CC 2014-01-14_08.e. Approval of CC Minutes 12-10-13ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, DECEMBER 10, 2013
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Member Kristen Barneich, Council Member Tim Brown, Council
Member Jim Guthrie, Mayor Pro Tem Joe Costello, and Mayor Tony
Ferrara were present.
City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Administrative Services Debbie Malicoat, and Director of Public Works
Geoff English.
3. FLAG SALUTE
Tom Apkarian, representing Arroyo Grande Rotary Club, led the Flag Salute.
4. INVOCATION
Rabbi Linda Bertenthal, Congregation Beth David, delivered the invocation.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Mayor Pro Tem Costello seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
None.
7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS
None.
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the Consent Agenda. Speaking from the public was
Mark Vasquez regarding Item 8.k. (Vesting Tentative Tract Map 13-001 and Planned Unit
Development 13-001; Location – 1051 Huasna Road) requesting clarification relating to the
location of the gate and the surface material on the easement.
Mayor Ferrara requested Item 8.k. be pulled for discussion and clarification.
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Tuesday, December 10, 2013
Action: Council Member Barneich moved, and Council Member Guthrie seconded the motion to
approve Consent Agenda Items 8.a. through 8.j. with the recommended courses of action. The
motion passed on the following roll-call vote:
AYES: Barneich, Guthrie, Brown, Costello, Ferrara
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period November 16, 2013
through November 30, 2013.
8.b. Consideration of a Resolution Adopting an Amendment to the Full Flex Cafeteria Plan
Section 125.
Action: Adopted Resolution No. 4558 entitled: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING AN AMENDMENT TO
THE FULL FLEX CAFETERIA PLAN SECTION 125 TO UPDATE THE CAFETERIA
PLAN RATES FOR 2014”.
8.c. Consideration of Acceptance of the Comprehensive Annual Financial Report (CAFR).
Action: Received and filed the Comprehensive Annual Financial Report for the fiscal
year ended June 30, 2013.
8.d. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of November 26,
2013, as submitted.
8.e. Consideration of Council Appointments to the Planning Commission and
Architectural Review Committee.
Action: 1) Approved the recommendation of Mayor Pro Tem Costello to appoint Randy
Russom to the Planning Commission; 2) Approved the recommendation of Mayor
Ferrara to appoint Tom Goss to the Planning Commission; and 3) Approved the
recommendation of Mayor Ferrara to appoint Barbara Harmon to the Architectural
Review Committee, contingent upon the appointment of Tom Goss to the Planning
Commission.
8.f. Consideration to Approve the Purchase of a Replacement Pump and Pipe Column
for Soto Basin No. 2.
Action: 1) Approved the purchase of a replacement vertical turbine pump and pipe
column for Soto Basin No. 2 in the amount of $12,820; and 2) Appropriated $6,500 from
the Water Fund and $6,500 from the General Fund.
8.g. Consideration of the Purchase of a Replacement Utility Vehicle for the Public
Works Department.
Action: Authorized the purchase of a replacement utility vehicle from Epic Motorsports
of Goleta in the amount of $16,097.37.
8.h. Consideration of Acceptance of the Citywide Drainage Improvements Project, PW
2013-04.
Action: 1) Accepted the project improvements as constructed by V. Lopez Jr. & Sons in
accordance with the plans and specifications for the Citywide Drainage Improvements
Project; 2) Transferred $4,000 from the Local Sales Tax Fund Drainage Project to the
Citywide Drainage Improvements Project; 3) Directed staff to file a Notice of Completion;
and 4) Authorized release of the retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
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Tuesday, December 10, 2013
8.i. Consideration of Program Supplement Agreement No. N015 to Administering
Agency-State Agreement No. 05-5199R for the Oak Park Boulevard/West Branch
Street/Hwy 101 Entrance Traffic Signal Improvement Project, PW 2014-01.
Action: Adopted Resolution No. 4559 entitled: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING PROGRAM
SUPPLEMENT NO. N015 TO ADMINISTERING AGENCY-STATE AGREEMENT NO.
05-5199R FOR THE OAK PARK BLVD/W. BRANCH ST./HWY 101 ENTRANCE
TRAFFIC SIGNAL IMPROVEMENT PROJECT”.
8.j. Consideration of Amendment to Consultant Services Agreement for Wood
Rodgers, Inc. for the Brisco Road-Halcyon Road/Highway 101 Project Approval
and Environmental Determination.
Action: Approved Amendment No. 9 to the Consultant Services Agreement with Wood
Rodgers, Inc. for additional design work for the Project Approval and Environmental
Determination for the Brisco Road-Halcyon Road/Highway 101 Interchange
Improvement Project in the amount of $18,000.
ITEMS PULLED FROM THE CONSENT AGENDA
8.k. Consideration of a Resolution Upholding the Appeal and Approving Vesting
Tentative Tract Map 13-001 and Planned Unit Development 13-001; Location –
1051 Huasna Road; Appellant – Janis Scott.
Recommended Action: Adopt a Resolution upholding the appeal and approving
Vesting Tentative Tract Map 13-001 and Planned Unit Development 13-001 with
modified conditions of approval.
Assistant Planner Nygaard provided a brief staff report and explained the changes made to the
utility easement based on Council direction from the previous meeting. Staff then responded to
questions from Council regarding the location of the fence and the surface material options for
the easement.
Action: Mayor Ferrara moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY
COUNCIL UPHOLDING THE APPEAL AND APPROVING VESTING TENTATIVE TRACT
MAP 13-001 (TRACT 3045) AND PLANNED UNIT DEVELOPMENT 13-001; LOCATED AT
1051 HUASNA ROAD; APPLIED FOR BY JEFF AND SHELLEY BECK, WEINHOLD FAMILY
TRUST, AND SUZANNE VAN NESS” with modified conditions of approval, including that the
applicant’s representative will work with staff to determine the surface material in the easement
that is acceptable to both parties. Council Member Brown seconded the motion.
Further discussion ensued and Council Member Guthrie recommended that the condition be
modified to add language that the material shall be acceptable to the Community Development
Director. City Attorney Carmel suggested that to retain flexibility, the Council could amend the
condition to remove language that the easement be landscaped with low growing ground cover
and grasscrete and add “The easement shall be covered with a material approved by the
Community Development Director….” Mayor Ferrara asked the appellant if she was amenable
to that language, and the appellant agreed.
Mayor Ferrara amended the motion to adopt the Resolution to include the additional
modification as read by the City Attorney. Council Member Brown seconded, and the amended
motion passed on the following roll call vote:
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Tuesday, December 10, 2013
AYES: Ferrara, Brown, Barneich, Guthrie, Costello
NOES: None
ABSENT: None
9. PUBLIC HEARINGS
9.a. Consideration of Preliminary Approval of Community Development Block Grant
(CDBG) Projects for Year 2014.
Administrative Services Director Malicoat presented the staff report and recommended that the
Council provide preliminary approval of proposed projects to be funded with the City’s allocation
of CDBG funds for the Year 2014.
City Manager Adams reviewed an alternative to eliminate funding for public service
requests and reduce funding for facade improvements to increase funding for City ADA
projects. He suggested the Council could consider an option of transferring $8,657 from
public services and $10,000 from facade grants to public facility projects. He explained that
given the strict ADA requirements and the large inventory of ADA deficiencies located within
the City's right-of-way, specifically crosswalks that do not have ADA ramps, correcting these
deficiencies is a City priority. He stated this would provide an increased amount of CDBG
funds for ADA ramps.
In response to a question by Mayor Ferrara regarding an additional alternative identified in
the staff report, Council Member Guthrie explained it was his recommendation to consider
using local sales tax revenues to fund Public Service requests in lieu of CDBG funds, which
would eliminate the restrictions on size of grants and eliminate the extensive HUD
monitoring requirements and related administrative costs. Mayor Ferrara responded with
that background, it made more sense; however, he believed that on the surface, funding
Public Service requests was not an identified or intended use of local sales tax funds and it
would have to be thoroughly explained in detail to the public in local sales tax reports.
Mayor Ferrara opened the public hearing. Speaking from the public was Rae Fleming, Director
of Health and Prevention Screening Program, in support of staff’s original recommendation to
allocate $8,657 to the program. Hearing no further comments, Mayor Ferrara closed the public
hearing.
Brief discussion ensued in support of transferring funding from façade grants to public facility
projects; acknowledgement that ADA improvements in the City are a high priority; that the City
should maintain the spirit of giving funds to benefit local charitable organizations in some way;
and that the proposed concept for using local sales tax funds to fund these specific types of
public services would have to be thoroughly explained to the public and in the annual report,
and that funding should stay within the parameters the voters set for the use of local sales tax
funds. Staff clarified that enough direction had been provided by Council in order for the item to
come back early next year with recommendations for final approval of CDBG funding.
No formal action was taken on this item.
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Tuesday, December 10, 2013
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of Selection of Council Member Guthrie as Mayor Pro Tem.
City Manager Adams presented the staff report and recommended the Council: 1) Appoint
Council Member Guthrie as the Mayor Pro Tem for the next one-year period; and 2) Direct staff
to prepare an amendment to the City Council appointment policy so that newly elected and
appointed Council Members wait a period of one year before being appointed Mayor Pro Tem.
Mayor Ferrara invited public comment. No public comments were received.
Action: Mayor Pro Tem Costello moved to 1) Appoint Council Member Guthrie as the Mayor
Pro Tem for the next one-year period; and 2) Direct staff to prepare an amendment to the City
Council appointment policy so that newly elected and appointed Council Members wait a period
of one year before being appointed as Mayor Pro Tem. Council Member Barneich seconded,
and the motion passed on the following roll-call vote:
AYES: Costello, Barneich, Guthrie, Brown, Ferrara
NOES: None
ABSENT: None
12. COUNCIL COMMUNICATIONS
Council Member Brown thanked Mayor Ferrara for decorating the Council float for the Village
Christmas Parade. Mayor Ferrara thanked the community and the volunteers for supporting
both the Arroyo Grande Village Christmas Parade and the Grover Beach Christmas Parade.
13. STAFF COMMUNICATIONS
City Manager Adams reminded the Council that the 2nd Council meeting in December has been
cancelled; therefore, the agendas in January will be very heavy.
14. COMMUNITY COMMENTS AND SUGGESTIONS
None.
15. ADJOURNMENT
Mayor Ferrara wished the citizens, community, and businesses a very happy holiday season,
thanked the Council and staff for their hard work this year, and adjourned the meeting at 7:15
p.m.
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Tuesday, December 10, 2013
_____________________________
Tony Ferrara, Mayor
ATTEST:
_____________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ________________)
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