R 4646 RESOLUTION NO. 4646
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ESTABLISHING THE JOB
DESCRIPTION AND SALARY RANGE FOR THE
POSITION OF ACCOUNTING MANAGER
WHEREAS, the findings of an operational assessment of the Administrative Services
Department recommend structuring the management and responsibilities of the
Department; and
WHEREAS, the job description for the Accounting Supervisor position is no longer
reflective of the responsibilities, duties, education and experience level required by the
Department; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to eliminate the existing Accounting Supervisor position and to
establish an Accounting Manager position assigned to the Administrative Services
Department; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish a job description for the position of Accounting Manager,
a copy of which is incorporated hereto as Exhibit "A"; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish a salary range for the position of Accounting Manager,
which will be placed on the full-time salary schedule.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby eliminate the position of Accounting Supervisor and establishes
the position of Accounting Manager to perform the duties and responsibilities set forth in
the job description attached as Exhibit "A". The permanent full-time position of
Accounting Manager shall receive the rate of pay as follows:
Range M-42
$5,677 - $6,905 per month
RESOLUTION NO. 4646
PAGE 2
BE IT FURTHER RESOLVED that this Resolution shall become effective as of
February 27, 2015.
On motion of Council Member Harmon, seconded by Council Member Barneich, and on
the following roll call vote, to wit:
AYES: Council Members Harmon, Barneich, Guthrie, Brown, Hill
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 24th day of February, 2015.
RESOLUTION NO.11(9%
PAGE 3
JI HILL, MAYOR
ATTEST: Ubkel-L
KELLY ET ORE, CITY CLERK
APPROVED AS TO CONTENT:
ROBERT YIIICFALL, INTERIM CITY MANAGER
APPROVED AS TO FORM: -
(-/L__-/ 7t .,e______
TIMOTHY J. CARMEL, CITY ATTORNEY
Exhibit A
CITY OF ARROYO GRANDE
ACCOUNTING MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the
job.
DEFINITION
To supervise, assign, and review the work of staff responsible for performing accounting functions
including payroll, cash receipts, accounts payable, business licensing, utility billing and customer service;
to oversee and participate in all work activities; and to perform a variety of technical tasks relative to
assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Director of Administrative Services.
Exercises direct supervision over clerical accounting staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS — Essential and other important
responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
1. Plan, prioritize, assign, supervise, review and participate in the work of staff responsible for complex
accounting functions including payroll, cash receipts, accounts payable, business licensing, utility
billing and customer service; review and audit claims, computer generated records and other related
documentation for accuracy.
2. Establish schedules and methods for providing accounting services; identify resource needs; review
needs with appropriate management staff; allocate resources accordingly.
3. Develop and standardize procedures and methods to improve and continuously monitor the
efficiency and effectiveness of assigned programs, service delivery methods and procedures;
assess and monitor workload, administrative and support systems, and internal reporting
relationships; identify opportunities for improvement and make recommendations to the Director of
Administrative Services.
4. Participate in the selection of accounting staff; provide or coordinate staff training; work with
employees to correct deficiencies; implement discipline procedures.
5. Participate in the preparation of the City's budget; coordinate budget preparation with the Director of
Administrative Services.
6. Prepare journal entries and reconcile general ledger and subsidiary accounts related to postings
from payroll, accounts payable, cash receipts, and accounts receivable; prepare monthly financial
statements, including distribution to departments; prepare numerous monthly, quarterly and annual
financial reports.
7. Perform internal audits of assigned accounts and balances; reconcile differences.
8. Examine, reconcile, balance and adjust accounting records; reconcile and prepare complex bank
reconciliations for multiple accounts.
9. Balance and receipt assigned department cash transmittals and prepare bank deposits; edit cash
receipts and prepare starting cash.
Essential Functions: (Continued)
10. Oversee utility billing activities; grant extensions for payment as appropriate; assist the general
public with utility billing questions and provide appropriate information.
11. Respond to and resolve difficult and sensitive inquiries and complaints from inside and outside the
organization.
12. Prepare a wide variety of financial, analytical and statistical reports, including year-end reporting,
budgetary reports, assisting in the preparation of the Comprehensive Annual Financial Report
(CAFR), and preparing other legal documents and management analysis. Assist the Director of
Administrative Services with financial reports and research projects as assigned.
13. Prepare analysis and workpapers pursuant to Generally Accepted Accounting Principles (GAAP)
and Generally Accepted Auditing Standards (GAAS).
14. Attend and participate in professional group meetings and training classes; stay abreast of new laws
and regulations in the field of financial services.
15. Operate computer and supporting word processing and spreadsheet applications; perform computer
data entry; maintain computerized records and files.
16. Serve as acting Director of Administrative Services in his/her absence.
17. Respond and perform assigned duties in the event of a City declared emergency.
18. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of a municipal accounting program.
General and governmental accounting and auditing principles, methods and procedures(GAAP/GAAS).
Principles of supervision, training and performance evaluation.
Principles and procedures of financial record keeping and reporting.
Basic mathematical principles.
Modern office procedures, methods and equipment including computers.
Applicable computer software applications.
Pertinent Federal, State and local codes, laws and regulations.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors,
contractors, and City staff.
Ability to:
Oversee the accounting functions for accounts payable, utility billing, payroll, accounts receivable,
business licensing and customer service.
Select, supervise, train and evaluate staff.
Evaluate and develop improvements in operations, procedures, policies, or methods.
Plan, organize, review and evaluate the work of lower level staff.
Maintain complex general and subsidiary accounting records.
Prepare clear and concise reports and spreadsheets, including computer generated financial reports.
Operate office equipment including computers and supporting word processing and spreadsheet
applications.
Respond to requests and inquiries from the general public.
Interpret, explain and enforce City policies and procedures applicable to assigned area of responsibility.
Maintain confidentiality in all work areas.
Work independently in the absence of supervision.
Communicate clearly and concisely, both orally and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
Establish, maintain and foster positive and harmonious working relationships with those contacted in the
course of work.
Maintain effective audio-visual discrimination and perception needed for making observations,
communicating with others, reading, writing and operating assigned equipment.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities
is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Five years of highly responsible experience in accounting, including one year of supervisory or lead
responsibility.
Education:
Equivalent to a Bachelors degree from an accredited college or university with major course work in
accounting, finance, business administration, or other closely related field.
License or Certificate:
Possession of, or ability to obtain, an appropriate, valid driver's license.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens; extensive contact with the general public in a
customer service environment.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for walking,
standing or sitting for prolonged periods of time; light lifting or carrying; extensive use of computer
keyboard; near visual acuity to review financial reports.
OFFICIAL CERTIFICATION
" I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4646 was passed and adopted at a regular meeting of the City Council
of the City of Arroyo Grande on the 24th day of February, 2015.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 25th day of
February, 2015.
/'. / / b /
,
KELLY -ET RE, CITY CLERK
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