CC 2015-01-13_08g Accept Larchmont Drive Rehab ProjectMEMORANDUM
TO: CITY COUNCIL
FROM:
BY:
GEOFF ENGLISH, PUBLIC WORKS DIRECTO~
MIKE LINN, ASSISTANT CITY ENGINEER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE LARCHMONT DRIVE
REHABILITATION PROJECT, PW 2014-12
DATE: JANUARY 13, 2015
RECOMMENDATION:
It is recommended the City Council:
1. Accept the project improvements as constructed by Ferravanti Grading & Paving
in accordance with the plans and specifications for the subject project;
2. Direct staff to file _a Notice of Completion; and
3. Authorize release of the retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The authorized budget for the project is $243,000. The actual total construction project
cost for the Larchmont Drive Rehabilitation Project including authorized construction
changes, is $167,673. The total project cost, including construction, design engineering
and administration is approximately $190,000. The recommended action will not result
in additional impacts on staff resources.
BACKGROUND:
On September 23, 2014, the Council awarded a construction contract to perform the
Larchmont Drive Rehabilitation Project to Ferravanti Grading & Paving for $174,810 and
authorized the City Manager to approve change orders in the amount of $34,962. ~The
project scope of work rehabilitated the full length of Larchmont Drive, between Vernon
Street and Wesley Street through the application of an asphalt overlay. The work
included grinding of the existing pavement surface, isolated pavement repairs to failing
roadway sections, connection of existing drain lines to an existing interceptor drain
system, the installation of paving fabric, and replacement of asphalt berms at the
roadway edges.
Item 8.g. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF LARCHMONT DRIVE REHABILITATION
PROJECT, PW 2014-12
JANUARY 13, 2015
PAGE2
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications. There are no outstanding issues.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
-Approve staff's recommendations;
-Do not accept the project;
-Accept the project, but do not authorize release of retention; or
-Provide direction to staff.
ADVANTAGES:
The project is complete. Accepting the improvements will allow staff to close out the
project and return any remaining funds to the fund balance.
DISADVANTAGES:
The disadvantage of accepting the improvements would be if subsequent deficiencies in
the work are identified. However, the contract documents include a one-year warranty
period for the contractor to address any construction defects that may arise.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to Section 15301(c).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, January 8, 2015. The
Agenda and report were posted on the City's website on Friday, January 9, 2015. No
public comments were received.
Attachment:
1. Notice of Completion
Item 8.g. - Page 2
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE IS HEREBY GIVEN THAT:
Attachment No. 1
NOTICE OF COMPLETION
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: _T.:..:'h=e;...>C=ity"""'"""o~f=Arr~oµ.<.>o'-'G=r'-"a=n...,de,,__ _______________ _
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street. Arroyo Grande. California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: -'=·n ... fe=e~---------
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT
TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest ofthe undersigned ifthe property was transferred
subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED November 21. 2014
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Ferravanti Grading & Paving
9. The street address of said property is: Larchmont Drive. between Weslev Street and Vernon Street
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State
of California, and is described as follows: Larchmont Drive Rehabilitation PrQject. PW 2014-12
Verification ofNON-INDMDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that I am the Director of Parks, Recreation and Facilities of the aforesaid interest or estate in the property described in the above notice; that
I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
GeoffEnglish, Public Works Director
January 14, 2015, Arroyo Grande, California
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