O 447 C.S.
.,- _ "'t *
222
ORDINANCE NO. ~C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE AMENDING MUNICIPAL CODE
TITLE 1, CHAPTER 2 REGARDING PENALTIES FOR VIOLATIONS,
AND TITLE 2, CHAPTER 3 REGARDING PERSONNEL SYSTEM, AND
CHAPTER 4 REGARDING PURCHASING PROCEDURE
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES HEREBY ORDAIN AS
FOLLOWS:
SECTION 1: sections 1-2.01(b) and (c) are hereby amended to read as
follows:
Sec. 1-2.01. Penalties for violations.
(b) Any person convicted of a misdemeanor under the provisions.../
of this Code shall be punishable by a fine of not more than One
Thousand ($1,000.00) DOllars, or by imprisonment in the City or
county Jail for a period of not exceeding six (6) months, or by
both such fine and imprisonment.
(c) Every violation determined to be an infraction shall be
punishable by (1) a fine of not exceeding One Hundred ($100.00)
Dollars for a first violation; (2) a fine not exceeding Two Hundred
($200.00) Dollars for a second violation of the same ordinance
within one year; or (3) a fine not exceeding Five Hundred ($500.00)
Dollars for each additional violation of the same ordinance within
one year.
SECTION 2: section 2-3.06 "Status of Certain Employees" is hereby
repealed in its entirety.
SECTION 3: Section 2-3.17 is hereby amended to read as follows:
Sec. 2-3.17. Discrimination.
No person in the competitive service, or seeA:.i.I1;,J adm;.";Rion
thereto, shall be employed, promoted, demoted, disC"'i1ar<,.'t.u, or ~n
any way favored or discriminated against because 0:': po! '.tical
opinions or affiliations or because of race, sex or religi'n..
beli.efs.
SECTION 4: Sections 2-4.01 through 2-4.04 are hereby ~mb~ac~ to
read as follows:
, 't'
Sec. 2-4.01. Requ~s~ ~ons.
(a)~. Whenever any user department requires the purchase
or acquisition of materials, supplies, or services for the proper'
functioning of such department, it shall order the purchase from
among available vendors, subject to budgeted dollar constraints, in
either written or verbal form; .
Upon invoicing from the vendor, the user department shall
clearly mark the budget account number ( s) to be charged upon j
payment, for the benefit of the Finance Department.
(b) Authorizatio~. written invoices shall be signed by the
chief officer of the department ordering the materials or services.
The chief officer shall be deemed to be the department head as well
as such deputies as he may authorize.
(c) Petty cash 9urchases. Written requisitions shall not be
required for the purchase or acquisition of materials, supplies, or
services under the ~mount of Twenty and no/100ths ($20.00) Dollars.
Such purchases may be made from petty cash or via the normal
accounts payable process. The department head shall approve and
initial all invoices for purchases under Twenty and no/100ths
--...---.-- - ....-.-.
-----_._._--,~,.,-_.-.-.
~ ....."~'..'_H.... _._"_
:r a or.
223
ORDINANCE NO. 447 C.S.
PAGE 2
($20.00) Dollars, and clearly mark the budget account number to be
charged upon payment.
Sec. 2-4.02. EYb9.hasina Drocess.
(a) Expenditures under $500.00. For expenditures under Five
Hundred and no/100ths ($500.00) Dollars, the Purchasing Department
may prepare a purchase order in behalf of the user department, but
verbal purchase orders also are authorized. When written, the
original shall be forwarded to the designated vendo!l:', and the
second copy shall be filed with the user depa!l:'tment until delivery
or acceptance of the pU!l:'chase.
~ (b) Expenditures in excess of $500.00. For expenditures in
excess of Five Hundred and no/100ths Dolla!l:'s ($500.00), unless
othe!l:'wise ordered by the city Manager, the user department shall
first solicit at least three (3) informal bids, diligently
attempting in good faith to obtain the best value for the city.
All telephone bids shall be recorded by the department head.
(c) Ex~enditures in excess of $2.000.00. For purchases in
excess of Two Thousand and nO/100ths Dollars ($2,000.00), only
written bids shall be permitted. The completed purchase order with.
bids or bid summary attached, shall be forwarded to the user
department head for his approval and signature on all copies. The
original purchase order shall be delivered to the lowest
responsible bidder. The second copy shall be filed with the user
department until delivery or acceptance of the purchased item.
(d) Expendi tures in excess of $5.000.00 invol vina public
projects. Expenditures in excess of Five Thousand and noj100ths
($5,000.00) Dollars involving public projects shall be made in
compliance with the State laws applicable thereto.
(e) Blanket purchase orders.
(1) Defined. "Blanket purchase order" shall mean a
purchase not in excess of One Thousand and nO/lOOths t$599T99t
($1,000.00) Dollars where the acquisition is not made all at one
time; it shall be a continuing order providing continuing authority
to purchase from vendors who furnish monthly supplies or services
in such volume as to justify the issuance of a blanket order. All
blanket purchase orders shall state a maximum amount of
expenditures, and all blanket purchase orders sh~ll automatically
expire at the end of each calendar month and shall be renewed
thereafter; provided, however, blanket purchase orders for
utilities, annual service contracts, or other specialties approved
by the City Manager ~ay be renewed annually for larger amounts.
(2)~. Upon the user department's written request
therefor, a blanket purchase order may be prepared and issued by
.~ the purchasing department. The original copy, after approval and
signature, shall be forwarded to the vendor. The second copy shall
be retained by the user department. When a blanket purchase order
is utilized, daily expenditures shall be reported by the use of
requisitions. Such requisitions shall be signed by the department
head, or his duly authorized assistant. Such requisitions against
a blanket purchase order shall be filed immediately by the user
department before each and every purchase.
Sec. 2-4.03. Purchase orders in excess of $2.000.00: Approval by
Council.
The City Manager and department heads shall not be authorized
to sign, issue, or deliver any purchase order, or accept any
delivery of goods or services, in excess of the sum of Two Thousand
and noj100ths ($2,000.00) Dollars in value until such time as the
-_._--- ._~. .__. _ _ U'_'~_" ... __. . _.... ._,,____.. --_..-~.- ..--.----.. -. ~ .
r . # .
.
224
. ORDINANCE NO. 447 C.S.
PAGE 3
Council first shall have authorized the same, and any purchase
orders or acceptance of goods in excess of Two Thousand and
no/lOOths ($2,000.00) Dollars in value without the prior approval
of the Council shall be a nullity.
SECTION 5. This ordinance shall become effective thirty (30)
days after the date of its adoption, and within fifteen (15) days
after its adoption, it shall be published once, together with the
names of the Council Members voting thereon, in a newspaper of
general circulation within the City. "1
On motion of Council Member Dougall , seconded by Council
Member Smith , and on the following roll call vote, to wit:
AYES: Council Members Dougall, Smi th, Ga llaghe::- and Mayor. Pro Tern .Moots .
NOES: None
ABSENT: Mayor Millis
the fOregoin~ ordinance was passed and adopted this 23rd day of
June , 19 2.
I
~ J11~ I
MAYOR PRO TEM MOOTS !
Q. ,
ATTEST:
AVIS, CITY CLERK
APPROVED AS TO FORM:
~
ATTORNEY
A. DAVIS, city Clerk of the City of Arroyo Grande, "1
Luis Obispo, State of California, do hereby certify I
under penalty of perjury that the foregoing Ordinance No. 447 C.S. 1
is a true, full and correct copy of said Ordinance passed and I
adopted at a regular meeting of said Council on the 23rd day of
June , 1992.
WITNESS my hand and the Seal of the City of Arroyo Grande
affixed this 30th day of June , 1992.
~().~
NANCY A. AVIS, CITY CLERK
- ---. -,,--.
_____.___w. _.____m".__~__.___..._