CC 2015-03-10_08a Cash DisbursementMEMORANDUM
TO: CITY COUNCIL
FROM: DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES'~.
BY: RYAN CORNELL, ACCOUNTING MANAGER r-~-
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
DATE: MARCH 10, 2015
RECOMMENDATION:
·• It is recommended the City Council ratify the attached listing of cash disbursements for.
the period February 16 through February 28, 2015.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $1,120,548.08 fiscal impact that includes the following items:
•
•
Accounts Payable Checks #265546-265676
Payroll & Benefit Checks
No or minimal future staff time is projected.
BACKGROUND:
$ 656,792.99
$ 463,755.09
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the . City's
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2014-15
budget.
Included in these disbursements were:
• Wells Fargo Bank in the amount of $163,974.20 for the semi-annual debt
service payment for the RDA bonds.
Item 8.a. - Page 1
CITY COUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
MARCH 10, 2015
PAGE 2
• Bank of America in the amount of $6,094.48 for the City-wide credit card
purchases made.
• GLR Construction in the amount of $164,520.01 for the progress payment
to the contractor for the Police Station Building project.
• Mullahey Ford in the amount of $4,819.24 for the repair and maintenance
of a police vehicle.
• South SLO County Sanitation District in the amount of $110,659.10 for the
monies collected by customers on their behalf for the sanitation charges.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve staff's recommendation;
• Do not approve staff's recommendation;
• Provide direction to staff.
ADVANTAGES:
• The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by
the Council.
• Invoices are paid in a timely manner to establish goodwill with merchants.
• Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
·.PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, March 5, 2015. The Agenda
and report were posted on the City's website on Friday, March 6, 2015. No public ·
comments were received.
Attachments:
1. February 16-February 28, 2015-Accounts Payable Check Register
2. February 20, 2015-Payroll & Benefit Check Register
Item 8.a. - Page 2
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58.02 58.02 200.64 Page:4 Item 8.a. - Page 6
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604.00 604.00 604.00 Page: 10 Item 8.a. - Page 12
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65.53 65.53 Page: 11 Item 8.a. - Page 13
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42.31 42.31 867.99 Page: 13 Item 8.a. - Page 15
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Page:25
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Da
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Amount Paid Check Total
01
/
1
9
/
2
0
1
5
273.00 273.00
02
/
0
9
/
2
0
1
5
260.00 260.00
01
/
2
6
/
2
0
1
5
260.00 260.00
02
/
0
6
/
2
0
1
5
260.00 260.00
02
/
1
3
/
2
0
1
5
250.00 250.00
02
/
0
6
/
2
0
1
5
250.00 250.00
02
/
0
3
/
2
0
1
5
145.00 145.00
02
/
1
6
/
2
0
1
5
110.00 110.00
02
/
0
9
/
2
0
1
5
10.00 10.00 4,781.00
us
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Total: 656,792.99
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656,792.99 Page: 25 Item 8.a. - Page 27
FUND 010
FUND 216
FUND 217
FUND 219
FUND 220
FUND 226
FUND 284
FUND 285
FUND 290
FUND 350·
FUND 612
FUND 640
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
315,750.41
10,787.54
111,452.64
5,497.75
20,266.75
463,755.09
1/30/2015 -2/12/2015
02/20/15
5101
5102
5103
5105
5107
5108
5109
5110
5111
5112
5113
5114
5115
5116
5121
5122
Salaries Full time
Salaries Part-Time-PPT
Salaries Part-Time-TPT
Salaries OverTime
Salaries Standby
Holiday Pay
Sick Pay
Annual Leave Buyback
Vacation Buyback
Sick Leave Buyback
Vacation Pay
Camp Pay
Annual Leave Pay
Salaries -Police FTO
PERS Retirement
Social Security
OVERTIME BY DEPARTMENT: 5123 PARS Retirement
. Admin. Support Services
Community Development
Police
Fire
Govrnment Bldg Maint.
Engineering
Fleet Maintenance
Parks
Recreation -Admn
Rec -Special Events
Children In Motion
Soto Sport Complex
Public Works Maintenance
5,713.55
16,328.04
38.45
938.99
23,019.03
5126'
5127
5131
5132
5133
5134
5135
5143
5144
5146
5147
5148
5149
5150
5151
State Disability Ins .
Deferred Compensation
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Long Term Disability
Uniform Allowance
Car Allowance
Council Expense
Employee Assistance
Boot Allowance
Motor Pay
Bi-Lingual Pay
Cell Phone Allowance
ATTACHMENT 2
229,342.83
13,722.71
24,024.27
23,019.03
358.50
3,253.59
10,503.99
2,648.64
4,644.82
5,115.56
2,013.14
132.44
63,898.95.
22,456.31
553.96
1,088.51
700.00
48,758.58
3,952.41
931.04
443.10
990.61
437.50
69.60
75.00
620.00
463,755.09
Item 8.a. - Page 28