Loading...
Agenda Packet 1999-11-23 CITY COUNCIL ~itJI 0/ AGENDA ~ 8f~ Michael A, Lady Mayor Robert L. Hunt City Manager Tony M. Ferrara Mayor Pro Tern Timothy J, Carmel City Attomey Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services Steve Tolley Council Member Jim Dickens Council Member NOTICE OF CITY COUNCIL SPECIAL MEETING Tuesday NOVEMBER 23, 1999 6:45 P.M. Arrovo Grande City Council Chambers 21 5 East Branch Street, Arroyo Grande AGENDA 1. ROLL CALL 2. PUBLIC COMMENT on Special Meeting Agenda Items. Members of the public wishing to address the Council on any item described in this Notice may do so when recognized by the Presiding Officer. 3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9(a)) a. Name of Case: Blanck v Citv of Arrovo Grande. et al: United States District Court. Central District of California. Case No. 95-5118 DDP (RZx). 4. RECONVENE TO OPEN SESSION: Announcement of reportable action from closed session, if any. 5. ADJOURN TO REGULAR MEETING. c:closedsession,agenda,112399, .---....--.---------.-.-.- " CITY COUNCIL ~~o/ AGENDA ~~ 8f1tande Michael A. Lady Mayor Robert L. Hunt City Manager Tony M. Ferrara Mayor Pro Tem Timothy J, Carmel City Attorney , Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services Steve Tolley Council Member Jim Dickens Council Member AGENDA SUMMARY CITY COUNCIUREDEVELOPMENT AGENCY MEETING TUESDAY, NOVEMBER 23, 1999 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL: COUNCIUAGENCY 3. FLAG SALUTE: CAMP FIRE CLUB, PA-SU-HE JONI McBRIDE, LEADER 4. INVOCATION: PASTOR MICHAEL DENNIS LANDMARK MISSIONARY BAPTIST CHURCH, ARROYO GRANDE 5. SPECIAL PRESENTATION: None 6. AGENDA REVIEW: 6A. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY - NOVEMBER 23, 1999 PAGE 2 7. PUBLIC HEARING: 7.a. Public Hearing Concerning the Use of Federal 1999 Local Law Enforcement Block Grant Funds (TERBORCH) Recommended Action: Conduct public hearing, make ~ppropriate modifications, and approve the expenditure of $20,500 as authorized by the Federal 1999 Local Law Enforcement Block Grant Program. 7.b. Albertsons Planned Sign Program 99-003. 1132 w. Branch Street (McCANTS) Recommended Action: Amend approved Planned Sign Program 98-118 to replace the Lucky's wall and monument signs and reduce some of the secondary signage. 8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication but, in compliance with the Brown Act, will not take any action on items that are no~ on the agenda. Upon completing your comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to the Council meeting; . The Council may direct staff to research the issue' and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or ta,ken. 9. CITY COUNCIUREDEVELOPMENT AGENCY CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. ' The City Council may approve the remainder of the Consent Agenda on one motion. 9.a. Cash Disbursement Ratification (SNODGRASS) Recommended Action: Approve the listing of cash disbursements to vendors for the period November 1 - November 15, 1999. 9.b. Minutes of City Council Meeting of November 9. 1999 (WETMORE) Recommended Action: Approve minutes as submitted. AGENDA SUMMARY - NOVEMBER 23, 1999 , PAGE 3 9. CONSENT AGENDA (continued): 9.c. Rejection of Claim Against City- H. Bottorff (WETMORE) Recommended Action: Reject claim for damages. 9.d. Award of Bid - Kiwanis Park Gazebo (HERNANDEZ) Recommended Action: Award bid to Higgins and Associates in the amount of $21,715.58 for the Gazebo replacement at Kiwanis Park. 9.e. Grand Avenue, Elm Street to Halcyon Road. PrQject No. 60-70-90-98-6. Progress Payment No.4 (SPAGNOLO) Recommended Action: Authorize progress payment in the amount of $168,265.17 to Whitaker Contractors, Inc. 9.f. Optical Detection Devices. East Branch Street at Mason Street. Project No. 90-99-2. Notice of Completion and Release of Retention (SPAGNOLO) Recommended Action: Direct staff to file a Notice of Completion, and authorize release of the retention of $987.30, 35 days atter the Notice of Completion has been recorded, if no liens have been filed. 9.g. Fall 1999/2000 Pavement Management Project. Progress Payment No. 1 (SPAGNOLO) Recommended Action: Authorize progress payment in' the amount of $76,903.74 to Valley Slurry Seal. 9.h. Fair Oaks Avenue Waterline Improvements. Project No. 60-98-5, Progress Payment No.1 (SPAGNOLO) Recommended Action: Authorize progress payment in the amount of $24,486.30 to Madonna Construction. 9.i. Adoption of an Ordinance of The City of Arroyo Grande Amending Title 6. Chapter 4. of "the Arroyo Grande Municipal Code to Establish a Mandatory Commercial and Industrial Recycling Program (McCANTS) Recommended Action: Adopt Ordinance No. 511 C.S., amending Title 6, Chapter 4 of the Arroyo Grande Municipal Code to establish a mandatory commercial and industrial recycling program. 9.j. Adoption of an Ordinance of The City of Arroyo Grande Amending the Zoning Map of Arroyo Grande for Devel9pment Code Amendment 97-009 (McCANTS) Recommended Action: Adopt Ordinance No. 510 C.S., amending the Zoning Map of Arroyo Grande. AGENDA SUMMARY - NOVEMBER 23, 1999 PAGE 4 9. CONSENT AGENDA (continued): 9.k. Amendment of Ex Officio Positions as Set Forth in the Redevelopment Agency Bylaws and Conflict of Interest Code [AGENCY] (SHEELEY) Recommended Action: Adopt resolution amending the appointed ex officio positions as set forth in the Redevelopment Agency Bylaws and Conflict of Interest Code., 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: 11.a. Establishing A "No Parking Except By City Permit'" Zone on Clarence Avenue (SPAGNOLO) Recommended Action: 1) Adopt a resolution establishing a "No Parking Except By City Permit" zone approximately 300' (three-hundred feet) on the easterly side of Clarence Avenue in front of 215 A and B, 221, and 231 Clarence Avenue; and, 2) Direct the Police Department to issue parking permits to the owners/residents of Clarence Avenue in front 215 A and B, 221, and 231. 12. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR MICHAEL A. LADY: (1) South San Luis Obispo County Sanitation District (SSLOCSD) (2) Other (b) MAYOR PRO TEM TONY M. FERRARA (1) Integrated Waste Management Authority (IWMA) (2) Economic Vitality Corporation (EVC) (3) Air Pollution Control District (APCD) , (4) Economic Development Task Force (5) Other AGENDA SUMMARY - NOVEMBER 23, 1999 PAGE 5 CITY COUNCIL REPORTS (continued): (c) COUNCIL MEMBER THOMAS A. RUNELS: . (1) Zone 3 Water Advisory Board (2) County Water Resources Advisory Committee (WRAC) (3) Other (d) COUNCIL MEMBER STEVE TOLLEY: (1) Long-Range Planning Committee (2) South County Youth Coalition (3) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORT A) (4) Other (e) COUNCIL MEMBER JIM DICKENS: (1) South County Area Transit (SCAT) (2) Economic Development Committee/Chamber of Commerce (3) Five Cities Recreational Center Subcommittee (4) Economic Opportunity Commission (5) Other 13. COUNCIUAGENCY COMMUNICATIONS: Correspondence/Comments as presented by the City Council/Agency Board. 14. STAFF COMMUNICATIONS: Correspondence/lnformation for the City Council/Agency Board as presented by the City Manager. 15. ADJOURNMENT AGENDA SUMMARY - NOVEMBER 23, 1999 PAGE 6 * * * * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are available for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473- 5414. * * * * * * * In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrange'ments can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. WWw.arroyogran~e.org ,- . CITY OF ARROYO GRANDE - ABBREVIA TIONS revised 10f26/99 A Agricultural Preserve JPA Joint Powers Authority AB Assembly Bill LAFCO Local Agency Formation Commission ADA Americans with Disabilities Act LOCC League of California Cities AG General Agriculture LLA Lot Line Adjustment AGMC Arroyo Grande Municipal Code LUE Land Use Element AGPOA Arroyo Grande Police Officers' Association MER Lot Merger APN Assessor's Parcel Number MF Condominiul1'llTownhouse APCB Air Pollution Control Board MFA Apartments APCD Air PollUtion Control District MHP Mobile Home Parks ARC Architectural Review Committee 0 OlTice Professional ASCE American SoCiety Civil Engineers OCSD Oceano Community Services District ASD Administrative Services Department 'OSCE Open Space and Conservation Element AI/tfoNA American Water Works Association PC Planning Commission BD Building Division PD Police Department CA City Attorney PF PubliclQuasi Public CC City Council PPR Plot Plan Review CCC California Conservation Corps PRD Parks & Recreation Department CCCSIF Central coast Cities Self.lnsurance Fund PRE-APP Pre-application CD Community Development PSHHC Peoples' Self-Help Housing Corp. CDBG Community Development Block Grant PSP Planned Sign Program CE Circulation Element PUD Planned Unit Development CEC California Energy Commission PW Public Works Department CEQA California Environmental Quality Act RE Residential Estate CIP Capital Improvement Program RFP Request for Proposals - CIWMP California Integrated Waste Management Plan RFQ Request for Qualifications CM City Manager's Office RH Hillside Residential CMC California Men's Colony RHNP Regional Housing Needs Plan C,.,P Congestion Management Plan RR Rural Residential COC Certificate of Compliance RS Suburban Residential CPI Consumer Price Index RTA Reversion to Acreage CUP Conditional Use Permit RWQCB Regional Water Quality Control Board DARE Drug Abuse Resistance Education SAC Staff Advisory Committee DC Development Code SB Senate Bill CEA Drug Enforcement Administration SCAT South County Area Transit E.C, Election Code SEIU Service Employees International Union EDD Economic Development Department SF Single Family EDU Equivalent Dwelling Unit SLO San Luis Obispo EIR Environmental Impact Report SLOCOG San Luis Obispo Council of Governments EIS Environmental Impact Statement SLOHA San Luis Obispo Housing Authority EVC Economic Vitality Corporation SLONTF San Luis Obispo Narcotics Task Force FAU Federal Aid Urban SLORTA San Luis Obispo Regional Transit Authority FD Fire Division SLOWRAC San Luis Obispo County Water Resources Advisory FDAA Federal Disaster Assistance Administration Committee FEMA Federal. Emergency Management Agency SR Senior Housing . FID Financial Services Department SSLOCOWA South San Luis Obispo County Water Association FPPC Fair Political Practices Commission SSLOCSD South San Luis Obispo County Sanitation District FTA Federal Transit Administration SRRE Source Reduction & Recycling Element FY Fiscal Year SWRCD State Water Resources Control Board G.C. Government Code TPM Tentative Parcel Map GC General Commercial TT Tentative Tract Map GF General Fund TTAC Transportation Technical Advisory Committee GP General Plan TUP Temporary Use Permit GPA General Plan Amendment UBC Uniform Building Code HCD California Department of Housing and Community UFC Uniform Fire Code Development USA Underground Service Alert HOP Home Occupancy Permit VAR Variance HUD Housing and Urban Development Dept. VC Village Commercial I Industrial and Business Park VSR View Shed Review ISTEA Intermodal Surface Transportation ZONE 3 San Luis Obispo County Flood Control and Water Conservation District - Zone 3 (Lopez Project) 7... CITY QF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on the following item: Applicant: City of Arroyo Grande Location: Citywide Project: 1999 Local Law Enforcement Block Grants Program Proposal: Proposed expenditure of Federal funds for law enforcement related services as provided in the FY 1999 Federal Budget, $20,500 being the City of Arroyo Grande's approximate spending authority. The FY 1999 Appropriations Act provides for the continuation of the Local 'Law Enforcement Block Grants (LLEBG) Program to be administered by the Bureau of Justice Assistance (BJA), U.S. Department of Justice. The purpose of the LLEBG Program is to provide funds to local government to enhance law enforcement services in order to reduce crime and improve public safety. These funds must be used to augment local law enforcement services and shall not be used to supplant existing funds. The LLEBG Program requires that the funds be ,appropriated pursuant to written requests of the Chief of Police and reviewed by the Police Department's Community Advisory Council. The City Council shall hold a public hearing to consider the requests from the Chief of Police. The City Council must consider these requests separate and apart from the proposed law enforcement allocations from the General Fund. The City of Arroyo Grande is expected to have a spending authority of $20,500 through the 1999 LLEBG Program. The Chief of Police will be presenting his requests for consideration. Representative: Rick TerBorch, Chief of Police Any person affected or concerned by this proposal may submit written comments to the Office of the Chief of Police before the City Council hearing, or appear and be heard in support of or in opposition to the proposal at the time of the hearing. Any person interested in the proposed expenditures may contact the Office of the Chief of Police at the Police Department, 200 North Halcyon Road, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00 p.m.), Monday through Friday. IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING. FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE BODY FOR WHICH THE NOTICE WAS GIVEN. Date and Time of Hearing: Tuesday, November 23, 1999 at 7:00 p.m. Place of Hearing: Arroyo Grande City Council Chambers 21 5 East Branch Street Arroyo Grande, California 93420 ~ L-tJL0lucfLL/ KELL Y WETMORE~IRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY crr'Y CI.! RK \ MEMORANDUM TO: CITY COUNCIL ~ FROM: RICK TerBORCH, CHIEF OF POLICE SUBJECT: PUBLIC HEARING CONCERNING USE OF FEDERAL 1999 LOCAL LAW ENFORCEMENT BLOCK GRANT FUNDS DATE: NOVEMBER 23, 1999 RECOMMENDATION: It is recommended, after conducting a public hearing and making any modifications, the City Council approve the expenditure of $20,500 as authorized by the Federal 1999 Local Law Enforcement Block Grant (LLEBG) Program. FISCAL IMPACT: There is a fiscal impact of approximately $2,100 based upon match requirement. Funds for the match requirement will be accommodated within the FY 1999-2000 Non-Departmental Budget. DISCUSSION: The Federal FY 1999 Appropriations Act provides for the continuation of the Local Law Enforcement Block Grant (LLEBG) Program to be administered by the Bureau of Justice Assistance (BJA), U.S. Department of Justice. The purpose of the LLEBG Program is to provide funds to local government to enhance law enforcement services in order to reduce crime and improve public safety. These funds must be used to augment local law enforcement services and may not be used to supplant/replace existing budgeted funds. The City is required to establish a separate fund to record the receipt and expenditure of monies received pursuant to this program, including any interest received on the funds. On June 22, 1999, the City Council authorized staff to apply for funding through the LLEBG Program. The LLEBG Program requires that these funds be appropriated by written request from the Chief of Police and reviewed by the Police Department's Community Advisory Council. At the November 17, 1999 meeting of the Department's Community Advisory Council (roster attached), the proposed expenditure plan for the 1 999 LLEBG Program was reviewed. There were 1 9 members of the Advisory Council present. The Advisory Council approved the requests as presented. - The LLEBG Program requires that the City hold a public hearing to consider the requests from the Chief of Police. The City of Arroyo Grande has been allocated approximately $18,400. There is a requirement that the local agency receiving the funds contribute a match in cash towards the grant. For the City of Arroyo Grande, this will equate to approximately $2,100. Upon factoring in the match funds, the total funds available for expenditure under the LLEBG Program is approximately $20,500. RECOMMENDED EXPENDITURES: Upon analysis of Department and community needs, the Chief of Police recommends that thE) LLEBG Program funds be utilized for the following purposes: 1. CRIME PREVENTION SERVICES $5,000 The Police Department has contributed a total of $15,000 from the past two LLEBG Programs to the South County Youth Coalition to assist in the development of the Youth Master Plan for the Five Cities area. The initial plan has been completed. The Coalition is engaged in implementing the plan as well as continuing to update and refine the plan. It is recommended that $5,000 be given to the Coalition for continued development of the program. The goal is to have other municipalities and the County also contribute funding to the Coalition. 2. EMERGENCY MANAGEMENT $ 5,000 It is recommended that $5,000 be allocated for citywide emergency management training. The training will involve the use of the City's Emergency Plan as well as the mandated Standardized Emergency Management System (SEMS) . The training will involve all levels of City government as well as an orientation for the City Council. The presenter for the training will be staff from the California Specialized Training Institute (CST!). CSTI is a component of the California Office of Emergency Services and is located at Camp San Luis Obispo. The training will involve lecture, discussion, and table top exercises. 3. IN-CAR VIDEO CAMERA $ 6,000 It is recommended that an in-car video system be installed in the marked police vehicle assigned to the School Resource Officer. All other marked vehicles in the Police Department fleet are currently equipped with in-car video systems. The benefits of these units are numerous and include documenting incidents for use in prosecution in court, training, and protection from civil liability . The unit proposed is the Kustom Signal Eyewitness Industrial Grade Patrol Car Surveillance system. 4. PROMOTIONAL SUPPLIES $4,500 There is a need to purchase promotional items for the Police Department. At various community events (Strawberry Festival, Harvest Festival, bicycle rodeos, community fairs, etc.) the Police Department routinely sets up booths to provide information to the public on what the Arroyo Grande Police Department has to offer the community. The majority of the time, the only -- - promotional items available are DARE items. There is a need to purchase items promoting other aspects of the Police Department's operations. This will include a wide variety of professionally developed crime prevention materials, and emergency preparedness information, as well as materials intended to market the Police Department's Community Oriented Policing philosophy. Also included will be the purchase of display boards for use at special events. Alternatives The following alternatives are provided for the City Council's consideration: 1 . Approve staff's recommendation; 2. Do not approve staff's recommendations; or 3. Modify as appropriate and approve staff's recommendations. --- Page 1 of 1 -- OMB# 1121-0196 Expires: 10-29-99 Available Options -- You are connected as Lester TerBorch, Jr. of City of Arroyo Grande. Part I Status OK? Part II Status OK? tJ.. Started ~' Started ~ Completed ~ Completed ~ SUbmitted rL Submitted ~' Approved ~ Paperwork Reduction Act Notice. Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a currently valid OMB control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose the least possible burden on you to provide us with the information, The estimated average time to complete and file this application is 60 minutes per application, If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you can write to the Local Law Enforcement Block Grant Program, Bureau of Justice Assistance, 810 7th Street, NW, Washington, D,C. 20531. http://grants.ojp.usdoj.gov:8003/gms/plsqllojp_main.gms _menu 11/16/99 Page 1 of2 - Jurisdiction: Arroyo Grande City, SAN LUIS OBISPO, CA CEO Title: City Manager CEO Prefix: Mr. CEO First Name: Robert CEO Last Name: Hunt CEO Address1: 214 E. Branch St. CEO Address2: CEO City: Arroyo Grande CEO Postal Code: 93420 CEO Phone: 805-473-5404 CEO Ext: CEO FAX: 805-473-0386 CEO Email: rlh@arroyogrande.org DESIGNEE Title: Chief of Police DESIGNEE Prefix: Mr. DESIGNEE Last Name: Lester DESIGNEE Last Name: TerBorch, Jr. DESIGNEE Address1: 200 N. Halcyon Rd. DESIGNEE Address2: DESIGNEE City: Arroyo Grande DESIGNEE Postal Code: 93420 DESIGNEE Phone: 805-473-5120 DESIGNEE Ext: DESIGNEE FAX: 805-473-2198 DESIGNEE Email: chief@thegrid.net FederallD Number: 956000668 Bank Name: Bank of America Bank Address1: 200 W. Branch St. Bank Address2: Bank City: Arroyo Grande Bank State: CA Bank Postal Code: 93420 Bank Phone: 805-473-4407 Routing Number: 121000358 Depositor Account Number: 08343-80200 Depositor Account Title: City of Arroyo Grande Check Digit: Account Type: Checking Contact Bank Official: Donna Milne Contact Bank Official Phone: 805-473-4407 CEO Date Signed: Lock Box: http://grants.ojp.usdoj.gov:8003/gms/plsqI/ojp_list. view _llebg_ app 11/16/99 ~------------- Page 2 of2 Interest Bearing: N Awaiting Other Jurisdiction: Approved: Yes Applicant ID: C4600 PSOHB Compliance: Y PSOHB Reduced Award Amount: Revised Award Amount: Match Amount: 2044 Matching Funds Code: M1 Fiscal Month: Program Contact is: CEO Designee Program Contact Title: Chief of Police Program Contact Prefix: Mr. Program Contact Last Name: Lester Program Contact Last Name: TerBorch, Jr. Program Contact Addressl: 200 N. Halcyon Rd. Program Contact Address2: Program Contact City: Arroyo Grande Program Contact State: CA Program Contact Postal Code: 93420 Program Contact Phone: 805-473-5120 Program Contact Ext: 805-473-5120 Program Contact FAX: 805-473-2198 Program Contact Email: chief@thegrid.net , Financial Contact is: Other Financial Contact Title: Director of Finanial Services Financial Contact Prefix: Ms. Financial Contact Last Name: Lynda Financial Contact Last Name: Snodgrass Financial Contact Addressl: 214 E. Branch St. Financial Contact Address2: Financial Contact City: Arroyo Grande Financial Contact State: CA Financial Contact Postal Code: 93420 Financial Contact Phone: 805-473-5432 Financial Contact Ext: 805-473-5432 Financial Contact FAX: 805-473-0386 Financial Contact Email: Isnodgrass@arroyogrande.org Indicates Changes by OlP Administration . .. http://grants.ojp.usdoj.gov:8003/gms/plsql/ojp_list. view _llebg_ app 11/16/99 Attachment ARROYO GRANDE POLICE DEPARTMENT COMMUNITY ADVISORY COUNCIL Pam Ables Larry Greene At-Risk Coordinator SLO District Attorney's Office School District John Hayashi Katcho Achadjian, Chairman Agribusiness Owner, Service Station County Supervisor Susan Henslin Assistant Vice President, Bank Brad Anderson Contractor Heather Jensen Chamber of Commerce Dick Blankenburg Newspaper Publisher, Retired Jacque Lady Businesswoman Doug Burgess SLO Drug & Alcohol Services Sandy Lubin Owner, Credit Bureau Bob Christianson Owner, Car Dealership Brian McBride Criminal Justice Educator, Retired Sam Cotton Mortgage Banker Randy Ouimette Pastor Mike Dennis Owner, Restaurant Carrol Pruett Bank CEO Nancy DePue School Superintendent Linda Shephard Community Member Bill Filippin Banker Rick T erBorch Chief of Police Steve Flood Dentist Jim Thomas Village Improvement Association Dick Franks Retired Glenn Fuss SLO Probation Department (11-17-99) -~----- -------- ,i~ "~ ~- 7.b1l -,.r";'; CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING AND CATEGORICAL EXEMPTION NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on the following item: CASE NO. Albertsons.Planned Sign Program 99-003 APPLICANT: Albertsons, Inc. LOCATION: 1132 West Branch Street ENVIRONMENTAL DETERMINATION: Categorical Exemption per CEQA Guidelines REPRESENTATIVE: JCI Sign Company The proposed project is a request to amend approved Planned Sign Program 98-118 to replace the Lucky's wall and monument signs and reduce some of the secondary signage. Any person affected or concerned by this application may submit written comments' to the Community Development Department before the City Council hearing, or appear and be heard in support of or opposition to the project at the time of hearing. Any person interested in the proposal can contact the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00 p.m.). The project application will be available for public inspection at the above address. IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING. - FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE BODY FOR WHICH THE NOTICE WAS GIVEN. Date and Time of Hearing: Tuesday, November 23, 1999 at 7:00 P.M. Place of Hearing: Arroyo Grande City Council Chambers 215 E. Branch Street Arroyo Grande, California 93420 , ~VUOfVL- Kelly Wet ore, Director of Administrative Services/Deputy City Clerk --------- -. MEMORANDUM TO: CITY COUNCIL ~ FROM: KERRY McCANTS COMMUNITY DEVELOPM~NT DIRECTOR SUBJECT: ALBERTSONS PLANNED SIGN PROGRAM CASE NO. 99-003 DATE: NOVEMBER 23, 1999 RECOMMENDATION: The Planning Commission recommends that the City Council adopt the attached Resolution approving Planned Sign Program Case No. 99-003. FUNDING: No fiscal impact. DISCUSSION: The City Council approved Planned Sign Program No. 96-118 for the Five Cities Center on November 10, 1998, which included signage for the ULucky/Sav-On" supermarket. Albertsons has submitted an amendment to the approved Planned Sign Program to replace the Lucky's wall and monument signs with the Albertsons name and logo, and reduce some of the secondary signage. Specifically, the U 1 Hour Photo" and UDeli Bakery" signs would remain, and the uFood", UDrug" and UBank of America" signs would be eliminated. The USav-On" signage would also remain, but at a smaller scale. Attached are excerpts from the original Planned Sign Program for reference. The aggregate sign area proposed for Albertsons is 293.92 square feet, which is 54.83 square feet less than what was originally approved for the ULucky/Sav-On" supermarket. The proposed signs are standC;lrd Albertsons signs, composed of panel channel letters with 2-tone blue vinyl over white plexiglas. Each letter is individually illuminated with enclosed neon tubing. On November 16, 1999 the Planning Commission adopted Resolution No. 99-1719 recommending that the City Council approve Planned Sign Program No. 99-003 subject to the conditions of approval contained in the attached Resolution. ENVIRONMENTAL ASSESSMENT: Staff has reviewed this project in compliance with the California Environmental Ouality Act (CEOA), the CEOA Guidelines and the City of Arroyo Grande Rules and Procedures for Implementation of CEOA. Based on the review,. staff has determined that the proposed project is exempt under Section 15311 (a) of the CECA Guidelines. City Council Staff Report Planned Sign Program 99-003 Albertsons November 23, 1999 Page 2 Alternatives The following alternatives are presented for Council consideration: . Adopt the attached Resolution approving the Planned Sign Program. . Deny the project application and direct staff to prepare the appropriate resolution with supporting findings for City Council action. . Provide direction to staff. Attachments: 1. Location Map 2. Draft Planning Commission Meeting Minutes from November 16, 1999 3. Excerpts from the Approved Planned Sign Program for the Five Cities Center 4. City Council Meeting Minutes of November 10, 1998 5. ARC Meeting Notes of November 1, 1999 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING PLANNED SIGN PROGRAM CASE NO. 99-003, APPLIED FOR BY ALBERTSONS, LOCATED AT 1132 WEST BRANCH STREET WHEREAS, the applicant, Albertsons, is proposing to amend Planned Sign Program No. 96-11 8 for the Five Cities Center to replace the lettering on the front wall and monument signs originally intended for the Lucky's supermarket with the U AlbertsonsU logo and lettering; and . WHEREAS, the Planning Commission of the City of Arroyo Grande, adopted PC Resolution No. 99-1721 on November 16, 1999 recommending that the City Council approve Planned Sign Program Case No. 99-003; and WHEREAS, the City Council of the City of Arroyo Grande has considered an application by Albertsons for Planned Sign Program Case No. 99-003, with Architectural Review, located at 1132 West Branch Street in the Rancho Grande Planned Development (PD 1 .2); and WHEREAS, the City Council has held a public hearing on this application in accordance with City Code; and WHEREAS, the City Council has reviewed this project in compliance with the California Environmental Quality Act (CEQA) and has determined that the project is categorically exempt pursuant to Section 1 5311 (a) of the CEQA Guidelines; and WHEREAS, the City Council finds after due study, deliberation and public hearing, the following circumstances exist: 1. The proposed signs are consistent with the goals, objectives, policies and programs of the Arroyo Grande General Plan. 2. The proposed signs conform to applicable development standards and provisions of the Development Code, and will not be detrimental to the public health, safety or welfare. 3. The physical location or placement of the signs is compatible with the surrounding neighborhood and do not pose a safety risk. RESOLUTION NO. PAGE 2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby approves Planned Sign Program Case No. 99-003, with the above findings and subject to the conditions as set forth in Exhibit II A ", attached hereto and incorporated herein by this reference. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 23rd day of November 1999. RESOLUTION NO. PAGE 3 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: ~1LLf L. ~tfw:J;~ ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY RESOLUTION NO. PAGE 4 EXHIBIT "A" CONDITIONS OF APPROVAL PLANNED SIGN PROGRAM CASE NO. 99-003 1132 West Branch Street Albertsons GENERAL CONDITIONS COMMUNITY DEVELOPMENT DEPARTMENT This approval authorizes the placement of one 149.4 square foot IIAlbertsons/Sav- On" wall sign and two secondary signs totaling 65.5 square feet (IIDeli Bakery" and "1 Hour Photo") on the front elevation of the building as illustrated in Exhibit IIB-1 ". This approval also authorizes the placement of the IIAlbertsons/Sav-On" lettering on the existing monument sign, as illustrated in Exhibit liB - 2". 1 . The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 2. The applicant shall comply with all conditions of approval for Planned Sign Program Case No. 99-003. 3. This application shall automatically expire on November 23, 2001 unless a building permit is issued. Thirty (30) days prior to the expiration of the approval, the applicant may apply for an extension of one (1) year from the original date of expiration. 4. Development shall occur in substantial conformance with the plans presented to the City Council at the meeting of November 23, 1999 and marked Exhibit "B". 5. The applicant shall agree to defend at his/her sole expense any action brought against the City, its present or former agents, officers, or employees because of the issuance of said approval, or in anyway relating to the implementation thereof, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney's fee's which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. RESOLUTION NO. PAGE 5 DEVELOPMENT CODE 6. Development shall conform to the PO 1.2 zoning requirements and the Sign Ordinance except as otherwise approved. ARCHITECTURAL REVIEW COMMITTEE 7. The UL listing label shall be located on the top of the sign so that it is not visible from below. BUILDING AND FIRE DEPARTMENT CONDITIONS 8. The project shall comply with the most recent editions of the California State Fire and Building Codes and the Uniform Building and Fire Codes as adopted by the City of Arroyo Grande. 9. The applicant shall obtain any necessary permits from the City's Fire and Building Department, as determined by the Chief Building Inspector. S:\Community Development Dept, - Shared\Signs\Albertsons PSP (5 Cities)\PSP CC Reso,doc ._---,-----,-~--- EXHIBIT B-1 m ~'M' Irl . I IUlUinlllil' ! I ~~ u~ i II Il I, ll' ~ ~ ,,~ \ !E ill ! ' 6 ~ ~ ~~ i~ldl I. \ );a i i I ilu~ {\.... ~ -- i~J I j , '1 \1 ~ ~ 1111 ~ IiI! t':) i ~ I ~~ . 5,.i,:$.,' ~ ~ - · 'I 1 ill.': ~ ~; "~\ en : ...... ~ It j ~ -.- C h ~ i~j '; ~ ~ ; \~1\ <'S .,... " In.. 'r I ' .. ~ it JIIII Jilll ~ , _. h ~lIi tSf .~ I i I" 9jl ~ ?i ~ ~ II' - ~ 'I ~ I l'i ~ I i -- I a I " i ~ II ~ . a '\'\'I till m~r. l!Uj!1\ T 1'1' 1'1 If:~'1 __ hi; ::1 - EXHIBIT B-2 !~ i~ ~ ~ Ii ,;:S , .~ ~~ ~ J :i . .~~ !I Ii 1111111 ! !111~liiii I . "h Ii !III !i- f !I !IH! ~...~"}.-;,\ ,~t I II U I d ") .&'. '" 10..,,! ~!. -j U! ' ,__. ....."1>; I",if" ~ c I a .'0 '-or .~~~..:... -.'~$'" ~...~. ~~ 18 ~ Iliil!11 T 1111 t'l hi. II __ Ih. ~: , --.. ,~ ATTACHMENT 1 PROJECt \ i sIGN LOC^1ION PLAN. IICIf 110-- - ------------------- ARROYO GRANDE PLANNING COMMISSION A TT ACHMENT 2 MINUTES NOVEMBER 16, 1999 PAGE 1 DRAFT II. D. PLANNED SIGN PROGRAM 99-003; LOCATION - 1132 WEST BRANCH STREET; APPLICANT - ALBERTSONS INCORPORATED Kelly Heffernon, Associate Planner presented the staff report and explained to the Commission that in November of 1 998 the City Council approved the Planned Sign Program for the Five Cities Center which included signage for the Lucky's/Sav-On Supermarket. Albertsons has submitted an amendment to the approved Planned Sign Program to replace the Lucky's wall and monument signs with the Albertsons name and logo and reduce some of the secondary signage. The1 hr. Photo and Deli Bakery signs will remain and the food, drug and Bank of American signs will be eliminated. The Sav-On signage will also remain, but at a smaller scale. The aggregate sign area proposed for the Albertsons is 294 square feet which is about 55 feet less than what was originally proposed for the Lucky/Sav-On Supermarket. The proposed signs are typical of the standard signs, composed of panel channel letters with 2-tone blue vinyl over white plexiglas. Each letter is individually illuminated with enclosed neon tubing. Staff is recommending that the Planning Commission adopt Resolution No. 99-1721, thereby recommending approval of the project to the City Council. Chair Greene asked if the Planning Commission had any questions for staff? Vice-Chair Parker asked if Albertsons and Sav-On were two different tenants and therefore the square footage for the signs would need to be considered ' separately. Ms. Heffernon clarified the signage requirements and stated that the proposed aggregate square footage is less than allowed by the Planned Sign Program for the Five Cities Center. Kerry McCants, Community Development Director, stated that in the case of Planned Sign Programs, the diagrams really show what is going to be allowed or not. What has been approved has been very specifically described and the decision tonight will be going to the City Council. ---------------------- ---------------- - ARROYO GRANDE PLANNING COMMISSION MINUTES NOVEMBER 16, 1999 DRAFT PAGE 2 Chair Greene opened the Public Hearing. Bill Hunter, contractor for the installation of the signs, stated that he was there to answer any questions from the Commission. He further stated that he and Ms. Heffernon had calculated a total reduction of 79.875 square feet from the original approved plans. Further, there is a reduction in letter height as well as a reduction in the size of the word Albertsons and Sav-On and deleted secondary copy. Chair Greene asked if the Photo and Deli-Bakery signs were already up and operational? Mr. Hunter stated that they were up because those signs were already approved. Jan Scott. 520 Via Vaquero, stated that she wanted to thank Albertsons for having better taste than the last City Council that approved larger, bigger signs. Any reduction is just great. Chair Greene closed the Public Hearing. Vice-Chair Parker stated that she agreed with Mrs. Scott's viewpoint about the downsizing of the signs. She felt that the signs looked better and approved of the new signage. Commissioner Costello stated that he agreed and that the signs looked better. Chair Greene stated that Mr. Hunter was correct and the secondary signage was approved by a vote of the previous City Council. Mr . Greene stated that he took the position then, and still does that the secondary signage was not necessary. The decision by Albertsons to reduce the square footage of the signs and dispense with a couple of the secondary signs is a really good idea. However, he stated that he was going to stand by the position he had taken originally, that secondary signage is unnecessary. He cannot accept this so he is going to cast a dissenting vote, which he realizes will not make any difference with this particular decision but this is a matter of principle to him. Commissioner Keen moved that the Planning Commission adopt': ------~-- ------.--------. ~ ARROYO GRANDE PLANNING COMMISSION MINUTES NOVEMBER 16, 1999 DRAFT PAGE 3 RESOLUTION NO. 99-1721 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL APPROVE PLANNED SIGN PROGRAM CASE NO. 99-003, APPLIED FOR BY ALBERTSONS, LOCATED AT 1132 WEST BRANCH STREET Including Attachment A and Exhibits B 1 and B 2. Vice-Chair Parker seconded the motion. The motion was approved on the following roll call vote: Roll Call Vote An.. Commissioner Costello .An.. Commissioner Keen Ave Commissioner London .An.. Vice-Chair Parker NO Chair Greene -~.~-------------- ~ ~:rT ACHMENT 3 ~ C-6 C-1 c~ . . \ '8~c sou:fJ:lELEV ATlON . . - \ ~ ..-.::;- . \ ~~~... ~~ ::=- ~4~" ~ ~..i5;:'::::;:::- \ .:----'-- -~~ \ ~~~~ ~~~~ ~ .. ~..~~91~. 'fP~~ \ ~~~ ~ -::~ ~.. \ ~ \ \ ~ ",'i~' . \ ",~."." ~ ~~ ' \ .~ \ \ ' eU\\.OUiG 'c' \ i \ \ \ ~ \ --- ....... ..... ... - .... - \ (IJIIIf'f!A · -- ~ \ . \. Cert!.p. \0 S\GIIS \ \ - ,. ~\.~~ ~l~tEs \ ~~ ~11.0;o -G?~~4!'~' c"- - ~ A TT ACHMENT 4 '. '..... CITY COUNCIL MINUTES TUESDAY, NOVEMBER 10, 1998 CITY COUNCIL CHAMBERS, . 215 EAST BRANCH STREET, ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER The Honorable City Counc;:iI of the City of Arroyo Gr~nde met in regular session at 7:30 p.m. 2. FLAG SALUTE Mayor Dougall led the Pledge of Allegiance 3. INVOCATION Reverend Steve Carr, Calvary Chapel of Arroyo Grande 4. ROLL CALL Council/Board: X Dougall X Lady X Fuller X Runels X Tolley STAFF PRESENT X City Manager X City Attorney X City Clerk X Chief of Police X Director of Building and Fire X Director of Community Development X Director of Public Works X Director of Parks and Recreation X Director of Financial' Services X Senior Consultant Engineer 5. SPECIAL PRESENTATIONS None 6. AGENDA REVIEW Supplemental Information was distributed concerning Agenda Item 7.a. 6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Tolley moved, Council Member Runels seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and an further reading be waived. . , CITY COUNCIL MINUTeS NOVEMBER 10,1998 ' 7.A. PUBLIC HEARING - FIVE CITIES PLANNED SIGN PROGRAM 96-118 (AMENDED) AND VARIANCE 98-210 Council Member Tolley said he had a possible conflict of interest in Agenda Items 7.a. and 7.b. and left the dais. Staff recommended Council adopt a resolution approving the Five Cities Sign Program 96-118, as amended, and Variance 98-210. Supplemental information was provided including a revised Resolution of Approval with findings for the Variance and the Sign Program recommended by the Planning Commission. After being assured that the Public Hearing had been duly published and all legal requirements met, Mayor Dougall declared the hearin.g open and said all persons would be heard regarding the matter. The following members of the public spoke to the Council on this matter: Howard Mann of AGRAFive Cities,LLC - said many compromises had been made. to the Sign Program by the developers and further reductions are not appropriate. He gave the Council copies of a "Five Cities Center Sign Area ' Summary" showing the Original Planning Commission Proposal of 2/6/98 and the current proposal of 10/28/98. Paul Trapp of Hollywood Video - stressed the need for three signs for his store in the Center. Dorian Fortney of Fortney Associates. representing American Stores - said he needed three types of signs, proprietary, directional, and unique services. Tom Talbert of 1015 Meadow Way, representing Concerned Citizens for Responsible Development - said there is too much signage and the Council should return the program to the Planning Commission or approve the Planning Commission recommendations. ' C. Z. Brown of 350 Old Ranch Road - said the Sign Program should conform with the City's Sign Ordinance. Don Audet of 317 Old Ranch Road - said the sign variance would be inconsistent with the neighborhood. irresponsible. and precedent setting. Ross KonQableof 255 Rodeo Drive - said this project would be setting the standard for future slums. Janet Talbert of 1015 Meadow Way - said the Lucky's Market does not need signs to the correct doors. She said that public could figure that out. 2 CITY COUNCIL MINUTES NOVEMBER 10,1998 Laurence Greene, member of the Planning Commission - requested the Council approve the Planning Commission recommendations~ He explained the Planning Commission's reasons for its recommendation. He said the Commission felt unusual market services like a Sank of America station should have some identification sign. When no one further came forward to speak, the Mayor closed the hearing to the floor. Council discussion: Council Member Fuller said it is important to talk to the authors of the City Sign Ordinance to see what their intentions were for enforcement. He asked Planning Commissioner John Keen about the relationship between Planned Development, Zoning, the Sign Ordinance, and a maximum 70 square foot sign. Mr. Keen,who lives at 298 North Elm Street, said the maximum 70 square foot area was the amount that could be approved without review. He said it was intended as a "trigger" for a request for a larger sign. He said it also was intended to "trigger" any requests for larger signs in a Planned Development. Council Member Fuller asked the Hollywood Video representative about the monument sign 30 feet from the building, and the representative said a sign on the building still is needed. Council Member Fuller praised the Planning Commission for its work on the Center, which he said had been toned down and scaled down considerably. He spoke of his dislike of the threats he had receivedconceming his vote on this matter. He said he was supportive of the plan proposed by AGRA with the exception of the wall sign at Hollywood Video. Mayor Pro Tern Lady said it is hard to visualize what the signs will look like and requested time to look at signage at other shopping centers. H~ urged the Council to continue the hearing to give time to look at other shopping centers' signage. Council Member Runels asked if the sign on the Hollywood Video back wall would be below the elevation of the street and the Community Development Director said no. Council Member Runels said it was time to move forward and he supported the AGRA Sign Program. Mayor Dougall said he had attended most of the Planning Commission meetings on the shopping center and saw a lot of passionate work applied to it. He said the commercial land sat vacant for many years and the City had missed many 3 , CITY COUNCIL MINUTES NOVEMBER 10,1998 retail opportunities. He said the shopping center will be built and the City is banking on it being a success. He said the CCRD contributed a lot to the project He said there will be 360,000 square feet of shopping in 14 buildings and the signage is less than one percent. He questioned the differen~e between advertising and identification. He said he supported the AGRA Sign PrQgram. Mayor Pro Tem Lady moved to continue the hearing to allow time for looking at signage in other areas. The motion died for lack of a second. Council Member Fuller asked if the resolution in the agenda packet could be modified to reflect going from three signs to two signs on Hollywood Video and if it could, he would move to approve the sign program with the modifications. City Attorney Tim Carmel said the motion would refer to Exhibit A, which Is referred to in Condition of Approval No.4, and to AGRA's Sign Program, which is Attachment D to the Staff Report, and modify them to eliminate the southern elevation sign on Building H shown on Page 4A of the Sign program. Council Member Fuller moved and Council Member Runels seconded the motion to adopt Resolution No. 3337 Approving the Five Cities Center Planned Sign Program 96-118 (amended) and Variance 98-210. Voice Vote X Roll Call Vote Ave Dougall No Lady Ave Fuller Ave Runels Abstain Tolley There being 3 AYES, 1 NO, and 1 ABSTENTION, the motion is hereby declared to be passed. 7.B. PUBLIC HEARING - TO CONSIDER AN AMENDMENT NO. 1 TO THE CONDITIONAL USE PERMIT 96-541 FOR THE FIVE CITIES CENTER LOCATED ON WEST BRANCH STREET Council questions of staff: Council Member Fuller asked if the landscaping and parking requirements are still being met or can they be conditioned so they are met. Community Development Director Jim Hamilton said the parking still meets the requirements of the Municipal Code and any changes in landscaping will require City review. 4 ----- - ~- ARC Meeting Notes DRAFT ATTACHMENT 5 November 1, 1999 - Page 7 of 10 ,/ David Sachson: Why does the design manual refer to a seismic req~rement based on a 1988 Uniform Building code? It seems to me there is/later and more stringent seismic requirement. / Don Ritter: That is the way it is stated in the Conditid~ of Approval. We do not ./ want to change what is specified in the Conditions of Approval. After some "" discussion it was agreed by the ARC that wording be added on Page 22 (Section ./ 3.34 Seismic Design), at the end of the lded sentence that, Mall cu"ent codes must be complied with". Don Ritter: Where in parenthesis, we can put Mor subsequent". David Sachson: I uld be more comfortable in approving the whole document based on seein the changes highlighted from Phase 4 to Phase 1-5. Building f the changes that is a concern to me. W rr: H a asked the ARC for a consensus on whether they thought this project uld come back to the ARC? It was decided by the ARC to request Don Ritter to come back to the December 6 meeting with the changes highlighted between Phase, 4 and Phase 5. ... -..- D. Applicant: Albertsons Representative: JCI Sign Company, Deborah Sykes Case Number: Planned Sign Program 99-003 Proposal: The applicant is proposing to erect 3 wall signs at the Five C~ies Shopping Center and add their name to the monum~nt sign. Location: West Branch Street Joe Prutch introduced the project, highlighting the main points from the Staff report. This is Kelly Heffernan's project and it has to go to SAC, Planning Commission, and City Council because it is an adopted Planned Devefopment Ordinance. Deborah Svkes: We have a net reduction of 133.85 square feet. The Lucky Sav-on letters were six feet tall. The ~ Albertson's upper case 'A' is five feet taD. We do have a net reduction in the amount of overall signage. Warren Hoao: I notice the Sav-on has less prominence than the old sign. .. David Sachson: In the 5 Cities Sign Program, is the sign defined by a rectangle that surrounds all of the letters? n_ ARC Meeting Notes DRAFT November 1, 1 999 Page 8 of 10 Kerrv McCants: That is correct, but it is also defined by the size of the specific sign. Warren Hoaa: There is also a provision for the Community Development Director to decide if there is an excess of dead space. Warren Hoaa asked the applicant if they were defining this as two rectangles, one around Albertsons and one around Sav-on? Deborah Svkes: I was told by the Community Development Department, when I came into the office to apply, that I should define this project in three parts and then the secondary letters. Warren Hoaa: The old sign had the "Lucky Sav-on" in a single line so they didn't get penalized as much. This sign is less obtrusive than the previous sign, and I don't think the applicant should be penalized for the dead space. David Sachson: I totally agree, and I like the fact that it is primarily Albertsons and secondarily Sav-on. Jamie Ohler and Joe Taylor commented that they also liked this sign a lot better. David Sachson: Is the "Deli, Bakery, One-Hour Photo" sign a flat sign and not a backlit sign? Deborah Svkes: They are standard channel letters, not back-lit. They are flush- mounted and the base is plexi-glass. Warren Hoaa: We have the standard request for the UL sign to be top mounted. Deborah Svkes: I have noted this already. The signs are manufactured by someone else and the UL listing label may already be on them, but I will check them before they go up. Jamie Ohler made a motion, seconded by David Sachson, to approve the sign as submitted. - Applicant: Pacific Bell PCS Store resentative: Gleason Signs, Craig Gleason Case er: Administrative Sign Permit 99-020 Proposal: e applicant is proposing to erect one wall sign on build. ' 'of the Five Cities Shopping Center. Location: 1138 West Bra ~ ---. ----- ------... --- --- ~-~- 9.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES <:J SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: NOVEMBER 23, 1999 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period November 1 - November 15, 1999. FUNDING: There is a $725,546.54 fiscal impact. . DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT A - Cash Disbursement Listing ATTACHMENT B - November 5,1999 Accounts Payable Check Register ATTACHMENT C - November 5,1999 Payroll Checks and Benefit Checks ATTACHMENT D - November 12,1999 Accounts Payable Check Register -------~-, ----~"----- CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPECIAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - City aerk Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Fund (Fund 271) 4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant 4140 - Management Information System 4203 - Federal COPS Hiring Grant 4145 - Non Departmental 4204 - Federal Local Law Enforcement Public Safety (Fund 010) 4201 - Police ENTERPRISE FUNDS 4211 - Fire Sewer Fund (Fund 612) 4212 - Building & Safety 4610 - Sewer Maintenance 4213 - Government Buildings Water Fund (Fund 640) Public Works (Fund 010) 4710 - Water Administration 4301 - Public Works-Admin & Engineering 4711 - Water Production 4303 - Street/Bridge Maintenance 4712 - Water Distribution 4304 - Street Ughting Lopez Adminishation (Fund 641) 4305 - Automotive Shop 4750 - Lopez Administration Parks & Recreation (Fund 010) 4420 - Parks CAPITAL IMPROVEMENT PROGRAMS 4421 - Recreation 5501-5599 - Park Projects 4422 - General Recreation 5601-5699 - Streets Projects 4423 - Pre-School Program 5701-5799 - Drainage Projects 4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects 4425 - Children in Motion 5901-5999 - Water Projects 4430 - Soto Sport Complex 4460 - Parkway Maintenance Dept. Index for CouncilxIs ATTACHMENT A CITY OF ARROYO GRANDE CASH DISBURSEMENTS 77M tAe 'PeWut 05 ~ 1 7~ ~ 15, 1999 November 23, 1999 Presented are the cash 'disbursements issued by the Department of Financial Services for the period November 1 to November 15,1999. Shown are cash d~bursements by week of occurrence and type of payment. November 5, 1999 Accounts Payable Cks #92940-93005 B 415,005.03 Payroll Checks and Payroll Benefit Checks C 249,185.97 664,191.00 November 12, 1999 Accounts Payable Cks #93019-93122 D 237,635.02 Less Payroll transfer included in Attachment C (176,279.48) 61,355.54 Two Week Total $ 725,546.54 ATTACHMENT B VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 11/03/99 08:44 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 92940 11/05/99 000468 A T & T-L/DIST SVC. L/DIST FAX 473-0386 010.4145.5403 28.81 28.81 92941 11/05/99 100897 AMERICAN TEMPS DELGADO SVCS-I0/24 220,4303,5303 486.40 92941 11/05/99 100897 AMERICAN TEMPS BARRY SVCS-I0/24 640,4710,5303 187,63 92941 11/05/99 100897 AMERICAN TEMPS BARRY SVCS-I0/24 612,4610,5303 125,09 799,12 92942 11/05/99 010998 BETTER BEEP PAGER SVCS-NOV 99 010,4425,5255 34,50 92942 11/05/99 010998 BEITER BEEP PAGER SVCS-NOV 99 010,4421,5602 11,50 92942 11/05/99 010998 BEITER BEEP PAGER SVCS-NOV 99 640,4712.5303 20.00 92942 11/05/99 010998 BEITER BEEP PAGER SVCS-NOV 99 220,4303,5303 10,00 92942 11/05/99 010998 BEITER BEEP PAGER SVCS-NOV 99 010,4305,5303 20,00 96,00 92943 11/05/99 011426 BLUEPRINT EXPRESS 3 COPIES-P & R ELEMENT 010.4420,5201 5,25 5,25 92944 11/05/99 101465 BOOK PUBLISHING COMPANY CODE REVIEW SVCS-MUNI,CODE 010.4003,5304 1,800.00 1,800,00 92945 11/05/99 013026 BRISCO MILL & LUMBER MORTAR MIX 220,4303,5613 19,79 19,79 92946 11/05/99 100753 BUREAU FOR AT-RISK YOUT RED RIBBONS/STICKERS 010,4201.5504 57,70 57,70 92947 11/05/99 020904 C. COAST AGRI. CONSULT, AS CAPCA DUES-KOSKI 010,4420,5501 75,00 75,00 92948 11/05/99 101468 CAROL CARLSON REF,L/SCAPE BOND-5130 REFUGIO 010,0000.2210 1,200,00 1,200,00 92949 11/05/99 100623 SUSAN CARR REF , YOUTH B/BALL-CARR 010,0000.4605 45,00 45,00 92950 11/05/99 101464 CELSOC MISC,BOOKLETS 010.4130.5503 137,00 137,00 92951 11/05/99 023322 CHRISTIANSON CHEVROLET REPL,OIL PRESSURE SWITCH 220.4303,5601 117,00 92951 11/05/99 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER 010.4420.5601 187,89 , 92951 11/05/99 023322 CHRISTIANSON CHEVROLET REPL,PARKING BRAKE 220.4303,5601 98,78 92951 11/05/99 023322 CHRISTIANSON CHEVROLET REPL.HEADLAMP SWITCH 010.4420,5601 89.34 493,01 92952 11/05/99 023442 CITY CLERKS ASSN,OF CAL CITY CLERK ASSOC DUES-WETMORE 010,4002.5503 110,00 110.00 92953 11/05/99 023634 CLASSIC TEES & SIGNS STAFF T-SHIRTS 010,4425,5255 333,00 92953 11/05/99 023634 CLASSIC TEES & SIGNS POLO SHIRTS 010.4425,5255 247,65 580,65 92954 11/05/99 024102 COAST GRAPHIC SUPPLY KIMWIPES 010,4102,5255 90,17 92954 11/05/99 024102 COAST GRAPHIC SUPPLY CLEANUP SHEETS 010,4102,5255 84,85 175.02 92955 11/05/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10,00 92955 11/05/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220,4303,5307 10,00 92955 11/05/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220,4303.5307 10,00 92955 11/05/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220,4303.5307 10,00 40.00 92956 11/05/99 024832 COMMUNICATION SOLUTIONS PRESSURE LEVEL TRANSDUCER 612.4610.5610 776,56 776.56 92957 11/05/99 100188 CSMFO CSMFO DUES-SNODGRASS 010.4120.5503 100,00 100.00 92958 11/05/99 101090 CAROLINA CUADROS REF. PARK DEPOSIT-CUADROS 010,0000.4354 25,00 25,00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 11/03/99 08:44 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 92959 11/05/99 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612,4610.5303 225,00 92959 11/05/99 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612,4610,5303 4,547.32 4,772.32 92960 11/05/99 029562 DISCOUNT SCHOOL SUPPLY PLAYGROUND SUPPLIES 010.4422.5256 17.13 17.13 92961 11/05/99 100968 DMG-MAXIMUS PROF,SVCS-COLGAN 010,4145,5303 4,680,00 4,680,00 I 92962 11/05/99 100956 DOKKEN ENGINEERING ENGINEERING SVCS-9/99 350,5616.7701 2,377.50 92962 11/05/99 100956 DOKKEN ENGINEERING ENGINEERING SVCS-9/99 BRISCO 350.5615.7701 2,920,00 5,297.50 92963 11/05/99 101241 ROBERT F, DRIVER CO,INC ADD'L AUTO INS-2 FORD PICKUPS 010,4145.5579 836,00 836.00 92964 11/05/99 101379 FERGUSON ENTERPRISES,IN SSC FITTINGS 010,4430.5605 150,50 150.50 92965 11/05/99 101355 FIRST BANK OF SLO GRAND AVE,ELM,HALCYON 350.5806,7001 34,734,53 34,734,53 92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55014 010,4130.5301 78,00 92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55015 010,4130.5301 81. 00 92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55016 010,4130,5.301 70,50 92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55017 010.4130,5301 81. 00 92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55060 010.4130,5301 70,50 92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55061 010.4130,5301 70,50 92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55062 010,4130.5301 79,50 92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55063 010,4130.5301 70.50 92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55067 010,4130.5301 124,56 726,06 92967 11/05/99 101467 PATRICIA FRANCE REF , DOG OBEDIENCE-FRANCE 010.0000,4605 60,00 60,00 92968 11/05/99 035802 FRANK'S LOCK & KEY INC DUP,KEYS/TAGS/KEY RINGS 010.4305.5255 37,97 92968 11/05/99 035802 FRANK'S LOCK & KEY INC DUP KEYS/PAD LOCKS 640,4712.5255 60,81 92968 11/05/99 035802 FRANK'S LOCK & KEY INC MADE KEY FOR DESK LOCK 010,4420.5605 13,22 112.00 92969 11/05/99 037206 GIBBS INTERNATIONAL TRU REPL.FAN CLUTCH 612.4610,5601 565.25 565,25 92970 11/05/99 038376 GRAND AUTO PARTS O-RINGS 640.4712.5603 1. 61 1. 61 92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4130.5201 15,42 92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4101.5201 9.63 92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301.5201 6.91 92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 1.63 92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 5,18 92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 220.4303.5201 20,33 92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 37.02 92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4120.5201 203.75 92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4101.5201 9.55 92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120,5201 31. 05 340,47 92972 11/05/99 036426 GTE WIRELESS CELL PHONE-PKS,SUPER 010,4421.5602 13.60 92972 11/05/99 036426 GTE WIRELESS CELL PHONE PD 010,4201. 5403 108,82 92972 11/05/99 036426 GTE WIRELESS CELL PHONE PD 010.4201.5403 27,79 92972 11/05/99 036426 GTE WIRELESS CELL PHONE PD 010.4201.5403 13,93 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 11/03/99 08:44 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 92972 11/05/99 03,6426 GTE WIRELESS CELL PHONE PD 010.4201,5403 34,38 92972 11/05/99 036426 GTE WIRELESS CELL PHONE PD 010.4201.5403 13,93 92972 11/05/99 036426 GTE WIRELESS CELL PHONE PD 010.4201.5403 15.10 92972 11/05/99 036426 GTE WIRELESS CELL PHONE PD 010.4201.5403 26.76 254.31 92973 11/05/99 101088 HANSON AGGREGATES ASPHALT 220,4303,5613 91,27 91. 27 92974 11/05/99 099234 HARVEST BAG, INC. REF,C/B DEPOSIT-HARVEST BAG 010,0000.2206 250.00 250,00 92975 11/05/99 042822 LINDA HOLT TELECOMMUNICATIONS W/SHOP-HOLT 010,4201. 5501 20,00 20,00 92976 11/05/99 101236 DAWN HUDSON POTTERY CLASSES-HUDSON 010,4424,5351 161. 00 161. 00 92977 11/05/99 043290 CHERI HULGAN CA. DARE OFFICERS MEETING-HULGA 010.4201. 5501 154,51 92977 11/05/99 043290 CHERI HULGAN REIMB.PSYCH EVAL 010,4201.5303 750,00 904.51 92978 11/05/99 046176 J J'S FOOD COMPANY EARLY WARNING SYS MEETING SPLY 010.4001. 5201 17,05 17,05 92979 11/05/99 101320 LEBARD'S MICROAGE SERVICE HP5SI PRINTER 010,4120.5602 100,00 100,00 92980 11/05/99 053118 LUCIA MAR UN,SCH,DIST, BUS TRANS-AUG/SEPT 99 010,4425,5303 345.00 345.00 92981 11/05/99 054484 MAINTENANCE SUPERINTEND MSA ANNUAL DUES-10 PEOPLE 220.4303.5503 300,00 300,00 92982 11/05/99 056628 MID STATE BANK-MASTERCA GASOLINE 010,4201,5608 56.78 92982 11/05/99 056628 MID STATE BANK-MASTERCA SRT EQUIPT. 010.4201,5272 232,30 92982 11/05/99 056628 MID STATE BANK-MASTERCA PROMOTABILITY BOARD 010.4201,5501 21. 68 92982 11/05/99 056628 MID STATE BANK-MASTERCA COMPUTER SPLY 010,4140,5607 85,59 92982 11/05/99 056628 MID STATE BANK-MASTERCA LEAGUE CONF 010,4201.5501 358.60 92982 11/05/99 056628 MID STATE BANK-MASTERCA PUBLICATIONS 010.4201.5255 42,50 92982 11/05/99 056628 MID STATE BANK-MASTERCA COPS WEST EXPO-3 010,4201. 5501 45,00 92982 11/05/99 056628 MID STATE BANK-MASTERCA MILLENNIUM BADGE PROTOTYPE 010,4201.5255 60,00 92982 11/05/99 056628 MID STATE BANK-MASTERCA TRAINING MEALS 010,4201,5501 11.24 92982 11/05/99 056628 MID STATE BANK-MASTERCA RENTAL CAR-MCBRIDE 010,4201.5601 83.29 996.98 92983 11/05/99 057096 MINER'S ACE HARDWARE SANDDISC/EXTEN.CORD/BRACE 640.4712.5604 26.63 92983 11/05/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 2.55 92983 11/05/99 057096 MINER'S ACE HARDWARE BLACKTOP CLEANER/BRUSHES 640,4712.5604 10,91 92983 11/05/99 057096 MINER'S ACE HARDWARE SOCKETS 010,4420,5605 6,84 92983 11/05/99 057096 MINER'S ACE HARDWARE MISC. HARDWARE 220,4303,5613 2,38 92983 11/05/99 057096 MINER'S ACE HARDWARE CAULKGUN/MORTAR SEALER 220,4303,5613 13.37 92983 11/05/99 057096 MINER'S ACE HARDWARE MISC,HARDWARE 010.4420.5605 18,13 92983 11/05/99 057096 MINER'S ACE HARDWARE BOLTS 640.4712.5610 1. 02 92983 11/05/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420,5605 5.69 87,52 92984 11/05/99 100090 NAT'L ARBOR DAY FOUNDAT ARBOR DAY MEMBERSHIP-HERNANDEZ 010.4421,5503 15.00 15.00 92985 11/05/99 101275 JAMES O'DONNELL CO, INSTL RAIL/MODIFICATION 010,4213 ,5604 1,200.00 1,200,00 92986 11/05/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 950.77 92986 11/05/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640,4712,5402 351. 66 VOUCHRE:2 CITY OF ARROYO GRANDE PAGE 4 11/03/99 08:44 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 92986 11/05/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640,4711.5402 5,214.65 92986 11/05/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612,4610.5402 785.68 92986 11/05/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010,4145,5401 5,285,65 12,588.41 92987 11/05/99 066320 PIONEER EQUIPMENT CO, SERVICE AIR COMPRESSOR 220,4303,5603 775.92 92987 11/05/99 066320 PIONEER EQUIPMENT CO, CR:AIR HOSE 220,4303,5603 210.86- 565,06 92988 11/05/99 067548 POOR RICHARD'S PRESS WATER RATE STUDY 350.5805,7701 58,25 92988 11/05/99 067548 POOR RICHARD'S PRESS 4 COPIES DEV,CODE 010,4130,5201 186,92 245.17 92989 11/05/99 068444 PROTO DIE MFG,INC, SHARPEN CHIPPER BLADES 220,4303,5603 85,00 85.00 92990 11/05/99 076740 SANTA MARIA TIMES 5C SUBSCR TO 7/1/00 010,4120,5503 21,00 92990 11/05/99 076740 SANTA MARIA TIMES ARROYO LINDA DISPLAY AD 010,0000,2431 186,56 92990 11/05/99 076740 SANTA MARIA TIMES VILLAGE GLEN DISPLAY AD 010,0000,2352 186.56 394,12 9?991 11/05/99 080340 SNAP-ON TOOLS CORP 2 TOROX DRIVER/1 RATCHET 010.4420,5273 85,69 92991 11/05/99 080340 SNAP-ON TOOLS CORP FILE SET/PLIERS/SCREW DRIVERS 612,4610,5273 123,32 92991 11/05/99 080340 SNAP-ON TOOLS CORP FILE SET/PLIERS/SCREW DRIVERS 640,4712,5273 123,31 332,32 92992 11/05/99 080886 SOUTHERN AUTO SUPPLY HYDRO HOSE FITTINGS 640,4712,5603 19.93 92992 11/05/99 080886 SOUTHERN AUTO SUPPLY VACTOR LAMP REPLACEMENT 612,4610,5601 15,23 35,16 92993 11/05/99 101462 KEITH STEPHONSON REF,PARK DEPOSIT-STEPHONSON 010,0000,4354 25,00 25,00 92994 11/05/99 084084 TAYLOR'S TUNE-UP SHOP R/R ALTERNATOR 220,4303.5601 65,00 65,00 92995 11/05/99 084708 RICK TERBORCH REIMB,VIDEO TAPE-TERBORCH 010,4201,5255 28,39 28,39 , ~ 92996 11/05/99 085956 TREADWAY GRAPHICS DARE WAFFLE KNIT POLOS 010,4201. 5504 93.00 93,00 92997 11/05/99 086736 DOTTIE TRULOCK DOG OBEDIENCE CLASSES 010,4424,5351 1,032,00 1,032.00 92998 11/05/99 101463 UC REGENTS-EFP Y2K SLO ECONOMIC oW/SHOP 284,4103,5501 95,00 95,00 92999 11/05/99 101469 UCD INDUSTRIES 2SRT GHILLIE SUITS & EQUIPT 010,4201,5272 1,252,00 1.252,00 93000 11/05/99 088084 UNITED GREEN MARK,INC, SPRINKLERS 010.4430,5605 138,67 138,67 93001 11/05/99 087672 UNITED RENTALS DAEWoo FORKLIFT 640,4712,6201 10,791.17 93001 11/05/99 087672 UNITED RENTALS DAEWOO FORKLIFT 010.4303,6201 5,395.58 93001 11/05/99 087672 UNITED RENTALS DAEWOO FORKLIFT 010,4420,6201 5,395.59 21,582.34 93002 11/05/99 101466 VILLAGE GLEN HOMES,LLC ADVERTISING-VILLAGE GLEN 284,4103,5309 143,34 143,34 93003 11/05/99 090480 WAYNE'S TIRE ALIGN/OIL/LUBE/FILTER 640.4712,5601 52,22 52.22 93004 11/05/99 091874 WHITAKER CONTRACTORS,IN GRAND AVE,ELM ST TO HALCYON 350.5806,7001 312,610,73 312,610,73 93005 11/05/99 092508 NANCY WILLIAMS REIMB,SUPPLIES-WILLIAMS 010.4423,5253 42,18 42,18 TOTAL CHECKS 415,005,03 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 11/03/99 08:44 VOUCHER/CHECK REGISTER FOR PERIOD 18 FUND TITLE AMOUNT 010 GENERAL FUND 36,126.30 220 STREETS FUND 1,914,38 284 REDEVELOPMENT AGENCY FUND 238.34 350 CAPITAL IMPROVEMENT FUND 352,701.01 612 SEWER FUND 7,163,45 640 WATER FUND 16,861. 55 TOTAL 415,005.03 ATTACHMEHT C CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 10/15/99 TO 10/28/99 11/05/99 FUND 010 221,383,81 Salaries Full time 139,898,32 FUND 220 10,340,04 Salaries Part-Time 29,516,32 FUND 284 4,070.02 Salaries Over-Time 7,749.45 FUND 612 3,641,02 Holiday Pay 4,019,28 FUND 640 9,751,08 Sick Pay 3,991,83 249,185,97 Annual Leave Pay - Vacation Buy Back - Vacation Pay 2,470,50 Comp Pay 3,300,12 Annual Leave Pay 1,303.48 PERS Retirement 14,916.96 Social Security 13,560,55 PARS Retirement 237,23 State Disability Ins. 192.30 Health Insurance 22,392.61 Dental Insurance 3,541.34 Vision Insurance 736,57 Life Insurance 534,11 Long Term Disability - Uniform Allowance Car Allowance 350,00 Council Expense 375,00 Employee Assistance - Motor Pay 100,00 Total: 249,185,97 ATTACHMENT D VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 11/09/99 16:19 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 175 11/04/99 005616 CITY OF ARROYO GRANDE G.A,REIMB,10-28-99 P/R 011,0000,1015 184,782,32 175 11/04/99 005616 CITY OF ARROYO GRANDE G,A,REIMB,10-16-99 OVERPAID 011.0000,1015 8,502,84- 176,279,48 176 11/04/99 040092 ALLAN HANCOCK COLLEGE HAZMAT REFRESHER COURSE 010,4420,5501 77.50 176 11/04/99 040092 ALLAN HANCOCK COLLEGE HAZMAT REFRESHER COURSE 612,4610,5501 77,50 176 11/04/99 040092 ALLAN HANCOCK COLLEGE HAZMAT REFRESHER COURSE 220.4303,5501 62.50 217,50 177 11/05/99 051012 LEAGUE OF CALIFORNIA CI LOCC SEMINAR-FIBICH 010.4211,5501 255,00 255,00 93019 11/12/99 035412 4 WAY FLOORS CLEAN CARPET 010,4213.5303 85.00 85,00 93020 11/12/99 000468 A T & T-L/DIST SVC. L/DIST.PHONE 010,4211,5403 13,62 13.62 93021 11/12/99 100479 A.G.CHAMBER OF COMMERCE CITY MAPS 010,4001. 5201 50,00 50,00 93022 11/12/99 101454 ADLESON,HESS & KELLY PROF,SVCS-10/99 010.0000.2011 1,788.04 1,788.04 93023 11/12/99 100882 ADVANCE MARKING SYSTEMS PASSPORT ACCOUNTING SYSTEM 010,4211.5255 27,80 27.80 93024 11/12/99 001482 AIR-VOL BLOCK, INC USED BRICK 220,4303,5613 4,50 4,50 93025 11/12/99 101338 AIRTOUCH PAGING PAGER BILL 010.4211,5403 95,45 95.45 93026 11/12/99 101472 KENNY ALEXANDER REF,PARK DEPOSIT-ALEXANDER 010,0000,4354 25.00 25,00 93027 11/12/99 003042 AMERICAN EQUIPMENT SVCS DUMP BIN 010,4213.5303 1,250,00 1,250.00 93028 11/12/99 004252 CAROL ANDERSON PHOTO PROCESSING 010,4130.5201 10,71 93028 11/12/99 004252 CAROL ANDERSON POSTAGE 284,4103,5201 15,75 93028 11/12/99 004252 CAROL ANDERSON OFFICE SUPPLIES 010,4301.5201 17,95 93028 11/12/99 004252 CAROL ANDERSON MILEAGE-TRAFFIC COMMISH 010,4301. 5608 5,89 93028 11/12/99 004252 CAROL ANDERSON CITY CLERK MEETING 010.4002.5501 25,00 93028 11/12/99 004252 CAROL ANDERSON STAMPS 010.0000,2352 7.59 93028 11/12/99 004252 CAROL ANDERSON PHOTO PROCESSING 01Q.4130,5201 10,71 93028 11/12/99 004252 CAROL ANDERSON REIMB , MEAL 284,4103,5501 10.51 93028 11/12/99 004252 CAROL ANDERSON REIMB . MILEAGE 284,4103.5501 9,30 93028 11/12/99 004252 CAROL ANDERSON PHOTO PROCESSING 010,4424.5252 12.36 93028 11/12/99 004252 CAROL ANDERSON ORAL BOARD MTG.SUPPLIES 010,4425.5255 9.05 93028 11/12/99 004252 CAROL ANDERSON RECORDING FEES/OFFICE SUPPLIES 010,4301. 5201 37.69 93028 11/12/99 004252 CAROL ANDERSON FILM/LANDSCAPE SOFTWARE 010.4130.5201 14.43 93028 11/12/99 004252 CAROL ANDERSON ORAL BOARD SUPPLIES 010,4211.5201 15.17 202,11 93029 11/12/99 004680 STEVE ANDREWS SUPERVISORY LEADERSHIP-ANDREWS 010,4201.5501 138,00 138,00 93030 11/12/99 004914 APEX SHARPENING WORKS SPARK PLUGS 220,4303,5603 26.81 93030 11/12/99 004914 APEX SHARPENING WORKS FILTER CHAINS/PLUG/TRI BLADE 220.4303,5603 202.97 93030 11/12/99 004914 APEX SHARPENING WORKS SHORTEN CHAINS 220.4303,5603 18.00 247,78 93031 11/12/99 006006 ARROYO GRANDE FLOWER SH FLOWERS-LONIERO 010.4201. 5504 53,62 53.62 93032 11/12/99 101474 RUTH BAKER REF. PARK DEPOSIT-BAKER 010.0000.4354 25,00 25,00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 11/09/99 16:19 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93033 11/12/99 101389 BC ELECTRIC INSTL,JUNCTION BOX/WIRE 010,4213.5604 79,41 93033 11/12/99 101389 BC ELECTRIC INSTL CIRCUIT-WALL HEATER 010,4213.5604 1,248,10 1,327,51 93034 11/12/99 011426 BLUEPRINT EXPRESS BLUEPRINT COPIES 010.4130.5201 54,22 54,22 93035 11/12/99 011700 BOB'S SELF SERVICE CAR CAR WASH TOKENS 640.4712,5601 14,58 93035 11/12/99 011700 BOB'S SELF SERVICE CAR CAR WASH TOKENS 640,4712.5603 14,58 93035 11/12/99 011700 BOB'S SELF SERVICE CAR CAR WASH TOKENS 612,4610.5601 14,58 93035 11/12/99 011700 BOB'S SELF SERVICE CAR CAR WASH TOKENS 612.4610,5603 14,58 93035 11/12/99 011700 BOB'S SELF SERVICE CAR CAR WASH TOKENS 220.4303,5601 14.58 93035 11/12/99 011700 BOB'S SELF SERVICE CAR CAR WASH TOKENS 220,4303,5603 14.60 87,50 93036 11/12/99 013026 BRISCO MILL & LUMBER MASON BIT/NUTS/BOLTS/SHIELD 010.4213.5604 34,23 93036 11/12/99 013026 BRISCO MILL & LUMBER SCREWDRIVER/BULBS/BOLTS 010.4201.5604 39.43 93036 11/12/99 013026 BRISCO MILL & LUMBER SOCKETS 640.4712,5273 19.06 93036 11/12/99 013026 BRISCO MILL & LUMBER BIT/LEAD SHIELDS/SCREWS/WASHER 010,4201.5604 2,67 93036 11/12/99 013026 BRISCO MILL & LUMBER BATTERIES 640,4712.5255 3,96 93036 11/12/99 013026 BRISCO MILL & LUMBER BULBS/MASON BIT 010,4213.5604 295,65 93036 11/12/99 013026 BRISCO MILL & LUMBER PAINT BRUSHES/WEATHER STRIP 010.4213.5604 44.76 93036 11/12/99 013026 BRISCO MILL & LUMBER PAINT/SANDPAPER/DOOR STOP 010.4213.5604 114.86 93036 11/12/99 013026 BRISCO MILL & LUMBER WOOD PRESERVATIVE 010,4201.5604 18.22 572,84 93037 11/12/99 013338 BROWNELLS, INC, ARMORY MAINT,EQUIPT AND PARTS 010.4201. 5603 435,08 435.08 93038 11/12/99 101431 BURDINE PRINTING OPERATING PROCEDURES COPIED 010.4211. 5255 283,91 283.91 93039 11/12/99 100872 C.C.SALMON ENHANCEMENT, DONATION-CREEK CLEANING 220,4303,5613 200,00 200,00 93040 11/12/99 018486 CA.ST, DEPT OF PESTICID RENEWAL PEST,APP-ROBINSON 220,4303.5503 30.00 30.00 93041 11/12/99 016692 CALIF,PEACE OFFICER'S A SUBS JRNL OF CA LAW ENFORCE 010.4201.5503 20,00 20.00 93042 11/12/99 019266 CALIFORNIA UNIFORM CTR. UNIFORM-MOORE 010.4201. 5255 390.39 390,39 93043 11/12/99 101475 KARIN CATILLO REF. PARK DEPSOIT-CATILLO 010,0000.4354 25.00 25.00 93044 11/12/99 020554 DANA CAYWOOD REF. YOUTH B/BALL-CAYWOOD 010.0000.4605 35,00 35.00 93045 11/12/99 021918 CENTRAL COAST SUPPLY R/R CLEANING SUPPLIES 010.4420.5605 189,56 189,56 93046 11/12/99 023088 CHERRY LANE NURSERY HOLLOWEEN SUPPLIES 010.4424.5252 144.79 93046 11/12/99 023088 CHERRY LANE NURSERY HOLLOWEEN SUPPLIES 010,4424,5252 193.05 93046 11/12/99 023088 CHERRY LANE NURSERY PLANTS/TREES 010,4420.5605 201,20 539,04 93047 11/12/99 023322 CHRISTIANSON CHEVROLET 23 RETAINERS 010.4211.5601 33,41 93047 11/12/99 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER 010.4201.5601 110.92 93047 11/12/99 023322 CHRISTIANSON CHEVROLET REPL. BATTERY 010.4201.5601 127.08 93047 11/12/99 023322 CHRISTIANSON CHEVROLET SMOG TEST 010.4212.5601 33,00 93047 11/12/99 023322 CHRISTIANSON CHEVROLET GAS CAP/SMOG CHECK 010,4420.5601 40,15 93047 11/12/99 023~22 CHRISTIANSON CHEVROLET SMOG TEST 010,4212,5601 33,00 377,56 . VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 11/09/99 16 :19 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93048 11/12/99 023634 CLASSIC TEES & SIGNS STAFF TEES 010,4420.5255 108,49 93048 11/12/99 023634 CLASSIC TEES & SIGNS STAFF TEES 010,4421. 5255 108,48 216.97 93049 11/12/99 024492 COLD CANYON LAND FILL ORO PLAY EQUIPMENT 010,4420,5605 10,00 10,00 93050 11/12/99 101470 RON COLEMAN REF. PARK DEPOSIT-COLEMAN 010.0000.4354 25,00 25,00 93051 11/12/99 100631 CUESTA CONSULTING CUESTA SVCS-10/99 010,4130.5303 6,843,00 6,843,00 93052 11/12/99 026832 CUESTA EQUIPMENT CO SHOVELS/DIGGING BAR/DRILL BITS 612.4610.5273 160,75 93052 11/12/99 026832 CUESTA EQUIPMENT CO CHAIN 010,4305.5603 56.98 93052 11/12/99 026832 CUESTA EQUIPMENT CO SHOVELS 220,4303.5273 41. 83 93052 11/12/99 026832 CUE~TA EQUIPMENT CO ROLATAPE MEASURE TAPE 010,4420.5605 105.11 93052 11/12/99 026832 CUESTA EQUIPMENT CO FIRE HOSE 010.4420,5605 107.25 93052 11/12/99 026832 CUESTA EQUIPMENT CO CASTER WHEELS/NIPPLES 220.4303.5603 128.23 93052 11/12/99 026832 CUESTA EQUIPMENT CO DRIP PAN/BROOM HANDLES 220.4303.5255 48,25 648,40 93053 11/12/99 029484 DIESELRO INC, REPL,12V PUMP 220,4303,5601 307,23 307.23 93054 11/12/99 074840 DISTRICT ATTORNEY'S OFF VEHICLE FORFEITURE-DA#VFOO08 010.0000.2217 100.00 93054 11/12/99 074840 DISTRICT ATTORNEY'S OFF VEHICLE FORFEITURE-DA#VF-0007 010,0000.2217 100,00 93054 11/12/99 074840 DISTRICT ATTORNEY'S OFF VEHICLE FORFEITURE DA#VF-0009 010,0000.2217 100,00 300,00 93055 11/12/99 101479 ROBERT DUNCAN REF.C/B DEPOSIT-DUNCAN 010,0000.2206 250.00 93055 11/12/99 101479 ROBERT DUNCAN BLDG. SUPER-DUNCAN 010,0000,4355 56.25- 193,75 93056 11/12/99 101480 FIREBLAST 451 STATE FIRE MARSHALL TRAINING 010.4211.5501 680,00 680.00 93057 11/12/99 100691 FIVE CITIES-TIMES LEGAL 55092 010,4002.5301 105,00 93057 11/12/99 100691 FIVE CITIES-TIMES LEGAL 55093 010,4002.5301 72,00 93057 11/12/99 100691 FIVE CITIES-TIMES LEGAL 55096 010,4002,5301 81. 00 258.00 93058 11/12/99 035802 FRANK'S LOCK & KEY INC DUP.KEYS/RINGS/TAGS 010.4201.5601 6.54 6.54 93059 11/12/99 100990 GEOSOLUTIONS,INC. BIKEWAY PROJECT ONE-COMPACT 350,5606.7401 1,308.74 1,308,74 93060 11/12/99 100316 GOLDEN STATE AERIAL MYLAR-AG ENVIRO.GENERAL PLAN 010,4130.5201 700,00 700.00 93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 4.28 93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612.4610.5201 10.70 93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 21.43- 93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 4.80 93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4211. 5201 21. 43 93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4301.5201 4.02 93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612,4610.5201 21.13 93061 11/12/99 038454 GRAND OFFICE SUPPLY CR:OFFICE SUPPLIES 010.4130,5201 17.14- 93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120,5201 45,05 93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4120.5201 6.97 93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4120.5201 ,86 93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4201.5201 305.88 386,55 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 11/09/99 16:19 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93062 11/12/99 039100 GRID NETWORK INTERNET/E-MAIL TO 11/21/99 010,4140,5607 46.90 46,90 93063 11/12/99 036426 GTE WIRELESS CELL PHONE-F,DIV,CHIEF 010,4211. 5403 12,74 93063 11/12/99 036426 GTE WIRELESS CELL PHONE-FIRE CHIEF 010.4211.5403 31.73 93063 11/12/99 036426 GTE WIRELESS CELL PHONE-F.PORTABLE 010.4211. 5403 29,33 93063 11/12/99 036426 GTE WIRELESS CELL PHONE-ENG,l 010,4211.5403 14.95 88.75 93064 11/12/99 101482 MELISSA GUERRA REF.PARK DEPOSIT-GUERRA 010,0000.4354 25.00 25.00 93065 11/12/99 101088 HANSON AGGREGATES ASPHALT 220.4303,5613 180,44 180,44 93066 11/12/99 101366 HAWTHORN SUITES RESV-STEVE ANDREWS 010.4201,5501 228.00 228,00 , 93067 11/12/99 041184 HEACOCK WELDING NORTH EXPANDED METAL 640,4712,5603 42,90 42,90 93068 11/12/99 101476 LUPE HERNANDEZ REF. PARK DEPOSIT-HERNANDEZ 010.0000.4354 100.00 100,00 93069 11/12/99 042174 HIGGINS ASSOCIATE, INC GRAND AVE CORRIDOR STUDY 350,5603,7701 1,502,25 1,502.25 93070 11/12/99 101471 TERI HOLT REF,PARK DEPOSIT-HOLT 010,0000,4354 25.00 25.00 93071 11/12/99 101236 DAWN HUDSON POTTERY CLASSES-HUDSON 010,4424.5351 65.00 65,00 93072 11/12/99 044050 IKON OFFICE SOLUTIONS,I COPIER MAINT/USEAGE 010,4421. 5602 152.24 152.24 93073 11/12/99 046098 J C LANDSCAPING L/SCAPE-OCT 010.4420,5303 380,00 93073 11/12/99 046098 J C LANDSCAPING L/SCAPE-OCT 217.4460,5356 120.00 500,00 93074 11/12/99 046176 J J'S FOOD COMPANY CREEK CLEANING SUPPLIES 220.4303.5613 45.90 45,90 93075 11/12/99 046410 J.W,ENTERPRISES TOILET RENTAL 220,4303.5552 91. 73 91,73 93076 11/12/99 101477 DAN JOHNSON REF,PARK DEPOSIT-JOHNSON 010.0000,4354 25.00 25.00 93077 11/12/99 047736 JERRY KAUFMAN REIMB.STATE FIRE MARSHALL LIC 010.4211. 5501 55.00 55.00 93078 11/12/99 048516 KEYLOCK SECURITY SPECIA CREATE KEYS 010,4201. 5601 39.09 39.09 93079 11/12/99 100773 LAW ENFORCEMENT SUPPLY, 6 M-H PORTA CLIPS 010,4201. 5255 106,62 106.62 93080 11/12/99 052270 LIGHTNING POWDER CO,INC MAGNETIC POWDER & APPLICATOR 010,4201,5255 59,75 59,75 93081 11/12/99 052338 LINSON SIGNS CLEAR VINAL DECALS 010.4305.5303 176.96 176.96 93082 11/12/99 053092 LUCENT TECHNOLOGIES PHONE SERVICE AGREEMENT 010.4145.5403 25.60 25.60 93083 11/12/99 101022 BURTON LUND LUND SVCS-ll/3/99 010,4212,5303 280,00 280,00 93084 11/12/99 053274 LYON & CARMEL PROF LEGAL SVCS,10/99 010.4003,5304 11,790.88 11,790.88 93085 11/12/99 101478 ROSITA MANUEL REF,PARK DEPOSIT-MANUEL 010.0000.4354 25.00 25.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 11/09/99 16:19 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93086 11/12/99 055640 METAL SHOP INC. INSTL,FAN 010.4213,5604 278,00 278,00 93087 11/12/99 056940 MIER BROS, CONCRETE 640,4712.5610 59,85 93087 11/12/99 056940 MIER BROS. CONCRETE 640.4712.5610 76,25 93087 11/12/99 056940 MIER BROS. CONCRETE 010,4420.5605 59,85 93087 11/12/99 056940 MIER BROS, CONCRETE 640,4712,5610 39.58 93087 11/12/99 056940 MIER BROS, CONCRETE 010.4420,5605 39,58 275.11 93089 11/12/99 057096 MINER'S ACE HARDWARE ELBOW/BUSHING 640,4712.5610 3,63 93089 11/12/99 057096 MINER'S ACE HARDWARE STAPLES/PARTS BRUSH 220,4303.5255 35.20 93089 11/12/99 057096 MINER'S ACE HARDWARE CASEMENT 010.4213,5604 13.93 93089 11/12/99 057096 MINER'S ACE HARDWARE CASEMENT 010.4213,5604 13 , 93- 93089 11/12/99 057096 MINER'S ACE HARDWARE BROOM HANDLE/MISC,HOUSEWARE 010,4213.5604 27,64 93089 11/12/99 057096 MINER'S ACE HARDWARE VISE 010.4211,5273 28,41 93089 11/12/99 057096 MINER'S ACE HARDWARE PAINT SUPPLIES/PAINT 010.4213,5604 2.34 93089 11/12/99 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010,4201.5601 43,03 93089 11/12/99 057096 MINER'S ACE HARDWARE PAINTBRUSHES 010,4213.5604 13,25 93089 11/12/99 057096 MINER'S ACE HARDWARE THREADLOCKER 640,4712.5610 6,21 93089 11/12/99 057096 MINER'S ACE. HARDWARE SANDPAPER 010.4213.5604 2.22 93089 11/12/99 057096 MINER'S ACE HARDWARE CABLE TIES 010.4424,'5252 16.07 93089 11/12/99 057096 MINER'S ACE HARDWARE HANDLES 010.4211,5255 11. 23 93089 11/12/99 057096 MINER'S ACE HARDWARE DOOR KICK 010,4213.5604 5,89 93089 11/12/99 057096 MINER'S ACE HARDWARE BRACKETS/SCREWS 640.4712.5604 1. 95 93089 11/12/99 057096 MINER'S ACE HARDWARE BLUE EPOXY 640.4712,5610 62.18 93089 11/12/99 057096 MINER'S ACE HARDWARE RED I MIX 010.4420,5605 6,08 93089 11/12/99 057096 MINER'S ACE HARDWARE BALLCOCK 640,4712,5610 5,89 93089 11/12/99 057096 MINER'S ACE HARDWARE SEAT HINGE 010,4213.5604 7.50 93089 11/12/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010,4213.5604 7.50- 93089 11/12/99 057096 MINER'S ACE HARDWARE LOCK & CABLE 010.4201. 5255 10,07 93089 11/12/99 057096 MINER'S ACE HARDWARE DUP KEYS 010.4211. 5255 5.68 286.97 93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 18.86 93090 11/12/..99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4213.5604 112,50 93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4213.5143 19,00 93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4213.5604 35,00 93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220,4303.5255 33,60 93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303,5143 110.00 93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712,5143 73,03 93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612,4610.5143 26,00 93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4420.5143 79,20 93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4305.5143 52.30 93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4213.5604 53,22 612 , 71 93091 11/12/99 058578 MULLAHEY FORD REPR. SEAT CONTROL TRIM 010.4201,5601 93,31 93091 11/12/99 058578 MULLAHEY FORD LUG NUTS/INDIC LIGHTS/SMOG INS 010.4201,5601 423,87 93091 11/12/99 058578 MULLAHEY FORD SMOG INSPECTION 010,4201. 5601 24.95 93091 11/12/99 058578 MULLAHEY FORD AIR BAG LIGHT FLASHING 010,4201.5601 142.80 93091 11/12/99 058578 MULLAHEY FORD TRANS , FLUID EXCHANGE 010.4201,5601 81,40 93091 11/12/99 058578 MULLAHEY FORD LUBE/OIL/FILTER/TRANS , FLUID 010.4201.5601 113.22 93091 11/12/99 058578 MULLAHEY FORD REPR.VACUMN LEAK 010.4201.5601 37.47 91 7.02 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 11/09/99 16:19 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93092 11/12/99 061814 NOBLE SAW, INC, WEED LINE/BAR OIL 220,4303.5603 117,06 93092 11/12/99 061814 NOBLE SAW, INC, RIDER PLATE/SHAFT/BRACKET 220,4303,5603 265.48 382,54 93093 11/12/99 063960 PACIFIC BELL PHONE 473-2198 010.4145.5403 69.96 93093 11/12/99 063960 PACIFIC BELL MODEM LlNE-489-2345 010.4145,5403 80.71 93093 11/12/99 063960 PACIFIC BELL PHONE 473-5100 010.4145.5403 612,58 93093 11/12/99 063960 PACIFIC BELL PHONE 473-9523 010,4145.5403 ,71,69 834.94 93094 11/12/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 11,677,38 11,677,38 93095 11/12/99 066924 PLAQUE SHAQUE PUMPKIN CONTEST RIBBONS 010,4424.5252 10.30 10.30 93096 11/12/99 069108 QUINN COMPANY SERVICE CAT ROLLERS 220.4303.5603 916,39 916.39 93097 11/12/99 100192 SAN LUIS MAILING SVC MAILING-OCT WATER BILLS 640,4710.5201 719.68 719.68 93098 11/12/99 076740 SANTA MARIA TIMES DISPLAY AD-VILLAGE GLEN 010.4130,5301 205,60 205.60 93099 11/12/99 077532 ALLEN SCHOFIELD ELECTRI REPR.LIGHT-R/RM ELM PARK 010.4213.5303 75.00 75,00 93100 11/12/99 078156 SEBASTIAN OIL DISTRIB, GASOLINE/DIESEL 010,4211.5608 184.84 93100 11/12/99 078156 SEBASTIAN OIL DISTRIB, GASOLINE 010.4201.5608 1,213,98 1,398.82 93101 11/12/99 100640 SEMINIS VEGETABLE SEEDS REF,PARK DEPOSIT-SEMINIS 010.0000,4354 25,00 25.00 93102 11/12/99 101449 SIGNS OF SUCCESS,INC SIGNS 010,4430.5605 727,31 727.31 93103 11/12/99 074100 SLO CNTY AUDITOR-CONTRO VEHICLE FORFEITURE #991255 010,0000.2217 423.20 93103 11/12/99 074100 SLO CNTY AUDITOR-CONTRO VEHICLE FORFEITURE #99-1193 010,0000.2217 67.67 93103 11/12/99 074100 SLO CNTY AUDITOR-CONTRO VEHICLE FORFEITURE #991269 010,0000.2217 678.02 1,168,89 93104 11/12/99 080886 SOUTHERN AUTO SUPPLY ZIPWAX/POLISHING PADS 010.4211,5601 18,74 93104 11/12/99 080886 SOUTHERN AUTO SUPPLY FUEL ADDITIVE/STOP LEAK 010.4211.5601 87,26 93104 11/12/99 080886 SOUTHERN AUTO SUPPLY TIE DOWNS 010.4201.5601 14.74 93104 11/12/99 080886 SOUTHERN AUTO SUPPLY TIE DOWNS 010,4201. 5601 14.74 93104 11/12/99 080886 SOUTHERN AUTO SUPPLY LIGHT STROBE 220,4303.5601 61. 52 197.00 93105 11/12/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145,5401 55.22 93105 11/12/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145,5401 40,28 93105 11/12/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 29,14 11/12/99 . 93105 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 25,88 93105 11/12/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 35,08 93105 11/12/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010,4145.5401 1.50 187,10 93106 11/12/99 101473 BARBARA STANTON REF,PARK DEPOSIT-STANTON 010.0000,4354 25,00 25.00 93107 11/12/99 082328 STERLING COMMUNICATIONS TRANSFORMER 010.4201. 5603 84,46 93107 11/12/99 082328 STERLING COMMUNICATIONS CHANGE CAMERA INPUTS AT CONSOL 010.4201.5603 102.00 186.46 93108 11/12/99 082836 STREATOR PIPE & SUPPLY PIPE COUPLING 640.4712.5610 5.64 93108 11/12/99 082836 STREATOR PIPE & SUPPLY PIPE COUPLING 640.4712.5610 1.54 ; VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 11/09/99 16:19 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93108 11/12/99 082836 STREATOR PIPE & SUPPLY DRINKING FOUNTAIN REPAIR PARTS 010.4420,5605 21. 88 29,06 93109 11/12/99 084278 TEE'S PLUS DARE T-SHIRTS 010.4201,5504 702,69 702,69 93110 11/12/99 084900 THOMA ELECTRIC CO, INSTL,CHARGER FOR ELECT , TRUCK 010,4420,5605 178,72 93110 11/12/99 084900 THOMA ELECTRIC CO. INSTL,CHARGER FOR ELECT,TRUCK 010.4430.5605 178,73 357,45 93111 11/12/99 085644 TOSTE GRADING & PAVING TACK OIL 220,4303.5613 137,50 137.50 93112 11/12/99 086346 TROESH READY MIX CONCRETE WASTE 220.4303.5307 196,67 196,67 93113 11/12/99 086736 DOTTIE TRULOCK DOG OBEDIENCE CLASSES 010,4424,5351 89,60 89,60 93114 11/12/99 087204 DIANE ULIBARRI COUNTRY CRAFT JAMBOREE 010,4424.5351 813,00 813.00 93115 11/12/99 101009 UNISOURCE MAINT SUPPLY CR:DEGREASER 010,4213.5604 22.31- 93115 11/12/99 101009 UNISOURCE MAINT SUPPLY OIL ABSORBENT 010,4213.5604 41.12 18,81 93116 11/12/99 087672 UNITED RENTALS CONCRETE/STEEL BLADES 220.4303,5255 105.69 93116 11/12/99 087672 UNITED RENTALS RENTAL-DELINEATORS 220.4303,5552 160.88 266,57 93117 11/12/99 088842 VALLEY AUTO SERVICE REPR,TIRE 010,4213,5601 12,00 12,00 93118 11/12/99 100257 VILLA AUTOMOTIVE BLADES/OIL/FILTER 010,4201. 5601 199,13 93118 11/12/99 100257 VILLA AUTOMOTIVE SMOG CERT 010,4201. 5601 68,20 93118 11/12/99 100257 VILLA AUTOMOTIVE SMOG CERT 010.4201. 5601 68,20 335,53 93119 11/12/99 090480 WAYNE'S TIRE WIPERS/LUBE/OIL 010.4201.5601 43.91 93119 11/12/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/ALIGN 010,4201. 5601 293,75 337,66 93120 11/12/99 092976 WITMER-TYSON IMPORTS K-9 TRAINING OCT 010.4201. 5322 135.00 135,00 93121 11/12/99 093210 WORKRITE NOMEX NAVY PANTS 010.4211.5272 84.40 84,40 93122 11/12/99 094146 ZUMAR INDUSTRIES SIGNS 220.4303,5613 124.16 124.16 TOTAL CHECKS 237,635.02 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8 11/09/99 16:19 VOUCHER/CHECK REGISTER FOR PERIOD 18 FUND TITLE AMOUNT 010 GENERAL FUND 53,231. 52 011 PAYROLL CLEARING FUND 176,279,48 217 LANDSCAPE MAINTENANCE DISTRICT 120,00 220 STREETS FUND 3,681. 72 284 REDEVELOPMENT AGENCY FUND 35.56 350 CAPITAL IMPROVEMENT FUND 2,810.99 612 SEWER FUND 325.24 640 WATER FUND 1,150.51 TOTAL 237,635.02 9,1). CITY COUNCIL MINUTES TUESDAY, NOVEMBER 9, 1999 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET, ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Honorable Mayor Lady called the regular City Council meeting of the City of Arroyo Grande to order at 7:00 p.m. 2. ROLL CALL City Council: X Council Member Runels Absent Council Member Tolley X Council Member Dickens X Mayor Pro Tem Ferrara X Mayor Lady STAFF PRESENT -X-City Manager 1L-City Attorney -X-Director of Administrative Services 1 _Chief of Police _Director of Building and Fire 1L-Pirector of Community Development I 1L-Pirector of Public Works _Director of Parks and Recreation lLJ)irector of Financial Services -X-Consultant Planner lL..Consultant Engineer 3. FLAG SALUTE Mayor Lady led the Pledge of Allegiance. 4. INVOCATION Mayor Lady delivered the invocation. 5. SPECIAL PRESENTATION None. 6. AGENDA REVIEW City Manager Hunt stated that there was correspondence relating to Agenda Item 7.a. -~-----,----------- ----------------------- CITY COUNCIL MINUTES NOVEMBER 9, 1999 6.a. RESOLUTIONS AND ORDINANCES READ IN TITLE ONL Y Council Member Runels moved, Mayor Pro Tem Ferrara seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. PUBLIC HEARINGS 7.a. VILLAGE GLEN ANNEXATION AND ELEMENTARY SCHOOL #12 (GENERAL PLAN AMENDMENT 97-004, DEVELOPMENT CODE AMENDMENT 97-(09) Consultant Planner Prutch highlighted the staff report. After being assured that the public hearing had been duly published and all legal requirements met, Mayor Lady opened the public hearing. Christopher Charles, student at Harloe School, spoke in favor of the proposed elementary school. Toby Charles, Arroyo Grande resident, spoke in favor of the proposed elementary school. Jim McKinney, 263 Canyon Way, submitted a letter for the record stating his concerns about the proposed drainage system for the project. Ron Dodge, Rodeo Drive, spoke in favor of the proposed elementary school; however, he stated concerns about traffic impacts on Rodeo Drive. He suggested that traffic impact fees be used for mitigation measures on Rodeo Drive. Juan Oliverria, Principal of Harloe Elementary School, spoke in support of a new school. He stated at Harloe there are 700 students in a school built for 350, and that the school is overcrowded with inadequate facilities to accommodate the students. He said he served on the committee to review various sites for a new school and that the James Way area was an ideal location. CZ Brown, 350 Old Ranch Road, spoke about concerns related to the quality and quantity of water; concurred with the comments about Rodeo Drive and supported traffic impact fees being dedicated to Rodeo Drive; spoke in support of a new elementary school; and spoke in support of the suggestion to dedicate park-in-lieu fees to Rancho Grande Park. He stated that the City Council needs to realize the cumulative impact and effects from the project. Rich Hagler, 417 Stagecoach Road, stated he had submitted a letter, which was referenced as letter #7 in the Environmental Impact Report (EIR). He spoke in support of the project and a neighborhood school. Jack Smith, representative of the Lucia Mar Facility Advisory Committee, spoke in support of the project. He stated he had participated on the committee for site selection and had originally looked at eighteen different sites for a new school. 2 -~--~-------- ----~-------------- ---- ---- ---- ------'-- CITY COUNCIL MINUTES NOVEMBER 9, 1999 Peter Ponomaroff, teacher at North Oceano Elementary School, spoke in favor of the project. He stated that there was no question about impacting people. He said impacts could not be avoided. He commented that as the community grows, there continues to be a negative impact to the existing schools. Phil Whitaker, Arroyo Grande resident, spoke in favor of the project. He said the new well is a source of water the City can use. He said this project would be more beneficial in the City instead of the County. , Glen James, one of the four property owners of the site, stated his mother would have liked the project and his siblings agree that it is a good use of the property. Richard De Blauw, adjacent property owner to the proposed development, spoke in favor of the project. Kathleen Wendell, Printz Road, stated she had previously expressed concerns to the Planning Commission and City Council regarding this project. She reviewed \ her concerns relating to the possible impact on water facilities, specifically that j the project will affect her well; buffer of development with larger parcels; the impact to landowners overlooking the site; the loss of open space; concern about j the visibility of relocatables on the school site; and concerns about noise from ! buses and school bells ringing. She said she hoped that her concerns could be I mitigated. ! i Sandy Davis, spoke in favor of the project as a representative of Lucia Mar Unified School District, as a resident, and as a parent of two elementary school I students. She said this project was an opportunity to present a gift to the community. She spoke about a state-of-the-art facility for the number of students it's built for and that 500 students on the east side of the freeway will benefit from this project. William Daniel, 741 Printz Road, stated he was not anti-progress; however, he spoke in opposition to the project and expressed concerns about 1) the project violates Section 8 of the General Plan; 2) a poorly located school site; 3) an increase in traffic density; 4) the removal of Eucalyptus trees and the impact on wildlife and Monarch Butterflies; 5) a flawed conclusion on water in the EIR; 6) the availability of water source for residents on Oak Park, Noyes Road, and Printz Road; and 7) storm run-off draining to Canyon Way. He said run-off should be contained within the project. He suggested that the project be denied. Gary Young, 2815 Mesa Alta Lane and applicant for the project, stated there was cooperation among all the property owners involved. He said the goal was to annex the property into the City. Nancy DePue, Lucia Mar Unified School District Superintendent, spoke in favor of the project. She talked about finances and funding sources and spoke about the 3 CITY COUNCIL MINUTES NOVEMBER 9, 1999 passing of Measure A. She explained that the District was eligible for $30.7 million from State bond monies. She stated that the last elementary school to be built in the City was in 1962, and that existing schools were above their capacities. Raymond Deutch, Architect for the Lucia Mar Unified School District, displayed a map of the proposed project and explained the access to the school. He displayed a plan showing the preservation of existing trees on the site; onsite parking of 99 spaces; 16 spaces for parent pick-up and drop-off; and a separate area for bus loading. He said the new school would accommodate the current needs; and the school will be designed so houses won't be looking down onto it. Gary Young, applicant, stated that the EIR is significantly different as the project is less dense, there are changes in traffic flow, and issues with water resources have been addressed. He thanked those at Lucia Mar School District for their part in the project. Tom Murray, Arroyo Grande resident, spoke in favor of the project. Heexplained he had served on the Lucia Mar Facility Advisory Committee and had assisted in the search for a site to meet the needs of the community and policies of the District. Kathleen Wendell, Printz Road, restated her concerns about water resources. Hearing no further comments, Mayor Lady closed the public. hearing. Mayor Pro Tem Ferrara asked the consultant from Crawford, Multari, and Clark to address questions relating to fiscal impacts of the proposed school as stated in the Fiscal Impact Study. There was discussion about the methodology used to determine actual costs for public safety services. Mayor Pro Tem commented that he was satisfied with the water issue. He said he wanted the project to contain sufficient mitigation measures to neutralize traffic impacts as a result of the project and the revised project offers a valid strategy with reduced density including a school that will divert traffic away from the Brisco/101 intersection. He further stated that the mix of zoning is appropriate and consistent with current land use policies. He spoke about traffic problems on Rodeo Drive and encouraged the residents to participate with the City on this issue. Council Member Runels asked the Engineer to address questions regarding drainage for the project, and the effects of potential drainage and increased traffic on Tally Ho. 4 --~-" CITY COUNCIL MINUTES NOVEMBER 9, 1999 Council Member Dickens asked the consultant for clarification on mitigation measure E.1. relating to groundwater resources; responded to a public comment regarding the detention basin and stated that it should adequately address flow from Canyon Way; supported dedicating traffic impact fees to Rodeo Drive and dedicating park-in-lieu fees for Rancho Grande Park; asked the -EIR consultant what percentage of the Eucalyptus trees would be removed and the resulting impacts to existing wildlife and Monarch Butterflies. He stated that he appreciated concerns expressed about the project's impacts; however, there were existing impacts and this project offers trade-offs to the community. He said that there was a significant improvement over the previous proposal and the significant benefits of the project outweigh the potential impacts. He said this was a logical inclusion into the City. Mayor Lady stated he supported the revised project with lesser density combined with a new school. He agreed that there were significant benefits for the project to be located within the City instead of the County. He commented that the City would have the ability to mitigate the impacts. He supported dedicating the park fees to Rancho Grande Park and stated that the completion of the Park was a priority for the City. Mayor Pro Tem Ferrara moved to adopt a resolution certifying the Final Environmental Impact Report (FEIR) prepared for General Plan Amendment 97- 004. Development Code Amendment 97-009, Vesting Tentative Tract Map 2265, and Planned Unit Development 97-563. Council Member Dickens seconded the motion. _Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. Mayor Pro Tem Ferrara moved to adopt a resolution making findings as required by the California Environmental Quality Act (CEQA) based on the mitigation measures identified in the FEIR, and adopting a Statement of Overriding Considerations with regard to significant and unavoidable impact for traffic; with the following observations offered for the record: 1) Council believes, based on the record, that the reduced density and inclusion of the school site within the project area are effective mitigation measures reducing traffic impacts caused by this project to a "less than significant" level; and 2) This recognition notwithstanding, with an abundance of caution to ensure CEQA compliance and 5 ---,------- -- CITY COUNCIL MINUTES NOVEMBER 9, 1999 the reasonable certainty of available State funding for the school site, the Council finds that the adoption of the Statement of Overriding Considerations is necessary and appropriate. Council Member Runels seconded the motion. _Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ,ABSENT, the motion is hereby declared to be passed. Mayor Pro Tem Ferrara moved to adopt a resolution approving General Plan Amendment No. 97-004, thereby amending the General Plan Land Use Diagram and designating a 19.1 acre portion of the site as Public Facility and the remaining portion as Rural Residential. Mayor Pro Tem Ferrara further moved to .... introduce for first reading an ordinance amending the City's adopted Zoning Map and pre-zoning a 19.1 acre portion of the site as Public Facility and the remaining portion as Rural Residential, preliminary to annexation of the property (Reference Development Code Amendment No. 97-009). Mayor Pro Tem Ferrara read the title of the Ordinance. Council Member Dickens seconded the motion. _Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. Mayor Pro Tem stated that based on the flaws in its underlying assumptions, as previously stated in the record, he moved to reject the conclusions contained in the Fiscal Impact Study for this project. Council Member Runels seconded the motion. 6 --------------.------- CITY COUNCIL MINUTES NOVEMBER 9,1999 _Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. Mayor Pro Tem Ferrara moved that all project park development fees be used toward the funding of Rancho Grande Park; further direct staff to develop a funding strategy to implement mitigation measures addressing the problem of excessive speed on Rodeo Drive, and to continue to coordinate with residents of Royal Oaks to seek remedies to these lingering problems; and to provide Council with periodic status reports on progress made. Council Member Dickens seconded. _Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 7.b. DRAINAGE MASTER PLAN FOR THE CITY OF ARROYO GRANDE Public Works Director Spagnolo highlighted the staff report. He explained that the Draft Plan was distributed for a sixty day review period which was extended an additional two weeks upon request, so that all public comments could be included. He said that specific comments were received regarding the Newsom Springs project and three alternatives have been identified for this project. Further, the Plan has identified 24 projects, including Newsom Springs. He explained that individual projects that have been identified in the Plan would be reviewed and approved by the Council prior to design and construction. He said the Council is requested to approve the Drainage Master Plan, which would then be used as a comprehensive tool to identify and address drainage deficiencies throughout the City. Council Member Runels referred to the map on page 8 of the Drainage Master Plan and said that the map identified an area as Los Berros Creek when in fact 7 ------ -....- ---- CITY COUNCIL MINUTES NOVEMBER 9, 1999 most of the water comes off of the freeway between Newsom Springs Creek and Los Berros Creek. Consultant Engineer Campbell displayed a map showing the watershed area and said that the area Council Member Runels was referring to was a subset of Los Berros Creek watershed and it could shown in the document and be given a name. Council Member Dickens declared that he did not think his review of the Drainage Master Plan constituted a conflict of interest because the Council was not discussing specific drainage projects. He referred to the Regional Watershed Area Map and commented that the Newsom Springs Creek was identified inside the Arroyo Grande Creek watershed and he requested that the Newsom Springs watershed area be identified on the map. Consultant Engineer Campbell responded that Figure 1 could be amended to include the Newsom Springs watershed area. After being assured that the public hearing had been duly published and all legal requirements met, Mayor Lady opened the public hearing. J Johnson, 1208 Huasna, spoke about the three proposed alternatives for the Newsom Springs project and requested the Council consider a more direct path for drainage. Grace Stilwell, 734 Myrtle, expressed concern about an open ditch at Branch Mill Road just below the Dixson land. She asked who owned it and why it was going to remain as an open drainage ditch. Director Spagnolo responded that in the plans identified in the Master Plan, there were three options that would utilize the existing drainage facility. City Attorney Carmel clarified that there was an agreement between the City and the Dixson Ranch for the City to maintain the drainage basin. Hearing no further comments, Mayor Lady closed the public hearing. Council discussion included clarification that the City would use the Drainage Master Plan as a planning tool to help identify drainage deficiencies in the City and was not limited to projects or options proposed in the Plan. Council Member Runels moved to approve the 1999 Master Drainage Plan as modified. Mayor Pro Tem Ferrara seconded. 8 -~--_._~-------- -~ CITY COUNCIL MINUTES NOVEMBER 9, 1999 _Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 7.c. ADOPTION OF AN ORDINANCE AMENDING PORTIONS OF CHAPTERS 6 AND 7 OF TITLE 6 OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO SEWER AND WATER RATES AND CHARGES Director of Public Works Spagnolo highlighted the staff report. After being assured that the public hearing had been duly published and. all legal requirements met, Mayor Lady opened the public hearing. Hearing no comments, he closed the public hearing. Council Member Runels asked for clarification that Lopez charges could be modified in the future. Director Spagnolo responded that was correct. Council Member Dickens moved to adopt an ordinance amending Chapters 6 and 7 of Title 6 of the Municipal Code, and adopt a resolution establishing new water and sewer rates and charges. Council Member Dickens read the title of the ordinance. Council Member Runels seconded the motion. _Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS Steve Oros, Traffic Engineer for Penfield & Smith, stated that he had prepared the Traffic Study for the Village Glen project. He stated that agencies review traffic differently and he suggested that the City develop guidance and methodology on 9 CITY COUNCIL MINUTES NOVEMBER 9, 1999 specific procedures on how to assess and measure intersection operation and levels of service for traffic engineers to use. Mayor Pro Tem Ferrara stated that he concurred with the essence of Mr. Oros' comments. He said these were issues that have been raised in the past, such as coming up with thresholds, methodology, when traffic counts are taken, approach, and what factors were considered. He said all of these issues were being left to professional interpretation and conjecture. He suggested that some time soon this issue would be addressed and be able to provide the direction Mr. Oros was seeking. 9. CONSENT AGENDA Mayor Pro Tem referred to Item 9.d., Minutes of City Council Meeting of October 26, 1999, and asked staff to modify the reference of "Tucker" to "Tucktield" throughout the minutes. Council Member Runels moved and Mayor Pro Tem Ferrara seconded the motion to approve Consent Agenda Items 9.a. through 9.1., including the modification to Item 9.d., with the recommended courses of action. a. Cash Disbursement Ratification. Approved. b. Statement of Investment Deposits. Received and filed. c. Cash Flow AnalysislApproval of Interfund Advance from the Sewer Facility Fund. Approved. d. Minutes of City Council Meeting of October 26, 1999. Approved with modification. e. Rejection of Claim Against City - S. Sanderson. Rejected Claim. f. Contract with the California Public Employees' Retirements System (PERS) for Medical and Hospital Insurance. Resolution Nos. 3407 through 3412 adopted. g. Disposal of Surplus Bicycles. Resolution No. 3413 adopted. h. Authorization to Solicit Bids for the Purchase of a Copy Machine. Approved. i. Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase lA, Project No. 90-97-02, Progress Payment No.2. Approved. j. Award of Bid - City Corporation Yard Gate Security System. Approved. k. Optical Detection Devices at East Branch Street at Mason Street, Project No. 90-99-2, Progress Payment No.1. Approved. I. Bikeway One - Paulding Middle School Bikelanes, Project No. 90-98-1, Progress Payment #3. Approved. 10 CITY COUNCIL MINUTES NOVEMBER 9, 1999 _Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 1 o. CONTINUED BUSINESS 10.a. PROPOSED ORDINANCE AMENDING TITLE 6. CHAPTER 4 OF THE ARROYO GRANDE MUNICIPAL CODE INSTITUTING A MANDATORY . COMMERCIAL AND INDUSTRIAL RECYCLING PROGRAM Director of Community Development McCants highlighted the staff report. He stated that Bill Worrell from the Integrated Waste Management Authority was available to answer questions. Council Member Runels asked if the current fee structure would be affected by this ordinance. Mr. Worrell responded that the implementation of the program would not affect the rates. Council Member Dickens asked if feedback from businesses had been received. Director McCants replied that staff had met with the Chamber of Commerce and its members and feedback received appeared to be positive. He stated that there had been no negative feedback. Mayor Lady opened up the discussion for public comment, and hearing no comments, he closed the public discussion. Council and staff discussed public education efforts for the program; clarified that a City representative would conduct random sampling; and discussed the diversion based system of AB 939. Mr. Worrell explained that the Integrated Waste Management Authority (IWMA) have been working on a public education program, which included an initial brochure with a card to sign up for curbside oil recycling. In follow-up, two newsletters per year to all citizens and businesses; a school-based education program; field trips; a region-wide guide; and a more comprehensive business related program that the IWMA would fund. 11 ---~--~---~-- CITY COUNCIL MINUTES NOVEMBER 9, 1999 Mayor Lady opened the discussion to the public, and hearing no comments closed the public discussion. Mayor Pro Tem Ferrara asked for clarification that what the City was proposing was an exclusion of the exemptions and appeal provisions and the program was mandatory with no exceptions. Staff responded that was correct. Council Member Runels moved to introduce for first reading an ordinance amending Title 6, Chapter 4, of the Arroyo Grande Municipal Code to establish a mandatory commercial and industrial recycling program. City Attorney Carmel read the title of the ordinance. Council Member Dickens seconded the motion. _Voice Vote )LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 11. NEW BUSINESS 11.a. APPROVAL OF FRANCHISE AGREEMENT WITH TOSCO. CORPORATION FOR EXISTING OIL TRANSMISSION PIPELINES City Attorney Carmel highlighted the staff report. He recommended that the City Council approve the Franchise Agreement pending receipt of a letter from Tosco, Inc. which certifies the City has prior rights of all pipelines. Mayor Pro Tem Ferrara clarified that the theme of the franchise agreement was to protect the City's interest after the fact. He stated his concern was whether this was the appropriate document in which the City could structure in some potential mitigation. He stated he would like to see information in the document about when the lines were installed, last inspected, when they are due for replacement or maintenance, and whether there was a program for regular replacement or maintenance. He also talked about recent hazardous materials legislation. He asked if Tosco was required under law to provide the Fire Department with a description or comprehensive inventory of product that goes through the lines. He said the agreement does not address these areas. City Attorney Carmel responded that the State Fire Marshal regulates these issues although the City has access to the information. He explained that the 12 CITY COUNCIL MINUTES NOVEMBER 9, 1999 Franchise Agreement was only to establish the relationship between the parties and address the franchise fee, and was not an emergency plan. Mayor Pro Tem Ferrara suggested that it was the responsibility of the City to have a complete and thorough threat analysis to have a basis from which the City could develop emergency procedures, plans, and evacuation strategies for a significant hazardous materials incident. He said the City should have knowledge of product and its characteristics. There was further discussion about the abandonment of pipelines and that there is an abandonment procedure in the Agreement. Mayor Lady opened up the discussion for public comment. Kent Penningroth, Tosco representative, acknowledged the Council's concerns. He said their number one goal is safety. He explained that they are regulated by the California State Fire Marshal and are required to notify landowners and Fire Departments along the right-of-way. Frank Nichols, Tosco representative, explained the notification process and stated that they are permitted to transfer specific products only. Mayor Pro Tem Ferrara requested that Tosco provide the City with a list of products. Mr. Penningroth replied that he would meet with City staff regarding the request. Council Member Runels moved to approve a new, non-exclusive franchise agreement with Tosco Refining Company by and through its subsidiary, Unocal California Pipeline Company, subject to receipt of a letter from Tosco Council Member Dickens seconded the motion. Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 13 CITY COUNCIL MINUTES NOVEMBER 9, 1999 11.b. FISCAL YEAR 1999/2000 FIRST QUARTER BUDGET STATUS REPORT Director of Financial Services Snodgrass highlighted the staff report. There was discussion about the shift of sales tax dollars from established vendors; proposed adjustments for reserve officer uniforms, forensic mandated services, and the unfunded State mandate to provide snacks to Children In Motion program participants that was unanticipated. City Manager Hunt explained that the City was currently conducting an Impact Fee Study and could incorporate the cost of snacks previously funded by the State for the Children In Motion program into the Study. Mayor Pro TemNice Chair Ferrara moved to 1) Approve Carryover Appropriations as detailed in Schedule B; 2) Approve detailed budget adjustments and recommendations as shown in Schedule B; 3) Approve requests for additional appropriations in the General Fund; 4) Adopt a resolution establishing a mileage allowance for the Director of Administrative Services and the Economic Development Director; 5) Deny requests for contribution to non-profit community groups at this time and review again at Mid-Year; and 6) Approve Schedules A through F included in the First Quarter Status Report. Council Member Dickens seconded the motion. Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 12. COUNCIL COMMUNICATIONS Council Member Dickens gave a report on the SLOCOG meeting held on November 3, 1999 regarding Advanced Project Development Proposals for the Brisco Road-Halcyon RoadlRoute 101 Project Funding. Council Member Runels requested that the City Council send a letter to the Board of Supervisors supporting an ordinance calling for a Special General Obligation Bond Election on March 7, 2000. Mayor Pro Tem Ferrara discussed trash enclosure issues at the Five Cities Center. 14 CITY COUNCIL MINUTES NOVEMBER 9, 1999 Mayor Lady reported that all videos available through the County Library system are able to be checked out by persons of all ages. He requested the City Manager look into the issue. 13. STAFF COMMUNICATIONS None. 14. ADJOURNMENT Mayor Pro Tem Ferrara moved, Council Member Dickens seconded, and the motion passed unanimously to adjourn the meeting. Time: 10:47 p.m. MICHAEL A LADY, MAYOR A TIEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK 15 I.c. MEMORANDUM TO: CITY COUNCIL FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES ~ SUBJECT: REJECTION OF CLAIM AGAINST CITY - H. BOTTORFF DATE: NOVEMBER 23, 1999 RECOMMENDATION: It is recommended the City Council reject the attached Claim for Damages against the City filed by Harry Bottorff, 1218 Montego, Arroyo Grande. FUNDING: None. DISCUSSION: The City's insurance adjusters have reviewed the claim of Mr. Bottorff and recommend it be rejected. -- e \ ~ WWvtv.-<>t--~. ~ City 01 Arroyo Grande . CLAIM FOR DAMAGES A 'c... W ' '~TO PERSON OR PROPERTY RECEIVED 1C/I'6Jq1 CITY Of ARROYO GRAPlDE File with: RESERVE FOR FILING STAMP CITY CLERK'S OFFICE Claim No. ~T 15 PH 2: 59 214 East Branch street @PI1)) Arroyo Grande, CA 93420 INSTRUCTIONS 1. Claims for death, injury to person or personal property must be filed not later than six months after the occurrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on Page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: (Name of City) Date of Birth of Claimant air, Occupation of Cl RETIRED Home Telephone Number So5'" 99 45'7 Business Telephone Number Give address and telephone number to which you desire notices or communica- tions to be sent regarding this claim: 55Et '3~ "/3 Z' When did DAMAGE or INJURY occur? Names of. any, city ;.employees Date '''/0'1/9Q Time ~ ~ ~~n (:/M involved in INJURY or DAMAGE If clai i~ for Equitable Indemnity, give date claimant served with that complaint: Date: Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet. Where appropriate, give street names and f address and measurements from landmarks: ( ON ~\~ CA1. E'S'T STR"IE'~T ,) \1~'" N o RT' \4 of SIE~AA S~E"E'T ) Describe in detail how the DAMAGE or INJURY occurred. ) O~At::" 1'0 "~t>J'f' ~-JE'~ S -R.~F Met/... T'RI~ 4 RtJoF' ~p 5tvJ Wt.4~ €'L. ) ) Re- C.~e:-A""1-O NA L ",;r...., C U:: FRoM Lov-l \4Ar-Jt;PJCo\l€KW E:'AD LI,...,g Why do you claim the City is responsible? ~ .',. -""G.\ e: "'I<-€ It; 5\-\00\..9 trlAv6 i31El!"'; TFZIMMf"O To MAKE' -r~\E' CI't'1' ST~E'E'T f>ASSA'e1t.€ roFt A M~O I UH s-rzev Cit" v.h~cE" L Tf'AI Lt:"R Describe in detail each INJURY or DAMAGE PL.J\STIC "'E-tJT CoYERS 6RoJ<~'" .t ToR"" FRoH ~Clt Roof: AAq< RlfPEO FRoM Roof" ~ ~ENr Tf2\M T(JRt-I r-~r1 vfY€"R 5\~a:: or'TRA,L~R .s~E'<yJS To~N ~tl.oH F7,.oof ('t\S'S'lel.~ AsTOR€' WA,If'R OAJ1AG,€,) SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE -.---- The amount claimed, as of the date of presentation of this claim, is computed as follows: Damage incurred to date (exact): Estimated prospective damages as far as known: Damage to property......$ Future expenses for medical Expenses for medical and hospital care.....$ and hospital care.......$ Future loss of Loss of earnings........$ earnings..............$ Special damages for other prospective special . . . .. . . . . . . . . . . . . . . . . . . . . $ damages. . . . . . . . . . . . . . . $ General damages.........$ Prospective general Total damages incurred damages...............$ to date...............$ Total estimate prospective damages.............$ ~1~.Ob Total amount claimed as of date of presentation of this claim........$ 0 Was damage and/or injury investigated by pOlice? ~n If so, what City: Were paramedics or ambulance called? W~ If so, name City or ambulance If injured, state date, time, name and address of doctor of your first visit WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name Address Phone Name Address Phone Name Address ' Phone DOCTORS and HOSPITALS: Hospital Address Phone Doctor Address Phone Doctor Address Phone r~ - f' " I , \..: ~./ \ j i' 1 . /. \ I ',. ( \ s 1 ,"') I L I I .... I i- ) :~. '~ j ... ( -T" !<" i r~ ~ I ." I ! \ ' f '\ r" \~ :s \ ;. j I -- \ I I ) '----- --- L ---,--~ , '\ -",-_ HILL CR t 5 T X A ~':(J :)c."lr 'j ~ r -7-R:~ t' s;- -j 'f.<, f.;' C S --,---- .,,-- ---- "-, , ~ I \ ~ ' 24~ t-lllLCRE5T I t \ I ~ I -. .."'. ................ ..~.-., "-.. . ~ ,"- ...-.-- Signature of Claimant or person Typed Name: Date: filing on behalf giving 10 1'2/ qq relationship to Claimant: I-JAR Y J. ~oTToRf"F CITY CLERK (Gov. Code Sec. 915a). felony (Pen. Code Se~. 72). . . , ~. RECEIVED CITY OF ARROYO GRANDE 99tmV -8 At; 9: 55 Next Report Due: December 5, 1999 STATUS REPORT #2 November 5, 1999 City of Arroyo Grande P.O. Box 550 Arroyo Grande, CA 93420 ATTN: Robert Hunt, City Manager RE: Our Principal: City of Arroyo Grande Date of Loss: October 11, 1999 Claimant: '. Harry J~ Bottorff Our File No.: A9713- T Dear Mr. Hunt: PREVIEW: The claimant alleges damage to his vehicle due to him hitting low hanging limb of a city tree. REPLY ,REQUEST: I believe that this is a claim that should now be rejected. If you concur please send a Standard Rejection letter to: HarryJ.Bottorff 1218 Montego Arroyo Grande, CA 93420 ' Please send a copy of said rejection to the undersigned for the completion of my file. CITY INFORMATION: Thank you for providing me with a copy of Randy Robinson's report relative to this matter. This indicates that the tree that the claimant hit was not a city tree. The tree bas 2 branches, which were measured and determined to be at a 10 foot level. The City Ordinance requires that they be 12 feet above street level CARL WARREN & CO. CLAIMS MANAGEMENT. CLAIMS ADJUSTERS P.O. Box 1052 · San Luis Obispo, CA 93406-1052 Phone: (805) 544-7963 · Fax: (80~) 544-1068 ----------- , - City of Arroyo Grande Robert Hunt November 5, 1999 Page Two (A9713- T) CLAIM STATUS: Claim Status Reserves LPD-Harry Bottorff Open Loss $220.00 Expense $ 500.00 COMMENT: I shall now place my file on diary to December 5, 1999 awaiting receipt of the Standard Rejection letter. Very truly yours, ~&~. Pat Tumbarello, AlC, CPCU .--- , ' " 'flit:! 0/ 'P.O~"55I, .. .~8fi.. . ,.. ~ ' 2141111t BrudI Street ' . .' .'.. '.. ,..... ' . .. . . ' ., ., ... ....' .. . , '/~,oG~C.~'93421, " ... . ... . .,.' .:",. .' ..... . . .'-.. " " - .' .......: (105) 4~14"" . ' ';Af>)nNIsTRATIVE 'SERVICES' ,,:F.AX:(I05)4'7~' .,',;", ',' '&oMaD: iftadt1@iUToi............ ; .-. ..,.. ,...-.'.. ... -', ,.. ..', '., .". ,- ,; .; , , ; ,Harry J.Bottdrff . :"'1218 Montego ' ,. ' Arroyo Grande CA 93420 " . . -'" .- :- \ ,".. ," . ,Notice is hereby given that the claim you pre~ente.d to the citY cdUftcn of; the' City' . " ,of Arroyo Grande 'on ~ctober15, 1999 wa~ reje~ed o~ November'2?,01999.' . { , : , Subject to certain exceptions, you have only six (6) mO!"!ths, ,frornJhe ,date this notice was. 'personally delivered or ,deposite~in . the United~tatesrnantoJn~ a, ' Court Action i~a Municipal or a S.uperi.o.rCourt of the,State 9t~alifornia on thJs '.,,' qlaim (See Gove.mment Code Section 945'.6). . . . j ! '.,-:, Your11~y seek the advice of an attorney of your chblce in co,nnection witf1this matter. If you desire to consult ail attorney, you sh~uld do sOlmmedi,ately. . .'~ '. ii,.. , . ;.: KellyWetmore ' , .' . Dh'ector of Administrative Services , . 'City Manager I c: , CityAttorney DireCtor,of Public Works . . Carl Warren & Co. 9.d. MEMORANDUM TO: CITY COUNCIL FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION /:f1f SUBJECT: AWARD OF BID - KIWANIS PARK GAZEBO DATE: NOVEMBER 23, 1999 RECOMMENDATION: It is recommended the City Council accept the bid from and award the contract to Higgins and Associates in the amount of $21 ,715.58 for the new Kiwanis Park Gazebo. FUNDING: The Capital Improvement Program - Park Projects allocated $25,000 in the 1999-2000 Fiscal Year Budget towards this project. DISCUSSION: Three (3) bids were received for this project. Higgins and Associates submitted two (2) different bids for varying models of Gazebos and Vixen Hill submitted a bid for one model. The proposals from Higgins and Associates were $21,506.44 for model GOX20T and $21.715.58 for model GIW20T with Vixen Hill submitting a bid for $16,945 (Attachment 1). The apparent low bidder was Vixen Hill ($16,945); however, the bid submitted reflected a wooden structure, which is not what was specified in the Request for Proposal (Attachment 2, Criteria 13). In discussions with Mr. Bob Lund of the Village Improvement Association, the Association prefers the roof design of Model GIW20T because of the aesthetics. Due to the difference in cost of approximately $200, staff is recommending accepting the bid for Model GIW20T. Alternatives The following alternatives are provided for the Council's consideration: - Approve staff's recommendation; - Modify staff's recommendation; - Reject staff's recommendation; - Provide direction to staff. Attachment: Bid Sheet (Attachment 1) Specifications (Attachment 2) Model Photo (Attachment 3) Site Map (Attachment 4) -.--- ~ BID OPENING LOG SHEET CITY OF ARROYO GRANDE . BID OPENING: November 5, 1999 Kiwanis Park Gazebo Replacement , ,BIDDER'S NAME. CITY TOTAL Vixen Hill Gazebo $16,945.00 Elverson, PA Keith Vint & Associates Option 1 $21,506.44 Poligon Shelters Option 2 $21,715.58 Bakersfield, CA ~L4J~ Kelly etm re, . Administrative Services DirectorlDeputy City Clerk c: r~I"'- __...I .... TI L II Ii_ .AiI,u I ~:j City Manager . , -- ~ CITY OF ARROYO GRANDE PARKS AND RECREATION REQUEST FOR PROPOSAL GAZEBO REPLACEMENT - KIWANIS PARK Receipt of Proposal' The City of Arroyo Grande Parks and Recreation Department will receive sealed proposals for gazebo replacement project at Kiwanis Park. Proposals will be accepted at the Administrative Services Department offices located at 214 E. Branch Street, Arroyo Grande, California until 5:00 P.M., November 5, 1999. Proposal forms can be obtained at the Parks and Recreation offices or by contacting the Parks and Recreation Director at (805) 473-5474 or the Administrative Services Director at (805) 473-5414. Selection of Manufacturers The City will select one manufacturer and/or representative to provide design assistance and other site amenities. The Request for Proposal process is intended to identify the company with the best over-all design ability, service, and equipment. The least expensive proposal will not necessarily be the one selected for the project. Criteria for Selection 1. PRODUCT LIABILITY. Describe the manufacturer's product liability policy. The City is requiring a minimum level of product liability insurance of one million dollars ($1,000,000) by a highly rated carrier. Include one copy of the certificate of insurance for any product liability and general liability coverage the manufacturer currently carries for the playground equipment and surface material. 2. MEET CPSC STANDARDS FOR DESIGN. Describe compliance with all applicable aspects of the Consumer Products Safety Commission standards. 3. PRODUCT WARRANTY. Describe manufacturer's warranty for workmanship and materials. Provide breakdown of length of warranty for various components, which may differ from any blanket warranty. 4. DESIGN SERVCES PROVIDED. Describe the scope of the design service to be provided. Since the designs will be reviewed by a number of people, the likelihood of some revisions is high. Describe your flexibility in handling revisions and redesigns. -------------- 5. Final proposal price for KiwanisPark Gazebo shall include all equipment, design process time, applicable taxes, freight and shipping. Final proposal price shall also include a breakdown of cost by component. 6. POST-INSTALLATION SERVICES. Describe the manufacturer policies regarding service after installation including replacement part availability for older equipment, speed of service and any additional costs to customer. 7. LOCATION OF MANUFACTURER'S REPRESENTATIVE and CIDEFPOINT OF CONTACT. In order to provide prompt attention to problems and availability of advice, it is preferred that the selected supplier have a product representative permanently located within the central California area. Please indicate the primary representative the City will deal with for design work and post installation services and location of the representative and length of time representing, the product. 8. PRODUCT MATERIALS AND QUALITY. Describe the quality and types of materials used in the product including metals, plastics, wood and coatings. Explain why your product will be able to meet the long-term needs of the community and be cost effective. Discuss required and expected routine maintenance needs. 9. AESTHETIC APPEAL AND FLEXIBILITY. Products will be selected, in part, on the aesthetic "fit" of the equipment to the site. Please describe the flexibility of your product and staff involvement during the design process to meet site-specific design , needs and to complement the park setting. 10. REFERENCES - CALIFORNIA. List a minimum of four former clients, contact person and telephone number, and the extent of completed projects of similar scope in which you have participated in the past three years. Provide the location of the nearest installation to Arroyo Grande that provides a good example of the product. 11. DISCOUNT. In your proposal, indicate a percentage of discount (if any), which would be offered from the suggested wholesale price indicated in the manufacturer's catalog. The City of Arroyo Grande requests that the manufacturer gUarantee the pricing structures for nine months. All pricing to include delivery. 12. DELIVERYIINSTALLATION TIMELINE. Describe the timeline for delivery of materials after order as well as a timeline for start and completion of project. TIME IS OF THE ESSENCE. 13. DESIRED COMPONENTS. While the City is open . to manufacturer's representative's ideas for the gazebo, the City suggests the following to be included in the project: The proposed gazebo should be comparable to.Poligon model GOX20T- M with tongUe and groove roof, and standing seam metal roofing. All materials to be used are to be weather resistant. ------------ P A YMENTIRETENTION POLICY Payment will be made in two installments: 90% of total proposal price for project will be made within fifteen (15) days after final acceptance of work by City staff. The City shall hold Ten percent (10%) retention for an additional forty-five (45) days following acceptance. CITY POLICY The City of Arroyo Grande reserves the right to reject any and all proposals which are deemed as incomplete, obscure, or irregular, to waive any infonnality in a proposal, and to make award in the best interest of the City. The final selections shall be based on the aesthetic and functional qualities of the equipment, the overall cost relative to what is being provided, and the ability of the manufacturer to meet the delivery deadlines. Individuals desiring more infonnation on the City's procurement policy should contact Kelly Wetmore, Administrative Services Director. ~---- --- --.- Attachment #~ 02875/POR BuyLine 4455 I Ironwooa Jie;cagona[ (jaze6os 'The orLqina[ POI.! qO::v..,z gaze60 witli aua[ pitcJi rOl:t: Starn{ara witfi cupoLa. aia- - mend' patter:l fianarai[, 5 siie..- ,wa O'C'C"- fieatf ...'T7W- menf..., aa"si{ siie..-, ~Z9U111.t column...- and column daddi'ng are optionaL: See page..- -10-41. "~7r MW.,orie.-, ttt 2 u ~ 5: @) ~ ~C; ~O~ C ~cn .. -'12 ---'3 I I .- , , II GIW 36 Gazebo GIW 28 Gazebo GIW 20 Gazebo GIW 16 Gazebo 8. Columns: 36'-0" (11 m) Columns: 28'-0" (8,5 m) Columns: 20'-0" (6,1 m) Columns: 16'-0" (4,9 m) Roof: 42'.0" (12.8 m) Roof: 33'-0" (10.1 m) Roof: 24'-0" (7,3 m) Roof: 20'.0" (6,1 m) Area: 1146 SF (106,5 sm) Area: 707SF (65.7 sm) Area: 374 SF (34.7 sm) Area: 260 SF (24.1 sm) -...--. ~ ,."....__.......,..,..~~,.,....,....--........."'?'.._.,- . --_..,~ . - -. .__.~~.~_._-~.~......,,-,.,-_.,,-.~-. ---.., - - .. ~a %. ~ g~ ~~ \ \.n t;f:) t<') ~ ~ 'Be u8 ~ i~ ~ ~ ~ "'~ ~ 8 8 ~ .~ ,.. ,.. ~ p... 1 ~ ~ ~ ~I ~ ~ ~ f:\ f:\ .'f!.~, SI 8 ~~ ~ ~ "'[ cl n ql i ... .. ~ -0 ~ ~ .%.... ~~ 9 9~ % ~o Q ~ 8 ~~ W _?' ~,:f3 t' t<')t<') ,t<') ~ ";s it<') _ tJI <. >-... ... .(G ~~ % 8 ~~ ~ t ~" ~~ w !I,.S <'>;1; 'II, Q.o U -0 ,'6\ :a t<') 1'6\ 1 ! .9~"'~ ...~ t " .. i:. ... i:. ... > ~~ \!1 .. ~ :a' .t \\ u n ~ ~:; ;a ~.. I H ~ ~ _ ~.2? ~.2? ~.2? 'i o. -. ;;;~ '1 "'~ 1." ~o ~ II '6 ~g ~~ 1. .... i'\\ '" ~t~ \~ 1~ ~ ~~ ~~ \ ~ e:. ''6b'''' t<') ~"" "_ n8& 8& .. 0 ~ \ ~~ ~~ \ -D' \IS 0 ~~ ~~ o~ > ~~ " z \1 '" & \i,,, ~ "i t' 9!; \ ~ !iB 0 ,~~,~ ~.... ~ ~""tI) II) ~~~ ~ ... p-::. ~ i:. \j~.2. 1 'C ~ t~ .., ~ s., 8 ~!~ ~ ~~~ 0.. Q.of-'! ~ ---~-----_/-----~- -.-----, .... MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: GRAND AVENUE, ELM STREET TO HALCYON ROAD PROJECT NO. 60-70-90-98-6 - PROGRESS PAYMENT NO.4 DATE: NOVEMBER 23, 1999 RECOMMENDATION: It is recommended that the City Council authorize Progress Payment NO.4 in the amount of $168,265.17 to Whitaker Contractors, Inc, for the Grand Avenue, Elm Street to Halcyon Road, capital improvement project. FUNDING: On June 22, 1999, the Council awarded the construction contract for the Grand Avenue, Elm Street to Halcyon Road Project, to Whitaker Contractors, Inc. in the amount of $1,707,535 and authorized a contingency of $170,750 to be used for unanticipated costs during the construction phase of the project ($1,878,285 total available funding). DISCUSSION: Staff received from Whitaker Contractors, Inc. the application for Progress Payment No. 4 for work completed between October 1 and October 31, 1999. As of October 31 st, the contract was 54% complete and $926,893.82 of the $1,707,535 available funds (or 54%) has been requested by the Contractor. The contract end date has been extended to January 15, 2000, due to additional work required of the Contractor by the City. An existing water line was in direct conflict with the proposed storm drain. Therefore, the City directed the Contractor to relocate the water line in order to install the new storm drain, Attachments: Application for Progress Payment No.4 C:\My Documents\Projects\Grand Ave,5806\ProgPay4,CC,wpd cay of Ayyoyo-GY~ Public Works Department AppUca<<onforprogressPaynrent Contract Name: Grand Avenue, Elm St to Halcyon Rd Contract No: 60-70-90-98-6 Progress Payment No: 4 at)' Account No: 350-5806-7001 .. S 163,2.65.17 To Esaow Account S 13,696.13 Payment Date: 10fJ1j99 lint I DesclfptQl Bid EstImate Amended EstImate I"8Y 10 c.. BId Unit Unit UI'iI Percent Ifem Qty PrIce Amou1t Qty PrIce AmcuIt Qtv PrIce Amou1t CorndeIe I 1 LS MoIIIIIdon AIGWance 1 $ 10,000,00 $ 10,000,00 1 $10,000,00 $ 10.000,00 1,00 $ 10000,00 $ 10,000,00 100% 2 LS Trame ContoI 1 $ 60,000,00 $ 60,000,00 1 S60 000,00 $ 60,000,00 0.61 $ 60 000.00 $ 36 600,00 61% 3 LS =:srwv at IInOCIna 1 $ 16875,00 $ 16.875,00 1 $16875,00$ 16,875,00 0,95 $ 16 875.00 $ 16.031,25 95% 4 LS 1 $ 17900,00 $ 17 900,00 1 $17900,00 $ 17900.00 0,81 S 17 900,00 S 14499,00 81% 5 LF 4. PIle Class 160, C900 W.1IIr Main 45 S 29,00 . 1.305,00 45 S 29,00 S 1 305.00 40 S 29,00 S 1.160,00 89% 6 LF 6" PIle Class 160. C900 Walllr Main 185 S 24,60 $ 4,551,00 185 S 24,60 S 4.551,00 107 S 24,60 $ 2 632.20 58% 7 LF 6" PIle Class 160, C900 Walllr MaIn 42 S 78,00 $ 3,276,00 42 S 78,00 S 3.276,00 5 S 78.00 S 390,00 12% 8 LF 10" P\IC, Class 160, C900 W.1IIr Main 146 $ 68,00 $ 9,636,00 146 $ 68,00 S 9.636,00 144 S 68,00 $ 9,604,00 99% 9 LF 12" PIIC. Class 160, C900 WaIIIr Main 3013 S 48,00 . 144,824,00 3013 . 48,00 . 144,824,00 2,700 $ 48,00 . 129,600,00 90% I 10 fA 4" Gleevw.e~ 1 $ 625,00 $ 625,00 1 S 625,00 $ 625,00 1 S 625,00 S 625,00 100% , 11 fA 6" Glee vw.. 4 $ 825,00 . 2,500,00 4 . 825,00 . 2.500,00 4 $ 625,00 $ 2,500,00 100% 12 fA 8" Glee vw.e . 1 . 3,190,00 . 3 190,00 1 . 3,190,00 $ 3,190,00 1 . 3 190.00 $ 3,190,00 100% I 13 fA 10"_vw.._ 2 S 1.975,00 . 3.950,00 2 S 1.975,00 . 3 950,00 2 . 1 975,00 S 3950,00 100% I 14 fA 12"_VrWe_ 9 . 1,990,00 $ 17910,00 9 S 1,990,00 S 17.910,00 9 S IJIIIQ,oo $ 17,910,00 100% I 15 fA RapIIIce I" Wa1IIr Ser.4c:e and Mater Box 35 S 1,360,00 $ 47,~,oo 35 . 1,360,00 S 47,~,oo 16 S 1,360,00 . 21,600,00 46% I Per ConAucIon Note I-WI 16 fA RapIIIce 2" Wa1IIr Ser.4c:e and Mater Box 2 . 1,890,00 . 3,780,00 2 $ 1,890,00 $ 3,780,00 2 . 1.890,00 $ 3,780,00 100% t I Per ConAucIon Note 2-WI ' ; 16(b) fA RapIIIce 2" Walllr Ser.4c:e and ,. Mater Box 5 $ 1.700,00 $ 8,500,00 5 $ 1.700,00 $ 8.500,00 3 $ 1,700,00 $ 5,100,00 60% P.. Conatuc:tQl Note 2-WI I 17 fA Naw ,. Walllr SaMce and Mater Box 2 S 1.880,00 $ 3.760,00 2 . 1,880,00 $ 3,760,00 1.0 $ 1,880,00 $ 1,880,00 50% ! Per ConnucIon Note II-WI ; 18 fA RapIIIce ,. Duplex Walllr SaMce and 2 4 $ 2,000,00 $ 8,000,00 4 $ 2,000,00 $ 8,000,00 1,7 $ 2.000,00 $ 3,0400,00 <13% Mater Boxes (Per ConnudIon Note 9-WI 19 fA RapIIIce ,. Wa1IIr SaMe. 6 $ 1,450,00 $ 8,700,00 6 $ 1,450,00 $ 8.700,00 5 $ 1,450,00 $ 7.260,00 83% Per ConnucIon Note JoWl 20 fA RapIIIce 4. WIotar SaMce Manifold and 1 $ 3,600,00 $ 3.600,00 1 $ 3.600,00 . 3.600,00 0,0 $ 3,600,00 $ - 0% 4 .....Boxes ( Per Const1JcIon Note 6-WI 21 fA RapIIIce 4. W.... SaMce Marifold and 1 $ 3.700,00 $ 3.700,00 1 $ 3.700,00 $ 3,700,00 0,0 $ 3,700,00 $ - 0% 5 .....Boxes,LPer Cannuc:tlon Note 6-WI 22 fA RapIIIce 4. Wa1IIr SaMce Manifold and 1 . 3,930,00 $ 3,930,00 1 $ 3,930,00 $ 3,930,00 0,5 $ 3,930,00 $ 1.965,00 50% 7 .....Boxes (Per Connuc:tIon Note 6-WI 23 fA AbanIIon ..ling rilllr meI8r 14 $ 775,00 $ 10,850,00 14 S 775,00 $ 10,850,00 0,0 $ 775,00 $ - 0% IrPerCOnsWc:tlQl Note 7-WI 24 fA FIre Hydrant~ 6 $ 2,860,00 $ 17.160,00 6 $ 2,860,00 $ 17,160,00 7,0 $ 2.860.00 $ 20,020,00 117% IIPer ConAucIon Note SOW) , 25 fA R_ FIre Hydrant 2 $ 1.480,00 $ 2,960,00 2 $ 1.480,00 $ 2.960,00 0,0 $ 1,480,00 . - 0% I Per COnsWc:tIQI Note 8-WI I I 26 fA RapIIIce FIre HyIhnt~ 9 $ 3,000,00 $ 27,000,00 9 $ 3,000,00 $ 27,000,00 U. 3,000,00 $ 13,500,00 50% Per ConnucIon Note 4-WI 27 LS AbanIIon edsIng WIoIIIr Sys18m F.cII1Ies 1 $ 8,620,00 $ 8,620,00 1 $ 8,620,00 S 8.620,00 0,2 S 8.620,00 $ 1,724,00 20% IIIncWna COnsWc:tIcn Note IG-WI 28 LF 6" PIle $OR 35 sa-- Main 932 $ 85,00 $ 60,580,00 932 $ 85,00 S 60,580,00 892 S 85,00 $ 57,980,00 96% 29 LF 10" PIIC $OR sa-- Main 1697 S 83,00 $ 140.851,00 1697 $ 83,00 $ 140,851,00 1892 $ 83,GG $ 140.436,00 100% 30 LF 12" PIIC $OR 35 sa-- Main 389 $ 87,00 $ 33,843,00 389$ 87,00 S 33,843,00 380$ 87,00 $ 33,060,00 98% PerConnuc:tlQl Note 8-51 31 fA S-- M.more 7 S 2 500,00 $ 17,500,00 7 S 2,500,00 $ 17 500,00 6,0 S ~OO S 15,000,00 86% 32 fA I=~ ManhcIe SIB 12+78 1 S 2,360,00 $ 2,360,00 1 S 2.360,00 S 2.360,00 0,9 $ 2 380,00 $ 2115,00 90% 33 fA M.more at SIB 11>+04 1 S 1 950,00 $ 1,950,00 1 S 1,980,00 $ 1 980,00 0,9 $ 1 950,00 S 1 755,00 90% 34 fA M MamaIe at SIB 2&tiI4 1 $ 1 840,00 S 1,840,00 1 $ 1.840,00 $ 1 840,00 0,9 S 1,840,00 S 1,6156,00 90% 35 fA MamaIe at SIB 27..24 1 $ 1,840,00 $ 1 840.00 1 S 1,840,00 S 1 840,00 0,9 S 1,840,00 $ 1,856,00 90% 36 fA I Mo4t'Y EldS1lnll Manhole at SIB 37+80 1 $ 1 625,00 $ 1 625,00 1 $ 1 625,00 $ 1 625,00 1,0 $ 1 625,00 S 1 825,00 100% 37 fA RapIIc:e 4. ~LaIIInII wftt PI/C SDR 35 53 . 925,00 $ 49,025,00 53 S 925,00 S 49,025,00 51 $ 925,00 $ 47,175,00 96% Per Cannuc:tlQI NoIe 4-$\ 38 fA R_ 6" ~ LaIIInIIwftt PI/C $OR 35 1 . 1.487,00 . 1487,00 1 . 1,487,00 S 1,487,00 1,0 $ 1.487,00 S 1.487,00 100% 39 fA New 4. PI/C SOR-35 ~ Lateral 1 S 1,480,00 S 1,480,00 1 . 1.480,00 S 1,480,00 1 S 1,480,00 $ 1,480,00 100% Per ConAucIon Note 7-81 40 LS AbanIIon I:J051Il1!I S-- SIISI8m F.dl1las 1 S 4 856,00 $ 4 856,00 1 $ 4856,00 . 4 856,00 0,95 . 4 856,00 $ 4 423,20 95% 41 CY Class I~te Base 4800 S 48,90 . 234 720,00 4800 $ 48,90 . 234 720,00 1.914 . 48.90 $ 93,594,60 40% 42 TONS Class "B" I\SPI'I8II Concrete 6950 . <13,60 S 303 020,00 6950 $ <13,60 . 303,020,00 1,043.7 $ <13.60 $ 45.603,58 15% <13 LF R_ Eldnng Concrete Cw1I and Gutter 2150 . 24,80 . 83 320,00 2160 $ 24,80 $ 83,320,00 927 $ 24,80 . 22.989,60 <13% 44 LS Concrete Madan 1 $ 77,900,00 . 77 900,00 1 m,900,OO . 77900,00 o S 77 900,00 $ - 0% 45 LS MecIan LIInaIIC8IIe and IrI1GaIon 1 $ 36,261,00 $ 36.261.00 1 536,261.00 $ 36.261,00 o $ 36,261,00 $ - 0% 46 SF c-.te Cross GuttIer and__ 1800 S 6,00 $ 10.600,00 1600 $ 6,00 $ 10,800,00 1.204 $ 6,00 $ 7,224,00 67% 47 fA Concrete Handcao R8ft1M,;U1I Re1Lrn 3 $ 1,900,00 $ 5,700,00 3 $ 1,900,00 $ 5,700,00 o $ 1,900,00 $ - 0% 48 LS R~ Fru. and Collars 1 S 7,850,00 S 7850,00 1 $ 7,850,00 $ 7,850,00 o $ 7 850,00 $ - 0% 49 LS P-.t CaIMa.on 1 $ 16.0400,00 $ 16,400,00 1 $16,0400,00 $ 16,0400,00 o $ 16,0400,00 $ - 0% 50 LF CIIII t'U1I01II12-coats} 326 $ 1,00 $ 326,00 326 S 1,00 . 326,00 o $ 1,00 $ - 0% 51 LF R_ Cw1I PaIlllnllII-Coat\ 1131 $ 1,00 $ 1131,00 1131 $ 1,00 $ 1131,00 o $ 1,00 $ - 0% UI:"~~~ 720 $ 12,20 $ 8,784,00 720$ 12.20 $ 8,784,00 700 . 12,20 . 8,540,00 97% ------~~.------ -- ---",.----- BidEs1Imate Amended Es1ImaIe ~to D8fe BId UriI UriI UnIt Percent 111m UnIt i!t Qty Prtce ~ Qty Prtce ~ Qty Prtce ~ ConIJIete 53 LF ...... CGncLIt 1280 $ 1,70 $ 2,178,00 1280 $ 1,70 $ 2,178,00 1.400 $ 1,70 $ 2.380,00 109"4 !54 LF 2-In CGncLIt 320 $ 0,70 $ 224,00 320 $ 0,70 $ 224,00 140 $ 0,70 $ 98,00 44% M LF 18" I'Ve SIann Cr8In PIlle. SerIes 46 265 $ 73,00 $ 19.345,00 265 $ 70,46 $ 18869,:ze 105 $ 70,46 $ 7.397,:ze 40% M LF 24.1'Vt; SIann CnIn PIPe, SetIes 28 415 $ 142.00 $ M,930,oo 415 $ 134,18 $ M.878,4O 284 $ 134,18 $ 36.418,24 64% 57 LF 24. ~ SIann CnIn PIpe 175 $ 84,00 $ 14.700,00 175 $ 84,00 $ 14 700,00 243 $ 84,00 $ 20 412.00 139% 58 EA SIoI1II CnIn_ 5 $ 2,580,00 $ 12900,00 5 $ 2,580,00 $ 12.900,00 5,0 $ 2,580,00 $ 12.900,00 100% 59 EA SIoI1II DrIIn Crap Inet, 3 $ 4,575,00 $ 13.725,00 3 $ 4,575,00 $ 13,725,00 3,0 $ 4,575,00 $ 13.725,00 100% Per o.taII1V18. Wa 7ft 60 EA Stann DrIIn Crap Inet, 1 $ 5.300,00 $ 5.300,00 1 $ 5.300,00 $ 5.300,00 o $ 5.300,00 $ - 0% Pero.tall 8118: Wa loUt 81 EA SIann IJI'IInCrap Inet, 1 $ 4.950,00 $ 4.950,00 1 $ 4.950,00 $ 4.950,00 o $ 4,950,00 $ - 0% PerOWG 301-AG 82 EA R.... 8IdsIng Ca1ch BesIn wI1h Crap lnet 2 $ 8,647,00 $ 13.294,00 2 $ 6.847,00 $ 13.294,00 1 $ 6.847,00 $ 6.647,00 50% Per o.taII1V18. Wa7 "; 63 EA~ 1rMI et 9.eD 1 $ 2!5!50,oo $ 2!5!50,oo 1 $ 2550,00 $ 2!5!50,oo 1 $ 2!5!50,oo $ 2!5!50,oo 100% 64 LS InstIIdon of 0pICIII 0etec:I0n De\ltces 1 $ 11.750,00 $ 11.750,00 1 $11,750,00 $ 11,750,00 o $ 11.750,00 $ - 0% an HIIcwn Roed nI an snet etGntnd Ave, 8!5 LS R.... TraIIIc: SIgnal Loops 1 $ 18,500,00 $ 18.500,00 1 $18.500,00 $ 18.500,00 o $ 18.!500,oo $ - 0% 1 LS R_ and R...,., Ex. 14-111 WllWlne 1 $ 7.129,34 $ 7.129,34 1 $ 7 129,34 $ 7.129,34 100% 2 LS R_Ex. 8-In IICP S--Ma/n 1 $ 1.035,48 $ 1 035.48 1 $ 1 035,48 $ 1 035,48 100% 3 LS L.ocaII Ex. Tosco 01 line 1 $ 551,59 $ M1.59 1 $ MUS $ MI,59 100% 4 LS R.... of Ex. 2-111 CGncLIt 58Mna Trame LKI1IS 1 $ 139,49 $ 139,49 1 $ 139.49 $ 139.49 100% ToC8I U iflJO '.0;00,00 . $1,712 1, :)4,13'110 c..._ ~~ /f rZ-79 Date ~~ Total Pay to Date $ 926,89'3.82 II. 1/. ~~ Total Retention $ 92,689.38 Previous Payment $ 665.939,26 D.te Previo... Retention $ 73.993.2S Public Worb Director D.te Contract Start Date: 19-)ul-99 Original Contract Days: 180 Adjusted Contract Days: 1 City Manager Date Adjusted Contract End Dat", 1:>-/an-OO Send Pavment Amount to: Whitalcer Contrec1ors !ne, PO Box 910 22985 E1 Camino Real Santa Margarita, CA 93453 Send Retention Amount to: /Esaow Account 1# 251-396293\ First Bank of San Luis Obispo PO Box 1249 San Luis Obispo. CA 93406 --_.,..~ .... MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER IJ'o SUBJECT: OPTICAL DETECTION DEVICES ON EAST BRANCH STREET AT MASON STREET, CITY PROJECT NO. 90-99-2, NOTICE OF COMPLETION AND RELEASE OF RETENTION DATE: NOVEMBER 23, 1999 RECOMMENDATION: It is recommended that the City Council: A. direct staff to file a Notice of Completion; and, B. authorize release of the retention of $987.30, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. FUNDING: On July 13, 1999, the City Council awarded the Optical Detection Devices on East Branch Street at Mason Street Project ("Project") to Lee Wilson Electric Co. in the amount of $9,873 and authorized a contingency of $1,500 to be used for unanticipated costs during the construction phase of the Project. The total construction budget is $11,373. DISCUSSION: As of November 15, 1999, the Contractor had completed all items of work on the project in' accordance with the plans and specifications. The final adjusted contract amount is $9,873. The $1,500 contingency was not needed and thus becomes a savings to the City. Deducting the money previously paid on progress payment number 1 ($8,885.70), gives a retention payment of $987.30. Staff is recommending the release of the 10% retention ($987.30) to Lee Wilson Electric Co. thirty-five (35) days after the Notice of Completion has been recorded, if no liens are filed. Attachments: Application for Progress Payment No, 2, Release of Retention Notice of Completion C:\My Documents\Projects\Opticom\5604. NOC, CC,RR, LeeWilson,doc cetlyof ~C{j~ Public Works Department Application/or Progress Payment Contract Name: OptiCJII Defection Devises an East Branch Street at Mason Street Contract No: 90-99-2 Progress Payment No:. 2, Release a/Retention City Account No: 350-5604-7001 $987,30 Payment Date: 12/28/1999 Bid Estimate Amended Estimate PIIV to Date Bid Unit Unit Unit % hem Unit Description Qty Price Amount Qty Price Amount Qty Price Amount ComD 1 LS Traffic Control 1 $ 100,00 $ 100,00 1 $ 100,00 $ 100.00 1 $ 100.00 $ 100,00 100% 2 LS Osha Compliance 1 $ 100,00 $ 100,00 1 $ 100.00 $ 100,00 1 $ 100,00 $ 100,00 100% 3 LS Installation of Type II 1 $ 9,673,00 $ 9,673,00 1 $ 9,673,00 $ 9,673,00 1 $ 9,673,00 $ 9,673,00 100% Optical Detection Device Total $ 9,873,00 $ 9,873,00 $ 9,873.00 100." Contractor Date Pay to Date $9,873,00 Retention $0,00 Project Manager Date Previous Payments $8,885,70 This Payment I $987,301 Public Works Director Date Contract Start Date: 09/0811999 Original Contract Days: 60 Adjusted Contract Days; 0 City Manager Date Adjusted Contract End Date: 11107/1999 Send Pavment to: Lee Wilson Electric Company 1151 EI Camino Real Arroyo Grande, CA 93420 , \ -".-.- RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: CITY CLERK CITY OF ARROYO GRANDE P.O. BOX 550 ARROYO GRANDE, CA 93421 . NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter describe. 2. The FULL NAME of the OWNER is: The City of Arrovo Grande 3. The FULL ADDRESS of the OWNER is: 214 East Branch Street. Arrovo Grande. California 93421 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN CO:MMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED August 20.1999 8, The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Lee Wilson Electric Companv. 1151 EI Camino Real. Arrovo Grande. CA 93420 9. The street address of said property is: East Branch Street at Mason Way 10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: Optical Detection Devices at Mason St and East Branch St.. City Proiect No. 90-99-2 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. November 15. 1999 Don Spagnolo, PE, Director of Public Works/City Engineer Date - ----,. ... MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: FALL 1999/2000 PAVEMENT MANAGEMENT PROJECT, NO. 90-99-4, PROGRESS PAYMENT NO.1 DATE: NOVEMBER 23, 1999 RECOMMENDATION: It is recommended that the City Council authorize Progress Payment No. 1 in the amount of $76,903.74 to Valley Slurry Seal Company for the work completed on the Fall 1999/2000 Pavement Management Project. FUNDING: On September 14, 1999, the City Council awarded the Fall 1999/2000 Pavement Management Project to Valley Slurry Seal Company in the amount of $117,700 and authorized a contingency of $11,000 to be used for unanticipated costs during the construction phase of the Project. The total construction budget is $128,700. DISCUSSION: An application for Progress Payment No. 1 was received from Valley Slurry Seal for work completed through November 9, 1999. As of that date, the contract was 73% complete and $85,448.60 of the $117,700 available funds has been requested by the Contractor. Deducting the 10% retention for work completed as of this date ($8,544.86), gives a current progress payment of $76,903.74. All slurry seal work has been completed and all striping should be completed by November 24, 1999. Attachment: Application for Progress Payment No. 1 C:\My Documents\Projects\Fall 99 Slurry Seal. 5627\5627pp#1cc,doc ---~------- ___n - ~ttyef ~C{}~ Public Works Deparbnent Application/or Progress Payment Contract Name: Fall 1999-2000 Pavement Management Project Contract No: 90-99-4 Progress Payment No: 1 City Account No: 350-5627-7001 = $76,903.74 Payment Date: 11/23/1999 Bid Estimate Amended Estimate Pay to Date Bid Unit Unit Unit % Item Unit DescriDtion Qtv Price Amount Qtv Price Amount Qtv Price Amount Como 1 SY Install Type II Slurry Seal 130,000 $ 0,70 $ 91,000,00 129,081 $ 0,70 $ 90,356,70 129,081 $ 0,60 $ 77,448,60 100'110 2 LS TratIic Control 1 $ 10,000,00 $ 10,000,00 1 $10,000,00 $ 10,000,00 0,8 $10,000.00 $ 8,000,00 80'110 3 LS Replace markers, markings, 1 $ 16,700,00 $ 16,700.00 1 $16,700,00 $ 16,700,00 o $16,700,00 $ - 0'110 legends and striping Total $117,700,00 $117,056,70 $ 85,448,60 73'110 Contractor Date 0 Pay to Date $85,448,60 Retention $8,544,86 Project Manager Date Previous Payments $0,00 This Payment 1 $76,903.741 Public Works Director Date Contract Start Date: 10/20/1999 Original Contract Days: 30 Adjusted Contract Days: 0 City Manager Date Adjusted Contract End Date: 11/19/1999 Send Pavment to: Valley Slurry Seal Company PO Box 1620 West Sacramento, CA 95691 ---------~ '- I.h. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~ SUBJECT: FAIR OAKS AVENUE WATERLINE IMPROVEMENTS (FEMA PROJECT) PROJECT NO. 60-98-5 PROGRESS PAYMENT NO.1 DATE: NOVEMBER 23, 1999 RECOMMENDATION: It is recommended that the City Council authorize Progress Payment No. 1 in the amount of $24,486.30 to Madonna Construction Go. for the Fair Oaks Avenue Waterline Improvements Project. FUNDING: On September 14,1999, the Council awarded the construction contract for the Fair Oaks Avenue Waterline Improvements Project to Madonna Construction Co. in the amount of $117,090 and authorized a contingency of $11,710 to be used for unanticipated costs during the construction phase of the project ($128,800 total available funding). DISCUSSION: An Application for Progress Payment No. 1 was received from Madonna Construction Co. for work completed between October 11 and October 31, 1999, for the Project. As of October 31st, the contract was 23% complete and $24,486,30 of the $128,800 available funds has been requested by the Contractor, Attachment: Application for Progress Payment No, 1 C:\My Docurnents\Projects\Fair Oaks Waterline,FEMA \FairOaks,PP#1,CC,wpd --~ ---, '8ltyof ~C(j~ Public Works Deparbnent Application for Progress Payment Contract Name: Fair Oaks Avenue Waterline Improvements (Fema Project) Contract No: 60-98-5 Progress Payment No: 1 City Account No: 350-5755-7003 = $ 24,486.30 Payment Date: ;."... 11123/99 Bid Estimate Amended Estimate Pay to Date Bid Unit Unit Qty Unit % Item Unit DescriDtion atv Price Amount Qty Price Amount Price Amount ComD, 1 LS Mobilization AIk7Nance 1 $ 2 500,00 $ 2.500,00 1 $ 2.500,00 $ 2.500.00 0,75 $ 2,500,00 $ 1,875,00 75% 2 LS TraIIIc Control 1 $11,000,00 $ 11.000,00 1 $11.000,00 $ 11 000,00 0,60 $11 000,00 $ 6 600,00 60% 3 LS Trench Sheetina. Shorina or Bracina 1 $ 3.500,00 $ 3.500,00 1 $ 3.500,00 $ 3,500,00 0,00 $ 3 500,00 $ . 0% 4 LS Construction SUNeV 1 $ 3000,00 $ 3.000,00 1 $ 3 000,00 $ 3 000,00 0,00 $ 3 000,00 $ - 0% Water 5 LF 12" PVC. Class 150 C900 Water Main 1170 $ 46,00 $ 53,820,00 1170 $ 46,00 $ 53.820,00 117 $ 46,00 $ 5.382,00 10% 6 LS 12. DIP Waterline and Bridae Crossin a 1 $12.000,00 $ 12.000,00 1 $12.000,00 $ 12000,00 0,80 $12000,00 $ 9600,00 80% 7 EA 12" Butterllv Valve Assem bly 1 $ 1 800,00 $ 1.800,00 1 $ 1,800,00 $ 1 800,00 o $ 1 800,00 $ - 0% 8 LS Connection to Ex, 8. Waterline at intersection 1 $ 2.500,00 $ 2.500,00 1 $ 2.500,00 $ 2.500,00 1 $ 2,500,00 $ 2,500,00 100% of Fair Oaks Avenue & Woodland Dr, 9 LS Connection to Ex, 12" Waterline on Fair Oaks 1 $ 2,800,00 $ 2.800,00 1 $ 2,800,00 $ 2,800,00 o $ 2.800,00 $ - 0% Avenue at East end of Proiect 10 LS 12" x 12. x 8" TEE AssemblY 1 $ 1.000,00 $ 1,000,00 1 $ 1.000,00 $ 1.000,00 o $ 1.000,00 $ - 0% 11 LS Air & Vacuum Release AssemblY 1 $ 2 500,00 $ 2 500,00 1 $ 2 500,00 $ 2 500,00 0,50 $ 2 500,00 $ 1 250,00 50% Su""""lm 12 CY Class II Aggregate Base 135 $ 70,00 $ 9,450,00 135 $ 70.00 $ 9,450,00 o $ 70,00 $ - 0% for Davement reconstruction areas! 13 TONS Class .B" Asphalt Concrete 68 $ 90,00 $ 6.120,00 68 $ 90,00 $ 6.120,00 o $ 90,00 $ . 0% for Davement reconstruction areas! 14 Y~ Tvoe I Slurrv Seal 255 $ 20,00 $ 5.100,00 255 $ 20,00 $ 5 100,00 o $ 20,00 $ . 0% ~"n ceo "1 EA 12" 45degree bend 2 $ 314,00 $ 628,00 $ 314,00 $ . 0% for roDina watertine under utilitv connicts! ceo "2 CF Additiona11-eack cement sluny backfill 560 $ 2,28 $ 1.276,80 $ 2,28 $ - 0% for extra trench deDth due to utility connicts! Total I $117 .090,00 1$118.994,80 1$ 27207,00 22,86% Contractor Date Total Pay to Date $ 27,207.00 Total Ratention $ 2.720,70 Previous Payment $ - Project Manager Date Previous Retention $ - IThis Payment I S 24,"6.30 I Public Works Director Date Contract Start Date: 10111/1999 Original Contract Days: 60 Adjusted Contract Days: 0 City Manager Date Adjusted Contract End Date: 1210911999 Send Payment Amount to: , Madonna Construction Co, PO Box 3910 San Luis Obispo. CA 93403 575511P11" - ~- ~-""--~--------- ".- 9.i. MEMORANDUM TO: CITY COUNCIL ../ V FROM: KERRY MCCANTS, COMMUNITY DEVELOPMENT DIRECTOR \1\ -}if' SUBJECT: ADOPTION Of AN ORDINANCE Of THE CITY Of ARROYO GRANDE AMENDING TITLE 6, CHAPTER 4, Of THE ARROYO GRANDE MUNICIPAL CODE TO ESTABLISH A MANDATORY COMMERCIAL AND INDUSTRIAL RECYCLING PROGRAM DATE: NOVEMBER 23, 1999 RECOMMENDATION: It is recommended the City Council adopt Ordinance No. 511 C.S., amending Title 6, Chapter 4 of the Arroyo Grande Municipal Code to establish a mandatory commercial and industrial recycling program. fUNDING: Costs are undetermined at this time; however, the cost of implementation of the mandatory recycling program will be borne primarily by commercial and industrial recycling customers. City costs associated with the random sampling program will be funded from the recycling development fee paid by the recycling franchisee. for fiscal Year 1999-00, the recycling development fee is budgeted at $17,300. City costs are not anticipated to exceed $2,000 for administration of the program. DISCUSSION: The City Council, at its meeting of November 9, 1999, introduced without modification Ordinance No. 511 C.S. for first reading. It is recommended the City Council adopt Ordinance No. 511 C.S. ORDINANCE NO. 511 C.S. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING CHAPTER 4 OF TITLE 6 OF THE ARROYO GRANDE MUNICIPAL CODE TO ESTABLISH A MANDATORY COMMERCIAL AND INDUSTRIAL RECYCLING PROGRAM WHEREAS, AB 939 (California Integrated Waste Management Act) requires each city and county to reduce the amount of waste disposed of at area landfills by 50% by the year 2000; and WHEREAS, Section 40059 of the Public Resources code provides, in part, that under the California Integrated Waste Management Act, a city retains the power to determine, among other things, frequency of collection, means of collection, and transportation, level of services, charges and fees, and the nature, location, and extent of providing solid waste handling services; and WHEREAS, the City Council finds that the cost of disposing of solid waste in area landfills has increased dramatically, and that it is anticipated that costs will continue to rise; and WHEREAS, the City Council finds that much of the waste generated in Arrdyo Grande can be effectively segregated and recycled, thus controlling and reducing the cost of waste disposal to Arroyo Grande businesses as well as making recyclable materials available for re-use and remanufacturing; and WHEREAS, the City Council finds that it is in the best interest of the residents and businesses in Arroyo Grande to institute a commercial and industrial recycling program in Arroyo Grande. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES ORDAIN AS FOLLOWS: SECTION 1: Section 6-4.02 of Title 6, Chapter 4, of the Arroyo Grande Municipal Code is amended to add the following definition: "Commercial or Industrial Business" means a commercial or industrial business enterprise including commercial, industrial, or non-profit business uses or any other type of premise other than single-family and multiple family residential, which has a commercial garbage account. SECTION 2: Section 6-4.18.1 is hereby added to Chapter 4 of Title 6 of the Arroyo Grande Municipal Code to read as follows: ORDINANCE NO. 511 C.S. PAGE 2 Sec. 6-4.18.1. Mandatory Commercial/Industrial Recycling (a) COMMERCIAUINDUSTRIAL RECYCLING REQUIREMENTS -- FRANCHISEE. Any and all permitted recycling franchisees within the City of Arroyo Grande shall be required to accomplish the following: . 1) Supply appropriate recycling containers to all commercial and industrial business customers served by said recycling franchisee. 2) Work with commercial and industrial business customers to encourage recycling and to educate such customers about the need and requirement to recycle within the City. The recycling franchisee shall submit for approval by the Community Development Director a strategy and methodology ("action plan") for increasing diversion' and recycling within the City, to include educating, sending out . notices, advertising in local publications, conducting workshops, oqtaining formal commitments from businesses to recycle, policing diversion rates, and identifying businesses that fail to substantially comply with the recycling program. The action plan shall be submitted to the City for approval within 90 days of receiving notice from the City to submit said plan. 3) Closely monitor the diversion rates of commercial and industrial businesses with respect to compliance with the requirements of the California Integrated Waste Management Act or as provided under applicable state taw, (b) REQUIRED MONTHLY REPORTS. Any and all recycling franchisees removing recyclable material from the waste stream generated by commercial and industrial businesses shall report such diversions to the City on a monthly basis and indicate the type and amount of material diverted. The recycling franchisee shall prepare a City-approved form for this specific purpose. (c) RANDOM SAMPLING. The City or its designee shall conduct random sampling of the waste stream to assure substantial compliance with the recycling requirements of the City. If the sample contains more than twenty percent (20%) of --_._._--~- - ORDINANCE NO. 511 C.S. PAGE 3 recyclable material as defined in the Recycling Services Franchise Agreement, the business will be deemed to be in substantial noncompliance. A warning will be issued and the waste will be resampled within a six (6) month period. Any subsequent finding of substantial non-compliance shall result in the business paying for the cost of the sampling in addition to the imposition of other penalties as specified below. (d) PENALTIES FOR SUBSTANTIAL NON-COMPLIANCE. If a commercial ,or industrial business fails to comply with recycling requirements as determined from the sampling program, the City may suspend or revoke the applicable business license permit, and/or impose a civil fine of $500 for each day the business has failed to substantially comply. (e) ANTI-SCAVENGING. No person or entity other than the business owner, employee or agent of the business, or licensed recycling franchisee shall remove any material from a recycling container. SECTION 3: That all ordinances, codes, sections of ordinances and codes, and resolutions that are inconsistent' with the provisions of this Ordinance are hereby repealed. SECTION 4: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part thereof is for any reason held to be unlawful or unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that anyone or more section, subsection, subdivision, paragraph, sentence, clause or phrases be declared unlawful or unconstitutional. SECTION 5: A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days. prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the Director of Administrative Services/Deputy City Clerk. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council members voting for and against the Ordinance shall be published again, and the Director of Administrative Services/Deputy City Clerk shall post a certified copy of the full text of such adopted Ordinance. This ordinance shall take effect and be in full force and effect thirty (30) days after its passage. -------"------- -- ORDINANCE NO. 511 C.S. PAGE 4 On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this day of ,1999. . -----,_.._-- ~ ~- ORDINANCE NO. 511 C.S. PAGE 5 MICHAEL A. LADY, MAYOR ArrEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: tlrn L. ~ ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY --~_._-------- --- .__._...._~~-_.__.. ---.- 9.j. MEMORANDUM TO: CITY COUNCIL LL KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR ~ FROM: SUBJECT: ADOPTION OF AN ORDINANCE OF THE CITY OF ARROYO GRANDE AMENDING THE ZONING MAP OF ARROYO GRANDE FOR DEVELOPMENT CODE AMENDMENT NO. 97-009 DATE: NOVEMBER 23, 1999 RECOMMENDATION: It is recommended the City Council adopt Ordinance No. 510 C.S., amending the Zoning Map of Arroyo Grande. FISCAL IMPACT: There are no fiscal impacts. DISCUSSION: The City Council, at its meeting of November 9, 1999, introduced without modification Ordinance No. 510 C.S. for first reading, as a part of the approval of the Village Glen Annexation. It is recommended that City Council adopt Ordinance No. 510 C.S. ORDINANCE NO. 510 C.S. AN ORDINANCE OF THE CITY COUNCil OF THE CITY OF' ARROYO GRANDE AMENDING THE ZONING MAP OF ARROYO GRANDE; DEVELOPMENT CODE AMENDMENT 97-009, APPLIED FOR BY VilLAGE GLEN HOMES lLC WHEREAS, the City of Arroyo Grande Zoning Map indicates that the area identified in the attached Exhibit A ("project area"), located north of James Way, is located in the unincorporated area of San Luis Obispo County; and WHEREAS, the applicant, Village Glen Homes LLC, has filed an application for Development Code Amendment 97-009 to amend the Zoning Map and designate the project area as Rural Residential and Public Facility; and WHEREAS, adoption of the proposed zoning would establish land use, development I and design standards for the above described areas; and WHEREAS, on November 9, 1999 the City Council certified an Environmental Impact Report prepared for the Village Glen Annexation; and WHEREAS, the Planning Commission of the City of Arroyo Grande has reviewed Development Code Amendment 97-009 at a duly noticed public hearing on . November 2, 1999, in accordance with the Development Code of the City of Arroyo Grande at which time all interested persons were given the opportunity to be heard; and I i I WHEREAS, the City Council of the City of Arroyo Grande has considered Development Code Amendment 97-009 at a duly noticed public hearing on November 9, 1999, in accordance with the Development Code of the City of Arroyo Grande at which time all interested persons were given the opportunity to be heard; and . WHEREAS, the City Council has reviewed and considered the information and public r . testimony presented at the public hearings, staff reports, and all other information and documents that are part of the public record; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist: 1. Based on the information contained in the staff report and accompanying materials, the proposed Development Code Amendment amending the Zoning Map is consistent with the goals, objectives, policies, and programs of the General Plan and is necessary and desirable to implement the provisions of the General Plan. 2. The proposed Development Code Amendment amending the Zoning Map will not adversely affect the public health, safety, and welfare or result in an illogical land use pattern. +--"--"-- -------~--_. ORDINANCE NO. 510 C.S. PAGE 2 3. The proposed Development Code Amendment amending the Zoning Map is consistent with the purpose and intent of the Development Code. Development within the Village Glen Annexation area would be required to meet development and design standards that insure orderly development and a unique and aesthetically pleasing design. 4. The potential environmental impacts of the proposed Development Code Amendment are insignificant or can be mitigated to a less than significant level, or there are overriding considerations that outweigh the potential impacts. NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Arroyo Grande, California hereby adopts Development Code Amendment 97-009 amending a portion of the Zoning Map as follows: SECTION 1: Development Code Section 9-01 .080 (B) also known as the "Zoning Map of the City of Arroyo Grande" is hereby amended as shown in Exhibit "B" attached hereto and incorporated herein by reference. SECTION 2: If any section, subsection, subdivision, paragraph, sentence, or clause of this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that anyone or more section, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional. SECTION 3: Upon adoption of this Ordinance, the Director of Administrative Services shall file a Notice of Determination. - SECTION 4: Within fifteen (15) days after passage of this Ordinance, this Ordinance shall be published once, together with the names of the Council members voting thereon, in a newspaper of general circulation within the City. SECTION 5: This Ordinance shall take effect thirty (30) days after its adoption. On motion by Council Member , seconded by Council Member , and by the following roll call vote to wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this day of ,1999. - ------------~.- ORDINANCE NO. 510 C.S. PAGE 3 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: ti~T L. ~ ROBERT b. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY . -_.~-- - --_...._._----~.._,_._.__._,_._-~- E){\.Usrr A .' ---.r ~. - ''-:A.e~ suburaan , COUt\"l M ~~~ :?--- :: . ._ _ _ \ . -fZ.. . ; '. I . '" . I ~f .. '..' ~.. . ,. ... . ., " --= . ~ " ... / ... ' ,\. '" ___ . r · \:\ E.W~7j'! " ~ \ ,. :s . ~ - .' ~:; ~ ~' ." J ., \ ". - , . :r \ . '\ '\.\, ::; - I "'" . ' \ \" \.' f! .,. \ \ \ \' '. ~ <\. ti ,/' IJ~ !If. \ \' ' , 1:: /.1 """". . \\ \ \'. \:.,!J Irrr' \ . ' " /-.' .,; \ '\ \,' '., '" ." -r.J f'. . . ' ! . ' \. ' , ' ..---.J ,. ' '" =" \ ,,,L \ \ \ \ I,' \. .. ~ j1 II~:-J i---r-. ,,\. . " . - \;. ' . ,'" r.......' .c1...,~..:: '\" 1.1 ~ !t I'" \ \ : ~. -~ ~? B f;! j ~ J...; 1'~-' '<J \. - . , '-'\ \ 1, f"" - ,,' -------- I .". ~ , ,.., .;~ \ \ \ . f '--"=' ---J '-< ....... .... _ .' , \ ." \ . ~. _~I~_~ r': ~ ~ ... ' . !! "" T". < - ' -. t - .., =--oJ ." .' ""-'- J; ~: /'!' -. c.! f'o. J ,1P~ ' 1\\ ',1. \ \ ,'" ~ p. NJjft.\ </7'- I..lU I,;;;-:a: . ,_ _ _ \ \ ."J ~ I t ~ /'. ! '" r" ~ t?'""" -ff I ,~_",,,,,;~ " \\ \ ../'fl2)b ...: ~ ;..JI;'\\ i "" r ;: . ~ "'..... c .., ," -oJ ~! r;::;. . I ) C-""'""" ~ T" ,r: ",.....,,\.\\-;-:-~ . v IJ"~ ,I ~ . & " t' t 'd \'.~~~ \ . ,4'"", 'QJ/YN' ... . iHHi1i W;. IE~ ~ . ..-"~..~ r-./,-r-: _, . \.-! . T. <:--;1 . \?~~.7!p ~N ' /'-'6rlNH1 ~~~~ ---. " .-'" "I::'~"frih.::c:&'2.!J~ . '..I'..f'J'VN;-':'~ . r'J;::..-. '. ...~ ~--..., 'M~f:;\\~ !-!..::. f'-:" -.JJ ~-M ~~ ~ ~ .~;; -4 '-../~ f>."Jlr..'71 ~. !.. 0ft'~..J ~^!"E~ I! r ~ i=' ~ .> ~ /' .1 Y' k ,,,.r:.:. UI:.....J~' :I'<. 9 .... ~i:'-' - ~... - _. J,.' - ,~~- . ..." =,,' ,. k " !/'. \-'" ~ "'" -' . ::::, ~, I" "".'" '- .. ! ' ,.,.,..... "" \ I I.~...J~' 3f!~wmEl;:tFf:;}j; ,... ....1'\.Yi ~ '- . ~ ('\ I tJ.!b ~~. ~; ,''', . ri-:...J 0.. '::;! ~ r V Ii~:: -:-, c:;:- . ...-_ /':[. ~ r.;.. ~ ........y" ~_... c/ - , .- r" "\T' "..&...vxtt;Jr<~ ,~f (i A" ;, ---;- ? \I , Z-';;-',;.(' r,.1 ;,;:~r.ny -j.,".J i";.,/-;~f!sff~ \ ~ P J-;' ,......, ~;.J _ ~ y,,~ d- ,;:oi:r~ \,/'!; '-id4- ~."....., '.' . , ~ p,...:' - , ,'o, \ \ \ \ . :x y , .,' \ .. ;-.............. ....:'-' ' "."" /.:' \.. \ " e:-.....; U:!;~.~ ~:/~ ~'-CZl'~' . ,<"",,?J :. . - , ,'\ \. ... .,U. '^' \. \ ~ ... ....... ~~.:.__-::--::::f$."''''' ... ... ~ 0:. . ~' ,/~. , " ' ~ ,.' - ....., - ~..' ^" ~ \' " \\. .... ~~ ~.. "",,7./,' ~;;<,.~. ~. ~ 'v..:" \ .1:'::'- ...... . ~ ,\' '. . . \' ~ _ ~ ~'tJ-""~:;'-=::". - '" ~ ~\.\ \ '. ' ... -../ ' \ ' . ~' ... .. ' ",:,-.,.' .~....' ~Fr"- ' ..,.... ro....-"""';; " \ II \ 'V~ to '-:'-..' 1/\ ;.;:3flJl :;;. '.~"~" r ~ __..f' --" '\. ,,.:;,~ , "r--........ \ ~ ' .. v ' . -' ~,' . -" ~..,...."..-" I .- J:::---.! I~ \. \ ~ .~.J : 1:'0. 1 r' ",,!:-Jj[j:!K,:o" .'.' .: <''' ....-A-'t: ~;jj" \ \ ' '" . --.J' . /' .-' .~--' .... .Y.'v'o' ...,. \ . ' " \ ~.,..,' {t', ,,=- ,,..., " ..' '.' · . f::::-.'ff.:::::.-y.\. . " \ /'} Y'''''~;-;''' \ ./......, ~,.~' ""p~ ;:;;--; '. -.. r::;: ~ .~' ~ ,\.', .~~ . \'--"'Y~" ':' ' ~/v /' """,,~.Y"'" . A' "'~.Jt ~ -...J J..~ '.,' ",,~ . --= :-,' '"J \ I ..(", ...Jj:g;. . "'" '>.l'. >,..;' Ii<:. :':' ... ......,-..d'- ,~_.. _' !\..rY~~ _~Y'-~.L"-W' >1 /I'''~ .-:,..,~ :.; . ~'. ...... \.)0 ~y _.,.., . .' ;-' ;p-::-:,'J F' ~' ~. '~. ?',~: .;'? I ~ '.- . ~ ...... 'I.'. ~ ." ' 'J .J '.' """. -' ' ~ -<;; · - " ..' ... / ' -' ." .-"/. ~ . . .- - . - -,------'-~------- EXH\B\1' B ------ ......~ // ~ V.' / ~ / ." ~ "~ "' ./'V ":\ / / \\. \\ / ., . \ . . . i \ " \ ""./ \\ -\ . \ \ ~.n I \\ /, \" I . '. , '-, \\ ''., \ \\ of \. Couo~ bispo \\ San LUIS 0 , '\\ public '. .. FacilitY \0, \19.1 ac\ \ \ \ \ , \ ' \ \ \ '. . \ \ \. , \\ \\ \ . , , Rural .,-" \ \ ~ . \ '\0. /,. \...:.L....~ Residentla ~." ~ 167.2 ac\ . ~. ,/ "\ ;:~~~) - . -.... 'i:".f/' ..... ~ co;. .~~ \.C" \,'~... :,. :..;, '\ .~ .;:.... ""-, '\. .' - ., , \, - ,\ ~ ~ # """"'- \ \ /1 "~.r. 'I I ~'" \ \'- A\ ~"'~ ~ ' ':?-,\ / ' ~- ..... I "1;.. I I . ~ /. l /t:J ~ !j~ i'l-'f! ,/ i J ..; ~ , . ~Z;C ""./~ ' , ~~ 9.k. MEMORANDUM TO: REDEVELOPMENT AGENCY FROM: DIANE K. SHEELEY, ECONOMIC DEVELOPMENT DIRECTOR ~\L '> SUBJECT: AMENDMENT OF EX OFFICIO POSITIONS AS SET FORTH' IN THE AGENCY BYLAWS AND CONFLICT OF INTEREST CODE DATE: NOVEMBER 23, 1999 RECOMMENDATION: It is recommended the Agency Board adopt the attached resolution amending the appointed ex officio positions as set forth in the Agency Bylaws and Conflict of Interest Code. FUNDING: There is no fiscal impact. DISCUSSION: In 1996, the Redevelopment Agency adopted the Conflict of Interest of Code ("Code") of the City of Arroyo Grande as the Conflict of Interest Code for the Agency, and approved Bylaws which set forth the officers and ex officio positions of the Agency. Currently, the Agency's Assistant Executive Director is the Community Development Director. However, with the creation of the Economic Development Director position, the Economic Development Director, who is responsible for administering the Redevelopment Implementation Plan, is recommended to be appointed the Administrative Officer, formerly known as the Assistant Executive Director. The Administrative Officer title is consistent with the title used by the California Redevelopment Association. Revisions to the list of appointed ex officio positions is required at this time due to changes in personnel titles and the addition of a new position. These changes need to be reflected in the Agency's Conflict of Interest Code and Bylaws to ensure that they are current and consistent with the California Redevelopment Association's titles. The recommended changes are highlighted below, Executive Director: City Manager Assistant Exocutive Diroctor: Community Devolopment Director Administrative Officer: Economic Development Director Secretary: City Clerk Administrative Services Director Finance Officer: Financo Diroctor Financial Services Director General Counsel: City Attorney Amendment of Redevelopment Agency Bylaws November 23, 1999 Page Two Alternatives The following alternatives are provided for the Board's consideration: - Adopt the attached resolution; - Modify as appropriate and adopt the attached resolution; - Reject the attached resolution and take no action; or, - Provide direction to staff. -- RESOLUTION NO. RDA A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ARROYO GRANDE REDEVELOPMENT AGENCY AMENDING THE REDEVELOPMENT AGENCY BYLAWS AND CONFLICT OF INTEREST CODE TO RENAME AND REDESIGNATE EX OFFICIO POSITIONS WHEREAS, on October 8, 1996, the Board of Directors of the Redevelopment Agency of the City of Arroyo Grande ("Agency") adopted the Conflict of Interest Code of the City of Arroyo Grande for the Agency and approved Bylaws; and WHEREAS, the Community Development Director was appointed as the Assistant Executive Director; and WHEREAS, the City has since created the position of Economic Development Director, who is responsible for administering the Redevelopment Implementation Plan; and WHEREAS, the Board of Directors desires to change the name of the office of Assistant Executive Director to Administrative Officer, which is consistent with the title used by the California Redevelopment Association; and WHEREAS, the Board of Directors desires to designate the Economic Development Director as the Agency's Administrative Officer; and WHEREAS, the Board of Directors desires to designate the Administrative Services Director as the Agency Secretary; and WHEREAS, the Agency desires to amend Article V, Section 5.02, "Designated Employees" in the Agency Bylaws and Conflict of Interest Code to redesignate the appointed ex officio positions and amend certain staff position titles; and NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Arroyo Grande Redevelopment Agency does hereby amend Article V, Section 5.02 of the Redevelopment Agency Bylaws and Conflict of Interest Code to redesignate the appointed ex officio positions as follows: Executive Director: City Manager Administrative Officer: Ec.onomic Development Director Secretary: Administrative Services Director Finance Officer: Financial Services Director General Counsel: City Attorney Special Counsel: Special Counsel -----~ Resolution No. RDA Page Two On motion by Board Member , seconded by Board Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this _ day of ,1999. , -----~-------- Resolution No. RDA Page Three MICHAEL A. LADY, CHAIR KELLY WETMORE, SECRETARY APPROVED AS TO CONTENT: ~6-,L. fttwr ROBERT L. HUNT, EXECUTIVE DIRECTOR APPROVED AS TO FORM: TIMOTHY J. CARMEL, GENERAL COUNSEL -- ------- -, RESOLUTION NO. RDA - 96- 1 [ ... I., ' A RESOLUTION OF THE ARROYO GRANDE REDEVELOPMENT AGENCY ADOPTING THE CONFLICT OF INTEREST CODE OF THE CITY OF ARROYO GRANDE AS THE CONFLICT OF INTEREST CODE FOR THE AGENCY AND APPROVING BYLAWS WHEREAS, on August 27, 1996 the City Council of the City of Arroyo Grande ("City Council") did duly pass and adopt Ordinance No. 479 C.S. and did thereby activate the Arroyo Grande Redevelopment Agency ("Agency"); and WHEREAS, pursuant to Section 33200 of the Community Redevelopment Law, California Health and Safety Code Sections 33000, et seq., the City Council has declared itself to be the Agency; and ,WHEREAS, the Agency desires to approve bylaws for the orderly conduct of business and to appoint the ex officio officers of the Agency; and WHEREAS, Section 87300 of the Political Reform Act, California Government Code ,Sections 81000 et seq. ("Act"), requires that every state and local governmental , ! agency adopt a Conflict of Interest Code pursuant to the provisions of the Political I t I " Reform Act; and WHEREAS, the Fair Political Practices Commission has adopted a Standard Conflict of Interest Code ("Standard Code"), as set forth in 2 California Code of Regulations Section 18730 ("Regulations"); and WHEREAS, Section 18730 of the Regulations provides that the Standard Code may be incorporated by reference and that incorporation of the Standard Code along with the designation of employees and the formulation of disclosure categories constitute the adoption and promulgation of a conflict of interest code within the meaning of Section 87300 of the Act; and - WHEREAS, the City desires to adopt the Standard Code as the Conflict of Interest Code for the Agency; and WHEREAS, pursuant to Section 87303 of the Act, the Agency's Conflict of Interest Code must be submitted to the City Council for its review and approval. NOW THEREFORE BE IT RESOLVED by the Arroyo Grande Redevelopment Agency as follows: I- I Section 1. The "Bylaws and Conflict of Interest Code of the Arroyo Grande Redevelopment Agency" ("Bylaws") attached hereto as Exhibit" A" and inco~porated RESOLUTION NO. RDA - 96-1 PAGE 2 herein by this reference are hereby adopted and approved as the official Bylaws and Conflict of Interest Code of the Arroyo Grande Redevelopment Agency. Section 2. As set forth in the Bylaws, the officers of the Agency shall be the Chair and the Vice-Chair. The ex officio positions as set forth in the Bylaws shall be appointed as follows: Executive Director: City Manager Assistant Executive Director: Community Development Director Secretary: City Clerk Finance Officer: Finance Director General Counsel: City Attorney Section 3. Agency staff is hereby directed to submit the Conflict of Interest Code for the Arroyo Grande Redevelopment Agency to the City Council for its review and approval. On motion of Board Member Brandy I seconded by Board Member Souza , and on the following roll call vote, to wit: Ayes: Board Members Brandy, Souza, Lady, Fuller, and Dougall Noes: None Absent: None the foregoing resolution was passed and adopted this 8th day of October , 1996. APPROVED AS TO CONTENT: ~L.H~ Chair, Arroyo Grande Executive Director Redevelopment Agency ATTEST: APPROVED AS TO FORM: I Secretary :Arroyo Grande .~. (5-<- Agency ouns I ' . I Redevelopment Agency i I --~~,_.-,.----- RESOLUTION NO. RDA 96-1 OFFICIAL CERTIFICATION I, NANCY A. DAVIS, City Clerk of the City of Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify under penalty of perjury, that the foregoing Resolution No. RDA 96-1 is a true, full, and correct copy of said Resolution passed and adopted at a joint meeting of the Arroyo Grande City Council/Redevelopment Agency on the 8th day of October, 1996. WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 10th day of October, 1996. . ... Resolution No. 96-1 EXHIBIT A BYLAWS AND CONFLICT OF INTEREST CODE OF THE ARROYO GRANDE REDEVELOPMENI' AGENCY ARTICLE I . THK AGENCY Section 1.01. Name of A2ency. The official name of the Agency shall be tho "Arroyo Grande Redevelopment Agency. " Section 1.01. Seal of Aeency. The seal of the Aeency shall bear the name of the Agency and the year of its organization. Section 1.03. Office of A~ency and Place of Meetinl!:. The office of the Agency shall be at City Hall, 214 B. BI'Mel\ Street, Arroyo Grande, California, or su~h other office in the City of Arroyo Grande as the Agency may from time to time designate by resolution, and the Agency wiU hold its meetings at 21 S B. Branch Street, Arroyo Grande, California, or any' place in the City of Arroyo Grande, California, which the Agency may from time to time designate by resolution. Section 1.04. Powers. The powers of tqe Agency shall be vested in the members thereof then in office, who reserve unto themselves the right to deleeate hy rf'_~nll1tinn ~tJch powers as are appropriate and permissible by law. Section 1.0S. Members. The members of the Agency shall be the members of the City Council of the City of Arroyo Grande. ARTICLE II . OFFIf.F.RS AND EX OFFICIO POSmONS Section 2.01. Officers. The officers of the Agency shall be a Chair and a Vice Chair. E)t officio positions acting as its staff shall be an Executive Director, Assistant Executive Direc::tor, Secretary, Finance Officer and General Counsel. Section 2.02. Chair. The Chair of the Agency shall be the Mayor of the City of Arroyo Grande elected a~ provided by statute or ~lIch other member of the City Council who shall be designated as Chair by the Agency. The Chair shall preside at all meetings of the Agency. Except as otherwise authorized by resolution of the Agency or the provisions of these Bylaws. the Chair shall have the authority to sign on behalf of the Agency all contracts, deeds and other instruments made by the Agency. At each meeting, the Chair shan submit recommendations and informalion as the Chair may consider proper concerning the business, affairs ;tnd policies of the Agency. Section 2.03. Vice Chair. The Vice Chair shall be the Mayor Pro Tem of the City of Arroyo Grande elected as provided by law or such other member of the City Council who shall be designated as Vice Chair by the Agency. The Vice Chair shall perform the duties of th~ Chair in the absence or incapacity of the Chair.' In case of the resignation or death of the Chair. the Vice Ch3ir Sh31J perform such duties as are impoced on the Chair unfil ~nch time as the City _____'H.___ ~ Resolution No. 96-1 \ Council of the City of Arroyo Grande shan appoint a successor Mayor or cause an election of same. SeedOD 2.04. Executive Director. The Executive Director shall be appointed by the Agency and shall serve at the pleasure of the Agency. The Executive Director shall have general supervision over the administration of Agency business and affairs, subject to the direction of the Agency. The Executive Director shall have the authority to sian on behalf of the Agency all contracts, deeds, and other instruments made by the Agency. The Agency, or the Executive Director acting on behalf of the Agency, may from time to time designate an employee of the City to perform the duties of the Executive Director in the absence or incapacity of the Bxecutive Director. S~ion 2.05. Assistant Executive Director. The Assistant Executive Director shall be appointed by the Agency and shalt serve at the pleasure of the Agency. The Assistant Executive Director shall perform those duties as designated from time to time by the Bxecutive Director. In the absence of the Executive Director. the Assistant Bxecutive Director shall act as the Bxecut;ve Director, for aU purposes as set forth in Section 2.04. The Agency, or the Executive Director acting on behalf of the Agency, may from time to time designate an empJoyee of the City to perform the duties of the Assistant Executive Director in the absence or incapacity of the Assistant Executive Director. Section 2.06. Secrel$U:y. The Secretary shall be appointed by the Agency and shall serve at the pleasure of the Agency. The Secretary shall keep the records of the Agency, act as secretary at meetings of the Agency, record all votes and keep a record of the proceedings of the Agency in a journal of proceedings to be kept for such purpose, and perform all duties incident to the Secretary's office. The Secretary shaH maintain a record of aJl omclal proceedings of the Arroyo Grande Redevelopment Agency and the redevelopment program. The Aleney, or the Executive Director acting on behalf of the Agency, may from time to time designatp. an p.m(\lnyp.p. of the City to perform the duties of the Secretary in the absence or incapacity of the Secretary. Section 2.07. Pinance Officer. The Finance Officer shall be appointed by the Agency and shall serve at the pleasure of the Agency. The Finance Officer shaH have the care and custody of all funds of the Agency and 8hall depo8il same in the name of the Agcnc:y in suc:h bank, banks or other financial institutions as the Agency may select. The Finance Officer shan keep regular books of account, showing receipts and expenditures. and ~hall render to the Agency at each regular meeting, or more often when requested, an account of transactions and the financial conditions of the Agency. Section 2.08. General Counsel. The General Counsel shall be appointed by the Agency and shall s~rvt: at lht: ph:Wlure of the Agency. The General Counscl shan be rcspon.~ibJe for the preparation of al1 proposed resolutions, laws, rules, contracts. bonds and other legal papers for the Agency. The General Counsel shall give advice or opinions in writing to the Chair or other Agency officers whenever requested to do so. The General Counsel shall attend to an suits and other matters to, which the Agency is a part or in which the Agency may be legally intere.~ted and I do such other things pertaining to the General Counsel's office as the Agency may request. PUIIL:41633_11094122191.0001,090496 2 Resolution No. 96-1 The Agency may appoint Special Counsel to give advice to the Agency and to provide any part of the services described in this Section 2.0~. Such Special Counsel shall serve at the pleasure of the Agency. Seetion 1.09. Com~nsation. The members of the Agency shall receive such compensation as the City Council prescribes, but said compensation shall not exceed that amount as set fonh in Sectiun 33114.5 of the Health & Safety Code as such Section may from time to time be amended. Section 1.10. Additional Duties. The officers and ex officio positions of the Agency shall perform such other duties and functions as may from time to time be required by the Agency or the Bylaws or rules and regulations of the Agency. Ail orders and checks for payment of money by the Agency and all disbursements of money under the direction of the Agency shall be signed by (i) the Executive Director and (Ii) the Chair or such other person ~~ the Chair may designate. S.~on 2.11. Election or Appointment of Officer-5.. Ex officio positions shaIJ be appointed at any meeting of the Agency. Section 1.12. Absences and Vacancies. In the temporary absence of the Chair and Vice Chair. the A&cncy members shall elect a member present as temporary Chair for the purpose of conducting meetings and performing the dutie.~ of Chair. Should the offices of Chair and Vice Chair become vacant. their successors shall be as appointed by the City of Council of the City of Arroyo Grande as Mayor or Mayor Pro Tern, respectively. or as elected as provided by law. Should any ex officio position become vacant, the Agency shall appoint a successor within a reasonable time or determine that such office shall remain vacant for an indefinit~ p~riutJ uf lime. Section 2.13. Additional Personnel. The Agency may from time to time appoint or employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the California Community Redevelopment Law and all other laws of the State of CaUfornia applicable thereto. The selection, duties and compensation of such personnel shall be determined by the Agency, subject to the laws of the State of California. ARTICLE III - MIlRTlNCS Section 3.01. Annual Meetings. The Annual Meeting of the Agency shall be held on the second (2d) Tuesday of January at 7:30 p.m. in the Chambers of the City Council, 215 E. Branch Street, Arroyo Grande, California. In the event such date shall fall on a legal holiday. the Annua) Meeting shan be held on the n~xl ~ucceedin& business day. Section 3.01. Regular Meetin2. The regular meetinas of the Agency shall be held without official notice on the sfaCond (2d) and fourth (4th) Tuesday of each month at 7:30 p.m. in the Chambers oCthe City Council, 215 E. Branch Street. Arroyo Grande, California. In the event such date shall fait on a legal holiday, the Regular Meeting shall be held on the next succeeding business day. puaL:41633_11094122897.00(U .090496 3 ~~, - --- Resolution No. 96-1 Section 3.03. Special Meetings. The Chair of the Agency may, when it is deemed expedient, and shalt. upon the written requ~t of two (2) members of the Agency. caU a special meeting of the Agency for the purpose of transacting the business designated in the call. The means and method for calling such special meeting shall be as set forth in the Ralph M. Brown Act, California Government Code Sections 54950, et seq., as it now exists or may hereafter be amended. At such special meeting, no business shall be considered other than as designated in the call. Sectjon 3.04. Ouornm. Three (3) members of the Agency shall constitute a quorum for the purpose of conducting Agency business, exercising Agency powers and for aU other purposes, but a smaller number may adjourn from time to time until the quorum is obtained. Unless a different vote is required by law. every official act ot" the Agency shall be adopted by a majority vote. A "majority vote" shall mean a majority of all members present when a quonlffi is present. S@Mion 3.0S. Resolution$. All resolutions shaJl be in writing and designated by number, reference to which shall be inscribed in the minutes and an approved copy of each resolution filed in the official book of resolutions of the Agency. Sedion 3.06. Manner of Voting. In acting upon every motion,.the vote shall be taken by voice or roU call or any other method by which the vote. of each Agency member pr~ent c~n be clearly ascertained. The vote on each motion shall then be entered in full upon the record. The Secretary shaH call the names of a)) members seated when a ron call vote is ordered ot required. Members shaH respond "aye", "no" or "abstain", provided that when a vote is collectively taken by voice or when a method of voting other than by voice or roll call is used, any Agency member not audibly and clearly responding "no- or "absUiin" 01' otherwix registering an objection shall have his vote recorded as "aye". Except to the extent as may be otherwise required by law, the affirmative vote by a ~ority of a quorum shall be sufficient to approve any action. A roll call vote shall be used for any action requiring a 4fS vote. Any other question before the Agency shall not require a roU. call vote unless demanded by any member. It shall not be in order for members to explain their vote during roll call. Any member may change his/her vote before the next order of business. Sec:tiOD 3.07. Parliamentary Procedure. Unless a different procedure is established by resolution of the Agency or set forth in these Bylaws, the rules of parliamentary procedure as set forth in Robert's Rules of Order Revised shall govern all meetings of the Agency. ARTICLE IV - AMENDMENTS Section 4.01. Amendments to Bylaws. The Bylaws of the Agency may be amended by the Agency at any regular or special meeting by majority vote, provided that no such amendment shall be adopted unJess at least seven (7) days written notice thereof has beenprevlous1y given tu aU members of the Agency. Such notice shall identify the section or sections of the Bylaws proposed to be amended. pual.:41633 _11 094 I 22891,OOC)J .090496 4 ._~-'--'------ - Resolution No. 96-1 '_,J , , ARTICLE V - CONFLICfS I ' I ' Section 5.01. Purpose. The Political Reform Act,' California Government Code Sections 81000 et seq., requires every state or local government agency to adopt and prDmulgate a Conflict of Interest Code. SeqjOD ~,O~. ~ilna~d Employees. The followingposition.~ are designated cmploy=iS of the Arroyo Grande Redevelopment Agency: l. Executive Director 2. Assistant Executive Director 3. Secretary 4. Finance Officer S. General Counsel 6. Special Counsel 7. Redevelopment Consultant Employees, persons acting in an ex officio capacity and agents holding these positions are designated employees of the Arroyo Grande Redevelopment Agency and are deemed to make, or participate in the making of, decisions which may foreseeably have a material financial effect on a fmanciaJ interest. Section 5.03. ExlstJDI Cctde. Designated employees, in their capacities as employees and agents of the City of Arroyo Grande, are already designated employees pursuant to the Conflict of Interest Code of the City of Arroyo Grande adopted under the Political Reform Act of 1974 for the Jurisdiction of the Agency ~ and pursuant to that Code are required to file disclosun: statements and are prohibited from making or panicipating in the making of any governmental decigion which will foreseeably have a material financial effect npon a financi,aJ intere5t of the designated employee. Section 5.04. AdQption by Reference. The terms and provisions of Section 18730 of the Regulations of the Fair Political Practices Commission (Title 2, Division 6 of the California Adl1lini~lraliun Code) and any amendments. to it duly adopted arc hereby incorporated by reference and constitute the Conflict of Interest Code for the employee.~, persons acting in an ex officio capacity and agenl~ of the Arroyo Grande Redevelopment Agency and such per$ons shall file the required economic statements and shall be placed in the same disclosure categories as those set forth in the Conflict of Interest Code of the City of Arroyo Grande. I i ""'1.:41633_11094122897 ,0001,090496 5 -- 11.8. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKSICITY ENGINEER h SUBJECT: ESTABLISHING A "NO PARKING EXCEPT BY CITY PERMIT" ZONE ON CLARENCE AVENUE DATE: NOVEMBER 23, 1999 RECOMMENDATION: It is recommended that the Council: A. adopt the attached resolution establishing a "No Parking Except By City Permit" zone approximately 300' (three-hundred feet) on the easterly side of Clarence Avenue in front of 215 A and B, 221, and 231 Clarence Avenue; and, B. direct the Police Department to issue parking permits to the owners/residents of Clarence Avenue in front of 215 A and B, 221, and 231 as shown on the attached Exhibit A. FUNDING: Costs for signing are minimal (approximately $500) and can be accommodated within the Public Works Department FY 1999-2000 FY Budget. Any costs associated with administering the issuance of permits and implementation of a permit parking system is nominal and can be accommodated within the Police Department's FY 1999-2000 FY Budget. DISCUSSION: On September 16, 1999, staff received a letter from Joseph and Nina Codorniz at 231 Clarence Avenue requesting signing be posted on Clarence Avenue because of the future addition on an "In-Line Roller Hockey Rink" at the Paulding Middle School which is adjacent to the residents on Clarence Avenue. It was their concern that vehicles use the end of Clarence Avenue as a turn around which is narrow and varies in width. It was also their concern that vehicles park along the drainage channel and in front of their property which does not allow for emergency vehicle access. The owners/residents at 215 A and B, and 221 Clarence Avenue also indicated that a problem ,exists at this location. On September 17, 1999, a meeting was held among the Lucia Mar Unified School District, the YMCA, and the residents on Clarence Avenue. Council Member Dickens also attended the meeting. As a result of that meeting, several signs were requested and were favorably received among those in attendance. The requested signs included: "Not a Through Street," "Slow Children at Play," "Resident Parking Only - Tow Away Zone," and - ----,-------- - NOVEMBER 23,1999 CLARENCE AVENUE PAGE 2 OF 2 a "No Double Parking" sign. Staff eval~ated each of the requested signs in the attached Traffic Commission staff report. At its October 18th meeting, the Commission reviewed the signage request on Clarence Avenue. Staff determined that the "Resident Parking Only - Tow Away Zone" sign is not recommended since the requested placement of the sign would be within the public right- of-way. The Arroyo Grande Police Department concurred with staff's recommendation since these private signs are not legally enforceable in a public street. It was recommended that a "No Parking Except by City Permit" zone of approximately 300' (three-hundred feet) be established on the easterly side of Clarence Avenue from the existing barricade. The Commission concurred with staff's recommendation to establish a "No Parking Except by City Permit" zone along with the appropriate signage on the southern portion of Clarence Avenue. It was also recommended by the Traffic Commission that the Public Works Department install a "Not A Turn Around" sign and "No Parking Any Time" signs at the existing barricade, The issuance of parking permits for the residents on Clarence Avenue would be administered through the Arroyo Grande Police Department at no cost. Those owners and residents of Clarence Avenue at 215 A & B (Pearson), 221 (Riddle), and 231 (Codomiz) would be issued parking permits by the Police Department. This approach has been successfully used at two locations within the City (adjacent to Arroyo Grande High School and Station Way). If the attached resolution is approved by the Council, the Public Works Department will install 3 (three) "No Parking Except By City Permit" signs as shown on attached Exhibit A. Alternatives The following alternatives are provided for the Council's consideration: -Approve staff's recommendation; -Do not approve staff's recommendation; -Modify as appropriate and approve staff's recommendation; or -Provide direction to staff. Attachments: Exhibit A - Clarence Avenue Traffic Commission Staff Report - October 18, 1999 S:\PUBLlC WORKS ENGINEERING SHARED ITEMS\Ducusin\Council\clarence.wpd --_...- - . RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING A "NO PARKING EXCEPT BY CITY PERMIT" ZONE ON THE SOUTHERN PORTION OF CLARENCE AVENUE WHEREAS, it appears necessary and desirable to establish a "No Parking Except by City Permit" zone approximately 300' (three-hundred feet) in length, on the easterly side of Clarence Avenue; and . WHEREAS, a permit parking zone on the easterly side of Clarence Avenue be established in front of 215 A and B, 221, and 231; and NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby establish a "No Parking Except by City Permit" zone from the existing barricade to approximately 300' (three-hundred feet) south on the easterly side of Clarence Avenue as shown on Exhibit A attached hereto and incorporated herein. BE IT FURTHER RESOLVeD that the Chief of Police of the City of Arrqyo Grande is hereby authorized to provide and install sufficient signs and/or markings to indicate said "No Parking Except by City Permit" zone. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,1999. ____~_m______ -~----------- RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: tL<DL, ~ ROBERT l. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY .. I ---- m ~ 9 ~ !? u t:\ W :Jen en I- en- _:21 oD::: J-W co.. o..~ (!)- <(u en it wZ :)(!) z- wen >.C <(W wC ~ UZ ~ i ~ ZW * w~ DITCH Cl::~ . <cO -it) UW c=: (!)W <( zC t- ....C3 ::> en en- _a:: :J: (J ~a:: ~ SlANLE.Y AVE.NUE. Q) ~lJ.J~ C)....... :58~ ~~(j 0.:: CI) - MEMORANDUM TO: TRAFFIC COMMISSION FROM: DON SPAGNOLO, DIRECTOR C?F PUBLIC WOR,KS/CITY ENGINEER ~ SUBJECT: CLARENCE AVENUE; REQUEST FOR SIGNING DATE: OCTOBER 18, 1999 RECOMMENDATION: It is recommended that the Traffic Commission review the request to post signs on Clarence Avenue and advise staff. FUNDING: Any costs for signing can be accommodated within the Public Works Department's current 1999-2000 FY Budget. DISCUSSION: ., On September 16, 1999, staff received a letter from Nina Codorniz at 231 Clarence Avenue requesting signing be posted on Clarence Avenue because of the future addition of an "In-Line Roller Hockey Ring" at the Paulding Middle School which is adjacent to the residents on Clarence Avenue. A meeting as held on September 17, 1999, which was attended by Council Member Dickens, the LMUSD, and the YMCA. Ms. Codorniz requested the following signs: "Not a Through Street," "Slow Children at Play," "Resident Parking Only- Tow Away Zone," and "No Double Parking." On October 11, 1999 staff met with Joseph and Nina Codorniz at 231 Clarence Avenue. It was their concern that vehicles currently turn around past the' existing barricade to the end of Clarence Avenue which is narrow and varies in width. It was also their concern that vehicles park on the east side of Clarence Avenue in front of their property. The residents are requesting that a "Resident Parking Only Beyond This Point" sign and a "No Turn- Around" sign be posted at the existing barricade. According to the Arroyo Grande Police Department, the requested signs on Clarence Avenue are not recommended since they are not legally enforceable since the street is within a public right-of-way. The Police Department, however, recommends that "No Parking Except by City Permit" signs or "No Parking Any Time" signs be posted on Clarence Avenue. The "No Parking Except by City Permit" signs would require a no cost 6-1 permit through the Police Department. This approach has been taken in other areas of the City, such as: West Cherry, Orchard, and a section of Station Way. Staff has evaluated each of the requested signs and have the following analysis: Residents' Requested Signs: Analysis: "No Parking Except by Permit" The "No Parking Except by City Permit" signs are permitted through the Police Department. "Tow-Away Zone" These signs are typically placed along with restricting parking during certain hours. Any vehicle parked, visitor or resident, would be subject to being towed. "Dead End Street" or There is an existing "Not a Through" sign posted at the "No Turn-Around" beginning of Clarence Avenue. i , "No Double Parking" Double parking is enforced in the California Vehicle . Code Section 22502 (a) which states that vehicles shall park within 18 inches of the curb. "Resident Parking Only" The "Resident Parking Only" si,gns are found on private prqperty (Le., apartment buildings, mobile home parks, etc.). There is no legal basis for this sign to restrict parking on a public street or right-of-way. , "Slow: Childen at Play" The "Slow: Children at Play" signs do not and cannot provide protection from traffic. Federal standards discourage the use of "children at play" signs. Therefore, it is recommended that the Traffic Commission provide direction to staff as to installing any signs on Clarence Avenue. Attachments: Exhibit 6-1 - Clarence Avenue Assessors Map 007-52 --- S:\PUBLlC WORKS ENGINEERING SHARED ITEMS\Ducusin\TrafficCommission\tc101899.wpd 6-2 ..- . ~, - ." . - Nina J. Codomiz , 231 Clarence Avenue Arroyo Grande, CA 93420 , , September 16, 1999 Don Spagnolo, Director of Public Works P.O. Box 550 Arroyo Grande, CA 93421 Re: Addition of the Inline Roller Hockey Rink, Paulding Middle School Dear Mr. Spagnolo: On behalf of the residents of Clarence A venue, I am writing this Letter of Request for the placement of traffic signs on Clarence Avenue. Following is a list of the signs being requested and the desired placement of each: Shzn description Location 1. 'Not a through street/No turnaround Beginning of Clarence Avenue 2, Slow: Children at play Beginning of Clarence Avenue 3. Resident Parking Only-Tow away Zone At white barrier fencelbeginning of easement (not City street beyond this point) 4. No double parking ., On white barrier fence A meeting was held Monday, September 13 to discuss the concerns of the residents and options to mitigate these ~cems. Those present were Clarence Avenue residents George & Ingrid Pearson, Cathy Riddle, and myself; also present were Jim Dickens, AG City Council Member, Perry Judd, Director- Facilities Lucia Mar Unified School District, John Rossetti, Chainnan-Facility Committee, and Tom MWTaY, Board of Directors YMCA. A Letter of Request for the above described traffic signs was recommended by Jim Dickens and supported by all. Clarence A venue has existing traffic problems being the City street. ends approximately 1/3 of the total length and has no existing traffic signs. There are a substantial number of children on Clarence A venue, a school bus stop, and a daycare facility at 221 Clarence which warrant the placement of these signs. Along with the children, a resident beyond 231 Clarence suffers from lung cancer, which necessitates emergency vehicle clearance along a very narrowing easement. Thank you in ad~ce for your attention to this request. ~~ Nina I. CoeIomi. r cc: Jim Dickens, City of AG Council Member, P.O. Box 550, Arroyo Grande, CA 93421 All Clarence A venue residents CITY OF ARROYO GRANDE SEP 21 1999 PUBLIC WORKS DEPT. -----~~~- l i--- ,( " EXHIBIT 6- 1 / \\ j .. ,h' I,' I' I X. j :..:.""::. ~ ' -- ~ ~ r-- 2: ) , .'-'; . ,'r C ft-'" I ~\ '\1 . I ! .; J > N;::Jf 1;) SCULt I" t ~q; ,~ ~ I ,.c:';.""'''-~'-- . ~ I I 1"'- . . \' I fl"~~g~:;~~::7~~~~~c~ ! :-7',- - ,- .. \ Ii -,---' . \1 ;' ~ t -t I' ' . ---' .. ,.' ."".. "," , '" ~I "- ,,"',.- >~ . \ ,~:, ,.:,I.r"" ".,'.""='==='- , ~' " "Zf ~ :: \\ -..,.. _ \ " li;-' -.:=;;;;:-- ;> ~ ,-- ...-- ~I .' ~ ~,Ii -- u.: C\J \D ~' i.! . C\J ~ r I!' ~ ~,! 1; '.J \ ~ ~, ii\ . I: :z I ' . ~ \.(I' I u:. U .1:1< \U \ 10 ...'1" I I, : \ \\.l ':\ ~ _ ) t " 9 J ; IrS \)l. . ~ 'iI: ~. t .? 1..,' I'"~ ,-. -- - ~ ' Q ~ I':" - ~ j f ~ t.,~~ 33!!.I. 3'" .'~I~t'::;g t- --- L r \ ~~ ~i- } ::~, , \ 1 ,.k.-.- -- I ' ~ ; 1'0") t t"' (\" \ 1 ~ , - . j: '1'0 ... , .., -- ~ I ! ......'- ...;.;--~_. -. --- -_._-~---- ~ ~ ~a ~ ~ ~~' . \....~ ~ ~~ g ...~. ~~ ~~~ 5 iii \....~ 8: ~ t t @ .= . - '< ...., i ~ s.. · , II ,os tOOl :=i ,:=i It: It: I . . '~LIJ ~I~ I~,~ :a~!t! I ~D~ ~ @ ~ ~I~ \ ~ ~~~ I ~ ; l' ' II cS~ -I t::\ /' cSl ,~. 'in r~~ ,. g @ ! \.: .Jf .- \....~ ," '~Q I@ ~~~ , ~ ~ I en C\f~ g @' --~m~ ' ~ 8 ~ - ~ ~ Q i. ..', I 0 ~ - ~ I 01 ~It: i- L 't!.-.L' "'. 0 ~~ -- ~ '::@ ~. 3NI SQNt'WQ3 ~ 2 (J :::I @ .. _ I- 'Ii "'...' ooe . . ~. ~ ~ !~ .. ~ ~ is \ .. I Oc: ::tD , '.UI Q I.:::.J >' ~ ~ LIJ @ >- ~g 1..I:-i.IOI. -i~I.;,I~I.;.ij,j!l' ~ (.) 0 ~ r'-"-' g LIJ fill -...~ ... ' ... .. ~ z I I I I ... -J !If 9 @..iI ~ LIJ" I I z i ~ :: o. . I - 0: I : : I. <{!!!~ ~ W.. i . i ';i ..I ~ g I <t I~ : ~I : 1-, I 2 -'-Rr.j.J1ir -: '..J I I I I C/) 2 .. ~ ~(.) IIII i ... = .... , a os OSI I SI"Z SZI O. ...L. \ . ;;\ 3.11 II .. :: =i t'NSt'nH ~ .ft~ Qt'O~ .'" ~:- /', r~ ~ % , eft , \....~ ~ " \....~ ~ , I