CC 2015-03-24_08c Approval of 03-10-15 and 03-16-15sp CC MinutesACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, MARCH 10, 2015
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER:
Mayor Hill called the Special City Council Meeting to order at 4:00 p.m.
2. ROLL CALL:
Council Members Barbara Harmon, Jim Guthrie, Mayor Pro Tem Kristen Barneich, and Mayor
Jim Hill were present.
Staff members present were Acting City Manager Geoff English, City Attorney Timothy Carmel,
and Director of Legislative and Information Services /City Clerk Kelly Wetmore.
3. FLAG SALUTE
Mayor Hill led the flag salute.
4. PUBLIC COMMENT
No public comments were received.
5. CITY COUNCIL CLOSED SESSION
PUBLIC EMPLOYMENT pursuant to Government Code Section 54957
City Attorney Carmel announced that the Council would adjourn to closed session pursuant to
Government Code Section 54957 to discuss the status of the City Manager recruitment.
Council Member Brown arrived to the meeting at 4:05 p.m.
4. RECONVENE TO OPEN SESSION:
The City Council concluded closed session and reconvened to open session at 6:00 p.m. in
conjunction with the Regular City Council meeting, during which time Mayor Hill reported that
the City Council met with the City's consultant regarding the City Manager's position; the
Council reviewed several resumes that had been submitted, and selected a group to
conduct interviews to be held on March 27th; and the recruitment process is on track and
moving forward.
5. ADJOURNMENT:
The Council adjourned and proceeded with the Regular City Council meeting of March 10,
2015.
Item 8.c. - Page 1
Minutes of City Council Special Meeting
March 10, 2015
Page 2
Jim Hill, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
Item 8.c. - Page 2
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL /SUCCESSOR AGENCY TO THE DISSOLVED
ARROYO GRANDE REDEVELOPMENT AGENCY /HOUSING SUCCESSOR TO THE
DISSOLVED REDEVELOPMENT AGENCY
TUESDAY, MARCH 10, 2015
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council /Successor Agency to the Dissolved Arroyo Grande
Redevelopment Agency /Housing Successor to the Dissolved Redevelopment Agency Meeting
to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Member Jim Guthrie, Council Member Tim Brown, Council
Member Barbara Harmon, Mayor Pro Tern Kristen Barneich and Mayor
Jim Hill were present.
City Staff Present: Acting City Manager /Public Works Director Geoff English, City Attorney
Tim Carmel, Director of Legislative and Information Services /City Clerk
Kelly Wetmore, Director of Administrative Service Debbie Malicoat,
Director of Community Development Teresa McClish, City Engineer Matt
Horn, and Associate Planner Kelly Heffernon.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Members of Camp Fire led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
City Council Special Meeting of March 10, 2015:
- PUBLIC EMPLOYMENT pursuant to Government Code Section 54957:
Title: City Manager
Mayor Hill reported that the City Council just concluded a Special Meeting where the Council
met with the City's consultant regarding the City Manager position; the City Council reviewed
several resumes that had been submitted, and selected a group to conduct interviews to be held
on March 27th; and the recruitment process is on track and moving forward.
City Council Regular Meeting of February 24, 2015:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to
Government Code Section 54956.9(d)(1):
Name of Case: Santa Maria Valley Water Conservation District v. City of Santa
Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214
City Attorney Carmel reported that the Council met in Closed Session to discuss pending
litigation, the Santa Maria Groundwater litigation case; specifically, the Council discussed issues
on the Nipomo Mesa, and no reportable action was taken.
Item 8.c. - Page 3
Minutes: City Council Regular Meeting
Tuesday, March 10, 2015
Page 2
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Mayor Pro Tern Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Honorary Proclamation Recognizing March 19, 2015 as "Absolutely
Incredible Kid Day ".
Mayor Hill presented an Honorary Proclamation recognizing March 19, 2015 as "Absolutely
Incredible Kid Day ". Shari McCarthy, representing Camp Fire, accepted the Proclamation.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were: Randy Ouimette, Arroyo
Grande, who gave an invocation; Mary Eister, Arroyo Grande, in opposition to the Nipomo rail
spur project and requested this item be placed on a future Agenda for action; Karen Spiess, in
opposition to the Nipomo rail spur project; Sue Schmandle, Arroyo Grande, in favor of the
Nipomo rail spur project; Helen Gant Guillory, Arroyo Grande, in opposition to the Nipomo rail
spur project; Beatrice Spencer, regarding the 2010 Sanitation District sewage spill and
expressed concerns about the lack of action to resolve issues connected to the spill; Sheri
McCarthy, Arroyo Grande, in opposition to the Nipomo rail spur project.
8. CONSENT AGENDA
Mayor Hill invited public comment on the Consent Agenda. Patty Welsh, Arroyo Grande,
referred to Item 8.d. and expressed concern with street closures during the Strawberry Festival.
No further comments were received.
Mayor Pro Tern Barneich requested that Item 8.d. be pulled.
Action: Mayor Pro Tern Barneich moved, and Council Member Brown seconded the motion to
approve Consent Agenda Items 8.a. and 8.f., with the exception of Item 8.d., with the
recommended courses of action. The motion passed on the following roll -call vote:
AYES: Barneich, Brown, Guthrie, Harmon, Hill
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period February 16, 2015
through February 28, 2015.
8.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meetings of February 10,
2015 and February 24, 2015, as submitted.
8.c. Consideration of an Agreement for Consultant Services for Implementation of a
Virtualized Server Environment and Citywide Disaster Recovery Solution at the
Police Department.
Action: Approved and authorized the Mayor to execute an Agreement for Consultant
Services with CIO Solutions for implementation of a virtualized server environment and
Citywide disaster recovery solution at the Police Department.
Item 8.c. - Page 4
Minutes: City Council Regular Meeting
Tuesday, March 10, 2015
Page 3
8.e. Consideration to Declare Surplus Property.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE DECLARING A 1997 PICK -UP TRUCK AS
SURPLUS AND AUTHORIZING ITS SALE OR DISPOSAL ".
8.f. Consideration to Approve an Agreement with the California Conservation Corp for
Vegetation Management Services.
Action: Approved and authorized the Mayor to execute an agreement with the California
Conservation Corps for annual vegetation management services
ITEMS PULLED FROM THE CONSENT AGENDA
8.d. Consideration of Temporary Use Permit No. 14 -028; Authorization to Use City
Property and Close City Streets for the Annual Arroyo Grande Strawberry Festival
and Stampede on May 23 and 24, 2015; Applicant — Arroyo Grande Village
Improvement Association.
Recommended Action: Adopt a Resolution authorizing the use of City property and
closure of City streets for the annual Arroyo Grande Strawberry Festival and Stampede
on May 23 and 24, 2015.
Mayor Pro Tern Barneich commented on impacts to businesses during the Strawberry Festival
which is held on Memorial Day weekend, and suggested that a follow up meeting after this
year's Festival should be held with the businesses to discuss if the event should be moved to
another date.
Bob Lund, Executive Director, Village Improvement Association, spoke regarding the impacts to
the City and the vendors who participate in the Strawberry Festival if the date of the Festival
was to change; however, he welcomed the opportunity for a follow up meeting after this year's
Festival to further discuss the matter.
Acting City Manager English noted that following the Strawberry Festival this year, staff would
schedule an opportunity for the public and businesses to participate in a discussion regarding
the Strawberry Festival.
Action: Mayor Pro Tern Barneich moved to adopt a Resolution entitled: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT NO. 14 -028; AUTHORIZING THE USE OF CITY PROPERTY AND CLOSURE OF
CITY STREETS FOR THE ANNUAL ARROYO GRANDE STRAWBERRY FESTIVAL AND
STAMPEDE ON MAY 23 AND 24, 2015; APPLIED FOR BY THE ARROYO GRANDE
VILLAGE IMPROVEMENT ASSOCIATION ", with the condition that after the Festival, a public
workshop /community forum is held for the public and business owners to provide input on future
Strawberry Festivals. Council Member Harmon seconded, and the motion passed on the
following roll call vote:
AYES: Barneich, Harmon, Guthrie, Brown, Hill
NOES: None
ABSENT: None
Item 8.c. - Page 5
Minutes: City Council Regular Meeting
Tuesday, March 10, 2015
9. PUBLIC HEARINGS
Page 4
9.a. Consideration of: 1) Community Development Block Grant (CDBG) Projects for
Year 2015, and 2) Arroyo Grande Community Service Grant Program Allocations.
Associate Planner Heffernon presented the staff report and recommended that the Council: 1)
Adopt a Resolution approving projects to be funded with the City's allocation of CDBG funds for
the Year 2015; and 2) Adopt a Resolution approving projects to be funded with the City's
Community Service Grant Program funds.
Mayor Hill invited public comment. Janna Nichols, representing the 5 Cities Homeless
Coalition, spoke about its services and thanked the Council for its recommended funding
allocation; Helen Gant Guillory, Arroyo Grande, expressed concern for the indigent elderly in the
community and stated she would like her home in Ocean Oaks to return to low income status;
Julianne McAdam, representing the Senior Nutrition Program, spoke in support of the
Community Service Grant Program and thanked the Council for its recommended funding
allocation.
Council discussion ensued regarding the recommended funding allocations. Council Member
Brown expressed concern regarding funding requested by the Family Care Network for a new
mailbox and suggested those funds be allocated to other programs that provide direct
assistance to those most in need.
Action: Council Member Harmon moved to adopt a Resolution entitled: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2015 ", adopt a Resolution
entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
APPROVING COMMUNITY SERVICE GRANT PROGRAM PROJECTS FOR YEAR 2015 ";
and further, to direct staff to include in this year's budget process a proposal to increase the
allocation amount for the City's Community Service Grant Program. Mayor Pro Tern Barneich
seconded, and the motion passed on the following roll call vote:
AYES: Harmon, Barneich, Guthrie, Hill
NOES: Brown
ABSENT: None
10. CONTINUED BUSINESS
10.a. Consideration of Alternatives for the Brisco Road - Halcyon Road /Highway 101
Project and Amend Consultant Service Agreement to Extend the Term for Wood
Rodgers, Inc. & Point C.
Community Development Director McClish presented the staff report and recommended that
the Council: 1) Approve the continued inclusion of Alternative 4C with both intersection
treatments, along with Alternative 1 in the Brisco Road - Halcyon Road /Highway 101 Interchange
Improvement Project Approval and Environmental Determination (PA &ED) report; 2) Approve
and authorize the Mayor to execute Amendment No. 11 to the Consultant Services Agreement
with Wood Rodgers, Inc. to extend the term to February 28, 2016 for continued services to
complete PA &ED for the Brisco Road - Halcyon Road /Highway 101 Interchange Improvement
Project; and 3) Approve and authorize the Mayor to execute an amendment to the Consultant
Item 8.c. - Page 6
Minutes: City Council Regular Meeting Page 5
Tuesday, March 10, 2015
Services Agreement with Point C, LLC to extend the term to June 30, 2016 for project oversight
services to complete the PA &ED for the Brisco Road - Halcyon Road /Highway 101 Interchange
Improvement Project. City Engineer Matt Horn provided an overview of the history of the
project, and reviewed the alternative designs.
Tony Harris, Point C, LLC, reviewed the project delivery process, challenges in the alternatives;
next steps for environmental review, review of the programmed funding cycle; and the public
review and comment process.
Staff and Mr. Harris responded to questions from Council.
Mayor Hill invited public comment. Speaking from the public were: Patty Welsh, Arroyo Grande,
supported closure of the Brisco ramps; Alicia Lara, Arroyo Grande, representing the Royal Oaks
Stakeholders Group, in opposition to the project, requested exclusion of Alternative 4c and
supported exploring Alternative 1 as a more viable option; Sue Schmandle, Arroyo Grande,
opposed the project, commented that the bridge should have been widened, supported closure
of the ramps at Brisco Road, and stated that Alternative 4 would cause more congestion in that
area; Beatrice Spencer, Arroyo Grande, expressed concern about how long this project has
been going on, that Alternative 4c is not viable and is too costly, and that Alternative 1 is the
path of least resistance and is least costly, and supported elimination of Alternatives 4 and 4c;
Aaron Henkel, Arroyo Grande, suggested limiting the Wood Rogers agreement to finishing the
PA &ED, encouraged additional public comment, requested costs and fact sheets, commented
on speed zone surveys and speed limits, metering on ramps, funding requirements, widening of
the Bridge, and stated that Alternative 1 could be funded and has benefits; and Ross Kongable,
Arroyo Grande, commented that the problem is the Brisco underpass, and the proposed
roundabout would cause additional hazards.
Council comments ensued regarding the Alternatives and removing the traffic signal intersection
treatment from Alternative 4C; retaining Alternative 1 and Alternative 4C with the roundabout
intersection treatment; moving the project forward and obtaining public input; closing the ramps
at Brisco Road; acknowledgement of supplemental correspondence received from two
members of the public; and support for approving the proposed amendments to the consultant
service agreements.
Action: Council Member Harmon moved to: 1) move forward with Alternative 4C with only the
roundabout intersection treatment and removing the traffic signal intersection treatment, and
with Alternative 1 for the Brisco Road Halcyon Road /Highway 101 Interchange Improvement
Project; 2) approve and authorize the Mayor to execute Amendment No. 11 to the Consultant
Services Agreement with Wood Rodgers, Inc. to extend the term to February 28, 2016 for
continued services to complete PA &ED for the Brisco Road - Halcyon Road /Highway 101
Interchange Improvement Project; and 3) approve and authorize the Mayor to execute an
amendment to the Consultant Services Agreement with Point C, LLC to extend the term to June
30, 2016 for project oversight services to complete the PA &ED for the Brisco Road - Halcyon
Road /Highway 101 Interchange Improvement Project. Council Member Guthrie seconded, and
the motion passed on the following roll call vote:
AYES: Harmon, Guthrie, Brown, Barneich, Hill
NOES: None
ABSENT: None
Item 8.c. - Page 7
Minutes: City Council Regular Meeting Page 6
Tuesday, March 10, 2015
Mayor Hill called for a break at 9:10 p.m. The Council reconvened at 9:20 p.m.
10.b. Consideration of Status Report and Council Direction on the City's Water
Conservation Program.
Community Development Director McClish and Acting City Manager /Public Works Director
English presented the staff report and recommended that the Council receive the status report
on the City's Water Conservation Program and provide direction.
Mary Verdin, Verdin Marketing, provided a presentation regarding behavioral marketing and
water conservation, community based social marketing, update on the Water Conservation
Program, the project timeline, work to date, and next steps.
Council questions ensued regarding the Think H2O website; the number of survey participants
contacted; and print ads.
Mayor Hill invited public comment. Patty Welsh, Arroyo Grande, expressed concern about
consultant costs to create a website for information that is already on the City's website,
commented that other cities impose fines, and stated she was not impressed with the
presentation; Aaron Henkel, Arroyo Grande, commented that a 2% survey response rate is
pretty low, there is an aging population that does not use the internet or social media, someone
can find information on Google on how to conserve water, and that this was not a wise use of
City money; Beatrice Spencer, Arroyo Grande, commented that this could have been a Cal Poly
senior project; the proposal for school outreach is too late, expressed concern about the 2%
return on the survey, and wondered what would happen to the website when the contract is
over. No further public comments were received.
Council comments ensued regarding capture of unused water; rebate programs; business
outreach; the difficulty for measuring success of the program with water conservation; utilizing
the website to reach many groups of people; and making presentations to service clubs.
No formal action was taken on this item.
11. NEW BUSINESS
11.a. Consideration of Process for the Sale of City Properties on Faeh Avenue and
Pearwood Avenue. [SUCCESSOR AGENCY /HOUSING SUCCESSOR TO THE
DISSOLVED REDEVELOPMENT AGENCY]
Community Development Director McClish presented the staff report and recommended that
the City Council: 1) Approve the proposed process for sale of City properties on Faeh Avenue
and Pearwood Avenue; and 2) Approve formation of an ad hoc selection committee and appoint
one representative of the City Council to participate on the committee to make a
recommendation on selection of a realtor to list the properties for sale.
Mayor Hill invited public comment. No public comments were received.
Action: Council Member Brown moved to approve the proposed process for sale of City
properties on Faeh Avenue and Pearwood Avenue; and approve formation of an ad hoc
Item 8.c. - Page 8
Minutes: City Council Regular Meeting Page 7
Tuesday, March 10, 2015
selection committee. Council Member Guthrie seconded, and the motion passed on the
following roll call vote:
AYES: Brown, Guthrie, Harmon, Barneich, Hill
NOES: None
ABSENT: None
Action: Council Member Guthrie moved to appoint Mayor Pro Tern Barneich to participate on
the committee to make a recommendation on selection of a realtor to list the properties for sale.
Council Member Brown seconded, and the motion passed on the following roll call vote:
AYES: Guthrie, Brown, Harmon, Barneich, Hill
NOES: None
ABSENT: None
12. COUNCIL COMMUNICATIONS
Council Member Guthrie requested staff bring back to Council a proposal to close the ramps at
Brisco Road and ramifications that would come from that.
Action: Council Member Guthrie moved to have staff bring back a proposal for closing the
Brisco Road ramps. Council Member Barneich seconded, and the motion passed unanimously
by voice vote.
Council Member Harmon requested speed enforcement efforts on Grace Lane; congratulated
Recreation Services on their successful rummage sale that raised $1,500; announced the sale
of discount 2 for 1 coupon books as a fundraiser for Recreation Services; and announced an
upcoming fundraiser at McLintocks Restaurant in which 15% of sales would be donated to the
South County YMCA.
Mayor Hill reported that expired prescriptions are no longer accepted at Police Departments and
that they should be taken to a pharmacy for disposal and not flushed into the sewer system. He
also thanked Public Works Director English for serving as Acting City Manager for the past
week.
13. STAFF COMMUNICATIONS
Acting City Manager English reported the following:
- A Special City Council Meeting /Budget Workshop would be held on Monday, March 16,
2015 at 6:00 p.m.;
- Hoosegow Park Improvements are complete and a Ribbon Cutting Ceremony will be
held on April 25, 2015 at 10:00 a.m.
- The next issue of the City newsletter, Stagecoach Express, will feature an article on
water conservation and will be distributed in upcoming utility bills.
- Provided an update on Dog Park issues and noted that volunteers are actively assisting
with the operation of the Park, and the Parks and Recreation Commission will be
receiving a report to consider long term options for the Park.
14. COMMUNITY COMMENTS AND SUGGESTIONS
None.
Item 8.c. - Page 9
Minutes: City Council Regular Meeting
Tuesday, March 10, 2015
15. CLOSED SESSION:
None.
Page 8
16. ADJOURNMENT
Mayor Hill adjourned the meeting at 10:59 p.m. to the Special City Council Meeting of March 16,
2015 at 6:00 p.m. in the Council Chambers located at 215 E. Branch Street.
Jim Hill, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
Item 8.c. - Page 10
ACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
MONDAY, MARCH 16, 2015
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER:
Mayor Hill called the Special City Council Meeting to order at 6:02 p.m.
2. ROLL CALL:
Council Members Barbara Harmon, Jim Guthrie, Mayor Pro Tem Kristen Barneich, and Mayor
Jim Hill were present. Council Member Tim Brown was absent.
Staff members present were Interim City Manager Bob McFall, Director of Legislative and
Information Services /City Clerk Kelly Wetmore, Director of Public Works Geoff English,
Community Development Director Teresa McClish, Director of Administrative Services Debbie
Malicoat, Chief of Police Steven Annibali, Five Cities Fire Authority Fire Chief Steve Lieberman
and Director of Recreation Services John Rogers.
3. FLAG SALUTE
Mayor Hill led the flag salute.
4. BUSINESS ITEMS:
4.a. Presentation on Status of Fiscal Year 2014 -15 Budget and Trends in Preparation of
the Fiscal Year 2015 - 16/2016 -17 Biennial Budget.
Recommendation: Receive a general overview of the Fiscal Year 2014 -15 Budget,
updates on future revenue and operational trends, and discussion on Council goals and
priorities. No formal action will be taken.
Interim City Manager McFall provided introductory comments and reviewed the objectives and
outcomes for the meeting.
Director of Administrative Services Malicoat presented the staff report which included an
overview of where Citywide revenues come from; a breakdown of General Fund revenue
sources in FY 2014 -15; trends in General Fund Tax revenue through the recession; a
breakdown of Citywide expenses by category; sustainability in the future; review of the 10 year
General Fund forecast and related revenue versus expense gap; a review of how the City
compares on a per capita basis to surrounding cities in the areas of sales tax, property tax, and
transient occupancy tax; total revenues per capita and total expenses per capita; a comparison
of revenues per capita currently versus 10 years ago and of expenses per capita currently
versus 10 years ago. She then reviewed and provided updates on the Critical Needs Action
Plan, Citywide goals, and the current Capital Improvement Program.
Department Directors Malicoat, Rogers, Annibali, Lieberman, English, McClish, and Wetmore
provided presentations which included an overview of their current department statuses, trends
and challenges. City Manager McFall provided a presentation on City Manager /City Council
activity and then provided a recap of citywide challenges and a revenue strategy outline.
Item 8.c. - Page 11
Minutes of City Council Special Meeting
March 16, 2015
Page 2
Mayor Hill called for a break at 8:37 p.m. The Council reconvened at 8:50 p.m
Council comments and feedback ensued regarding the Local Sales Tax Fund 10 year Plan; the
City's allocation of funding for the Five Cities Fire Authority JPA; funding allocated from the
Local Sales Fund for the Council Chambers remodel; future plans in Recreation if there is
another recession; staffing a volunteer coordinator position; special interest recreation classes
and youth sports programs; status of childcare programs; fundraisers that have occurred to
increase revenue and maximize volunteerism; reviewing part -time versus full -time positions; and
formation of a 501 c3 non - profit organization for the Dog Park.
Recreation Services Director Rogers responded to questions from Council regarding
opportunities for increasing revenue at the Soto Sports Complex; the use of volunteers;
increase in revenues from additional recreational classes that have been added to the program;
and increases in childcare program revenue as a result of both fee increases and attendance.
Public Works Director English responded to questions from Council regarding sidewalk repairs;
tree related issues; trash; water audits; inter - agency relations for training, water planning, sewer
issues, and equipment rentals; street maintenance; technology upgrades in the SCADA system;
personnel retention; and ongoing funding from the Local Sales Tax Fund for capital projects.
Community Development Director McClish responded to questions from Council regarding
building inspector services; shift of staffing for economic development efforts; tracking systems
for planning, building and neighborhood services activity; update of the General Plan;
streamlining procedures and processes for residential and commercial development; and
promoting success of businesses.
FCFA Fire Chief Lieberman responded to questions from Council regarding EMS statistics as it
compares to other jurisdictions; mutual aid to support another jurisdiction and as it relates to
opportunities for revenue generation; automatic aid; staffing for seeking grant funding; SBCA
equipment lifecycles and opportunities for grant funding to replace equipment; seeking funding
sources for replacement equipment and rolling stock; percentage of calls for auto aid from Cal -
Fire; previous Safer Grant which provided 6 additional personnel for a 2 year period; EMS
response; evaluation of dispatch consolidation opportunities; and emergency responses to the
Dunes.
Police Chief Annibali responded to questions from Council regarding grants that have been
used for technology; police personnel leaving for other agencies; if potential consolidation with
Grover Beach had been considered due to their Chief retiring and whether that could be viable
in the future; sharing costs with Lucia Mar Unified School District for the School Resource
Officer (SRO); career development opportunities; IT support for equipment and services;
consolidation of police programs; salary differentiations among jurisdictions; and maintaining
quality of life and employees.
Legislative and Information Services Director Wetmore responded to questions from Council
regarding the City's website as it relates to social media, and cost recovery for public records
requests.
Administrative Services Director Malicoat responded to questions regarding total per capita
costs and new financial software.
Item 8.c. - Page 12
Minutes of City Council Special Meeting
March 16, 2015
Page 3
Mayor Hill invited public comment. No public comments were received.
Council comments and suggestions ensued regarding recreation programs; public works
contracting; packaging deferred maintenance; reviewing and reprioritizing the Local Sales Tax
10 Year Plan; outsourcing tree inspections and water audits; fire dispatch coordination;
increasing funding for other capital projects as funding in the pavement management program
decreases; spending funds to improve the development process versus on an economic
development position; measuring efficiencies for businesses; acknowledgment of escalating
costs for personnel and PERS retirement; support for additional information technology staffing
support; seeking new revenue sources; contracting arborist services; the need for more
firefighter positions at the three stations; that consolidating police services should be raised
again; that more revenue will be realized with more classes; support for a volunteer program;
increasing number of tournaments to enhance Soto Sports Complex revenue; pursuing hotels
should be explored, which could increase transient occupancy tax revenue; streamlining the
development review process further; reallocating funding for the Council Chambers remodel to
the Elm Street Center; partnering with the Five Cities Community Foundation future Recreation
Center for potential lease opportunities; water conservation programs; ensuring that water
resources are available to meet demand for new projects; creation of a volunteer program;
developing set aside funds in this next budget cycle for various replacement equipment;
acknowledgment of unfunded State mandates that will increase costs or impact the ability to
generate revenue; deferred maintenance is a concern that must be addressed; support for
continuing programs already in place; accounting for revenue maximization; ensuring that fees
for services are adequately assessed; making business regulation as user - friendly as possible;
encouraging in -fill development and tenancy along East Grand Avenue; acknowledgement of
the decrease in full -time positions since 2006; acknowledgement that the need for additional
information technology support is a recurring theme in all City departments and this must be
provided for in the next budget; support for facilitating a 501c3 for Recreation Services, as well
as for other Departments to provide for donations; and the need to provide for career
development opportunities in the Police Department.
At this time, Interim City Manager McFall noted that pursuant to Council policy, the Council must
vote unanimously to continue the meeting past 11:00 p.m.
Action: Council Member Guthrie moved to continue the meeting until 11:30 p.m. Council
Member Harmon seconded, and the motion passed unanimously by voice vote.
Interim City Manager McFall expressed his appreciation to Council and staff and stated that the
City would be moving forward with the budget process and will bring back to the Council a
proposed budget for consideration.
Administrative Services Director Malicoat reviewed the schedule of upcoming City Council
meeting dates as follows: April 28, 2015 - Presentation to Council on personnel issues; May 26,
2015 - Council consideration of preliminary budget; and June 9, 2015 - Budget Adoption.
Mayor Hill thanked the Interim City Manager and Department Directors.
No formal action was taken.
5. ADJOURNMENT:
Mayor Hill adjourned the meeting at 11:07 p.m.
Item 8.c. - Page 13
Minutes of City Council Special Meeting
March 16, 2015
Page 4
Jim Hill, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
Item 8.c. - Page 14