generally, payment of impact fees is
considered adequate mitigation for a project's share in cumulative impacts.
However, in this case, the timing and feasibility of the needed interchange
improvements is uncertain.
For this reason, the project's contribution to cumulative impacts at the
interchange (Impact D2) is seen as significant and unavoidable, because no
feasible mitigation within a definite time frame can be identified by the project
proponent that would avoid the cumulative impact.
As noted below (see Environmental Assessment), the presence of a significant and
unavoidable impact would require the City Council to adopt a Statement of Overriding
Considerations in connection with approval of the project.
The addition of daily traffic from the project was not expected to significantly change any
level of service on a City roadway.
6. The proposed annexation will generate sufficient revenues to adequately
pay for the provision of City services.
One of the purposes of the fiscal impact study was to determine whether the revenue
from the proposed project would be sufficient to pay for City services to be provided.
The study used an average cost approach to estimate public service costs for the
proposed project. This process evaluates the cost of providing the service (e.g. a
department's annual budget) and the extent to which the service is directed toward
residential uses, as opposed to commercial or industrial uses (e.g., percentage of police
calls to residences).
In addition, the fiscal study also evaluated the impact of providing services to persons
not residing in the City. For example, if the project were not approved, and project
development occurred in the unincorporated area, thos,e residing in the project area
would still be expected to use City parks and other services. Thus, the City would incur
a cost without receiving a source of revenue (e.g., real property taxes) to offset such
cost.
Having evaluated such factors, the fiscal study concluded that the proposed annexation
and development of residential uses as proposed would provide modest fiscal benefits
----
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 18 of 20
to the City. The study also concluded that if the project were constructed under County
jurisdiction, the City could expect to incur costs in excess of revenues.
Staff Advisory Committee
The Staff Advisory Committee considered the annexation request and proposal for
Vesting Tentative Tract 2265 on August 3, 1999. Minutes of the meeting are attached
as Attachment 4.
Architectural Advisory Committee
The ARC has not reviewed the project. The applicant has not produced elevations for
the residences proposed for the site. In the absence of elevations, and given the review
for aesthetic issues conducted during the EIR process, review by the ARC would occur
when more specific development plans were available.
Environmental Assessment
When the revised project was filed with the City, staff prepared an initial study that
evaluated the environmental impact of the project. The initial study is attached to the
Final EIR. The initial study concluded that potentially significant impacts existed in the
following areas: traffic, groundwater resources, aesthetics and visual resources;
biological resources, public services, and noise. An environmental impact report
evaluating these areas was prepared by firma.
The Draft EIR was circulated for public review for a thirty (30) day review period, and
filed with the State Clearinghouse, Office of Planning and Research. The Planning
Commission held a public hearing to receive comments on the Draft EIR on October 5,
1999. The Minutes of that meeting are attached as Attachment 5.
The EIR concluded that the environmental impacts Gould, with the exception of traffic,
be reduced to a less than significant level with implementation of recommended
mitigation measures. The mitigation measures set forth in the EIR, including the
mitigation measures identified in the initial study, would become conditions of the
project.
At the Planning Commission hearing to receive comments on the Final EIR, concerns
were raised regarding several issues, including the following:
. Mitigation measures concerning groundwater resources were questioned. It
was noted that the testing for the Deer Trail well would occur following project
approval. The commentors questioned whether the applicant would be held
accountable if the testing indicated the well was not productive, adversely
impacted nearby wells, or produced water of seriously deficient quality;
. Commentors questioned aspects of traffic' and circulation especially as they
related to the design of the school site, and as they affect the safety of students
arriving at and departing from the school facility.
Planning Commission, November 2, 1999
Staff Report, Village Glen Annexation
Page 190120
As noted above, the City Council refused to certify the EIR for the original project based
primarily on traffic concerns, and disagreement regarding the application of the
threshold for significant traffic impacts identified in that EIR.
Given the nature and importance of the issue, staff requested policy guidance from the
City Council following the June 8, 1999 meeting. The matter was heard by the City
, Council on September 28, 1999. There was discussion of the relationship between
General Plan Policy 8.1.b, which restricts approval of development when traffic at
affected intersections would fall below LOS C, and Policy 8.2.f., which restricts approval
of a project when the level of public service or facility provisions fall below the standards
maintained by the City. At the conclusion of the discussion, the following motion was
approved (3-2; Runels, Tolley):
Mayor Pro Tem Ferrara moved to 1) have the staff report, along with the
Council's minutes from the meeting, presented to the Traffic Commission and
Planning Commission for review, public comment, and recommendations; and
that the matter be returned to the Council within 120 days for action, with some
new alternatives or restated alternatives; 2) that in the interim period (120 days),
Community Development advise all applicants whose projects, contribute to, or
cause independently, the level of service on any roadway segment or any
intersection to fall below LOS IIC': and said applicant cannot offer tangible
mitigation to offset their own project impacts, that their applications be denied; 3)
that in the interim period (120 days) traffic impact fees can be accepted as a
tangible mitigation measure if they can be applied directly to an approved
mitigation project scheduled to commence within two years of the completion of
the applicant's project, and an analysis is conclusive that such a mitigation
project will offset the impacts of the applicant's project; and 4) that this matter be
presented as indicated to the Long Range Planning Committee and the
Consultant, with direction to monitor and thoroughly define related thresholds and
interpretations in the new Land Use Element of the General Plan.
Pursuant to this policy, the City Council, acting with the recommendation of the Planning
Commission, would determine whether the proposed project satisfies the standards of
the above policy regarding mitigation of specific project traffic impacts.
,
-~-- ---"---.- -------'
Planning Commission, November 2,1999
Staff Report, Village Glen Annexation
Page 20 of 20
Attachments
Planning Commission Resolution No. 99-1715 on Certification of Final EIR
Planning Commission Resolution No. 99-1716 on General Plan Amendment No. 97-004
Planning Commission Resolution No. 99-1718 on Development Code Amendment No.
97-009 (Pre-zoning)
Planning Commission Resolution No. 99-1719 on Findings Regarding Environmental
Impacts and Statement of Overriding Considerations
1. Map 1: Vicinity Map
2. Map 2: Annexation and Pre-zoning Area
3. Map 3: Annexation Properties
4. Staff Advisory Committee Minutes, dated August 3, 1999
5. Planning Commission Minutes, EIR Hearing, October 5, 1999
6. City Council Minutes, Direction Regarding Highway 101/Brisco Road Level of
Service Policy, dated September 28,1999
7. "Answers to Common Questions About Annexation to the City of Arroyo Grande"
8. San Luis Obispo County Memorandum Re: Annexation, dated August 27,1995
9. Final Environmental Impact Report - Village Glen Annexation Tract 2265 and
Elementary School #12 (delivered under separate cover)
10. Table M: Mitigation Monitoring Plan
11. Fiscal Impact Analysis of Proposed Village Glen Annexation in Arroyo Grande
(delivered under separate cover)
S:ICommunity Development Dept. - SharedlDevelopment ReviewlProjectslJames Way with SchoollStaff reportslPC Staff
Report - 2,doc
RESOLUTION NO. 99-1715
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ARROYO GRANDE RECOMMENDING
THAT THE CITY COUNCIL CERTIFY THE COMPLETION
OF AND MAKE FINDINGS AS TO THE FINAL
ENVIRONMENTAL IMPACT REPORT PREPARED FOR
THE VILLAGE GLEN PROJECT
WHEREAS, an Environmental Impact Report (the "EIR") for the Village Glen
Annexation, including General Plan Amendment 97-004, Development Code
Amendment 97-009, Vesting Tentative Tract 2265, and Planned Unit Development 97-
563 (collectively hereafter the "Project") was prepared by firma (the "Consultant") for
the City of Arroyo Grande (the "City") pursuant to the California Environmental Quality
Act (Public Resources Code Section 21000 et seq.), the Guidelines for Implementation
ofthe California Environmental Quality Act (14 Cal. Code Regs. Section 15000 et seq.,
hereinafter the" CEQA Guidelines") and local procedures adopted by the City pursuant
thereto; and
WHEREAS, copies of the Draft EIR were distributed to the State Clearinghouse and to
those public agencies which have jurisdiction by law with respect to the Project and to
other interested persons and agencies, and the comments of such persons and
agencies were sought; and
WHEREAS, the Draft EIR was thereafter revised and supplemented to adopt changes
suggested and to incorporate comments received and the City's response to said
comments, and as so revised and supplemented, a Final EIR was prepared and
submitted to the Planning Commission of the City of Arroyo Grande for review and
consideration in conjunction with consideration of recommendations for approval and
adoption of the Project; and
WHEREAS, a duly noticed public hearing was held by the Planning Commission on
November 2, 1999 to consider the Project and the Final EIR relating thereto, following
notice duly and regularly given as required by law, and all interested persons
expressing a desire to comment thereon or object thereto having been heard, and said
Final EIR and all comments and responses thereto having been considered; and
WHEREAS, the Final EIR consists of the Draft EIR, as revised and supplemented,
incorporating all comments received and the response of the City as of the date hereof.
NOW, THEREFORE, the Planning Commission of the City of Arroyo Grande resolves as
follows:
Section 1. The Planning Commission has independently reviewed and analyzed the
Final EIR and considered the information contained therein and all comments, written
and oral, received at the public hearing on the Final EIR prior to adopting this
Resolution. .
- - -----._---~-- . --~
Resolution 99-1715
EIR Certification
Page 2 of 2
Section 2. The Planning Commission hereby recommends that the City Council of
Arroyo Grande certify that the Final EIR for the Project has been completed in
compliance with the California Environmental Quality Act (CEQA), the State CEQA
Guidelines and local procedures adopted by the City pursuant thereto. The Planning
Commission further recommends that the City Council find that the Final EIR reflects
the independent judgment and analysis of the City Council, as required by Public
Resources Code Section 21082.1 and Section 15090 of the CEQA Guidelines.
Section 3. The Planning Commission recommends that the City Council adopt the
Mitigation Measures and the Mitigation Monitoring Program identified in the Final EIR.
, On motion by Commissioner , seconded by Commissioner , and
by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 2nd day of November, 1999.
Laurence Greene, Chairman
ATTEST:
Kathleen Fryer, Commission Clerk
AS TO CONTENT:
Kerry McCants,
Community Development Director
,--
RESOLUTION NO. 99-1716
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ARROYO GRANDE RECOMMENDING
THAT THE CITY COUNCIL APPROVE AN AMENDMENT
TO THE GENERAL PLAN LAND USE ELEMENT AND THE
GENERAL PLAN MAP; GENERAL PLAN AMENDMENT
97 -004, APPLIED FOR BY VILLAGE GLEN HOMES LLC
WHEREAS, the applicant for the Village Glen Annexation has submitted an application to
amend the General Plan Map to designate a portion of the project site area, described on
Exhibit A to this Resolution, as Rural Residential (RR), allowing a density of one unit per
acre, and the remaining 19.1 acres as Public Facility (PF); and
WHEREAS, amending the General Plan Map as requested would establish land use,
development and design standards for the above described area; and
. WHEREAS, on November 2, 1999 the Planning Commission considered a
recommendation to the City Council regarding the Environmental Impact Report prepared
for the Village Glen Annexation, and recommended that the City Council certify the
Environmental Impact Report; and
WHEREAS, the Planning Commission has reviewed the application for General Plan
Amendment 97-004 at a duly noticed public hearing on November 2, 1999, in accordance
with the Development Code of the City of Arroyo Grande at which time all interested
persons were given the opportunity to be heard; and
WHEREAS, the Planning Commission has reviewed and considered the information and
public testimony presented at the public hearings, staff reports, and all other information
and documents that are part of the public record in this matter; and
WHEREAS, the Planning Commission finds, after due study, deliberation, and public
hearing, the following circumstances exist:
Annexation Findings
1. The proposed annexation will not impact the amount of water resources
available elsewhere within the City;
2. Clear compatibility exists with the community's basic identity as a rural, small
town community; the goals and desires of. the people and the City of Arroyo
Grande as a whole; and with the community's existing available resources;
3. The proposed General Plan amendment is consistent with goals and objectives
of the General Plan, particularly in regard to protection of agricultural and open
---. .- " _....-._.~--- -_._._.~- "- -.----
Resolution No. 99-1716
General Plan Amendment 97-004
Page 2 of 3
space lands, and will not result in any internal inconsistencies within the General
Plan;
4. Significant benefits will be derived by the City upon annexation;
5. Adequate infrastructure and services have been or can be economically provided
in accordance with current City standards; and
6. The proposed annexation will generate sufficient revenues to adequately pay for
the provision of City services.
General Plan Amendment
7. The proposed amendment is consistent with the goals, objectives, policies, and
programs of the General Plan and will not result in any internal inconsistencies
within the plan.
8. The proposed amendment will not adversely affect the public health, safety, and
welfare.
9. The potential environmental impacts of the proposed General Plan Amendment
are insignificant or can be mitigated to a less than significant level as identified in
the Village Glen Annexation Final Environmental Impact Report, or there are
overriding considerations that outweigh the potential impacts.
NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of
Arroyo Grande hereby recommends to the City Council that it approve an amendment to
the General Plan Land Use Element and General Plan Map by designating the Village
Glen project area as Rural Residential and Public Facility as described on Exhibit A,
attached hereto and incorporated by reference herein.
On motion by Commissioner , seconded by Commissioner , and
by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 2nd day of November, 1999.
Laurence Greene, Chairman
-- .---
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RESOLUTION NO. 99-1718
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ARROYO GRANDE RECOMMENDING THAT
THE CITY COUNCIL AMEND THE ZONING MAP OF THE
CITY OF AROYO GRANDE IN DEVELOPMENT CODE
AMENDEMENT CASE NO. 97.009, APPLICANT VILLAGE
GLEN HOMES LLC
WHEREAS, the City of Arroyo Grande Zoning Map indicates that the area identified in the
attached Exhibit A, located north of James Way, is located in the unincorporated area of
San Luis Obispo County; and
WHEREAS, the applicant, Village Glen Homes LLC, has filed Development Code
Amendment 97-009 to amend the Zoning Map and designate the project area as Rural
Residential and Public Facility; and
WHEREAS, adoption of the proposed zoning would establish land use, development and
design standards for the above described areas; and
WHEREAS, a Final Environmental Impact Report has been prepared for the project and
has been considered by the Planning Commission, and will be considered for certification
by the City Council;
WHEREAS, the Planning Commission of the City of Arroyo Grande has reviewed
Development Code Amendment 97-009 at a duly noticed public hearing on November 2,
1999, in accordance with the Development Code of the City of Arroyo Grande at which
time all interested persons were given the opportunity to be heard; and
WHEREAS, the Planning Commission has reviewed and considered the information and
public testimony presented at the public hearings, staff reports, and all other information
and documents that are part of the public record; and
WHEREAS, the Planning Commission finds, after due study, deliberation and public
hearing, the following circumstances exist:
1. Based on the information contained in the staff report and accompanying
materials, the proposed Development Code Amendment amending the Zoning
Map is consistent with the goals, objectives, policies, and programs of the General
Plan and is necessary and desirable to implement the provisions of the General
Plan.
2. The proposed Development Code Amendment amending the Zoning Map will not
adversely affect the public health, safety, and welfare or result in an illogical land
use pattem.
------ --- ------ --------- ---_.~
RESOLUTION NO. 99-1718
PAGE 2
3. The proposed Development Code Amendment amending the Zoning Map is
consistent with the purpose and intent of the Development Code. Development
within the Village Glen Annexation area would be required to meet development
and design standards that insure orderly development and a unique and
aesthetically pleasing design.
4. The potential environmental impacts of the proposed Development Code
Amendment are insignificant or can be mitigated to a less than significant level, or
there are overriding considerations that outweigh the potential impacts.
5.
NOW, THEREFORE, BE ITRESOL VED that the Planning Commission of the City of
Arroyo Grande, California hereby recommends that the City Council of Arroyo Grande
approve Development Code Amendment Case No. 97-009, through adoption of the
ordinance attached as Exhibit B, thereby pre-zoning the subject property as Rural
Residential and Public Facility, preliminary to its annexation to the City of Arroyo Grande.
On motion by Commissioner , seconded by Commissioner , and
by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 2nd day of November, 1999.
Laurence Greene, Chairman
ATTEST:
Kathleen Fryer, Commission Clerk
_____0_______,.___ -----
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RESOLUTION NO. 99-1719
A RESOLUTION 'OF THE PLANNING COMMISSION OF THE
CITY OF ARROYO GRANDE RECOMMENDING THAT THE
CITY COUNCIL MAKE CERTAIN FINDINGS REGARDING THE
ENVIRONMENTAL IMPACTS OF THE VILLAGE GLEN
ANNEXATION, AND ADOPT A STATEMENT OF OVERRIDING
CONSIDERATIONS
WHEREAS, the Planning Commission for the City of Arroyo Grande has considered the
VHlage Glen Annexation project, including the Final Environmental Impact Report and
the staff report; and
WHEREAS, the Planning Commission has held duly noticed hearings concerning the
project and the Environmental Impact Report, at which .time interested persons were
provided an opportunity to be heard; and
WHEREAS, the Planning Commission has read and considered the Final EIR, and has
received and considered evidence concerning the need for a school site in the City of
Arroyo Grande, as well as the serious difficulty faced by the Lucia Mar School District in
locating an appropriate school site; and
WHEREAS, the Planning Commission has considered the benefits of locating a school
site within the Village Glen project as proposed, as well as the environmental effects of
the proposed project as identified in the Final EIR; and
WHEREAS, the Planning Commission recognizes that the Final EIR has identified a
significant and unavoidable impact for traffic, due to the cumulative effect on the Brisco
Road /101 interchange; and
WHEREAS, The Planning Commission has reviewed the attached draft City Council
Resolution, attached hereto as Exhibit 1, making certain findings regarding the
environmental impacts of the pr~posed project and adopting a Statement of Overriding
Considerations.
NOW, THEREFORE, the Planning Commission of the City of Arroyo Grande resolves as
follows:
Section 1. The Planning Commission finds that the factors discussed in Attachment "B"
to the attached Draft City Council Resolution identify relevant and appropriate
considerations in connection with consideration of the project and its effect on the
environment.
Section 2. The Planning Commission finds that the benefits of the Village Glen
Annexation project, as set forth in Attachment "B" of said Draft Resolution and as can
be found in the record of proceedings before the Planning Commission, outweigh the
adverse environmental effects of the project, including the impact on traffic identified a~
Impact D2 of the Final EIR.
- ----~-----_.."-,----------- _.^--._--~
Resolution 99-1719
Findings Re: Environmental Impacts
Page 2 of 2
Section 3. The Planning Commission hereby recommends that the City Council of the
City of Arroyo Grande adopt the attached resolution making certain findings regarding
the environmental effects of the project and adopting a Statement of Overriding
Considerations.
On motion by Commissioner , seconded by Commissioner , and
by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 2nd day of November, 1999.
Laurence Greene, Chair
ATTEST:
Kathleen Fryer, Commission Clerk
AS TO CONTENT:
Kerry McCants,
Community Development Director
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'TItle: Existing Land UselZoning Not to Scale North Map
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A TT ACHMENT 4
STAFF ADVISORY COMMITTEE - CITY OF ARROYO GRANDE
Meeting Notes of AUGUST 3, 1999
S1 AFF ADVISORY COMMITTEE MEMBERS
Community Development Department - Tom Buford and Kelly Heffernon
Fire Department - Terry Fibich
Chief Building Official - Larry Schmidt
Police Department - John Ferdolage
Public Works Department - Craig Campbell and Kim Romano
Parks and Recreation Department - Dan Hernandez
I. Oral Communications - None.
II. Projects
A. 1. Applicant: Village Glen Homes LLC
2. Representative: Gary Young
3. Case Number: James Way Annexation (Village Glen Annexation), Tract 2265
(General Plan Amendment 97.004, Development Code
Amendment 97-006.
4. Proposal: The applicant has redesigned the project and is proposing a
total of 40 homes sites and an elementary school site of 19
acres.
5. Location: North and East of James Way adjacent to the northem city limit
in unincorporated County lands.
The SAC discussed the changes in the Village Glen project. With the addition of the school site
there will be issues with regard to:
. Water
. Fire Sprinklers
. Grading
. Drainage
. Water with relation to the necessary fire flow
. The turnaround in the cul-de-sac for fire engines.
. The necessity for a sixteen foot paved emergency access road
. The removal of any trees (mostly eucalyptus) shall be replaced by the City formula of 1 to 1 or
3 to 1 for Oak trees.
. Show trees and any tree removal on plans
Craig Campbell stated/asked that:
. Where will the intersection from the project to James Way be? An analysis needs to be done to
determine the best place.
. The access road needs to be 44 feet from curb to curb.
. Question of buses - left turn pocket. Will a signal be needed? The Traffic Commission should
study this.
. How will the pedestrian traffic be handled?
. Clarification of this on the plans.
. Discussion about the EIR and the detention basin.
. How will the increased demand for water be handled?
.
The Committee, the developer and David Foote discussed the water issues for the project.
SAC Meeting Notes
September 7, 1999
1999
Page 2
. Discussion about the EIR and the detention basin.
. How will the increased demand for water be handled?
The Committee, the developer and David Foote discussed the water issues for the project.
B. 1. Applicant: Phil and Cristy KolboNRS Marketing
2. Representative: RRM Design Group
3. Case Number: Conditional Use Permit 99-008
4. Proposal: The applicant is proposing to construct a single story, 7,690
square foot office/professional building for a research and
development facility on a 1 .34 acre parcel.
5. Location: Camino Mercado
Kelly Heffernon, Community Development Department, gave a brief explanation of the
project to the Committee.
Dan Hernandez, Parks and Recreation stated that the applicant had done a very good job
of saving and protecting the ,Oak trees on the property. He questioned some of the
parking spaces that were close to the trees and stated that he would like the roots
protected.
Terry Fibich, Fire Department asked if the building was going to have 'a sprinkler system
installed? He stated that it was not a requirement but it would be important to do. If the
applicant had two (2) hydrants to service the building it would not need to have a
sprinkling system but if there was only one (1) hydrant it would.
Mr. Kolbo replied that he would install fire sprinklers because of the open space at the
back of the building and the potential fire danger.
Police Department - No comments.
Larry Schmidt, B"uilding Department, had the following comments and concerns:
. The applicant can reduce the need for fire flow by 75% if the building is sprinkled.
. The applicable fees will be charged with one exception; there is no water lateral which
would result in higher fees if the applicant chooses to have the City install it for him.
. The handicapped ramp protrudes out into the loading area of the handicapped parking
space. This will have to be moved to that the "ramp" in on the sidewalk.
Craig Campbell, Public Works, has the following comments and concerns:
1 Site Plan revisions to include:
. All improvements within the public right-of-way, including plan and profile
drawings.
. Show location of all existing utilities
. Clarify raised deck vs. at-grade vs. cantilevered floor. (show cross-section or
elevation)
1. The deck needs to have a sturdy railing.
2. There should be a railing or visual barrier at 30 in. edge of parking lot.
3. Mr. Campbell stated that shared driveway access with the neighboring property would
2
COMMENTS ON VILLAGE GLEN EIR A TT ACHMENT 5
PLANNING COMMISSION PUBLIC HEARING
10-5-99
1
B. VILLAGE GLEN ANNEXATION, TRACT 2265 AND ELEMENTARY
SCHOOL #12; PROJECT LOCATION - UNINCORPORATED AREA OF SAN
LUIS OBISPO COUNTY, ADJACENT TO AND NORTH OF JAMES WAY NEAR
MESQUITE LANE; APPLICANT - VILLAGE GLEN HOMES, LLC.
Kerry McCants, Community Development Director stated that the project
included a 19.1 acre elementary school and a thirty-six UNIT residential
project. The total acreage is 86.3 acres, which is included in the annexation
proposal. This is an opportunity for the public to make comments on the EIR
and again, he would encourage everyone to submit written comments to the
Community Development Department as well as their verbal comments.
Chair Greene again explained to the public that the purpose of tonight's
hearing was to take public comment only and that the Planning Commission
would not take any action on this item.
David Foote. Firma Consultina stated that he was in attendance tonight to
listen to public input. His responsibility at the end of the comment period
was to take all public comment and respond by incorporating them into the
Final EIR.
Commissioner Greene asked Mr. Foote if he was going to address the traffic
study or would the traffic comments be passed on to the consultant that had
prepared the original traffic study?
Mr. Foot replied that the comments would be passed on to the traffic
engineer that did the traffic study.
Chair Greene wanted the public to understand that Mr. Foote was selected
by the City of Arroyo Grande, not by the applicant and therefore he is serving
as a consultant to the staff on this issue.
Christocher Charles. 766 Phillips stated that he was in second grade and that
the City needed this new school. He said that he rides on the bus now for
over two hours. His little sister needs the school too. He thanked the
Commission for his future.
-
COMMENTS ON VILLAGE GLEN EIR
PLANNING COMMISSION PUBLIC HEARING
10-5-99
2
Tobie Charles. 766 Phillips stated that there were so many kids that crossed
through the Brisco intersection to get to school that he felt it would help
somehow with the impact at that intersection.
Micalene Moran. 289 James Way stated that she was concerned about the
children. When there is a large storm the electricity in this area always goes
out. It would not be a good situation for the children to be in. She felt that
the parents would be out of touch with their children and vice-versa.
Patrick Voealle. 230 Canyon Way stated that he has very upset because he
had not been notified about tonight's meeting. He does not have a problem
with the school however; his problem is with the lack of information that has
been discriminated to the residents of Canyon Way. They will be impacted
by the placement of the school in a couple of different ways. His fear is that
the traffic pattern on their street will change for the worse. At Ocean View
there is a big traffic problem because there is a "key-hole" dead-end street
where parents come to drop off and pick up their children. He is afraid that
the kids will leave the school, go down the proposed fire access road to the
top of Canyon Way and parents will be picking up their children there.
Because of this potential traffic issue for them he felt it was iligitment and
deceitful that the people on Canyon Way were not notified. He would like to
know why this happened? He would also like to know if there had been any
traffic impact study done on the potential change?
Chair Greene asked Mr. McCants to address what efforts were taken to
notify residents, both within and outside the three hundred foot limitation,
regarding the project.
Mr. McCants stated that a display ad was placed in the Times Press
Recorder, as well as the standard noticing procedure of noticing residents
within three hundred feet. He explained that there was a problem with the
list that was provided to the Department in that some of the parcels were
not identified correctly.
Karen Lanae. 146 Avenue de Diamonte stated that she would like to support
the school, which she felt was absolutely needed. She felt that the Planning
Commission needed to look at other cities and see what a Planning
Commission is supposed to do. She finds that in this City the developer's
word is taken for what is going to happen. Developers are not the kind of
people that will "unsell" their project. This project has a school site with
only one entrance road and she feels that this is inconceivable to her that
COMMENTS ON VILLAGE GLEN EIR
PLANNING COMMISSION PUBLIC HEARING
10-5-99
3
there would be a school with over 500 kids and only one road. In the other
communities, the Planning Commission and the City Council requires the
developer, if they want to work in that community, to do what the Planning
Commission sees fit. She felt it was the Commission's job to understand the
community and to push the developer to do what they and t~e community
wants.
Chuck Fellows. 202 Canyon Way was concerned and had questions because
he had heard that there was going to be a "bump-gate" for access to the
school site. He is not against the school and feels that the school is needed.
He felt that just about anything tbat would keep traffic away from the Brisco
intersection is a good idea. However, the many families that live on Canyon
Way are concerned that traffic will increase on their street. He has come to
as many meetings as he has known about to talk about the traffic issues. He
was surprised that there were no maps on the wall to let them know what
was going to happen in this area. Was there going to be a "bump-gate" and
what is the present plan for the top of Canyon Way?
Chair Greene explained that the reason for tonight's meeting was only to
take comment on the Draft EIR. The information that Mr. Fellows was
asking about was contained in the Draft EIR.
Mr. Fellows stated that if he had known about tonight's meeting he would
have known to go read the Draft EIR.
Juan Olivarri. 931 Margarita, Grover Beach told the Commission that he was
the Principal of Margaret Harloe Elementary School. He sees the impact of
having a large, overcrowded school every day. There are three elementary
,schools in Arroyo Grande with Margaret Harloe being the largest with over
700 students. There is a huge need in Arroyo Grande for another school,
especially one on the East Side of the freeway. He stated that he was on
the committee that looked at multiple sites. The James Way site was the
best site they found for a school. He said that he realizes that the
Commission looks at the whole picture and all the impacts that can occur.
He also realizes that his view is a little parochial in that he only looks at the
benefit for the children, but there is a great need for a school on the East
Side of the freeway.
Ravanna Thomcson. 1964 Johnson Ave., San Luis Obispo stated that she
was the Principal at Ocean View Elementary School for five years. She said
that she knows what it is like to have to tell families that come into the
.
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Community that are very close to the school, that there is no room from
them at that school. She wanted the Commission to know how impacted
the schools are in the Arroyo Grande area. This school is very necessary and
she felt it would help with the impact on the Brisco Road intersection.
Georce Heister. 677 Printz Road explained to the Commission that he has
nine plus acres adjacent to the project with 360 feet directly abutting the site
and he had received no information about the project what so ever. He went
to the office in March and requested that his name be added to the list but
still did not receive any notice about the project.
He stated that he had submitted his written comments to the City but he
wanted to emphasize one sector of his comments that he felt was extremely
important.
Mr. Heister referred to the City's Water System Master Plan adopted on July
13, 1999. This plan provided information on present and future water
supplies for the City of Arroyo Grande. It refers to the 1 983 friendly
adjudication with area's cities and the farmers. As the Commission knows
the farmers were concerned about the salt-water intrusion into the coastal
wells. Arroyo Grande was allocated 1,200-acre feet per year from the
ground water. The City's other source of groundwater is the Lopez Lake
contract and supply which is 2,290 acre feet per year plus 580 acre feet of
any available surplus. The City's prior studies indicated that this water
supply could support about 17,000 to 18,000 residents. When Rancho
Grande is built out, in his opinion, would exhaust the City's existing reserves.
The reports' recommendation is that future annexations include a separate
source of water supply adequate for the increased demand. It also went on
, ,
to say that this should be within the City's limited water allotment. The
report said that the City of Arroyo Grande is approaching, or exceeding, it's
limited water resources, now or in the near future. It asks that the City
include a Water Master Plan when considering annexation.
Tara Webb. 577 Woodland Dr. said that she felt that this annexation would
be very beneficial to the City. The City needs another school desperately.
She thinks the parking and traffic issues can be dealt with. The traffic
studies could be looked at again and some solution could be reached rather
than killing the whole projects. The traffic on the Brisco intersection with
the parents going back and forth to take their kids to school is a nightmare
and if that could be alleviated it would be a blessing.
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William Daniel. 741 Printz Road first apologized for his neighbors that were
opposed to the Village Glen project but had to be absent for tonight's
meeting. He stated that he too had not received any notice or tardy notice
about the project.
He said that he, like his neighbors, were not anti-progress. However, they all
expect this project to be constructed along the zoning and guidelines that
were in place when they purchased their homes and properties and without
creating any undue hardship on the surrounding homeowners.
Mr. . Daniel said that the changes the developer is" requesting are not in
keeping with Section 8 of the Arroyo Grande General Plan. It states in part,
"promoting a rural small-town atmosphere and retaining our ties to
agriculture while providing the best possible quality of life for all residents."
He felt that these changes, if permitted, would adversely effect the
surrounding homeowners.
The developer has proposed a school site. Yes, we need a school, but not in
this area. And not an elementary school that is backed up to existing 2 1/2
acre and larger parcels, with homes in the $650,000 to $1.3 million which is .
a community of older homeowners who have already raised their children.
Mr. Daniel stated that this site was unsuitable for a school because it would
require extensive grading to bring it into conformity with the state standard
for schools. There is a difference in elevation of 130 feet from the top of the
site to the lower boundary of the site.
He would like to see the Council give further consideration to the proposal
that is outlined in the third paragraph of Section V.3, Subsection D. as
outlined in the current EIR. A portion of this section suggests that parcels of
1.5 to 2.5 acres be placed in this area. These lots would serve as, "a .Iand
use transition to larger lot sizes in the ~ounty and the residential estate zone
to the northwest." Further in this section it states, "this would be the
environmentally superior alternative."
On the subject of water, he stated that the Deertrail Well that the developer
intends to use lies below the aquifer that serves the residents along Old Oak
Park Road, Noyes Road and Printz Road. The EIR states that extracting
water from this area should not adversely effect all of these homeowners.
He feels that this conclusion in the EIR is flawed. The silty sand and clay
that separates these two aquifers will be an effective barrier from keeping
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the higher from draining to the lower aquifer. This would impact the
residents along the three roads. He was also concerned that the City may
end up using more water from the Santa Maria aquifer and therefore leave
itself open to litigation from exceeding their limitation.
In conclusion, he is not anti-progress but he would like to see this
development done in a responsible manner, one that would not adversely the
community as it now exists.
Jack Smith. 338 Quail Lane stated that he serves on the Facility Committee
that is responsible for finding school sites. The wanted the Commission to
know that they looked for over two years to find a site in Arroyo Grande. It
seems that there are other priorities such as using Ag land, or wetlands.
Now the school district is in .a situation where the schools in the are
overcrowded. There are elementary schools where they have to have six
lunch periods of only twenty minutes. There are so few bathrooms that the
kids have to leave the classroom because they can't use the bathroom at
recess or lunch. There will be traffic problems and not perfect systems but
we can't wait any longer for a school. There is no playground space because
they are filled with portable classrooms. There needs to be a new school in
this area. How bad does it have to get for the kids and why should they be
the last priority.
Shari McCarthv. 222 Garden stated that she has a child at Ocean View. The
City desperately needs a new school site. She hopes that the City does not
spend a lot of time not taking care of the issues to allow a new school. She
stated that she trusts the Facilities Committee for researching out a site.
Now it needs to be done. She does have a concern about only one entrance
into the school. She does consider this a problem with regards to safety for
the children.
Tim Brown. 125 Allen felt that the school is a great idea. He feels that it is a
win-win situation for all those involved. He has a child at Ocean View and
he concurs that the school is very impacted. His question to the Planning
Commission about the traffic study. The traffic study basically changes the
methodology to go from a LOS of B to D. He wondered if by certifying this
EIR, were they accepting that level of B for the Brisco intersection?
Lori Glockanour, 800 Pearl Drive said that she was the crossing guard at the
Grover Heights Elementary. What she wanted to suggest that the parents,
who are always in such a hurry to pick up their children, remember that their
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children are sponges and absorb what their parents pass out to them. If the
parents could drive slowly, with caution, they could avoid this. The traffic at
her school site lasts no longer than ten to fifteen minutes. If parents allowed
themselves more time they could get in and out without a problem.
She is also on the PT A district board and this is a big concern to this
community. She said that it irritates her that our children should be an asset,
but they are put below trees, grass and animals and that people don't care
about them. They come to the meeting and bicker about their privacy over
the children having an opportunity to have a proper education. She would
suggest that everyone should go to their work place and cram three
additional people into their office space and see how much work they get
done. These are the conditions the children have to deal with on a daily
basis and they do it with a lot of pride and joy. This is why she feels it is
very important for the Planning Commission to move forward and not put the
children at the bottom of the list anymore because they are one of our
biggest assets.
Otis Paae. 606 Myrtle Street wished to express his thanks to the City
Council for the initiative they are taking on the traffic issues. He feels that
everything the present Council is doing, under the leadership of Mike Lady,
Tony Ferrara, and Jim Dickens, to optimize the best solution for the citizens
in terms of, traffic is a totally responsible issue for the citizens to understand.
Anita Ikeda. 371 Gularte Road stated that the substantial growth has
impacted the schools. We now have schools that are overcrowded and run a
risk for our children's health, safety and education, as well as their futures.
She would like to recommend the annexation of this property and a new
school site to help alleviate the current problem that exists. It is an
investment, not only in our community, but in the future of our children.
David Shaw. 295 Canyon Way explained to the Planning Commission that
he did get a notice and had read the EIR. He is in favor of the school, but
what he does not understand, and what is not clear in the EIR is why there
has to be annexation in order to get a school. It does not make sense to
him. He stated that this creates problems with water and everything else to
have more homes in this area. Do we really need the annexation of this
property to get a school?
Chair Greene closed the Public Hearing.
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Commissioner Keen's main concern was with the traffic. He lives near
Ocean View Elementary School and therefore sees the traffic problems there
on a daily basis. That location has two entrances, this location does not. If
this is the only place the Facilities Board could find to put the school that is
fine, except it will not work with the traffic layout that has been presented.
If this project is approved the City will have exactly the same thing as, Brisco
Road. Brisco Road will eventually be fixed. If there is only one way in and
out of this location there will be no way it can be fixed.
Mr. Keen stated that on page 4.D4 of the Draft EIR it talked about the trips
for the elementary school when the enrollment is at 500 children. It says the
number of trips will be 510. He wanted to know what determines a trip? Is
a trip to the school or two the school and back? The trips could actually be
2,000 at, the corner of James Way and this project. He feels that the
majority of the children are driven to school. The intersection at James Way
will be greatly impacted not only with the parents, but also the buses and the
teachers.
He, went on to say that in the Crawford- Multari Report it quotes the Police
Chief as saying, "Providing a safe and adequate drop off and pick up area in
front of the school, as well as assuring adequate and multiple access and
egress were two issues identified by the Police Chief as minimal for police
services. " He did not see this quoted in the current EIR. He didn't
understand how it could be addressed as a police problem already and not be
put in the EIR.
Mr. Keen stated that a school at this location would not work unless there is
more access in and out. If there was a problem there the street may become
so impacted the fire department couldn't even get to the site. Until the
project comes up with another way in and out he does not see how this can
work and he doesn't believe the EIR addresses that.
Further, on page D. 5 of the summary it says that. the school would
contribute up to 956 trips over a twenty-four hour period. One of the things
he noticed is that a lot of the parents that bring their kids to school are also
on their way to work. He questions how this would relieve much of the
impact on the Brisco Road underpass. Because, the people on the north
side of the freeway still have to go to work,:, They will come back to the
freeway to get on their way to work.
.
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Impact D.1 states that location and purpose of the proposed tract access
road does not provide safe sight distance for vehicles on James Way when
children are crossing James Way. Where the road intersects with James
Way is not going to be a safe entrance for this project. He realizes that the
Facilities Committee has done their job in selecting this site, but saying that
the school has to go in the back of this annexation area and with only one
entrance he feels is a big problem.
In addition, Mr. Keen was concerned about having 50 parking spaces and a
big loop to drop off the children in the same loop where the buses have to
go. He does not see how this would work.
Lastly, he is concerned about the new layout of the project. The EI R does
not say how much open space will be there. The old plan showed 30 acres
of open space and he would like the EIR to say how much the open space
easement is. One of the reasons he would like to see this is because, in
Section 1-11 it talks about the clustering of the properties because of the
open space it would allow. If the Open Space disappears with lots then the
clustering aspect goes away.
Commissioner London stated that he looked at the EIR for this project and
compared it to the last EIR, which had two entrances. He wondered if the
second entrance was eliminated to allow additional lots? The bottleneck at
the school needs to be eliminated. The overall project is good and the school
is needed. He believes that the applicant will have to come up with another
entrance to the project or some way to mitigate the problem.
He felt that the EIR is in line with the one that was approved earlier in the
year. As far as the Brisco Road intersection, he does not feel it can be
mitigated with this project. If the City wants the school they will have to
accept the impacts.
Commissioner Costello stated that he has several issues that he feels are
critical to this project either with, or without, the school.
1. He is concerned with making sure that the density , if this project goes
forward, remains the same. He does not want to see any "stepping" with
additional projects. He would like to see that the final document is very
strict with any further development on this property.
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2. In terms of, the traffic, he finds it impossible to believe that the Brisco.
intersection is operating at a LOS of C. Something is wrong with the study
on the traffic.
3. With regards to the Pismo Clarkia, he has been told that this plant can't
be relocated. So either the City decides that it doesn't care about this plant
and eradicate it or decide it does care and do something to protect it.
4. There are some real issues with the Police and Fire services. The
accessibility issue is one thing but more importantly this EIR brings forward
that in the very near future, the City might have to go to a paid Fire
Department. It distresses him to find out that there are no provisions in
place in the City for impact fees for Police and Fire.
5. It appears that the drainage for the project is all right. However, the City
needs to be very careful that any mitigation measures in place for this project
are monitored closely. There should be some measure in place so if they
aren't doing what they are supposed to there would be some way to go back
and make certain the people downstream are protected.,
6. He does not feel that mitigating the Brisco interchange will happen with
this project. However, he feels that the' City needs to take a closer look at
the traffic ramifications of this study. The numbers need to be consistent
and we do need to pursue some of the issues Commissioner Keen raised on
this.
7. Mr. Costello stated that everything he has read in the EIR about the water
issue says that there is no study to conclusively prove what is being said.
Time after time in the EIR the referrals to water are not substantial. He had
the same issue with the previous EIR. In the EIR it states that they will do a
study for two years about the quality of the water coming out of the ground
and the flow to see if it is adequate. Is the developer willing to do the tests
and wait two years then if the water is not adequate, the project stops. If
the project cannot bring in the water from the well being suggested, there
needs to be some other mitigation.
Mr. Costello asked that these issues be addressed this more completely to
, ,
create a better document for making a final decision on certifying the EIR.
Chair Greene stated that he had put his comments in a written document
which he would like given to the consultant. He stated that when the
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previous EIR was reviewed some months ago the document included a
Resolution with a pre-zoning request. One of his concerns at that time was
that the only pre-zoning option that was presented to the Commission which
was the zoning for all the 83.6 acres. For the record, he would like the staff
to consider alternative zoning proposals for the approximate 1 9 acres, which
are not part of the Tract 2265. He respectively requests that when the issue
of pre-zoning comes before the Commission that they are presented with
alternative zoning options for the parcels which are not part of Tract 2265.
This concern was also raised by the City Council when it went before them.
ATTACHMENT 6
CITY COUNCIL MINUTES
SEPTEMBER 28, 1999
alternatives and any State resources available through Division of Dam Safety.
Mayor Pro Tem Ferrara seconded the motion~
_Voice Vote
2LRolI Call Vote
An. Lady
An.-Ferrara
An.-Runels
An.-Tolley
An.-Dickens
There being 5 A YES and 0 NOES, the motion is l1ereby declared to be passed.
10.b. DIRECTION REGARDING HIGHWAY 101/BRISCO ROAD LEVEL OF
SERVICE POLICY
Director of Community Development McCants highlighted the staff report. He
stated that Council is requested to provide direction to staff fOr processing
project applications that contribute traffic to the 101/Brisco Interchange or other
intersections and/or roadways currently projected to operate at a level of service
"D" .
Council Member Tolley asked if this item was being discussed because of the
discussion of the project on James Way. Director McCants replied that was
correct.
Council discussion and questions included how to define "short-term" for a
project's planned improvements; how many roadways in the City have a level of
service lower than "C"; how long it will be before improvements are made to the
Highway 10i/Brisco Road interchange; and if the $1.5 million in the
Transportation Facility Impact Fee account could accomplish any amount of
mitigation at the Brisco Interchange without CalTrans. There was further
discussion on whether or not General Plan Policy 8.2.f. should be used as a
method of implementing General Plan Policy 8.i.b. which requires the payment of
traffic impact fees as a mitigation measure to ensure appropriate levels of service
are maintained.
Consultant Engineer Craig Campbell stated the Project Study Report (PSR) does
not address phasing of improvements for the Brisco Interchange and it would be
difficult for the City to do the improvements without the approval of CalTrans. He
referred to the PSR, which has a timeline of seven years for the project
Director McCants stated that based on the 1998 draft Circulation Element update,
the intersection at East and West Branch is at a level of service "F",and the
intersection at Fair Oaks and Traffic Way is at a level of service "D". Consultant
Campbell stated that the current level of service "D" for three roadway segments
near the Brisco Road/Hwy 101 underpass were identified in the PSR.
5
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CITY COUNCIL MINUTES
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Mayor Lady opened up the discussion for public comment.
Craig Smith, land use consultant and attorney, 1101 S. Broadway in Santa Maria,
stated he assists S&S Homes in their land use planning and project development.
He said the funds' for infrastructure improvements have to come from some
source. He spoke about cumulative impacts, and AB1600 - the development fee
statute which allows local agencies to assess fees. He spoke in favor of
assessing fees so developers provide their fair share toward improvements. He
quoted Section 15130 (a3) of Office and Planning Research Guidelines for the
record as follows: "An EIR may determine that a project's contribution to a
significant cumulative impact will be rendered less than cumulatively
considerable and thus is not significant. A project's contribution is less than
cumulatively considerable if the project is required to implement or fund its fair
share of a mitigation measure or measures designe.d to alleviate the cumulative
impact. " He said the City has a traffic mitigation measure fee in place and the
funds have to be spent on those improvements that have been designated.
Jack Hardy, 250 Estuary Way in Grover Beach, stated that a lot of effort, time, and
money has been spent on projects that could be in peril depending on the
Council's decision. He gave a brief history of S&S Construction. He spoke about
five acres of property on EI Camino Real that is zoned to allow up to 45 units. He
explained that S&S is proposing a project with less density at 26 units, and has
been working with the City to obtain approval on the project.
John Mack, architect for S&S Homes, stated he had been working with City staff
to plan environmentally superior homes. He cited the traffic impacts for their
project would result in 10 trips per day per unit resulting in 260 trips per day. He
stated it was determined with staff that the traffic impact on 'the Brisco/101
intersection would be less than one-quarter of one percent. He requested that
S&5 be allowed to move fOlWard with the project and pay the traffic mitigation
measure fees of $538 per unit. He displayed an exhibit of the proposed project
and passed out information on 35 projects that have been submitted or approved
by the City listing anticipated transportation facility fee impact revenues. He
urged the Coun~iI to let the current process move fOlWard.
Hearing no further comments, the Mayor closed the public discussion.
Mayor Pro Tem Ferrara commented that the Five Cities Center paid a substantial
amount of money into the impact fee fund, and the project is probably most
responsible for the condition currently at Brisco with improvements not being
complete for five to seven years. He referred to statements in the PSR about the
current level of service which is presently well below current City standards. He
commented that this situation would further deteriorate with build-out, and it is -an
expensive long-term mitigation strategy.
Mayor Pro Tem Ferrara commented on the Village Glen project. +Ie stated that the
original project, according to the City"s General Plan and CEQA rules, would
6
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CITY COUNCIL MINUTES
SEPTEMBER 28, 1999
contribute to an overall significant degradation of the level of service at Brisco
and Halcyon and the project impact could not be mitigated. He said the project
was then resubmitted with reduced density, the addition of an elementary school,
and reduced and redirected bus circulation, which are legitimate mitigation
measures. Mayor Pro T em Ferrara stated he would support the spirit of
Environmental Action No.3, but not the reasoning that defines the future Brisco
mitigation action as short term. He also supported that General Plan policy 8.1.b.
and 8.2.f. work together. He opposed the rationale that having, the Brisco project
on the C,ity's Facility Impact Fee project list makes it a short term project.
Council Member Tolley commented that all development in the City would stop if
a policy decision is made that no intersection could fall to a . level of service below
"C", and would cause the City to lose development impact fees for the purposes
of infrastructure improvements. He stated that accepting tnifflc impact fees is
tangible mitigation, and discretion needs to be continued on a case by case
basis. He stated that policy 8.1.b., on its own, impacts all projects and projects
would not be approved; however, if policy8.1.b is tied into policy 8.2.f, it gives
the Council discretion to consider projects on a case by case basis, and the
ability to collect and apply traffic impact fees to help mitigate' the traffic
circulation issues.
Council Member Runels stated he was not in favor of changing the current policy
for reviewing'development projects.
Council Member Dickens stated that when he reviews projects, he refers to the
policy guidelines in the General Plan. He said the issue for him was what is a
planned improvement in the short term, and he does not believe that.a PSR that is
pending is an adequate planned improvement. He commented that if the City
continued with proposed development projects and collected fees, the City would
still fall short of the funds needed for its priority transportation projects. He
suggested that the City has a responsibility to identify what needs to be done and
how improvements can be done in a timely fashion~ He concurred with Mayor Pro
Tern Ferrara that one to two years is short-term to have completed plans, funding
methods identified, and construction timelines in place for infrastructure
improvements. He also concurred that policies 8.1.b. and 8.2.f. work together
because mitigation fees can be identified and used as a condition for the project.
Mayor Lady talked about the quality.of life in Arroyo Grande and whether or not it
has been compromised in the City. He talked about traffic impact fees and how
they will affect the City.
Mayor Pro Tem Ferrara moved to 1) have the staff report, along with Counci,l's
minutes from this meeting, presented to the Traffic Commission and Planning
Commission for review, public comment, and recommendations; and that the
matter be returned to the Council within 120 days for action, with some new
alternatives or restated alternatives; 2) that in the interim period (120 days), that
Community Development advise all applicants, whose projects contribute to, or
7
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CITY COUNCIL MINUTES
SEPTEMBER 28, 1999
cause independently, the level of service on any roadway seg~ent or any
intersection to faU below LOS "C", and said applicant cannot offer tangible
mitigation to offset their own project impacts, that their applications be denied; 3)
that in the interim period (120 days), traffic impact fees can be accepted as a
tangible mitigation measure if they can be applied directly to an approved
mitigation project scheduled to commence within two years of the completion of
the applicant's project, and an analysis is conclusive that such a mitigation
project will offset the impacts of the applicant's project; and 4) that ~is matter be
presented as indicated to the Long Range Planning Committee and the
Consultant, with direction to monitor and thoroughly define related thresholds
and interpretations in the new Land Use Element of the General Plan. Council
Member Dickens seconded the motion.
_Voice Vote
LRolI Call Vote
A1&-Lady
AyjLFerrara
N.cLRunels
N.cLTo II ey
AyjLDickens
There being 3 A YES and 2 NOES, the motion is hereby declared to be passed.
1 O.c. GRAND A VENUE/EAST BRANCH STREET (STATE ROUTE 227) CORRIDOR
STUDY
Director of Public Works Spagnolo highlighted the staff report. He explained the
study analyzet;i the operation of Grand Avenue and East Branch including the
movement of vehicles and pedestrians. He reviewed the recommended
modifications, which were reviewed by the Traffic Commission and Planning
Commission.
Council commented that most of the concerns about this corridor have been
addressed.
Mayor Lady opened the discussion for public comment
Ted Gibbs, 1020 Grand Avenue, thanked staff and the Traffic Commission for
listening to the concerns of the businesses on Grand Avenue.
Hearing no further comments, the Mayor closed the public discussion.
Council Member Rune's moved to approve the Grand Avenue/East BraftCh Street
(State Route 227) Corridor Study with the modifications as recommended by the
Traffic Commission. Council Member Dickens seconded the motion.
8
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ANNEXATION ATTACHMENT 7
Answers to Common Questions
About Annexation to the City of ArroyGe..nde
What is .annexation.?
Annexation is a t~rm used to describe the attachment or addition of territory to a city or special district.
An annexation results in a change to a political boundary line between a city and a county. Annexation
may affect the level and responsibility for certain public services being provided to residents, business
owners, and property owners within the affected territory.
In California. the annexation of territory to a city or district is governed by the State Government Code.
These state laws were established .to encourage orderty community growth and devetopment which is
essential to the social, fiscal, and economic well-being of the state..
These state laws also establish special boards to review and approve all annexation proposals within each
of California's 58 counties. These special boards are called '"tocal agency formation commissions'" or
LAFCOs. In our county, the San Luis Obispo County Local Agency Formation Commission must review
and authorize all annexations.
Why would Arroyo Grande agree to a request to annex territory?
Essentially, the motive is similar to the basic purpose of these state laws: to encourage and ensure that
Arroyo Grande's growth in all areas of our community will be orderty and well-plaMed, thereby enhancing
Arroyo Grande's social. fiscal, and economic well-being.
What is the benefit in annexing to the City of Arroyo. Grande?
The motive or desire to annex to any city or district varies from individual to individual. GeneraUy
speaking, when a property owner requests annexation it is motivated by a desire to obtain' city services. In
most cases. services cannot be provided unless the property owner is within the city limits. To others a
benefit is the ability to vote in local elections, run for local office, and have a greater voice in the local
land use decisions about property surrounding their land. Annexation and availability of city utility services
may also increase the value of existing-devejoped properties by increasing their future development
potential. While some property owners may have no desire to develop their property further, the
availability of urban services is still generally a benefit. These services. when and if they are desired, give
a property owner greater options on how his or her land may be used in the future.
Some owners of existing businesses or residences may also be motivated by the increaed safetY and
shortened response time from emergency service personnel induding police and fire fighters available from
an adjacent city, versus a rural volunteer fire company or a county law enforcement agency. Many
property owners may find their fire insurance rates drop as their property is annexed to a city with an
enhanced insurance rating. factor as determined by the Insurance Service Offices (ISO), a national rating
company. [Arroyo Grande residents enjoy a Class 5 ISO insurance rating] .
Why is my property included in the territory proposed for annexation?
Your orooertv is not beina sinaled out for annexation! State Law requires that any annexation proposal be
"logical" in its arrangement. In other words. if your property is situated next to other property proposed
-----------
for annexation, it may be logical to include your property in that annexation application. Annexation
proposals must make sense by allowing for an efficient and cost effective method of providing local
government services. State law does not allow for "leap frog" development or the skipping of certain
properties in order to respond to individual requests. Instead, it says that proposals should include
contiguous lots or properties that create a logical territory of land that provide for an efficient plan of
service delivery.
What will happen to my property if it is annexed into the City of Arroyo Grande?
Most people find little effect on the day-to-day activities occurring on their property following annexation
to a city. Essentially, the existing activities and uses taking place on your land when it is annexed stay
the same and are allowed to continue until you decide to make a change. You are protected by provisions
within the Arroyo Grande Municipal Code, which allow you to continue existing uses, even if other
properties around yours change and develop. In other ways, annexation will result in important changes in
regards to the responsibility of the City to respond to emergency police and fire suppression serVice.calls
you may someday have to make.
Will I be required to connect to city utilities if my property is annexed?
The answer is NO. Annexation to the city does not require forced connection to any city utilities that may
be installed in your area. That choice is left to each individual orocertv owner. The use of any existing
private water wells and private septic disposal systems continues with no restrictions, subject to
compliance with normal health and safety laws. If a private system fails sometime in the future, and city
utilities are available, you may be required to connect at that time. Given the cost of instaUing a new well
or septic system, this often provides a beneficial option to the property owner.
Like all cities in California, the City of Arroyo Grande does have mandatory refuse collection, which may
affect your existing garbage collection rate.
Won't my taxes increase if my property is annexed?
Generally No. There are no special city taxes associated with annexations. In ,the state of California, the
10c~1 property tax is set by the State Constitution at the rate of one percent (1 %) of the assessed
valuation of your property [a result of Proposition 131. Your property tax rate is not affected by a ,. change
in territory or boundaries" and. by law, cannot be reassessed solely because of annexation. Once your
property is in the City, you will be subject to any future bonded indebtedness that the citizens of the
community choose to place on themselves. Reassessments, or changes to your property tax, are generally
allowed only upon the sale or development of the property. This would apply whether or not the property
is in the city.
Can I keep my farm animaJs?
The answer is YES. If you have a use of land or activity that is leoallv in existence at the time of
annexation, it may continue following annexation. This continuation of ail existing uses and activities is
allowed regardless of the zoning of your property or properties adjoining yours. However, after the
property has been annexed to the City, any non-conforming use that undergoes a substantial change in
character or intensity may be required to meet current city laws. If you cease the use of ~e property for
the keeping of farm animals for a period of time which exceeds 180 days, and the property is not zoned
for agricultural uses. you may loose this right.
What does the City gain by annexation 7
The City gains a more cohesive, well-planned community with the ability to provide city services with
increased efficiency,to those who desire them. We want to make sure utility service extensions and
future improvements take place in a cost-effeCtive and timely manner. Emergency service personnel will
be able to respond readily without having to worry about inter-jurisdictional problems or liability, thereby
increasing the community's level of security and' safety.
What happens once the annexation process starts?
In order for LAFCO to consider an annexation request. the Arroyo Grande City Council must first approve
the request. Typically, the property will be "prezoned" by the Council before the annexation request is
submitted to the County LAFCO. Prezonirig identifies the zoning dis-uia that will be applied to each
property, if the territory is ultimately annexed to Arroyo Grande.
You will be noticed of all public hearings concerning annexation requests. We encourage you to attend
these hearings.
SUMMARY
This information has been prepared in hopes that it will answer questions you may have regarding
"annexation," aRd how you and your property may be affected. Members of City staff would be pleased
to answer further questions and provide any information we can concerning. this process. Just give us a
call.
Yau are encouraged to contact city staff at City Hail to inquire further or receive more information. Please
call (8051 473-5420.
-
- ,- ' .-
. ATTACHMENT 8
SAN LUIS OBISPO CouNTY
DEPARTMENT OF PLANNING AND BUILO.lli1G'
ALEX HINDS
DIRECTOR
8RYCE TINGLE
ASSISTANT DIREcrOR
ELLEN CARROLL
ENVIRONMENTAL COORDINATOR
BARNEY MCCAY
CHIEF BUILDING OFFICIAL
NORMA SALISBURY
ADMINISTRATIVE SERVICES OFFICER
TO: PAT.II....Ir.- gQQD~ EXECUTIVE OmCER, LAFCo.
FROM: KAMI GRlFFIN,:.8ENIOR PLANNER
VIA: ALEX HINDS, DIREcrO~ PLANNING AND BUILDING
DATE: AUGUST 27, 1995
SUBJECf: ANNEXATION No. 1 TO THE CITY OF ARROYO GRANDE - JAMES PROPERTY
(LAFCo FIT..E #4-R-95;PLANNtNG FIT..E # G940012F)
The following is in response to your request for information regarding this proposal:
:,L, ,Factors ~ting:to the proposal: '
a. Topography: '!be 88 acre $ite has rolling topography.
b. Natural boundaries and drainage basins: The site is roughly rectangular in
shape and is- split into four parts by: Canyon W~y and Wlld. Oak Place.. There is
drainage sw3I~ tnat runs through the site from north to ,south in the northeast
quadraRtofthesite.
c. Population of area and adjacent areas: The site is made up of nine parcels~
seven being developed with single family residences. It is located within the San
Luis Bay (Inland) planning area of the Land Use Element (LUE) of the county
general plan. The population projections prepared in June, 1995, by the
Department of Planning and Building using infonnation. from the California State
Department ofrUlance estimate the 1995 population for the foRowing areas to be:
IIII~~'~~II\III:II~:I8mI:g::;'.."""."':. :::',;:,::.,::,f,',:,::.,;:;,:.!2.I~:~::,:::11!;,:;::::::::::I:;[t~:'1'::::j:
CITY OF ARROYO GRANDE 15,330
.
SAN LUIS BAY PLANNING AREA 47,485
, ..,
;
COUNtY GoVERNMENT CeNTER . SAN luIS 08Isf0 . CAuroRNIA 93408 . (805) 781-5600 . FAX (80S) 781-1242 OR 5624
~------~--------'----.- - ~-
.
,.
LAFCo Referral -
August 27, 1995 ~
Page 2 , -
-
d. Population growth in the area over the past 'decade: The fonowing
" table summarizes the growth rates that were. experienced between 1980
, and 1990 by the two areas ("annual ;0. is the annualpopo1ationincrease
that occurred yearly between 1980 and'1990):
ARROYO GRANDE 10,674 14,215 3~41 3~
SAN LUIS BAY 31;603 43,881 12,218 . ' 4~
Using estimates from the June, 1995 population projections, the xecent growth in
'the ~o areas that has occurred since l~O"is ~marized in the,following ~le:
- - -------"1]
'^~,.~~~'
· ;", < ' ~h ~B'! '.. ...h,t'J~ "h< :,
,~. - """~~..,,j~~
ARROYO GRANDE 14,215 15,330 1,115 > 1$
SAN LUIS. BAY 43,881 . 47,485 3,604 ' >,1$
e. Like!iliood. of significant growth in the area and in adjacent areas during the -
next 10 years: The following table summarizes the projected population
increases for the two areas' for the next ten years, using :the'latest estimates
prepared' by the County Department of Planning and Building:'
ARROYO GRANDE 15,330 18,056 2126 1.1$
SAN LUIS BAY 47,485 56,814 9,329 1.9~
f. Present Land Use ~gnation in County Land Use Element: The site is
designated Residential Sub~an~Theze axe no Combining ~nns on the
site.
.
g. Existing land use(s) in subject territory: The site has historicaJly been larger
lot (2..5 to 20 aCre) homesites. It is made up of nine pan:e1s, seven being
developed with single family residences.
h. Subject territory's relationship to Planning Lines (URL, USL, Coastal Zone,
Etc.): The site !s within the San Luis Bay (Inland) planning area of the Land Use
Element of the general plan. The si~ is within the Arroyo Grande Urban
Reserve Line (URL) but outside of the Urban Services Line (USL) designated in
the county general plan. The URL is cotenninous in this area with the Arroyo
Grande City Limits. The site is also within the city's Sphere of Influence
hnnnn::aTV
LAFCo Referral ' , ,
AugUst 27, 1995
Page 3
The Land Use Element of the City of AIroyo GI3I1de's general plan includes the
site in their Planning Impact Area. (pIA). The PIA indicates the maximum
potential growth area. for. the city in the foreseeable future or areas where the
development pattern would have ,an immediate impact upon the city. . Being with
the city's PIA does not represent a commitment on the part of the city to, annex
the areas it contains. The city does not currently have the site designated in their
general. plan. The site wi1l"have to go through the city's pre-zoning proCess.
i. Planning Area Standards pertaining to tJ,le subject property: There are
standards that. apply to the subject property. The standards apply. to an areas
within the Arroyo Grande Fringe. The standaIds rean as fonows:
1. Limitation on Use. Uses identified in Table 0,. Part I of the Land Use
Element as · A · or .S" uses may be permitted except nursing and personal
care; and coxrection3l institutions.
2. Specialized Animal FacJlities. Land' use permit applications' for
specialized 311imal facilities hall address and mitigate any identified
impacts of erosion and downstream sedimentation that would be caUsed by
the establishment of the facilities:.. ,
3. New Land Divisions. Prior to' acceptance of any application for land
division as cOmplete, the. applicant shall provide fufonriation to
demonstrate to the satisfaction. of the Director of Planning and Building;
in, consultation. .with, the. D~r of ,Environmental Health and the
Environmen~ Coordinator that. (1) adequate groundwater ~urces are
available to serve the proposed land .division and (2.) each proposed parcel
can accommodate an individual sewage.disposal system. The results of
this infonnation shall be incorporated into the design and pioposed density
of the land diviSion:. -
j. Land Use Designation and existing uses of adjacent parcels:
North: scattered residential single family dwellings designated Residential
SubUIban.
South: scattered resid~tial single family dwellings on larger lot rural land
within the Arroyo Grande city limits.
,East: residential single family dwellings within the ~yo. Gxande city"
limits.;
"- :~.;. -.:....- -
West: scattered residential single family dwellings on larger lot rura1land
wittlin. the Arroyo Grande city limits.
" "
k. Subdivision and building activity in the area: Recent.activity consists of the
continuing subdiviSion of the unincorporated Arroyo Grande Fringe into parcel
sizes consistent with the zoning) and the on-going development of the Rancho
Grande, Royal' Oaks and Tally Ho neighborhoods within the city.
--
LAFCo Refecrat
August 27, 1995
Page 4
1. Mis~ellaneous information concerning the subject property ~r area:
RMS Infonnation: The. 1994 Annual Resource Summaiy Report for the
~esource Management System (RMS) o~ the, county Land :u- Element indicates
the. status of keyresOUICeS and service eapa.citates' inuninCOIPoIated m2S. For
, the greater area, containing the site, the 1994 report identifies recOmmended levels
of severity of level m for Arroyo Grande's elementary schools and high schools
and level n for middle schools.
County general plan policies: The site is within the county-desigoated urban
reserve line (URL), for the city of Arroyo Grande. this .is analogous to the
sphere of influence because it indicates the area. for additional.tJIb3n. and suburban
growth within a 20 year timeframe. 'Framework for Planning, Part r of the LUE,
contains public service policies for maintaining a distin~on between rural and
, urban development by directing the extension of UIban services to areas within
urban and village reserve lines and restricting such services. form being p~ded
outside those lines (chapter 4). The purposes of these policies forroaintrlning a
clear-distinction between rural and urban deve10pmentare to. enhance the pattern
of identifiable communities and to disComage premature intensive development
in areas without all needed services being available. ' Related to these policies is
a. general goal in ftamework for eneoUI3.ging the phasing of urban development
in a.compact manner, first using vacantor underutiIized -infiU- parcels and lands
next to existing development. .,
2. a. Planning Department comments and recommendations:
-
Comments: The applicant is requesting annexation to the City of Arroyo GI3.I1de
and the South County Sanitation District.: The application submitted _ for this
proposed annexation indicates -that the applicant is initiating the request for the ,
following reasons:
1. It is within the city's sphere of influence and the county's URL.
2. The ,area is suD'Ounded on three sideS by the city limitS and so any ,
development of the property will impact directly on city xesidents adjacent
to the property. Furthennore, the annexation could be viewed as a filling _ .
in of the ~ty boundaries.
The city can provide urban level services to the site, some of which are 0- ._
-" 3.'
already provided by the city, including water, sewer, police and fire.
, 4. The vacant portions of the site sh~d be developed consistent with the
city's general plan because access to ~e site is through the city, via James
Way and Canyon Way.
.
5. Groundwater is available on the property and a recently completed w~
would be made available to the city's system in order to supplement
existing well supplies.
~-------'------------------
LAFCo Referral
AuguSt 27, 1995
Page; 5
6. Community sewer systems are a preferable sewage disposal method over
individual septic tanks. A sewer system is available through the city,
however, dev~C)pment in the county would use individual septic systems.
7. If the property were developed within the county, traffic fees would be
collected.by the county. If the property were developed within the city, -
traffic fees would be collected by the city where the majority of the traffic
impacts would occur from development.
8. The area. is within the city's watershed, and drains either to Canyon Way
or James Way, both of which are in the city. With proper engin~g,
the property could be developed in such. a way that. current peak flows
down Canyon Way are retained on-site and all impacts mitigated.
9. The city's Parks and Recreation Element shows a trail extending into the
prope.."'ty. Development of the property in the city would allow for~
acquisition of the trail by the city.
Annexation of the site 59 that the full range of community services can be
provided by the city is coi1sistent. with county general plan po~icies on public
services. This is because ,th site is within the Arroyo Grande URL and designated
. \
Residential Suburban wliich allows parcel sizes as- smaIl as r acre dependC'nton
urban services. Also, the orientation of the site being SUIrounded on three sides
~y the existing city limits would malce it a logical. extension of the city: limits
consistent with ~ policies on promoting, in-fill and compact develop~t.
-
Recouunendation: It is recommended ~ this annexation be approved bec3u'Se
it is consistent with adopted county genercU plan policies and' because the city ,is
in the best position to. provide the needed level of services for existing and
expanded development of the site.
b. Date site viewed, report author: The site was viewed on June 7, 1995 and the
report prepared by Kami Griffin, Senior Planner.
,- -, '.
.- ,-
, "'
".
--- ---- - -----
ATTACHMENT 9
.
Final Environmental Impact Report
Village Glen Annexation Tract 2265
and Elementary School # 1 2
(delivered under separate cover)
---------------- --------.
7....
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the
City of Arroyo Grande on the following item: DRAINAGE MASTER PLAN FOR THE CITY
OF ARROYO GRANDE.
Applicant: City of Arroyo Grande
Proposal: The Council will consider approving a Drainage Master Plan
which provides an evaluation of the City's drainage facilities,
recommends drainage policies, and presents a capital
improvement program to help mitigate drainage problems in the
future.
Representative: Don Spagnolo, Director of Public Works
Any person affected or concerned about the proposal may submit written comments to the
Director of Public Works before the City Council hearing, or appear and be heard in support
of or opposition to the proposal at the time of the hearing.
Any person interested in the proposal can contact the Public Works Department at 214 East
Branch Street, Arroyo Grande, California, or by telephone at (805) 473-5440 during normal
business hours (8:00 a.m. to 5:00 p.m.). A copy of the proposed Plan is available for public
inspection at the above address.
IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING
ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC
HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE
DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.
FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE
GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE
BODY FOR WHICH THE NOTICE WAS GIVEN.
Date and Time of Hearing: Tuesday, November 9, 1999, 7:00 p.m.
Place of Hearing: Arroyo Grande City Council Chambers,
215 East Branch Street
~fJ!t/4UOM- Arroyo Grande, CA 93420
Kelly W tm
Director of Administrative Services/Deputy City Clerk
,
Publish 1T, October 29,1999
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER A-
SUBJECT: APPROVAL OF THE CITY'S DRAINAGE MASTER PLAN
DATE: NOVEMBER 9, 1999
RECOMMENDATION:
It is recommended that the Council approve the 1999 Drainage Master Plan.
FUNDING:
The Capital Improvement Program budget includes $40,000 for the preparation of a
Drainage Master Plan. Expenditures to date are approximately $36,000. The Drainage
Master Plan will be completed under budget.
DISCUSSION:
The Drainage Master Plan ("Master Plan") has been prepared to provide the City with a
review and recommendations regarding the adequacy of its stormwaterdrainage
infrastructure. Major components of the Master Plan include the following:
1. A review of the area drainage patterns.
2. A review of the City's major creeks and flood plain management programs.
3. Identification of drainage policy zones.
4. The establishment of drainage basin policies.
5. Identification of drainage problems in the City.
6. Proposed projects to correct City drainage problems.
7. A proposed capital improvement program to implement the recommended projects.
The City Council on June 22, 1999 authorized distribution of the draft Drainage Master
Plan for public review and comment for a period of 60 days. The draft Master Plan was
made available for review at City Hall, distributed to the County Library, the Home Builders
. Association of the Central Coast, and the Chamber of Commerce. In addition, the public
was notified via the City's web site and through an advertised public notice. The public
comment period for the Drainage Master Plan ended on September 13,1999. Seven,(7)
residents commented on the Master Plan. Staff has reviewed the comments from these
individuals and has modified the report where appropriate. The public comments and staff
responses are attached to this report.
_. --,,------
Specific comments were also received regarding the Newsom Springs drainage problem.
In general, concerns expressed were related to the alignment of the proposed drainage
facilities. The Master Plan proposes three alignment strategies for improvements to correct
the Newsom Springs drainage problem. The recommended action tonight is to approve
the Master Plan. Such approval means that all three Newsom Springs options remain
viable possibilities. Which of the three options will eventually be constructed is.D.Qi part of
the decision before the Council tonight. The decision on which option to pursue is a
decision for a subsequent Council meeting. In fact, all the potential drainage projects must
be brought before the Council for review and approval prior to any significant outlay of City
resources.
It is recognized that there is differing opinion on which of the Newsom Springs options
should be pursued. That discussion merits citizen input and Council review; however, that
discussion is not the issue before the Council at this time. The issue, as previously stated,
is consideration of the Master Plan which establishes a.flexible, comprehensive tool for
programming capital improvements, prioritizing available funding, and conditioning new
development. Therefore, staff recommends approval of the Drainage Master Plan.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendations;
- Do not approve staff's recommendations;
- Modify as appropriate and approve staff's recommendations; or
- Provide direction to staff.
Attachments: Comments Regarding the Newsom Springs Project
,
COMMENTS REGARDING THE NEWSOM SPRINGS PROJECT
Comments from Mr. and Mrs Wimbley:
... Bring the (Newsom Springs) water straight from the mountains to the creek
and not next to the road, into town, and then to the creek.
Comments from Lynn and Mike Titus:
The present plan of bringing water from Newsom Springs along Branch Mill
Road across Grace Stillwell's property is somewhat goofy. Water prefers to go
in a straight line downhill. In a real flood, it will just go across the fields from
Newsom Springs to the creek in a straight line anyway. Why not do the job right
the first time and drain it straight to the creek?...
Comments from Helen and Don Schultz:
Don't fool around with mother nature! Bring the water straight from the
mountains to the creek...
Comments from Mrs. Jeanette Tripoli:
Regarding Newsom Springs runoff, the wise thing to do is to bring water from the
hillsides directly to Arroyo Grande Creek ...
Comments from Pastor Randy Ouimette:
...By allowing the Newsom Springs surface water run off to continue along the
ridge and behind Cherry Street, under the freeway, through the high school,
through the Runels' farm field, past the Mid State Bank computer processing
building, and finally into Los Berros Creek, we are fearful of a flood that would
enter and fill our church... By far the better plan is to run the water directly down
into the Arroyo Grande (big ditch) Creek from the Newsom Springs creek
approximately where it meets Branch Mill Road. This is by far the most direct'
route and would effect the fewest homes and businesses. Please consider this
route in the Master Plan.
Response to comments regarding the Newsom Springs Project:
The Drainage Master Plan includes the alignment suggested by the commenters
as one of three alternatives. The selection of an alignment will be determined by
a separate action of the City Council.
Note: The actual full text of the comments are attached for reference.
GENERAL COMMENTS
Comments from Council Member Runels:
Comment 1: Drainage off of Williams property south of the City along 101 to behind
the school is a problem. Water passes then gets to Los Berros. Cost is
way too high.
Response: A discussion of the Williams property has been added to the description
of drainage problem number 18 (the School).
Comments from Ms. Ferrara:
Comment 1 : ...The recommended improvements appear to be based more on
anecdotal accounts of problem areas as opposed to engineering
analysis... suggest that the engineering analysis be better documented
throughout.
Response: Most of the drainage problem areas within the City are well known to
City maintenance personnel, and their experience was helpful in
identifying many of the areas needing attention. Engineering analysis
was performed for each of the problem areas identified to define the
scope of the problem and a proposed solution. These analyses have
been assembled into an appendix to the Drainage Master Plan.
Comment 2: My review was somewhat hampered by the lack of an exhibit showing
existing drainage problems within the City. That would lend a lot to the
longevity to the document.
Response: Figure 4 shows the location of all identified drainage problem areas.
The figure has been relocated within the document for easier reference.
Comment 3: ... no discussion was included regarding channel capacities of the creek
system throughout the City...
Response: A discussion regarding the creek system has been added to the report
in Chapter 3.
Comment 4: The recommended improvements focus on conveying flow to the creeks,
without mention of whether the impacts of changing flow patterns once it
reaches the channel.
Response: The effects of directing flow to the creek system is discussed in Chapter
4.
Note: The actual full text of the comments are attached for reference.
Comment 5: It is my understanding that the operations of Lopez Reservoir directly
impacts flood control in the City. Shouldn't that setting be discussed in
the Master Plan?
Response: A discussion regarding Lopez Reservoir has been added to Chapter 3.
Comment 6: The majority of drainage master plans completed in tody's environment
contain discussion of permitting and regulations pertaining to flood
control, "first flush" containment and quality, Army Corps of Engineer's
review etc. Why is the master plan silent on these issues? I found the
BMP discussion on Page 3 lacking. Isn't the City's adherence to BMP's
in an environmental and water quality sense critical to our sustained
eligibility for disaster relief funds?
Response: A review of Best Management Practices (BMP) was not included in the
original scope of work for the Master Plan. However, staff concurs with
the need for such a discussion and has been able to add it to the
document in Chapter 7 within the authorized budget.
Comment 7: ... In several cases the proposed solution to undersized basins is to
adhere to on-site retention. If these are existing problems, will new
development alone correct the problem? How much percentage of
each watershed is undeveloped and how long may it take to rectify the
problem?
Response: This comment applies to the Poplar and Soto drainage basins identified
as drainage problems site 1 and site 2. A discussion regarding this
point has been added for each basin.
Comment 8: The site maps in Chapter 5 are great and the cost estimates are quite
detailed as shown in Chapter 6.
Comments from J. Roger Collins:
Comment 1 : ... what considerations were given for post construction Strom Water
Management in New Development and Redevelopment. Please see
Control #5 of the BMP's for six minimum control measures which are
enclosed. (Attachments)
Response: A review of Best Management Practices (BMP) was not included in the
original scope of work for the master plan. However, staff concurs with
the need for such a discussion and has been able to add it to the
document in Chapter 7 within the authorized budget.
Note: The actual full text of the comments are attached for reference.
. ~.2t2/r71
' RECEIVED
, .. CITY OFAR. ROYO GR _ . () , J
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From: <LynnT AG@aol.com>
To: CAGGW5.CityHall(AGcity)
Date: Wed, Oct 6,1999 6:11 AM
Subject: Kathleen Fryer
RE: Master Drainage Plan
The present plan of bringing water from Newsom Springs along Branch Mill Road
across Grace Stillwell's property to the creek is somewhat goofy. Water
prefers to go in a straight line downhill. In a real flood, it will just go
across the fields from Newsom Springs to the creek in a straight line anyway.
Why not do the job right the first time and drain it straight to the creek?
Money spent on the other plan having it turn two 90 degree comers will
eventually be wasted. This is an old problem for the city. Let's correct it
now in the proper manner.
Lynn & Mike Titus
404 Lierly Lane
Arroyo Grande, CA
("
------
RECEIVED
September 17, 1999 CITY OF ARROYO GRANDE
99 SEP 20 PH 3: 10
To: The City Council of Arroyo Grande, CA
Don't fool around with Mother Nature! Bring the water
straight from the mountains to the creek.
Special interest groups were allowed, in the past, to
divert the natural flow of drainage from Newsome Springs.
And your master drainage plan aggravates the already
precarious situation. Your plan is perfect to create a
flood that will wipe out the residents from East Cherry to
Myrtle, and Garden past Nogera Streets.
As none of you live in that area, I suggest you visit it,
to see what damage you will do if your master plan is
implemented, as is.
Si~:Y'
J~
Helen and Don Schultz
610 Myrtle Street
Arroyo Grande, CA 93420
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Saint John's Lutheran Church
(E.L.C.A.)
RECEIVED
OCT 18 1999
ARROYO GRANDE
ADMINISTRATIVE SERVICES
September 22, 1999
The City of Arroyo Grande, City Clerk
214 East Branch St.
Arroyo Grande, CA 93420
, RE: NEWSOME SPRINGS SURFACE DRAINAGE
Dear Mayor and Council Members,
At first look you may wonder why the congregation that is way over to the southeast of
the city, at the comer of Valley Road and Los Berros Road, would care to write about the
Newsome Springs water. What at first looks to be only an eastern city and village
concern is actually very concerning to us, as well.
By allowing much of the Newsome Springs surface water run off to continue along the
ridge and behind the Cherry St" under the fi'eeway, through the high school, through the
Runnels' farm field, past the Mid State Ba~ computer processing building, and finally
into Los Berros Creek, we are fearful of a flood that would enter and fill our church
property. How? Two winters ago with the large rainfall I have photographs of the water
actually way over the capacity of the drainage system that poured into the creek and
therefore making the creek very close to overflowing. All this began with the Newsome
Springs water that is so voluminous when the spring is saturated.
By far the better plan is to run the water directly down into the Arroyo Grande (big ditch)
Creek ftom the Newsome Springs creek approximately where it meets Branch Mill Road.
This is the most direct route and would affect the fewest homes and businesses. Please
consider this route in the master drainage plan.
Sincerely,
';if/i).O~iO,.v~ ~: /J1;
Pastor Randy Ouimette
Congregation Council .~
959 Valley Road Arroyo Grande, California 93420 (805) 489-1259 Randy Ouimette Pastor
e.c.: ~Ceu.~f ft
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Memorandum
July 31, 1999
To: Don Spagnolo, Director of Public Works/City Engineer
From: Christine Ferrara C>~
Subject: Drainage Master Plan - Comments on Final Draft
Dear Don,
I am pleased to see that the City is in the process of updating yet another of its
critical public works master plans. It may come as no surprise that I assembled
some comments on the final draft drainage master plan.
Overall, the drainage master plan gets right to the heart of drainage problems
that have been evident in Arroyo Grande for years. The tone of the document
leaves me somewhat perplexed, however. The recommended improvements
appear to be based more on anecdotal accounts of problem areas as opposed to
engineering analysis. For example, Chapter 5 begins with the statement that
"problems were identified through field visits with City staff and by performing
preliminary hydrology and hydraulic analysis". what did the analysis consist of?
The lac;:k of quantified capacities and facility dimensions throughout the document
suggests that this is a master plan based on field observations rather than
engineering evaluation. I doubt whether this is the case and suggest that the
engineering analysis be better documented throughout.
My review was hampered somewhat by the lack of an exhibit showing existing
drainage problems throughout the City. That would lend a lot to the longevity of
the document.
Further, I was surprised that no discussion was included regarding channel
capacities of the creek system through the City. Do the creek channels have
adequate capacity? What criteria was used in their analysis? This is important
in light Of remarks made in the Introduction which indicate that there exists
"significant aberrations" between observed flow in major channels with those
calculated as part of the FIRM mapping. Wow. That strikes right to the core of
flood protection in the City. Are observed flows more or less? What is
recommended to reconcile this disparity?
The recommended improvements focus on conveying flow to the creeks, without
mention of whether the impacts of changing flow patterns once it reaches the '
channel.
Cu.w lJ ---
t"~~114h~ lJ-ti
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Ferrara comments July 31, 1999
It is my understanding that operations of Lopez Reservoir directly impacts flood
control in the City. Shouldn't that setting be described in the master plan?
The majority of drainage master plans completed in today's environment contain
discussion of permitting and regulations pertaining to flood control, "first flush"
containment and quality, Army Corps of Engineers' review, etc. Why is the
master plan silent on these issues? I found the BMP discussion on page 3
lacking. Isn't the City's adherence to BMP's in an environmental and water
quality sense critical to our sustained eligibility for disaster relief funds?
Regarding proposed improvements, in several cases the proposed solution to
undersized basins is to require new development to adhere to on-site retention.
If these are existing problems, will new development alone correct the problem?
How much percentage of each watershed is undeveloped and how long may it
take to rectify the problem? 10 or 20 years? More?
The site maps in Chapter 6 are great and the cost estimates are quite detailed.
Attached are my red-line comments for your consideration. ptease let me know if
you vvould like to discuss these comments. I can best be reached late afternoons
at home, 473-1290.
This is a good start, Don, and with a bit of polishing will be a master plan that the
City can rely on for years to come.
-
-
September 10, 1999
Mr. Don Spagnolo
Director of Public Works
City of Arroyo Grande
214 E. Branch Street
Arroyo Grande, CA 93420
Subject: Comments Relative to Draft Drainage Master Plan for Arroyo Grande
Dear Mr. Spagnolo:
I am writing with a question relative to the subject documents' ability to comply with the soon to
be implemented Phase II Storm Water Regulations of the National Pollutant Discharge
Elimination System (NPDES) storm water program. Specifically, what considerations were given
for post-construction Storm Water Management in New Development and Redevelopment.
Please see Control #5 of the BMPs for six minimum control measures which are enclosed.
I am available to discuss this further with you and your consultant if requested.
Very truly yours,
Q~5~ms
2605 Bayside Place
Arroyo Grande, CA 93420
(805) 481-4513
CITY OF
ARROYO GRANDE
SEP 1 3 1999
PUBLIC WORKS DEPT.
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ATTACHMENT 10
Table M: MITIGATION MONITORING PLAN
Mitigation A 1: To mitigate impacts on school facilities and enable the school district to
fund projects that include environmental mitigation resulting from school construction,
the applicant shall enter into an agreement with Lucia Mar Unified School District to
provide development impact fees, as determined by the District, and shall submit proof
prior to issuance of building permits.
Mitigation Implementation/Monitoring
1) Action to be Taken: Applicant to enter into mitigation/impact fee
agreement with Lucia Mar Unified School District.
2) Entity to Take Action: City to verify completion of'agreement.
3) Timing/Duration: Prior to building permit issuance.
4) Interested Agencies: Community Development Department, Lucia Mar
Unified School District.
Mitigation 81: To mitigate downstream flooding, the applicant has included a detention
basin at the low end of the site and added storm drain inlets and pipes to route the
majority of site runoff through the basin. Th'e basin provides approximately 2.8 acre-feet
of storage volume and will outlet into the existing Canyon Way channel upstream of the
Canyon Way storm drain inlet and pipe.
The detention basin peak discharge for the 100-year storm is approximately 120 cfs,
equal to the 10-year undeveloped runoff. Advantages resulting from the Project storm
drains and detention basin are: 1 ) Reduces downstream runoff to a pre-development
condition, 2) Adds approximately 0.8 acres of ponding for additional groundwater
recharge, 3) Reduces downstream runoff along James Way, 4) Provides sediment
storage during construction. The disadvantage to the detention basin is that it requires
periodic maintenance and cleaning.
Mitigation Implementation/Monitoring
1) Action to be Taken: Project will require design and installation of a
drainage storm drain pipe system and detention basin in accordance with
City Engineering Standards. Per the development code, all proposed
drainage facilities associated with the Project shall be based on the 100
year storm.
2) Entity to Take Action: Applicant to submit drainage pl,ans to the City of
Arroyo Grande Public Works Department for review and approval.
3) Timing/Duration: Plans to be approved prior to construction.
Mitigation Monitoring Plan - Page 1
4) Interested Agencies/Department: City of Arroyo Grande, State
Department of Fish and Game, and State Regional Water Quality Control
Board (RWQCB).
Mitigation 82: To mitigate potential degradation of surface water flows, all storm water
releases should be designed to discharge into the Canyon Way channel and Tally Ho
Creek in a non-erosive manner, and shall be subject to a National Pollution Discharge
Elimination System (NPDES) permit. The design of the on-site detention basin shall allow
for the accumulation and removal of sediment.
Mitigation Implementation/Monitoring
1) Action to be Taken: Applicant to prepare engineering drainage plans with
erosion and siltation measures per City of Arroyo Grande and Regional
Water Quality Control Board standards.
2), Entity to Take Action: Applicant to submit erosion plans to the City of
Arroyo Grande Public Works Department for review and approval.
3) Timing/Duration: Prior to construction, monitor during construction.
4) Interested Agencies/Department: City of Arroyo Grande, and State
Regional Water Quality Control Board.
Mitigation D 1 : To avoid or minimize safety risks to school-age pedestrians crossing
James Way, implement one of the following measures:
Mitigation Option 1: Install a traffic signal at James Way and the Project access
street. This traffic signal would operate full time and would be required to include
pedestrian crossing indications, pedestrian actuation, and vehicular actuation for the
side street. The location of the traffic signal equipment along with advanced
warning signs would provide the necessary visibility required for this type of
intersection control.
Mitigation Option 2: Install a traffic signal at James Way and Rodeo Drive instead
of at the Project access street.
Mitigation Option 3: Relocate the Project access street either 150 west or 250 east
to gain adequate sight/stopping distance and install all-way STOP signs.
Mitigation Option 4: Install all-way STOP signs as proposed and have a crossing
guard present in the morning and afternoon. James Way should be posted for 25
MPH when children are present.
Mitigation Implementation/Monitoring
1) Action to be Taken: As a condition of Tract approval, require an
engineering analysis to determine the most feasible mitigation option
providing the appropriate level of safety for pedestrians walking to, school.
Mitigation Monitoring Plan - Page 2
2) Entity to Take Action: City to require School District/Applicant to provide
engineering study.
3) Timing/Duration: Final mitigation selected and funded prior to issuance of
grading permits.
4) Interested Agencies/Department: LMUSD, State Department of Education.
Mitigation E1: Groundwater Withdrawal. Unless the City Council approves other methods
of offsetting the Project water demand, the following measures shall be incorporated into
the Project in order to further reduce impacts on the groundwater resource:
The Deer Trail well should be drilled, constructed, and tested as recommended in the
report by the applicant's consultant prior to issuance of a Project grading permit or final
Tract Map approval by the City. Production testing of the well should include, as a
minimum, a 10-hour step-drawdown test at a minimum of 5 steps, a 24- to 48-hour
constant discharge test at a discharge rate close to the well's maximum production
capability (such as 150 gpm, for instance, if possible), and a 4- to 8-hour recovery test.
Throughout all the pumping tests, monitoring and recording of water levels in the Los
Robles del Mar wells and the C.ity's Oak Park well should be conducted. The test results
should be evaluated by a professional qualified in the discipline, and compared to the
assumptions and conclusions of Cleath (1998b) and this analysis.
If the results of the short-term tests described above verify the assumptions and
conclusions of this analysis, the Deer Trail well should be pumped at the design project
rate (30 to 35 gpm) for a minimum 30-day period. As before, monitoring and recording
of water levels in the Los Robles del Mar wells and the City's Oak Park well should be
conducted as part of the test.
Monitoring of water levels in the Los Robles del Mar wells should be conducted on a
monthly basis for two years following Project implementation. Regular monitoring of the
City's Oak Park well should continue as part of the City's normal procedures.
Quarterly water level measurements should be taken after the initial two-year period. The
water levels should be measured during approximately the same weeks each year.
The applicant's geologist should perform an annual or biennial review of the water level
and water production data.
Mitigation Implementation/Monitoring
1) Action to be Taken: Project will include drilling, constructing, and testing
of the proposed well, and monitoring of water levels in nearby observation
wells. A qualified professional should review observation data.
2) Entity to Take Action: Applicant to drill and construct well. Working with
City staff, testing should be conducted on the well and observation well
data collected.
Mitigation Monitoring Plan - Page 3
-------
3) Timing/Duration: The well to be drilled and short-term testing conducted
as a Tentative Tract Map condition of final approval prior to grading
permit issuance or final Tract Map approval by the City. Long-term testing
to be continued after Project approval.
4) Interested Agencies/Department: City of Arroyo Grande, LAFCO.
Mitigation E2: Well Interference. Unless the City Council approves other methods of
offsetting the Project water demand, the foilowing measures sHall be incorporated into
the Project to further reduce impacts on the groundwater resource:
Monitoring of water levels in all the Los Robles del Mar wells should be conducted on a
monthly basis for two years following Project implementation. Regular monitoring of the
City's Oak Park well should continue as part of the City's normal procedures.
The applicant's geologist should perform an annual or biennial review of the water level
and water production data.
Mitigation Implementation/Monitoring
1) Action to be Taken: Project will include drilling, constructing, and testing
of the proposed well, and monitoring of water levels in nearby observation
wells. A qualified professional should review observation data.
2) Entity to Take Action: Applicant to drill and construct well. Working with
City staff, testing should be conducted on the well and observation well
data collected.
3) Timing/Duration: The well to be drilled and short-term testing conducted
prior to final Project approval. Long-term testing to be continued after
Project approval.
4) Interested Agencies/Department: City of Arroyo Grande.
Level of Impact after Mitigation: Implementation of the above measures would reduce
potential project specific impacts of well interference. Therefore no residual impacts are
associated with the development.
Mitigation E3: Water Quality The water quality impacts of the Project are considered less
than significant, provided the assumptions used in this analysis are reasonably accurate.
However, several measures are recommended for implementation into Project design to
further reduce impacts on the groundwater resource:
The Deer Trail should be drilled, constructed, and production tested as recommended in
the report by the applicant's consultant prior to issuance of a grading permit or final Tract
Map approval by the City. Near the end of the short-term production testing, a water
quality sample should be collected by a qualified laboratory technician, and sampled by a
State-certified laboratory.
Mitigation Monitoring Plan - Page 4
-~--~--~-------_._._---
If elevated concentrations of iron and manganese are found in the water, it will be
necessary to design a blending scheme, or to design and install a well head treatment
system to reduce the iron and manganese concentrations to acceptable levels.
Mitigation Implementation/Monitoring
1) Action to be Taken: Project will include drilling, constructing, and water
quality sampling of the proposed well.
2) Entity to Take Action: Applicant to drill and construct well, and contract
for sampling and testing of the produced water at a laboratory approved
by the City.
3) Timing/Duration: The well to be drilled, sampled and tested as a Tentative
Tract Map Condition of approval prior to issuance of a grading permit or
final Tract Map approval.
4) Interested Agencies/Department: City of Arroyo Grande, State Department
of Health Services, LAFCO .
Level of Impact after Mitigation: Implementation of the above measures would reduce
potential .project specific impacts of water quality. Therefore, no residual impacts are
associated with the development.
Mitigation F1: To reduce visual impacts of proposed grading on the school site and to
conform with City p~licy for landform grading, the school grading plan shall be revised to
incorporate the following mitigation techniques.
. to the extent feasible, use landform grading on cut slopes around the
wooded knoll to be retained in the northwest corner of the site, with
varying slope ratios and curves.
. create varying slope ratios below 2: 1 to the extent feasible on fill slopes.
. revegetate the cut and fill slopes with plants native. or characteristic to the
-environs.
. provide tree planting on the slopes and/or in 'the campus core that
substantially screens or softens the visual appearance on the school
viewed from the north and northeast
Mitigation Implementation/Monitoring
1) Action to be Taken: District to prepare revised grading plan and landscape
plan to incorporate landform grading and screen planting.
2) Entity to Take Action: District to submit plan to Community Development
Department for approval.
3) Timing/Duration: Prior to issuance of grading plan.
4) Interested Agencies/Department: Community Development Department,
Public Works Department.
.
Mitigatio~ Monitoring Plan - Page 5
~-----------, -^.~-,-
Mitigation G 1 : To mitigate potential impacts to Pismo Clarkia a spring survey was
conducted in 1999, which showed no Pismo Clarkia. Since the Initial Study upon which
the CDFG based its request for a second study incorrectly identified the survey as'
occurring in 1998, it appears the 1999 survey satisfies the CDFG request.
Mitigation Implementation/Monitoring
1) Action to be Taken: Applicant prepared 1999 spring survey for Pismo
Clarkia-:-
2) Entity to Take Action: Applicant.
3) Timing/Duration: Prior to grading permit issuance.
4) Interested Agencies/Department: Community Development, Department
of Fish and Game.
level of Impact After Implementation of Mitigation Measure: Implementation of the
survey adequately confirmed presence/absence of Pismo Clarkia.
Mitigation G2: To mitigate removal of significant native and non-native vegetation that
affords watershed protection and potential wildlife habitat, the south-facing fill slope on
the school site shall be revegetated with native trees, shrubs and grasses up to 30 feet
from the top of the slope. Final grading plans shall contain tree protection plan to retain
eucalyptus trees outside of graded areas. (The top 30 feet should be low fuel, irrigated
planting for fire safety.)
Mitigation Implementation/Monitoring
1) Action to be Taken: School District shall prepare revegetation plan for
south-facing fill slope.
2) Entity to Take Action: School District.
3) Timing/Duration: Implement prior to occupancy.
4) Interested Agencies/Department: City of Arroyo Grande Community
Development and Fire Departments.
Mitigation 1-1 - Construction-Related Criteria Air Pollutant Emissions (Project)
The following measures are recommended to reduce PM,o emissions related to Project
construction activities:
. Water all areas where ongoing construction activity has exposed more
than 500 square feet of bare soil at least twice daily;
. Spray all dirt stockpile areas with water as needed to suppress fugitive
dust emissions;
Mitigation Monitoring Plan - Page 6
-------~-
. Implement permanent dust control measures identified in the approved
Project revegetation and landscape plans as soon as possible following
completion of any soil disturbing activities;
. Stabilize all disturbed soil areas not subject to revegetation using approved
chemical soil binders, jute netting, or other methods approved in advance
by the SLOAPCD;
. Pave all roadways, driveways, sidewalks, et cetera, as soon as possible
after grading. Lay building pads as soon as possible after grading unless
seeding and soil binders are used;
. Enforce a speed limit of 15 mph for unpaved surfaces at the construction
site; and
. Sweep paved streets adjacent to the construction site at the end of each
day if visible soil material is carried onto adjacent paved roads.
Mitigation Implementation/Monitoring
1) Action to be Taken: The previously-described measures shall be
incorporated into a mitigation plan for" construction-generated particulates
that is to be promulgated to on-site constriction crews.
2) Entity to Take Action: The Applicant shall require the building contractor
to implement this plan.
3) Timing/Duration: The mitigation plan shall be in force throughout all
construction phases.
4) Interested Agencies/Department: City of Arroyo Grande, SLOAPCD.
Mitigation 1-2 - Operational Criteria Air Pollutant Emissions (Project)
To minimize the Project's operational impacts on air quality:
. Assure that all residential heating needs are adequately provided by means
other than wood burning appliances.
. If fireplaces are to be provided in more than 10 percent of the Project's
residential units, equip those fireplaces with Phase 2 catalytic inserts to
reduce air pollutant emissions.
In addition, incorporate the following into the Project to the maximum extent
feasible:
Residences:
. Link cul-de-sacs and dead-end streets to encourage pedestrian and bicycle
travel;
. Increased street tree planting
. Outdoor electrical outlets to encourage the use of electric appliances and
tools;
. Use solar water heaters;
. Use built-in energy efficient appliances;
Mitigation Monitoring Plan - Page 7
---------,-_.------~
. Use double-paned windows;
. Use energy efficient interior lighting;
. Increase walls and attic insulation beyond Title 24 requirements;
. 'Use sodium streetlights.
School:
. Increase wall and attic insulation beyond Title 24 requirements;
. Orient buildings to maximize natural heating and cooling;
. Shade tree planting in parking lots to reduce evaporative emissions from
parked vehicles;
. Use sodium parking lot lights;
. Use energy efficient interior lighting.
Mitigation Implementation/Monitoring
1) Action to be Taken: Incorporate the above measures into Project
infrastructure plans and residence design.
2) Entity to Take Action: Project Applicant, through appropriate
representatives (e.g., architect).
3) Timing/Duration: Implement before construction begins.
4) Interested Agencies/Department: City of Arroyo Grande, SLOAPCD.
Mitigation Monitoring Plan - Page 8
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A TT ACHMENT 11
Fiscal Impact Analysis of Proposed
Village Glen Annexation in Arroyo Grande
(delivered under separate cover)
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PAGE NO.1
II.
E. VILLAGE GLEN ANNEXATION, AND ELEMENTARY SCHOOL #12 (GENERAL PLAN
AMENDMENT 97-004, DEVELOPMENT CODE AMENDMENT 97-009); LOCATION _
UNINCORPORATED AREA OF SAN LUIS OBISPO COUNTY, ADJACENT TO AND
NORTH, OF JAMES WAY NEAR MESQUITE LANE; APPLICANT - VILLAGE GLEN
HOMES, LLC
Joe Prutch, Contract, Planner explained that the project was approximately 86 acres north
of James Way. The site is surrounded on three sides by the City and is within the City's
Sphere of Influence. Mr. Prutch explained that the actions before the Planning Commission
are: Approval of Resolution 99-1715 recommending that the City Council certify the
completion of. and make findings as to the Final Environmental Impact Report prepared for
the Village Glen Project; Resolution 99-171 6 recommending that the City Council amend
the zoning map of the city of Arroyo Grande in Development Code Amendment No. 97-
009; Resolution 99-1718 recommending that the City Council approve an amendment to
the General Plan Land Use Element and the General Plan Map, General Plan Amendment
97..004; and Resolution 99-1719 recommending that the City Council make certain findings
regarding the environmental impacts of the Village Glen Annexation, and adopt a statement
of overriding considerations
He explained that the TentativeTract Map was not before the Planning Commission for
approval at this time, however, because the Environmental Impact Report was written for
the Tract Map he gave a brief description of Tentative Tract Map 2265. There is a 19.1-
acre school site, 40 residential sites with 36 of the sites clustered along James Way and 4
custom large lots. The 4 custom lots will have a condition placed on them, which will not
allow them to be developed in the future. The 4 custom sites will have access only from
Canyon Way. The 36 clustered residential sites and the school site will have access from
James Way. There will be an emergency access from Canyon Way to the school site. A
retention basin will be on lot number 38.
Finally, he stated that the main issues are traffic, water and pre-zoning of non-tract areas
as well as others identified in the EIA. According to the EIR, all issues can be mitigated to
a "less than significant impact" except for the issue of traffic. The Final EIR determined a
significant and unavoidable impact for traffic. CEQA requires that City Council must make
certain findings and adopt a Statement of Overriding Consideration to approve a project
with a significant impact. For a Statement of Overriding Considerations CEQA requires that
the decision makers balance the economic, social or other benefits of a proposed project
against its unavoidable impacts. If the benefits outweigh the impacts the effects may be
acceptable. The main benefit is the school site, which may take trips away from the Brisco
Road!101 interchange.
Commissioner Costello stated that from the beginning of the project he has had many
questions on the impact of the water drawing down on the current well. The EIR talks
about taking, and continuing to take data and measure the wells for a period of two years.
He does not see anything that talks about the consequences if that data is negative. What
might the consequences of this be?
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PAGE NO.2
Craig Campbell stated mitigation that calls for the monitoring of the Oak Park well, as part
of the City's normal procedures, means that they want to insure that the City is going to
verify compliance with water quality standards. The idea that the production testing and
water quality testing contained in mitigation E.1 would verify the adequacy of the supply
prior to product implementation, that is the mitigation that is being counted on to verify
that the City is getting what it needs.
Commissioner London stated that he was confused by some of the wording in the
resolution dealing with annexation findings it states that "the proposed annexation will not
impact the water resources elsewhere within the City". The staff report, page 11, states
that "although the new well is expected to provide the City with the quantity of water at
least equal to the project demands, the new well will not necessarily improve the City's
water capabilities". This sounds inconsistent to him.
Mr. Campbell stated that what is being said is that the well may actually produce more
than the project demand and would increase water supply to the City. However, the lower
limit may be that it would not increase the water supply.
Commissioner Keen stated that he is concerned with the water issue also and that after the
well turns out to not produce that the City is stuck with coming up with the water for the
project especially now that the school is involved.
Chair Greene asked staff to explain the City Council's action on September 28, 1999
pertaining to the General Plan policies and traffic and how it relates to this project and if it
has any impact on the decision making process before the Commission ,at this meeting.
Kerry McCants, Community Development Director, stated that the City Council's action
established the City's position with respect to the LOS and the impact of a project on that
LOS. In this particular case the EIR has indicated that there is a significant impact. The
Statement of Overriding Considerations states that the significance of the school is the
overriding consideration issue that will allow the project to be approved and be in
compliance with CEOA if the Commission chooses to make that recommendation to the
City Council. If the Planning Commission can make the findings for the overriding
considerations it will allow the project to go forward.
Commissioner London asked, if the school decided to go forward with the project in the
County, would the City have any responsibility to supply water to the school?
Mr. McCants replied that the City would have no obligation to supply water.
Chair Greene opened the Public Hearing. He asked if there were any children in the
audience that wanted to speak first as the time was getting rather late.
Chris Reiniker stated that he is the vice-president at Ocean View School and he believed
that the Planning Commission should approve the new school, as Ocean View School is
very crowded. There are too many students in the classrooms, they have had to add an
extra table in the lunch room which makes it hard to move around and it is very noisy, and
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PAGE NO.3
they have to wait at recess to get equipment. Some thing has to be done and he urged the
Planning Commission to approve the new school.
David Foote. Firma Consulting, stated that the EIR is a revision to a previous EIR done on
the project. He wanted to briefly point out some of the differences in the two documents:
. The previous project had 64 residences; this one has 40 with the addition of an
elementary school.
. The amount of water needed for the project is less in the new EIR.
. The new project will create more landform disturbance.
. The new project will create more noise.
. This project will redistribute traffic in such a way that there will be less impact that the
previous project on the Brisco/101 interchange. However, it will add more traffic to
Rodeo Drive.
Mr. Foote explained that these changes' have been documented in the new report. The
water mitigation is the same as in the previous report. Tim Cleath the hydrogeologist is
present to answer any questions related to the aquifer, the characteristics of it, and the
potential for both water production and well interference.
The aquifer is noted to have a potential of 250-acre feet of recharge, with existing demand
is about 150-acre feet. He believes this project's demand on the remainder of the two
numbers is 27-acre feet per year so there is no significant impact identified for overdraft.
The nature of interference with other wells is documented in the EIR. As he understands it,
the equations that are used to estimate well interference, are conservative.
Mr. Foote explained that the EIR also summarizes some of the issues that were raised in
public comment on page 11-2 and also includes some of the revised mitigation measures on
table S. The revised mitigation measures related to some biological issues and also visual
issues. With regard to project access, the school district's architect is in attendance to
discuss those, however the revised site plans due appear to address most of those issues
satisfying the concerns of the Police Chief, and providing an alternative way out of the
project East on James Way.
Lastly, the issue of cumulative traffic impacts, which was a concern of the City Council the
last time the EIR came before them, the consultant felt there were alternative ways of
looking at this issue has been discussed in the EIR.
The Commission discussed the issues of water, the proximity of the school to the
neighboring homes, the additional grading and who is responsible for the retention basin
with Mr. Foote.
Chair Greene had several questions with regards to the traffic impact on Rodeo Drive.
Most particularly that at the present time Rodeo Drive carries approximately 1 ,480 ADT
southbound and 1,270 ADT northbound. Further in the EIR it states that "local streets
carry an average of 1,200 ADT at a high rate of service". What does a "high rate of
service" mean? Also, the EIR states that approximately 350 additional trips a day will be
produced by the project, so the total would be around 1 ,800 ADT?
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PAGE NO.4
Mr. Foot deferred the question to the Traffic Consultant to be answered at a later time in
the meeting.
Chair Greene referred to the responses and comments section of the EIR where it states
that the volume of traffic on Rodeo Drive has been a source of concern and objectionable
to residents for many years and that "this is a quality of life issue that should be
considered by the decision makers". Chair Greene asked what the consultant meant by
this statement?
Mr. Foote explained that there are some areas where a consultant deals with environmental
impacts that necessarily move from the realm of something that is quantifiable and based
on an objective standard that the consultants use to determine a threshold of impact.
Some cities establish "quality of life" criteria for roadway evaluation, although he is not
aware of anything explicit in this City. Therefore, it is not unusual to arrive at this sort of a
question between the engineering calculation of an issue and the perception of a resident.
So, when the consultant talks about "quality of life" it is something that has to be weighed
by the decision-makers.
Tim Cleath. Hydrogeologist for the project spoke to the Commission. He stated that he had
been working with the applicant to identify a water source that would be dependable for
this project. The initial studies of the well on site showed that this well would not be
sufficient for the project.
He has identified an aquifer, that was originally discovered in the 1950's for a project that
was never built, which is a 200 foot thick, marine sand deposit, that is very clean and
uniform, that is uplifted and formed into a bowl. It essentially goes from the end of Erhardt
over to Corbett Canyon and ends not far from where the City's Oak Park well is and comes
back up by Ormonde Road. This is a large aquifer that goes down very deep within the
middle of the bowl so that no other wells tap it in the deepest zones. In looking for a
particular site where we could find it at a deep enough depth so it would provide a reliable
source of water, the Deer Trail site was chosen and a well was dug. There have been a
couple of test wells, the Oak Park well and a couple across the street, that have produced
over 150 gallons per minute. A well has not been completed but he believes that there is a
very reliable source of water that is deeper than other wells in the area providing the
reservoir storage to take it through the drought years and allow it to be recharged on an
average that is adequate to supply the demands that would be placed on it.
On the question of adequacy of water, he stated that it is his opinion that this well should
produce over 150 gallons per minute. The project proposed would require less than 35-
acre feet of water so this would mean that this well would have the capacity to produce in
excess of what this project would require.
With regards to the adequacy of recharge, based on his understanding of the extensiveness
of this aquifer, it is his opinion that there is adequate recharge to provide for existing uses
and for the proposed project.
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PAGE NO.5
On other points to be made, he stated that this is not a shallow well. This well is in deep
groundwater. It is not a riparian source; it is what is called percolating groundwater. The
water can be used in the same area for whatever purposes.
Commissioner Costello asked if there was going to be a 2-year test, what was being
tested? Also, what would be the negative consequences if the other well levels were
dropping?
Mr. Cleath answered that the main purposes for the test was to see how it effected other
wells in the area as well as how the well itself was producing. As part of the proposed
mitigation the EIR consultant was recommending that they do an extended test and that
they measure regional water levels to see how they change. It is not his opinion that it will
drop to a level that will cause any significant problems. This is a 200-foot thick zone that
goes very deep. There are wells in the vicinity that produce without any effect what so
ever because the wells are only 400 feet deep. This well would have to be approximately
900 feet deep. The well that may be most effected would be the City's Oak Park well. So
he has looked at it to see, if this effects the Oak Park well, will it be offset by the amount
of water that this well could produce? It is his feeling that the effects would be offset and
the new well would be a more reliable water supply. The City has tested the water quality
and there are some manganese and iron problems that are treatable but the water is quite
good.
Commissioner Parker asked who would be responsible for the cost of treating the water?
Mr. Campbell replied that the applicant would pay for the treatment facilities and the City
has also discussed a way to condition the project to pay for the increased output.
Commissioner London asked if this well should impact the other wells in the area, is there
any legal recourse that the people effected could take against the City?
Mr. Campbell stated that this question would have to be answered by the City Attorney.
Commissioner Keen asked if Mr. Cleath knew how many wells were drawing off of the
aquifer at this time?
Mr. Cleath replied that there are some on the edge, where the sand aquifer comes up, that
you find some wells. There are some wells at the end of Paseo Del Mar. But overall there
is a very limited number of wells using this aquifer.
Chair Greene stated that if he understood this correctly, there is an aquifer above the one
he is referring and there is some level separating them?
Mr. Cleath replied that that was true and there were clay zones separating the two. In
fact, it is interesting that on Oak Park Road there were wells drilled that went down 250
feet, and did not find any water.
Chair Greene asked how certain Mr. Cleath was that there was no transferability between
the upper aquifer and the lower one?
,
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PAGE NO.6
Mr. Cleath replied that the only places he believes there is a connection is strictly in the
area of the alluvium overlying where the sand zones outcrop. Otherwise, there are several
hundred feet of clay that separate this zone from the overlying aquifer.
Steve Orosz, Traffic Engineer with Penfield and Smith, spoke and answered several
different questions from the Commissions.
Commissioner Keen asked Mr. Orosz why the LOS that he came up with at Brisco/101
interchange is so much different that what has been stated before?
Mr. Orosz gave a brief history of what he had done on a previous analysis before and had
come up with the poorer LOS. What has happened in the last year and a half since the last
analysis is:
. In the traffic engineer profession the methodology of how they handle signalized
intersections has been updated. The current procedure is out that is used in the
profession that is being used in the PSR for Brisco/101 and EI Campo interchanges. He
used the new methodology for the updated Brisco/101 traffic study.
In the previous analysis that had the poor level of service they were working with stop
signs that were there. This was prior to the signals going in and prior to the widening
of Branch Street. The new analysis had all the physical improvements in. They
actually documented traffic flows during the peak summer months, which was
consistent with the data Cal Trans has been using with the PSR's for Brisco/101. They
documented all the facts. They documented the signalization; the current traffic flows
and compared them with the analysis of the PSR being done by Cal Trans'. The traffic
volumes that were documented for the PSR was done in February. They forecast what
the volumes would increase during the summer months and use that to do their analysis
in their PSR. We took our counts in the summer months and did the actual numbers
and they were very close. This ended up being a good check.
. The project traffic has changed from the previous Village Glen project with just the
residential trips. Now they have both school and residential. The school trips because
of the district boundaries for the school, the school trips are no longer going under the
Brisco interchange. We have estimated approximately 500 daily trips are going to be
removed from the interchange from this.
Also, the cumulative list of projects that had been being carried along during the years
needed to be updated. Many projects on the list were at the proposed level and not
what was actually approved. For example, there was a project that was proposed at
31 units was actually approved at 19 units. The current analysis used the actual
project numbers. So, the cumulative traffic was reduced by about 30%. So when you
have less traffic actual volumes, you have a better idea of what is going on there.
. There is also a difference in the analysis in the PSR versus what was done in the traffic
analysis for the EIR. The methodology has some detailed factors that can be used as a
default.
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PAGE NO.7
This is the reason that they are talking about a potential overriding consideration and a
significant impact. The methodology has some detailed factors that can be used a default,
which is a general factor, or you can use what is actually on the ground. Since they had
done all the updates on the cumulative project list and looked at all the specific details of
the intersections, they had used what was on the ground. This created the difference in
the values and a different result. Following this conclusion, staff was in a position where
they had one consultant saying one thing and one saying something else. At the time this
EIR went to print there was no direction which result to use so David Foote decided to use
the worst case scenario and proceed on. Subsequently to this documents circulation, they
had received a call from Craig Campbell's office indicating that the factors available for the
existing condition should be used, not the tYpical average default. However, from the
traffic analysis they feel their numbers are fairly valid.
The Commission questioned Mr. Orosz about the use of summer time for the study and
stated that it seemed to be contrary to what really going on at that intersection without
any of the schools in session.
Mr. Orosz explained that they look at the P.M. peak hours, between 4 p.m. and '6 p.m., on
a Tuesday, Wednesday or Thursday. Schools peak hours are at3 p.m. The traditional
commuter peak hours that occur throughout the year, along with any tourist traffic is what
causes the summer to be higher at the freeway interchanges. This is what Cal Trans has
documented over the years. In the window of time that they analyze traffic impacts for
EIRs there is more traffic in the P.M. hours.
Chair Greene questioned, that because the school traffic may make the Level of Service at
the Brisco/101 interchange below standard in the morning hours, the traffic study looks at
the LOS in the P.M. peak hours for the purpose of the traffic study for the EIR. He also
stated that the EIR stated that there would be 500 less trips a day at the Brisco/101
interchange because the school would reduce the number driving to the other side of the
freeway. He asked how many trips would be added by the new project and, with the
reduction because of the school, what would the total number trips actually be?
Mr. Orosz replied that because of the elementary school traffic being oriented to the north
of the freeway, 95% of that traffic would not be going through the Brisco/101 interchange.
If all of the traffic from the project went to the interchange it would total about 446 ADT.
However, 100% of the project will not go through the interchange. It appears that only
50% of the project traffic will be using the Brisco interchange so there is actually a benefit
of 200 to 250 ADT.
Chair Green stated that the school then would actually be a benefit to the interchange?
Mr. Orosz replied that that was true.
Chair Greene asked about the traffic on Rodeo Drive. Since the traffic study that was
being used was done in December 1997 for a different EIR, what were the traffic
conditions today?
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PAGE NO.8
Mr. Orosz replied that they felt the traffic volume had grown 5% to 10% at the most. The
ADT at this time would be approximately 1600. With the additional 300 ADT from the
project there would be 1900 ADT. With regards to Chair Greene's earlier question about
the Level of Service and what was adequate and what was a high Level of Service he
referred to IV. D-6 of the EIR which talks about the local streets carry about 1250 ADT at
a high Level of Service which is generally a LOS of A. The national standards that provide
guidance on LOS and daily traffic, which was used in the evaluation of Rodeo, indicates
that 5000 ADT is a LOS of C.
Garv Youna. 2815 Mesa Alta Lane, applicant spoke briefly to the Commission. He said
that members of the Lucia Mar School District were in attendance to speak to the
Commission concerning the project.
Nancv DePue. Superintendent of Lucia Mar School District, spoke to the Commission
stated that there has not been a new elementary school in this area since 1962. The
school district desperately needs a new school. The schools are now housing students in
relocatables but the infrastructure is not satisfactory.
Ms. DePue showed an overhead of the current school enrollment and explained that the
schools in the area have a capacity of 2,660 students and there are now 4,250 students at
the schools. The only way they can do this is because of all the portable classrooms on
the grounds. However, this is why the infrastructure is so impacted. For instance,
Margaret Harloe Elementary cafeteria, restrooms, playground and library was built to hold
approximately 450 students and there are 700 students there now.
Over 35% of the classrooms in the district are in relocatables. The parking at the older
schools is not adequate because they were built at a time when parents were not driving
their children to school as much. The field and play areas are not adequate because
relocatables have had to be installed in these areas. Again, the infrastructure, cafeterias,
libraries, restrooms are not adequate. Margaret Harloe Elementary is especially impacted.
The district is very excited about having the new school. When they discovered they were
eligible for money they went looking at every available plot of land in the area. The school
district did not want condem someone's land but wanted a willing seller. They are very
appreciative of Gary Young working with them and them will do everything they can to be
good neighbors.
Chair Green asked if the construction from the new school would have a positive impact on
all the schools in the area that were listed on the overhead Ms. Depue was showing?
Ms. DePue answered that it would except for Branch Mill School. The school district was
hoping that with this new school, all the schools would be at around 550 students, which
just barely accommodates everyone. Furthermore, Margaret Harloe School, which is the
most impacted with 700 students, has students from the canyons that have to ride a bus
an hour and a half to get to school. These students could go to the new school and greatly
decrease their bus time.
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PAGE NO.9
When asked about the decrease in the busses going through the Brisco interchange she
stated that she did not believe that there would be too many buses going to the school.
Chair Greene stated that according to this there would be a wide range of benefits to
students, facility, staff and the people who use some of the streets.
Ms. Depue answered that that was correct.
Ravmond Deutch. Architect for the Lucia Mar School District, spoke to the Commission
discussed the criteria the school district is required to follow in identifying a school site.
He also explained some of the changes that have been made to the school plan since the
last Commission meeting including:
. Location of the buildings and parking areas on the site.
. There will be 4 classroom buildings with 6 classrooms each. Two classroom buildings
will be built initially as permanent classrooms; one wili be 'built with relocatable
classrooms; one will be for future relocatableclassrooms or permanent classrooms.
. There are now 2 parking areas: one for busses and one, which will serve as a drop off
area for parents to drop off their children safely.
. A revised landscape plan that will utilize mostly native trees such as Oaks. Trees will be
planted at the building sites to help mitigate the visual impact of the roof area and help
with the look of the school.
Commissioner Parker left the meeting at this time.
Tom Murrav. Lucia Mar Facility Advisory Committee, gave a history of the exhaustive hunt
the school district went through looking for a school site. He congratulated Mr. Young for
stepping up and offering this site for a school. He stated that' from his point of view, it
was not a matter of feeling like it is a quality of life matter, he thinks that the EIR shows in
real numbers that this gives the Commission the basis to find overriding considerations for
approval of this project. He stated that the school district is a part of the fabric of the
community and if the project is approved the community will be better off.
Tobv Charles spoke in favor of the school project.
Ron Dodae. Rodeo Drive had the following concerns:
. Growth does not come without impacts
. This project will increase traffic on Rodeo
. He worries about his kids playing and riding their bikes with the increased traffic.
. He wanted to encourage the Commission to ask that the money collected in park and
traffic fees be spent on Rancho Grande Park and traffic mitigation on Rodeo Drive.
Tomi Kobnon. Ocean View PT A.L spoke in favor of the project and said if they let this site
go there may not be another one to take it place. If everyone works together everything
can be worked out.
Kathleen Wendel. had the following concerns:
. Water
. Land use
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. Noise
. Excessive grading
. Couldn't the school look for alternative sites?
. Was the open space in the project really going to have 33 acres?
C.Z. Brown. 350 Old Ranch Road, had the following concerns:
. One-acre parcels per gross acre with custom homes and cluster homes and where
would these homes actually be?
. When all the parcels are built out will there actually be 40 homes?
. Water
. Why not do the testing first and then issue the permits for building?
. Why not locate the school nearer to James Way?
. Traffic
. Traffic and Park in lieu fees should go to Rancho Grande Park and Rodeo Drive
. Ross Konaable. 255 Rodeo spoke against the project with the following:
. Traffic
. The location of the school on the site
. There could actually be 40 homes.
. Traffic
. Final EIR does not mitigate issues enough
Rich Haaler. 417 Stagecoach Road spoke in favor of the project with the following:
. It will save 4 trips a day taking his daughter to school.
. There is a willing landowner, which is a hard thing to find.
. There is a solution for the poor school situation.
. There is a demonstrated need.
. The school can be used for emergency services and this will distribute this need
throughout the community, as there is not an emergency site on this side of town at
this time.
. It will reduce trips through Brisco/101 underpass.
Colleen Martin. 855 Olive spoke in favor of the project stating the following:
. Has been involved with schools and sees the need for additional space.
. The infrastructure is too impacted
. Will help with traffic at Brisco underpass
Fred Wendel stated that there are real issues that the Commission needs to focus on. He
said that everyone feels, because of the school site, they have to approve it to "grab the
moment" and get the school site. He does not feel this is the best way to plan. If he has
to accept the impacts, which he will have to do if the project is approved, he would like the
Commission to tell him that this is the best thing that can be done for the City, not for
convenience or the developer.
Chuck Fellows. Canyon Way, submitted a petition signed by himself and 16 others on
Canyon Way supporting the project as currently proposed but without an extension of
Canyon Way.
----------~- -~------
MINUTES DRAFT
ARROYO GRANDE PLANNING COMMISSION
NOVEMBER 2, 1999
PAGE NO.11
GiGi Soto explained to the Commission about all the sites the Facility Advisory Committee
had looked at before finding this site and discussed this with the Commission.
Garv Youna, developer, discussed the different areas that will not be developed but are a
part of the annexation properties explaining that the County requested a "block"
annexation. All these properties are agreeable to the RR zoning.
The Commission and Mr. Young discussed different issues of the project including zoning,
traffic, landscaping, grading, the compatibility of the school in a residential area and water.
Commission London questioned certain language in the resolution which stated that "the
proposed annexation will generate sufficient revenue to adequately to pay for the provision
of City services". Yet, in another place it states that there will be a loss of $57,000
because the school will not pay for itself.
Tom Buford, Contract Planner, explained that fiscal impact analysis has been inserted in the
General Plan to protect against annexing property into the City where the City ends up
unable to pay for the services that it has to supply as a result of the annexation. However,
there are occasions that the City needs to bring in facilities that are elements of the
community that are critical, essential elements that by themselves do not produce revenue,
such as schools, churches or parks.
After a brief discussion the Planning Commission considered the four resolutions before
them.
John Keen moved to adopt:
RESOLUTION NO. 99-1715 ,
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO
GRANDE RECOMMENDING TtiAT THE CITY COUNCIL CERTIFY THE
COMPLETION OF AND MAKE FINDINGS AS TO THE FINAL ENVIRONMENTAL
IMPACT REPORT PREPARED FOR THE VILLAGE GLEN PROJECT
Commissioner London seconded the motion. The motion was approved on the following
roll call vote:
Roll Call Vote
.An.. Commissioner Costello
.An.. Commissioner Keen
Ave Commissioner London
Absent Vice-Chair Parker
.An.. Chair Greene
MINUTES DRAFT
ARROYO GRANDE PLANNING COMMISSION
NOVEMBER 2, 1999
PAGE NO.12
Commission London moved to adopt:
RESOLUTION NO. 99-1716
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL APPROVE
AN AMENDMENT TO THE GENERAL PLAN LAND USE ELEMENT AND THE
GENERAL PLAN MAP; GENERAL PLAN AMENDMENT 97-004, APPLIED FOR
BY VILLAGE GLEN HOMES LLC
Commissioner Costello seconded. The motion was approved on the following roll call vote:
Roll Call Vote
.AYJL Commissioner Costello
.An.. Commissioner Keen
.An Commissioner London
Absent Vice-Chair Parker
.An.. Chair Greene
Commissioner Costello moved to adopt:
RESOLUTION NO. 99-1718
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO
GRANDE RECOMMENDING THAT THE CITY COUNCIL AMEND THE ZONING
MAP OF THE CITY OF ARROYO GRANDE IN DEVELOPMENT CODE
AMENDMENT CASE NO. 97-009, APPLICANT VILLAGE GLEN HOMES LLC
Including exhibits A and B. Commissioner London seconded the motion. The motion was
approved on the following roll call vote:
The Commission discussed Resolution 99-1799 stating the following:
. There will be some negative impacts.
. The school district has done all it could to find another location for a school.
. Not withstanding all of the impacts the people will feel, as a result of this project, the
City needs a school.
. If the school district cannot find a site soon, the funding that is available to them will be
lost.
. The children will have to deal with the negative impacts of not having a new school
site.
. It is of critical importance to the ongoing progress of the City to build this school.
. The children have to come first.
-
MINUTES
ARROYO GRANDE PLANNING COMMISSION DRAFT
NOVEMBER 2, 1999
PAGE NO.13
Commissioner London moved to adopt:
RESOLUTION NO. 99-1719
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL MAKE
CERTAIN FINDINGS REGARDING THE ENVIRONMENTAL IMPACTS OF THE
VILLAGE GLEN ANNEXATION, AND ADOPT A STATEMENT OF
OVERRIDING CONSIDERATIONS
including Exhibit 1 and with Attachments A and B. Commissioner Keen seconded the
motion. The motion was approved on the following roll call vote:
Roll Call Vote
.An.. Commissioner Costello
.An.. Commissioner Keen
.An Commissioner London
Absent Vice-Chair Parker
.An.. Chair Greene
The meeting was adjourned at 12:30 a.m. to the next regular meeting of the Planning
Commission on November 16, 1999.
------------~-----------
EXHIBIT 3
From: "Tobie Charles" <tobiecharles@mindspring.com> RICE'VEO
CITY Of' RROYO GRANDE
To: CAGGW5.CityHall(agcity)
Date: Wed, Nov 3, 1999 11 :16 AM 99 NOV - 3 PH 3f 31
Subject: Kelly Wetmore
Dear Council Members,
I understand the planning commission approved the plan for the new school at
the James Way site. I am thrilled with their decision, and hope the City
Council will also approve this plan. I live in Arroyo Grande and own
apartments here, too. This school is a much-needed addition to our area.
When making this decision please consider the future of the children. Thank
you for your time.
Sincerely,
James Cote'
EXHIBIT 4
REREIVED
From: "Tobie Charles" <tobiecharles@mindspring,com> CITY OF A ROVO GRANDE
To: CAGGW5.CityHall(agcity) 99 NOV - 3 PH 3: 31
Date: Wed, Nov 3, 1999 11 :28 AM
Subject: Kelly Wetmore
Council Members,
Please approve the plan for the new school at James Way. At this time my
chUd attends Harloe, which is over-crowded, and a ten-mile round trip twice
daHy. I believe if the new school were approved. many parents from the
canyon areas would use the bus service rather than drive their children due
to the shorter bus rides. I am a homeowner, and I voted for the school bond
hoping for improvements in our schools. This is our chance to plan for
children's future.
Lana Charles
EXHIBIT 5
<.JW.idcoilstCare Jne.
677 Printz Road
Arroyo Grande, Ca 93420
805-925-2521
Fax 805-925-8721
clUesteI@pol.net
http://WNW.thegrid.netlmidcoastcare
George Hiester, M.D.
Medir.al Director.
10/31/99
,
Arroyo Grande City Council
Community Development Department
214 East Branch Street
Arroyo Grande, CA 93420
Re: Village Glen EIR recorded 9-10-99
Sirs:
I have reviewed your response to my comments on this project dated 10-3-99. I
have requested the original document referred to in the the Master Water Plan
concerning the 1983 "Friendly Ejudication" between the Cities and the farmers
concerning limiting extraction of water from the ground formations. The Master
Water Plan describes that Well #9 draws from the Pismo formation. Allegedly,
this is a separate formation not included in the "Friendly Ejudication". However, I
can neither confirm or deny this statement without access to the 1983 document.
I have asked for this 1983 document for the last 6 weeks. Your Department
seems very helpful, but unable to locate this document. Without this document, it
is my opinion that the EIR on this project should be placed on hold till the
document is found and reviewed. I would like to be notified when the 1983
document is available for review.
V~
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Sent By: JlWA ILOi 805 544 4294 i Nov-2-99 2:09PM; Pig. 1
To: AO P\II WORKS At: 4735443
ThIa....rnent, .lIur_ to 1ft........ 5.. -Mtallv .111. tu 14-, __ed
to Ik. ......... on November 2. '998 from ... PuIIIc ___ D., n L '!IV'.
TO: SOUTH SAN LUIS OBISPO COUNTY \lATER ASSOCIATION
FROM: AD HOC TECHNICAL ADVISORY SUBCOMf'lITTEE
SUBJECT: GROUNDWATER ENTITLEMENT OF THE ARROYO GRANDE GROUNOWATER BASIN
DATE: JANUARY: 24. 1983
This report will bring together info~tion from several sources related to the
Arroyo Grande Pla1n-T~i-Cities Mesa Groundwater Basin .- info~t1on such as, the
safe yield of the gro~ndwater basin, the historic and projected needs of the
agricultural community, and the historic peak pumping of all of the urban users.
.
From this information ia recommended urban preliminary Plannin, entitlement will
be presented. These r,ecommended entitlements consider the in 0~t1on outlined
4bove but also the needs of the early 1990's of the four urban agencies. (The '. .
C1ty of Arroyo Grande~ the City of Grover City, the CUy of Pismo Beach, and the
Geeano Community ~rvices District) . ;";"
, .
The subcomMittee has assumed that for pre1imlnary p\anning purposes the safe .'
yield of the Arroyo Grcande Groundwater Basin is 9,500 acre feet per year.
Please see the attach~d Table II of the June 1979 Groundwater in the Arroyo
Grande Area prepared ~y the State of California Devartment of water ~e$ources. -,
niis tab1e shows the c;ategories of if}.flow and cud ow. Please note that the
table has been amende4 to reflect the contractual subsurface recharge and/or .
5urf4ce water entit1ement of the Lopez project in the amount of 4,200 acre feet.
. Aha present.!d in Table II unde-r categories of outflow ..is the Ipp1ted irrigation -, -
d..nd (as~umed as a risaxilUll-5.300 acre feet). Leroy E. McChesney of the, Fum
Bureau has indicated that demand will continue to be relatively constant.
Considering a safe yi~ld of 9,500 acre feet, the maxi.um of a 5,300 acre foot
deaa-nd for agricul ture, and a 200 acre foot subsurface outflow to the Ocean, it
1'5 assumed then that an estimated 4,000 acre feet is avai1ab1e '0,1" urban uses.
,
Please find attached . Table 5 ent1tled -Groundwater Extractions by Urbln
Entities of the Arroy~ Gr-ande Basin". TMs table 15 fml the Grover -Cit~
FaciUtl Resource Report prepared in 1918 by Camp Dressor and MC'- (COM. From
that ta ile the fol1o'dng chart of peak pre-lopez pumping can be shawn for each
agency. .
"
PRE-LOPEl PEAK PUMPIH~
.. ~ ~cre Feet . Percent
Arroyo Gran~e 1968 1,202 39
Grover City 1966 875 29
Pismo Beach 1966 549 18 ..
, . Oceano 1968 421 --1!
, . Total 3,047 1001
. ''l
,. Based upon the info~tion in the above chart and the assumption that there are
. .(. 4.000 acre feet avaitab1e for urban use, it can be seen that al1 agencies may
receive aj e~ttt1ement equal to or gre~ter~han E!ach agency.~ use p.r.'10r to..thL-
opez pro ec . ...
POtrt-it' Fax Note 7671 0$11
~ F'ram
Co_ '
I"tIoIie f
Fax' faX'
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Sent By: JLWA SLOj 805 544 4294j Nov-2-99 2:09PMj Page 2
. . . ,
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:
.
The first stab at e~tabli$hing a preliminary entitle~nt for the four urban
users was based upo~ an extension of peak pumping percentages as fol1ows~
,
, Acre Feet Percent
i
ArrDYo Gr~nde 1,560 39
Grover Ci ~ 1.160 29
Pismo Beach 720 18
Oceano ! 560--1!
: Total 4;000 lOOS
,j 4 '
As the subcommittee di~cussed the above concept of establishing the urban users
entitlements several! proble~ surfaced. Problems such as some communities being
assigned an entitl~nt which would meet their needs well into the 21st Centu~
while some COGIIIJniti~s"would .be essentially out of water today (both groundwater
and Lopez). The su~ommittee also fully realizes that for a voluntary
groundwater manag~t plan to wo~k it will need unanimous support of all of the
agencies. !
Through this discuss~on it was agreed to look at the water needs of the early
1990's for each Bge~y while at the ',ame time insuring that no agency received
less than they were pumping prior to' Lopez. The representatives of each 'agency
indicated what the1~ 1990-95 needs would be and the following" chart was
developed: j " . . .. ~
. Ip90-95 U!tBAA ~OUNOWATER ENTITLEMENr NEEDS ,.'
: Acre Feet Percent
i
Arroyo Grahde 1,202 30
Grover Cftt ' 1,198 30
Pismo Beat 700 18
Oceano : 900 22 -.
! ............. -
;
; .
i Total, 4,000 l00S
i .
. ;
As can be seen no ag~ncy will receive less than their pre-Lopez ptak pu.ping and
aho b.sed{upon the 'nfonaat1on supplied to the subcomittee each agency will
have a SUfficien~unt of water to .et the projected demands of 1990-95
dependi ng ~pon 9 ; rates. . .
Being able to Closelt estimate when each agency will require 'additional or
supplemental water s urces. whether its conservation, Feather River/State Water
Project or Naci.;ent~ lake Water Project, ;s a much needed planntng tool as it
will obviously take ~ommunity wide cooperat10n for those projects. .
!
The subcomgittee is :: the opinion that the above chart represents a possible
di~tsion of the esti ted 4.000 acre fee~ of groundwater in the Arroyo Grande
Groundwater Basin. The subcOmmittee further is of the opinion that with the
adoption of the 1ist.d recommandations, the agencies could avoid a -race to the
pump house- situat1o. which may lead to a court imposed groundwater basin
adjudication. ;
;
i
!
1
j ... ? -
;
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Sent By: JLWA SLO; 805 544 4294; Nov-2-99 2:09PMi . Page 3
.
.
RECO~V~ENDATIOMS:
1. The subcOIm1ittee would recoOlllend that the f0110\.,i09 table of preliminary
planning entitlements of the Arroyo Grande Groundwater be taken back to
each menmer age~cy and the Farm Bure~u for conceptual approval.
: THE PRELIMINARY PLANNING ENTITLEMENTS
User
Appli.d irrigation 5.300 acre feet
Subsurface floW to ocean 200 acre feet ' ,
Urban :Use
Ci ty of Arroyo Grande 1,202 acre feet
City of Grover City 1.198 acre feet
C1tj of P1smo Beach 700 acre feet
Oceano Community Services .
District 900 acre feet
.
'Tota 1 . 9.500 acre" feet
2. The subcommittee's se~ond recomoendation is that with the support of each
agency the subcOmmittee be direc~ed to prepare the appropriate documents
for a Groundwat~r Management Plan based upon the prel iminary planning
entitlements in iRecommendation '1.
'.
. 3. The sub~itte_ rec~nds th.t the required steps toward the developcent
of a. supp1emen~1 water 'source be tn1ti-ated so that supplemental water is
available by 1995-2000.
4.. That the plan d.veloped under recooaendat10n 12 inc1ude a' requ1recent for
periodic reeval'uation of projected demands. supply and qua11ty of water
resources within the South County. .,'
StNIARY: The GIIII1ben of the subco.1ttee are of the opinion that the planning
and management of th.. Groundwater Basin is purely of local Q)ftcem. The members
of the subc~ttee ~re a1so of the opinion that the ~nagement 'of the
groundwater can be accomp11shed through cooperative efforts of the affected
agencies themselves. ' ~,'
.
. .
.
. ,
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i3t:HIl tly; .JlWA SLOj 805 544 4294j NOV-2-99 2: 1 OPM j
Page 4/9
----. -
.-
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.. - a
.
, -
TABLE II . 13
$UHI1^,~Y ESTIMATED INFLOW ANO OUTFLOW TO ,
TIfE GftOUIIO WAiTER OAS1N m THE ARI\OYO GRA"DE STUDY AREA
Auo.,. Grande Plain - T,i.Clties HC:$a H
' . 1
C::at~&O'1 or intlvw ~'JbJc hcc.to,"dte$ ACle.feat ;
Oe~p pe'~ottl,iOQ of prec:ipita-tion 2.96 2.400
Subsurfac::o seepage! 0.89 720 4.200~
InlUtr'tiOft in Arrovo Grande! Creelt 2047 to 3.70 '-
. -~............ ..ow ~ .......v D
Irrigation .nd urban water rekurn . 2.11 2.200
.
Toe,r 9'.'03 to 10.26 1,,320 to ;':20
C;J,tcEor, ..f outnow .9.t '00- B
.
AppUe~ irrigation 6.54 5.300 '.
Urbaa iupply 0.74 ...; 09 S
Subsurface outflow to ocean: 0;.25 200 .
. : - --
.. tot31 7.53 6.100 ' .
. . .
. .~
". =. .. . .
. . ~ ~
.:: H ipoMO::!len. .
. "
..
-.
CatelO." ., f.flow C ut.ic h.ct~,.aeu(ts . "Acre.'.., '0
.. ~. : -4 07' ,
Oe.p percol.JUon of .,m:ipltatiOft ". ~ 3.300
.
':'.. . . .:: " "
SubsUt(lce aeCJMIve · : . -, 0.62 500
'rrigation 1Ind urban weter nltt....... - 1.23 . 1.000 D
.
- -
to'" -. 5.92 4._
-
.. .
CAteEoty of oudlow I
. .
Applied irrigalion 2.47 2..000
UrIM.. supplV . : 0.37 300 .
. -,
Ind_try 4llOolbaG water " 0.80 6SO 'u
Subsurr.ce outflow " ~.07 3.300
. , .
- -
. TG~I " 7." : 1.250
. n
$anta Mara. Valle7 (s. L. o. Cn"ty)
.' . : .
C.ueC0f7 .r inNo.. C.d.ic lI.cto.cln:s Acre-feet " fi
"
Oaep porcGlatiOft of prOCip.',ation 9.81 8.000 .
Sua.urf:ace seepage 24.05 19.500
11 .10 '.000 " . ~
Iniuetlon relurn . '
Total 45.02 . 38.500
- ...
. . .
Cat_c.', ., .utfl.w . ., "P
Applied itrioati~ 35.77 29.000 .
OutffoW tQ 0I:08n 9.87 8.000
- . ~
Total . 45.64 37.000
.
.
.
. . II
* t\ef:ccta cont.rACtual subaurf:ace r:Qcb.~Qc and/or .u~l~e water entUlelllent fro. Lope~ ~
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805 544 4294; Nov-2-99 2:10PM; Page 6/9
Sent By: JLWA SLOj
APPENDIX I
RESOLUTION NO. l!!i
A RISQLOTtOH OF 'l'HB CITY COUNCIL 011' THB
CI'1'Y OF UaoYO GRANDI, COtJ1rllY OF. SAN LUIS OBISPO
ADOPl'DG A1(D DIRBCTIMG THI FILING AND tMPLBMlN'l'ATION
OP 'l'HB CIIJ,IY O~ ARROYO GJWfDB WATER HAHACIMIN'r PLAN
,'" WBIRBAS, thia,calitornia Leqblatur. enacte" Useably Bill 797 , ,
dUrLng the lt83.1~84 Reqular Se..1on ot the California Leqi.lature
(WaUl' Code 8ect~on 101510 .t. s=.), known u 'the Urban Water:
Kana9DPt Plarm1n.9 Act, which Mn at.. that every urban aupplier
ot va1:U' prov1cUI\C) vater tor aunioipal purpos.. to 1IOre than 3,000
oua~ra 01" aupplvinq .ore than :1,000 acre teet or water annually,
prepare an Urban Water Hana9eunt Plan, the pdaary objective of
whiCh is to plan tor the conservation and ettic1en~ use ot water;
and
IftIIREAS AS 79'zoeq\a1re. that .ai4 Plan be adopted. by Decallber
31, 1985, afUr ~1ic review and. heariJ\9, anc! fibd with the
california ,~ent. ot Mater aaso\tX'c.. wi thin thirty d.ays Of
ac!opt.10nl anc! .
WBIR.BAS, the ci~y ot AnOyo Grande did prepare and file said
Plan with the Cal1fomia Depu1:.aent of Water Resources after
acSopt:1on in December, 19851 and
NIOtUAS, 1.8 197 require. . that u.te! Plan be periodically
,..eviwad at least onese every tive yeai'll, and that the urban water
auppUer shan ~ any aaend1ten~. or cbanqe. to 1~. plan which are
1ndJ.caU4 by t.b. rWiew I and
. '
1IIIBItJM, the City 18 an \1r})an supplier of water provldinq
vater to IIOre than 4,100 oust:oMrs, an4 haa therefor. prapuec:! and
advetiaed. tor pubUo review a draft Vl'ban Water Jlanaqe..ant Plan
Up4a~, in ooapu.~ with the nqu1re.anu ot AI 7t7, and a
proper11 no~iOed.. pqJ:)Uc hear1nq requcUftCJ aaid D1-art Plan Update
v.. bel by tha C1t1 cO\Q\cil on D~eaber 11, 1990, and a Plnal Plan ,
or4~. .
HOW, TlDlUPOU t BB III USOLWD by the City Council ot the City
or Arroyo Czoande aa follcnta: ,
1. 1'he Urban water: Kana9..ent. Plan Update 11 heratly adopted and
ordered tiled with the City Clerk:
2. '!he city llanaqer 18 hereby authorbad and directed to tila the
Plan Up4ate vith the California Departaent of Water Resources
wlth1n 30 days after th18 date,' 1n accordanca with AS 791;
3. '1'be city Hanageris hereJ)y authorbed and. c11rectad to blplemant
the proqr... a. 4e"Ued. in the adopted Urban Water Manaquent Plan
~te, inclwSJ.nq 4evelopaent of recoBendationa to the City
CouMil r89U'4i~ n..aaary prOCedure.,ntI.., aM regulations to
oarry out. etfac~ va and equitable water con..rvation proqrams:
4. The a~tachecS CUri:'ent Year 8uc2qat haa bean previoualy approved
and. authorized for i.pi.entation.
01'1 1IO'tion of COiUIIcll MembeJ;' Snith , seconded by
councll Maber Caug'all , and on the tollowlnq roll call
vote, to wit:
AYBS: Council MentIers Smith, Dougall, Olsen, M:)otS and Mayor Millis
1f01S: None
ABSBJI'f I None
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Sent By: JLWA SLO; 805 544 4294; Nov-2-99 2:11PM; Page 7/9
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USOLUTIOJf HO. m!.
,AGB a '
l
'1'h. foZ'~ob'9 auolutton w.. paned and adopted th1. 11th clay
of December, 1990.
~.
,. ~
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A'l"1'EST: APPROVID AS TO roDl
'11nM~t& 11. .~.J ~ ~; .-
HAHCY A. ~VIS, CITY CLBRJt . I, A'ft(IUD
I, NN<<:Y A.D\VIS, City Clerk of the City of Arrr1jO Grame, COUnty
of san Lui. Cbbpo, State. of Califomia, c10 henby certify UDI3K ;IDIlt.y ,
of perjury that thII fongoinl) ae.olution No. 2434, 18 . tn., full UIJ
c:oxreGt cqfJ o~ said AeIoluUa\ paned and ~ at . ~ -':in;
of &aid counc11 en the 11th day of ~, 1990.
, WI'l'NBSS ~ hand aM the seal of the City of An;Qyo (k'ande aULM4
this 18th }~y of ~J:, 1990.
~ . ~a gz .
-., .... . '.;lJ'-(<tL J
'''1:ITY .
. ,
..,: .:
, .
Sent By: JLWA SLO; 805 544 4294; Nov-2-99 2:11PM; page 8/9 '
,..
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..
erTY COUNCIt. FEBRUARY 22, '1983
IUmOYO GP.I\NOE. C1\LJ:PORNI/\ PJ\GEI '1'WO
'I. nqqtlest/ReOc'lClllllen~Qr.lon hy CI\r.1 WarrflR II Co.. cn,y'" 1'.nRur.l\n~ ReprCRontllt.'\,vn.
for Denial of Cla1lll riled b)' Judy 1I.lIn Heyer.. Incident: of 12/27/82. RICOMME~D
COONCIL DENY, suctI C~lM.
6. Notification of 'ublic Ueari"9 to be Held Much 9, '1983, at 8:00 P.H.,
ne. Rel!Cl\ing Ca.. Noi 83-168. Ordinance AIIen&aent to. Cha~. Designated URea.
Zoninq ancS Land u.. hsiCJnat10n Back t.o Or1911\&1 UiCJnway service Dl.trie~.
l..ot 2. Tract 604. O.~ Parle Acre.. Reuben It1l'1dl:.. n~ APPROVAL OF
SUCH DATI FOR SPoID PUBLIC tlE1IRING.
R. Request foJ' counc;:ll Approval of .rC9re.. payment No.. 1,0 Re. blJ'rove_nu
tit. Ioto Sporte Coq>l.x to Cantractor Karl..klnq - CrUll, Inc.. in IIMounte
of' $535.50 And $8.6S~.~ by Puke Direct.or. MCOMMI!Nt) ~CXL A.PI\OVZ AND
DtRtr.C'1' Pl\YH!N'f.
. rUU'ORT/RSCCIfI4BMM'fIoM BY PUBLIC ~'DIRBCTOR RB,~lL'S APPROVAL or
LICBNSI I'OR INS'1'ALIA'J'ION 01' 1QCI\L'8 AMrBNIfI\ 'I.'ONIR ON CZ'1'Y-oWNBD paotJERfY AT , .
RESBRVOIR SIft 11 LOC:I\TBD OF!' VJ!:IMCM AVMI.
. Public: woiJe,. Director Katp .t.at.~ that. St'.lIff has proposed a
l,llWn!!Ilt docUlMlnt tor ~app\'tW"l by Council for the 'ltIbj~ct radio tower.
rot.,ftt. _jo~ CN1Ct1n! bayoitd publio a.fetoy would be that' the installation
would not interrupt: dOftllll\lnicati.on syst.... wbiob preaently operate witb1n
the City 111111 t,.. Th~ City Attorney haa advised that the licen.. prot.ect.
the C1 ty in the event: .uch a condit1on WOUld be II "rob],e., Oft IIIOtion of
Council Member Vandeveer, eeeonded by Council Henber Gallagher. 1 t: was
ulI/lnilllOUdy voted to :approve the licen.. t.o KJtAL r.,din.
~. .
CURJUDft UPOa'f OR SOUI:B CQUM'rY Wl\TER N*lCIA'I'ION' a MCDI'1' MU'nNC
. Public Work. Direotor hip .qtlained the report aubllJ.ttec1 b)'
t.he ^...odatJ.Oft ~nd. groundwater entitl_nt of the Arroyo Grande
Groundwat.er Baein. Council Mellber H~an .t:II1*I that the. City .hould not
(Jive up any ent1tl.....nt~ 1\11 count:il Mllben CGIIIMInded the ......r. of, the
nRsoclation Who COMpiled the report. Council Member Vandeveer .tated thnt
the COIInty should be ;included in the report. COIInCU ~r HUll. questioned
the f.l'inq' areas of tJ1o.. enUti." inc1ltded ill the repoJ:'t. Mayor IlIIlth
Itated the report: is . at:ep fotward in adjudication al'lC! adcJec! that. she
is concerned abollt ~ fringe ar.... After dbcu..ion. Council MMber
GlIllagMI:' MOVed to CIOPceptually approve t.he reeonaendation (or groundwater
entitl...nt and to fo~.r4 a copy to the County. '1'h. RIOtion was ..conded
by Council Member "111is and a roll call vote was taken I
,
1\YU, Council ~r. Gallagher. Mil11.. Mayor Smith
MOBS. Council Mnlb&rit Vandeveer and lIogan
n.8SDI'l'I NoM
.
,lamU.riq D rector Hay. reported that the appl1eant has requeatecS
r.etlon1ng of approxi_t'ely 1.26 acre!!! locatec!l along the Pacific Co.st
Rnllroed right of way: fran Nt83, Residential ^'irdcultura!, to po. Planned
'. ,~AYelopment. '1'h1I pr~o..!i c!evelopnent i. to OOl\8t1:'Uct 10 11ngl. f..11y
reeidential unit. in .. planned develop1118nt.. The Pbnning C..-i..ion held'
ft public hearing on the *Attar on Sept...ber.2l. 1982 for d.te~inAtion ot
.nvi~ntal .fftaCt. .. At that --tin9 tb. co.i..lon .continued the hearin9
to allow the applican~ to prepare .pacific info~tion reqarding .ewerage,
_liter. strHt.., dr'i~., and soU.. This wa. don. to allow the applicant
to re8POfl.d to specific! envlronMntal concern. and dlow hi. to pNpare
mitigation .easur... ;'1'he COIIIIIis.!.on WAS pre..nted with tbb Infonaaticn
at their __t1119 of Jenuary 18. 1983 and the C~.eion voted to
deny the ruoni"9 witi\out,...kin9 an et'Ivirol\ll\er\ta1 detet:lll1nation.
---~- ----~
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IY: JLWA SLO; 805 544 4294; Nov-2-99 "." .",
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i .. OlINE SANDS 'HA~-~ ~ - ~A MQII'HA11:II
:! .:::m OLOE" ()UIIS. sANDS ~ ~ BEAiIfIG
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.. " I
. EXHIBIT 6
RECEIVED
November 2, 1999
NOV 0 2 fOI.~
Mr. Keny McCants, CITY OF ARROYO GRANDE
Community Development Director COMMUNITY DEVELOPMENT DEPT.
City of Arroyo Grande, CA
RE Proposed Village Glen Annexatio~ Tract 2265
Dear Mr. McCants:
Unfortunately I am unable to attend the scheduled Planning Commission hearing
regarding the proposed annexation to be held this evening, November 2nd, this due to a
prior commitment.
The proposed annexation in its present fonn has what I consider to be some
serious flaws, and of which I have grave concerns.
No 1. I have some serious concerns about the extractioa of water from an aquifer
that lies below the aquifer that serves many of the residents in the ~ Noyes and Oak:
Park road areas. Would it be possible to have the developer post a bond that would cover
any additional expenses that might be incuqed by the existing residents should the Cleath
report prove to be in error and in fact disrupt the water availability to these existing
residents. This would put my mind at ease regarding the water availability in the future.
No 2. There still appears to be a major flaw regarding stonn water run-off from
the project. The developers current plans are to allow this run-off to drain in the general
direction of the Canyon Way area. With the newly planned construction there will be
less vacant land available for water absorption which will lead to an increase of run-off
water to this area, thus creating a virtual swamp. I believe a catch basin for the proper
retention of this run-off should be given very serious consideration.
,.
No 3. The other major problem that the development poses is the location for the
elementary school. It is my understanding that the School district requires a 10 acre flat
and level parcel for an elementary school. Has any thought been given to the 10 acre
parcel in another area that is currently earmarked as a site for a new park. This would
make more sense to me, being more centrally located, with easy access not only for the
parents but the school buses as well. In the event that it is still deemed to be in the
communities best interests to have the school built in the Village Glen Annexation rather
than elsewhere I have two suggestions for your consideration. The first being the
relocation to an area along James Way that would encompass a site from Lots 2 through
10 and Lots 21 through 29. The second suggestion would to utilize an area of Lots 1
through 5 and a portion of Lots 33 through 36.
--~ ---~-----
.
~
Either of these proposed sites would offer the advantage of having easy access to
the school from James Way~ and thus would not be buried within the development as the
current site dictates. Both of these sites would contain the required 10 acres while at the
same time freeing up the 19.2 acres that are being set aside for the school. With this in
mind the 19.2 acres then could then be built out with homes as it should be. This 19.2
acre parcel contains some of the prime view lots within the project and should contain
homes. not a school.
The argument has been presented that the two alternate sites as mentioned above
are too steep and rocky to be built out as a school. This argument has no validity. The
terrain is no less rocky than the 19.2 acre site and the elevations are comparable. At
either of the two sites as mentioned above as well as the 19.2 site it would require a lot of
cutting and filling of the parcel in order to obtain a 10 acre flat and level parcel.
Another big advantage to the relocating of the school to an alternate site would be
the retention of the existing Eucalyptus grove. which serves not only as a wintering over
location for our Monarch butterflies but also as a refuge for the wildlife in this area. The
development in it's present form would destroy this valuable asset to our community.
In conclusion I feel approval for the project should be denied until such time as
the developer submits an alternate proposal which addresses the above problems.
William & Alice Daniel
741 Printz Road
Arroyo Grande. CA 93420
ph 473-0822
EXHIBIT 7
We, the undersigned residents of Canyon Way, approve of the Village Glen Development as
currently proposed: 40 homes, elementary school, emergency vehicle road with crash gate( s)
connecting Canyon Way with the Village Glen site but without a full-width extension of
Canyon Way. Such an extension would result in the further destruction of the Canyon Way
Creek wildlife environment while endangering our children and pets due to the use of Canyon
Way as a high-speed shortcut to Tally Ho Road and Highway 227.
Printed Name Address Date
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. III III III III III III III III III III III III III III III III III III III III III III III III.......... ................................................ ....................................... ... III III III III III III" III.... III.. III III.
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We, the undersigned residents of Canyon Way, approve of the Village Glen Development as
currently proposed: 40 homes, elementary school, emergency vehicle road with crash gate(s)
connecting Canyon Way with the Village Glen site but without a full-width extension of
Canyon Way. Such an extension would result in the further destruction of the Canyon Way
Creek wildlife environment while endangering our children and pets due to the use of Canyon
Way as a high-speed shortcut to Tally Ho Road and Highway 227.
Printed Name Address Date
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COMMENTS FROM EXHIBIT 8
NANCI PARKER
Water: My concerns with water resources are addressed and mitigated in this
document ~.. b~ ~ rl~ "\..~ L L^ ~, C:>~~
Traffic: l-.agr~ ':Jit~ presented in this document, the traffic
problems are not mitigatable, and in some cases may even be i~rOVed due to
the placement of the school on the east side of the freeway. WI the addition of
a much needed school sight, I would recommend the city council adopt a 'I I
resolution adopting a Statement of Overriding Considerations. .
Mitigations for any traffic concerns existing in th$ city are neither approved nor
are they funded at this time, and therefor cannot be used :r.~ to the J..
poor levels of service already present in the city~ . . .j-,-~erY'\..6~
. ' _ ~ c; pA..ocJ<..c..t- ,
. .Aesthetics and visual resources:
School sight set back is within the limits, but the visual and aesthetics from the
surrounding homes to the North and the West are impaired. I see that grading (OY ~L10
will help as well as carefully placed trees. I think enough vegetation must be ~&...o,vl ~
planted to decrease noise filtration to these existing sights.
Grading is liberal, which may cause a problem with flooding. The amount of rl9..o_d--A ,~
wo-..\.uv
grading proposed is also not consistent with our general plan. The CEQA document proposes to "re-vegetate the cut and fiU slopes with plants native or -1' d.ur\vv ~I"
characteristic to the environs." And "to the extent feasible, use landform grading .
on cut slopes arC?und the wooded knoll to be retained in the northwest comer of l' M\ ~
the site, with varying slope ratios and curves." 'thi. iSleeef, hut I would Uke to
see more slope to the cuts so it does not appear to be a walt but rather a steep
slope. What is the degree of the slope? . \;.. h . U- 01...>> }
/\\ \j-\J:)ucJ... 0~J ,- (1"- -\0 '~ $1<\ f'0 N €...
Page 9 of 20 in the staff report lists the evidence sufficii!nt to adopt a statement .>ro.e:;:~!:)
of Overriding Considerations. #5 of this list states "the presence of a viabfe and \ J
- ~iA.-1
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-
------_._....~- .--
f effective public school system is essential to the social and well-being of the
, community, and among other things, contributes to a healthy real estate market."
I see nowhere in our general plan that may support this statement. Having a
Healthy real estate market is subjective at best.
Fiscallmpad Analysis:
"Using the assumed sales price of $452,000 per unit, the equivalent aMual
income was estimated from this figure based on what is assumed necessary to
purchase such a home based on 35 % of the sale price.
% of th!! resulting taxable sales from money spent by a family with this particular,
income would stay in Arroyo Grande. This figure was used to calculate the
income derived per new household for each unit.
What is not taken into consideration is the fact that many if not most of those
purchasing these homes will be retired. This assumption does not take into
consideration the fad that most of the purchase price of these homes witl not be
mortgaged, leaving a much smaller mortgage and much less spending power
than one might estimate.
The average taken in the previous paragraph taking the average spending per
household seems more reasonable.
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CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HE;REBY GIVEN that a Public Hearing will be held by the City, Council of the City of
Arroyo Grande on the following item: ADOPTION OF AN ORDINANCE AMENDING PORTIONS
OF CHAPTERS 6 AND 7 OF TITLE 6 OF THE ARROYO GRANDE MUNICIPAL CODE
RELATING TO SEWER AND WATER RATES AND CHARGES.
Applicant: City of Arroyo Grande
Proposal: The City Council will conduct the second reading of an Ordinance
which amends the Municipal Code to provide for modifications of water
and sewer rates and charges by resolution of the Council. If the
proposed Ordinance is adopted, the Council will consider adoption of a
Resolution increasing certain water and sewer rates and charges.
Representative: Don Spagnolo, Director of Public Works
Any person affected or concerned about the proposal may submit written comments to the Director
of Public Works before the City Council hearing, or appear and be heard in support of or opposition
to the proposal at the time of the hearing.
Any person interested in the proposal can contact the Public Works Department at 214 East Branch
Street, Arroyo Grande, California, or by telephone at (805) 473-5440 during normal business hours
(8:00 a.m. to 5:00 p.m.). A copy of the proposed Ordinance and Resolution is available for public
inspection at the above address.
IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING
ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC
HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE
DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.
FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE
GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE
BODY FOR WHICH THE NOTICE WAS GIVEN.
Date and Time of Hearing: Tuesday, November 9,1999,7:00 p.m.
Place of Hearing: Arroyo Grande City Council Chambers,
215 East Branch Street
~1db4w>>- Arroyo Grande, CA 93420
Kelly tm
Director of Administrative Services/Deputy City Clerk
Publish 1T, November 9, 1999
-~~--~
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: SEWER AND WA TERRA TES AND CHARGES
DATE: NOVEMBER 9, 1999
RECOMMENDATION:
It is recommended that at the close of the public hearing the City Council:
A. adopt an Ordinance amending Chapters 6 and 7 of Title 6 of the Municipal Code;
and,
B. adopt the attached Resolution establishing new water and sewer rates and charges.
FUNDING:
The Capital Improvement Program budget included $22,367 for the preparation of a water
and sewer rate study. Expenditures to date are approximately $22,480.
Approval of a new water rate structure and sewer rate increase will impact residents. For
FY 1999-00, a typical single family residential water bill will increase by $1.80 per billing
cycle (bimonthly or $0.90 per month). A similar sewer bill will increase by $2.22 in the
same two month period.
DISCUSSION:
On October 26, 1999, the City Council introduced the first reading of an Ordinance
amending Chapters 6 and 7 of Title 6 of the Municipal Code and continued the public
hearing to November 9, 1999 to consider the adoption of the Ordinance and to consider
a resolution establishing new water and sewer rates and charges.
The water and sewer service charges currently being imposed are identified in Section 6-
7.01 and Section 6-6.1001 of the Arroyo Grande Municipal Code, respectively.
Establishing rates and charges by ordinance is costly, time consuming and cumbersome
and is generally considered an outdated means of operation. The Municip~1 Code should
establish the overall framework for the program/policy while implementation measures
(such as rate structures) are established by resolution. The attached Ordinance amends
the applicable sections of the Municipal Code to allow the Council to modify water and
sewer rates and service charges by resolution. The attached Ordinanc~ regarding water
rates also amends section 6-7.01 to allow the Council to modify the Lopez Contract
Charges by resolution at a future date. ,
-.--....-.-..-.--..-.. ____0_
At the October 26, 1999 meeting, the City Council approved the Water and Sewer Rate
Study dated August 1999 ("Study") which proposes new water and sewer service rate
structures, water impact fees, and a proposed fire protection charge for Fiscal Years 1999-
00 through 2003-04. However, it is recommended that the Council only approve a rate
increase for Fiscal Years 1999-00 and FY 2000-01 at this time. Future increases
recommended by the Study will be reviewed at the appropriate time to determine if they
are warranted. Also listed in the Resolution are the current Lopez Contract Charges.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendations;
- Do not approve staffs recommendations;
- Modify as appropriate and approve staffs recommendations; or
- Provide direction to staff.
Attachments:
- Ordinance
- Resolution
- October 26, 1999 Staff Report
jep:232.5805\City.CounciI.11,9,99.wpd
- -------
ORDINANCE NO. C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE AMENDING SECTIONS 6-6.1001, 6-7.01, 6-7.02, AND 6-
7.03 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING
SEWER AND WATER SERVICE RATES AND CHARGES
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES HEREBY ORDAIN AS
FOLLOWS:
SECTION I: Section 6-6.1001 of the Arroyo Grande Municipal Code is hereby amended to
read as follows:
Sec. 6-6.1001. City Charges.
All customers, upon connection to a public sewer line, shall be required to pay a sewer service
charge for those pipelines and appurtenances constructed, maintained, and operated by the
City primarily for the collection of sewage and the conveyance thereof to the sewer plant owned
and operated by the South San Luis Obispo County Sanitation District. The City Council shall,
by resolution, establish the rates which will be charged for sewer service.
SECTION 2: Section 6-7.01 of the Arroyo Grande Municipal Code is hereby amended to read
as follows:
Section 6-7.01. Rates and Charges.
(a) Basic Monthly Charges. Whenever water is supplied and meters are used or
installed, as provided in this chapter, a basic monthly charge shall be made to
each customer. The City Council shall, by resolution, establish the rates which
will be charged for water service.
(b) Proration for Portions of Months. When a water bill is rendered for any period of
time less than the regular period for water furnished, the regular minimum
monthly charge. shall be prorated, based upon actual consumption. Such
consumption shall be charged at minimum rates; but consumption at a rate in
excess of the regular period allowance shall be billed at the excess rates.
(c) Lopez Contract Charges. In addition to the monthly water charges set forth in
this chapter, each City water customer shall be charged an additional sum each
month, to be designated "Lopez Contract Charges." The Lopez Contract
Charges shall be established by resolution of the City Council.
(d) Lopez Contract Charges: Billings. Billing for such Lopez Contract Charges shall
be prepared and deposited in the mail on or about the first day of each month
that the bills provided for are sent, pursuant to the provisions of Section 6-7.07
of this chapter.
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ORDINANCE NO. C.S.
PAGE 2
SECTION 3: Section 6-7.02 of the Arroyo Grande Municipal Code is hereby amended to read
as follows:
Section 6-7.02 Adoption of Rules and Change of Rates.
The Council may, by ordinance, adopt rules and regulations for the operation and maintenance
of the Water Department and for furnishing water to customers and may,. by resolution, modify
the rates, charges, and penalties established and imposed in this chapter.
SECTION 4: Section 6.7.03 of the Arroyo Grande Municipal Code is hereby amended to read
as follows:
Section 6-7.03 Applications for Service: Deposits.
No person shall be entitled to have a water connection until the owner of the premises to be
served shall make an application for such connection on a form provided by the Financial
Services Department. Wherever meter service is given, the Finan~ial Services Director,at
his/her discretion based upon creditworthiness of the applicant, may require a reasonable
deposit to guarantee the payment of the water bills.
SECTION 5: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of
this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not
affect the validity of the remaining portion of this Ordinance or any part thereof. The City
Council hereby declares that it would have passed each section, subsection, subdivision,
paragraph, sentence, clause or phrase thereof, irrespective of the fact that anyone or more
section, subsection, subdivision, paragraph, sentence, clause or phrases be declared unlawful.
$ECTION 6: This Ordinance shall become effective thirty (30) days after the date of its
adoption, and within fifteen (15) days after its adoption, it shall be published once, together with
the names of the Council Members voting thereon, in a newspaper of general circulation within
the City.
On motion by Council Member , seconded by Council Member , and
by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was passed and adopted this day of 1999.
-..~--
ORDINANCE NO. C.S.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
EnLxb-L. ~~
ROBERT L. HUNT, CITY MANAGER
.
APPROVED AS TO FORM:
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ESTABLISHING SEWER AND WATER RATES AND CHARGES
WHEREAS, the City Council of the City of Arroyo Grande has adopted Ordinance No.
_ C.S. which provides for the City Council to establish City sewer and water rates and
services charges by resolution; and, .
WHEREAS, the City has conducted a study which estimated future revenues under
existing sewer and water service charges to determine if they are adequate to meet the
projected revenue requirements to cover anticipated expenses; and,
WHEREAS, sewer and water service rates and charges are designed to meet the
objectives desired by the City Council which consist of basic health and sanitation needs,
operating and maintaining a safe and reliable water system, simplified rate structures that
are easy to understand and administer, consideration of industry practices, and recovery
of the cost of service.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arroyo Grande
hereby adopts the sewer and water rates and service charges set forth in Exhibit "A"
attached hereto and incorporated herein by this reference. This Resolution shall become
effective on the effective date of Ordinance No. C.S.
On motion by Council Member , seconded by Council Member , and
by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of 1999.
MICHAEL A. LADY, MAYOR
ATTEST:
..,,,,,
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
T2DlLu L. ~"-)'
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
jep:232,5805\water,sewer,fee,reso,wpd
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Exhibit "A" '
SEWER RATES AND SERVICE CHARGES:
Fiscal Year
99LQQ 00LQ1
[a] [b]
Monthly Customer Charge [c]
Customer Class
All Customers $1.75 $1.85
Volume Charge - $ per hundred cubic feet [d]
Customer Class
Single Family [e] $0.21 $0.22
Multi-Family [e] 0.31 0.33
Business 0.35 0.37
Church 0.35 0.37
School 0.35 0.37
Hospital 0.35 0.37
Motel 0.35 0.37
Convalescent Homes 0.35 0.37
Other 0.35 0.37
[a] Rates effective with December 1999 bills.
[b] Rates effective June 2000.
[c] Monthly charge per account, dwelling unit, or mobile home space.
[d] , Charged based on metered water volume.
[e] Single family class returns 50 percent of metered water to the sewer system,
multifamily class returns 75 percent, and all other classes return 85 percent.
Because sewer volume rates are proposed to e charged based on metered
water use, volume rates are lower for the single family and multifamily class
because the cost of service is calculated on sewer volume, but recovered on
metered water volume.
LOPEZ CONTRACT CHARGES:
Schedule I - Water Services on Individual Meters
Charges
Size of Meter Inside City Outside City
5/8 to 3/4 inch $ 9.55 $ 1'2.45
1-inch 13.70 16.65
1 1/4-inch to 1 1/2-inch 17.80 20.75
2 inch 22.00 24.95
3-inch 26.10 29.05
4-inch 30.30 33.20
6-inch 38.65 41.50
Schedule" - Unmetered or Multiple Uses on One Meter
Charges
Inside City Outside City
(1 ) Single-Family $ 9.55 $12.45
Each additional single-family dwelling
on the same meter 9.55 12.45
(2) Mobile home parks and travel trailer parks
One space 9.55 12.45
Each additional space on the same meter 9.55 12.45
(3) Multiple-dwellings, one unit 9.55 12.45
Each additional unit on the same meter 9.55 12.45
(4) Motels and Hotels, one unit 9.55 12.45
Each additional unit on the same meter 9.55 12.45
(5) Hospitals, convalescent homes and
convalescent hospitals, per bed on the
same meter 2.55 3.25
(6) Businesses not otherwise provided for
in this section:
Businesses on separate meter 9.55 12.45
Multiple-business on one meter
Each separate water service,such
as restrooms, kitchens, etc. 9.55 12.45
------
WATER RATES AND SERVICE CHARGES:
Minimum Monthly Charge - $ I month [a]
Meter Size Inside City Outside City
Inches $/month $/month
5/8 $ 3.90 $ 7.80
3/4 3.90 7.80
1 4.55 8.35
1% 5.45 8.60
2 7.90 10.90
3 25.90 37.40
4 32.60 40.40
6 48.20 . 53.55
Volume Charge - $ per hundred cubic feet
Customer Class Inside City Outside City
$/Ccf $/Ccf
Single Family $0.90 $1.12
Multi-Family $0.90 $1.12
Business $0.90 $1.12
Church $0.90 $1.12
School $0.90 $1.12
Hospital $0.90 $1.12
Irrigation $0.90 $1.12
Motel $0.90 $1.12
Convalescent Homes $0.90 $1.12
Other $0.90 $1.12
Hydrant $7.30 $7.30
Fire Protection Charge
Private
Fire Line Fire Line
Size Charge
Inches $/Month
2 $ 1.85
3 5.50
4 10.95
6 31.40 .
8 63.85
10 109.40
[a] Rates charged on a per constructed unit basis or trail park space.
Calculated by dividing meter reading, billing, and collecting costs for fiscal
year by number of projected bills.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO; DIRECTOR OF PUBLIC WORKSICITY ENGINEER ~
SUBJECT: WATER AND SEWER RATE STUDY
DATE: OCTOBER 26, 1999
RECOMMENDATION:
It is recommended that the City Council:
A. ,approve the Water and Sewer Rate Study dated August 1999;
B. introduce for first reading an Ordinance amending Chapter 6 and 7 of Title 6 of the
Municipal Code, and,
C. continue the public hearing to November 9, 1999 to consider the adoption of the
aforementioned Ordinance and a Resolution establishing new water and sewer
rates.
FUNDING:
The Capital Improvement Program budget included $22,367 for the completion of a water
and sewer rate study. Expenditures to date are approximately $22,300.
Approval of a new water rate structure and sewer rate increase will impact residents. For
FY 1999-00, a' typical single family residential water bill will increase by $1.80 every billing
cycle (bi-monthly or $0.90 per month). A similar sewer bill will increase by $2.22 in the
same two month period.
DISCUSSION:
, This Water and Sewer Rate Study ("Study") has been prepared to determin~ if the existing
water and sewer service charges are adequate to meet the anticipated expenses of the
City. Projections were developed for a five-year period and included Fiscal Years 1999/00
through 2003/04. The goals of the study were to:
. analyze the City's current rate structure;
. develop a plan for financing capital improvement projects proposed by the City;
. prepare a cost of service analysis for both water and sewer;
. propose equitable rate structures by customer classifications; and
. design rates based on cost of service which will generate adequate revenues to
support anticipated expenditures.
-- -----....-.-..---- --------
The Study p-roposes new water and sewer service rate structures, water impact fees, and
a proposed fire protection charge. The Study proposes a conservative rate structure that
allows the City to recover its cost of service and meet its obligations in Fiscal Years
1999/00 through 2003/04.
The water and sewer service charges currently being imposed are identified in Section 6-
7.01 and Section 6-6.1001 of the Arroyo Grande Municipal Code, respectively.
Establishing rates and charges by ordinance is costly, time consuming and cumbersome
and is generally considered an outdated means of operation. The Municipal Code should
establish the overall framework for the program/policy while implementation measures
(such as rate structures) are established by resolution. The attached Ordinance amends
the applicable sections of the Municipal Code to allow the Council to modify water and
sewer service charges by resolution. The attached Ordinance regarding water rates also
amends Section 6-7.01 to allow the Council to modify the Lopez Contract Charges by
resolution at a future date.
Water
The current rate structure includes both a fixed charge for operations (according to meter
size) and a minimum fixed charge for water regardless of actual use. The proposed rate
structure retains a fixed cost element (also based on meter size); however, water costs will
be based on actual consumption. Thus, the Study recommends a change to the water rate
structure but not a rate increase. The proposed rate structure was developed to provide
the same revenue as the current rate structure.
Projected revenue under the proposed rates is sufficient to m~et all obligations in each
fiscal year of the Study period, if the City approves a financing plan for major capital
projects. Projects with a cost over $1 ,000,000 (e.g., Reservoir No.1 Replacement Project)
would be considered for debt financing and projects costing under $1,000,000 would be
paid for through water rates. If the Council chooses not to finance major capital projects,
the projects will need to be funded through water rates. This approach (not financing
capital projects) will result in a three percent rate increase for each of the next five years.
Under this scenario, a typical single family residential water, bill will increase by an
additional $1.46 each billing cycle based on the proposed rate structure ($1.46 + $1.80 =
$3.26 total).
A typical bi-monthly water bill comparing the current and proposed rates is presented in
Table W-9. The proposed water rates, shown in Table W-10, are the third lowest when
compared to eleven (11) other water purveyors in the County.
Water distribution charges were also evaluated as part of the Study. The current charge
was established to recover the cost, or a portion of the cost, of the City's investment in
distribution facilities constructed to serve future customers. These charges are commonly
known as impact fees and offer a means to reduce, but not eliminate, the impact of growth
related capital financing costs. The proposed charge is based on capital projects identified
in the City's' Water Master Plan that are attributable to new development. The proposed
charge is based on the size of water meter (Table W-13) and is the secon.d lowest
compared to seven (7) other agencies within the County (Table W-14).
A monthly fixed charge for private fire connections is also proposed in the schedule of
water rates. This charge is proposed to recover the cost of providing fire fighting capacity
in the water system to serve those customers with priyate fire pipelines. Thirty four (34)
customers with private fire protection facilities are receiving an additional benefit that is
now being recovered through the City's general water service rates. The benefits received
include improved fire control, decreased injury and property damage, and lower insurance
costs. Implementation of the private fire protection charge impacts commercial customers
only and represents less than 1 percent of the customer base. A survey conducted by the
consultant of local cities within the County of San Luis Obispo showed that Atascadero
Mutual Water Company and Nipomo Community Services District have implemented
private fire protection charges. If private fire protection rates are not implemented,the
water volume rate proposed would need to be increased by $0.001 per hundred cubic feet
to recover the cost to serve private fire protection facilities. If implemented, this charge will
generate $12,400 in revenue previously collected through the general water service rates.
Sewer
Projected sewer service charge revenue under the existing rates adopted on October 22,
1992 is comprised of monthly flat service rates which are insufficient to meet future
obligations. The proposed sewer rate consists of a minimum customer charge and volume
charge~ This rate schedule more accurately reflects the cost of providing sewer service.
A typical bi-monthly sewer bill comparing the current and proposed rates is presented in
Table S-9. The proposed sewer rates, shown in Table 5-10, are the second lowest as
compared to ten (10) other sewer agencies within the County. The following is a schedule
of the sewer revenue increases proposed:
Annualized Actual
Fiscal Revenue Months Revenue
Year Effective Date Increase Effective Increase
1999/00 Dec. 1, 1999 9.0 percent 6 4.5 percent
2000/01 June 1, 2000 6.0 percent 12 6.0 percent
2001/02 June 1, 2001 4.0 percent 12 4.0 percent
2002/03 June 1, 2002 3.0 percent 12 3.0 percent
2003/04 June 1, 2003 2.0 percent 12 2.0 percent
Public Comment
At its meeting on September 14, 1999, the City Council authorized distribution of the draft
Water and Sewer Rate Study. The draft Study was made available for review at City Hall
and distributed to the South County Library, the Home Builders Association of the Central
Coast, and the Arroyo Grande Chamber of Commerce. In addition, the public was notified
via the City's web site. The public comment period for the Water and Sewer Rate Study
ended on October 17,1999. Staff received comments from one resident. The Consultant
reviewed the comments and has provided responses as shown in the attached letter dated
October 15, 1999.
~- -----------------_.--~_._--
The Water -and Sewer Rate Study is meant to be a flexible document and should be
periodically reviewed and updated as the City changes and new information becomes
available. Staff recommends a review of water and sewer rates every two years.
Therefore, should the Council adopt a resolution on November 9th approving an increase
in sewer rates (and water rates depending on Council's direction for funding major capital
projects), the rate increase will be for FY 1990-00 and FY 2000-01 only. Future increases
recommended by the Study will be reviewed at the appropriate time to determine if they
are warranted.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendations;
- Do not approve staff's recommendations;
- Modify as appropriate and approve staff's recommendations; or
- Provide direction to staff.
Attachments:
- Ordinance
- Table W-9 - Water Utility - Typical Bi-monthly Bills
- Table W-10 - Comparison of Single Family Residential Water Service Rates
- Table W-13 -Water Utility Existing and Proposed Water Impact Fees
- Table W-14 - Comparison of Proposed Water Impact Fee with Other Communities
- Table S-9 - Sewer Utility - Typical Bi-monthly Bills
- Table S-10 - Comparison of Single Family Residential Sewer Service Rates
- Letter addressing citizen's comments
jep:232.5805\wewerrate1 02199version, wpd
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TABLE W.9
CITY OF ARROYO GRANDE
WATER UTILITY
TYPICAL BI-MONTHL Y BILLS
EFFECTIVE NOVEMBER 1,1999
Existing Proposed Existing Proposed
Usag,e Raw Ra1e.s Difference ~ Ra1e.s Ra1es OitlerellCe
cet Cet
Sj['l.gje Family Residential - 3/4 Inch Meter Business - 1 Inch Meter
0 $14,80 $7.80 ($7.00) 0 $23,30 59,10 ($14,20)
5 14,80 12,30 (2.50) 24 23,30 30,70 7,40
10 14,80 16,80 2,00 30 30,80 36,10 5,30
16 14,80 22.20 7,40 [a) 48 53,30 52,30 (1,00)
20 19,80 25,80 6,00 50 55.80 54.10 (1,70)
30 32,30 34,80 2,50 100 118,30 99,10 (19,20)
[a) 32 34.80 36.60 ,1.80 200 243,30 189,10 (54,20)
50 57.30 52,80 (4,50) 250 305,80 234,10 (71,70)
55 63,55 57.30 (6.25) School - 2 Inch Meter
63 73,55 64.50 (9,05)
100 119.80 97.80 (22,00) 0 58,60 15,80 (42,80)
120 144,80 115,80 (29.00) 300 358,60 285,80 (72,80)
150 182,30 142,80 (39,50) [a) 365 439.85 344,30 (95,55)
400 483,60 375,80 (107,80)
Multi Family Residential 2 Units -1 Inch Meter Multi Family Residential 4 Units - 1 !nd:LMeler
0 31,40 18.20 (13,20) 0 47,60 36,40 (11,20)
10 31,40 27.20 (4.20) 10 47,60 45,40 (2,20)
16 31,40 32.60 1.20 20 47,60 54,40 6,80
24 31.40 39,80 8,40 30 47,60 63,40 15,80
30 38,90 45,20 6,30 40 47,60 72,40 24,80
[a] 32 41,40 47,00 5,60 50 60.10 81.40 21,30
40 51,40 54,20 2,80 [a] 64 77,60 94,00 16,40
45 57,65 58.70 1,05 70 85,10 99,40 14,30
50 63,90 63,20 (0,70) 75 91,35 103,90 12,55
75 95,15 85,70 (9,45) 100 122,60 126,40 3,80
100 126,40 108,20 (18,20) 150 185,10 171,40 (13,70)
150 $188,90 $153,20 ($35,70) 200 $247,60 $21640 ($31,20)
[a] Average consumption for bi-monthly period.
31
- ----~,~-------,--
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TABLE W-10
COMPARISON OF SINGLE FAMILY RESIDENTIAL WATER SERVICE RATES
FOR SELECTED CENTRAL COAST COMMUNITIES
FOR RATES IN EFFECT JULY 1999
Bi-monthly
Billing Meter Customer Volume CharQe Bill at
Community Period Size CharQe ' Block CharQe 32 Cet
Atascadero Water provided by Alasc:adero Mutual Water Co,
Arroyo Grande Bi-monthly 5/8 - 3/4 .. $7.80 All $0.90 $36,60
(proposed rates) 1 .. $9,10
Grover Beach Monthly All $6,75 All $1,33 $56,06
Lompoc Monthly 5/8 - 3/4 .. $13,66 All $1,63 $7948
1 .. $23,20
Morro Bay Monthly All $1643 o - 4 Cct $0,00
Over 4 Cct [a] $182 12
Nipomo CSD Bi-monthly All $17,50 o - 40 Cct $0,80 $30,30
(Town Rate) Over 40 Cct $1,15
Oceano CSD Bi-monthly All $23,94 o - 6 Cct $0,00
7 - 25 Cct $2,25 $8244
Over 25 Cct $2,95
Paso Robles Bi-monthly All $15,60 o - 20 Cct $0,00
Over 20 Cet $0,77 $24,84
Plsmo Beach Bi-monthly 5/8 - 3/4 .. $19.08 o - 15 Cct $1,01
1 ," $37,95 Over 15 Cct $1,28 $4084
San LUIs Obispo Monthly All $2,51 o - 5 Cct $0,00
Over 5 Cct $3,15 $90,07
[a] Based on a graduated schedule by each unit of water,
33
-,....-
-
I Table W-13
I
i City. of Arroyo Grande
Water UtiUty
I Existing and Proposed Water Impact Fees I
I Fiscal Year 2000
I
! Meter Size Existing Impact Fee Proposed Impact Fee
I
!
5/8 inch - 3/4 inch $300 $630 i
$822 \ $1.050 I
1 inch
1 'l2 inch $1,292 $2,100 I
2 inch $1,896 $3,360
3 inch $4,260 $6,300
4 inch $7,110 $10,500
I 6 inch $14,700 $21.010
I
Comparison of Impact Fees to Other Communities
Table W -14 below presents a, comparison of the proposed AIToyo. Grande water impact
fees with those of other communities in San Luis Obispo County. The comparison shows that
the proposed water impact fees for AIToyo Grande are within the range of impact fees charged
by other communities.
Table W-14
Comparison of Proposed Water Impact Fee
with Other Communities
Community Water Impact Fee
AIToyo Grande $630
Cambria CSD $3,300
Grover Beach $612
Morro Bay $364
Nipomo CSD $3,180
Paso Robles $817
Pismo Beach $8,165
San Luis Obispo $6,500
38
-- -------~--,------,,------_.-
-
-
TABLE 5-9
CITY OF ARROYO GRANDE
SewER UTlUTY
TYPICAL BI-MONTHL Y BILLS,
EFFECTIVE NOVEMBER 1,1999
" Existing Proposed
Existing Proposed
Us.age Ba1e.s Ba1e.s Difference [a] Uuge Ba1e.s ~ ~
cet Cet
Single Family Residential- 3/4 Inch Meter Business - 1 Inch Meter
0 $8,00 $3,50 ($4,50) 0 $8.00 $3,50 ($4.50)
5 8,00 4,55 (3.45) 24 8,00 11.90 3,90
10 8,00 5.60' (2,40) 30 8,00 14.00 6,00
16 8,00 6.86 (1,14) (b) 48 8,00 20.30 12,30
20 8,00 7,70 (0,30) 50 8,00 21,00 13,00
30 8,00 9,80 1,80 100 8.00 38.50 30,50
[b) 32 8,00 10.22 2,22 200 8.00 73.50 65,50
50 8,00 14,00 6,00 250 8.00 91,00 83,00
( 55 8,00 15,05 7.05 Non-boarding School. 200 students
64 8,00 16.94 8,94
100 8,00 24.50 16,50 0 16,00 3,50 (12.50)
120 8,00 28,70 20,70 300 16,00 108,50 92,50
150 8,00 35,00 27.00 [b) 365 16,00 131,25 115,25
400 16,00 143,50 127,50
Multi Family Residential 2 Units - 1 Inch Meter Multi Family Residential 4 Units - 1 Inch Meter
0 16,00 7,00 (9,00) 0 32,00 14,00 (18,00)
10 16,00 10,10 (5,90) 10 32,00 17,10 (14,90)
16 16.00 11.96 (4,04) 20 32,00 20,20 (11,80)
. 24 16,00 14,44 (1,56) 30 32,00 23,30 (8,70)
30 16,00 16,30 0,30 40 32.00 26,40 (5,60)
(b] 32 16,00 16,92 0,92 50 32,00 29,50 (2,50)
40 16,00 19,40 3,40 (b) 64 32.00 33,84 1,84
45 16,00 20,95 4,95 70 32,00 35,70 370
50 16,00 22,50 6,50 75 32,00 37,25 5,25
75 16,00 30,25 14,25 100 32,00 45,00 13,00
100 16,00 38,00 22,00 150 32,00 60,50 28,50
150 $16,00 $53,50 $37,50 200 $32.00 $76,00 $44,00
(a] Difference varies because the existing rate structure is a flat charge whereas the proposed rate structure
is based on volume, The volume rate structure more acurately recovers cost from customers that
contribute sewage volume to the sewer treatment plant.
(b] Average consumption for bi-monthly period,
57
~--------_._-------------- -~~------ -
------ ~---------------
-
TABLE S-10
COMPARISON OF SINGLE FAMILY RESIDENTIAL SEWER SERVICE RATES
FOR SELECTED CENTRAL COAST COMMUNITIES
FOR RATES IN EFFECT JULY 1999
BI-monthly
Billing Meter Customer Volume Charae Bill at
Community Period Size Charae Block Charae 32 Ccf
Atascadero Monthly All $20,18 $40 36
Arroyo Grande Bi-monthly All $3,50 All $0,21 $10,22
(proposed rates)
Grover Beach Monthly All $16,42 $32,84
Lompoc Monthly All $16,26 $32 52
Morro Bay Monthly All $11.48 0- 10 Ccf $000
Over 10 Ccf $140 $53 76
Nipomo CSD Bi-monthly All $36,00 $36 00
(Town Rate)
Oceano CSD Bi-monthly All $9,25 $9,25
Paso Robles BI-monthly All $2410 $24 10
Plsmo Beach Bi-fnonthly All $21,19 $21 19
San LUIs Obispo Monthly All $22,88 $45 76
59
Tuckfield & Associates 721 Amigos Way, Suite 8, Newport Beach, California 92660
Phone (949) 760-9454 Fax (949) 760-9547
October 15, 1999
Mr. Don Spagnolo, P.E.
Director of Public Works
City of Arroyo Grande
P.O. Box 550
208 E. Branch Street
Arroyo Grande, California 93421
Dear Mr. Spagnolo:
I have reviewed the comments received by the City from Ms. Christine Ferrara on the draft Water
and Sewer Rate Study report. I have prepared some discussion regarding each item that was
presented in her letter to assist the City in answering questions. The discussion is provided below
in the fonnat presented by Ms. Ferrara.
1. The water rate analysis is based on consumption "remaining at constant level" (page
10). Tuckfield's scope says they would evaluate our water rates based on water
conservation impacts (Task 5.3). Where is that analysis? Is a constant consumption
, rate in sync with the city's water conservation goals?
A conservation rate structure was developed and discussed with the City. Through these
discussions, it was concluded to select a unifonn volume rate schedule, whi~h is the
structure presented in the report. The unifonn volume rate structure is considered a
conservation structure by the state of California in its Memorandum of Understanding
(MOD) signed by many cities within the state. In addition to conservation, one of Arroyo
Grande's goals ofthe rate study was to develop rates that are easy to administer and
understand. The unifonn volume rate accomplishes this goal as well.
2. Shouldn't the City consider a tiered rate structure in which larger users pay more
for water used? Many California communities have adopted tiered, structures as a
means promoting water conservation. Tuckfield's Task 5.2 mentions this evaluation.
Did I miss it? On a related note, shouldn't the City consider levying a pumping
surcharge to residents in the higher pressure zones? (page 27). Tuckfield's scope
(Task 4) mentions "relative responsibility of each customer class for each of the
functional cost elements". How about higher rates for users with higher fire flow
requirements? Tuckfi~ld's Task 4.3 notes this as a class distinction.
As mentioned in 1. above, a tiered water conservation rate structure was discussed with
the City where residential users that consume higher volumes of water pay a higher price
for that water.
-------""----.---.-.---
Mr. Don Spagnolo, P.E. October 15, 1999
-
Page 2
Pumping surcharges for residents in higher pressure zones have been used on occasion
but have been removed later because of public resistance. The city of Mesa, AZ is an
example ofthis situation. City staff had indicated that a rate structure that was easy to
administer and understand was a goal of the study. Additionally, City staffiIldicatesthat
impact fees were initially set higher for customers within the higher pressure zones.
Costs related to fire protection and fire flow requirements are allocated to customer
classes based on cost responsibility. Review of the fire protection service for Arroyo
Grande revealed that the City was not charging for private fire protection service. A
monthly rate for customers that receive this benefit has been proposed which will raise
their monthly bills.
3. I see that the capital improvement plan is based on the recent water master plan.
Good. What about other capital cost such as a vehicle replacement, computer
upgrades, office and maintenance yard improvements, new generators,
coating/painting tanks, pumps station upgrades, other component replacement?
Should the city maintain a CIPlEquipment Replacement Fund to avoid the need for
bond financing in years to come? I'm not sure we are looking at all revenue needs in
establishing water rates.
"Other capital costs" have been designated in the rate study as routine capital
expenditures. Water system routine capital is discussed on page 21 and is shown on line
8 of Tables W-5 and W-5A. Funding for these capital items are paid for thfough revenue
and reserves of the Water Fund. A Wat~r Fund balance is planned for and is maintained
at a minimum of 45 days of operation and maintenance expense, shown on line 14 of
Table W -5 and W -5A. Routine capital costs are not generally bond financed because of
the short lives ofthese types of assets,
4. The service main charge of $6 per front foot seems rea~y low (page 15). What is it
based on?
Another consultant is currently reviewing these charges.
5. TableW-3 prompted a question that remains through the balance of the document.
Where are developer constructed improvements recognized? This issue hit home
with Table W-ll. House was the "percent of project to serve new growth" arrived
at? The Water Master Plan indicates a different distribution. There remains
confusion about the Rancho Grande-Oro zone combination. If you install the piping
to combine the zones, then the booster station upgrade and additional storage are
unnecessary. Both sets of improvements still to appear in the master plan and in the
financial analysis.
Developer constructed improvements are not recognized in the study because they are not
paid for by the City. Only projects that are paid for by the City are included in the study.
-----~----_._.__.----_.
,
Mr. Don Spagnolo, P.E. October 15, 1999
Page 3
The percentage of the Water System Master Plan projects intended to serve growth was
determined with assistance from the City's consulting engineer. Recent discussions with'
the consulting engineer indicate that the percentages used in the rate study are still valid.
Further discussions with City staff and the City's consulting engineer determine that the
Rancho Grande-Oro zone combination will still require the booster station upgrade and
additional storage.
6. Regarding the recommended revenue bond issue (page 17), are the costs to obtain
voter approval included in the financial analysis? Will the City qualify for revenue
bonds on top of our pending Lopez'Lake bond issuance?
Costs of issuance for the revenue bonds are shown on Table W-3A, line 10. This line
item is intended to include all costs of issuance including financial advisor, underwriter's
discount, printing of official statement and bonds, bond counsel and certificate, and <?ther
related costs. The costs of issuance have been estimated at 3 percent of the bond issue
amount. Actual expenses may be more or less. Upon contracting a financial advisor for
the bond issue, a more exact cost will be obtained.
The City will qualify for revenue bond issuance for the projects based up01.1 an additional
bonds test, which would usually be stated in prior revenue bond covenants. Generally,
the water system can take on additional bonded debt as long as net revenues of the water
system divided by totalfuture debt service is greater than 125 percent. The coverage
shown on line 17 of Table W-5 and W- 5A greatly exceeds this percentage.
Issuance of additional bonds for the Lopez Dam retrofit may not be relevant because the
San Luis Obispo Flood Control District would likely issue those bonds. The debt
associated with these bonds would be allocated to Arroyo Grande and paid for through
the Lopez charges to customers.
7. Regarding the operations and maintenance costs listed in Table W-4, several of the
projected categories looked quite low. Are sampling and testing requirements (line
1) expected to become more stringent? The other categories are largest of all. What
is included in other? $5,000 per year for maintenance of reservoir.s seems low (line
13). Aren't any ofthe tanks scheduled to be recoated? Shouldn't we be putting
money away now to anticipate a recoating? Wellsllines/pumps maintenance at
$40,000 per year looks low (line 14). Couldn't one pump failure burn half the
budget? How old are the wells?
Line items for maintenance costs include material costs only and are shown in Table W-4
as developed in the City's budget. Salary and benefit costs are included with the category
"Other". Repairs greater than $7,500 are submitted to City Council for approval.
Recoating of tanks is considered a capital expenditure and would be included in the water
system CIP if required.
8. I really didn't follow the flow offunds statements (Tables W-5 and W-6). Did you?
.
~._--------~--~----
Mr. Don Spagnolo, P.E. October 15, 1999
Page 4
Page 22 provides an explanation of Tables W-5 and W-5A. Page 50 provides an
explanation of Table 8-5.
9. I didn't follow the discussion on private fire connections on page 27. Aren't private
lines a benefit to the City since we don't have to maintain or place them?
The issue on private fire protection is that capacity was developed in the water system to
provide fire flow that can only be used for these connections. Therefore, a rate has been
proposed to recover the cost of providing the operation, maintenance, and capital costs
from these customers. The total cost of providing private fire service is small.
10. Table W-8 got my attention. This could be interpreted that convalescent homes, for
example, pay more to give multi family a break. I'd eliminate this table altogether
unless absolutely necessary.
The cost recovery shown on Table W-8 is considered good. To achieve 100 percent cost
recovery for each class, a separate rate would be developed for each class. Upon
development of individual rates by class, the rates varied by $0.01 per Ccf for most
classes and no more than $0.02 per Ccffor others. Because these rates were so close, it
was determined to have one rate for all classes.
11. In the discussion of Water Impact Fees, please mention the dev.eloper should be
required to construct off site improvements in lieu of paying generic impact fees.
The City requires developers to pay all water impact fees. The impact fees are not
designed to recover the small distribution system costs (mains that are 8" and smaller,
valves, services,and hydrants). Developers pay for off-site improvements in addition to
impact fees. The impact fees are small in comparison to other city water impact fees.
12. I really take exception to the method applied in Table W-12. Please define "Existing
Plant". If this is to include the entire water system, then replacement cost should be
used, not only a $2.2 million depreciated cost. This looks like logic applied to
sharing costs of a treatment facility, not an entire distribution system. How can we
assign a capacity to existing and future customers? Where is Tuckfield trying to go
with this table? Must be more logical way to get there.
The definition of "Existing Plant" includes wells, pumps, reservoirs, and transmission
mains of the water ,system, however excludes distribution facilities. Distribution facilities
include 8" mains and smaller, valves, meters, services and hydrants as stated in footnote
[a] on Table W-12. These assets are excluded because their costs are not necessarily
utilized by city-wide new customer growth.
Replacement cost of the water system is not used because asset records are not adequate
enough to trend the existing water system original cost to a replacement cost value. To
do so would require an inventory of the water system and application of a date of
installation of each asset type.
- --^'-----... ....._.~._-- ..--'
.
Mr. Don Spagnolo, P.E. October 15, 1999
-
Page 5
As stated in footnote [h] on Table W-12, a water demand is assigned to customer classes
that was developed in the Water System Master Plan. The water system, including
existing and future assets, will have a certain capacity available to meet the projected
water, demand of the customers. Each customer that connects to the water system will
utilize capacity of the water system based on their water demand. Since the Water
System Master Plan developed future water demand in terms of gallons per day (gpd), the
water impact fee was calculated in terms of gpd for a single family residential customer
with a 5/8" meter. The methodology utilized to calculate the impact fee follows
American Water Works Association references modified to utilize water demand to
establish the fee for a single family residential customer.
13. Table 8-2 indicates that no projects are planned for the sewer system after 2000. Is
this true? Where are references to our sewer system master plan? How old is it?
No sewer projects are planned beyond 2000.
14. In the proposed rate structure, where is sewage strength recognized? Tuckfield's
. scope (Task 4.3) says this will be taken the consideration. What about customer
classes for hospitals, restaurants, and users with private lift stations?
Sewage strength is recognized through the development of units of service (volume,
BOD, SS, number of customers) for each customer class. Annual costs of operation,
maintenance, and capital are assigned to customer classes based on the estimated units of
service. Rates are then developed to recover those assigned costs from the customer
classes. The City provides sewage collection service only. Treatment is provided by the
South San Luis Obispo County Sanitation District. Because the City provides only the
collection service, costs are recovered on a volume and customer basis.
15. I was surprised to see a flat rate structure recommended. I believe that most central
coast communities based sewer rates on a percentage of water plus sewage strength.
A volume charge rate structure has been recommended. Please refer to page 54 of the
Water and Sewer Rate Study Report.
16. Regarding Tuckfield & Associates scope of services, I did not see much of an
analysis of the City's current policies and practices for funding its operations,
capital improvements, and debt service requirements. Are their recommendations
regarding current policies?
It has been recommended that City policy be adopted in two areas. The first is to
establish a working capital reserve amount in the Water Fund and Sewer Fund of a
minimum level of 45 days of operating and maintenance expense. Second it is
recommended that the projects with costs in excess of $1 ,000,000 be debt financed and
projects costing less than $1,000,000 should be paid for through water rate revenue.
17. Where is "guidance as to the appropriate method for updating such rates over
time"?
~~- ---------- ------
.
.
Mr. Don Spagnolo, P.E. October 15, 1999
-
Page 6
The item referred to was stated under the scope of work heading "Evaluation of System
Capacity Charges" intended for updating capacity fees (impact fees) over time. A
method for updating these fees over time is presented on page 36 ofthe Water and Sewer
Rate Study report.
18. Where is evaluation of converting from bimonthly to monthly billing period ?
The evaluation of converting from bi-monthly billing to monthly billing was not an item
intended to be addressed by the City. No analysis was conducted or reported for this
item.
I hope that this discussion provides answers to the questions received on' the Water and Sewer
Rate Study Report. If! can answer any other questions, please call me at (949) 760-9454.
Very Truly Yours,
TUCKFIELD & ASSOCIATES
G. Clayton Tuckfield
Project Manager
9.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES tj'
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: NOVEMBER 9, 1999
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period October 16 - October 31, 1999.
FUNDING:
There is a $497,926.49 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT A - Cash Disbursement Listing
ATTACHMENT B - October 22,1999 Accounts Payable Check Register
ATTACHMENT C - October 22,1999 Payroll Checks and Benefit Checks
ATTACHMENT D - October 29,1999 Accounts Payable Check Register
ATTACHMENT E:.... October 29,1999 Accounts Payable Pre-paid Check
~n
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010) SPECIAL REVENUE FUNDS
City Government (Fund 010) PaIk Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - City aerk Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Fund (Fund 271)
4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant
4140 - Management Information System 4203 ~ Federal COPS Hiring Grant
4145 - Non Departmental 4204 - Federal Local Law Enforcement
Public Safety (Fund 010)
4201 - Police ENTERPRISE FUNDS
4211 - Fire Sewer Fund (Fund 612)
4212 - Building & Safety 4610 - Sewer Maintenance
4213 - Government Buildings Water Fund (Fund 640)
Public Works (Fund 010) 4710 - Water Administration
4301 - Public Works-Admin & Engineering 4711 - Water Production
4303 - Street/Bridge Maintenance 4712 - Water Distribution
4304 - Street Lighting Lopez Administration (Fund 641)
4305 - Automotive Shop 4750 - Lopez Administration
Parks & Recreation (Fund 010)
, 4420 - Parks CAPITAL IMPROVEMENT PROGRAMS
4421 - Recreation 5501-5599 - Park Projects
4422 - General Recreation 5601-5699 - Streets Projects
4423 - Pre-School Program 5701-5799 - Drainage Projects
4424 - Recreation-Special Programs 5801-5899 - Water/Sewer /StreetProjects
4425 - Children in Motion 5901-5999 - Water Projects
4430 - Sota Sport Complex
4460 - Parkway Maintenance
Dept. Index fDr Council.xIa
.
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
7M de PeWJd 01 ()~ 16 7~ ()~ 31, 1999
November 9, 1999
Presented are the cash disbursements issued by the Department of Financial Services for
the period October 16 to October 31, 1999. Shown are cash disbursements by week of
occurrence and type of payment.
October 22, 1999
Accounts Payable Cks #92733-92833 B 138,241.49
Payroll Checks and Payroll Benefit Checks C 230,564.86
368,806.35
October 29, 1999
Accounts Payable Cks #92854-92939 D 307,348.87
Less Payroll transfer included in
Attachment C (178,288.73)
Accounts Payable Pre-paid Check E 60.00
129,120.14
Two Week Total $ 497.926.49
ATTACHMENT B
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
10/20/99 08:44 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHE~K VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92733 10/22/99 035412 4 WAY FLOORS RECARPET UPSTAIRS-CC 010,4213.5604 1,896.00 1,896.00
92734 10/22/99 000468 A T & T-L/DIST SVC. DATA LINE-473-0379 010.4140,5303 214.07 214.07
92735 10/22/99 000898 ADDICTION MEDICINE CONS DRUG SCREEN-REARDON/HEFFERNON 010,4130.5315 90,00
92735 10/22/99 000898 ADDICTION MEDICINE CONS DRUG SCREEN-ROMANO 010.4301. 5315 45,00
92735 10/22/99 000898 ADDICTION MEDICINE CONS DRUG SCREEN-K,SMITH 220,4303.5315 45.00
92735 10/22/99 000898 ADDICTION MEDICINE CONS DRUG SCREEN-BICKEL 010,4213.5315 45.00
92735 10/22/99 000898 ADDICTION MEDICINE CONS DRUG SCREEN-WETMORE 010.4002,5315 45,00
92735 10/22/99 000898 ADDICTION MEDICINE CONS DRUG SCREEN-DONALDSON/HOSS 010,4425.5315 270,00
92735 10/22/99 000898 ADDICTION MEDICINE CONS DRUG SCREEN-SHEELEY 284,4103.5315 45,00
92735 10/22/99 000898 ADDICTION MEDICINE CONS DRUG SCREEN-NEFF 010,4421. 5315 45,00 630,00
92736 10/22/99 101454 ADLESON,HESS & KELLY PROF , LEGAL SVCS-LITIGATION 010,0000,2011 4,220.11
92736 10/22/99 101454 ADLESON,HESS & KELLY PROF. LEGAL SVCS-LITIGATION 010,0000.2011 4,393.69
92736 10/22/99 101454 ADLESON,HESS & KELLY PROF. LEGAL SVCS-LITIGATION 010,0000.2011 61,49
92736 10/22/99 101454 ADLESON,HESS & KELLY PROF , LEGAL SVCS-LITIGATION 010,0000,2011 1,176,32
92736 10/22/99 101454 ADLESON,HESS & KELLY PROF , LEGAL SVCS-LITIGATION 010.0000,2011 8.337,66
92736 10/22/99 101454 ADLESON,HESS & KELLY PROF. LEGAL SVCS-LITIGATION 010.0000,2011 469.67 18,658,94
92737 10/22/99 100584 AIR LIQUIDE AMERICA COR OXY/ACET,GASES 010,4305.5303 45,02
92737 10/22/99 100584 AIR LIQUIDE AMERICA COR OXY/ACET.GASES 640.4712,5610 45,01 90.03
92738 10/22/99 040092 ALLAN HANCOCK COLLEGE REGIS-HAMILTON CRIME SCENE 010.4201.5501 190,00 190,00
92739 10/22/99 003042 AMERICAN EQUIPMENT SVCS DUMP BIN 010.4213,5303 1,250,00 1,250.00
92740 10/22/99 003120 AMERICAN INDUSTRIAL SUP SURVEY VEST/GLOVES/CROAKIES 010,4420,5255 163,45
92740 10/22/99 003120 AMERICAN INDUSTRIAL SUP UVEX COMO MIRROR LENS 010,4420.5255 144,79 308.24
92741 10/22/99 004134 AMERICAN WATER WORKS AS AWWA DUES-TAYLOR #139281 640,4710,5503 45,00 45,00
92742 10/22/99 004680 STEVE ANDREWS REIMB.TUITION/BOOKS-ANDREWS 010,420i.5502 77,12 77 ,12
92743 10/22/99 100902 AVCO FIRE EXTINGUISHER 15#C02 FILL/SVC-FIRE EXTING, 010,4211,5303 25.00 25,00
.
92744 10/22/99 101447 B & H COMMUNICATIONS,IN CREEKWALK WALK-PHASE 1A 350,5607.7001 20,208,60 20,208,60
92745 10/22/99 101453 BASSCO SPORTING GOODS VOLLEYBALLS 010.4424.5251 25,17 25.17
92746 10/22/99 010628 BENS COMPUTER OUTLET 15 FT. CAT 5 UTP CABLE 010,4140.5602 8,85
92746 10/22/99 010628 BENS COMPUTER OUTLET 8 PORT 10BASE-T HUB 010.4140,5602 95,45 104.30
92747 10/22/99 021684 C.COAST MEDICAL SUPPLY OXYGEN FILL H 010.4211.5206 24.00 24,00
92748 10/22/99 018876 CA,ST,DEPT.TRANSPORTATI SIGNAL MAINT/POWER 010,4304.5303 466.86
92748 10/22/99 018876 CA,ST,DEPT,TRANSPORTATI SIGNAL MAINT/POWER 010.4304.5402 322.59 789,45
92749 10/22/99 014508 CALIF. APPLIED TECHNOLOG INSPECT/CALIBRATE RADARS 010,4201,5603 363,21 363.21
92750' 10/22/99 016146 CALIF.HWY PRODUCTS & SI PAINT 220,4303.5613 214.15 214.15
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
10/20/99 08:44 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92751 10/22/99 016302 CALIFORNIA MENS COLONY CMC CREWS-SEPT 220,4303.5303 3,871,53 3,871,53
92752 10/22/99 100842 CENTRAL & PACIFIC COAST OXYGEN H FILL 010,4211,5206 24,00 24,00
92753 10/22/99 021918 CENTRAL COAST SUPPLY EXTEND , MOP HEADS 010.4213.5604 34,11 34,11
92754 10/22/99 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER 010,4420,5601 33,17 33,17
92755 10/22/99 024832 COMMUNICATION SOLUTIONS REPL,PRESSURE TRANSDUCER 612,4610.5610 270.00 270,00
92756 10/22/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010,4212,5201 15,00
92756 10/22/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001.5201 15,00 30,00
92757 10/22/99 100789 CINDY DEAN REF,PARK DEPOSIT-DEAN 010.0000,4354 25.00 25,00
92758 10/22/99 100896 LISA DEL VAGLIO SNACK SUPPLIES-AM/PM 010,4425,5259 200,00 200,00
92759 10/22/99 029484 DIESELRO INC. REPL,TURN SIGNAL 640,4712.5601 241,74 241,74
92760 10/22/99 100288 EINSTEIN'S COMPUTER OUT HP LASERJET PRINTER 010,4140,6101 1,518,00 1,518.00
92761 10/22/99 101451 FAMILY MEDICAL CENTER PRE-EMPLOY PHYSICAL-SHEELEY 284.4103,5315 133,00 133,00
92762 10/22/99 101254 MARK FARIAS REIMB,MEETING SUPPLIES 010.4211.5501 48,44 48.44
92763 10/22/99 033072 FARM SUPPLY CO. FEBCO REPR,KIT 010,4420,5605 18,23 18,23
92764 10/22/99 034352 FIRST NAT'L BANK CENT.C LEASE PURCHASE HONEYWELL 010,4145,5803 23,732,26 23,732,26
92765 10/22/99 100881 FIVE CITIES DUPLICATE REF.C/B DEPOSIT-5 CITIES DUP 010,0000,2206 250,00
92765 10/22/99 100881 FIVE CITIES DUPLICATE EXTRA CLEANING-5 CITIES DUP 010,4213,5105 8,40- 241. 60
92766 10/22/99 035802 FRANK'S LOCK & KEY INC DOOR STOP 010,4213,5604 53,09
92766 10/22/99 035802 FRANK'S LOCK & KEY INC DUP. KEYS 010,4305,5255 10,46
92766 10/22/99 035802 FRANK'S LOCK & KEY INC DUP, KEYS 010,4305,5255 12,07 75,62
92767 10/22/99 036114 FULTON FIRE ENGR, INC. REVIEW FIRE PLANS-LUCKY'S 010,4212.5303 150,00 150.00
92768 10/22/99 100700 G & M MOBILE SERVICE REPL,LIFT GATE 010,4420,5601 442,66 442,66
92769 10/22/99 038376 GRAND AUTO PARTS LUG NUTS 010,4305,5255 14,11
92769 10/22/99 038376 GRAND AUTO PARTS BULBS 010,4305.5255 4,18 18,29
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4301. 5201 37.79
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284,4103,5201 90.14
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284,4103,5201 483,59
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103,5201 214,48
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103,5201 130,50
.
92771 10/22/99, 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4420,5201 5,09
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284,4103,5201 16,67
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4130,5201 26.28
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
10/20/99 08:44 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4130.5201 5,79-
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120,5201 13.38
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4130,5201 10,70
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4101.5201 36,00
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103.5201 84.34
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4130,5201 32.16-
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103,5201 6,42
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4301,5201 11,97
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4130,5201 44,88
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612,4610.5201 2,07
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4130,5201 160,85
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103,5201 50.36
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284,4103,5201 209,97
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103,5201 ,94-
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284,4103,5201 2,89
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4301. 5201 8,45
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4301. 5201 26.22
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFtCE SUPPLIES 284,4103,5201 167.31-
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103,5201 160.82
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130,5201 387,62
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 7,49
92771 10/22/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4101.5201 5.36 2,028,13
92772 10/22/99 039312 CITY OF GROVER BEACH SEWER-CORP YARD 612,0000.4751 81.16 81.16
92773 10/22/99 036426 GTE WIRELESS CELL PHONE-AUTO 010.4305,5403 19.04
92773 10/22/99 036426 GTE WIRELESS CELL PHONE-F. CHIEF 010,4211,5403 38,55
92773 10/22/99 036426 GTE WIRELESS CELL PHONE-STREETS SUPER 220,4303.5403 42.79 100,38
92774 10/22/99 039992 DONNA HAMILTON CRIME SCENE INVEST-HAMILTON 010,4201.5501 100,00 100,00
92775 10/22/99 040014 HAMON OVERHEAD DOOR COM SVC DOORS/DRAWBAR 010,4211. 5604 1,528,72 1,528,72
92776 10/22/99 039584 HPC/EAGLE ENERGY WELL PUMP OIL 640,4711.5603 118,13 118.13
92777 10/22/99 044050 IKON OFFICE SOLUTIONS,I COPIER MAINT 010.4301,5602 539,87 539,87
92778 10/22/99 044496 INFORMATION SERVICES DP ON LINE TRANSACTIONS-9/99 010.4201. 5606 172,57 172,57
92779 10/22/99 046176 J J'S FOOD COMPANY EWS MEETING SUPPLIES 010,4001.5504 13,16
92779 10/22/99 046176 J J'S FOOD COMPANY KITCHEN SUPPLIES 010,4211,5255 19,98
92779 10/22/99 046176 J J'S FOOD COMPANY MEETING SUPPLIES-VILLAGE GRN 010.4001. 5504 8.33
92779 10/22/99 046176 J J'S FOOD COMPANY CREEK CLEANING SUPPLIES 220.4303,5613 36,72 78.19
92780 10/22/99 047350 JUSTICE TRANING INSTITU REGIS-D,SANCHEZ SGT,GROUP LEAD 010,4201. 5501 243,00 243,00
92781 10/22/99 101448 RON LIVINGSTON REF,L/SCAPE BOND-580 DOS CERRO 010,0000,2210 1,200,00 1,200,00
92782 10/22/99 053390 M&MLOCK&KEY REKEY COUNCIL CHAMBERS 010.4213,5604 92,19 92,19
92783 10/22/99 101391 MAINO CONSTRUCTION CO PAULDING MIDDLE SCHOOL-2ND PAY 350.5606,7001 35,234,35 35,234.35
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
10/20/99 08:44 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92784 10/22/99 054482 MAINTENANCE SUPERINTEND 10 ATTEND-MSA MEETING 220.4303,5501 140. 00 140,00
92785 10/22/99 101252 MCI TELECOMMUNICATIONS L/DIST PHONE-5400 010.4145,5403 38.32
92785 10/22/99 101252 MCI TELECOMMUNICATIONS L/DIST PHONE-5400 010,4145.5403 103,21 141. 53
92786 10/22/99 056238 JOHN MERSHON BASIC RECORDS-MERSHON 010.4201. 5501 6.23,90 623,90
92787 10/22/99 ' 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/SAFETY INSPECT 010,4301. 5601 45.41 45.41
92788 10/22/99 056784 MIDSTATE ELECTRONICS RESISTOR PACKAGES/TUBING 010,4211.5603 41. 66 41. 66
92789 10/22/99 057096 MINER'S ACE HARDWARE KRAZY GLUE/LIGHT BULBS/FILTER 010,4430,5605 17.95
92789 10/22/99 057096 MINER'S ACE HARDWARE BOLT CUTTERS/PIPE WRENCH 010.4430,5273 40,99
92789 10/22/99 057096 MINER'S ACE HARDWARE MISC,SUPPLYS 010,4213,5604 5,31
92789 10/22/99 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010,4213,5604 13,73
92789 10/22/99 057096 MINER'S ACE HARDWARE PAINT 010.4212,5255 4,77
92789 10/22/99 057096 MINER'S ACE HARDWARE PVC CAPS 010,4420.5605 3.54
92789 10/22/99 057096 MINER'S ACE HARDWARE NOZZLES/NIPPLES/ELBOWS 010,4420,5605 48,37
92789 10/22/99 057096 MINER'S ACE HARDWARE BUSHINGS/PVC TEES/COUPLINGS 010,4420,5605 12.16
92789 10/22/99 057096 MINER'S ACE HARDWARE BATTERIES/SUPER GLUE 010.4211,5603 22,37
92789 10/22/99 057096 MINER'S ACE HARDWARE CLEANING SUPPLIES 010,4213.5604 11,45
92789 10/22/99 057096 MINER'S ACE HARDWARE FLAGGING TAPE 220,4303.5613 4,05
92789 10/22/99 057096 MINER'S ACE HARDWARE FLAGGING TAPE 220.4303.5613 44.59
92789 10/22/99 057096 MINER'S ACE HARDWARE PVC CEMENT, ELBOW, TEE 010.4420,5605 14,11
92789 10/22/99 057096 MINER'S ACE HARDWARE FLANGE COVER/TEFLON TAPE 010,4213.5604 5,95
92789 10/22/99 057096 MINER'S ACE HARDWARE DUST/POLLEN MASKS 640,4712,5255 6,42
92789 10/22/99 057096 MINER'S ACE HARDWARE ANTI-SIEZE HARDWARE 220.4303,5255 6,42
92789 10/22/99 057096 MINER'S ACE HARDWARE TROWEL 640,4712.5273 4,28 266,46
92790 10/22/99 100634 MIRACLE RECREATION EQPT PLAY EQUIPMENT 350.5506,7001 3,819,67 3,819,67
92791 10/22/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4213,5604 96,00
92791 10/22/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4213,5143 23,75
92791 10/22/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213,5604 28.00
92791 10/22/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220,4303.5143 137.50
92791 10/22/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303,5255 42,00
92791 10/22/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712,5143 85,10
92791 10/22/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 32.50
92791 10/22/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4420.5143 99.00
92791 10/22/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4305,5143 119,75
92791 10/22/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 18,86
92791 10/22/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4102.5255 7,30
92791 10/22/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 64.82 754,58
92792 10/22/99 059124 MUSTANG TREE CARE 579 HALCYON-TREES 010.4420.5605 225,00
92792 10/22/99 059124 MUSTANG TREE CARE PRUNE GRAND-ALDER TO HALCYON 010,4420.5303 566,92
92792 10/22/99 059124 MUSTANG TREE CARE PRUNE GRAND AVE SOUTH TREES 010,4420,5303 600.00
92792 10/22/99 059124 MUSTANG TREE CARE PRUNE GRAND AVE 495-516 TREES 010,4420.5303 587,25
92792 10/22/99 059124 MUSTANG TREE CARE PRUNE GRAND AVE 618-718 TREES 010,4420,5303 589,50 2,568,67
92793 10/22/99 061814 NOBLE SAW,INC, AIR FILTERS 220,4303,5603 66.86
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
10/20/99 08:44 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92793 10/22/99 061814 NOBLE SAW, INC, RIDER PLATES/SPRING/SPOOL/HEAD 220,4303,5603 342,34
92793 10/22/99 061814 NOBLE SAW, INC, SAW BLADES/BUSHING 640,4712,5610 100,02
92793 10/22/99 061814 NOBLE SAW, INC. FUEL TANK 010.4420,5603 136.74 645.96
92794 10/22/99 101275 JAMES O'DONNELL CO, 16 HRS, PATCH 7 REPAIR HEATER 010.4213,5604 560.00
92794 10/22/99 101275 JAMES O'DONNELL CO, MATERIAL FOR PATCH & REPAIRS 010,4213.5604 56,00
92794 10/22/99 101275 JAMES O'DONNELL CO. 50% DUE FOR RAIL INSTALLATION 010,4213 ,5604 1,025.00 1,641,00
92795 10/22/99 063960 PACIFIC BELL RADIO 451-0183 010,4145,5403 183.63
92795 10/22/99 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 31. 46
92795 10/22/99 063960 PACIFIC BELL ALARM 841-3956 220,4303.5403 31. 46
92795 10/22/99 063960 PACIFIC BELL ALARM 841-3959 640,4710.5403 31.46
92795 10/22/99 063960 PACIFIC BELL ALARM 841-3960 010,4211,5403 31.46
92795 10/22/99 063960 PACIFIC BELL PAY PHONE-489-9816 010.4145,5403 41. 66 351.13
92796 10/22/99 064258 PAGING NETWORK OF LA PAGING SVCS-9/99 010,4421.5602 78,65
92796 10/22/99 064258 PAGING NETWORK OF LA PAGING SVCS-9/99 010,4145,5403 25,80 104,45
92797 10/22/99 067548 POOR RICHARD'S PRESS TYPESETTING/GRAPHICS 010.4102,5306 38.61
92797 10/22/99 067548 POOR RICHARD'S PRESS COPIES-WATER SYS.MASTER 350,5904.7701 48,40
92797 10/22/99 067548 POOR RICHARD'S PRESS COPIES-WATER SYS.RESOURCES 010,4301.5201 158,06
92797 10/22/99 067548 POOR RICHARD'S PRESS COPIES-CREEKSIDE PATH 010,4301. 5201 18.79 263,86
92798 10/22/99 067782 DENNIS PORTE PUPPY PLAY SCHOOL CLASSES 010,4424,5351 507,50 507,50
92799 10/22/99 069420 R & T SPECIALTY,INC, DARE RIBBONS/SUPPORTER SIGN 010,4201. 5504 74,92 74,92
92800 10/22/99 100928 SAGE PUBLICATIONS,INC. SUBCRIPT-CRIMINAL JOURNAL 010.4201,5503 94,00 94,00
92801 10/22/99 073320 SAN JOAQUIN SUPPLY CO. BOWL CLEANER 010,4213.5604 46,76
92801 10/22/99 073320 SAN JOAQUIN SUPPLY CO, CR:CLEANING SUPPLIES 010,4213,5604 24.22- 22,54
92802 10/22/99 075130 SAN LUIS OBISPO CNTY,NE CLASS ADS-AM/PM 010,4421,5504 334,50 334,50
92803 10/22/99 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010,4430,5255 134.65
92803 10/22/99 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430,5255 89.77 224,42
92804 10/22/99 073164 DAVID SANCHEZ SGT,AS GROUP LEADER-SANCHEZ 010,4201.5501 327,00 327,00
92805 10/22/99 076440 SANTA CRUZ ASSOC, LTD , 991 GUN TIMERS 010.4201. 5601 43.30 43,30
92806 10/22/99 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 142,80 142.80
92807 10/22/99 078156 SEBASTIAN OIL DISTRIB, GASOLINE/DIESEL FUEL 010,4211. 5608 112, 94 112, 94
92'808 10/22/99 078234 SECURED STORAGE STORAGE CHARGES 010.4002,5303 24,00 24.00
92809 10/22/99 078468 SENSUS TECHNOLOGIES,INC WATER METERS 640,4712,5207 665,42 665.42
92810 10/22/99 101449 SIGNS OF SUCCESS 3 GRAFFITI GUARD ON SSC SIGNS 010.4420,5605 114.00 114,00
-~- ---.---------
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
10/20/99 08:44 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92811 10/22/99 101452 CENEN S, SISON KEY DEPOSIT REFUND-R-15 SISON 010.0000,4354 50.00 50,00
92812 10/22/99 101039 SLO CNTY FIRE DEPARTMEN TEX/MATERIALS FEE-TRAINING 010,4211,5501 40,00 40.00
92813 10/22/99 100124 SLO CNTY OFFICE OF EDUC LIVE SCAN FINGERPRINTING 010.4201. 5315 12.00 12.00
92814 10/22/99 073660 SLOCO DATA, INC, MAILING SVCS-CITY NEWSLETTER 010.4002,5201 90.00 90,00
92815 10/22/99 101450 SLOCOMOTION PRINTING-DARE SHIRTS 010.4201.5504 260.00 260,00
92816 10/22/99 080500 SOUTH BAY REGIONAL PUBL REGIS-MERSHON BASIC RECORDS 010.4201. 5501 77.50 77 ,50
92817 10/22/99 080886 SOUTHERN AUTO SUPPLY RED STICK ON LETTERS 010,4420,5601 2,34 2,34
92818 10/22/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010,4145,5401 34.88
92818 10/22/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010,4145,5401 14,30
92818 10/22/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010,4145.5401 98.29
92818 10/22/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145,5401 42,93 190.40
92819 10/22/99 082040 STAPLES OFFICE SUPPLIES 010.4201. 5201 92,50
92819 10/22/99 082040 STAPLES OFFICE SUPPLIES 010,4201. 5201 199,46
92819 10/22/99 082040 STAPLES OFFICE SUPPLIES 010,4201,5201 88,70
92819 10/22/99 082040 STAPLES OFFICE SUPPLIES 010.4201. 5201 29,43-
92819 10/22/99 082040 STAPLES OFFICE SUPPLIES 010,4421. 5201 24.83
92819 10/22/99 082040 STAPLES OFFICE SUPPLIES 010,4421.5201 35,44 411. 50
92820 10/22/99 082328 STERLING COMMUNICATIONS REPR,RADIO 010.4211.5603 240,00
92820 10/22/99 082328 STERLING COMMUNICATIONS REPL,KEYBOARD SWITCH 010.4140.5607 57.00
92820 10/22/99 082328 STERLING COMMUNICATIONS MAXTRAC 100 LOWBAND RADIO 010,4301. 5601 519,09
92820 10/22/99 082328 STERLING COMMUNICATIONS LOW VOLTAGE CHARGE PLUG 010.4201,5601 34,00
92820 10/22/99 082328 STERLING COMMUNICATIONS BELKIN SWITCH 010,4201. 5603 95.45
92820 10/22/99 082328 STERLING COMMUNICATIONS CORNER STROBE 010,4301. 5601 290,91
92820 10/22/99 082328 STERLING COMMUNICATIONS NICAD BATTERY 010,4305,5601 10,73 1,247.18
92821 10/22/99 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4305,5601 15.00
92821 10/22/99 083226 SUNSET NORTH CAR WASH CAR WASHES 010,4301. 5601 82.50
92821 10/22/99 083226 SUNSET NORTH CAR WASH CAR WASHES 010,4201,5601 183.95
92821 10/22/99 083226 SUNSET NORTH CAR WASH CAR WASHES 640.4712,5601 45,00
92821 10/22/99 083226 SUNSET NORTH CAR WASH CAR WASHES 220,4303,5601 62,00
92821 10/22/99 083226 SUNSET NORTH CAR WASH CAR WASHES 010,4421. 5601 8,50 396,95
92822 10/22/99 101446 SANDY THOMAS REF. PUPPY PLAY SCHOOL-THOMAS 010,0000,4605 55,00 55,00
92823 10/22/99 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010,4213.5303 380,21
92823 10/22/99 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010,4213,5303 145,96 526,17
92824 10/22/99 086346 TROESH READY MIX PLASTER SAND 010,4420,5605 386,87 386.87
92825 10/22/99 101009 UNISOURCE MAINT SUPPLY TOWELS/LINERS 010,4213,5604 382,59 382,59,
92826 10/22/99 088084 UNITED GREEN MARK, INC, HUNTER ROTOR SPRINKLERS 010.4430.5605 72,84
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
10/20/99 08:44 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92826 10/22/99 088084 UNITED GREEN MARK,INC, HUNTER ROTOR SPRINKLERS 010,4430,5605 132.92 205,76
92827 10/22/99 087672 UNITED RENTALS GRINDER BRUSHES 220,4303,5255 73.21 73.21
92828 10/22/99 088826 PEGGY VALKO ART CLASSES 010,4424,5351 529.60 529,60
92829 10/22/99 101443 NANCY VICARIO REF,C/B DEPSOIT-VlCARIO 010,0000.2206 250,00
92829 10/22/99 101443 NANCY VICARIO BLDG,SUPER-VlCARIO 010,0000,4355 121. 50-
92829 10/22/99 101443 NANCY VICARIO EXTRA CLEANING/REPR,STOVE 010,4213,5105 29,44- 99,06
92830 10/22/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/SAFETY INSP 010,4305,5601 20.94
92830 10/22/99 090480 WAYNE'S TIRE LUBE/OIL/SAFETY INSPECTION 010,4301.5601 271,27 292,21
92831 10/22/99 091026 WEST PUBLISHING PAYMENT CA CODE UPDATES 010.4003,5503 84,73 84.73
92832 10/22/99 100431 WILLARD PAPER CO COPY PAPER 010.4102,5255 197,07
92832 10/22/99 100431 WILLARD PAPER CO COPY PAPER 010,4102.5255 394,14 591,21
92833 10/22/99 093542 JACKIE YACONO BOOKS-TRAFFIC & ENGINEERING 010.4301. 5201 6.23
92833 10/22/99 093542 JACKIE YACONO PHOTO PROCESSING 010.4130,5201 20,90
92833 10/22/99 093542 JACKIE YACONO BUDGET POSTAGE 010.4120,5201 40,30
92833 10/22/99 093542 JACKIE YACONO OFFICE SUPPLIES 010,4301.5201 21. 55
92833 10/22/99 093542 JACKIE YACONO TC MEETING MILEAGE REIMB, 010,4301.5608 5,89
92833 10/22/99 093542 JACKIE YACONO FILM-CODE ENFORCEMENT 010,4130.5201 37,48
92833 10/22/99 093542 JACKIE YACONO MEETING SUPPLIES 010.4421. 5501 25.00
92833 10/22/99 093542 JACKIE YACONO MEETING SUPPLIES 010,4120,5501 23.72
92833 10/22/99 093542 JACKIE YACONO MEETING SUPPLIES 010,4421.5501 4,75
92833 10/22/99 093542 JACKIE YACONO PHOTO PROCESSING/CASE 010,4130,5201 27,54
92833 10/22/99 093542 JACKIE YACONO ASCE LUNCH MEETING 010.4301. 5501 14,00
92833 10/22/99 093542 JACKIE YACONO GOLD COAST CITY MEETING 010.4002,5501 40.00
92833 10/22/99 093542 JACKIE YACONO SUPPLIES 010.4001,5201 2,99
92833 10/22/99 093542 JACKIE YACONO PHOTO PROCESSING-CODE ENFORCE 010,4130.5201 22,22
92833 10/22/99 093542 JACKIE YACONO TC MEETING MILEAGE REIMB 010,4301,5608 5,89
92833 10/22/99 093542 JACKIE YACONO OFFICE SUPPLIES 010.4301. 5201 5.49
92833 10/22/99 093542 JACKIE YACONO MICRO CASSETTE TAPES 010,4130,5201 8.55
92833 10/22/99 093542 JACKIE YACONO OFFICE SUPPLIES 010,4120,5201 6.00
92833 10/22/99 093542 JACKIE YACONO MEETING SUPPLIES 010,4301. 5501 37,55
92833 10/22/99 093542 JACKIE YACONO OFFICE SUPPLIES 010,4130,5201 2,46
92833 10/22/99 093542 JACKIE YACONO PHOTO PROCESSING-CODE ENFORCE 010.4130,5201 10.45
92833 10/22/99 093542 JACKIE YACONO KITCHEN SUPPLIES 010,4101.5201 25.38
92833 10/22/99 093542 JACKIE YACONO PHONE CORDS 010,4101.5201 9,63 403.97
TOTAL CHECKS 138,241,49
-----~----
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8
10/20/99 08:44 VOUCHER/CHECK REGISTER
FOR PERIOD 17
FUND TITLE AMOUNT
010 GENERAL FUND 70,536.61
220 STREETS FUND 5,160,62
284 REDEVELOPMENT AGENCY FUND 1,459,93
350 CAPITAL IMPROVEMENT FUND 59,311. 02
612 SEWER FUND 385,73
640 WATER FUND 1,387,58
TOTAL 138,241.49
-------~------,-
ATTACHMENT C
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 10/01/99 TO 10/14/99
1 0/22/99
FUND 010 204,220.80 Salaries Full time 133,046,31
FUND 220 10,296,30 Salaries Part-Time 20,912,80
FUND 284 2,491,74 Salaries Over-Time 7,560,29
FUND 612 3,653,59 Holiday Pay 540,70
FUND 640 9,932.43 . Sick Pay 3,367,17
230,594,86 Annual Leave Pay -
Vacation Buy Back -
Vacation Pay 4,721.41
Comp Pay 5,896.43
Annual Leave Pay 967,93
PERS Retirement 14,132,32
Social Security 12,323.83
PARS Retirement 250.37
State Disability Ins. 215.41
Health Insurance 20,623,46
Dental Insurance 3,251,66
Vision Insurance 641,07
Life Insurance 534,11
Long Term Disability 822,95
Uniform Allowance
Car Allowance 500,00
Council Expense -
Employee Assistance 156.64
Motor Pay 100,00
Total: 230,564,86
-------~~-~--_.
ATTACHMENT D
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
10/26/99 16:39 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
170 10/21/99 005616 CITY OF ARROYO GRANDE G,A,REIMB 10/14/99 PR 011,0000,1015 169,785,89 169,785.89
171 10/22/99 002340 JOHN ALLEN W/SHOP-J.ALLEN 010.4201.5501 50,00 50,00
172 10/22/99 100603 WILLIAM FULLER EMPLOYEE SUGGESTION-FULLER 010,4001. 5504 25.00 25,00
173 10/22/99. 005616 CITY OF ARROYO GRANDE G,A,REIMB,ADJ FIT-10/14/99 P/R 011.0000.1015 8,502,84 8,502.84
92854 10/29/99 000234 A & R WELDING SUPPLY OXY/ACET BOTTLES 010.4305,5303 14,00 14.00
92855 10/29/99 000780 ACCURATE FLO & MOTION HYDRO FITTINGS 640,4712,5603 388,86 388,86
92856 10/29/99 068127 AG PRINT N COPY 12 SET COLORED COPIES-CREEK 010.4301. 5201 61. 00
92856 10/29/99 068127 AG PRINT N COPY COLORED COPIES-GRAND AVE 350,5603,7701 29,00 90,00
92857 10/29/99 003120 AMERICAN INDUSTRIAL SUP IVY BLOCK LOTION 220,4303,5255 137.58
92857 10/29/99 003120 AMERICAN INDUSTRIAL SUP AMEREX BRACKET 010,4420,5603 29.23 166,81
92858 10/29/99 100897 AMERICAN TEMPS DELGADO SVCS-10/15 220.4303.5303 608,00
92858 10/29/99 100897 AMERICAN TEMPS BARRY SVCS-10/15 640.4710.5303 304,90
92858 10/29/99 100897 AMERICAN TEMPS BARRY SVCS-10/15 612.4610.5303 203,27
92858 10/29/99 100897 AMERICAN TEMPS DELGADOSVCS-10/8 220,4303,5303 608,00
92858 10/29/99 100897 AMERICAN TEMPS BARRY SVCS-10/8 640,4710.5303 281. 45
92858 10/29/99 100897 AMERICAN TEMPS BARRY SVCS-10/8 612,4610.5303 187,63 2,193,25
92859 10/29/99 009008 BANKCARD CENTER DINNER 010.421"1.5501 15.70
92859 10/29/99 009008 BANKCARD CENTER LODGING 010.4211,5501 42,00
92859 10/29/99 009008 BANKCARD CENTER PROF,PUBLlCATION/BNI PUBLlCATE 010.4301,5503 461.01
92859 10/29/99 009008 BANKCARD CENTER AARVIN TONER STORE 010,4301. 5602 82,00
92859 ;1.0/29/99 009008 BANKCARD CENTER GASOLINE 640,4712,5501 29.00
92859 10/29/99 009008 BANKCARD CENTER MEALS 640,4712,5501 21. 54
92859 10/29/99 OD9008 BANKCARD CENTER 22 SONY BACKUP TAPES-SERVER 010,4140.5602 470,79
92859 10/29/99 009008 BANKCARD CENTER POSTAGE-VILLAGE GLEN EIR 010.0000.2352 33.75
92859 10/29/99 009008 BANKCARD CENTER PANEL LUNCH 010.4421,5255 41. 83
92859 10/29/99 009008 BANKCARD CENTER FLOWERS-STORTON 010.4421.5255 25.20
92859 10/29/99 009008 BANKCARD CENTER SLO LITIGATION/MEDIATION ROOM 010,0000,2011 562.64
92859 10/29/99 009008 BANKCARD CENTER MICROWAVE 010,4101.5201 122.09
92859 10/29/99 009008 BANKCARD CENTER H,P,LASER PRINTER 284,4103.6101 1,591.94 3,499.49
92860 10/29/99 009750 BRENDA BARROW HALLOWEEN SUPPLIES 010.4424,5252 500,00 500.00
92861 10/29/99 101453 BASSCO SPORTING GOODS PLATE EXTENSIONS/FLIP A SCORE 010,4424,5257 78,69 78,69
92862 10/29/99 010374 BEAR CAT MFG. INC. REPL,APPLlCATOR HOSES 220,4303,5603 577,55 577 . 55
92863 10/29/99 011426 BLUEPRINT EXPRESS COPIES 010,4301.5201 5.11 5,11
92864 10/29/99 012168 BOXX EXPRESS SHIPPING 010,4201. 5201 66,90 66,90
92865 10/29/99 013026 BRISCO MILL & LUMBER WIRE GRINDING WHEEL 220,4303.5255 32.97
92865 10/29/99 013026 BRISCO MILL & LUMBER LAGS/STP 220,4303.5613 83.24 116,21
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
10/26/99 16:39 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92866 10/29/99 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-OCT 1-15 225,4553.5507 1,644,25 1,644,25
92867 10/29/99 017202 CA, ST ,BOARD OF EQUALI ZA DIESEL FUEL TAX 1Q-99/00 010.0000,1202 269.64 269.64
92868 10/29/99 018330 CA.ST,DEPT,OF JUSTICE SEPT, FINGERPRINTS 010,4201.5324 200.00 200,00
92869 10/29/99 016146 CALIF,HWY PRODUCTS & SI PAINT/GLASS BEADS 220,4303,5613 632.24
92869 10/29/99 016146 CALIF,HWY PRODUCTS & SI GLASS BEADS 220.4303,5613 474.10 1,106.34
92870 10/29/99 019812 ARON CANBY WELDING SIDEWALK DRAIN PLATE/FRAME 220,4303.5613 437,32 437,32
92871 10/29/99 023010 RICHARD CHECANSKY REIMB.BOOKS 010,4201.5502 141. 31 141. 31
92872 10/29/99 077376 SUSAN SAXE- CLIFFORD PSYCHOLOGICAL EVAL-MooRE 010,4201,5315 325.00 325,00
92873 10/29/99 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640,4710.5310 389,00 389,00
92874 10/29/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10,00
92874 10/29/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303,5307 10,00
92874 10/29/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220,4303,5307 10.00
92874 10/29/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303,5307 10.00
92874 10/29/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220,4303,5307 10.00
92874 10/29/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220,4303.5307 10,00
92874 10/29/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220,4303.5307 10,00
92874 10/29/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220,4303.5307 '10,00 80.00
92875 10/29/99 024832 COMMUNICATION SOLUTIONS REPL,REMOTE TERMINAL UNIT 612,4610,5610 225,00
92875 10/29/99 024832 COMMUNICATION SOLUTIONS REPR/TROUBLE SHOOT-SCADA SYS 640,4711.5603 135.00
92875 10/29/99 024832 COMMUNICATION SOLUTIONS REPL,TRANSDUCER 612,4610.5610 1, 024 . 06 1,384.06
92876 10/29/99 026130 CRAWFORD MULTARI CLARK PROF.SVCS-9/99 010.0000,2352 3,500.00 3,500.00
92877 10/29/99 026208 CREDIT BUREAU REPORTS, CREDIT CHECK-MOORE 010.4201,5315 7.00
92877 10/29/99 026208 CREDIT BUREAU REPORTS, CREDIT CHECK-NEFF 010,4421. 5315 7,00
92877 10/29/99 026208 CREDIT BUREAU REPORTS, CREDIT CHECK-SHEELEY 284,4103.5315 7,00 21. 00
92878 10/29/99 027924 D,A,R.E,AMERICA DARE RULER/BOOKMARK 010.4201,5504 35,77 35,77
92879 10/29/99 101460 DON DECHANCE REF,SEWER INSTL-DECHANCE 010,0000.4762 1,220,00
92819 10/29/99 101460 DON DECHANCE REF,SEWER INSTL-DECHANCE 010,0000.4762 135,00 1,355,00
92880 10/29/99 100896 LISA DEL VAGLIO REIMB.AM/PM SUPPLIES-DEL VAGLI 010.4425,5255 82,90
92880 10/29/99 100896 LISA DEL VAGLIO REIMB.MILEAGE-DEL VAGLIO 010.4421,5501 97.03 179,93
92881 10/29/99 029484 DIESELRO INC. COUPLING COVER 220.4303.5603 115,90 115,90
92882 10/29/99 029562 DISCOUNT SCHOOL SUPPLY AM/PM CRAFT SUPPLIES 010,4425.5255 17,11 17,11
92883 10/29/99 031044 EARTH SYSTEMS CONSULTAN MONTEGO STREET COMPACTION TEST 350.5622,7401 130.00 130.00
92884 10/29/99 100147 ENVICOM CORP. PROF.SVCS-AG GENERAL PLAN 010.4130.5303 1,615,59 1,615.59
--------
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
10/26/99 16:39 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92885 10/29/99 101379 FERGUSON ENTERPRISES,IN VALVE EXERCISE COUNTER 640,4712.5603 139,43
92885 10/29/99 101379 FERGUSON ENTERPRISES,IN GATE VALVE/COUPLINGS 640,4712,5610 412.11 551,54
92886 10/29/99 033702 TERENCE FIBICH FUEL/DINNER 010.4211.5501 42,74 42.74
92887 10/29/99 100691 FIVE CITIES-TIMES LEGAL 55043 010,4002,5301 78,00
92887 10/29/99 100691 FIVE CITIES-TIMES LEGAL 55046 010,4002,5301 106,50 184,50
92888 10/29/99 101457 RAYE FLEMING REF,PARK DEPOSIT-FLEMING 010.0000,4354 25.00 25,00
92889 10/29/99 035802 FRANK'S LOCK & KEY INC DUP . KEYS 010,4201,5601 5.41 5,41
92890 10/29/99 036786 GAR BAR LIMITED DRAINAGE REIMBURSEMENT-9/99 010,0000,2220 2,958.00 2,958,00
92891 10/29/99 037284 GINA'S ITALIAN RESTAURA MAYORS MEETING SUPPLIES 010.4001.5504 77 ,22 77 ,22
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284,4103,5201 20,36
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4130,5201 321,71
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4201. 5201 52,46
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4201. 5201 10,70
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 8,26
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 9.52
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284,4103,5201 56.35
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4130,5201 26.28-
92892 10/2'9/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284,4103,5201 40,71-
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 34.28
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284,4103.5201 132,46
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103,5201 18.23
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284,4103,5201 116.74
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4130,5201 15,42
92892 10/29/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284,4103,5201 40,22 769.72
92893 10/29/99 036426 GTE WIRELESS CELL PHONE-PKS DIR 010.4421.5602 38.92
92893 10/29/99 036426 GTE WIRELESS CELL PHONE-CM 010,4145.5403 18.55
92893 10/29/99 036426 GTE WIRELESS CELL PHONE-PW,DIR 010.4301,5403 29.92
92893 10/29/99 036426 GTE WIRELESS CELL PHONE-WATER SUPER 612,4610.5403 31,38
92893 10/29/99 036426 GTE WIRELESS CELL PHONE-WATER SUPER 640,4710.5403 31. 38 150.15
92894 10/29/99 100583 NANCY HAGLUND LUNCH/DINNER-HAGLUND 010.4211.5501 23.88 23,88
92895 10/29/99 101088 HANSON AGGREGATES ASPHALT 220,4303,5613 181. 64
92895 10/29/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 243,39
92895 10/29/99 101088 HANSON AGGREGATES ASPHALT 220,4303.5613 120,19
92895 10/29/99 101088 HANSON AGGREGATES ASPHALT 220,4303.5613 120.49
92895 10/29/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 78,83 744.54
92896 10/29/99 042354 HI STANDARD AUTOMOTIVE BEVERAGE HOLDER 010.4201,5601 52,67 52,67
92897 10/29/99 044304 IMPULSE MFG, REPR,SIDEWALK PLATES 220.4303,5613 394,34 394,34
92898 10/29/99 045708 INTOXIMETERS, INC. ALCO-SENSOR MOUTHPIECES 010,4201. 5255 100.40 100.40
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
10/26/99 16:39 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92899 10/29/99 101459 CHARLES KLEIN REF,PARK DEPOSIT-KLEIN 010.0000.4354 50.00 50,00
92900 10/29/99 101456 BOB LORD REF.PARK DEPOSIT-LORD 010,0000,4354 25.00 25.00
92901 10/29/99 101252 MCI TELECOMMUNICATIONS PHONE 473-2194/473-5101 010.4145.5403 77 ,00 77.00
92902 10/29/99 056394 MIDAS MUFFLER & BRAKE ALIGN 010,4301.5601 29.95
92902 10/29/99 056394 MIDAS MUFFLER & BRAKE REPL.BATTERY 220.4303.5601 286,97
92902 10/29/99 056394 MIDAS MUFFLER & BRAKE ROTORS/GREASE SEALS/ALIGN 010.4201. 5601 298,99
92902 10/29/99 056394 MIDAS MUFFLER & BRAKE REPL,HOOD CABLE 220,4303.5601 49,61 665.52
92903 10/29/99 057096 MINER'S ACE HARDWARE CLEANING SUPPLIES 010,4420.5605 40.09
92903 10/29/99 057096 MINER'S ACE HARDWARE TILE MORTER 220,4303.5613 9.43
92903 10/29/99 057096 MINER'S ACE HARDWARE TILE MORTER 220.4303.5613 9,43
92903 10/29/99 057096 MINER'S ACE HARDWARE FLOAT 220.4303.5273 7.71
92903 10/29/99 057096 MlNER'S"ACE HARDWARE CONCRETE PATCH 220,4303,5613 4.71
92903 10/29/99 057096 MINER'S ACE HARDWARE BALL VALVE/CONNECTORS 010,4420,5605 24.83
92903 10/29/99 057096 MINER'S ACE HARDW~E CR:FLEX COUPLER/ELBOW 010,4420.5605 3.97-
92903 10/29/99 057096 MINER'S ACE HARDWARE LlMEAWAY 640.4712.5255 4,17
92903 10/29/99 057096 MINER'S ACE HARDWARE CONCRETE PATCH 640.4712,5604 4.71
92903 10/29/99 057096 MINER'S ACE HARDWARE FLOOR SCRAPER/CORK ROLL 220.4303,5255 115.36
92903 10/29/99 057096 MINER'S ACE HARDWARE BUILDING MATERIALS 640,4712,5604 21. 61
92903 10/29/99 057096 MINER'S ACE HARDWARE CHISEL SETS 220.4303.5273 19,39
92903 10/29/99 057096 MINER'S ACE HARDWARE REDI MIX/ELBOW/MISC,SUPPLIES 010,4420.5605 16,55
92903 10/29/99 057096 MINER'S ACE HARDWARE DRILL BITS 220.4303.5273 17,35
92903 10/29/99 057096 MINER'S ACE HARDWARE COUPLER/CONNECTOR/PLUMBING 010,4420,5605 1.27
92903 10/29/99 057096 MINER'S ACE HARDWARE C2 BATTERY 640,4712.5255 19,24
92903 10/29/99 057096 MINER'S ACE HARDWARE DRYWALL SCREWS/MISC,HARDWARE 640,4712.5604 8,10
92903 10/29/99 057096 MINER'S ACE HARDWARE PAINT 640.4712.5610 2,67 322,65
92904 10/29/99 101126 MORRO GROUP,INC, RESV,#l OAK TREE ANALYSIS 350.5903,7501 1,237.50 1,237,50
92905 10/29/99 058072 CITY OF MORROR BAY MIS TECH SVCS-6-12/10/15 010.4140.5303 4,126.92
92905 10/29/99 058072 CITY OF MORROR BAY MIS TECH SVCS,BENEFITS 010,4140.5303 1,221.98 5,348,90
92906 10/29/99 058578 MULLAHEY FORD WHEEL NUT 010.4201. 5601 32,82
92906 10/29/99 058578 MULLAHEY FORD WHEEL ASSEMBLY 010.4201,5601 75,40
92906 10/29/99 058578 MULLAHEY FORD LUBE/OIL/FILTER/TRANS , FLUID 010,4201.5601 209,17 317.39
92907 10/29/99 062322 ONE HOUR PHOTO PLUS COLOR PRINTS-CODE ENFORCE 010.4130.5201 9.00 9.00
92908 10/29/99 063960 PACIFIC BELL FAX 473-0386 010.4145.5403 27,37
92908 10/29/99 063960 PACIFIC BELL PHONE 489-2174 010,4201. 5403 36,32
92908 10/29/99 063960 PACIFIC BELL PHONE 473-5400 010.4145.5403 1,478,95
92908 10/29/99 063960 PACIFIC BELL PHONE-271-6566 010.4145.5403 47,70
92908 10/29/99 063960 PACIFIC BELL PHONE 271-7480 010.4201.5403 63.86
92908 10/29/99 063960 PACIFIC BELL PHONE 489-9867 010,4201. 5403 43,21 1,697,41
92909 10/29/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010,4304.5402 130,72
92909 10/29/99 064194 PACIFIC GAS & ELECTRIC 10/99 ELECT-TR.1769 L/SCAPE 217.4460.5355 7,29
92909 10/29/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 143.52
----------
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
10/26/99 16:39 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
, NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92909 10/29/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010,4304.5402 150.21 431.74
92910 10/29/99 066924 PLAQUE SHAQUE DOOR SIGN 284.4103,5201 12,87 12.87
92911 10/29/99 067548 POOR RICHARD'S PRESS COLOR COPIES 010,4102,5306 209.31
92911 10/29/99 067548 POOR RICHARD'S PRESS BINDERY-WATER MASTER PLAN 350.5904,7701 16.89 226.20
92912 10/29/99 068000 PRESSURE VESSEL SERVICE SODIUM HYPOCHLORITE 640,4712.5274 287,48 287,48
92913 10/29/99 101458 ROCHE DIAGNOSTICS CORP 3 SETS OF TESTSTIK KITS 010.4201.5255 530.88 530,88
92914 10/29/99 101461 RUSSCO 2 DESKS 010,4130.5201 927.86 927.86
92915 10/29/99 075130 SAN LUIS OBISPO CNTY.NE CLASS ADS-CLERK TYPIST-PW 010.4301. 5201 249.34 249,34
92916 10/29/99 101455 TRACY SCHWEFLER REF,PARK DEPOSIT-SCHWEFLER 010,0000.4354 25,00 25,00
92917 10/29/99 078156 SEBASTIAN OIL DISTRIB, GASOLINE 010.4201. 5608 1,051.27 1,051.27
92918 10/29/99 078468 SENSUS TECHNOLOGIES,INC TR WATER METERS 640,4712,5207 879.66 879,66
92919 10/29/99 075348 SLO CNTY SHERIFF BOOKING FEES-7/1-9/30 010.4201.5323 8,325,00 8,325,00
92920 10/29/99 073670 SLO COUNCIL OF GOVERNME SHARE OF CENSUS COUNT 010,4145,5319 11,58.9.00 11,589,00
92921 10/29/99 080340 SNAP-ON TOOLS CORP BRAKE ADJ. TOOLS 010,4305.5603 60,49 60.49
92922 10/29/99 080886 SOUTHERN AUTO SUPPLY MARKER LAMP 010,4201,5601 12,78
92922 10/29/99 080886 SOUTHERN AUTO SUPPLY OVAL SEAL 010,4201. 5601 29,93
92922 10/29/99 080886 SOUTHERN AUTO SUPPLY GAGE 220,4303.5603 50,70
92922 10/29/99 080886 SOUTHERN AUTO SUPPLY GAGE 220.4303,5603 50.70 144 . 11
92923 10/29/99 081938 SRECO FLEXIBLE SEWER CLEANING HOSE 612,4610.6201 1,532,71
92923 10/29/99 081938 SRECO FLEXIBLE CR:FREIGHT ON SEWER HOSES 612,4610.6201 40,00- 1,492,71
92924 10/29/99 082134 STATEWIDE SAFETY & SIGN SIGNS 220.4303,5613 449,99 449.99
92925 10/29/99 082328 STERLING COMMUNICATIONS 11 PORTABLE RADIOS 271,4202.6201 6,995,92
92925 10/29/99 082328 STERLING COMMUNICATIONS INSTL,ANTENNA 010.4201,5601 102.00 7,097,92
92926 10/29/99 100321 STOP STICK,LTD, STOP STICK RK 010,4201.5255 378,50 378,50
92927 10/29/99 083382 SUPERIOR QUALITY COPIER STAPLES 010,4130.5602 12,01 12.01
92928 10/29/99 084278 TEE'S PLUS DARE T-SHIRTS 010.4201. 5504 154,40
92928 10/29/99 084278 TEE'S PLUS DARE CREW SHIRTS/CLOCKS/CARDS 010,4201. 5504 370,00 524,40
92929 10/29/99 086346 TROESH READY MIX SLURRY 220,4303.5613 274,68 274.68
92930 10/29/99 088084 UNITED GREEN MARK,INC. DRINKING FOUNTAIN PARTS 010.4420.5605 20.24 20.24
---------.----- -.
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
10/26/99 16 :39 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92931 10/29/99 087580 US FILTER DISTRIBUTION CR:VALVES 640.4712,5610 6.44-
92931 10/29/99 087580 US FILTER DISTRIBUTION BRASS VALVES 640,4712.5610 1,192,83 1,186.39
92933 10/29/99 090246 JOHN WALLACE & ASSOC. UG STORAGE TANK REPLACEMENT 350,5401,7301 173.69
92933 10/29/99 090246 JOHN WALLACE & ASSOC. GRAND AVE CORRIDOR STUDY 350.5603,7301 500,15
92933 10/29/99 090246 JOHN WALLACE & ASSOC. OPTICOM DEVICES 350,5604,7301 105.25
92933 10/29/99 090246 JOHN WALLACE & ASSOC, BIKEWAY PROJECT ONE 350,5606,7301 2,304.67
92933 10/29/99 090246 JOHN WALLACE & ASSOC, CREEKSIDE PATH 350,5607,7301 426.40
92933 10/29/99 090246 JOHN WALLACE & ASSOC, OAK PARK BLVD WIDENING 350.5609,7301 4,119,03
92933 10/29/99 090246 JOHN WALLACE & ASSOC, BRISCO/l0l INTERCHANGE ALTS 350,5615.7301 19,55
92933 10/29/99 090246 JOHN WALLACE & ASSOC. EL CAMPO,Z101 INTERCHANGE ALTS 350,5616.7301 83,85
92933 10/29/99 090246 JOHN WALLACE & ASSOC, CENTRAL COAST TOWN CENTER 350,5617,7301 523,75
92933 10/29/99 090246 JOHN WALLACE & ASSOC, MONTEGO STREET SIDEWALKS 350,5622,7301 1,519.63
92933 10/29/99 090246 JOHN WALLACE & ASSOC, PARKING LOT BEHIND CITY HALL 350,5623.7301 192,68
92933 10/29/99 090246 JOHN WALLACE & ASSOC, ROUTE 227 RELINGUISHMENT 350,5628.7701 16,25
92933 10/29/99 090246 JOHN WALLACE & ASSOC. DRAINAGE MASTER PLAN/FINANCE 350.5752,7701 194,25
92933 10/29/99 090246 JOHN WALLACE & ASSOC. DISASTER SVCS 1998 (DR-1203) 350.5755,7301 65,00
92933 10/29/99 090246 JOHN WALLACE & ASSOC, DISASTER SVCS 1998 (DR-1203) 350,5755,7501 217 . 68
92933 10/29/99 090246 JOHN WALLACE & ASSOC, SEWER AND WATER RATE STUDY 350,5805,7301 166.70
92933 10/29/99 090246 JOHN WALLACE & ASSOC, GRAND AVE, ELM TO HALCYON 350,5806,7301 19,465.31
92933 10/29/99 090246 JOHN WALLACE & ASSOC, GRAND AVE, ELM TO HALCYON 350,5806.7401 197.75
92933 10/29/99 090246 JOHN WALLACE & ASSOC, RESERVOIR #1 DESIGN 350,5903.7501 4,989,45
92933 10/29/99 090246 JOHN WALLACE & ASSOC. WATER MASTER PLAN 350,5904.7701 48.75
92933 10/29/99 090246 JOHN WALLACE & ASSOC, GENERAL CONSULTING SVCS-9/99 010,4301. 5303 17,560.34 52,890,13
92934 10/29/99 090480 WAYNE'S TIRE 4 TIRES 220.4303.5603 515,00
92934 10/29/99 090480 WAYNE'S TIRE TIRES/BALANCED 010.4201.5601 60,33
92934 10/29/99 09'0480 WAYNE'S TIRE LUBE/OIL/FILTER/TIRES 010,4301.5601 271,66 846.99
92935 10/29/99 101337 WEST COAST POWER SPORTS GASKET/FILTER/SPARK PLUG 010,4201.5601 321,55 321. 55
92936 10/29/99 091104 WESTBURNE/AIR COLD,INC- PVC FITTINGS 640.4712.5610 12,07
92936 10/29/99 091104 WESTBURNE/AIR COLD,INC- PVC FITTING 640.4712.5610 16.38-
92936 10/29/99 091104 WESTBURNE/AIR COLD,INC- FULL CIRCLE REP,CLAMP 640,4712,5610 129,79 125.48
92937 10/29/99 100431 WILLARD PAPER CO PAPER/TEXT 010,4102,5255 496 ,68 496.68
92938 10/29/99 092586 LEE WILSON ELECTRIC COM TRAFFIC SIGNAL MAINT-AUG 99 010,4304.5303 708.75
92938 10/29/99 092586 LEE WILSON ELECTRIC COM TRAFFIC SIGNAL MAINT-9/99 010,4304,5303 755,75 1,464.50
92939 10/29/99 093794 SHARON YOUNG PROF.SVCS-9/99 010.4201.5303 187,50 187,50
TOTAL CHECKS 307,348.87
-------- ----------
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
10/26/99 16:39 VOUCHER/CHECK REGISTER
FOR PERIOD 17
FUND TITLE AMOUNT
010 GENERAL FUND 67,091,00
011 PAYROLL CLEARING FUND 178,288.73
217 LANDSCAPE MAINTENANCE DISTRICT 7.29
220 STREETS FUND 6,786,81
225 TRANSPORTATION FUND 1,644,25
271 STATE COPS BLOCK GRANT FUND 6,995.92
284 REDEVELOPMENT AGENCY FUND 1,955,46
350 CAPITAL IMPROVEMENT FUND 36,743,18
612 SEWER FUND 3,164,05
640 WATER FUND 4,672,18
TOTAL 307,348,87
--------._--~- ------
ATTACHMENT E
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
11/01/99 11:02 VOUCHER/CHECK REGISTER
FOR PERIOD 17
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
174 10/28/99 .100795 CPRS DISTRICT VIII CPRS CONF-HERNANDEZ/PERRIN 010.4421,5501 60,00 60.00
TOTAL CHECKS 60.00
9.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES '5ffI!
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: NOVEMBER 9, 1999
Attached please find a report listing the current investment deposits of the City of Arroyo
Grande, as of October 31, 1999, as required by Government Code Section 53646 (b).
CITY OF ARROYO GRANDE
MONTHLY INVESTMENT REPORT
/14 DI ()~ 31, 1999
November 9, 1999
This report presents the City's invesbnents as of October 31, 1999. It includes all
invesbnents managed by the City, the invesbnent institution, type of invesbnent,
maturity date, and rate of interest. As of October 31, 1999, the invesbnent portfolio was
in compliance with all State laws and the City's invesbnent policy.
.
Current Investments:'
The City is currently investing all short-term excess cash in the Local Agency
Invesbnent Fund (LAIF) administered by the State Treasurer. This is a very high
quality invesbnent in terms of safety, liquidity, and yield. The City ,may readily
transfer the LAIF funds to the City's checking account when funds are needed. At this
time, the City does not hold any other invesbnents. The following is a comparison of
invesbnents based on book values as of October 31, 1999 compared with the prior
month and the prior year.
Date: October 1999 September 1999 October 1998
Amount: $8,150,000 8,150,000 6,960,000
Interest Rate: 5.27% 5.23% 5.58%
I.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: l YNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: CASH FLOW ANAL YSIS/APPROVAL OF INTERFUND ADVANCE
FROM THE SewER FACILITY FUND
DATE: NOVEMBER 9, 1999
RECOMMENDATION:
It is recommended the City Council:
. Accept the September 1999 cash report,
. Approve the interfund advance of $455,042 from the Sewer Facility Fund to
cover cash deficits in other funds as of September 30, 1999.
FUNDING:
No outside funding is required.
~----------- -- ~~---~---- -- ---------------- -~
A TT ACHMENT A
CITY OF ARROVO GRANDE
CASH BALANCE /INTERFUND ADVANCE REPORT
At September 30, 1999
Balance at Recommended Revised
Fund 9/30/1999 Advances Balance
010 General Fund 447,865 447,865
213 Park Development 133,728 133,728
217 Landscape Maintenance 19,728 19,728
220 Street (Gas Tax) Fund 150,492 150,492
222 Traffic Signalization 429,641 429,641
223 Traffic Circulation 358,926 358,926
224 Transportation Facility Impact 1,541,150 1,541,150
225 Transportation 13,407 13,407
226 Water Neutralization Impact 2,188 2,188
230 Construction Tax 235,963 235,963
231 Drainage Facility 11,054 11,054
271 State COPS Block Grant Fund 38,301 38,301
274 Federal Universal Hiring Grant (2,900) 2,900 0
276 97-98 Fed Local Law Enforcement Grant 89 89
277 98-99 Fed Local Law Enforcement Grant 5,372 5,372
284 Redevelopment Agency (65,477) 65,477 0
285 Redevelopment Set Aside 2,651 2,651
350 Capital Projects (386,665) 386,665 0
466 Canyon Way Bond Fund 11,317 11,317
612 Sewer Fund 14,181 14,181
634 Sewer Facility 898,008 (455,042) 442,966
640 Water Fund 2,069,710 2,069,710
641 Lopez 1,190,723 1,190,723
642 Water Facility 1,135,331 1,135,331
751 Downtown Parking 48,953 48,953
760 Sanitation District Fund 199,966 199,966
761 Rubbish Collection Fund 4,901 4,901
Total City Wide Cash 8,508,603 0 8,508,603
THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER
OF THE CITY OF ARROVO GRANDE AS OF SEPTEMBER 30 1999
----
----------------------------------~
t.d.
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, OCTOBER 26, 1999
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
SPECIAL CITY COUNCIL MEETING
Mayor Lady called the meeting to order at 6:45 P.M. Mayor Pro Tem Ferrara, Council Members
Runels, Tolley, Dickens, City Manager Hunt, Financial Services Director Snodgrass, and City
Attorney Carmel were present.
1. PUBLIC COMMENT:
None.
2. CLOSED SESSION:
Mayor Lady announced that the Council was going to meet in closed session to discuss the
following matter:
CONFERENCE WITH LABOR NEGOTIATOR pursuant to
Government Code Section 54957.6:
Agency Negotiator: Lynda K Snodgrass, Financial Services Director
Employee Organizations: Service Employees' International Union (SEIU) -
Local 620, Arroyo Grande Police Officers'
Association (AGPOA), Unrepresented Employees
(Management)
3. CLOSED SESSION ANNOUNCEMENTS:
There was no reportable action from the closed session.
4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 6:55 P.M. to the regular City Council meeting of October 26,1999.
MICHAEL A. LADY, Mayor
ATTEST:
KELL Y WETMORE, Director of Administrative Servicesl
Deputy City Clerk
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, OCTOBER 26, 1999
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
SPECIAL CITY COUNCIL MEETING
Mayor Lady called the meeting to order at 6:45 P.M. Mayor Pro Tem Ferrara, Council Members
Runels, Tolley, Dickens, City Manager Hunt, Financial Services Director Snodgrass, and City
Attorney Carmel were present.
1. PUBLIC COMMENT:
None.
2. CLOSED SESSION:
Mayor Lady announced that the Council was going to meet in closed session to discuss the
following matter:
CONFERENCE WITH LABOR NEGOTIATOR pursuant to
Government Code Section 54957.6:
Agency Negotiator: Lynda K Snodgrass, Financial Services Director
Employee Organizations: Service Employees' International Union (SEIU)-
Local 620, Arroyo Grande Police Officers'
Association (AGPOA), Unrepresented Employees
(Management)
3. CLOSED SESSION ANNOUNCEMENTS:
There was no reportable action from the closed session.
4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING:
The meeting was adjourned at 6:55 P.M. to the regular City Council meeting of October 26,1999.
MICHAEL A. LADY, Mayor
ATTEST:
KELLY WETMORE, Director of Administrative Servicesl
Deputy City Clerk
.
CITY COUNCIL MINUTES
TUESDAY, OCTOBER 26, 1999
CITY COUNCIL CHAMBERS,
215 EAST BRANCH STREET,
ARROYO GRANDE, CALIFORNIA
1. CAL'- TO ORDER
Honorable Mayor Lady called the regular City Council meeting of the City of
Arroyo Grande to order at 7:00 p.m.
2. ROLL CALL
City Council:
X Council Member Runels
X Council Member Tolley
X Council Member Dickens
X Mayor Pro Tem Ferrara
X Mayor Lady
STAFF PRESENT
~City Manager
~City Attorney
X Director of Administrative Services
~Chief of Police
Director of Building and Fire
Director of Community Development
X Director of Economic Development
X Director of Public Works
Director of Parks and Recreation
X Director of Financial Services
3. FLAG SALUTE
Phil Johanknecht from the Arroyo Grande Masonic Lodge #274 led the Pledge of
Allegiance.
4. INVOCATION
Mayor Lady delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. EMPLOYEE SUGGESTION AWARD - BILL FULLER
Mayor Lady presented Public Works employee Bill Fuller with a Certificate of
Commendation and cash award in recognition of his suggestion for an
improvement in health and safety or working conditions, and an improvement in
methods and procedures that result in increased efficiency.
CITY COUNCIL MINUTES
OCTOBER 26, 1999
6. AGENDA REVIEW
None.
6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY
Council Member Runels moved, Council Member Dickens seconded, and the
motion passed unanimously that all resolutions and ordin'ances presented at the
meeting shall be read in title only and all further reading be waived.
PUBLIC HEARING
7.a. PROPOSED ORDINANCE AME;NDING PORTIONS OF CHAPTERS 6 AND 7 OF
TITLE 6 OF THE MUNICIPAL CODE RELATING TO SEWER AND WATER RATES
AND CHARGES
Director of Public Works Spagnolo highlighted the staff report. He explained that
the Water and Sewer Rate Study was submitted for public review, and comments
received were reviewed by staff and the Consultant. He stated that the Water and
Sewer Rate Study was prepared to assess the existing water and sewer rate
structure and the projected revenue requirements. He said the Study included
recommendations for adequately meeting operational and capital project
expenses.
Clayton Tucker, Tucker & Associates, presented an overview on the current water
system, water system future requirements, costs of major capital improvement
projects required, and a proposed water system financial plan and rate structure.
He explained that the City Council had recently approved a Water Master Plan,
which identified capital improvement projects that were necessary in order to
maintain a safe and reliable water system for the City as well as ne~essary
replacements and upgrades. He explained that a private fire protection charge
was proposed to recover some of the operation, maintenance, and capital costs
that have been incurred by the City to provide capacity in the water system to
serve customers with private fire pipelines. It was also recommended that any
capital project exceeding $1,000,000 be considered for debt financing, and any
capital project under $1,000,000 be paid for through water rates.
Additionally, Mr. Tucker gave an overview of the current sewer system, future
requirements of the sewer system, and explained that sewer rate increases are
proposed for the next two fiscal years to recover operation and maintenance
costs of the sewer system. He said that the proposed rate structure is to be
changed from an existing fl'at monthly charge to a charge that is based on a
minimum customer charge and water volume. Further, he explained that the
Study recommends maintaining a mh,imum balance in the water and sewer fund
of 45 days 9f operation and maintenance expense.
Council Member Dickens asked for clarification that there would be no water rate
increases if revenue bonds were issued to fund major capital improvement
projects; and whether a full study would be required every two years.
2
CITY COUNCIL MINUTES
OCTOBER 26, 1999
Consultant Tucker responded that was true for major capital projects over
$1,000,000. He explained that the review of rates every two years would include
looking at incurred costs versus projected costs, and would be considered as a
rate review study.
Mayor Pro Tem Ferrara asked for clarification that in order to maintain current
rates, it would be necessary to dip into reserves.
Consultant Tucker responded that the water fund and water facility fund has
existing reserves on hand, and to meet the expenditures required of the capital
improvement program those funds would be used to pay for capital improvement
program expenditures.
Mayor Pro Tem Ferrara expressed concern about depleting reserves where the
City could not cover a contingency or an emergency.
Consultant Tucker responded that the water fund produces about $500,000
annually above expenses so additional funds are available in combination with
the reserves.
City Manager Hunt explained that through the budget process, the City budgets
sufficient reserves for contingency and emergency purposes.
Mayor Pro Tem Ferrara asked if the sewer rate increase was based on operation
and maintenance or projected projects.
Consultant Tucker responded that the sewer rates were based on projected
operation and maintenance.
Council Member Runels asked if the sewer charge that goes to the Sanitation
District was included.
Director Spagnolo responded that this fee was a separate charge and was
collected with the issuance of a building permit.
After being assured that the public hearing had been duly published and all legal
requirements met, Mayor Lady opened the Public Hearing.
Mike Titus, 404 Lierly, referred to the Lopez Dam Remediation Project and asked
how it, had been factored in to the rate study.
City Manager Hunt responded that costs for the Lopez project had not been
factored in, and explained that the remediation project was a separate issue. He
further explained that the rate structure being discussed was for the costs to
operate and maintain the City's water and. sewer system. He said the Lopez Dam
charge is a separate line item on the water bill and is not linked to the City's water
and sewer rates.
3
~----~-----
CITY COUNCIL MINUTES
OCTOBER 26, 1999
CZ Brown, 350 Old Ranch Road, referenced the $116,000 in the current bond and
wondered what the City's fair share would be with respect to the retrofit project if
there was another bond issued. He stated that he understood it was a separate
item; however, it would increase the monthly billing. He said there was a
reference of $2 million for a reservoir and asked if this was for one reservoir or
for aU reservoirs within the City.
Director Spagnolo responded that $2 million was estimated for the Reservoir No.
1 project, which would be a total replacement of the reservoir.
Mr. Brown asked for an explanation on the proposed private fire connection
charges.
Director Spagnolo explained it was a separate fixed charge for private fire
connections serving only commercial customers with private fire pipelines. ,
Hearing no further comments, Mayor Lady closed the. public hearing.
Council comments and questions included clarification that' the private fire
connections are for buildings in the City that have fire sprinklers; the fact that the
rates have not been increased since 1992; and consensus that operation and
maintenance is crucial to keep the systems up and operating.
Mayor Pro Tem Ferrara moved to approve the Water and Sewer Rate Study dated
August 1999; introduced by title for first reading an Ordinance amending Chapter
6 and 7 of Title 6 of the Municipal Code; and continue the public hearing to
November 9, 1999 to consider the adoption of the Ordinance and a Resolution
establishing new water and sewer rates. Council Member Runels seconded the
motion.
_Voice Vote
LRoU Call Vote
AxLLady
AxLFerrara
AxLRunels
AxLTolley
AxLDickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
Otis Page, 606 Myrtle Street, spoke about the General Plan Update. He referred to
the applicants who have not heard about the status of their requests. He
distributed a copy of the colored map prepared by Nanci Parker to the City
Council for reference. He discussed the concept of property rights and citizen
rights. He explained that some people had a great reluctance to address the City
4
CITY COUNCIL MINUTES
OCTOBER 26, 1999
Council and he encouraged the Council to listen to those who addressed the
Council tonight.
Alton Jones, 1189 Flora Road, stated he had spoken to the City Council in the
past to express some grievances. Mr. Jones described several incidents that had
taken place on his property after he had addressed the Council. He spoke about
his application to rezone ten acres of agriculture property to single family
residential. He said the property was not large enough or viable for farming, and
the property should be split to build homes. He said the zoning issues have been
a problem for his family and that individuals should have property rights.
Evelyn Stava, 1167 Flora Road, distributed a letter to the City Council regarding
the General Plan Update and requests for rezoning of properties located at 1167
and 1212 Flora Road from Agriculture to Residential. She stated that the parcels
were too small to farm, and not agriculturally viable. She encouraged the Council
to take action to protect the rights of property owners, take action on her family's
rezoning requests, and provide them with a status as soon as possible.
Van Vandeveer, 756 Myrtle Street, agreed with Mr. Page's comments. He stated
that he would like an answer to his request to rezone two acres from Rural
Residential to Single Family Residential.
James Lawler, 700, 710, 750 S. Traffic Way, spoke about trying to rezone his
property since the 1970's. He said the current zoning is not a fair and equitable
use of the property. He stated that the process was very slow.
Bruce Vanderveen, 1273 Branch Mill Road, commented that agriculture land was
great; however, there are parcels in the City that are zoned agricultural and he
owns one of them. He said he built a house one year ago and he could not drill a
well because he was within the City limits. He said he wanted to put in a septic
tank and could not because the sewer was too close to the property. He wanted
to know why it was zoned agricultural if it could not be used for agricultural, and
that the zoning should be changed so it makes sense.
Otis Page, 606 Myrtle Street, thanked the Council for listening to the public
comments.
Grace Stilwell, 734 Myrtle Street, said she has inquired about her rezoning
requests and stated she would like some commitment of what is planned.
Council Member Tolley informed the Council and the audience that a tentative
date of November 17, 1999 had been scheduled for the next Long Range Planning
Committee meeting. He said the Consultant would be presenting a draft Land
Use Element and map. He encouraged the applicants with outstanding requests
to attend the meeting.
5
---------------~----
CITY COUNCIL MINUTES
OCTOBER 26, 1999
Mayor Pro Tem Ferrara requested the City Manager look into the situations Mr.
Jones described while speaking under Citizens' Input, Comments, and
Suggestions.
9. CONSENT AGENDA
Council Member Tolley moved and Council Member Runels seconded the motion
to approve Consent Agenda Items 9.a. through 9.h., with the recommended
courses of action.
a. Cash Disbursement Ratification. Approved.
b. Minutes of City Council Meeting of September 28, 1999. Approved.
c. Rejection of Claim Against City - B. Cole. Rejected Claim.
d. Approval of Tow Service Bid. Approved.
e. Approval of Employment Agreement. Approved.
f. Montego Street Sidewalks, Project No. 90-98-7, Progress Payment No.2,
Contract Change Order No.3, and Notice of Completion. Approved.
g. Grand Avenue, Elm Street to Halcyon Road, Project No. 60-70-90-98-6,
Progress Payment No.3. Approved.
h. Paseo Street - Acceptance of Easements. Resolutions No. 3401 and 3402
Adopted.
_Voice Vote
LRolI Call Vote
ML-Lady
ML-Ferrara
ML-Runels
ML-Tolley
ML-Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
CONTINUED BUSINESS
10.a. SCENIC CREEKSIDE WALK THROUGH THE HISTORIC VILLAGE OF
ARROYO GRANDE - PHASE II PROJECT SCOPE
Director of Public Works Spagnolo highlighted the staff report. He reviewed
Phase I of the project. He stated that staff recommended the City Council:
A. Provide direction to staff as to the prioritization of the options for Phase II
of the Scenic Creekside Walk Through the Historic Village of Arroyo
Grande;
B. Allocate $62,500 for the City's $97,136 unallocated Urban State Highway
Account (USHA) funds for use as the required local match; and
C. Direct' staff to forward the prioritized options to the San Luis Obispo
Council of Governments for concurrence.
Mayor Lady opened up the discussion for public comment.
6
CITY COUNCIL MINUTES
OCTOBER 26, 1999
John Clark, 224 McKinley, reported that Mr. Spagnolo had met with the Village
Improvement Association and explained the options in depth. He referred to a
letter sent by the Association that listed its preferred prioritization of the options
for the project. He stated that the Historical Society and the Village Improvement
Association had chosen Option #2 as its number one choice, and urged the
Council to choose Option #2 as well. Mr. Clark said he hoped that the project
would be completed by next summer.
Council Member Dickens complimented staff on getting public input for the
creekside projects. He stated he had attended the presentation to the I Downtown
Parking Advisory Board. He said he was in favor of Option #2.
Council questions and discussion included how to combine the various Options
for funding; priority recommendations from the Historical Society, Village
Improvement Association, and Downtown Parking Advisory Board; clarification
on Option #5 which would include funds to construct a path down to a proposed
amphitheater to be built at a later date; and clarification on the proposal for
Option #1 which would require $197,000 to finish Phase I of the project.
John Clark described a similar amphitheater located in Ojai that was used
concurrently with various festivals.
Hearing no further comments, the Mayor closed the public discussion.
Council Member Tolley moved to approve staff recommendations, including the
prioritization of options for Phase II as recommended by the Village Improvement
Association. Mayor Pro Tem Ferrara seconded the motion.
_Voice Vote
X-,RoII Call Vote
An. Lady
AD..Ferrara
AD..Runels
AD..Tolley
AD..Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
11. NEW BUSINESS
11.a. APPOINTMENT OF CITY COUNCIL MEMBER TO SLOCOG STEERING
COMMITTEE REGARDING DEVELOPMENT OF LOCAL OPTION SALES TAX
PROGRAM
City Manager Hunt highlighted the staff report.
7
-----
CITY COUNCIL MINUTES
OCTOBER 26, 1999
Council Member Tolley explained that the reason for developing a steering
committee at this time was to be prepared and ready with a list of prioritized
projects if the proposed legislation passes. He explained further that the
Committee would assist in the process of conducting a public opinion survey on
improvements to the transportation system.
Council questions and discussion included the legislative approval process of
the proposed bills and how the measure would need to be approved by a majority
of voters statewide and a majority of the voters in San Luis Obispo County; and
the reasons for forming a separate steering committee versus an ad-hoc
committee of the existing Board Members.
Council Member Runels moved to appoint Council Member Tolley to the SLOCOG
Steering Committee and to appoint Council Member Dickens as the alternate
member. Mayor Pro Tem Ferrara seconded the motion.
_Voice Vote
)LRolI Call Vote
An Lady
Ap..Ferrara
Ap..Runels
AP-Tolley
Ap..Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
11.b. APPOINTMENT OF CITY COUNCIL MEMBER AND ALTERNATE(S) TO THE
ECONOMIC OPPORTUNITY COMMISSION (EOC) BOARD
Director of Economic Development Sheeley highlighted the staff report. She
explained that the EOC was requesting the participation of an Arroyo Grande
Council Member for an upcoming three-year term on its Board.
Mayor Pro Tem Ferrara moved to appoint Council Member Dickens to the
Economic Opportunity Commission Board, and himself as the Alternate. Council
Member Tolley seconded the motion.
_Voice Vote
LRolI Call Vote
An Lady
Ap..Ferrara
Ap..Runels
Ap..Tolley
Ap..Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
8
CITY COUNCIL MINUTES
OCTOBER 26, 1999
12. CITY COUNCIL REPORTS:
a. MAYOR MICHAEL LADY
(1) South San Luis Obispo County Sanitation District' (SSLOCSD).
Discussed problem with biodegradables and having to adjust and
increase chemical additives to meet Water Pollution Control Board
standards.
(2) Other. Reported on the Mayors Meeting held October 22nd. Discussed
request from League of California Cities to appoint Channel Counties
Division representatives to any of the eight Policy Committees.
b. MAYOR PRO TEM TONY M. FERRARA
(1) Integrated Waste Management Authority Board (IWMA). No report.
(2) Economic Vitality Corporation (EVC). No report.
(3) 'Air Pollution Control District (APCD). No report.
(4) Economic Development Task Force. Met on October 19th. Looking for
neutral facilitator for next step of strategic process so that Economic
Development Director and Mayor Pro Tem may more effectively
participate in discussions.
(5) Other.
c. COUNCIL MEMBER THOMAS A. RUNELS
(1) Zone 3 Advisory Board. 1) Board unanimously agreed to recommend
putting 50% of $26 million debt on the ballot for the Lopez Dam
Remediation Project, 2) City Manager responded by letter to concerns
expressed by a citizen regarding the Village Centre project. Gave brief
update on status of the Village Centre project; and 3) Gave an update
on letter by OCSD Director Rick Searcy relating to tie-in of Lopez
Recreation fees into the remediation project. .
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Other.
d. COUNCIL MEMBER STEVE TOLLEY
(1) Long-Range Planning Committee. Copies of a letter from the
Consultant were distributed to the City Council. Tentative date for
next meeting is November 17,1999.
(2) South County Youth Coalition. No report.
(3) San Luis Obispo Council of GovernmentslSan Luis Obispo Regional
Transit Authority (SLOCOG/SLORT A). Met on October 6th. Discussed
Local Option Sales Tax issue. Also discussed and considered various
projects for funding.
9
CITY COUNCIL MINUTES
OCTOBER 26, 1999
d. COUNCIL MEMBER STEVE TOLLEY (continued):
(4) Other. 1) Reported on the Annual League of California Cities
Conference; and 2) Reported that two Pismo Beach Police Officers
were seriously injured in an off-duty vehicle accident, and requested
that flowers be sent on behalf of the City.
e. COUNCIL MEMBER JIM DICKENS
(1) South County Area Transit (SCAT). Met on October 6th. 1) Discussed
Senior Taxi Program. Recommendations were heard and the
Agreement was reviewed. The Board concurred to make no changes
to the program. There will be no restrictions within the service area. It
was agreed that participants should be encouraged to use the
transportation; 2) Discussed Trolley issue. Board discussed raising
the fare to fifty cents as fare box returns are less than expected.
Council Member Dickens passed out a copy of the SCAT staff report
relating to the trolley system and concerns expressed by the City of
Grover Beach. SCAT Annual Report indicates a 10% increase in
combined ridership over prior year due to the Trolley. Board voted to
table the issue until December so that staff could prepare an
analysisloptionslstrategies on the future of the trolley.
(2) Economi~ Development CommitteelChamber of Commerce. No report;
this Committee has been dormant for a period of time.
(3) Community Recreation Center Subcommittee. No report.
(4) Other.
13. COUNCIL COMMUNICATIONS
Mayor Pro Tem Ferrara spoke about his attendance at the Annual League of
California Cities Conference. He distributed a handout entitled "Putting a Youth
Master Plan to Work" which was presented by the City of Ojai. He also reported
that he attended a Royal Oaks Community Meeting at which traffic issues were
discussed. Mayor Pro Tem Ferrara asked the City Manager to provide an update
on the removal of a roll-out container next to Marshall's at the Five Cities Center;
inquired if the City was experiencing problems with its computer server as he
was experiencing busy signals while trying to connect to the system; and
inquired when the Police Department would be connected to the City's network.
14. STAFF COMMUNICATIONS
City Manager Hunt reported that the City Engineer intends to accept the Final
map for Tract 2333, owned by Richard De Blauw. The subject tract is located at
1138 and 1148 Fair Oaks Avenue. This is a split of two separate parcels totaling
approximately one acre in size into eight parcels varying between 4,049 square
feet and 5,443 square feet in size.
10
CITY COUNCIL MINUTES
OCTOBER 26, 1999
There was no appeal by the Council. The City Engineer will approve the Final
Map within ten days following the date of this meeting.
15. ADJOURNMENT
Council Member Runels moved, Council Member Tolley seconded, and the
motion passed unanimously to adjourn the meeting.
Time: 9:35 p.m.
MICHAELA LADY, MAYOR
ATTEST: .
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
11
---------------
9.e.
MEMORANDUM
TO: CITY COUNCIL
FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES~
SUBJECT: REJECTION OF CLAIM AGAINST CITY. S. SANDERSON
DATE: NOVEMBER 9, 1999
RECOMMENDATION:
It is recommended the City Council reject the attached Claim for Damages against the
City filed by Scott Sanderson, 1170 Linda Drive, Arroyo Grande.
FUNDING:
None.
DISCUSSION:
The City's insurance adjusters have reviewed the claim of Mr. Sanderson and
recommend it be rejected.
----- -~
c: - A-~ 4f:<<j$''-{
~ WCLr(~.
City of Arroyo Grande '
Poltce- d-1cl- I ~ CLAIM FOR DAMAGES
TO PERSON OR PROPERTY
- '1 It.. q
File with: RESERVE FOR FIL~G STAMP
CITY CLERK'S OFFICE Claim No. ..:1B
214 East Branch Street
Arroyo Grande, CA 93420 ("")
,\;0 --t
-<
INSTRUCTIONS en 0
1. Claims for death, injury to person or personal property must be filed f'T1 -w'J
" 1>~
not later than six months after the occurrence. (Gov. Code Sec. 911.2) -
2. Claims for damages to real property must be filed not later than 1 year ~ ;:u (")
~J'TI
after the occurrence. (Gov. Code Sec. 911.2) 0-
3. Read entire claim form before filing. > -<<
:JI: oJ'TI
4. See page 2 for diagram upon which to locate place of accident. 0
5., This claim form must be signed on Page 2 at bottom. \;0 C)
... ~
6. Attach separate sheets, if necessary, to give full details. .&- :>
SIGN EACH SHEET. C Z
0
rrt
Date of Birth
of Claimant 7- 2'il" &""~
occupation of Claimant
:;:;::.~ IYnvrV--
Home Telephone Number
5'... (ld7 -7JJ'7
Business Telephone Number
S~rne: ~S- -8fj1 -7'JJ I
Give address and telephone number to Claimant's Social
which you desire notices or communica- Security Number'
tions to be sent regarding this claim:
/ !1/t)/J1'1 rI~ "rA....Je CII.931flO
When ~d D~GE or INJ~Y occur? ,Names of.
Date ... /0 - 9 Time ;OtJ PI"-\. involved
If claim is for Equitable .
Indemnity, give date claimant
served with that complaint: ' 1J~,q -I-+I'e,
Date: fC) S-o /l/~,P.D.
Where did DAMAGE or INJURY occur? Describe ful y, and locate on diagram on
reverse side of this sheet. Where appropriate, give street names and
address and measurements from landmarks:
J/1 keu.,.f of my hevse ,41 I)?d LI/ldl9 [Jy-.
Describe in detail how the DAMAGE or INJURY occurred.
#, e ct,,,;i ed "fI 1'7 kock Ie. ,J.. 1'1- . Art I;' C/M1~ J,ck<< I 'J." t~
, .-.-, Why do you claim the City is resp nsible? A j) ~ Nt,.. r 'I "
:z;, dot',,! S-o o~ce,.. lJelQ-II/-e serA-Ie '€ /'J /9rJ<€ C n:rrn'€
,4Irc./e~;1 er ht5USIn-J 0/1 ..fi't? S Id~ 0 f ,Lh e .f-rt/c,q..
Describe in detail each INJURY or DAMAGE ~ch /1J"fJ / Ir 3' I/JC/' (IS ~I?j ,
/J
/he/~ 1.5 A pry-e XSh/9-fJ€ 5crt<tI(;~ In/~e h()(fS/~ t'
SEE PAGE 2 (OV~R) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE
The amount claimed, as of the date of presentation of this claim,
is computed as follows:
Damage incurred to date (exact): Estimated prospective damages
Damage to property...... $ 5':3 b, 7.~ as far as known:
Future expenses for medical
Expenses for medical and hospital care.....$
and hospital care....... $ Future loss of Jt;r.Io 147
Loss of earnings....... .$IIJ(:tIJ(~I.St&. earnings..............$ UN WN 7"J,lIS 7/J't1€:,
s~ial d~ges f~ ~ O:7M~ other prospective special
. i\OJ/l....~ /lVA?'. .J:~...$' damages...............$
General damages.........$ Prospective general
Total damages incurred damages. . . . . . '. . . . . . . . . $
to date............... $ SW'. :1.S Total estimate prospective
damages.............$
Total amount claimed as of date~
presentation of this claim........$ ~,2Jr'
Was damage and/or injury investigated by pOlice? /VO Pt#JCE. C6Mt1')/flNO"612 ()NA-VA~.q m.~
If so, what city:
Were paramedics or ambulance called? ~
If so, name City or ambulance
If injured, state date, time, name and address of doctor of your first
visit
WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons
known to have information:
Name Address Phone
Name Address Phone
Name Address Phone
DOCTORS and HOSPITALS:
Hospital Address Phone
Doctor, Address Phone
Doctor Address Phone
READ CAREFULLY
For all accident claims place on following diagram names of streets,
including North, East, South, and West; indicate place of accident by "X"
and by showing house numbers or distances to street corn~rs. If city
Vehicle was involved, designate by letter "A" location of city Vehicle when
you first saw it, and by "B" location of yourself or your vehicle when you
first saw city vehicle; location of c;:ity Vehicle at time of acoident by "A-
1" and location of yourself or your vehicle at the time of the accident by
"B-1" and the point of impact by "X."
NOTE: If diagrams below do not fit the situation; attach hereto a proper
diagram signed by claimant.
I L
SIDEWALK
cunB
PAAKWAY
SIDEW^LK
I r-.
of Claimant or person Typed Name: Date:
behalf giving
ip to claimant:
S c..o -1+ ..s:..q t'\ d e rs 0 IV 7- /L/-'r7
NOTE: CLA HS MUST BE FILED WITH CITY' CLERK (Gov. Code Sec. 915a).
Presentation of a false claim is ,a felony (Pen. Code Sec. 72).
~_._----------"---.... ___m__
RECEIVED _
~4I- CITY OF ARROYO GRANO::.
99 OCT 21 PM I: 05
Next Report Due: November 24, 1999
STATUS REPORT #2
October 25, 1999
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93420
ATTN: Robert Hunt, City Manager
RE: Our Principal: City of Arroyo Grande
Date of Loss: September 10, 1999
Clajmant: Scottsanaeri<>~' .
Our File No.: A9689- T
Dear Mr. Hunt:
PREVIEW:
The claimant alleges that an Arroyo Grande Police Department Officer damaged his
vehicle when the officer ticketed the vehicle.
REP~:V:REOUEST:
I believe that this is a claim that should now be rejected. If you concur, please send a
standard rejection letter to:
Scott Sanderson
1170 Linda Drive
Arroyo Grande, CA 93420
Please send a copy of this letter to the undersigned for the completion of my file.
POLICE DEPARTMENT INFORMATION:
Thank you for providing me with a copy of Officer Beattie's memo with regards to this
matter. He indicates that he did not feel nor hear the equipment on his beh touching the
claimant's vehicle. Furthermore, he did not note any damage to the vehicle after stepping
to the ground.
CARL WARREN & CO.
CLAIMS MANAGEMENT. CLAIMS ADJUSTERS
P.O. Box 1052 · San Luis Obispo. CA 93406-1052
Phone: (805) 544-7963 · Fax: (805) 544-1068
. . -
City of Arroyo Grande
Robert Hunt
October 25, 1999
Page Two (A9689- T)
CLAIMANT CONTACT:
I wrote to the claimant and requested that he provide me with a copy of the repair bid
with regards to the claimed damages to his vehicle. Additionally I asked him to advise me
whether or not there were any witnesses. I'v:e received no reply from the claimant.
CLAIM STATUS:
Claim Status Reserves
LPD-Scott Sanderson Open Loss $600.00
Expense $1,000.00
COMMENT:
I shall now place my file on diary to November 24, 1999 awaiting receipt of a copy of the
Standard Rejection Letter.
Very truly yours,
CARL WARREN & Co.
~~
Pat Tumbarello, AlC, CPCU
~ity~o/ '., "
P.O. Box 551
~.~. ,214 EMt..... Street ,
. -' ,- . - - . ' . ArTo1O GrMIie, C~t3421 ,
. - - - - . -. .'.~ - - '-.
. -.' . ,.,.p.e: (.lm.54~4.'
'~;-"ADMlNlSTRATIVE SERVICES FAx;(1t5)4~"'" ,
, ... ~. .. ;~~:~UrO~
..
f" -', November ,1 0, 1999 '
Scott Sanderson
1170 Linda Drive
;,'Arroyo~raride CA93420
. Notice is hereby given that the claim you presented totheCitY. Cquncil()f'theCity
.. of Arroyo Grande on Septeniber16, 1999 was rejected on NovembEn9,:f999.; ,
. - . -. - . - - . - - . , .', " - ~ .
, ,',-.
" .-
. ".-'c ..
,Subject to certain ,exceptions, you have only six (6)'nionths frqril the , date this '
,notice was personEllly delivered or deposited' in the United'Statesm~il to file' a ,
, Court Action in a ~uni~ipal or a Superior Court of theState:of Califomi?on this
claim (See Government Code Section 945.6). ' '~..' " . '
'You may ,seek the advice of an attorney of your choice: inccinneclion.with this
,matter. If you desire to consult an ~ttorney, you shoul~, dO'so'irnmect!stely.
Kelly Wetmore
Director of Administrative Services
c: City Manager
City Attorney
Chief of Police
.' ,"- . Carl Warren & Co.
"
..
.. ------"..
9.f.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~
SUBJECT: CONTRACT WITH CALPERS HEALTH FOR MEDICAL AND HOSPITAL
INSURANCE
DATE: NOVEMBER 9,1999
RECOMMENDATION:
It is recommended the City Council adopt the following resolutions approving participation
in the Public Employees' Medical and Hospital Care Act:
1, Elected City Officials participating in PERS,
2. Elected City Officials not participating in PERS,
3. Management Employees,
4. Arroyo Grande Police Officer Association Employees,
5, S.E.I.U. Employees, and
6, Unrepresented Employees,
FUNDING:
It is estimated that a $5,600 saving would result in Fiscal Year 1999-2000 based on an
implementation date of March 2000, A $20,800 saving is projected for Fiscal Year
2000-2001,
DISCUSSION:
For some time City employees have been expressing dissatisfaction with the current
health insurance plan, Health Net, purchased through a local insurance agency. Both
the Arroyo Grande Police Officers' Association (AGPOA) and the Service Employees
International Union (SEIU) have asked that the City investigate alternate health
insurance coverage. In addition, the rates for Health Net have been steadily increasing
(7.4%-1998: 6.3%-1999: 11 %-2000). Because of these issues, alternate health
insurance programs are being recommended,
Staff has investigated and recommends that the City change from a local health
insurance broker to CalPERS Health. CalPERS is the Statewide agency that is
primarily known for its retirement programs. However, CalPERS also administers a
health insurance program that pools public agencies' buying power to purchase health
insurance at lower rates, The CalPERS Health Program offers a total of seven (7)
Health Maintenance Organizations (HMO) and Preferred Provider Organizations (PPO)
in this area, including Health Net, the City's current health insurance provider,
--, -
CONTRACT WITH CALPERS FOR MEDICAL & HOSPITAL INSURANCE
November 9, 1999
Page 2
The following summary highlights both the benefits and drawbacks of becoming a part
of the CalPERS Health coverage program.
1. The program must be offered to all bargaining groups, i.e. AGPOA, SEIU,
Management, part-time employees, and elected officials.
2. Part-time employees working twenty hours or more must be included in the plan.
3, Employees retiring from City employment are eligible to receive health insurance
coverage from the City,
4, The contribution rate can differ between employee groups. For example, the City
could make a $100 monthly contribution for each AGPOA employee, while
contributing $20 for each part time employee.
5. All CalPERS health insurance plans must be offered to the employees. In this area
there are five (5) HMO's and two (2) Preferred Provider Plans.
It is recommended that the City use the current health plan, Health Net, as the standard
for employee cost and coverage. However, the proposed Health Net policy will have
enhancements not currently offered, such as durable equipment coverage, chiropractic
care, prescription drugs by mail at a lower co-pay, and hearing aid coverage. Staff also
recommends using the Health Net Insurance premium cost as the benchmark for City
health insurance contributions, Under the current Memoranda of Understanding with
AGPOA and SEIU, the City will cover the cost of medical premiums. Should insurance
premiums increase during the term of the current MOU's, the City would assume the
increased cost based on the following CalPERS Health Net premium (benchmark).
CoveraQe CalPERS Benchmark
Single Coverage $180.64
Two Party Coverage 361.27
Family Coverage 469.67
To acquaint the unions with CalPERS Health, a meeting was arranged between a
representative of the CalPERS Health Program, representatives of the AGPOA, and
representatives of SEIU. The expanded health plan was explained, the cost, and the
time line for a change defined as March 2000, Both unions were asked to determine if
the proposed change would require a modification to their respective current
Memorandum of Understanding (MOU). The AGPOA and SEIU provided letters (copies
attached) stating that the proposed change does not affect the language of the current
MOU's and provides additional benefits to their members,
There are health insurance plans offered through CalPERS that have greater benefits,
at greater costs. Employees selecting one of the more expensive plans would be
responsible for the difference between the plan they select and the City's maximum
contribution within each category (for this year, the benchmark figures above).
----------
CONTRACT WITH CALPERS FOR MEDICAL & HOSPITAL INSURANCE
November 9, 1999
Page 3
To formally join CalPERS Health Plan, resolutions for each bargaining group must be
adopted, After adoption of the enabling resolutions, CalPERS will hold a Health Fair to
help the employees select a health plan suited to their needs. Enrollment forms for
each employee will be required to complete the transition to CalPERS Health. It is
anticipated that the process will be complete by March 2000.
Alternatives:
The following alternatives are provided for City Council consideration:
- Approve staff recommendations;
- Deny staff recommendations;
- Modify staff recommendations and approve;
- Provide direction to staff,
Attachments:
- Arroyo Grande Police Officers Association Letter
- Service employees International Union Letter
- ____________n__ ---------
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ELECTING TO BE SUBJECT TO
PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE
ACT FOR THE ELECTED OFFICIALS' GROUP AND
ESTABLISHING THE CITY'S CONTRIBUTION FOR
EMPLOYEES AND ANNUITANTS AT DIFFERENT
AMOUNTS
WHEREAS, Government Code Section 22850.3 provides that a contracting agency
may elect upon proper application to participate under the Public Employees' Medical
and Hospital Care Act with respect to a recognized employee organization only; and
WHEREAS, Government Code Section 22857 provides that a contracting agency may
fix the amount of the employer's contribution for employees and the employer's
contribution for annuitants at different amounts provided that the monthly contribution
for annuitants shall be annually increased by an amount not less than 5 percent of the
monthly contribution for employees, until such time as the amounts are equal; and
WHEREAS, Government Code Section 22754 (g) defines any Special District as a
contracting agency, and
WHEREAS, A Special District is hereby defined as a non-profit, self-governed public
agency within the State of California, and comprised solely of public employees
performing a governmental rather than proprietary function, and
WHEREAS, The City of Arroyo Grande, hereinafter referred to as Special District is an
entity meeting the above definition; and
WHEREAS, The Special District desires to obtain for the members of the Elected
Officials' Group, who are active and retired employees of the agency, the benefit of the
Act and to accept the liabilities and obligations of a employer under the Act and
Regulations; and
WHEREAS, Government Code Section 53208,5 (b) prohibits any elective member of a
legislative body whose service first commences on and after January 1, 1995, from
receiving health and welfare benefits greater than the most generous schedule of
benefits being received by any category of nonsafety employees; and
WHEREAS, Government Code Section 53201 (c) (2) prohibits a local agency that did
not provide benefits to former elective members of a legislative body before January 1,
1994, from providing benefits after January 1, 1994, unless the members participate on
a self-pay basis; and
RESOLUTION NO.
PAGE 2
WHEREAS, Government Code Section 53201 (c) (1) provides that a legislative body
that provided benefits to former elected members shall not provide benefits to a any
person first elected to a term of office that begins on or after January 1, 1995, unless
the member participate on a self-pay basis or was fully bested prior to January 1, 1995;
and
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DOES HEREBY RESOLVE AS FOLLOWS:
1. That the Special District does hereby elect to be subject to the provisions of the Act;
and
2. That the employer's contribution for each employee shall be the amount necessary
to pay the full cost of his enrollment, including the enrollment of his family members
in a health benefits plan up to a maximum of the Health Net Basic/Supplemental
Rate per month; and
3. That the employer's contribution for each annuitant shall be the amount necessary to
pay the cost of his enrollment, including the enrollment of his family members, 'in a
health benefits plan up to a maximum of one dollar ($1) per month; and
4. That the employer's contribution for each annuitant shall be increased annually by
five (5%) percent of the monthly contribution for employees, until such time as the
contributions are equal;
And that the contributions for employees and annuitants shall be in addition to those
amounts contributed by the Public Agency for administrative fees and to the
Contingency Reserve Fund; and
5. That the executive body appoint and direct, and it does hereby appoint and direct,
the Deputy City Clerk to file with the Board of Administration of the . Public
Employees' Retirement System a verified copy of this Resolution, and to perform on
behalf of said Public Agency all functions required of it under the Act and
Regulations of the Board of Administration; and
6. That coverage under the Act be effective on March 1, 2000.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES: ~
ABSENT:
the foregoing Resolution was passed and adopted this day of
,1999,
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~~L. ~~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-_._----~_._--- ~~~-,---, ,,-------
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCil OF THE CITY
OF ARROYO GRANDE ELECTING TO BE SUBJECT TO
PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE
ACT FOR THE ELECTED OFFICIALS' GROUP AND
ESTABLISHING THE CITY'S CONTRIBUTION FOR
EMPLOYEES AND ANNUITANTS AT DIFFERENT
AMOUNTS
WHEREAS, Government Code Section 22850.3 provides that a contracting agency
may elect upon proper application to participate under the Public Employees' Medical
and Hospital Care Act with respect to a recognized employee organization only; and
WHEREAS, Government Code Section 22857 provides that a contracting agency may
fix the amount of the employer's contribution for employees and the employer's
contribution for annuitants at different amounts provided that the monthly contribution
for annuitants shall be annually increased by an amount not less than 5 percent of the
monthly contribution for employees, until such time as the amounts are equal; and
WHEREAS, The City of Arroyo Grande, hereinafter referred to as Public Agency is a
local agency contracting with the Public Employees' Retirement System; and
WHEREAS, Government Code Section 53208,5 (b) prohibits any elective member of a
legislative body whose service first commences on and after January 1, 1995, from
receiving health and welfare benefits greater than the most generous schedule of
benefits being received by any category of nonsafety employees; and
WHEREAS, Government Code Section 53201(c) (2) prohibits a local agency that did
not provide benefits to former elective members of a legislative body before January 1,
1994, from providing benefits after January 1, 1994, unless the members participate on
a self-pay basis; and
WHEREAS, Government Code Section 53201(c) (1) provides that a legislative body
that provided benefits to former elected members shall not provide benefits to a any
person first elected to a term of office that begins on or after January 1, 1995, unless
the member participate on a self-pay basis or was fully bested prior to January 1, 1995;
and
WHEREAS, The Public Agency desires to obtain for the Elected Officials' Group, who
are employees and annuitants of the agency, the benefit of the Act and to accept the
liabilities and obligations of an employer under the Act and Regulations.
RESOLUTION NO.
PAGE 2
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DOES HEREBY RESOLVE AS FOLLOWS:
1. That the City Council of the City of Arroyo Grande does hereby elect to be subject to
the provisions of the Act; and
2. That the employer's contribution for each employee shall be the amount necessary
to pay the full cost of his enrollment, including the enrollment of his family members
in a health benefits plan up to a maximum of the Health Net BasicJSupplemental
Rate per month; and
3. That the employer's contribution for each annuitant shall be the amount necessary to
pay the cost of his enrollment, including the enrollment of his family members, in a
health benefits plan up to a maximum of one dollar ($1) per month; and
4. That the employer's contribution for each annuitant shall be increased annually by
five (5%) percent of the monthly contribution for employees, until such time as the
contributions are equal; and that the contributions for employees and annuitants
shall be in addition to those amounts contributed by the Public Agency for
administrative fees ar.d to the Contingency Reserve Fund; and
5. That the executive body appoint and direct, and it does hereby appoint and direct,
the Deputy City Clerk to file with the Board of Administration of the Public
Employees' Retirement System a verified copy of this Resolution, and to perform on
behalf of said Public Agency all functions required of it under the Act and
Regulations of the Board of Administration; and
6. That coverage under the Act be effective on March 1, 2000.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
,1999,
---~
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~bL.~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ELECTING TO BE SUBJECT TO
PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE
ACT FOR MEMBERS OF THE ARROYO GRANDE
MANAGEMENT GROUP AND ESTABLISHING tHE
CITY'S CONTRIBUTION FOR EMPLOYEES AND
ANNUITANTS AT DIFFERENT AMOUNTS
WHEREAS, Government Code Section 22850.3 provides that a contracting agency
may elect upon proper application to participate under the Public Employees' Medical
and Hospital Care Act with respect to a recognized employee organization only; and
WHEREAS, Government Code Section 22857 provides that a contracting agency may
fix the amount of the employer's contribution for employees and the employer's
contribution for annuitants at different amounts provided that the monthly contribution
for annuitants shall be annually increased by an amount not less than 5 percent of the
monthly contribution for employees, until such time as the amounts are equal; and
WHEREAS, The City of Arroyo Grande, hereinafter referred to as Public Agency is a
local agency contracting with the Public Employees' Retirement System; and
WHEREAS, The Public Agency desires to obtain for the members of the Management
Group, who are employees and annuitants of the agency, the benefit of the Act and to
accept the liabilities and obligations of an employer under the Act and Regulations.
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DOES HEREBY RESOLVE AS FOLLOWS:
1. That the City Council of the City of Arroyo Grande does hereby elect to be subject to
the provisions of the Act; and
2. That the employer's contribution for each employee shall be the amount necessary
to pay the full cost of his enrollment, including the enrollment of his family members
in a health benefits plan up to a maximum of the Health Net BasicJSupplemental
Rate per month; and
3. That the employer's contribution for each annuitant shall be the amount necessary to
pay the cost of his enrollment, including the enrollment of his family members, in a
health benefits plan up to a maximum of one dollar ($1) per month; and
--- .----
RESOLUTION NO.
PAGE 2
4. That the employer's contribution for each annuitant shall be increased annually by
five (5%) percent of the monthly contribution for employees, until such time as the
contributions are eqLlal; and that the contributions for employees and annuitants
shall be in addition to those amounts contributed by the Public Agency for
administrative fees and to the Contingency Reserve Fund; and
5. That the executive body appoint and direct, and it does hereby appoint and direct,
the Deputy City Clerk to file with the Board of Administration of the Public
Employees' Retirement System a verified copy of this Resolution, and to perform on
behalf of said Public Agency all functions required of it under the Act and
Regulations of the Board of Administration; and
6. That coverage under the Act be effective on March 1, 2000.
On motion of Council Member , seconded by Council Member
, and on the folloyving roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
,1999,
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~LLLrL.~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ELECTING TO BE SUBJECT TO
PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE
ACT FOR MEMBERS OF THE ARROYO GRANDE
POLICE OFFICERS' ASSOCIATION AND ESTABLISHING
THE CITY'S CONTRIBUTION FOR EMPLOYEES AND
ANNUITANTS AT DIFFERENT AMOUNTS
WHEREAS, Government Code Section 22850.3 provides that a contracting agency
may elect upon proper application to participate under the Public Employees' Medical
and Hospital Care Act with respect to a recognized employee organization only; and
WHEREAS, Government Code Section 22857 provides that a contracting agency may
fix the amount of the employer's contribution for employees and the employer's
contribution for annuitants at different amounts provided that the monthly contribution
for annuitants shall be annually increased by an amount not less than 5 percent of the
monthly contribution for employees, until such time as the amounts are equal; and
WHEREAS, The City of Arroyo Grande, hereinafter referred to as Public Agency is a
local agency contracting with the Public Employees' Retirement System; and
WHEREAS, The Public Agency desires to obtain for the members of the Arroyo Grande
Police Officers Association, who are employees and annuitants of the agency, the
benefit of the Act and to accept the liabilities and obligations of an employer under the
Act and Regulations,
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DOES HEREBY RESOLVE AS FOLLOWS:
1. That the City Council of the City of Arroyo Grande does hereby elect to be subject to
the provisions of the Act; and
2. That the employer's contribution for each employee shall be the amount necessary
to pay the full cost of his enrollment, including the enrollment of his family members
in a health benefits plan up to a maximum of the Health Net Basic/Supplemental
Rate per month; and
3. That the employer's contribution for each annuitant shall be the amount necessary to
pay the cost of his enrollment, including the enrollment of his family members, in a
health benefits plan up to a maximum of one dollar ($1) per month; and
-_.-----._----
RESOLUTION NO.
PAGE 2
4. That the employer's contribution for each annuitant shall be increased annually by
five (5%) percent of the. monthly contribution for employees, until such time as the
contributions are equal; and that the contributions for employees and annuitants
shall be in addition to those amounts contributed by the' Public Agency for
administrative fees and to the Contingency Reserve Fund; and
5. That the executive body appoint and direct, and it does hereby appoint and direct,
the Deputy City Clerk to file with the Board of Administration of the Public
Employees' Retirement System a verified copy of this Resolution, and to perform on
behalf of said Public Agency all functions required of it under the Act and
Regulations of the Board of Administration; and
6. That coverage under the Act be effective on March 1. 2000,
On motion of Council Member . seconded by Council Member,
. , and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
.1999,
---
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~LQT L. ~\7'
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
."
"-
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ELECTING TO BE SUBJECT TO
PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE
ACT FOR MEMBERS OF THE ARROYO GRANDE
CHAPTER OF THE SERVICE EMPLOYEES
INTERNATIONAL UNION - LOCAL 620 AND
ESTABLISHING THE CITY'S CONTRIBUTION FOR
EMPLOYEES AND ANNUITANTS AT DIFFERENT
AMOUNTS
WHEREAS, Government Code Section 22850.3 provides that a contracting agency
may elect upon proper application to participate under the Public Employees' Medical
and Hospital Care Act with respect to a recognized employee organization only; and
WHEREAS, Government Code Section 22857 provides that a contracting agency may
fix the amount of the employer's contribution for employees and the employer's
contribution for annuitants at different amounts provided that the monthly contribution
for annuitants shall be annually increased by an amount not less than 5 percent of the
monthly contribution for employees, until such time as the amounts are equal; and
WHEREAS, The City of Arroyo Grande, hereinafter referred to as Public Agency is a
local agency contracting with the Public Employees' Retirement System; and
WHEREAS, The Public Agency desires to obtain for the members of the Arroyo Grande
Chapter of the Service Employees International Union - Local 620, who are employees
and annuitants of the agency, the benefit of the Act and to accept the liabilities and
obligations of an employer under the Act and Regulations.
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DOES HEREBY RESOLVE AS FOLLOWS:
1: That the City Council of the City of Arroyo Grande does hereby elect to be subject to
the provisions of the Act; and
2. That the employer's contribution for each employee shall be the amount necessary
to pay the full cost of his enrollment, including the enrollment of his family members
in a health benefits plan up to a maximum of the Health Net Basic/Supplemental
Rate per month; and
~-
RESOLUTION NO.
PAGE 2
3. That the employer's contribution for each annuitant shall be the amount necessary to
pay the cost of his enrollment, including the enrollment of his family members, in a
health benefits plan up to a maximum of one dollar ($1) per month; and
4. That the employer's contribution for each annuitant shall be increased annually by
five (5%) percent of the monthly contribution.for employees, until such time as the
contributions are equal; and that the contributions for employees and annuitants
. shall be in addition to those amounts contributed by the Public Agency for
administrative fees and to the Contingency Reserve Fund; and
5. That the executive body appoint and direct, and it does hereby appoint and direct,
the Deputy City Clerk to file with the Board of Administration of the Pl:Iblic
Employees' Retirement System a verified copy of this Resolution, and to perform on
behalf of said Public Agency all functions required of it under the Act and
Regulations of the Board of Administration; and
6. That coverage under the Act be effective on March 1, 2000.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
,1999,
-
--~-
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
.
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
1CJ_( t T L .I-h.u.... -;-'
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
-------------------~~ ---
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ELECT~G TO BE SUBJECT TO
PUBLIC EMPLOYEES' MEDICA AND HOSPITAL CARE
ACT FOR UNREPRESENTED MEMBERS' GROUP AND
ESTABLISHING THE CITY'S CONTRIBUTION FOR
EMPLOYEES AND ANNUITANTS AT DIFFERENT
AMOUNTS
WHEREAS, Government Code Section 22850,3 provides that a contracting agency
may elect upon proper application to participate under the Public Employees' Medical
and Hospital Care Act with respect to a recognized employee organization only; and
WHEREAS, Government Code Section 22857 provides that a contracting agency may
fix the amount of the employer's contribution for employees and the employer's
contribution for annuitams at different amounts provided that the monthly contribution
for annuitants shall be annually increased by an amount not less than 5 percent of the
monthly contribution for employees, until such time as the amounts are equal; and
WHEREAS, The City of Arroyo Grande, hereinafter referred to as Public Agency is a
loc,al agency contracting with the Public Employees' Retirement System; and
WHEREAS, The Public Agency desires to obtain for the unrepresented members'
group, who are employees and annuitants of the agency, the benefit of the Act and to
accept the liabilities and obligations of an employer under the Act and Regulations.
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DOES HEREBY RESOLVE AS FOLLOWS:
1. That the City Council of the City of Arroyo Grande does hereby elect to be subject to
the provisions of the Act; and
2. That the employer's contribution for each employee shall be the amount necessary
to pay the full cost of his enrollment, including the enrollment of his family members
in a health benefits plan up to a minimum of sixteen dollars ($16) per month; and
3. That the employer's contribution for each annuitant shall be the amount necessary to
pay the cost of his enrollment, including the enrollment of his family members, in a
health benefits plan up to a maximum of one dollar ($1) per month; and
-'--------~-
RESOLUTION NO.
PAGE 2
4. That the employer's contribution for each annuitant shall be increased annually by
five (5%) percent of the monthly contribution for employees, until such time as the
contributions are equal; and that the contributions for employees and annuitants
shall be in addition to those amounts contributed by the Public Agency for
administrative fees and to the Contingency Reserve Fund; and
5. That the executive body appoint and direct, and it does hereby appoint and direct,
the Deputy City CIE)rk to file with the Board of Administration of the Public
Employees' Retirement System a verified copy of this Resolution, and to perform on
behalf of said Public Agency all functions required of it under the Act and
Regulations of the Board of Administration; and
6. That coverage under the Act be effective on March 1, 2000.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
,1999,
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
r.J~l:rLi L. ~~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
\
Arroyo Grande Police Officers Association
Memorandum
To: Linda Snodgrass, City Finance Director
From: Craig Hendricks, AGPOA NegOtia~
Subject: CalPERS Health
Date: 9-13-99
The AGPOA adopted the following position at our regular meeting on 9-9-99:
The proposed change in the broker providing the HMO health coverage
does not affect the language of Article 6, provided the city continues to pay
the cost of Health Net premiums for the employee and his or her
dependents;
The Health Net coverage offered by Cal PERS appears to be a significantly
better plan than is currently available to our members; and,
The additional insurance options available to our members for health
coverage through CalPERS may be of benefit to some members.
Consequently, the AGPOA has no objection to the city pursuing the proposed change.
P.O. Box 7096, Halcyon, California 93420 · (805) 489-2121
September 27, 1999
Lynda Snodgrass, Director
Financial Services
City of Arroyo Grande
Dear Lynda,
As Head Steward for the Arroyo Grande Chapter of SEIU Local 620 I am writing to
inform you that the Union does not object to the City changing medical insurance
brokers. I have discussed the matter with local stewards as well as SEIU staff. It
appears that switching to CalPERS may actually enhance coverage to our membership.
If you have any questions please call me at 473-5478.
Sincerely,
--
Doug Perrin
Head Steward
CDougPersonalLtrSnodgrassCalPERS92799
9..
MEMORANDUM
TO: CITY COUNCIL
FROM: RICK TerBORCH, CHIEF OF POLlC~
SUBJECT: DISPOSAL OF SURPLUS BICYCLES
DATE: NOVEMBER 9, 1999
RECOMMENDATION:
It is recommended the City Council adopt a resolution declaring the listed bicycles as
surplus for donation to the San Luis Obispo County Sheriff's Office to be refurbished
and donated to needy children.
FUNDING:
There are no costs to the City associated with this proposal. In that it has been the
City Council's past policy to donate the bicycles to the Sheriff's Office, the City does
not budget any revenues to be derived from a bicycle auction.
DISCUSSION:
As has been done in past years, the Police Department is requesting that all unclaimed
bicycles that have been in the Department's custody in excess of 90 days be declared
surplus. These bicycles have been turned in over the past year as found or were
reported stolen and recovered by the Police Department. Attempts to locate owners
and/or return the bicycles to their owners have been made, but the bicycles remain
unclaimed. Due to limited storage space for bicycles, it is necessary to dispose of
those bicycles held in excess of 90 days.
Upon being declared surplus, the bicycles will be donated to the Sheriff's Department.
There the bicycles will be renovated by prisoners at the County Sheriff's Honor Farm
and subsequently donated to needy children during the Holiday Season. In past years,
some of these donated bicycles have been returned to the Police Department to be
given as gifts to needy children during the "Santa Cop" Program.
The surplus bicycles are:
1 . 98-0182, red men's, Serial # M8A31884
2. 98-1575, green men's, No Serial #
3. 98-1390, teal men's, Serial # RAA 133960
4. 98-1390, black men's, Serial # K579178
"-.-
CITY COUNCIL
DISPOSAL OF SURPLUS BICYCLES
NOVEMBER 9, 1999
PAGE 2
5. 97-1648, yellow mountain bike, No Serial #
6. 99-0512, purple woman's, Serial # 166569231712F1142
7. 97-0039, black Huffy 15 Speed, Serial # HC8693255
8. 95-0612, teal men's 18 Speed, Serial # 3176361
9. 96-0796, black/blue Mongoose, 1 Speed, Serial # ACL5F04382
10. 98-1719, red girl's Malibu, Serial # GJE904470
11 . 98-0764, blue mountain bike, 15 Speed, Serial # 059007824
12. 98-0734, green Giant mountain bike, 15 Speed, Serial # Y001202
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Do not approve staff's recommendation;
- Modify as appropriate and approve staff's recommendation; or
- Provide direction to staff.
-- .-.. .---....---. .---- -
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING SURPLUS PROPERTY TO
BE DONA TED TO THE SAN LUIS OBISPO COUNTY
SHERIFF'S DEPARTMENT PROGRAM TO REFURBISH
BICYCLES FOR NEEDY CHILDREN
WHEREAS, the City of Arroyo Grande has certain bicycles that have been turned in to
the Police Department as found items, or for other reasons, and not claimed by the
owners; and
WHEREAS, the San Luis Obispo County Sheriff's Department is conducting a program
to rehabilitate bicycles and donate them to needy children; and
WHEREAS, in past years, some of these donated bicycles have been returned to the
Arroyo Grande Police Department to be given as gifts to needy children during the
"Santa Cop" Program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande does declare as surplus the property listed in Exhibit "A" attached hereto and
incorporated herein; and
BE IT FURTHER RESOLVED that the bicycles declared herein as surplus be donated to
the San Luis Obispo County Sheriff's Department for rehabilitation and distribution to
needy children.
On motion of Council Member , seconded by Council Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,
1999.
.-
- RESOLUTION NO.
-
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELL Y WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~trr,L. ~
RO~ERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
.
EXHIBIT "A"
The following listed bicycles have been held for 90 days or longer with no owners
located. It is requested that these case numbers be declared as surplus, to be turned
over to the Sheriff's Department to be refurbished for needy children:
1 . 98-0182, red men's, Serial # M8A31884
2. 98-1575, green men's, No Serial #
3. 98-1390, teal men's, Serial # RAA 133960
4. 98-1390, black men's, Serial # K579178
5. 97-1648, yellow mountain bike, No Serial #
6. 99-0512, purple woman's, Serial # 166569231712F1142
7. 97-0039, black Huffy 15 Speed, Serial # HC8693255
8. 95-0612, teal men's 18 Speed, Serial # 3176361
9. 96-0796, black/blue Mongoose, 1 Speed, Serial # ACL5F04382
10. 98-1719, red girl's Malibu, Serial # GJE904470
11. 98-0764, blue mountain bike, 15 Speed, Serial # 059007824
12. 98-0734, green Giant mountain bike, 15 Speed, Serial # Y001202
------~-
9.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: TERRY FIBICH, DIRECTOR OF BUILDING & FIRE~
SUBJECT: AUTHORIZATION TO SOLICIT BIDS FOR THE PURCHASE OF A
COPY MACHINE
DATE: NOVEMBER 9, 1999
RECOMMENDATION:
It is recommended the Council authorize the solicitation of bids for the purchase of a
copy machine for the Building & Life Safety Division and authorize the City Manager to
award the bid of said copy machine.
FUNDING:
The adopted Fiscal Year 1999/2000 Building & Life Safety Division Operating
Equipment budget includes a total of $3,300 to purchase a copy machine.
DISCUSSION:
The nine-year old, single-sheet copy machine currently used by the Division is being
replaced due to its inability to meet the needs of high resolution reproduction, multi-
page document feeding, and the ability to collate/sort printed work. It will be replaced
with a state of the art machine that includes all required functions.
The replacement of this copy machine complies with City Policy #C-006, Evaluation
Criteria For Replacement Of Standard Equipment (Attached).
Bids will be solicited by written quotation.
Alternatives
The following alternatives are provided for the Council's consideration:
-Approve staffs recommendation;
-Do not approve staffs recommendation;
-Modify as appropriate and approve staffs recommendation;
-Provide direction to staff.
Attachments: Budget Documentation
City Policy #C006 Evaluation Criteria For Replacement
-~ -----
FY1999-00 BUILDING AND LIFE SAFETY DIVISION
OPERATING EQUIPMENT
.6001 OFFICE FURNITURE & EQUIPMENT $3,300
Replacement of 9 year old copy machine $3.300
This copy machine will replace the current copier. The replacement copier will
be able to feed and collate documents. This will eliminate the need to do large
copying jobs at City Hall.
OPERATING EQUIPMENT TOTAL $3,300
'.
.
.
,
-
.
010-4212 1-16
-.. --~--------_._------- ------- ---
CITY OF ARROYO GRANDE ADMINISTRATIVE POLICY AND PROCEDURES
POLICY #: C-006 SUBJECT: EV ALUA TION CRITERIA FOR
REPLACEMENT OF STANDARD
ISSUED: 04/01/99 EQUIPMENT
EFFECTIVE: 04/01/99
CANCELLATION DATE: N/A
SUPERSEDES: 09/01/97
POLICY:
Equipment is currently capitalized if the value of the item at the time of purchase
exceed3 $500. Replacement of capital equipment must be authorized by the City
Council. Criteria for evaluating when replacement should occur is listed below. The
recommendation for replacement should be a composite evaluation utilizing the
criteria listed coupled with the actual condition of the equipment.
PROCEDURE:
CRITERIA FOR A REPLACEMENT OF EQUIPMENT
-
A. General criteria:
The following criteria will be used when requesting replacement of capital
equipment or other designated equipment.
1. Condition of the equipment
2. Age of equipment
3. Maintenance history of the equipment
B. Specific criteria:
1. Age - Standardized estimated useful life. which may vary depending on
Quality and usage.
a. Personal Computers - five years
b. Calculators - five years
c. Typewriters - eight years
d. Chairs - five years
e. Desks - fifteen years
f. Fax Machines - five years
g. Copiers - five years
.
Revised: April 1, 1999
-- .--- ------,---------------~. --------------
POLICY #: C-006
PAGE 2
i
h. Tables - fifteen years
i. Files Cabinets - fifteen years
j. Autos-Light Trucks - five years and/or 80,000 miles
k. Police Emergency (Patrol) Vehicles - three years and/or 100,000
miles
2. Maintenance History
a. Recommendation by maintenance personnel that equipment is
not economically repairable or able to be. updated (as in
computers ).
3. Condition
a. Hazardous or dangerous for the employee to use
b. Broken parts that are not adequately repairable
c. Chipped, marked, or damaged veneers, laminates, or exterior that
is not repairable
d. No longer able to function in accord with its intended use due to
damage, age,.or altered requirements
-
KDIxn- L. Hill:d ...
ROBERT L. HUNT
CITY MANAGER
I.i.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: SCENIC CREEKSIDE WALK THROUGH THE HISTORIC VILLAGE OF
ARROYO GRANDE, PHASE 1A, PROJECT NO. 90-97-02, PROGRESS
PAYMENT NO.2
DATE: NOVEMBER 9, 1999
RECOMMENDATION:
It is recommended that the City Council authorize Progress Payment NO.2 in the amount
of $18,873.95 to B & H Communications, Incorporated, for the Scenic Creekside Walk
Through the Historic Village of Arroyo Grande, Phase 1 A, Project ("Project").
FUNDING:
On June 22, 1999, the City Council awarded the Project to B & H Communications,
Incorporated, in the amount of $49,190.05 and authorized a contingency of $3,400.00 to
be used for unanticipated costs during the construction phase of the Project. The total
construction budget is $52,590.05.
DISCUSSION:
An application for Progress Payment NO.2 was received from B & H Communications,
Incorporated, for work completed through October 29, 1999. As of that date, the contract
was 88% complete and $43,425.05 has been requested by the Contractor.
Attachment: Application for Progress Payment No. 2
C:Wy Documents\Projects\Creekside Walk\5607pp#2,wpd
_~________m____________
fl6ity~
~~~ Public Works Department
Application for Progress Payment
Contract Name: Creekside Pedestrian Path, Phase I
Contract No: 90-97-2
Progress Payment No: 2
City Account No: 350-5607-7001 = $18,873.95
Payment Date: 11/9/99
Bid Estimate Amended Estimate PaY to Date
Bid Unit Unit Unit %
Item Unit DescrlDtion Qtv Price Amount Qtv Price Amount Otv PrIce Amount ComD,
1I"'.--.olR i
1 LS Mobilization allowance 1 $ 2000,00 $ 2 000,00 1 $ 2000,00 $ 2 000,00 1 $ 2000,00 $ 2 000,00 100%
2 LS Construction area & traIIic control 1 $ 1 200,00 $ 1 200,00 1 $ 1 200,00 $ 1 200.00 1 $ 1 200,00 $ 1 200,00 100%
3 LS OSHA comnllance 1 $ 700,00 $ 700,00 1 $ 700,00 $ 700,00 1 $ 700,00 $ 700.00 100%
4 LS Construction 8UMIY 1 $ 800,00 $ 800,00 1 $ 800,00 $ 800,00 1 $ 800,00 $ 800,00 100%
5 LS Cleer arub & earthwork 1 $' 5 248,00 $ 5248,00 1 $ 5248,00 $ 5 248,00 1 $ 5248,00 $ 5.248,00 100%
6 TONS e belle 3 $ 775,00 $ 2325,00 3 $ 775,00 $ 2 325,00 o $ 775,00 $ - 0%
7 LS IAaDhaIt concrete 1 $ 1 534,00 $ 1,534,00 1 $ 1 534,00 $ 1 534,00 o $ 1 534,00 $ - 0%
8 SF Pee Dallino 64 $ 16,00 $ 1 024,00 64 $ 16,00 $ 1024,00 64 $ 16,00 $ 1 024,00 100%
9 LF Pee stem wall 22 $ 49,00 $ 1 078,00 22 $ 49,00 $ 1 078,00 22$ 49,00 $ 1 078,00 100%
10 SF Wood deck structure 146 $ 29,00 $ 4234,00 146 $ 29,00 $ 4 234,00 146 $ 29,00 $ 4 234,00 100%
11 LF Wood staira 99 $ 50,00 $ 4950,00 99 $ 50,00 $ 4 950,00 99 $ 50,00 $ 4 950,00 100%
12 LF Guard rail & DOBts 94 $ 50,00 $ 4700,00 94 $ 50,00 $ 4700,00 94 $ 50,00 $ 4 700,00 100%
13 LS TemDOnlIV sian & ouardrail 1 $ 1 520,00 $ 1 520,00 1 $ 1 520,00 $ 1 520,00 0,95 $ 1 520,00 $ 1 444,00 95%
14 LF Stair handrail 45$ 24,00 $ 1 080.00 45$ 24,00 $ 1 080,00 o $ 24,00 $ - 0%
15 EA Concrete Dier with wood nost 9 $ 1 156,00 $ 1040MlO 9 $ 1156,00 $ 10404,00 9 $ 1 156,00 $ 10404,00 100%
Bid AIle 'JUt" e:
16 SF Erosion control mattino 701 $ 2,75 $ 1927,75 701 $ 2,75 $ 1 927,75 701 $ 2,75 $ 1 927,75 100%
17 SF Soil Df'I!D8ration 701 $ 4,00 $ 2 804,00 701 $ 4,00 $ 2 804,00 701 $ 4,00 $ 2 804,00 100%
18 SF Broadcast seed 701 $ 1,30 $ 911,30 701 $ 1,30 $ 911,30 701 $ 1,30 $ 911,30 100%
19 LS 90 dav maintenance carioe! 1 $ 750,00 $ 750,00 1 $ 750,00 $ 750,00 o $ 750,00 $ - 0%
Total 1$ 49190,05 . 1$ 49190,05 1$ 43 425,05 88,28%
~\j-- 1\ . '2. . ott-,
Contractor Date
ru1a Pay to Date $ 43,425,05
11- 2--19 Retention $ 4,342,51
Project Manager Date Previous Payments $ 20,208,60
This paymentl $ 18,873,951
Public Works Director Date
Contract Start Date: 111/26/1999
Original Contract Days: 30
Adjusted Contract Days: 0
City Manager Date Adjusted Contract End Date: 08/24/1999
Senti Pavment to:
B &: H Communications
PO Box 92
Santa Margarita, CA 93453
- ------~-------_.,-- .
-------- -----
8.j.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
DAN HERNANDEZ, DIRECTOR OF PARKS & RECREATION
SUBJECT: AWARD OF BID - CITY CORPORATION YARD GATE SECURITY
SYSTEM
DATE: NOVEMBER 9,1999
RECOMMENDATION:
It is recommended that the Council accept the bid of $6,500 from Central Coast Fence for
the purchase and installation of a security gate system at the City Corporation Yard.
FUNDING:
Funding for this security gate system is included in the FY 1999/00 Public Works
Department and Parks and Recreation Department Budgets. A total of $5,000 is provided
from Water Distribution, $2,500 from Parks, and $2,500 from Streets/Bridge Maintenance
($10,000 total).
DISCUSSION:
The City Corporation Yard has experienced several burglaries over the past several years.
An electronic gate, which will stay closed except when City vehicles enter or exit the
Corporation Yard will provide a much higher level of security and protect the City's fleet
from vandalism and theft. The system will include an electric motor to operate the gate,
number key pad and loop detectors to signal the gate to open for outgoing vehicles.
Three bids were received by the City with the lowest responsible bid submitted by Central
Coast Fence. Staff has reviewed the bid and feels that it meets all specifications.
Alternatives
The following alternatives are provided for the Council's consideration:
-Approve staff's recommendation;
-Do not approve staff's recommendation;
-Modify as appropriate and approve staff's recommendation; or
-Provide direction to staff.
Attachments: Bid opening log sheet
Page J-14 Supporting Documentation
. ~----_."-,---------
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: October 26, 1999
Corporation Yard Security Gate
BIDDER'S NAME. CITY TOTAL
Fence Factory $9,667.00
Santa Maria
Central Coast Fence $6,500.00
Oceano
Mesa Pacific Gate Company $9,850.00
Templeton
t',<
~~~~?~
Kelly mOIi ,
Administrative Services Director/Deputy City Clerk
c: Public Works Director
City Manager
---~- ---
--~~,---- ---
FY 1999-00 PUBLIC WORKS AUTOMOTIVE SHOP
OPERATING EQUIPMENT
.6201 MACHINERY & EQUIPMENT $ 900
ill REPLACEMENT CITY RADIO $ 900
The City radio in PW-36 is 23 years old and no longer working. A hole bumed through the
circuit board which is no longer manufactured. Staff currently using a hand held unit in the
vehicle which is not a desirable option due to signal strength and efficiency of use. This
item conforms to City Administrative Policy C-007 regarding evaluation criteria for
replacement of equipment as replacement parts are no longer available.
.6401 STRUCTURES & IMPROVEMENTS $ 4,400
.. CORPORATION YARD GATE SECURITY SYSTEM $ 2,500
The City Corporation Yard has experienced several burglaries over the past years. An
electronic gate which will stay closed except when City vehicles enter or exit the
Corporation Yard will provide a much higher level of security ,and protect the City's fleet
from vandalism and theft. The total cost of $10,000 will be divided into three funds to
reflect the Departments' use of the area.
. Automotive Shop (Fund 010-4305) 2,500
. Parks (Fund 010-4420) _ 2,500
. Water Distribution (Fund 640-4712) 5,000
010-4305
J-14
-.--.".--
I.k.
MEMORANDUM
TO: C~TY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: OPTICAL DETECTION DEVICES ON EAST BRANCH STREET AT
MASON STREET, CITY PROJECT NO. 90-99-2, PROGRESS PAYMENT
NO.1
DATE: NOVEMBER 9, 1999
RECOMMENDATION:
It is recommended that the City Council authorize Progress Payment No. 1 in the amount
of $8,885.70 to Lee Wilson Electric Company for the installation of Optical Detection
Devices on East Branch St at Mason St. .
FUNDING:
On July 13, 1999, the City Council awarded the Optical Detection Devices on East Branch
Street at Mason Street Project ("Project") to Lee Wilson Electric Co. in the amount of
$9,873 and authorized a contingency of $1,500 to be used for unanticipated costs during
the construction phase of the Project. The total construction budget is $11,373.
DISCUSSION:
An application for Progress Payment No. 1 was received from Lee Wilson Electric Co. for
work completed through October 29, 1999. As of that date, the Contract was 100%
complete and $9,873 of the $9,873 available funds (or 100%) has been requested by the
Contractor. Deducting the 10% retention for work completed as of this date ($987.30),
gives a current progress payment of $8,885.70.
Attachment:
Application for Progress Payment No, 1
C:\My Documents\Projects\OpticomI,5604pp# lcc,doc
- --------~-,
rrlttyof
~C{j~ Public Works Department
Application/or Progress Payment
Contract Name: Optical Detection Devises on East Branch Street at Mason Street
Contract No: 90-99-2
Progress Payment No: 1
City Account No: 350-5604-7001 $8,885,70
Payment Date: 11;9/1999
Bid Estimate Amended Estimate Pay to Date
Bid Unit Unit Unit %
Item Unit DescriDlion Qtv Price Amount Qtv Price Amount Qtv Price Amount Como
1 LS Traffic Control 1 $ 100,00 $ 100,00 1 $ 100.00 $ 100.00 1 $ 100.00 $ 100.00 100%
2 LS Osha Compliance 1 $ 100,00 $ 100.00 1 $ 100,00 $ 100,00 1 $ 100,00 $ 100,00 100%
3 LS Installation of Type II 1 $ 9,673,00 $ 9,673,00 1 $ 9,673,00 $ 9,673,00 1 $ 9,673,00 $ 9,673,00 100%
Optical Detection Device
Total $ 9,873.00 $ 9,873.00 $ 9,873,00 100%
Contractor Date
Pay to Date $9,873,00
Retention $987,30
Project Manager Date Previous Payments $0.00
This Payment I $8,885,701
Public Works Director Date
Contract Start Date: 09/0811999
Original Contract Days: 60
Adjusted Contract Days: 0
City Manager Date Adjusted Contract End Date: 11107/1999
Send Pavment to:
Lee Wilson Electric Company
1151 EI Camino Real
Arroyo Grande, CA 93420
-- -------------- --
9.1.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: BIKEWAY ONE - PAULDING MIDDLE SCHOOL BIKELANES, PROJECT
NO. 90-98-1, PROGRESS PAYMENT NO.3
DATE: NOVEMBER 9,1999
RECOMMENDATION:
It is recommended that the City Council authorize Progress Payment NO.3 in the amount
of $66,204.81 to Maino Construction Company, Incorporated for the Bikeway One -
Paulding Middle School Bikelanes Project ("Project").
FUNDING:
On May 25,1999, the City Council awarded the Project to Maino Construction Company,
Incorporated, in the amount of $166,949,25 and authorized a contingency of $16,700 to
be used for unanticipated costs during the construction phase of the Project. The total
construction budget is $183,649.25.
DISCUSSION:
An application for Progress Payment No. 3 was received from Maino Construction
Company, Incorporated for work completed through October 27,1999. As ofthat date,
the contract was 99% complete and $166,144.74 of the $167,649.25 has been requested
by the Contractor.
Attachment: Application for Progress Payment NO.3
C:WIy Docurnents\Projects\Bikeway One,5606\5606pp#3, wpd
qg~~
~CB~ Public Works Department
Application for Progress Payment
Contract Name: Bikeway Project One
Contract No: 90-98-1
Progress Payment No: 3
Oty Account No: 350-5606-7001 = $66,204.81
Payment Date: 11/9/1999
Bid Estimate Arrended Estimate PIIv to Dllte
Bid Unit Unit Unit %
Item Unit DeecliDtion Qty Price A1munt Qty Price Amou1t CIv Price Amou1t Corm,
1 LS Mobilization Allowance 1 $ 2500,00 $ 2500,00 1 $ 2500,00 $ 2 500,00 1 $ 2500,00 $ 2,500,00 100%
2 LS TraIIIc Control 1 $ 5 750,00 $ 5,750,00 1 $ 5750,00 $ 5 750,00 1 $ 5750,00 $ 5 750,00 100%
3 LS Trench Sheeting, Shorina or Bracina 1 $ 3450,00 $ 3 450,00 1 $ 3450,00 $ 3 450,00 1 $ 3 <150,00 $ 3450,00 100%
4 LS Construction SI.rvev 1 $ 2 875,00 $ 2 875,00 1 $ 2875,00 $ 2 875,00 1 $ 2.875,00 $ 2.875,00 100%
5 LS E8rthWork 1 $ 19923,75 $ 19923,75 1 $ 19923,75 $ 19923,75 1 $19923,75 $ 19923,75 100%
6 TON Class B A8DhI!IIt Concrete. Addendum 2 322 $ 49,50 $ 15,939,00 322 $ 49,50 $ 15939,00 322$ 49,50 $ 15939,00 100%
7 CY CluB II AallreaBte Base - Addendum 2 430 $ 26,45 $ 11 373,50 430 $ 26,45 $ 11313,50 430$ 26,45 $ 11313,50 100%
8 S'( &.face Parking Area With 6" Agg, Base 52 $ 10,37 $ 539,24 52 $ 10,37 $ 539,24 52$ 10,37 $ 539.24 100%
9 LF (!f' Concrete CrIb With 18" Gutter 294 $ 19,55 $ 5747,70 294 $ 19,55 $ 5747,70 294 $ 19.55 $ 5747,70 100%
10 LF 7,5 Wide Concrete Sidewalk 256 $ 22,84 $ 5 847,04 256$ 22,84 $ 5 841,04 256$ 22.84 S 5.841,04 100%
11 SF Concrete Block Retaining Wall 488 $ 28,16 $ 13.742,08 488 $ 28,16 $ 13742,08 488$ 28,18 $ 13742.08 100%
12 EA Concrete HIIndicaD Rarm and Crub Return 1 $ 964,80 $ 964,80 1 $ 964,80 $ 964,80 1 $ 964,80 S 964,80 100%
13 EA 12 Foot Concrete DriIIewav 2 $ 1380,00 $ 2760,00 2 $ 1 380,00 $ 2 760,00 2 $ 1 380,00 $ 2.760,00 100%
14 EA ReIocIIte Bci&itina Mailbox to New Post 1 $ 233,45 $ 233,45 1 $ 233,45 $ 233,45 1 $ 233,45 $ 233,45 100%
15 LS R & R 3 Eldsiting Mailbmces to New Post 1 $ 233,45 $ 233,45 1 $ 233,45 $ 233,45 1 $ 233,45 S 233,45 100%
16 LS IbtJIe HeectNail With Galv, Railing 1 $ 5 138,20 $ 5138,20 1 $ 5,138,20 $ 5138,20 0,8 $ 5138,20 S 4110.56 8Q'M,
17 LS R & R Concrete Mecian 1 $ 2012,50 $ 2012,50 1 $ 2012,50 $ 2012,50 1 $ 201250 S 2a12,50 100%
18 LS Concrete StaJrs With Galv, Railina 1 $ 2206,85 $ 2206,85 1 $ 2206,85 $ 2 206,85 0,8 $ 2206,85 S 1 765,48 80%
19 LS .,. x 11' Reirtorced Concrete Pad 1 $ 600,30 $ 600,30 1 $ 600,30 $ 600,30 1 $ 600.30 $ 600,30 100%
20 EA Relocate EJdsitif1J Are Hvdrant 1 $ 1 123,55 $ 1 123,55 1 $ 1123,55 $ 1123,55 1 $ 1123,55 S 1 123,55 100%
21 LF IbtJIe 30 inch H)f'E Culvert . 1 $ 24605,40 $ 24605,40 1 $ 24 605,40 $ 24805,4) 1 $ 24805,4) $ 24805,4) 100%
22 LF 18 inch HJf'E Storm Drain 20$ 92,00 $ 1 84(},OO 20$ 92,00 $ 1 84(},OO 20$ 92.00 $ 1 840,00 100%
23 EA St8ndard ' Inlet 1 $ 2618,55 $ 2618,55 1 $ 2,618,55 $ 2.618,55 1 $ 2618,55 $ 2.618,55 100%
24 EA ~ Exlsitina Water Service 3 $ 1380,00 $ 4140,00 3 $ 1 380,00 $ 414),00 3 $ 1 380,00 $ 414),00 100%
25 LF Relocate and loINer 6 Inch Fire Une 125 $ 44,30 $ 5537,50 140 $ 44,30 $ 6 202.00 14) $ 44,30 $ 6 202.00 100%
26 EA RegeIce Eldsiting 4 inch Sewer laterlal 1 $ 2398,90 $ 2398,90 1 $ 2398,90 $ 2.398,90 1 $ 2398,90 $ 2 398,90 100%
'0 LS loINer Eldsiting 8 inch Water Main o $ - $ . o $ . $ - o $ - $ -
28 LS R811TN8 And DisDo&e EJdsiting 8" Drain Pipe 1 $ 986,70 $ 986,70 1 $ 986,70 $ 986,70 1 $ 986,70 $ 986,70 100%
29 EA RoecI8ide lion R -18 1 $ 214,50 $ 214,50 1 $ 214,50 $ 214,50 1 $ 214,50 $ 214,50 100%
30 EA Roed&Ide lion R - 26 10 $ 159,50 $ 1 595,00 10 $ 159,50 $ 1595,00 10 $ 159,50 $ 1 595,00 100%
31 EA ROIIdIIde lion R - 81 19 $ 170,50 $ 3239,50 19 $ 170,50 $ 3 239,50 19 $ 170,50 $ 3 239,50 100%
32 EA Roed8Ide jjgn R. 81-A 2 $ 49,50 $ 99,00 2 $ 49,50 $ 99,00 2 $ 49,50 S 99,00 100%
33 EA ROIIdIIde lion R - 81- B 2 $ 49,50 $ 99,00 2 $ 49,50 $ 99,00 2 $ 49,50 $ 99,00 100%
34 EA ROIIdIIde lion R . 61 1 $ 247,50 $ 247,50 1 $ 247,50 $ 247,50 1 $ 247,50 $ 247,50 100%
35 EA ROIIdIIde Sian R . 63 1 $ 203,50 $ 203,50 1 $ 203,50 $ 203,50 1 $ 203,50 $ 203,50 100%
36 EA Roed&Ide Sian W . 11 1 $ 209,00 $ 209,00 1 $ 209,00 $ 209,00 1 S 209,00 $ 209,00 100%
37 EA RoecI8ide Sign W - 75 1 $ 247,50 $ 247,50 1 $ 247,50 $ 247,50 1 $ 247,50 $ 247,50 100%
38 EA Roed&Ide Sian ~ 3 $ 137,50 $ 412,50 3 $ 137,50 $ 41250 3 $ 137,50 $ 41250 100%
39 EA Relocate Roadside Sians With New Poles 3 $ 137,50 $ 412,50 3 $ 137,50 $ 41250 3 $ 137,50 $ 412,50 100%
4) LS CaItrans striDing detail 22 3262 $ 0,61 $ 1 989,82 3262 $ 0,61 $ 1 989,82 3262 $ 0,61 S 1 989,82 100%
41 LS Caltrans striDing detail 32 1186 $ 0,53 $ 628,58 1186 $ 0,53 $ &28,58 1186 $ 0,53 $ &28,58 100%
42 LS Caltrans striDina detail 27b 841 $ 0,44 $ 370,04 841 $ 0,44 $ 370,04 841 $ 0,44 $ 370,04 100%
43 LS Caltrans strIDina detail 39 5377 $ 0,26 $ 1398,02 5377 $ 0,26 $ 1 398,02 5377 $ 0,26 $ 1 398,02 100%
44 LS CaItrans striDina detail 39a 1584 $ 0,18 $ 285,12 1584 $ 0,18 $ 285,12 1584 $ 0,18 S 285,12 100%
45 LS Caltrans striDing detail 38a 127 $ 1,10 $ 139,70 127 $ 1,10 $ 139,70 127 $ 1,10 $ 139,70 100%
46 LS Caltrans striping detail 12 1290 $ 0,18 $ 232,20 1290 $ 0,18 $ 23220 1290 $ 0,18 $ 232.20 100%
47 EA AIinIed stOD avntJols 5 $ 44,00 $ 220,00 5 $ 44,00 $ 220,00 5 $ 44,00 $ 220,00 100%
48 EA P8i1ted ahead avntJols 2 $ 55,00 $ 110,00 2 $ 55,00 $ 110,00 2 $ 55,00 $ 110,00 100%
49 EA PBirted 45 avrrtxJll 5 $ 27,50 $ 137,50 5 $ 27,50 $ 137,50 5 $ 27,50 $ 137,50 100%
50 EA PBirted Type VI arrow 3 $ 44,00 $ 132,00 3 $ 44,00 $ 132,00 3 $ 44,00 $ 132,00 100%
51 EA Rlirted TVDe III arrow 22$ 55,00 $ 1 210,00 22 $ 55,00 $ 1 210,00 22$ 55,00 S 1 210,00 100%
52 EA RllrtedbikelaneavrrtxJI 25$ 19,80 $ 495,00 25 $ 19,80 $ 495,00 25$ 19,80 $ 495,00 100%
53 LF Rlirted 12" lillil Une rrerking 496 $ 1,65 $ 818,40 496 $ 1,65 $ 818,4) 496 $ 1,65 $ 818,40 100%
-----~ ------.-----.
Bid Estimate Amended EstimElte PBv to Date
Bid Unit Unit Unit ,.
Item Unit De8crictlon Qtv Price Arrount Qtv Price Amot.I'1I av Rb! Amot.I'1I CoITI),
54 EA Plllrted oed ICing svrrbols 3 $ 66,00 $ 198,00 3 $ 66,00 $ 198,00 .3 $ 66,00 $ 198,00 100'!i
55 LF Ie linit line lTBoona 33 $ 11,00 $ 363,00 33$ 11,00 $ 363,00 33$ 11,00 $ 363,00 100'!i
56 LF ~ red cl.lb ITBrkina 354 $ 1,10 $ 389,40 354 $ 1,10 $ 389.'10 354$ 1,10 $ 389,40 100,.
57 LF IAIIminI elCi8lina red cl.lb lTBoong 797 $ 0,83 $ 661,51 797 $ 0,83 $ 661,51 797 $ 0,83 $ 661,51 100'!i
58 EA IRaIIed refIec:tiye ITBrkel8 10 $ 5,50 $ 55,00 10 $ 5,50 $ 55,00. 10 $ 5.50 $ 55,00 100'!i
59 LS 1Rern:Jve elCistina striDina. lTBoonas, etc 1 $ 5049,00 $ 5049,00 1 $ 5049,00 $ 5049,00 1 $ 5049,00 $ 5049,00 100'!i
Total I $ 166 949,25 IS 167613,75 1$ 166144,74 99,12"
Contractor Date
P8y to Date $166,144,74
Retention $ 16,614.47
Project Manage- Date Previous Payment $ 83,325.46
This Payment I $ 66,204.81 I
Public Worlcs Diredm Date
Contract Start Date: 0611511999
Original Contract Days: 60
Adjusted Contract Days: 0
CiI:Y ManBger Date Adjusted Contract End Date: 0811311999
Send Pllll"umt to:
Maino CoI1struction Company
PO Box 1347
San Luis ObIspo, CA 93406
...~..
MEMORANDUM
TO: CITY COUNCIL J~
FROM: KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: PROPOSED ORDINANCE AMENDING TITLE 6, CHAPTER 4, OF
THE ARROYO GRANDE MUNICIPAL CODE TO ESTABLISH A
MANDATORY COMMERCIAL AND INDUSTRIAL RECYCLING
PROGRAM
DATE: NOVEMBER 9, 1999
RECOMMENDATION:
It is recommended that the Council introduce for first reading the attached draft
ordinance amending Title 6, Chapter 4, of the Arroyo Grande Municipal Code to
establish a mandatory commercial and industrial recycling program.
FUNDING:
Costs are undetermined at this time; however, the cost of implementation of the
mandatory recycling program will be borne primarily by commercial and industrial
recycling customers. City costs associated with the random sampling program will be
funded from the recycling development fee paid by the recycling franchisee. For Fiscal
Year 1999-00, the recycling development fee is budgeted at $17,300. City costs are not
anticipated to exceed $2,000 for administration of the program.
DISCUSSION:
Consideration of a draft mandatory commercial and industrial recycling ordinance was
brought before the City Council on July 27, 1999. At that time the City Council directed
staff to 1) forward the document to various interested entities for review and comment,
and 2) bring the proposed ordinance back to the Council to conduct the first reading
(reference attached staff report dated July 27, 1999). The draft ordinance was
distributed to the Arroyo Grande Chamber of Commerce, RALCCO, South County
Sanitary Service, Inc., San Luis Obispo County Integrated Waste Management
Authority (IWMA), and to B. Goodrow, Inc. Those interested entities were requested to
submit written comments to the City within a sixty (60) day time period. Responses
were received from South County Sanitary Service, Inc., and the IWMA. Additionally,
City staff contacted the City of Arcadia to inquire about its experiences in attempt to
implement a mandatory commercial and industrial recycling program, especially with
regard to appeal and exemption provisions.
i
,
I
I
I
I
--..---.---....---.- ...--- -----.----- _ _--------.J
CITY COUNCIL
ADOPTION OF AMENDMENTS TO MUNICIPAL CODE IMPLEMENTING
INDUSTRIAL AND COMMERCIAL RECYCLING PROGRAM
NOVEMBER 9, 1999
PAGE 2
These responses are summarized as follows:
South County Sanitary Service, Inc. (reference attached comments).
Sec. 6-4.18.1(a)(1). Supply of recycling containers is appropriate at
approved rates. [No City response required to this comment.]
Sec. 6-4.18.1 (a)(2). There is no money in the bid, as submitted by South
County Sanitary Service, Inc., for development of an "action plan" with
respect to the proposed mandatory recycling ordinance. South County's
comments indicate a desire to avoid the public relations and enforcement
aspect of the proposed ordinance. [The current Franchise Agreement with
South County Sanitary Service, Inc., requires the franchisee to submit a
proposal for new or expanded services when requested by the City.]
Sec. 6-4.18.1 (a)(3). AB 939 is not measured by diversion. [While AS 939
may not require monitoring of diversion rates, the diversion rate is
nevertheless a key component for determining whether a city is
substantially complying with the Act.]
Sec. 6-4.18.1 (b). South County Sanitary Service, Inc., only intends to
provide an overall report, with a section discussing diversion rates. [The
current Franchise Agreement with South County Sanitary Service, Inc.,
requires the franchisee to submit a proposal for new or expanded services
when requested by the City.]
IWMA (reference attached IWMA letter dated September 9,1999).
The Board voted unanimously to support the draft ordinance. [No City
response required.]
Pursuant to staff discussions with Bill Worrell (IWMA Manager), appeal
and exemption provisions are not recommended to be included in the
ordinance. No business should be exempt from meeting the recycling
requirements, even if a business handles its own recycling. This helps to
alleviate the need to "carve out" recycling costs and requirements for
individual businesses on a case by case basis. [No City response
required.]
- ---- -
CITY COUNCIL
ADOPTION OF AMENDMENTS TO MUNICIPAL CODE IMPLEMENTING
INDUSTRIAL AND COMMERCIAL RECYCLING PROGRAM
NOVEMBER 9, 1999
PAGE 3
City of Arcadia comments.
The City of Arcadia, from which the ordinance was modeled, originally had
an appeal and exemption provision in their ordinance. They have since
repealed the appeal and exemption provision because it resulted in a
substantial administrative burden and continuous staff and City Council
involvement.
Alternatives
The following alternatives are presented for Council consideration:
- Introduce the ordinance for first reading;
- Modify the ordinance, and introduce for first reading;
- Reject the ordinance;
- Provide direction to staff.
Attachments: 1) Ordinance
2) South County Sanitary, Inc., handwritten comments
3) IWMA letter
4) July 27, 1999 staff report
-~
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AMENDING CHAPTER 4 OF
TITLE 6 OF THE ARROYO GRANDE MUNICIPAL CODE
TO ESTABLISH A MANDA TORY COMMERCIAL AND
INDUSTRIAL RECYCLING PROGRAM
.
WHEREAS, AS 939 (California Integrated Waste Management Act) requires each city
and county to reduce the amount of waste disposed of at area landfills by 50% by the
year 2000; and
WHEREAS, Section 40059 of the Public Resources code provides, in part, that under
the California Integrated Waste Management Act, a city retains the power to determine,
among other things, frequency of collection, means of collection, and transportation,
level of services, charges and fees, and the nature, location, and extent of providing
solid waste handling services; and
WHEREAS, the City Council finds that the cost of disposing of solid waste in area
landfills has increased dramatically, and that it is anticipated that costs will continue to
rise; and
WHEREAS, the City Council finds that much of the waste generated in Arroyo Grande
can be effectively segregated and recycled, thus controlling and reducing the cost of
waste disposal to Arroyo Grande businesses as well as making recyclable materials
available for re-use and remanufacturing; and
WHEREAS, the City Council finds that it is in the best interest of the residents and
businesses in Arroyo Grande to institute a commercial and industrial recycling program
in Arroyo Grande.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES ORDAIN AS FOLLOWS:
SECTION 1: Section 6-4.02 of Title 6, Chapter 4, of the Arroyo Grande Municipal Code
is amended to add the following definition:
"Commercial or Industrial Business" means a commercial or industrial
business enterprise including commercial, industrial, or non-profit
business uses or any other type of premise other than single-family and
multiple family residential, which has a commercial garbage account.
SECTION 2: Section 6-4.18.1 is hereby added to Chapter 4 of Title 6 of the Arroyo
Grande Municipal Code to read as follows:
-----.----
ORDINANCE NO. C.S.
PAGE 2
Sec. 6-4.18.1. Mandatory Commercial/lndustrial Recycling
(a) COMMERCIAL/INDUSTRIAL RECYCLING REQUIREMENTS --
FRANCHISEE. Any and all permitted recycling franchisees within
the City of Arroyo Grande shall be required to accomplish the'
following:
1) Supply appropriate recycling containers to all commercial
and industrial business customers served by said recycling
franchisee.
2) Work with commercial and industrial business customers
to encourage recycling and to educate such customers about
the need and requirement to recycle within the City. The
recycling franchisee shall submit for approval by the
Community Development Director a strategy and
methodology ("action plan") for increasing diversion and
recycling within the City, to include educating, sending out
notices, advertising in local publications, conducting
workshops, obtaining formal commitments from businesses to
recycle, policing diversion rates, and identifying businesses
that fail to substantially comply with the recycling program.
The action plan shall be submitted to the City for approval
within 90 days of receiving notice from the City to submit said
plan.
3) Closely monitor the diversion rates of commercial and
industrial businesses with respect to compliance with the
requirements of the California ~ntegrated Waste Management
Act or as provided under applicable state law.
(b) REQUIRED MONTHLY REPORTS. Any and all recycling
franchisees removing recyclable material from the waste
stream generated by commercial and industrial businesses
shall report such diversions to the City on a monthly basis
and indicate the type and amount of material diverted. The
recycling franchisee shall prepare a City-approved form for
this specific purpose.
(c) RANDOM SAMPLING. The City or its designee shall conduct
random sampling of the waste stream to assure substantial
compliance with the recycling requirements of the City. If the
sample contains more than twenty percent (20%) of
ORDINANCE NO. C.S.
PAGE 3
recyclable material as defined in the Recycling Services
Franchise Agreement, the business will be deemed to be in
substantial rioncompliance. A warning will be issued and the
waste will be resampled within a six (6) month period. Any
subsequent finding of substantial non-compliance shall result
in the business paying for the cost of the sampling in addition
to the imposition of other penalties as specified below.
(d) PENALTIES FOR SUBSTANTIAL NON-COMPLIANCE. If a
commercial or industrial business fails to comply with
recycling requirements as determined from the sampling
program, the City may suspend or revoke the applicable
business license permit, and/or impose a civil fine of $500 for
each day the business has failed to substantially comply.
(e) ANTI-SCAVENGING. No person or entity other than the
business owner, employee or agent of the business, Or
licensed recycling franchisee shall remove any material from
a recycling container.
SECTION 3: That all ordinances, codes, sections of ordinances and codes, and
resolutions that are inconsistent with the provisions of this Ordinance are hereby
repealed.
SECTION 4: If any section, subsection, subdivision, paragraph, sentence, 'clause or
phrase of this Ordinance or any part thereof is for any reason held to be unlawful or
unconstitutional, such decision shall not affect the validity of the remaining portion of
this Ordinance or any part thereof. The City Council hereby declares that it would have
passed each section, subsection, subdivision, paragraph, sentence, clause or phrase
thereof, irrespective of the fact that anyone or more section, subsection, subdivision,
paragraph, sentence, clause or phrases be declared unlawful or unconstitutional.
SECTION 5: A summary of this Ordinance shall be published in, a newspaper
published and circulated in the City of Arroyo Grande at least five (5) days prior to the
City Council meeting at which the proposed Ordinance is to be adopted. A certified
copy of the full text of the proposed Ordinance shall be posted in the office of the
Director of Administrative Services/Deputy City Clerk. Within fifteen (15) days after
adoption of the Ordinance, the summary with the names of those City Council
members voting for and against the Ordinance shall be published again, and the
Director of Administrative Services/Deputy City Clerk shall post a certified copy of the
full text of such adopted Ordinance. This ordinance shall take effect and be in full force '
and effect thirty (30) days after its passage.
ORDINANCE NO. C.S.
PAGE 4
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of ,1999.
ORDINANCE NO. C.S.
PAGE 5
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~L-cn- L. J~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Attachment 2 (])
;PI y C#~~;6 y;, Ui/hffy
CITY COUNCIL ~ ;59t/~y),-trxry
CONSIDERATION OF AMENDMENTS TO MUNICIPAL CODE, IMPLEMENTING
INDUSTRIAL AND COMMERCIAL RECYCLING PROGRAM
JULY 27, 1999
PAGE 2
amount of waste disposed at landfills. The proposed ordinance amends Chapter 4
of Title 6 of the AGMC to add provisions to the City's existing mandatory recycling
ordinance aimed at implementation of a mandatory commercial and industrial
recycling program.
The proposed ordinance will help the City meet the requirements of the California
Integrated Waste Management Act ("Act") by instituting certain recycling measures
for commercial and industrial businesses. The Act requires each city and county to
reduce the amount of waste disposed of at area landfills by 50% by the year 2000.
The City of Arroyo Grande IS currently at approximately 25%, which is
substantially below the requirements of the Act. Unless the City can show that it
is in compliance with requirements of the Act, the City may be subject to a penalty
of up to $10,000 per day. Instituting provisions to actively implement an industrial
and commercial recycling program gives the City the ability to aggressively pursue~ ~
meeting the requirements of the Act. n 1/ buAj~ ~ ^ b \
If an require e recycling franchisee(s) to actively
implement a program of educating busmes 0 the need and requirement to
recycle, 0 am , c osely monitor the recycling practices
of the businesses. Fines may be imposed on businesses for continued substantial
non-compliance, with recycling requirements, based on City conducted random
~ ~ sampling and audits of waste disposed of by businesses. The recycling franchisee
~~ would be required to submit an action plan to the City detailing a strategy and
~ U' for increasing diversio ... . . . .
\) The action plan will include components regarding educating, advertising,
~ conducting workshops, obtaining formal commitments from businesses to recycle,
policing diversion rates, and identifyin 'nesses, that fail to . . in or
comply with the recyclin program. Additionally, the franchisee, would submit
mont Iy reports detailing quantities nd types of materials being diverted.
The action pi and specific details of the recycling operations are addressed in the
Recycling Services Franchise Agreement that was part of the recent joint Request
for Proposals process with Pismo Beach for curbside recycling. Council action on a
new recycling agreement is tentatively scheduled for August 10, 1999 (Pismo
Beach has scheduled the item for August 3, 1999). Integrated Waste Management
Authority staff has reviewed the proposed ordinance and concurs with its
contents.
,
ORDINANCE NO. C.S.
PAGE 2
SECTION 2: Section 6-4.18.1 is hereby added to Chapter 4 of Title 6 of the Ar-
royo Grande Municipal Code to read as follows:
Sec. 6-4.18.1. Mandatorv Commercialllndustrial RecvclinQ
(a) COMMERCIAL/INDUSTRIAL RECYCLING REQUIREMENTS --
FRANCHISEE. Any and all permitted recycling franchisees
within the City of Arroyo Grande shall be required to accomplish
the following:
1) Supply appropriate recycling containers to all commer-
cial and industriC?tness custom~ed by said rj-
cling franchisee. a~ dfpr& O~ 1-e6
2) Work with commercial and industrial business custom-
(\ ~ ;11 ers to encourage recycling and to educate such customers
about the need and requirement to recycle within the City.
The recycling franchisee shall submit for approval by the
Community Development Director a strategy and method-
~~~ ology ("action plan") for increasing diversion and recycling
within the City, to include educating, sending out notices, -
advertising in local publications, conducting workshops,
~V( obtaining formal commitments from businesses to recycle,
rv7 policing diversion rates, and identifying businesses that fail
to substantially comply with the recycling program. The
action plan shall be submitted to the City for approval
within 90 days of receiving notice from the City to submit
said plan.
'3) Closely monitor the diversion rates of commercial and
industrial businesses with respect to compliance with the
requirements of the Cali rnia Integrated Waste Manage-
ment Act or as provi un applicable state la~ cd ll/er5\~t1
Itgq3t{ J~ )VtfJT:W~d?;,r~ r
~ ~
VJb a\~ 0- uU~tJ'^' ctJ7?7fan jl
n t9 't- A P R-- -f1"'(YY) /! f\o'f- A
~ 1[1'&& A~ercy ~
ORDINANCE NO. C.S.
PAGE 3
(b) REQUIRED MONTHLY REPORTS. Any and all recycling
. :;;J franchisees removing recyclable material from the waste
6tJI"P'/' stream generated by commercial and industrial businesses
M Z shall report such diversions to the City on a monthly basis
J :jypl~ and indicate the type and amount of material diverted.
, " 11 If} The recycling franchisee shall prepare a City-approved
J tft (1 form for this specific purpose.
(c) RANDOM SAMPLING. The City or its designee shall
conduct random sampling of the waste stream to assure
substantial compliance with the recycling requirements of
the City. If the sample contains more than twenty percent
(20%) of recyclable material as defined in the Recycling
Services Franchise Agreement, the business will be
deemed to be in substantial noncompliance. A warning
will be issued and the waste will be resampled within six
(6) months. Any subsequent finding of substantial non-
compliance shall result in the business paying for the cost
of the sampling in addition to the imposition of other
penalties as specified below.
.
(d) PENAL TIES FOR SUBSTANTIAL NON-COMPLIANCE. If a
commercial or industrial business fails to comply with
recycling requirements as determined from the sampling
program, the City may suspend or revoke the applicable
business license permit, and/or impose a civil fine of $500
for each day the business has failed to substantially
comply.
(e) ANTI-SCA VENGING. No person or entity other than the
business owner, employee or agent of the business, or
licensed recycling franchisee shall remove any material
from a recycling container.
----------.--- ----
09/ZZ/1999 WED 10:5Z FAX 805 HZ 85Z9 SLO lWIIA ~++ K HEFFERNON ARROYO GRAND '-" 002/002
Attachment 3
San Luis Obispo County
;,..".., ,~~.~~~~~~~~..W ~~~~. ,M~~~~~~~~,~~, Authority
. . . . . . . - . ~ . .. . . . .. .. -
IWMA BOAlID MEMBERS : September 9. 1999 fILE COP~
Mike RYton. p,'taident. :
San LulS OblSpO CountY :
Georg, Luna . \'lee Presiclent, :
Clt)' of Atascaclero : Robert Hunt
Tony Farrar... : City Manager
Cit)' of Arroyo Grandt : City of Arroyo Orande
PO Box 550
Ric:he.rd Nc:ufdd. : Arroyo Grande. CA93421
City of Gro~r ~"dI :
Dave EUiott. : Subject: Draft Commercial and Recycling Ordinance
City of Morro 8q :
John 8rown. : DeoxJ3~
Ci~ of P~mo 8c~h :
~Vf Romfro, : Thank you for sending a copy of the draft Commercial and RecycJjng
Cit:)' or San LuiS Obl'po : Ordinance for our review and comment. At the lWMA Board Meeting
l\atcho AcbMJI~. : yesterday the draft ordinance was considered. The Board voted
S3ft Luis Obispo CounlY : unaniJnousty to support, the draft ordinance.
Shidey Bi.n~hi. : Arroyo Grande is to be co~ended for considering a mandatory .
San Luis Obispo County : ordinance appHcable to the C01DDICI'Cial and industrial waste generators.
Harry Ovitt. : With your new recycling contract you have established the iDftastructure
5aal.uis Obispo Count)' : to implement an aggressive commercial recycling program,
Pc, P,aan!. : The IWMA Board also requested that a copy of this letter and the draft
Sila Luis Obispo Count)' : ordinance be sent to aU the other member jurisdictions.
Bill Worrell. M6n,.ger : Sincerely.
CaroI1n Goodrich, SeCl'uary : /.WI
R.ymo"d A, Bieri"g. Counsel :
3220 South Hlttuera. .suitt 2 J 0 :
San Lul& Obi.po, CA 9340 1 : William A. Worrell
Po5t Office Box 857 : Manager
S;m Luis Obispo. CA 93406 :
800/782.8:>30 :
FAX so:sn82-8529 :
E-mail: iwma@iwma.com : cc: City Managers with draft Commercial and Recycling Ordinance
Re~linf, Compose W Hu, :
Waan: Info. 800/40Q-0811 :
School !>roar,)l7l!S InformAtion :
805/782-8424 :
" PriIttH I'll fl/r9dH ~r
---
Attachment 4
MEMORANDUM
TO: CITY COUNCIL
FROM: HENRY ENGEN, INTERIM COMMUNITY DEVELOPMENT
DIRECTOR \\L
SUBJECT: CONSIDERATION OF AMENDMENTS TO TITLE 6, CHAPTER 4
OF THE ARROYO GRANDE MUNICIPAL CODE IMPLEMENTING
A COMMERCIAL AND INDUSTRIAL RECYCLING ORDINANCE
DATE: JULY 27, 1999
RECOMMENDATION:
It is recommended that the Council:
1. Submit the attached draft ordinance to the City's recycling franchisee and
those recycling entities who responded to the City's request for proposals for
recycling services for review and comment for a sixty (60) day period; ~md,
-
2. Bring the item back to the Council subsequent to the review period to
conduct the first reading of the ordinance.
FUNDING:
Costs are undetermined at this time; however, the 'cost of implementation of the
mandatory recycling program will be borne primarily by commercial and industrial
recycling customers. City costs associated with the random sampling program will
be funded from the recycling development fee paid by the recycling franchisee. For
Fiscal Year 1999-00, the recycling development fee (paid by the recycling
franchisee to the City) is budgeted at $17,300. City costs are not anticipated to
exceed $2,000.
DISCUSSION:
Arroyo Grande Municipal Code (" AGMC") Section 6-4.18 (copy attached) requires
periodic collection of recyclable material from all developed properties in the City.
However, under the current AGMC provisions, there are no specific standards for
recycling in the business community and no motivation for businesses to maximize
recycling and thereby assist the City in meeting its statutory duty to reduce the
CITY COUNCIL
CONSIDERATION OF AMENDMENTS TO MUNICIPAL CODE, IMPLEMENTING
INDUSTRIAL AND COMMERCIAL RECYCLING PROGRAM
JULY 27, 1999
PAGE 2
amount of waste disposed at landfills. The proposed. ordinance amends Chapter 4
of Title 6 of the AGMC to add provisions to the City's existing'mandatory recyctirlfl
ordinance aimed at implementation of a mandatory commercial and industrial
recycling program.
The proposed ordinance will help the City meet the requirements of the California
Integrated Waste Management Act ("Act") by instituting certain recycling measures
for commercial and industrial businesses. The Act requires each city and county to
reduce the amount of waste disposed of at area landfills by 50% by the year 2000.
The City of Arroyo Grande is currently at approximately 25%, which is
substantially below the requirements of the Act. Unless the City can show that it
is in compliance with requirements of the Act, the City may be subject to a penalty
of up to $10,000 per day. Instituting provisions to actively implement an industrial
and commercial recycling program gives the City the ability to aggressively pursue
meeting the requirements of the Act.
If enacted, the ordinance would require the recycling franchisee(s) to actively
implement a program of educating businesses of. the need. and requirement to
recycle, obtain commitments to recycle, and closely monitor the recycling practices
of the businesses. Fines may be imposed on businesses for continued substantial
non-compliance with recycling requirements, based on City conducted random
sampling and audits of waste disposed of by businesses. The recycling franchisee
would be required to submit an action plan to the City detailing a strategy and
methodology for increasing diversion and recycling in businesses within the City.
The action plan will include components regarding educating, advertising,
conducting workshops, obtaining formal commitments from businesses to recycle,
policing diversion rates, and identifying businesses that fail to participate in or
comply with the recycling program. Additionally, the franchisee would submit
monthly reports detailing quantities and types of materials being diverted.
The action plan and specific details of the recycling operations are addressed in the
Recycling Services Franchise Agreement that was part of the recent joint Request
for Proposals process with Pismo Beach for curbside recycling. Council action on a
new recycling agreement is tentatively scheduled for August 10, 1999 (Pismo
Beach has scheduled the item for August 3, 1999). Integrated Waste Management
Authority staff has reviewed the proposed ordinance and concurs with its
contents.
----..
CITY COUNCIL
CONSIDERATION OF AMENDMENTS TO MUNICIPAL CODE, IMPLEMENTING
INDUSTRIAL AND COMMERCIAL RECYCLING PROGRAM
JULY 27, 1999
PAGE 3
The staff report and ordinance will also be sent to the Chamber of Commerce for
review and comment.
Attachments: r15J58SeS Orelifl8f18e
AGMC Section 6-4.18
-
_n n______ --._"
6-4.17 6-4.18
(c) The City Council finds that the success of the recycling program is in part,
dependent upon the ability of a recycling franchisee to collect recyclable materials withoUt
interference by unauthorized persons and that such unauthorized interference may have
serious adverse effects on the success of recycling programs.
(Sec. 13, Ord. 153, as amended by Sec. 1,Ord. 473 C.S., eff. May 9, 1996)
_ Sec. 6-4.18. Use of Recvclina Service Mandatorv - Colledion of Charaes
(a) The City has determined that periodic collection of recyclable materials from all
developed properties in the City benefits all occupants of developed properties in the City.
(b) The City will provide recycling collection service through its recycling franchisee.
(c) The City or the recycling franchisee shall collect all fees for recycling collection,
as specified in the recycling franchise agreement.
(d) All owners of developed property shall be responsible and liable for paying the
recycling collection service fees for that property, regardless of 'hhethersuch O'M1er elects
to sue such service, although the City or recycling franchisee will bill an occupant of such
property if requested by the owner.
(e) The failure of any occupant or owner to promptly remit the. fee for recycling
collection service 'hhen due and payable shall entitle the City or recycling fran~isee to
collect a late fee from that O'M1er or occupant. The amount of the late fee shall be
established by the City Council.
(1) Pursuant to applicable Government and Health and Safety Codes, and upon the
direction of the City Council, any debt and all penalties arising hereunder may be collected
and annually transf~rred to the county auditor for inclusion on the next year's tax bill of the .
, respective property O'M1er. An action in the name of the City may be commenced in any
court of competent jurisdiction for the amount of any delinquent fees for charges and if legal
action is brought by the City or its designee to enforce the collection of any amount charged
and due under this section, any judgment rendered in favor of the city shall include costs of
suit incurred by the City or its designee including a reasonable attorney's fee if allowable by
statute.
(Sec. 14, Ord. 153, as amended by Sec. 1, Ord. 473 C.S., eff. May 9, 1996)
211.1 Reprint No. 57 (4/11/97)
--------
.
.
PRESS RELEASE
ISSUE DATE: IMMEDIATE RELEASE
CITY COUNCIL CONSIDERS COMMERCIAL AND INDUSTRIAL RECYCLING
ORDINANCE
,
"
The Arroyo Grande City Council at its meeting of July 27,1999 directed
staff to circulate a draft ordinance that would implement a mandatory
commercial and industrial recycling program. Copies of the draft ordinance
will be circulated for comment to the City's recycling franchisee and other
firms who responded to the 'City's request for proposals for curbside
recycling services. The Chamber of Commerce will also be asked to review
the draft ordinance._
The proposed ordinance is intended to meet the requirements of the
California Integrated Waste Management Act, which requires each city and
county to reduce the amount of waste disposed in landfills by 50% by the
year 2000. The City is at approximately 22% now, with commercial and
industri~J waste representing almost 60% of the waste stream. The penalty
for not complying with the State standard is a fine of up to $10,000 a day.
If enacted, the ordinance would require the recycling franchisee(s) to actively
implement a program of educating businesses of the need and requirement to
recycle, obtain commitments to recycle, and closely monitor the recycling
practices of businesses. Fines may be imposed on businesses for conti!1ued
substantial non-compliance based on audits of disposed of waste.
The ordinance will be out for review and comment for a sixty (60) day period
and then bro.ught back to the Council for consideration.
tk:r L. I-l:llli1
ROBERT l. HUNT, CITY MANAGER
lJl- ~ 'l 4 11
'DATE
FOR FURTHER INFORMATION CONTACT:
KEllY HEFFERNON, ASSOCIAJ'E PLANNER
(805) 473-5420
-------.."----------
11...
MEMORANDUM
TO: CITY COUNCIL
FROM: TIMOTHY J. CARMEL, CITY ATTORNE"f'c......
SUBJECT: APPROVAL OF FRANCHISE AGREEMENT WITH TOSCO
CORPORATION FOR EXISTING OIL TRANSMISSION
PIPELINES
DATE: NOVEMBER 9, 1999
RECOMMENDATION:
It is recommended that the Council approve a new, non-exclusive franchise agreement
with Tosco Refining Company ("Tosco") by and through its subsidiary, Unocal California
Pipeline Company, ("UNOCAP").
FUNDING:
The City will receive a one time transaction and granting fee of $10,000.00. The annual
franchise fee revenue will increase from $566.00 to $9,736.29 (with annual cost of living
adjustments ).
DISCUSSION:
Oil transmission pipelines currently exist within right of ways located in the City of
Arroyo Grande, pursuant to franchise agreements dating back to 1929.
UNOCAPlTosco has requested a new franchise agreement in an effort to consolidate
and clear up uncertainties and inconsistencies in these agreements (reference attached
memorandum, dated July 12, 1999).
UNOCAPlTosco is in the process of securing updated franchise agreements with
several local cities for existing oil transmission facilities. At least one city, the City of
Grover Beach, is considering the possibility of not renewing the agreements, citing
public safety concerns. As a publicly regulated company, UNOCAPlTosco may use its
eminent domain authority to obtain permanent easements for continued use of the
pipelines.
The City has negotiated a proposed agreement (copy attached) with Tosco to assure
that the City's interests are adequately protected, while maximizing the benefits to the
City for allowing the transmission of oil products in its right-of-ways. These protections
include indemnification, insurance, and liquidated damages provisions, clarification of
--
-~--------
CITY COUNCIL
APPROVAL OF TOSCO FRANCHISE AGREEMENT
NOVEMBER 9, 1999
PAGE 2
the City's prior rights over the pipeline easements, protection and maintenance of City
streets, and assurances that pipeline hazardous substance safety controls exist. Also
attached to the agreement are diagrams depicting the locations of the existing oil
transmission pipelines within the City.
Recent legislation established the formula for determining the annual franchise fee for
publicly regulated oil pipelines. Under the formula, the maximum annual franchise fee
would increase from $566.00 (currently being paid) to $9,736.29. Should the franchise
fee formula change, the proposed agreement includes a provision requiring
UNOCAPlTosco to pay the maximum rate allowed by law. The annual franchise fee will
be adjusted based on cost of living changes. In addition to the increased annual
franchise fee, the negotiated agreement requires Tosco to pay the City $10,000.00 for
granting the franchise. The proposed term is for a period of 10 years.
Attachments: 1) Proposed Franchise Agreement
2) Memorandum dated July 12, 1999
Attachment 1
AN AGREEMENT GRANTING TO UNOCAL CALIFORNIA PIPELINE
COMPANY, A CALIFORNIA CORPORATION, A FRANCHISE TO
CONSTRUCT, OPERATE, AND MAINTAIN PIPELINES FOR THE
TRANSPORTATION OF OIL, AND OTHER SPECIFIED MATERIALS, IN
THE CITY OF ARROYO GRANDE, STATE OF CALIFORNIA
TABLE OF CONTENTS
faga
ARTICLE 1 NATURE OF FRANCHISE ............................. 1
A. Grant of Franchise . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1
B. Limitations Upon Grant . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
C. Rights Reserved to the City . . . . . . . . . . . . . . . . . . . . . . .. 3
ARTICLE 2 APPURTENANCES .................................4
ARTICLE 3 LOCATION OF PIPELINES . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
ARTICLE 4 CONSTRUCTION OF PIPELINES . . . . . . . . . . . . . . . . . . . . . . .. 4
A. Terms of Construction ............................ 4
B. Restoration of Streets . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
ARTICLE 5 COMMENCEMENT OF CONSTRUCTION . . . . . . . . . . . . . . . . .. 5
ARTICLE 6 MAPS AND REPORTS TO BE FURNISHED . . . . . . . . . . . . . . . .. 6
ARTICLE 7 COMPENSATION TO THE CITY . . . . . . . . . . . . . . . . . . . . . . .. 7
ARTICLE 8 EMERGENCY EQUIPMENT AND CREWS . . . . . . . . . . . . . . . . . . 9
ARTICLE 9 REPAIR OF DEFECTIVE FACILITIES AND REPAIR
OF DAMAGE TO CITY .............................. 9
ARTICLE 10 REARRANGEMENT OF FACILITIES . . . . . . . . . . . . .. . . . . . . .. 10
A. Expense of Grantee ............................. 10
B. Expense of Others .............................. 11
C. Rearrangement of the Facilities of Others . . . . . . . . . . . . .. 12
D. Notice ...................................... 12
i
-------
TABLE OF CONTENTS
faaI
ARTICLE 11 GRANTEE'S REMOVAL OR ABANDONMENT OF FACILITIES .... 12
ARTICLE 12 COMPLETION OF WORK ............................ 15
ARTICLE 13 RECOVERY OF COSTS OF REPAIRS AND UNPAID FEES . . . . .. 15
ARTICLE 14 BOND .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 17
ARTICLE 15 INSURANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 18
ARTICLE 16 INDEMNIFICATION BY GRANTEE ...................... 19
ARTICLE 17 CHANGES IN CONTROL OF FRANCHISE . . . . . . . . . . . . . . . .. 20
ARTICLE 18 WAIVER OF BREACH . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 23
ARTICLE 19 DEFAULT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 23
ARTICLE 20 SCOPE OF RESERVATION ........................... 24
ARTICLE 21 NOTICE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 24
ARTICLE 22 SUCCESSORS ................................... 25
ARTICLE 23 ACCEPTANCE OF FRANCHISE ........................ 25
ARTICLE 24 FORCE MAJEURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 26
ARTICLE 25 LIQUIDATED DAMAGES ............................ 26
ARTICLE 26 ATTORNEY'S FEES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 27
ii
AN AGREEMENT GRANTING TO UNOCAL CALIFORNIA PIPELINE
COMPANY, A CALIFORNIA CORPORATION, A FRANCHISE TO
CONSTRUCT, OPERATE, AND MAINTAIN PIPELINES FOR THE
TRANSPORTATION OF OIL, AND OTHER SPECIFIED MATERIALS, IN
THE CITY OF ARROYO GRANDE, STATE OF CALIFORNIA
This Franchise Agreement is entered into this day of , 1999,
by and between the CITY OF ARROYO GRANDE, a municipal corporation duly
organized and existing pursuant to the Constitution and laws of-the State of California
(hereinafter the "City") and UNOCAl CALIfORNIA PIPELINE CORPORATION, a
California Corporation (hereinafter "Grantee"), on the following terms and conditions:
ARTICLE 1
NATURE OF FRANCHISE
A. Grant of Franchise.
1. The City hereby grants to Grantee, for the term which shall begin on the
effective date of this Agreement and which term shall end at 5:00 p.m. on November
30, 2009, subject, however, to all the limitations and restrictions herein contained,
the non-exclusive right, privilege and franchise to, within the City, construct, erect,
maintain, operate, repair, renew, abandon, and change the size of and remove
pipelines, not to exceed twelve ( 1 2) inches nominal internal diameter, for the
transportation of oil, oil products, hydrocarbon gases and other gases necessary for
the operation and maintenance of the pipelines, water and mixtures thereof, movable
by pipeline, in, under, along, and across the public streets, ways, alleys and places
(hereinafter collectively referred to as "streets"), more fully described and shown on
the site maps in the Appendix, attached hereto and made a part hereof.
2. Unless otherwise specifically stated, the following provisions shalt govern
the interpretation and construction of the franchise granted herein:
(a) This franchise shall supersede any and all prior franchise
agreements between the parties and/or their predecessors in interest, and shall
include the right, for the period and subject to the conditions hereof, to construct,
erect, maintain, operate, repair, renew, abandon and change the size and remove the
said pipelines, if any, of Grantee, as laid and constructed in said streets.
(b) The terms and conditions of this franchise shall also apply to any
pipe or other facilities of Grantee which are located within the right of way of any
public road or street at the time such road or street becomes a City street, except in
cases where Grantee maintains easement rights that are prior to or pre-date the
establishment of such public road or street.
(c) Grantee shall not be relieved of its obligation to promptly comply
wah any provision of this franchise by failure of the City to enforce prompt
compliance.
(d) Any right or power conferred, or duly imposed upon any officer,
employee, department, or other City entity, by the terms of this franchise, may be
legally transferred to any other City officer, employee, department, or other City
entity.
(e) Grantee shall have no recourse whatsoever against the City for
any loss, cost, expense, or damage suffered by Grantee and arising out of any
provision or requirement of this franchise or its lawful enforcement by the City.
(f) This franchise does not relieve Grantee of any applicable
requirements of the Arroyo Grande Municipal Code or of any applicable federa', state,
or county law, ordinance, rule, regulation, or specification, including, but not limited
to, any requirement relating to street work, street excavation permits, or the use,
removal or relocation of property in streets, except as specifically prescribed herein.
(g) This franchise is non-exclusive. Neither the granting of this
franchise nor any of the provisions contained herein shall be construed to prevent the
City from granting any identical or similar franchise to any other person.
(h) The compensation provided for in this franchise is for (i) the rights
and privileges granted by this franchise, and (ii) the right and privilege granted to the
Grantee to construct, erect, maintain, operate, repair, renew, abandon and change
the size of and remove the said pipelines pursuant to this franchise within the City's
streets. The City expressly reserves the right to impose and collect from Grantee, on
a non-discriminatory basis, processing and inspection fees from street cutting and
excavation permits to the extent such fees are imposed generally on all non-
governmental applicants for such permits within the City and the amount of such fees
does not exceed the actual expense to the City of processing such permits and
inspecting the work done thereunder.
(i) Any activities involving the use of a pipeline system for the
transmitting of oil, products thereof, hydrocarbon gases and other gas necessary for
the operation and maintenance of the pipelines, water and mixtures thereof, which
are not specifically authorized under this franchise are prohibited under this franchise.
Any telecommunication or other uses not authorized in this Franchise Agreement
must be approved by the City, in its sole discretion, under a separate franchise.
(j) If any provision of this franchise, or the application of this
franchise to any person or circumstance is held invalid by a court of competent
jurisdiction or is not in compliance with any requirement of the Public Utilities
Commission, the City, or any other federal or state body or agency having jurisdiction
2
over Grantee's franchise activities, the remainder of this Franchise Agreement, or the
application of this franchise to persons or circumstances other than those to which
it is held invalid or not in such compliance, shall not be affected thereby.
B. Limitations Unon Grant.
1. No privilege or exemption is granted or conferred by this franchise
except those specifically prescribed herein.
2. Any privilege claimed under this franchise by Grantee in any street shall
be subordinate to any prior lawful occupancy of the street.
3. The rights and privileges of this franchise are granted solely to Grantee
except as provided within this Franchise Agreement. This franchise is not be to sold,
transferred, leased, assigned, or disposed of as a whole or in part, either by forced
sale, merger, consolidation, or otherwise, without the City's prior written consent as
described in Article 17, infra, or as otherwise expressly provided herein.
C. Rights Reserved to the Citv.
1. The rights reserved to the City under this Franchise Agreement are in
addition to all other rights of the City, whether authorized by the Arroyo Grande
Municipal Code, or any other federal, state, or county law, rule, or regulation. No
action, proceeding or exercise of a right shall affect any other rights which may be
held by the City. Grantee, by acceptance of this franchise, shall be bound thereby
and to comply with any action or requirement of the City in its exercise of any such
right or power.
2. The City shall have the power and right at all times during the term of
this franchise to require Grantee to conform to the laws, rules and regulations
governing the operation of pipelines now or hereafter adopted by the City Council to
the extent permitted by law.
3. The City may enforce, when not pre-empted by other state or federal
authority and to the maximum extent permitted by law, the inspection and testing of
p.ipelines, pursuant to state and federal standards. Failure to meet state and/or
federal standards shall result in liquidated damages to the City for each day of non-
compliance, unless the oil pipeline is shutdown thereof or after the initial ten (10)
days of non-compliance.
3
ARTICLE 2
APPURTENANCES
The Grantee shall have the right, subject to the prior written approval of the
PubHc Works Director, to construct and maintain such traps, manholes, conduits,
velves, appliances, attachments, and appurtenances (hereinafter for convenience
collectively referred to as "appurtenances"), as may be necessary for the proper
maintenance and operation of the pipelines under said franchise. Said appurtenances
shall be so located as to conform to any order of the Public Works, Director in regard
thereto and not to interfere with the use of the streets for travel. The Grantee shall
have the right, subject to such ordinances, rules, or regulations as are now or may
hereafter be in force, to make all necessary excavations in said streets for the
construction and repair of said pipelines and appurtenances subject to the prior
written approval of the Public Works Director.
"Appurtenances" shall also include any adjunct communications lines and/or
conduits as coaxial cable, optical fiber, wire, or other transmission lines or forms of
transmission, and associated equipment and devices located in, upon, along, across,
under or over the streets of the City, the sole function of which iis to monitor or
control the operation or safety of the pipeline system via the distribution of video,
audio, voice, or data signals. An adjunct communications line shall not include any
facility which distributes, through any means, to subscribers or persons other than
Grantee, the signal of one or more broadcast television or radio stations or other
sources of video, audio, voice, or data signals.
ARTICLE 3
LOCATION OF PIPELINES
So far as is practicable and within the requirements of the City, any pipeline
hereinafter laid shall be located along the edge or shoulder of the streets or in the
parkiog areas adjacent thereto so as not unreasonably 'to disturb the flow of traffic
and where possible shall be laid in the unpaved portion of the street, excluding
medians, sidewalks and concrete gutters. Repairs to asphalt shall require repairing
the asphalt for at least one-half (%) the width of the street in order to assure
uniformity of the street section.
ARTICLE 4
CONSTRUCTION OF NEW PIPELINES
A. Terms of Construction. The pipelines and appurtenances laid,
constructed or maintained under the provisions of this franchise shall be installed,
maintained, and inspected by the Grantee in a satisfactory, safe, and workmanlike
4
manner, of good material, and in conformity with all applicable ordinances, rules, or
regulations now or hereafter adopted or prescribed by the City Council, state, or
federal authorities.
B. Restoration of Streets. The work of laying, constructing, maintaining,
operating, renewing, repairing, changing and moving any of the pipeline system
contemplated by this franchise and all other work in exercise of this franchise shall
be conducted according to the provisions of the City's encroachmentordinances and
other rules from time to time prevailing, and otherwise in accordance with applicable
federal and state law and City ordinances, and with the least possible hindrance or
interference to the use of City streets by the public, and Grantee shall provide aU
necessary warning, safety and traffic control devices as are or may be required by
City, state or federal regulations. All excavations shall be back filled and adequately
compacted. The surface of City streets shall be placed in as good and serviceable
condition as existed at the beginning of this work and to the satisfaction of the Public
Works Director. Restoration of asphalt shall require repairing the asphalt for at least
one-half (%) the width of the street in order to assure uniformity of the street section.
ARTICLE 5
COMMENCEMENT OF CONSTRUCTION
The Grantee, in good faith, shall commence with the work of laying any new
pJpelines and appurtenances within four (4) months from the date of the written
approval of the work by the City, and if any such pipelines be not so commenced
within said time, this franchise shall be declared forfeited; provided, however, that
if the Grantee is maintaining and operating an existing pipeline system consistent with
this Franchise Agreement over the route referred to in Article 1 herein, it shall be
deemed to be in compliance with the foregoing. The Grantee shall not commence the
construction of any new pipelines under the provision of this franchise or add to such
existing pipeline system, if any there be, until it first shall have applied for and
obtained a permit therefor from the Public Works Director and the Community
Development Director where appropriate.
The application of the Grantee for the construction of new pipelines shall show
the following facts: the length, approximate depth and proposed location of the
pipeline proposed to be laid or constructed, the size and description of the pipeline
intended to be used, and such other facts as the Public Works Director may require.
The Grantee shall pay any and all processing and inspection fees of the City. Upon
the completion of the construction of any pipelines constructed pursuant to said
franchise, the Grantee shall render a statement to the City showing in detail the
permit or permits issued and the total length of pipeline, the construction of which
was authorized under such permit, or permits, and the total length of pipeline actually
laid, and the Grantee shall accompany said report with payment to the City for the
5
pipelines which have actually been constructed under said franchise at the rate of
$100 per mile.
ARTICLE 6
MAPS AND REPORTS TO BE FURNISHED
A. Within six (6) months of the effective date of this Franchise Agreement
for existing pipelines, and within ninety (90) days following the date in which any
additional pipelines have been laid or constructed under this franchise, the Grantee
shall file a map in such form as may be required by the Public Works Director showing
the approximate location and size of all its facilities then in place, and shall, upon
installation of any additional facilities or upon removal, change or abandonment of all
or any portion thereof, file a revised map or maps showing the location and size of
all such additional and/or abandoned facilities as of said date. Cathodic protection
ia to be used for all facilities installed or maintained pursuant to this franchise. For
facilities previously in liquid service and where the liquids have been removed and the
facilities inerted, or for facilities previously in gas service that are not pressurized,
cathodic protection shall be maintained consistent with City or other legal
requirements. A description of all the protective devices shall be furnished to the
Public Works Director which shall show the location and types of anodes, including
a description of methods to be used asa protection against corrosion and electrolytic
leakage.
B. Grantee shall file with the City's Financial Services Director, within sixty
(60) days after the expiration of the calendar year, or fractional calendar year,
foUowing the date of the granting of this franchise and within sixty (SO) days after the
expiration of each calendar year thereafter, two copies of a report verified by the oath
of Grantee or by the oath of a duly authorized representative of Grantee, showing,
for the immediately preceding franchise period, the length of pipelines in streets, the
nominal internal diameter of such pipelines, the rate per foot per year (when
applicable) and the total amount due to the City. In this report, Grantee shall also
show any change in franchise footage since the last franchise report, segre.gating
such footage as to new pipelines and adjunct communications lines laid, old pipelines
and adjunct communications lines removed, and old pipelines and adjunct
communications lines abandoned in place.
C. Grantee shall file with the Public Works Director within sixty (60) days
after the end of the calendar year a report, in duplicate, showing the permit number
of each permit obtained for the installation of new pipelines during the immediately
preceding franchise report period, together with the length and size of said pipelines.
6
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ARTICLE 7
COMPENSATION TO THE CITY
A. During the term of this franchise, Grantee shall pay to the City annual
fees for this franchise, said fees to be those fees prescribed by the CaliforniaPutHic
Utilities Code section 6231.5, provided that the rate shall be increased- to the
maximum rate established in subsequent amendments of the California Public Utilities
Code or as allowed by law. Annual payments to be made pursuant to this franchise
shall be due and payable in arrears April 1 of each year of this franchise. The first
annual fees payment hereunder shall be prorated for the remainder of the current
calendar year based on a 365-day year.
At the time of payment of fees by Grantee, Grantee shall file a verified
statement with the Director of Administrative Services, with a copy to the Public
Works Director, showing in detail the number of lineal feet and the diameter thereof,
expressed in inches, of pipelines covered by this franchise during the previous
calendar year, or portion thereof.
The compensation provided for in this Article shall be increased after the first
year of the franchise and each subsequent year during the term of this franchise, to
the maximum rate established in subsequent amendments of the California Public
Utilities Code or as allowed by law.
In addition to the increase in fees above described, the compensation provided
for in this Article shall be increased annually based on cost of living increases. The
increase to said compensation as provided for subsequent years shall be based on the
Consumer Price Index, All Urban Consumers, for the West All Items (1982-84 = 100),
as published by the United States Bureau of Labor Statistics, Department of Labor,
for the month of June immediately preceding the month in which payment is due and
payable, divided by the Consumer Price Index, All Urban Consumers, for West All
Items, for the month of June 1999, which equals 168.3. If the Index is discontinued
or revised during the term of this franchise, such other mutually-agreeable
governmental index or computation with which it is replaced shall be used in order
to obtain substantially the same result as would be obtained if the Index had not been
discontinued or revised.
Notwithstanding the provisions as otherwise stated in this Article and
franchise, the Grantee shall be liable to pay the City the annual fee for the period to
and including the date of either actual removal of the facilities or the effective date
of the abandonment "in place," and until the Grantee shaH have fully complied with
all of the provisions of law or ordinances relative to such abandonments.
In the event of partial abandonment of facilities as provided in this Franchise
Agreement, or in the event of partial removal of such facilities by the Grantee, the
7
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payments otherwise due the City for occupancy of the streets by such facilities shall
be reduced by the length and diameter of pipelines abandoned or the actual pipeline
removed beginning with the first day of the next succeeding franchise year, and for
each franchise year thereafter; provided, however, that the base rate shall be
modified to reflect the adjustment (per this Article) applicable to such abandoned or
removed pipeline at the beginning of the next succeeding franchise year following
abandonment or removal.
Grantee shall pay to the City, upon demand, the cost of all repairs made by the
City to public property arising out of the operations of the Grantee under this
franchise.
Any fees charged or expenses charged to Grantee by City pursuant to this
Article, or any other provision of this franchise Agreement, unless disputed in good
faith, shall be paid when due or shall be deemed delinquent. Any undisputed
delinquent amounts shall be charged a 10% penalty and, in addition, shall accrue
interest commencing thirty (30) days after the due date, at a rate of one and one-half
percent (1.5%) per month (based upon a 30-day calendar month) or any lesser
amount if required by law. Any neglect, omission or refusal by said Grantee to pay
any undisputed delinquent franchise fee with any late charges, within thirty (30) days
of delinquency, at the times or in the manner herein provided, shall be grounds for a
declaration of a forfeiture of this franchise and of all rights hereunder.
Payments are to be made to the City of Arroyo Grande, Financial Services
Director, P.O. Box 550, Arroyo Grande, CA 93421-0550, or at such place as the
City shall, from time to time, designate in writing.
B. In addition to any other fee specified herein, Grantee shall pay the City
a granting fee of $5,000.00 and an additional $5,000.00 for City transactional costs
associated with this Franchise Agreement within thirty (30) days after the date the
City approves this Franchise Agreement.
C. Grantee shall pay the City, within sixty (60) days after the end of each
calendar year, for each year during the life of this franchise, an initial construction
charge calculated at the rate of One Hundred Dollars ($100.00) per mile or fraction
thereof for all new pipelines laid pursuant to this Franchise Agreement during the
preceding year.
D. Right of InsDection. The City shall have the right to inspect Grantee's
pipeline accounting and other records relating to its annual report and to audit and
recompute any and all accounts payable under this franchise. Costs of audit shall be
borne by Grantee when an audit results in an increase of more than five percent of
Grantee's annual payments to the City. Acceptance of any payment shall not be
construed as a release, waiver, acquiescence, or accord and satisfaction of any claim
8
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the City may have for further or additional sums payable under this franchise or for
the performance of any other obligation hereunder.
ARTICLE 8
EMERGENCY EQUIPMENT AND CREWS
At all times during the term of this franchise, the Grantee shall. maintain or
arrange for, on a 24-hour-a-day basis, adequate emergency equipmentand a properly
trained emergency crew within a reasonable distance from any pipelines,
appurtenances and facilities installed or maintained pursuant. hereto. for the purpose
of monitoring the leak detection system and the communications systems if
applicable, and of shutting off the pressure and the flow of contents of such facilities
in the event of an emergency resulting from an earthquake, act of war, civil
disturbance, fire, flood, or any other cause or nature whatsoever.
ARTICLE 9
REPAIR OF DEFECTIVE FACILITIES AND
REPAIR OF DAMAGE TO CITY STREETS
If any portion of any street shall be damaged by any.reason related to the
Grantee's operations pursuant to this franchise including defective facilities laid or
constructed under this franchise, Grantee shall, at its own expense, repair any defect
of its facilities and put such street in as good condition as it was before such damage
was incurred, to the satisfaction of the Public Works Director. Repairs to asphalt shall
require repairing the asphalt for at least one-half (~) the width of the street in order
to assure uniformity of the street section. If Grantee, within ten (10) days after
receipt of written notice from the Public Works Director instructing it to repair such
damage, fails to commence to comply with such instruction, or, thereafter, fails
diligently to prosecute such work to completion, then the Public Works Director
immediately may take any actions which are, in the sole judgment and discretion of
the Public Works Director, necessary to repair said damage. Any and an costs and
expenses so incurred shall be the sole responsibility of Grantee including the current
rate of overhead being charged by the City for reimbursable work, which cost and
expense, by the acceptance of this franchise, Grantee agrees to pay upon demand.
If such damage constitutes an immediate danger to public health or safety requiring
the immediate repair thereof, the Public Works Director, without notice, may repair
such damage and Grantee agrees to pay the cost thereof upon demand.
9
ARTICLE 1 0
REARRANGEMENT OF FACILITIES
A. Expense of Grantee.
1. If any of the Grantee's facilities, in the opinion of the Public Works
Director, shall endanger the public or interfere with the use of any street by the public
or, for public purposes, the City shall have the right to require the.Grantee, and the
Grantee shall repair, replace, move, alter or relocate the same (hereinafter called
"rearrangement") to avoid such danger, interference or obstruction, in conformity
with the written notice of the Public Works Director, at the Grantee's sole expense.
2. The City reserves the right for itself, for all cities and aU other public
entities which are now or may later be established, to change the grade, to change
the width or to alter or change the location, of any street which is located within the
service area for which this franchise is granted. If any of the facilities heretofore or
hereafter constructed, installed or maintained by Grantee pursuant to this franchise
on, along, under, over, in, upon or across any street are located in a manner which
prevents or interferes with the change of grade, traffic needs, operation,
maintenance, improvement, repair, construction, reconstruction, widening, alteration
or relocation of the street, or any work or improvement upon the street, Grantee shall
relocate permanently or temporarily, as directed at the sole discretion of the Public
Works Director, any such facility at no expense to the City or other public entity upon
receipt of a written request from the Public Works Director to do so, and shall
commence such work, by beginning engineering, surveying, or other pre-construction
activities, on or before the date specified in such written request, which date shall be
not less than thirty (30) days from receipt of such written request. Grantee shall
thereafter diligently prosecute such work to completion. Should Grantee neglect or
fail to relocate its facilities in a timely manner after receipt of any such notice, in
addition to the liquidated damages as set forth in Article 25, Grantee shaU be
responsible for and shall reimburse the City for any and all additional costs or
expenses incurred by City due to or resulting from such delay in the relocation of the
facilities plus the current rate of overhead being charged by the City for reimbursable
work. If such street be subsequently constituted a state highway, while it remains
a state highway the rights of the State of California shall be as provided in Section
680 of the Streets and Highways Code of the State of California.
3. The City reserves the right for itself and all other public entities which
are now or may later be established, to lay, construct, repair, alter, relocate and
maintain subsurface, surface or other improvements of any type or description in a
governmental but not proprietary capacity within, over or under the streets over
which this franchise is granted. If the City, or other public entity finds that the
location or relocation of such subsurface, surface or other improvements conflicts
with the facilities laid, constructed or maintained under this franchise, whether such
10
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facilities were laid before or after the improvements of the City, or such public entity,
Grantee shall relocate permanently or temporarily, as directed at the sole discretion
of the Public Works Director, any such facility at no expense to the City, or public
entity, upon receipt of a written request from the Public Works Director to do so and
shall commence such work, by beginning engineering, surveying or other pre-
construction activities, on or before the date specified in such written request, which
date shall not be less than thirty (30) days from receipt of such written request.
Repairs to asphalt shall require repairing the asphalt for at least one-half ( %) the width
of the street in order to assure uniformity of the street section. The Grantee shall
thereafter diligently prosecute such work to completion. Should Grantee neglect or
fail to relocate its facilities in a timely manner after receipt of any such notice, in
addition to the liquidated damages as set forth in Article 25, Grantee shall be
responsible for and shall reimburse the City for any and all additional costs or
expenses incurred by City due to or resulting from such delay in the relocation of the
facilities plus the current rate of overhead being charged by the City for reimbursable
work. If such street be subsequently constituted a state highway, while it remains
a state highway the rights of the State of California shall be as provided in Section
680 of the Streets and Highways Code of the State of California.
4. If Grantee after the notice provided for herein from the City, or other
public entity, fails or refuses to relocate permanently or temporarily its facilities
located in, on, upon, along, under, over, across, or above any street, or to pave,
surface, grade, repave, resurface, or regrade as required pursuant to any provision
of this Franchise Agreement, the City or public entity may cause the work to be done,
and shall keep an itemized account of the entire costs thereof, and Grantee shall
defend and hold harmless the City, its officers and employees from any liability which
may arise or be claimed to arise from the moving, cutting or alteration of any of
Grantee's facilities, or any necessary relocation of the facilities of other utilities.
5. Grantee agrees to, and shall, reimburse the City, or public entity for such
cost within thirty (30) days after presentation to Grantee of an itemized account
arising out of the actions taken in this Section A of Article 10.
B. EXDttnse of Others.
(1 ) The City shall have the right to require the Grantee to rearrange any part
of the Grantee's facilities for the accommodation of the City when such
rearrangement is done for the accommodation of any water, electric, gas or other
utility system now or hereafter owned or operated by the City.
Except as otherwise provided in Article 10A, such arrangement shall be at the
City's expense.
(2) The City shall have the right to require the Grantee to rearrange any part
of the Grantee's facilities for the accommodation of any person, firm, or corporation.
11
When such rearrangement is done for the accommodation of any person, firm or
corporation, other than one of said utility systems owned or operated by the City, the
cost of such rearrangement shall be borne by the accommodated party. Such
accommodated party, in advance of such rearrangement, shan deposit with the
Grantee or the City Clerk cash or a corporate surety bond in an amount, as in the
reasonable discretion of the Public Works Director, shall be required to pay the costs
of such rearrangement, and such accommodated party shall execute an instrument
agreeing to indemnify and hold harmless the Grantee from any and all damages or
claims caused by such rearrangement.
(3) The rearrangement referred to in subsection (1) and (2) of Section B of
this Article 10 shall be accomplished in conformity with the written notice of the
Public Works Director.
C. Rearrangement of the Facilities of Others.
Nothing in this franchise shall be construed torequjre the City to move, alter
or relocate any of its facilities upon said streets, at its own expense, for the
convenience, accommodation or necessity of any other public utility, person, firm or
corporation now or hereafter owning a public utility system of any type or nature, to
move, alter or relocate any part of its system upon said streets for the convenience,
accommodation or necessity of the Grantee.
D. Notice.
The Grantee shall be given not less than sixty (60) days written notice of any
rearrangement of facilities which the Grantee is required to make hereunder. Such
notice shall specify in reasonable detail the work to be done by the Grantee and shall
specify the time that such work is to be accomplished. In the event that the City
shall change the provisions of any such notice given to the Grantee, the Grantee shall
be given an additional period of not less than thirty (30) days to initiate such work.
ARTICLE 11
GRANTEE'S REMOVAL OR ABANDONMENT OF FACILITIES
A. The City reserves the right to require Grantee to remove its facilities from
the City streets in the event of the expiration, revocation or termination of this
Franchise Agreement or at any time thereafter with respect to those facilities
abandoned in place, or for the facilities affected by the permanent discontinuance of
all or a portion of the facilities. Further, so long as any facilities installed under the
authority of this franchise remain in a City street, Grantee shall maintain a
performance bond, security fund, or other form of collateral, acceptable to the City,
sufficient to cover the cost of the removal of all such facilities from the City streets.
12
B. At the expiration, revocation or termination of this Franchise Agreement
or of the permanent discontinuance of the use of all or a portion of its facilities,
Grantee shall, within thirty (30) days thereafter, make written application to the Public
Works Director for authority either:
1. To abandon all or a portion of such facilities in place; or
2. To remove all or a portion of such facilities. Such application shall
describe the facilities desired to be abandoned, their location with reference to City
streets, and shall describe with reasonable accuracy the physical. condition of such
facilities. As part of the application for removal or abandonment of these facilities,
Grantee shall submit a soil test, taken within thirty (30) days of the submittal of the
application, for those materials to be tested annually pursuant to federal, state and
local laws. A soil test shall be taken along that portion of the pipeline to be removed
or abandoned at such intervals as directed in writing by the Public Works Director and
reasonably consistent with established sampling protocols. The Public Works Director
shall determine whether any abandonment or removal which is thereby proposed may
be effected without detriment to the public interest and the conditions under which
such proposed abandonment or removal may be effected. The Public Works Director
shall then notify Grantee of the Public Works Director's determinations. Grantee shall
also obtain permits to abandon or remove the pipeline from the City for all pipeUnes
prior to the removal, abandonment or discontinuation of use of all or a portion of
Grantee's facilities. The City also reserves the right to require removal of Grantee's
abandoned facilities in place at any time following the expiration, revocation or
termination of this franchise. Grantee shall be required to meet the bonding,
insurance, indemnification and annual franchise fee requirements of this franchise, for
facilities abandoned in place.
C. Within thirty (30) days after receipt of Notification from the Public Works
Director pursuant to Article 11.B.2 above, Grantee shall apply for a permit from the
City to abandon or remove the facility.
D. Grantee shall, within sixty (60) days after obtaining such permit,
commence and diligently prosecute to completion the work authorized by the City
permit.
E. In the event Grantee applies to remove its facilities, and the Public Works
Director determines that any or all of the facilities cannot be removed due to 8
moratorium preventing work in the City streets, the payment of annual franchise fees
may be deferred during any such moratorium period, provided that Grantee promptly
removes its facilities after notice by the City of the cessation of the moratorium and
direction to remove such facilities. In the event Grantee does not promptly remove
such facilities as directed, any deferred annual franchise fees shall be due and payable
within thirty (30) days of notice to pay.
13
F. Failure to Comply with City's Orders Regarding the Removal or
Abandonment of Facilities.
1. If any orders or prescribed conditions relating to the abandonment
of any facilities are not complied with, the City may impose such additional orders
and conditions as the Public Works Director deems appropriate, including an order
that the Grantee remove any or all of such facilities. Grantee shall comply with such
additional orders.
2. In the event that Grantee fails to comply with the terms and
conditions of abandonment or removal as may be required by this franchise
Agreement, and within such time as may be prescribed by the Public Works Director,
then the City may remove or cause to be removed such facilities at Grantee's
expense. Grantee shall pay to the City all of the costs of removing and disposing of
these facilities, as well as returning the rights-of-way occupied pursuant to this
franchise, including, but not limited to: (a) the cost of all environmental testing the
City must conduct to determine the environmental condition of any rights-of-way
occupied pursuant to this franchise and to ascertain what procedures the City must
undertake, if any, to return any such rights-of-way to the environmental condition
they were in immediately prior to the installation of the Grantee's pipelines; (b) all
cteanup costs, disposal costs, and any other costs associated with > returning these
rights-of-way to the environmental condition these rights-of-way were in immediately
prior to the installation of the Grantee's pipelines; (c) all costs of removing, storing,
and disposing of the Grantee's facilities; (d) all costs of returning all streets to the
structuraJ condition they were in immediately at the beginning of Grantee's use of
these streets pursuant to this franchise agreement; (e) plus the current rate of
overhead being charged by the City for reimbursable work.
3. If, at the expiration, revocation or termination of this franchise, or
of the permanent discontinuance of the use of all or a portion of its facilities, Grantee,
within thirty (30) days thereafter, fails or refuses to make written application for the
above-mentioned authority to remove or abandon its facilities, the Public Works
Director shall make the determination as to whether the facilities shall be abandoned
in place or removed. The Public Works Director shall then notify Grantee of his
determinations. Grantee shall thereafter comply with the applicable provisions of this
Article 11.
G. For those facilities Grantee abandons in place, Grantee shall be required
to maintain an acceptable performance bond, letter of credit or security fund, as
determined by the City, to cover the costs for the removal of any such abandoned
facilities from the City streets for any and all periods of time, including those periods
following the expiration, revocation or termination of this franchise, that Grantee's
facilities remain in the City streets. Grantee shall be required to maintain insurance
and to indemnify the City pursuant to this Article during any periods the abandoned
facilities remain within the City streets. Provided, however, that any pipelines which
14
cannot be removed due to a moratorium preventing work in the City streets, may be
deferred from the payment of annual franchise fee. The payment of annual franchise
fees may be deferred during any such moratorium period, provided that Grantee
promptly removes its facilities after notice by the City of the cessation of the
moratorium and direction to remove such facilities. In the event Grantee does not
promptly remove such facilities as directed, any deferred annual franchise fees shall
be due and payable within thirty (30) days of notice to pay.
ARTICLE 12
COMPLETION OF WORK
In the event that the Grantee fails to commence any work or act and diligently
proceed therewith or to complete any such act or work required of the Grantee by the
terms of this franchise within the time limits required hereby (and except as is
otherwise provided in Articles 10 and 11), the City may cause such act or work to
be completed by the City or, at the election of the City, byaprivatecontractor. The
Grantee agrees to pay the City, within thirty (30) days after delivery of an itemized
bill, the cost of performing such act or work plus an amount equal to fifteen percent
(15%) thereof for City administrative costs, including but not limited to, staff and
overhead costs. If the Grantee is dissatisfied with any decision made by the Public
Works Director hereunder or the determination of the cost of any work performed by
the City pursuant to this Agreement, it may petition the City Council to review the
same within ten (10) days after such decision or determination.
ARTICLE 13
RECOVERY OF COSTS OF REPAIRS AND UNPAID FEES
If the Grantee has not paid the City for such fees and expenses and/or
liquidated damages incurred by or payable to the City as hereinabove set forth, the
City may institute the following collection procedures (which procedures are in
addition to any other rights, in law or equity, which the City has to collect amounts
due under this franchise and to enforce the terms of this franchise):
A. The Public Works Director shall keep an itemized account of the
expenses incurred by the City pursuant hereto, or the fees unpaid by the Grantee.
Sixty (60) days after the presentation of the bill to the Grantee therefor, the Public
Works Director shall prepare and file with the City Clerk a report specifying the work
done by the City, or the unpaid fees, the itemized and total cost of the work, a
description of the work performed, and the name and address of the Grantee entitled
to notice pursuant to this Article.
B. Upon receipt of said report, the City Clerk shall present it to the City
Council for consideration. The City Council shall fix a time, date and place for hearing
15
said report, and any protest or objections thereto. The City Clerk shall cause notice
of said hearing to be posted in a newspaper of general circulation in the City, and
served by certified mail, postage prepaid, addressed to the Grantee as set forth
herein. Such notice shall be given at least ten (10) days prior to the date set for
hearing and shall specify the day, hour, and place when the City Council will hear and
pass upon the Public Works Director's report, together with any objections or protests
which may be filed as hereinafter provided.
C. The Grantee may file written protests or objections with the City Clerk
at anytime prior to the time set for the hearing on the report of the Public Works
Director. Any such protest or objection must contain a description of the work or
unpaid fee or liquidated damages in which the Grantee is interested and the grounds
of such protest or objection and the date it was received by him. He shall present
such protest or objection to the City Council at the time set for the hearing, and no
other protest or objection shall be considered.
D. Upon the day and hour fixed for the hearing, the City ,Council shall hear
and pass upon the report of the Public Works Director, together with any such
objections or protests, make such revision, correction or modification to the charge
as it may deem just; and when the City Council is satisfied with the correctness of
the charge, the report (as revised, corrected or modified), together with the charge,
shall be confirmed or rejected. The decision of the City Council on the report and the
charge, and on all protests or objections, shall be the final and conclusive decision of
the City.
E. The City Council may thereupon order that such charge shall be made
a personal obligation of the Grantee or assess such charge against the property of the
Grantee.
(1 ) If the City Council orders that the charge shall be a personal
obligation of the Grantee, it shall direct the City Attorney to collect the same on
behalf of the City by use of all appropriate legal remedies.
(2) If the City Council orders that the charge shall be assessed against
the property of the Grantee, it shall confirm the assessment, cause the same to be
recorded on the assessment roll, and thereafter, said assessment shall constitute a
special assessment against a lien upon the property.
F. The validity of any assessment made under the provisions of this
franchise shall not be contested in any action or proceeding unless the same is
commenced within ninety (90) days after the assessment is placed upon the
assessment roll as provided herein.
16
ARTICLE 14
BOND
A. Grantee shall, concurrently with the filing of and. acceptance of award
of this franchise, file with the City Clerk, and yearly thereafter, maintain in full force
and effect, a bond running to the City in the penal sum of One Million Dollars
(.1,000,000.00), with a surety to be approved by the City, conditioned that Grantee
shall, well and truly observe, fulfill and perform each and every term and condition
of this franchise, and in case of a breach of condition of said franchise, at the
discretion of the City, a percentage of the amount of the ,bond shall be, paid to the
City according to the following schedule, which cumulative amount for any said
breach not cured within the time specified below shall not exceed.the full amount of
the bond, in addition to any damages recoverable by the City and shall be recoverable
from the principal and sureties of the bond:
Following receipt of notice by Certified
Mail sent by the City, failure to cure
said breach of condition, within: Penal sum paid to City:
10 business days 5 % of the amount of the bond
30 calendar days 30% cumulative amount of the
bond
60 calendar days 70% cumulative amount of the
bond
90 calendar days 100% cumulative amount of the
bond
The amount of time specified above shall be tolled while City and Grantee resolve, or
until the City Council rules on, any written appeal, protest or objection to the City's
decision as set forth in Articles 12, 13, 19, and 25, and elsewhere in this Agreement;
however, if Grantee's appeal, protest or objection is found by the City Council to be
the result of bad-faith actions or tactics that are frivolous or intended to cause
unnecessary delay, such amount of time shall not be tolled.
If said bond is not so filed, the award of this franchise and privileges will be set
aside and any money paid therefor will be forfeited. Whenever a bond is taken and
deemed to be liquidated damages for any breach of a term or condition of this
franchise, the Grantee must immediately file another bond of like amount and
character, and if the Grantee fails to do so within the time set by the Public Works
Director, the City Council may, by resolution, declare said franchise automatically
forfeited. Nothing herein shall insulate Grantee from liability in excess of the amount
17
of said bond or shall be construed as a waiver by the City of any remedy at law
against the Grantee for any breach of the terms and conditions of this franchise, or
for any damage, loss or injuries suffered by the City in case of any damage, loss or
injury suffered by any person, firm, corporation by reason of any work done or any
activity conducted by the Grantee in exercise of this franchise.
B. The faithful performance bond shall continue to exist for one (1) year
following the City's approval of any sale, transfer, assignment or other change of
ownership of this franchise, or of the expiration or termination of this franchise. The
City may release said bond prior to the end of the one (1) year period upon
satisfaction by Grantee of all the obligations under this franchise.
ARTICLE 15
INSURANCE
A. The Grantee shall procure and shall keep in force for the term of the
franchise, at the sole cost and expense of the Grantee, the following insurance. All
insurance coverages are to be placed either with insurers which have a Best's rating
of not less than B + VIII and are admitted insurance companies in the State of
California, or with financially sound stock or mutual insurers of recognized
responsibility at the sole discretion and approval of the City. Grantee may satisfy the
requirements of this Article 1 5 by showing proof of self-insurance satisfactory to City.
Commercial General Liabilitv Insurance (CGU: Grantee shall maintain in full
force and effect Commercial General Liability Insurance with the following coverages:
1. Personal Injury and Bodily Injury, including death resulting therefrom.
2. Property Damage.
3. Automobile coverage which shall include owned, non-owned and hired
vehicles.
The amount of insurance shall not be less than the following: Single limit on
the coverage applying to bodily and personal injury, including death resulting
therefrom, property damage, and automobile coverage in the total amount of
$5,000,000.00.
The following endorsements must be provided in the CGL policy:
1. If the insurance policy covers on an "accident" basis, it must be changed
to .occurrence..
18
-._---------~,--
2. The policy must cover personal injury as well as bodily injury.
3. Blanket contractual liability must be afforded and the policy must contain
a cross-liability or severability of interest endorsement.
4. Broad Form Property Damage Liability must be afforded.
5. Products and Completed Operations coverage must be provided.
6. The City, its officers, employees and agents shall be named as additional
insured under the policy. The policy shall provide that the insurance will operate as
primary insurance. No other insurance effected by the City, whether commercial or
self-insurance will be called upon to contribute to a loss hereunder.
The following requirements apply to all insurance to be provided by Grantee:
1. A certificate of insurance shall be furnished to ,the City. Upon request
by the City, Grantee shall provide a certified copy of any insurance policy to the City
within forty-five working days of the City's request.
2. Certificates and policies shall state that the City shall be notified, as soon
as is reasonably practicable, but no later than thirty (30) days thereafter, of any
cancellation, reduction in coverage or change in any other material respect.
B. Failure on the part of Grantee to procure or maintain required insurance
and bonding shall constitute a material breach of this franchise upon which the City
may immediately terminate or suspend this franchise.
ARTICLE 16
INDEMNIFICATION BY GRANTEE
The Grantee, by the acceptance or use of the franchise hereby granted, shall
defend and indemnify and shall keep and save free and harmless the City , its offICers,
agents and/or employees against any and all liability, claims, demands or causes of
action which may be asserted, prosecuted or established against them, or any of
them, for damage to persons, or property, of whatsoever nature, arising out of the
use by it of the City streets hereunder or arising out of any of the operations or
activities of the Grantee pursuant to this franchise, whether such damage shall be
caused by its own sole negligence or negligence concurrent with the City, excepting
therefrom, however, any liability, claim, demand, or cause of action which may be
asserted, prosecuted or established against the City under the provision of the
Worker's Compensation Act for injury to or the death of any of City's officers, agents
or employees while acting within the scope of their employment. Grantee shall not
19
be responsible for any proven criminal, fraudulent or malicious conduct of the City.
ARTICLE 17
CHANGES IN CONTROL OF FRANCHISE
A. On and after the Grantee's acceptance of this franchise as provided in
Article 23 herein, Grantee, its partners, its shareholders, or any other person or
persons holding an interest in Grantee shall not transfer any interest in the franchise
- where such a transfer would lead to another person achieving,atwenty-five percent
(25%) or greater interest in this franchise - or change control of this franchise,
unless the City approves such a transfer or change in control. The City shall approve
a request for transfer or change in control only if doing so serves the public interest.
As used in this franchise Agreement, "control" includes actual working control in
whatever manner exercised.
1. The City shall deny any such request for transfer or change in
control if the transferor or transferee fails to comply with any applicable provision of
this Article of this franchise Agreement or if the City determines the transferor is in
non-compliance with the terms and conditions of this franchise.. Agreement or if a
transferee is lacking in experience and/or financial ability,to operate the pipelines
authorized by this franchise Agreement, or if the proposed transfer will be detrimental
to the public interest.
B. Both the Grantee and the proposed transferee shall inform the City of
any pending change in control of this franchise or of any pending transfer of an
iAterest in the franchise requiring the City's consent pursuant to this Article, and each
shall provide applications containing all documents on which the transfer or change
in control is predicated and all documents which the City determines are necessary
to evaluate the transfer or change of control. These applications shall be signed by
duly authorized representatives of the Grantee and the proposed transferee, with
signatures acknowledged by a notary. The appropriate transfer fee described in
Article 17(C), infra, shall accompany these applications.
1. Grantee's application shall include:
a. Identification and ownership of the proposed transferee in
the same detail as if the proposed transferee were an applicant for an initial grant;
b. Current financial statements showing the financial condition
of the Grantee as of the date of the application. In this application, the Grantee shall
alao agree to submit financial statements showing the condition of the franchise as
of the closing. Said financial statements shall have been audited and certified by an
20
independent certified public accountant, and shall be submitted within ninety (90)
days of the closing.
2. The proposed transferee's application shall contain current
financial statements of the proposed transferee and other such information and data,
incJuding but not limited to sources of capital, as will demonstrate conclusively that
the proposed transferee has all the financial resources necessary to acquire the
pipeline(s), carry out all of the terms and conditions of the franchise, remedy any and
all defaults and violations of the provisions of this franchise in the Grantee's past and
present operations, make such other improvements and additions as may be required
or proposed to maintain and conduct the services and facilities. required under this
franchise. The proposed transferee will be required to authorize release of financial
information to the City from financial institutions relating to information supplied by
the proposed transferee in support of the application. The proposed transferee's
application shall also include:
a. A construction schedule, describing type and placement of
construction, detail phases of construction, and include map(s) correlated to the
phases of construction. Map(s) shall include detail on the location, length, depth, and
internal diameter of any planned pipelines.
b. Copies of any agreements with utility companies for the use
of any facilities including, but not limited to, poles, lines and conduit.
c. A description of plans for emergency equipment and
personnel enabling the transferee to meet the emergency equipment personnel
requirements in Article 8 herein.
d. Any information indicating as specifically as possible that
any principal, manager, or associate of the proposed transferee or a parent entity of
the proposed transferee has previously been or is currently:
i. A party to a criminal proceeding (involving felonies
or misdemeanors) in which any of the following offenses have been charged: fraud,
embezzlement, tax evasion, bribery, extortion, jury tampering, obstruction of justice
(or other misconduct affecting public or judicial officers in the performance of their
duties), false/misleading advertising, perjury, antitrust violations (state or federaJ),
violation of environmental laws or regulations, or conspiracy to commit any of the
foregoing;
ii. A party to a civil proceeding concerning liability for
any of the following: unfair or anticompetitive business practice, antitrust violations
(state or federal) including instances in which consent decrees were entered,
violations of security laws (state or federal), false/misleading advertising, racketeer
21
intluences and corrupt organizations, violation of environmental laws or regulations,
or contraband forfeitures;
iii. Subject to any penalty, criminal or civit, involving
failure to comply with the requirements of a pipeline franchise;
iv. Involved in instituting legal action against its
franchising authorities;
v. Involved in revocation/non...renewal. of any other
franchise;
e. Any other details, statements, information or references
pertinent to the subject matter of such application which shall be required or
requested by the City or by any provision of law.
f. An express and unconditional written>acceptanceof the
terms and conditions of this franchise Agreement, in its most current form, as a
condition to the transfer.
C. A fee shall be submitted with the applications for the City's consent to
transfer or change of control.
1. Where the City's consent to a transfer or a change of control of
this franchise does not result in the modification of this franchise by adoption of an
amending ordinance, this fee for each application shall be as set forth in the City's
fee ordinance.
2. Where the City's consent to a transfer or a change of control of
this franchise results in the modification of this franchise by adoption of an amending
ordinance this fee shall be as set forth in the City's fee ordinance, or if no provision
exists in the fee ordinance, then the fee shall be negotiated between the City and
Grantee based on a time and material basis for City staff time.
3. In the event the costs to process the applications exceed the fees
detailed above, the applicants may be required to pay any additional costs incurred
by the City in processing the applicants' requests for the City's consent to the
t,.nsfer of change of control of this franchise. Such costs may include the cost
incurred for hiring consultants to assist in evaluating the applications. Such costs
shall be paid by the applicants prior to final consideration of the request by the City.
D. Within thirty (30) days of the effective date of the City's approval of the
transfer or change of control, or within thirty (30) days of the date of the close of the
transfer or change of control, the Grantee shall file with the City (1) a certified copy
of each duly executed instrument of such a transfer or change in control; and (2) the
22
submittal of a final accounting and report of all fees due under this franchise. The
proposed transferee shall be responsible for any underpayment, and shall be entitled
to a credit for any overpayment. Within ninety (90) days of the closing of the
transfer or change of control, the Grantee shaU submit financial statements, audited
and certified by an independent certified public accountant, showing the condition of
the franchise as of the closing. If such duly executed instruments are not filed with
the City by the deadlines imposed in this Article, or if the final documents are
different from the preliminary documents, the City may inform the proposed
transferee that the transfer or change in control is not deemed to be in force and
effect. The City may then administratively determine that this franchise is forfeited
and the City Council may, without notice, repeal this franchise.
E. As a condition to the granting of consent to such a transfer or change
in control, the City Council may impose such additional terms and conditions upon
this franchise and upon the proposed transferee as are in the public interest. Such
additional terms and conditions shall be imposed by ordinance. Nothing herein
contained shall be construed to grant Grantee the right to transfer or change control
of this franchise or any part thereof, except in the manner aforesaid. This Article 17
applies to any transfer of this franchise, or of any change in control of this franchise,
whether by operation of law, by voluntary act of Grantee, or otherwise.
ARTICLE 18
WAIVER OF BREACH
No waiver of the breach of any of the covenants, agreements, restrictions, or
conditions of this franchise by the City shall be construed to be a waiver of any
succeeding breach of the same or other covenant, agreements, restrictions or
conditions of this franchise. No delay or omission of the City in exercising the right,
power or remedy herein provided in the event of default shall be construed as a
waiver thereof, or acquiescence therein, nor shall the acceptance of any payments
made in a manner or at a time other than is herein provided be construed as a waiver
of or variation in any of the terms of this franchise.
ARTICLE 19
DEFAUL T
A. In the event that the Grantee shall default in the performance of any of
the terms, covenants and conditions herein, the City may give written notice to the
Grantee of such default by certified mail. In the event that the Grantee does not
commence the work necessary to cure such default within five (5) business days after
such notice is received or prosecute such work diligently to completion, the City may
declare this franchise forfeited by giving written notice thereof to the Grantee,
whereupon this franchise shall be void and the rights of the Grantee hereunder shall
23
terminate and the Grantee shall execute an instrument of surrender and deliver the
same to the City. If the City Council declares this franchise forfeited, it may
thereupon and thereafter exclude the Grantee from further occupancy or use of all
City roads authorized under this franchise. A forfeiture of said franchise shall not of
itself operate to release any bond filed for said franchise. Upon declaring a franchise
forfeited, the City Council may elect to take and accept any bond as liquidated
damages therefore or pursue any other legal remedy for any damage, loss or injury
suffered by the City as a result of such breach or both. After forfeiture, any bond
shall remain in full force and effect for a period of one (1) year unless exonerated by
the City Council. No bond shall be exonerated unless a release is obtained from the
Public Works Director and is filed with the City Clerk. The release shall state whether
all excavations have been back filled, all obstructions removed, and whether the
substratum or surface of City streets occupied or used have been placed in good and
serviceable condition. Release shall not constitute a waiver of any right or remedy
which the City may have against the Grantee or any person, firm or corporation for
any damage, loss or injury suffered by the City as a result of any work or activity
performed by the Grantee in the exercise of this franchise.
B. No provision herein made for the purpose of securing the enforcement
of the terms and conditions of this franchise shall be deemed an exclusive remedy,
or to afford the exclusive procedure, for the enforcement of said terms and
conditions, but the remedies and procedure herein provided, in addition to those
provided by law shall be deemed to be cumulative.
ARTICLE 20
SCOPE OF RESERVATION
Nothing herein contained shall ever be construed so as to exempt the Grantee
from compliance with all applicable ordinances of the City now in effect or which may
be hereafter adopted which are not inconsistent with the terms of this franchise. The
enumeration herein of specific rights reserved shall not be construed as exclusive, or
as limiting the general reservation herein made or as limiting such rights as the City
may now or hereafter have in law.
ARTICLE 21
NOTICE
Any notice required to be given under the terms of this franchise, the manner
of service of which is not specifically provided for, may be served as follows:
Upon the City, by serving the Director of Administrative Services, personally
or by addressing a written notice to the Director of Administrative Services of the City
24
of Arroyo Grande, and depositing such notice in the United States maU, postage
prepaid.
Upon the Grantee, by addressing a written notice to Grantee addressed to
Unocal California Pipeline Company 9645 Santa Fe Springs Road, P.O. Box 2628,
Santa Fe Springs, CA 90670-0628, Attn: Right of Way Supervisor, or such other
address as may from time to time be furnished in writing by one party to the other
and depositing said notice in the United States mail, postage prepaid. When service
of any such notice is made by mail, the time of such notice shall begin with and run
from the date of the deposit of same in the United States mail.
ARTICLE 22
SUCCESSORS
The terms herein shall inure to the benefit of and shall bind, as the case may
be, the successors and assigns of the parties hereto, subject, however, to the
provisions of Article 1 7.
ARTICLE 23
ACCEPTANCE OF FRANCHISE
A. This franchise is granted and shall be held and enjoyed only upon the
terms and conditions herein contained.
B. Grantee shall, within thirty (30) days after the passage of this franchise
ordinance, file with the City Clerk an express and unconditional written letter of
acceptance of, and consent to, the terms and conditions of this franchise Agreement,
in its current version, and as subsequently amended.
C. The parent entity, or entities, if any, of Grantee, shall file a letter with
tM City, concurrent with Grantee's letter of acceptance, which guarantees the
performance of each and every term, covenant and condition imposed on Grantee
pursuant to the franchise Agreement.
D. Grantee's letter of acceptance shall be signed by two (2) duly authorized
representatives of Grantee, whose signatures shall be acknowledged by a notary, and
shall be accompanied by the performance bond and evidence of insurance required
by this franchise Agreement.
25
ARTICLE 24
FORCE MAJEURE
The time within which Grantee is obligated hereunder to construct, erect,
maintain, operate, repair, renew, change the size of and remove pipelines or other
improvements shall be extended for a period of time equal in duration to, and
performance in the meantime shall be excused on account of, and for, and during the
period of any delay caused by strikes, threats of strikes, lockouts, war, threats of
war, insurrection, invasion, acts of God, calamities, violent action of the elements,
fire, action or regulation of any governmental agency law or ordinance, impossibility
of obtaining materials, or other things beyond the reasonable control of Grantee.
ARTICLE 25
LIQUIDATED DAMAGES
A. By acceptance of this franchise, Grantee understands and acknowledges
that failure to timely comply with any performance requirements stipulated in this
Franchise Agreement will result in damages to the City, and that it is and will be
impractical to determine the actual amount of such damage in the event of delay or
nonperformance. Each of the amounts set forth below has been set in recognition
of the difficulty of affixing actual damages arising from breach of these time of
performance requirements. Each of said amounts constitutes a reasonable estimate
of these damages. This section does not limit the rights and remedies available to the
City for damages other than the timely compliance with performance requirements as
described in this section. The liquidated damages set forth below shall be chargeable
to the bond, letter of credit or security fund provided for in Article 14, supra, should
Grantee not make payment within thirty (30) days of written notice by certified mail
by the City that the following amounts are due for the following concerns:
1. Failure to provide data, documents, or reports within ten (10)
business days after written request by the City, by certified mail, or such longer time
as may be specified in said request: Two Hundred Fifty Dollars ($250.00) per day for
each day, or part thereof that each violation continues.
2. Failure to provide to the City within ten (10) business days after
written request by the City, by certified mail, current evidence of insurance and
bonding: Two Hundred Fifty Dollars ($250.00) per day for each day, or part thereof,
that each noncompliance continues. Nothing in this Section shall preclude immediate
termination or suspension of this franchise as provided for under Article 15, supra.
3. After ten (10) business days written request by the City, by
certified mail, to do so, the failure by Grantee to timely restore public or private
26
-------------- -~
pr.operty after performance of work: Two Hundred Fifty Dollars ($250.00) per day or
part thereof, that each non-compliance continues.
4. Failure to timely comply with any performance requirements
stipulated in this Franchise Agreement within ten (10) business days after written
request or notice by the City, by certified mail: Two Hundred Fifty Dollars (.250.00)
per day or part thereof, that each non-compliance continues.
B. If the Public Works Director determines that . Grantee is liable for
liquidated damages, the Public Works Director shall issue to Grantee by certified mail
written notice of intention to charge liquidated damages. Liquidated damages shall
begin to accrue as of the date of the written notice and as set forth in said notice.
The notice shall set forth the basis for the liquidated damages and give Grantee a
reasonable time in which to remedy the violation.
C. Grantee shall have the right to appeal any notice to the City by certified
mail within twenty (20) days after issuance of the noticeby.the,Public Works
Director. The City shall make a determination within sixty-(60) days after receipt of
an appeal. The City Council's decision shall be the final decision of the City.
D. If Grantee does not appeal the notice within said twenty (20) day period,
Grantee shall pay the amount(s) of liquidated damages as stated in the notice. If
payment is not paid as provided for in this Article, the City may withdraw against the
bond provided for in Article 14 herein.
ARTICLE 26
ATTORNEYS FEES
In the event the City or Grantee brings legal action against the other , or
against Grantee's bonding companies or insurance carriers to compel performance of,
or to recover for breach of any covenant, agreement or condition contained in this
frenchise, or for damages, the prevailing party shall be entitled to, in addition to any
other relief obtained, such reasonable attorneys fees as are fixed by the judge of the
court in which such action is brought.
27
IN WITNESS WHEREOF, this Agreement was entered into on the day and year
first above written.
Unocal California Pipeline Company
A California Corporation
By:
Its:
CITY OF ARROYO GRANDE
MICHAEL A. LADY, Mayor
ATTEST:
KELLY WETMORE
Administrative Services Director/
Deputy City Clerk
s:IItVroyo o.andelAa<_\toeco fr8nChiM -umt.flnel
28
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11.b.
MEMORANDUM
TO: CITY COUNCIL/REDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES 9'
SUBJECT: FISCAL YEAR 1999/00 FIRST QUARTER BUDGET STATUS REPORT
DATE: NOVEMBER 9, 1999
RECOMMENDATION:
It is recommended the City Council/Agency Board:
. Approve Carryover Appropriations as detailed in Schedule B,
. Approve detailed budget adjustments and recommendations as shown in Schedule 8,
. Approve (Deny) requests for additional appropriations in the General Fund as detailed
in the Funding Section below,
. Adopt a resolution establishing a mileage allowance for the Director of Administrative
Services and the Economic Development Director,
. Approve (Deny) requests for contribution to non-profit community groups as detailed in
the Funding Section below,
. Approve Schedules A through F included in the First Quarter Status Report,
FUNDING:
The requested actions will impact several fund budgets as outlined in the First Quarter
Budget Status Report and supporting schedules. The General Fund ending balance will be
impacted by the approval of the recommended revenue and appropriation adjustments as
follows:
Projected Fund Balance 6/30/2000 $687,878
Carryover Appropriations (445,083)
Approved Adjustments 13,885
Proposed Adjustments (13.150)
Total Decrease to General Fund Balance (444,348)
Adjusted Fund Balance 6/30/2000 $260,880
Five community non-profit organizations have requested donations from the City, Each
group provides worthwhile services to City and County residents, The requests have not
been included in the calculation of the June 30, 2000 adjusted Fund Balance shown above,
The granting of any of those requests will further reduce the Fund Balance,
FIRST QUARTER REPORT
NOVEMBER 9, 1999
PAGE 2
The requests are as follows:
COMMUNITY GROUP ACTIVITY REQUEST
Economic Opportunity Cornm, Homeless Shelter $ 750
Family Service Center Low Cost Counseling 1,000
EOC Health Services Senior Health Screening 1,500
YMCA Multi Use Recreation Facility 5,000
SLO Cty Visitors Bureau Promote Tourism 6,230
Total Requests $14.4~,Q
DISCUSSION:
Each year, the City Council adopts a budget, which commits resources to the
accomplishment of its policies, The Financial Services Department routinely prepares
quarterly budget updates for the City Council.
The purpose of the City's First Quarter budget review is to:
. Provide a reconciliation of the expected and actual year-end General Fund Balance for
Fiscal Year 1998-99.
. Recommend the re-appropriation of prior year budgets for services/products that were
begun but not completed as of June 30, 1999.
. Conduct a review of City funds to recommend budgetary changes to address known
budget deficiencies,
. Identify budget changes that materially impact fund balances,
SUMMARY OF KEY FIRST QUARTER POINTS:
. The Fiscal Year 1998-99 unaudited General Fund Undesignated Fund Balance as of
June 30, 1999 is $687,878, This 1999-00 beginning unaudited Fund Balance is
approximately $202,800 more than the budgeted, and $305,200 less than the actual
projected fund balance shown in the published 1999-00 Annual Budget. The difference is
detailed in Schedule F (page 33) and discussed in length on page 15,
. The current projected available General Fund Balance for June 30, 2000 is $260,880.
The projected General Fund balance is approximately $988,400 short of achieving and
maintaining, for the entire Fiscal Year, the City Council goal of a fund balance of 15% of
appropriations,
. Carryover appropriations from the 1998-99 year are reported on Schedule B,
Recommended Adjustments, Carryover budget amounts are unused appropriations in
the 1998-99 Fiscal Year that are added to the 1999-00 Fiscal Year, The carryover
appropriations are for items or projects that began the purchase process but were not
completed by the close of the fiscal year,
-~--------- '-
FIRST QUARTER REPORT
NOVEMBER 9, 1999
PAGE 3
. General Fund adjustments reflect Council's approval of City participation in the Five Cities
Youth Basketball Program, The program will generate around $37,000 while incurring
costs of approximately $35,000
. Arroyo Grande and Pismo Beach Fire personnel joined in fighting the Butte County
Complex Fire. This public service will generate approximately $16,000 in reimbursements
from the California Office of Emergency Safety (OES). The State payment will be used to
pay Fire personnel ($12,100) and City administrative costs ($3,900),
. The hiring of an Economic Development Director resulted in the move of the Code
Enforcement Officer to the Community Development office, This addition of personnel
required modification to the conference room above the Council Chamber and space
allocation within the Community Development Department. A $1,800 appropriation is
requested for office modifications to accommodate the changes,
. The attached resolution changes the name from City Clerk to Administrative Services
Director for purposes of a previously approved mileage allowance and authorizes the
Economic Development Director to receive a mileage allowance of $100 per month
from the Redevelopment Agency Fund,
. The City Council approved the acceptance of a $35,300 Citizens Option for Public Safety
(COPS) Grant. The grant proceeds will be used to purchase a wide range of equipment
for the Department.
. To enhance budget control and accountability, it is recommended that the Non-
Departmental budget become a division of the Financial Services Department.
. The Management Reporting System is presented as a separate section at the rear of this
report. Each department/division reports on First Quarter departmental accomplishments,
key issues in progress work, and the progress toward those on-going projects/work efforts
that will continue into the remaining quarters.
. Approve the following Schedules A through F, included in First Quarter Budget Status
report that summarizes budget adjustments,
A. Unreserved Fund Balance-Control,
B. Recommended Adjustments,
C. Adjustments to Fund Balance,
D. Unreserved Fund Balance-First Quarter Changes,
E. Two Year Comparison of First Quarter Revenues and Expenses.
F. Fund Balance Reconciliation.
------------------------------~---~--
City of
Arroyo Grande
RESOLUTION
FIRST QUARTER BUDGET STATUS
REPORT
FISCAL YEAR 1999/2000
November 9, 1999
~-
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ESTABLISHING A MILEAGE
ALLOWANCE FOR THE DIRECTOR OF ADMINISTRATIVE
SERVICES AND THE ECONOMIC DEVELOPMENT
DIRECTOR
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City that compensation for Management employees be fixed as
hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that:
1. A mileage allowance of $100 per month shall be established for the Director of
Adininistrative Services and the Economic Development Director.
2. ' The mileage allowance for the position of City Clerk shall be eliminated.
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of . ,
1999.
.----_.-~.._-_.----
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
,
KELL Y WETMORE, DIRECTOR OF ADMINISTRA TIVE SERVIC~SI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
tbL.~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
,
TIMOTHYJ. CARMEL, CITY ATTORNEY
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--~---- ____o_ j
City of
Arroyo Grande
COMMUNI1Y REQUESTS
FIRST QUARTER BUDGET STATUS
REPORT
FISCAL YEAR 1999/2000
November 9, 1999
- ------------- ----~ ---
. .
.
- -- .", - ~ \ ~.~ ':
. . ~-',. ''''- . , ..
':; j \~' .-:: :~) ~ . . .. 1030 SOUTHWOOD DRIVE
SAN LUIS OBISPO
CALIFORNIA 93401
ECONOMIC OPPORTUNITY .
COMMISSION ' SINCE 1965 (805) 544-4355
FAX (805) 549-8388
June 14, 1999
Mayor Mike Lady, Arroyo Grande City Council
214 E. Branch Street
i\.."Toyo Grande, CA 93420
Dear Mayor Lady and Council Members:
We submit to the City of Arroyo Grande our request for funding of our
Emergency Homeless Shelter. The Economic Opportunity Commission of
San Luis Obispo County (EOC) operates the only Emergency Homeless
Shelter in the County' for homeless men, women and children.
EOC requests $750 for FY99-00 from the City of Arroyo Grande to help
support operations of the Emergency Homeless Shelter. In 1998, the EOC
Emergency Homeless Shelter provided 706 shelter nights to homeless
citizens of Arroyo Grande. This is $1.07 for each night we anticipate
sheltering, feed.ing and assisting each former Arroyo Grande resident.
Other services provided to Arroyo Grande clients include showers, clothes,
meals, client mail and phone services, infonnation and referral, case
management and staff support, health clinics, access to transitional housing
programs and other outreach and educational programs. In 1998, we placed
approximately 25% of all EOC Emergency Homeless Shelter clients into
pennanent, safe and stable housing.
We appreciate the City of Arroyo Grande's consideration of our request. If
you have any questions, please do not hesitate to call me.
Cordially,
7J1/;e1td~ lt~
Michael A. Morton
Director, EOC Homeless Services
· Child Care Resource Connection · Emergency Sert'ices · Energy Conserl'ation · Weatherization Sert'ices ·
. Family Planning Seroices · Head Start · Homeless Shelter · Migrant Child Care · Senior Healtb Screening · Teen Parenting Program ·
.
LIrIIIIM....
---------------- -------- ~--------------
~~ol' P.O. Box 550
,~ ~~ 214 East Branch Street
Arroyo Grade, CA 93421
Phone: (805).473-5404
CITY MANAGER'S OFFICE FAX: (805) 473-0_
E-MaD: agcfty@arroy.ande.org
June 17, 1999
Michael A. Morton, Director
Economic Opportunity Commission Homeless Services ,
1030. Southwood Drive
San Luis Obispo, CA93401
Re: Request for Funding
Dear Mr. Morton:
I am writing in response to your letter of June 14th to the City Council requesting
funding in the amount of $750. ' '
The C()~ncil adopted. its FY1999-00. Annual Budget on June 10th. The. First
Quarter Budget Report, which is, the next scheduled review of the budget by the
Council, is scheduled for November 1999.
, Once confirmed, you will be notified of the specific date of the Council meeting at
,which the First Quarter Report will be considered. , -
- Please contact. me at your convenience should you have any questions.
Sincerely,
b:j)thL 1 ....
ROBERT L. HUNT
CITY MANAGER
c: City Council
.- ',. - - .~~ .' -.....:, :i~?'1
';, \ ,,;y~~"." ~i' " '1,"'\'.!!~~f'~"" .~t~
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-----~
FAMI L Y SERVICES CENTER
11 29 Marsh Street ~"")
\D -4
Sari Luis Obispo, CA 93401 ,\D -<
Phone 805 543-7969 (FAX 805 543-:0859) .." ,0
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F ebruary 12~ 1999 2:,O~
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Mr. Robert Hunt
City Manager,
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
Dear Mr. Hunt:
With this packet, Family Services Center wishes to apply for $1,000 for FY 1999-2000.
For 30 years - since 1968 - Family Services Center has been providing low-cost counseling to
residents of San Luis Obispo County,'inCluding the-City of Arroyo Grande. Our'clients are
people who seek counseling for problems such as anxiety, stress, and depression, that are brought
on by the problems that life has thrown in their paths. Unemploymen~ 'parem":child conflicts,
marital conflicts and divorce, death and grieving are some of the problems t~t our clients are
facing. But when they explore counseling, they discover that it is too expensive, or their
insurance does not cover counseling, or they don't have insurance. It is then thatFSC is in a
position to help thein. We have 56 professional therapists, all of whom donate their services, to
provide up to ten sessions 'of counseling at whatever fee the client can afford.
. .
In the 1980's, the City of Arroyo Grande funded us each year. We are requesting help now for
one reason. The demand for our services is steadily increasing. Over the last two years, we have
, ,
seen a 22% increase. In the first six months of 1999-00, we have an 8% increase compared to the
first six months of 1998-99.
Last year, our counselors helped 47 clients from Arroyo Grande. The average number ofsessions
for each client is seven, so that number represents 329 sess~ons with a licensed mental health
professional. A private therapist chargmg $65 per session would bill those clients $21,285.
Would you pleaseh(!lp us? We believe our,services are of benefit not ~:)Dly to our clients but to
the communjty as a whole. Feeling offiustration, anger and alienation that can evolve into
antisocial and even criminal behavior are diffused in counseling, thus reducing rates of alcohol and
substance abuse, domestic violence, and other expensive social ills. .
-----.. ----------
We are ,enclosing information about FSC. If you wish additional information, 'please ca1four
executive, director, Tun Levy, at 54J-0859.
, "
,We hope tbit we will h~ve the. opportunity to make, a brief presentation to, the CoUncil at the
,budget hearing.
Thank you.
anet Miller,' President Jim Levy
, . "
Board of Directors Executive Director
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- FAMILY SERVICES CENTER
AGENCY PROFILE
Family Services Center is a non-profit 501(c)(3) organization that has provided
individual and family counseling to low and middle income families since 1968.
.-
Counselin~ '
Our primary program is to provide short-term counseling to people unable to
afford private therapy. Our fees are based on a sliding scale, depending on the client's
ability to pay. Our standard fees range from $10 to $25 per session, but we charge as
little as $1.00 per session. We are able to offer such low fees because our 55 therapists
volunteer their services. In 1997-98 we had 500 counseling clients.
Referrals
Referrals are an important part of our work. We receive many calls from people
who are grappling with problems better served by another organization, such as Drug
and Alcohol programs, children-youth services, and the hundreds of other agencies
listed in the Human Services Directory created by Hotline. Our staff has studied the
Directory and supplemented it as new information comes in. In 1997-98, FSC made
1,206 referral, calls.
'I' ..
.
Latino Program
In March 1996, FSC began its Latino Mental Health Program. We hired a
coordinator and opened an office in Arroyo Grande. Being biliIigual and bicultural, our
coordinator was able to connect with the Latino communiw in South County, providing
education and referrals. She created a series of lectures in Spanish about mental
health issues, and worked with families to help them obtain the help they required.
In 1997-98, we received an $80,000 grant from California Endowment. and we began
counseling in Spanish in Nipomo, Oceano, Grover Beach, SLO, Paso Robles and
Cambria. The grant funds expired in December 1998 and we are in the process of
transferring the program to a Latino-governed non-profit agency.
PEOPLE WE SERVE
Our clients are people with problems such as anxiety,depression, marital or
parent/child conflict who cannot afford to see a private therapist. They must be
residents of SLOCO, and the problems they bring to therapy must be appropriate'to
short-term counseling. By short-term, we mean up to ten sessions.
For thirty years, FSC has provided lower-income residents of SLOCO with a
place where they can see a professional counselor at an affordable cost.
-1-
)
CLIENTS SERVED 1997-98
Counseling Clients Total 500; Latino Program 99
. 195 were male, 305 were female
. 196 from SLO, 82 from North County, 119 from South County, and 103 froD;l
,Central Coast towns
. All were low or middle income, with income less than $30,000 a year. 'Fhe
majority had incomes ofless t~an $18,000 a year.
Referral Clients Total 1;206
. 433 were male, 773 were female
. 584 from SLO, 230 from North County, 2~3 from South County, and 135 from
Central Coast towns and 24 from out of County.
VOLUNTEERS AND STAFF
All of our therapists donate their time and services at no charge. We currently
have 58. They are required by us to be licensed in the State of California and to carry
professionalli~bility insurance. We recruit .volunteer counselors and therapists from
organizations su1ili'as Centr~ Coast Chapter of California Association of Marriage and
Family Therapists, Central Coast Psychological Association, and Licensed Clinical
Social Workers Association. We also use ads in publications and word of mouth. ,
In 1997-98 our counselors donated a total of 3,362 hours of counseling and
related activities; such as documentation and supervision. Of those hours, 1,915 were
spent counseling clients At the standard rate of $70 per hour, they donated $134,050
to the residents of SLOCO.
FSC's paid staff is four part-time people whose FTE total 2.1 people. Ratio
between paid staff and professional volunteers is 1 to 30.
COLLABORATION
One of our primary, functions is making referrals to other agencies. In doing so,
our staff uses the current Human Services Directory produced by Hotline as well as
its own knowledge of organizations. The ones we work closely with the most, are Drug
and ~cohol Services, County Mental Health, EOC,Parent Support Center, Family
Support Division of the District Attorney's Office and VictimlWitness, but we make
referrals to many other agencies as well.
We also receive referrals from many agencies, and these either become our
counseling clients or are referred by us to more appropriate organizations.
As a United Way agency, we work with UW to raise funds, and we hold a joint
fundraiser each year with Transitions-Mental Health Association.
-2- " .
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-- - ----~------ ~--'-
, -. ----..-.----
Our workshops and conferences are usually in collaboration with other
organizations, such as California Association of Marriage and Family Therapis~s,
Transitions-Mental Health Association and AIDS Support ~etwork. Our Latino
program has worked closely with La Fuerza, Latino Communication Network, Oceano
Healthy Start and Central Coast Counseling and Support Services in.putting on our
educational program.
FUNDING SOURCES (please see enclosed budget)
1999-2000 Budget
Client fees '$22,100
Room rentals $ 300
Donations (churches, service organizations) $3,500
Membership fees $ 5,200
Fundraising Events $ 9,500
United Way $19,600
Government $20,800
Foundations $ 3,500
Interest $ 2,350
FUND RAISING ACTIVITIES
, 'I: ,.
.
In January we conduct a membership drive, and anticipate raising more than
$5,000. ,
Throughout the year we have fundraising events, which will gross about
$10,000. In 1999-00 we plan on four fundraising events, including raffies, retail sales,
and donor luncheons.
SUMMARY .
"
Family Services Center provides a vital service to the residents of SLOCO. Its
professionals serve those in need of counseling, at an affordable rate. Without FSC,
our clients would have no where else to turn.
}
-3-
...
.
FAMILY SERVICES CENTER
COUNSELING AND REFERRAL PROGRAMS
FISCAL YEAR 1997-98 STATISTICS
PEOPLE SERVED ,
Information and referral calls 1206
Counseling clients 500
Latino Program counseling 99
Total 1805
VOLUNTEER HOURS
Counselor client-counseling hours 1915
Counselor/supervision,admin,other hours 1447
Board and non-counselor volunteer 170
Total volunteer (including Board of Directors) 3532
DEMOGRAPHIC SUMMARY ,
...
San Luis North South Out of -
Obispo County County Coast Area
Information/referrral 584 230 233 135 24
48% 20% 19% 11% 2%
FSC Counseling Clients 196 82 119 103 0
39% 16% 24% 21% 0%
,
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- FAMILY SERVICES CENTER
FISCAL YEAR 1997-98 DEMOGRAPIDCS
******
INFO/REFERRAL CALLS COUNSELING CLIENTS
CITY #IF #1M TOTAL -/_ OF #IF #1M TOTAL -". OF
TOTAL TOTAL
Atascadero 67 50 117 9.7% 24 14 38 7.6%
AIroyo Grande 78 33 III 9.2% 30 17 47 9.4%
Paso Robles 57 29 86 7.1% 20 8 28 5.6%
Los Osos 30 17 47 3.9% 27 20 47 9.4%
Grover Beach 29 15 44 3.6% 13 17 30 6.0%
Morro Bay 43 31 74 6.1% 30 17 47 9.4%
Pismo Beach ,
26 14 40 3.3% 16 5 21 4,2%
Cayucos 1 1 2 0.2% 2 2 4 0,8%
Oceano 15 12 27 2.2% 13 5 18' 3.6%
Nipomo 9 4 13 1.1% 3 0 ' 3 0,6%
T~mpleton .
7 5 12 1.0% 3 2 5 1.0%
Cambria 8 4 12 1.0% 4 1 5 1.0%
Sal).ta Margarita 6 5 11 0.9% 6 4 10 2.0%
San Miguel 1 1 2 0.2% 0 1 1 0.2%
Out of Area 17 7 24 2.0% 0 0 0 0.0%
Other 0 0 0 0.0% 0 0 0 0.0%
San Luis Obispo 379 205 584 48.4% 114 82 196 39.2%
TOTALS 773 433 1206 100.0% 305 195 ' 500 100,0%
"
Percent of Total 64.1 35.9 61.0 39.0
% % % %
,
.
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FAMILY SERVICES CENTER
BUDGET
July 1, 1999 to June 30, 2000
REVENUES Amount
---------------- ---------
Client fees 22,100
Room Use 300
Donations 3,500
Membership 5,200
Fundraisers-Revenues 9,500
United Way 19,600
Governme~t Grants 20,800
Other Grants 3,500 ,
Interest Income 2,350
Administrative Income' 500
Total Revenues 87,350
EXPENSES
----------------
Salaries 42,466
SS/Med Tax-EmployER 3,800
Staff Dev/Mileage 200
Indep Contractors-Admin 1,100
Indep Contractors-Prof 5,800
Counselor/Board Exp 900
Public Relations 1,000
Fundraising-Exp 3,400
Supplies 1,600
Printing & Copying 850
Depreciation . 1,164
Rent 15,520
Telephone 1,350
Utilities 1,800
Maintenance ..- 1,300
Insurance 3,500
Postage 1,100
Other Expense 500
Total Expenses 87,350
Net Income 0
-
- _n___________ ____________
- -_.--- - .------
- FAMll.. Y SERVICES CENTER
Board of Directors
February 1999
PRESIDENT VICE PRESIDENT
Janet Miller, Ph.D.
3315 Barranca Ct., SLO 93401 Vacant
(H) 543-8267 (W) 544-1912 (FAX) 545-0177
Psychologist
AD.A, C.P.A
"
TREASURER SECRETARY
Santos Arrona Charlie Nomet
410 Corrida Dr., SLO 93401 2134 Santa Ynez Ave., SLO 93405
(H) 544-6634 (W) 781-5959 (H) 541-1344 (W)
Principal Personnel Analyst Engineer (Retired)
County of San Luis Obispo
Stephen Allyn Nancy Hay, Ph.D.
3057 S. Higuera, #203, SLO 93401 341 Harbor View, PB 93449
(H) 545-8225 (H) 773-2943 (W) 773-0432
Management Analyst Psychologist - Private Practice
Social Worker, MSW
Ed Bloomgren, MFCC American Psychological Assoc,
6405 Los O8tos National Council of Health
-Atascadero, CA 93422 Service Providers
Educational Psychologist
466-4130 .
Liz Johnsto~ LCSW
1283 Woodsi~e Drive, SLO 93401
Ruth Bostrom (H) 594-1906 (PO) 547-5?13
1933 San Luis Drive, SLO 93401 Social Worker
(H) 543-4447 Sierra Vista Hospital
Retired T eacher~ Market Research Asst. ~ Assoc. For Women in Psychology
Real Estate Agent~ Advisor/Counselor Cal Poly
Board Member, Women's Shelter Ann Travers
Department of Social Services
Arlene Chandler P.O. Box 8119, SLO 93403
2045 Skylark Ln" SLO 93401 '(W) 781-4383
(H) 543-1432
Retired Teacher and Administrator Mary Vickers
, .
League of Women Voters 909 Bluebell Way, SLO 93401 I
President's Round Table, Cal Poly (H) 542-9448 (W) 541-4141
Women in Philanthropy " Gulliver's Travel, Owner
updatebo, wpd
~~-~
Internal Revenue Service Department of the Treasury
District P.O. Box 391, Los Angeles, Calif. 90053
Director
Person to Contact:
L BARRAGAN
~FAMILY SERVI~ES CENTER Telephone Number:
(213) 894-2336
504 HIGUERA STREET Refer Reply to:
SAN LUIS OBISPO, CA 93401-3835 EO(121592)
Date:
, . JANUARY 11, 1993
RE: FAMILY SERVICES CENTER
95-2906369
'GENTLEMEN:
This is in response to your request for a determination
letter of the above-named organization.
.
A review of our records indicates that the above-named
organization was recognized to be exempt from Federal income
tax in AUGUST 1968, as an organization described in ..
Internal Revenue Code section 501(c)(3). It is further
classified as an organization that is not a private
foundation as defined in section 509(a) of the code, because
it is an organization described in section 170(b)(1)(A)(vi).
This letter is to verify your exempt status and the fact that
the determination letter issued in AUGUST 1968
continues to ,be in effect.
If you are in need of further assistance, please feel free to
contact our office at the abd~e address or telephone number.
Sincerely,
'-J' (1 ," . U ~;:.V~'
..' ),L L. ~-
-:::..' ~
Disclosure Assistant
,
"
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FAM~YSER~CESCmnER I
OF SAN J,..UIS OBISPO, INC.
AUDITOR'S REPORT
AND
FINANCIAL STATEMENTS
JUNE 30, 1998
.
,-
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-
Hayes & Hayes, CPAs
.
AUDITOR'S REPORT
Board of Directors
Family Services Center
Of San Luis Obispo, Inc.
San Luis Obispo, California
We have audited the accompanying statement offinancial position of Family Services Center of San
Luis Obispo, Inc. as of June 30, 1998, and the related statements,ofactivities, functional expenses
and cash flows for the year then ended. These financial statements 'are the responsibility of the
organization's 'management. Our responsibility is to express an opinion on these financial statement's
based on out audit.
We conducted our audit in accordance with generally accepted auditing. standards. Those standards
require that we plan and perfonn the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement. An audit includes examiniIig, on a test basis, evidence
supporting the amounts and disclosures in the financial statements. An audit also includes assessing
the accounting principles used and significant estimates made by management, as wen as evaluating
the overall financial statement presentation. We believe that our audit provides a reasonable basis for
our opinion.
In our opinion, the financial statements referred to above present fairly, in all material aspects, the
financial position of Family Services Center or San Luis Obispo, Inc., as of June ~O, 1998, and the
results of its operations for the year then ended in confonnity with generally accepted accounting
principles.
September 28, 1998
,
124 W. Carmen Lane, Suite A · Santa Maria, C~ 93454 . (805) 925-2675 . FAX (805) 928-0808
-------~,--------
- F AMIL Y SERVICES CENTER OF SAN LUIS OBISPO, INC.
r' STATEMENT OF FINANCIAL POSmON
JUNE 30, 1998
ASSETS
Petty cash . $ 50 '
Cash - checking 14,187
Cash - latino time deposit ,,8,726
Accounts receivable 32
Refunds due 1,273
.. Prepaid expenses 2,722
Investments -
Certificate of deposit 39,621
Rent deposit 600
Furniture and equipment 20,508
Accumulated depreciation (17.921)
TOTAL ASSETS $ 69.798
LIABILITIES AND NET ASSETS
LIABILITIES
-
Accounts payable $ 2,300
Deferred revenue 13,320
.'
TOTAL LIABILITIES 15 620
NET ASSETS ,
Unrestricted 50,216
Temporarily restricted 3.962
TOTAL NET ASSETS 53.642
TOTAL LIABILmES AND
NET ASSETS $ 69.798
SEE ACCOMPANYING NOTES AND AUDITOR'S REPORT
2
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r'
FAMILY SERVICES CENTER OF SAN LUIS OBISPO, INC.
STATEMENT OF ACTIVITIES
YEAR ENDED JUNE 30, 1997
(Continued From Page 3)
Changes in Temporary Restricted Net Assets: !
Revenues and Gains:
Client fees $ 1,236
Interest income 2,726
Latino outreach revenues 55.804
Total Temporarily Restricted Revenues and Gains 59,766
Less: lixpenses and Losses:
Salaries 25,972
Payroll taxes 2,085
Staff DevelopmentlMileage 528
Office Supplies ' 773
Independent Contractors 14,395
Printing and Copying 811
Expendable equipment 536
Rent 2,144
Telephone 1,342
Insurance 600
Office maintenance 295
Public relations 219
Postage 229
Administrative allocation . 5,820
Other 55
Total Temporarily Restricted Expenses and Losses 55,804
INCREASE IN TEMPORARILY RESTRICTED NET ASSETS 3.962
Increase in Net Assets 7,472
Net Assets, Beginning 46,754
Miscellaneous Adjustment (48)
Net Assets, Ending $ 54.178
SEE ACCOMPANYING NOTES AND AUDITOR'S REPORT.
r' -
4
- ~-----
- F AMIL Y SERVICES CENTER OF SAN LUIS OBISPO, INC.
STATEMENT OF CASH FLOWS
YEAR ENDED JUNE 30, 1998
..
.
CASH FLOWS FROM OPERATING ACTIVITIES:
Increase in net assets $ 7,472
Adjustments to reconcile changes in net assets
to net cash provided by operating activities:
Depreciation expense I 1,164
Miscellaneous 25
Changes in assets and liabilities:
Decrease in accounts receivable $, 484
Increase in prepaid expense (248)
Increase in refunds due (1,273)
Decrease in payroll taxes payable (191)
Increase in accounts payable 1,550
Decrease in deferred revenues (51.055)
.
Total changes (50.773)
Net Cash (Used) By Operating Activities (42.072)
CASH FLOWS FROM INVESTING ACTIVlTIES:
Redemptions of certificate of deposits 62.857
Net Cash (provided) By Investing Activities 62.857
NET iNCREASE IN CASH 20,785
BEGINNING CASH - AS RECLASSIFIED .
2.178
ENDING CASH S 22.963
SEE ACCOMPANYING NOTES AND AUDITOR'S REPORT.
6
---'-~-------------- ----- u_
F AMIL Y SERVICES CENTER OF SAN LUIS OBISPO, INC.
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1998 i
Latino mental he~th program
Implemented in -1996, the Latino Mental Health program focuses on service to Latino groups by
working closely with the Latino Communications Network and other Latino organizations. The
program is designed to reach out and provide needed mental health services to the Latino community
of San Luis Obispo County. The program is expected to phase out in the 1998-99 year as the
remaining latino' funds of $8,726 are expended.
,
In-Kind revenueleJq)ense
In-kind revenue consist of donated counselor services calculated at an average billing rate multiplied
by total hours donated. The donated in-kind revenue is offset by in-kind expense. Donated services
are considered expended in the year received.
The value of in-kind revenue and expense in the financial statements for the year ended June 30,
1998, i~ as follows:
Revenue (contributions) I
Donated counselor services $ 1~~.050
-
Expense
Donated professional counselor expense $ 134.050
...
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8
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~'? .toc . HetJ/tlt~rv/ces '. RECEIVED ,
. .... ..'.'. HEALTH AND EDUCATION FO~ALLACES' , 'CITY OFARROYO GRANDE
99 JUl-1 PH 2: 02
June 30, 1999,
MayorMikeLadY';~
Arroyo Grande City Council
214 E, Branch Street
Arroyo Gran.d~,CA 93420
Dear Mayor Lady,
Please find enclosed our 'proposal to the City for fi.mds to ~upportservices to the elderly and low-
, inoomepopulation of the Cit):' of Arroyo Grande.. When you re-enter the budget process in
,September, we hope you will consider our proposal. . Weare very appreciative of the opportunity to
continue critical health screening services in your community.
, '
We look fOf}Vard to hearing from you regarding our proposal. Ifthereare any questions, please don't
hesitate to call me at 544-2478.
-
705 CR.AND AVENUE' SAN LUIS OBISPO, CA 93401 . PHONE 805-544-2478 . FAX 805-544-3649.
~-
,
I. CONTACT INFORMATION
EOC Health Services of San Luis Obispo County, Inc.
705 Grand Avenue
San Luis Obispo, CA 93401
544-2478
II. AMOUNT OF FUNDS REQUESTED:
EOC Health Services is requesting $1,500 for our Senior Health Screening Program. Funds would be
use to augment the Senior Health Screening's other funding ftom United Way, local county and city
funding, foundations, and private donations. Currently, no South County cities provide funding, A
concurrent application to the City ofPismo Beach has been submitted. Initial recommendations
indicate they will contribute $1,000 for FY 1999/2000.
ill. LIST OF CURRENT BOARD OF DIRECTORS AND ADMINISTRATIVE STAFF
Copies of the full governing Board of Directors and the Health Services Division Advisory Board are
attached.
Elizabeth Steinberg, Executive Director
1030 Southwood, San Luis Obispo, CA 93401
Joan Limov Paterson, Chief Finance Officer
1030 Southwood, San Luis Obispo, CA 93401
Catherine Bazzani, Human Resources Director .
1030 Southwood, San Luis Obispo, CA 93401
Emma Valdivieso, Affirmative Action Officer
1030 Southwood, San Luis Obispo, CA 93401
Janice Fong Wolf, Health Services Director
705 Grand Ave, San Luis Obispo, CA 93401
IV. IRS DETERMINATION LETTER
Attached,
V, AGENCY PURPOSE & GOALS
The Economic Opportunity Commission is a private non-profit community action agency serving San
Luis Obispo county since 1965. EOC operates a number of diverse programs aimed at meeting
human needs primarily through direct service delivery including Head Start and Migrant Head Start,
training of childcare providers and subsidized childcare; energy and weatherization services,
emergency food and rental assistance; homeless services and shelter, and community health services.
The mission of the Economic Opportunity Commission is to help community members achieve self-
sufficiency,
EOC Health Services has been a division of the Economic Opportunity Commission since 1972,
Prevention is the primary focus of our medical and educational services--prevention of unintended
and teenage pregnancy, complications from chronic disease, the spread of sexually transmitted
diseases, IDV/AIDS, reproductive cancers, and infant mortality. Through a wide array of services we
strive to improve the quality of health of the residents of San Luis Obispo county. (Organizational
brochure attached) In 1999, our goals are to provide 5000 low-income residents with preventative
health care, screening and treatment~ 6000 community members with health education~ ,1200 Latino
families with outreach, health education and patient advocacy services~ and 200 teen parents with
case management services
EOC Health Services has operated its Senior Health Screening program for over 20 years. Senior
Health Screening promotes and maintains health and well-being, and assists, through early detection,
with preventative health services for low-income seniors throughout San Luis Obispo County.
Health education and maintenance topics include diet, exercise, life style modifications,
reinforcement of medication compliance, bereavement issues, and referrals as indicated to their
doctor, a clinic and/or other social, health and legal services. Clinics are currently conducted
regularly at local churches, senior centers, residential facilities, mobile home parks, and other
locations at which seniors gather. Specifically in the City of Arroyo Grande, services are provided at
the First Methodist Church and Parkview Manor. Arroyo Grande residents also take advantage of
screening services conducted in our other South County locations, including: the Oceano Senior
Center, Pismo Beach Mobile Home Park, and Nipomo Senior Center. In 1999, we will have seen
over 100 Arroyo Grande low-income seniors and provided them with over 550 units of service.
EOC Health Services has a long history of working with local city, county and private agencies,
including referrals with: the Department of Social Services, SLO County Health Department, Cuesta
College, Mission Medical Associates, County Drug & Alcohol, American Heart Association, Area
Agency on Aging, MAYDAY, Arthritis Foundation, Senior Nutrition, and Homeless Services.
Program staff serve on local committees, including the American Cancer Society Board, Tri-Counties
Breast Cancer Early Detection Partnership, French Hospital Senior Advisory Council, the Adult Day
Health Center Advisory Council, Long-Term Care and Continuity of Care committees,
VI, PROPOSED OVERALL PROGRAM BUDGET
Amount Re uested From Arro 0 Grande
rox. 40 hrs x $20/hr $ 800
$ 430
$ 154
$ 116
$1,500
Overall Pro2ram Bud2et FY 99-00
Budget Cate~ory Amount
Income
City of San Luis Obispo $ 3,000
City of Morro Bay $ 1,325
City of Atascadero $ 725
City ofPismo Beach $ 1,000
City of Arroyo Grande $ 1,500
Coun!y of San Luis Obispo $19,385
United Way $ 3,951
Atascadero United Seniors $ 450
PacifiCare Foundation $ '5,000
California Endowment $ 4,500
Donations $ 4,000
Patient Fees .. $ 2,500
Other Income : $10,000
Total Income $57,336
Expense
Salaries $32,546
Fringe & Payroll Taxes $ 9,285
Local Milea~e $ 2,000
Screening Tests $ 3,000
Medical Supplies-Misc $ 2,000
Educational Materials $ 100
Office Supplies $ 262
CopyinglPrinting $ 350
Insurance $ 1,000
Rent $ 2,000
Tel~_hone $ 150
Training $ 200
Indirect Administration @ 8.4% $ 4,443
Total Bud2et $57,336
VII. PROGRAM DESCRIPTION -
EOC Health Services has operated its S'enior Health Screening program for over 20 years, Staff
consists of a registered nurse, a clerk/aide, and volunteer hearing and vision specialists, who carry all
equipment and supplies with them, to 18 senior-focused sites throughout the county. Services
include: blood pressure, pulse, hemoglobin, blood glucose, glaucoma and hearing screening at no
charge, hemoccults to detect colo-rectal cancer and cholesterol tests at cOst. Flu vaccines are offered
in the Fall. Health education and maintenance topics include diet, exercise, life style modifications,
reinforcement of medication compliance, bereavement issues, and referrals as indicated to their
doctor, a clinic and/or other social, health and legal services. Screenings are conducted regularly at
local churches, senior centers, residential facilities, mobile home parks, and other locations at which
seniors gather. Because of the uniqueness of our program, we are sought out by other organizations
to collaborate on bringing services to seniors.
Historically, the Senior Health Screening program was funded by the County, along with several
local cities, United Way, and private donations. Increased need demands diversification of funding
resources. Senior Health Screening serves over 2000 county residents with a wide array of preventive
screening tests and education, These are services which promote health and early detection of
chronic disease and serve patient advocacy "in the field", complementing local medical providers,
From an editorial of the October 1997 American Journal of Public Health "the most important health
problem of developed nations is the need for a reduction in the morbidity of our aging populations.
With the average age of populations increasing, prevention of morbidity associated with aging
------'-.-.,---.
represents a central issue for future health". As is the trend nation-wide, San Luis Obispo's senior
population has increased at least 30% over the past 15 years and is currently estimated at 54,500, At
least 3000 of these seniors live at or below the poverty line and another 5000 are considered low-
Income,
The delivery. of affordable quality health care is a serious unmet need for local seniors living on fixed
incomes. When seniors are poor, non-English speaking, and geographically or culturally isolated, the
physical process of aging becomes more difficult for them, their families and health care givers, and
their communities. Basic health screening, education and preventive care is critical to the physical,
mental and social well-being of our senior community. Seniors who lack transportation and financial
access to affordable health care, or knowledge of preventive health care, remain critically at risk for
undetected health hazards or even life-threatening conditions. San Luis Obispo county has a limited
mass transit system to serve the far-reaching North and South County areas where much of the low-
income population resides. The county in square miles is the State's 15th largest and has geographic
barriers to accessing services; and North and South county regions which have developed uniquely in
order to address the needs of its specific community.
. These issues all have had an impact on the service delivery system. Seasonal farm work (31%
according to the 1993 San Luis Obispo Latino Community NeedsAssessment-LCNA)and the service
industry are the predominant employment for the Hispanic population. Mono-lingual Spanish
speaking seniors are over represented in this population due to language ability. Many of the senior
focused programs struggle with providing services to the Spanish dominant population due to limited
funding to hire bi-lingual staff and the lack of qualified bi-lingual and bi-cultural health and social
service workers,
According to the California Behavioral Risk Factor Survey conducted trom 1992-1994, 78% of men
and 80% of women aged 60 and older had physical check-ups in the past year. Seniors age 55+
represented 26% of all hospitalizations due to pneumonia. Although annual influenza vaccination
has long.been recommended for people in high risk groups, many still do not receive the vaccine, In
the 1997 flu season, local hospitals were inundated with patients, and many had not been vaccinated,
Among the primary concerns expressed by respondents in the LCNA were lack oflow cost health
care and access to care, While Latinos share some health problems with the general population, such
as heart disease, stroke, cancer and AIDS, Latinos suffer trom diabetes at higher rates than the overall
population, The February 1997 issue of Diabetes Care reported that a higher proportion of Latinos
than whites have no regular physician for diabetes care,
Additionally, San Luis Obispo county is undergoing a major transformation in its1tealth care delivery
system. The county's low income seniors are at risk of under service, prolonged illness, and a higher
probability of subsequent need for costlier modes of care. In a December 1996 American Journal of
Public Health study, it was determined that "a longer duration of time between patient and health care
provider was associated with substantially lower costs of inpatient and outpatient care and with a
lower risk of hospitalizations". Additionally, it was noted that with the rapidly changing medical care
landscape, the enduring doctor-patient relationships are at risk. By providing assessment, early
detection screening and monitoring, and health education services by licensed professionals, our
community can delay the utilization of costly in-patient services and disability.
A 1995 multi-cultural survey of San Luis Obispo county, "Vulnerable Populations at Risk", cited "the
most wlnerable sub-groups within the population experience the greatest needs for services and the
greatest barriers to obtaining them. These sub-groups -- Medi-Cal recipients, Latinos, the uninsured,
and low-income residents, are shown to be at greater risk of under service, prolonged illness and a
------ ----------- ------>-_.~----- -
higher probability of subsequent need for costlier modes of care", Survey findings further indicated
that "wlnerable populations require special attention to ensure that access is more equitable across
geographic, ethnic and income lines".
A full gamut of health issues associated with the aging process are present in San Luis Obispo
County's senior community. With City of Arroyo Grande funding we will be able to reach at least
125 low-income seniors (age 50 and older) in Arroyo Grande. While most of us don't consider
ourselves seniors at age 50, we do know that age 50 is a significant marker in the detection of many
chronic diseases, Incidence rates increase after age 50, and standard medical practice recommends
annual screening beginning at age 50. EOC Senior Health Screening seeks to provide access to low-
income persons for the purpose of early detection, prevention and monitoring of serious chronic
disease.
While existing services are of high quality and comprehensive in nature; geographic, socio-economic,
cultural and language barriers present the greatest challenges to health and social service providers.
To truly reach the under-served, health care providers must work in collaboration and utilize
grassroots approaches to increasing access to services.
VIII. BENEFITS TO ARROYO GRANDE RESIDENTS
Examples of the impact of our Senior Health Screening program can be seen by these recent South
County clients' stories.
A woman who discovered she had diabetes by coming to our screening clinic. Our nurse counseled
her and supplied her with educational materials about a diabetic diet low in fat and the importance
of exercise. She now has her blood glucose under control and comes regularly to have her home
monitoring system c..hecked
A woman who came to just get her blood pressure checked, and decided to take advantage of the
glaucoma screening we had available that day. She tested positive and was able to get on medication
immediately, saving her from any further vision loss.
Lastly, a local small plane pilot who needs ongoing documented monitoring of his blood pressure.
He checks in regularly with our nurse and has been able to work with his physician to control his
blood pressure. Without our service he would need to schedule costly office visits to receive the need
documentation to continue flying.
There is currently no other program in the county like our Senior Health Screening. The County
Health Dept's Preventive Health Care for the Aging (PHCA) program which provided a single
comprehensive health assessment, and then often referred seniors back to our program for ongoing
monitoring, has lost their funding, We work closely with all local senior organizations ITom the Area
Agency on Aging with their Vial of Life program, to the Senior Nutrition Program with their lunch
programs at local senior centers.
. 1030 SotlTIIWOOIJ DRIVE
. . ..... ,~
SAN LUIS 011151'0
ECONOMIC OPPORTUNITY CALIFORNIA 93401
.
COMMISSION · SINCE 1965 BOARD OF DIRECTORS - 1999 (805) S44-HS5
FAX (80~) 549-X,~&q
Santos Arroml. Chair OK2-1 K5 pagnI "Iikl: Arnllllhidc
I'ri vate Represl'ntal i ve - Commissioner I'uhlic Represcntative- City of Atasl"Oldcro
410 C,'(lrrida Cour! (,:;00 Palma A venuc
San Luis Obispo. CA 1J.l401 Alascadcro. CA IJJ422-4299
(0) 781-)%2 (II) :;,14-(,(,.14 (F) ?R1-I044 (0) 461~5086 (F) 461-0(iO(j'
Patrick Willson. Vin' Chair. Ilislricl " ('('Illy Crllt/,l"I', Mnrro Bay City Council
I.IIW /ucOlue Ikpn.:selllali\'l' - Coast I'uhlic l{q1n,:sl'lItativc - Coast
1'.0, Box 60SS . :;95 Ilarbor
I.os Osos, CA 9.1412 Morro lIay. CA 9.1442
528-1755 (0) 772-b200 (F) 772-7329
Anita Rohinson, Sl'("y-Treas,. Gloria Ramircz, District IV
Private Representative - Comm, A Low Inl~omc Rcpresentative - South County
1',0, Box 7R9 1',0, Box 918
San Luis Obispo. CA 93406-0789 Occano. CA 93445
(0) 782-5000 (F) 782-S<H4 489-5908
Prances I. Coughlin - District V Mikc Ryan
Low Income Represcntativc - North County County Bo,ml of Supcrvisors
9460 Carmel I'uh/ic l~epreSC"l<Itj ve - County
Ataseadero. CA 9.1422 County Government Center, Room :no
46 (-D34 San Luis Obispo. CA 93408
(0) 781-5450 (F) 781-I3S0
Peter Keith. Grover Beach City Council Rev, I~uhcn F. Tatc, Jr., Pastor - Dislrict 1
Public Reprcsentative - South County Low Incoll1e Representative - North County
865 Charles Street 17J2 Ponderosa Lane
Grovcr Beach, CA 93433 Paso Robles. CA 93446
489-7586 (0) 238-20 II (U) 238-6334 (F) 237-1091
Joan L..1wence Paul Wolff
Privale Reprcscntativc - COIl1I11. B Private Representative - Coml11. E
II Perla L,lIIe 3128 Spring Court
San Luis Obispo, CA 93401 San Luis Obispo, CA 93401
544-7776 544-3450 (F) 544-9225
Jan 110\\'1:11 Marx I.isa Delk
City (If San Luis Obispo Low Incolllc - South County
8M O~os SI. J% $, 7"' 51.. ApI. B
San Lui~ Obispll. CA 93401 Grovcr Beach. CA 9.14.13
(0) 541-2716 (F) :;41-2239 4H9-756H
Kathleen Alkinson. PhI) Parent Policy Council Representative
Private RcprC5CIIl<ltivc Not a Board Member
1521 Higuera SI. Mr. Kim Johnson
San Luis Obispo, CA 9340 I P.O. Box 54
545-5720, 545-5727 fax Sail Miguel, CA 93451
238-8903 (work)
. CMd CtIlY! Resource CQ1I1/L'Clioll · Ellm-gl!l/c..r Serl'ict'S · El/tl1{I' Co/l.tL'I'I'(/lio/l · IreatbcriZlltiol/ Serl'ices ·
. FcIIl/i(I'/'/m1l1;lIg ,'iI.'1';({'$ . /1I'(Id Start. IIOIlILr(l.'$.t SIx.o{t(.,. · Migra/lt Chit" CIII'e · ~/I;lIr IIC'(/(Ih Scree/lillg · Teell Parcltfillg Progrmll ·
to
UnIted Way
--
.~~ f.OC H~d/tlt ~MC6'S
. . HEALTH AND EDUCATION FOR ,. ALL AGES
ADVISORY BOARD ROSTER
SANDY AMBORN (alternate) (Board Liasion) , ,..
Cu,esta College
PO Box 8106
SLO, CA93403-8106
546-3i38 (w) 544-6388 (h)
10/00
KATCHY ANDREWS JENNIFER SAWYER
Cuesta College ,2281 Bushnell Street
PO Box 8106 San Luis Obispo, CA93401
SLO, CA 93403-8106 541-9299 (w)
546-3138 (w) , 543-0132 (h) 781...,8435 (h)
9/98 ' 2/01
KATHY BOYD RUTH SCHEFFER
1164 Murray Avenue 202 India Drive,
SLO, CA 93405 Pismo Beach, CA 93449
783-1068 (h) 773-2310 (h)
6/00 2/01
KARON CUSHING VICTORIA SCHMIDT
4488 CrossCr~ek Way 1200 Ocean Blvd
San-Luis Obispo, CA93401 Shell Beach, CA 93449'
- 547-0684(h) cushingmd@aol.com 773-5,622 (h) 546-7667, op 4(w)
1/00 7/01
LORRAINE DUENEZ SHELLY STANWYCK
PO Box 14928 SLO Chamber of, C9~erce '
SLO, CA 9'3406 1039 Chorro Street',-
547'-1800 (W) 481-9382 (H) San Luis Obispo, 'CA93401
12/98 54.-1007 (h)7~1~2613 (w)
8/00
GALE GASCHO, 'CEO MIKE STENVALL
Fret;lch Hospit.al 11560ceanBI vd~'_ ,
1911~ohnson Avenue Shell Beach, CA' 93449: . ' ,
San, Luis ,Obispo, CA 93401 781-2231 (w) 773-6965 ' (h)
542-6300(w) 543-'5708 FlU{ 781-2234 FAX
1/02 07/01 ., ....
70SGR,AND AVENUE' SAN LUIS OBISPO, CA 93401' PHONE 80S-S44-24?8'-FAX 80.5-544-3649
-.., ----~-~-
RE'-~ , ", , . _ 1;:'':;0
\or t::.l '~ Co LJ -.:, \
.
Internal Revenue Service Department of the Treasury
District P.O. Box 2350 Los Angeles, Calif. 90053
Director
Economic Opportunity Carmission Person to Contact: L. Barragan
I>-
Of San Luis Obispo County Inc. Telephone Number: (213) 89,4-2336
1030 South~ Dr.
San Luis Obispo, CA 93401 Refer Reply to: 020696
Date: April 9, 1996
.
Dear Taxpayer:
This letter is in response to your request for a copy of tHe
determination letter for the above named organization.
Our records indicate that this organization was recognized to
be exempt from Federal income tax in May 1966 as described in
Internal Revenue Code section SOl(c) (3). It is further classified
as an organization that is not a private foundation as defined in
Section 509(a) of the Code, because it is an organization described
in Section 170(b) (1) (A) (vi).
The exempt status for the determination letter issued -
in May 1966 continues to be in effect.
If you need further assistance, please contact our office at
the above address or telephone number.
~
.
COMMUNITY Saturday, April 18, 1998
._--..-. , -
San Luis Obispo County Teregrcm Tnb.,
--- ----
--.. -_____._.._ ____ ____ __ 4__ ________
Free . health clinic pinpoint problem:
senior can
SLO coum
By MIchael Ray t.
Telegram, T rtbune i
-We had one gentleman," says Jan Sarhatl,
Ule regl8tered nurse who sces patients (our
days a week (or Ihe Economic Opportunity
Comlolsslon's frcc scnior hcalth clinic, "whim
hemoglobiu!esl came oul high,"
Usually In Ulese sr.recn logs, she's look ing (or
low mmlbcrs, which ludicnle ancmia,
-DuI he was up to 19, which is high cnough
10 cause mnretn."
She recommended Ihat he see a doctor, but
he was relnclanl.
.Wcll, he wps busy wilh Ulis or he was bllsy
with that. III' didn't go, When / tesled him
again he was lip 10 21." ,
Again, she recommcnded a doctor - righl
away. Again, he diltn't go,
The p",I>lel/l with high hemoglobin levels Is
that the blood has brotlllC too thick to do Its
Job, It l\'on'l flow through the body like It
shmdd. .
At the third lesl, when he had reached 23,
Sarhatt got tOllgh, She looked him straIght In
the eyes, and shl' didn'l ask hIm - she told
hhn: "See a dt.",of: There's nothing / can do for
you. ..
Well, the I''',' I time he saw her; he put his
arm nroluld hrl: 1b thank her.
lie had been 10 h is doctor. The doctor had
seen the resulls and right away called a sr.;,laI.
1st. The specialist cnlled the hosplla , And
tbat's where he elided up. They removed Ihree
pluts of his blood, diluting It back 10 a normal
mnslslency.
')\nd he told me thnt when he went home,"
she says, "he slrpt \l1I'Ough Ule enUre nighl for
the lirst time in live ymrs. AlId the nexI day he
went fishing with his son,"
When he thanked her, he was crying, Nld so Robert DJ.rITeleg'"
was she. ROLL UP YOUR SLEEVES: Nurse Jan Sarhalt prepares to take a gentleman's blood pressure during a recent EOt
But that's her job, That's the best part of her
job. The free screening clinic sees 2,1XXJ seniors screening at the San Luis Obispo Senior Center,
. year at sites all around the COW1~ from San gives resnlts In SI!COnds,
Miguel to Nlpomo, Sometimes she'l( work WiUl patient visit a doctor or oUler service. each one is for, what its side effects
. student nurse. Sometimes It's just Sarhatt Sarha" spends an average of only six mln, And aU of tltis is free. Donations are accept. how it should be taken, Even more il
and her clerk nlde DoroU,y Ferre. utes WiUl each client. but In those six minllles, cd and welcome, but fWldlng for the program the pharmacist points out any dangel
TIley Irnvelllght, with equipment for linger she gets and gives a lot o( Informal lon, She has comes from the county, Ihe cities, sometimes binations of medicines.
stick blood tesls and blood pressure checks, a card for each person where she kceJIS her (rum senior renters,/n additiQn, SarlmU's boss. There are also cholesterol cUnics (,
They Sl!t nt on t"bles and chairs In senior cen. notes liurn previous visil.~, She uses Ule ami to Janire Wolf of EOC lIealUi Services, writes times each )'ear, with a cost of $15 I"
ters, chul'C les Qr 10w,Incollle housing, tailnr her lests, questimlS and advice. grants year ruwld, to cover the necessary supplies. 1'h
The)' tesl for anemia and blood sugar, and Anemia, high blood pressure and blood They also occ.1SionaJly offer expanded ser. Ulough, reqnire advance reglstratiol
the clienls know Ihe resnlts before they get out sngnr imbalance arc some of the more cOIn. vices in conjunction wiUlloc.lI 'rolun/rer pro- Uley lake a bit ionger and you have I
01' tile cI~,Ir. lIIon things shc's looking (or; and onen she's fessionals, 1\vice a year at each site Ulel'e are 12 hours beforehand,
"''I,1s used 10 tnke Ullt'!! dllYs when I wa~ In chl'Ckin~ on people who Are alrrady aware of frce glaucoma and hearing tests, And then ')\n<l J don't need a line of 600 h'
schoo'," sa}'s Sarhatt, "We Imd 10 Sl!nd samplcs (hc~ plublem$, Ulere's UIC b!'Own bag medicllle review: niors getting Irrit..,led with me for a
out to Ule IlIb for testing and wait for Ihe report Sometimes, shc di$mvcrs solllelhlng thai a For the review, Sl!nl(Irs simply brlllg ill all Ula! lakes 15 minutes c.,ch." she joke~
to come blick," clienl is unawarc 0(, And in that case, she's the medicines tiwy're takillg. alld a volunteer 111ere's only so much 0111.' person c,
Now she ha~ a smRlllland,held machlnc Ihat able to offcr advice and 1\1 recmnrnend Ihat a ph:lrmaclsl is available 10 explain exacUy what detail. eaJl Ole EOC B! 544-2484,
.
CIRCLE OF FRIENDS
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.,
~~o/ P.O. Box 550
~.~~ 214 Eat Br.nch Street
Arroyo GtUde, CA.'34il'
PhoDe: (105) 47~5404
CITY MANAGER'S OFFICE ' FAX: (105)473-8*',. , .-',
.&oMan: ..clty@arroy.....iIde.ora ",
, .
, , -
July 2, 1999
Janice Fong Wolf-
Division Director
EOC Health Services
705 Grand Avenue
San Luis Obispo,CA93401
Re: Request for Funding.
Dear Ms. Wolf:
. I am writing in response. to your letter of June 30, 1999 to the City Council "
requesting funding in the amount of $1,500.
The Council adopted its FY1990-00 Annual Budget, on, June '1 Oth.The , First
Quarter Budget Report, which is, the next sched~led revi~w. of the budget by the
Council, is scheduled for November 1999.
Once confirmed, you will be notified of the specific datEfof the Council meeting at
which the First Quarter Report will be conside~ed. '
Please contact me at your convenience should you have any questions.
Sincerely,
&5~~
ROBERT L. HUNT
CITY MANAGER .
City Council ' -
c:
'. ... ",',' ~ .,",. -, .',' .,.,..!'tl
.-
- \~
We build strong kids, strong families,
strong communities.
Date: June 10, 1999
To: The City of Arroyo Grande
City Council BOARD OF
DIRECTORS
From: San Luis Obispo County YMCA, General Director, Karen Aydelott Matt Beecher
YMCA Five Cities Roller Hockey Task Force, Parent Representative, Fred Bond
Jeff Brinley
Re: Council Goal-Setting for Fisc~1 Year 2000 Lauren Brown
Barrie Cleveland
Matt Fortier
What: Lisa Gonzalez
I The San Luis Obispo County YMCA is requesting funding consideration for Kevin Gridiron
! Ken Hampian
support of a permanent multi use facility that will accommodate both roller hockey Kim Heath
and basketball to be located at Paulding School in Arroyo Grande. Such a facility Vicki Janssen
will help meet the pressing need this community has for facilities and programs Rory Livingston
designed to support the positive and healthy development of our youth. We are Glenn Martin
requesting $5000.00 for the fiscal year 2000. Mitch Massey
Steve McCarty
It is our belief that the San Luis Obispo County YMCA, Lucia Mar School District and Craig McCollum
Tom Murray
the City of Arroyo Grande have a unique opportunity to meet one of the pressing Mike W. Rader
developmental and preventative needs of this city's youth by constructing such a facility. Ted Rich
With such facilities and programs, we can increase the support and opportunities that John Rosetti
Edna Ryzebol
will enrich out young people's lives, build positive life long skills, connect them with Paul Thorvaldsen
their community and support healthy life choices. When the City's Park and Recreation Bob Tillman
I Commission recommended to the City Council financial support for the Grover Beach Karen Woodling
Skate Park, they also recommended that funds be set aside for a roller hockey facility in Kris Yetter
Arroyo Grande. The YMCA was also committed to the construction of a facility for STAFF
roller hockey and proceeded to explore a range of options for such a facility. Karen Aydelott
General Director
The 1992 report, A Matter of Time: Risk and Opportunity in the NonschoolHours, Sandra Augustin
published by the Carnegie Council on Adolescent Development, is very clear in stating
that a community approach is very important to successful youth programming and that Trina Baumsteiger
Lissa Lalonde
community collaborations must take the lead in identifying and assessing youth needs, Karey Rademacher
and then providing them the opportunity to participate in positive, values building Karen Sisco
programs.
This funding would allow the San Luis Obispo County YMCA to maximize existing
resources, to increase our collaborative efforts, and to seek additional funding. The
Board of Directors of the YMCA has voted to contribute $20,000.00 to this project,
with the goal of raising an additional $10,000 to $15,000 in the community to
complete the facility. Our Task Force has already begun that process. On June 1,
1999, the Lucia Mar Unified School District.Board voted unanimously to accept the
project.
San Luis Obispo County YM CA
1020 Southwood Drive+San Luis Obispo. CA 9340 I +(80S) S43-823S+Fax (80S) 543-6202
Five Cities Program Office+340 Pomeroy+Pismo Beach. CA 93449+(805) 773-4132
-_.
.__._~.--._._--,~- ..-, _.._..~- -- . ..... '-' --.-~.. -.- -
. ,.. -.-."..
Why: -
Schools, parents, and especially youth have convinced us that Arroyo Grande and South
County students are a very underserved population at a time in their lives when they are
most wlnerable. Young adolescents especially are experiencing many developmental
changes and often experiment with many options as they develop their individual self
concepts and begin the transition to adulthood. Obviously, the after school hours
provide ample opportunity for these young people to make a variety of choices, often not
always in their own best interest. By increasing the options and opportunities a multi use
facility and the attendant programs will add to the community support structure that our
youth require to grow up healthy and strong.
The 1993 study, Utilizing Community Assets in Revitalizing Neighborhoods by the
Center for Urban Affairs and Policy Research at Northwestern University, recommends
using funds where they will make the biggest impact and that those programs were
preventative, developmental, and especially those that involved youth as resources not
problems. We believe that a multi-use facility such as we are proposing is an ideal
example of an wise investment of funds.
We have all heard the lament of Arroyo Grande youth: "There is nothing to do here".
This seems particularly significant when looking at the recommendations of a long tenn
study of American youth, Adolescent Time Use and Risky Behavior, which found that
when comparing teens who spent one to four hours a week in extracurricular activities
with those who spent no time in such activities, the "no time" students were 57% more
likely to drop out their senior year, 49% more likely to use drugs, 37% more likely to be
a teen parent, 35% more likely to smoke and 27% more likely to smoke.
We also know this from the Search Institute's two year study of 90,000 teenagers,
I Healthy Communities, Healthy Youth. Youth do best when the community actively
supports their health development and where schools, houses of worship and youth-
serving agencies like the YMCA are the strongest.
How:
The Carnegie Council also stressed that youth need opportunities directed at overcoming
! bad attitudes and developing skills needed to prevent these attitudes. This requires
programs that build social competence, problem solving skills, and a sense of purpose
and autonomy. This fonns a web of attributes and approaches to life that help reduce the
rate of risky behavior.
The best programs are the ones where youth want to be in the programs. Those are the
programs that give young people the freedom to select and structure the programs to a
great degree and that view young people as assets, not potential liabilities. The YMCA
Roller Hockey Program, like many other youth sports programs clearly has the interest
of many youth. Children, both boys and girls, from kindergarten through high school
enjoy this activity. Another significant value associated with this program is the
involvement of parents and other caring adults who coach and oversee the practices and
games. Youth involved develop skills and the self confidence the comes with skill
acquisition; they learn to work together as a team and to communicate with each other;
and they learn discipline and good sportsmanship.
---~-~-"---------"'-- -----
The funding which we are requesting from the City Council for this multi use facility
will leverage the community dollars raised and the YMCA investment of $20,000. It is
our hope that the result will be a premier multi-use facility that will be ready for use by
September, 1999.
The San Luis Obispo County YMCA is very committed to providing the youth of this
community with supported opportunities to stretch, to grow, and to develop the skills
! necessary to live happy and productive lives. As we know this is not easy in today's
I society. We believe, however, that with your support and funding we can make a lasting
difference in the lives of the youth in our city.
i
Thank you very much for your consideration of this request.
I
Arroyo Grande City Council Proposal 6/10/99
I
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I
i
I
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3
~ -~- "-.
~ CITY oc-RECEIVED
, ARROYO GRt> :Wr::-
.. ...
99 ~PR - 5 PH 12: U~/
San Luis Obispo County
Visitors OJ Conference Bureau
April 2, 1999
The Honorable Michael Lady
City of Arroyo Grande
214 East Branch Street
Arroyo Grande, CA 93421
Dear Mr. Mayor:
For the funding cycle 1997/98 fiscal year, the San Luis Obispo County Visitors & Conference
Bureau (VCB) is requesting $6,230 (3.5% of the TOT collected in 1997/98) for tourism
promotion,
In general, these funds will be used to continue our efforts to promote tourism through
advertising, publicity, direct sales, and other special promotions in our targeted markets. The
results will be an increase in transient occupancy and sales taxes collected in the municipality.
A detailed marketing plan is forthcoming.
Each year the VCB has shown an incredible return on the City's investment, posting as much
as'10 times more value to our businesses than the amount funded. The requested funds will
- enable the VCB to keep pace with the needs of promoting the county's tourism opportunities
as well as place much needed resources towards attracting filming business.
Tourism, including filming business, is a proven economic'development tool for our
communities in San Luis Obispo County. It has generated revenues when other industries
have failed. We look forward to working together to ensure our economic vitality.
.fl..r:--
0 i S. Biaggini
!:;tive Director
cc: ert Hunt
-
1037 MiH Street, San Luis Obispo, CaJifomia 93101 (805) 511-8000 FAX: (805) 513-9198 Web: SanLuisObispoCounty,com
..
_________M__ - --------------------
~"? 0/ P.O. Box 550
214 East Branch Street
~ &~ Arroyo Grande, CA 93421
Phone: (805) 47],5430 Finance
Phone: (805) 47],5434. . Business License' ,
FINANCIAL SERVICES Phone: (805) 47],5438 ' Water BUling
FAX: (805) 473--0386
, E.M~n: 8gcity@arroyogrande.org
April14,.1~99
San'Luis Obispo County Visitors
, & Conference Bureau
1037 Mill Street
San'Luis Obispo, CA 93401
Dear Ms. Jonni S. Biaggini:
Thank you for your letter of April 2, 1999 to the City of Arroy~ Grande., Tf:\e city
recognizes the fine work your organization has done to promote tourism.in San Luis
, '
<?bispo County.
Your request for 3.5% of the transient occupancy tax (TOT) willbepresented to the City
Council through the budget process. The Financial Services Department is currently
preparing the Fiscal Year 1999-00 Budget. When thaf budget is presented to the City
Council in June, your request will also be presented. However, since the audited TOT
. .
revenue was $155,615., the requested amount will be adjusted to $5,450 (155,615 X 3.5%
= $5,446). I suspect that audit adjustments and accruals account for the diffe~ences
between the City's reported revenue and your calculations.
H I can be of further service to your organization, please feelfree to caU me at473~5432.
, '
cj:~~~~
Lynda Snodgrass
Director of Financial Services
C: City Manager'
-- ---_.----------,------,------_._-
------
City of
Arroyo Grande
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER BUDGET STATUS
REPORT
FISCAL YEAR 1999/2000
November 9, 1999
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1.1999 - SeDtember 30.1999
FUND: GENERAL FUND
DEPARTMENT: CITY ADMINISTRATION
City Administration consists of the City Council, City Manager, City Attorney,
Print Shop, and Taxes/Insurance/Bonds Budgets.
First Quarter Accomplishments
. Printed FY1999-00 Annual Budget document with additional text and color
graphs.
. Initiated process to conduct a second Council- Staff Leadership Workshop
during the first quarter of calendar year 2000.
. Completed recruitment for Director of Community Development and
Economic Development Director.
. Successfully concluded negotiations with SEIU Local 620 resulting in a four-
year Memorandum of Understanding.
. In cooperation with the Computer Technology Committee, have taken the
steps necessary to ensure the City is Y2K ready.
Key Issues I Work Efforts in Progress
. Initiate recruitment for Computer Support Technician, Assistant/Associate
Planner, and Management Assistant positions.
. Complete recruitment process for Fire Captain position.
. Initiate action on the Redevelopment Agency's Implementation Plan.
. Schedule fifth annual Sexual Harassment training.
--~--- -- ------~
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999 - September 30.1999
FUND: GENERAL FUND
DEPARTMENT: ADMINISTRATIVE SERVICES
First Quarter Accomplishments
. Created and published a "Know Your City" Information Guide, which includes
information on the City's history, local government, frequently called phone
numbers, a City map, demographics, and fast facts. Copies were distributed
to the City Council and are available at the Chamber of Commerce and City
Hall offices.
. Edited and mailed the City newsletter, Stagecoach Express, to 8,868
residences, post office boxes, and businesses.
. Initiated a comprehensive legal analysis of the City's Municipal Code where
each provision is being reviewed for ambiguities, inaccuracies, duplications,
and compliance with current California statutes in an effort to update,
reformat, and recodify the Code.
. Compiled information and reported the amount of time spent during the first
quarter preparing City Council Agendas in order to receive reimbursement for
State-mandated costs relative to SB90.
. Distributed Semi-Annual Campaign Statement materials to elected officials
and processed by required deadline.
. Updated Conflict of Interest Code to include an updated appendix of
designated positions required to file Statements of Economic Interest.
. Updated and distributed revisions to Commissioners' Handbook.
Key Issues I Work Efforts in Progress
. Continue research and involve Computer Technology Committee on the
implementation of an electronic Agenda packet for City Council meetings.
. Work with Departments on obtaining information for second City newsletter in
order to increase publication to more than twice per year.
-------~
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
Julv 1.1999 . September 30. 1999
FUND: GENERAL FUND
DEPARTMENT: FINANCIAL SERVICES
First Quarter Accomplishments
. Designed and issued Fiscal Year 1999-00 Annual Budget.
. Issued Budget in Review pamphlet highlighting the 1999-00 Annual Budget
information,
. Prepared and mailed to utility customers a Disaster and Y2K Preparedness
pamphlet that outlined steps to be prepared for natural and man made disasters,
. Modified City's contract with CalPERS to allow the purchase of military service credit
by retirees and to bring Fire retirement plan into alignment with Police plan.
. Accepted the Government Finance Officers Association award for Distinguished
Budget Presentation for the 1998-99 Annual Budget.
. Investigated, recommended, and joined H.C.M, Benefits Insurance Pool to purchase
vision and dental insurances at a annual saving of $11,600, while contracting for
increased benefits,
. Met with CalPERS Health Plan representative to explore health care coverage for
the City,
. Represented the City's Speakers Bureau in a talk to the Nipomo Rotary on financial
issues facing California cities,
. Began process of adding voice mail to the City's telephone system, Defined and
wrote a Voice Mail Policy for the City's Administrative Policies and Procedures
Manual.
. Signed a Calnet contract that effectively "piggy backed" on the State contract with
Pacific Bell and MCI to provide telephone services at a significantly reduced price,
. Submitted a claim to State of California for $28,120 of booking fees paid between
July 1, 1997 and July 1, 1998,
Kev Issues / Work Efforts In Proaress
. Completion of Fee Study and Impact Fee Study.
. Implementation of CalPERS Health Plan.
. Issuance of Purchasing Policy and Procedure Manual.
. Implementation of formal Purchase Order System,
. Annual audit of financial records,
---------.--
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999 - SeDtember 30. 1999
FUND: GENERAL FUND
DEPARTMENT: MANAGEMENT INFORMATION SYSTEMS
First Quarter AccomDlishments
. Assisted the Director of Financial Services with the coordination of Y2K
readiness.
. Set up computer workstation for Y2K testing of Eden financial system.
. Replaced failing back up tape drive for City Hall file server.
. Improved communication by installing Groupwise at Police Department.
. Produced plans and commenced work for "Clean Room" project for protection
of file server.
. Coordinated Caltrans and Public Works approvals for trenching across East
Branch allowing installation of fiber optic cable for computer network access
at Council Chamber building.
Key Issues I Work Efforts in Progress
. Proceed with development of "Paperless Agenda" for City Council meetings.
. Revise "Administrative Policies and Procedures Computer Policy".
. Finalize "Clean Room" for protection of City Hall file server.
. Complete computer network connection between City Hall and Council
Chambers building using fiber optics cable.
. In cooperation with the City Manager's Office, initiate recruitment for full-time
Computer Support Technician position.
--------
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
Julv 1. 1999 - SeDtember 30. 1999
FUND: GENERAL FUND
DEPARTMENT: COMMUNITY DEVELOPMENT
Community Development consists of the Planning Commission, Architectural
Review Committee, Downtown Parking Advisory Board, Code Enforcement,
and Current and Long Range Planning functions. Responsibilities include
development review, environmental review, Community Development Block
Grant (CDBG) administration, and administration of recycling/solid waste
programs.
First Quarter AccomDlishments
. Commenced circulation of the Village Glen and School Site #12 Draft
Environmental Impact Report.
. Held Public Hearing to receive comments on Village Glen Annexation and
School Site #12 Draft Environmental Impact Report.
. Commenced circulation of the Arroyo Linda Draft Environmental Impact
Report.
. Held Public Hearing to receive comments on Arroyo Linda Draft
Environmental Impact Report.
. Hired student intern from Cal Poly to catalog General Plan Update
Amendment requests and to assist in producing a map to show requested
land use changes.
. Processed 30 discretionary/administrative reviews.
. Acted on 125 code enforcement complaints; completed 63.
. Developed signage at Wal-Mart to prohibit recreational vehicle overnight
parking.
. Obtained and served an inspection warrant on a sub-standard house.
. Provided General Plan consultant with Base Maps and aerial photos for
General Plan Update.
Kev Issues/Work Efforts in Proaress
. Continue coordination of General Plan Update.
. Certification of Environmental Impact Report on Village Glen and School
Site #12 Final Environmental Impact Report.
. Continue processing the Arroyo Linda Environmental Impact Report.
. Prepare ordinance for Development Code Amendment concerning portable
signage.
. Research the need to post Notice of Public Hearing signs at proposed
development sites.
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MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
Julv 1. 1999 - SeDtember 30. 1999
FUND: GENERAL FUND
DEPARTMENT: POLICE
First Quarter AccomDlishments
. The year-to-date overall crime rate is 24% below that of last year.
. Traffic collisions have fallen15% over those of last year.
. Average response times continue to be below three minutes.
. The citizen satisfaction rate for the Police Department continues to be
approximately 98.8% as measured by the Quality Services Program.
. Received a Federal Law Enforcement Block Grant for a total spending authority of
$20,490.
. Received a State Law Enforcement Block Grant for $35,530.
. Implemented a Bicycle Safety Program through a grant received from the Office of
Traffic Safety.
. Have exercised emergency response scenarios at local schools.
. Have joined the State Parks and Beaches Police Athletic League Program (PAL) to
teach safe off-road operation of all terrain vehicles (A TV's) to area youth.
Kev Issues I Work Efforts in Proaress
. Prepare for the holiday season Driving Under the Influence Enforcement Program.
. Finalize preparation for deployment of police personnel for the Millennium New
Year's period.
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MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999 - September 30. 1999
FUND: GENERAL FUND
DEPARTMENT: BUILDING & FIRE
DIVISION: FIRE & EMERGENCY SERVICES
First Quarter Accomplishments
. Coordinated the 1999 Safe and Sane Fireworks Program for the Fourth of
July Celebration.
. Recruited one new Firefighter.
. Promoted two Firefighter II's to the rank of Engineer I, two Engineer I's to
Engineer II, and one Engineer II to Captain.
. Successfully coordinated the Annual Weed Abatement Program without
having to invoice property owners for not complying with the City's weed
abatement guidelines.
. Coordinated the most successful blood drive to date with Tri-Counties Blood
Bank by obtaining 72 units of blood.
. Provided public education to pre-schoolers and elementary school children
from public and private schools and from the Parks & Recreation Department.
. Implemented the application permit process for the one time sale of safe and
sane fireworks for the Millennium Celebration.
. Implemented the first phase of the new Countywide 4-Digit Numbering
System that will standardize the numbers and designators used to identify
personnel and to identify apparatus and equipment for each fire agency.
___n_____n__
Key Issues I Work Efforts In Progress
. Continue to receive and follow-up on weed abatement complaints within the
City.
. Assist in the selection process for a full time Fire Captain.
. Issue permits for the sale of safe and sane fireworks for the Millennium
Celebration.
. Implement second phase of the new Countywide 4-Digit Numbering System
to identify apparatus and equipment by type.
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MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999 - SeDtember 30. 1999
FUND: GENERAL FUND
DEPARTMENT: BUILDING & FIRE
DIVISION: BUILDING & LIFE SAFETY
First Quarter Accomplishments
. A Certificate of Occupancy was issued for Office Max, Marshall's, and several
smaller tenant spaces in the Five Cities Center.
. Completed plan review and issued permits for Lucky/Savon and Rite Aid.
. Initiated use of 1997 Uniform Model Codes.
. Staff attended structural update seminars relating to recent code changes.
. Staff attended Fire Prevention Officer meetings to better integrate with Fire
Department programs.
Key Issues I Work Efforts In Progress
. Staff participating in preparation of Developers' Guide promoting consistent
countywide fire prevention standards.
. Inspecting three large commercial projects (Lucky/Savon, Rite Aid and Village
Center).
. Continue to provide timely permit processing and 24-hour inspection service.
. Implementing in house computer training.
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MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999 - September 30. 1999
FUND: GENERAL FUND
DEPARTMENT: BUILDING & FIRE
DIVISION: GOVERNMENT BUILDINGS
First Quarter Accomplishments
. The floors were stripped and waxed at the Woman's Club Community Center
and the Elm Street Center.
. The carpets at the Police Department, Elm Street Center, and the Fire Station
were professionally cleaned.
. The last phase of the installation of linoleum was completed at the Elm Street
Center.
. Completed the exterior painting of the Civic Center Complex buildings.
. Completed the construction of the computer room in the basement of City Hall
for protection of the City's main file server.
. Completed the ADA compliance project for the Council Chambers.
. Completed the improvements to the Council Chamber's conference room,
kitchen, bathroom, and upstairs office space.
. Implemented a Maintenance Supply Order Form that standardizes the
ordering of paper and plastic products, cleaners, disinfectants, custodial
equipment, light bulbs, and fixtures.
. Created inventory lists for each Department to ensure that the supply
cabinets are always fully stocked.
Key Issues I Work Efforts In ProQress
. Connection of the computer network from City Hall to the upstairs office in the
Council Chambers.
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MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1.1999 - SeDtember 30.1999
FUND: GENERAL FUND
DEPARTMENT: PARKS AND RECREATION
DIVISION: RECREATION ADMINISTRATION
First Quarter AccomDlishments
. Completed agreement for the Five Cities Youth Basketball program to assume
operational management of this highly successful South County program.
. Completed hiring process for Administrative Secretary for the Parks and
Recreation Department.
. Revised fee policy for long term users of the Woman's Community Center.
Key IssueslWork Efforts In-Progress
. Complete bid documents for construction plans for Rancho Grande Park.
. Establish fees for Rancho Grande Park Adopt-A-BenchlTreelTable program.
. Solicit bids for new Gazebo for Kiwanis Park.
. Finalize installation of Oro Park Play Equipment. Upon completion, all City play
structures will be compliant with the American with Disabilities Act.
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1.1999 - September 30.1999
FUND: GENERAL FUND
DEPARTMENT: PARKS AND RECREATION
DIVISION: GENERAL RECREATION
First Quarter Accomplishments
. The City of Arroyo Grande and Woman's Club Community Center hosted 228 group
meetings totaling 6,963 participants.
. The Elm Street Community Center hosted 171 group meetings totaling 4,931
participants.
. Rented the Elm Street Park Barbecue Area to 17 groups.
. Rented the three Strother Park Barbecue Areas to 70 groups.
. Conducted Summer Playground Programs at Strother and Elm Street Parks with
average daily attendance of 40 children at Elm St. and 10 children at Strother.
. Conducted 15 mini-trips to local businesses during the summer playground program.
. Planted a sunflower garden patch at Strother Park.
. Held a summer carnival with 140 children participating.
Key Issues/Work Efforts In-Progress
. Distribute new rental agreements to ongoing groups for new calendar year.
. Organize activities for the Winter Playground Program.
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MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999 - September 30. 1999
FUND: GENERAL FUND
DEPARTMENT: PARKS AND RECREATION
DIVISION: CHILDREN IN MOTION
First Quarter Accomplishments
. Conducted the Summer Children In Motion Program with an average of 135
children participating daily.
. Conducted 16 mini-trips to local businesses during the Summer Program.
. Elm Street, Harloe, Ocean View, and Branch sites have been operating with an
average of 220 children participating daily.
. Hired and trained new staff members to work at the Harloe and Ocean View child
care sites. Promoted staff to fill a vacant Teacher position at the Harloe site.
Key IssueslWork Efforts In-Progress
. Staff will be receiving training on ways to identify child abuse from the Arroyo
Grande Police Department.
. The Child Care Coordinator will be updating participant files and payment collection
procedures.
. Hiring staff members to fill recent vacant positions.
_.~~---
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1.1999 - September 30.1999
FUND: GENERAL FUND
DEPARTMENT: PARKS AND RECREATION
DIVISION: PRE-SCHOOL
First Quarter Accomplishments
. Completed the Summer Pre-School Program with 15 children participating.
. Conducted a summer field trip with preschool students to Vons Supermarket.
. Staff attended an area workshop on various preschool activities.
. Conducted an open house and orientation for new fall students and parents.
. Started the Fall Pre-School Program with 61 students participating.
Key IssueslWork Efforts In-Progress
. Scheduling mini-field trips to local businesses for the Holiday Season.
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MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999 - September 30. 1999
FUND: GENERAL FUND
DEPARTMENT: PARKS AND RECREATION
DIVISION: SPECIAL PROGRAMS
First Quarter Accomplishments:
. Organized and completed twelve special events including Summer Carnival, Pine
Wood Derby, Sand Soccer Tournament, two Sports Card Shows, Punt Pass & Kick,
two sports camps, a fun run, the Chili Fest, Harvest Festival Barbecue, and Diaper
Derby.
. Completed the summer softball league and playoffs with 55 teams participating. This
program showed a nine team increase over summer 1998.
. All Summer Recreation classes have been completed, including Aerobics, Art, Pre-
school, Self Defense, Cheer and Pom, Tae Kwon Do, Puppy Play School, Dog
Obedience, Jazzercise, Youth and Adult Tennis, Super Sitter Baby Sitting, Creative
Drama, Pottery Painting, hand Tinting Black and White Photos, and yoga.
. Started the noontime sports program at Harloe Elementary School.
Key IssueslWork Efforts In-Progress
. Staff is preparing for the Annual Halloween Carnival and Haunted Maze to be held
Saturday, October 30th.
. Staff is working with Cal Poly Students and the Lion's Club of Arroyo Grande to
organize the 22nd Annual Turkey Trot Fun Run. The event is scheduled for
November 21 st at Arroyo Grande High School.
. Staff continues to work with community members to implement the South County
Youth Master Plan. After school recreation programs are being started in the Middle
Schools this fall. These programs are joint efforts with the YMCA and Lucia Mar
School District.
. Staff is preparing for the Five Cities Youth Basketball League. This is the first
season that the Recreation Division has been involved in the operation of this
program. Approximately 1,000 first through eighth grade boys and girls are expected
to participate.
--- ~---_.------------- ---------"---
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999- September 30. 1999
FUND: GENERAL FUND
DEPARTMENT: PARKS AND RECREATION
DIVISION: PARKS
First Quarter AccomDlishments
. Completed preparations, clean-up, and re-plantin~ in City Hall planters for
Annual Peddler's Faire in the Village during the 4 of July weekend.
. Completed preparations, clean-up, re-plantings in Gazebo Park planters,
installation/removal of banners, set-up and breakdown of Department
barbecue booth for annual Harvest Festival September 24th and 25th.
. Completed City wide weed abatement on public property.
. Completed annual inspections and repairs of the City's 75 back-flow devices.
. Supervised Police Department Youth Division referrals for over 750 hours of
service.
Key Issuesl Work Efforts in Progress
. Complete installation of new play equipment that meets ADA standards at
Oro Park.
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MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999- SeDtember 30. 1999
FUND: GENERAL FUND
DEPARTMENT: PARKS AND RECREATION
DIVISION: SOTO SPORTS COMPLEX
First Quarter Accomplishments
. Installed new field Identification signs at three locations at Soto Sports
Complex.
. I nstalled and repaired 10 water valves at Soto Sports Complex due to wear.
. Venders installed three beverage machines at Soto Sports Complex; one at
Theis/ Keisler Tennis Courts, and two at the concession area.
. Pruned over 85 % of the trees at Soto Sports Complex.
Key Issues/ Work Efforts In- progress
. Started forming, and preparing to pour concrete for new stem walls and walk
ways onVolunteer Field.
. Completed over 250 field preps for Softball, Football, and Soccer.
------------------ -------..---"----"----.-
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1.1999 . September 30. 1999
FUND: GENERAL FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: ADMINISTRATION I ENGINEERING
First Quarter Accomplishments
. Completed the Grand Avenue/East Branch Street (Route 227) Corridor Study.
. Completed the Water System Master Plan.
. Distributed the draft Water and Sewer Rate Study report for public comment.
. Completed revisions to the Commissioners' Handbook and established a
formal process for development review by the Traffic Commission.
. Completed updates to the Traffic Signalization and Transportation Facility
Impact Fee Fund project cost estimates.
. Council adopted speed limits on La Canada, Oak Park Boulevard, Rancho
Parkway, and Vista Drive based on survey conducted by staff.
. Prepared and submitted funding applications to SLOCOG for $250,000 in
Regional State Highway Account (RSHA) funds and $296,700 in
Transportation Enhancement Activities (TEA) funds.
Key Issues I Work Efforts in Progress
. Adoption of the Water and Sewer Rate Study.
. Completion of the Brisco Road-Halcyon Road/Route 101 and EI Campo
Road/Route 101 Project Study Reports.
. Revise and update the City's Standard Plans and Specifications.
. Continue to monitor and apply for all available grant funding.
--~-- - --------~----._---------~
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999 - September 30. 1999
FUND: GENERAL FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: AUTOMOTIVE SHOP
First Quarter Accomplishments
. The Automotive Shop has the overall responsibility for the maintenance and
repair of the City vehicle fleet, exclusive of the Fire Department vehicles. The
Automotive Shop also maintains the mechanical equipment by providing
limited in-house repairs and maintenance. Most extensive repairs are
contracted out to private shops and staff monitors these services to be
assured of the best service in both price and workmanship.
. During the first quarter, the Automotive Shop has carried out the following
services:
Services (lube, oil, filter ,safety insp.) 68
Tune Up (scope, spark plugs, rotor, cap) 09
General (mechanical i.e., pumps, cables) 63
Electric (starter, alternator, wiring) 41
Brake Repair 13
Warranty Repair 11
Transmission Service and Repair 09
Tire Services (replacing, mount & balance) 15
Tire Repair 06
Pre-Trip Inspections 48
- ----~----------------- -----
Key Issues I Work Efforts in Progress
. Preparation of seasonal equipment (e.g., crack sealer, chipper) for the next
cycle.
. Fabrication of PD 994 Motorcycle Trailer.
. Deploy PO 984 Radar Trailer two (2) times per week in cooperation with
Police Department and the Traffic Commission.
-~~-------- --~---~
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1.1999 - September 30.1999
FUND: STREET FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: STREETS
First Quarter Accomplishments
. Painted all red curbs per Annual Pavement Marking Program.
. Painted all yellow legends (Le., crosswalks, school area legends and yellow
curbing) prior to the start of the school year.
. Painted 95% of white legends (Le., crosswalks, stops and bars, speed limit,
ped x-ing and stop ahead).
. Completed Annual Weed Abatement Program.
. Completed asphalt repairs using 165 tons of asphalt on streets and parking
lots listed in the FY 1999/00 Fall Slurry Seal Project.
. Completed crack sealing using 18,250 Ibs. of material on streets and parking
lots listed in the FY 1999/00 Fall Slurry Seal Project.
. Completed asphalt skin patches to Valley Road, Fair Oaks Avenue, and
Stagecoach Road.
Key Issues I Work Efforts in Progress
. Completion of the Annual Underground Storm Drain Lines Cleaning Program.
. Completion of the Bi-Annual Striping Program of City Streets.
. Completion of the Annual Cleaning and Repairing of Sidewalk Drain Program.
. Begin the Annual Cleaning of Tally Ho, Meadow, and Arroyo Grande Creeks.
. Continue with asphalt patches on major streets in City.
. Continue with concrete replacement as long as weather permits.
. Continue with Street Name Sign Program.
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MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999 - September 30.1999
FUND: SEWER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: UTILITIES I SEWER MAINTENANCE
First Quarter Accomplishments
. Replaced twelve (12) manhole concrete collars for FY 1999/00 Fall Slurry
Seal Project.
. Replaced and seal coated the manhole on EI Camino Real where Sewer Lift
Station #1 force main empties.
. Completed cleaning all six (6) sewer lift stations' wet wells.
. Replaced pump seals on the pumps of Lift Stations #1 and #3.
. Dye tested numerous private laterals for the Grand Avenue, Elm Street to
Halcyon Road, capital improvement project.
. Completed cleaning of lines and lift stations for the County of San Luis
Obispo (the City is reimbursed).
Key Issues I Work Efforts in Progress
. Acceptance of the sewer main replacement on the Grand Avenue, Elm Street
to Halcyon Road, capital improvement project.
. Completion of the Lift Station #1 Electrical Upgrade capital improvement
project.
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MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999 - September 30. 1999
FUND: WATER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: WATER ADMINISTRATION
First Quarter Accomplishments
. Secured Council approval of Water Master Plan.
. Completed plan check/reviews for Tract 1834, Phase 4 and 5 (The
Highlands).
. Completed a total of 120 Underground Service Alert monthly requests.
. Secured Council approval of Fair Oaks Water Main Project.
Key Issues I Work Efforts in Progress
. In cooperation with City Manager's Office, finalize recruitment for ClerklTypist
position (Corporation Yard).
. Complete water installations in Grand Avenue reconstruction project.
. Implement Water and Sewer Rate Study.
. Complete Reservoir No. 1 Design/Specifications.
-----~._-.._--~- -- ..-----.---
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999 - September 30. 1999
FUND: WATER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: UTILITIES I WATER PRODUCTION
First Quarter Accomplishments
. Pumped a total of 294-acre feet of well water into the distribution system. This
is up from the 148-acre feet last year at this time.
. Cleaned all well houses and compounds.
. Completed all required water quality testing requirements on Wells #1 - #9.
Key Issues I Work Efforts in Progress
. Completion of Well #9 control valve repairs.
. Installation of new well chlorinating pump/control system.
~ ----
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999 - September 30. 1999
FUND: WATER FUND
DEPARTMENT: PUBLIC WORKS
DIVISION: UTILITIES I WATER DISTRIBUTION
First Quarter Accomplishments
. Completed Annual Compound Meter Testing Program.
. Completed Water Meter Box Cleaning Program. A total of 1,500 meter boxes
were cleaned out.
. Completed Annual Fire Hydrant Maintenance Program. A total of 250
hydrants were cleaned, lubricated, and painted.
. Installed 31 new water meters.
. Responded to 83 service calls, which is down from 120 calls last year.
. Completed all required water quality testing.
. Completed all water service relocations/fire protection line for Paulding Middle
School Bikelanes capital improvement project.
. Completed all new valve installations/shutdowns for the Grand Avenue, Elm
Street to Halcyon Road, capital improvement project.
. Replaced control valves at the Oro Booster Pump Station.
Key Issues I Work Efforts in Progress
. Acceptance of Rancho Grande Tract 1834-4 Booster Pump Station.
. Acceptance of the Grand Avenue, Elm Street to Halcyon Road, capital
improvement project water meter/services.
. Continue the Valve Exercise Program which is 35% complete.
1
i
MANAGEMENT REPORTING SYSTEM
FIRST QUARTER
July 1. 1999 . September 30. 1999
FUND: CAP IT AL IMPROVEMENT PROGRAM
DEPARTMENT: PUBLIC WORKS
DIVISION: CAPITAL IMPROVEMENT PROJECTS
First Quarter Accomplishments
. Awarded the Optical Detection Devices at Mason Street and East Branch
Street project. Construction is 95% complete.
. Distributed and received public comment on the scope for Phase II of The
Scenic Creekside Walk Through the Historic Village of Arroyo Grande project.
. Completed the FY 1998/99 Spring Slurry Seal Project.
. Advertised and awarded the FY 1999/00 Fall Pavement Management Project.
. Completed the Montego Street Sidewalks (South Side) Project.
. Advertised and awarded the City Council Chamber Parking Lot Project.
. Advertised and awarded the Fair Oaks Avenue Waterline Replacement
Project.
Key Issues I Work Efforts in Progress
. Continued construction on the Paulding Middle School Bikelanes Project.
Approximately 95% complete.
. Continued construction on Phase I of The Scenic Creekside Walk Through
the Historic Village of Arroyo Grande. Approximately 90% complete.
. Continued construction on the Grand Avenue, Elm Street to Halcyon Road,
project. Approximately 65% complete.
. Begin construction of the Grand Avenue Undergrounding project in
cooperation with Pacific Gas and Electric.