CC 2015-06-23 Agenda Summary City Council
Bob McFall, Interim City Manager
Heather Whitham, City Attorney
Kelly Wetmore, City Clerk
Jim Hill Mayor
Kristen Barneich Mayor Pro Tem
Jim Guthrie Council Member
Tim Brown Council Member
Barbara Harmon Council Member
AGENDA SUMMARY
CITY COUNCIL/SUCCESSOR AGENCY TO THE DISSOLVED
ARROYO GRANDE REDEVELOPMENT AGENCY MEETING
TUESDAY, JUNE 23, 2015
SPECIAL MEETING AT 5:30 P.M.
REGULAR MEETING AT 6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
SPECIAL MEETING 5:30 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT ON CLOSED SESSION ITEMS
RECESS
The City Council will immediately recess to a closed session for the following:
a) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant
to Government Code Section 54956.9(d)(1):
Name of Case: Santa Maria Valley Water Conservation District v. City of Santa
Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV
770214
RECONVENE
The City Council will reconvene to open session at 6:00 p.m. and announcement(s) of any
reportable action(s) taken in closed session will be made under Item 5.
REGULAR MEETING 6:00 p.m.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE: ROTARY CLUB OF PISMO BEACH – FIVE CITIES
Agenda
AGENDA SUMMARY – JUNE 23, 2015
PAGE 2
5. AGENDA REVIEW:
5.a. Closed Session Announcements:
The Mayor or City Attorney will announce reportable actions taken, if any, from the
closed session.
5.b. Move that all ordinances presented for introduction or adoption be read in title
only and all further readings be waived
6. SPECIAL PRESENTATIONS:
6.a. Presentation by PG&E Regarding LED Streetlight Upgrade Project
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are within the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on
matters not published on the agenda. In response to your comments, the Mayor or
presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed
to individual Council members.
Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any member of the public who wishes
to comment on any Consent Agenda item may do so at this time. Any Council
Member may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Consideration of Cash Disbursement Ratification (MALICOAT)
Recommended Action: Ratify the listing of cash disbursements for the period June
1, 2015 through June 15, 2015.
AGENDA SUMMARY – JUNE 23, 2015
PAGE 3
8. CONSENT AGENDA (cont’d):
8.b. Consideration of Statement of Investment Deposits (MALICOAT)
Recommended Action: Receive and file the report listing the current investment
deposits of the City, as of May 31, 2015, as required by Government Code Section
53646(b).
8.c. Consideration of Resolutions Establishing Salary and Benefits for Management
and Part-Time Employees (MALICOAT)
Recommended Action: 1) Adopt a Resolution modifying pay rates and benefits for
unrepresented Management employees; and 2) Adopt a Resolution modifying pay
rates and benefits for unrepresented part-time employees.
8.d. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council/Successor
Agency to the Dissolved Arroyo Grande Redevelopment Agency Meeting of June 9,
2015, and the Special City Council Meeting of June 11, 2015, as submitted.
8.e. Consideration of Consultant Services Agreement with RG Pacific for Tourism
Marketing Services (MALICOAT)
Recommended Action: Approve a consultant services agreement with RG Pacific
for tourism marketing services to assist the Arroyo Grande Tourism Business
Improvement District.
8.f. Consideration of Appointment to Arroyo Grande Tourism Business
Improvement District Advisory Board (McFALL)
Recommended Action: Appoint Troi Hoffman to the Arroyo Grande Tourism
Business Improvement District (AGTBID) Advisory Board.
8.g. Consideration of Temporary Use Permit Case No. 15-010 to Authorize the Use
of City Property and the Closure of City Streets and Waiver of Application Fees
for the 26th Annual Arroyo Valley Car Club Sunset Cruise on July 24, 2015 and
Car Sho on July 25, 2015 (McCLISH)
Recommended Action: Consider the request from the Arroyo Valley Car Club and
adopt a Resolution approving Temporary Use Permit 15-010, authorizing the use of
City property, the closure of City streets, and the waiver of application fees for the
2015 Arroyo Valley Car Club Sunset Cruise on July 24, 2015 and the 26th Annual Car
Sho on Saturday, July 25, 2015.
8.h. Consideration of a License Agreement with HIOJT Ranches to Provide for the
Use of Real Property for a Police Department Firearms Range (ANNIBALI)
Recommended Action: Approve the License Agreement with HIOJT Ranches for
the use of real property for a police department firearms range and authorize the
Mayor to execute the Agreement.
8.i. Consideration of an Award of Contract to R. Burke Corporation for
Construction of the 2015 Street Repairs and Brisco Road Asphalt Overlay: El
Camino Real to West Branch Street, PW 2015-06 (ENGLISH)
Recommended Action: 1) Award a contract for construction of the subject project to
R. Burke Corporation in the amount of $524,660; 2) Authorize the Interim City
Manager to approve change orders for 10% of the contract amount, $52,466, for
unanticipated costs during the construction phase of the project; and 3) Direct the City
Clerk to file a Notice of Exemption.
AGENDA SUMMARY – JUNE 23, 2015
PAGE 4
8. CONSENT AGENDA (cont’d):
8.j. Consideration of an Award of Contract to American Asphalt South, Inc. for
Construction of the 2015 Street Resurfacing Project; PW 2015-07; and Adoption
of a Resolution Establishing the Speed Limit on Fair Oaks Avenue from Valley
Road to Orchard Street (ENGLISH)
Recommended Action: 1) Award a contract for the 2015 Street Resurfacing Project
to American Asphalt South, Inc. in the amount of $239,817.90; 2) Authorize the
Interim City Manager to approve change orders for 10% of the contract amount,
$23,982.00 for unanticipated costs during the construction phase of the project; 3)
Approve plans to revise roadway striping and marking configurations on Fair Oaks
Avenue, between Valley Road and Orchard Street, to incorporate bicycle lanes; 4)
Adopt a Resolution to lower the posted speed limit on Fair Oaks Avenue, between
Valley Road and Orchard Street, from 40 mph to 35 mph to enable the placement of
bicycle “Sharrows”; and 5) Direct the City Clerk to file a Notice of Exemption.
8.k. Consideration of an Award of Contract to V. Lopez Jr. and Sons, GEC Inc. for
Construction of the 2015 Citywide Concrete Repair Project, PW 2015-02
(ENGLISH)
Recommended Action: 1) Award a contract for construction of the 2015 Citywide
Concrete Repair Project to V. Lopez Jr. & Sons, GEC Inc. in the amount of
$90,777.50; 2) Authorize the City Manager to approve change orders for 10% of the
contract amount, $9,078.00 for additional work and unanticipated costs during the
construction phase of the project; 3) Roll Forward $10,000.00 from the FY 2014/15
Street Maintenance Fund for the project; and 4) Direct the City Clerk to file a Notice of
Exemption.
8.l. Consideration of Monthly Water Supply, Demand and Marketing Update
(ENGLISH)
Recommended Action: Receive and review the monthly Water Supply, Demand and
Marketing Update Report.
8.m. Consideration of Acceptance of the Police Station Addition/Tenant
Improvements Project, PW 2014-08 (ENGLISH)
Recommended Action: 1) Accept the project improvements as constructed by GLR
Construction, Inc. in accordance with the plans and specifications for the subject
project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of the
retention, after the Notice of Completion has been recorded, if no liens have been
filed.
8.n. Consideration of Annual Report and Adoption of Resolution of Intention for
Levy of Annual Assessment for Arroyo Grande Tourism Business Improvement
District (McFALL)
Recommended Action: 1) Receive and approve the annual report of the Arroyo
Grande Tourism Business Improvement District Advisory Board (AGTBID); 2) Adopt a
Resolution of Intention to levy and collect assessments within the AGTBID area for
Fiscal Year 2015-16 at the same rate as in Fiscal Year 2014-15; and 3) Set the date
for the public hearing for July 28, 2015.
AGENDA SUMMARY – JUNE 23, 2015
PAGE 5
9. PUBLIC HEARINGS:
None.
10. OLD BUSINESS:
10.a. Presentation by Southern California Gas Company on the Pipeline Safety
Enhancement Project Including Line Replacement Routing (ENGLISH)
Recommended Action: Receive and comment on a presentation by Southern
California Gas Company staff on the proposed Pipeline Safety Enhancement project
including replacement line routing.
10.b. Consideration of Local Sales Tax 10-Year Plan (McFALL/MALICOAT)
[CC/SUCCESSOR AGENCY]
Recommended Action: 1) Provide direction on proposed projects funded through
the Local Sales Tax; 2) Approve the Local Sales Tax 10-Year Plan; and 3) Amend the
FY 2015-16 Budget to reflect the approved expenditures from the Local Sales Tax
Fund.
11. NEW BUSINESS:
11.a. Presentation of the Annual Report for the 2014 Northern Cities Management
Area and Status of Regional Recycled Water Projects (McCLISH)
Recommended Action: 1) Receive the presentation for the 2014 Northern Cities
Management Area annual report; and 2) Provide direction to staff regarding continued
collaboration and participation in the regional recycled water projects.
11.b. Consideration of Temporary Ramp Closure for the Brisco Road-Halcyon Road
/Highway 101 Project (McCLISH)
Recommended Action: Provide direction to staff regarding developing a work plan
with Caltrans for a temporary ramp closure for the Brisco Road-Halcyon
Road/Highway 101 project once the project report is complete.
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present reports to
the other members regarding committees, commissions, boards, or special projects
on which they may be participating.
(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Oversight Board to the Successor Agency to the Dissolved Arroyo
Grande Redevelopment Agency
(4) California Joint Powers Insurance Authority (CJPIA)
(5) Other
AGENDA SUMMARY – JUNE 23, 2015
PAGE 6
12. CITY COUNCIL REPORTS (cont’d):
(b) MAYOR PRO TEM BARNEICH:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Oversight Council (HSOC)
(3) Other
(c) COUNCIL MEMBER GUTHRIE:
(1) San Luis Obispo Council of Governments/Regional Transit Authority
(SLOCOG/RTA)
(2) South County Transit (SCT)
(3) Tourism Committee
(4) Brisco/Halcyon Interchange Subcommittee
(5) Other
(d) COUNCIL MEMBER BROWN:
(1) Integrated Waste Management Authority Board (IWMA)
(2) Economic Vitality Corporation (EVC)
(3) Other
(e) COUNCIL MEMBER HARMON:
(1) County Water Resources Advisory Committee (WRAC)
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
(4) Other
13. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or
report briefly on his or her activities. In addition, subject to Council Policies and
Procedures, Council Members may request staff to report back to the Council at a
subsequent meeting concerning any matter or take action to direct staff to place a
matter of business on a future agenda.
14. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the Interim City Manager.
15. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions, or to comment on any scheduled Closed Session
items. Comments should be limited to those matters that are within the jurisdiction of
the City Council. The Brown Act restricts the Council from taking formal action on
matters not published on the agenda.
16. CLOSED SESSION:
None.
AGENDA SUMMARY – JUNE 23, 2015
PAGE 7
17. ADJOURNMENT
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All staff reports or other written documentation, including any supplemental material distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the
agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E.
Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative
formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request
for disability-related modification or accommodation, contact the Legislative and Information Services
Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.
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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government
Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.
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