CC 2015-05-12_11a FY 2015-17 Preliminary CIP_Non GF Budget MEMORANDUM
TO: CITY COUNCIL
FROM: BOB MC FALL, INTERIM CITY MANAGER
DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES
RYAN CORNELL, ACCOUNTING MANANGER
SUBJECT: CONSIDERATION OF PRELIMINARY FY 2015-16 AND FY 2016-17
BUDGET: CAPITAL IMPROVEMENT PROGRAM AND NON-GENERAL
FUND PROGRAMS
DATE: MAY 12, 2015
RECOMMENDATION:
It is recommended the City Council review and provide direction on the preliminary FY 2015-
16 and FY 2016-17 budget for the City's Capital Improvement Program, Enterprise Fund
programs, Sales Tax Fund programs and other Special Revenue Fund programs.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The proposed Capital Improvement Program recommends approximately $39 million in
infrastructure upgrades, replacements and capital maintenance projects over the five-year
period, funded through a variety of sources. In addition, operating programs in the Enterprise
Funds, Special Revenue Funds and Sales Tax Fund are included. Total expenditures in
these funds are proposed at $33.2 million during the biennial budget period.
BACKGROUND:
This report addresses preliminary capital and operating expenditure budget
recommendations for all the City’s Funds except the General Fund. The General Fund
programs will be considered at the May 26, 2015 City Council meeting. Attachment 1
includes narrative descriptions of proposed projects as well as a status report of current
projects, summarized on Table A.
Consistent with past practice, the City prepares a list of capital investment and capital
maintenance projects over a five-year planning horizon. Although the City’s budget is a two-
year budget, capital needs often involve a multi-year approach, with design and survey work
occurring in one year, followed by construction in the following year or two. Depending on
complexity, capital projects can span several years. Utilizing a five-year plan, the City can
identify and fund preliminary phases of a project with reasonable expectation that future
years will fund subsequent project phases. However, simply because a project is identified in
future years does not mean it will automatically be funded in those years. Each budget cycle
all capital projects are reviewed and prioritized against then-current needs and available
funding.
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New to the process this cycle, is to segregate those items that are capital improvements in
nature from those that are capital maintenance in nature. Capital improvements are new
acquisitions or projects that add significant useful life to the underlying asset, such as the
construction of a new facility or the rehabilitation of an existing bridge. Recommended capital
improvement projects are summarized on Table B of Attachment 1.
Capital maintenance reflects activities that are required to maintain the underlying capital
asset, such as the pavement management program, sidewalk repair and replacement, or
stormwater and drainage improvements. Recommended capital maintenance projects for
the five-year planning period are reflected on Table C of Attachment 1.
Staff is currently working on an analysis of various infrastructure systems in order to provide
information regarding the needed maintenance and the City’s progress in meeting the
annualized funding required. However, at this time, capital maintenance funding is based on
funding available.
Table D of Attachment 1 provides a five-year summary of projects by funding source.
Table E of Attachment 1 provides a five-year summary of projects funded through the Sales
Tax Fund.
A summary of unfunded capital projects appears on Table F of Attachment 1. These projects
represent identified City needs, however funding is not available at this time to accomplish
the project.
Enterprise Funds for water and sewer are included in this report and reflect the operations
and maintenance activities as well as the capital improvement activities. Enterprise budgets
are developed in close coordination with the ten-year water and sewer master plan and the
projected revenue generation of the funds based on adopted rates. Due to recent water
conservation, both the Water Fund and Sewer Fund have seen reduced revenue generated
in the 2014-15 fiscal year. Staff is analyzing the rates in order to ensure the long-term
viability of the funds. In the meantime, staff has conservatively positioned the funds to be
able to respond to current revenue projections.
Similar to the forecast that is prepared for the General Fund, staff has recently extended the
Sales Tax Fund revenue and expenditure plan to 10 years. Because 70% to 80% of the
revenue collected by the City’s half-cent Sales Tax is allocated for capital programs, a 10
year planning horizon is recommended so as to accommodate multi-year programs. Like the
capital program, the projects and programs currently identified in years outside of the biennial
budget period could change and are not automatically guaranteed to be funded as proposed.
Each budget cycle the projects are prioritized against current needs and available funding.
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ANALYSIS OF ISSUES:
Capital Projects Overview
With the exception of the 2016-17 fiscal year, the five-year Capital Improvement Program
(CIP) averages about $5 million per year. In FY 2016-17, the budget includes $16.3 million
for the Brisco Rd/Halcyon Rd/Highway 101 interchange project, funded through a
combination of grants, Transportation Impact Fees and debt financing. The following chart
provides a summary of proposed funding by fiscal year for the 5-year period.
Funding Source FY 15-16FY 16-17FY 17-18FY 18-19FY 19-20
Grants 324,600$ 7,264,400$ 621,800$ 5,245,500$ 250,000$
Special Revenue Funds1,230,400 420,000 120,000 120,000 120,000
Water 1,284,800 643,100 921,800 362,200 474,100
Sewer 367,400 201,500 219,400 612,000 275,600
Sales Tax 1,592,000 1,695,100 1,705,700 1,842,500 1,707,500
Debt Financing - 9,093,500 - - -
Total 4,799,200$ 19,317,600$ 3,588,700$ 8,182,200$ 2,827,200$
Capital Improvement Plan Funding Summary
Major projects proposed during the five year period include the previously mentioned
Brisco interchange, continuation of the pavement management program, investing in
sidewalk and street safety programs, rehabilitating bridges, addressing several sewer
pipeline rehabilitation projects, protecting the water reservoirs, and providing for facility
needs for the Corporation Yard and Recreation Services. A full list of proposed projects is
included as Attachment 1. Significant projects are discussed in more detail in this report.
Corporation Yard Upgrade – Phase II
On October 22, 2013, the Council approved conceptual design plans for the renovation of
the Corporation Yard. The project goals included:
• Segregated men’s and women’s changing rooms and restrooms;
• Adequate office space for administrative staff;
• A dedicated document storage area;
• A suitable break room and training room facility;
• Upgrade existing restroom facilities to conform with ADA requirements;
• And to extend the useful life of the current structure.
Due to the costs to complete the project, staff took a two-phased approach; Phase I
constructed a new administration building and Phase II includes the remodel of the existing
building to complete the items mentioned above. The project budget of $165,000 will be
allocated between the Water Fund, Sewer Fund and Sales Tax Fund.
Elm Street Community Center Upgrade
Recreation Services facility needs have been an ongoing goal for a number of years.
There has been a development agreement with the Five Cities Community Foundation to
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build a new multi-functional facility on West Branch Street. At the same time, the City is in
need of facility upgrades to the Elm Street building currently servicing the Recreation
Services Department. There has been discussion of the possibility of co-locating the
Recreation Services Department at the facility on West Branch, upon completion of the
construction of the new facility. There are several critical-path issues currently in
development with the Foundation, including funding issues and staff recommends waiting
until after November 2016 to finalize plans for the Elm Street facility. A recent assessment
of the condition of the current Elm Street building indicates that delaying the replacement
of this building to 2016 is feasible; however, the facility will probably require replacement
before a new facility on West Branch could be built.
The proposed plan would replace the existing Elm Street facility with a prefabricated,
modular building of similar size at a cost of $500,000. Staff would recommend financing
this over a two year period, most likely with internal borrowing. Upon completion of the
facility on West Branch, the Recreation Services Department could be located at the new
facility and the City could either sell the modular unit at Elm Street or could retain it,
leasing it to another organization or retaining it for use for conferences, training, special
interest classes, or other purposes.
Staff is recommending paying for the debt payments through the Sales Tax Fund in the
amount of $165,000 in fiscal years 2016-17, 2017-18 and 2018-19. Staff recommends
continuing to set aside $75,000 towards the operating efforts for the new Recreational
facility in fiscal year 2019-20 and beyond.
Council Chambers Upgrade
The Council Chambers, located at 204 East Branch Street needs to be renovated and
upgraded. Project specifications include redesign of Council Chamber layout, segregated
men and women’s restroom facilities, renovation of conference rooms, ADA improvements
as well as an audio and video upgrade. The audio and video upgrade will include the
installation of a remotely controlled camera system for the cable casting of City Council
and Planning Commission meetings. The project is funded through the Sales Tax Fund
($250,000) and through cable television public, education and government access (PEG)
fees ($160,000) for a total budget of $410,000.
Citywide Solar Panel Project
Staff is recommending the design and installation of solar panels at the following City
locations: Soto Sports Complex (including both Recreation and Public Works facilities);
Police Station; City Council Chambers; Fire Station, and Woman’s Club Community
Center. The $14,000 budget includes time for consultants and staff to work with solar
providers on proposed facilities feasibility, sizing, and financing alternatives. Staff will
present findings to Council for consideration of construction once estimated costs have
been determined. Funding is provided by impact fees, Sewer Fund, Water Fund and
Sales Tax Fund.
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Wireless Internet Access Project
Due to an increase in mobile technology and collaboration with outside agencies, requests
for wireless internet access throughout the City occur on a regular basis. Beginning with
City Hall and the Council Chambers, this project will design and install wireless
infrastructure to provide secure access for both City staff and 3rd party vendors, as
necessary. Council and City administrators began utilizing iPad tablets in 2012 and have
come to rely heavily on the internet for access to meeting agenda packets, calendars and
emails. In addition, media representatives, vendors, and contractors commonly request
access during various City meetings. The total cost of the project is estimated to be
$32,450 funded by the Sales Tax Fund.
Information Technology Firewall Replacement
The existing City Hall firewall device will be six (6) years old by the end of the 2016 fiscal
year. While a typical replacement cycle is seven (7) years, the current device is becoming
more vulnerable due to increased threats from hackers around the world. This represents
a vulnerability to the City’s critical Information Technology infrastructure. The proposed
Palo Alto firewall device is much more resilient against outside attacks due to an extensive
Intrusion Protections System that provides policy granularity and better protection from
outside threats. The Palo Alto firewall device will also provide increased data transfer rate
to support a growing dependency on internet usage. This project will cost approximately
$30,000 and will be funded by the Sales Tax Fund.
Financial Management Software
The Eden Financial Management system program was installed in January 2003.
Upgrading and replacing the current system is critical to the effectiveness and efficiency of
the Administrative Services department. A new Financial Management System will
upgrade the functions including utility billing, payroll, receivables, accounts payables and
receipting system. Staff is requesting this purchase be made in fiscal year 2018-19, 16-
years since it was last updated. Costs include implementation of new software and
equipment as well as temporary staffing needs during the transition. Total project costs are
estimated at $300,000 and will be allocated between the Sewer Fund, Water Fund and
Sales Tax Fund.
Don Roberts Field Lighting
The project includes the design and installation of lighting at Don Roberts Field located on
the Southwest portion of the Soto Sports Complex. Originally included in the Biennial
Budget for Fiscal Years 2007-08 and 2008-09, the Don Roberts Field Lighting Project has
completed preliminary engineering design and environmental determination. Energy
efficient LED lighting is available and can meet the City’s lighting standards. Project costs
include a topographic survey, electrical engineering, and related construction work.
E Grand Ave Sidewalk Improvements
Remove and replace sidewalk and curb ramps along East Grand Ave over the US 101
highway. The project is proposed to be phased over two years, FY 2016-17 and FY 2017-
18, completing one side of the street in each fiscal year. The $200,000 cost will be funded
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from the Sales Tax Fund.
Ten Year Local Sales Tax Fund Plan
As previously discussed, the City prepares a ten year plan for the local Sales Tax Fund.
The City has been diligent in using the local sales tax funds for the four purposes
identified: infrastructure improvements, including the street, drainage and creek systems;
transportation projects; public safety needs; and facility upgrades to meet Americans with
Disabilities Act (ADA) requirements.
With City Council concurrence, staff proposes adding Information Technology
infrastructure to the list of infrastructure systems supported by the Sales Tax Fund. As the
City becomes more reliant on technology, accomplishing mission critical operations
depends on the capabilities and reliance of the City’s technology infrastructure. Just as
important as our physical infrastructure like streets, drainage and creek systems, the
technology infrastructure such as network servers, switches and enterprise-wide software,
allow the City to function on a daily basis. Staff does not propose utilizing the Sales Tax
Fund for items such as desktop computers, printers, scanners or other peripherals, but for
technology that enhances the City’s “network backbone” or provides enterprise -wide
benefit.
The proposed ten year plan is provided as Attachment 2. Significant expenditures not
previously mentioned include $25,000 per year for implementation of the stormwater plan,
$100,000 per year for the eventual purchase of the Le Point Street Parking Lot, $25,000
annually for capital maintenance needs in the City’s parks and $97,600 in FY 2016 -17 as
the local match for a $390,400 grant to implement the East Branch Streetscape.
Enterprise Funds – Sewer and Water
Attachment 3 includes the revenue and expenditure details for the City’s Enterprise Funds,
consisting of the Sewer Fund, Sewer Facility Fund, Water Fund, Lopez Fund, and Water
Facility Fund. Significant capital investments are proposed to improve and maintain the
City’s water and sewer systems. Based on the current drought situation, both the Water
Fund and Sewer Fund are experiencing lower than anticipated revenues in the current
2014-15 fiscal year. A detailed analysis of the consumption patterns and anticipated long-
term changes in consumption is currently underway.
The currently proposed budget does not anticipate the additional costs that would be
associated with implementing Stage 1 or Stage 2 of the City’s Water Shortage
Contingency Plan. Staff is currently working on developing those recommendations and
will bring that information to Council at an upcoming meeting. Staff will incorporate these
financial impacts into the Water and Sewer Fund budgets prior to final budget adoption by
the Council, however, at this time staff is still refining the costs associated with these
potential actions and it would be premature to include them.
Both the Water Fund and Sewer Fund budgets are based on assumptions that
consumption activity will continue to occur that will meet or exceed the recently announced
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reduction amounts to comply with the Governor’s Executive Order and the regulations
adopted by the State Water Resources Control Board.
Sewer Fund
As shown in Attachment 3, the Sewer Fund is projected to generate just over $1 million in
revenues each year of the biennial budget. CIP projects are programmed at $367,500 in
the first year and $201,500 in the second year and primarily reflect pipeline maintenance
projects. In addition, the Sewer Fund shares in the cost of several other projects
previously discussed in this report.
Requested operating budget increases include:
1. Sewer System Management Plan Audit Compliance. $25,000 in FY 2015-16. This
one-time cost will ensure the City is in compliance with the State Water Resources
Control Board Waste Discharge Requirement Order No. 2006-0003-DWQ. The City
will engage a consultant to prepare standard operating procedures and other
required documents for compliance with the Water Discharge Requirement.
2. Replacement of the Supervisory Control and Data Acquisition (SCADA) System
Software. Sewer Fund share $2,000 in 2015-16. The existing software is 17 years
old and no longer supported. The new version of the software will cost $7,000 and
will be split between Sewer and Water.
The recommended expenditures will exceed revenues by approximately $25,400 in FY
2015-16, due to one-time CIP projects. In FY 2016-17, revenues will exceed expenditures
by approximately $167,000. Ending fund balance in the Sewer Fund is estimated to be
$26.2 million, of which $24.4 million represents fixed assets such as pipes, pumps and
other collection system equipment. The projected cash balance of $1.9 million exceeds
the minimum fund balance policy.
Water Fund
As shown in Attachment 3, the Water Fund is projected to generate approximately $6.4
million in revenues each year. CIP projects are programmed at $949,600 in the first year
and $339,100 in the second year. This reflects the coating and seismic evaluation of
Reservoirs 3 and 4 in the first year at a cost of $638,800, with additional reservoir and
pipeline maintenance projects as well as the Water Fund share of previously discussed
projects.
Requested operating budget increases include:
1. Replacement of the SCADA System Software. Water Fund share $5,000 in 2015-
16. The existing software is 17 years old and no longer supported. The new
version of the software will cost $7,000 and will be split between Sewer and Water.
2. Increases in the costs of the City’s drinking water discharge permit from the State
Water Resources Control Board of $1,700 annually.
3. Replacement of a 2001 submersible pump in FY 2015-16 at a cost of $2,500.
4. Replacement of pump and pipe column on Well No. 4 in FY 2015-16 at a cost of
$25,000.
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5. Updating the Urban Water Management Plan, which is required every five years by
Water Code Section 10620 will cost $35,000 in FY 2015-16.
6. Replacement of underground line locator equipment in FY 2016-17 at a cost of
$4,000
7. Unfreezing a Maintenance Worker position that has been unfilled and unfunded
since 2009 will cost approximately $63,000 annually. This position has been on the
books but unfilled for many years. Restoring this position was included in the recent
rate study and will allow the Water Division to return to regular preventative
maintenance activities including: valve exercise program, water meter testing
program, water service replacements, air/vacuum valve maintenance program, and
control valve replacement. In addition, it will position the Water Division to respond
to increased workload if the Council enacts Stage 1 of the Water Shortage
Contingency Plan.
The recommended expenditures will exceed revenues by approximately $950,000 in FY
2015-16 and $195,000 in FY 2016-17, due mostly to one-time CIP projects. Capital
expenditures are not evenly distributed throughout the fiscal years simply due to the nature
and timing of the projects. The ending fund balance in the Water Fund is estimated to be
$14.0 million, of which $10.3 million represents fixed assets such as pipes, pumps,
reservoirs and other distribution system equipment. The projected cash balance of $4.1
million exceeds the minimum fund balance policy.
Special Revenue Funds
Attachment 3 provides revenue and expenditure details for the City’s Special Revenue
Funds. Most of the expenses in these funds are related to CIP projects, however there are
a few minor operating expenses in funds associated with maintenance of landscape
districts. In addition, the Streets Fund accounts for the revenue received from Gas Tax
and includes a wide variety of operating costs associated with maintaining the City’s street
system.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
1. Provide direction to staff.
ADVANTAGES:
The City Council has the opportunity to review staff’s proposed budget and provide direction
to staff. Any changes desired by the Council can be incorporated into the budget prior to final
adoption by the City Council.
DISADVANTAGES:
There are no disadvantages identified to receiving this information and providing direction to
staff.
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ENVIROMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, May 7, 2015. The Agenda and
report were posted on the City’s website on Friday, May 8, 2015. No public comments
were received.
Attachment(s):
1. 5 year CIP project summary
2. Local Sales Tax Fund ten year plan
3. Fund summaries
Item 11.a. - Page 9
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
1
INTRODUCTION
The Capital Improvement Program (CIP) is a capital investment plan that
supports the quality of life in the City of Arroyo Grande by providing for the
design, construction and renovation of major capital projects that benefit a
broad segment of the community. The Program is designed to protect,
preserve, and enhance the City’s infrastructure, extend useful life of public
facilities, and improve and enhance the delivery of City services.
The CIP is presented as a revolving five-year program that acts as a guide for
identifying current and future fiscal requirements. The current year acts as
the City’s annual capital budget.
Projects in the CIP typically include:
Improvements that are debt-financed;
Acquisition of land;
Construction of new buildings, parks, improvements or facilities
including engineering, design, and other pre-construction costs;
whose estimated cost exceeds $15,000;
Major equipment or furnishings required for new buildings.
Preparation of the CIP is a coordinated process that includes working with
City staff and commissions to compile and prioritize a list of discretionary
projects, develop associated cost estimates and identify potential funding
sources.
The City Council reviews and approves the draft five-year CIP following a
series of public study sessions and a public hearing. Approval of the CIP
includes appropriating funding for the current fiscal year.
A number of criteria and/or considerations are applied in determining the
appropriateness of each CIP project, including:
Consistency with the City’s General Plan, Water and
Wastewater Master Plans, and/or applicable adopted and
established City policies;
Benefit to the broader public good and positive benefit to cost
ratio;
Potential impact upon City operating expenditures;
The need to meet State, Federal or other legal mandates and
requirements;
The need to mitigate an identified health or safety problem;
Consideration of geographic equity in providing improvements
and facilities throughout the City; and
The need to balance project design, management, and
inspection with available CIP staffing.
Summary Tables
A five-year summary of all projects, funding sources and expenditures is
presented within the following tables and charts:
Table A: Status of existing CIP projects
Table B: Summary of Recommended Projects for the Fiscal
Years 2015-16 through 2019-20
Table C: Summary of Recommended Capital Maintenance
Projects for the Fiscal Years 2015-16 through 2019-
20
Table D: Summary of Appropriations by Funding Source for
the Fiscal Years 2015-16 through 2019-20
Table E: Summary of Recommended Projects in the Sales
Tax Fund for the Fiscal Years 2015-16 through 2019-
20
Table F: Summary of Unfunded Capital Projects
Item 11.a. - Page 10
ATTACHMENT 1
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
2
CIP Projects
Potential CIP projects are classified into one of six categories:
Miscellaneous, Parks, Streets, Drainage, Sewer and Water.
Each project is presented on a dedicated project page that summarizes:
Project name and number
Description, rationale and location
Estimated cost, funding sources and prior expenditures
Project costs are escalated (where appropriate) to indicate the impact of
inflation on construction costs in future years, based upon a CPI rate of
inflation (unless more specific information was available). Cost escalation
ensures that adequate funding is identified at the time the project is
approved.
Project appropriations reflect funding amounts and sources allocated
through formal City Council action; project cost estimates summarize prior,
current and future year expenditures.
Funding Sources
CIP projects are funded and financed through a variety of general purpose
(unrestricted), grant and special purpose revenue sources. These include:
Impact Fees:
Recreation Center Impact Fee – This impact fee is collected for
recreation facilities in order to maintain the adopted level of
service of recreation/community center facilities of 542 square
feet.
Park Improvement Impact Fee – This impact fee is collected for
park improvements that will be used to maintain the adopted
level of service for neighborhood and community parks of 4.0
acres per thousand in population.
Park Development Impact Fee – The City's park-in-lieu or park
development fee allows the City to acquire the dedication of
land, or the payment of a fee in lieu of land to be used for the
purchase (or development) of park property.
Traffic Signalization Impact Fee – This impact fee is required of
development for purposes of providing the actual or estimated
costs of construction for regional traffic signalization
improvements. These funds may be used only for the
construction of traffic signals within the City.
Transportation Facility Impact Fee – This impact fee is required
from developers for transportation system improvements as a
condition of approval by the City.
Sewer Facility Impact Fee – This impact fee is required by
developers to pay for the future cost of expansion of sewer
services for new development.
Water Facility Impact Fee – This impact fee is required by
developers to pay for the future cost of expansion of water
services for new development.
Water Availability Impact Fee – This impact fee is collected to
mitigate future water requirements.
Police Impact Fee – This impact fee is required by developers to
pay for the expansion of police facilities in order to serve future
development.
Charges for Services:
Public Access Television Fee (PEG) – This revenue source was
collected from Charter Communications for the support of
public, education, and government access programming and
equipment. PEG fees are no longer collected by the City and as
a result no further revenue is expected to be received once the
available fund balance has been spent.
Downtown Parking Assessment Fee – This assessment is
charged to the merchants within the Village of Arroyo Grande.
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CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
3
The purpose of this revenue source is to provide parking
maintenance and expansion in the Downtown Village area.
Special Sales Tax – This revenue source is provided by the ½
local sales tax increase approved by voters in November 2006.
Sewer Fees – This revenue source is provided by users of the
sewer system and is the portion related to future sewer
infrastructure-related improvements.
Water Fees – This revenue source is provided by users of the
water system and is the portion related to future water
infrastructure-related improvements.
Intergovernmental and Grant Revenues:
General Fund – This is general purpose revenue received by the
City (mainly through property taxes) that has no restrictions and
is typically expended on any project or improvement deems
appropriate and necessary by City Council.
Community Development Block Grant – This revenue source is
provided by the annual appropriation of the CDBG program.
Funds are required to be used within a broad range of
functional area such as ADA improvements.
Transportation Fund – This revenue source is provided by the
San Luis Obispo County of Government’s (SLOCOG) Local
Transportation Fund (LTF). This annual appropriation is
restricted to the use of street and road maintenance.
Highway Safety Improvement Program (HSIP) – This revenue is
federal funds for projects that achieve a significant reduction in
traffic fatalities and serious injuries on all public roads, including
non-State owned public roads and roads on tribal lands.
Regional State Highway Account (RSHA) – This revenue is
competitive State grant funding distributed through SLOCOG for
transportation projects of regional significance throughout the
County.
Urban State Highway Account (USHA) – This revenue is the
annual State funding apportionment based on population
distributed to each jurisdiction in the County through SLOCOG.
Highway Bridge Program (HBP Funds) – This revenue is federal
funds that assist the States to improve the condition of their
highway bridges through replacement, rehabilitation, and
systematic preventative maintenance.
Other Revenue:
Expense Recovery – Funds received from various sources to pay
for specific expenditures (i.e., the sale of plans and
specifications to contractors which pay for the cost of
reproduction).
Donations – Funds received from various community members
and groups to help finance a variety of City projects.
Developer In-Lieu Fees – Funds received from developers to
mitigate measures required as a result of the developer’s
project.
SERVICE PRIORITIES
The City of Arroyo Grande is dedicated to providing an exceptional quality of
life for its citizens. Service levels and programs in the Biennial Budget for
the fiscal years 2015-16 and 2016-17 are based upon priorities established
by the both the City Council and the voter advisory measures approved with
the Local Sales tax in 2006. These include maintaining and promoting:
Public safety and disaster preparedness;
City infrastructure; including water and sewer pipes and lines,
city facilities, streets and drainage improvements;
Transportation; including streetscapes and intersection
improvements;
And City facilities.
Item 11.a. - Page 12
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
4
FISCAL STRATEGIES
The City of Arroyo Grande is committed to maintaining long-term fiscal
sustainability. The City has avoided the noticeable impacts and service level
reductions experienced by most California cities through operating an
effective, cost efficient local government. Municipal services continue to
address high priority needs. This program is designed to identify and
develop projects using a long-term vision; to provide a realistic look forward
over a five year planning period and set priorities for each need identified.
It should be noted that because this is a five-year outlook, needs and
priorities may change. As such, the development of the Capital
Improvement Program and budget allows the opportunity to review and
revise the needs of the City.
While this comprehensive program is not limited to projects for which
funding has been identified and is available, projects for which there is
funding are presented in more detail.
FISCAL YEAR 2014-15 COMPLETED CIP PROJECTS
5420 – Police Station Rehabilitation Project
The police department did not have adequate space for all personnel to
perform necessary
functions. The police
station, located at 211
North Halcyon Road,
was acquired from the
phone company in 1973
and was last expanded
in 1989. There was
needed space for the
detective unit,
emergency operations
center (in the event of a citywide disaster), evidence storage, computer
equipment storage, the dispatch center, employee parking and locker room
area as well as ADA requirements.
The City placed a bond measure on both the June 2010 and June 2012
ballots in hopes of funding a new police station located on West Branch
Street. Both measures were unsuccessful in obtaining the required voter
approval.
On April 23, 2013, City Council approved a two phase plan to address the
police station facility needs. The first phase was to remodel the existing
building to address the highest priority immediate facility needs. The
second phase is to revisit the need for a new facility in the next 5-10 year
period when long-term needs and financial resources are determined.
Relocation of the police station to its temporary location at the Woman’s
Center occurred in the beginning of 2014 and completion of the project
occurred in the middle of 2015. The cost of the project, including initial
studies conducted in 2008 and relocation costs totaled approximately $3.2
million. The funding allocation is presented above.
5443 – Old Ranch Rd Property Improvements
On February 12, 2013,
the City Council
approved Final Tract
Map 3018, subdividing 5
acres of vacant land at
the northwest corner of
West Branch Street and
Old Ranch Road into
four single family
residential lots and one
public facility lot. Staff
41%
23%
22%
9%
5%
Funding Sources
Sales Tax Fund
General Fund
Sale of Property
RDA Fund
All Other Sources
64%
18%
18%
Funding Sources
Sale of Property
Sewer Facility
Fund
Water Facility
Fund
Item 11.a. - Page 13
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
5
developed a capital improvement project to provide utility improvements
(water, sewer, stormwater, gas, electric, cable and telephone) to the three
northern lots in order to expedite the sale of the properties.
The total cost of the project was $166,710 and was funded by the three
sources presented on the previous page. The City has successfully sold the
three lots for a total of $806,817 and was just over $100,000 more than
initially budgeted. The remaining revenue derived from selling these lots
went directly to financing improvements towards the Police Station
Rehabilitation project.
5444 – VoIP Phone System Project
During preparation of the Biennial Budget for the fiscal year 2013-14 and
2014-15, funding was approved for a new citywide phone system upgrade
to a Voiceover Internet Protocol (VoIP) phone system. The intent of this
project was to
enhance customer
service and proved a
centralized
management of the
City’s communication
environment. The new phone system was launched for the police
department in March of 2014 and citywide in February 2015. Total cost of
the project was just under $120,000 and funded through the City’s General
Fund.
5546 – Hoosegow Park Improvements
On January 14, 2014, the Council approved a conceptual plan for the
Hoosegow Park ADA improvements involving accessibility and landscaping
improvements with costs shared from various groups in the form of
volunteer labor, material donations, and cash funds. The project scope of
work involved the construction of a concrete ADA ramp to access the park
at Le Point Street, retaining walls, concrete pathways and minor drainage
improvements. The work was completed by a combination of private
contractors, City staff, Arroyo Grande in Bloom volunteers and the Five
Cities Rotary Club.
The total cost of the
project was just under
$120,000. A portion of
the funding was
provided by a donation
from the Howard
Mankins Family in the
amount of $50,000.
However, this project
wouldn’t have been
successful without the
help and dedication of the Arroyo Grande in Bloom, the Five Cities-Pismo
Beach Rotary Club and the South County Historical Society.
Staff is recommending additional improvements at this park location called,
Hoosegow Park Improvements - Phase II and is presented in the proposed
projects in the following pages.
5694 – Larchmont Drive Rehabilitation Project
Larchmont Drive, located behind the Bank of America building between
Vernon Street and Wesley Street, was one of the worst road conditions in
the City. This project completely rehabilitated the road and included
grinding of the existing pavement surface, isolated pavement repairs to
failing roadway sections, connection of existing drain lines to an existing
interceptor drain system, the installation of paving fabric, and replacement
of asphalt curbing at the roadway edges. The total cost of the project was
just under $200,000 funded completely by the Sales Tax Fund.
41%
32% 21% 6%
Funding Sources
Mankins Donation
Park Impact Fees
CDBG Grant
Rotarty Club
Donation
Item 11.a. - Page 14
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
6
5697 – East Grand Ave Underground Utility Project - Phase II
Phase II of the East Grand Ave Underground Utility Project included
undergrounding utility lines on East Grand Ave from Oak Park Boulevard to
Elm Street. Most public undergrounding utility projects are funded through
Rule 20A credits, which are issued by PG & E each year to municipal
agencies and are derived from an electric tariff filed with the Public Utilities
Commission. Funding was created to purchase additional Rule 20A credits
from the County of San Luis Obispo in the amount of $150,000 for
approximately $3 million Rule 20A credits. Phase II was completed in
February of 2015.
5807 – Crown Terrace/Le Point Street Sewer Rehabilitation - from Le Point
Street to Crown Hill and from Crown Terrace to McKinley Street
Priority A-1 and A-2 in the City’s Sewer Master Plan, Crown Terrace Sewer
Rehabilitation Project was needed to remedy the structural deficiencies in
the sewer inspection reports. The project included a cured-in-place pipe
rehabilitation along the entire length of pipe in order to reduce infiltration,
root intrusion and maintenance requirements. Additional construction was
also needed on one segment of the project since the entire pipe
replacement was necessary. The total cost of this project was
approximately $153,000 and paid by the Sewer Fund.
5818 – The Pike Sewer Rehabilitation - from South Halcyon to South Elm
Street
Priority A-1 and A-2 in the City’s Sewer Master Plan, The Pike Sewer
Rehabilitation Project was needed to remedy the structural deficiencies in
the sewer inspection reports. The project included a cured-in-place pipe
rehabilitation along the entire length of pipe in order to reduce infiltration,
root intrusion and maintenance requirements. The total cost of this project
was approximately $156,000 and paid by the Sewer Fund.
5828 – Eman Court Sewer Rehabilitation - Easement from Eman Court to
Newman Drive
Priority A-2 in the City’s Sewer Master Plan, the Eman Court Sewer
Rehabilitation Project was needed to remedy the structural deficiencies in
the sewer inspection reports. The project included a cured-in-place pipe
rehabilitation along the entire length of pipe in order to reduce infiltration,
root intrusion and maintenance requirements. The total cost of this project
was approximately $30,000 and paid by the Sewer Fund.
5947 – Leanna Drive Waterline Creek Crossing
This project was identified in the Water Master plan as the highest priority
project. The existing 8-inch cast iron pipe encased in concrete was installed
in 1960 under the Arroyo Grande Creek bed. The water main encasement
was exposed to creek flow and was subject to cracking and failure. The
project scope of work involved the abandonment of the existing 8” water
main and installation of a new 12-inch high-density polyethylene pipe. In
addition, 160 feet of 6-inch waterline was installed to tie in the existing
connection along the east bank of the Arroyo Grande Creek. The total
project cost was approximately $235,000 and was $250,000 under budget.
This project was funded 64% by the water fund and 36% by the water
facility fund.
Item 11.a. - Page 15
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
7
TABLE A – STATUS OF EXISTING PROJECTS
Project
Funding-
to-Date
Expenditures
-to-Date
Estimated
Carryover Status Comments
Miscellaneous Projects
5416 – Corporation Yard Upgrade - Phase I 525,000 413,055 111,945
Under
Construction
This phase of the project includes the
construction of a new administration
building. Phase II is estimated to be
$165,000 which includes the renovation
of the existing building and roof repairs.
For further detail see the upcoming
recommended capital projects.
5422 – Le Point Street Parking Lot 1,040,655 680,362 360,293
Postponed due
to Inadequate
Funding
The next phase of the project is to
purchase the land on which a portion of
the parking lot currently exists. Council
has approved to set aside approximately
$100,000 per year of Sales Tax Revenues
towards purchasing the property. At this
current rate, staff anticipates adequate
funding by FY 2020-21.
5432 – Car Corral Upgrade 48,198 9,367 38,831
Under
Construction
Both a maintenance and ADA
improvement project. Construction is
expected to begin in May 2015 for the
ADA improvements and repaving to begin
with the regularly scheduled pavement
management program in the Summer
2015.
5437 – Let There Be Lights 6,000 1,500 4,500
Postponed due
to Inadequate
Funding
Project was created to install new vintage
lights by the creek next to the Heritage
Museum. Outside the initial design that
was performed in FY 2011, there has been
no development in this project.
Item 11.a. - Page 16
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
8
Project
Funding-
to-Date
Expenditures
-to-Date
Estimated
Carryover Status Comments
Miscellaneous Projects – continued
5438 – City Hall Document Imagining Project 100,000 92,454 7,546
Near
Completion
Majority of the project is complete. All
departments are utilizing electronic
scanning for most of their documents.
The remaining piece of this project is
getting the Engineering Division files
properly scanned and indexed.
5446 – Police Department Server
Virtualization 50,000 39,929 10,071
Near
Completion
Approved by Council on February 24,
2015, this project will provide IT
redundancy and Disaster Recovery
throughout the City’s network
infrastructure.
Park Projects
5547 – Heritage Square Park Restroom 200,000 11,330 188,670
Under
Construction
Facilities are constructed off-site and
moved the park location once completed.
Staff anticipates completion of project in
August 2015.
5548 – Soto Sports Complex ADA
Improvements Phase II 83,712 - 83,712 In Design
On October 14, 2014, Council approved
reallocating CDBG funds that were
previously earmarked for façade
improvements to ADA Program and
Retrofit. City has identified a project at
the Soto Sports Complex which will add
ADA accessibility to Santos Baseball field
as well as Campbell and Pilg fields.
Item 11.a. - Page 17
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
9
Project
Funding-
to-Date
Expenditures
-to-Date
Estimated
Carryover Status Comments
Street Projects
5603 – Oak Park Blvd/West Branch St Signal 252,000 12,820 239,180 In Design
5620 – Swinging Bridge Reinforcement 40,000 - 40,000 In Design
Public works is developing a structural
engineering RFP.
5690 – Alpine St Overlay & Waterline
Improvements 300,000 18,068 281,932 In Design
Council to award contract in May/June-
time and will request an additional
$65,000 in appropriations ($35,000 from
Sales Tax and $30,000 from Water Fund)
5698 – Traffic Signal 200,000 - -
Postponed due
to Development
Funds for this project will be returned to
fund balance and will re-appropriate, if
necessary. Originally appropriated for the
signalization at Traffic Way and Fair Oaks.
However, with planned development, this
project is postponed until the impact of
the Cherry Lane project is determined.
Drainage Projects
5757 – Platino Ln at Oro Dr Intersection
Improvements 50,000 - 50,000 In Bidding
Public works is preparing plans and
specifications and is targeting completion
in mid-summer 2015.
5780 – Corporation Yard Stormwater
Improvements 25,995 4,155 21,840 On-going
Public Works is designing and constructing
improvements at the Corporation Yard to
assist with water board stormwater
mandates.
5781 – Clark Properties Drainage
Improvements 72,600 13,963 58,637 On-going
Previous included in Project 5778 –
Drainage Improvements, the Corbett
Canyon Floodplain piece of the project
has been dedicated to its own project.
Item 11.a. - Page 18
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
10
TABLE B – SUMMARY OF RECOMMENED PROJECTS FOR THE FISCAL YEARS 2015-16 THOUGH 2019-20
Project Carry Over
FY 2015-16
New Funding
Total FY
2015-16
Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
Miscellaneous Projects
5434 – Paulding Wall Extension 25,000 50,000 75,000 - - - -
5442 – Council Chambers Upgrade 75,000 335,000 410,000 - - - -
5447 – Citywide Solar Panel Project - 14,000 14,000 - - - -
5449 – Wireless Internet Access Project - 32,450 32,450 - - - -
5450 – Corporation Yard Upgrade - Phase II - 165,000 165,000 - - - -
5451 – Electric Vehicle Charging Station - 5,000 5,000 - - - -
5423 – Elm St Community Center Upgrade 14,676 25,324 40,000 460,000 - - -
5445 – Woman’s Center Kitchen Renovation 20,000 - 20,000 80,000 - - -
5452 – IT Firewall Replacement - - - 30,000 - - -
5453 – Financial Management Software - - - - - 300,000 -
5441 – Police Station Firing Range - - - - - - 120,000
Total Miscellaneous Projects 134,676 626,774 761,450 570,000 - 300,000 120,000
Park Projects
5532 – Don Roberts Field Lighting 163,066 170,034 333,100 - - - -
5550 – Hoosegow Park Staircase Project - 30,000 30,000 - - - -
Total Park Projects 163,066 200,034 363,100 - - - -
Item 11.a. - Page 19
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
11
Project Carry Over
FY 2015-16
New Funding
Total FY
2015-16
Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
Street Projects
5678 – Castillo Del Mar at Valley Road
Improvements 591,441 100,000 691,441 - - - -
5601 – Fair Oaks Ave at Orchard Ave
Intersection Improvements - 50,000 50,000 - - - -
5665 – ADA Ramps at Mid-Block Crosswalks - 59,194 59,194 - - - -
5642 – Brisco Road Interchange 808,374 870,000 1,678,374 16,317,520 - - -
5671 – East Branch St Streetscape 50,000 20,000 70,000 488,000 - - -
5605 – E Grand Ave Sidewalk Improvements - - - 100,000 100,000 - -
5604 – Traffic Way Bridge Improvements 66,093 73,912 140,005 - 420,000 - -
5608 – Bridge Street Bridge Rehabilitation 806,442 - 806,442 - - 4,995,500 -
Total Street Projects 2,322,350 1,173,106 3,495,456 16,945,520 520,000 4,995,500 -
Drainage Projects
5782 – Vard Loomis Properties Drainage - 25,000 25,000 25,000 - - -
Total Drainage Projects - 25,000 25,000 25,000 - - -
Item 11.a. - Page 20
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
12
Project Carry Over
FY 2015-16
New Funding
Total FY
2015-16
Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
Sewer Rehabilitation Projects
5841 – Arroyo Grande Creek - 246,900 246,900 - - - -
5821 – South Alpine Street - - - 51,100 - - -
5826 – Woodland Drive 11,788 - 11,788 59,912 - - -
5842 – South Halcyon Road - - - 56,700 - - -
5843 – Vernon Street - - - 33,800 - - -
5817 – Alder Street 190 - 190 - 67,910 - -
5820 – Wood Place - - - - 48,900 - -
5822 – Tally Ho Creek Crossing 2,883 - 2,883 - 29,617 - -
5833 – Cameron Court 994 - 994 - - 140,006 -
5851 – Ash Street - - - - - 40,000 -
Total Sewer Rehabilitation Projects 15,855 246,900 262,755 201,512 146,427 180,006 -
Other Sewer Projects
5849 – Manhole Rehabilitation 47,254 62,746 110,000 - - - -
5845 – Lift Station No. 1 Force Main
Replacement 41,180 - 41,180 - 73,000 382,000 143,600
Total Other Sewer Projects 88,434 62,746 151,180 - 73,000 382,000 143,600
Total All Sewer Projects 104,289 309,646 413,935 201,512 219,427 562,006 143,600
Item 11.a. - Page 21
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
13
Project Carry Over
FY 2015-16
New Funding
Total FY
2015-16
Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
Water Projects
5944 – Water Well No. 11 Facilities 177,832 172,168 350,000 - - - -
5948 – Reservoir No. 3 & 4 Exterior Recoating
and Seismic Evaluation - 638,800 638,800 - - - -
5968 – Reservoir No. 2 Roof Repair - 80,000 80,000 - - - -
5969 – Reservoir Nitrification Reduction - 100,000 100,000 - - - -
5924 – Le Point Area Water Main Upgrades - 76,000 76,000 608,100 - - -
5942 – Reservoir No. 7 - - - - 886,800 - -
5965 – Reservoir No. 5 Recoating - 125,000 125,000 - - 277,200 -
5966 – Coach Rd & Garden St Pipe Bridges
Evaluation - - - - - - 68,500
5967 – Highway 101 Crossing Water Upgrade - - - - - - 370,600
Total Water Projects 177,832 1,191,968 1,369,800 608,100 886,800 277,200 439,100
Item 11.a. - Page 22
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
14
PROJECT DETAIL OF RECOMMENED PROJECTS FOR THE FISCAL YEARS
2015-16 THOUGH 2019-20
5423 – Elm Street Community Center Upgrade
The City owed facility located at 1221 Ash St currently holds the
administration of the City’s Recreation Services Department as well as the
Preschool Program. The temporary building is over 50-years old and was
purchased from Lucia Mar School District. Improvements to this building
have been delayed due to the Community Center project proposed near the
Woman’s Center on West Branch Street. Due to the uncertainty o f the
Community Center and the timing of the completion of the project, major
renovation is needed at this site. Staff is proposing a complete demolition
of the existing building and replacing it with a new modular building. Should
the Community Center project cause the relocation of the Recreation
Department, staff is incorporating into the plans a design that will allow for
the rental and use of this new building for but not limited to: conferences,
training, special interest classes, etc.
Carryover FY 15-16 FY 16-17 Total
Funding Source
4816 – Debt Financing - - 300,000 300,000
4906 – Community
Center Impact Fees 14,676 25,324 - 40,000
4950 – Sales Tax - - 160,000 160,000
Total 14,676 25,324 460,000 500,000
Expense Detail
7001 – Construction - - 450,000 450,000
7201 – Contingency - - 10,000 10,000
7301 – Contract
Admin - 25,324 - 25,324
7501 – Design &
Survey 14,676 - - 14,676
Total 14,676 25,324 460,000 500,000
Staff is recommending paying for the debt payments through the Sales Tax
Fund in the amount of $165,000 in both fiscal years 2017-18 and 2018-19.
Staff recommends continuing to set aside $75,000 towards the operating
efforts for the new Recreation operations in fiscal year 2019-20.
Item 11.a. - Page 23
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
15
5434 – Paulding Wall Extension
The Paulding Wall, located on the north side of East Branch Street below
Paulding Middle School, needs to be extended east to Huasna Road in order
to retain the hillside area and maintain adequate pedestrian and bicycle
area adjacent to the roadway. In addition to this effort, the 5-Cities Men’s
Club is also pursuing a similar project to repair a deteriorating section of the
wall. Staff recommends using Sales Tax funding for the traffic control costs
and, if funds remain, reallocate to extend the other side of the wall.
Carryover FY 15-16 Total
Funding Source
4950 – Sales Tax 25,000 50,000 75,000
Expense Detail
7001 – Construction 25,000 50,000 75,000
5441 – Police Firing Range
A full cleanup of the past lead waste will eventually need to be completed
when the range has shut down operations there. The new owners have
renewed the lease on the property and have indicated they have no
problem with continued range operations there.
FY 19-20
Funding Source
4950 – Sales Tax 120,000
Expense Detail
7001 – Construction 120,000
5442 – Council Chambers Upgrade
The Council Chambers, located at 204 East Branch Street needs to be
renovated and upgraded. Project specifications include redesign of Council
Chamber layout, segregated men and women’s restroom facilities,
renovation of conference rooms, ADA improvements as well as an audio
and video upgrade. The audio and video upgrade will include the
installation of remotely controlled camera system for the cable casting of
City Council and Planning Commission meetings.
Carryover FY 15-16 Total
Funding Source
4950 – Sales Tax 25,000 225,000 250,000
4954 – PEG Fees 50,000 110,000 160,000
Total 75,000 335,000 410,000
Expense Detail
6201 – Equipment 50,000 110,000 160,000
7001 – Construction 25,000 225,000 250,000
Total 75,000 335,000 410,000
Item 11.a. - Page 24
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
16
5445 – Woman’s Center Kitchen Renovation
Project scope includes the remodel and renovation of the kitchen at the
Woman’s Center. The renovating has been requested by the Woman’s club.
This is a $100,000 remodel with 80% of the funds raised through donation
by the Woman’s Club. The City has agreed to contribute $20,000 towards
this project and had appropriated funds in Fiscal Year 2013-14.
Carryover FY 16-17 Total
Funding Source
4809 – Donations - 80,000 80,000
4906 – Community Center
Impact Fees 20,000 - 20,000
Total 20,000 80,000 100,000
Expense Detail
7001 – Construction 20,000 80,000 100,000
5447 – Citywide Solar Panel Project
Staff is investigating the feasibility for the design and installation of solar
panels at the following City locations: Soto Sports Complex (including
Recreation and Public Works facilities); Police Station; City Council
Chambers; Fire Station; and Woman’s Club Community Center.
The budgeted cost includes
time for consultants and staff
to work with solar providers
on proposed facilities
feasibility, sizing, and
financing alternatives. Staff
will present findings to
Council for consideration of
construction once estimated
costs have been determined.
FY 15-16
Funding Source
4921 – Park Development Impact Fees 3,500
4930 – Sewer Fund 2,800
4940 – Water Fund 2,800
4950 – Sales Tax 3,500
4955 – Police Impact Fees 1,400
Total 14,000
Expense Detail
7001 – Construction -
7201 – Contingency -
7301 – Contract Admin 14,000
7501 – Design & Survey -
Total 14,000
Item 11.a. - Page 25
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
17
5449 – Wireless Internet Access Project
Due to an increase in mobile technology and
collaboration with outside agencies, requests for
wireless internet access throughout the City occur
on a regular basis. Beginning with City Hall and the
Council Chambers, this project will design and
install wireless infrastructure to provide secure
access for both City staff and 3rd party vendors, as
necessary. Council and City administrators began
utilizing iPad tablets in 2012 and have come to rely
heavily on the internet for access to meeting
agenda packets, calendars and emails. In addition,
media representatives, vendors, and contractors commonly request access
during various City meetings. The total cost of the project is estimated to be
$32,450 funded by the Sales Tax Fund revenue.
5450 – Corporation Yard Upgrade – Phase II
On October 22, 2013, the Council approved conceptual design plans for the
renovation of the Corporation Yard. The project goals included:
Segregated men’s and women’s changing rooms and restrooms;
Adequate office space for administrative staff;
A dedicated document storage area;
A suitable break room and training room facility;
Upgrade existing restroom facilities to conform with ADA
requirements;
And to extend the useful life of the current structure.
Due to the costs to complete the project, staff took a two-phased approach;
Phase I (currently project no. 5416) constructed a new administration
building and Phase II (being requested) includes the remodel of the existing
building to complete the items mentioned above as well as roof repairs and
recoating.
Item 11.a. - Page 26
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
18
5450 – Corporation Yard Upgrade – Phase II - continued
Funding for this project will be spilt 3-ways as follows:
FY 15-16
Funding Source
4930 – Sewer Fund 55,000
4940 – Water Fund 55,000
4950 – Sales Tax 55,000
Total 165,000
Expense Detail
7001 – Construction 155,000
7201 – Contingency -
7301 – Contract Admin 5,000
7501 – Design & Survey 5,000
Total 165,000
5451 – Electric Vehicle Charging Station
The City secured a
grant that allows for
the installation of an electric vehicle charging station in the Le Point Street
parking lot. The grant requires a local match of $5,000 to be funded by the
Sales Tax Fund. The total cost for project is estimated to be $20,000.
5452 – Information Technology Firewall Replacement
The existing City Hall Watchguard firewall device will be six (6) years old by
the end of the 2016 fiscal year. While a typical replacement cycle is seven
(7) years, the current device is
becoming more vulnerable
due to increased threats from
hackers around the world.
The proposed Palo Alto
firewall device is much more
resilient against outside
attacks due to an extensive
Intrusion Protections System
that provides policy
granularity and better
protection from outside
threats. The Palo Alto firewall device will also provide increased data
transfer rate to support a growing dependency on internet usage.
FY 16-17
Funding Source
4950 – Sales Tax 30,000
Expense Detail
6201 – Equipment 23,000
7001 – Construction 7,000
Total 30,000
FY 18-19
Funding Source
44XX – Local Grant 15,000
4950 – Sales Tax 5,000
Total 20,000
Expense Detail
7001 – Construction 20,000
Item 11.a. - Page 27
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
19
5453 – Financial Management Software
The Eden Financial Management
system program was installed in
January 2003. Upgrading and
replacing the current system is
critical to the effectiveness and
efficiency of the Administrative
Services department. A new
Financial Management System will
upgrade the functions including
utility billing, payroll, receivables,
accounts payables and receipting system. Staff is requested this purchase
be made in fiscal year 2018-19, 16-years since it was last updated. Costs
include implementation of new software, equipment as well as temporary
staffing needs during the transition.
FY 18-19
Funding Source
4930 – Sewer Fund 50,000
4940 – Water Fund 50,000
4950 – Sales Tax 200,000
Total 300,000
Expense Detail
5303 – Contractual Services 80,000
6103 – Software 200,000
7201 – Contingency 20,000
Total 300,000
5532 – Don Roberts Field Lighting
Originally included in the Biennial Budget for Fiscal Years 2007-08 and 2008-
09, the Don Robert Field Lighting Project has completed preliminary
engineering design and environmental determination. Energy efficient LED
lighting is now available and can meet City lighting standards is proposed for
the project. An additional $170,000 is requested for this lighting and for an
increase in costs for the project since it was originally proposed. The project
includes the design and installation of lighting at Don Robert Field located
on the Southwest portion of the Soto Sports Complex. Project will cover a
topographic survey, electrical engineering, and related construction work.
Carryover FY 15-16 Total
Funding Source
4921 – Park Development
Impact Fees 163,066 170,034 333,100
Expense Detail
7001 - Construction 152,316 129,284 281,600
7301 – Contract Admin - 20,500 20,500
7401 – Testing 2,750 3,250 6,000
7501 – Design & Survey 8,000 17,000 25,000
Total 163,066 170,034 333,100
5550 – Hoosegow Park Staircase Project
Construct staircase at Howard Mankin’s Hoosegow Park. This staircase was
in the initial design plan approved by Council and has been requested by the
adjoining property owners. Project costs are estimated to be $30,000
funded as followed:
FY 15-16
Funding Source
4914 – Park Improvement Impact Fees 26,733
4923 – Construction Impact Fees 3,267
Total 30,000
Item 11.a. - Page 28
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
20
5601 – Fair Oaks Ave at Orchard Ave Intersection Improvements
The primary objective of the project is to address circulation and
pedestrian/cyclist safety issues involving high school traffic. The City has
requested $3.6 million in RSTP and/or CMAQ funding for operational
improvements on Fair Oaks Avenue.
The project proposes
the installation of a
roundabout at the US-
101 southbound off-
ramp at Fair Oaks
Avenue and Orchard
Avenue intersection; reconfiguration of Fair Oaks Avenue from four (4)
travel lanes to three (3) travel lanes and adding bicycle lanes and a center
left turn lane; installation of a bus turnout on Fair Oaks in front of the
Arroyo Grande High School; and installation of a buffer area designed to
remove mud and cake-soil from the tires of farm machinery to avoid
transporting it onto Fair Oaks Avenue.
A feasibility study evaluating these concepts and potential alternatives
needs to be completed first. The funding requested addresses this initial
need. The total estimated cost of the project is estimated to be $1 million
and is listed as an unfunded project in Table F.
5602 – Halcyon Road Complete Street Plan
This project will produce a
"Complete Streets
Blueprint" for the Halcyon
Road corridor that lies
within the City of Arroyo
Grande and the County of
San Luis Obispo. Halcyon Road connects U.S. Route 101 and State Route 1,
and serves as a City major arterial and a significant County arterial
connecting the City of Arroyo Grande and the unincorporated Nipomo Mesa
area. The project will develop a plan to improve safety, mobility and
accessibility for all users. The project will include an aggressive public
outreach component to actively engage stakeholders.
5604 – Traffic Way Bridge Improvement Project
Scour is the hole left behind when sediment such as sand and rocks is
washed away from around a bridge's abutments (supports at each end of a
bridge) or piers (pillars supporting a bridge). Scour may undermine bridge
foundations or remove the protection from the abutment slopes thereby
compromising the integrity of the structure. In the case of the Traffic Way
Bridge, scour is occurring along the middle piers where the bottom of the
channel is significantly lower than when the bridge was constructed in 1932,
and runoff at the abutments is causing erosion of the abutment
embankments.
Caltrans performs bi-annual inspections of all bridges throughout California.
In a letter accompanying the 2006 inspection report for the Traffic Way
Bridge, it was noted that Caltrans had identified the Traffic Way Bridge as
being scour critical and that a Plan of Action should be established.
FY 15-16
Funding Source
4950 – Sales Tax 50,000
Expense Detail
7701 – Conceptual Study 50,000
FY 15-16
Funding Source
4486 – USHA 150,000
4950 – Sales Tax 19,500
Total 169,500
Item 11.a. - Page 29
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
21
5604 – Traffic Way Bridge Scour - continued
A grant application requesting funding to repair the damage caused by
scour and to mitigate the scour problem by constructing scour
countermeasures was submitted by the City to Caltrans in January 2012. As
a result, the project is currently programmed for 88.53% funding for both
Preliminary Engineering ($75,000) and Construction ($420,000). Based on
future analysis, scour countermeasure may be recommended for
installation or depending on cost/benefit; a bridge replacement may be
recommended. Preliminary Engineering work includes environmental
studies, NEPA approval, final design, and other related work including the
cost of advertising leading to physical construction of a project.
Construction work includes the actual cost to construct the project itself,
construction engineering, and administrative settlement of cost for contract
claims.
Carryover FY 15-16 FY 17-18 Total
Funding Source
4487 – HBP Grant 61,923 65,435 371,800 499,158
4950 – Sales Tax 4,170 8,500 48,200 60,870
Total 66,093 73,935 420,000 560,028
Expense Detail
7001 – Construction - - 375,000 375,000
7201 – Contingency - - - -
7301 – Contract
Admin 6,656 8,685 45,000 60,341
7501 – Design &
Survey 59,437 65,250 - 124,687
Total 66,093 73,935 420,000 560,028
5605 – E Grand Ave Sidewalk Improvements
Remove and replace sidewalk and curb ramps along East Grand Ave over
the US 101 highway. The project is proposed to be phased over two years
period; completing one side of the street in each fiscal year.
FY 16-17 FY 17-18 Total
Funding Source
4950 – Sales Tax 100,000 100,000 200,000
Expense Detail
7001 – Construction 90,000 100,000 190,000
7501 – Design & Survey 10,000 - 10,000
Total 100,000 100,000 200,000
5608 – Bridge Street Bridge Improvement Project
The City is proposing to rehabilitate or replace the existing historic Bridget
Street Bridge.
Item 11.a. - Page 30
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
22
5608 – Bridge Street Bridge Improvement Project - continued
Project is broken out in three phases; Phase I is to refine feasible
alternatives, provide visual displays, conduct public review and perform
necessary engineering and environmental studies; Phase II is to prepare
plans, specifications and estimates for the preferred alternative. Phase III is
the actual construction of bridge. 100% of the funding has been secured
through the Highway Bridge Program (HBP) grant funds.
Carryover FY 18-19 Total
Funding Source
4487 – HBP Grant 806,442 4,995,500 5,801,942
Expense Detail
7001 – Construction - 4,479,050 4,479,050
7201 – Contingency 80,992 - 80,992
7301 – Contract Admin - 516,450 516,450
7501 – Design & Survey 390,000 - 390,000
7701 – Concept Studies 335,450 - 335,450
Total 806,442 4,995,500 5,801,942
5642 – Brisco Road Interchange
This project began in 2001 when a project study report/project
development support was completed to discuss to options in approving the
operation of the Brisco Road/Halcyon Road/U.S. 101 Interchange. Due to
highly constrained site conditions, numerous design alternatives have been
reviewed by Cal Trans. Currently two alternative projects are scheduled to
be evaluated in the project approval/environmental determination phase in
2015. When selected, it is estimated the construction of the project be
approximately $16 million.
5642 – Brisco Road Interchange - continued
The purpose of this project is to provide congestion relief, alleviate queuing,
and improve the traffic operations of the regional and local street system in
the vicinity of US 101. The purpose is also to continue to accommodate
access to existing and planned development.
Staff is recommending paying for the debt payments through the Sales Tax
Fund in the amount of $250,000 per year and through the Transportation
Facility Impact Fees in the amount of $100,000 per year for the next 30-
years.
Carryover FY 15-16 FY 16-17 Total
Funding Source
4482 – RSHA 30,000 - - 30,000
4490 – STIP-RIP AC - - 6,624,000 6,624,000
4816 – Debt Financing - - 9,093,520 9,093,520
4926 – Trans Facility
Impact Fees 778,374 870,000 400,000 2,048,374
4950 – Sales Tax - - 200,000 200,000
Total 808,374 870,000 16,317,520 17,995,894
Expense Detail
7001 – Construction 700,000 870,000 14,330,020 15,900,020
7201 – Contingency - - 500,000 500,000
7301 – Contract
Admin - - 1,190,000 1,190,000
7401 – Testing - - 297,500 297,500
7501 – Design &
Survey 108,374 - - 108,374
Total 808,374 870,000 16,317,520 17,995,894
Item 11.a. - Page 31
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
23
5665 – ADA Ramps at Mid-Block Crosswalk
On March 10, 2015, Council approved allocating $59,194 to assist in
Americans with Disabilities Act (ADA) improvements by removing
architectural barriers within the public right-of-way with Community
Development Block Grant funds.
FY 15-16
Funding Source
4907 – CDBG 59,194
Expense Detail
7001 – Construction 45,000
7301 – Contract Admin 4,994
7501 – Design & Survey 9,200
Total 59,194
The Curb Ramp Installation Project will involve the installation of
accessibility curb ramps. The new curb ramps will be located throughout the
City's commercial areas as well as areas around schools, parks and public
facilities. Priority will be given to locations where mid-block crosswalks exist
that do not currently have curb ramps. This funding is important to assist
the City in achieving compliance with ADA requirements. It is estimated that
there are currently 225 locations within the City that do not have an existing
curb ramp. The estimated cost of construction, excluding design costs, is
$1,144,000 to install all 225 curb ramps. Given the City's annual allocation of
CDBG funds and local sales tax funds appropriated to ADA improvements
(total for both is about $75,000), and not adjusting for inflation, it will take
the City roughly 20 years to complete these curb ramps. The City also has an
estimated 600 locations where there are existing but non-ADA compliant
curb ramps. The approximate cost to fix these curb ramps is $4,200,000.
There are also other ADA improvements needed at various City-owned
facilities and parks.
5671 – East Branch Street Streetscape
Carryover FY 15-16 FY 16-17 Total
Funding Source
44XX – RSTP/ CMAQ - - 390,400 390,400
4950 – Sales Tax 50,000 20,000 97,600 167,600
Total 50,000 20,000 488,000 558,000
Expense Detail
7001 – Construction - - 488,000 488,000
7501 – Design &
Survey 45,000 20,000 - 65,000
7701 – Concept
Studies 5,000 - - 5,000
Total 50,000 20,000 488,000 558,000
The project proposes installation of landscaped bulb-outs and medians,
bicycle lanes, sidewalk infill, crosswalk enhancements, new street furniture,
street trees, and ADA accessible ramps on a section of East Branch Street
from Mason Street to East of Paulding Circle.
Item 11.a. - Page 32
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
24
5678 – Castillo Del Mar at Valley Road Improvements
This project is to construct, widen and improve drainage associated with the
extension of Castillo Del Mar Road from Orchard Street to Valley Road.
Carryover FY 15-16 Total
Funding Source
4825 – Developer
Contributions 541,441 - 541,441
4950 – Sales Tax 50,000 100,000 150,000
Total 591,441 100,000 691,441
Expense Detail
7001 - Construction 467,985 100,000 567,985
7201 – Contingency 42,000 - 42,000
7301 – Contract Admin 21,237 - 21,237
7401 – Testing 5,500 - 5,500
7501 – Design & Survey 54,719 - 54,719
Total 591,441 100,000 691,441
5781 – Vard Loomis Properties Drainage Improvements
This project will design and fund repairs to a deteriorating corrugated metal
pipe (CMP) behind the residences on Lard Loomis Lane.
FY 15-16 FY 16-17 Total
Funding Source
4950 – Sales Tax 25,000 25,000 50,000
Expense Detail
7001 – Construction 25,000 25,000 50,000
7201 – Contingency
Total 25,000 25,000 50,000
Item 11.a. - Page 33
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
25
Sewer Rehabilitation Projects
Video inspection reports have identified that the numerous sections of sewer main require rehabilitation. Listed in the City’s Wastewater Master Plan as a
priority A-1 and A-2, the following locations are proposed to employ a cured-in-place pipe rehabilitation along the entire length of the section mentioned below
to reduce infiltration, root intrusion, and maintenance requirements, as well as probability of failure.
Parallel to the AG Creek from Huasna Road to North Mason
Street
South Alpine Street from Eman Court to Cerro Vista Lane
Woodland Drive from Fair Oaks Avenue to Olive Street
South Halcyon Road from Farroll Avenue to Sandalwood Avenue
Vernon Street from Larchmont Drive to West Branch Street
Alder Street from Fair Oaks Avenue to Farroll Avenue
Backyard sewer west of Wood Place
Tally Ho Creek Crossing
Cameron Court
Ash Street from Alder Street
Carryover FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total
Funding Source
4825 – Developer Contributions 15,855 - - - - 15,855
4930 – Sewer Fund - 246,900 201,512 146,427 180,000 774,839
Total 15,855 246,900 201,512 146,427 180,000 790,694
Project Location
5841 – Arroyo Grande Creek - 246,900 - - - 246,900
5821 – South Alpine Street - - 51,100 - - 51,100
5826 – Woodland Drive 11,788 - 59,912 - - 71,700
5842 – South Halcyon Road - - 56,700 - - 56,700
5843 – Vernon Street - - 33,800 - - 33,800
5817 – Alder Street 190 - - 67,910 - 68,100
5820 – Wood Place - - - 48,900 - 48,900
5822 – Tally Ho Creek Crossing 2,883 - - 29,617 - 32,500
5833 – Cameron Court 994 - - - 140,006 141,000
5851 – Ash Street - - - - 40,000 40,000
Total 15,855 246,900 201,512 146,427 180,006 790,700
Item 11.a. - Page 34
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
26
5845 – Lift Station No. 1 Force Main Replacement
The Lift Station 1 force main is in poor condition. The 8‐inch cast iron force
main carrying flow leaving Lift Station No. 1, was installed in about 1973,
making the force main 41 years old. City staff report that there has been
one major and one minor break in the force main in recent years, an
indicator that the force main has exceeded its useful life.
Carryover FY 17-18 FY 18-19 FY 19-20 Total
Funding Source
4825 – Developer
Contributions 41,180 - - - 41,180
4930 – Sewer Fund - 73,000 382,000 143,600 598,600
Total 41,180 73,000 382,000 143,600 639,780
Expense Detail
7001 – Construction 41,180 - 282,000 143,600 466,780
7201 – Contingency - - 50,000 - 50,000
7301 – Contract Admin - - 50,000 - 50,000
7501 – Design & Survey - 73,000 - - 73,000
Total 41,180 73,000 382,000 143,600 639,780
It is recommended that the City replace the existing 8‐inch cast iron force
main with an 8‐inch PVC force main. The length of the force main is
approximately 3,070‐linear feet (LT).
Because of the complexity and cost of the project, staff recommends
funding this project over the course of three (3) years beginning in fiscal
year 2017-18 and completing in fiscal year 2019-20. Listed in the City’s
Wastewater Master Plan as priority B-1.
5849 – Manhole Rehabilitation
The City’s collection system currently contains numerous manholes that
have deteriorated and/or experienced structural fatigue. Various physical
factors, such as subsidence from traffic loading, shifting and expanding soils,
temperature variations and cyclic groundwater levels can lead to the
weakening of manholes. Additionally, the environmental conditions within
the collection system can cause microbial induced corrosion. Microbial
induced corrosion can rapidly destroy concrete-based materials in the
collection system. Structurally compromised or deteriorated manholes can
lead to increased infiltration and/or leakage of wastewater into the ground.
Listed in the City’s Wastewater Master Plan as priority C-1 this project
includes the sections located on El Camino Real and the Arroyo Grande
Cemetery. Several locations throughout the City are required to be repaired
and will be an on-going capital maintenance project.
Carryover FY 15-16 Total
Funding Source
4825 – Developer
Contributions 47,254 - 47,254
4930 – Sewer Fund - 62,746 62,746
Total 47,254 62,746 110,000
Expense Detail
7001 – Construction 47,254 37,746 85,000
7201 – Contingency - 10,000 10,000
7301 – Contract Admin - 5,000 5,000
7501 – Design & Survey - 10,000 10,000
Total 47,254 62,746 110,000
Item 11.a. - Page 35
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
27
5911 – Water Well No. 11 Facilities
On May 12, 2012, Taos Holding Corporation dedicated Well No. 11 and an
easement to the City as required by a condition of approval for Tract 1998
to help mitigate impacts of the project on the City’s water supply.
The project involves the conversion of the well to residential water quality
standards. The scope of work includes the construction of a well pump
building equipped with water quality treatment equipment, a 240 foot
waterline to connect the well to the treatment facility, and waterline to
directly connect the new facility into the City’s water main on La Canada
Street. A sewer line will also be installed to route all flushing water and the
building floor to drain into the City’s sewer main.
The project is currently pending a State permit which needs to be received
prior to bidding the project. According to the engineers estimate,
approximately $350,000 will be needed to complete the project.
Carryover FY 15-16 Total
Funding Source
4943 – Water Availability 177,832 172,168 350,000
Expense Detail
7001 – Construction 161,547 172,168 333,715
7201 – Contingency 16,285 - 16,285
7301 – Contract Admin - - -
7501 – Design & Survey - - -
Total 177,832 172,168 350,000
5924 – Le Point Area Water Main Upgrades
The City’s has experienced numerous recent breaks in the 4‐inch cast iron
distribution mains in the Le Point area: (1) Crown Terrace from Crown Hill to
Le Point, (2) Le Point from Crown Terrace to Hwy 227, and (3) McKinley
from Le Point to Crown Hill. Additionally, pipe coupons show that the cast
iron pipe in the City’s distribution system is in poor condition.
The water mains in the Le Point Area are made of cast iron, and were
installed in 1938, making them 74 years old. Cast iron pipe is estimated to
have an expected useful life of 50 to 100 years. The recent main breaks
signal that the cast iron pipe in the Le Point area has reached the end of its
useful life. In addition, coupons from representative cast iron sections show
signs of significant tuberculation. Tuberculation is the irregular buildup of
corrosion scale and associated biofilm inside a cast iron pipe over time
leading to decreased pipeline capacity, increased use of chlorine residual,
and potential water quality complaints.
As discussed in the City’s Water Master Plan as priority B-7, it is
recommended that the City replace the following mains with 8‐inch PVC
pipe.
FY 15-16 FY 16-17 Total
Funding Source
4940 – Water Fund 38,000 304,050 342,050
4942 – Water Facility Impact
Fees 38,000 304,050 342,050
Total 76,000 608,100 684,100
Expense Detail
7001 – Construction - 508,100 508,100
7201 – Contingency - 50,000 50,000
7301 – Contract Admin - 50,000 50,000
7501 – Design & Survey 76,000 - 76,000
Total 76,000 608,100 684,100
Item 11.a. - Page 36
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
28
5942 – Reservoir No. 7
The existing storage in the Rancho Grande zone is not sufficient to meet
estimated build-out
storage require-
ments. Also,
additional storage is
needed in the Rancho
Grande Zone to allow
Reservoir 5 to be
taken out of service in
order to recoat the
tank interior and
perform routine
cleaning and
maintenance.
It is recommended that the City
construct a new steel storage reservoir
with a nominal value of 500,000 gallons
to serve the Rancho Grande zone. The
overflow elevation of the new storage
reservoir should be equivalent to
Reservoir 5 (overflow elevation 432’),
which also serves the Rancho Grande
zone. Reservoir 7 should be equipped
with an internal mixing system relying
on inlet velocity and inlet/outlet
configuration to keep the tank mixed.
5948 – Reservoir No. 3 & 4 Exterior Recoating and Seismic Evaluation
On October 28, 2014 City
Council accepted the first
phase of this project which
included the removal and
disposal of potential lead
based paint, minor surface
repairs and painting of the
existing 250,000 gallon
above ground steel water
Reservoir No. 3, located at
805 Stagecoach Road. The Next segment of this project would be to do
similar work to the Reservoir No. 4.
Reservoir No. 4 was built in 1982, and has not been coated since its initial
coating was applied when it was built. The existing interior coating is coal
tar enamel and the existing exterior
coating is enamel paint. In 2003, both
the interior and exterior were inspected.
The 2003 inspection found the internal
and external coating to be in good
condition. In 2007, the City inspected
Reservoir No. 4 again and identified
cracks in the coating that resulted from
an earthquake.
In addition, Reservoir No. 3 and 4 are
not equipped with a seismic restraint
system. Although not legally required
to, the City has elected to perform
retrofits for public safety reasons.
FY 17-18
Funding Source
4940 – Water Fund 286,800
4942 – Water Facility Impact
Fees 600,000
Total 886,800
Expense Detail
7001 – Construction 662,800
7201 – Contingency 64,000
7301 – Contract Admin 64,000
7501 – Design & Survey 96,000
Total 886,800
FY 15-16
Funding Source
4940 – Water Fund 638,800
Expense Detail
7001 – Construction 458,600
7201 – Contingency 51,500
7301 – Contract Admin 51,500
7501 – Design & Survey 77,200
Total 638,800
Item 11.a. - Page 37
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
29
5965 – Reservoir No. 5 Recoating
The interior and exterior coating on Reservoir 5 show signs of failure. A new
coating system needs to be applied to each reservoir to preserve the steel
tanks and protect water quality. The last coating was applied to Reservoir
No. 5 in 1986, when the tank was constructed.
To correspond with a potential telecommunication cellular site, it is
recommended that the City apply a new coat to the exterior of Reservoir
No. 5 with an appropriate coating system such as a high solids epoxy in fiscal
year 2015-16. The interior of the tank will then be completed in the fiscal
year 2018-19. Listed in the City’s Water Master Plan as Priority B-1.
5966 – Coach Road & Garden Street Pipe Bridges Evaluation
The existing steel pipe
bridges crossing the
Arroyo Grande Creek
from Coach Road and
from Garden Street
were constructed in
1964 and shown
evidence of corrosion
and coatings that require rehabilitation.
5966 – Coach Road & Garden Street Pipe Bridges Evaluations - continued
It is recommended that the City solicit a structural engineer to perform a
comprehensive structural analysis of the steel pipe bridges crossing the
Arroyo Grande Creek from Coach Road and from Garden Street. Using the
results of the structural analysis, the City can determine whether
rehabilitation or upgrade of one or both of the pipe bridges is required.
In addition, it is recommended that the City select an environmental
permitting consultant to prepare a permitting strategy memorandum, to aid
the City with the decision to rehabilitate or replace the pipe bridges. The
permitting strategy memorandum will help guide the City through any
required environmental permitting procedures such as California
Environmental Quality Act (CEQA) compliance, the U.S. Army Corps of
Engineers (e.g. 404 Permit), and/or the California Department of Fish and
Game (e.g. Streambed Alteration Agreement).
Listed in the City’s Water Master Plan as a priority B-2 project.
FY 15-16 FY 18-19 Total
Funding Source
4940 – Water Fund 125,000 277,200 402,200
Expense Detail
7001 – Construction 90,000 207,900 297,900
7201 – Contingency 9,000 20,800 29,800
7301 – Contract Admin 9,000 20,800 29,800
7501 – Design & Survey 17,000 27,700 44,700
Total 125,000 277,200 402,200
FY 19-20
Funding Source
4940 – Water Fund 68,500
Expense Detail
7201 – Contingency 6,500
7501 – Design & Survey 62,000
Total 68,500
Item 11.a. - Page 38
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
30
5967 – Highway 101 Crossing Water Upgrade - West Cherry Avenue
The cast iron main
crossing Highway 101
along West Cherry Avenue
is expected to be nearing
the end of its useful life
and is a critical connection
for the distribution system
across Highway 101.
This section of main was
installed in 1958, making it 54 years old. Cast iron pipe is estimated to have
an expected useful life of 50 to 100 years. The main is expected to be
nearing the end of its useful life.
It is recommended that the City upgrade the Highway 101 crossing along
West Cherry Avenue to a 12‐inch ductile iron pipe. Listed as priority B-5 in
the City’s Water Master Plan.
5968 – Reservoir No. 2 Roof Repair
After an inspection of the
roof of Reservoir No. 2,
located on Hillcrest Drive,
the roof is in need of
repair and repainting. The
roof was last painted in
1998 and was not listed in
the City’s Water Master
Plan. Savings from the
Leanna Creek Drive
Waterline Project is expected to fund this capital maintenance project.
5969 – Reservoir Nitrification Reduction
The use of chloramines for disinfection of our potable water can contribute
to nitrification in our water distribution system. This leads to a loss of
disinfection residual. This project will help control the NO2 formation by
installing mixers and sodium hypochlorite injection at Reservoirs 1, 2, 4 & 5.
FY 15-16
Funding Source
4940 – Water Fund 100,000
Expense Detail
6201 – Equipment 55,000
7001 – Construction 45,000
Total 100,000
This project will be conducted in-house and will only require the
outsourcing of the electrical portion of the project.
FY 19-20
Funding Source
4940 – Water Fund 370,600
Expense Detail
7001 – Construction 276,600
7201 – Contingency 27,000
7301 – Contract Admin 27,000
7501 – Design & Survey 40,000
Total 370,600
FY 15-16
Funding Source
4940 – Water Fund 80,000
Expense Detail
7001 – Construction 65,000
7201 – Contingency 8,000
7301 – Contract Admin 2,000
7501 – Design & Survey 5,000
Total 80,000
Item 11.a. - Page 39
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
31
TABLE C – SUMMARY OF RECOMMENED CAPITAL MAINTENANCE PROJECTS FOR THE FISCAL YEARS 2015-16 THOUGH 2019-20
Project Carry Over
FY 2015-16
New Funding
Total FY
2015-16
Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
5448 – Facility Maintenance & Upgrades - 25,000 25,000 25,000 25,000 25,000 25,000
5515 – Various Park Improvements and
Equipment Replacement - 45,000 45,000 45,000 45,000 45,000 45,000
5602 – Street Tree Trimming - 25,000 25,000 25,000 25,000 25,000 25,000
5638 – Pavement Management Program 224,812 875,000 1,099,812 900,000 925,000 950,000 975,000
5658 – Various Striping and Sidewalks
Improvements 2,891 100,000 102,891 55,000 60,000 115,000 120,000
5659 – Safety Improvement Program - 22,500 22,500 22,500 22,500 22,500 22,500
5664 – ADA Program & Retrofits 11,557 75,000 86,557 105,000 110,000 115,000 120,000
5778 – Various Stormwater, Drainage & CMP
Improvements 24,780 35,500 60,280 60,000 80,000 84,000 84,000
5946 – Galvanized Service Replacements - 35,000 35,000 35,000 35,000 35,000 35,000
Total 264,040 1,238,000 1,502,040 1,272,500 1,327,500 1,416,500 1,451,500
5448 – Facility Maintenance & Upgrades
The City has delayed many maintenance activities due to lack of available
funding. One of the goals of the City Council was to establish an annual
amount of funding dedicated to the upkeep, upgrade and maintenance of
City facilities. Funded by the Sales Tax, staff is recommending allocating
$25,000 per year towards this effort.
Item 11.a. - Page 40
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
32
5515 – Various Park Improvements
Since the 2009-10 fiscal year, the City has been diligent in allocating funding
towards park improvements throughout the City including: installation and
replacement of benches, picnic tables, trash and recycle containers and play
equipment; replacement of irrigation systems; and turf renovations.
Approximately $20,000 per year has been allocated towards this on-going
maintenance through park improvement impact fees.
Beginning in fiscal year 2015-16, staff is recommending $25,000 per year of
the Sales Tax revenue be allocated towards this program for the next five
years. The additional funding will be used to expand the program to include
replacement of machinery and equipment utilized by the Maintenance
Workers as well as play structures and equipment.
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
Funding Source
4914 – Park Impact Fees 20,000 20,000 20,000 20,000 20,000
4950 – Sales Tax 25,000 25,000 25,000 25,000 25,000
Total 45,000 45,000 45,000 45,000 45,000
Expense Detail
5605 – Park
Maintenance 20,000 20,000 20,000 20,000 20,000
6201 – Equipment 20,000 20,000 20,000 20,000 20,000
7201 – Contingency 5,000 5,000 5,000 5,000 5,000
Total 45,000 45,000 45,000 45,000 45,000
5602 – Street Tree Trimming
The City receives periodic requests from residents to remove street trees
that are causing damage to sidewalks. If the damage is limited to pavement
that can be addressed through root pruning, staff has required the
preservation of the tree. In previous fiscal years, staff has been able to
absorb these costs through their operating budget; however, the on-going
costs and the proper treatment for each case has increased more than what
the operating budget can handle. As a result, staff is recommending a
portion of the Sales Tax revenue be allocated towards this program in the
amount of $25,000 per year. The annual allocation will be paid through an
awarded contract with a 3rd party vendor.
Item 11.a. - Page 41
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
33
5638 – Pavement Management Program
The City of Arroyo Grande’s Pavement Management Program provides
maintenance history and pavement condition index (PCI) for all public
streets in Arroyo Grande.
The City annually performs pavement maintenance on public streets to the
extent that funds are available. Streets are selected based on pavement
condition, location, and the type of maintenance application. Maintenance
applications are slurry seals, chip seals, and pavement overlays. Slurry and
chip seals are thin applications of liquid asphalt mixed with sand or rock
chips. Asphalt overlays are 1 to 4-inch thick layers of hot asphalt applied to
the road surface. Crack sealing and repair of damaged roadway often
precedes the maintenance operation.
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
Funding Source
4928 – LTF 200,000 200,000 200,000 200,000 200,000
4950 – Local Sales Tax 675,000 700,000 725,000 750,000 775,000
Total 875,000 900,000 925,000 950,000 975,000
Expense Detail
7001 – Construction 800,000 825,000 850,000 875,000 900,000
7201 – Contingency 50,000 50,000 50,000 50,000 50,000
7501 – Design & Survey 25,000 25,000 25,000 25,000 25,000
Total 875,000 900,000 925,000 950,000 975,000
Streets with the same type of maintenance application are grouped
together in a pavement maintenance project. This helps to reduce the cost
of the project and confines the project’s impact to a smaller area of the
neighborhood. Streets are also selected based on the PCI. The PCI is
determined by field inspection of the actual pavement condition. New
streets start at 100 and, as streets age, the rating drops. The City Council’s
goal is maintain some sort of maintenance treatment on every street on a
seven (7) year cycle. The minimum annual expenditure of $1,000,000 is set
based on the availability of funds for pavement operations; however, with
limited resources, the City can only afford approximately $900,000. As
shown in the funding source chart, funding increasing by $25,000 each year.
Also to note, the LTF funding are not committed amounts and are based
revenues historically received by the City. It is subject to change based on
the approved allocation received from SLOCOG.
Pavement Maintenance Projects to be completed in Fiscal Year 2015/16
The following streets are some of the streets expected to receive pavement
maintenance during the 2015/16 fiscal year:
Mercedes Lane from Rodeo Dr to Old Ranch Rd
Mercedes Lane from Old Ranch Rd to end of cul-de-sac
Old Ranch Rd from W Branch St to Mercedes Ln
Alpine St from E Grand Ave to Faeh Ave
Bell St from E Grand Ave to El Camino Real
Bennett Ave from Halcyon Rd to El Camino Real
Cornwall Ave from N Rena St to El Camino Real
Faeh Ave from Halcyon Rd to El Camino Real
Oak St from E Grand Ave to El Camino Real
Rena St from E Grand Ave to Bennett Ave
Crown Hill from E Branch St to Corbett Canyon Rd
Crown Terrace from Le Point St to end of street
Crown Terrace from Crown Hill to Le Point St
Le Point Terrace from Crown Hill to end of street
Le Point Terrace from E Branch St to Crown Hill
Le Point St from Crown Terrace to Route 227
May St from Crown Terrace to McKinley St
McKinley St from Crown Hill to May St
Paso St from May St to Route 227
Miller Cir from Miller Way to end of cul-de-sac
Miller Way from Le Point St to end of street
Montego St from Newport Ave to end of cul-de-sac
Brisco Rd from El Camino Real to W Branch St
Item 11.a. - Page 42
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
34
5658 – Various Striping and Sidewalks Improvements
Beginning in fiscal year 2008-09, the City has been diligent in allocating
funding towards sidewalk improvements throughout the City including
upgrades and repairs to street striping, crosswalks, sidewalks and cross-
gutters. Staff is recommending a slight change in this program and to
remove the crosswalk function from this program and add a new dedicated
program that handles specifically crosswalks (see project 5659 – Crosswalk
Safety Program for further detail).
The City has been allocating approximately $80,000 towards this effort.
Staff is recommending increasing this funding to $100,000 in fiscal year
2015-16 and increasing by $5,000 thereafter. However, in fiscal years 2016-
17 and 2017-18, staff recommends moving $50,000 from this program to
assist in funding the project no. 5605 – East Grand Ave Sidewalk
Improvements at US 101.
5659 – Safety Improvement Program
A newly recommended program, staff is
requesting a dedicated funding source
specifically for crosswalk improvements
including installing rapid flashing beacons
and the maintenance and replacement
needed for those flashing lights, including
those lights located on the crosswalk in the
Village on East Grand Ave. Staff is requesting
an annual appropriation from the Sales Tax
Fund in the amount of $22,500 which will
fund approximately two flashing beacons,
curb ramps and all design specifications
required.
5664 – Americans with Disabilities Act (ADA) Program & Retrofits
This program’s funding began in
the last biennial cycle; however, no
actual costs have been incurred
(with the exception of the CDBG
audit finding that was presented to
Council on October 14, 2014). This
program has not been utilized due
to the increase funding in the
Community Development Block
Grants (CDBG) which has allocated
approximately $50,000 per year
towards ADA improvements.
However, staff is still
recommending Sales Tax funding to upgrade and provide ADA
accommodations on sidewalks throughout the City.
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
Funding Source
4907 – CDBG - 50,000 50,000 50,000 50,000
4950 – Sales Tax 75,000 55,000 60,000 65,000 70,000
Total 75,000 105,000 110,000 115,000 120,000
Please note that the amounts funded by the CDBG program are not
committed funds. The annual allotment of $50,000 is estimated based on
historical amounts allocated towards ADA and the amount may increase or
decrease depending on Council’s direction when final resolution approving
projects is approved.
Item 11.a. - Page 43
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
35
5778 – Various Drainage Improvements
This program was originally created for drainage and sediment control
improvements for projects at Tally Ho, Newsom Springs, and a retention
overflow basin at Arroyo Grande Creek near the City entrance. Since then
the Program has expanded to include all drainage and stormwater-related
expenses and improvements, not just the improvements near the creek.
Because of the complexity of each function, staff is either creating its own
project identification number for a project that is identified, retaining non-
capital related expenses in the operating budget, and further studies in the
current program. As shown below, Vard Loomis Drainage Project has been
identified as its own project, marketing and annual stormwater permits will
accounted for in the Sales Tax Fund’s operating budget. Detailed below
shows all drainage funding:
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20
Reported in the CIP Budget
5778 – Various Drainage 35,677 60,000 85,000 84,000 84,000
5782 – Vard Loomis 25,000 25,000 - - -
Total 60,677 85,000 85,000 84,000 84,000
Reported in the Operating Budget
5303 – Stormwater
Marketing 5,000 5,000 5,000 5,500 5,500
5303 – Stormwater
Annual Permit 9,500 10,000 10,000 10,500 10,500
Total 14,500 15,000 15,000 16,000 16,000
Grand Total 75,177 100,000 100,000 100,000 100,000
5946 – Galvanized Service Replacements
Water services installed prior to 1980 were primarily constructed of
galvanized steel. The useful life of galvanized steel ranges from
approximately 40 to 50 years depending on soil properties. The City reports
that an increasing number of galvanized services are failing; this indicates
that the City’s galvanized services have exceeded their useful life. The failed
services show evidence of significant corrosion. The City expects that
additional failures will occur.
It is recommended that the City plan and implement the replacement of all
services installed prior to 1980 with new PVC services within the next 10
years. It is estimated that approximately 2,000 services will need to be
replaced.
Staff is requesting allocating $35,000 per year towards this effort and will be
funded solely from the Water Enterprise Fund.
Item 11.a. - Page 44
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
36
TABLE D – FIVE YEAR SUMMARY BY FUNDING SOURCE
Project Carry Over
FY 2015-16
New Funding
Total FY
2015-16
Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
4479 – RSTP/CMAQ - - - 390,400 - - -
4482 – Regional SHA - - - - - - -
4486 – Urban SHA - - - - - - -
4487 – Highway Bridge Program (HBP) 868,365 65,435 933,800 - 371,800 4,995,500 -
4490 – STIP-RIP - - - 6,624,000 - - -
4809 – Donations - - - 80,000 - - -
4816 – Debt Financing - - - 9,393,520 - - -
4825 – Developer Fees - - - - - - -
4906 – Community Center Impact Fees 14,676 25,324 40,000 - - - -
4907 – CDBG 91,804 59,194 150,998 50,000 50,000 50,000 50,000
4910 – General Fund - - - - - - -
4914 – Park Improvement Impact Fees - 50,000 50,000 20,000 20,000 20,000 20,000
4921 – Park Development Fees (Quimby) - 173,534 173,534 - - - -
4922 – Traffic Signal Impact Fees - - - - - - -
4923 – Construction Impact Fees - - - - - - -
4924 – Drainage Impact Fees - 177 177 - - - -
4925 – Traffic Circulation Impact Fees - - - - - - -
4926 – Transportation Facility Impact Fees 778,374 870,000 1,648,374 400,000 - - -
4928 – Local Transportation Fund (LTF) - 200,000 200,000 200,000 200,000 200,000 200,000
4930 – Sewer Fund - 367,446 367,446 201,512 219,427 612,006 275,600
4931 – Sewer Facility Impact Fees - - - - - - -
4940 – Water Fund 38,000 1,074,600 1,112,600 339,050 321,800 362,200 474,100
4942 – Water Facility Impact Fees 38,000 38,000 76,000 304,050 600,000 - -
4943 – Water Availability Impact Fees - 172,168 172,168 - - - -
4950 – Sales Tax TBD 1,657,450 2,131,927 1,680,100 1,690,700 1,826,500 1,616,500
4954 – PEG Fees 50,000 110,000 160,000 - - - -
4955 – Police Impact Fees - 1,400 1,400 - - - -
Total TBD 5,041,860 5,041,860 19,552,632 2,479,127 8,221,806 2,282,200
Item 11.a. - Page 45
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
37
TABLE E – SALES TAX FUNDED PROJECTS
Project Carry Over
FY 2015-16
New Funding
Total FY
2015-16
Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20
5422 – Le Point Street Parking Lot - 100,000 100,000 100,000 100,000 100,000 100,000
5423 – Elm St Community Center Upgrade - - - 160,000 165,000 165,000 75,000
5434 – Paulding Wall Extension 25,000 50,000 75,000 - - - -
5441 – Police Firing Range - - - - - - 120,000
5442 – Council Chambers Upgrade 25,000 225,000 250,000 - - - -
5447 – Citywide Solar Panel Project - 3,500 3,500 - - - -
5448 – Facility Maintenance & Upgrades - 25,000 25,000 25,000 25,000 25,000 25,000
5449 – Wireless Internet Access Project - 32,450 32,450 - - - -
5450 – Corporation Yard Upgrade - Phase II TBD 55,000 55,000 - - - -
5451 – Electric Vehicle Charging Station - 5,000 5,000 - - - -
5452 – Firewall Replacement - - - 30,000 - - -
5453 – Financial Management Software - - - - - 200,000 -
5515 – Various Park/Equipment Improvements - 25,000 25,000 25,000 25,000 25,000 25,000
5601 – Fair Oaks at Orchard Ave Intersection - 50,000 50,000 - - - -
5602 – Street Tree Trimming - 25,000 25,000 25,000 25,000 25,000 25,000
5604 – Traffic Way Bridge Scour 5,000 8,500 13,500 - 48,200 - -
5605 – E Grand Ave Sidewalk Improvements - - - 100,000 100,000 - -
5638 – Pavement Management Program - 675,000 675,000 700,000 725,000 750,000 775,000
5642 – Brisco Road Interchange - - - 200,000 250,000 250,000 250,000
5658 – Various Striping & Sidewalk Imprvmt 3,000 100,000 100,000 55,000 60,000 115,000 120,000
6559 – Crosswalk Safety Program - 22,500 22,500 22,500 22,500 22,500 22,500
5664 – ADA Program & Retrofits 11,000 75,000 75,000 55,000 60,000 65,000 70,000
5671 – East Branch St Streetscape 50,000 20,000 20,000 97,600 - - -
5678 – Castillo Del Mar Drainage Improvement 50,000 100,000 100,000 - - - -
5778 – Various Drainage Improvements 60,000 35,500 95,500 60,000 85,000 84,000 84,000
5782 – Vard Loomis Drainage Improvements - 25,000 25,000 25,000 - - -
Total TBD 1,657,450 1,711,950 1,680,100 1,690,700 1,826,500 1,691,500
Italics signifies debt service payment or set-a-side funds
Item 11.a. - Page 46
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
38
Table F: SUMMARY OF UNFUNDED CAPITAL PROJECTS
Project
Estimated
Cost of
Project Comments
54XX – Recycled Water Project 4,358,000
Estimated costs for San Luis Obispo County Sanitation District/Arroyo Grande scalping plant for
a treatment facility off a service main line for nearby injection of agricultural application as well
as City share of the Regional Recycled Water Project that includes a full advanced treatment
facility and groundwater replenishment reuse project.
54XX – Fiber Optic Infrastructure 100,000
Initial $100,000 will be for the study for laying fiber conduit throughout the City. The City has
an invested interest in this project and could attract businesses and reduce the cost from
leasing fiber from Charter Communications. It could also generate additional revenue by
leasing the fiber to outside agencies.
5601 – Fair Oaks Ave at Orchard Ave
Intersection Improvements 1,000,000
The project proposes the installation of a roundabout at the US-101 southbound off-ramp at
Fair Oaks Avenue and Orchard Avenue intersection; reconfiguration of Fair Oaks Avenue from
four (4) travel lanes to three (3) travel lanes and adding bicycle lanes and a center left turn
lane; installation of a bus turnout on Fair Oaks in front of the Arroyo Grande High School; and
installation of a buffer area designed to remove mud and cake-soil from the tires of farm
machinery to avoid transporting it onto Fair Oaks Avenue. $50,000 has been requested for a
feasibility study. The City has secured CMAQ funding in the amount of $350,000, however, the
remaining $650,000 remains unfunded.
5697 – East Grant Ave Underground Utility 40,000
Phase III of the underground utility on Grand Avenue includes the undergrounding from
Halcyon Road to Elm Street. Most public undergrounding utility projects are funded through
Rule 20A credits, which are issued by PG & E each year to municipal agencies and are derived
from an electric tariff filed with the Public Utilities Commission. $40,000 is needed to
composite plan preparation which will include combined design plans from various utility
companies to be completed.
5658 – Various Sidewalk and Striping
Improvements 100,000
Funding was reduced to balance the Sales Tax Fund. An on-going capital maintenance project,
this program will adjust the project scope to meet the available funding.
5664 – ADA Program & Retrofit Program 100,000
Funding was reduced to balance the Sales Tax Fund. An on-going capital maintenance project,
this program has been assisted with the Community Development Block Grant and the project
scope will be adjusted to meet the available funding.
Item 11.a. - Page 47
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7 – FY 2015-16/FY 2016-17 Biennial Budget
39
Project
Estimated
Cost of
Project Comments
5515 – Various Park Improvements 20,000
Funding was reduced to balance the Sales Tax Fund. A newly created on-going capital
maintenance program, these funds will be used to assist in the installation and replacement of
benches, picnic tables, trash and recycle containers and play equipment; replacement of
irrigation systems; and turf renovations.
5602 – Street Tree Trimming 20,000
Funding was reduced to balance the Sales Tax Fund. A newly created on-going capital
maintenance program, these funds will be used to assist in the maintenance and up-keep of
City trees. Initial funding included an increase of $5,000 per year, however, with limited
resources; an annual allocation of $25,000 is being requested.
5778 – Various Drainage Improvements 30,000 Funding was reduced to balance the Sales Tax Fund.
Item 11.a. - Page 48
CITY OF ARROYO GRANDE
LOCAL SALES TAX FUND
10-Year Revenue and Expense Plan
Item 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24
Castillo Del Mar Road Improvements 50,000 100,000 - - - - - - - -
East Branch St Streetscape 50,000 20,000 97,600 - - - - - - -
Fair Oaks/Orchard Rd Intersection Imp - 50,000 - - - - - - - -
Halcyon Rd Complete Street Plan Study - 19,500 - - - - - - - -
Brisco Rd Interchange Project - - 200,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000
Subtotal Transportation 100,000 189,500 297,600 250,000 250,000 250,000 250,000 250,000 250,000 250,000
Pavement Management Program 632,432 675,000 700,000 725,000 750,000 775,000 800,000 825,000 850,000 875,000
Striping and Sidewalk Improvements 100,460 100,000 55,000 60,000 115,000 120,000 125,000 130,000 130,000 130,000
East Grand Ave Sidewalk Imp - - 100,000 100,000 - - - - - -
Safety Improvement Program - 22,500 22,500 22,500 22,500 22,500 22,500 22,500 22,500 22,500
Street Maintenance 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000
ADA Improvements 45,000 75,000 55,000 60,000 65,000 70,000 75,000 80,000 85,000 90,000
Project Studies and Planning 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Construction Management/Inspection 30,000 42,700 43,554 44,425 45,314 46,220 47,144 48,087 49,049 50,030
Paulding Wall Extension 25,000 50,000 - - - - - - - -
Alpine St Waterline & Street Imp 110,000 - - - - - - - - -
Larchmont Street Improvements 243,055 - - - - - - - - -
Underground Utilities 17,000 - - - - - - - - -
Various Park Equipment and Imp - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Street Tree Trimming - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Swinging Bridge Reinforcement 40,000 - - - - - - - - -
Traffic Way Bridge Improvements 8,147 8,500 - 48,200 - - - - - -
Le Point St Parking Lot 260,293 100,000 100,000 100,000 100,000 100,000 300,000 - - -
Le Point St Parking Lot Lease 49,317 32,000 32,000 32,000 32,000 32,000 - - - -
Subtotal Street/Park Improvements 1,670,704 1,265,700 1,268,054 1,352,125 1,289,814 1,325,720 1,529,644 1,265,587 1,296,549 1,327,530
Fiscal Year
Item 11.a. - Page 49
ATTACHMENT 2
Item 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24
Fiscal Year
Clark Properties Drainage Improvements 50,000 - - - - - - - - -
Vard Loomis Drainage Improvements - 25,000 25,000 - - - - - - -
Various Stormwater, Drainage, CMP Imp - 35,500 60,000 85,000 84,000 84,000 84,000 84,000 84,000 84,000
Retention Basin Maintenance 26,646 27,179 27,723 28,277 28,843 29,420 30,008 30,608 31,221 31,845
Platino Ln/Oro Dr Inlet 50,000 - - - - - - - - -
Stormwater Plan - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Corporation Yard Stormwater Imp 25,000 - - - - - - - - -
Stormwater Marketing & Annual Permit 28,350 14,500 15,000 15,000 16,000 16,000 16,000 16,000 16,000 16,000
Subtotal Drainage Improvements 179,996 127,179 152,723 153,277 153,843 154,420 155,008 155,608 156,221 156,845
Fire JPA 135,000 137,700 140,454 143,263 146,128 149,051 152,032 155,073 158,174 161,337
Emergency Operations Center 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Fire Apparatus 21,163 21,163 28,800 28,800 28,800 28,800 28,800 28,800 28,800 28,800
Police Station Upgrade 595,500 - - - - - - - - -
Police Senior Officer Position 153,000 167,734 171,089 174,510 178,001 181,561 185,192 188,896 192,674 196,527
Narcotics Task Force 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000
Police Firing Range - - - - - 120,000 - - - -
Subtotal Public Safety 931,163 353,097 366,843 373,073 379,429 505,912 392,524 399,269 406,148 413,164
City Hall Debt Service 27,546 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000
Council Chambers Upgrade 25,000 225,000 - - - - - - - -
Various Facility Upgrades - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Corporation Yard Upgrade 241,155 55,000 - - - - - - - -
Server Virtualization 50,000 - - - - - - - - -
Elm Street Community Center Upgrade - - 160,000 150,700 150,700
Recreation Center Operations - - - - - 75,000 75,000 75,000 75,000 75,000
Citywide Solar Panel Project - 3,500 - - - - - - - -
Wireless Internet Access - 32,450 - - - - - - - -
Electric Vehicle Charging Station - 5,000 - - - - - - - -
IT Firewall Replacement - - 30,000 - - - - - - -
Financial Management System - - - - 200,000 - - - - -
Subtotal City Facilities 343,701 365,950 235,000 195,700 395,700 120,000 120,000 120,000 120,000 120,000
Transfers to General Fund Operations - - - - - - 100,000 100,000 100,000 100,000
Annual Audit and Sales Tax Report 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500
Subtotal Other 7,500 7,500 7,500 7,500 7,500 7,500 107,500 107,500 107,500 107,500
Item 11.a. - Page 50
Item 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24
Fiscal Year
Total Operating Expenses 615,022 631,976 647,620 655,275 664,086 747,052 823,176 831,464 839,918 848,539
Total CIP Expenses 1,840,150 693,950 712,600 648,900 700,700 470,000 550,000 250,000 250,000 250,000
Total Capital Maintenance Expenses 777,892 983,000 967,500 1,027,500 1,111,500 1,146,500 1,181,500 1,216,500 1,246,500 1,276,500
Total Expenses 3,233,064 2,308,926 2,327,720 2,331,675 2,476,286 2,363,552 2,554,676 2,297,964 2,336,418 2,375,039
Projected Revenue 2,115,500 2,200,120 2,277,124 2,345,438 2,415,801 2,439,959 2,464,359 2,390,428 2,270,907 2,111,943
Revenue Over/(Under) Expenses (1,117,564) (108,806) (50,596) 13,763 (60,485) 76,407 (90,317) 92,464 (65,511) (263,096)
Estimated Ending Fund Balance 567,943 459,137 408,541 422,304 361,819 438,226 347,909 440,373 374,862 111,766
% Fund Balance of Programmed Expenses 18%20%18%18%15%19%14%19%16%5%
Item 11.a. - Page 51
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Fire Protection Impact Fees
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
Item 11.a. - Page 52
ATTACHMENT 3
FUND: 210 FIRE PROTECTION IMPACT FEES
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 67,035$ 107,419$ 133,619$ 136,459$ 136,459$ 166,859$ 187,359$
Revenues:
Revenues 40,384 29,040 20,250 20,250 30,400 20,500 20,500
Transfers In - - - - - - -
Total Revenues 40,384 29,040 20,250 20,250 30,400 20,500 20,500
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - - - - - -
Capital Outlay - - - - - - -
Transfers Out - - - - - - -
Total Expenditures - - - - - - -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 107,419$ 136,459$ 153,869$ 156,709$ 166,859$ 187,359$ 207,859$
FIRE PROTECTION IMPACT FEES FUND SUMMARY
FISCAL YEAR 2014-15 BIENNIAL BUDGET
2
Item 11.a. - Page 53
FIRE PROTECTION IMPACT FEES REVENUE DETAIL
FUND: 210 FIRE PROTECTION IMPACT FEES
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 343$ 636$ 250$ 250$ 800$ 500$ 500$
Total 343 636 250 250 800 500 500
CHARGES FOR CURRENT SERVICES
4726 Fire Impact Fees 40,041 28,404 20,000 20,000 29,600 20,000 20,000
Total 40,041 28,404 20,000 20,000 29,600 20,000 20,000
Grand Total 40,384$ 29,040$ 20,250$ 20,250$ 30,400$ 20,500$ 20,500$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
3
Item 11.a. - Page 54
FIRE PROTECTION IMPACT FEES EXPENDITURE DETAIL
FUND: 210 FIRE PROTECTION IMPACT FEES
ACTIVITY: 4211 FIRE
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TRANSFERS
5904 Transfers out - CIP Fund -$ -$ -$ -$ -$ -$ -$
Total - - - - - - -
Grand Total -$ -$ -$ -$ -$ -$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
4
Item 11.a. - Page 55
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Public Access Television
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
5
Item 11.a. - Page 56
FUND: 211 PUBLIC ACCESS TELEVISION
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 75,938$ 111,628$ 95,728$ 149,076$ 149,076$ 109,446$ 46$
Revenues:
Revenues 35,690 37,448 35,350 35,400 10,370 600 -
Transfers In - - - - - - -
Total Revenues 35,690 37,448 35,350 35,400 10,370 600 -
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - - - - - -
Capital Outlay - - - - - - -
Transfers Out - - 50,000 50,000 50,000 110,000 -
Total Expenditures - - 50,000 50,000 50,000 110,000 -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 111,628$ 149,076$ 81,078$ 134,476$ 109,446$ 46$ 46$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
PUBLIC ACCESS TELEVISION FUND SUMMARY
6
Item 11.a. - Page 57
PUBLIC ACCESS TELEVISION REVENUE DETAIL
FUND: 211 PUBLIC ACCESS TELEVISION
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 354$ 689$ 350$ 400$ 900$ 600$ -$
Total 354 689 350 400 900 600 -
CHARGES FOR CURRENT SERVICES
4815 PEG Access Fees 35,336 36,759 35,000 35,000 9,470 - -
Total 35,336 36,759 35,000 35,000 9,470 - -
Grand Total 35,690$ 37,448$ 35,350$ 35,400$ 10,370$ 600$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
7
Item 11.a. - Page 58
PUBLIC ACCESS TELEVISION EXPENDITURE DETAIL
FUND: 211 PUBLIC ACCESS TELEVISION
ACTIVITY: 4101 CITY MANAGER
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5330 Cable Casting Expense -$ -$ -$ -$ -$ -$ -$
Total - - - - - - -
TRANSFERS
5904 Transfers out - CIP Fund - - 50,000 50,000 50,000 110,000 -
Total - - 50,000 50,000 50,000 110,000 -
Grand Total -$ -$ 50,000$ 50,000$ 50,000$ 110,000$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
8
Item 11.a. - Page 59
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Police Protection Impact Fees
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
9
Item 11.a. - Page 60
POLICE PROTECTION IMPACT FEES FUND SUMMARY
FUND: 212 POLICE PROTECTION IMPACT FEES
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 67,301$ 88,402$ 9,102$ 92,778$ 92,778$ 19,178$ 21,078$
Revenues:
Revenues 21,101 4,376 3,300 3,300 7,800 3,300 3,300
Transfers In - - - - - - -
Total Revenues 21,101 4,376 3,300 3,300 7,800 3,300 3,300
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - - 800 - - -
Capital Outlay - - - - - - -
Transfers Out - - - 81,400 81,400 1,400 -
Total Expenditures - - - 82,200 81,400 1,400 -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 88,402$ 92,778$ 12,402$ 13,878$ 19,178$ 21,078$ 24,378$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
10
Item 11.a. - Page 61
POLICE PROTECTION IMPACT FEES REVENUE DETAIL
FUND: 212 POLICE PROTECTION IMPACT FEES
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 292$ 476$ 300$ 300$ 500$ 300$ 300$
Total 292 476 300 300 500 300 300
CHARGES FOR CURRENT SERVICES
4725 Police Impact Fees 20,809 3,900 3,000 3,000 7,300 3,000 3,000
Total 20,809 3,900 3,000 3,000 7,300 3,000 3,000
Grand Total 21,101$ 4,376$ 3,300$ 3,300$ 7,800$ 3,300$ 3,300$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
11
Item 11.a. - Page 62
POLICE PROTECTION IMPACT FEES EXPENDITURE DETAIL
FUND: 212 POLICE PROTECTION IMPACT FEES
ACTIVITY: 4201 POLICE
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5303 Contractual Services - - 0 800 0 0 0
5304 Professional Services - - - - - - -
Total - - - 800 - - -
TRANSFERS
5904 Transfers out - CIP Fund -$ -$ -$ 81,400$ 81,400$ 1,400$ -$
Total - - - 81,400 81,400 1,400 -
Grand Total -$ -$ -$ 82,200$ 81,400$ 1,400$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
12
Item 11.a. - Page 63
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Park Development
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
13
Item 11.a. - Page 64
PARK DEVELOPMENT FUND SUMMARY
FUND: 213 PARK DEVELOPMENT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 651,558$ 736,289$ 610,499$ 807,271$ 807,271$ 552,386$ 442,086$
Revenues:
Revenues 87,167 73,418 63,200 63,200 177,700 63,200 63,200
Transfers In - - - - - - -
Total Revenues 87,167 73,418 63,200 63,200 177,700 63,200 63,200
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - - - - - -
Capital Outlay - - - - - - -
Transfers Out 2,436 2,436 - 432,585 432,585 173,500 -
Total Expenditures 2,436 2,436 - 432,585 432,585 173,500 -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 736,289$ 807,271$ 673,699$ 437,886$ 552,386$ 442,086$ 505,286$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
14
Item 11.a. - Page 65
PARK DEVELOPMENT REVENUE DETAIL
FUND: 213 PARK DEVELOPMENT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 2,889$ 4,305$ 3,200$ 3,200$ 3,900$ 3,200$ 3,200$
Total 2,889 4,305 3,200 3,200 3,900 3,200 3,200
CHARGES FOR CURRENT SERVICES
4515 Park Development Fees 84,278 69,113 60,000 60,000 173,800 60,000 60,000
Total 84,278 69,113 60,000 60,000 173,800 60,000 60,000
OTHER REVENUE
4807 Expense Recovery - - - - - - -
Total - - - - - - -
Grand Total 87,167$ 73,418$ 63,200$ 63,200$ 177,700$ 63,200$ 63,200$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
15
Item 11.a. - Page 66
PARK DEVELOPMENT EXPENDITURE DETAIL
FUND: 213 PARK DEVELOPMENT
ACTIVITY: 4550 PARK DEVELOPMENT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TRANSFERS
5904 Transfers out - CIP Fund 2,436$ 2,436$ -$ 432,585$ 432,585$ 173,500$ -$
Total 2,436 2,436 - 432,585 432,585 173,500 -
Grand Total 2,436$ 2,436$ -$ 432,585$ 432,585$ 173,500$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
16
Item 11.a. - Page 67
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Park Improvement
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
17
Item 11.a. - Page 68
PARK IMPROVEMENT FUND SUMMARY
FUND: 214 PARK IMPROVEMENT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 356,862$ 93,595$ 106,995$ 109,101$ 109,101$ 156,301$ 135,301$
Revenues:
Revenues 96,022 35,506 25,700 25,700 82,200 25,700 25,700
Transfers In - - - - - - -
Total Revenues 96,022 35,506 25,700 25,700 82,200 25,700 25,700
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - 5,900 5,900 - - -
Capital Outlay - - - - - - -
Transfers Out 359,289 20,000 35,000 35,000 35,000 46,700 20,000
Total Expenditures 359,289 20,000 40,900 40,900 35,000 46,700 20,000
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 93,595$ 109,101$ 91,795$ 93,901$ 156,301$ 135,301$ 141,001$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
18
Item 11.a. - Page 69
PARK IMPROVEMENT REVENUE DETAIL
FUND: 214 PARK IMPROVEMENT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 1,482$ 570$ 700$ 700$ 900$ 700$ 700$
Total 1,482 570 700 700 900 700 700
CHARGES FOR CURRENT SERVICES
4625 Park Improvement Impact Fee 94,540 34,936 25,000 25,000 81,300 25,000 25,000
Total 94,540 34,936 25,000 25,000 81,300 25,000 25,000
Grand Total 96,022$ 35,506$ 25,700$ 25,700$ 82,200$ 25,700$ 25,700$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
19
Item 11.a. - Page 70
PARK IMPROVEMENT EXPENDITURE DETAIL
FUND: 214 PARK IMPROVEMENT
ACTIVITY: 4550 PARK DEVELOPMENT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5303 Contractual Services - - 5,900 5,900 0 0 0
5304 Professional Services - - - - - - -
Total - - 5,900 5,900 - - -
TRANSFERS
5904 Transfers out - CIP Fund 359,289$ 20,000$ 35,000$ 35,000$ 35,000$ 46,700$ 20,000$
Total 359,289 20,000 35,000 35,000 35,000 46,700 20,000
Grand Total 359,289$ 20,000$ 40,900$ 40,900$ 35,000$ 46,700$ 20,000$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
20
Item 11.a. - Page 71
SPECIAL REVENUE FUNDS
CITY OF ARROYO GRANDE
Recreation Community Center
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
21
Item 11.a. - Page 72
RECREATION COMMUNITY CENTER FUND SUMMARY
FUND: 215 RECREATION COMMUNITY CENTER
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 46,984$ 49,594$ 17,018$ 51,899$ 51,899$ 22,223$ 723$
Revenues:
Revenues 2,934 2,305 1,700 1,700 5,000 3,800 1,700
Transfers In - - - - - - -
Total Revenues 2,934 2,305 1,700 1,700 5,000 3,800 1,700
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - 400 400 - - -
Capital Outlay - - - - - - -
Transfers Out 324 - - 34,676 34,676 25,300 -
Total Expenditures 324 - 400 35,076 34,676 25,300 -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 49,594$ 51,899$ 18,318$ 18,523$ 22,223$ 723$ 2,423$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
22
Item 11.a. - Page 73
RECREATION COMMUNITY CENTER REVENUE DETAIL
FUND: 215 RECREATION COMMUNITY CENTER
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 190$ 269$ 200$ 200$ 300$ 200$ 200$
Total 190 269 200 200 300 200 200
CHARGES FOR CURRENT SERVICES
4626 Recreation Comm Ctr Impact Fee 2,744 2,036 1,500 1,500 4,700 3,600 1,500
Total 2,744 2,036 1,500 1,500 4,700 3,600 1,500
Grand Total 2,934$ 2,305$ 1,700$ 1,700$ 5,000$ 3,800$ 1,700$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
23
Item 11.a. - Page 74
RECREATION COMMUNITY CENTER EXPENDITURE DETAIL
FUND: 215 RECREATION COMMUNITY CENTER
ACTIVITY: 4550 PARK DEVELOPMENT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5303 Contractual Services - - 400 400 0 0 0
5304 Professional Services - - - - - - -
Total - - 400 400 - - -
TRANSFERS
5904 Transfers out - CIP Fund 324$ -$ -$ 34,676$ 34,676$ 25,300$ -$
Total 324 - - 34,676 34,676 25,300 -
Grand Total 324$ -$ 400$ 35,076$ 34,676$ 25,300$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
24
Item 11.a. - Page 75
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Grace Lane Assessment District
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
25
Item 11.a. - Page 76
GRACE LANE ASSESSMENT DISTRICT FUND SUMMARY
FUND: 216 GRACE LANE ASSESSMENT DISTRICT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 52,334$ 55,499$ 52,849$ 57,859$ 57,859$ 65,859$ 60,159$
Revenues:
Revenues 10,664 10,512 10,562 10,562 10,600 10,200 10,200
Transfers In - - - - - - -
Total Revenues 10,664 10,512 10,562 10,562 10,600 10,200 10,200
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses 7,499 5,055 13,300 13,300 - 13,300 13,300
Capital Outlay - - - - - - -
Transfers Out - 3,097 2,600 2,600 2,600 2,600 2,600
Total Expenditures 7,499 8,152 15,900 15,900 2,600 15,900 15,900
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 55,499$ 57,859$ 47,511$ 52,521$ 65,859$ 60,159$ 54,459$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
26
Item 11.a. - Page 77
GRACE LANE ASSESSMENT DISTRICT REVENUE DETAIL
FUND: 216 GRACE LANE ASSESSMENT DISTRICT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TAXES AND ASSESSMENTS
4028 Assessment District 10,445$ 10,202$ 10,362$ 10,362$ 10,300$ 10,000$ 10,000$
Total 10,445 10,202 10,362 10,362 10,300 10,000 10,000
USE OF MONEY
4301 Interest 219 310 200 200 300 200 200
Total 219 310 200 200 300 200 200
Grand Total 10,664$ 10,512$ 10,562$ 10,562$ 10,600$ 10,200$ 10,200$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
27
Item 11.a. - Page 78
GRACE LANE ASSESSMENT DISTRICT EXPENDITURE DETAIL
FUND: 216 GRACE LANE ASSESSMENT DISTRICT
ACTIVITY: 4460 PARKWAY MAINTENANCE
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS
5101 Salaries-Full Time -$ -$ -$ -$ -$ -$ -$
5121 PERS Retirement - - - - - - -
5122 Social Security - - - - - - -
5126 State Disability (SDI)- - - - - - -
Total - - - - - - -
SERVICES & SUPPLIES
5303 Contractual Services - - 13,300 13,300 - 13,300 13,300
5304 Professional Services 7,499 5,055 - - - - -
Total 7,499 5,055 13,300 13,300 - 13,300 13,300
TRANSFERS
5903 Cost Allocation Transfers - 3,097 2,600 2,600 2,600 2,600 2,600
Total - 3,097 2,600 2,600 2,600 2,600 2,600
Grand Total 7,499$ 8,152$ 15,900$ 15,900$ 2,600$ 15,900$ 15,900$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
28
Item 11.a. - Page 79
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Landscape Maintenance District
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
29
Item 11.a. - Page 80
LANDSCAPE MAINTENANCE DISTRICT FUND SUMMARY
FUND: 217 LANDSCAPE MAINTENANCE DISTRICTS
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 23,670$ 12,867$ 8,658$ 10,842$ 10,842$ 7,087$ 5,087$
Revenues:
Revenues 5,766 5,865 5,900 5,900 5,875 5,900 5,900
Transfers In - - - - - - -
Total Revenues 5,766 5,865 5,900 5,900 5,875 5,900 5,900
Expenditures:
Salaries and Benefits 846 - 1,730 1,730 1,730 - -
Current Expenses 12,423 5,190 5,700 5,700 5,700 5,700 5,700
Capital Outlay - - - - - - -
Transfers Out 3,300 2,700 2,200 2,200 2,200 2,200 2,200
Total Expenditures 16,569 7,890 9,630 9,630 9,630 7,900 7,900
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 12,867$ 10,842$ 4,928$ 7,112$ 7,087$ 5,087$ 3,087$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
30
Item 11.a. - Page 81
LANDSCAPE MAINTENANCE DISTRICT REVENUE DETAIL
FUND: 217 LANDSCAPE MAINTENANCE DISTRICTS
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TAXES AND ASSESSMENTS
4022 Landscape Maintenance-Tract 1769 2,898$ 3,021$ 3,000$ 3,000$ 3,000$ 3,000$ 3,000$
4023 Landscape Maintenance-Tract 1158 2,800 2,779 2,800 2,800 2,800 2,800 2,800
Total 5,698 5,800 5,800 5,800 5,800 5,800 5,800
USE OF MONEY
4301 Interest 68 65 100 100 75 100 100
Total 68 65 100 100 75 100 100
Grand Total 5,766$ 5,865$ 5,900$ 5,900$ 5,875$ 5,900$ 5,900$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
31
Item 11.a. - Page 82
LANDSCAPE MAINTENANCE DISTRICT EXPENDITURE DETAIL
FUND: 217 LANDSCAPE MAINTENANCE DISTRICTS
ACTIVITY: 4460 PARKWAY MAINTENANCE
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS
5101 Salaries-Full Time 354$ -$ 500$ 500$ 500$ -$ -$
5102 Salaries-Part Time 371 - 1,000 1,000 1,000 - -
5121 PERS Retirement 78 - - - - - -
5122 Social Security 33 - 115 115 115 - -
5123 PARS-Retirement 6 - 115 115 115 - -
5126 State Disability (SDI)4 - - - - - -
Total 846 - 1,730 1,730 1,730 - -
SERVICES & SUPPLIES
5303 Contractual Services - - - - -
5355 Parkway Maintenance - Tract 1769 11,973 2,715 2,900 2,900 2,900 2,900 2,900
5356 Parkway Maintenance - Tract 1158 450 2,475 2,800 2,800 2,800 2,800 2,800
Total 12,423 5,190 5,700 5,700 5,700 5,700 5,700
TRANSFERS
5903 Cost Allocation Transfers 3,300 2,700 2,200 2,200 2,200 2,200 2,200
Total 3,300 2,700 2,200 2,200 2,200 2,200 2,200
Grand Total 16,569$ 7,890$ 9,630$ 9,630$ 9,630$ 7,900$ 7,900$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
32
Item 11.a. - Page 83
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Local Sales Tax
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
33
Item 11.a. - Page 84
FUND: 218 LOCAL SALES TAX
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 1,736,689$ 1,897,349$ 21,319$ 1,685,507$ 1,685,507$ 523,741$ 496,591$
Revenues:
Revenues 1,936,092 2,079,241 2,052,152 2,115,502 2,115,518 2,200,100 2,277,100
Transfers In - - - - - - -
Total Revenues 1,936,092 2,079,241 2,052,152 2,115,502 2,115,518 2,200,100 2,277,100
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses 134,160 128,078 167,500 210,950 210,950 180,200 183,000
Debt Service 75,304 89,696 90,480 90,480 89,696 90,500 116,000
Capital Outlay - - - - - - -
Transfers Out 1,565,968 2,073,309 1,483,150 2,976,638 2,976,638 1,956,550 2,063,900
Total Expenditures 1,775,432 2,291,083 1,741,130 3,278,068 3,277,284 2,227,250 2,362,900
Total Operating Increases (Decreases)160,660 (211,842) 311,022 (1,162,566) (1,161,766) (27,150) (85,800)
Available Fund Balance 1,897,349$ 1,685,507$ 332,341$ 522,941$ 523,741$ 496,591$ 410,791$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
LOCAL SALES TAX FUND SUMMARY
34
Item 11.a. - Page 85
LOCAL SALES TAX REVENUE DETAIL
FUND: 218 LOCAL SALES TAX
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TAXES AND ASSESSMENTS
4011 Sales & Use Tax 1,910,854$ 2,053,924$ 2,027,352$ 2,090,702$ 2,090,702$ 2,174,300$ 2,233,400$
Total 1,910,854 2,053,924 2,027,352 2,090,702 2,090,702 2,174,300 2,233,400
USE OF MONEY
4301 Interest 7,922 7,127 7,500 7,500 7,500 8,500 8,500
Total 7,922 7,127 7,500 7,500 7,500 8,500 8,500
AID FROM OTHER GOVERNMENTS
4443 Grover Beach Fire Reimbursement 11,544 11,543 11,500 11,500 11,544 11,500 22,400
4444 Oceano CSD Fire Reimbursement 5,772 5,772 5,800 5,800 5,772 5,800 12,800
Total 17,316 17,315 17,300 17,300 17,316 17,300 35,200
OTHER REVENUE
4801 Other Revenue - 875 - - - - -
Total - 875 - - - - -
Grand Total 1,936,092$ 2,079,241$ 2,052,152$ 2,115,502$ 2,115,518$ 2,200,100$ 2,277,100$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
35
Item 11.a. - Page 86
LOCAL SALES TAX EXPENDITURE DETAIL
FUND: 218 LOCAL SALES TAX
ACTIVITY: 4101 CITY MANAGER
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5201 Supplies - Office 1,343$ 1,478$ 1,500$ 1,500$ 1,500$ 1,500$ 1,500$
5208 Postage/Mailing 1,518 1,500 1,500 1,500 1,500 1,500
5303 Contractual Services 131,299 126,600 164,500 207,950 207,950 177,200 180,000
Total 134,160 128,078 167,500 210,950 210,950 180,200 183,000
DEBT SERVICE
5801 Debt - Principal Payment 33,389 34,595 - - 34,595 38,500 64,000
5802 Debt - Interest Payment 5,089 3,884 - - 3,884 -
5803 Lease Purchase Payments 16,826 31,217 70,480 70,480 31,217 32,000 32,000
Total 55,304 69,696 70,480 70,480 69,696 70,500 96,000
TRANSFERS
5902 Operating Transfers 109,579 52,628 153,150 109,700 109,700 154,200 154,200
5904 Transfers out - CIP Fund 1,456,389 1,870,681 1,137,000 2,673,938 2,673,938 1,591,950 1,695,100
5906 Transfers Out - USDA City Hall Loan 20,000 20,000 20,000 20,000 20,000 20,000 20,000
5910 Transfers Out - General Fund - 150,000 193,000 193,000 193,000 210,400 214,600
Total 1,585,968 2,093,309 1,503,150 2,996,638 2,996,638 1,976,550 2,083,900
Grand Total 1,775,432$ 2,291,083$ 1,741,130$ 3,278,068$ 3,277,284$ 2,227,250$ 2,362,900$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
36
Item 11.a. - Page 87
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Parkside Assessment District
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
37
Item 11.a. - Page 88
PARKSIDE ASSESSMENT DISTRICT FUND SUMMARY
FUND: 219 PARKSIDE ASSESSMENT DISTRICT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 336,469$ 330,915$ 348,625$ 359,391$ 359,391$ 378,499$ 397,299$
Revenues:
Revenues 41,818 43,032 43,308 42,710 43,608 43,300 43,300
Transfers In - - - - - - -
Total Revenues 41,818 43,032 43,308 42,710 43,608 43,300 43,300
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses 43,772 9,960 20,700 20,700 20,700 20,700 20,700
Capital Outlay - - - - - - -
Transfers Out 3,600 4,596 3,800 3,800 3,800 3,800 3,800
Total Expenditures 47,372 14,556 24,500 24,500 24,500 24,500 24,500
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 330,915$ 359,391$ 367,433$ 377,601$ 378,499$ 397,299$ 416,099$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
38
Item 11.a. - Page 89
PARKSIDE ASSESSMENT DISTRICT REVENUE DETAIL
FUND: 219 PARKSIDE ASSESSMENT DISTRICT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TAXES AND ASSESSMENTS
4028 Parkside Assessment District 40,519$ 41,210$ 41,808$ 41,210$ 41,808$ 41,800$ 41,800$
Total 40,519 41,210 41,808 41,210 41,808 41,800 41,800
USE OF MONEY
4301 Interest 1,299 1,822 1,500 1,500 1,800 1,500 1,500
Total 1,299 1,822 1,500 1,500 1,800 1,500 1,500
Grand Total 41,818$ 43,032$ 43,308$ 42,710$ 43,608$ 43,300$ 43,300$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
39
Item 11.a. - Page 90
PARKSIDE ASSESSMENT DISTRICT FUND SUMMARY
FUND: 219 PARKSIDE ASSESSMENT DISTRICT
ACTIVITY: 4460 PARKWAY MAINTENANCE
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS
5101 Salaries-Full Time -$ -$ -$ -$ -$ -$ -$
5102 Salaries-Part Time - - - - - - -
5121 PERS Retirement - - - - - - -
5122 Social Security - - - - - - -
5123 PARS-Retirement - - - - - - -
5126 State Disability (SDI)- - - - - - -
Total - - - - - - -
SERVICES & SUPPLIES
5304 Professional Services 42,112 9,960 15,700 15,700 15,700 15,700 15,700
5605 Maintenance-Grounds 1,660 - 5,000 5,000 5,000 5,000 5,000
Total 43,772 9,960 20,700 20,700 20,700 20,700 20,700
TRANSFERS
5903 Cost Allocation Transfers 3,600 4,596 3,800 3,800 3,800 3,800 3,800
Total 3,600 4,596 3,800 3,800 3,800 3,800 3,800
Grand Total 47,372$ 14,556$ 24,500$ 24,500$ 24,500$ 24,500$ 24,500$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
40
Item 11.a. - Page 91
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Streets (Gas Tax) Fund
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
41
Item 11.a. - Page 92
STREETS FUND SUMMARY
FUND: 220 STREETS (GAS TAX)
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance -$ -$ -$ -$ -$ 66,473$ 66,473$
Revenues:
Revenues 414,111 755,972 442,100 473,100 499,944 373,400 380,900
Transfers In 160,325 245,017 322,620 322,620 322,620 394,500 404,600
Total Revenues 574,436 1,000,989 764,720 795,720 822,564 767,900 785,500
Expenditures:
Salaries and Benefits 386,851 341,718 342,895 342,895 327,641 346,100 357,800
Current Expenses 187,585 305,076 291,525 290,025 278,150 295,900 301,800
Debt Service - 49,547 54,000 54,000 49,550 49,600 49,600
Capital Outlay - 195,834 - 31,000 22,950 - -
Transfers Out - 108,814 76,300 77,800 77,800 76,300 76,300
Total Expenditures 574,436 1,000,989 764,720 795,720 756,091 767,900 785,500
Adjustments to Fund Balance - - - - - - -
Available Fund Balance -$ -$ -$ -$ 66,473$ 66,473$ 66,473$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
42
Item 11.a. - Page 93
STREETS REVENUE DETAIL
FUND: 220 STREETS (GAS TAX)
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest -$ -$ -$ -$ -$ -$ -$
Total - - - - - - -
AID FROM OTHER GOVERNMENTS
4401 Gas.2106 Construction 71,237 75,650 69,700 78,200 64,770 55,900 57,000
4402 Gas.2107 Maintenance 119,715 125,413 102,500 112,500 144,775 135,600 138,300
4403 Gas.2107.5 Engineering 4,000 4,000 4,000 4,000 4,000 4,000 4,100
4404 Gas.2105 72,611 117,237 83,400 91,400 106,043 99,200 101,200
4415 Excise Tax 144,940 240,153 181,500 186,000 179,920 78,700 80,300
4428 FEMA Revenue - - - - - - -
4458 State Grant - - - - - - -
Total 412,503 562,453 441,100 472,100 499,508 373,400 380,900
OTHER REVENUE
4807 Expense Recovery 1,608 151 1,000 1,000 436 - -
4816 Other Financing Sources 193,368
4820 Curb, Gutter, Sidewalk in-lieu fees - - - - - - -
Total 1,608 193,519 1,000 1,000 436 - -
FISCAL YEAR 2014-15 BIENNIAL BUDGET
43
Item 11.a. - Page 94
STREETS REVENUE DETAIL
FUND: 220 STREETS (GAS TAX)
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TRANSFERS
4902 Operating Transfer In 160,325$ 245,017$ 322,620$ 322,620$ 322,620$ 394,500$ 404,600$
Total 160,325 245,017 322,620 322,620 322,620 394,500 404,600
Grand Total 574,436$ 1,000,989$ 764,720$ 795,720$ 822,564$ 767,900$ 785,500$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
44
Item 11.a. - Page 95
STREETS EXPENDITURE DETAIL
FUND: 220 STREETS (GAS TAX)
ACTIVITY: 4303 STREET/BRIDGE MAINTENANCE
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS
5101 Salaries-Full Time 135,325$ 126,574$ 147,000$ 147,000$ 121,100$ 152,400$ 158,400$
5102 Salaries-Part Time 60,783 64,985 72,300 72,300 46,000 49,400 49,400
5105 Salaries-Overtime 4,500 5,868 9,000 9,000 6,500 9,000 9,000
5107 Stand-by Pay - - - - - - -
5108 Holiday Pay 8,004 7,239 - - 7,100 - -
5109 Sick Leave Pay 5,321 6,489 - - 5,300 - -
5111 Vacation Buy Back 12,009 396 500 500 1,677 500 500
5112 Sick Leave Buy Back 19,288 138 - - 13,311 - -
5113 Vacation Leave Pay 11,604 12,007 - - 13,600 - -
5114 Compensation Pay 149 1,593 - - 3,600 - -
5115 Annual Leave 396 - - - - - -
5121 PERS Retirement 34,715 34,448 36,100 36,100 27,550 39,800 43,500
5122 Social Security 15,642 12,911 12,400 12,400 13,600 12,500 13,000
5123 PARS-Retirement 1,008 1,062 1,100 1,100 900 800 800
5126 State Disability (SDI)1,725 1,547 1,500 1,500 1,500 1,400 1,600
5127 Deferred Compensation 235 - - - - - -
5131 Health Insurance 39,504 34,501 33,100 33,100 36,075 40,300 41,300
5132 Dental Insurance 2,897 2,737 2,800 2,800 2,800 2,800 2,800
5133 Vision Insurance 638 635 700 700 700 800 800
5134 Life Insurance 298 292 300 300 300 300 300
5135 Long Term Disability Insurance 165 - - - - - -
5136 Retiree Medical Insurance 16,962 15,669 14,100 14,100 14,100 25,500 25,500
FISCAL YEAR 2014-15 BIENNIAL BUDGET
45
Item 11.a. - Page 96
STREETS EXPENDITURE DETAIL
FUND: 220 STREETS (GAS TAX)
ACTIVITY: 4303 STREET/BRIDGE MAINTENANCE
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS (continued)
5141 Workers Compensation 13,352$ 10,033$ 9,250$ 9,250$ 9,147$ 8,300$ 8,600$
5143 Uniform Allowance 1,235 1,336 1,450 1,450 1,300 1,000 1,000
5144 Car Allowance - - - - - - -
5147 Employee Assistance Program 124 163 200 200 200 200 200
5148 Boot Allowance 725 824 825 825 1,011 800 800
5151 Cell Phone Allowance 247 271 270 270 270 300 300
Total 386,851 341,718 342,895 342,895 327,641 346,100 357,800
SERVICES & SUPPLIES
5201 Supplies - Office 784 1,847 500 500 650 2,500 900
5255 Special Department Supplies 2,161 5,811 5,800 5,800 5,800 5,800 6,700
5272 Protective Clothing - - - - - - -
5273 Small Tools 3,954 6,473 6,500 6,500 6,500 7,500 8,500
5303 Contractual Services 82,777 166,176 154,200 152,700 150,000 153,700 153,700
5307 Dump/Disposal Fees 1,609 1,866 1,800 1,800 1,500 1,800 1,800
5315 Pre-Employment Physicals 685 535 600 600 500 600 600
5316 Job Recruitment Expense 593 - - - 200 - -
5403 Telephone - - - - - 500 500
5501 Travel/Conference/Training 894 1,149 2,600 2,600 2,500 3,200 4,500
5503 Memberships & Subscriptions 1,200 685 1,400 1,400 1,300 1,700 2,000
5552 Rent-Equipment 1,652 12,654 1,900 1,900 1,200 1,900 1,900
5601 Maintenance-Vehicles 17,922 14,362 17,800 17,800 15,000 17,800 17,800
FISCAL YEAR 2014-15 BIENNIAL BUDGET
46
Item 11.a. - Page 97
STREETS EXPENDITURE DETAIL
FUND: 220 STREETS (GAS TAX)
ACTIVITY: 4303 STREET/BRIDGE MAINTENANCE
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES (Continued)
5603 Maintenance-Machinery & Equipment 12,058$ 11,514$ 17,800$ 17,800$ 15,000$ 18,000$ 19,000$
5608 Gas & Oil 18,738 19,617 18,625 18,625 16,000 18,600 18,600
5613 Maintenance - Streets & Bridges 42,558 62,387 62,000 62,000 62,000 62,300 65,300
Total 187,585 305,076 291,525 290,025 278,150 295,900 301,800
DEBT SERVICE
5803 Lease Purchase Payments - 49,547 54,000 54,000 49,550 49,600 49,600
Total - 49,547 54,000 54,000 49,550 49,600 49,600
TRANSFERS
5901 Personnel Transfers - 75,852 76,300 76,300 76,300 76,300 76,300
5902 Operating Transfers
5903 Transfers Out CIP Fund 32,962
5910 Transfers Out General Fund - - 1,500 1,500 - -
Total - 108,814 76,300 77,800 77,800 76,300 76,300
OPERATING EQUIPMENT
6201 Machinery & Equipment - - - 31,000 22,950 - -
6301 Vehicles - 195,834 - - - - -
Total - 195,834 - 31,000 22,950 - -
Grand Total 574,436$ 1,000,989$ 764,720$ 795,720$ 756,091$ 767,900$ 785,500$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
47
Item 11.a. - Page 98
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Traffic Congestion Relief
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
48
Item 11.a. - Page 99
TRAFFIC CONGESTION RELIEF FUND SUMMARY
FUND: 221 TRAFFIC CONGESTION RELIEF
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance -$ -$ -$ -$ -$ -$ -$
Revenues:
Revenues - - - - - - -
Transfers In - - - - - - -
Total Revenues - - - - - - -
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - - - - - -
Capital Outlay - - - - - - -
Transfers Out - - - - - - -
Total Expenditures - - - - - - -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance -$ -$ -$ -$ -$ -$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
49
Item 11.a. - Page 100
TRAFFIC CONGESTION RELIEF REVENUE DETAIL
FUND: 221 TRAFFIC CONGESTION RELIEF
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest -$ -$ -$ -$ -$ -$ -$
Total - - - - - - -
AID FROM OTHER GOVERNMENTS
4495 Traffic Congestion Relief - - - - - - -
Total - - - - - - -
Grand Total -$ -$ -$ -$ -$ -$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
50
Item 11.a. - Page 101
TRAFFIC CONGESTION RELIEF EXPENDITURE DETAIL
FUND: 221 TRAFFIC CONGESTION RELIEF
ACTIVITY: 4303 STREET/BRIDGE MAINTENANCE
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TRANSFERS
5904 Transfers out - CIP Fund -$ -$ -$ -$ -$ -$ -$
Total - - - - - - -
Grand Total -$ -$ -$ -$ -$ -$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
51
Item 11.a. - Page 102
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Traffic Signalization
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
52
Item 11.a. - Page 103
TRAFFIC SIGNALIZATION FUND SUMMARY
FUND: 222 TRAFFIC SIGNALIZATION
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 511,087$ 594,237$ 406,637$ 624,409$ 624,409$ 620,009$ 653,009$
Revenues:
Revenues 83,150 30,172 32,500 32,500 25,600 33,000 33,000
Transfers In - - - - - - -
Total Revenues 83,150 30,172 32,500 32,500 25,600 33,000 33,000
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - 7,500 7,500 - - -
Capital Outlay - - - - - - -
Transfers Out - - 30,000 230,000 30,000 - -
Total Expenditures - - 37,500 237,500 30,000 - -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 594,237$ 624,409$ 401,637$ 419,409$ 620,009$ 653,009$ 686,009$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
53
Item 11.a. - Page 104
TRAFFIC SIGNALIZATION REVENUE DETAIL
FUND: 222 TRAFFIC SIGNALIZATION
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
CHARGES FOR SERVICE
4020 Traffic Signalization Assessment 80,983$ 26,976$ 30,000$ 30,000$ 22,600$ 30,000$ 30,000$
Total 80,983 26,976 30,000 30,000 22,600 30,000 30,000
USE OF MONEY
4301 Interest 2,167 3,196 2,500 2,500 3,000 3,000 3,000
Total 2,167 3,196 2,500 2,500 3,000 3,000 3,000
Grand Total 83,150$ 30,172$ 32,500$ 32,500$ 25,600$ 33,000$ 33,000$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
54
Item 11.a. - Page 105
TRAFFIC SIGNALIZATION EXPENDITURE DETAIL
FUND: 222 TRAFFIC SIGNALIZATION
ACTIVITY: 4501 TRAFFIC SIGNALS
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5303 Contractual Services - - 7,500 7,500 - - -
5304 Professional Services - - - - - - -
Total - - 7,500 7,500 - - -
TRANSFERS
5904 Transfers out - CIP Fund -$ -$ 30,000$ 230,000$ 230,000$ -$ -$
Total - - 30,000 230,000 230,000 - -
Grand Total -$ -$ 37,500$ 237,500$ 230,000$ -$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
55
Item 11.a. - Page 106
SPECIAL REVENUE FUNDS
Traffic Circulation
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
CITY OF ARROYO GRANDE
56
Item 11.a. - Page 107
TRAFFIC CIRCULATION FUND SUMMARY
FUND: 223 TRAFFIC CIRCULATION
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 25,166$ 53,803$ 54,103$ 54,091$ 54,091$ 54,391$ 54,591$
Revenues:
Revenues 28,637 288 100 100 300 200 200
Transfers In - - - - - - -
Total Revenues 28,637 288 100 100 300 200 200
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - - - - - -
Capital Outlay - - - - - - -
Transfers Out - - - - - - -
Total Expenditures - - - - - - -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 53,803$ 54,091$ 54,203$ 54,191$ 54,391$ 54,591$ 54,791$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
57
Item 11.a. - Page 108
TRAFFIC CIRCULATION REVENUE DETAIL
FUND: 223 TRAFFIC CIRCULATION
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
CHARGES FOR SERVICE
4025 Traffic Circulation Assessment 28,520$ -$ -$ -$ -$ -$ -$
Total 28,520 - - - - - -
USE OF MONEY
4301 Interest 117$ 288$ 100$ 100$ 300$ 200$ 200$
Total 117 288 100 100 300 200 200
Grand Total 28,637$ 288$ 100$ 100$ 300$ 200$ 200$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
58
Item 11.a. - Page 109
TRAFFIC CIRCULATION EXPENDITURE DETAIL
FUND: 223 TRAFFIC CIRCULATION
ACTIVITY: 4302 TRAFFIC CIRCULATION IMPROVEMENTS
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TRANSFERS
5904 Transfers out - CIP Fund -$ -$ -$ -$ -$ -$ -$
Total - - - - - - -
Grand Total -$ -$ -$ -$ -$ -$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
59
Item 11.a. - Page 110
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Transportation Facility Impact Fees
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
60
Item 11.a. - Page 111
TRANSPORTATION FACILITY IMPACT FUND SUMMARY
FUND: 224 TRANSPORTATION FACILITY IMPACT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 2,091,901$ 2,090,906$ 872,668$ 2,050,439$ 2,050,439$ 1,025,234$ 305,234$
Revenues:
Revenues 230,189 87,966 60,000 60,000 103,600 150,000 160,500
Transfers In - - - - - - -
Total Revenues 230,189 87,966 60,000 60,000 103,600 150,000 160,500
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - 13,800 16,800 - - -
Capital Outlay - - - - - - -
Transfers Out 231,184 128,433 - 1,128,805 1,128,805 870,000 400,000
Total Expenditures 231,184 128,433 13,800 1,145,605 1,128,805 870,000 400,000
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 2,090,906$ 2,050,439$ 918,868$ 964,834$ 1,025,234$ 305,234$ 65,734$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
61
Item 11.a. - Page 112
TRANSPORTATION FACILITY IMPACT - REVENUE DETAIL
FUND: 224 TRANSPORTATION FACILITY IMPACT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TAXES AND ASSESSMENTS
4026 Facility Impact 221,532$ 76,857$ 50,000$ 50,000$ 93,600$ 140,000$ 150,500$
Total 221,532 76,857 50,000 50,000 93,600 140,000 150,500
USE OF MONEY
4301 Interest 8,657 11,109 10,000 10,000 10,000 10,000 10,000
Total 8,657 11,109 10,000 10,000 10,000 10,000 10,000
Grand Total 230,189$ 87,966$ 60,000$ 60,000$ 103,600$ 150,000$ 160,500$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
62
Item 11.a. - Page 113
TRANSPORTATION FACILITY IMPACT - EXPENDITURE DETAIL
FUND: 224 TRANSPORTATION FACILITY IMPACT
ACTIVITY: 4557 TRAFFIC IMPACT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5303 Contractual Services - - 13,800 16,800 - - -
5304 Professional Services - - - - - - -
Total - - 13,800 16,800 - - -
TRANSFERS
5904 Transfers out - CIP Fund 231,184$ 128,433$ -$ 1,128,805$ 1,128,805$ 870,000$ 400,000$
Total 231,184 128,433 - 1,128,805 1,128,805 870,000 400,000
Grand Total 231,184$ 128,433$ 13,800$ 1,145,605$ 1,128,805$ 870,000$ 400,000$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
63
Item 11.a. - Page 114
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Transportation Fund
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
64
Item 11.a. - Page 115
TRANSPORTATION FUND SUMMARY
FUND: 225 TRANSPORTATION
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance -$ -$ -$ -$ -$ -$ -$
Revenues:
Revenues 205,000 469,062 489,700 489,700 489,700 429,338 366,538
Transfers In - - - - - - -
Total Revenues 205,000 469,062 489,700 489,700 489,700 429,338 366,538
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses 16,100 22,138 20,000 20,000 20,000 20,000 20,000
Capital Outlay - - - - - - -
Transfers Out 188,900 446,924 469,700 469,700 469,700 409,338 346,538
Total Expenditures 205,000 469,062 489,700 489,700 489,700 429,338 366,538
Adjustments to Fund Balance - - - - - - -
Available Fund Balance -$ -$ -$ -$ -$ -$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
65
Item 11.a. - Page 116
TRANSPORTATION REVENUE DETAIL
FUND: 225 TRANSPORTATION
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest -$ 143$ -$ -$ -$ -$ -$
Total - 143 - - - - -
AID FROM OTHER GOVERNMENTS
4405 LTF 99400 (a) Streets 192,190 456,635 489,700 489,700 489,700 416,000 353,200
4406 LTF 99234-Bikes 12,810 12,284 - - - 13,338 13,338
Total 205,000 468,919 489,700 489,700 489,700 429,338 366,538
Grand Total 205,000$ 469,062$ 489,700$ 489,700$ 489,700$ 429,338$ 366,538$
Local Transportation Fund (LTF) Allotment
2015-16 2016-17
BUDGET BUDGET
Allocations:653,569$ 653,569$
SCT 38,757 39,920
SLORTA 198,830 260,400
Other RTA Contributions
RTA Performance Audit Expense
Available Funds 415,982$ 353,249$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
66
Item 11.a. - Page 117
TRANSPORTATION EXPENDITURE DETAIL
FUND: 225 TRANSPORTATION
ACTIVITY: 4553 TRANSIT SYSTEMS
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5511 Five Cities Shuttle Subsidy 16,100$ 22,138$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$
Total 16,100 22,138 20,000 20,000 20,000 20,000 20,000
TRANSFERS
5902 Operating Transfers 188,000 245,020 266,100 266,100 266,100 205,738 142,938
5903 Cost Allocation Transfers 900 4,104 3,600 3,600 3,600 3,600 3,600
5904 Transfers out - CIP Fund - 197,800 200,000 200,000 200,000 200,000 200,000
Total 188,900 446,924 469,700 469,700 469,700 409,338 346,538
Grand Total 205,000$ 469,062$ 489,700$ 489,700$ 489,700$ 429,338$ 366,538$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
67
Item 11.a. - Page 118
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Water Neutralization Impact Fees
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
68
Item 11.a. - Page 119
WATER NEUTRALIZATION IMPACT FEES FUND SUMMARY
FUND: 226 WATER NEUTRALIZATION IMPACT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 874,066$ 818,969$ 253,815$ 777,194$ 777,194$ 658,916$ 561,566$
Revenues:
Revenues 76,905 39,063 52,000 52,000 83,000 52,000 42,000
Transfers In - - 200,000 200,000 200,000 200,000 200,000
Total Revenues 76,905 39,063 252,000 252,000 283,000 252,000 242,000
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses 87,012 80,838 331,050 401,050 401,278 349,350 294,350
Capital Outlay - - - - - - -
Transfers Out 44,990 - - 5,000 - - -
Total Expenditures 132,002 80,838 331,050 406,050 401,278 349,350 294,350
Adjustments to Fund Balance - - - - - - -
Ending Fund Balance 818,969 777,194 174,765 623,144 658,916 561,566 509,216
Reserve for Carry-Over of Appropriations
Available Fund Balance 818,969$ 777,194$ 174,765$ 623,144$ 658,916$ 561,566$ 509,216$
BIENNIAL BUDGETFISCAL YEAR 2014-15
69
Item 11.a. - Page 120
FUND: 226 WATER NEUTRALIZATION IMPACT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TAXES AND ASSESSMENTS
4027 Water Neutralization Impact Fee 75,308$ 37,207$ 50,000$ 50,000$ 81,000$ 50,000$ 40,000$
Total 75,308 37,207 50,000 50,000 81,000 50,000 40,000
USE OF MONEY
4301 Interest 1,597 1,856 2,000 2,000 2,000 2,000 2,000
Total 1,597 1,856 2,000 2,000 2,000 2,000 2,000
TRANSFERS
4940 Transfer In - Water Fund -$ -$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$
Total - - 200,000 200,000 200,000 200,000 200,000
Grand Total 76,905$ 39,063$ 252,000$ 252,000$ 283,000$ 252,000$ 242,000$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
WATER NEUTRALIZATION IMPACT FEES REVENUE DETAIL
70
Item 11.a. - Page 121
FUND: 226 WATER NEUTRALIZATION IMPACT
ACTIVITY: 4306 WATER NEUTRALIZATION
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5201 Supplies-Office -$ -$ -$ -$ -$ 300$ 300$
5208 Postage/Mailing - - - - 228 2,000 2,000
5255 Special Department Supplies - - - - -
5303 Contract Services 75,765 69,338 197,000 267,000 267,000 261,050 206,050
5306 Printing Services - 344 - - - 2,500 2,500
5501 Travel/Conference/Training 20 655 - - - 1,500 1,500
5554 Rebates 11,227 10,501 134,050 134,050 134,050 82,000 82,000
Total 87,012 80,838 331,050 401,050 401,278 349,350 294,350
TRANSFERS
5904 Transfers out - CIP Fund 44,990 - - 5,000 - - -
Total 44,990 - - 5,000 - - -
Grand Total 132,002$ 80,838$ 331,050$ 406,050$ 401,278$ 349,350$ 294,350$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
WATER NEUTRALIZATION IMPACT FEES EXPENDITURE DETAIL
71
Item 11.a. - Page 122
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Construction Tax
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
72
Item 11.a. - Page 123
CONSTRUCTION TAX FUND SUMMARY
FUND: 230 CONSTRUCTION TAX
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 3,213$ 3,226$ 3,242$ 3,243$ 3,243$ 3,267$ -$
Revenues:
Revenues 13 17 - - 24 - -
Transfers In - - - - - - -
Total Revenues 13 17 - - 24 - -
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - - - - - -
Capital Outlay - - - - - - -
Transfers Out - - - - - 3,267 -
Total Expenditures - - - - - 3,267 -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 3,226$ 3,243$ 3,242$ 3,243$ 3,267$ -$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
73
Item 11.a. - Page 124
CONSTRUCTION TAX REVENUE DETAIL
FUND: 230 CONSTRUCTION TAX
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 13$ 17$ -$ -$ 24$ -$ -$
Total 13 17 - - 24 - -
Grand Total 13$ 17$ -$ -$ 24$ -$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
74
Item 11.a. - Page 125
CONSTRUCTION TAX EXPENDITURE DETAIL
FUND: 230 CONSTRUCTION TAX
ACTIVITY: 4556 CONSTRUCTION TAX
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TRANSFERS
5904 Transfers out - CIP Fund -$ -$ -$ -$ -$ 3,267$ -$
Total - - - - - 3,267 -
Grand Total -$ -$ -$ -$ -$ 3,267$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
75
Item 11.a. - Page 126
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Drainage Facility Impact Fees
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
76
Item 11.a. - Page 127
FUND: 231 DRAINAGE FACILITY
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 463$ 21,126$ -$ 21,239$ 21,239$ 177$ -$
Revenues:
Revenues 20,663 113 - - 164 - -
Transfers In - - - - - - -
Total Revenues 20,663 113 - - 164 - -
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - - - - - -
Capital Outlay - - - - - - -
Transfers Out - - - 21,226 21,226 177 -
Total Expenditures - - - 21,226 21,226 177 -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 21,126$ 21,239$ -$ 13$ 177$ -$ -$
DRAINAGE FACILITY IMPACT FEES FUND SUMMARY
FISCAL YEAR 2014-15 BIENNIAL BUDGET
77
Item 11.a. - Page 128
FUND: 231 DRAINAGE FACILITY
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
CHARGES FOR SERVICE
4763 Drainage Fees 20,648$ -$ -$ -$ -$ -$ -$
Total 20,648 - - - - - -
USE OF MONEY
4301 Interest 15$ 113$ -$ -$ 164$ -$ -$
Total 15 113 - - 164 - -
Grand Total 20,663$ 113$ -$ -$ 164$ -$ -$
DRAINAGE FACILITY IMPACT FEES REVENUE DETAIL
FISCAL YEAR 2014-15 BIENNIAL BUDGET
78
Item 11.a. - Page 129
DRAINAGE FACILITY IMPACT FEES EXPENDITURE DETAIL
FUND: 231 DRAINAGE FACILITY
ACTIVITY: 4830 DRAINAGE FACILITY
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TRANSFERS
5904 Transfers out - CIP Fund -$ -$ -$ 21,226$ 21,226$ 177$ -$
Total - - - 21,226 21,226 177 -
Grand Total -$ -$ -$ 21,226$ 21,226$ 177$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
79
Item 11.a. - Page 130
Biennial Budget FY 2015-16 & 2016-17
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
In-Lieu Affordable Housing
Fund Summary, Revenues & Expenditures
80
Item 11.a. - Page 131
IN-LIEU AFFORDABLE HOUSING FUND SUMMARY
FUND: 232 IN-LIEU AFFORDABLE HOUSING
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 65,565$ 91,216$ 10,976$ 11,012$ 11,012$ 252,635$ 253,035$
Revenues:
Revenues 25,651 24,796 300 300 246,623 400 400
Transfers In - - - - - - -
Total Revenues 25,651 24,796 300 300 246,623 400 400
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - 105,000 5,000 5,000 5,000 - -
Capital Outlay - - - - - - -
Transfers Out - - - - - - -
Total Expenditures - 105,000 5,000 5,000 5,000 - -
Available Fund Balance 91,216$ 11,012$ 6,276$ 6,312$ 252,635$ 253,035$ 253,435$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
81
Item 11.a. - Page 132
FUND: 232 IN-LIEU AFFORDABLE HOUSING
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 338$ 436$ 300$ 300$ 500$ 400$ 400$
Total 338 436 300 300 500 400 400
CHARGES FOR CURRENT SERVICES
4766 Affordable Housing In-Lieu Fee 25,313 24,360 - - 20,500 - -
Total 25,313 24,360 - - 20,500 - -
OTHER REVENUES
4766 Proceeds From Sale of Note Receivable 225,623
Total - - - - 225,623 - -
Grand Total 25,651$ 24,796$ 300$ 300$ 246,623$ 400$ 400$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
IN-LIEU AFFORDABLE HOUSING REVENUE DETAIL
82
Item 11.a. - Page 133
IN-LIEU AFFORDABLE HOUSING EXPENDITURE DETAIL
FUND: 232 IN-LIEU AFFORDABLE HOUSING
ACTIVITY: 4558 IN-LIEU HOUSING
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5303 Contractual Services -$ 105,000$ 5,000$ 5,000$ 5,000$ -$ -$
Total - 105,000 5,000 5,000 5,000 - -
Grand Total -$ 105,000$ 5,000$ 5,000$ 5,000$ -$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
83
Item 11.a. - Page 134
Biennial Budget FY 2015-16 & 2016-17
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
In-Lieu Underground Utility
Fund Summary, Revenues & Expenditures
84
Item 11.a. - Page 135
IN-LIEU UNDERGROUND UTILITY FUND
FUND: 233 IN-LIEU UNDERGROUND UTILITY
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 197$ 198$ 198$ 198$ 199$ 199$ 199$
Revenues:
Revenues 1 1 - - - - -
Transfers In - - - - - - -
Total Revenues 1 1 - - - - -
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - - - - - -
Debt Service - - - - - - -
Capital Outlay - - - - - - -
Transfers Out - - - - - - -
Total Expenditures - - - - - - -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 198$ 199$ 198$ 198$ 199$ 199$ 199$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
85
Item 11.a. - Page 136
FUND: 233 IN-LIEU UNDERGROUND UTILITY
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 1$ 1$ -$ -$ -$ -$ -$
Total 1 1 - - - - -
Grand Total 1$ 1$ -$ -$ -$ -$ -$
IN-LIEU UNDERGROUND UTILITY FUND
FISCAL YEAR 2014-15 BIENNIAL BUDGET
86
Item 11.a. - Page 137
FUND: 233 IN-LIEU UNDERGROUND UTILITY
ACTIVITY: 4559 IN-LIEU UNDERGROUND UTILITY
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
DEBT SERVICE
5801 Debt - Principal Payment -$ -$ -$ -$ -$ -$ -$
5802 Debt - Interest Payment - - - - - - -
Total - - - - - - -
Grand Total -$ -$ -$ -$ -$ -$ -$
IN-LIEU UNDERGROUND UTILITY FUND
FISCAL YEAR 2014-15 BIENNIAL BUDGET
87
Item 11.a. - Page 138
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Tourism Business Improvement District
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
88
Item 11.a. - Page 139
TOURISM BUSINESS IMPROVEMENT DISTRICT FUND SUMMARY
FUND: 240 TOURISM BUSINESS IMPROVEMENT DISTRICT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance -$ -$ 20,601$ 38,292$ 38,292$ 218,592$ 218,592$
Revenues:
Revenues - 155,070 180,000 180,000 180,300 - -
Transfers In - 5,000 - - - - -
Total Revenues - 160,070 180,000 180,000 180,300 - -
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - 118,778 171,880 171,880 - - -
Capital Outlay - - - - - - -
Transfers Out - 3,000 - - - - -
Total Expenditures - 121,778 171,880 171,880 - - -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance -$ 38,292$ 28,721$ 46,412$ 218,592$ 218,592$ 218,592$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
89
Item 11.a. - Page 140
TOURISM BUSINESS IMPROVEMENT DISTRICT REVENUE DETAIL
FUND: 240 TOURISM BUSINESS IMPROVEMENT DISTRICT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest -$ 104$ -$ -$ 300$ -$ -$
Total - 104 - - 300 - -
TAXES AND ASSESSMENTS
4016 TBID Assessments - 149,966 170,000 170,000 170,000
Total - 149,966 170,000 170,000 170,000 - -
OTHER REVENUE
4801 Other Revenue - 5,000 10,000 10,000 10,000
Total - 5,000 10,000 10,000 10,000 - -
TRANSFERS
4910 Transfer In - General Fund - 5,000 - - - - -
Total - 5,000 - - - - -
Grand Total -$ 160,070$ 180,000$ 180,000$ 180,300$ -$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
90
Item 11.a. - Page 141
TOURISM BUSINESS IMPROVEMENT DISTRICT EXPENDITURE DETAIL
FUND: 240 TOURISM BUSINESS IMPROVEMENT DISTRICT
ACTIVITY: 4150 TOURISM BUSINESS IMPROVEMENT DISTRICT
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5301 Advertising -$ 73,172$ 91,000$ 91,000$
5303 Contractual Services - 16,696 22,500 22,500
5503 Memberships & Subscriptions - 12,599 18,380 18,380
5504 Public Relations - 16,311 40,000 40,000
Total - 118,778 171,880 171,880 - - -
TRANSFERS
5910 Transfers out - General Fund -$ 3,000$ -$ -$ -$ -$ -$
Total - 3,000 - - - - -
Grand Total -$ 121,778$ 171,880$ 171,880$ -$ -$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
91
Item 11.a. - Page 142
Biennial Budget FY 2015-16 & 2016-17
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Water Availability
Fund Summary, Revenues & Expenditures
92
Item 11.a. - Page 143
FUND: 241 WATER AVAILABILITY FUND
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 1,733,516$ 1,744,578$ 1,569,781$ 1,783,685$ 1,783,685$ 1,684,575$ 1,560,375$
Revenues:
Revenues 58,766 54,294 33,000 33,000 107,500 48,000 48,000
Transfers In - - - - - - -
Total Revenues 58,766 54,294 33,000 33,000 107,500 48,000 48,000
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses - - 595,627 595,627 - - -
Capital Outlay - - - - - - -
Transfers Out 47,704 15,187 - 206,610 206,610 172,200 -
Total Expenditures 47,704 15,187 595,627 802,237 206,610 172,200 -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance 1,744,578$ 1,783,685$ 1,007,154$ 1,014,448$ 1,684,575$ 1,560,375$ 1,608,375$
WATER AVAILABILITY FUND SUMMARY
FISCAL YEAR 2014-15 BIENNIAL BUDGET
93
Item 11.a. - Page 144
WATER AVAILABILITY REVENUE DETAIL
FUND: 241 WATER AVAILABILITY FUND
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 6,916$ 9,394$ 8,000$ 8,000$ 8,500$ 8,000$ 8,000$
Total 6,916 9,394 8,000 8,000 8,500 8,000 8,000
CHARGES FOR CURRENT SERVICES
4752 Availability Charges 51,850 44,900 25,000 25,000 99,000 40,000 40,000
Total 51,850 44,900 25,000 25,000 99,000 40,000 40,000
OTHER REVENUE
4807 Expense Recovery - - - - - - -
Total - - - - - - -
Grand Total 58,766$ 54,294$ 33,000$ 33,000$ 107,500$ 48,000$ 48,000$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
94
Item 11.a. - Page 145
WATER AVAILABILITY EXPENDITURE DETAIL
FUND: 241 WATER AVAILABILITY FUND
ACTIVITY: 4750 LOPEZ ADMINISTRATION
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5303 Contract Services 595,627$ 595,627$ -$ -$
Total - - 595,627 595,627 - - -
TRANSFERS
5904 Transfers out - CIP Fund 47,704$ 15,187$ -$ 206,610$ 206,610$ 172,200$ -$
Total 47,704 15,187 - 206,610 206,610 172,200 -
Grand Total 47,704$ 15,187$ 595,627$ 802,237$ 206,610$ 172,200$ -$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
95
Item 11.a. - Page 146
Biennial Budget FY 2015-16 & 2016-17
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
Community Development Block Grant (CDBG)
Fund Summary, Revenues & Expenditures
96
Item 11.a. - Page 147
FUND: 250 CDBG GRANT FUND
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance -$ -$ -$ -$ -$ 138,327$ 138,327$
Revenues:
Revenues 36,719 187,847 - 225,171 169,862 63,895 -
Transfers In - - - - - - -
Total Revenues 36,719 187,847 - 225,171 169,862 63,895 -
Expenditures:
Salaries and Benefits - - - - - - -
Current Expenses 19,422 187,847 - 121,975 31,535 63,895 -
Capital Outlay - - - - - - -
Transfers Out 17,297 - - - - - -
Total Expenditures 36,719 187,847 - 121,975 31,535 63,895 -
Adjustments to Fund Balance - - - - - - -
Available Fund Balance -$ -$ -$ 103,196$ 138,327$ 138,327$ 138,327$
CDBG FUND SUMMARY
FISCAL YEAR 2014-15 BIENNIAL BUDGET
97
Item 11.a. - Page 148
FUND: 250 CDBG GRANT FUND
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
INTERGOVERNMENTAL REVENUE
4463 CDBG Grant 36,719$ 187,847$ -$ 225,171$ 169,862$ 63,895$ -$
Total 36,719 187,847 - 225,171 169,862 63,895 -
Grand Total 36,719$ 187,847$ -$ 225,171$ 169,862$ 63,895$ -$
CDBG REVENUE DETAIL
FISCAL YEAR 2014-15 BIENNIAL BUDGET
98
Item 11.a. - Page 149
CDBG EXPENDITURE DETAIL
FUND: 250 CDBG GRANT FUND
ACTIVITY: 4800 CDBG PROGRAM
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
Program Year 2008
8084 Removal of Architectural Barriers -$ 1,910$ -$ -$ -$ -$ -$
Total - 1,910 - - - - -
Program Year 2009
8084 Removal of Architectural Barriers -$ 2,598$ -$ -$ -$ -$ -$
Total - 2,598 - - - - -
Program Year 2010
8004 Removal of Architectural Barriers -$ -$ -$ 23,443$ 23,443$ -$ -$
Total - - - 23,443 23,443 - -
Program Year 2011
5910 City Program Administration 7,773$ -$ -$ -$ -$ -$ -$
5904 Removal of Architectural Barriers 1,500 45,749 - 2,540 2,540 - -
8001 County Program Administration 582 - - - - - -
8010 G.R.I.D. Alternatives - - - 4,169 - - -
8051 Façade Improvements 5,000 - - - - - -
8081 Mission Community Services Corp.2,800 - - 1,370 - - -
Total 17,655 45,749 - 8,079 2,540 - -
FISCAL YEAR 2014-15 BIENNIAL BUDGET
99
Item 11.a. - Page 150
FUND: 250 CDBG GRANT FUND
ACTIVITY: 4800 CDBG PROGRAM
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Program Year 2012
5910 Program Administration 9,524$ -$ -$ -$ -$ -$ -$
8004 Removal of Architectural Barriers - 55,622 - 7,460 2,460 - -
8013 EOC - Senior Health Screening 2,200 - - - - - -
8015 Maxine Lewis Memorial Shelter 5,000 - - - - - -
8025 Big Brothers/Big Sisters Mentoring 1,340 - - - - - -
8086 Access to Prescription Medicines 1,000 - - - - - -
Total 19,064 55,622 - 7,460 2,460 - -
Program Year 2013
5910 Program Administration -$ -$ -$ 2,318$ -$ -$ -$
8004 Removal of Architectural Barriers - 38,250 - 13,092 3,092 - -
8081 Mission Community Services Corp.- - - 5,000 - - -
Total - 38,250 - 20,410 3,092 - -
Program Year 2014
5910 Program Administration -$ 10,508$ -$ 8,657$ -$ -$ -$
8004 Removal of Architectural Barriers - 24,610 - 45,269 - - -
8015 Maxine Lewis Memorial Shelter - 8,600 - - - - -
8087 CAPSLO Wellness & Prevention Screening - - - 8,657 - - -
Total - 43,718 - 62,583 - - -
FISCAL YEAR 2014-15 BIENNIAL BUDGET
CDBG EXPENDITURE DETAIL
100
Item 11.a. - Page 151
FUND: 250 CDBG GRANT FUND
ACTIVITY: 4800 CDBG PROGRAM
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Program Year 2015
5910 Program Administration -$ -$ -$ -$ -$ 12,779$ -$
8004 Removal of Architectural Barriers - - - - - 51,116 -
Total - - - - - 63,895 -
Grand Total 36,719$ 187,847$ -$ 121,975$ 31,535$ 63,895$ -$
CDBG EXPENDITURE DETAIL
FISCAL YEAR 2014-15 BIENNIAL BUDGET
101
Item 11.a. - Page 152
Biennial Budget FY 2015-16 & 2016-17
CITY OF ARROYO GRANDE
SPECIAL REVENUE FUNDS
State COPS Block Grant
Fund Summary, Revenues & Expenditures
102
Item 11.a. - Page 153
FUND: 271 STATE COPS BLOCK GRANT
2012-13 ORIGINAL AMENDED ESTIMATED ORIGINAL AMENDED
ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 92,410$ 3,606$ 173,382$ 173,382$ 100,900$ 96,994$
Revenues:
Revenues 100,388 300 100,300 100,900 100,300 100,300
Transfers In - - - - - -
Total Revenues 100,388 300 100,300 100,900 100,300 100,300
Expenditures:
Salaries and Benefits - - - - - -
Current Expenses - - - - - -
Capital Outlay 19,416 - 173,382 173,382 104,206 100,300
Transfers Out - - - - - -
Total Expenditures 19,416 - 173,382 173,382 104,206 100,300
Adjustments to Fund Balance - - - - - -
Available Fund Balance 173,382$ 3,906$ 100,300$ 100,900$ 96,994$ 96,994$
STATE COPS BLOCK GRANT FUND SUMMARY
FISCAL YEAR 2013-14 FISCAL YEAR 2014-15
103
Item 11.a. - Page 154
STATE COPS BLOCK GRANT REVENUE DETAIL
FUND: 271 STATE COPS BLOCK GRANT
2012-13 ORIGINAL AMENDED ESTIMATED ORIGINAL AMENDED
ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 388$ 300$ 300$ 900$ 300$ 300$
Total 388 300 300 900 300 300
AID FROM OTHER GOVERNMENTS
4453 State AB-3229 Grant 100,000 - 100,000 100,000 100,000 100,000
Total 100,000 - 100,000 100,000 100,000 100,000
Grand Total 100,388$ 300$ 100,300$ 100,900$ 100,300$ 100,300$
FISCAL YEAR 2013-14 FISCAL YEAR 2014-15
104
Item 11.a. - Page 155
STATE COPS BLOCK GRANT EXPENDITURE DETAIL
FUND: 271 STATE COPS BLOCK GRANT
ACTIVITY: 4202 CRIME PREVENTION
2012-13 ORIGINAL AMENDED ESTIMATED ORIGINAL AMENDED
ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5255 Special Dept. Supplies -$ -$ -$ -$ -$ -$
5604 Maintenance-Buildings - - - - - -
Total - - - - - -
OPERATING EQUIPMENT
6201 Machinery & Equipment 19,416 - 173,382 173,382 104,206 100,300
Total 19,416 - 173,382 173,382 104,206 100,300
Grand Total 19,416$ -$ 173,382$ 173,382$ 104,206$ 100,300$
FISCAL YEAR 2013-14 FISCAL YEAR 2014-15
105
Item 11.a. - Page 156
CITY OF ARROYO GRANDE
ENTERPRISE FUNDS
Sewer Fund
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
Item 11.a. - Page 157
FUND: 612 SEWER
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 654,850$ 25,775,204$ 25,866,591$ 25,866,591$ 26,026,866$ 26,001,496$
Revenues:
Revenues 26,508,483 1,056,000 1,056,000 1,024,775 1,004,000 1,004,000
Transfers In - - - - - -
Total Revenues 26,508,483 1,056,000 1,056,000 1,024,775 1,004,000 1,004,000
Expenses:
Salaries and Benefits 74,443 186,380 175,900 175,900 183,600 184,600
Current Expenses 715,316 96,700 121,700 153,700 134,000 106,500
Debt Service 8,908 26,000 26,000 26,000 25,870 25,870
Capital Outlay 1,006 2,500 2,500 2,500 2,500 2,500
Capital Improvement Program 66,267 190,500 190,500 190,500 367,500 201,500
Transfers Out 430,802 437,740 315,900 315,900 315,900 315,900
Total Expenditures 1,296,742 939,820 832,500 864,500 1,029,370 836,870
Revenues over/(under) Expenses 25,211,741 116,180 223,500 160,275 (25,370) 167,130
Ending Fund Balance 25,866,591 25,891,384 26,090,091 26,026,866 26,001,496 26,168,626
Reserve for Carry-Over of Appropriations
Available Fund Balance 777,668$ 25,891,384$ 26,090,091$ 26,026,866$ 26,001,496$ 26,168,626$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
SEWER FUND SUMMARY
Item 11.a. - Page 158
FUND: 612 SEWER
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Components of Fund Balance
Cash 854,535$ 1,047,582$ 1,347,949$ 1,585,091$ 1,636,588$ 1,880,585$
Fixed assets & current assets 25,088,923 24,920,669 24,819,009 24,518,642 24,441,775 24,364,908
Current & long term liabilities (76,867) (76,867) (76,867) (76,867) (76,867) (76,867)
Ending Fund Balance 25,866,591 25,891,384 26,090,091 26,026,866 26,001,496 26,168,626
Reserve for Carry-over of CIP Transfers - - - - - -
Available Fund Balance 25,866,591$ 25,891,384$ 26,090,091$ 26,026,866$ 26,001,496$ 26,168,626$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
SEWER FUND SUMMARY
Item 11.a. - Page 159
SEWER REVENUE DETAIL
FUND: 612 SEWER
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 3,754$ 1,000$ 1,000$ 4,000$ 1,000$ 1,000$
Total 3,754 1,000 1,000 4,000 1,000 1,000
CHARGES FOR CURRENT SERVICES
4751 Utility Billings 1,115,973 1,040,000 1,040,000 1,010,900 988,000 988,000
4765 UB late payment penalty 9,483 10,000 10,000 9,500 10,000 10,000
Total 1,125,456 1,050,000 1,050,000 1,020,400 998,000 998,000
OTHER REVENUE
4807 Expense Recovery 2,672 5,000 5,000 375 5,000 5,000
4826 Capital Contributions 25,376,601
Total 25,379,273 5,000 5,000 375 5,000 5,000
Grand Total 26,508,483$ 1,056,000$ 1,056,000$ 1,024,775$ 1,004,000$ 1,004,000$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 160
SEWER EXPENSE DETAIL
FUND: 612 SEWER
ACTIVITY: 4610 SEWER MAINTENANCE
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS
5101 Salaries-Full Time 24,222$ 100,000$ 101,800$ 101,800$ 102,900$ 103,700$
5103 Salaries-Temporary Part Time 7,457 6,100 6,500 6,500 6,500 6,500
5105 Salaries-Overtime 1,340 2,500 2,500 2,500 2,500 2,500
5108 Holiday Pay 2,542 - - - - -
5109 Sick Leave Pay 414
5111 Vacation Buy Back 396 - - - - -
5113 Vacation Leave Pay 7,042 - - - - -
5121 PERS Retirement 6,462 24,200 18,300 18,300 18,300 18,300
5122 Social Security 2,365 7,800 8,000 8,000 8,000 8,000
5123 PARS-Retirement 112 100 100 100 100 100
5126 State Disability (SDI)291 1,200 1,100 1,100 1,100 1,100
5131 Health Insurance 15,215 35,200 29,200 29,200 29,200 29,200
5132 Dental Insurance 1,077 2,200 2,200 2,200 2,200 2,200
5133 Vision Insurance 305 600 600 600 600 600
5134 Life Insurance 117 300 300 300 300 300
5136 Retiree Medical Insurance 6 - - - 7,200 7,200
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 161
SEWER EXPENSE DETAIL
FUND: 612 SEWER
ACTIVITY: 4610 SEWER MAINTENANCE
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS (continued)
5141 Workers Compensation 4,763$ 5,400$ 4,500$ 4,500$ 3,900$ 4,100$
5143 Uniform Allowance 140 400 400 400 400 400
5147 Employee Assistance Program 27 80 100 100 100 100
5148 Boot Allowance 150 300 300 300 300 300
5151 Cell Phone Allowance - - - - - -
Total 74,443 186,380 175,900 175,900 183,600 184,600
SERVICES & SUPPLIES
5201 Supplies - Office 1,759 2,000 2,000 2,000 2,000 2,000
5255 Special Dept. Supplies 1,198 2,000 2,000 3,000 2,800 2,800
5272 Protective/Safety Clothing - - - - - -
5273 Small Tools 363 800 800 800 800 800
5303 Contractual Services 88,997 28,400 53,400 75,000 60,200 33,200
5306 Printing Services 585 - - - 600 600
5315 Pre-employment Physicals 80 500 500
5402 Power 19,270 19,000 19,000 20,000 22,000 22,000
5501 Travel/Conference/Training - 500 500 - 500 500
5552 Rent-Equipment - 500 500 500 500 500
5555 Bank Charges 12,428 11,000 11,000 14,400 14,600 14,600
5601 Maintenance-Vehicles 4,814 6,000 6,000 3,000 3,000 3,000
5602 Maintenance-Office Equipment - 500 500 500 500 500
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 162
SEWER EXPENSE DETAIL
FUND: 612 SEWER
ACTIVITY: 4610 SEWER MAINTENANCE
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES (continued)
5603 Maintenance-Mach & Equipment 1,960$ 5,000$ 5,000$ 3,000$ 5,000$ 5,000$
5608 Gas & Oil 3,769 6,000 6,000 6,000 6,000 6,000
5610 Maintenance-Lines & Pumps 13,807 15,000 15,000 25,000 15,000 15,000
Total 149,030 96,700 121,700 153,700 134,000 106,500
DEBT SERVICE
5801 Debt - Principal Payment - - 19,220 19,220 19,540 20,210
5802 Debt - Interest Payment 3,908 - 1,780 1,780 1,330 660
5803 Lease Purchase Payments - 21,000
5805 Real Property Purchase - - - - - -
Total 3,908 21,000 21,000 21,000 20,870 20,870
TRANSFERS
5901 Personnel Transfers 292,502 293,840 216,100 216,100 216,100 216,100
5902 Operating Transfers 69,000 72,500 53,600 53,600 53,600 53,600
5903 Cost Allocation Transfers 69,300 71,400 46,200 46,200 46,200 46,200
5904 Transfers out - CIP Fund 66,267 190,500 190,500 190,500 367,500 201,500
5906 Transfers out - USDA City Hall loan 5,000 5,000 5,000 5,000 5,000 5,000
Total 502,069 633,240 511,400 511,400 688,400 522,400
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 163
SEWER EXPENSE DETAIL
FUND: 612 SEWER
ACTIVITY: 4610 SEWER MAINTENANCE
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
OPERATING EQUIPMENT
6201 Machinery & Equipment 1,156$ 2,500$ 2,500$ 2,500$ 2,500$ 2,500$
6301 Vehicles (150) - - - - -
Total 1,006 2,500 2,500 2,500 2,500 2,500
ALLOWANCE FOR DOUBTFUL ACCOUNTS
6997 Bad Debt Expense (271) - - - - -
6999 Depreciation 566,557
Total 566,286 - - - - -
Grand Total 1,296,742$ 939,820$ 832,500$ 864,500$ 1,029,370$ 836,870$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 164
Sewer Facility Fund
ENTERPRISE FUNDS
CITY OF ARROYO GRANDE
Biennial Budget FY 2015-16 & 2016-17
Fund Summary, Revenues & Expenditures
Item 11.a. - Page 165
FUND: 634 SEWER FACILITY
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 331,370$ 384,178$ 403,063$ 375,948$ 375,948$ 383,248$ 416,948$
Revenues:
Revenues 55,354 24,770 21,500 21,500 40,300 33,700 42,000
Transfers In - - - - - - -
Total Revenues 55,354 24,770 21,500 21,500 40,300 33,700 42,000
Expenses:
Salaries and Benefits - - - - - - -
Current Expenses - - - - - - -
Debt Service - - - - - - -
Capital Outlay - - - - - - -
Transfers Out 2,546 33,000 - 63,000 33,000 - -
Total Expenditures 2,546 33,000 - 63,000 33,000 - -
Revenues over/(under) Expenses 52,808 (8,230) 21,500 (41,500) 7,300 33,700 42,000
Ending Fund Balance 384,178 375,948 424,563 334,448 383,248 416,948 458,948
Reserve for Carry-Over of Appropriations
Available Fund Balance 384,178$ 375,948$ 424,563$ 334,448$ 383,248$ 416,948$ 458,948$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
SEWER FACILITY FUND SUMMARY
Item 11.a. - Page 166
FUND: 634 SEWER FACILITY
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 1,371$ 2,093$ 1,500$ 1,500$ 1,800$ 2,000$ 2,000$
Total 1,371 2,093 1,500 1,500 1,800 2,000 2,000
CHARGES FOR CURRENT SERVICES
4762 Sewer Facility Charges 53,983 22,677 20,000 20,000 38,500 31,700 40,000
Total 53,983 22,677 20,000 20,000 38,500 31,700 40,000
Grand Total 55,354$ 24,770$ 21,500$ 21,500$ 40,300$ 33,700$ 42,000$
FISCAL YEAR 2014-15
SEWER FACILITY REVENUE DETAIL
BIENNIAL BUDGET
Item 11.a. - Page 167
FUND: 634 SEWER FACILITY
ACTIVITY: 4610 CAPITAL TRANSFERS
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TRANSFERS
5904 Transfers out - CIP Fund 2,546$ 33,000$ -$ 63,000$ 33,000$ -$ -$
Total 2,546 33,000 - 63,000 33,000 - -
Grand Total 2,546$ 33,000$ -$ 63,000$ 33,000$ -$ -$
BIENNIAL BUDGETFISCAL YEAR 2014-15
SEWER FACILITY EXPENSE DETAIL
Item 11.a. - Page 168
Biennial Budget FY 2015-16 & 2016-17
CITY OF ARROYO GRANDE
ENTERPRISE FUNDS
Water Fund
Fund Summary, Revenues & Expenditures
Item 11.a. - Page 169
WATER FUND SUMMARY
FUND: 640 WATER FUND
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 13,330,562$ 13,780,032$ 14,902,244$ 14,902,244$ 15,104,193$ 14,150,658$
Revenues:
Revenues 5,326,393 6,667,000 6,667,000 6,272,500 6,392,500 6,537,887
Transfers In - - - - - -
Total Revenues 5,326,393 6,667,000 6,667,000 6,272,500 6,392,500 6,537,887
Expenses:
Salaries and Benefits 559,214 542,095 542,095 549,190 626,125 631,595
Current Expenses 1,744,776 711,862 750,739 556,400 620,200 635,200
Debt Service 940 - - - 21,810 21,810
Capital Outlay - 37,400 37,400 37,400 27,500 4,000
Capital Improvement Program 273,072 787,861 787,861 587,861 949,600 339,100
Transfers Out 1,176,709 4,038,800 4,238,800 4,339,700 5,100,800 5,100,800
Total Expenditures 3,754,711 6,118,018 6,356,895 6,070,551 7,346,035 6,732,505
Revenues over/(under) Expenses 1,571,682 548,982 310,105 201,949 (953,535) (194,619)
Ending Fund Balance 14,902,244 14,329,014 15,212,349 15,104,193 14,150,658 13,956,040
Available Fund Balance 14,902,244$ 14,329,014$ 15,212,349$ 15,104,193$ 14,150,658$ 13,956,040$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 170
WATER FUND SUMMARY
FUND: 640 WATER FUND
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Components of Fund Balance
Cash 3,847,270$ 2,903,514$ 4,559,522$ 4,451,366$ 3,899,978$ 4,107,507$
Fixed assets & current assets 11,457,121 11,827,647 11,054,974 11,054,974 10,652,827 10,250,680
Current & long term liabilities (402,147) (402,147) (402,147) (402,147) (402,147) (402,147)
Ending Fund Balance 14,902,244 14,329,014 15,212,349 15,104,193 14,150,658 13,956,040
Reserve for Carry-over of CIP Transfers - - - - - -
Available Fund Balance 14,902,244$ 14,329,014$ 15,212,349$ 15,104,193$ 14,150,658$ 13,956,040$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 171
WATER REVENUE DETAIL
FUND: 640 WATER FUND
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 15,889$ 7,500$ 7,500$ 25,000$ 15,000$ 15,000$
4376 Collections-Credit Bureau 1,716 2,000 2,000 2,000 2,000 2,000
Total 17,605 9,500 9,500 27,000 17,000 17,000
AID FROM OTHER GOVERNMENTS
4428 FEMA revenue - - - - - -
4458 State Grant - - - - - -
Total - - - - - -
CHARGES FOR CURRENT SERVICES
4751 Utility Billings 4,867,412 6,564,900 6,564,900 6,120,000 6,279,500 6,427,387
4757 Hydrant Water 5,064 2,000 2,000 5,000 3,000 3,000
4758 Meter Installations 7,021 5,000 5,000 10,800 7,500 5,000
4759 Reconnection Fees 60 100 100 - - -
4765 UB late payment penalty 43,205 48,500 48,500 50,000 48,500 48,500
4768 Water Wheeling Charge 19,982 17,000 17,000 17,000 17,000 17,000
Total 4,942,744 6,637,500 6,637,500 6,202,800 6,355,500 6,500,887
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 172
WATER REVENUE DETAIL
FUND: 640 WATER FUND
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
OTHER REVENUE
4801 Other Revenue 30$ -$ -$ 22,700$ -$ -$
4807 Expense Recovery 15,034 20,000 20,000 20,000 20,000 20,000
4826 Capital Contributions 350,980 - - - - -
Total 366,044 20,000 20,000 42,700 20,000 20,000
Grand Total 5,326,393$ 6,667,000$ 6,667,000$ 6,272,500$ 6,392,500$ 6,537,887$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 173
WATER FUND EXPENSE TOTALS
FUND: 640 WATER FUND
ACTIVITY: BUDGET TOTAL
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS
5101 Salaries-Full Time 270,871$ 304,300$ 304,300$ 268,720$ 341,800$ 349,400$
5103 Salaries-Temporary Part Time 7,457 6,500 6,500 7,600 6,100 6,500
5105 Salaries-Overtime 6,544 8,000 8,000 6,700 8,000 8,000
5107 Stand-by Pay 9,304 9,375 9,375 9,750 9,375 9,375
5108 Holiday Pay 14,816 - - 14,540 - -
5109 Sick Leave Pay 7,444 - - 5,950 - -
5110 Annual Leave Buy Back 396 - - - - -
5111 Vacation Buy Back 2,123 3,200 3,200 985 2,500 3,200
5112 Sick Leave Buy Back 1,534 2,800 2,800 1,452 2,500 2,800
5113 Vacation Leave Pay 22,679 - - 19,182 - -
5114 Compensation Pay 3,921 - - 1,950 - -
5115 Annual Leave - - - - - -
5121 PERS Retirement 73,254 74,800 74,800 77,511 76,000 78,300
5122 Social Security 25,937 23,800 23,800 26,005 26,500 27,000
5123 PARS-Retirement 112 100 100 150 100 100
5126 State Disability (SDI)3,372 3,200 3,200 3,185 4,100 3,600
5127 Deferred Compensation - - - - - -
5131 Health Insurance 74,347 69,500 69,500 68,620 93,300 86,100
5132 Dental Insurance 5,474 5,500 5,500 5,543 6,600 6,700
5133 Vision Insurance 1,485 1,400 1,400 1,400 1,800 1,800
5134 Life Insurance 596 800 800 700 1,000 1,000
5135 Long Term Disability Insurance - - - - - -
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 174
WATER FUND EXPENSE TOTALS
FUND: 640 WATER FUND
ACTIVITY: BUDGET TOTAL
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS (continued)
5136 Retiree Medical Insurance 10,020$ 12,000$ 12,000$ 12,300$ 30,000$ 30,000$
5141 Workers Compensation 14,439 13,000 13,000 12,970 13,400 13,900
5142 Unemployment Insurance - - - - - -
5143 Uniform Allowance 1,127 1,050 1,050 1,218 1,050 1,050
5144 Car Allowance - - - - - -
5147 Employee Assistance Program 149 400 400 400 170 400
5148 Boot Allowance 729 750 750 738 750 750
5151 Cell Phone Allowance 1,084 1,620 1,620 1,620 1,080 1,620
Total 559,214 542,095 542,095 549,190 626,125 631,595
SERVICES & SUPPLIES
5201 Office Expense 3,742 3,500 3,500 3,500 3,500 3,500
5207 Water Meters 35,884 35,000 35,000 35,000 35,000 35,000
5208 Postage/Mailing 22,838 20,000 20,000 18,000 20,000 20,000
5255 Special Dept. Supplies 2,375 4,000 4,000 4,000 4,000 4,000
5272 Protective/Safety Clothing - - - - - -
5273 Small Tools 1,617 2,500 2,500 2,500 2,500 2,500
5274 Chemicals 10,265 24,000 24,000 10,000 24,000 24,000
5301 Advertising - 600 600 - 600 600
5303 Contractual Services 302,561 238,012 276,889 163,000 191,600 151,600
5306 Printing Services 951 - - - 500 500
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 175
WATER FUND EXPENSE TOTALS
FUND: 640 WATER FUND
ACTIVITY: BUDGET TOTAL
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES (continued)
5310 Water Treatment Svcs.9,393$ 20,000$ 20,000$ 20,000$ 15,000$ 15,000$
5315 Pre-Employment Physicals 735 500 500 500 500 500
5316 Job Recruitment Expense - - - - - -
5402 Power 98,802 160,000 160,000 95,000 110,000 160,000
5403 Telephone 778 800 800 800 600 600
5501 Travel/Conference/Training 1,583 5,000 5,000 3,000 5,000 5,000
5503 Memberships & Subscriptions 372 1,100 1,100 500 1,000 1,000
5552 Rent-Equipment 402 1,000 1,000 500 1,000 1,000
5555 Bank Charges 49,713 39,750 39,750 57,500 57,800 57,800
5575 Insurance Claims/Settlements 9,009 25,000 25,000 25,000 25,000 25,000
5578 Insurance-Underground Tanks 616 400 400 600 600 600
5601 Maintenance-Vehicles 6,839 7,000 7,000 7,000 12,000 12,000
5602 Maintenance-Office Equipment 793 1,000 1,000 1,000 1,000 1,000
5603 Maintenance-Machinery & Equip.9,998 26,000 26,000 20,000 26,000 26,000
5604 Maintenance-Buildings 1,349 2,000 2,000 2,000 2,000 2,000
5608 Gas & Oil 17,317 16,000 16,000 15,000 20,000 20,000
5609 Maintenance-Reservoirs 5,005 5,000 5,000 3,000 5,000 5,000
5610 Maintenance-Wells/Lines/Pumps 45,075 69,700 69,700 65,000 50,000 55,000
5611 Maintenance-Meters 5,291 4,000 4,000 4,000 6,000 6,000
5612 Lopez Maintenance & Operation 856,157 - - - - -
Total 1,499,460 711,862 750,739 556,400 620,200 635,200
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 176
WATER FUND EXPENSE TOTALS
FUND: 640 WATER FUND
ACTIVITY: BUDGET TOTAL
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
DEBT SERVICE
5803 Lease Purchase Payments 940$ -$ -$ -$ 21,810$ 21,810$
5805 Real Property Purchase - - - - - -
Total 940 - - - 21,810 21,810
TRANSFERS
5901 Personnel Transfers 578,110 816,300 816,300 816,300 816,300 816,300
5902 Operating Transfers 231,000 199,200 199,200 199,200 199,200 199,200
5903 Cost Allocation Transfers 359,004 314,900 314,900 314,900 314,900 314,900
5904 Transfers out - CIP Fund 273,072 787,861 787,861 587,861 949,600 339,100
5906 Transfers Out - USDA City Hall Loan 8,595 8,800 8,800 8,800 8,800 8,800
59XX Transfers Out - Neutralization Fund 200,000 200,000 200,000 200,000
59XX Transfers Out - Lopez Fund - 2,699,600 2,699,600 2,800,500 3,561,600 3,561,600
Total 1,449,781 4,826,661 5,026,661 4,927,561 6,050,400 5,439,900
OPERATING EQUIPMENT
6201 Machinery & Equipment - 37,400 37,400 37,400 27,500 4,000
Total - 37,400 37,400 37,400 27,500 4,000
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 177
WATER FUND EXPENSE TOTALS
FUND: 640 WATER FUND
ACTIVITY: BUDGET TOTAL
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
OTHER EXPENSES
6997 Bad Debt Expense 399$ -$ -$ -$ -$ -$
6999 Depreciation 244,917 - - - - -
Total 245,316 - - - - -
Grand Total 3,754,711$ 6,118,018$ 6,356,895$ 6,070,551$ 7,346,035$ 6,732,505$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 178
WATER EXPENSE DETAIL
FUND: 640 WATER FUND
ACTIVITY: 4710 WATER ADMINISTRATION
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS
5101 Salaries-Full Time 67,590$ 73,100$ 73,100$ 68,860$ 74,800$ 77,000$
5103 Salaries-Temporary Part Time - - - - - -
5105 Salaries-Overtime 410 1,000 1,000 1,000 1,000 1,000
5107 Stand-by Pay 176 375 375 750 375 375
5108 Holiday Pay 3,517 - - 3,590 - -
5109 Sick Leave Pay 167 - - 550 - -
5110 Annual Leave Buy Back 396 - - - - -
5111 Vacation Buy Back 775 1,000 1,000 885 1,000 1,000
5112 Sick Leave Buy Back 628 1,000 1,000 844 1,000 1,000
5113 Vacation Leave Pay 9,174 - - 3,982 - -
5114 Compensation Pay - - - - - -
5115 Annual Leave - - - - - -
5121 PERS Retirement 17,595 18,000 18,000 18,937 17,600 18,000
5122 Social Security 6,070 5,700 5,700 6,214 5,700 5,700
5126 State Disability (SDI)789 800 800 789 900 800
5127 Deferred Compensation - - - - - -
5131 Health Insurance 13,487 11,200 11,200 11,400 17,600 11,200
5132 Dental Insurance 1,095 1,100 1,100 1,100 1,100 1,100
5133 Vision Insurance 247 200 200 200 300 200
5134 Life Insurance 119 200 200 150 200 200
5135 Long Term Disability Insurance - - - - - -
5136 Retiree Medical Insurance 300 3,600 3,600
5141 Workers Compensation 3,413 3,050 3,050 3,050 3,100 3,200
5144 Car Allowance - - - - - -
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 179
WATER EXPENSE DETAIL
FUND: 640 WATER FUND
ACTIVITY: 4710 WATER ADMINISTRATION
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS (continued)
5147 Employee Assistance Program 30$ 100$ 100$ 100$ 30$ 100$
5148 Boot Allowance 141 150 150 142 150 150
5151 Cell Phone Allowance 542 540 540 540 540 540
Total 126,361 117,515 117,515 123,383 128,995 125,165
SERVICES & SUPPLIES
5201 Office Expense 3,742 3,500 3,500 3,500 3,500 3,500
5208 Postage/Mailing 22,838 20,000 20,000 18,000 20,000 20,000
5301 Advertising - 600 600 - 600 600
5303 Contractual Services 139,988 116,012 155,889 155,000 166,600 126,600
5306 Printing Services 951 - - - 500 500
5310 Water Treatment Services 9,393 20,000 20,000 20,000 15,000 15,000
5315 Pre-Employment Physicals 225 200 200 200 200 200
5316 Job Recruitment Expense - - - - - -
5403 Telephone 778 800 800 800 600 600
5501 Travel/Conference/Training 45 2,000 2,000 - 2,000 2,000
5503 Memberships & Subscriptions 372 1,100 1,100 500 1,000 1,000
5555 Bank Charges 49,713 39,750 39,750 57,500 57,800 57,800
5575 Insurance Claims/Settlements 9,009 25,000 25,000 25,000 25,000 25,000
5578 Insurance-Underground Tanks 616 400 400 600 600 600
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 180
FUND: 640 WATER FUND
ACTIVITY: 4710 WATER ADMINISTRATION
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES (continued)
5602 Maintenance-Office Equipment 793$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$
Total 238,463 230,362 270,239 282,100 294,400 254,400
DEBT SERVICE
5803 Lease Purchase Payments 940 - - - 21,810 21,810
5805 Real Property Purchase - - - - - -
Total 940 - - - 21,810 21,810
TRANSFERS
5901 Personnel Transfers 578,110 816,300 816,300 816,300 816,300 816,300
5902 Operating Transfers 231,000 199,200 199,200 199,200 199,200 199,200
5903 Cost Allocation Transfers 359,004 314,900 314,900 314,900 314,900 314,900
5904 Transfers out - CIP Fund 273,072 787,861 787,861 587,861 949,600 339,100
5906 Transfers Out - USDA City Hall Loan 8,595 8,800 8,800 8,800 8,800 8,800
59XX Transfers Out - Neutralization Fund - 200,000 200,000 200,000 200,000
59XX Transfers Out - Lopez Fund - 2,699,600 2,699,600 2,800,500 3,561,600 3,561,600
Total 1,449,781 4,826,661 5,026,661 4,927,561 6,050,400 5,439,900
Grand Total 1,815,545$ 5,174,538$ 5,414,415$ 5,333,044$ 6,495,605$ 5,841,275$
BIENNIAL BUDGET
WATER EXPENSE DETAIL
FISCAL YEAR 2014-15
Item 11.a. - Page 181
WATER EXPENSE DETAIL
FUND: 640 WATER FUND
ACTIVITY: 4711 WATER PRODUCTION
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS
5101 Salaries-Full Time 50,468$ 58,600$ 58,600$ 48,640$ 57,800$ 58,600$
5105 Salaries-Overtime 442 2,000 2,000 700 2,000 2,000
5108 Holiday Pay 2,815 - - 2,800 - -
5109 Sick Leave Pay 1,925 - - 1,700 - -
5111 Vacation Buy Back 674 700 700 100 - 700
5112 Sick Leave Buy Back 260 300 300 - - 300
5113 Vacation Leave Pay 2,269 - - 3,500 - -
5114 Compensation Pay 3,111 - - 1,500 - -
5121 PERS Retirement 14,093 14,400 14,400 14,791 14,000 14,400
5122 Social Security 4,802 4,600 4,600 4,711 4,600 4,600
5126 State Disability (SDI)628 600 600 596 700 600
5131 Health Insurance 15,215 14,600 14,600 14,820 17,600 14,600
5132 Dental Insurance 1,095 1,100 1,100 1,143 1,100 1,100
5133 Vision Insurance 309 300 300 300 300 300
5134 Life Insurance 119 200 200 150 200 200
5136 Retiree Medical Insurance - 3,600 3,600
5141 Workers Compensation 2,718 2,450 2,450 2,450 2,400 2,500
5143 Uniform Allowance 193 - - 168 250 -
5147 Employee Assistance Program 30 100 100 100 30 100
5148 Boot Allowance 140 150 150 146 150 150
5151 Cell Phone Allowance 542 540 540 540 540 540
Total 101,848 100,640 100,640 98,855 105,270 104,290
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 182
WATER EXPENSE DETAIL
FUND: 640 WATER FUND
ACTIVITY: 4711 WATER PRODUCTION
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5272 Protective/Safety Clothing -$ -$ -$ -$ -$ -$
5303 Contractual Services 152,355 102,000 102,000 2,000 5,000 5,000
5402 Power 43,435 100,000 100,000 35,000 50,000 100,000
5603 Maintenance-Machinery & Equip 4,165 20,000 20,000 15,000 20,000 20,000
Total 199,955 222,000 222,000 52,000 75,000 125,000
Grand Total 301,803$ 322,640$ 322,640$ 150,855$ 180,270$ 229,290$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 183
WATER EXPENSE DETAIL
FUND: 640 WATER FUND
ACTIVITY: 4712 WATER DISTRIBUTION
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS
5101 Salaries-Full Time 152,813$ 172,600$ 172,600$ 151,220$ 209,200$ 213,800$
5103 Salaries-Temporary Part Time 7,457 6,500 6,500 7,600 6,100 6,500
5105 Salaries-Overtime 5,692 5,000 5,000 5,000 5,000 5,000
5107 Stand-by Pay 9,128 9,000 9,000 9,000 9,000 9,000
5108 Holiday Pay 8,484 - - 8,150 - -
5109 Sick Leave Pay 5,352 - - 3,700 - -
5111 Vacation Buy Back 674 1,500 1,500 - 1,500 1,500
5112 Sick Leave Buy Back 646 1,500 1,500 608 1,500 1,500
5113 Vacation Leave Pay 11,236 - - 11,700 - -
5114 Compensation Pay 810 - - 450 - -
5121 PERS Retirement 41,566 42,400 42,400 43,784 44,400 45,900
5122 Social Security 15,065 13,500 13,500 15,080 16,200 16,700
5123 PARS-Retirement 112 100 100 150 100 100
5126 State Disability (SDI)1,955 1,800 1,800 1,800 2,500 2,200
5131 Health Insurance 45,645 43,700 43,700 42,400 58,100 60,300
5132 Dental Insurance 3,284 3,300 3,300 3,300 4,400 4,500
5133 Vision Insurance 929 900 900 900 1,200 1,300
5134 Life Insurance 358 400 400 400 600 600
5136 Retiree Medical Insurance 10,020 12,000 12,000 12,000 22,800 22,800
5141 Workers Compensation 8,308 7,500 7,500 7,470 7,900 8,200
5142 Unemployment Insurance - - - - - -
5143 Uniform Allowance 934 1,050 1,050 1,050 800 1,050
BIENNIAL BUDGETFISCAL YEAR 2014-15
Item 11.a. - Page 184
WATER EXPENSE DETAIL
FUND: 640 WATER FUND
ACTIVITY: 4712 WATER DISTRIBUTION
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS (continued)
5147 Employee Assistance Program 89$ 200$ 200$ 200$ 110$ 200$
5148 Boot Allowance 448 450 450 450 450 450
5151 Cell Phone Allowance - 540 540 540 - 540
Total 331,005 323,940 323,940 326,952 391,860 402,140
SERVICES & SUPPLIES
5207 Water Meters 35,884 35,000 35,000 35,000 35,000 35,000
5255 Special Dept. Supplies 2,375 4,000 4,000 4,000 4,000 4,000
5272 Protective/Safety Clothing - - - - - -
5273 Small Tools 1,617 2,500 2,500 2,500 2,500 2,500
5274 Chemicals 10,265 24,000 24,000 10,000 24,000 24,000
5303 Contractual Services 10,218 20,000 19,000 6,000 20,000 20,000
5315 Pre-Employment Physicals 510 300 300 300 300 300
5402 Power 55,367 60,000 60,000 60,000 60,000 60,000
5501 Travel/Conference/Training 1,538 3,000 3,000 3,000 3,000 3,000
5552 Rent-Equipment 402 1,000 1,000 500 1,000 1,000
5601 Maintenance-Vehicles 6,839 7,000 7,000 7,000 12,000 12,000
5603 Maintenance-Machinery & Equipment 5,833 6,000 6,000 5,000 6,000 6,000
5604 Maintenance-Buildings 1,349 2,000 2,000 2,000 2,000 2,000
5608 Gas & Oil 17,317 16,000 16,000 15,000 20,000 20,000
5609 Maintenance-Reservoirs 5,005 5,000 5,000 3,000 5,000 5,000
5610 Maintenance-Wells/Lines/Pumps 45,075 69,700 69,700 65,000 50,000 55,000
BIENNIAL BUDGETFISCAL YEAR 2014-15
Item 11.a. - Page 185
WATER EXPENSE DETAIL
FUND: 640 WATER FUND
ACTIVITY: 4712 WATER DISTRIBUTION
2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES (continued)
5611 Maintenance-Meters 5,291$ 4,000$ 4,000$ 4,000$ 6,000$ 6,000$
5612 Lopez Maintenance & Operation 856,157 - - - - -
Total 1,061,042 259,500 258,500 222,300 250,800 255,800
TRANSFERS
5910 Transfers Out - General Fund 2,000
Total - - 2,000 - - -
OPERATING EQUIPMENT
6201 Machinery & Equipment - 37,400 37,400 37,400 27,500 4,000
Total - 37,400 37,400 37,400 27,500 4,000
OTHER EXPENSES
6997 Bad Debt Expense 399 - - - - -
6999 Depreciation 244,917 - - - - -
Total 245,316 - - - - -
Grand Total 1,637,363$ 620,840$ 621,840$ 586,652$ 670,160$ 661,940$
BIENNIAL BUDGETFISCAL YEAR 2014-15
Item 11.a. - Page 186
CITY OF ARROYO GRANDE
ENTERPRISE FUNDS
Lopez Fund
Fund Summary, Revenues & Expenditures
Biennial Budget FY 2015-16 & 2016-17
Item 11.a. - Page 187
LOPEZ FUND SUMMARY
FUND: 641 LOPEZ
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 3,086,755$ 2,787,500$ 2,189,814$ 2,189,814$ 2,189,814$ 1,428,714$ 1,428,714$
Revenues:
Revenues 2,259,571 1,981,351 8,500 - - - -
Transfers In - - 2,699,600 2,699,600 2,800,500 3,561,600 3,561,600
Total Revenues 2,259,571 1,981,351 2,708,100 2,699,600 2,800,500 3,561,600 3,561,600
Expenses:
Salaries and Benefits - - - - - - -
Current Expenses 2,215,526 2,271,237 3,254,400 3,254,400 3,254,400 3,254,400 3,254,400
Debt Service - - - - - - -
Capital Outlay - - - - - - -
Transfers Out 343,300 307,800 307,200 307,200 307,200 307,200 307,200
Total Expenditures 2,558,826 2,579,037 3,561,600 3,561,600 3,561,600 3,561,600 3,561,600
Revenues over/(under) Expenses (299,255) (597,686) (853,500) (862,000) (761,100) - -
Ending Fund Balance 2,787,500$ 2,189,814$ 1,336,314$ 1,327,814$ 1,428,714$ 1,428,714$ 1,428,714$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 188
LOPEZ FUND SUMMARY
FUND: 641 LOPEZ
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Components of Fund Balance
Cash 1,275,145$ 1,861,044$ 1,336,314$ 1,327,814$ 1,428,714$ 1,428,714$ 1,428,714$
Fixed assets & current assets 1,512,355 328,770 - - - - -
Current & long term liabilities - - - - - - -
Ending Fund Balance 2,787,500$ 2,189,814$ 1,336,314$ 1,327,814$ 1,428,714$ 1,428,714$ 1,428,714$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 189
LOPEZ REVENUE DETAIL
FUND: 641 LOPEZ
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 7,363$ 7,652$ 8,500$ -$ -$ -$ -$
Total 7,363 7,652 8,500 - - - -
CHARGES FOR CURRENT SERVICES
4751 Utility Billings 2,230,772 1,955,579 - - - - -
4765 UB late payment penalty 21,436 18,120 - - - - -
Total 2,252,208 1,973,699 - - - - -
TRANSFERS
4940 Transfers In - Water Fund 2,699,600 2,699,600 2,800,500 3,561,600 3,561,600
Total - - 2,699,600 2,699,600 2,800,500 3,561,600 3,561,600
Grand Total 2,259,571$ 1,981,351$ 2,708,100$ 2,699,600$ 2,800,500$ 3,561,600$ 3,561,600$
FISCAL YEAR 2014-15 BIENNIAL BUDGET
Item 11.a. - Page 190
LOPEZ EXPENSE DETAIL
FUND: 641 LOPEZ
ACTIVITY: 4750 LOPEZ ADMINISTRATION
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
SERVICES & SUPPLIES
5612 Lopez Maintenance & Operation 2,208,946$ 2,271,500$ 3,254,400$ 3,254,400$ 3,254,400$ 3,254,400$ 3,254,400$
Total 2,208,946 2,271,500 3,254,400 3,254,400 3,254,400 3,254,400 3,254,400
TRANSFERS
5903 Cost Allocation Transfers 343,300 307,800 307,200 307,200 307,200 307,200 307,200
Total 343,300 307,800 307,200 307,200 307,200 307,200 307,200
OTHER EXPENSES
6997 Bad Debt Expense 6,580 (263) - - - - -
Total 6,580 (263) - - - - -
Grand Total 2,558,826$ 2,579,037$ 3,561,600$ 3,561,600$ 3,561,600$ 3,561,600$ 3,561,600$
BIENNIAL BUDGETFISCAL YEAR 2014-15
Item 11.a. - Page 191
Biennial Budget FY 2015-16 & 2016-17
CITY OF ARROYO GRANDE
ENTERPRISE FUNDS
Water Facility Fund
Fund Summary, Revenues & Expenditures
Item 11.a. - Page 192
WATER FACILITY FUND SUMMARY
FUND: 642 WATER FACILITY FUND
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
Beginning Fund Balance 724,319$ 778,554$ 820,643$ 820,643$ 820,643$ 820,643$ 638,343$
Revenues:
Revenues 54,763 42,089 23,500 23,500 58,500 55,000 60,000
Transfers In - - - - - - -
Total Revenues 54,763 42,089 23,500 23,500 58,500 55,000 60,000
Expenses:
Salaries and Benefits - - - - - - -
Current Expenses - - - - - - -
Capital Outlay - - - - - - -
Transfers Out 528 - 205,800 205,800 - 38,000 304,100
Total Expenditures 528 - 205,800 205,800 - 38,000 304,100
Revenues over/(under) Expenses 54,235 42,089 (182,300) (182,300) 58,500 17,000 (244,100)
Ending Fund Balance 778,554 820,643 638,343 638,343 879,143 837,643 394,243
Reserve for Carry-Over of CIP Transfers - - - - - - -
Available Fund Balance 778,554$ 820,643$ 638,343$ 638,343$ 879,143$ 837,643$ 394,243$
BIENNIAL BUDGETFISCAL YEAR 2014-15
Item 11.a. - Page 193
WATER FACILITY FUND REVENUE DETAIL
FUND: 642 WATER FACILITY FUND
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
USE OF MONEY
4301 Interest 2,935$ 4,240$ 3,500$ 3,500$ 6,000$ 5,000$ 5,000$
Total 2,935 4,240 3,500 3,500 6,000 5,000 5,000
CHARGES FOR CURRENT SERVICES
4760 Water Main Charges 5,468 - - - - - -
4761 Distribution Charges 46,360 37,849 20,000 20,000 52,500 50,000 55,000
Total 51,828 37,849 20,000 20,000 52,500 50,000 55,000
OTHER REVENUE
4807 Expense Recovery - - - - - - -
Total - - - - - - -
Grand Total 54,763$ 42,089$ 23,500$ 23,500$ 58,500$ 55,000$ 60,000$
BIENNIAL BUDGETFISCAL YEAR 2014-15
Item 11.a. - Page 194
WATER FACILITY FUND EXPENSE DETAIL
FUND: 642 WATER FACILITY FUND
ACTIVITY: 4610 CAPITAL TRANSFERS
2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET
BUDGET ANALYSIS
TRANSFERS
5904 Transfers out - CIP Fund 528$ -$ 205,800$ 205,800$ 38,000$ 304,100$
Total 528 - 205,800 205,800 - 38,000 304,100
Grand Total 528$ -$ 205,800$ 205,800$ -$ 38,000$ 304,100$
BIENNIAL BUDGETFISCAL YEAR 2014-15
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