CC 2015-05-26_08b Agreement for Traffic Control Services#- t MCOAPO ATED
it JIUILY M 1911
'IFOR %
MEMORANDUM
TO CITY COUNCIL
SUBJECT: CONSIDERATION OF AWARD OF CONTRACTOR SERVICES
AGREEMENT WITH STATEW]IDE SAFETY AND SIGNS INC. FOR
TRAFFIC CONTROL: SERVICES FOR THE PAULDING WALL
1
REHABILITATION PROJECT
RECOMMENDATION:
It is recommended the City Coiuincill aipprovei and!, authoriize the Mayor to execute a
Contractor Services Agreement with Statewide Safety and Signs Inc. for Traffiic Control
i
Services for the Paulding Wa,l�l Rehabilitation Project,
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES.-
$25i,000 is budgeted in FY 20,14-15 from the Sales Tax fund for the Paulding Wall
Improvement project. $5:0,0100 is propoised for allocation in the FY 20115-16i CIP
budget from thie Sales Tax fund, The cost for thiie full Implementation of the traffic
control; plan to coimple!tei the project Is $39,,627.0101.
BACKGROUND:
Paulding Wall Rehab illitation. Project
On East Branch Street near the intersection of Garden Street on the north side of the
roadway is a stone retaining wall. Thiis stone walil has gradually been degrading with
t4te.
Item 8.b. - Page 1
Photo of failing stoma r tanning wall
Item 8.b. - Page 2
Traffic Handling Plan
In order to provide for both transportation and work area need�s, a three phase traffic
handling plan was developed for different construction phases,
Phase One
Phase One of the Traffic Handling Plan is to pilace flaggers at both ends of the, work
area and only allow, one direction of travel at a time. This phase of the t�raff ic handling
is anticipated to requi�re two working days beginning at 8:15,AM and einding at 2:OOPM,
Display showing location of flaggers
Item 8.b. - Page 3
CITY COUNCIL
CONSIDERATION OF AWARD OF CONTRACTOR SERVICES AGGREEMENT
WITH STATEWIDE SAFETY AND SIGNS INC. FOR TRAFFIC CONTROL
SERVICES FOR THE PAULDING WALL REHABILITATION PROJECT
MAY 26, 2015
PAGE 4
Phase Two
Phase two of the Traffic Handling Plan will place a concrete barrier between the work
area occupied by the Five Cities Men's Club and roadway traffic and allow two -way
traffic. Each direction of vehicular traffic will have an 11 foot travel lane. This phase of
the traffic handling will be in place for approximately one month and the allowable
working hours will begin at 8:15 AM and end at 4:30 PM.
11' 11' 11'
-TEMPORARY
CENTERLINE
1'
EXISTING
RETAINING WALL
EXISTING
JARD RAIL
I \LIVIV VI_ I_AI.J IIIVV
STRIPING
SECTION B -B
STRIPING
Display shows cross section of Traffic Handling for Phase Two
Phase Three
Phase three of the Traffic Handling Plan is largely the same as phase two except for
the work area is slightly smaller. This smaller work area will allow for more buffer
space for vehicle travel lanes. This phase of the traffic handling will be in place for
approximately one month and the allowable working hours will begin at 8:15 AM and
end at 4:30 PM.
7' 11' 11
WB LANE 'I E8 LANE
WORK ZONE
2'
1'
II EXISTING
EXISTING �� GUARD RAIL
RETAINING WALL K —RAIL
TEMPORARY CENTERLINE REMOVE EXISTING
STRIPING TEMPORARY STRIPING
SECTION C -C
Display shows cross section of Traffic Handling for Phase Three
Item 8.b. - Page 4
CITY COUNCIL
CONSIDERATION OF AWARD OF CONTRACTOR SERVICES AGGREEMENT
WITH STATEWIDE SAFETY AND SIGNS INC. FOR TRAFFIC CONTROL
SERVICES FOR THE PAULDING WALL REHABILITATION PROJECT
MAY 26, 2015
PAGE 5
Alternate traffic control plans were discussed, including the closure of East Branch in
the construction zone during construction activities and the re- routing of traffic through
detour routes. Detour routes had the potential to reduce the cost for the
implementation of the traffic control plan by not requiring concrete "K- rails" to protect
the construction workers. The proposed detour routes included options for routing
traffic over Crown Hill to McKinnley to LePoint. This potential route presents numerous
traffic maneuvering challenges and neighborhood conflicts and is not recommended by
City staff. Other potential detour routes including Mason Street to LePoint to Tally Ho
to Highway 227 were also not recommended due to potential traffic issues.
Partnering
While the Five Cities Men's Club has obtained the necessary funding, materials and
labor to complete the actual physical improvements of the retaining wall, this level of
traffic handling was outside the Club's scope of work. The City has budgeted for
portions of this retaining wall rehabilitation work in the Capital Improvement Program.
Staff has solicited three proposals from traffic handling contractors and is
recommending a partnering approach. If approved by Council, the City will provide
traffic control services by contracting with Statewide Safety and Signs, Inc. This will
provide a safe construction work area for the Five Cities Men's Club, allowing the Club
to proceed with this work, at a cost lower than either entity could complete alone.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve staff recommendation;
• Approve staff recommendation with alternative traffic control measures;
• Do not approve recommendation; or
• Provide direction to staff.
ADVANTAGES:
Approving staffs recommendation will allow the Five Cities Men's Club to move
forward with the project providing necessary infrastructure improvements for a lesser
cost and a faster implementation than the City could complete alone.
DISADVANTAGES:
Approval of the recommendation will require expenditure of funding.
ENVIRONMENTAL REVIEW:
The project is categorically exempt pursuant to either /or §15301 (Class 1), §15302
(Class 2) and §15304 (Class 4) of the State CEQA Guidelines.
Item 8.b. - Page 5
CITY COUNCIL
CONSIDERATION OF AWARD OF CONTRACTOR SERVICES AGGREEMENT
WITH STATEWIDE SAFETY AND SIGNS INC. FOR TRAFFIC CONTROL
SERVICES FOR THE PAULDING WALL REHABILITATION PROJECT
MAY 26, 2016
PAGE 6
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, May 21, 2015. The Agenda
and staff report were posted on the City's website on Friday, May 22, 2015. No public
comments were received.
Attachment
1. Contractor Services Agreement
2. Project Conditions of Approval
3. Bid Evaluation Summary
Item 8.b. - Page 6
ATTACHMENT 1
THIS AGREEMENT, is made and effective as of May 27, 2015, between STATEWIDE
TRAFFIC SAFETY & SIGNS ("Contractor"), and the CITY OF ARROYO GRANDE, a
Municipal Corporation ("City"). In consideration of the mutual covenants and conditions
set forth herein, the parties agree as follows:
OM
This Agreement shall commence on May 27, 2015 and shall remain and continue
in effect until August 31, 2015, unless sooner terminated pursuant to the provisions of
this Agreement.
2. SERVICES
Contractor shall perform the tasks described and comply with all terms and
provisions set forth in Exhibit "A", attached hereto and incorporated herein by this
reference.
3. PERFORMANCE
Contractor shall at all times faithfully, competently and to the best of his/her
ability, experience and talent, perform all tasks described herein. Contractor shall
employ, at a minimum generally accepted standards and practices utilized by persons
engaged in providing similar services as are required of Contractor hereunder in
meeting its obligations under this Agreement.
4. AGREEMENT ADMINISTRATION
City's Public Works Director shall represent City in all matters pertaining to the
administration of this Agreement. Don Nicholas shall represent Contractor in all matters
pertaining to the administration of this Agreement.
5. PAYMENT
7
RZ19 to] gavial arl III
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE
(a) The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Contractor at
least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall
immediately cease all work under this Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
I �*
Item 8.b. - Page 7
(b) In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Contractor the actual value of the work performed up to the time of
termination, provided that the work performed is of value to the City. Upon termination
of the Agreement pursuant to this Section, the Contractor will submit an invoice to the
City pursuant to Section 5.
7. TERMINATION ON OCCURRENCE OF STATED EVENTS
This Agreement shall terminate automatically on the occurrence of any of t
following events: I
(a) Bankruptcy or insolvency of any party;
(b) Sale of Contractor's business; or
(c) Assignment of this Agreement by Contractor without the consent of City.
(d) End of the Agreement term specified in Section 1.
(a) The Contractor's failure to comply with the provisions of this Agreement
shall constitute a default. In the event that Contractor is in default for cause under the
terms of this Agreement, City shall have no obligation or duty to continue compensating
Contractor for any work performed after the date of default and can terminate this
Agreement immediately by written notice to the Contractor. If such failure by the
Contractor to make progress in the performance of work hereunder arises out of causes
beyond the Contractor's control, and without fault or negligence of the Contractor, it
shall not be considered a default.
(b) If the City Manager or his/her delegate determines that the Contractor is in
default in the performance of any of the terms or conditions of this Agreement, he/she
shall cause to be served upon the Contractor a written notice of the default. The
Contractor shall have ten (10) days after service upon it of said notice in which to cure
the default by rendering a satisfactory performance. In the event that the Contractor
fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement to terminate this Agreement
without further notice and without prejudice to any other remedy to which it may be
entitled at law, in equity or under this Agreement.
(a) Procure all permits and licenses, pay all charges and fees, and give all
notices which may be necessary and incidental to the due and lawful prosecution of the
services to be performed by Contractor under this Agreement;
(b) Keep itself fully informed of all existing and proposed federal, state arm
local laws,' ordinances, regulations, orders, and decrees which may affect tho
engaged or employed under this Agreement, any materials used in Contractorl
Item 8.b. - Page 8
performance under this Agreement, or the conduct of the services under this
Agreement;
(c) At all times observe and comply with, and cause all of its employees to
observe and comply with all of said laws, ordinances, regulations, orders, and decrees
mentioned above;
(d) Immediately report to the City's Contract Manager in writing an
-fiscrepancy or inconsistency it discovers in said laws, ordinances, regulations, order
and decrees mentioned above in relation to any p l lans, drawings, specifications,
provisions of this Agreement.
(e) The City, and its officers, agents and employees, shall not be liable at law
or in equity occasioned by failure of the Contractor to comply with this Section.
(a) Contractor shall maintain complete and accurate records with respect to
sales, costs, expenses, receipts, and other such information required by City that relate
to the performance of services under this Agreement. Contractor shall maintain
adequate records of services provided in sufficient detail to permit an evaluation of
services. All such records shall be maintained in accordance with generally accepted
accounting principles and shall be clearly identified and readily accessible. Contractor
shall provide free access to the representatives of City or its designees at reasonable
times to such books and records; shall give City the right to examine and audit said
books and records; shall permit City to make transcripts therefrom as necessary; and
shall allow inspection of all work, data, documents, proceedings, and activities related to
this Agreement. Such records, together with supporting documents, shall be maintained
for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this
Agreement, all original documents, designs, drawings, maps, models, computer files,
surveys, notes, and other documents prepared in the course of providing the services to
be performed pursuant to this Agreement shall become the sole property of the City and
may be used, reused, or otherwise disposed of by the City without the permission of the
Contractor. With respect to computer files, Contractor shall make available to the City,
at the Contractor's office and upon reasonable written request by the City, the
necessary computer software and hardware for purposes of accessing, compiling,
transferring, and printing computer files.
11. INDEMNIFICATION
(a) Indemnification for Professional Liability. When the law establishes a
professional standard of care for Contractor's Services, to the fullest extent permitted by
law, Contractor shall indemnify, protect, defend and hold harmless City and any and all
of its officials, employees and agents ("Indemnified Parties") from and against any and
Page 3
Item 8.b. - Page 9
all losses, liabilities, damages, costs and expenses, including attorney's fees and costs
to the extent same are caused in whole or in part by any negligent or wrongful act, error
or omission of Contractor, its officers, agents, employees or subContractors (or any
entity or individual that Contractor shall bear the legal liability thereof) in the
performance of professional services under this agreement.
(b) Indemnification for Other Than Professional Liability. Other than in the
performance of professional services and to the full extent permitted by law, Contractor
shall indemnify, defend and hold harmless City, and any and all of its employees,
officials and agents from and against any liability (including liability for claims, suits,
actions, arbitration proceedings, administrative proceedings, regulatory proceedings,
losses, expenses or costs of any kind, whether actual, alleged or threatened, including
attorneys fees and costs, court costs, interest, defense costs, and expert witness fees),
where the same arise out of, are a consequence of, or are in any way attributable to, in
whole or in part, the performance of this Agreement by Contractor or by any individual
or entity for which Contractor is legally liable, including but not limited to officers, agents,
employees or subContractors of Contractor.
(c) General Indemnification Provisions. Contractor agrees to obtain executed
indemnity agreements with provisions identical to those set forth here in this section
from each and every subContractor or any other person or entity involved by, for, with or
on behalf of Contractor in the performance of this agreement. In the event Contractor
fails to obtain such indemnity obligations from others as required here, Contractor
agrees to be fully responsible according to the terms of this section. Failure of City to
monitor compliance with these requirements imposes no additional obligations on City
and will in no way act as a waiver of any rights hereunder. This obligation to indemnify
and defend City as set forth here is binding on the successors, assigns or heirs of
Contractor and shall survive the termination of this agreement or this section.
(d) Indemnity Provisions for Contracts Related to Construction. Without
affecting the rights of City under any provision of this Agreement, Contractor shall not
be required to indemnify and hold harmless City for liability attributable to the active
negligence of City, provided such active negligence is determined by agreement
between the parties or by the findings of a court of competent jurisdiction. In instances
where City is shown to have been actively negligent and where City's active negligence
accounts for only a percentage of the liability involved, the obligation of Contractor will
be for that entire portion or percentage of liability not attributable to the active
negligence of City.
12. INSURANCE
Contractor shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit "C" attached hereto and
incorporated herein as though set forth in full.
13. INDEPENDENT CONTRACTOR
Page 4
Item 8.b. - Page 10
(a) Contractor is and shall at all times remain as to the City a wholly independent
Contractor. The personnel performing the services under this Agreement on behalf of
Contractor shall at all times be under Contractor's exclusive direction and control.
Neither City nor any of its officers, employees, or agents shall have control over the
conduct of Contractor or any of Contractor's officers, employees, or agents, except as
set forth in this Agreement. Contractor shall not at any time or in any manner represent
that it or any of its officers, employees, or agents are in any manner officers,
employees, or agents of the City. Contractor shall not incur or have the power to incur
any debt, obligation, or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Contractor in connection with
performance of this Agreement. Except for the fees paid to Contractor as provided in
the Agreement, City shall not pay salaries, wages, or other compensation to Contractor
for performing services hereunder for City. City shall not be liable for compensation or
indemnification to Contractor for injury or sickness arising out of performing services
hereunder.
14. UNDUE INFLUENCE
Contractor declares and warrants that no undue influence or pressure was or is
used against or in concert with any officer or employee of the City of Arroyo Grande in
connection with the award, terms or implementation of this Agreement, including any
method of coercion, confidential financial arrangement, or financial inducement. No
officer or employee of the City of Arroyo Grande will receive compensation, directly or
indirectly, from Contractor, or from any officer, employee or agent of Contractor, in
connection with the award of this Agreement or any work to be conducted as a result of
this Agreement. Violation of this Section shall be a material breach of this Agreement
entitling the City to any and all remedies at law or in equity.
15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the project
during his /her tenure or for one year thereafter, shall have any interest, direct or indirect,
in any agreement or sub - agreement, or the proceeds thereof, for work to be performed
in connection with the project performed under this Agreement.
16. RELEASE OF INFORMATION /CONFLICTS OF INTEREST
(a) All information gained by Contractor in performance of this Agreement shall
be considered confidential and shall not be released by Contractor without City's prior
written authorization. Contractor, its officers, employees, agents, or subContractors,
shall not without written authorization from the City Manager or unless requested by the
City Attorney, voluntarily provide declarations, letters of support, testimony at
depositions, response to interrogatories, or other information concerning the work
Page 5
Item 8.b. - Page 11
performed under this Agreement or relating to any project or property located within the
City. Response to a subpoena or court order shall not be considered "voluntary"
provided Contractor gives City notice of such court order or subpoena.
(b) Contractor shall promptly notify City should Contractor, its officers,
employees, agents, or subContractors be served with any summons, complaint,
subpoena, notice of deposition, request for documents, interrogatories, request for
admissions, or other discovery request, court order, or subpoena from any person or
party regarding this Agreement and the work performed thereunder or with respect to
any project or property located within the City. City retains the right, but has no
obligation, to represent Contractor and /or be present at any deposition, hearing, or
similar proceeding. Contractor agrees to cooperate fully with City and to provide the
opportunity to review any response to discovery requests provided by Contractor.
However, City's right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
17. NOTICES
Any notice which either party may desire to give to the other party under this
Agreement must be in writing and may be given either by (i) personal service, (ii)
delivery by a reputable document delivery service, such as but not limited to, Federal
Express, which provides a receipt showing date and time of delivery, or (iii) mailing in
the United States Mail, certified mail, postage prepaid, return receipt requested,
addressed to the address of the party as set forth below or at any other address as that
party may later designate by notice:
To City: City of Arroyo Grande
Geoff English
300 E. Branch Street
Arroyo Grande, CA 93420
To Contractor: Don Nicholas
Statewide Traffic Safety & Signs
522 Lindon Lane
Nipomo, CA 93444
18. ASSIGNMENT
The Contractor shall not assign the performance of this Agreement, nor any part
thereof, without the prior written consent of the City.
19. GOVERNING LAW
The City and Contractor understand and agree that the laws of the State of
California shall govern the rights, obligations, duties, and liabilities of the parties to this
Agreement and also govern the interpretation of this Agreement. Any litigation
Page 6
Item 8.b. - Page 12
concerning this Agreement shall take place in the superior or federal district court wi
jurisdiction over the City of Arroyo Grande. I
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to
the obligations of the parties described in this Agreement. All prior or contemporaneous
agreements, understandings, representations, and statements, or written, are merged
into this Agreement and shall be of no further force or effect. Each party is entering into
this Agreement based solely upon the representations set forth herein and upon each
party's own independent investigation of any and all facts such party deems material.
21. TIME
City and Contractor agree that time is of the essence in this Agreement.
Contractor is bound by the contents of the City's Request for Proposal, Exhibit
"ID", attached hereto and incorporated herein by this reference, and the contents of the
proposal submitted by the Contractor, Exhibit "E", attached hereto and incorporated
herein by this reference. In the event of conflict, the requirements of City's Request for
Proposals and this Agreement shall take precedence over those contained in the
Consultant's proposals.
QC +01 ZNI i ZA I IS& "L'
The parties agree that each has had an opportunity to have their counsel review
this Agreement and that any rule of construction to the effect that ambiguities are to be
resolved against the drafting party shall not apply in the interpretation of this Agreement
or any amendments or exhibits thereto. The captions of the sections are for
convenience and reference only, and are not intended to be construed to define or limit
the provisions to which they relate.
24. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with
the mutual written consent of all of the parties to this Agreement,
25. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Contractor
warrants and represents that he/she has the authority to execute this Agreement on
behalf of the Contractor and has the authority to bind Contractor to the performance of
its obligations hereunder.
Page 7
Item 8.b. - Page 13
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF ARROYO GRANDE CONTRACTOR
By:
Jim Hill, Mayor Don Nicholas
Its:
Attest: (Title)
Kelly Wetmore, City Clerk
Approved As To Form:
Heather Whitham, City Attorney
Page 8
Item 8.b. - Page 14
W��
The Paulding Middle School retaining wall replacement work will occur in four phases.
The first phase of the project will be public notification which will require two changeable
message signs placed one week prior to the construction. The second phase of the
work Will be demolition of the wall followed by retaining wall construction and then
followed by a rock facing.
• Traffic Handling Plan 1 will be used for the demolition work.
• Traffic Handling Plan 2 will be used for the retaining wall construction.
• Traffic Handling Plan 3 will be used for the rock facing work.
The Contractor is responsible to furnish and implement the traffic handling plans per the
schedule and plans included in the bid documents. The Contractor is responsible for all
traffic handling including mobilization, equipment, personnel, maintenance, and removal
once complete.
Item 8.b. - Page 15
EXHIBIT B
PAYMENT SCHEDULE
Item
Item
Unit of
Quantity
Unit Cost
Bid
Number
Measure
Amount
1
Public Notification
Calendar Day
7
114.29
800.00
2
Traffic Handling
Days
2
2560.00
4,550.00
Plan 1
3
Setup Traffic
LS
1
23,450.00
23,450.00
Handling Plan 2
4
Traffic Handling
Calendar Day
20
40.80
816.00
Plan 2 Daily Cost
5
Setup Traffic
LS
1
8,787.00
8,787.00
Handling Plan 3
6
Traffic Handling
Calendar Day
30
61.20
1,224.00
Plan 3 Daily Cost
Total Cost: $39,627.00
Page 10
Item 8.b. - Page 16
EXHIBIT C
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Contractor will
maintain insurance in conformance with the requirements set forth below. Contractor
will use existing coverage to comply with these requirements. If that existing coverage
does not meet the requirements set forth here,, Contractor agrees to amend,
supplement or endorse the existing coverage to do so. Contractor acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum
amount of coverage required. Any insurance proceeds available to City in excess of the
limits and coverage required in this agreement and which is applicable to a given loss,
will be available to City.
Contractor shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy from CG 00 01 or the exact equivalent. Defense costs must be
paid in addition to limits. There shall be no cross liability exclusion for claims or suits by
one insured against another. Limits are subject to review but in no event less than
$1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no
event to be less than $1,000,000 per accident. If Contractor owns no vehicles, this
requirement may be satisfied by a non -owned auto endorsement to the general liability
policy described above. If Contractor or Contractor's employees will use personal autos
in any way on this project, Contractor shall provide evidence of personal auto liability
coverage for each such person.
Workers Compensation on a state - approved policy form providing statutory benefits as
required by law with employer's liability limits no less than $1,000,000 per accident or
disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements, shall provide coverage at least as broad as specified for the underlying
coverages. Any such coverage provided under an umbrella liability policy shall include a
drop down provision providing primary coverage above a maximum $25,000 self -
insured retention for liability not covered by primary but covered by the umbrella.
Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in
addition to policy limits. Policy shall contain a provision obligating insurer at the time
insured's liability is determined, not requiring actual payment by the insured first. There
shall be no cross liability exclusion precluding coverage for claims or suits by one
insured against another. Coverage shall be applicable to City for injury to employees of
Page 11
Item 8.b. - Page 17
Contractor, subContractors or others involved in the Work. The scope of coverage
provided is subject to approval of City following receipt of proof of insurance as required
herein. Limits are subject to review but in no event less than $1,000,000 per
ticcurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designated to protect against acts, errors or
omissions of the Contractor and "Covered Professional Services" as designated in the
policy must specifically include work performed under this agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay
on behalf of the insured and must include a provision establishing the insurer's duty to
defend. The policy retroactive date shall be on or before the effective date of this
agreement.
Insurance procured pursuant to these requirements shall be written by insurer that are
admitted carriers in the state California and with an A.M. Bests rating of A- or better and
a minimum financial size V11.
General conditions pertaining to provision of insurance coverage by Contractor.
Contractor and City agree to the following with respect to insurance provided by
Contractor:
1. Contractor agrees to have its insurer endorse the third party general
liability coverage required herein to include as additional insureds City, its officials
employees and agents, using standard ISO endorsement No. CG 2010 with an edition
prior to 1992. Contractor also agrees to require all Contractors, and subContractors to
do likewise.
2. No liability insurance coverage provided to comply with this Agreement
shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of
subrogation prior to a loss. Contractor agrees to waive subrogation rights against City
regardless of the applicability of any insurance proceeds, and to require all Contractors
and subContractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available
applicable to this agreement are intended to apply to the full extent of the policie
Nothing contained in this Agreement or any other agreement relating to the City or i
I
operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not been first
submitted to City and approved of in writing.
Page 12
Item 8.b. - Page 18
6. All coverage types and limits required are subject to approval, modification
and additional requirements by the City, as the need arises. Contractor shall not make
any reductions in scope of coverage (e.g. elimination of contractual liability or reduction
of discovery period) that may affect City's protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of
certificates of insurance evidencing all of the coverages required and an additional
insured endorsement to Contractor's general liability policy, shall be delivered to City at
or prior to the execution of this Agreement. In the event such proof of any insurance is
not delivered as required, or in the event such insurance is canceled at any time and no
replacement coverage is provided, City has the right, but not the duty, to obtain any
insurance it deems necessary to protect its interests under this or any other agreement
and to pay the premium. Any premium so paid by City shall be charged to and promptly
paid by Contractor or deducted from sums due Contractor, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to
City of any cancellation of coverage. Contractor agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the insurer to
mail written notice of cancellation imposes no obligation, or that any party will
"endeavor" (as opposed to being required) to comply with the requirements of the
certificate.
9. It is acknowledged by the parties of this agreement that all insurance
coverage required to be provided by Contractor or any subContractor, is intended to
apply first and on a primary, noncontributing basis in relation to any other insurance or
self insurance available to City.
10. Contractor agrees to ensure that subContractors, and any other party
involved with the project who is brought onto or involved in the project by Contractor,
provide the same minimum insurance coverage required of Contractor. Contractor
agrees to monitor and review all such coverage and assumes all responsibility for
ensuring that such coverage is provided in conformity with the requirements of this
section. Contractor agrees that upon request, all agreements with subContractors and
others engaged in the project will be submitted to City for review.
11. Contractor agrees not to self-insure or to use any self-insured retentions
or deductibles on any portion of the insurance required herein and further agrees that it
will not allow any Contractor, subContractor, Architect, Engineer or other entity or
person in any way involved in the performance of work on the project contemplated by
this agreement to self-insure its obligations to City. If Contractor's existing coverage
includes a deductible or self-insured retention, the deductible or self-insured retention
must be declared to -the City. At the time the City shall review options with the
Contractor, which may include reduction or elimination of the deductible or self-insured
retention, substitution of other coverage, or other solutions.
Page 13
Item 8.b. - Page 19
12. The City reserves the right at any time during the term of the contract to
change the amounts and types of insurance required by giving the Contractor ninety
(90) days advance written notice of such change. If such change results in substantial
additional cost to the Contractor, the City will negotiate additional compensation
proportional to the increase benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any steps
that can be deemed to be in furtherance of or towards performance of this Agreement.
,14. Contractor acknowledges and agrees that any actual or alleged failure on
the part of City to inform Contractor of non - compliance with any insurance requirements
in no way imposes any additional obligations on City nor does it waive any rights
hereunder in this or any other regard.
15. Contractor will renew the required coverage annually as long as City, or its
employees or agents face an exposure from operations of any type pursuant to this
agreement. This obligation applies whether or not the agreement is canceled or
terminated for any reason. Termination of this obligation is not effective until City
executes a written statement ,to that effect.
16. Contractor shall provide proof that policies of insurance required herein
expiring during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been
ordered shall be submitted prior to expiration. A coverage binder or letter from
Contractor's insurance agent to this effect is acceptable. A certificate of insurance
and /or additional insured endorsement as required in these specifications applicable to
the renewing or new coverage must be provided to City within five days of the expiration
of the coverages.
17. The provisions of any workers' compensation or similar act will not limit
the obligations of Contractor under this agreement. Contractor expressly agrees not to
use any statutory immunity defenses under such laws with respect to City, its
employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this
section are not intended as limitations on coverage, limits or other requirements nor as
a waiver of any coverage normally provided by any given policy. Specific reference to a
given coverage feature is for purposes of clarification only as it pertains to a given issue,
and is not intended by any party or insured to be limiting or all- inclusive.
19. These insurance requirements are intended to be separate and distinct
from any other provision in this agreement and are intended by the parties here to be
interpreted as such.
Page 14
Item 8.b. - Page 20
20. The requirements in this Section supersede all other sections and
provisions of this Agreement to the extent that any other section or provision conflicts
with or impairs the provisions of this Section.
21. Contractor agrees to be responsible for ensuring that no contract used by
any party involved in any way with the project reserves the right to charge City or
Contractor for the cost of additional insurance coverage required by this agreement.
Any such provisions are to be deleted with reference to City. It is not the intent of City to
reimburse any third party for the cost of complying with these requirements. There shall
be no recourse against City for payment of premiums or other amounts with respect
thereto.
22. Contractor agrees to provide immediate notice to City of any claim or loss
against Contractor arising out of the work performed under this agreement. City
assumes no obligation or liability by such notice, but has the right (but not the duty) to
monitor the handling of any such claim or claims if they are likely to involve City.
Page 15
Item 8.b. - Page 21
■ R IM
CITY'S REQUEST FOR PROPOSAL
Page 16
Item 8.b. - Page 22
O) YO) GiHIA NME
;60
��"+Y�e� 4 y - is : � \r..� 1� .,r.�s . - .'s' , +,rl•� t+ Jr y r��
11 yt YQ _'AN i _1
�� M1 � �•,^�,�`'- G � t�� '# �-'+� � ''.e's'n' . � ` -' '�`�+ � s 3 �`k„' ^ .µ f"4'+ yfi.. • �` _ ,;°.kC' ;�r "l. y.
I;
CITY OF
®� CITY OF
AR-Roff(O-) GRANDE
1e CALIF1 OR^NIA ��,, CALIFORNIA
The City is requesting bids to furnish and implement the traffic handling plans per the attached
schedule and plans. This bid should include all costs for traffic handling including mobilization,
equipment, personnel, maintenance, and removal once complete.
Itemized Cost
Please provide the following itemized bid breakdown:
Item
Item
Unit of Measure
Quantity
Unit Cost
Bid Amount
Number
1
Public Notification
Calendar Day
7
2
Traffic Handling Plan
Days
y
2
1
3
Setup Traffic
LS
1
Handling Plan 2
4
Traffic Handling Plan
Calendar Day
20
2 Daily Cost
5
Setup Traffic
LS
1
Handling Plan 3
6
Traffic Handling Plan
Calendar Day
30
3 Daily Cost
Attachments:
1. Project Schedule
2. Traffic Handling Plan
COMMUNITY DEVELOPMENT DEPARTMENT • 300 E. Branch Street • Arroyo Grande, California 93420
Phone: (805) 473 -5420 • Fax: (805) 473 -0386 • E -mail: agcity @arroyogrande.org • Website: www.arroyogrande.org
Item 8.b. - Page 24
EXHIBIT E
CONTRACTOR'S PROPOSAL
Page 17
Item 8.b. - Page 25
CITY or: CITY OF
ARROYO GRANDE
CALIFORNIA
The City is requesting bids to furnish and implement the traffic handling plans per the attached
schedule and plans. This bid should include all costs for traffic handling including mobilization,
equipment, personnel, maintenance, and removal once complete.
Itemized Cost
Please provide the following itemized bid breakdown:
Item
Item
Unit of Measure
Quantity
Unit Cost
Bid Amount
Number
I
Public Notification
Calendar Day
7
11429
800.00
2
Traffic Handling Plan
Days
2
2560.00
4550.00
, 1
3
Setup Traffic
Handling Plan 2
LS
1
23,450.00,23,450.00
4
Traffic Handling Plan
2 Daily Cost
Calendar Day
20
40.80
816.00
5
Setup Traffic
Handling Plan 3
LS
1
8 787-00
8787.00
F 67
Traffic Handling Plan
3 Daily Cost
Calendar Da y
30 -
1 61.20
1224.007
Attachments:
1. Project Schedule
2. Traffic Handling Plan
COMMUNITY DEVELOPMENT DEPARTMENT c 300 E. Branch Street - Arroyo Grande. California 93420
Phone: (805) 473-5420 • Fax: (805) 473-0386 • E -mail: agcity@arroybgrande.org - Website: www.arroyogrande.org
Item 8.b. - Page 26
VT�A Naffiv, FXR I UZZ;
TRAFFIC SAFETY & SIGNS
TO: Estimating Dept. z
PHONE:
FAX /EMAIL.:
SIGNED:
DATE:
Proposal/Quote
Statewide Traffic Safety & Signs
License # 975518
522 Lindon Lane
Nipomo, CA 93444
Ph (805)929-5070
Fax(805)929-5786
DIRPW Reg. 0:1000001109 Emp. 6/30/15
Page
Bid Date:
Contract Info:
5/1/2015
0 EAST BRANCH RETAINING WALL
ARROYO GRANDE
Proposal: EBBW- 150501
Estimator : Stacy Moldt
TRAFFIC CONTROL SYSTEM IS A FOUR (4) HOUR MINIMUM CHARGE AT 70% OF RATES.
FULL RATE CHARGED AFTER FOUR (4) HOURS. THE MINIMUM CHARGE WILL BE APPLIED
ON CANCELLATIONS WITH LESS THAN EIGHT (8) HOURS NOTICE.
APPLY 30 - 60 MINUTES FOR SET UP AND PICK UP.
TRAFFIC CONTROL -- LANE CLOSURES DAY OR NIGHT
FLAGGING - 2 MEN / DAY (T-13) / NO Rumble Strips -$1,290.00/8hr
*DOES NOT INCLUDE CHANGEABLE MESSAGE SIGNOR 'IMPACT ATTENUATOR VEHICLE'
** Contractor to supply "qualified" help if needed for set up and pick,up.
Overtime is $95.00/8 - 12hr/man; Doubletime $115.00/hr over 12 hr/man
SATURDAY CLOSURES MULTIPLY ABOVE RATES BY 14, SUNDAY CLOSURES MULTIPLY BY 1.7
Time begins upon arrival at job site. Rates include travel time up to one (1) hour from any STSSI branch location.
Additional travel time will be charged at $30.00 per 112 hour/man, each direction.
NO RETENTION HELD FOR TRAFFIC CONTROL OR RENTAL EQUIPMENT
CONSTRUCTION AREA SIGNS
11101
-SIGNS PER SHEETS THI-TH3 PLUS 4FA SC6 SIGNS, FLASHING BEACONS, FURNISHED, INSTALLED& REMOV ED TO REMAIN THEP ROPERTY OF STSSINC
TEMPORARY CRASH CUSHION MODULE
22EA $ 175.00
KRAIL
FURNISH, INSTALL & REMOVE (I REMOVAL ONLY)
MONTHLY RENTAL $3.00/LF IST 4 WEEKS;$2.25/LF PER 4 WEEKS THEREAFTER
RENTAL RATES,
28" CONES - $.65EA/DAY
DELINEATORS - $.65EA/DAY
ILS
CHANGEABLE IVIESSAGE,SIGN RENTAL RATES - CALL FOR PURCHASE PRICES
$150.00/day, $400.00/1 week, $1,000.00/4 weeks, $75.00 delivery & $75.00 pickup each.
NO delivery or pick up charge if STSSI performs traffic control.
"DAY" rate is applied if STSSI tech maintains PCMS boards
TRAFFIC CONTROL PLAN SERVICES AVAILABLE - CALL FOR DETAILS AND PRICING
$ 3,850.00
$ 9,500.00
Arcata Bakersfield Fairfield Fresno Garden Grove Las Vegas Nlpomo Poway Redding Sacramento San Jose
707-825.6927 661-834.5324 707-864-995 559-291-8500 714. 468-1919 702.318-70i5 605. 929-SM SSE.679-72-92 530-222-9023 916.4524855 403-993-9770
Item 8.b. - Page 27
17V Proposal/Provisions Page 2
Statewide Traffic Safety & Signs Bid Date: 5/1/2015
L Ll LAJ U LJ License # 975518 Contract Info:
TRAFFIC SAFETY & SIGAIS 522 Undon Lane EAST BRANCH RETAINING WALL
TO: Estimating Dept. Nipomo, CA 93444 ARROYO GRANDE
PHONE: Ph (805)929-5070 Proposal: EBRW-1 50501
FAX/EMAIL: Fax (805) 929-5786 Estimator : Stacy Moldt
SIGNED: DIR PW Reg. 0 :1000001109 UP. 155130/15
DATE.'
- A signed contract and 15 working days notice must be given prior to any move in. This quote shall remain valid for 30 days from date of actual bid opening,
unless otherwise agreed upon. PAYMENT TERMS ARE - 100°!x, NET 30 finless otherwise agreed upon.
- Unless stated on the quote, all permits and associated fees are excluded from Statewide Traffic Safety and Signs, Ines quoted pricing.
- Lump sum items are based on "working days" listed in the Special Provisions or working days bid for this project. Additional compensation (standard rental
rates) will be applied if working days are exceeded.
- Standards for 5 day work shift must be established prior to Statewide Traffic Safety and Signs, Inc. starting work on the project.
- Rental equipment furnished and installed by Statewide Traffic Safety andSigns, Inc. may not be moved by anyone other than Statewide Traffic Safety and
Signs, Inc. with out prior approval.
- Installed crash array barrels relocated by Contractor shall be paid for at item price or new rental period of $3,00 a day per barrel.
• All Construction Area Signs to be installed at one time or in stages and covered if needed at installation. Contractor to uncover and recover if needed.
Construction Area Signs include one mobilization per stage, additional mobilizations $1,500.00 each, unless negotiated prior to work. Additional signs
required due to damage, theft, or plan inadequacies will be billed as extra work,
Traffic Control not Included in installation, removal, or repair of any item. Stand-by time charged at S1 75.00/hr.
Portable equipment will be delivered and picked up from one location. Contractor to maintain. Contractor is liable for loss and or damaged equipment.
Barricades do not include flashing lights or sign panels unless otherwise noted. Pallets are not included with crash cushions.
Contractor Is liable for lost or damaged equipment removed or relocated by Contractor's forces.
Statewide Traffic Safety and Signs, Inc. does not accept charges or back charges of any kind unless agreed to in writing prior to work beginning.
Statewide Traffic Safety and Signs, Inc. shall fully indemnify Contractor for any liability arising out of Statewide Traffic Safety and Signs, Inc. work or products,
but only to the extent of Statewide Traffic Safety and Signs, Inc. liability and not that of anyone else. Statewide Traffic Safety and, Signs, Inc: maintains
insurance coverage for their work hereunder, Including $2,000,000.00 Products — Comp/OP Agg and a 10/93 Additional Insured Endorsement.
If there are any issues or concerns regarding Statewide Traffic Safety and Signs, Inc. products or work. Contractor shall promptly notify and give Statewide
Traffic Safety and Signs, Inc. first opportunity to correct any such problems.
- All sign and marker location / mark-out to be done prior to Statewide Traffic Safety and Signs, Inc. starting work. If necessary, Statewide Traffic Safely and
Signs, Inc. will assist project inspector with location I mark-out. Statewide Traffic Safety and Signs, Inc. will mark out its own work area for USA if necessary,
but Is not responsible for damage to underground facilities not shown on plans or not marked out by other agencies.
- Sign panels for roadside sign items are supplied by others unless purchased through bid items of this quotation. Roadside sign panels will not be received by
Statewide Traffic Safety and Signs, Inc, earlier than 15 working days prior to scheduled installation. No storage. 45 working days advance notice for sign
panel orders. All sign plan discrepancies are to be resolved before any sign panel orders are placed.
- Permanent sign and marker installation: maximum move-ins: ONE (1) . Additional move-ins $1,500.00 each, unless negotiated prior to work. 45 working days
notice for metal post orders. Mounting hardware supplied to, and Installed by Contractor.
- Removal, relocate, and reset items are to be completed in whole per the Special Provisions for the project, and completed in, ONE (1) move-in. Additional
move-ins $1,500.00 each, unless negotiated prior to work.
Sign installation does not include coring or breaking.
All change order work must be approved by agency I owner prior to work being performed by !Statewide Traffic Safety and Signs, Inc.
Acceptance of this quote is acceptance of these provisions, which shall prevail if in conflict with any other documents,
No retention is to be held on Traffic Control and Equipment Rental.
Arcata Bakersfield Fairfield Fresno Garden Grove LasVegas 1,11porno pov'My Redding Sacramento San Jose
7o7-825-6927 661-834-5374 707. 864-995 559-291-8500 714368-1919 702-31a.7036 805-929-5070 850-679-7202 530. 222-9023 916-452-4855 408. 993-9770
Item 8.b. - Page 28
Proposal/Quote Page
j, Statewide Traffic Safety & Signs
�� J f' j
L License # 975518
TRAFFIC SAFETY & SIGAIS 522 Lindon Lane
To: Estimating Dept, Nipomo,, CA 93444
PHONE: Ph (805)929–.5070
FAX/EMAIL: Fax (805) 929-5786
SIGNED: DIR PW Reg. 4:1000001109 UP. 6/30/15
DATE:
Bid Date: 5/1/2015
Contract Info:
EAST BRANCH RETAINING WALL
ARROYO GRANDE
Proposal: EBRW-150501
Estimator : Stacy Moldt
TRAFFIC CONTROL SYSTEM IS A FOUR (4) HOUR MINIMUM CHARGE AT 70% OF RATES.
FULL RATE CHARGED AFTER FOUR (4) HOURS. THE MINIMUM CHARGE WILL BE APPLIED
ON CANCELLATIONS, WITH LESS THAN EIGHT (8) HOURS NOTICE.
APPLY 30 - 60 MINUTES FOR SET UP AND PICK UP.
TRAFFIC CONTROL -- LANE CLOSURES DAY OR NIGHT
FLAGGING - 2 MEN / DAY (T-13) / NO Rumble Strips *$1,280.00/8hr
*DOES NOT INCLUDE CHANGEABLE MESSAGE SIGNOR 'IMPACT ATTENUATOR VEHICLE'
** Contractor to supply "qualified" help if needed for set up and pick up.
Overtime is $95.00/8 - 12hr/man; Doubletime $115.00/hr over 12 hr/man
SATURDAY CLOSURES MULTIPLY ABOVE RATES BY —14* SUNDAY CLOSURES, MULTIPLY BY 1.7
Time begins upon arrival at job site. Rates include travel time up to one (1) hour from any STSSI branch location.
Additional travel time will be charged at $30.00 per 1/2 hour/man, each direction.
NO RETENTION HELD FOR TRAFFIC CONTROL OR RENTAL EQUIPMENT
CONSTRUCTION AREA SIGNS
M
-SIGNS PER SHEETS TH1-TH3 P LUS 4EA 5C6 SIGNS, FLASHING BEACONS; FURNISHED, INSTALLED & REMOV ED TO REMAIN THE P ROPERTY OF STSSINC
TEMPORARY CRASH CUSHION MODULE
RENTAL RATES:
28" CONES - $.65EA/DAY
DELINEATORS - $.65EA/DAY
22EA
$ 175.00
CHANGEABLE MESSAGE SIGN RENTAL RATES - CALL FOR PURCHASE PRICES
$150.00/day, $400.00/1 week, $1,000.00/4 weeks; $75.00 delivery & $75.00 pickup each.
NO delivery or pick up charge if STSSI performs traffic control.
"DAY" rate is applied if STSSI tech maintains PCMS boards
TRAFFIC CONTROL PLAN SERVICES AVAILABLE - CALL FOR DETAILS AND PRICING
��[M
$ 3,850.00
Arcata Bakersfield Fairfield Fresno Garden Grove Las Vegas Ntpomo Poway Redding Sacramento SanJose
707-825-6927 661-934-5324 707-864-995 S59-251-asao 714-469.1919 702-319-7035 805-929-5070 858-679-7292 530-7-12.8023 916452-4855 408. 993-9770
Item 8.b. - Page 29
TO: Estimating Dept.
PHONE.
FAX/EMAIL:
SIGNED:
Proposal/Provisions
,Statewide Traffic Safety &-Signs,
License # 975518'
522 Lindon Lane
Nipomo, CA 93444
Ph (805)929-5070
Fax (605) 929F-5786
DIR PW Reg. 8:1000001109 Exp. 6/30/15
Page
Bid Date: 5/1/2015
Contract Info:
EAST BRANCH RETAINING WALL
ARROYO GRANDE
Proposal: EBRW-1 50501
Estimator : Stacy Moldt
DATE:
A signed contract and 15 working days notice must be given prior to any move in. This quote shall remain valid for 30 days from date of actual bid opening,
unless otherwise agreed upon. PAYMENT TERMS ARE - 100%, NET 30gnless otherwise agreed upon.
Unless stated on the quote, all permits and associated fees are excluded from Statewide Traffic Safety and Signs, roc's quoted pricing.
Lump sum items are based on 'working days" listed in the Special Provisions or working days bid for this project. Additional compensation (standard rental
rates) will be applied lfworking days are exceeded.
Standards for 5 day work shift must be established prior ta Statewide Traffic Safety and Signs, Inc. starting work on the project.
Rental equipment furnished and installed by Statewide Traffic Safety and Signs, Inc, may not be moved by anyone other than Statewide Traffic Safety and
Signs, Inc. with out prior approval.
Installed crash array barrels relocated by Contractor shall be paid for at item price or new rental period of $3.00 a day per barrel.
All Construction Area Signs to be installed at one time, or in stages and,6overed if needed at installation. Contractor to uncover and recover if needed.
Construction Area Signs include one mobilization per stage, additional mobilizations $1',500.00 each, unless negotiated prior to work. Additional signs
required due to damage, theft, or plan inadequacies will be billed as extra work.
Traffic Control not included in Installation, removal, or repair of any item. Stand-by time charged at $175.00/hr.
• Portable equipment will be delivered and picked up from one location. Contractor to maintain Contractor is liable for loss and or damaged - equipment.
Barricades do not include flashing lights or sign panels unless otherwise noted Pallets are not included with crash cushions.
Contractor is liable for lost or damaged equipment removed or relocated by Contractor's forces.
Statewide Traffic Safety and Signs, Inc. does not accept charges or back charges of any kind unless agreed to in writing prior to work beginning.
Statewide Traffic Safety and Signs, Inc, shall fully indemnify Contractor for any liability arising out of Statewide Traffic Safety and Signs, Inc. work or products,
but only to the extent of Statewide Traffic Safety and Signs, Inc. liability and hot that of anyone else. Statewide Traffic Safety and Signs, Inc. maintains
insurance coverage for their work hereunder, including $2,000,000.00 Products —'Comp/OP Agg and a 10/93 Additional Insured Endorsement.
If there are any - issues or concerns regarding Statewide Traffic Safety and Signs, Inc. products or work, Contractor shall promptly notify and give Statewide
Traffic Safety and Signs, Inc. first opportunity to correct any such problems.
Ail sign and marker location I mark-out to be done prior to Statewide Traffic Safety and Signs, Inc. starting work. If necessary, Statewide Traffic Safety and
Signs, Inc. will assist project inspector with location / mark-out. Statewlde Traffic Safety and Signs, Inc. will mark out its own workarea for USA if necessary,
but is not responsible for damage to underground facilities not shown on plans or not marked out by other agencies.
Sign panels for roadside sign items are supplied by others unless purchased through bid items of this quotation. Roadside sign panels will not be received by
Statewide Traffic Safety and Signs, Inc. earlier than 15 working days prior to scheduled installation. No storage. 45 working days advance notice for sign
panel orders. All sign plan discrepancies are to be resolved before any sign panel orders are placed.
Permanent sign and marker, installation: maximum move-ins: ONE (1) . Additional move-ins $1,500.00 each, unless negotiated prior to work, 45 working days
notice for metal post orders. Mounting hardware supplied to, and Installed by Contractor.
Removal, relocate, and reset items are to be completed in whole per the Special Provisions for the project, and completed in, ONE (1) move4n. Additional
move-ins $1,500.00 each, unless negotiated prior to work.
Sign installation does not include coring or breaking.
All change order work must be approved by agency / owner prior to work being performed by Statewide Traffic Safety and Signs, Inc.
Acceptance of this quote is-acceptance of these provisions, which shall prevail if in conflict with any other documents.
No retention is to be held on Traffic Control and Equipment Rental.
Arcata Bakersfield Fairfietcl Fresno Garden Grove Las Vegas Nipomo Poway Redding Sacramento SanJose
707-825-6927 661-834.5374 707-264.995 559.291-11500 714.*468 -1919 702-318-7035 805929-5070 85B-09-72142 530.222-8023 916452-4855 403. 993-9770
Item 8.b. - Page 30
AR�DYO ORgtvr
�•.u� �y�'vra
„z
May 14, 2015
Kelvin Gould
Five Cities Men's Club
P.O. Box 450
Arroyo Grande, CA 93421
CITY OF
ATTACHMENT 2
ARROYO GRANDE
CALIFORNIA
SUBJECT: PLOT PLAN REVIEW 15 -006; REPAIR OF PAULDING WALL; LOCATION — EAST BRANCH
STREET AT PAULDING MIDDLE SCHOOL, APPLICANT — FIVE CITIES MEN'S CLUB
Dear Mr. Gould:
After consideration of recommendations made by the Historical Resources Committee at the April 17,
2015 meeting and after review by City staff, the Community Development Director approved the above -
referenced project for the repair of 245' of the deteriorated portion the Paulding wall within the East
Branch Street public right -of -way and subject to the Secretary of the Interior's Standards for Rehabilitation.
The project includes 32' feet of new wall installed on the western end of the original wall length. This
approval is based upon the following findings for approval:
FINDINGS FOR APPROVAL— PLOT PLAN REVIEW
1. The proposed project is consistent with the goals, objectives, policies and programs of the Arroyo
Grande General Plan;
a. The project is consistent with General Plan policy LU12 -5 with the goal to preserve
significant historic and cultural landmarks.
b. Projects within the City's right -of -way and involving potential historic resources are
allowed with approval of a Minor Use Permit -Plot Plan Review.
c. Approval of a Minor Use Permit -Plot Plan Review certifies that the land use or
development will satisfy all applicable provisions of the Municipal Code and allows the
Community Development Director to develop reasonable conditions to ensure
compliance.
2. The proposed project conforms to applicable performance standards and will not be detrimental
to the public health, safety or general welfare;
a. The Municipal Code mandates performance standards to ensure the public health, safety
or general welfare.
b. The project will repair an existing wall to standard requirements established by the
Municipal Code.
c. Conditions of approval developed for this project ensure compliance with the Municipal
Code and the protection of public health, safety or general welfare.
3. The physical location or placement of the use on the site is compatible with the surrounding
neighborhood.
a. The wall is existing and repair of the wall is compatible with the subject property by
performing a significant function of retaining the site soil.
b. The repair of the wall contributes to the historic cultural, architectural or archaeological
resource values of the adjacent Historic Village overlay district.
COMMUNITY DEVELOPMENT DEPARTMENT • 300 E. Branch Street • Arroyo Grande, California 93420
Phone: (805) 473 -5420 • FAX: (805) 473 -0386 • E -mail: agcitlr @arroyogrande.org • Website: www.arroyogrande.org
Item 8.b. - Page 31
PLOT PLAN REVIEW 15 -006
MAY 14, 2015
PAGE 2
In approving a Minor Use Permit -Plot Plan Review, the Community Development Director may impose
reasonable conditions to ensure compliance with the Municipal Code. This approval is subject to the
following conditions of approval. Please review the conditions carefully. As the applicant, you are
responsible to see that the conditions are implemented. This will involve working with the various
departments that conditioned the project.
CONDITIONS OF APPROVAL
GENERAL CONDITIONS
1. The applicant shall ascertain and comply with all State, County and City requirements as are
applicable to this project.
2. The applicant shall agree to indemnify and defend at his /her sole expense any action brought
against the City, its agents, officers, or employees because of the issuance of said approval, or in
the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents,
officers, or employees, for any court costs and attorney's fees which the City, its agents,
officers, or employees may be required by a court to pay as a result of such action. The City
may, at its sole discretion, participate at its own expense in the defense of any such action but
such participation shall not relieve the applicant of his /her obligations under this condition.
COMMUNITY DEVELOPMENT DEPARTMENT
3. The project shall substantially conform to the plans on file in the Community Development
Department dated March 10, 2015.
4. This permit shall expire on August 30, 2015 unless a building permit is issued for the project.
5. The Secretary of the Interior's Rehabilitation treatment category shall be followed for the repair
project.
6. The repair shall use existing onsite rock material or rocks from the same quarry and follow the
design pattern for column spacing and placement of materials. Mortar color and texture shall
match existing.
ENGINEERING AND PUBLIC WORKS
7. Applicant shall work within provided traffic control boundaries and maintain a safe work site.
8. Applicant shall ensure that all workers use necessary personal protective equipment during
work such as boots, gloves, and traffic safety vests.
9. Applicant shall secure rock facing to new retaining wall with wall ties in compliance with
building code section 2104A.1.3.
10. Applicant shall obtain a City of Arroyo Grande encroachment permit prior to start of
construction.
11. Applicant shall implement appropriate Water Pollution Control Best Management Practices to
ensure dirt, soil, trash and / or other debris does not leave the construction site.
12. Applicant shall implement an appropriate concrete and grout wash out area to ensure that no
cementitious materials, slurry or water leaves construction site.
13. Working hours are limited as follows based upon implemented traffic control plan:
TH -1: No traffic impacts prior to 8:15 AM or after 2:00 PM.
Item 8.b. - Page 32
PLOT PLAN REVIEW 15 -006
MAY 14, 2015
PAGE 3
TH -2 & TH -3: Working hours limited to between 8:15 AM and 4:30 PM
Limited delivery of materials after 7:00 AM is allowable.
14. At a minimum, two weeks prior to the start of construction work, the applicant shall organize
and attend a pre- construction meeting.
Please note that the decision of the Community Development Director is subject to an appeal period
which will end May 25, 2015. The decision will also be noticed to the Planning Commission on May 19,
2015. If you disagree with the Community Development Director's decision, you may file an appeal to the
Planning Commission no later than May 26, 2015 at 5:00 pm.
If you have any questions, please contact the Community Development Department at 473 -5420.
Sincerely,
r
T resat cClish, AICP
Community Development Director
ileen Nygaard
Associate Planner
Enclosure(s)
cc: Building Official
Public Works
Engineering
Police Chief
Fire Chief
Item 8.11b. - Page 33
PLOT PLAN REVIEW l5'OO6
MAY 14,201
PAGE 4
Acknowledgment of Conditions of : | have read the above conditions of approval and
understand them. I also understand that my permit is expressly conditioned on me complying with and
satisfactorily completing each and every condition of approval. I acknowledge that my failure to comply
with any one of the conditions of approval could result inrny permit being revoked. | understand that |t
is my sole responsibility to obtain any and all required approvals from all other agencies that may have
jurisdiction over rnyproject.
Signature
ATTACHMENT 3
N
O
O
0
0
U
U_
O
d
LO
M
N
a
06
E
N
0
0
0
0
0
0
0
W
¢p
E%
J W
U
o
va
uoq
°�
°tsa
Q
O
z
�a
N
0
0
0
0
0
0
cu
W
lei
af=
U
eoq
eoq
64
o(n
o(n
eoq
~
N
O
�a
�
a
O
O
O
O
O
O
O
W
a
ccH
J w
V
o
o
co
�
0
o0
0
0
0
ion
0
�°n
(o
Z
V
O a
N
b9
fA
fA
fA
el.
O
0
O
0
O
0
O
C.
O
o
O
O
O
x
N
W
J
�
(D
i
YM
a
N
(D
w
~ �-%
m
(D
CD
m
CD
m
t-
0
N
0
U)
Z-
= a
(N
O
LO
N
In
0)
N
U
co
co
Q
000
7
O
O
O
O
O
O
O
O
O
O
O
O
O
O
F
W
W
<
cu
J w
H U
O
000
O
LO
LO
In
LO
�
O
a0
1-
W
4
N
N
P
Q
Z
U)
O a
b04
-
�
N-
6r#
N
U
N
O
O
C)
000
O
N
N
a
®2 W
w
J
E2
~
o
`4
o
a
3
rn
N
°'
w
U
O
L
v
O
�
rn
�
�-
Z
ZE
�e ®
Oo
va
®<
0
T
J
U
J
U
W
LL
w
}
�
N
N
�--'
M
Z
O
Z
OS
m
O
o.
C3
�
z
F...
0
W
>
F
O
CJ
CY
Z
_O
~
U
0
�
W
H(N
O=
M
LO
O
m
cu
m
D
O
N
Z
O
Z
v
v
M
0
O
1°
Q
O
=
cu
c
o
c
m
a
W
m
O
W
Z
c
�y
c
2
c
2
c
W
J
N
c
Z
w
5
Q
d
o
Z
m
2
cm
co
2
E2
co
2
Z
0
-Z
E
0.
rL
Z
LL
W
m
>
o
a'
c
c`
c`
p
LU
U)
IL
Q
�--
N
M
O
>
w
Q
m
Q
o
om®
IL
w
�
10- O
Q
v
Q
LL
W
o
N
O
O
0
0
U
U_
O
d
LO
M
N
a
06
E
N
THIS PAGE INTENTIONALLY LEFT BLANK
Item 8.b. - Page 36