CC 2014-06-24_08.g. Award Contract for 2014 Street Surface RepairsMEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR
BY: MIKE LINN, ASSISTANT CITY ENGINEER
SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO APODACA
PAVING, INC. FOR CONSTRUCTION OF THE 2014 CITYWIDE STREET
SURFACE REPAIRS AND EAST GRAND AVENUE-ASPHALT
OVERLAY; EL CAMINO REAL TO US 101, PW 2014-10
DATE: JUNE 24,2014
RECOMMENDATION:
It is recommended the City Council:
1. Award a contract for construction of the subject project to Apodaca Paving, Inc.
in the amount of $324,375;
2. Authorize the City Manager to approve change orders for 1 0% of the contract
amount, $32,438, for unanticipated costs during the construction phase of the
project (total construction costs= $324,375 + $32,438 = $356,813); and
3. Direct the City Clerk to file a Notice of Exemption.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Pavement Management Fund in the 2014/2015 Capital Improvement Program
Budget includes $844,667 for the subject project, and the 2014 Street Resurfacing
Project. In addition, approximately $75,000 of un-spent funds from the Pavement
Management Fund in the 2013/2014 Capital Improvement Program Budget will be
"rolled-over" to this project.
BACKGROUND:
Street surface repairs involve the grinding and repaving of isolated pavement failures.
Dependent upon the encountered condition, additional material may need to be
removed from the roadway subgrade and stabilizes as needed. The roadway structural
section is then rebuilt through the placement and compaction of base rock and asphalt
pavement. This work is being performed in preparation of the slurry seal resurfacing
application later this summer, which provides a membrane over the roadway surface.
Item 8.g. - Page 1
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TO APODACA PAVING, INC.
FOR CONSTRUCTION OF THE 2014 CITYWIDE STREET SURFACE REPAIRS &
EAST GRAND AVENUE ASPHALT OVERLAY; EL CAMINO REAL TO US 101,
PW 2014-10
JUNE 24, 2014
PAGE2
Since the slurry seal contractors are typically not equipped to perform roadway
reconstruction, it is prudent to have the work performed by a company that specializes
in asphalt paving.
ANALYSIS OF ISSUES:
On June 10, 2014, eight bids were opened for the subject project. The lowest bid, from
Apodaca Paving, Inc., was in the amount of $324,375. Staff has determined the bid to
be responsive and recommends the award of a construction contract to Apodaca
Paving, Inc.
The project is essentially split into two separate operations with a combined duration of
30 calendar days. The scope of work is as follows;
Schedule A -Asphalt Overlay
East Grand Avenue; from the US 101 Overcrossing to El Camino Real
The asphalt overlay requires the City and the contractor to obtain Caltrans
encroachment permits as it will affect the operations of the on/off ramps to US
101. The contract documents require all work on these roadways to be
performed at night due to the vehicle volumes and the close proximity to major
commercial areas.
Schedules B through H
Preparation work for the 2014 Street Resurfacing Project
S h d I B S th Al . A c e u e -OU pme rea
Street From To
Alpine Street (S) Eman Court East Grand Ave
Cerro Vista Circle S. Alpine Street Cerro Vista Lane
Cerro Vista Lane S. Alpine Street Cerro Vista Circle
Dodson Wav Halcvon Alpine Street (South)
Eman Court S. Alpine Street End of Cul-de-Sac
Newman Drive S. Alpine Street End of Cul-de-Sac
Park Way S. Halcyon Road S. Rena Street
Rena Street (S) Dodson Wav Grand Ave
Tavlor Place S. Alpine Street End of Street
Woodland Drive Cerro Vista Circle End of Street
Item 8.g. - Page 2
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TO APODACA PAVING, INC.
FOR CONSTRUCTION OF THE 2014 CITYWIDE STREET SURFACE REPAIRS &
EAST GRAND AVENUE ASPHALT OVERLAY; EL CAMINO REAL TO US 101,
PW 2014-10
JUNE 24, 2014
PAGE3
Schedule C -Woodland Drive Area
Street From To
Creekside Drive . End of Cul-de-Sac Woodland Drive
Farrall Avenue S. Halcyon Road End of Street
Forest Glen Drive End of Cul-de-Sac Woodland Drive
Olive Street Halcyon Road Woodland Drive
Todd Lane Halcyon Road Fair Oaks Ave
Viroinia Drive Halcyon Road Woodland Drive
Willow Lane Halcyon Road Woodland Drive
Woodland Court End of Cul-de-Sac Woodland Drive
Woodland Drive Fair Oaks Ave Creekside Drive
Woodland Drive Creekside Drive End of Cul-de-Sac
S h d I D C c e u e -an yon W A ay rea
Street From To
Canyon Way Tally Ho End of Cul-de-Sac
Clarence Ave End of Cul-de-Sac Huasna Road
Ridoeview Way White Court Tally Ho Road
White Court Ridoeview Way End of Cul-de-Sac
Schedule E -Via La Barranca Area
Street From To
Colina Street Via La Barranca James Way
Cuesta Place Via La Barranca End of Cul-de-Sac
La Cresta Platino Lane Platino Lane
La Cresta Platino Lane Huasna Road
Ladera Place Via La Barranca End of Cul-de-Sac
Via La Barranca Tally Ho Road End of Street
S h d I F Ch c e u e -aparra l/S "hM 1pams oss A rea
Street From To
Chaparral Lane Grace Lane Spanish Moss Ln
Chaparral Lane End of Cul-de-Sac Grace Lane
Mesquite Lane Chaparral Lane James Way
Spanish Moss Lane Chaparral Lane Mesquite Lane
Item 8.g. - Page 3
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TO APODACA PAVING, INC.
FOR CONSTRUCTION OF THE 2014 CITYWIDE STREET SURFACE REPAIRS &
EAST GRAND AVENUE ASPHALT OVERLAY; EL CAMINO REAL TO US 101,
PW 2014-10
JUNE 24, 2014
PAGE4
Schedule G -Linda/Bennett Area
Street From To
Bennett Ave Linda Drive Halcvon Road
Elm Street (N) East Grand Ave BriQhton Ave
Elm Street (N) Brighton Ave End of Cul-de-Sac
Fair View Brighton Avenue End of Cul-de-Sac
Linda Drive Elm Street Brisco Road
Linda Drive Brisco Road Bennett Ave
Schedule H -Sunset Drive
Street From To
Sunset Elm Street (S) Alder Street
In 2013, staff administered a capital project to place an asphalt overlay for each side of
the US 101 overpass approach on East Grand Avenue. Staff intended on performing
both sides of the US 101 overpass deck in 2013, but the amount exceeded the allotted
budget. Staff scaled down the 2013 project to perform solely the east side, from the US
101 overpass to Traffic Way. The 2014 project completes the work by performing a
similar asphalt overlay on the western side of East Grand Avenue, from El Camino Real
to the US 101 overpass.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
1. Approve staff's recommendations to award a construction contract to Apodaca
Paving, Inc.;
2. Do not award a construction contract for the project at this time; or
3. Provide direction to staff.
ADVANTAGES:
Performance of the street surface repairs will provide a stable surface to facilitate the
application of slurry seal membranes on a separate project later in the year. The repairs
reduce project costs by addressing areas with the most significant repair needs prior to
the slurry seal application, which reduces the need for a more costly full reconstruction
project.
Item 8.g. - Page 4
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TO APODACA PAVING, INC.
FOR CONSTRUCTION OF THE 2014 CITYWIDE STREET SURFACE REPAIRS &
EAST GRAND AVENUE ASPHALT OVERLAY; EL CAMINO REAL TO US 101,
PW 2014-10
JUNE 24, 2014
PAGES
DISADVANTAGES:
There will be traffic inconveniences to the travelling public during construction. Staffwill
monitor the traffic control to conform to the requirements of the Municipal Uniform
Traffic Control Devices manual (MUTCD) to mitigate any negative effects. City
inspectors will be at the site during all phases of the operations to make adjustments for
isolated instances (driveway access, etc.).
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to Guidelines Section
15301 (c).
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted at City Hall on Thursday, June 19, 2014. The agenda and
staff report was posted on the City's website on Friday, June 20, 2014. No public
comments were received as of the time of preparation of this report.
Attachments:
1. Bid Tabulations
2. Notice of Exemption
Item 8.g. - Page 5
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
Deadline: June 10, 2014; 3:00 p.m.
2014 Citywide Street Surface Repairs and
ATTACHMENT 1
E. Grand Ave Asphalt Overlay; El Camino Real to US 101
Project No. 2014-10
Engineer's Estimate: $650,000
· SUBMITTED BY:
Granite Construction Company
Santa Barbara, CA
Apodaca Paving
Grover Beach CA
Rockwood General Contractors, Inc.
Nipomo CA
Papich Construction, Inc.
Pismo Beach CA
Souza Construction, Inc.
San Luis Obispo CA
CalPortland Construction
Santa Maria CA
R Burke <;;orporation
San Luis Obispo CA
Ferravanti Paving
· Paso .Robles CA
c: City Manager
Public Works Director
TOTAL
$346,355.00
$324,375.00
$533,711.00
.$584,840.00
. $573,309.00
$627,742.00
$528,780.00
$400,250.00
Item 8.g. - Page 6
Attachment No. 2
Notice of Exemption
To: Office of Planning and Research
1440 Tenth Street, Room 121
Sacramento, CA 95814
00 County Clerk
County of San Luis Obispo
County Government Center
San Luis Obispo, CA 93408
From: (Public Agency) City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
Project Title: 2014 Citywide Street Repairs and East Grand Avenue Asphalt Overlay; from El Camino
Real to US 101. PW 2014-10
Project Location -Specific: Various roadways throughout the City
Project Location -City: Arroyo Grande Project Location -County: San Luis Obispo
Description of Project: Perform placement of preparatorv subgrade repairs to facilitate the future
placement of Slurrv Seal surface membrane treatments to selected streets throughout the City. Perform
an asphalt overlay of East Grand Avenue between El Camino Real to US 101
Name of Public Agency Approving Project: City of Arroyo Grande -Public Works Depart.ment
Name of Person or Agency Carrying Out Project: ---=G::;..;:e=o=ff-=E=n""'g=li=sh-'-----------
Exempt Status: (check one)
D Ministerial (Section 12080(b)(1); 15268);
D Declared Emergency (Sec. 21080(b)(3); 15269(a));
D Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
00 Categorical Exemption. State type and section number: --=S..-ec=t=io=n-'1'"""5'""3""'"0-'-1'""(c._) ___________ _
D Statutory Exemptions. State code number: -----------------------
Reasons Why Project Is Exempt: Perfomance of maintenance preparation and surface treatments to
existing City streets
Lead Agency
Contact Person: Michael Linn. P.E. Area Code/Telephone/Extension: (805) 473-5444
If filed by Applicant:
1. Attach a certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? !!] Yes D No
Signature: -------------
Teresa McClish
Community Development Director
00 Signed by Lead Agency
D Signed by Applicant
D
Date: ______ _
Date received for filing at OPR:
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