CC 2014-05-27_08.g. TUP Street Closure - Car CruiseMEMORANDUM
TO: CITY COUNCIL
FROM: TERESA McCLISH, COMMUNITY DEVELOPMENT DIRECTOR
BY: RACHEL GROTHE, PLANNING INTERN
SUBJECT: CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 14-006
TO AUTHORIZE THE USE OF CITY PROPERTY AND THE CLOSURE
OF CITY STREETS FOR THE 25TH ANNUAL ARROYO VALLEY CAR
CLUB SUNSET CRUISE ON JULY 25, 2014 AND CAR SHO ON JULY
26,2014
DATE: MAY 27, 2014
RECOMMENDATION:
It is recommended the City Council consider the request from the Arroyo Valley Car
Club and adopt a Resolution authorizing the use of City property, the closure of Cit~
streets, and the waiver of application fees for the 2014 Arroyo Valley Car Club 25t
Annual Car Sho and Sunset Cruise on July 25, 2014 and Car Sho on July 26, 2014.
FINANCIAL IMPACT:
Total costs associated with the Sunset Cruise and Car Show are approximately $3,000
for .additional Police Department personnel and delivery oftraffic control devices, signs
and trash cans by Public Works personnel. With the exception of the two previous
years, the City has typically taken on the cost as this is a community event and all
proceeds go back into the community. Therefore, the cost impact to the City is $3,000,
which represents the same amount as last year's event.
The cost associated with the Temporary Use Permit application ($156) has traditionally
been waived and the waiver of the fee is again recommended. The Sunset Cruise was
previously subsidized by the Redevelopment Agency since it is a promotional event for
East Grand Avenue. Waivers of this cost are recommended this year in order to be
consistent with the overall permit.
BACKGROUND:
The Arroyo Valley Car Club submitted an application for a Temporary Use Permit to use
City property and close City Streets for the annual Arroyo Valley Car Club Sunset
Cruise and Car Sho.
Item 8.g. - Page 1
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT NO. 14-006 TO AUTHORIZE THE
USE OF CITY PROPERTY AND THE CLOSURE OF CITY STREETS FOR THE 25TH
ANNUAL ARROYO VALLEY CAR CLUB SUNSET CRUISE ON JULY 25, 2014 AND
CAR SHO ON JULY 26, 2014
MAY 27,2014
PAGE2
The following areas are proposed to be used for the event
• Sunset Cruise -July 25: Closure of East Grand Avenue between Courtland
and Halcyon Streets between 6:00pm and 8:30pm.
• Sunset Cruise -July 25: Closure of Sunset Avenue between Alder and Elm
Streets between 6:00pm and 8:30pm
• Car Sho -July 26: Closure and use of Branch and Bridge Streets, Olohan
Alley and surrounding areas between 5:00am and 5:00 pm.
The Staff Advisory Committee discussed the requirements for the event and created
conditions of approval for the Temporary Use Permit. A Temporary Use Permit
authorizing streetclosures may only be issued upon the approval of the City Council.
ANALYSIS OF ISSUES:
Sunset Cruise
The Sunset Cruise consists of the closure of East Grand Avenue between Courtland
and Halcyon Road and closure of Sunset Avenue between Alder and Elm Streets
between 6:30 pm and 8:30pm on Friday, July 25, 2014. At this event, cars participating
in the next day's Car Sho will "cruise" a portion of East Grand Avenue in a loop pattern.
The recommended detour route (Attachment 1) for through traffic on East Grand
Avenue includes:
• Eastbound traffic -South on S. Courtland Street to Ash Street; East on Ash
Street to S. Elm Street; South on S. Elm Street to Fair Oaks; East on Fair Oaks
to S. Halcyon; North on S. Halcyon.
• Westbound traffic-South on S. Halcyon to Farrell; West on Farrell to Oak Park;
North on Oak Park.
Advance warnings of "Road Closure Ahead" will be placed on East Grand Avenue at
Halcyon Road and Oak Park Boulevard. Signs will also be placed at Juniper Street,
Elm Street, Brisco Road, and Fair View Drive approaching East Grand Avenue. This is
the same cruise route and detour plan from last year, which only resulted in a few
inquiries from the public.
Last year's Sunset Cruise was well attended. Feedback from local merchants appeared
to be positive. Added events hosted by the merchants will include group radio and print
promotions, family oriented activities, such as a movie screening, and service group
BBQ's aimed at attracting local residents to the event.
Item 8.g. - Page 2
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT NO. 14-006 TO AUTHORIZE THE
USE OF CITY PROPERTY AND THE CLOSURE OF CITY STREETS FOR THE 25TH
ANNUAL ARROYO VALLEY CAR CLUB SUNSET CRUISE ON JULY 25, 2014 AND
CAR SHO ON JULY 26, 2014
MAY 27,2014
PAGE 3
Car Sho
The Car Sho is proposed to utilize West and East Branch Streets from Traffic Way to
Mason Street; Bridge Street from Branch Street to Nelson Street; Olohan Alley from
Bridge Street to Short Street; Nevada Street at Branch Street; the Car Corral; Short
Street between Branch Street and Olohan Alley from 5:00 am until 5:00 pm on
Saturday, July 26, 2014. Additionally, it is being requested that Nelson Street be closed
between Bridge and Short Streets for the purpose of creating a registration area for the
Car Sho from 5:00 am until 9:30 am (Attachment 2).
Due to the size and location of the Car Sho, the Police Department traditionally utilizes
a foot-beat team comprised of two (2) police officers for security purposes and one (1)
motor officer for vehicle towing. While the event does not usually produce a large
number of incidents, the police units are beneficial in handling potentially unruly
situations and in keeping potential illegal alcohol consumption to a minimum.
ADVANTAGES:
City staff believes that the annual Car Sho and Sunset Cruise have been successful
events in the Village area and on East Grand Avenue for many years and appears to
benefit residents and businesses by providing a family oriented event and attracting
tourists to local businesses and hotels.
DISADVANTAGES:
The primary positive impact of a business promotion opportunity and entertainment
event for residents and visitors could be offset by the following negative impacts: traffic
diversion through residential areas; inconvenience and delay to east-west through traffic
between Arroyo Grande and Grover Beach; and difficultly of access to businesses or
residences on the closed segment of East Grand Avenue during the Sunset Cruise and
in the Village during the Car Sho. To mitigate these potential negative impacts during
the Sunset Cruise, Car Club representatives will allow delivery trucks and others who
have a need for local access, and any residents exiting, to pass through the road
closure where Sunset Cruise vehicles will be circulated in a loop pattern and in the
Village residential areas adjacent to the Car Sho. Most complaints received have been
from Village businesses regarding use of E. Branch Street and Olohan Alley.
ALTERNATIVES:
The following alternatives are presented for Council consideration:
-Adopt the attached Resolution approving the Sunset Cruise and Car Sho and
authorizing the waiver of fees for the Temporary Use Permit application;
Modify and adopt the attached Resolution approving the Sunset Cruise and Car
Sho and authorizing the waiver of fees for the Temporary Use Permit application;
Do not adopt the attached Resolution, take tentative action to deny the
Temporary Use Permit, and direct staff to return with an appropriate Resolution;
Item 8.g. - Page 3
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT NO. 14-006 TO AUTHORIZE THE
USE OF CITY PROPERTY AND THE CLOSURE OF CITY STREETS FOR THE 25TH
ANNUAL ARROYO VALLEY CAR CLUB SUNSET CRUISE ON JULY 25, 2014 AND
CAR SHO ON JULY 26, 2014
MAY 27,2014
PAGE4
Do not adopt the attached Resolution and take tentative action to deny the
Temporary Use Permit without further direction to staff;
Provide direction to staff.
ENVIRONMENTAL REVIEW:
In compliance with the California Environmental Quality Act (CEQA), the Community
Development Department has determined that this project is categorically exempt per
Section 15304(e) of the CEQA Guidelines involving minor temporary uses of land
having negligible or no permanent effects on the environment. If the Council does not
feel that this determination is appropriate, project approval shall not be considered.
PUBLIC NOTIFICATION AND COMMENTS:
Representatives from the Car Club and the East Grand Avenue Merchants group will
visit merchants on East Grand Avenue to disseminate information about the Sunset
Cruise including the date, time and route of the event. Representatives from the Car
Club and the East Grand Avenue Merchants group will visit merchants for a second
time in July. Bob Lund of the Village Improvement Association will be notified of the
details of the final street closures and traffic control plan to disseminate the appropriate
information to Village Business owners. A condition of approval is included in the
attached Resolution requiring a notice of street closure to be published in the Times
Press Recorder. The Agenda was posted in front of City Hall on Thursday, May 22,
2014. The Agenda and staff report were posted on the City's website on Friday, May
23, 2014.
Attachments:
1. Sunset Cruise detour and activity area map
2. Car Sho map
Item 8.g. - Page 4
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 14-
006; AUTHORIZING THE USE OF CITY PROPERTY AND THE
CLOSURE OF CITY STREETS FOR THE 25TH ANNUAL ARROYO
VALLEY CAR CLUB SUNSET CRUISE ON JULY 25, 2014 AND
CAR SHO ON JULY 26, 2014
WHEREAS, members of the Arroyo Valley Car Club have requested closure of certain
City streets and the use of City property, as outlined below, for its annual Car Sho and
Sunset Cruise event to be held on July 25th and 26th, 2014; and
WHEREAS, members of the Arroyo Valley Car Club will be responsible for traffic control
and cleanup; and
WHEREAS, the cruise event and Car Sho are expected to benefit both the East Grand
Avenue business corridor and the Village commercial area and provide both residents
and visitors with entertainment and recreation.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby approves Temporary Use Permit No. 14-006, authorizing the waiver of
application fees and the use of certain City streets and property as follows, subject to the
conditions set forth in Exhibit "A", attached hereto and incorporated herein by this
reference:
1. East Grand Avenue between Courtland and Halcyon Streets shall be
closed from 6:00 pm to 8:30 pm on Friday, July 25th, 2014.
2. Sunset Avenue between Alder Street and Elm Street shall be closed from
6:00pm to 8:30pm on Friday, July 25th, 2014.
3. The following detour route for through traffic on Grand Avenue shall be
established:
• Eastbound traffic-South on S. Courtland Street to Ash Street; East on
Ash Street to S. Elm Street; South on S. Elm Street to Fair Oaks
Avenue; East on Fair Oaks Avenue to S. Halcyon Road; North on S.
Halcyon Road to E. Grand Avenue; East on E. Grand Avenue;
• Westbound traffic-South on S. Halcyon Road to Farrell Avenue; West
on Farrell Avenue to Oak Park Boulevard; North on Oak Park
Boulevard.
Item 8.g. - Page 5
RESOLUTION NO.
PAGE 2
4. Closure of East and West Branch Street from Traffic Way to Mason Street;
Bridge Street from Branch Street to Nelson Street; Olohan Alley from
Bridge Street to Short Street; Nevada Street at Branch Street; the Car
Corral; Short Street between East Branch and Olohan Alley from 5:00 am
to 5:00 pm; and the use of Nelson Street between Bridge Street and Short
Street for registration from 5:00 am to 9:00 am on Saturday, July 26 1h,
2014.
5. That the Arroyo Valley Car Club will adhere to certain requirements and
conditions set forth by the Community Development, Streets, Police,
Public Works, Building and Life Safety, and Five Cities Fire Authority
(FCFA) regarding security and traffic control and all other applicable
conditions of a Temporary Use Permit to be issued by the City as set forth
in Exhibit "A".
On motion of Council Member , seconded by Council Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 2th day of May, 2014.
Item 8.g. - Page 6
RESOLUTION NO.
PAGE 3
TONYFERRARA,MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 8.g. - Page 7
RESOLUTION NO.
PAGE4
EXHIBIT "A"
CONDITIONS OF APPROVAL
ARROYO VALLEY CAR CLUB SUNSET CRUISE AND CAR SHO
TEMPORARY USE PERMIT NO. 14-006
FRIDAY AND SATURDAY, JULY 25 AND 26, 2014
General Conditions
1. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on
file in the Community Development Department.
3. To the full extent permitted by officials, the applicant shall indemnify, defend and
hold harmless th'e City, its agents, officers, and employees from and against any
liability (including liability for claims, suits, actions, arbitration proceedings,
administrative proceedings, regulatory proceedings, losses, expenses or costs of
any kind, whether actual, alleged or threatened, including attorney's fees and
costs, court costs, interest, defense costs, and expert witness fees), where the
same arise out of, are a consequence of, or are in any way attributable to, in
whole or in part, this Temporary Use Permit or the applicant's use of City streets
and property as provided by this Temporary Use Permit, except liability arising
out of the proven sole negligence of the City.
Community Development Department Conditions
4. The applicant shall notify affected merchants and property owners on the
affected street closure segments twice prior to the events, with the second notice
no later than Friday, July 18, 2014. Additionally, the applicant shall inform the
Arroyo Grande Village Improvement Association and the Chamber of Commerce
of the car Sho and cruise night activities.
5. The applicant shall provide a list of the charities that receive proceeds from the
event to the Community Development Director.
Public Works Department Conditions
6. The applicant shall flag all sprinkler heads on turf and lawn areas to prevent
damage. The applicant shall be responsible for the cost of broken sprinklers and
labor associated with damage caused due to cars on turf areas.
7. The applicant shall coordinate the placement of waste containers by Monday, July
21, 2014, with the Director of Public Works.
Item 8.g. - Page 8
RESOLUTION NO.
PAGE 5
8. The applicant shall submit a trash and recycling plan, supervise all areas, and pick
up litter, waste, and debris, and shall empty all City waste containers in dumpsters
provided by the Arroyo Valley Car Club.
9. At least one week prior to the car Sho, the applicant shall inform Public Works on
the number of trash cans that will be needed for the event.
Police Department Conditions
10. The applicant shall reimburse rema1mng Public Works and Police Department
expenses for traffic control and related services associated with the Sunset Cruise
and Car Sho events.
11. No throwing of candy from vehicles shall be allowed. All rules of the road shall
apply to the participants of the Sunset Cruise and violators are subject to ejection,
citation and arrest.
12. All participants, volunteers, and employees of the Sunset Cruise and Car Sho shall
wear appropriate attire at all times.
13. All volunteers and employees of the Sunset Cruise shall wear traffic vests at all
times.
14. The road must be blocked with barricades that are used at other events such as the
Strawberry Festival. Coordination between the applicant and Bob Lund of the
Village Improvement Distract is required.
Streets Division Conditions
15. The applicant shall be responsible for providing, setting up, and removing
barricades for closures of City streets, alleys, parking lots, driveways and City
facilities mentioned in the application per a traffic control plan acceptable to the
Public Works Director.
16. The applicant shall place all barricades and signs posting on-street parking
restrictions and parking lot closures a minimum of 48 hours prior to the event.
17. All water barricades shall be filled using non-potable water.
18. The applicant shall place a notice of street closures in the Times-Press Recorder at
least once during the week prior to July 25 and July 26, 2014.
19. The applicant shall coordinate with the Police, Streets, and FCFA with regard to the
closures of streets, alleys, parking lots, and the use of City property.
Item 8.g. - Page 9
RESOLUTION NO.
PAGE 6
20. The applicant shall clean all City streets and parking areas utilized at the conclusion
of the event.
21. Traffic signals at W. Branch Street and Traffic Way shall be made to flash rather
than cycle through the standard signalization.
Building and Life Safety Division Five Cities Fire Authority Conditions
22. The applicant must comply with the Building and Life Safety Division and FCFA
guidelines.
23. Emergency access must be maintained to the satisfaction of the Fire Chief.
24. The use of generators must be reviewed and approved by the Fire Chief.
25. All fire lanes must be posted and enforced per Police and FCFA guidelines.
26. All food booths must comply with the San Luis Obispo County and City Building
and Life Safety Division and FCFA guidelines.
27. The Building and Life Safety Division and FCFA must inspect all food booths and
generators prior to event opening.
28. The applicant shall provide one handicapped accessible restroom.
Additional Conditions
25. The applicant shall provide a $1,000,000.00 commercial general liability insurance
policy, subject to City Attorney approval, naming the City as additional insured.
Item 8.g. - Page 10
,...
~ z w
~
J:
0
<(
~
~
<(
--
t'O
(1) ....
<{
::-
:~ u
<{
0
0 ..
It) -;:
c: ::;,
'E ns
0
0 ...
~
~
:::;1
Cll
0
()
"0
t'O
0
0::
I
Item 8.g. - Page 11
SuY1 se+ Cn.-1ise
Jvtl'i zc;, 2oH
(o:oor~-8 :?v~
ATTACHMENT 2
,..., . ..
Item 8.g. - Page 12