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Agenda Packet 2001-03-13 CITY COUNCIL &"tW r;/ AGENDA ~g~ Michael A. Lady Mayor Tony M. Ferrara Mayor Pro Tem Steven Adams City Manager Thomas A. Runels Council Member Timothy J. Carmel City Attorney Jim Dickens Council Member Kelly Wetmore Director, Administrative Services Sandy Lubin Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, MARCH 13, 2001 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: BOY SCOUT TROOP 234 JEFF ST ASELL, LEADER 4. INVOCATION: PASTOR RICHARD SCHARN 5. SPECIAL PRESENTATIONS: None. 6. AGENDA REVIEW: 6a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. ---..- ^.--. AGENDA SUMMARY - MARCH 13, 2001 PAGE 2 7. CITIZENS'INPUT. COMMENTS. AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication; however, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to the Council meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 8. CONSENT AGENDA: I I The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (SNODGRASS) Recommended Action: Approve the listing of cash disbursements for the period February 16, 2001 through February 28, 2001. 8.b. Statement of Investment Deposits (SNODGRASS) Recommended Action: Receive and file the report of current investment deposits as of February 28, 2001. 8.c. Annual Review of City Investment Policy (SNODGRASS) Recommended Action: Approve without changes the City of Arroyo Grande Investment Policy. 8.d. Cost Allocation Plan Update (SNODGRASS) Recommended Action: Adopt the Fiscal Year 2001-02 Cost Allocation Plan. 8.e. Approval of Minutes (WETMORE) Recommended Action: Approve minutes as submitted for Special City Council Meetings of February 2, 2001, February 13, 2001, and March 2, 2001; Regular City Council/Redevelopment Agency Meeting of February 13, 2001; and Regular City Council Meeting of February 27,2001. AGENDA SUMMARY - MARCH 13, 2001 PAGE 3 8. CONSENT AGENDA (continued): 8.f. The Scenic Creekside Walk Through the Historic Village of Arroyo Grande. Phase II. Progress Payment No.2 (SPAGNOLO) Recommended Action: Authorize progress payment in the amount of $8,909.10 to R. Simons Company, Inc. 8.g. Funding for Pre-Construction Activities for the Paulding Middle School Bikelanes (Bikeway One) Project (SPAGNOLO) Recommended Action: Authorize the use of $7,064 of unused Federal Emergency Management Agency (FEMA) disaster funds for pre-construction activities on the Paulding Middle School Bicycle Lane Project. 9. PUBLIC HEARINGS: 9.a. Final Approval of Fiscal Year 2000-01 Community Development Block Grant Proiects (McCANTS) Recommended Action: Adopt Resolution approYing the projects to be funded with the City's allocation of CDBG funds for Fiscal Year 2000-01. 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: 11.a. Request for Speed limit Reduction on Huasna Road (SPAGNOLO) Recommended Action: Adopt Resolution amending the City's speed survey to reduce the speed limit on Huasna Road from 45 miles per hour (mph) to 40 mph. 11.b. Agreement for Mitigation Payment from County Flood Control District for Road Paving as a Result of the Lopez Dam Retrofit Project (SPAGNOLO) Recommended Action: Approye and authorize the Mayor to sign the agreement for mitigation payment from the San Luis Obispo County Flood Control and Water District for road paving as a result of impacts to Huasna Road from the Lopez Dam Retrofit Project. 11.c. Review of Design Guidelines for Historic Districts (McCANTS) Recommended Action: Reyiew Design Guidelines for Historic Districts and provide direction to staff. 11.d. Pre-Application Case No. 01-001: Subarea 2 of the Berry Gardens Specific Plan: S&S Homes (McCANTS) Recommended Action: Reyiew conceptual plans and proYide direction and comments to the applicant. -- -.-- AGENDA SUMMARY - MARCH 13, 2001 PAGE 4 12. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 13. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 14. ADJOURNMENT * * * * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are ayailable for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact the Director of Administrative Services at (S05) 473- 5414. * * * * * * * In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed aboye at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arroyoarande.org CITY COUNCIL (5"tW r;/ AGENDA ~/7~ Michael A. Lady Mayor Tony M. Ferrara Mayor Pro Tem Steven Adams City Manager Thomas A. Runels Council Member Timothy J. Carmel City Attorney Jim Dickens Council Member Kelly Wetmore Director, Administrative Services Sandy Lubin Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, MARCH 13,2001 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: BOY SCOUT TROOP 234 JEFF ST ASELL, LEADER 4. INVOCATION: PASTOR RICHARD SCHARN 5. SPECIAL PRESENTATIONS: None. 6. AGENDA REVIEW: 6a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. I l ~.-,- AGENDA SUMMARY - MARCH 13, 2001 PAGE 2 7. CITIZENS. INPUT. COMMENTS. AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication; howeyer, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: . You may be directed to staff for assistance; . A Council Member may indicate an interest in discussing your issue with you subsequent to the Council meeting; . The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or . No action is required or taken. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (SNODGRASS) Recommended Action: Approve the listing of cash disbursements for the period February 16, 2001 through February 28, 2001. 8.b. Statement of Investment Deposits (SNODGRASS) Recommended Action: Receive and file the report of current inyestment deposits as of February 28, 2001. 8.c. Annual Review of City Investment Policy (SNODGRASS) Recommended Action: Approve without changes the City of Arroyo Grande Inyestment Policy. 8.d. Cost Allocation Plan Update (SNODGRASS) Recommended Action: Adopt the Fiscal Year 2001-02 Cost Allocation Plan. 8.e. Approval of Minutes (WETMORE) Recommended Action: Approve minutes as submitted for Special City Council Meetings of February 2,2001, February 13, 2001, and March 2, 2001; Regular City Council/Redevelopment Agency Meeting of February 13, 2001; and Regular City Council Meeting of February 27,2001. AGENDA SUMMARY - MARCH 13, 2001 PAGE 3 8. CONSENT AGENDA (continued): B.f. The Scenic Creekside Walk Through the Historic Villaae of Arroyo Grande. Phase II. Progress Payment No.2 (SPAGNOLO) Recommended Action: Authorize progress payment in the amount of $8,909.10 to R. Simons Company, Inc. B.g. FundinCJ for Pre-Construction Activities for the Paulding Middle School Bikelanes (Bikewav One) Proiect (SPAGNOLO) Recommended Action: Authorize the use of $7,064 of unused Federal Emergency Management Agency (FEMA) disaster funds for pre-construction activities on the Paulding Middle School Bicycle Lane Project. 9. PUBLIC HEARINGS: 9.a. Final Approval of Fiscal Year 2000-01 Community Development Block Grant Proiects (McCANTS) Recommended Action: Adopt Resolution approving the projects to be funded with the City's allocation of CDBG funds for Fiscal Year 2000-01. 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: 11.a. Reauest for Speed Limit Reduction on Huasna Road (SPAGNOLO) Recommended Action: Adopt Resolution amending the City's speed survey to reduce the speed limit on Huasna Road from 45 miles per hour (mph) to 40 mph. 11.b. Aareement for Mitiaation Payment from County Flood Control District for Road Paving as a Result of the Lopez Dam Retrofit Proiect (SPAGNOLO) Recommended Action: Approye and authorize the Mayor to sign the agreement for mitigation payment from the San Luis Obispo County Flood Control and Water District for road paving as a result of impacts to Huasna Road from the Lopez Dam Retrofit Project. 11.c. Review of Desian Guidelines for Historic Districts (McCANTS) Recommended Action: Reyiew Design Guidelines for Historic Districts and provide direction to staff. 11.d. Pre-Application Case No. 01-001: Subarea 2 of the BerN Gardens Specific Plan: S&S Homes (McCANTS) Recommended Action: Review conceptual plans and provide direction and comments to the applicant. AGENDA SUMMARY - MARCH 13, 2001 PAGE 4 12. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 13. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 14. ADJOURNMENT * * * * * * * Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administratiye Services and are ayailable for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473- 5414. * * * * * * * In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. * * * * * * * Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arroyoQrande.org 8.a. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~ BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR ~tt SUBJECT: CASH DISBURSEMENT RA TIFICA TION DATE: MARCH 13, 2001 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period February 16 - February 28, 2001. FUNDING: There is a $768,929.86 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT 1 - Cash Disbursement Listing ATTACHMENT 2 - February 16, 2001 Accounts Payable Check Register ATTACHMENT 3 - February 23,2001 Accounts Payable Check Register ATTACHMENT 4 - February 23,2001 Payroll Checks and Benefit Checks ATTACHMENT 5 - February 23,2001 Accounts Payable Pre-paid Check Register ~----- -----~--_._~ AITACHMENT1 CITY OF ARROYO GRANDE CASH DISBURSEMENTS For the Period of February 16 Through February 28, 2001 March 13,2001 Presented are the cash disbursements issued by the Department of Financial Services for the period February 16 to February 28, 2001. Shown are cash disbursements by week of occurrence and type of payment. February 16, 2001 Accounts Payable Cks 99343-99430 2 408,310.49 Less Payroll Cks included in previous Attachment 4 (197,286.96) 211,023.53 February 23, 2001 Accounts Payable Cks 99431-99506 3 120,129.57 Payroll Checks and Benefit Checks 4 248,731.43 368,861.00 February 28,2001 Accounts Payable Pre-Paid Checks 5 189,045.33 Two Week Total $ 768.929.86 - -- ---_._~-~--- -....-.-.--.......-.,..---...------ CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARlMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPEGAL REVENUE FUNDS City Government (Fund 010) Park Development Fee Fund (Fund 213) 4001 - City Coundl 4550 - Park Development Fee 4002 - Administrative Services Traffic Signal Fund (Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund (Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund (Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Fund (Fund 271) 4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant 4140 - ~anagement Information System 4203 - Federal COPS Hiring Grant 4145 - Non Departmental 4204 - Federal Loca1l..aw Enforcement Public Safety (Fund 010) 4201 - Police ENTERPRISE FUNDS 4211 - Fire Sewer Fund (Fund 612) 4212 - Building & Safety 4610 - Sewer Maintenance 4213 - Government Buildings Water Fund (Fund 640) Public Works (Fund 010) 4710 - Water Administration 4301 - Public Works-Admin & Engineering 4711 - Water Production 4303 - Street/Bridge Maintenance 4712 - Water Distribution 4304 - Street Lighting Lopez Administration (Fund 641) 4305 - Automotive Shop 4750 - Lopez Administration Parks & Recreation (Fund 010) 4420 - Parks CAPITAL IMPROVEMENT PROGRAMS 4421 - Recreation 5501-5599 - Park Projects 4422 - General Recreation 5601-5699 - Streets Projects 4423 - Pre-School Program 5701-5799 - Drainage Projects 4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects 4425 - Children in Motion 5901-5999 - Water Projects 4430 - Soto Sport Complex 4460 - Parkway Maintenance Dept. Index for Council -~ _.. -'._--^_..- .,_.~.._._...- ATTACHMENT 2 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 02/14/01 12:56 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 354 02/08/01 005616 CITY OF ARROYO GRANDE G.A.REIMB.2-08-01 011.0000.1015 197,286.96 197,286.96 355 02/08/01 034352 FIRST NAT'L BANK CENT.C LEASE PURCHASE 95-144 AF 010.4145.5803 55,892.84 355 02/08/01 034352 FIRST NAT'L BANK CENT.C LEASE PURCHASE 95-144 AF 612.4610.5803 7,097.50 355 02/08/01 034352 FIRST NAT'L BANK CENT.C LEASE PURCHASE 95-144 AF 640.4712.5803 25,728.45 88,718.79 99343 02/16/01 000234 A & R WELDING SUPPLY OXY & ACETYLENE GASES 010.4305.5303 14.00 14.00 99344 02/16/01 100897 AMERICAN TEMPS RHINEHART SVCS-1/27 220.4303.5303 703.20 99344 02/16/01 100897 AMERICAN TEMPS RHINEHART SVCS-2/3 220.4303.5303 703.20 1,406.40 99345 02/16/01 004914 APEX SHARPENING WORKS WEED EATER FILTER/COVER 010.4420.5603 15.78 15.78 99346 02/16/01 102214 AYERS DISTRIBUTING CO. PLASTIC EGGS 010.4424.5252 226.00 226.00 99347 02/16/01 101465 BOOK PUBLISHING COMPANY MUNICIPAL CODE SUPPLEMENT 010.4002.5303 54.80 54.80 99348 02/16/01 016224 CA. LAW ENFORCEMENT ASSN C.LAW ENFORCE DUES-PRYOR/FERDO 010.4201.5503 100.00 100.00 99349 02/16/01 019110 CA. TRUCKING ASSOCIATION CTA MEMBERSHIP-lNESS 010.4305.5501 222.00 222.00 99350 02/16/01 102211 CA.USA WRESTLING,INC. CLUB REGISTRATION 010.4424.5257 50.00 99350 02/16/01 102211 CA.USA WRESTLING, INC. ADT'L INSURANCE LUCIA MAR DIST 010.4424.5257 20.00 99350 02/16/01 102211 CA.USA WRESTLING,INC. PARTICIPANT REGIS 010.4424.5257 1,175.00 99350 02/16/01 102211 CA.USA WRESTLING,INC. COACHES REGIS 010.4424.5257 80.00 1,325.00 99351 02/16/01 019266 CALIFORNIA UNIFORM CTR. UNIFORM ALTERATIONS-CROTTY 010.4211.5272 44.41 99351 02/16/01 019266 CALIFORNIA UNIFORM CTR. UNIFORM & ALTERATIONS-WHITNEY 010.4211.5143 470.80 515.21 99352 02/16/01 100842 CENTRAL & PACIFIC COAST OXYGEN H FILL 010.4211. 5206 12.00 12.00 99353 02/16/01 021762 CENTRAL COAST PRINTING BUS.LIC VEH/VENDOR STICKERS 010.4120.5201 374.50 374.50 99354 02/16/01 022632 CHAPARRAL COPIER MAINT/USEAGE TO 3/4 010.4421.5602 118.75 118.75 99355 02/16/01 023088 CHERRY LANE NURSERY TREE FERTILIZER 010.4420.5274 25.66 99355 02/16/01 023088 CHERRY LANE NURSERY PLACEMENT WETTING AGENT 010.4420.5274 190.14 99355 02/16/01 023088 CHERRY "LANE NURSERY VENUS FLY TRAP PLANT 010.4420.5605 5.34 221.14 99356 02/16/01 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER 010.4420.5601 50.20 99356 02/16/01 023322 CHRISTIANSON CHEVRDLET RER.INTAKE MANIFOLD 010.4420.5601 451.95 99356 02/16/01 023322 CHRISTIANSON CHEVROLET INSTL REAL BRAKE CALIPER 010.4201. 5601 257.89 99356 02/16/01 023322 CHRISTIANSON CHEVROLET REPL.STEERING GEAR BOX 010.4201. 5601 453.47 1,213.51 99357 02/16/01 101622 CJAA CJAA MEMBERSHIP-TERBORCH 010.4201.5503 35.00 35.00 99358 02/16/01 024180 COAST NUT & BOLT BOLTS FOR BLADES 220.4303.5603 109.68 109.68 99359 02/16/01 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 12.00 12.00 99360 02/16/01 025428 CONSOLIDATED ELECTRICAL FLUOR LAMPS/HPS LAMPS 010.4213.5604 430.14 430.14 -~ VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 02/14/01 12:56 VOUCHER/CHECK REGISTER FOR PERIO!;> 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 99361 02/16/01 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 15.00 15.00 99362 02/16/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 21.66 99362 02/16/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101.5201 21. 67 99362 02/16/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 21. 67 65.00 99363 02/16/01 026832 CUESTA EQUIPMENT CO FACE SHIELD/RAIN SUIT 220.4303.5255 113.77 99363 02/16/01 026832 CUESTA EQUIPMENT CO EAR MUFFS 220.4303.5255 39.70 99363 02/16/01 026832 CUESTA EQUIPMENT CO PILOT PUNCH/RACK/ROD GUARD 010.4420.5605 31. 04 99363 02/16/01 026832 CUESTA EQUIPMENT CO PIPE WRAP 640.4712.5273 37.99 222.50 99364 02/16/01 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612.4610.5303 150.00 150.00 99365 02/16/01 029484 DIESELRO INC. SERVICE PAVER 220.4303.5603 648.40 99365 02/16/01 029484 DIESELRO INC. B.I.T. INSPECTION 220.4303.5603 24.00 99365 02/16/01 029484 DIESELRO INC. WIPER BLADES 220.4303.5601 18.56 99365 02/16/01 029484 DIESELRO INC. HOPPER FLASHING/FUEL GAUGE 220.4303.5603 722.96 99365 02/16/01 029484 DIESELRO INC. REPL.CUTTING BLADES/SERVICE 220.4303.5603 736.22 2,150.14 99366 02/16/01 100968 DMG-MAXlMUS ST.MAND.COST PREP-00/01 010.4145.5303 2,650.00 99366 02/16/01 100968 DMG-MAXlMUS 99/00 CONTRACT BALANCE 010.4145.5303 50.00 2,700.00 99367 02/16/01 030186 DRIVERS LICENSE GUIDE C 2001 ID CHECKING GUIDE 010.4201. 5255 26.69 26.69 99368 02/16/01 030614 DYNA MED GAS MASK ADVANTAGE 1000/REPL 010.4201.5272 278.17 278.17 99369 02/16/01 101379 FERGUSON ENTERPRISES,IN HYDRANT BURY/ELL/BEND 640.4712.5610 373.43 99369 02/16/01 101379 FERGUSON ENTERPRISES,IN FLANGE/GASKETS/ADAPTER 640.4712.5610 205.44 578.87 99370 02/16/01 100691 FIVE CITIES-TIMES LEGAL 84237 010.4002.5301 21. 00 99370 02/16/01 100691. FIVE CITIES-TIMES LEGAL 84298 010.4002.5301 48.00 99370 02/16/01 100691 FIVE CITIES-TIMES LEGAL 84299 010.4002.5301 45.00 99370 02/16/01 100691 FIVE CITIES-TIMES LEGAL 84300 010.4002.5301 36.00 150.00 99371 02/16/01 101662 FORD QUAILTY FLEET CARE DRIVERS SIDE TRIM PANEL 010.4201. 5601 851. 67 99371 02/16/01 101662 FORD QUAILTY FLEET CARE RECONNECT SPEAKER/CONNECTOR 010.4201. 5601 86.94 938.61 99372 02/16/01 035802 FRANK'S LOCK & KEY INC REMOVE BROKEN KEY 010.4201. 5601 12.41 12.41 99373 02/16/01 102210 PETER GROBELNY REF. PARK DEPOSIT-GROBELNY 010.0000.4354 25.00 25.00 99374 02/16/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 197.92 99374 02/16/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 156.04 99374 02/16/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 201.57 555.53 99375 02/16/01 041184 HEACOCK WELDING NORTH REPR.GOAL POST 010.4430.5605 65.00 65.00 99376 02/16/01 042158 BOB HICKS TURF EQUIPMEN CASTER WHEEL 010.4420.5603 49.86 99376 02/16/01 042158 BOB HICKS TURF EQUIPMEN CREDIT SEAL KIT 010.4420.5603 297.60- 99376 02/16/01 042158 BOB HICKS TURF EQUIPMEN HYDR.MOWER 010.4420.5603 577 .18 329.44 .---.-. VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 02/14/01 12:56 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 99377 02/16/01 046098 J C LANDSCAPING LANDSCAPE MAINT. 010.4420.5303 380.00 99377 02/16/01 046098 J C LANDSCAPING LANDSCAPE MAINT. 217.4460.5356 120. 00 500.00 99378 02/16/01 046176 J J'S FOOD COMPANY STATION SUPPLIES 010.4211. 5255 32.46 32.46 99379 02/16/01 046722 JERRY'S SPORT CENTER, I PROPPER BDU JACKETS 010.4201. 5272 57.37 57.37 99380 02/16/01 047268 JOHNSON,ROBERTS & ASSOC PHQ REPORTS-5 APPLICATIONS 010.4201. 5303 54.02 54.02 99381 02/16/01 053274 LYON & CARMEL PROF. LEGAL SVCS 010.4003.5304 10,873.56 10,873.56 99382 02/16/01 102213 BILL & SUSIE MARVOS REF.L/SCAPE BOND-384 GULARTE 010.0000.2210 1,200.00 1,200.00 99383 02/16/01 102208 ELIN MCCALL REF. PREPAID CARD-MCCALL 010.0000.4602 53.75 53.75 99384 02/16/01 102212 MARISOL MERINO REF.C/B.DEPOSIT-MERINO 010.0000.2206 250.00 250.00 99385 02/16/01 056940 MIER BROS. CONCRETE 640.4712.5610 41. 51 99385 02/16/01 056940 MIER BROS. CONCRETE 640.4712.5610 43.34 99385 02/16/01 056940 MIER BROS. CONCRETE 640.4712.5610 92.45 99385 02/16/01 056940 MIER BROS. CONCRETE 640.4712.5610 67.41 99385 02/16/01 056940 MIER BROS. CONCRETE 640.4712.5610 43.34 99385 02/16/01 056940 MIER BROS. TOPSOIL 010.4430.5605 214.00 99385 02/16/01 056940 MIER BROS. TOPSOIL 010.4430.5605 214.00 99385 02/16/01 056940 MIER BROS. CONCRETE 640.4712.5610 60.67 99385 02/16/01 056940 MIER BROS. TOP SOIL 010.4430.5605 214.00 99385 02/16/01 056940 MIER BROS. CONCRETE 640.4712.5610 60.67 99385 02/16/01 056940 MIER BROS. TOPSOIL 010.4430.5605 133.75 99385 02/16/01 056940 MIER BROS. TOPSOIL 010.4430.5605 133.75 99385 02/16/01 056940 MIER BROS. CONCRETE 640.4712.5610 92 .45 1,411.34 99386 02/16/01 057096 MINER'S ACE HARDWARE ELECT. TAPE/BULBS 010.4420.5605 9.61 99386 02/16/01 057096 MINER'S ACE HARDWARE HANDLE/BRUSH 010.4211. 5255 47.66 99386 02/16/01 057096 MINER'S ACE HARDWARE FAST TAP EXTEN. 010.4420.5605 8.01 99386 02/16/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES/MOUSE TRAP 010.4420.5605 27.73 99386 02/16/01 057096 MINER'S ACE HARDWARE PAINTING SUPPLIES 220.4303.5613 16.60 99386 02/16/01 057096 MINER'S ACE HARDWARE JOINT PASTE/NIPPLE/COUPLER 010.4420.5605 8.53 99386 02/16/01 057096 MINER'S ACE HARDWARE NUTS/BOLTS/WASHERS/SPRAYPAINT 010.4420.5605 7.37 99386 02/16/01 057096 MINER'S ACE HARDWARE GENERATOR COVER/NUTS/BOLTS 640.4712.5603 15.61 99386 02/16/01 057096 MINER'S ACE HARDWARE SPRAYPAINT 010.4305.5603 1.92 99386 02/16/01 057096 MINER'S ACE HARDWARE NIPPLE 640.4712.5610 4.80 147.84 99387 02/16/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4002.5201 46.48 99387 02/16/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4305.5603 78.36 99387 02/16/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4120.5201 63.13 99387 02/16/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 42.45- 99387 02/16/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 25.09- 99387 02/16/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4120.5201 43.40- 77.03 99388 02/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4305.5143 128.00 99388 02/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712.5143 64.00 ---~- -~.- --"--'--'.--_._--~., w,<,.....~"..,__ VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 02/14/01 12:56 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 99388 02/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612.4610.5143 33.80 99388 02/16/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213 .5303 27.00 252.80 99389 02/16/01 100090 NAT'L ARBOR DAY FOUNDAT NATL ARBOR DAY DUES-HERNANDEZ 010.4421.5503 15.00 15.00 99390 02/16/01 060642 NAT'L NOTARY ASSOC. NAT'L NOTARY DUES-FRYER 010.4130.5503 59.00 59.00 99391 02/16/01 061814 NOBLE SAW, INC. POLE PRUNER 010.4420.5603 82.34 82.34 99392 02/16/01 101750 OFFICEMAX CREDIT PLAN STRIP CUT SHREDDER-ANDREWS 010.4201. 5201 21.39 21.39 99393 02/16/01 063960 PACIFIC BELL MIS PHONE 473-0379 010.4140.5303 91. 51 91. 51 99394 02/16/01 064258 PAGING NETWORK OF LA PAGING SVCS-PARKS 010.4421. 5602 110.23 110.23 99395 02/16/01 066924 PLAQUE SHAQUE PATCH PLAQUE-TOLLEY 010.4201. 5504 37.45 37.45 99396 02/16/01 068200 PMX GLOVES 010.4211. 5206 355.07 355.07 99397 02/16/01 067234 POLICE EXEC. RESEARCH FO POLICE EXEC. RESEARCH DUES 010.4201. 5503 125.00 125.00 99398 02/16/01 067548 POOR RICHARD'S PRESS BUSINESS CARD GRAPHICS-ELLIOTT 010.4421.5255 19.80 19.80 99399 02/16/01 090284 SHAWN PRYOR REIMB.SRT GLOVES 010.4201. 5272 29.96 29.96 99400 02/16/01 069576 RADIO SHACK BATTERIES FOR RADAR TRAILER 010.4201. 5601 8.86 8.86 99401 02/16/01 070590 RICHETTI WATER CONDITIO JAN/FEB RENTAL 010.4201. 5604 30.00 30.00 99402 02/16/01 102205 JOEY ROCHA REF.C.B.DEPOSIT-ROCHA 010.0000.2206 125.00 125.00 99403 02/16/01 075660 SAN LUIS PAINTS PAINT 010.4430.5605 3.92 3.92 99404 02/16/01 075816 SAN LUIS POWERHOUSE REPR.GENERATOR 220.4303.5603 65.00 65.00 99405 02/16/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,388.41 1,388.41 99406 02/16/01 101943 SLO COUNTY VCB 2ND VCB FUNDING 284.4103.5303 3,250.00 3,250.00 99407 02/16/01 102204 SMITH COMPANY CUTTERS/SHAFTS/SPACERS 220.4303.5603 457.45 457.45 99408 02/16/01 100271 LYNDA SNODGRASS CSMFO CONFERENCE-SNODGRASS 010.4120.5501 66.00 66.00 99409 02/16/01 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-1/01 760.0000.2305 36,000.00 99409 02/16/01 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-1/01 760.0000.2304 47,672.21 99409 02/16/01 080808 SOUTH SLO COUNTY SANIT 1-1 SAN.DIST-214 E.BRANCH 010.4145.5401 19.63 99409 02/16/01 080808 SOUTH SLO COUNTY SANIT 1-1 SAN.DIST-215 E.BRANCH 010.4145.5401 13.47 99409 02/16/01 080808 SOUTH SLO COUNTY SANIT 1-1 SAN.DIST-208 E.BRANCH 010.4145.5401 13 .47 99409 02/16/01 080808 SOUTH SLO COUNTY SANIT 1-1 SAN DIST-211 VERNON 010.4145.5401 13 .47 99409 02/16/01 080808 SOUTH SLO COUNTY SANIT 1-1 SAN DIST-140 TRAF.WAY 010.4145.5401 13 .47 99409 02/16/01 080808 SOUTH SLO COUNTY SANIT 1-1 SAN DIST-STROTHER R/R 010.4145.5401 13.47 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 02/14/01 12:56 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 99409 02/16/01 080808 SOUTH SLO COUNTY SANIT 7-12/00 HANDLING-ACCTS 010.0000.4753 4,708.60- 99409 02/16/01 080808 SOUTH SLO COUNTY SANIT 7-12/00 HANDLING-HOOKUPS 010.0000.4753 82.50- 78,968.09 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY GREEN PAINT 640.4712.5611 4.25 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY BLUE SILICONE 640.4712.5601 3.20 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY LAMPS 612.4610.5601 2.65 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY RATCHET 010.4211. 5273 138.66 99410 02i16/01 080886 SOUTHERN AUTO SUPPLY LOW PROFILE CREE 010.4211.5601 92.01 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY DEX-COOL COOLANT 010.4211. 5601 36.72 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY WR BOX LONG 010.4211.5273 10.66 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY BRUSH 010.4420.5601 26.24 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY UNITY SPOTLIGHT 010.4201. 5601 146.38 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY MICRO V BELT 010.4211.5601 18.82 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY WRENCH 010.4211. 5273 16.04 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY EMISSION TEST PA 010.4211.5601 8.81 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY OIL 010.4201.5601 6.39 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY ANTENNA 010.4430.5601 7.80 99410 02/16/01 080886 SOUTHERN AUTO SUPPLY ALL FLEET OIL 220.4303.5608 20.03 538.66 99411 02/16/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 555.77 99411 02/16/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 9.53 99411 02/16/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 178.90 99411 02/16/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 435.69 99411 02/16/01 080964 . SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 105.71 99411 02/16/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 162.17 99411 02/16/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 16.63 99411 02/16/01 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 227.51 1,691.91 99412 02/16/01 082290 LYNN STEINER ESSAY TEST-CHARMOZI 010.4201. 5303 40.00 40.00 99413 02/16/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301. 5601 23.90 99413 02/16/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201. 5601 10.95 99413 02/16/01 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4420.5601 21. 95 99413 02/16/01 083226 SUNSET NORTH CAR WASH CAR WASHES 612.4610.5601 21. 95 99413 02/16/01 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 12.95 91.70 99414 02/16/01 101625 TACTICAL & SURVIVAL HOLSTER & MAG POUCH SPLYS 010.4201. 5272 86.50 86.50 99415 02/16/01 084084 TAYLOR'S TUNE-UP SHOP TUNE UP/REPL.PLUG WIRES 010.4430.5601 184.73 184.73 99416 02/16/01 102207 TEAMSTERS LOCAL 381 REF.C/B.DEPOSIT-TEAMSTERS 010.0000.2206 100.00 100.00 99417 02/16/01 084474 TELEGRAM TRIBUNE TT SUSSCR TO 6/01 010.4120.5503 40.50 40.50 99418 02/16/01 085644 TOSTE GRADING & PAVING TACK OIL 220.4303.5613 112.50 112.50 99419 02/16/01 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 380.21 99419 02/16/01 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 145.96 526.17 99420 02/16/01 086346 TROESH READY MIX SLURRY 640.4712.5610 618.46 99420 02/16/01 086346 TROESH READY MIX SLURRY 640.4712.5610 363.80 982.26 ----- -- -"-""-"-'~,_,",,~ ~-"~-""'~ -,..-~-"-_.,.~,.. "<'~.,_.."..~-- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 02/14/01 12:56 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 99421 02/16/01 088084 UNITED GREEN MARK,INC. PARKING LOT REPAIR 010.4420.5605 20.16 20.16 99422 02/16/01 088826 PEGGY VALKO ART CLASSES-VALKO 010.4424.5351 310.40 99422 02/16/01 088826 PEGGY VALKO ART CLASSES-VALKO 010.4424.5351 91.20 401.60 99423 02/16/01 088842 VALLEY AUTO SERVICE REPR.TIRE & TUBE 010.4420.5603 16.98 99423 02/16/01 088842 VALLEY AUTO SERVICE REPR.TIRE 010.4212.5601 12.00 28.98 99424 02/16/01 102007 VERIZON WIRELESS CELL PHONE-DIV CHIEF 010.4211.5403 16.93 99424 02/16/01 102007 VERIZON WIRELESS CELL PHONE-F.CHIEF 010.4211.5403 20.36 99424 02/16/01 102007 VERIZON WIRELESS CELL PHONE-STREETS/FLOAT/PW 220.4303.5403 52.45 99424 02/16/01 102007 VERIZON WIRELESS CELL PHONE-STREETS/FLOAT/PW 010.4301.5403 52.44 99424 02/16/01 102007 VERIZON WIRELESS CELL PHONE-PORTABLE 010.4211.5403 22.28 99424 02/16/01 102007 VERIZON WIRELESS CELL PHONE-ENG 1 010.4211.5403 19.05 183.51 99425 02/16/01 101866 VERIZON WIRELESS MESSAG PAGING SVC-FIRE DEPT 010.4211. 5403 138.81 138.81 99426 02/16/01 091026 WEST GROUP PAYMENT CTR. CA CODES-CD ROM SUBSCRIPTION 010.4003.5503 141. 57 141.57 99427 02/16/01 092274 STEVE WHITNEY REIMB.MALTESE PINS 010.4211.5143 27.40 99427 02/16/01 092274 STEVE WHITNEY BUGLE PINS 010.4211.5272 23.54 50.94 99428 02/16/01 102206 TINA WIEGAND REIMB.ICBO CERT-WIEGAND 010.4212.5501 365.00 365.00 99429 02/16/01 092508 NANCY WILLIAMS REIMB.CRAFT & HOLIDAY SPLYS 010.4423.5253 59.62 59.62 99430 02/16/01 093210 WORKRITE NOMEX PANTS 010.4211. 5272 84.32 99430 02/16/01 093210 WORKRITE NOMEX PANTS 010.4211.5272 164.57 99430 02/16/01 093210 WORKRITE NAVY SHIRTS 010.4211.5272 1,382.81 1,631. 70 TOTAL CHECKS 408,310.49 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 02/14/01 12:56 VOUCHER/CHECK REGISTER FOR PERIOD 21 FUND TITLE AMOUNT 010 GENERAL FUND 83,614.95 011 PAYROLL CLEARING FUND 197,286.96 217 LANDSCAPE MAINTENANCE DISTRICT 120.00 220 STREETS FUND 5,124.20 284 REDEVELOPMENT AGENCY FUND 3,250.00 612 SEWER FUND 7,305.90 640 WATER FUND 27,936.27 760 SANITATION DISTRIBUTION FUND 83,672.21 TOTAL 408,310.49 ----~--- -- ATTACill1ENT 3 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 02/21/01 09:03 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 356 02/14/01 074178 SLO CNTY CLERK-RECORDER FILING FEE-NOTICE OF DETERM 010.4002.5201 25.00 25.00 99431 02/23/01 000468 A T & T-L/DIST SVC. L/DIST FAX 473-0386 010.4145.5403 23.16 23.16 99432 02/23/01 003120 AMERICAN INDUSTRIAL SUP VIONEX WIPES 010.4201.5272 75.46 99432 02/23/01 003120 AMERICAN INDUSTRIAL SUP BATTERIES 010.4201. 5255 30.79 99432 02/23/01 003120 AMERICAN INDUSTRIAL SUP VIONEX SOAP 010.4201. 5272 25.15 99432 02/23/01 003120 AMERICAN INDUSTRIAL SUP GLOVES/BOOTS/ICY HOT 010.4213.5604 102.31 233.71 99433 02/23/01 100897 AMERICAN TEMPS RHINEHART SVCS-2/10 220.4303.5303 641. 67 641. 67 99434 02/23/01 102221 ARMOR HOLDINGS,INC. REGIS-A. BEATTIE 010.4201. 5501 895.00 895.00 99435 02/23/01 006006 ARROYO GRANDE FLOWER SH FLOWERS-AWARDS CEREMONY 010.4211. 5255 256.80 256.80 99436 02/23/01 009438 BARKLOW'S FIRE TRUCK PA MECHANICAL SEAL 010.4211. 5601 82.21 82.21 99437 02/23/01 009750 BRENDA BARROW BANNER MATERIAL 010.4424.5252 9.72 99437 02/23/01 009750 BRENDA BARROW CIM SNACK SUPPLIES 010.4425.5259 7.71 17.43 99438 02/23/01 010412 ALBERT BEATTIE LESS LETHAL PROGRAM-BEATTIE 010.4201.5501 625.00 625.00 99439 02/23/01 012754 BREZDEN PEST CONTROL QTLY PEST CONTROL SVCS 010.4213 .5303 89.00 99439 02/23/01 012754 BREZDEN PEST CONTROL QTLY PEST CONTROL SVCS 010.4213.5604 98.00 187.00 99440 02/23/01 101499 R. BURKE CORPORATION FAIR OAKS/VALLEY/TALLY HO 350.5630.7001 5,235.68 99440 02/23/01 101499 R. BURKE CORPORATION FAIR OAKS/VALLEY/TALLY HO 350.5631.7001 17,143.72 22,379.40 99441 02/23/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-JAN 15-31 225.4553.5507 1,680.00 99441 02/23/01 021940 C.COAST TAXI CAB SERVIC TAXI SVCS TO 2/14 225.4553.5507 1,941.00 3,621.00 99442 02/23/01 021762 CENTRAL COAST PRINTING DIECUT DOOR HANGERS 010.4102.5306 77 .64 77 .64 99443 02/23/01 021918 CENTRAL COAST SUPPLY P.TOWELS/CLEANING SUPPLIES 010.4213.5604 278.63 99443 02/23/01 021918 CENTRAL COAST SUPPLY LINERS/P.TOWELS 010.4213.5604 341. 01 619.64 99444 02/23/01 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310 385.00 385.00 99445 02/23/01 024102 COAST GRAPHIC SUPPLY PRINTING SUPPLIES 010.4102.5255 165.30 165.30 99446 02/23/01 024180 COAST NUT & BOLT BOLTS 010.4201. 5601 3.85 3.85 99447 02/23/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421. 5201 30.00 99447 02/23/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001.5201 5.00 99447 02/23/01 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 15.00 50.00 99448 02/23/01 027924 D.A.R.E.AMERICA NYLON CHART CASE/JR.HIGH VIDEO 010.4201. 5504 56.43 56.43 99449 02/23/01 102222 DIAMOND TRAFFIC PDTS. CLAMPS/ROAD TUBE NAILS 010.4301. 5273 88.07 88.07 99450 02/23/01 029484 DIESELRO INC. LUBE/OIL/FILTERS 640.4712.5603 277.25 277.25 --~~--- -- -- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 02/21/01 09:03 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 99451 02/23/01 100968 DMG-MAXIMUS PROF.SVCS-MAND.COST 010.4145.5303 2,550.00 2,550.00 99452 02/23/01 101676 ZACK DUTRA CUSTODIAL CHARGES JAN 6/8 010.4426.5553 165.00 99452 02/23/01 101676 ZACK DUTRA CUSTODIAL CHARGES-4 HOURS 010.4426.5553 60.00 225.00 99453 02/23/01 031824 ELECTRIC MOTOR REWIND IN PUMP SEAL 640.4712.5603 6.18 6.18 99454 02/23/01 1013 79 FERGUSON ENTERPRISES,IN GASKET/BOLT/SPOOL 640.4712.5610 62.96 99454 02/23/01 101379 FERGUSON ENTERPRISES,IN PVC PIPE 640.4712.5610 96.31 99454 02/23/01 101379 FERGUSON ENTERPRISES,IN JOINT PIPE 640.4712.5610 50.91 210.18 99455 02/23/01 101881 GREATAMERICAN LEASING C LEASE PAYMENT-PANASONIC 010.4130.5303 319.07 319.07 99456 02/23/01 101088 HANSON AGGREGATES CR:ASPHALT 220.4303.5613 809.26- 99456 02/23/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 1,008.50 99456 02/23/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 84.34 99456 02/23/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 190.05 99456 02/23/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 200.24 99456 02/23/01 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 303.85 977.72 99457 02/23/01 100204 IMPACT SCIENCES ARROYO LINDA CROSS RDS SVCS 010.0000.2431 445.85 445.85 99458 02/23/01 045630 INTERSTATE SALES GUARD RAIL PARTS 350.5629.7001 234.44 234.44 99459 02/23/01 046176 J J' S FOOD COMPANY CMC SUPPLIES 220.4303.5613 54.75 99459 02/23/01 046176 J J'S FOOD COMPANY MEETING SUPPLIES 010.4001.5504 31. 49 86.24 99460 02/23/01 046488 C.R. JAESCHKE,INC CABLE ASSY 010.4430.5603 126.48 126.48 99461 02/23/01 101604 BARBIE JONES REIMB.SNACK SUPPLIES-JONES 010.4425.5259 189.89 99461 02/23/01 101604 BARBIE JONES REIMB.SUPPLIES-JONES 010.4425.5255 13 3 .44 323.33 99462 02/23/01 101173 LONGS DRUG STORE PHOTO PROCESSING 010.4201. 5255 10.09 10.09 99463 02/23/01 102220 JACK OR JOAN MAURER REF.O/PMT-225 VIA LAS AGUILAS 640.0000.4751 69.54 69.54 99464 02/23/01 101252 MCI WORLDCOM L/DIST PHONE 010.4145.5403 278.29 278.29 99465 02/23/01 102086 MEDSTOP URGENT CARE PRE-EMPLOY PHYS-J.BOVA 010.4211.5315 15.00 99465 02/23/01 102086 MEDSTOP URGENT CARE PRE-EMPLOY PHYS-J.BOVA 010.4211.5315 231. 00 246.00 99466 02/23/01 102043 MID-STATE BANK FAIR OAKS/VALLEY/TALLY HO 350.5630.7001 581.74 99466 02/23/01 102043 MID-STATE BANK FAIR OAKS/VALLEY/TALLY HO 350.5631.7001 1,904.86 2,486.60 99467 02/23/01 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/ROTATE 010.4201. 5601 45.29 99467 02/23/01 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/BRAKES/ROTORS 010.4201.5601 774.24 99467 02/23/01 056394 MIDAS MUFFLER & BRAKE BRAKES 010.4420.5601 896.58 99467 02/23/01 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER 010.4420.5601 61. 24 1,777.35 99468 02/23/01 057096 MINER'S ACE HARDWARE WEED EATER 010.4430.5273 171.19 99468 02/23/01 057096 MINER'S ACE HARDWARE REDI MIX 010.4430.5605 12.13 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 02/21/01 09:03 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 99468 02/23/01 057096 MINER'S ACE HARDWARE COUPLE/NIPPLE/TEE/BUSHING 612.4610.5610 12.86 99468 02/23/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES/SPRAY PAINT 010.4211.5601 37.91 99468 02/23/01 057096 MINER'S ACE HARDWARE WOOD 640.4712.5604 17.49 99468 02/23/01 057096 MINER'S ACE HARDWARE CLAMP BAR 640.4712.5604 26.73 99468 02/23/01 057096 MINER'S ACE HARDWARE BUILDING MATERIALS 640.4712.5604 1.65 99468 02/23/01 057096 MINER'S ACE HARDWARE SANDPAPER/PAINT/SWITCH SNAP 010.4211.5601 20.50 99468 02/23/01 057096 MINER'S ACE HARDWARE MISC HARDWARE 010.4420.5601 4.09 99468 02/23/01 057096 MINER'S ACE HARDWARE KRAZY GLUE/SOAP 010.4211.5601 7.27 99468 02/23/01 057096 MINER'S ACE HARDWARE KNOBS/SCREWS/CLEANER 010.4211. 5255 17.57 99468 02/23/01 057096 MINER'S ACE HARDWARE GROUND CONNECTOR 010.4211.5603 9.62 99468 02/23/01 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 220.4303.5613 37.94 99468 02/23/01 057096 MINER'S ACE HARDWARE PAINTBRUSHES 640.4712.5255 2.97 99468 02/23/01 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 5.34 99468 02/23/01 057096 MINER'S ACE HARDWARE HAND TOOLS 010.4420.5605 48.40 433.66 99469 02/23/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4120.5201 63.95 99469 02/23/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 220.4303.5201 16.92 99469 02/23/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 220.4303.5201 71. 88 99469 02/23/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 42.39 99469 02/23/01 057174 MISSION OFFICE PLUS OFFICE SUPPLIES 010.4130.5201 25.66 220.80 99470 02/23/01 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 8.45 8.45 99471 02/23/01 102044 NOSSAMAN,GUTHNER,KNOX & PROF.SVCS-SANTA MARIA VLY WATE 640.4710.5575 9,144.85 9,144.85 99472 02/23/01 062322 ONE HOUR PHOTO PLUS PRINTS/FILM 220.4303.5255 13.46 13 .4'6 99473 02/23/01 062712 ORCHARD SUPPLY HARDWARE JOHNNY CAT 010.4211.5325 17.08 99473 02/23/01 062712 ORCHARD SUPPLY HARDWARE JOHNNY CAT 010.4211.5325 4.27 99473 02/23/01 062712 ORCHARD SUPPLY HARDWARE MOVING DOLLY 010.4213.5604 52.38 73.73 99474 02/23/01 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 185.77 99474 02/23/01 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31.83 99474 02/23/01 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31. 83 99474 02/23/01 063960 PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 51.85 301.28 99475 02/23/01 064194 PACIFIC GAS & ELECTRIC GRAND AVE LIGHT POLE-20A PROJT 350.5803.7001 10,050.00 10,050.00 99476 02/23/01 100669 ,ERNEST PEZZA CLOSING BILL-447 CHAPARRAL 640.0000.4751 49.49- 99476 02/23/01 100669 ERNEST PEZZA PREVIOUS BALANCE-477 CHAPARRAL 640.0000.4751 98.48 48.99 99477 02/23/01 102223 MAURICE PHILLIPS REF.O/PMT-158 AVE DE DIAMANTE 640.0000.4751 94.00 94.00 99478 02/23/01 067548 POOR RICHARD'S PRESS PRINTING SVCS-BUSlNESS CARDS 010.4102.5306 146.06 146.06 99479 02/23/01 067890 PRAXAIR DISTRIBUTION,IN OXYGEN 010.4211.5206 19.11 19.11 99480 02/23/01 100569 SEARCH GROUP,INC. REGIS-ROY MUMAW 010.4201.5501 472.00 472 . 00 99481 02/23/01 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL FUEL 010.4211. 5608 105.76 105.76 ---.--- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 02/21/01 09:03 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 99482 02/23/01 102216 R. SIMONS COMPANY, INC. SCENIC CREEKSIDE WALK 350.5607.7001 25,198.20 25,198.20 99483 02/23/01 102219 JOHN SLAYTER REF. WATER DEP-1202 FARROLL 640.0000.2302 180.00 99483 02/23/01 102219 JOHN SLAYTER CLOSING BILL-1202 FARROLL 640.0000.4751 21.24- 99483 02/23/01 102219 JOHN SLAYTER PREVIOUS BALANCE-1202 FARROLL 640.0000.4751 82.79- 75.97 99484 02/23/01 102215 CHRIS SMITH REF. PARKING PERM-D15247 010.0000.4203 20.00 20.00 99485 02/23/01 080886 SOUTHERN AUTO SUPPLY ANTI FOG 010.4211. 5601 8.45 99485 02/23/01 080886 SOUTHERN AUTO SUPPLY TUBE CUTTER/GASKET REMOVER 010.4211.5601 188.57 99485 02/23/01 080886 SOUTHERN AUTO SUPPLY GAS CAP/OVAL MARKERS 010.4211.5601 28.54 99485 02/23/01 080886 SOUTHERN AUTO SUPPLY CR:GAS CAP/OVAL MARKERS 010.4211.5601 28.54- 99485 02/23/01 080886 SOUTHERN AUTO SUPPLY TOUCH UP PAINT 010.4201. 5601 6.51 99485 02/23/01 080886 SOUTHERN AUTO SUPPLY TIRE CLEANER 010.4201.5601 7.48 99485 02/23/01 080886 SOUTHERN AUTO SUPPLY TOUCH UP PAINT 010.4201. 5601 4.53 99485 02/23/01 080886 SOUTHERN AUTO SUPPLY CLEAR SILICONE 010.4201. 5601 3.20 218.74 99486 02/23/01 082134 STATEWIDE SAFETY & SIGN STREET NAME BLANK SIGNS 220.4303.5613 494.34 99486 02/23/01 082134 STATEWIDE SAFETY & SIGN STREET NAME SIGN BLANKS 220.4303.5613 488.45 99486 02/23/01 082134 STATEWIDE SAFETY & SIGN "NO ALCOHOL" SIGNS 010.4420.5605 118.13 1,100.92 99487 02/23/01 082328 STERLING COMMUNICATIONS REMOVE LIGH BARS & WIREING 010.4201.5601 266.00 99487 02/23/01 082328 STERLING COMMUNICATIONS MARCH RADIO SVC AGREEMENT 010.4201. 5606 995.00 99487 02/23/01 082328 STERLING COMMUNICATIONS REPL.FUSE PLUG/ANTENNA 010.4201. 5601 44.30 99487 02/23/01 082328 STERLING COMMUNICATIONS INSTL.RADAR/ANTENNAS 010.4201. 5603 190.00 1,495.30 99488 02/23/01 082836 STREATOR PIPE & SUPPLY SXT TANK AD 010.4420.5605 13.58 13.58 99489 02/23/01 102171 STRONG PLANNING SVCS.CO GENERAL PLANNING SVCS 010.4130.5318 9,600.00 9,600.00 99490 02/23/01 083850 TANKS UNLIMITED HYDRO TEST TANKS 010.4211.5303 15.00 15.00 99491 02/23/01 084084 TAYLOR'S TUNE-UP SHOP REPL.FUEL INJECTORS 220.4303.5601 473.37 99491 02/23/01 084084 TAYLOR'S TUNE-UP SHOP REPL.SENSORS 220.4303.5601 293.56 766.93 99492 02/23/01 086346 TROESH READY MIX SLURRY 640.4712.5610 363.80 363.80 99493 02/23/01 088062 UNION ASPHALT INC ASPHALT 220.4303.5613 467.63 467.63 99494 02/23/01 101009 UNISOURCE MAINTENANCE S CR:CLEANING SUPPLIES 010.4213.5604 150.00- 99494 02/23/01 101009 UNISOURCE MAINTENANCE S T.PAPER/SUD N KLEEN 010.4213.5604 149.15 99494 02/23/01 101009 UNISOURCE MAINTENANCE S CLEANING SUPPLIES 010.4213.5604 75.28 74.43 99495 02/23/01 088084 UNITED GREEN MARK,INC. SPRINKLER REPR.PARTS 010.4420.5605 7.41 99495 02/23/01 088084 UNITED GREEN MARK, INC. PVC PIPE/NIPPLE 010.4430.5605 9.85 17.26 99496 02/23/01 087672 UNITED RENTALS RENTAL-TEST PUMP 640.4712 .5552 38.90 38.90 99497 02/23/01 088296 UNITED STATES POSTMASTE PERMIT#37 STANDARD BULK MAIL 010.4145.5201 125.00 99497 02/23/01 088296 UNITED STATES POSTMASTE POSTAGE BY PHONE 010.4145.5201 3,000.00 3,125.00 ---.---_._---- -- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 02/21/01 09:03 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 99498 02/23/01 088424 URBAN FUTURES INC. ARROYO LINDA CROSS RD SVCS 284.0000.2458 825.00 99498 02/23/01 088424 URBAN FUTURES INC. ARROYO LINDA CROSS RD SVCS 284.4103.5303 4,003.11 4,828.11 99499 02/23/01 102007 VERIZON WIRELESS CELL PHONE-PW.SUPER 010.4301. 5403 28.47 99499 02/23/01 102007 VERIZON WIRELESS CELL PHONE-SEWER SUPER 612.4610.5403 46.38 99499 02/23/01 102007 VERIZON WIRELESS CELL PHONE-SHOP 010.4305.5403 43.47 118.32 99500 02/23/01 101866 VERIZON WIRELESS MESSAG GOV'T BUILD. PAGERS 010.4213.5303 21.21 21. 21 99501 02/23/01 090480 WAYNE'S TIRE TIRES/ALIGN/BRAKES 010.4201.5601 147.04 99501 02/23/01 090480 WAYNE'S TIRE LUBE/OIL/FILTER 010.4201. 5601 65.86 212.90 99502 02/23/01 102224 HEATHER WHITLOCK REF.WTR.DEP-1010 THE PIKE 640.0000.2302 90.00 90.00 99503 02/23/01 100431 WILLARD PAPER CO PAPER 010.4102.5255 335.82 99503 02/23/01 100431 WILLARD PAPER CO NCR/PAPER 010.4102.5255 195.81 531.63 99504 02/23/01 092586 LEE WILSON ELECTRIC COM SIGNAL MAINT-JAN 010.4304.5303 1,212.75 99504 02/23/01 092586 LEE WILSON ELECTRIC COM GRAND/HALCYON TRAFFIC SIGNAL 350.5637.7001 7,320.00 8,532.75 99505 02/23/01 102217 KEVIN WING REF. CUP APP-1524/42 GRAND 010.0000.4162 881. 50 881.50 99506 02/2.3/01 102218 DR. YAFFE REF.WTR.DEP-1005 ACORN 640.0000.2302 180.00 99506 02/23/01 102218 DR. YAFFE CLOSING BILL-1005 ACORN DR 640.0000.4751 73.58- 106.42 TOTAL CHECKS 120,129.57 --.---- VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 02/21/01 09:03 VOUCHER/CHECK REGISTER FOR PERIOD 21 FUND TITLE AMOUNT 010 GENERAL FUND 28,897.31 220 STREETS FUND 4,063.52 225 TRANSPORTATION FUND 3,621.00 284 REDEVELOPMENT AGENCY FUND 4,828.11 350 CAPITAL IMPROVEMENT FUND 67,668.64 612 SEWER FUND 59.24 640 WATER FUND 10,991. 75 TOTAL 120,129.57 -~-- ATTACHMENT 4 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 2/02/01 TO 2/15/01 02/23/01 FUND 010 217,240.70 Salaries Full time 149,931.36 FUND 220 10,868.58 Salaries Part-Time 19,648.51 FUND 284 4,763.26 Salaries Over-Time 10,290.68 FUND 612 5,033.37 Holiday Pay 565.08 FUND 640 10,825.52 Sick Pay 4,362.93 248,731.43 Annual Leave Pay - Vacation Buyback 129.45 Vacation Pay 3,603.52 Comp Pay 1,397.06 Annual Leave Pay 3,443.90 PERS Retirement 14,776.42 Social Security 13,789.36 PARS Retirement 208.94 State Disability Ins. 646.19 Health Insurance 19,706.38 Dental Insurance 3,439.95 Vision Insurance 739.90 Life Insurance 542.50 Long Term Disability 767.24 Uniform Allowance - Car Allowance 400.00 Council Expense - Employee Assistance 242.06 Uniform Allowance Motor Pay 100.00 Total: 248,731.43 . ATTACHMENT 5 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 02/28/01 16:34 VOUCHER/CHECK REGISTER FOR PERIOD 21 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 357 02/21/01 088296 UNITED STATES POSTMASTE POSTAGE BY PHONE 010.4145.5201 3,000.00 3,000.00 358 02/21/01 088218 UNITED STATES POSTMASTE PERMIT 37 BULK MAILING PERM 010.4145.5201 125.00 125.00 359 02/23/01 005616 CITY OF ARROYO GRANDE G.A.REIMB.2/15/01 P/R 011.0000.1015 185,920.33 185,920.33 TOTAL CHECKS 189,045.33 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 02/28/01 16:34 VOUCHER/CHECK REGISTER FOR PERIOD 21 FUND TITLE AMOUNT 010 GENERAL FUND 3,125.00 011 PAYROLL CLEARING FUND 185,920.33 TOTAL 189,045.33 ---- a.b. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~ BY: JANET M. HUWALDT, ACCOUNTING SUPERVISOR c;)Ir SUBJECT: STATEMENT OF INVESTMENT DEPOSITS DATE: MARCH 13, 2001 Attached please find a report listing the current investment deposits of the City of Arroyo Grande, as of February 28,2001, as required by Government Code Section 53646 (b). -- ~~~-_._- CI1Y OF ARROYO GRANDE MONTHLY INVESTMENT REPORT As of February 28, 2001 March 13, 2001 This report presents the City's investments as of February 28, 2001. It includes all investments managed by the City, the investment institution, type of investment, maturity date, and rate of interest. As of February 28, 2001, the investment portfolio was in compliance with all State laws and the City's investment policy. Current Investments: The City is currently investing all short-term excess cash in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a very high quality investment in terms of safety, liquidity, and yield. The City may readily transfer the LAIF funds to the City's checking account when funds are needed. At this time, the City does not hold any other investments. The following is a comparison of investments based on book values as of January 31, 2000 compared with the prior month and the prior year. Date: February 2001 January 2001 February 2000 Amount: $9,050,000 9,050,000 6,810,000 Interest Rate: 6.52% 6.47% 5.49% --, --........-....--.. .-....---- B.c. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES ~ SUBJECT: ANNUAL REVIEW OF CITY INVESTMENT POLICY DATE: MARCH 13, 2001 RECOMMENDATION: It is recommended the City Council approve without changes the City of Arroyo Grande Investment Policy. FUNDING: There is no funding involved with this policy review. DISCUSSION: Attached is the City's recommended Investment Policy, which was last reviewed by the City Council on January 8, 2000. State law requires the treasurer or chief fiscal officer of local governments to annually submit a statement of inyestment policy to their governing body. In compliance with that State law, the City's Investment Policy is presented for City Council review. The City's Investment Policy authorizes only the more conservatiye inyestments, requires monthly investment reports to City Council, and requires that the due diligence of a "prudent person" be followed in the investment of City funds. Outside of modifications to dates, the Investment Policy, presented at this time, is the same policy that was approved January 8, 2000. . . CITY OF ARROYO GRANDE INVESTMENT POLICY MARCH 13,2001 Prepared by the Financial Services Department -- TABLE OF CONTENTS Page Investment Policy................................................. ...... .................................. ................. ....... ........ 1 Investment Objective..................... ... .................................................. ............... .......... ....... .... ..... 1 Prudence Standard ............................................... .............. .......................... ........ ......... ........ ...... 1 Areas of Investment Policy: 1. Authorities, Control, and Care.......... .... ............. ......................... ...... ... ......... ........ ....2 II. Portfolio Diversification Eligible Financial Institutions.............................................. ....... .... ....... ........... ... 2 Code Authorized Instruments and Portfolio Limitations................................ 3 City Placement Practice............................................... ............. ........ ....... ...........4 m. Cash Management and Maturities....................................................... ............. ........ 5 Investment Reporting, Policy Review and Effective Policy Term................................................ 5 CITY OF ARROYO GRANDE STATEMENT OF INVESTMENT POLICY March 13,2001 Investment Policv It is the policy of the City to invest public funds in a manner that will provide maximum security, adequate liquidity, and sufficient yield, while conforming to all statutes governing the investment of public funds. Investment Obiective The investment objective of the City of Arroyo Grande is to optimize the following goals: . Security . Liquidity . Yield Security of principal is the foremost objective of the City. Security means preserving the safety of City monies, via credit-worthiness study of various depositories, brokers, and issuers; insurance and collateral protection; and diversification of the portfolio. Liquidity means availability of money when needed. Liquidity of the investments guarantees the City's ability to meet operating requirements. Yield means the rate and amount of interest earned. Optimization means striving to achieve a balance between all three objective goals. Should a demand be perceived to prioritize the three goals, they are listed in preferred order. Prudence Standard The standard of prudence to be used by the Financial Services Director/designee shall be the "prudent person rule" and shall be applied in the context of managing City investments. Persons acting in accordance with written procedures and exercising due diligence shall be relieved of personal responsibility for a individual investment loss, provided that deviations are reported in a timely fashion, and appropriate action is taken to control adverse developments. 1 '-.'.----..-.- Areas of Investment Policv Authorities. Control and Care: 1. The City currently invests only in the State Local Area Investment Fund. City Manager approval shall be required prior to any other allowable investment vehicle being utilized. 2. The Director of Financial Services has been authorized, via Resolutions #2260 and #2261, to establish deposit and investment agreements and undertake deposit/investment transactions on behalf of the City of Arroyo Grande. The Director of Financial Services may delegate to another official the individual placement of monies in deposit/investment transactions, but . must review and approve each one. 3. The Financial Services Department is responsible for implementing this policy, and maintaining a system of internal control designed to prevent employee error or imprudent actions, misrepresentation by parties to an investment agreement, fraud, or unexpected changes in the financial market place. 4. State of California Government Code Sections 53600 et seq. 53683 and 16429.1 regulate the deposit/investment activities of general law cities. See Sec. 53635 and 16429.1. Based upon the relatively small size of the City's portfolio, the City does not utilize a professional investment manager. Rather, Arroyo Grande's investment program is simply a part of the City's financial management activity. 5. The Director of Financial Services (and any delegate) shall use good judgement and care, as a "prudent person" would, when entering contracts for deposits and investments, and when placing individual investment transactions. Such care is that which would be exercised by a person concerning his/her own affairs; not for speculation, but for safe investment and earned interest. Some level of risk is present in any investment transaction, however. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non-negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversification of the investment portfolio by institution and by investment instruments will be used as much as is practical and prudent. Portfolio Diversification: 1. Eligible Financial Institutions: Government Code Section 53635 distinguishes betV{een "deposits" and "investments". It provides that "as far as possible" City monies shall be "deposited" in State or National banks, or State or Federal savings and loan associations; or may be "invested" in specified instruments. Thus, eligible financial institutions would include: 2 A. Banks plus savings and loans, primarily for active demand deposits (checking accounts and passbook savings) and inactive deposits (non-negotiable Time Certificates), also for investment instruments. See Government Code Sec. 53638 for maximum deposit limitations for banks and savings and loans, involving bank paid up capital and saving and loan net worth. B. Brokers and issuers, for various investment instruments listed below. 2. Code Authorized Instruments and Portfolio Limitations: A. Instruments and Portfolio Limitations are authorized as provided in Government Code Section 53635 and 16429.1, as follows: 1) Bonds issued by the City of Arroyo Grande. No limit. 2) U.S. Treasury Notes, bonds, bills, or other certificates of indebtedness. No limit. 3) California State registered notes, bonds, or warrants. No limit. 4) Other local agencies within California, bonds, notes, warrants, or other indebtedness. No limit. 5) Bank issued obligations for Federal agencies as the Government National Mortgage Association (GNMA'S), the Federal National Mortgage Association (FNMA'S), and the Small Business Administration (SBA notes), etc. No limit. 6) Bankers acceptances (bills of exchange or time drafts) drawn on and accepted by a commercial bank, and which are eligible for purchase by the Federal Reserve System. These are limited to 30 percent of the City's surplus funds, and limited to 270-day maximum maturities. 7) Commercial paper of II prime II quality, as rated by Moody's Investor Service or Standard and Poor's Corporation. These are limited to 15 percent of the City's portfolio, and limited to I80-day maximum maturities, plus some other qualifications. 8) Negotiable Certificates of Deposit, issued by either a National or State bank or savings and loan. These are limited to 30 percent of the City's available reserves. 3 9) Repurchase agreements or reverse repurchase agreements, whereby the seller of securities will repurchase them on a specified date and for a specified amount. 10) Local Agency Investment Fund, State of California, per Government Code Sec. 16429.1. Pooled monies of various agencies within California. Limit of $20,000,000 account balance. City Placement Practice: 1. The following financial institutions will be used by the City of Arroyo Grande, for non- negotiable Time Certificates of Deposit: a) Commercial banks having offices in Santa Barbara and San Luis Obispo Counties, especially in the Five Cities area. b) Savings and loans maintaining offices in San Luis Obispo County, especially in the Five Cities area. 2. The State of California Local Agency Investment Fund (L.A.I.F.) will be utilized, to pool current surplus City monies for demand deposit earnings. 3. For other investment instruments, three institutions may be selected ftom a list of qualified primary dealers in government securities, which maintain offices in the State of California. 4. Prior to establishing a contract for deposit of monies per Sec. 53649, or placing an individual investment, the credit-worthiness of each financial institution will be detennined. As a minimum, the ratio of net worth (equity) to total assets shall be 3.0% or more. 5. No more than 30% of the City's available surplus shall be placed with anyone financial institution (excluding the State L.A.I.F. and government agency issues). 6. No more than 50% of the City's available surplus shall be placed with savings and loan institutions. 7. The City, as authorized in Government Code Sections 53635 and 16429.1, may use all deposit and investment instruments; except repurchase and reverse repurchase agreements shall not be used. However, non-negotiable time certificates with commercial banks and savings and loans, plus deposits in the State Local Agency Investment Fund, will be the primary instruments used by the City, along with possible U.S. Treasury bills and bankers acceptances. 8. Collateral security on Certificates of Deposit will be provide in according to Government Code Sections 53651and 53653 by the commercial banks and savings and loans, at 110% 4 ---."'-'"-- . when government securities are used, or at 150% when promissory notes secured by 1st mortgages or 1 st trust deeds on improved residential real property located in California are used. 9. Individual placements of deposits and investments will be made based upon highest rate quotes, in most instances. 10. Within the context of any portfolio limitations and quoted rates, deposits shall be distributed between institutions as evenly as practical or possible. Cash Mana2ement and Maturities: 1. A maximum investment of all City monies, not needed to meet current cash flow needs, will be maintained as closely as practical. A sufficient compensating balance will also be provided, regarding the City's banking service agreement. 2. All monetary resources will be pooled for investment purposes, to maximize interest earnings, which will be periodically allocated to the various funds of the City based upon average cash balances at month ends. No interest will be credited to individual accounts within the various funds. 3. Time deposits and investments will be held to maturity, unless it is absolutely necessary to withdraw a depositor sell an investment early due to an unexpected liability. 4. Maturities of deposits and investments will be scheduled in such a manner as to provide a steady stream (weekly) of available cash to meet a cash flow need. The California State Local Agency Investment Fund deposits of the City of Arroyo Grande are available on a same-day/next-day telephone call basis. Investment ReDortinl!. Policy Review and Effective Policv Term Government Code Section 53646 requires a report of earned interest be prepared following each calendar quarter. On a sunset basis, the text was amended to be operative in its revised fonn until January 1, 1991 (through 12-31-90). At that time, the revised text is repealed unless re-enacted or extended. The amended, temporary text requires the Director of Financial Services to submit annually to the City Council a statement of investment policy. In addition, the temporary text requires the Director of Financial Services to submit to the City Council a montWy report, providing the following infonnation: 1. Type of investment. 2. Financial institution (bank, savings and loan, broker, etc). 5 -----.-..,.-..-" . , . 3. Date of maturity. 4. Principal amount. S. Rate of interest. 6. Current market value for all securities having a maturity of more than 12 months. 7. Detail of investments in repurchase and reverse repurchase agreements. 8. Relationship of the montWy report to the annual statement of investment policy. The City of Arroyo Grande shall review and present to the City Council, pursuant to the temporary text of Government Code Section 53646: 1. The current investment policy with technical updates each year. This policy generally will remain in force unchanged, unless significant requirements arise necessitating change. 2. MontWy reports of investments held on the last day of each month. The City's independent certified public accountant shall review and make recommendations, when appropriate, regarding the City of Arroyo Grande's investment policy. 6 8.d. MEMORANDUM TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~ SUBJECT: COST ALLOCATION PLAN UPDATE DATE: MARCH 13, 2001 RECOMMENDATION: It is recommended the City Council adopt the Fiscal Year 2001-02 Cost Allocation Plan. FUNDING: The Fiscal Year 2001-02 Cost Allocation Plan will provide resources to the General Fund in the amount of approximately $296,832 from other funds such as Water, Sewer, Streets, Redevelopment Agency, and other non-general funds. These reimbursements will be shown as budgeted cost allocation transfers-out in the other funds and as budget reductions in General Fund expenses (cost allocation transfers-in). The 2000-01 Fiscal Year Annual Budget (current FY) reported cost allocation revenue to the General Fund of $282,250. DISCUSSION: A Cost Allocation Plan is a method of recovering the cost of General Fund services provided to other funds. In March of 1996 the first Cost Allocation Plan was adopted by the City Council. This was the first time that City costs were identified and divided between direct and indirect costs. Direct costs are expenses incurred in providing a specific cost objective, such as street maintenance, police protection, landscape maintenance, and water service. Indirect costs are expenses not readily identifiable with a particular operating program, but rather are incurred for a joint purpose which benefits more than one fund/department. Common examples of indirect costs are accounting, purchasing, personnel, building maintenance, and utilities. Though indirect costs are not readily identifiable with direct operating programs, they can be allocated based on rational, logical methodology. The Cost Allocation Plan is a method of allocating indirect costs, provided by the General Fund, based on the proportionate share of benefits received. Different indirect costs have different methods of allocation. For instance, payroll costs are allocated on the number of full time positions and building maintenance costs are allocated on the number of departmental square feet in City buildings. -----.-- COST ALLOCATION PLAN MARCH 13, 2001 PAGE 2 The Cost Allocation Plan is based on the current year's Annual Budget. The budget is used for allocation purposes, as the amounts are the best available projection of costs. Each year the Cost Allocation Plan is updated because (1) the more current the numbers, the better the allocation will mirror actual costs and (2) technology allows for timely updating. AL TERNA TIVES: The following alternatives are provided for City Council consideration: - Approve staff recommendation; - Deny staff recommendation; - Modify staff recommendation and approve; - Provide direction to staff. ~ ~ ~ z ~ 0 ~ ~ ~ ~ I ~ < ~ ~ u ~ ~ ~ 0 ~ ~ ~ ~ ~ ~ ~ < u ~ ~ r:/) ~ ~ 0 u C ~~ ~=< t5~ ~ ~ --NMM ~~~~~~ O-NM~~~~~O ~ : : : : :: ~~~~~~~~~M P-4 : : : : ::: ::::::: . . . . 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'" ~ 0 ~ '. ~ ~ \ ~ ....HO~ \ l~\\~ H:h" u ~ 1 '" _", .~ ...." " .. e ..,," - - "0 0." ~ ~ ~ · u ~ ... .~ ~ ~ 8::1::;::; 6;' ~ .~ " '?' -.'" 8, -11'''' 8 8,11 '" ~ l. I!! '" 0 ~ .. ~.S 'Ii ~ 'Ii ~ ~ ::; .g.s ~ ~"; ~ t i ~ ~ ~ ~ .~~~ %~.~ ~&~~~~5 ~ \~~~~ ~13~& b b ~ ~i~ 8&~~ & t " 5 ~ ~ ~ ----/ >'-""""'--- 8.e. MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, FEBRUARY 2,2001,8:00 A.M. COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA City Council Present: Mayor Lady, Mayor Pro Tem Ferrara, Council Members Runels and Dickens. Council Member Lubin was absent. City Staff Present: City Manager Adams, Chief of Police T erBorch, Director of Building & Fire Fibich, Director of Financial Services Snodgrass, Director of Parks, Recreation, & Facilities Hernandez, Director of Public Works Spagnolo, Director of Community Development McCants, and Director of Administrative Services Wetmore 1. PUBLIC COMMENT: None. 2. MEETING WITH SENATOR JACK O'CONNELL: Mayor Lady welcomed Senator O'Connell and introductions were made. Council Members and staff gave brief overviews regarding the following City issues and projects and requested assistance regarding potential State funding and legislation: . Maintenance of effort requirement for Traffic Congestion Relief Funds (Snodgrass/Adams) . Park Funding/Rancho Grande Park (Hernandez) . Educational Revenue Augmentation Fund [ERAF] (Snodgrass/Adams) . Recreation Center Project (Dickens/Hernandez) . Education Facility Funding (Ferrara) . Electricity Shortage Update (Adams) . Clean Water Act funding for upgrade of the Water Treatment Plan (Runels) . California Farmland Conservation Program (Dickens) . Brisco Road/Halcyon Road Interchange Project Study Report (Spagnolo) . SB402 - Binding Arbitration (Ferrara) . Low-income housing funding (McCants) 3. ADJOURNMENT The meeting adjourned at 9:00 a.m. to the next Regular City Council Meeting of February 13, 2001, 7:00 p.m. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Services/ Deputy City Clerk MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, FEBRUARY 13, 2001 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 6:35 p.m. Council Members Runels, Dickens and Lubin, City Manager Adams, City Attorney Carmel, and Community Development Director McCants were present. Mayor Pro Tern Ferrara arrived after Public Comment at 6:40 p.m. 1. PUBLIC COMMENT: None. 2. CLOSED SESSION: Mayor Lady announced that the Council was going to meet in closed session to discuss the following matter: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to Government Code Section 54956.9(a): Name of Case: Clawson v. City of Arroyo Grande. et al. San Luis Obispo Superior Court No. CV 000748. 3. CLOSED SESSION ANNOUNCEMENTS: Mayor Lady announced that there was no reportable action from the closed session. 4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 6:55 p.m. to the regular City Council meeting of February 13, 2001. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Servicesl Deputy City Clerk to MINUTES REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY TUESDAY, FEBRUARY 13, 2001 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:05 p.m. 2. ROLL CALL City Council: Council Members Runels, Dickens, Lubin, Mayor Pro Tem Ferrara, and Mayor Lady were present. RDA: Board Members Runels, Dickens, Lubin, Vice Chair Ferrara, and Chair Lady were present. City Staff Present: City Manager Adams; City Attorney Carmel; Director of Administrative Services Wetmore; Director of Financial Services Snodgrass; Community Development Director McCants; Director of Public Works Spagnolo; Associate Planner Heffernon, and Chief Building Inspector Schmidt. 3. FLAG SALUTE Members of Boy Scout Troop 70 led the Flag Salute. 4. INVOCATION Pastor Paul Bautts, Bethel Baptist Church, Arroyo Grande, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Certificates of Special Recognition for Outgoing Commissioners Mayor Lady presented certificates of special recognition to outgoing commissioners Larry Greene, Keith Storton, Thomas Owen, and Joseph Taylor and thanked them for their years of service to the City. Outgoing commissioners Martin London, Nanci Parker, Leslie Brown, Bill Borgman, Betty Branch, and former City Treasurer JoAnn Wizemann were not present to receive their certificates; however, Mayor Lady acknowledged them and expressed appreciation for their years of service to the City. 5.a. Proclamation - Spay Day USA Mayor Lady presented a proclamation to Barbara Wilkins of the Animal Rescue Coalition Humane Society proclaiming February 27, 2001 as Spay Day USA. 6. AGENDA REVIEW None. CITY COUNCIL MINUTES FEBRUARY 13, 2001 PAGE 2 6.a. Resolutions and Ordinances Read in Title Only Council Member Runels moved, Council Member Dickens seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS'INPUT. COMMENTS. AND SUGGESTIONS Fred Sweeney, 432 Greenwood, presented the City Council with a petition entitled "Neighborhood Committee to Make Branch Mill Road Safe" signed by approximately 75 residents. Mr. Sweeney expressed concerns regarding the condition of Branch Mill Road, a nearby embankment, and various trees and requested that the City address the problems. Carter Hooker, 380 Spanish Moss Lane, requested that the City provide more, communication to the public with regard to the status of City projects and when items are scheduled to be considered. He referred specifically to the progress of Rancho Grande Park and expressed an interest in the status of the park's development. 8. CONSENT AGENDA Council Member Lubin requested Item 8.e. be pulled for discussion. Council Member Dickens moved and Council Member Runels seconded the motion to approye Consent Agenda Items 8.a. through 8.h., with the exception of Item 8.e., with the recommended courses of action: 8.a. Cash Disbursement Ratification. Action: Approved the listing of cash disbursements for the period January 16, 2001 through January 31,2001. 8.b. Statement of Investment Deposits. Action: Received and filed the report of current investment deposits as of January 31,2001. 8.c. Adoption of Ordinance Establishing a Mandatory Construction and Demolition Debris Recycling Program. Action: 1) Adopted Ordinance No. 523 C.S. amending Title 6, Chapter 4 of the Arroyo Grande Municipal Code to establish a mandatory construction and demolition debris recycling program; and 2) Directed the Director of Administrative Services to file a Notice of Determination with the County Recorder. 8.d. Minutes of the Special Meeting of January 23, 2001 and Regular City . Council/Redevelopment Agency Meeting of January 23, 2001. Action: Approved minutes as submitted. 8.f. Fair Oaks AvenuelTally Ho Road Overlay Project, Project No. PW-2000-2, Progress Payment No.6 and Notice of Completion. Action: 1) Authorized progress payment in the amount of $22,379AO to R. Burke Corporation; 2) Directed staff to file a Notice of Completion; and 3) Authorized CITY COUNCIL MINUTES FEBRUARY 13, 2001 PAGE 3 release of the retention of $75,020.65, thirty-five days after the Notice of Completion has been recorded, if no liens have been filed. 8.g. The Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase II, Progress Payment No.1. Action: Authorized progress payment in the amount of $27,988 to R. Simons Company, Inc. 8.h. Authorization to Issue Request For Proposals (RFPs): Traffic Way Bridge Barrier Rail Replacement Project. Action: Authorized distribution of the Request For Proposal (RFP) for design services to qualified consultants. AYES: Dickens, Runels, Lubin, Ferrara, Lady NOES: None ABSENT: None There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 8.e. Approval of Agreement to Purchase Fuel Through Lucia Mar Unified School District. Recommended Action: Authorize the City Manager to execute the Agreement between the City and LMUSD to purchase fuel. Council Member Lubin asked for clarification on the gasoline rate structure; whether the negotiated price is below the retail market; whether the rate could be decreased further based on volume; and whether there had been an open bid process. Director Spagnolo explained that gasoline would be purchased at a rate of .045~ over Oil Producer Industry Standard which was below retail; that the yolume would have to increase substantially to receive a further reduction; and that LMUSD had conducted an open bid process. In response to a question posed by Council Member Runels, Director Spagnolo stated that gasoline was delivered directly to the City's recently replaced state-of-the-art underground fuel tanks. Mayor Pro T em Ferrara asked for clarification on whether the gasoline was free of MTBEs and requested that staff look into the matter. Council Member Lubin moved to authorize the City Manager to execute the Agreement between the City and LMUSD to purchase fuel. Council Member Dickens seconded the motion, and on the following roll-call yote, to wit: AYES: Lubin, Dickens, Runels, Ferrara, Lady NOES: None ABSENT: None CITY COUNCIL MINUTES FEBRUARY 13, 2001 PAGE 4 There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 9. PUBLIC HEARINGS 9.a. Consideration of Resolution Increasing Lopez Contract Charges. Director of Financial Services Snodgrass presented the staff report. She explained that increased charges are required in order to meet costs associated with State mandated Dam remediation, operations and maintenance, and capital outlay associated with Flood Control Zone 3 and the Lopez Dam. She explained that the City has not increased the rates since 1992 and stated that the revenues in the Lopez Fund are insufficient to meet future debt service costs. Staff recommended the Council adopt a Resolution increasing Lopez bi-monthly contract charges over a four-year period, beginning on April 1 , 2001. Council Member Lubin asked why the City of Arroyo Grande's charges would be higher than those of the other South County cities. Director Snodgrass responded that the City of Arroyo Grande has assumed over fifty percent (50%) of the Lopez Dam cost and Pismo Beach and Grover Beach have each assumed seventeen percent (17%). She further explained that the other cities could pay their shares through property tax revenues and other reserves that are available. Further Council questions and discussion included whether there was a method to borrow from other City funds in order to level out the increases over time; clarification that certain funds in the budget are being invested to cover costs for specific projects; clarification that the Lopez charge is billed every two months on the utility bill; clarification that the Lopez contract charge is separate from the water usage rate; that the operating and maintenance costs on the water treatment plant have increased and the City has been using reserve funds to support those costs; and the need for upgrading the water treatment plant in the next future. Following further discussion, Council Members recognized that all of the utility costs were rising and acknowledged those citizens who were on fixed incomes. Council asked staff whether there were any programs available that provided financial assistance to low-income seniors for their ~tility bills. Mayor Lady opened the public hearing. Carter Hooker, 380 Spanish Moss Lane, asked if there was a committee to track the costs and the progress of the remediation project. Ray Abdener, 955 Via Las Aguilas, asked for clarification when the increase would be effective, and asked if the rates would. be increased for developers to help cover the costs. CITY COUNCIL MINUTES FEBRUARY 13, 2001 PAGE 5 Director Snodgrass replied that the increase would be implemented April 1, 2001; . however, it would not appear on customer's bills until June 1st. She explained that developers were not responsible for these costs. She explained the development impact fees that were charged to developers. Hearing no further public comments, Mayor Lady closed the public hearing. Council Member Runels moved to adopt a resolution increasing Lopez bi-monthly contract charges as follows: $9.50 effective April 1 , 2001; $4.50 effective April 1 , 2002; $4.00 effective April 1 , 2003; and $4.00 effective April 1, 2004. Council Member Lubin seconded the motion, and on the following roll call-vote, to wit: AYES: Runels, Lubin, Dickens, Ferrara, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 9.b. Proposed Ordinance Repealing or Amending Obsolete, Superseded, or Unconstitutional Ordinances and Portions Thereof in the City of Arroyo Grande Municipal Code. Director of Administrative Services Wetmore presented the staff report. She explained that a comprehensive legal analysis had been conducted by Book Publishing Company to identify problems and discrepancies in the Municipal Code. She stated the Code was reviewed for ambiguities, inaccuracies, duplications, and compliance with current State and Federal statutes. Staff recommended the Council introduce an Ordinance repealing or amending obsolete, superceded, and/or unconstitutional ordinances and portions thereof in the Arroyo Grande Municipal Code. Council Member Dickens referred to duplicate language in Section 2, I. of the proposed ordinance and requested a grammatical correction be made. He referred to Section 2, Q. and stated he had spoken to the Chief of Police about bicycle licensing requirements and inquired whether the provision should be repealed. Director Wetmore explained that the City did not have jurisdiction for issuing bicycle licenses and the Code was amended to add a provision that the issue was subject to State Law and pursuant to Vehicle Code Section 39001. Council Member Dickens referred to Section 2, W. regarding political signs and asked how the standard that signs be no larger than sixteen (16) square feet was determined. Director Wetmore replied that the Planning Commission might have established and approved the standard as part .of the Planned Sign Program. CITY COUNCIL MINUTES FEBRUARY 13, 2001 PAGE 6 Council Member Lubin asked if the Department Directors and the City Attorney had reyiewed the report and recommendations. Director Wetmore responded that the Department Directors reviewed sections relevant to their operations and the City Attorney had extensively reviewecj the report and proposed Ordinance. Mayor Lady opened the public hearing, and upon hearing no comments closed the public hearing. Mayor Pro Tem Ferrara moved to introduce an Ordinance repealing or amending obsolete, superseded, or unconstitutional ordinances and portions thereof in the City of Arroyo Grande Municipal Code. Council Member Dickens seconded the motion, and on the following roll-call vote, to wit: AYES: Ferrara, Dickens, Runels, Lubin, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS 10.a. Conditional Use Permit Case No. 00-015; Horizon Senior Housing; 579 Camino Mercado. Community Development Director McCants presented the staff report. He stated that at the January 9,2001 meeting, the Council took tentative action to deny Conditional Use Permit Case No. 00-015 and directed staff to return to Council with a Resolution containing the findings supporting the denial. Staff recommended the Council adopt the Resolution Denying Conditional Use Permit Case No. 00-015. Council Member Lubin asked questions regarding the findings in the Resolution; clarification regarding the City's regulations for providing affordable housing or paying an affordable housing in-lieu fee; clarification of the City's development standard for maximum building height limit in the Professional Commercial District; the definition of surrounding development as it pertains to the proposed structure impairing the integrity and character of the neighborhood; whether the Americans with Disabilities Act standards were taken into consideration for pedestrian access from the project to the street; and whether updated traffic study data was available. Council Member Dickens referred to the discussion regarding finding #3 and requested that staff correct a mistake in the. proposed resolution to state that the proposed structure exceeds the two-story maximum height limit; as specified in the Code. He --..--.--.--.--.--.-- ----'-"'-"-- CITY COUNCIL MINUTES FEBRUARY 13, 2001 PAGE 7 then referred to finding #6 and commented that it was not known if the project would adyersely impact traffic since the City did not have updated traffic data available. Mayor Pro Tem Ferrara asked for clarification on whether it was more common for deyelopers to pay in-lieu fees as opposed to setting aside affordable housing units within their project. Director McCants replied that had been true in most cases over the last year and a half. Mayor Pro Tem Ferrara referred to finding #4, relating to the character, building height, density, and mass issues and stated for clarification that the Council had attempted to show consistency with how the General Plan interprets these issues. He commented that the size of the project was over 100,000 square feet located on the side of a hill, which is about the size of Wal-Mart. He stated that there was an issue in the past about the appropriateness of that project in terms of its relevancy or consistency with the General Plan. He stated that he did not want to repeat that mistake in terms of the interpretation of the General Plan. He referred to finding #5 and clarified the distance and steepness of the grade from the street to the project and expressed concerns about accessibility for seniors; and with respect to finding #6, he clarified that traffic data used for this project was dated material from over 20 years ago compiled from data relating to facilities located in Oregon. Mayor Lady opened the discussion for public comments. The following persons spoke in support of the proiect: Ken Bornholdt, Law Offices of Walter and Bornholdt, submitted a letter for the record stating there was no substantial evidence in the record to support the proposed findings to deny the project.. Steven Puglisi, Project Architect and representative for Horizon Senior Housing, spoke in support of the project, and also submitted a letter from Mr. Fred Wilkie in response to finding #5 regarding pedestrian access on the property. Keith Higgins, Higgins and Associates, submitted a letter and supplemental information in response to questions raised previously regarding the traffic impacts associated with the project. Council questions of Mr. Higgins and discussion ensued regarding dates of the traffic studies; interpretation of traffic data as it relates to the project; unknown traffic generation from the project not only from residents, but staff, caregivers, visitors, and delivery vehicles; and interpretation of the City's Level of Service Policy. Earl Paulding, 232 La Cresta, spoke in favor of the project and stated there were many seniors in the audience in support of the project. He stated that California did. not have enough senior IiYing facilities. Rosemary Torres spoke in support of the project. CITY COUNCIL MINUTES FEBRUARY 13, 2001 PAGE 8 Tom Hogan, former Director of Wyndam Residence on Elm Street, addressed the staffing issue; amenities; the size of the structure, the demand for larger units; stated that the ayerage age of residents was 80-85 years; and explained the difference between assisted living facilities and congregate care living facilities. Yolanda Alarcia, 311 N. Alpine, addressed concerns about traffic and commented that most seniors do not go out at night. George Moylan, representing the Housing Authority of the City of San Luis Obispo, stated there was a tremendous need for senior housing and affordable senior housing in the County and he could not think of any other use that would generate less traffic. Chris Skiff, representative for Horizon Senior Housing, explained that his previous statements regarding the monthly cost of the units were in error. He stated this project would be comparable to other projects in the County and would start at $1,OOO/month per unit. In response to a question from Mayor Pro Tem Ferrara regarding the project proYiding a senior center, Mr. Skiff replied that discussions were ongoing to include a senior center in the project; however, the project had not been modified at this time. He explained the amenities that the project would include such as meals, maid service, and transportation. He said that residents at this facility would have the option to pay for home health services should they need them. Stephanie Painter, 541 Mesa View Drive, stated there was a need in the community for senior housing. Frank Lindner spoke in support of the project and stated this would be a stunning achievement for the City. Margaret Ruthias spoke in support of the project. Kathleen Schaffer, 353 Mesquite Lane, spoke in support of the project. The followino persons spoke in opposition to the proiect: Ray Abdener, 955 Via Las Aguilas, spoke of the current traffic pattern at Camino Mercado and suggested installing a signal at the intersection at W. Branch Street. He responded to the issue of mass and density and expressed concern about the impact to the homes near the project. Theresa Brown, R.N., 468 Campana Place, expressed concerns about seniors getting out to walk around the steep property for exercise. Hearing no further public comments, Mayor Lady brought the discussion back to the Council for consideration. --- -_.._-~.~- -~-- --_.".,"_.~_..._-~- CITY COUNCIL MINUTES FEBRUARY 13, 2001 PAGE 9 Council Member Runels stated his support for the project. Council Member Lubin said there appeared to be a need for this type of project and acknowledged Mr. Moylan's comments regarding the need for all types. of senior housing. He addressed the traffic study data and stated he felt there would be minimal adverse traffic impacts resulting from the project. He stated that if the facility was going to provide residents transportation from the site, he was not as concerned about the issue of the driveway. He stated his support for the project. Council Member Dickens reviewed the proposed resolution and supported each finding based on his understanding of interpretation of the General Plan. He referred to the Housing Element, section 3.3, which addresses affordable housing needs for seniors. He said the project did not provide reasonable affordable senior housing for the large population of fixed, limited income seniors in the City. He spoke of the small town, rural character of the City as a whole and agreed that the project was not consistent with the goals and policies of the Land Use Element of the General Plan due to its mass and density. He stated he could not compare this project to the Five Cities Center because that project was not consistent with the City's General Plan. He supported finding #3 because the structure exceeds the two-story maximum height limit as designated in the Development Code. With regard to finding #4, he agreed that the project was out of scale and incompatible with the Kolbo project and surrounding residential homes. Council Member Dickens stated the project, as proposed, does not adequately mitigate mobility issues on the site for seniors. He spoke of the ambiguity of the traffic data used and stated that at this time, he supported the finding that increased trips resulting from the project would adversely impact traffic. In conclusion, he stated it was important for the City to address all of the senior housing needs, including affordable senior housing units; there is a need to optimize the minimal land that is left in the City; that the project would have an adverse visual impact, and referred to the Open Space and Conservation Element, section 4, which addresses visual impacts of developing on ridgelines; and that there is a need for adjacent access to public transportation. Council Member Dickens recognized the applicant's willingness and efforts to investigate methods of accommodating affordable senior housing, and the incorporation of a senior activity facility; however, he believed the impacts of the total project outweigh these proposals. He stated he would uphold his previous position to deny the project. Mayor Pro Tem Ferrara agreed with concerns addressed by Council Member Dickens and added emphasis on the unsuitability of the proposed site. He acknowledged the applicant's previous projects and agreed that there was a need for this type of project. He said the question was whether this was the right site for this facility in terms of its size, scale, and physical location. He stated he did not think so and expressed serious concerns with respect to the steepness of the topography. He stated that the safety issues could not be mitigated. He commented that there were a number of opportunities in the City for this project to be placed. He encouraged the applicant to seek out alternative sites. He addressed comments made by Mr. Higgins regarding --- ----.- ---_._-- CITY COUNCIL MINUTES FEBRUARY 13, 2001 PAGE 10 traffic generation and expressed concerns about the reliability of the data. Mayor Pro Tem Ferrara said he could not support the project as proposed. Mayor Lady expressed concerns regarding the size, scale and location of the project, traffic, access, affordability, density and General Plan consistency. He stated he supported the findings. He said there were many issues raised and proposed continuing the item in order to conduct further public hearings and gather information to address the stated concerns. Mayor Pro Tem Ferrara moyed to adopt a Resolution denying Conditional Use Permit Case No. 00-015, applied for by Horizon Senior Housing, located at 597 Camino Mercado. Council Member Dickens seconded the motion, and on the following roll-call vote to wit: AYES: Ferrara, Dickens, Lady NOES: Runels, Lubin ABSENT: None There being 3 AYES and 2 NOES, the motion is hereby declared to be passed. 11. NEW BUSINESS 11.a. Fiscal Year 2000-01 Mid-Year Budget Report. Director of Financial Services Snodgrass presented the staff report. Staff recommended the Council/RDA: 1) Approve detailed budget adjustments and recommendations as shown in Schedule B; 2) Approve Schedules A through E included in the Mid-Year Budget Status Report; and 3) Approve requests for additional appropriations in the Generaf Fund. Mayor Lady opened up the item for public comment, and upon hearing none, brought the issue back to the Council for consideration. Council/Board Member Lubin moved to approve staff's recommendations. Council/Board Member Runels seconded the motion, and on the following roll-call vote, to wit: Council AYES: Lubin, Runels, Dickens, Ferrara, Lady NOES: None ABSENT: None CITY COUNCIL MINUTES FEBRUARY 13, 2001 PAGE 11 RDA AYES: Lubin, Runels, Dickens, Ferrara, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 12. COUNCIL COMMUNICATIONS - Mayor Lady referred to the City's energy conservation resolution and requested that the City Manager provide periodic updates on the energy shortage and the City's energy conservation efforts. - Mayor Lady requested consensus from the Council to direct staff to place on a future agenda for discussion the potential for some type of ordinance or ballot measure that would require voter approval for major land use changes, such as general plan amendments or annexations. Council concurred regarding the matter. - Mayor Lady inquired as to the status regarding a date for the Joint City Councils/Board Meeting with Grover Beach, Pismo Beach, and Oceano Community Services District to discuss joint fire efforts. City Manager Adams stated that Monday, March 26, 2001 appeared to be the best date for all agencies. - Mayor Pro Tem Ferrara requested consensus from the Council to direct staff to place on a future agenda for discussion information relating to the televising of City Council meetings. Council concurred regarding the matter. - Mayor Pro Tem Ferrara commented that it was time to revisit the Level of Service policy and traffic guidelines. City Manager Adams stated that staff was currently preparing to bring this item to Council for review. 13. STAFF COMMUNICATIONS None. 14. ADJOURNMENT Mayor Lady adjourned the meeting at 11: 10 p.m. to the next Regular City Council meeting of February 27,2001. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Servicesl Deputy City Clerk MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, FEBRUARY 27, 2001 COUNCIL CHAMBERS, 215 E. BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:00 p.m. 2. ROLL CALL City Council: Council Members Runels, Dickens, Lubin, Mayor Pro Tem Ferrara, and Mayor Lady were present. City Staff Present: City Manager Adams; City . Attorney Carmel; Director of Administrative Services Wetmore; and Director of Parks, Recreation, and Facilities Hernandez. 3. FLAG SALUTE John Stobbe, Knights of Columbus, led the Flag Salute. 4. INVOCATION Pastor George Lepper, Peace Lutheran Church, Arroyo Grande, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Proclamation - Grand Jury Awareness Month Helen Summerfield, Grand Juror, accepted the proclamation declaring the month of March, 2001 as Grand Jury Awareness Month. 5.b. Proclamation - California Polytechnic State University History Day Dr. Allen Haile, representing Cal Poly, accepted the proclamation recognizing March 8, 2001 as California Polytechnic State University History Day. 6. AGENDA REVIEW None. 6.a. Resolutions and Ordinances Read in Title Only Council Member Dickens moved, Council Member Runels seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. CITY COUNCIL MINUTES FEBRUARY 27,2001 PAGE 2 7. CITIZENS'INPUT. COMMENTS. AND SUGGESTIONS Mike Titus, 404 Lierly Lane, spoke about his involvement with the General Plan Update, the role of the Core Outreach Group, and the results of the General Plan Survey. He suggested that as the Council moved toward finalizing the General Plan Update, that the Council require that certain General Plan amendments on land use/zoning, circulation, or change of city boundaries be subject to a majority vote of the people. 8. CONSENT AGENDA Council Member Runels moved and Council Member Dickens seconded the motion to approve Consent Agenda Items 8.a. through 8.c., with the recommended courses of action: 8.a. Cash Disbursement Ratification. Action: Approved the listing of cash disbursements for the period February 1, 2001 through February 15, 2001. 8.b. Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund. Action: Received and filed January 2001 Cash Report and approved the interfund advance from the Water Facility Fund to cover cash deficits in other funds at January 31, 2001. 8.c. Adoption of Ordinance Repealing or Amending Obsolete, Superceded, and/or Unconstitutional Ordinances and Portions Thereof in the City of Arroyo Grande Municipal Code. Action: Adopted Ordinance No. 524 C.S. repealing or amending obsolete, superceded, and/or unconstitutional ordinances and portions thereof in the City of Arroyo Grande Municipal Code. AYES: Council Members Runels, Dickens, Lubin, Ferrara, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 9. PUBLIC HEARING 9.a. Consideration of Proposed Fee Increase for Children in Motion and Playground Programs. Director of Parks. Recreation, and Facilities Hernandez presented the staff report. He explained that in February 1997, a detailed cost and fee study was conducted for the Parks and Recreation Department and fees were adjusted to accurately reflect operational cost and program subsidies. He stated the fees have not been adjusted since that time and the proposed increase of $0.25 per hour for the Children In Motion and Playground Programs reflect increased costs for staffing and program operations. CITY COUNCIL MINUTES FEBRUARY 27,2001 PAGE 3 Council Member Dickens asked Director Hernandez to explain how the recommended fund subsidies were determined for each program. Director Hernandez explained the subsidy was determined based on the Qumber of participants in the program. He further explained that staff was exploring options to deyelop a non-resident fee for all Parks and Recreation programs for additional cost recovery . Council Member Runels commented that there were many residents outside of the City limits that haye Arroyo Grande addresses and asked how that would be tracked. Director Hernandez replied that would have to be determined. Mayor Lady opened the public hearing, and upon hearing no comments closed the public hearing. Council Member Lubin commented that he felt the City should not be subsidizing any actiyities and would be in favor of raising the fee to cover the subsidy. Council Member Runels asked if the increase in the State minimum wage would affect these figures. Director Hernandez responded that the City did not have many staff positions at that level. Council Member Dickens favored bringing back an agenda item to consider a non- resident fee for the programs in order to cover the current subsidies. Mayor Pro Tem Ferrara asked whether it would be more beneficial for the City to conduct a study first and then come back with the increases at one time or to move ahead incrementally with the increases. Director Hernandez replied that this was a separate item and recommended approval of the increases at this time. He stated that the non-resident fee would be. established for all other youth programs, and would include the rental fees for field usage. Mayor Pro Tem Ferrara moved to adopt a Resolution amending operating fees for the Children In Motion and Playground Programs. Council Member Dickens seconded the motion. Council Member Lubin asked for clarification on when staff planned to return to the Council with a proposal for charging a non-resident fee for program activities. Director Hernandez responded it would be approximately three or four months. CITY COUNCIL MINUTES FEBRUARY 27,2001 PAGE 4 On the following roll call-vote, to wit: AYES: Ferrara, Dickens, Runels, Lubin, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Proposed Ordinance Consolidating Provisions of the Arroyo Grande Municipal Code Regarding Development Impact Fees. City Manager Adams presented the staff report. He explained that the proposed Ordinance serves essentially as clean-up legislation, which will facilitate uniform and consistent administration of the City's development impact fees. Staff recommended the Council introduce for first reading by title only an Ordinance repealing Articles 3 and 5 of Chapter 2, Title 3 of the Arroyo Grande Municipal Code and amending Article 6 of Chapter 2, Title 3 to consolidate provisions regarding development impact fees. Following discussion, Council Member Dickens moved to introduce for first reading by title only an Ordinance repealing Articles 3 and 5 of Chapter 2, Title 3 of the Arroyo Grande Municipal Code and amending Article 6 of Chapter 2, Title 3 to consolidate provisions regarding development impact fees. Council Member Lubin seconded the motion, and on the following roll-call vote, to wit: AYES: Dickens, Lubin, Runels, Ferrara, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 11.b. Approval of Proposed Agenda for Joint City Councils/Board Meeting. City Manager Adams presented the staff report. He reported that the joint meeting was confirmed to be held on March 26, 2001, 6:30 p.m., at the Woman's Club and Community Center. It was proposed that the meeting be led by Mayor Lady, as Arroyo Grande is the host jurisdiction; the meeting would begin with a brief presentation from a representative of each fire department on current service levels and ongoing planning efforts; a presentation would be given by Dan Turner, the San Luis Obispo County Fire Chief, there would be discussion between the elected officials of the four jurisdictions, and an opportunity for public comments. Staff recommended the Council approve staffs --_.~...,.,-,.."- CITY COUNCIL MINUTES FEBRUARY 27, 2001 PAGE 5 recommendations for the proposed agenda format for the joint meeting with the City of Grover Beach, City of Pismo Beach, and Oceano Community Services District to discuss potential joint efforts for fire services. Mayor Pro Tem Ferrara recommended that aside from posting the Agenda, that additional effort be made to advertise the joint meeting. There was consensus of the City Council to approve staff's recommendations regarding the agenda format for the joint meeting. 11.c. Broadcasting City Council Meetings on Cable Television. City Manager Adams presented the staff report, highlighting two options available to the City for broadcasting the City Council meetings on cable television. Staff recommended that since there was a fiscal impact involved, the Council receive the information and consider any proposed action during the annual budget process. Council discussion ensued regarding feedback from other cities that are televising its meetings; how estimated costs for bringing in mobile equipment were determined; how much the increased cost to cable subscribers would be if the PEG Fund was activated; what the annual operating costs would be; public interest expressed for televised meetings; and how the proposal could benefit the public and increase attendance and participation at public meetings. Following discussion, there was consensus of the Council to direct staff to confirm specific costs for broadcasting City Council meetings using mobile equipment and to determine whether the PEG access fund could be activated and used for ongoing operation costs. 12. CITY COUNCIL REPORTS a. MAYOR MICHAEL LADY (1) South San Luis Obispo County Sanitation District (SSLOCSD). 1) Received water recycling presentation by John Wallace & Associates (JWLA); asked JWLA to give same presentation to City of Arroyo Grande; meeting held regarding use of bio-solids and bio-solid permits; addressed major budget items regarding storm drain system repairs, replacement of gas boilers, etc.; approved waiver of annexation fee for open space portion of Tract 1789; plant continues to operate well; expansion planned around year 2010; plant has not increased fees since 1984. (2) Other. Arroyo Grande will host Mayor's Meeting in March. --_._---"--~. -,._~ CITY COUNCIL MINUTES FEBRUARY 27,2001 PAGE 6 b. MAYOR PRO TEM TONY M. FERRARA (1) Integrated Waste Management Authority. Board (IWMA). Considering Special District representation on the IWMA Board; would help on Countywide basis to maintain the 50% waste diversion rate according to AB939; subcommittee was formed; draft resolution prepared for Board consideration; City Councils. will be asked to formally approve the Resolution allowing Special District representation on the Board. (2) Air Pollution Control District (APCD). Duke power plant in Morro Bay is exceeding air quality standards in order to meet the demands of the Independent System Operator; subcommittee was formed and has met to develop a plan to address this issue. An interim agreement has been implemented until formal approval is obtained at the next APCD Board meeting. (3) Long Range Planning Committee (LRPC). New members have been appointed; distributed Reservoir of Citizens to Serve form to individuals interested in serving on the Core Outreach Group. Council and staff discussion ensued regarding role of the LRPC and status with respect to the General Plan Update. (4) Other. None. c. COUNCIL MEMBER THOMAS A. RUNELS (1) Zone 3 Advisory Board. No report. Gave brief update on status of contract for Lopez Dam remediation project. (2) County Water Resources Advisory Committee (WRAC). Received presentation regarding MTBEs in the water. (3) Other. Gave an update regarding Santa Maria groundwater litigation. d. COUNCIL MEMBER JIM DICKENS (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORT A). Met 217; Reported that grant funding is available through AB2522, Pedestrian Safety Act anp SB1772, Bicycle Transportation; Safe Routes to School Program, 2002 STIP, Caltrans funding for energy efficient signals; and the Caltrans Highway 101 Maintenance Practices Median, Barrier and Planting Program has scheduled $1.4 million for upgrades in Arroyo Grande over the next two years. Council Member Dickens suggested staff research these potential funding sources. (2) Community Recreation Center Subcommittee. Meets 2/28; will yisit Cal Poly to view initial concept projects developed by a class of third year architectural students. (3) Economic Opportunity Commission (EOC). Met 2/15; efforts are underway to secure a $500,000 grant for the development of a North County homeless shelter in Atascadero; efforts are also underway to apply for funds to purchase property in Nipomo to develop an additional pre- school. .~_.... CITY COUNCIL MINUTES FEBRUARY 27,2001 PAGE 7 (4) South County Youth Coalition. Met 2/22; working on 5th Annual 24 hr. Relay to be held on Saturday, May 19 & Sunday, May 20; seeking volunteers to assist with the event. (5) Other. None. e. COUNCIL MEMBER SANDY LUBIN (1) South County Area Transit (SCAT). No report. (2) Economic Vitality Corporation. Met on 1/24. 1) Approved a Five Year Strategic Plan; 2) As a result of the Countywide City Managers group working with the economic developers in the County, a protocol agreement was approved by the Board to enhance and clarify roles and responsibilities of City staff versus EVC staff; and 3) Pat Mullens, representing PG&E, provided an update on the energy crisis. (3) Other. Reported on the success of the East Grand Avenue Master Plan Workshops held on February 15th. Commended staff and gave an overview of the next steps in the process. 13. COUNCIL COMMUNICATIONS Mayor Pro Tem referred to materials being stored at the Trader Joe~s market ~t the Five Cities Center and suggested that staff determine the appropriate way to encourage the store to install screening at the archway in order to block stacked pallets from view. City Manager Adams responded he would look into the matter. 14. STAFF COMMUNICATIONS City Manager Adams reported that the City Engineer has received Parcel Map AG 00- 0207, owned by Gene Marks and Margaret K. Marks. The subject parcel is located at 121 Juniper Street. This is a split of one parcel of 10,720 square feet in size into two separate lots of 5,542 and 5,178 square feet in size. This parcel map is incorporated with the replacement of two existing residential units with two new residential units. Unless appealed, the Final Map will be approved or disapproved by the City Engineer within ten days following the date of this meeting. 15. ADJOURNMENT Mayor Lady adjourned the meeting at 8:57 p.m. to the Special Meeting of March 2, 2001 at 10:00 a.m. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Servicesl Deputy City Clerk ".._,--~- ~- -,--~. MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, MARCH 2, 2001,10:00 A.M. COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA City Council Present: Mayor Lady, Mayor Pro Tem Ferrara, Council Members Runels Dickens, and Lubin City Staff Present: City Manager Adams, Chief of Police T erBorch, Director of Building & Fire Fibich, Director of Financial Services Snodgrass, Director of Parks, Recreation, & Facilities Hernandez, Director of Public Works Spagnolo, and Director of Administrative Services Wetmore 1. PUBLIC COMMENT: None. 2. MEETING WITH ASSEMBL Y MEMBER ABEL MALDONADO: Mayor Lady welcomed Assemblyman Maldonado and introductions were made. Council Members and staff gave brief overviews regarding the following City issues and projects and requested assistance regarding potential State funding and legislation: . Park Funding/Rancho Grande Park (Hernandez) . Educational Revenue Augmentation Fund [ERAF] (Snodgrass/Adams) . East Grand Avenue Master Plan State Housing & Community Deyelopment Department Downtown Rebound Grant application (Adams) . Recreation Center Project (Dickens/Hernandez) . Education Facility Funding (Ferrara) . Maintenance of effort requirement for Traffic Congestion Relief Funds (Snodgrass/Adams) . Electricity Shortage Update (Adams) . Clean Water Act funding for upgrade of the Water Treatment Plan (Runels) . California Farmland Conservation Program (Dickens) . Brisco Road/Halcyon Road Interchange Project Study Report (Spagnolo) . SB402 - Binding Arbitration (Ferrara) 3. ADJOURNMENT The meeting adjourned at 11 :00 a.m. to the next Regular City Council Meeting of March 13, 2001, 7:00 p.m. Michael A. Lady, Mayor ATTEST: Kelly Wetmore, Director of Administrative Servicesl Deputy City Clerk ---...-'.."---- 8.f. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER #t SUBJECT: THE SCENIC CREEKSIDE PATH THROUGH THE HISTORIC VILLAGE OF ARROYO GRANDE, PHASE II, PROGRESS PAYMENT NO.2 DATE: MARCH 13, 2001 RECOMMENDATION: It is recommended the Council authorize Progress Payment NO.2 in the amount of $8,909.10 to R. Simons Company, Inc. for work completed on the Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase II project. FUNDING: On November 14, 2000, the City Council awarded the Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase II project to R. Simons Company, Inc. in the amount of $225,555.85 and authorized a contingency of $22,600 to be used for unanticipated costs during the construction phase of the project ($248,155.85 total available construction funds). DISCUSSION: The City received an application for Progress Payment NO.2 from R. Simons Company, Inc. for work completed between January 26, 2001 and February 27, 2001. Staff has reviewed the application and has determined that the amount requested is in conformance with the quantity of work completed as of February 27, 2001. Progress Payment No.2 is in the amount of $9,899.00 of which $989.90 will be held in retention until the project is completed in accordance with the project specifications. AL TERNA TIVES: The following alternatives are presented for the Council's consideration: - Approve staff's recommendation; - Do not approve staffs recommendation; - Modify and approve staff's recommendation; or - Provide direction to staff. Attachments: 1. Application for Progress Payment No.2 jep:232.5607\phasell\prog pay 2.creekside Il.doc rr5u,/o! ~rJ~ Public Works Department Application/or Progress Payment Contract Name: The Scenic Creekside Walk Through the Historic Village of A"oyo Grande, Phase II Contract No: PW-2000-3 Progress Payment No: 2 City Account No: 350-5607-7001 = $8,909.10 Payment Date: 03/13/01 Bid Estimate Amended Estimate Pav to Date Bid Unit Unit Unit % Item Unit Description Otv Plice Amount Otv Plice Amount Otv Plice Amount Camp GENERAl REQUIREMENTS 1 LS Mobilization Allowance 1 $ 2,000.00 $ 2,000.00 1 $ 2.000.00 $ 2,000.00 1 $ 2,000.00 $ 2,000.00 100% 2 LS Construction Area & Traffic Control 1 $ 2,200.00 $ 2,200.00 1 $ 2.200.00 $ 2,200.00 1 $ 2,200.00 $ 2,200.00 100% 3 LS Compliance wilh OSHA Requirements 1 $ 2.200.00 $ 2,200.00 1 $ 2,200.00 $ 2,200.00 0 $ 2,200.00 $ - 0% 4 LS Clear & Grub, Earthwork 1 $ 3,000.00 $ 3,000.00 1 $ 3,000.00 $ 3,000.00 1 $ 3,000.00 $ 3,000.00 100% 5 SF Demomion and Removal of Existing Concret 142 $ 21.00 $ 2,982.00 142 $ 21.00 $ 2,982.00 142 $ 21.00 $ 2,982.00 100% 6 LS Construction Survev 1 $ 7,000.00 $ 7,000.00 1 $ 7,000.00 $ 7,000.00 1 $ 7,000.00 $ 7,000.00 100% SOUTH CREEKSIDE HARDSCAPE IMPROVEMENTS 7 LF SpRt Rail Fence (Limiled) 260 $ 14.15 $ 3,679.00 260 $ 14.15 $ 3,679.00 0 $ 14.15 $ - 0% 8 SF Overlook Deck Slructure 665 $ 29.50 $ 19,617.50 665 $ 29.50 $ 19,617.50 0 $ 29.50 $ - 0% 9 LF Overlook Guardrail & Posts 85 $ 52.50 $ 4,462.50 85 $ 52.50 $ 4,462.50 0 $ 52.50 $ - 0% 10 IF 18" High Retaining Wail, Seat and Planter 85 $ 257.00 $ 21,845.00 85 $ 257.00 $ 21,845.00 0 $ 257.00 $ - 0% 11 LF CMU Retaining Wall 65 $ 195.00 $ 12,675.00 65 $ 195.00 $' 12,675.00 0 $ 195.00 $ - 0% 12 EA Concrete Pier and Post Cap 5 $ 4,725.00 $ 23,625.00 5 $ 4,725.00 $ 23,625.00 0 $ 4,725.00 $ - 0% 13 SF Blick Paving 225 $ 37.80 $ 8,505.00 225 $ 37.80 $ 8,505.00 0 $ 37.80 $ - 0% 14 SF Concrete Paving 245 $ 6.30 $ 1,543.50 245 $ 6.30 $ 1,543.50 0 $ 6.30 $ - 0% 15 LF Concrete Curb 780 $ 15.25 $ 11,895.00 780 $ 15.25 $ 11,895.00 0 $ 15.25 $ - 0% 16 LF 8" Wide Concrete Wall Cap 54 $ 15.75 $ 850.50 54 $ 15.75 $ 850.50 0 $ 15.75 $ - 0% 17 YON Aggregate Subbase 3 $ 262.50 $ 787.50 3 $ 262.50 $ 787.50 0 $ 262.50 $ - 0% 18 SF Decomposed Granite/Resin Base Walkway 2900 $ 7.35 $ 21,315.00 2900 $ 7.35 $ 21,315.00 0 $ 7.35 $ - 0% 19 EA Relocate Historic Pilasters 2 $ 315.00 $ 630.00 2 $ 315.00 $ 630.00 0 $ 315.00 $ 0% 20 LS Boulder Placement 1 $ 1,525.00 $ 1,525.00 1 $ 1,525.00 $ 1,525.00 0 $ 1,525.00 $ - 0% DRAINAGE 21 LF 4" ASS Perforated Drainpipe wlDralnguard 90 $ 12.60 $ 1,134.00 90 $ 12.60 $ 1,134.00 0 $ 12.60 $ 0% 22 LS 4" PVC Rigid Drainpipe wi Catch Basins 1 $ 5,160.00 $ 5,160.00 1 $ 5,160.00 $ 5,160.00 0 $ 5,160.00 $ - 0% 23 LS Rock RiD-Rao Slooe Protection 1 $ 1,900.00 $ 1,900.00 1 $ 1 ,900.00 $ 1,900.00 0 $ 1,900.00 $ - 0% PLANTING 24 EA Tree. 24" Box 1 $ 360.00 $ 360.00 1 $ 360.00 $ 360.00 0 $ 360.00 $ - 0% 25 EA Tree (15 gallon) g $ 115.00 $ 1,035.00 9 $ 115.00 $ 1,035.00 0 $ 115.00 $ . 0% 26 EA Shrubs (1 gallon) 69 $ 10.50 $ 724.50 69 $ 10.50 $ 724.50 0 $ 10.50 $ - 0% 27 EA Ground Cover (1 gallon) 148 $ 10.50 $ 1,554.00 148 $ 10.50 $ 1,554.00 0 $ 10.50 $ - 0% 28 EA Ground Covar (4-1nch) 89 $ 4.20 $ 373.80 89 $ 4.20 $ 373.80 0 $ 4.20 $ - 0% 29 EA Ground Cover (Flat) 4 $ 32.00 $ 128.00 4 $ 32.00 $ 128.00 0 $ 32.00 $ - 0% 30 SF Soil Preparation 2025 $ 0.37 $ 749.25 2025 $ 0.37 $ 749.25 0 $ 0.37 $ - 0% 31 SF Erosion Control Matting 2025 $ 0.27 $ 546.75 2025 $ 0.27 $ 546.75 0 $ 0.27 $ - 0% 32 SF Broadcast Seed 2025 $ 0.36 $ 729.00 2025 $ 0.36 $ 729.00 0 $ 0.36 $ - 0% 33 LS 90 Dav Maintenance 1 $ 975.00 $ 975.00 1 $ 975.00 $ 975.00 0 $ 975.00 $ - 0% IRRIGATION 34 EA Controller 1 $ 367.50 $ 367.50 1 $ 367.50 $ 367.50 0 $ 387.50 $ - 0% 35 EA Control Zone Kit 5 $ 142.00 $ 710.00 5 $ 142.00 $ 710.00 0 $ 142.00 $ - 0% 36 EA Coupling Valve 5 $ 115.00 $ 575.00 5 $ 115.00 $ 575.00 0 $ 115.00 $ - 0% 37 EA Air ReUef Valve 5 $ 42.00 $ 210.00 5 $ 42.00 $ 210.00 0 $ 42.00 $ - 0% 38 EA Gate Valve 6 $ 84.00 $ 504.00 6 $ 84.00 $ 504.00 0 $ 84.00 $ - 0% 39 EA Main Line 285 $ 7.50 $ 2.137.50 285 $ 7.50 $ 2,137.50 285 $ 7.50 $ 2,137.50 100% 40 LF Drip Tube 2180 $ 1.10 $ 2.398.00 2180 $ 1.10 $ 2,398.00 0 $ 1.10 $ - 0% 41 LF Sleeving 110 $ 2.10 $ 231.00 110 $ 2.10 $ 231.00 110 $ 2.10 $ 231.00 100% ELECTRICAL 42 EA Light Poles 4 $ 1,470.00 $ 5.880.00 4 $ 1,470.00 $ 5,880.00 3 $ 1,470.00 $ 4,410.00 75% 43 LF Trenchina. Backfill Conduit and Wire 600 $ 11.00 $ 6 600.00 600 $ 11.00 $ 6 600.00 600 $ 11.00 $ 6 600.00 100% NORTH CREEKSIDE HARDSCAPEIMPROVEMENTS 44 CY Aggregate Subbase 1 $ 267.50 $ 267.50 1 $ 267.50 $ 267.50 0 $ 267.50 $ - 0% 45 SF Concrete Paving 30 $ 42.00 $ 1,260.00 30 $ 42.00 $ 1,260.00 0 $ 42.00 $ - 0% 43 .SF Concrete Stem Wall 10 $ 252.00 $ 2,520.00 10 $ 252.00 $ 2,520.00 0 $ 252.00 $ . 0% 47 LF SpRt Faced Retaining Wail 19 $ 126.00 $ 2,394.00 19 $ 126.00 $ 2,394.00 19 $ 126.00 $ 2,394.00 100% 48 LS Anti-Graffili Seal System 1 $ 945.00 $ 945.00 1 $ 945.00 $ 945.00 0 $ 945.00 $ - 0% 49 EA Concrete Pier with Post 4 $ 1,225.00 $ 4,900.00 4 $ 1 ,225.00 $ 4,900.00 2 $ 1,225.00 $ 2,450.00 50% 50 SF Wood Deck Structure 42 $ 94.50 $ 3.969.00 42 $ 94.50 $ 3,969.00 0 $ 94.50 $ . 0% 51 LF Wood Slalrs 108 $ 23.10 $ 2,494.80 108 $ 23.10 $ 2,494.80 0 $ 23.10. $ - 0% 52 LF Guard Rail and Post 54 $ 52.50 $ 2,835.00 54 $ 52.50 $ 2,835.00 0 $ 52.50 $ . 0% 53 LF Stair Handrail 41 $ 15.75 $ 645.75 41 $ 15.75 $ 645.75 0 $ 15.75 $ . 0% 54 SF Soil Preparation 500 $ 0.37 $ 185.00 500 $ 0.37 $ 185.00 0 $ 0.37 $ - 0% 55 SF Erosion Control Matting 500 $ 0.27 $ 135.00 500 $ 0.27 $ 135.00 0 $ 0.27 $ - 0% 56 SF Broadcast Seed 500 $ 0.36 $ 180.00 500 $ 0.36 $ 180.00 0 $ 0.36 $ - 0% 57 LS 9O-Dav Maintenance 1 $ 575.00 $ 575.00 1 $ 575.00 $ 575.00 0 $ 575.00 $ - 0% Tire Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase II Progress Payment No: 2 Contract No. PW-2000-3 . Payment Date: 03/13/01 Bid Estimate Amended Estimate Pay to Date Bid Unit Unit Unit % Item Unit Descriotion Oty Price Amount Oty Price Amount Oty Price Amount Como PLANTING 58 EA Tree (15 gallon) 6 $ 114.00 $ 684.00 6 $ 114.00 $ 684.00 0 $ 114.00 $ - 0% 59 EA Shrubs II aallo~\ 63 $ 10.50 $ 661.50 63 $ 10.50 $ 661.50 0 $ 10.50 $ - 0% SUBTOTAL (BASE BID) S 211,971.35 S 211,971.35 S 35,404.50 17"1. BID ALTERNATE NO 1 SITE FURNISHINGS Alii EA Bench 5 $ 1,386.00 $ 6,930.00 5 $ 1.386.00 $ 6,930.00 0 $ 1,386.00 $ - 0% All 2 EA Trash Receptacle 2 $ 655.00 $ 1,310.00 2 $ 655.00 $ 1,310.00 1 $ 655.00 $ 655.00 50% All 3 LS Drinking Fountain (includes 1/2" PVC Waterii 1 $ 3,675.00 $ 3,675.00 1 $ 3,675.00 $ 3,675.00 0.5 $ 3,675.00 $ 1,837.50 50% All 4 EA Ballards . Removable 1 $ 157.50 $ 157.50 1 $ 157.50 $ 157.50 0 $ 157.50 $ 0% All 5 EA Ballards . Nan - Removable 12 $ 126.00 $ 1512.00 12 $ 126.00 $ 1512.00 0 $ 126.00 $ . 0% SUBTOTAL (BID ALTERNATE NO.1) S 13,584.50 S 13,584.50 S 2,492.50 18"1. CONTRf'CT CHANGE ORDERS ceo 1 LS Tree P.emoval 1 $ - $ - 1 $ 440.00 $ 440.00 0 $ - $ - 0% CC02 LS Electrical Pull Box 1 $ - $ - 1 $ 415.00 $ 415.00 0 $ - $ - 0% SUBTOTAL CONTRACT CHANGE ORDERS S - S 855.00 S - 0"1. TOTAL S 225,555.85 S 228,410.85 S 37,897.00 17"1. . l ~() \ Pay to Date $37,897.00 Retention $3,789.70 Date Previous Payments $25,198.20 '/J1a.rci.. !, COOl This Payment 1:@ir.#WWmal_1iU Date ~~ Contract Start Date: 12/18/00 ~..2-()1 Original Contract Days: 90 Adjusted Contract Days: 3 Date Adjusted Contract End Date: 03121/01 City Manager Date Send Payment to' R. Simons Company, Inc. P.O. Box 810 Nipomo, CA 93444 (805) 929-3517 jep:232.5607\phose 11\5607 "'ogress Paymonls.xIs 03101/01 8.g. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER I/o SUBJECT: FUNDING FOR PRE-CONSTRUCTION ACTIVITIES ON THE PAULDING MIDDLE SCHOOL BICYCLE LANES PROJECT DATE: MARCH 13, 2001 RECOMMENDATION: It is recommended the Council authorize the use of $7,064 of unused Federal Emergency Management Agency (FEMA) disaster funds for pre-construction activities on the Paulding Middle School Bicycle Lane Project. FUNDING: The City was successful in securing $222,760 of Proposition 116 funds for the Paulding Middle School Bicycle Lanes Project. After the completion of Phase I (Huasna Road) there is a remaining balance of $86,561 of Proposition 116 funds that can be used on the next phase of the project. The City was successful in securing $117,100 of FEMA funds during the FEMA declared disaster in 1998. Final accounting of FEMA 1155 has determined actual expenditures to be $110,036. It is not required that the $7,064 balance be returned to FEMA. DISCUSSION: The scope of the Paulding Middle School Bicycle Lanes project is to construct a bicycle route from the east City limits on Huasna Road connecting to the Arroyo Grande High School/Margaret Harloe Elementary School Bicycle Lanes project which ends at the Fair Oaks AvenuelTraffic Way intersection. During the development stages of the Paulding Middle School Bicycle Lanes project, it was determined that the project could best be accomplished if it were separated into phases. Huasna Road, from the east City limits to East Branch Street, was selected as Phase I as it was an area that could be readily constructed. Phase I was completed in December 1999. The next phase of the project is to construct a bicycle route connecting the Phase I bicycle lanes on Huasna Road to the intersection of Fair Oaks Avenue and Traffic Way. The City will utilize the remaining balance of $86,561 of Proposition 116 funds to construct as much as possible of this next phase. -" The original fund transfer agreement for the Proposition 116 funds between the City and the State contains the following clauses: . The last date for expenditures for this project is June 30, 2001. . Only 5% of the grant total (or $11,100) can be used for "pre-construction" activities (e.g., design and survey). In June 2000, the City requested a time extension for the remaining $86,561 balance. The State approved this request with the conditions that a construction contract would be awarded by June 1, 2001 and the last date for expenditures would be October 31, 2001. The City also requested that more than 5% of the grant total be used for pre- construction activities in order to accomplish the design of the remaining phases. The City was informed that in order to do so, the City would need to request it from the California Transportation Commission (CTC) and it was not something that is typically approved, as the 5% rule is part of legislation authorizing the grant program. In order to streamline their process, FEMA has decided not to reconcile every project that falls beneath a certain amount (also known as "small" projects). In other words, if the City has more expenses on its small projects than what was approved by FEMA, it would need to use local funds to make up the difference. If the City has less expenses than what was approved by FEMA, it gets to keep the difference. Because the FEMA funds were approved for construction activities, staff is recommending the $7,064 balance be used in the capital improvement program budget for pre-construction activities of the Paulding Middle School Bicycle Lanes project. AL TERNA TIVES: The following alternatives are presented for the Council's consideration: - Approve staff's recommendation; - Do not approve staff's recommendation; - Modify and approve staff's recommendation; or - Provide direction to staff. jep:232.5643\grants\pre-construction acitivities.doc 9.a. CITY OF ARROYO CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on the following item: APPLICANT: City of Arroyo Grande LOCATION: Citywide PROPOSAL: The City Council is requested to provide final approval of proposed projects to be funded with the City's allocation of Community Development Block Grant (CDBG) funds for Fiscal Year 2000-01. The City of Arroyo Grande is a participant with the County of San Luis Obispo and other cities therein as an "Urban County" under the Federal Department of Housing and Community Development Block Grant Program. ENVIRONMENTAL DETERMINATION: Categorically Exempt REPRESENT A TIVE: Kerry McCants, Community Development Director In compliance with the California Environmental Quality Act (CEQA), it has been determined pursuant to Section 15061 (bH 1) of the CEQA Guidelines that the activity is not a project as determined in Section 15378. Any person affected or concerned by this proposal may submit written comments to the Administrative Services Department before the City Council hearing, or appear and be heard in support of or opposition to the project. Any person interested in the proposal can contact the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00 p.m.). IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING. FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE GROUNDS FOR ANY COURT TO INV ALIDA TE THE ACTION OF THE LEGISLATIVE BODY FOR WHICH THE NOTICE WAS GIVEN. . Date and Time of Hearing: Tuesday, March 13, 2001 at 7:00 P.M. Place of Hearing: Arroyo Grande City Council Chambers 215 E. Branch Street Arroyo Grande, California 93420 , irector of Administrative Services/ Deputy City Clerk Publish 1T, Friday, March 2, 2001 --.- ...,----.-----..- --.--- MEMORANDUM TO: CITY COUNCIL ~ KERRY L. MCCANTS, COMMUNITY DEVELOPMENT DIRECTOR FROM: t..' BY: TERESA MCCLISH, ASSISTANT PLANNER# SUBJECT: APPROVAL OF FISCAL YEAR 2000-2001 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS DATE: MARCH 13, 2001 RECOMMENDATION: It is recommended the City Council adopt the attached Resolution approYing the projects to be funded with the City's allocation Program Year 2001 CDBG funds. FISCAL IMPACT: The County has estimated that approximately $151,674 in CDGB funds will be ayailable to the City on August 8, 2001. The total amount requested from the applications received is $219,000 ($249,074 including project administration). There was a funding adjustment of -$325 made by the County after the January City Council public hearing on this item. Staff subtracted this amount from the recommended allocation for program administration. DISCUSSION: The City Council made preliminary recommendations for this year's CDBG funding at its January 23,2001 public hearing (Exhibit A of the Attached Resolution). The County's Community Participation Plan for proposed funding through the CDBG program requires a 30-day review period for the draft consolidated plan which contains the preliminary funding recommendations for each participating city (Attachment 1). Part of that review process includes public workshops. The County held a workshop in Arroyo Grande on February 22, 2001. Public comments received by March 5, 2001 are included in Attachment 2. Background information for the CDBG funding process is contained in the previous staff report for the January 23,2001 public hearing (Attachment 3). -_..~-------- Staff Report: CDGB Applications March 13, 2001 Page 2 The City Council is requested to approve which projects should be recommended to the County for funding. Unless a City's recommendation to the County for funding is clearly in conflict with CDBG regulations the County will approve the recommendation. AL TERNA TIVES: The following alternatives are presented for the Council's consideration: - Adopt the attached resolution; - Modify as appropriate and adopt the attached resolution; - Reject the attached resolution; - Provide direction to staff. Attachments: 1) County's summary of CDBG applications and funding recommendations 2) Public comments received by 3/5/01 3) City Council Staff report for the January 23, 2001 public hearing. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DETERMINING THOSE PROJECTS TO BE FUNDED WITH THE CITY'S ALLOCATION OF PROGRAM YEAR 2001 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS WHEREAS, via a Cooperation Agreement with the County of San Luis Obispo (hereafter referred to as "County") executed on June 22, 1999, the City agrees to become a participant for a period of three years with the County and other cities therein as an "Urban County" under the Federal Department of Housing and Urban Development (hereafter referred to as "HUD") CDBG program; and WH~REAS, via the Cooperation Agreement, the City retains the authority to determine which projects are to be funded with its allotment of CDBG funds; and WHEREAS, the County wishes to submit to HUD a "One-Year Action Plan of the Consolidated Plan" as required by 24 CFR Part 91 to establish which actiyities 2001 CDBG, HOME and ESG program funds will be used for by the County; and WHEREAS, the City expects to receive $151,674 in entitlement CDBG funds in 2001; and WHEREAS, in November 2000, the County published a "Request for Proposals" for projects to be funded under the 2001 CDBG Programs, which provided that proposals were to be submitted by January 8, 2001; and WHEREAS, at its meeting of January 23, 2001, the City Council gaye preliminary approyal to the proposed listing of Fiscal Year 2000-2001 CDBG Projects; and WHEREAS, on February 11, 2001, the County published a notice in the The Tribune, indicating those projects to be proposed in the Public Review Draft One-Year Action Plan to receive CDBG funds in 2001; and WHEREAS, on February 13, 2001 the Urban County released a Public Review Draft One-Year Action Plan, which indicated those projects to be proposed to receiye CDBG funds in 2001; and WHEREAS, on February 7, 2000 the County conducted a public workshop in Arroyo Grande for residents for the City to ascertain the housing and community development needs to be addressed in the One-Year Action Plan; and RESOLUTION NO. PAGE 2 WHEREAS, on March 13, 2001 the City Council held a Public Hearing on the City's Program Year 2001 CDBG projects. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande, California, to recommend that the Board of Supervisors for the County of San Luis Obispo adopt the 2001 Draft One-Year Action Plan, which shall include the programs listed in Exhibit A to this Resolution, to be funded with the City's allocation of CDBG funds. On motion of Council Member , seconded by Council Member , and on the following roll call yote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 2001. RESOLUTION NO. PAGE 3 MICHAELA. LADY, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR! DEPUTY CITY CLERK APPROVED AS TO CONTENT: ~~ STEVEN A AMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY EXHIBIT A CDBG FUNDING RECOMMENDATIONS PROJECT AMOUNT PROPOSED REQUESTED ALLOCA TION 1. Program Administration $ 30,399 $ 30,074 (allowed amount) 2. Economic Opportunity $ 2,000 $ 2000 Commission of San Luis Obispo - Health Services 3. Economic Opportunity $ 2,000 $ 2,000 Commission of San Luis Obispo - Senior Health Screening Program 4. Economic Opportunity $ 25,000 $ 5,000 Commission of San Luis Obispo - Home Repair 5. City of Arroyo Grande Public $86,000 $70,000 Works - Cedar Street Sidewalk 6. City of Arroyo Grande Building $71,000 $26,000 and Fire - ADA Upgrade Woman's Club/ Community Center 7. Community Development $15,000 $9,600 Department - Code Enforcement Officer 8. Food Bank Coalition of the Central $16,000 $ 5 ,000 Coast - Property Acquisition 9. Camp Fire Boys and Girls of the $2,000 $ 2 ,000 Central Coast TOTAL $249,399 $151,674 Mar 05 01 12:17p Co Planninc; & Buildinc: (805)788-2007 p.2 APPLlCA TlONS TO THE COUNTY CDBG A TT ACHMENT 1 HOUSING Funds Funding ADDlicant Proiect Requested Recommendation 1. People's Creekside Gardens $ 200,000 $ O. This project meets Priority #2 under the Self Help Prop. acquisition Affordable Housing Strategy objective of the Housing Consolidated Plan. Affordable rental housing is at a premium due to housing shortages in the county. Thus, this project addresses an urgent need in the county. The County is recommending $725,000 in HOME funds for this project. The chances of awarding HOME funds for this project are significantly greater than CDBG because there are fewer applications for HOME funds. 2. Sojourn Property Acquisition $ 100,000 $ O. This is an application to the City of SLO, but Services Sojourn asked the County to consider the project for funding. Although this project meets Priority #3 under the Affordable Housing Strategy objective of the Consolidated Plan, funding is not recommended for this project because other projects (such as the Shand on Water Tank and the NCSD sewer projects) have an immediate and urgent need which otherwise threatens the health and safety of the residents in those areas. The City of San Luis Obispo is not recommending funding for this year, either. 3. Economic Home Repair Program $ 45,000 $20,000. This program meets Priority #3 under the Opportunity Affordable Housing Strategy objective of the Commission Consolidated Plan, to maintain and upgrade existing housing units occupied by low-income households. With the recommended funding, an estimated 10-15 low-income households would benefit 1Tom the program. The majority of projects consist of roof and bathroom repairs, weatherproofing and installing handicap railings and ramps for low income seniors. This program has been in operation for a few years and has made progress in using funds in a timely manner. The program is viable with the recommended amount since EOC receives some State funding for this project. 4. Life Steps Renovation Project $ 15,900 S13,600. This program meets Priority #3 of the Affordable Housing Strategy objective of the Consolidated Plan. The project shows an urgent need to operate the facility at its current level to maintain and provide adequate services. Life Steps' limited clientele consists of low-income mentally ill persons and their children. On average, Life Steps assists 72 persons per year. The recommended amount is enough to complete two ofthe three repair jobs. Total CDBG Funds Recommended for Housing; $33,600 1 --..-.--.-.-. 12:17p Co Plannin; .. Buildin; (805)788-2007 p.3 Mar 05 01 PUBLIC SERYICES Funds Funding Applicant Proiect Requested Recommendation I. Economic Homeless Shelter Op. $ 149,500 5149,500. This project meets Priority #2 under the Opponunity Expenses and No. Co. Addressing Homelessness objective of the Commission Case Mgt. Consolidated PI<!n. This is an ongoing program funded primarily by CDBG, ESG and general fund contributions in partnership between the County and the City of San Luis Obispo. This program provides 49 beds, and 15-25 beds in overflow facilities, adding up to 24,244 shelter nights a year. The City has recommended $138,000 of its CDBGfunds for the program. The County's contribution of$149,SOO in CDBO funds is proposed to come trom the Special Urban Projects Funds, since it benefits more than a single jurisdiction. Of the $149,500, $42,289 would support the existing case manager in the North County to meet the emergency needs, stabilize income and obtain housing for the homeless. 2. Economic Prado Day Center $ 50,000 $ 33,851. This project meets Priority #2, under the Opportunity Addressing Homelessness objective of the Commission Consolidated Plan. This is another ongoing program funded primarily in partnership between the County and City of San Luis Obispo. Although there is a high need and it has a high priority need according to the Consolidated Plan, the reduced recommendation amount is due to the need to fully fund the Homeless Shelter. The Prado Day Center has been fulfilling its role as a supportive service center by servicing an average of 100-125 homeless or low-income persons each day. Typically, 100 people eat lunch and 50- 75 people utilize the service center at the facility. The City of S;m Luis Obispo is recommending funding this program using city general funds. 3. Homeless Emergency Shelter $ 24,000 SO This project meets Priority #2, under the Housing Addressing Homelessness objective of the Project Consolidated Plan. This would be the third year for this program that enables homclcss persons in the North County to stay in motel rooms for limited periods. This program is considered an interim solution, sincc it is not as cost effective nor does it provide a broad spectrum of services to the homeless as the homeless shelter in San Luis Obispo. Due to the Public Services cap and in light of urgent needs in other programs, funding is not recommended this year. However, the Cities of Paso Robles and Atascadcro arc recommending $24,000 and $7,500 respectively of their funds for this project. Also, EOC is proposing $42,289 to support the existing case manager in the North County. 2 05 01 12:17p Co Planninr; a. Buildinr; (805)788-2007 p.'" Mar Funds Funding Annlicant Proiect Reauested Recommendation 4. Career Bilingual Workforce $ 50,000 $ O. This project would provide educational services Training Ctr. and on-the-job training for low-income bilingual persons. This program is not recommended for funding because the need is not as urgent and the demand is not great compared to those projects which have received a favorable recommendation. 5. Soy's & Youth Programs $ 60,000 $ O. No funds are proposed for this public service Girl's Club program because it does not address a need as serious North Co. as those for which the available CDBG funds for public services are recommended. This project is not a high priority according to the Consolidated Plan. 6. Boy's & Youth Programs $ 25,000 $ O. No funds are proposed for this public service Girl's Club program because it does not address a need as serious North Co. as those for which the available CDBG funds for public services are recommended. This project is not a high priority according to the Consolidated Plan. 7. Stock Center Perfonning Arts $ 20,000 $ o. No funds are proposed for this public service Program program because it does not address a need as serious as those for which available CDBG funds are recommended. This project does not show an immediate, serious or urgent need nor is it a high priority according to the Consolidated Plan. Total CDSG Funds Recommended for Public Services: 5183,351 PUBLIC FACILITIES I. Homeless No. Co. Homeless $ 514,500 $ o. This project meets Priority #2, of the Addressing Housing Homelessness objective. This is an eligible project Project addressing an urgent need in the North County. Howevel', serious consideration must also be given to obtaining sustainable operating funding, a difficult situation at best, without a substantial reduction in CDBG funds approved for the homeless shelter and day centcr in San Luis Obispo. There is a need to create a collaborative effort in the area with non- profits and local agencies to study the situation. HHP should build local support for such a facility and identify an area or property before any serious funding considerations can be given. 2. Food Bank Property Acquisition $ ] 27,000 531,680. This project falls under the Public Facilities Coalition (Warehouse) objective, Priority #1. This request to purchase a new, larger warehouse in Paso Robles would help the food distribution through agencies and programs operating county-wide. This project serves thousands of low-income households with a basic and fundamental daily service. A property has been identified and the developer has agreed to lease/sell the building once the development is completed. This project has received local political and community support, including approximately $100,000 in CDSG funds from the participating cities of the Urban County and other numerous donations for the project. 3 Mar 05 01 12:18p Co Planninc:: 8. Bui1dinc:: (805)788-2007 p.5 Funds Funding ADDlicant Proiect Reauested Recommendation 3. Public ADA Sidewalk Ramps $ 45,000 S O. Although this is an eligible project, identified Works Dept. Oceano under Priority # I of the Public Facilities and Services Strategy objective, the need for this project is not urgent or immediate as those which are recommended for funding. Other funding sources may be available via the County or state funds. 4. Public Shandon Water Tank $ 469,745 $469,745. This project falls under the Public Works Dept. Facilities and Services Strategy objective, Priority # I. Full funding for this project is recommended due to a failing water storage tank in the predominately low- income community if Shandon. This project will contribute to meeting the County's goal of addressing an urgent need by providing public facilities/services to a predominately low-income community. The County previously approved $530,255 in CDBG funds, but additional funding is required to cover a substantial increase in constmction costs. The Dept. of Public Works has bOlTowed from various funding resources, including the General Fund, to pay for the completion of the project. The recommended funds would be utilized to replenish those funding resources once the funds are available to the County. The project is near completion at this time. Once completed, it will significantly improve water pressure and tire protection services in Shandon. 5. Nipomo Sewer for Montecito $ 318,000 $144,000. This project is under the Public Facilities Community Verde II Neighborhood and Services Strategy objective, Priority #1. NCSD Services has demonstrated an urgent need to assist this low- District income neighborhood to connect their failing septic system to the existing sewer. The existing septic system is near collapse and threatens the public health of321ow-income families. Lack of funding could financially affect very-low and low income residents. The County is also recommending $40,000 in HOME funds to financially assist the families with their lateral connection to the sewer. This meets an urgent need identified in the Consolidated Plan. NCSD has $5 I ,000 in operation and maintenance funds committed to this project. 6. Templeton Exhaust Clean $ 40,000 SO. This project is not recommended for funding Fire Dept. Air System because it would not address as serious a need as other projects recommended for funding. It is CDBG-eligible under the category of spot blight, but it would not directly benefit low-income residents. Also, most residents of Templeton are not low- income, so this community may have less difficulty affording to pay for public improvements than poorer communities like Shandon and the Montecito Verde II Neighborhood in Nipomo. 4 Mar 05 01 12:18p Co Plannin{; 8. Buildin{; (805)?88-200? p.6 Funds Funding ADDlicant Proiect ReQuested Recommendation 7. Co. General Renovation to Co. S 124,950 $ O. The project may provide a benefit to people Services Owned/leased Bldgs. in predominately low-income communities, but there is not an urgent CDBG funding need for this project. Also, these buildings are owned by the County which increases the chance of having funding sources to pay for the upgrades. 8. Greenspace Spot Blight - Demo. of $ 52,760 $ O. This project is not recommended for funding Buddhist Temple although it is CDBG-eligible under the category of spot blight. The project does not have a direct benefit to low/moderate income residents of Cambria and does not pose as great of a threat to the public safety and health as is in the community of Shandon and the very-low and low-income families of the Montecito Verde II neighborhood in Nipomo. Also, most residents of the community of Cambria are not low-income, so this community may have less difficulty raising funds than poorer communities. 9. Oceano Community Center $ 600,000 $ O. Although this project falls under Priority #1 of Community the Public Facilities and Services Strategy objective, Center, Inc. funding for this project is not recommended at this time. TIle reason for this is due to the large infrastructure projects in Shandon and Nipomo which pose immediate health threats to their respective areas. This project received $600,000 in 2000 CDBG funds, plus public facility fees from General Services and from the 1999 state budget which must be spent no later than 2004. This project is in need of additional funding primarily due to increased construction costs and the need to build a larger gymnasium than previously expected. aCCI is cUlTently working toward the completion of pre- development designs and will be working on local tund-raising efforts. Denial of funding this year does not prevent the OCCI from moving forward with their design plans and obtaining the necessary land- use pemlits. Construction of the community center is proposed to begin in July 2002. 10. Avila Beach Renovation, ADA $ 99,500 $10,000 This project falls under the Public Facilities Civic Assoc. Compliance and Services Strategy objective, Priority # 1 of the Consolidated Plan. The recommended funding would pay to construct a wheelchair ramp in tront of thc project building which can be completed soon after the availability of the funds trom HUD. Unlike other ADA related applications, this building has no other significant funding source to pay for the required alterations. Because this building is the only meeting place to hold town meetings, recreational functions, and is the location of the post office, it is important to improve the access to the building. Funding larger public facility projects limits the recommendation of additional funds. The recommended amount is sufficient to complete one of the four ADA requirements which could be completed shortly after funding is made available by HUD. 5 .~..__._,~..d'_'__ ---^_._-~.._~-- Mar 05 01 12:18p Co Planninr; .. Buildinr; (805)788-2007 p.7 Funds Funding Applicant Proiect Reauested Recommendation 11. Economic Prop. Acquisition - Cap. S 100,000 $ O. EOC has shown an urgent need for fmancial Opportunity Costs - new admin. bldg. assistance to move their administration offices which Commission support their public services. This project is an eligible activity but other urgent and immediate needs have precedence when funding is limited. EOC has been offered land to build their offices at a proposed shopping center development on the comer of Broad and Santa Barbara Streets in the City of San Luis Obispo. 12. Economic Prop. Acquisition - Cap. $ 50,000 $ O. There is demand for this project in Nipomo Opportunity Costs - Head Start Program but the need is not as urgent as those projects Commission identified in Shandon and Nipomo. Total CDBG Funds Recommended for Public Facilities: $655,425 PLANNING AND CAPACITY BUILDING 1. Homeless Feasibility Study for $ 5,000 $ O. This is an eligible project and represents a Housing No. Co. Homeless Shelter step at looking into the possibility of building a Project homeless shelter in the North County. It is unclear that there is a collaborative effort to build such a facility although several organizations believe one is necessary. The five participating cities have not recommended funding for this project. Total CDBG Funds Recommended Planning and Capacity Building: $0 ECONOMIC DEVELOPMENT 1. Cuesta C.C. Small Business $ 50,000 $15,000. Under the Economic Development College Development Center Strategy of the Consolidated Plan, this represents a # 1 Priority on the list. The Small Business Development Center provides technical assistance to . businesses owned by low and moderate-income person with no more than five employees. With this partial funding recommendation, approximately 450- 500 hours of counseling can be provided with an average of 6-8 hours per client. With the help of CDBG funds, this program assists the small business to understand the regulations and licenses and pennits needed to open a business, develop a business plan, develop a marketing plan, amongst other services, free of charge. Depending on the demand for services, the expenditure of the COBG funds may last between 3-4 months. Total CDBG Funds Recommended for Economic Development: $15,000 6 05 01 12:19p Co Plannin~ .. Buildin~ (805)788-2007 p.8 Mar HOME PROGRAM Funds Funding Applicant Proiect Reauested Recommendation 1. Housing First-Time Home- $ 250,000 $183,800. This project falls under Priority #1 in Authority Buyer program the Affordable Housing Strategy objective in the of the City Consolidated Plan. This has been a popular, S.L.O. cost-effective program enabling 10-12 families per year to purchase existing homes with primarily conventional financing. However, it doesn't provide it's own local match (required by HOME regulations) so it has been using up the county accrued local match credits. Due to the increase in real estate values, this program will be able to assist about 7 or 8 families. Also, due to the popularity of the program, the funds should be obligated within four months of their availability from HUD. 2. SLO Tenant Based $ 250,000 $250,000. This project falls under Priority #2 Supportive Rental Assistance under the Affordable Housing Strategy of the Housing Program Consolidated Plan, to increase availability of Consortium affordable and decent rental housing for low and very low-income persons and families. There is an urgent need to find safe, decent and affordable rental housing throughout the county. The T.B.R.A. Program is designed to assist persons who have an urgent and immediate housing need and aide them in obtaining Section 8 housing. As the applicant for these funds, the San Luis Obispo Supportive Housing Consortium collaborates with its members to meet the housing needs of its special clients throughout the county and cities. According to the Housing Consortium, these funds can assist as much at 106 households. This project will significantly contribute to meeting the goals identified in the Consolidated Plan for providing affordable housing. Due to the demand for housing, these funds should be expended within one year of their availability from HUD. 3. Judson Development Costs $ 406,000 5300,000. This project meets Priority #2 under the Terrace Affordable Housing Strategy of the Consolidated Plan. Additional funding is requested to offset increased project construction costs. In ) 999, this project received $400,000 in HOME funds for the development of a 32-unit assisted rental housing facility for very-low income frail, elderly persons in the City of San Luis Obispo. Judson Terrace will combine the HOME funds with approximately $2.6 million in HUD Section 202 Senior Housing funds which represents a large match for the project. At just over $2) ,875 per unit of county funds, the project may be considered cost effective. In addition, the City of San Luis Obispo is recommending $94,000 of their CDBG funds for this project. This project addresses the need to provide affordable housing to the low income population as per the goals of the Consolidated Plan. Funding for this project could be used as early as August 2001 for the start of construction. 7 05 01 12:20p Co Planning 8. Building (805)788-2007 p.S Mar Funds Funding Applicant Proiect ReQuested Recommendation 4. People's Canyon Creek Apt. $ 300,000 $150,000. This project falls under Priority #2 Self Help Softlhard costs under the Affordable Housing Strategy of the Housing Consolidated Plan. Affordable rental housing is at a premium due to housing shortages in the county and this project addresses a serious need. This project consists of 68 very-low and low income rental housing units which has the support of the City of Paso Robles. Recently, he Paso Robles Redevelopment Agency approved 1300.000 for this project. PSHHC intends to apply for low income housing tax credits and requires as close to the funding request in order to submit a competitive application to the California Tax Credit Allocation Commillee. ConsU'Uction for this project is expected to begin by December 2001. Due to the support of this project by the City of Paso Robles and the need for affordable housing, funding for this project is recommended. 5. People's Acquisition $ 435,000 $225,000. This project falls under Priority #2 Self Help Creekside Gardens under the Affordable Housing Strategy of the Housing Consolidated Plan. Affordable rental housing is at a premium due to housing shortages in the county and state levels This project consists of29 units of affordable senior rental housing with a tentative construction date of April or May of2002. The Project Area Committee, a sub-committee of the Paso Robles Redevelopment Agency (RDA) has recommended funding approval in the amount of $435,000. The RDA will consider this funding recommendation on February 20'h. (fthis request is approved, the recommended amount of HOME funds for this project is sufficient to make the project feasible. 6. Nipomo Laterals to Sewer $0 $40,000. NCSD only requested CDBa funds for this Community project. However, this project poses a large health Services Dist. and safety threat to the Montecito Verde U neighborhood that all viable funding sources were researched to assist this project. The recommended CDBG funds will only pay for the installation of the sewer mains, but not to hook-up the 32 homes. This project is eligible to receive HOME funds strictly for the utility. connection from the property line to the adjacent street. Total HOME Funds Recommended: $1,248,800 8 Mar 05 01 12:20p Co Planning 8. Building (805) 788 - 200.7 p.IO EMERGRNCY SHELTER GRANT PROGRAM (ESG) Funds Funding Applicant Proiect Reauested Recommendation 1. SLO Women's Emergency Shelter $ 8,578 $ 8,488 Due to a $1,000 reduction in the 2001 ESG Shelter Supportive Services allocation by HUD, full funding for this project is not possible. The funding recommendation was reduced due to a $1,000 reduction in the ESG allocation by HUD. This project falls under the Addressing Homelessness objective, Priority #2 of the Consolidated Plan. The applicant has documented a high need for funding to assist their low and moderate income clients. The applicant has demonstrated that they can facilitate the expenditure of these funds within one year. 2. N.C. Women's Emergency Shelter $ 21,444 $21,223 Due to a $1,000 reduction in the 2001 ESG Shelter Supportive Services allocation by HUD, full funding for this project is not possible. The funding recommendation was reduced due to a $1,000 reduction in the ESG allocation by HUD. This project falls under the Addressing Homelessness objective, Priority #2 of the Consolidated Plan. The applicant has documented a high need for funding to assist their low and moderate income clients. The applicant has demonstrated that they can facilitate the expenditure of these funds within one year. 3. Economic Homeless Shelter $ 49,319 $48,805 Due to a $1,000 reduction in the 2001 ESG Opportunity Operating Expenses allocation by HUD, full funding for this project is not Commission possible. The funding recommendation was reduced due to a $1,000 reduction in the ESG allocation by HUD. This project falls under the Addressing Homelessness objective, Priority #2 of the consolidated Plan. The applicant has documented a high need for funding to assist their low and moderate income clients. The applicant has demonstrated that they can facilitate the expenditure of these funds within one year. 4. Economic Prado Day Center $ 16,659 $16,484 Due to a $1,000 reduction in the 2001 ESG Opportunity Operating Expenses allocation by HUD, full funding for this project is not Commission possible. The funding recommendation was reduced due to a $1,000 reduction in the ESG allocation by HUD. This project falls under the Addressing Homelessness objective, Priority #2 of the Consolidated Plan. The applicant has documented a high need for funding to assist their low and moderate income clients. The applicant has demonstrated that they can facilil:ale the expenditure of these funds within one year. Total Emergency Shelter Grant Funds Recommendation: $95,000 9 Mar 05 01 12:21p Co Planninr; & Buildinr; (805)788-2007 p. 11 APPLICATIONS TO THE FIVE PARTICIPATING CITIES CDBG HOUSING Funds Funding Funding Applicant Proiect Q!Y Reauested Source Recommendation I. EOC Home Repair A.G. S 25,000 City of Arroyo Grande $5,000 Program 2. EOC Home Repair Atasc. S 25,000 City of Atascadero 525,000 Program 3. EOC Home Repair G.B. S 25,000 Cily of Grover Beach $25,000 Program 4. PSHHC Creekside Gardens P.R. $ 200,000 City of Paso Robles $0 5. SLO Women's Property S.L.O. $ 230,000 City of San Luis Obispo SSO.OOO Shelter Acquisition 6. Judson Terrace Property S.L.O. S 94,000 City of San Luis Obispo $94,000 Acquisition 7. AIDS Support Prop. Renovation S.LO. $ 25,000 City OfS,UI Luis Obispo $25,000 Network 8. Sojourn Services Property S.LO. S 100,000 City of Sun Luis Obispo $0 Acquisition or County 9. HASLO Gap Financing S.L.O. $ 100,000 City of San Luis Obispo 525,000 (Pismo.Buchon Proj.) Total $ 814,000 PUBLIC SERVICES I. EOC Forty Wonderful A.G. $ 2,000 City of AlToyo Grande $2,000 Operating Expenses 2. EOC Senior Health A.G. S 2,000 City of Arroyo Grande $2,000 Screening 3. Camp Fire Teens-In-Action AG. S 2.000 City of Alroyo Grande $2,000 Boys & Girls Program 4. EOe Forty Wonderful Atasc. $ 2,000 City ofAlascadero S2,OOO Operating Expenses 5. EOC Scnior Health Atasc. S 2,000 City of Atascadero $2,000 Screening 6. Camp Fire Mega Club Alase.. $ 1,500 City of Atascadero SO Boys & Girls 7. Career Training Bilingual Atasc. $ 16,666 City of Atascadero $0 Serv ices Workforce 8. Atasc. Cmty Youth Activities Atasc. S 6,500 City of Atascodero $6,500 Services Scholarship Fund 9. CAL.L. Washing Machine Atasc. S 422 City of Atascadero $ 442 10. CAL.L. Dishwasher Atasc. S 80S City of Atascadero $ 805 II. CAL.L. Two Ranges Atase. $ 942 City of Atascadero S 942 12. CAL.L. 15 Passenger Atase. $ 25,000 City of Atascadero $0 Vehicle 13. HHP Emergency Shelter No.Co. S 24,000 City of Atascadero $7,SOO 1 -----_.-.~._,--~-"-- -----..-...- Mar 05 01 12:21p Co Planninc: .. Buildinc: (805)788-2007 p.12 Funds Funding Funding Applicant Proiect Q!Y Reauested ~ Recommendation 14. EOC Forty Wonderful G.B. S 2,000 City of Grover Beach $2,000 Operating Expenses 15. EOC Senior Health G.B. $ 2,000 City of Grover Beach $2,000 Screening 16. Camp Fire Teens-In-Action G.B. S 1,000 City of <.irover Beach $],000 Boys & Girls Program 17. Camp Fire G.B. Summer G.B. S 1,000 City of Grover Beach SI,OOO Boys & Girls Day Camp 18. HHP Emergency Shelter No.Co. S 24,000 City of Paso Robles $24,000 19. EOC Forty Wonderful P.R. $ 2,000 City of Paso Robles SO Operating Expenses 20. EOC Senior Health P.R. $ 2,000 City of Paso Robles $2,000 Screening 2]. Camp Fire Mega Club P.R. $ 1,500 City of Paso Robles SO Boys & Girls School Site 22. Career Training Bilingual P.R. $ 16,666 City ofPuso Robles $0 Service workforce 23. Lifestyles Operating Costs P.R. $ 66.700 City of Pn.~o Robles $0 tor Substance Abuse 24. EOC Homeless Shelter S.L.O. S 138,000 City of San Luis Obispo, $138,000 Operating Expenses plus $149,500 from Co. 2S. EOC Prado Day Center SLO. $ 50,000 City of San Luis Obispo, $0 Operating Expenses plus SSO,OOO from Count 26. Camp Fire Mega Club S.L.O. S 2,000 City of San Luis Obispo $0 Boys &. Girls School Site Total S 40],535 PUBLIC FACILITIES I. Food Bank Property Acquisition A.G. $ 16,000 City of Arroyo Grande $5,000 Coalition 2. City of A.G. Cedar SI. Sidewalk A.G. S 86,300 City of Arroyo Grande $70,000 3. City of A.G. ADA upgrade - A.G. S 71,000 City of Arroyo Grande $26,000 Women's Club 4. HHP No. Co. Homeless No.Co. S 514,000 City of Atascadero SO Shelter 5. Food Bank Property Acquisition Atasc $ 24,000 City of Atascadero $24,000 Coalition 6. EOC Cap. Costs for New Atasc. S 23.000 City of Atascadero S23,000 Head Start Facility 7. N.Co. Women's Bathroom Atasc. $ 3,000 City of Atascadero $3,000 Sheller Renovation 8. City of Alasc. Paving, Drainage Alasc. S 200,000 City of Atascadero $110,100 Improvements 9. Food Bank Property Acquisition G.B. S 19,000 City of Grover Beach $19,000 Coalition lU. City of Grover C.C. Renovation OR $ 130,000 City of Grover Beach $130,000 lkach 11. ECHO No. Co. Day Center Atasc. $ 73,500 City of Pa.~o Robles SO 2 -_._-~--,...._--- Co Plannin~ .. Buildin~ (805)788-2007 p.13 Mar 05 01 12:21p Funds Funding Funding Aoolicant Proiect ~ Requested ~ Recommendation 12. City of Paso ADA - Carnegie P.R. S 16,000 City of P;ISO Robles $16,000 Robles Librlll). 13. City of Paso Downtown Street P.R. $ 48,700 City of Paso Robles $48,700 Robles Lights [4. HHP No. Co. Homeless No.Co. $ 514.000 City of Vasa Robles SO Shelter 15. food Bank Property Acquisition P.R. $ 31,000 City of Paso Robles $31,000 Coalition 16. Camp Fire P.R. Camp bre P.R. $ 1,500 City of Paso Robles $1,500 Boys & Girls Cabin Renovation 17. N.Co.Women's NewShelter P.R. S 10,000 City of PMO Roblcs $10,000 Shelter 18. Classic Am. Facade P.R. $ 30,000 City of Pa.~o Robles $0 Theater Improvements 19. City ofPR. Alley P.R. $ 82.100 City of Paso Robles $15,800 Improvements 20. Mary Martin Street P.R. $ 13,000 City of Paso Robles SO (mprovemel\ts 21. City or P.R. Rehab. Pool P.R. $ 200,000 City of Paso Robles $138,550 Facility 22. Fox Movie ADA Compliance P.R. $ 171,000 City of Paso Robles $0 House 23. Second Baptist Homeless Facilities P.R. $ 36,150 City of Paso Robles $36,150 Church 24. Camp Fire Bldg. Design, Permit ('.R. $ 100,000 City of Paso Robles SO Boys & Girls Fee Assistance 25. City ofS.L.O. Handicapped Ramps S.L.O. S 80,000 City or San Luis Obispo $57,973 26 FOCA Rehab. historic S.L.O. S 453,700 City of San Luis Obispo $190,232 adobes 27. food Bank Property Acquisition S.L.O. S 83,000 City of San Luis Obispo $30,000 Coalition Total $3.038,150 PLANNING AND CAPACiTY BUILDING I. HHP Feasibility Study No.Co. S 5,000 City of Ataso:adero $0 No. Co. Homeless Shelter 2. PSHHC Sile I.D./Feas. Study S.L.O. S 25,000 City of San Luis Obispo $25,000 Planning Study 3. City of Paso Capacity Building P.R. $ 30,700 City of Paso Robles $30,700 Robles 4. HHP Feasibility Study for No. Co. S 5,000 City of Paso Robles $0 No. Co. Homeless Shelter TOlal S 65.700 3 Mar 05 01 12:22p Co Planning .. Building (805)788-2007 p.14 LOAN PAYMENTS Funds Funding Funding Applicant Proiect Q!y ReQuested ~ Recommendation I. City ofS.L.O. Section 108 Loan SL.O. S 311,000 City of San Luis Obispo $311,000 Total S 311,000 CODE ENFORCEMENT I. City of A.G. Code Enforcement A.G. S 15,000 City of Arroyo Grande $9,600 Total S I~,OOO February 20. 2001 G:IHousing&EDITONY\' 0 I NeedsIRctnndlllllpps-coA3 .wpd 4 ------...,.- Mar 05 01 12:17p Co Planning & Building (805)788-2007 p. 1 CDSG Public Comment Workshop ATTACHMENT 2 City of Arroyo Grande City Council Chambers, 215 E. Branch, Arroyo Grande February 22,2001 Summary of Comments Made at the Public Workshop Tony Navarro, from the County of San Luis Obispo and Teresa McClish, from the City of Arroyo Grande gave a short presentation on the purpose of tonight's workshop before opening up the meeting for discussion. Doug Jones, from the Nipomo Community Services District. thanked the County for the recommended funding for the Montecito Verde II neighborhood sewer hook-up project. Dee Krogh, representing the San luis Obipso Housing Consortium, thanked the County and the City for the funding recommendations for the numerous programs supported by the Housing Consortium. Jim McNamara. representing EOC's Home Repair Program, thanked the City and the County for the recommended funding. He indicated that the $5,000 recommended by the City of Arroyo Grande. will only help 2. maybe 3 families with home repairs. Consideration for additional funding from the City would be considered. .,.. . ~ " ...:...~--- Food Bank Coalition of San Luis Obispo County March 2, 2001 A Communly CoIIeboration b Help the Needy City of Arroyo Grande Council Members P.O. Box 2070 Dear Council Members: Paso Robles, CA 93447-2070 (805) 238-4664 As a Board member of the San Luis Obispo County Food Bank FAX (805) 238-6956 Coalition, I would like to ask the Council to revisit the CDBG Block Grant funding for the Food Bank. The $5,000 allocation "Our County's best will certainly help with our building project and we are grateful food resource for for your assistance. However, if there is a way to fully fund our request it would be another major step forward towards any citizen in need." attaining our goal. Our concern is that some impressions may have been given to the Council over our role in battling hunger that may have understated our value to each community on the Executive Director Central Coast. James Kemper Council Member Dickens expressed concern that the street repairs may not fall under CDBG funding after the newest Board of Directors census figures are received. If that is true, maybe the Board could look at our request for full funding. Officers I look forward to being at the March 13, 2001 City Council CIJe/rmen meeting to answer any questions about the contribution the Floyd Butterfield, Paso Robles Food Bank provides the City of Arroyo Grande and how this V"*C1Je/rmen project can better serve your community. Sally Coons, Paso Robles Secretary s;;::u~- Shirley Martin, Atascadero TnNIauntr Don Jacobs, Paso Robles Members Michael Passarelli Dr. Vugil V. Becker. Paso Robles Jennie Erickson, Paso Robles Micheal Passarelli, Grover Beach Stephen B. Sefton, Paso Robles Brian Stein, Atascadero .Nancy Stein, Atascadero Rev. Ruben Tate, Paso Robles Emma Valdlvieso, Grover Beach Helen Ziegler, Atascadero Members Emeritus Dale Drew. Atascadero ATTACHMENT 3 MEMORANDUM TO: CITY COUNCIL FROM: KERRY L. MCCANTS, COMMUNITY DEVELOPMENT DIRECTOR BY: TERESA MCCLISH, ASSISTANT PLANNER SUBJECT: PRELIMINARY APPROVAL OF FISCAL YEAR 2000-2001 COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS (CDBG) DATE: JANUARY 23, 2001 RECOMMENDATION: It is recommended the City Council provide preliminary approval on the proposed funding of Fiscal Year 2000-2001 CDBG projects. FISCAL IMPACT: The County has estimated that approximately $151,999 in CDGB funds will be available to the City on August 8, 2001. The total amount requested from the applications received is $219,000 ($249,399 including project administration). DISCUSSION: On June 22, 1999 the City Council approved a Cooperative Agreement with San Luis Obispo County for joint participation in the Community Development Block Grant (CDGB) Program. The Agreement is for a period of three (3) years, 2000, 2001, and 2002. The City, as a participant in the HUD designated urban county program of San Luis Obispo County, receives an annual formula based allocation of CDBG funds. These funds are available for a variety of Community Development activities as long as the activities meet at least one of the three national objectives. The objectives are: 1. Benefit primarily to families with incomes below 80 percent of the median for the county. 2; Aid in the prevention or elimination of slums or blight. 3. Address urgent needs that pose a serious, immediate 'threat to public health or welfare. CDBG regulations stipulate that at least 70% of all funds be spent on a'ctivities that benefit low income persons, no more than 30% may be spent on activities that eliminate blight. Staff Report: CDGB Applications January 23, 2001 Page 2 City departments and several private and public non-profit agencies were notified that the City would accept applications for funding until January 8, 2001. Applications have been received from: . Economic Opportunity Commission of San Luis Obispo County, Inc. (3) . Community Development Department, City of Arroyo Grande . Building and Fire Department, City of Arroyo Grande. . Public Works Department, City of Arroyo Grande . Food Bank Coalition of the Central Coast . Camp Fire Council of the Central Coast Refer to Attachment 2 (CDBG applications) for specifics. The City Council is requested to review the applications, which have been submitted, and determine which projects should be recommended to the County for funding. The cooperative agreements between the County and the cities give the cities great discretion regarding their allocations of funds. Unless a City's recommendation to the County for funding is clearly in conflict with CDBG regulations the County will approve the recommendation. The final decision for funding priority is scheduled for the City Council's March 13, 2001 public hearing. AL TERNA TIVES: Staff has prepared three (3)-funding alternatives for the Council's consideration. . Alternative Number 1 emphasizes the funding of City projects. Alternatiye Number 2 reflects a greater emphasis on contribution to regional programs while providing funding for most of the City projects. Alternative Number 3 places emphasis on regional programs with reduced funding of City projects. In all the alternatives, funding for EOC projects and the Food Bank are based on the proportion of the population expected to be served in the City. Program Administration consists of staff's time (City Manager, Community Development Director, Financial Services Director, Assistant Planner, Accounting Supervisor, and Secretarial/Clerical staff) to ensure compliance with all the requirements. of the program. CDBG programs are noted for the significant amount of paperwork to administer. Staff is recommending the Council approve the maximum amount of program administration authorized by HUD. Since there were funding delays for the 1999-2000 program year, last year's projects are just being funded now and actual costs for program administration cannot yet be calculated. However, any unused administration funds from this year or last year can be rolled over to next year's allocation and applied to proposed projects. It should be noted that the City's proposal to upgrade the Woman's Club/Community Center includes an emergency generator for $45,000. The County has determined that the equipment is not considered eligible according to CDBG regulations and therefore staff removed the cost from the recommended proposed allocation alternatives. -~ Staff Report: CDGB Applications January 23, 2001 Page 3 Alternative #1 (Recommended Alternative) PROJECT AMOUNT PROPOSED REQUESTED ALLOCATION 1. Program Administration $ 30,399 (allowed $ 30,399 amount) 2. Economic Opportunity Commission of San Luis $ 2,000 $0 Obispo - Health Services 3. Economic Opportunity Commission of San Luis $ 2,000 $0 Obispo - Senior Health Screening Program 4. Economic Opportunity Commission of San Luis $ 25,000 $0 Obispo - Home Repair 5. City of Arroyo Grande Public Works - Cedar Street $86,000 $86,000 Sidewalk 6. City of Arroyo Grande Building and Fire - ADA $71,000 $26,000 Upgrade Woman's Club! Community Center 7. Community Development Department - Code $15,000 $9,600 Enforcement Officer 8. Food Bank Coalition of the Central Coast.- $16,000 $0 Property Acquisition 9. Camp Fire Boys and Girls of the Central Coast $2,000 $0 TOTAL . $249.399 $151,999 Alternative #2: PROJECT AMOUNT PROPOSED REQUESTED ALLOCATION 1. Program Administration $ 30,399 (allowed $ 30,399 amount) 2. Economic Opportunity Commission of San Luis $ 2,000 $ 2000 Obispo - Health Services 3. Economic Opportunity Commission of San Luis $ 2,000 $ 2,000 Obispo - Senior Health Screening Program 4. Economic Opportunity Commission of San Luis $ 25,000 $ 12,000 Obispo - Home Repair 5. City of Arroyo Grande Public Works - Cedar Street $86,000 $70,000 Sidewalk 6. City of Arroyo Grande Building and Fire - ADA $71,000 $26,000 Upgrade Woman's Club! Community Center 7. Community Development Department - Code $15,000 $9,600 Enforcement Officer 8. Food Bank Coalition of the Central Coast - $16,000 $0 Property Acquisition 9. Camp Fire Boys and Girls of the Central Coast $2,000 $0 TOTAL $249,399 $151,999 -----.-.------ Staff Report: CDGB Applications January 23,2001 Page 4 Alternative #3: PROJECT AMOUNT PROPOSED REQUESTED ALLOCATION 1. Program Administration $ 30,399 $ 30,399 (allowed amount) 2. Economic Opportunity Commission of San $ 2,000 $ 2,000 Luis Obispo - Health Services 3. Economic Opportunity Commission of San $ 2,000 $ 2,000 Luis Obispo - Senior Health Screening Program 4. Economic Opportunity Commission of San $ 25,000 $ 25,000 Luis Obispo - Home Repair 5. City of Arroyo Grande Public Works - Cedar $86,000 $41,640 Street Sidewalk 6. City of Arroyo Grande Building and Fire - $71,000 $26,000 ADA Upgrade Woman's Club! Community Center 7. Community Development Department - Code $15,000 $6,960 Enforcement Officer 8. Food Bank Coalition of the Central Coast - $16,000 $16,000 Property Acquisition 9. Camp Fire Boys and Girls of the Central Coast $2,000 $2,000 TOTAL $249,399 $151,999 Exhibits: A CDGB applications (8) B RFP for County of San Luis Obispo C Map of LowNery Low Income Area D Map of the Arroyo Grande Redevelopment Project Area - (This area is available for funding of projects related to the elimination of blight) .Io.~___".___ "VI _v4......v.... RECEIVED EXHIBIT A COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROG~ 0 8 2001 APPLICATION FOR FUNDING DURING 2001 PROGRAM Y~F f\RROYO GRANDE (Attach additional sheets if necessary) COMMUNITY \)EVELOPMENT DEPT. NOTE: Please review the CDBG regulations before completing this proposal. A copy of a HUD-prepared CDBG eligiblity guidebook is available upon request from county staff. Also, please call county and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. 1. Name and mailing address of applicant organization, with contact person and phone number: Economic Opportunity Commission of San Luis Obispo County, Inc. 1030 Southwood Drive San Luis Obispo, CA 93401 Jim McNamara. Project Manager (805) 544-4355 2. Title/name of proposed project or activity: Home Repair Program 3. Does the proposed project or activity meet one of the three national objectives of the CDSG program? Please check one of the objectives below that applies to the proposal, and explain on the following page how the project or activity meets the that national objective. a. x Benefits low and moderate-income persons as defined by the U.S. Department of! Housing and Urban Development (HUD). NOTE: To meet this national objectiye, the proposed actiYity must benefIt a specific clientele or residents in a particular area of the county or participating city, at least 51 percent of whom are low and moderate-income persons. See attached current income limit schedule. b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be provided within a designated slum or blighted area, and must be designed to address one or more conditions that contributed to the deterioration of the area. c. _ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of thee community, and no other funding sources are ayailable. NOTE: To meet this national objective, the proposed activity must be provided to deal with major catastrophes or emergencies such as floods or earthquakes. -1- ^-~"-----"-,-_.-. Eccnc:n;c O~POft~r::~/ CJmiii~';:~::1 ~. ~.:.~ __~~ C.;;~~ ~ ~w~'..\. 2001 CDBG Application Organization: 4. Check any of the following eligible activity categories that apply to the proposed project or activity: (Refer to CDBG regulations and Guide to Eligible CDBG Activities) _ Acquisition of real property _ Disposition of real property _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Priyately-owned utilities _ Clearance, demolition, removal of buildings and improyements, and/or moyement of structures to other sites - Interim assistance _ Relocation of individuals, families, businesses, non-profit organizations, and/or farms x Removal of architectural barriers - ~ Housing rehabilitation _ New housing construction (under limited circumstances) - Code enforcement _ Historic preservation - Commercial or industrial rehabilitation _ Special economic deyelopment _ Special activities by subrecipients - Public services _ Planning studies . , -2- -""--'..-.'-- Econom:c O;:~-o:-t'Jn::\" Ccmm:~s:cn cf San L\J~ O.itSpC~. 2001 COBG ApplicaUon Organization: 5. LocCition of proposed project or activity: (Check one or more the following areas) -X- City of Arroyo Grande ----X- City of Grover Beach -X- City of Atascadero _ County-wide _ City of Paso Robles -X- Unincorporated community of: _ City of San Luis Obispo all unincorporated areas of County 6. What is the total amount of CDBG funds requested? $ 120,000.00 7. Proposed CDBG budget: (List proposed expenditures by item or cost category) Proposed Distribution of 2000 CDBG Funds Proposed Expenditures City of Atascadero $25,000 Program Salaries $80,023 City of Grover Beach 25,000 Construction Material 21,684 City of Arroyo Grande , 25,000 Vehicles, Equipment 3,348 County Unincorporated Areas 45.000 Rent, Utilities ,2,696 Total CDBG Funds $120,000 Program Supplies 3,360 Administration 8.889 120,000 8. Identify source and amount of any non-CDBG funding committed to the project: Leveraged funds from programs available to low-income households for the installation of energy conservation. measures, insulation, weatherization, furnace repair and replacement, and related minor home repairs. All homes receiving home repair services will also receive weatherization services. furnace repair & replacement (if needed) and utility payment assistance. Funds listed below are available countywide: Southern California Gas Co. $ 64,000 Pacific Gas'& Electric Co. 74,700 California Dept. of Community Services and Development 330,000 U.S. Department of Energy 29,000 " Area Agency on Aging 12.000 $525,000 -3- ..___._.w__, ______.--n-..-_ . - ECO;Jcm:c O;;por.ur:.:-," ComiTIi~:;;cl' c; SClf\ Luis Q:JIS;xJ \:;c!,;: 2001 CDBG Application Organization: 9. LJescribe, and if possible, document seyerity of community development need/s that result in the a need for the proposed project or actiYity, including possible consequences of not funding the project now. Adequate housing continues to be one of the most crucial needs for our County's lower income population. The problem is being addressed through a variety of methods, including the Homeless Shelter, subsidized housing" programs through the Housing Authority and the construction of housing by People's Self Help Housing Corporation. There remains, however, a large percentage of the low income population that resides in existing housing that is often substandard and in need of repairs. EOC's Home Repair Program addresses this problem by providing a variety of home repairs for lower income families, seniors and disabled individuals. Needed repairs include the removal of architectural barriers that restrict disabled and elderly individuals' abilities to move in and around there own homes. This is accomplished through the installation of wheelchair ramps, grab bars, handrails, accessible showers and widened dOOlways. Other repairs include roofing, carpentry, electrical, drywall, flooring, plumbing repairs ~anging from leaky pipes to broken water heaters, safety related repairs and water damage restoration. Completing these repairs helps improve existing housing stock, oftentimes allowing people to stay in their own homes longer, while addressing the housing problem in a cost effecti ve manner. EOC currently operates a Home Repair Program in some areas of San Luis Obispo County. It is targeted at the very low income population (as defined by HUD) residing in both rural and urban parts of the county. If the program is funded as requested in this proposal, home repair services will continue through next year, enabling EOC to maintain continuous operation of the program so that emergency repair needs can be met countywide. -4- "- ---.,---..- -- -- E"comynic ():)portur.'~: Commission ,,; San Ll.ii$ OJ15pO ~\'i 2001 CDBG Application Organization: 10. . Description of proposed project or activity, including schedule of milestones and description of how project will benefit the target population: Provide home repair services for very low income households residing in single family homes, mobile homes and multi-family units throughout San Luis Obispo County. Repairs will include roofing, plumbing, flooring, carpentry, electrical and drywall repairs, removal of architectural barriers (installation of wheelchair ramps, hand rails and grab bars and the reconfiguration of bathrooms for access), correction of safety related problems and building code violations, and the testing, repair and replacement of gas appliances (water heaters, stoves, ovens, ranges and furnaces). The program will have an overall goal of assisting 68 very low income households. Refer to page six of this proposal for specific City and unincorporated area goals. The target population will be reached through EOC's existing outreach network and by the promotion of the service through other social service agencies, non-profit organizations and community groups. EOC currently operates a home repair program with CDBG funding in some areas of the County. If this application is funded as requested, the program will be able to remain in continuous operation for the year, allowing EOC to address emergency needs of clients as they arise while maintaining a small crew of home repair technicians year around to handle ongoing home repair requests. EOC is a licensed general contractor and home improvement contractor (State Lic.#623259). Work done under this contract will be perfonned by EOC staff who have expertise in the various phases of construction that are covered under the program. Existing vehicles, tools, equipment and storage space will be used for the project. The goal will be to serve the numbers of clients listed for each area within one year of starting the contract. Quarterly benchmark goals can be established with each contracting City and the County for expenditures and the number of clients to be assisted. In addition to completing needed home repairs, clients will be advised of a wide range of services available to the lower income population through EOC and other social service organizations. If eligible for one of EOC's weatherization programs, clients wilf also receive attic insulation, weatherstripping, water heater blankets, replacement of doors and windows, water saving devices, compact fluorescent lights and energy conservation education. -5- --_._--_.~- Eccnom:c Opportu:1.:v Commission cf San Luis O~spo Coon. 2001 CDBG Application Organization: 11. . Persons the proposed activity is targeted to serve: (If the project serves persons in an geographic area, instead of on a limited-clientele basis, please attach a map of the area of benefit and list the census block groups) a. Total number of families (or persons) to benefit? 68 total households 26 in unincorporated areas of County, 14 each in Atascadero, Arroyo Grande and b. How many of them will be low-income? Grover Beach c. How many of them will be very low-income? 68 All 68 households will be very low income 12. Description of specific group/s proposed to implement project or activity: (Single or multiple groups, with roles; public, non-profit or for-profit; experience; etc.) EOC has over 35 years of experience serving the low-income community in San Luis Obispo as a non-profit community-based organization. The home repair project will benefit from EOC's extensive contacts with other non-profit and public social service agencies including the Department of Social Services, Area Agency on Aging, Tri- County Regional Center, Lifesteps, SLO Transitions and the Social Security Administration. There is also strong support from the private sector through existing contracts with PG&E and Southern California Gas Company. I certify that the information in this application is true and accurate to the best of my ability and knowledge. / . /? , I /-1-1)/" ',' , ~r. ( It {~tpt._')'-:evi~ Sign ure Date Elizabeth Steinberg Executive Director Printed or typed name Title -6- ----------~------_.....,,_._._- RECEIVED JAN 0 8 2001 CITY OF ARROYO GRANDE CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT BLOCK GRANT (C~UNITY DEVELOPMENT DEPT. APPLICATION .FOR FUNDING DURING 2001 PROGRAM YEAR 1. Name and mailing address of applicant agency with contact person and phone number: ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, INC. EOC Health Services Fortv Wonderful Proe:ram 1030 Southwood Drive San Luis Obispo, CA 93401 Raye Flemming, Health Services Director (805) 544-2478 x 11 2. Title/name of proposed project or activity: Operating expenses for Forty Wonderful Program 3. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the propos.al and explain on the following page how the project or activity meets the national objective. a. X Benefits low and moderate-income persons as defined by the US Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the county or participating city, at least 51 percent of whom are low and moderate- income persons. See attached current income limit schedule. b. _ Aids in prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be provided within a designated slum or blighted area, and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must be provided to deal with major catastrophes or emergencies such as floods or earthquakes. ~~.._-_.. 2001 CDBG Application Organization: Economic Opportunity Commission of SLO County 4. Check any of the following eligible activity categories that apply to the proposed project or activity: _ Acquisition of real property Disposition of real property - _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately-owned utilities _ Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites Interim assistance - - Relocation of individuals, families, businesses, nonprofit organizations and/or farms Removal of architectural barriers - _ Housing rehabilitation _ New housing construction (under limited circumstances) Code enforcement - _ Historic preservation Commercial or industrial rehabilitation - Special economic development - Special activities by subrecipients -X- Public Services _ Planning studies 2 --_..~_...._- 2001 COBC Application Organization: Economic Opportunity Commission of SLO County 5. Location of proposed project or activity: (check one or more of the following areas) -X City of Arroyo Grande -X City of Grover Beach -X City of Atascadero -X Countywide -X City of Paso Robles -X Unincorporated communities of: - City of San Luis Obispo throughout county The Forty Wonderful Program provides services throughout the county. CDBG funds will be used to support services in Atascadero, Paso Robles, Grover Beach, and Arroyo Grande. 6. What is the total amount of CDBG funding requested: City of Arroyo Grande $2,000.00 City of Atascadero 2,000.00 City of Grover Beach 2,000.00 City of Paso Robles 2.000.00 TOTAL $8,000.00 If CDBG funding is granted, this program will not approach the cities for funding from their respective "Grants In Aid" programs. The City of San Luis Obispo and the County support this program through their Grant In Aid and Community Based Organization funding processes. The cities of Morro Bay and Pismo Beach do not participate in the urban county CDBG process therefore the Forty Wonderful Program will continue to seek support from their "Grants In Aid" programs. .7. Proposed CDBG budget: (list proposed expenditures by item or cost category) Pap Smears $3,900.00 Health Profiles & Lipid Panels 3,000.00 Patient Education 250.00 Medical Supplies 850.00 TOTAL $8,000.00 8. Identify source and amount of any non-CDBG funding committed to the project: State Breast Cancer Early Detection $13,050.00 County of San Luis Obispo 4,500.00 City of San Luis Obispo 2,500.00 Fundraising 13,500.00 Patient Fees and Donations 3,500.00 Other Cities 3.750.00 TOTAL $40,800.00 3 .- 2001 COBG Application Organization: Economic Opportunity Commission of SLO County 9. Describe and, if possible, document severity of community development needs that result in need for proposed project or activity, including possible consequences of not funding the project now. The American Cancer Society's Cancer Facts and Figures cites cancer rates in San Luis Obispo County at a rate 13 percent higher than the State average. In the year 2000, San Luis Obispo County will have experienced an estimated 180 new breast cancer cases and 50 new uterine/cervical cancer cases. According to the American Cancer Society, "a lack of health insurance is associated with lower survival among breast cancer patients." Breast cancer patients with low incomes have lower 5-year relative survival rates than higher-income patients. California State data suggests that much of the difference in survival rates among cancer patients with low socioeconomic status and those in higher income brackets is due to late diagnosis. Unfortunately with breast and cervical cancer. symptoms occur late in the disease process and early screening would greatly enhance the cure rate and ultimate treatment costs. The purpose of the Forty Wonderful Program is to improve access to medical services, early detection and intervention of chronic diseases, and reduce mortality for low-income women age 40 and older. Early detection oflife-threatening cancer is a high priority. Locally, the funding available for screening exams ofnon-contracepting women, other than through our Forty Wonderful Program is very limited. The only other agency is the Public Health Department whose services are limited to pap smears and clinical breast exams. Public Health services are difficult to access due to heavily impacted scheduling and the much higher cost of services to the patient. All other available funds are for after a problem is diagnosed. Without the Forty Wonderful Program, significant gaps in services would remairt. The Forty Wonderful Program also provides honnone replacement therapy which is known to reduce postmenopausal risks of cardiovascular disease and osteoporosis. Cardiovascular disease is the number one cause of mortality in women over 55. Almost one in every two women will die of heart disease, stroke, or cardiovascular disease. A study published in the journal, Obstetrics and Gynecology, provides strong evidence that taking estrogen honnone pills significantly reduces the rate of death from all causes for postmenopausal women, and offers even greater protection against heart attacks and strokes. Overall mortality rates for users was 46 percent below that of non- users, and 60 percent below and 73 percent below, for coronary heart disease and stroke, respectively. Osteoporosis affects 20 milli,on people in the U.S. with costs of hip fractures alone" at $600 million annually. Loss of bone density and the resulting falls and fractures are major contributors to loss of independence and premature institutionalization for seniors. The benefit of honnone replacement therapy in prevention of osteoporosis has been known for some time. The Forty Wonderful Program strives to reduce mortality, and improve early detection and intervention of chronic disease and cancer. Specifically in the Forty Wonderful Program, our highest priority is to assist women age 40 and older with early detection of life-threatening cancer. Since the aging process is also a contributing factor in the risks for breast and cervical cancer, these screening exams become more vital as the woman grows older. With early access to the health system and diagnosis of problem conditions, financially and emotionally costly treatment can be averted. 4 - 2001 CDBG Application Organization: Economic Opportunity Commission of SLO County 10. Description of proposed project or activity, including schedule of milestones and description of how project will benefit the target population: CDBG funding to EOC's Forty Wonderful Program would be used to subsidize low-income, uninsured and underinsured women, age 40 and older, throughout the county. Pre and postmenopausal women would receive routine pap smear screenings; pelvic exams; breast exams; testing for anemia, colo-rectal exams; follicle stimulating honnone testing; complete blood chemistry; and appropriate medical referral as needed. Honnone replacement therapy will be provided as appropriate. Services are delivered by nurse practitioners at four of our health clinic sites. For the year 2000 approximately 450 pre- and postmenopausal women were provided cancer screening services through the Forty Wonderful Program. This represents a 370% increase since 1997. This increase is due to our instituting a strong case management component to our program which regularly notifies patients of their re-screening due date. We anticipate that the program will continue to grow and a minimum of 500 women will be seen in the year 200 I. A sliding fee scale is based on the woman's income and estimated co-payments range from $0 to $35 for the examination and lab tests. EOC's purchasing contracts with phannaceutical companies allows the patients to receive honnone replacement therapy at a greatly reduced cost. 11. Persons the proposed activity is targeted to serve: (If the project serves persons in a geographic area, instead of a limited clientele basis, please attach a map of the area of benefit and list the census block groups.) a. Total number of families (or persons) to benefit? We project providing preventative health screening and education of women's mid-life health issues to 500 low income, uninsured and underinsured women. b. How many of them will be low-income? All clients will be very low income. c. How many of them will be very low-income? All clients will be very low income. 12. Description of specific groups proposed to implement project or activity: (single or multiple groups, with roles; nonprofit or for-profit; experience, etc.) The Economic Opportunity Commission of San Luis Obispo County (EOC) is a private nonprofit community action agency serving the county since 1965. EOC Health Services has been a division of EOC since 1972. Prevention is the primary focus of our medical and educational services. Through a wide array of services we strive to improve the quality of health of the residents of San Luis Obispo County. Because of the medical nature of the services provided, paid staff provides most direct client services. Nurse Practitioners provide medical care at our four clinic sites. We also have two volunteer consultant 5 --" --- 2001 CDBG Application Organization: Economic Opportunity Commission of SLO County OB/GYN's that work with us on any abnonnal findings or referrals for breast and cervical cancer. Interns from Cal Poly are utilized to conduct patient satisfaction surveys and develop education materials. I certify that the information in this application is true and accurate to the best of my ability and knowledge. ~s~ l--rJ D /() I , Date Elizabeth "Biz" Steinberg, Executive Director 6 -~-----"-" ~"""""^<-~"'~'''-- RECEIVED CITY OF ARROYO GRANDE JAN 0 8 2001 COMMUNITY DEVELOPMENT BLOCK GRANT ~ OF ARROYO GRANDE APPLICATION FOR FUNDING DURING 2001 PROG ~ DEVELOPMENT DEPT. 1. Name and mailing address of applicant agency with contact person and phone number: ECONOMIC OPPORTUNITY COMMISSION OF SAN LUIS OBISPO COUNTY, INC. Senior Health Screenine: Proe:ram 1030 Southwood Drive San Luis Obispo, CA 93401 Raye Fleming, Director of Health Services, 544-2478 x 11 2. Title/name of proposed project or activity: Funds to support Senior Health Screening's countywide clinics for seniors 3. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal and explain on the following page how the project or activity meets the national objective. a. X Benefits low and moderate-income persons as defined by the US Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the county or participating city, at least 51 percent of whom are low and moderate- income persons. See attached current income limit schedule. b. _ Aids in prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be provided within a designated slum / or blighted area, and must be designed to address one or more conditions that contributed to the deterioration of the area. c. _ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must be provided to deal with major catastrophes or emergencies such as floods or earthquakes. . 2001 CDBG Application Organization: Economic Opportunity Commission of SLO County I 4. Check any of the following eligible activity categories that apply to the proposed project or activity: _ Acquisition of real property Disposition of real property - _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately-owned utilities _ Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites Interim assistance - - Relocation of individuals, families, businesses, nonprofit organizations and/or farms Removal of architectural barriers - _ Housing rehabilitation _ New housing construction (under limited circumstances) Code enforcement - _ Historic preservation Commercial or industrial rehabilitation - _ Special economic development _ Special activities by subrecipients -1L Public Services _ Planning studies 2 -------~'"~._- 2001 CDBG Application Organization: Economic Opportunity Commission of SLO County 5. Location of proposed project or activity: (check one or more of the following areas) --X City of Arroyo Grande --X City of Grover Beach --X City of Atascadero --X Countywide --X City of Paso Robles --X Unincorporated communities of: --X City of San Luis Obispo throughout county The Senior Health Screening Program provides services throughout the county. CDBG funds will be used to support services for seniors in Paso Robles, Atascadero, Grover Beach, and Arroyo Grande. 6. What is the total amount of CDBG funding requested: $ 2,000 City of Paso Robles 2,000 City of Atascadero 2,000 City of Grover Beach 2.000 City of Arroyo Grande $ 8,000 TOTAL If CDBG funding is granted, this program will not approach the cities for funding from their respective "Grants In Aid" programs. The City of San Luis Obispo and the County support this program through . their Grant In Aid and Community Based Organization funding processes. The cities of Morro Bay and Pismo Beach do not participate in the urban county CDBG process therefore Senior Health Screening will continue to seek support from their "Grants In Aid" programs. ) 3 ~_._~-- ~--"'.'-'- 2001 CDBG Application Organization: Economic Opportunity Commission of SLO County 8. Identify source and amount of any non-CDBG fun dine committed to the Jroject: Funding Source Amount SLO City and County Contributions 29,825 United Wav 7,967 PacifiCare Foundation 7,900 Donations 4,500 Patient Fees 3,000 EOC Contribution 2,133 Total Income $ 55,325 9. Describe and, if possible, document severity of community development needs that result in need for proposed project or activity, including possible consequences of not funding the project now. From an editorial in the October 1997 American Journal of Public Health, "the most important health problem of developed nations is the need for a reduction in the morbidity of our aging populations. With the average age of populations increasing, prevention of morbidity associated with aging represents a central issue for future health." As is the trend nationwide, San Luis Obispo's senior population has increased at least 30% over the last 15 years and is currently estimated at 54,500. At least 3000 of these seniors live at or below the poverty line and another 5000 are considered low-income. The delivery of affordable quality health care is a serious need for local seniors living on fixed incomes. When seniors are poor, non-English speaking, or geographically or culturally isolated, the physical process of aging becomes more difficult for them, their families, health care givers, and communities. . Basic health screening. education and Dreventive care is critical to the physical. mental and social well- being of our senior community. Seniors who lack transDortation and access to affordable health care. remain at risk for undetected health hazards or even life-threatening conditions. EOC Health Services has operated its Senior Health Screening Program for over 20 years. Senior Health Screening promotes preventative health through early detection and education for low-income seniors throughout San Luis Obispo County. For several years Senior Health Screening collaborated with the County Health Agency's Preventive Health Care for the Aging (PHCA) program which provided a single comprehensive health assessment, and then referred seniors back to Senior Health Screening for ongoing monitoring. Since PHCA lost its funding there is no other Drogram like Senior Health Screening in the county. Historically, Senior Health Screening Program has been funded by the County, local cities, United Way, and private donations. However, increased competition for funding and increased client need demand that we further diversify our funding to sustain this critical program. Weare seeking CDBG funding to expand our outreach to low-income seniors and to provide them with vital health screening at no-cost. 4 -.-'------.---- - 2001 CDBG Application Organization: Economic Opportunity Commission of SLO County 10. Description of proposed project or activity, including schedule of milestones and description of how project will benefit the target population: The Senior Health Screening staff consists of a registered nurse, a clerk/aide, and volunteer hearing and vision specialists. This team carries all equipment and supplies with them to 20 senior-focused sites throughout the county. Services include: blood pressure, pulse, hemoglobin, blood glucose, cholesterol, hemmocult (to detect colo-rectal cance~), glaucoma, and hearing screening, as well as flu vaccines. Clinics are conducted regularly at local churches, senior centers, residential facilities, mobile home parks, and other locations where seniors gather. Educational topics include diet, exercise, lifestyle modification, reinforcement of medication compliance, bereavement issues, and referrals to other health, social, and legal services. With CDBG funds, EOC's Senior Health Screening Program will expand its outreach to San Luis Obispo County seniors. Many seniors are unable to access health care due to limited transportation. The Senior Health Screening Program will use funds to bring services to well-attended health and cultural fairs in rural communities. As these fairs are often a central part of life in many areas, they will provide excellent opportunities for reaching seniors. Program staff will provide mobile clinics at four community health or cultural fairs in rural areas over the next year. Additionally, CDBG funds will be used to provide hemmocult (colo-rectal cancer) and cholesterol testing for seniors who cannot afford to pay. The Senior Health Screening program has become a trusted community resource for regular health screening. Seniors have come to rely on the health screening and referral as well as the health education, support and social interaction this program provides. Through regular attendance ;it Senior Health Screening clinics, health problems can be detected early and often treated, allowing seniors to maintain their health and independence and avoid premature institutionalization. CDBG funding can play an essential role in continuing and expanding these critical services to the county's low-income seniors. 11. Persons the proposed activity is targeted to serve: (If the project serves persons in a geographic area, instead of a limited clientele basis, please attach a map of the area of benefit and list the census block groups.) a. Total number of families (or persons) to benefit? We project that 600 seniors will be served in the coming year. b. How many of them will be low-income? Approximately 375 clients will be low income. c. How many of them will be very low-income? Approximately 225 clients will be very low income. 12. Description of specific groups proposed to implement project or activity: (single or multiple groups, with roles; nonprofit or for-profit; experience, etc.) As the county's Community Action Agency, EOC has provided critical services to low-income San Luis Obispo County residents since 1965. We have operated the county's only Senior Health Screening Program for over 20 years. We collaborate with local senior organizations from the Area Agency on 5 ------"----. ---------.--- 2001 CDBG Application Organization: Economic Opportunity Commission of SLO County Aging with their Vial of Life program, to the Senior Nutrition Program with their lunch programs at local senior centers. I certify that the information in this application is true and accurate to the best of my ability and knowledge. Sign~YWu I-(J f-c I Date Elizabeth "Biz" Steinberg, Executive Director 6 -'-~-'---'--'--'- -----_.~.._...- Camp Fire Boys and Girls@ Council of the Central Coast "Building caring, confident youth and future leaders." January 5, 2001 RECE\VED Theresa McClish J~N 0 8 1.00\ City of Arroyo Grande 214 E. Branch St. C\1Y %/~~~lg~:~~6EPT. Arroyo Grande, CA 93402 COMMUNI RE: CDBG Application It Dear Ms. McClish, I have enclosed our application for 2001-02 CDBG funding with your city. Since this is Camp Fire's first time applying for your CDBG funds, I'm not sure I have included everything that is required. Please let me know if there is anything else you need from us and I will FAX, email or bring it to you personally! My email address is: campfireih@onemain.com and our phone number is 489-7345. Thank you for your consideration of our request and your support of youth programs in the city of Arroyo Grande. Sincerely, ~v Executive Director . Camp Fire Council of the Central Coast p.o. Box 1269 . Arroyo Grande. California 93421 . (805) 489-7345 . Fax (805) 489-6556 .----.-.-...-.------ ----" COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2001 PROGRAM YEAR (Attach additional sheets if necessary) NOTE: Please review the CDBG regulations before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from county staff. Also, please call county and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. 1. Name and mailing address of applicant organization, with contact person and phone number: Camp Fire Council of the Central Coast P.O. Box 1269 . Arroyo Grande, CA 93421 Contact: Ms. Joey Hughes, Executiye Director (S05) 489-7345 2. Title/name of proposed project or activity: Teens-In-Action Program 3. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain on the following page how the project or activity meets the that national objective. a. 1- Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area ofthe county or participating city, at least 51 percent of whom are low and moderate-income persons. See attached current income limit schedule. b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objectiye, the proposed activity must be provided within a designated slum or blighted area, and must be designed to address one or more conditions that contributed to the deterioration of the area. c. _ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objectiye, the proposed actiYity must be provided to deal with major catastrophes or emergencies such as floods or earthquakes. 2001 CDSG Application Organization: Camp Fire Council of the Central Coast 4. Check any of the following eligible activity categories that apply to the proposed project or activity: (Refer to CDBG regulations and Guide to Eliaible CDBG Activities ) _ Acquisition of real property _ Disposition of real property _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately-owned utilities _ Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites - Interim assistance _ Relocation of individuals, families, businesses, non-profit organizations, and/or farms - Removal of architectural barriers _ Housing rehabilitation _ New housing construction (under limited circumstances) - Code enforcement _ Historic preservation - Commercial or industrial rehabilitation _ Special economic development _ Special activities by subrecipients --L- Public services _ Planning studies 2001 CDSG Application Organization: Camp Fire Council of the Central Coast 5. Location of proposed project or activity: (Check one or more the following areas) .lL- City of Arroyo Grande _ City of Grover Beach _ City of Atascadero _ County-wide _ City of Paso Robles _ Unincorporated community of: _ City of San Luis Obispo 6. What is the total amount of CDBG funds requested? $ 2000.00 7. Proposed CDBG budget: (List proposed expenditures by item or cost category) Project Books (New Horizons, Leader Guide & Magic Moments) $ 30.00 Project Supplies (3-4 per year, incl. Grover B~ach Halloween event) 5,000.00 Program Awards 250.00 Entrance Fees & Field Trip costs 1,500.00 Office/Housekeeping/First Aid Supplies 50.00 Printing (recruitment flyers) 300.00 Postage 68.00 Snacks (20 members @ $5 x 22 meetings) 2,200.00 Uniforms (20 T-shirts @ $10 each) 200.00 Volunteer Recognition (advisor & adult helpers) 50.00 SUB-TOTAL EXPENSES 9,648.00 Administrative Overhead (6% of expenses) 579.00 ALL EXPENSES 10,227.00 Charter Fee to National Camp Fire (5% of all expenses) 511.00 TOTAL PROPOSED EXPENDITURES $10,738.00 8. Identify source and amount of any non-CDBG funding committed to the project: Grover Beach Parks & Recreation (Halloween project - requested) $ 4,000.00 Revenues generated by Halloween project (estimated) 3,000.00 City of Grover Beach CDBG (requested) 1,000.00 Membership Fees (20 members @ $10Iyr) 200.00 Program Registration Fees (S members @ $15/yr - remaining 12 members are anticipated to be on scholarship) 120.00 Club Dues (S members @ $1.50/mtg x 22 meetings - remaining 12 members are anticipated to be on scholarship) 264.00 TOTAL NON-CDBG FUNDING $ 8,584.00 2001 CDSG Application Organization: Camp Fire Council of the Central Coast 9. Describe, and if possible, document severity of community developm~nt need/s that result in the need for the proposed project or activity, including possible consequences of not funding the project now. Teens are constantly bombarded with negative choices in their lives and they always seem much more exciting than the positive ones. Adults often view teens as lazy, rude, and even dangerous, and many times the teens seem to carry out just those expectations. If we proYide a way for teens to make a difference in their community, it will impact not only their lives, but all of ours as well. With over 3,000 students at our local high school, many teens feel like a number and may try anything just to be noticed. Or maybe they become apathetic and detached, uninvolved in anything outside their own home. Since the high school already requires juniors and seniors to give service to the community in some way, it's apparent that educators agree with the need for teen inyolyement. Camp Fire Council of the Central Coast currently reaches.about 25 high school age students with our youth development club program. The membership in kindergarten through 5th grade club programs is over 200, so we are searching for ways to keep these kids interested through high school. Although all of our programs build assets in youth, the best work is done as they mature into young adults. We already have an advisor signed up to lead a Teens-In-Action group in the 5-Cities area, and have started preliminary recruitment planning, but we need funds in order to get the project off the ground. If we can get a program started, we may be eligible as a 2nd or 3rt! year pilot Council with National Camp Fire. This would provide us with some grant funds, training, and mentorship from other participating Councils across the nation. We could also act as mentors to Councils who haven't yet been successful with their teens. Without funding now, it make take as long as two years to get this group started, which puts us out of the running for the pilot program. It also means that two classes of teens will graduate high school (or not) without the possibility of this great experience. Camp Fire's mission is to build caring, confident youth and future leaders. Teens-In- Action is a perfect vehicle for that goal, especially for those youth who have not had the best childhood, or who have not had the resources to experience outside actiyities such as we are offering. The program funding is designed to cover all expenses so that all teens can participate regardless of their economic status. What kind of future can we expect to have if we don't start grooming our young people now to lead our society in their adulthood? -----...-- 2001 CDBG Application Organization: Camp Fire Council of the Central Coast 10. Description of proposed project or activity, including schedule of milestones and description of how project will benefit the target population: The Teens-In-Action program is designed as a service team ofteens and advisors. By designing and carrying out projects that make a difference, teens develop confidence, leadership skills, and pride in their community. The Teens-In-Action group will learn to work in collaboration with Camp Fire, their schools, community groups, and local government agencies. During the course of one program year, typically September to June, the group will plan, develop and carry out a minimum of 3 major service projects including a Halloween event in Grover Beach. The Halloween event is intended to continue, in some fashion, the 26 year tradition of Haunted House events in that city. Other projects may address issues of environment, violence, school drop out, teen pregnancy, AIDS awareness, and more. The members will brainstorm together to agree upon the particular issues of concern they want to take action on for the year. All community service projects will be chosen and completed in a 5-step process: 1. Find out about local community issues or needs. 2. Learn what agencies the group could collaborate with to accomplish the project. 3. Deyelop a plan of action. 4. Implement the action plan. 5. Evaluate the success of the project from beginning to end, and share the results. Each project is the group's responsibility to complete. Projects should therefore start off small and grow in size and complexity as the group gains confidence in working together. The group's adult advisor is there to guide the teens, but not lead. An advisor's job is to make sure the group stays on track and to offer opinions or advice only when asked. f In addition to community service, the Teens-In-Action group will be able to participate in various Challenge activities throughout the year. These may include ropes courses, rock climbing excursions, camping and backpacking trips. etc. Challenge activities are designed to encourage the group and the individuals to begin working towards team building. The goal is to form a team that is better able to perform the complicated community service projects described above, while building self- confidence in all members. This particular project is a new venture for our Council, but we had a similar program several years ago. Not only does Teens-In-Action provide our current high school members with additional program avenues, it encourages participation outside of our existing membership. We hope to extend the value of Camp Fire programs to more teens, which is where the real work of building caring, confident youth and future leaders must take place. 2001 CDBG Application Organization: Camp Fire Council of the Central Coast 11. Persons the proposed activity is targeted to serve: Boys and girls grades 9-12 (If the project serves persons in a geographic area, instead of on a limited-clientele basis, please attach a map of the area of benefit and list the census block groups) a. Total number of families (or persons) to benefit? 20 to start with, with possibility of growth b. How many of them will be low-income? 30% (anticipated) c. How many of them will be very low-income? 10% (anticipated) 12. Description of specific group/s proposed to implement projector activity: (Single or multiple groups, with roles; public, non-profit or for-profit; experience; etc.) Camp Fire Council of the Central Coast, a non-profit organization, will provide all program materials and staff. We have a 70-year history of providing these types of club and camp programs in San Luis Obispo County. Grover Beach Parks and Recreation Department will be a partner for the Halloween event in that city. Local Service clubs, such as Rotary, Kiwanis, and 5-Cities M~n's Club will be asked to sponsor scholarships for those youth who cannot afford the program fees and dues. I certify that the information in this application is true and accurate to the best of my ability and knowledge. ~r!$~ Januarv 5. 2001 Date Joev Huahes Executiye Director Printed or typed name Title --... COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2001 PROGRAM YEAR (Attach additional sheets if necessary) NOTE: Please review the CDBG regulations before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from county staff. Also, please call county and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. 1. Name and mailing address of applicant organization, with contact person and phone number: Don Spagnolo, P.E. Director of Public Works/City Engineer City of Arroyo Grande P.O. Box 550 Arroyo Grande, CA 93421 (805) 473-5440 2. Title/name of proposed project or activity: Cedar Street Sidewalks 3. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain on the following page how the project or activity meets the that national objectiye. a. X Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the county or participating city, at least 51 percent of whom are low and moderate-income persons. See attached current income limit schedule. b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be provided within a designated slum or blighted area, and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of thee community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must be provided to deal with major catastrophes or emergencies such as floods or earthquakes. -----.- 2001 CDBG Application Organization: City of Arroyo Grande 4. Check any of the following eligible actiYity categories that apply to the proposed project or activity: (Refer to CDBG regulations and Guide to Eliqible CDBG Activities) _ Acquisition of real property _ Disposition of real property X Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately-owned utilities _ Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites Interim assistance - _ Relocation of individuals, families, businesses,non.;.profit organizations, andl or farms Removal of architectural barriers - _ Housing rehabilitation New housing construction (under limited circumstances) Code enforcement - _ Historic preservation Commercial or industrial rehabilitation - _ Special economic development _ Special activities by subrecipients Public services - _ Planning studies -2- -.--.."-------...."..- 2001 CDBG Application Organization: City of Arroyo Grande 5. Location of proposed project or activity: (Check one or more the following areas) --L City of Arroyo Grande _ City of Grover Beach _ City of Atascadero _ County-wide _ City of Paso Robles _ Unincorporated community of: _ City of San Luis Obispo 6. What is the total amount of CDBG funds requested? $ 86,300 7. Proposed CDBG budget: (List proposed expenditures by item or cost category) Design & Survey $ 9,450 Contract Admin & Inspection 6,300 Testing 1,250 Construction 63,000 Construction Contingency 6,300 Total $ 86,300 8. Identify source and amount of any non-CDBG funding committed to the project: Not applicable. -3- ----- - 2001 CDBG Application Organization: City of Arroyo Grande 9. Describe, and if possible, document severity of community development need/s that result in the need for the proposed project or activity, including possible consequences of not funding the project now. Inadequate public facilities continues to be one of the most crucial dilemmas for a local agency. The need for the installation of and upgrades to various public facilities are addressed through the development of a five-year capital improvement program. The City's capital improvement program identifies public facilities that are needed throughout the City along with possible funding sources. General Fund and regional grant funds are not typically available for sidewalks projects on local roads. These funds are almost always programmed for public facilities on major arterial and collector roads. The installation of sidewalks on a local road in an existing residential neighborhood usually occurs with the construction of new dwelling units or the remodeling of an existing dwelling unit. Development of this type may never occur in a neighborhood where at least 51 % of the residents are L/M income persons. Therefore, if this project is not funded with CDBG funds, it will probably never be programmed as a City's capital improvement project. -4- 2001 CDBG Application Organization: City of Arroyo Grande 10. Description of proposed project or actiYity, including schedule of milestones and description of how project will benefit the target population: The project will enhance the community infrastructure in an eligible census tract by installing public sidewalks that are ADA accessible along Cedar Street between Spruce Street and Aspen Street. If funded, the design and construction of the project would be included in the City's FY 2001/02 Capital Improvement Program budget for design and construction. Cedar Street is classified in the City's Circulation Element as a local road. The entire length of Cedar Street falls within an eligible census tract. Therefore, this project will benefit all the residents of an area which is primarily residential and where at least 51 % of the residents are LIM income persons. -5- <..-..<"....---...-".- 2001 CDBG Application Organization: City of Arroyo Grande 11. Persons the proposed actiYity is targeted to serve: (If the project serves persons in a geographic area, instead of on a limited- clientele basis, please attach a map of the area of benefit and list the census block groups) a. Total number of families (or persons) to benefit? 13 families b. How many of them will be low-income? 3 (assuming 26%) c. How many of them will be very low-income? 3 (assuming 25%) 12. Description of specific group/s proposed to implement project or actiYity: (Single or multiple groups, with roles; public, non-profit or for-profit; experience; etc.) The City of Arroyo Grande will be the agency designing and constructing the project. I certify that the information in this application is true and accurate .to the best of my ability and knowledge. ~F- January 8, 2001 Date - Don Spaqnolo. P.E. Director of Public Works/City Enqineer Printed or typed name Title -6- , COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2000 PROGRAM YEAR (Attach additional sheets if necessary) NOTE: Please review the CDBG regulations before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from county staff. Also, please call county and/or city CDBG staff with any questions about how to complete the form or about. the rating criteria and process. 1. Name and mailing address of applicant organization, with contact person and phone number: Larry Schmidt, Chief Building Inspector City of Arroyo Grande P.O. Box 550 Arroyo Grande, CA 93421 (805) 473-5450 2. Title/name of proposed project or activity: ADA and Emergency Shelter Upgrade for Arroyo Grande Women's Club Community Center. 3. Does the proposed project or activity meet one of the -three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain on the following page how the project or activity meets the that national objective. . a. -X. Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the county or participating city, at least 51 percent of whom are low and moderate-income persons. See attached current income limit schedule. b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be provided within a designated slum or blighted area, and must be designed to address one or more conditions that contributed to the deterioration of the area. c. _ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of thee community, and no other funding sources are ayailable. NOTE: To meet this national objective, the proposed activity must be provided to deal with major catastrophes or emergencies such as floods or earthquakes. ---..---- 2000 CDBG Application Organization: City of Arroyo Grande 4. Check any of the following eligible activity categories that apply to the proposed project or activity: (Refer to CDBG regulations and Guide to Eliaible CDBG ActiYities) _ Acquisition of real property _ Disposition of real property l Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately-owned utilities _ Clearance, demolition, removal of buildings and improvements, and/o'r movement of structures to other sites - Interim assistance _ Relocation of individuals, families, businesses, non-profit organizations, and/or farms 1- Removal of architectural barriers _ Housing rehabilitation _ New housing construction (under limited circumstances) Code enforcement - _ Historic preservation Commercial or industrial rehabilitation - _ Special economic development _ Special activities by subrecipients -1L Public services _ Planning studies -2- 2000 CDSG Application Organization: City of Arroyo Grande 5. Location of proposed project or activity: (Check one or more the following areas) -1L City of Arroyo Grande _ City of Grover Beach _ City of Atascadero _ County-wide _ City of Paso Robles _ Unincorporated community of: _ City of San Luis Obispo 6. What is the total amount of CDBG funds requested? $ 71.000 7. Proposed CDBG bu~get: (List proposed expenditures by item or cost category) Remodeling and upgrading to remove architectural barriers. 1. Exterior Ramps $5,000 2. Parking Lot Signage 500 3. Door Hardware 1 ,400 4. Toilet Room Upgrade 5,000 5. Building Signage 100 6. Passenger Loading Zone 1,500 7. Ramp to Stage 1,500 8. Assistive Listening System 7,000 9. Emergency Generator 45,000 10. Design & Construction Administration 4,000 TOTAL $71,000 8. Identify source and amount of any non-CDBG funding committed to the project: None -3- ---..--...'---.--.--- 2000 CDBG Application Organization: City of Arroyo Grande 9. Describe, and if possible, document severity of community development need/s that result in the need for. the proposed project or activity, including possible consequences of not funding the project now. The City of Arroyo Grande is committed, with City Council approval, to a long- term goal of ADA compliance. City owned buildings are being retrofitted and modified in order of community importance as funds become available. Federal Law requires compliance for government owned buildings. The Women's Club Community Center is a very popular community oriented structure, owned and managed by the City of Arroyo Grande. The building is leased to various community groups. The benefits of ADA compliance will be wide spread. This structure is also a designated emergency shelter. Loss of electrical power is likely at times when emergency shelter structures are called upon. Providing emergency backup power broadens the user group to include "at risk" individuals in the target community that must have electrical power for special needs. 10. Description of proposed project or activity, including schedule of milestones and description of how project will benefit the target population: This project would involve work that will assist people with disabilities in many ways ranging from street notification and parking access to portable hearing assistive devices. The target population will benefit, as many of the people who frequent this community center are elderly, low-income, and individuals with yarious disabilities. Installing backup emergency power will provide this community with an emergency shelter that can accommodate those that require special assistance for medical or other reasons. 11. Persons the proposed activity is targeted to serve: (If the project serves persons in a geographic area, instead of on a limited- clientele basis, please attach a map of the area of benefit and list the census block groups) a. Total number offamilies (or persons) to benefit? b. How many of them will be low-income? c. How many of them will be very low-income? -4- ----_. 2000 CDBG Application Organization: City of Arroyo Grande 12. Description of specific group/s proposed to implement project or activity: (Single or multiple groups, with roles; public, non-profit or for-profit; experience; etc.) The City of Arroyo Grande will be the sole participant in the implementation of this project. I certify that the information in this application is true and accurate to the best of .my ability and knowledge. Januarv 5. 2001 Signature Date Larry Schmidt Chief Buildinq Inspector Printed or typed name Title -5- ----.---.'.---.. COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2001 PROGRAM YEAR (Attach additional sheets if necessary) NOTE: Please review the CDBG regulations before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from county staff. Also, please call county and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. 1. Name and mailing address of applicant organization, with contact person and phone number: City of Arroyo Grande P.O. Box 550 Arroyo Grande, CA 93421 Kerry McCants, Community Development Director (805) 473-5420 2. Title/name of proposed project or activity: . Code Enforcement Officer 3. Does the proposed project or activity meet one of the. three national objectives of the CDBG program? Please check one of theobjectives,.below that applies to the proposal, and explain on the following page how the project or activity meets the that national objective. a. -L Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed actiYity must benefit a specific clientele or residents in a particular area of the county or participating city, at least 51 percent of whom are low and moderate-income persons. See attached current income limit schedule. b. ~ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be provided within a designated slum or blighted area, and must be designed to address one or more conditions that contributed to the deterioration of the area. c. _ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of thee community, and no other funding sources are available. NOTE: To meet this national objective, the proposed actiYity must be proYided to deal with major catastrophes or emergencies such as floods or earthquakes. ~--'.~._.,-' - 2001 CDBG Application Organization: City of Arroyo Grande, Community Development 4. Check any of the following eligible activity categories that apply to the proposed project or activity: (Refer to CDSG regulations and Guide to Eliaible CDSG Activities) _ Acquisition of real property _ Disposition of real property _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately-owned utilities _ Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites Interim assistance - _ Relocation of individuals, families, businesses, non-profit organizations, and/or farms - Removal of architectural barriers _ Housing rehabilitation _ New housing construction (under limited circumstances) -1L Code enforcement _ Historic preservation Commercial or industrial rehabilitation - _ Special economic development _ Special activities by subrecipients Public services - _ Planning studies -2- .-, . ...~ 2001 CDBG Application Organization: City of Arroyo Grande, Community Development 5. Location of proposed project or activity: (Check one or more the following areas) -2L City of Arroyo Grande _ City of Grover Beach _ City of Atascadero _ County-wide _ City of Paso Robles _ Unincorporated community of: _ City of San Luis Obispo 6. What is the total amount of CDBG funds requested? $ 15.000 7.. Proposed CDBG budget: (List proposed expenditures by item or cost category) One Code Enforcement position will be partially funded through the CDBG program. This will allow for the enforcement of the City's Building and Development Ordinances within the development project area and low and moderate-income area. It is estimated that 40% of the code enforcement activities will be required in these. areas in the next year and therefore, 40% of a full time Code Enforcement Officer position is requested. The activities of the Code Enforcement Officer will include referring owners of deteriorating properties to resources that can assist in funding the necessary corrective measures. 8. Identify source and amount of any non-CDBG funding committed to the project: The General Fund of the City of Arroyo Grande. 9. Describe, and if possible, document severity of community development need/s that result in the a need for the proposed project or activity, including possible consequences of not funding the project now. Lack of Code Enforcement in the RDA Project area and the low and moderate- income areas will result in further deterioration of residential and business properties in those areas. -3- ------.-. 2001 CDBG Application Organization: City of Arroyo Grande, Community Development 10. Description of proposed project or activity, including schedule of milestones and description of how project will benefit the target population: Provide for Code Enforcement in Redevelopment Project area and low and moderate income areas. 11. Persons the proposed activity is targeted to serve: (If the project serves persons in a geographic area, instead. of on a'limited-clientele basis, please attach a map of the area of benefit and listthe census block groups) a. Total number of families (or persons) to benefit? b. How many of them will be low-income? c. How many of them will be very low-income? 12. Description of specific group/s proposed to implement projector activity: (Single or multiple groups, with roles; public, non-profit or for-profit; experience; etc.) I certify that the information in this application is true and accurate to the best of my ability and knowledge. January 8. 2001 Signature Date Kerrv McCants Community Development Director Printed or typed name Title -4- ..._..,_._-~ - Jan 12 01 03:42p Planning/Building 805-781-1242 p.2 . O~ o~,6,~." . COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROG APPLICATION FOR FUNDING DURING 2001 PROGRAM YE (Attach additional sheets if necessary) NOTE: Please review the COSG regulations before completing this proposal. A copy of a HUD-prepared CDBG eUgiblity guidebook is available upon request from county staff. Also, please call county and/or city CDBG staffwith any questions about how to complete the form or about the rating criteria and process. 1. Name and mailing address of applicant organi~ation, with contact person and phone number: Floyd Butterfield. Chairman of The Board of Directors Food Bank Coalition of San Luis Obispo County P.O. Box 2070 Paso Robles, CA 93446 Phone: 238-4664 Fax: 238-6956 2. Title/name of proposed project or activity: Food Bank Warehouse Purchase 3. Does the proposed project or activity meet one of the duee national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain on the following page how the project or activity meets the that national objective. a. x Benefits low and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the county or participating city I at least 51 percent of whom are low and moderate-income persons. See attached current income limit schedule. b. _ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be proYided within a designated slum or blighted area, and must be designed to address one or more conditions that contributed to the deterioration of the area. c. _ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of thee community, and no other funding sources are available. NOTE: To meet this national objective, the proposed actiyity must be provided to deal with major catastrophes or emergencies such as floods or earthquakes. -1- -------- . Jan 12 01 03:43p Planning/Building 805-781-1242 p.3 . Question #3 - Explain how the Food Bank warehouse purchase progrnm benefits low Hnd moderate-inc.ome persons as defined by HLJO The low and moderate-income population of San Luis Obispo County (as dcfined by HUD) is documented in Table 1, page 3 (this information comes from the 'County of San Luis Ohispo 2000 Consolidated Plan', Table 6. page I I). It lists th~ total county population of such persons as 86,645. The San Luis Obispo County Food Bank distributes food through three primary programs. (t operates the United States Department of Agric.'ulture's Emergcncy "ood Assistance Prograrll (USDA-EFAP). This program distributes food to qualified low-income people throughoulthc county. This pasl year, 16 EFAP distrihution ~ite!': and 6 congregnte fCt1ding sites were suppli(~d by the Food Bank. Under this program, approximately 350,000-450,000 pounds of food arc distributed annually. In 1999. approximately 4.000 individuals were served and all of these qualify as very low-income under HUD guidelines, In 1999, the Food Bank contracted wilh the Califomia Departmcnt of Aging to take over the county-wide Brown Bag program. Using grocery bags, this program provides approximatcly 200,000 pounds of food annually to about 750 tow-income senior citizens through 14 distribution sites. Almost all served by this program qualify as very Jow-income. The bulk of Food Bank food is distributed through its 8..->> member agencies, showlI UII Table 2 (page 4). These agencies provide food in every area in the County. Some h;.JVe strict income limits on the people they serve, others simply serve those in need. Mosl provide adt.litioual services besides food. Because of the variation in income qualifications used. by the agencies, it is not possible to say with certainty that all of those served meet the HUD-defined low to modcrate- income Jimits. Food Bank staff estimate that almost aU fall within the low-income definilion and half or more are below the very low-income limit. In sumrnary, all Food Bank programs serve only those defined as low to moderate-income as defined by HUD. Food is distributed throughout all areas' of the county. The Food Balik wareholise purchase program is meant to provide a bigger facility to the Food Bank and to remove the constant drain of rent payments from its operating budget. Both of these factors will lead to improved services, more people served, and more food volume reaching the target population. - 2 - Jan 12 01 03:43p Planning/Building 805-781-1242 p.4 'fable 1 Low and Moderate-income Persons in 5an Luis Obispo County Geographic Area Tract Total Persons Low/mod Percent Low/mod Persons Rural Nacimiento Area 100 5,211 1,996 38.3 Paso Robles. West 101 7,908 4,792 60.6 Paso Robles - East 102 12,623 4,229 33.5 Rural - Northeast County 103 6,412 2,065 32.2 Cambria 104 5,406 1,762 32.6 N. Morro Bay & Cayucos 105 7.383 2,606 35.3 Morro Bay (ships' crews) 105.99 5 0 0 . Morro Bav 106 5,375 2,585 48.1 Baywood 107.01 8,505 2,832 33.3 Los Osos 107.02 5,872 1,773 30.2 Rural - North Coast 108 2,387 929 38.9 N. San Luis Obispo & Car Poly 109 9,221 7,441 80.7 San Luis Obispo 110 8,145 3,755 46.1 San Luis Obispo 111 10,852 6,663 61.4 San Luis Obispo 112 7,402 3,768 50.9 San Luis Obispo 113 6,674 2,383 35.7 Califomla Mens Colony (prison) 114 6,417 0 0 Rural. N&W of San Luis Obispo 115 4,226 1,268 30,0 Avila Beach & N. San Luis Bay 116 3,144 657 20.9 Pismo Beach 117 7,837 2,618 33.4 Arroyo Grande 118 5,776 1,271 22.0 ~. Arroyo Grande 119 9,298 3,440 37.0 ::,i Grover Beach 120 6,267 2,645 42.2 Grover Beach 121 5,492 2,834 51.6 , Oceano 122 6,106 3,230 52.9 Rural - South County 123 8,797 2,674 30.4 Nipomo 124 9,086 3,753 41.3 Atascadero . East 125 ' 13,046 5,101 39.1 Atascadero - West 126 6,780 1,905 26.1 Atascadero -.Rural 127.01 9,407 2,408 25.6 Atascadero - Rural 127.02 5,247 1,684 32.1 Ataseadero State Hospital 128 848 663 78.2 Total San Luis Obispo County 217,155 86,645 39.9 - 3 - ~-------_.- an 12 01 03.43p P1annin,/BUi1din, 805-781-1242 p.~ .. 'j 5 o ~ m \II 1 ~ ~ ~ . ~ . - . ~ l- ~_ 8 &'" I U.. i! .. .' ~ t .. . . ~, ~~ " .~ U -' 'C .. .. . J:~' :; " 01;; on -'a~ . ~ " "'~ L.o !1vo ."; ,....Q ~ ." ~ ~ A '>< .." " .'J" ~ . U V--! "0 - r - - 0 ,"" 'S .... ~ ... ,," ".. -.. . .. & . ~.. - " " - - ~ . ii! . 3' . ~ 11 -j! ~. U " :>: _ 1'. .... U"" U U .. ~ " I-< E ~ i'. ~ ~ · 3 ,~.!!. .,..... '" .. ~ g "jj ~ "'''~. on on ~ U .! ~ 1 ~ ~ ~ e e.. ~ ~.. .~;; ~ 0 ~ g. ~'g ;; <5 ,," .~ f,; ... '!; I tG...U ~.. W\1>4)~ iao::U c:u" e o.:j\ ~ ~,,",.- 0 c: Ii ~ S 0 .2 .. ~ .:.1 VI ~ g! 0 2 ~ ~ -- c: ,~.. ~ U.. .\!! 7-. 9 "0 c ....0... ~ '.- 0 ') 'w 02 ~ . ~ ~ _ ... ? ~ '" u . _ " ... - >.'" -.- · " - r - ~ ) ,I.H",,;;;! 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I;' $ ,~ .:! ~ ! fi ,9. ~ ." ~ ::,s u... .~ Ji % ~. ~ """ fi . . tJ ~ tJ -II <5 t.. <> ~. _.. - iI' ~.. b 0 .... '0 ,!! e %.., · ... '0.8 e '0 " ~ . 0 a .. Ii'. 0 U ~ U ~ a ,,~' a - ~ " :a -. ," · ".... .;,.. t 0 ~ · " ~i1.~~~~~u3~W5~~~~ ._~~81~.~fiU~~~.OI,~~~..E~...~u~1 M<;'.:!"'-~-;'" .....o~"<.~ ~U.U~fi<.....~ :I!"....~~.. .8.6J'1 U ~~j.~:A:~II~~e~:i83A' ~11~~.81~11:~~o~~~5,;\,;\1~8311~~ .b~Du~~~~~~~~~~~'~.. ...u.....~"u... ..a660 ..~~"..c.." ~gil;'geeea~~~~j..~lt~ tll~ISI~114~ tlll~1~~~~g~I~~~ .uuu~"""""~~".~~o.c" ~~~ouu.u~~~" .zzzo.....~<>~u..~uo X ~ 1 · ~ ~ ~ \) . ~ z ~ · <> ~ '" 1>1 _" 'i! 'O!. 0_ ' t r~ t/.) CI 0 '-I - .<:! tf ;<:I.tl 0 "'"I _~" _>- ~5U"- "'~ · '" . .. \!.u . - _ . o. '~ '" ~ .... 51 ~~ ~l~lih eee ~ ~ ~~ ~ !-<. u. I 'S 'i! .~ tJ. ~ fi 0;;' '~11 .., " ~ z u ~ ~ . ~ <> ~ > .:! -' Ii -;u ,S ij 'Ii 3 'i!] ~ ~ It U :> ,.0. l2iiJ~ 1,;~ni~lh~3":\!" ~ i:i!' .. SL~ ~~ !11 C.. ~ ~.; t'!; u i ;~:i M ~~;1! ; ~ ~ ~ '~8 ~ I,~ ~ ~.ij ~ ~ ~ on ~ b 'tS ~ ~ S2 t-4 >- = !II 1 ~.o UIII c a 01 'f c:: I) 00 ~ oS ~ '0 ~ g d ~ IJ,. .c g C ';I e U ;::j ~ ~ .~otI ....~~~....g...>-~a ",t)~ .gD!l~_"" ",o;::t: ~z=i'.I.;:I 0..0.. ..'. 0 ... .. ~ . ., ... '... ~ .. '1'" .. !1 . 11 ~ it. $ '" i> · . . · .; .g AU" ~ 0 .~ .tj -; ~ . .,. ,0 ...a.'" .~..".~..!.., ~.'" ~ I otja~.~~>.~'.'.'.'.1\0!~~~~e~o",~.:.g.:5~~i511!.'~~ ~..8 '~ I!l ~ f!..... ~__ ",u_ I>Gl>GtIOtIO-r. . . ' ..s:I C::~g'i\S. ta 6uu..u c:a:- o,~-a~ 0:00'" \-I "'0 _ ...C. .0 ..... .., so _ 0.' -. .~.' u cq' > . 0 D . \1,!\.:!! 9 !\. JQ .. .. .. '. ~ '. '. '. ::;2. ;, .. ': z ~iju~ht~~Uh~ga~H~d~lHhho~~!.~~~a ~~ ~~~.",..,..~~........"""",,~uz~.-'.~"U>ZO .."z.." Z~ - 4 - --- ~.--_._.- Jan 12 01 03:44p Plannin~~Buildin~ 805-781-1242 p.6 2001 CDBG Application Organization: Food Bank 4. Check any of the following eligible activity categories that apply to the proposed project or activity: (Refer to COBG regulations and Guide to Eliaible CDBG Activities) ---1L Acquisition of real property _ Disposition of real property _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Priyately-owned utilities _ Clearance, demolition. removal of buildings and improvements, and/or movement of structures to other sites - Interim assistance _ Relocation of individuals, families, businesses, non-profit organizations, and/or farms - Removal of architectural barriers _ Housing rehabilitation _ New housing construction (under limited circumstances) - Code enforcement _ Historic preservation . _ Commercial or industrial rehabilitation _ Special economic development _ Special activities by subrecipients - Public services _ Planning studies _ c: .:.. --.-..---,.-., Jan 12 01 03:44p Planninc/Buildinc 805-781-1242 p.7 2001 CDBG Application Organization: Food Bank 5. Location of proposed project or activity: (Check one or more the following areas) -2L.. City of Arroyo Grande -L- City of Grover Beach x City of Atascadero -L- County-wide -1L... City of Paso Robles _ Unincorporated community of: ~ City of San Luis Obispo - -.-...-..-..--- The Food Bank warehouse is located in Paso Robles. Food is distributed through agencies and programs operating county-wide. Table 2 (page 4) presents the Food Bank's member agencies and additional food distribution siles by localiun. Table 3 (pagt: 7) shows lh~ vulum~ ur fooJ distributed throughout the county for 1998. This grant application is to purchase a new, larger warehouse in Paso Robles. Tables 2 ano 3 indicate that a more ccntT'<1llocation within the county might be hetter. In fact. thisslIggestioll is one of the most often made by Food Bank age.ncie.s. The Board of Directors of the rood Bank and its Building and Site Committee have hoth ~tudied thi~ issue in depth. The food bank is a 50J(c)3 private non-profit that was founded by private. concerned citizens in 1988 and established in Paso Robles. Over the years, as the Food Bank's activity and food distribution system have grown, its volunteer base has grown as well. The Food Bank's entire operation is currently run by a paid staff of 4 and voluuleers working Ollt of the w,uellOusc numhering more than 70, most of whom live in or near Paso Robles. Several hundred mort: volunteers are involved in all Food Bank operations county-wide. In addition, the Paso Robles location is al the intersection of Highways 101 and 46. from the standpoint of receiving large-volume food donations, this is <t straLegic lucution fur truck runs between the California coast and central valley. The Food bank currently receives food from other food banks and retail and wholesale food distributors located north, south and cast of Paso Robles. The establishment of a second, south county location is an important priority with the food Bank Board of Directors and staff. Their first priority, howe.ver, is to strengthen the existing financial and physical infrastructure of the Food Rank. Relocating the Food Bank '!\ pri nci pal operations out of Paso Robles would be moving it away from its essential warehouse operalions volunteer base, away from the Highway 101/46 intersection', and into an area of generally more expensive real estate.The Board is currently seek.ing individuals from the south county to join the Board, who can helping in establishing a future south county location. 6. What is the total amount of CDBG funds requested? $ 300.000 See Table 4, page 8, for separate County and individual city requests -6 - --_..~ Jan 12 01 03:44p Plannin,~Buildin, 805-781-1242 p.8 Table 3 1998 Food Bank I~ood Distribution COlUmunit), 1998 Pounds 1998 $ Value Distributed (I) (@ $1 .SO/Ib.) (2) AIToyo Grande 71,000 $ 106.500 At..'lScadero 308,000 $ 462,000 Cambria 27,000 $ 40,.500 Ca yucos 25,000 $ . 37,500 Grover Be.'lch 355,000 $ 532,500 Los Osos 3,000 $ 4,500 Morro Bay 156,000 $ 234.000 NipoJ11o 52,000 $ 78,000 Oceano 126,000 $ 189.000 Paso Robles 350,000 $ 525,000 San Luis Obispo 228,000 $ 342,000 San Miguel 37,000 $ 55,500 Santa Margarita 15,000 $ 22,500 Shandon 16,000 $ 24,000 Templeton 24,000 $ 36,000 Unincorporated County 707 .000 $1.060,500 Totals 2,500,000 pounds $3,750,000 1. Pounds distributed by agencies or sites located in community shown. Actual food distribulion lDay have gone to residents outside of listed city. . 2. Nationally recognized value of food distributed by food banks according to Second Harvest guidelines. - 7 - ----..-. Jan 12 01 03:45p Plannint/Buildint 805-781-1242 p.S Tuble 4 CnBG Funds Requested CUUG Jurisdiction 1990 Lo'w-Income . Funds Relluestcd land Low-Moderate Income Population (I) County 36,398 $127.000 San Luis Obispo 24.030 $ 83.000 Paso Robles 9.021 $ J I .000 Atascadero 7.006 $ 24.000 Grover Beach 5,479 $ 19.000 Arroyo Grande 4,71 I $ ) 6.000 Total Funds requested $~}O(l.OOO -8- ^----~--'"_.- Jan 12 01 03:45p Plannin~~Buildin~ B05-7EH-1242 p. 10 2001 CDBG Applicalion Organization: 1'0 lid n ;111 h ..--- _..~~.'-:.~.....~:.:~:--:': -~-= '.:.~':.::"-= 7. Proposed COBG budget: (Lis[ proposed expenditures uy ilem or (;l)sl culu~lulyr The total cost of the Food Bank warehouse purchase is $650,000. This amount will buy 10,000 square feet of finished warehouse, including 2,000 square feet of office space, containcd within a 16,000 square-foot building (see Hastings letter, Addendum). The Food Bank I>OJ1ioll of the building will be owned under a condominium an'angement with the Food Bank's current landlord. All COBa funds will go toward warehouse purchase. These funds will be supplemented by on-hand and future Capital Campaign funds receIved as private donations. They will also be supplemented by other grants applied for and to-be applied for. - 9 - -_..~----.- Jan 12 01 03:46p Planning/Building 805-781-1242 p. 11 2001 COSG Application Organization: Food Bank 8. Identify source and amount of any non-CDBG funding committed to the project: )n January. 2000 the Board of Directors hired a consulting firm to study Ihl~ feasibility or raising the funds necessary for the warehouse purchase project as discussed in this document. Among other findings, that study indicated that it would be feasible to accomplish the projecLbut that some significant funding must come to the project from within the county in order to aUraet funding from outside of it. This CDBG application is meant to supply a portion of the in-cOIlllty funding. A Capital Campaign Commiltee wus also formed last year to raise funds for the projc(..'t through private donations. Its first activity was a winemaker dinner which raised $15.000 gross and realized net proceeds of $6500. The feasibility study identified potential large dOllors, some of whom have been contacted and made more aware of Food Bank activities. A direct soli~~ituli()n of these potentiany large donors. as well ~s CUI'l'ent donors. is planned following the outcome of this application. The Capital Campaign has set a minimum fundraising goal of $100.000 to be raised through private donations within the next 6 months to two years. Local donations from private donors are currently the single biggest source of Food Bank operating funds, averaging over $100.000 per year ill cash donations with additional j !l-ki nd donations of service, equipment, publicity. temporary warehouse space, and more. There are a number of regional and national grant programs available to food hanks, almosl all of which provide matching funds to local contributions. The Food Bank staff and Board are well aware of these programs and believe significant CDBG funding is a key to rt~cciving additional funds through them. Upon notice of COBG funding, applications will be scnt to these programs immediately. Members of the Board of Directors have recently met with Assemblyman Abel Maldonado to solicit his help in receivingState funds for this project. Other legislators will be contacted in the near future. Local support is key to receiving support outside the county. Over the past two years. Food Bank staff has prepared for warehouse expansion by ~ applying for and receiving funding for infrastructure from the Califonlia Department of Sodal Services Emergency Food Assistance Program (EFAP). ]n 1999, the Food Bank was awarded a grant in the amount of $68.000 for the purchase of a new refrigerated truck nnd a second forklift. In the year 2000, $21.000 was received for the purchase of a late model. 3/4 ton pick-up for local deliveries. In November, 2000. the Food Bank applied for a ncw refrigerator/freezer to be built within the new warehouse space. The grant application was in the amount of approximately $120,000. Staff has been notified that there is significantly more funding available this year than in the past and that awards will be announced within the next 30-60 days. While these funds cannot be used for warehouse purchase. they are integral to warehouse operations. ." Overall, the warehouse purchase price of $650,000. is a pOl1ion of a complete facility expansion totaHing approximately $770.000 with the refrigerator/freezer addition (anu not countinu the already-acquired second forklift, refrigerated truck and pickup). Requested CDBG funds of C> $300,000 comprise 39% of the facility expansion total. - 10 - --.------..- Jan 12 01 03:46p Plannin~/Buildin~ 805-781-1242 p.12 2001 COBG Application Organization: Food Bank 9. Describe, and if possible. document severity of community development need/s that result in the a need for the proposed project or activity, including possible consequences of not funding the project now. The low and moderate-income populalioll ill San Luis Obispo Coullty is dtX'IHllcllted ill Table 1 (page 3). Member agencies of the Food Bank and programs it operates currently serve a significant portion ofthis population but much more can be done. Page 17 of the 'County of Sail Luis Obispo 2000 Consolidated Plan' lists programs providing food assistanc.~c to the homeless and those struggling to afford housing (Addendum, page I). As shown in Table 2 (page 4) of this document, every program listed is an agency of the Food Bank, receiving from it at least a pori ion ()[ the food served. Through its agencies and programs, the Food Bank presently provides some food assistance Lo approximately 24,000 of these low-income residents. In 1999 and again in 2000. approximately 2.5 million pounds of food were distributed for an average of 104 pounds per resident served. More food is available to our Food Bank, even much more, but because of the size of the warehouse, no more can be handled. Table 5 (below) compares the San Luis Obispo County warehouse size with that of some other Food Banks in the state. The SLOFood Bank is the smallest The Santa Cruz County food Bank for example, one of the most successlul in the state, serves a similar-sized poverty-level population (California Depal1ment of Social Services figures) to our county. In 1998, they were able to provide an average of 176 pounds of food to each poverty level person, bu~ they operate out of a 14,000 square-foot warehouse. . TClblc 5 County 1998 Pounds Poverty Level Pounds \VarcholJse. Population Distributed Size (sq. n.) Fresno 2,440,000 140,000 17 26,000 Marin 1.900.000 11.500 165 12.000 San Luis Obispo 2,500,000 26,000 96 6,000 Santa Cruz 4,800,000 27,200 176 14.000 Santa Barbara 4,700.000 45,200 104 15,000 Solano 3,000,000 82,300 36 12,000 Tulare 4.000,000 69,100 58 13 ,000 With increased warehouse size, (he SI.O Food Rank carl increase Ihe numht~rof Hgencie!o\ served, the number of people served, and provide more pounds of food per person served. An additional benefit that this project brings, besides the increased warehouse capacity. is the fact that currently available operating funds that are used to pay rent will be able to be used for other purposes. The Food Bank operates with an extremely small paid staff, who arc significantly underpaid. Most work is performed by volunteers. At times, some Food Bank operations suffer because of the lack of availability offunds. To the extenlthat purchased .warehouse space replaces rented space, the Food Bank's financial base will improve which will improve all operations. After - 11 - .-------.- Jan 12 01 03:46p Plannin,/Buildin, 805-781-1242 p.13 2001 CDBG Application Organization: food Bank Question #9 (continued) labor, warehouse rental payments are currently the Food Bank's biggest monthly expense. Funding of this project now provides severa] benefits. First, the opportunity afforded by a ~enerous and cooperative landlord as outlined in his leuer of commiument and support Addendum, page 2) may 110t exist for a great period of time. Also, a building of the right size, in the right location, with the proper zoning, etc. is difficult to find. In fact, The Food Bank's Building and Site Commitlee searched for more than one year before identifying this opportunity. Alongwith the rest of Califomia real estate, a warehouse acquisition only becomes more expensive with time. Perhaps most importantly, Food Bank volume cannot grow beyond the present without increased warehouse space. Those that presently and increasingly need more Food Bank assistance will not receive it. - ,... - -_._--~.,._.- Jan 12 01 03:52p Planning/Building 805-781-1242 p.2 2001 CDBG Application Organization: Food Bank 10. Description of proposed project or activity ,including schedule of milestones and description of how project will benefit the target population: This project is the purchase of a new warehouse site for the San Luis Obispo County Food Bank. The new site is a 10,000 square foot portion of a 16,000 square foot building that is currently under construction in Paso Robles (site plan, building floor plan and elevations included in Addendum). The total purchase price is $650,000. The site will be purchased from the Food Bank's current landlord under a condominium ownership arrangement (see Landlord's letter of support, Addendum ). CDBG funds will provide approximately 47% of the purchase monies, with the balance coming from private donations and other grants. In addition to purchase monies, additional funds or services are required to complete this project. These are discllssed under Question #8 of this document. Many of them are already secured. CDBG funds are approx.imately 39% of the total. A schedule of milestones for the building purchase project is shown on the following page. Because the new warehouse is being buill by an active developer, whether the Food Bank. eventually occupies it or not, and because the completed building is to be first purchased by the Food Bank's current landlord, the timeline shown is considered to be highly reliable. The Food Bank will be able to occupy the building, subject to availability offunds, soon after its completion in the fall of this year (2001). In the event that CDBG monies are awarded, and other funds are either Iess than expected or delayed, it is believed that the Food Bank presently has the operating funds and bank relationships to complete the buiIding purchase by executing a mortgage (see leHer of support from Mission Community Bank, Addendum). Also, purchase of less than 10,000 square feet of the building is possible should overaJ( funding be less than ex.pected. The target population for Food Bank services is the County's low and moderate-income residents. These are supplied food through three primary pathways as discussed under Question #3. The Food Bank supplies food to approximately 85 agencies throughout the County (Table 2. page 4) who then provide it, typically combined with other services, to those in need. The Food Bank. also distributes food directly, to qualified low-income county residents, through its USDA Emergency Food Assistance Program and Brown Bag Food Distribution sites. By increasing the warehouse size, and thereby the food available (0 aU existing Food Bank programs, all of the individuals receiving food benefit. Food received wiH be in greater volume and of greater variety. In addition, a greater volume of food available for distribution will increase the number of agencies and sites that can be supplied, and so increase the number of residents served. Finally. through the greater financial stability that will arise from saved lease payments, the Food Bank will be in a position to more easily establish a south-county distribution site. - 13 - Jan 12 01 03:52p Planning/Building 805-781-1242 p.3 2001 COSG Application Organization: Food H 11111\ - ._....-.._-~.-==':.-=-~ Question #10 (continued): Schedule of Milestones: January 200 I -submit complete CDSO application to county and pm1ner ci ties -apply to nUJI-CDOG cities (i.e.City of Morro Bay, etc.) for supplement.al funding -meet with County and partner cities' officials to support CDBO application -attend CDBO hearings as scheduled -apply for additional public and privat.e grants to support building program February -meet with County and partl1er cities' officials to support CDBG applicaliof1 -attend CDBG hearings as scheduled -apply for additional public and private grants to support building progrml1 -refine new building purchase agreement with current landlordsu~ieclto financing March -meet with County and partner cities' officials to support. CDSO application -attend CDSO hearings as scheduled -apply for additional public and private grants to support building program April -obtain COBO approval terms -receive EFAP grant award notification for new refrigerator/freezer May -finalize purchase terms with seller, per COSO approval and approval of other grant requests -announce and host Capital Campaign Kick-Off Event -begin follow-up mail campaign luly -host second annual Vintner's Dinner on behalf of Capital Campaign August -obtain Environmental review waiver from Count.y, if required -sign lease agreement with Landlord for new warehouse space (no CDBG funds) -authorize contractor to install refigerator/freezer September -occupy new warehouse space -relocate ex..isting Food Bank infrastructure -adjust terms of purchase contract to available grant and Capital Campaign funds October -begin full operations in new warehouse -deposit available funds into escrow November -complete purchase - 14 - ---.---" Jan 12 01 03:52p Planning/Building 805-781-1242 p.4 2001 CDBG Application Organization: Fan" R.:I T11, 11. Persons the proposed activity is targeted to serve: (If the project serves persons in an geographic area, instead of on a limited-clientele basis, please attach a map of the area of benefit and list the census block groups) This proposed project is targeted to serve the same group of people already being served by the Food Bank - those not able to afford food through regular sources. The area served is all areas of the county - all census block groups. a. Total number of persons to bencfit? The Food Bank currently serves approximately 24,000 county residents. I nCI'eased warehouse space will allow those already receiving Food Bank assistance to receive more food and increased varieties of food. Food Bank staff estimates that total Cooddistributions will increase from the current 2.5 million pounds per year to approximately 3.5 million pounds per year within 12 months of obtaining the increased warehouse space. They estimate the number of residents served to increase from 24,000 to 36,000 within two years. The areas served will be generally the same as the current areas served. b. How many of the people served will be low-income? All of those served by the Food Bank's USDA and Brown Bag Programs fall well below the low-income limits as defined by HUD. The USDA-EFAP program serves approximately 4000 people, while the Brown Bag program serves approximately 7::AJ, both providing food on a monthly basis. Food Bank agencies are not required to document the income levels of those they serve but essentially aU oftbose served are residents in financial need whose incomes probably fall within the Jow-income limits. Agencies serve approximately 20,000 residents on an annual basis. In summary, almost aU of the residenls served by the Food Bank currently and in the future qualify as low-income. c. How many of the people served will be very low-income'! All of those served by the lJSDA-EFAP program also fall below the very low- income limits. Since the Brown Bag income limits for couples are slightly higher than the HUD-defin~d very low-income limits, a small portion of Brown Bag recipients may not qualify as very low-income. Most or them probably do. A significant portion of those served by agencies would probably also qualify as very low-income. Food Bank staff estimate that at least 50% of those served by the Food Bank probably qualify under the very low-income guidelines. A similar estimate would apply to those additional residents to be served by the Food Bank's expansion. - 15 - -"_.,._....~"..- Jan 12 01 03:53p Planning/Building 805-781-1242 p.s .. _,,.t..-: Ii I 'I!""' 1 '._ _" ,_'U'_ d';! I: i='RO/'I : HAST U.GS i~~Te~" (.;e.; FA~ II~. : ;~5237~~41 ~~, tg ~0~ J2:'5M~' Pl FROM THE DESK OF T: NEWLIN HASTIN&~' Fnday. ("\ocember 1 2. 2000 OJ. Ramer And SelJy Coor.s. Food etlni~ Re: E)CCJ'I,"'go p'oposal I summarize l'1@re a PQ$sible exchange whereby Linne Industrial Pa'1ners would built to suil II blJildlng fot Food Bank 4Ind Dr. Ratr.e. at the Golden HilI site In p~,o ROOIfi T~ budget for tMis building i$ o;;tlir.ed as eUached hows'o'er the 8:x.:t18r,ge 'NOuld bQ based ua;-on actual out of pocket flJCpeMea plus tl'l't fi".d categ.::Yies boelOw LCl"<1 Velue $ 170.000 - fbc8d indUOI1'l9 $ubr:i'/islon. graCin~. uliUties a:.d 4Iccess A8ndE $ 5.000 8$tlmat.c: "reM'II!'a~ already como,eted will' PD Utility Conn. S 7.~O e$timatec Building $ 550,000 $ttim_ted Onsito $ 80.000 eltimated Projee<t Mgrnt $ 1 ~(j,OOO ZO"/D o( Bu!ldmg and On :SIte' Con$-t I $ 37,300 6 l11gnthe X 66",& I( 10% X Building, 01'\$:18. Proj.ct M~m: Point!; S 15.87e 2% of Building. On 91t., PfOj mgmt, ""c C(JnSrt I Project Total $ 992.17~ e6timated wit'" ,,';afl<ibl~Hi abc...e C06V5.f. $ e, 26 based upl')n 2~o"e uS\.lmpt!on~ ~cod Bank $ 625,000 63% or ~ 0200 s.f. Aerr1.' $ 367,'04 Provlce Ratr'lGlr E)I;cha"ge Cr&dit for S 32e.OOJ Wo would enter In:o an ~reemenl with Dr. Ratner wh.reby he w~uld contr;lC: to 8Xcnange for th4 b\;lIdl"g dQfcnC.d above.. We wOIJld creat. ~ condo ptanwh.reb)' \'!pori completJon or upon funding tor Food Bar;~, Ratner would rect!ive ap;>'cx;~atel, 6.000 s.f if"! the trade and V118 would t8~e Over the Qld J:'ood Slink building on P8~O ! RQQleti Street. T/"Ii$ 13 a start CI~ of C~U'S. subject to mort blddii"lg and wor~ . .-- , Si"<*tly T. Newlin Hast.nw' , ---- ,.--.,,--. -- ,---- -----.--- ---- Jan 12 01 03:53p Planning/Building 805-781-1242 p.? ., "., ,:I- -" -..-.-- - ~~, . =~, .,..~ \ ~ ,,~~ I -, }',. t ,.,< I _ ia 1\\ r< I I: .;.:,,:::::~: Z \: 1~ fl! 5" ".. I ~. L" ....,~ l~ ~o: , J r . \ ,\ I - ~! I I .~. :~ ~. ; \: - , I ;.~ -~..i \: "' '.~"., j~ -.... . J. . \")0 , ,.'.... J , "'. '. ~ !I .. ". ~ , :.~,~ , = I , .':.. . '.. . i , I ~ I I c. !: ~ I ~ ~ - ~: ~I .- I. z I . j --. \ :1 ! I I j; j :\ it I j II ;'j ~ I 11' Lh I II r-' !t i &.\ I, I ~." ._._^----._~-- Jan 12 01 03:53p Planning~Building 805-781-1242 p.8 I';., U~.' _'l..'U... --, .'" --"' ............ '-' . -- iI~\!l December 28, 2000 Food Bank Coalition of San Luis Obispo County 797 Paso Robles St. Puo Robles, CA Dcai Mr. Kemper: -, Mission Community Bank recognizes and appreciates th~ Food Bank', oommitmeo.t to those in need throughout the county. I became a member of the Board if Directors because I felt that the services that you provide ~ necessary and invaluable. We understand that you are trying to e~pand your facilities. We would like to assist your organization in teaching its goals. We are a de$ignated CDFl (Community Development Financial Institution) and can utilize numetOus resources that enable us to oft'er.progrlUllS that benefit non-profit organizations. These resources include Mission Community Bank CDC (Community Development Corporation, Mission Community Bank CSC (Community Services Corporation) and the Rural Development Communities Guara1'1tee Program (sponsored by the USDA). If you need a loan to aid in the purchase of ,larger warehouse our bank would like to usist you in the transaction, Comm~i.a1.reel estate interest rates range from 1% to 2.S% over West Coast Prime, 60 you could anticipate a rate of about 10.5% with a 2S year amonization, 10 year o1aturity. With replacing your existing lease payment, and inchJ4ing the in(,.Teased cash flow generated by handlins additional food, I would estimate that the Food Bank would qualify for a loan of $200,000 to $250.000. A loan c.'Ornmitment cannot be mftde until a financial package is submitted and an appraisal is performed. We appreciate the prompt manner in which you have handled the payments on your existing tenn loan and revolving line of credit. We would recolnmend that you submit n complete financial package about 90 days prior to finalizina tho purchase of the building to aUow us sufficient time to ptwess your ffquest. We look forward to assisdng you with this project. Pleuc: call me if you have an), questions. 581 !-IJeums S;~ct · (:0. Box 769 . s.!\ bll Obl$po. Californi. 9)4:Jl . @05..i!!2-~OOO ft-x 805-782.5034 -.--------. Jan 12 01 03:54p Planning/Building 805-781-1242 .J ... I~ .- U .~; - ..; u u J. U 1 ~ U '::. r- d 1- ,-' t... :..1 J;. ".'\' ~ ;.I_U 1_..... . - . '.". 4 '.. p.9 ------ ___---4 ~ --.---.-.." ....--- r- ...... -- ~ 11 o -.r 0 . .. Will.., Boa'" hai t\. Xtder fitter .... CIt.... AlfIQ 11.. VIII CII&f ClrIOll.I;~ ~ ._d<< Omer.I .L'."fltmll Culll~ DlVlllaaaI Co!IIINII_ CCIfPI 0lhIt A~ The Salvatio" Army 81 S I.rltIJI S~"t (CI",,,,, Mtl J~ ~") JAt"t OJjk, Ba 14109 SAN LUIS OBISPO. C4 "4t16-41fJ9 Yritlpla_ l..w./Fu: (tI!) -''2533 FOOD BANK. COALfrION Of SAN tUlS 081S!-0 COt.J2'TY P.o. BOX 2070 liASO R.OBLBS, CA. 9;'447 JANUAAY S, 2001 Mr. Jift1 Kemper. The Sal"Mion Army wan,s to add it.> 5\1PP'J!"t on your behalf in acq,Ulri.ng a DeW a.nd IB1'get warchOUH faciUty. With a latacr faciiit)., you.-WiU-bc abl~ t" pW-chlSG 11101e food and pUs the ~ncnts tQ tho~ ofUl in the conummity who feed the people in San Luis Obispo Coun~.. --- The Sah'.tioB Army wbhc! }"cu luclt in rout eftdeavor. Sinoorely. c~~~ .-.---.-.----. Jan 12 01 03:54p Plannin~/Buildin~ 805-781-1242 JI-fN-(1B-216Idl 1.2:54 Ptot ~ UU!J t;HI'j~. ..,.L.W ~LI p.l0 ..;.,:;, ~ I,;. :I..J Ij I . ,_, J lit Assembly of God Arroyo Grande California To Whom It May Concern: ; The Food Bank provides a valuable resource for our church organization in. aiding the needy in our community. Under the ourrent rather-crowded cUcumatanoca. we believe that the Food Bank larves ita oCSRt1iutioDal clientele very well. However, we also recognize that if a larger warehouse facility were availa.ble to it, its services could be expanded BDd improved even mote. ~~ Church food coordinator 1 < _.._~.._._-- Jan 12 01 03:54p Planning/Building 805-781-1242 p. 11 Jl1t'oi-108-:2001 1":: : ::>.. F '.1 r '.-'LI.l1 .tIHNi. :::oL'.' ....LI ...:-.;o'=: t-_" :1__'''=' .. '-' - ~lIU ~I'LI PAX nUlll .- ._J.Q.N _1I4I$WI - _._ .-,-jJ 0 1 ,. . - .. 1-01-01 . . . "! ... l-'--~ .-. . - ......--..-. -.-. - - - - .. . ...........__.__._..... .-'9' ... - '.. p . - ~.. . - . - . . - -- .- .... .--.-.. ..-.-- . .. . .. , . . ,.-.,. . .. -- . . - t.. cDIG Ci\J-CODatr Pl"D.~. - . - - . -.~~. ... BUmp Qoor41J11abor of lii.'aii. 'oot 1u1hAJ:IrOJ'O. Gr..lle. - I'" t It. F.'. 'oDd ~,rBl1.. DB ~~. P.~ aG~l.. roed ...x CO.ll~laa ro~ ~ , ..- ....-iIAta.1; 0_ tlhtk'cI of t.!M ~oDd t ~ clb_f"iImt..4 .."1, too the nBedJ or tJt.t. area(k!"ft7G fJnuule) Kajo~ iII....-a....d "..kly,-t.O Ust . few are a8 rol1awa.bulk riee.~re.b pra.uc_.r~e.h rruit ate. o.e it.. ,hat. b .e~ue.1;e4 uti aot a..nel. i. ,toUet p.pa~. 1Cr..Ji. K....1' ~., .~~:f ha.e p.rfo~d -.erJ' 111111. in pro,,:t.4iD.g St.Pats . i tood bank ...1~ ~. ,dore ae.atioatKI ita_a aatlJDBJ'_oth.er~D_pl:.G_t.. 1 - 1 J: .. a.a.et .~ ~ jab Jim. alu! hiG _UaateCI .tal't do on a dailY .ai. , in the ".~ czoUlJled "al'ehou.. they 110 Ita. i.... tr-oa. I .. ~lI2'id..a~ t.hat - in'. 1.~O~ ~.c11i~1 ... e?a. g~..ter .el~l~ ~ fdbC i~ would. . .. 118G..- ....11.01.. Ple_e,a110T _ larger faeilit:.y 'be MeoIIe a..ai1l.ble 80 'that. ,.. Gam ..ke " . .are or our poor au ..... e. - - - j S1aC!tll'e1r - .' - -- . . ;:;;t._vi-- - . . - .-- . . - . . -- -. . - .. ~ . ~-.~- , - . . ! I I 1 ! - - - . - - . , " f I .,,_.,-.._--- .---- Jan 12 01 03:55p Plannin~/Buildin~ 805-781-1242 p.12 JMt~-U8-~U~L ~~~~~ rf.~ ,- Ltl_a,L' .I;,'H'-.'-, ":;'.L_ - - .- -'.~ '-' ,," "- . .8P~a~~~ ;;:: ,~ .... 1937 River51de Ave. + p, O. Box 884 + Paso Robles, California 93447-0884 * (Pt4... .ddree. aU u.s. Mdl only to the Po.c: Offlc:e Do=-:) * TEL.EPHONE: ceO!5) 238-20 I I ~AX: <e05) 2037,,' Og I Reverend Ruben F. Tate, Jr'7 Pastor I. E-MAIl.; 2ndllptc:GbMt1.n9t ..' Wednesda,. JahUaty 3, 2001 CD B G Cit)'~County Partners: '('he St"cond Baptist Church at Paso Robles fully supports and urges every " conaideratiun possible for the affirmative action 011 the application beb1g made: bJ die San .,. LulJ Obl..-po Co\mt)' FCKxI Bank Coalition for a fair share of CDBG funding to enable the .:i- ..' . , Food Bank Coalition to expand it!! warehouse capacity and operations. 4t;,: The Second Baptist Church has for many Jean sponsored and fully operates the :~f ," 't: Christ', Kitchen Mhti:m-y which providcs free hoUneals to anyone in need every day otthe ,. week Monduytbruugh Friday h-Qln 11.:30 AM to 12:30 PM. In the ycU' 2000 alone the "T'. !. Christ ICltchen has lerved OVER.six tbowand (6)000) meals using yohmtcer help from the membenhip oft-be Second Baptiat Church as well as from oilier churche5 inthtu:ommuM)' " .. andotlter capahle and peroue people in the !8mcco,mmuntty donatl.fig their time and '" - efForts to die MJmstry. Our clothing Miniatry provides clothing, shoes a.nd other household item. a. 'Well as shower baths and facilities for the San Luts ObIspo Count)' Healtb Dept. to provide medical &emces and testing an It. no cost to the redpienta m05t of whom arc homeless people as wen as other. with a distlnc:t need for t:JW tyJ1c of care and M8bJtance. The needs of the people in Northern San Luis Obbpo County continue! to grow each dl1Y. each week and each month. This church make! available the space and r..cU1t1ea to the Food Dank In its distribution of the Commodity Pond.. each month ~t no cost .nd In supplying IOme personnel to h!ilst in the food diatribution. It L'I because of these acti\fitie8) as wen as ot.hel"$, that we arc keen!,. .",arc of ~ urgent nccd of ~ food Bank not onJ)' to continue their support of these activities hut to enlarge their c:apacity to coned., MOre and distrlbu~ food $1.WTt<) the n~cdy people in the community partJcularly in the period of (')eonomic rece$Slon being encount.ered. WIUle the coBbi ofIiving.... ,rent, gasoline, utilities and other nece5$ities have and continue to ina-ease the C"n.tral Cal1fOmtll Cout. \Yorken appear to he stucldn a part-tim~ and minim\tm wage -~--,..__.- EXHIBIT B REQUEST FOR PROPOSALS AND COMMENTS: 2001 COMMUNITY DEVELOP:MENT BLOCK GRANT PROGRAM AND 2001 HO:ME INVEST:MENT PARTNERSHIPS ACT PROGRAM URBAN COUNTY OF SAN LUIS OBISPO The County of San Luis Obispo is requesting proposals and comments regarding the use of Community pevelopment Block Grant (CDBG) funds and HOME Investment P~erships Act (HOME) funds within the cities of Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo and within the unincorporated areas of the county. These five cities and the county have been designated by the federal Department of Housing and Urban Development (HUD) as an "urban county" eligible to receive annual, formula-based grants of CDBG and HOME funds directly from HUD. HUD has notified the County of the funding levels . for the 2001 funding year, as follows: $2,806,000 in CDBG funds, $1,289,000 in HOME funds and $96,000 in ESG funds, during the program year starting July 1, 2001. The resulting estimates of allocations of 2001 CDBG funds, based on the cooperative agreements between the county and participating cities, is shown below: Total CDBG funds: $2,806,000 - Arroyo Grande $151,999 - Atascadero $246,662 - Paso Robles $296,845 - San Luis Obispo $948,232 - Grover Beach $186,041 - Urban projects fund $146,433 - Unincorporated county $829,788 CDBG funds may be used for a variety of community development activities as long as the activities meet at least one of the three national objectives, as follows: 1. benefit primarily to families with incomes below 80 percent of area median; or 2. aid in the prevention or elimination of slums or blight; or 3. address urgent needs that pose a serious, immediate threat to the public health or welfare. Each year HUD publishes income limits, adjusted by family size, for families with incomes below 80 percent of area median or below 50 percent of median. The income limits for 2000 in the San Luis Obispo County area are as follows: '::.:}:::::::::::'::}::.:::';:;}::}';:;:/:::}.:::::::':}}.:: I::::::}'}::::}>::::': :1 :::::>:::::'::':::::::::.::::::}:::I:::. ::>:::::::::>:::::::::":::"l'}} :: .:. :.:):: }::: I:" :..::::::.:.,:::,:.: :.... I . . : I' '. . . ,..). I ::j)~~~~':~:F~ritily:"'l! (2.':>'.:3:' .,,:: \4'::: ';; '..:'::5./'. .' 6' ':' ::. .,' .....7. .'.::: ,::- &. ... ......... . ..... .......,.... .... ......... .... ........... ... ......... . .. . ............ .,. ... -.. ....... ' ........... . ....~...... ............ . . . . . . - . . .. .... . . . . . . . . . . . .. ....... ........ ......... .. ..... -. ", .... LOw4ii86ffiik:::: $26900 $30700 $34550 $38400 $41450 $44 550 $47600 $50700 ". ....<.......:-:::.:.....:.........::.:.;.:.:.:.:-:.:.. ........-.:-.' , , , , , , , t<$()%:Xim.~d1an) ...... . ...... .. .. ....... .. .... ..... . - ............ . ....... ....... . .. ....... .. -..... . -..... ...... .. . ... ..... ..... ... ....d._............ ........... . ..- -........ .........,-........ ......-. y~ry-~9.%j1:i1#9i##; $16,800 $19,200 $21,600 $24,000 $25,900 $27,850 $29,750 $31,700 ..)(<50%:f:iI'@dtafiji --..-------..-- 2001 CDBG & HOME Request for Proposals Page 3 consider "sharing" their allocations to support activities located in other jurisdictions, perhaps contingent upon some fonn of future compensation. Unless a city's recommendations to the county regarding which projects to fund (with its allocation of CDBG funds) is clearly in conflict with CDBG regulations, the county will approve those recommendations. Each city will conduct one or more public hearings for public discussion of the draft 2001 One-Year Action Plan of Consolidated Plan, which will include the projects for which that city proposes to authorize CDBG funding. The project schedule required as part of any CDBG or HOME proposal should describe realistic milestones leading to completion of activities for which funding is requested by June 30,2002. This is necessary to enable the county to maintain expenditure.andactivityperfonnance at levels acceptable to HUD. This, in turn, will prevent potential future actions.by HUDto "de-obligate" unspent CDBG or HOME funds or apply measures to correct slow perfonnance of activities. The tentative time frame for review of proposals, funding decisions and availability of funds is summarized below: Proposals due: January 8, 2001 Publish draft 2001 One-Year Action Plan: February 2, 2001 Public workshops: February 26 - March 2,2001 Public hearings by cities: March 5 - 16, 2001 Hearings by county: April 3 or April 10, 200 1 Edit Plan, transmit to HUD: May 1,2001 Absolute due date at HUD in L.A.: May 15, 2001 HUD issues acceptance, funding approval: June 30, 2001 County executes grant agreement with HUD: August 8, 2001 County conducts environmental review: (varies by project) In addition to submitting proposals and written comments, interested persons will be able to attend and be heard at public workshops and hearings to be held by the county and participating cities. If you have any questions or need additional infonnation about the CDBG or HOME programs, or about the citizen participation process, please contact Tony Navarro, Planner ill, in the San Luis Obispo County Department of Planning and Building at the address or phone number listed above. TONY NAVARRO, PLANNER ill DEPARTMENT OF PLANNING AND BUILDING COUNTY OF SAN LUIS OBISPO -----...- - --- ---- - - EXHIBIT C " i . , , " " , I '~ . ..;; I . ~..- - ; I / ,-1 \ '\'- / I -/ X~\ ! - , i - . / . - . i "- I' , " I '~ I I i / // . -'- ,_ ! b' ~ ! _, I I _ ~-"1- '/' , ' '\ -, .../ ' I // ' j' '-'\--7' I f(/ ' "I "\ I \\ \/ i \ ' I /. ", \ /(/--- , --. / ' ,.., ' ' '{ / " :,-- '--'" - " " " ,_.-" ... .-.-.. -......., ..--. _.__..__a.___ --~. ",1 -_.._.- ~.. - ---~._- -~""""-' ~--- ~-=~--T_[ uu;~~~~_____ -----,--- - -i-~!T---T----. j . ' I _..i ' I ! i-u -- I I : i ~___._ --oi ...-- ..----+ -- -'r-*-------. ---L __. ! ' " I I I 'i ---. ~ -_--d '_ ____ _~, : I -.. ~ i ! I I I . , I i i I I ; ! , , ' ----1-.-,-..---}- -. ~--. I I . ' . . I ' ..... .1 . - . - . - . - ., : i - . - . - .--. , ..-__.1_____ . . -. ! ~o ~ . ~ : ~ ! o I ~ I ~ : V\ ~ ____._____u.__ (' ~ __ 0 ~ i' S --- , > --.--- 't) IJ\ T r - :' (1"10' , !' X ~ ( ;: U\ '" L, I ! . , i ; ----- I ~,; i i _._.. ;.------ /'"-",, 'i .---- .___._____~ --~ I' \ /1 t-- '\:' --i- ----{- ------ ------ / II (// i ! --- /. / ; : J .' / : ! I ; / I e_ i 'J ., ~ \ ;---/ / \ ---- I ; ---'---- / / \\ , .' \. -- / '! , . ! '-, I . , ' _~-----.-- ___d. __ --___u________ I \ ; ___ : i , ' ____.__ _ __ __ _._ ; t i .----.---." ---,,- -- - - t1~ I \. A ~ ~ ~I! ~ ! aI ~ II' ~ ,~. .t ~ . rn "",:.;1 \1 n.- ~ ,,~ I" y""",,~~' ~ . w \.. y;(\ ~ " I~ ~ ~." ,'. i:::.' ,~ <' .' . .f" ~., . ,,,j,':' .., . ",,,.' . "v ~ ,;t9r,V" ,. .... ,'. _-.c \ . '. . . ~ /~ .' ,~:: ............ .... .. r V -"r1)g ~.... ~2' ~ :: > ?~ .~ ~ '" ~ ~ .~."." .' .. ~ ' Ro '~~( 'i!Ntrl ..~ '1" .--- " ""~ '., '. "1 ,~~ r--=:V . ....~. ~- ~\\* Jfj ',' ~ It ~ . '<: ~..:~.. I ~ ,,, ~ ~. . ~<~ . .... II ~ - .' "- ,,'~ll ' ,.,'rm. ...... 1:IJfiJti1.I t ? "< ~ 1...1" ..' . ". "'" '\ ! I~ . . ., ,....- ~'I J,~ .'.. ..... IIHHm flJ', ,.... J - ... .~.. n m= '< : ~ "- =; '. - " . ...... ~ ~ ;s;: mFo- (f;,. .. OJ: It .' I '" (111 .. -,I"""'" ' ''''' < 1= ..~.r 'E; "'~" ~ t"- 1J. ~ y~" ~ . u' - ' ~ -\F """ ..N""~ CJ ... I ~ ~~L ~ia ~I~~ ~ 5 ,rih 1 '~bl- -, ! ... e ~ r---, r-, Uli - _ - 0 go t:: o 9 n I I ~ I --'" " '''' I 0 11 II) O.ll81HX3 [in I,' lr . rlJI ~ ~ ~ ~ ~ ,/ - il!Ji ~ ~ / J .,-"'..._- 11.a. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER k SUBJECT: REQUEST FOR SPEED REDUCTION ON HUASNA ROAD DATE: MARCH 13, 2001 RECOMMENDATION: It is recommended the Council adopt a resolution amending the City's speed survey to reduce the speed limit on Huasna Road from 45 miles per hour (mph) to 40 mph. FUNDING: The estimated cost to remove and replace existing speed limit signs and pavement markings is $2,000.00 and can be accommodated in the Fiscal Year 2000-2001 budget. DISCUSSION: The City received a letter from Ms. Ada G. Keep dated August 8, 2000 requesting that the speed limit on Huasna Road be reduced from 45 miles per hour (mph) to 30 mph. A petition was also submitted and signed by approximately 209 citizens living in the vicinity of Huasna Road. Posted speed limits are determined by procedures set forth in the California Vehicle Code, which calls for engineering studies as defined in the Caltrans Traffic Manual. The Manual defines a short method of speed zoning based on the premise that a reasonable speed limit is one that conforms to the actual behavior of the majority of motorists, and that by measuring motorists' speeds, one will be able to select a speed limit that is both reasonable and effective. Other factors that need to be considered include but are not limited to: the most recent two year collision record, roadway design speed, safe stopping sight distance, super elevation or degree in which the roadway is tilted, shoulder conditions, profile conditions, intersection spacing and offsets, commercial driveway characteristics and pedestrian traffic. The Manual states the speed limit normally should be established at the first five mile per hour increment below the 85th percentile speed, which is defined as the speed at or below which 85 percent of the traffic is moving. Huasna Road is classified as a minor arterial in the City's Circulation Element with a posted speed limit of 45 mph. It has two lanes in each direction between Highway 227 and approximately the 900 block of the roadway. It has one travel lane in each direction between the 900 block and Strother Park, with a center two way left turn lane near Strother Park. Sidewalks are present on both sides of the roadway between Highway 227 and Stagecoach Road. The land use adjacent to Huasna Road is primarily residential within the City limits. Huasna Road has approximately 7,500 average daily trips based on traffic data collected in May 2000. Eleyen collisions were reported on Huasna Road within the City limits in the past three years; fiye of these involved injuries. Four collisions occurred at the intersection of Huasna Road and Clarence Avenue, and three occurred within the 900 block of Huasna Road. The rest of the collisions were at various locations. The most recent speed survey data, collected in May 2000, shows that the 85th percentile speed was 43 mph. Earlier speed surveys showed the 85th percentile speed to be between 46 and 49 mph. Sight distance is generally unobstructed for the majority of the roadway. Based on the factors noted above, establishment of the prima facie speed limit is governed by the California Vehicle Code and enforced by the Arroyo Grande Police Department. For any change in speed limit to come into effect, the Arroyo Grande City Council must approve the change and amend the resolution adopting the City's Speed Survey. On November 20th, the Traffic Commission addressed this item and advised that it be forwarded to the City Council for action to reduce the speed limit from 45 mph to 40 mph on Huasna Road from Route 227 to the eastern City limit. The Police Department has also reviewed the request to reduce the speed limit and is concerned that any establishment or changes to the prima facie speed limit is deyeloped and approyed in accordance with the Vehicle Code and Caltrans Traffic Manual to ensure that Yiolation can be upheld when contested in Court. The reduction from 45 to 40 miles per hour meets these concerns. However, given guidelines provided by the Traffic Court Commissioner, staff is unsure whether the Commissioner will uphold the reduction in the speed limit when a violation of the speed limit is contested in Court. Violations not upheld by the Court may require revising the speed limit to properly be enforced. ALTERNATIVES: 1. Enact the Resolution to establish a 40 mph speed limit on Huasna Road; 2. Deny the request; and 3. Provide direction to staff. Attachments: 1. Resolution 2. Letter from Ms. Ada G. Keep 3. Vicinity Map -~---'-< -- RESOUL TION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING SPEED LIMIT ON HUASNA ROAD WHEREAS, the residents in the vicinity of Huasna Road requested that the speed limit be reduced on Huasna Road; and WHEREAS, the City of Arroyo Grande conducted a traffic speed survey on various City streets in accordance with the requirements of the California Vehicle Code; and WHEREAS, the Pubic Works Department performed an engineering and traffic survey to establish the speed limit on Huasna Road in accordance with the requirements of the California Vehicle Code and as outlined in the Caltrans' Traffic Manual; and WHEREAS, radar enforcement of any speed limit other than those expressly established by State law requires that such limit be based upon an engineering and traffic speed survey, as has been duly conducted; and WHEREAS, on November 20, 2000 the City Traffic Commission recommended that the City Council reduce the speed limit on Huasna Road from 45 mph to 40 mph based on the results of the engineering and traffic speed survey. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande, hereby establishes the speed limit on Huasna Road as follows: Huasna Road (Route 227 to the eastern City limit), 40 mph. This Resolution shall take effect upon its adoption. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to-wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 13th day of March, 2001. RESOLUTION NO. Page 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI DEPUTY CITY CLERK APPROVED AS TO CONTENT: ~4dO Sffv ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEl:., CITY ATTORNEY .-.+""."..~_,_,u.,_ 950 Huasna Road #27 Arroyo Grande, CA 93420 August 8, 2000 Arroyo Grande Traffic Commission P. O. Box 550 Arroyo Grande, CA 93421 Dear Sir or Madam: This is a letter of request to be placed on the agenda of your meeting to be held on September 18, 2000. It is my wish to present to the Traffic Commission a petition for the reduction of the speed limit on Huasna Road ITom 45 m.p.h. to 30 m.p.h. and I would like to present same. Please advise that you can do this. Thank you for yoUr time. Sincerely yours, Ada G. Keep 481-5436 CITY OF ARROYO GRANDE AUG 10 2000 PUBUC WORKS DEPT. I- 050 _0 J:~ X..... -._--- w- ..... Z"'" <( ., w ..... ~< fA ~ t- o Z Z 0 - ~ u 0 =:) t- V) 0 3!:W W 00::: ~ OW o:::W 0 0::: I I <(0:::: <(:V) W Zw ......~ 02 IDo::: 00 <(:<( 0<(: 0""" ~Q.. O::::W O:::N W <(D- Z(f) (f) <(0:::: =:)0 ILL ~ (f) W =:) a W 0:::: ...- ii.b. MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER I1b SUBJECT: AGREEMENT FOR MITIGATION PAYMENT FROM COUNTY FLOOD CONTROL DISTRICT FOR ROAD PAVING AS A RESULT OF THE LOPEZ DAM RETROFIT PROJECT DATE: MARCH 13, 2001 RECOMMENDATION: It is recommended the Council approve and authorize the Mayor to sign the agreement for mitigation payment from the San Luis Obispo County Flood Control and Water District District for road paving as a result of impacts to Huasna Road from the Lopez Dam Retrofit Project. FUNDING: Approval of the agreement will provide the City with funds in the amount of $237,725. DISCUSSION: San Luis Obispo County Flood Control and Water Conservation District, Zone 3 is in the process of awarding a construction contract for the seismic Lopez Dam retrofit as required by the State of California Division of Safety of Dams. Construction of the project requires installation of rock columns to strengthen of the dam against liquefaction in the event of an earthquake. The County has prepared plans and specifications for the project and a contract will be awarded for this work. To install the approximately 2000 stone columns, the contractor will need to bring in substantial additional rock material from outside the site. Concerns have been raised by members of the community, the Arroyo Grande Village Improvement Association, the South County Historical Society, and the Council regarding the hauling of materials through the Village. Section 01550 of the Project Specifications require that if the contractor chooses to haul rock material through the Village of Arroyo Grande to the project site, only one truck every ten minutes or 48 trucks per day be allowed during the work day, that no trucks be present Friday, Saturday, Sunday and holidays, and that no hauling operations through the Village will take place from December 10th to January 5th. East Branch Street is State Route 227, owned by Caltrans, and therefore trucks are allowed to carry legal loads to the dam site via this route. The County has performed a pavement analysis to determine the effects of hauling operations on Huasna Road. Based on the final analysis, it has been determined that funds in the amount of $237,725 be provided to the City for project impacts to the road. It is important to note that the recommended approval for repairing the road was to perform road repair/improvements construction prior to heavy hauling of materials to strengthen and provide a safe roadway for pedestrians and vehicles through the construction period. Up front repair construction addressed the immediate concern by staff that Huasna Road will become more worn than it presently is, and was estimated to be less costly (by up to $75,000) because it will eliminate the need for continuous repair and maintenance. It will also reduce the safety hazard that may arise with worsening road conditions due to project hauling. The City will prepare the plans and specifications and hire the contractor to do the necessary paving work. Staff is recommending the Council approve and authorize the Mayor to sign the agreement. AL TERNA TIVES: The following alternatives are presented for the Council's consideration: - Approve staff's recommendation; - Do not approve staff's recommendation; - Modify staff's recommendation; or - Provide direction to staff. Attachment: 1. Agreement 2. Memo from Lou Carella, Arroyo Grande - Traffic Requirements -----. ." ._~.- A TT ACHMENT B AGREEMENT AUTHORIZING MITIGATION PAYMENT FROM SAN LUIS OBISPO COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT, ZONE 3 TO THE CITY OF ARROYO GRANDE IN LIEU OF PAVING A PORTION OF HUASNA ROAD WITHIN THE CITY OF ARROYO GRANDE THIS AGREEMENT is made and entered into this day of , 2001, by and between the San Luis Obispo County Flood Control and Water Conservation District, Zone 3, hereinafter referred to as "DISTRICT" and the City of Arroyo Grande, hereinafter referred to as "CITY." WITNESSETH: WHEREAS, the State of California Division of Safety of Dams (DSOD) has determined that the Lopez Dam is subject to liquefaction in an earthquake of maximum credibleshakin9 strength; and WHEREAS, DSOD has mandated that the Lopez Dam be retrofitted within a five year period to preyent such a liquefaction eyent during foreseeabl.e circumstances; and WHEREAS, until the retrofit project is completed to the satisfaction of DSOD the Lopez reservoir must be maintained at a restricted maximum storage level of 83 percent; and WHEREAS, the DISTRICT has designed the project, taken bids for construction, and is expected to start construction on the project in the near future; and WHEREAS, the construction of the Dam Project requires that specialized rock be imported for use in construction of up to 2,000 stone columns that will be placed into the dam's foundation to improve the foundation's density and reduce the probability of liquefaction; and WHEREAS, DISTRICT anticipates up to a 6% increase in truck traffic on Huasna Road, Arroyo Grande, during the construction period ofthe Dam Project to import the rock; and WHEREAS, DISTRICT and CITY agree that the existing pavement on that 0.8 mile portion of Huasna Road from Branch Street to the easterly city limits needs minor repairs/improvements and that this condition presently warrants an overlay; and WHEREAS, DISTRICT and CITY agree that the potential 6% increase in truck traffic during the construction period of the Dam Project is likely to worsen the condition of the existing pavement on the 0.8 mile portion of Huasna Road from Branch Street to the easterly city limits; and '.-..,....-- WHEREAS, DISTRICT and CITY prefer that road repair/improvement construction be performed as early as possible in the Dam Project period, prior to as much heavy hauling as practicable, in order to strengthen the roadway and to provide a safe roadway for pedestrians and travelers through the Dam Project period; and WHEREAS, CiTY has requested a mitigation payment from DISTRICT in lieu of DISTRICT repairs/improvements. NOW, THEREFORE, in consideration of the mutual covenants, conditions and promises herein set forth, DISTRICT and CITY agree as follows: 1. DISTRICT shall make a one time, lump sum mitigation payment to CITY in lieu of DISTRICT repairs/improvements to said portion of Huasna Road in the amount of $237,725.00. The repairs/improvements will cover the approximately 0.8 mile stretch from Branch Street to the easterly city limits. The one time lump sum payment of $237,725.00 will be considered full mitigation for any and all Dam Project impacts to Huasna Road regardless of the actual cost of said repairs/improvements. The assumptions used in development of the cost estimate for these improvements include a polypropylene overlay, tack coat, 1-1/2 inch asphalt overlay, manhole and valve extensions, pavement striping, and traffic control. 2. CITY shall be responsible for any design and construction processes for the repairslimprovements to said portion of Huasna Road. 3. This payment represents the total and final payment of mitigation compensation to the CITY as a result of traffic impacts to streets and highways controlled by the CITY related to the Dam Project, as currently approved. 4. CITY shall defend, indemnify and save harmless the DISTRICT, its officers, agents, consultants and employees from any and all claims, demands, damages, costs, expenses, or liability arising out of this Agreement, including, but not limited to, defects in design, inverse condemnation, equitable relief, or any negligent act or omission to act on the part of the CITY or its agents, employees or independent contractors directly responsible to CITY. Nothing contained in the foregoing indemnity provision shall be construed to require CITY to indemnity the DISTRICT against any responsibility or liability in contravention of Section 2782 of the. Civil Code. 5. The DISTRICT will remit a one time mitigation payment of $237,725.00 to the CITY within 30 days after approval of this Agreement by the Board of Supervisors. 2 ".__.~---_. ,,-,.._._---_.~-- --"-- -'.....~'."...,~....,,-~ '-"- IN WITNESS WHEREOF, DISTRICT and CITY have executed this Agreement on the day and year first above written. COUNTY OF SAN LUIS OBISPO By Chairman of the Board of Supervisors of the San Luis Obispo County Flood Control and Water Conservation District State of California ATTEST: County Clerk and Ex-Officio Clerk of the Board of Supervisors, County of San Luis Obispo State of California CITY OF ARROYO GRANDE By ;Mayor ATTEST: By: City Clerk APPROVED AS TO FORM AND LEGAL EFFECT: JAMES B. LINDHOLM, JR., COUNTY COUNSEL APPROVED AS TO CONTENT: APPROVED AS TO FORM: City Administrative Officer CITY ATTORNEY City Engineer V:\MANAGMNT\NK\Agreement-RdFinancing2.AGR.kjs.nk 3 Memorandum RMC Rei.... MeItH & Co,.j'a. Inc. To: Tom Runels From: Lou Carella Copies: Date: March 2, 2001 Reference: Subject: Arroyo Grande - Traffic Requirements The purpose of this memorandum is to summarize the traffic requirements through the City of Arroyo Grande, as outlined in the Lopez Dam Seismic Remediation Specifications. These requirements are listed in Section 01550 (Site Access and Storage), Part 1.01, Paragraph B.2.: Limitation of Traffic Throu2h City of Arroyo Grande. The Contractor shall limit the number of heavy truck trips through the town of Arroyo Grande on East Branch Road, as specified below: a) No more than 6, one-way trips per hour are pennitted from 8:30 am to 4:30 pm, Monday through Thursday. No trips are allowed at any other time or day of the week, unless approved by the Engineer or as restricted herein. b) Contractor shall pay strict attention to traffic safety in City of Arroyo Grande. Contractor's safety officer shall spend time in the City to monitor and observe that truck traffic follows state and local laws. c) Truck traffic is not pennitted through Arroyo Grande from December 10 until January 5 for any construction year. In addition, as a mitigation measure for the anticipated increased truck traffic through the village, the project has reimbursed the city $237, 725 for road repairs and improvements. ii.c. MEMORANDUM TO: CITY COUNCil t!~ FROM: KERRY MCCANTS, COMMUNITY DEVELOPMENT DIRECTOR BY: TERESA MCCLISH, ASSIST ANT PlANNER~c... SUBJECT: REVIEW OF DESIGN GUIDELINES FOR HISTORIC DISTRICTS DATE: MARCH 13,2001 RECOMMENDATION: Reyiew the attached Design Guidelines for Historic Districts and proyide direction to staff. FUNDING: There is no fiscal impact at this time. BACKGROUND: At its February 13, 2001 meeting, the City Council expressed a desire to reyiew the Design Guidelines for Historic Districts ("Guidelines") which were developed to "help protect the historic buildings, architecture, and sites that reflect the heritage of Arroyo Grande" (Attachment 1). The Original "Design Guidelines for the Arroyo Grande Village" were adopted in 1985 by Resolution No. 1844 and subsequently repealed and replaced by the current Guidelines with Resolution No. 3059 on November 22, 1 994. DISCUSSION: Currently, the Guidelines apply to three districts: Village Commercial, Village Residential, and the historic design overlay districts along Traffic Way. In practice, however, the Guidelines are not consistently applied to deyelopments along Traffic Way as this area is not historic in nature and the Guidelines are specific to historical resources. A separate set of design guidelines were initiated in 1991 for the Traffic Way corridor but were never completed. The General Plan Land Use Element references the Guidelines in sections LUE-11, 3.1 band LUE-19, b.5.9 which relate to the compatibility of commercial land uses with the historical, small town nature of the Village and the preservation of significant historic and cultural landmarks. The Draft General Plan Update includes several City Council Review of Design Guidelines March 13, 2001 Page 2 of 3 references to the Guidelines such as maintaining a distinctive visual and physical environment for the public streetscape (LU 11-2.1). Section 9-01.160 of the Development Code incorporates the Guidelines by reference. By this incorporation, the Guidelines are implemented as design standards for the associated Design Overlay District. Specific citations to the Guidelines are made in Appendix 2 for the following Design Overlay Districts: VC-D-2.4, VR-D-2.4, PF-D- 2.4, SR-D-2.4. 0-D-2.4, GC-D-2.11 and HC-D-2.11. Additionally, Section 9-13.010 relating to Sign Regulations, includes a specific reference to the Guidelines for implementing community design goals. The Guidelines are intended to provide a variety of design choices and flexibility for both the deyelopment of new projects and renoyations. Projects are evaluated by applying Development Code standards, supplemented by the design guidance criteria specified in the Guidelines for the applicable overlay district. Use of the Guidelines is triggered by projects located in historic overlay districts during staff's initial project review period (Attachment 2). If design review is required per Section 9-03 of the Development Code, the project is scheduled for a hearing before the Architectural Review Committee. The Committee will review the project in accordance with the Guidelines, and recommend denial, approyal, or conditional approval to the approving authority. Staff may send a project to the ARC eyen if it is not specifically required by the Development Code if it is unclear whether it is consistent with the Guidelines (e.g. Administratiye Sign Permits or a Plot Plan Review). Included in the Guidelines are separate sections for the Village Commercial District, Village Residential District and the design overlay districts along Traffic Way. Each section summarizes the existing character of the district and appropriate guidelines to maintain a IIsense of fit" for historic character preservation. Concepts addressed include gateways, landmarks, nodes, districts, paths, edges and natural areas. Projects that are not subject to the Guidelines are specifically noted, for example, projects where less than 10% of the fac;:ade is changed, or where construction or alteration is necessary to protect public health or safety. For historic districts, aesthetic standards are an important component of land use regulation. The purpose of the Guidelines is to let design professionals know in advance what standards will be acceptable for the applicable district. However, the Guidelines are meant to provide direction without dictating specific design solutions. Although the Guidelines require that Development Code standards are met, the remaining criteria suggest a preferred quality (e.g. lithe existing pattern of building City Council Review of Design Guidelines March 13, 2001 Page 3 of 3 facades should be incorporated into new development projects" and "existing front setbacks (0') should be retained wherever possible." Design Guidelines should be reviewed periodically to determine their effectiveness as a development review tool. Any proposed modification would require a Development Code amendment. Attachment: 1. Design Guidelines for Historic Districts 2. Process for Guideline Incorporation in the Planning Process A TT ACHMENT 2 INCORPORATION OF THE DESIGN GUIDELINES FOR HISTORIC DISTRICTS IN THE PLANNING PROCESS Applicant Staff review: submits project :> Is project in > I historic I No overlay district? Y E S Is project Request consistent applicant re- with :> design, Guidelines? I No require Variance, or recommend denial Not Yes clear 1. CDD approval OR > 2. proceed to I ARC review according to Section 9-03 of the Development Code ARC recommendation to CDD, Planning Commission, or City Council for further project review including consistency with the Guidelines DESIGN GUIDELINES For Historic Districts Village Commercial Village Residential and Historic Design Overlay Districts ARROYO 'GRANDE, CALIFORNIA Design Guidelines for Historic Districts This project was supported in part by a grant from the National Endowment for the Arts, a federal agency. Adopted by City Council Resolution No. 3059 November 22, 1994 <C 1991, City of Arroyo Grande and Catherine Graves All Rights Reserved .......- ~.__.._--_._- Contents Chapter 1: Introduction Concept of the Guidelines . . . . . . . . . . . . . . . . 2 How the Guidelines Were Developed . . . . . . . . . 3 . How to Use the Guidelines .... . . . . . . . . . . . 3 Historic Overview ....................4 Chapter 2: Design Guidelines Overall Design Framework . . . . . . . . . . . . . . . 7 Projects Subject to the Guidelines . . . . . . . . . . 10 Village Commercial District Guidelines . . . . . . 11 Village Residential District Guidelines .... . . . 18 Design Overlay District (D-2.11) Guidelines . . . 21 Chapter 3: Definitions and References Defmitions ........................ 26 References ..................... . . . 30 .---.--.."-------..---- DESIGN OVERLAY DISTRICTS J .' \ ~(\\~"""""G"'-~LY~"I.'\\VX\~'~" ~ . 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F D · \a .--.... .... ..-. .:. .... ~ ...:..:-"::::.::..:~. ".R"; 2 _8 '.,. ~ ~ ..- M ~ ~~ ., ~ ~ ~~ ~. '~ 7 ~ ;.... ;;; ~ ~~~~~.\/X\\ \ \...to Cl~. .Att ~~ ..;>1 ~ ~ ~ ~. ~~.....~.u '.,. ;l ~ } ~ ~~~~~.....\) '~.,. ~ '-P]~ ~ * -.,. ~~ R '. N,T,S'7 Z l\ PF PF ~~ ~ . ---- Concept of the . Encourage public knowledge, These guidelines are intended to understanding and provide a variety of design choices, Guidelines appreciation of the City's and allow creativity and innovation in past. application. They are not intended to dictate certain design solutions, but to These guidelines are intended to . Enhance the visual character direct the approach to building in help protect the historic buildings, of the City by preserving historic districts and encourage the architecture, and sites that reflect diverse and harmonious use of existing design elements. This the heritage of Arroyo Grande. The architectural styles and will increase the number of visual guidelines are based on the vernacular designs that reflect elements that buildings have in concept that historic resources, like various stages in the common, and stress a .sense of fie natural resources, are Important to development of the City. for both new and renovated buildings. the human community and should These policies offer practical solutions be identified and protected. This is . Conserve valuable material beneficial for the community as a not an exercise in nostalgia, but is and energy resources by whole as well as individual property a methodical attempt to identify continued use of the existing owners. important resources from Arroyo built environment. Grande's past and offer recommendations and policies that . Protect property values and will help assure their preservation. increase financial and economic benefits to the The protection of historic districts, residents of Arroyo Grande. homes and businesses within the Ensure that new construction Village of Arroyo Grande will help . and renovation of existing to preserve the unique qualities of buildings is' compatible with the city for the enjoyment, pride, surrounding neighborhoods. education, and economic benefit of its citizens and visitors. These guidelines do not strive to preserve only the most grand or impressive resources of the past. The development of Arroyo Grande included merchants and farmers, entrepreneurs and their employees, teachers and schoolchildren. Many homes and business establishments were modest in scale and utilitarian in function, and these older structures are an important part of the fabric of the City. To help preserve these resources, the following objectives are reflected in the guidelines: . Safeguard the heritage of Arroyo Grande. 2 --~~ H t h site or historic building. approach to the project. As the 0 W e concept is developed further, the Guidelines Were The survey determined there is not guidelines can be used to determine one particular style that determines which specific procedures have a Developed the overall character of historic bearing on the project. This is useful districts in Arroyo Grande. There is, for elements such as signs. rear however, a common "vocabulary" of entrances. landscaping, height, The guidelines focus on both building elements that helps to create building mass, construction materials. existing design issues in historic an impression of continuity. These and other components that influence districts and on issues that may be elements are used frequently and in the project's relationship to its expected to arise In the future. combination with different surroundings. Although much of the land in these architectural styles. The most districts has been developed, there important visual features of each The guidelines are not intended to Is still substantial opportunity for district are discussed in detail in the provide all necessary information for infill development on vacant existing character descriptions in development projects within the property. Additionally, property Chapter 2. will wish to refurbish .-.-- ._.~__.._ _.___.~_ u_u_._n_____..____ ___" owners ~ existing structures, upgrade them, and prepare them for new uses. To address both current issues and potential future concerns. these guidelines consider existing conditions, recognize past development patterns, and identify future potential for growth and change. The guidelines are based on features of the existing built environment. These features were documented by an extensive survey of existing historic structures in the Village of Arroyo Grande. This survey recorded not only How to Use the village area. This manual addresses addresses, building type and design issues only, and it is essential ownership. but focused on archi- Guidelines that all requirements in Title 9 of the tectural characteristics that Municipal Code (Development Code) contribute to the visual quality of be followed for each project. Nothing the buildings and to the entire area The guidelines have been prepared to in these guidelines is intended to surrounding them. These aid City decision makers, design supersede requirements of the characteristics include height, roof professionals and property owners. It Development Code, and questions configuration and material, exterior is intended that the guidelines be regarding the relationship between the wall materials. window and door consulted at the beginning of any guidelines and Development Code type, chimneys, and porches. Also renovation or new development should be referred to the Planning documented were surrounding land proposal to help develop an overall Department. uses and potential threats to the 3 __._n____ Historic revolution and independence in 1822, schoolhouse, blacksmith shop, and when California became a territory of stage stop on the line to Santa Overview Mexico. Barbara. By 1876 there were two hotels, two stores, two saloons, a To encourage settlement in the wheel right and blacksmith shop, a The history of the Arroyo Grande "California territory" the Mexican schoolhouse, post office, livery stable Valley Is firmly rooted In the natural Government granted large parcels of and several residences. An Influx of resources that abound in the area. land to Individuals wishing to settle In new settlers arrived In 1877, drawn by The first Inhabitants of the area the area. Early landholders in the the rich fertile soil and mild climate were the Oblspeno Chumash, who Arroyo Grande area Included William that encouraged agricultural pursuits. established a territory that covered G. Dana, John Wilson, John Price, much of Central California. Francis Z. Branch. and Issac J. Transportation Improvements extending as much as 60 miles Sparks. Francis (Francisco) Branch contributed substantially to the Inland from the ocean. Evidence had the most extensive holdings in success of agriculture in the valley. has been found locally that the valley, including the Arroyo The Pismo Wharf was built in 1881 by suggests their presence dates back Grande and Santa Manuela grants, the Meherln brothers, who were local at least 9,000 'years, and over 1 ,200 and a part of the Pismo grant. To merchants, and other Investors archaeological sites have been help in clearing and settling the land, wishing to promote the Arroyo Grande discovered In the valley. The Francis Branch gave farmers the use. Valley. Stock was Issued to finance abundance of food included sea- for five years, of every acre they the wharf, and 800 shares were sold food and fish from the tidal flats, would clear and cultivate. The land at $20.00 each to farmers and abundant game in the surrounding where the City is now located sold in landowners. When finished, the wharf hills and lush vegetation. The first the "monte" state for about $80.00 per extended 1,600 feet from shore, where Spanish explorer, Juan Cabrillo. acre. the water was 27 feet deep at low arrived on the Central Coast of tide. In 1882. thirty-eight ships were California in 1542, and his narrative The township of Arroyo Grande was loaded at the wharf, saving local describes many villages and a large established by the San Luis Obispo farmers over $35,000 in freight population of native residents. Board of Supervisors in 1862. In charges. Also in 1881, the railroad 1867, the town consisted of a Spanish residence in the area ~--- -- --- --- ._---~ commenced in 1771, when the mission was established at San Luis Obispo de Toloso. The priests of the mission established a garden and "plantation" in the Arroyo Grande Valley in 1780, where they raised large quantities of corn, beans, potatoes and other crops to supply food for the mission. At that time, however, the valley was not the wide expanse of fertile farmland it was later to become. The area which was to be the City of Arroyo Grande was one large "monte" or swamp covered with willows and brush. The area remained under the control of the Spanish government until the Mexican 4 ""-.------- was extended from San Luis Much remains in Arroyo Grande that Obispo to Arroyo Grande, further reflects its heritage and past, however: stimulating the agriculture Industry Many older homes and buildings that and encouraging substantial growth remain reflect their utilitarian heritage, and development. with craftsman and vernacular architecture common. Some Arroyo Grande was Incorporated as agricultural operations remain within a city in 1911, at which time the the city, many of these In proximity to population was approximately the village area. The village of Arroyo 1,200. The reputation and Grande still reflects many aspects of popularity of the area continued to its history today, although most lure residents, and the traditional residents are no longer involved in the agricultural enterprises were historic enterprise of agriculture. . restricted by residential encroachment. Eventually, the small settlements of Arroyo Grande, Plsmo Beach, Grover City and Oceano expanded to reach each other's borders, creating a large urbanized area far different from what early settlers experienced. ---- -- .-.-.-- -- ----~-~- 5 -~_._--_.- Overall Design Gateways Landmarks Framework These are the visual "clues" that tell These are objects in the community the observer that they have entered that stand out because of their unique the Village. They are a change in the visual character. They are often used Design Issues In the Village area quality of space on a path, where as reference points. to help the viewer are not limited to individual surrounding countryside and adjoining as a guide to their travel through the buildings or projects. While the cities or areas are distinguished from Village. landmarks are notable for community structure may not be of the distinct and separate area that the the physical characteristics that concern to an Individual renovation traveler is entering. Gateways can be separate them from their project. it should be considered for natural or man-made, and can range surroundings. and often, for their larger projects that have the from the first views of historic contribution to the historic fabric of capacity to change the structure of residences when approaching from the community. landmarks in the the Village. The structure of the Huasna Road to the triangle park at Arroyo Grande Village include the old . Village Is an expression of the type. the intersection of W. Branch Street Methodist Episcopal Church, the Intensity and arrangement of and Traffic Way. Preservation and LO.O.F. Hall. the Olohan Building, and activities and physical structures in enhancement of gateways is the Swinging Bridge. Care should be the community. How the resident important to help define the special taken in the design of new projects to or visitor experiences the structure quality of the Village area. preserve the effect of existing depends on the clarity of the community's physical organization. Are there landmarks for points of reference and recognizable "meeting spots?" Are travel routes clear and continuous and are separate areas recognizable for their individual character?" These issues. and others. help to define the community's environmental structure. To help illustrate the environmental structure of the Village of Arroyo Grande. and its problems and potential. visual elements first described by Kevin lynch can be used to explain the existing image. These elements are defined and examples supplied to illustrate how these elements are expressed in the Village of Arroyo Grande. Designers and decision makers should consider these elements. and determine how they will be affected by development projects. 7 landmarks, and to assure that new Districts artery, U.S. 101. Both new .Iandmarks. created are harmon- development and renovations should lous with their surroundings. A These are areas of the community be sensitive to the architectural design element can unintentionally with a unique character that separates elements that contribute to each become an unwanted landmark if them from the remainder of the area. district's character, and Incorporate Its style, bulk, or color overwhelms The observer can actually enter them whenever possible. the surrounding development. "inside of' these districts. They are identifiable from Inside, and often are Nodes notable from outside the district. The historic development of Arroyo Nodes are strategic spots in the Grande, and the activities that occur Village that the observer can in different areas of the Village, actually enter. They are con- contribute to its division into districts. centrations of activity or junctions There is a definite definition of the that signify a change of trans- Village Commercial area, with the mix portation methods or intersection of of some residential uses with multiple paths. The public parking area commercial uses. The Village next to the creek, with the park Residential area, with many historic area and Swinging Bridge, is homes, large mature trees, and wide almost a perfect illustration of such streets clearly differs from the a concentration of activity, surrounding, more modern, especially during community development. The Traffic Way area is festivals and farmer's market days. an eclectic mix of many uses and New designs can also incorporate varied architecture, which gives it an nodes if adequate pedestrian space individual character. Automobile and and visual interest is supplied to highway oriented uses reflect this attract activity. street's historic function as a major 8 Paths "importance" that appears to be Natural Areas These are predominate images that assigned to a particular path. represent a channel for movement. These are areas within the community It is unnecessary for the observer Edges in a fairly "natural" state as opposed to actually travel on the path for it to built areas, man-made parks, or to be a major visual image, as These are lateral or linear elements carefully designed gardens. In urban these are often strong images on that are not paths. They represent areas, the preservation of natural the landscape. This is especially breaks in continuity that may be areas is often a challenge, and true In Arroyo Grande, where major perceived as barriers between legislative safeguards are often arterials currently pass through the regions, or they may be "seams" by needed. The preservation of large. Village (Highway 227) or did pass which these regions are joined. They landmark trees and the riparian areas through in earlier times (Highway may have a feeling of a wall, as with surrounding Arroyo Grande Creek will 101). Branch Street has been the the steep hills to the north of the contribute substantially to the overall "main" street in the Village, and still Village, or a seam, like Arroyo Grande experience and enjoyment of the serves as a major link to Lopez Creek, Joined by bridges. It may also Village. Every effort should be made Lake and all surrounding areas. be the'strong impression of the steep to preserve natural areas and Design elements, such as street hills that surround the community to incorporate them into design plans. furniture, signs, and pedestrian the east, formidable but accessible promenades can all contribute to and visible to all. ~ 9 Projects Subject b. Exterior alterations or routine maintenance, or repair that modifications in the Villaae does not involve a change in to the Guidelines Commercial District or the design or exterior material, and desian overlav district (D-2.11) does not significantly change the may require Plot Plan review by outward appearance of the These guidelines apply to projects the Planning Director before a structure. building permit may be issued. within the Villaae Commercial (VC) 2. Projects where less than 10% of or Villaae Residential (VR) zoning The applicant should include the facade is changed. districts, and in any commercial complete elevation details and district designated by the desian specifications, plot plan, and other 3. Any construction, reconstruction, overlav D-2.11 as follows: information that is needed to alteration or removal of any feature describe their project and is that has been determined by the 1. Historic building may be required by the Planning Director. building official to be necessary to This does not apply to those protect health or safety. proposed to be demolished projects which are specifically not subject to prior review by the subject to the provisions of these 4. Projects that Include the renovation Planning Director and guidelines. or alteration of interior spaces only, Architectural Advisory and will not result in an alteration Committee, through the plot Projects Not of the outward appearance of the structure. plan review process, to Subject to the determine if renovation would be 5. Demolition of any structure found possible and preferable. This Guidelines by the building official to be does not apply to demolition necessary to protect health or determined by the building 1. Residential or commercial projects safety. The replacement of any demolished structure will be official to be necessary to that consist only of painting, (major subject to all provisions of the protect health or safety. color changes should be reviewed guidelines, and all applicable City by Planning Department Staff) codes and ordinances. 2. New construction or additions In the Villaae Commercial District or the deslan overlav district (D- b11l shall be subject to the processing requirements of Title 9 of the Municipal Code (Development Code) and encouraged to follow the requirements of these guidelines. 3. Plot Plan Review a. New construction or exterior alterations, additions or modifications of any building or structure in the Villaae Residential District may require Plot Plan review by the Planning Director before a building permit may be issued. 10 Village Similarity of Material: Brick and considerable damage in the event of stone masonry construction is an earthquake. Recognizing the Commercial common, especially along Branch and potential danger of this type of Bridge Streets. Although some building throughout Camornia, in 1986 District exteriors have been painted, like the the state legislature enacted the Olohan Building, the buildings retain unreinforced masonry building law. Guidelines many architectural details of "brick The law calls for local agencies to: front" construction. This was one of Existing ,Character of the the most popular storefront types in 1. Identify all unreinforced masonry vernacular design, and incorporated buildings that are potentially Village Commercial District commercial establishments on the hazardous; remaining historic ground floor with storage or living Many quarters on the second level. commercial buildings were erected in the period from 1885 to 1910, and represent a wide variety of architectural styles. Although building material and detail differ, there are definite patterns that should be respected and incorporated into new development and renovation. Common elements of design include facade height and structure, strong pedestrian orientation, and attention to ornamentation. The most significant visual characteristics are: Similarity in Scale: Most buildings are one or two stories high, although two stories are most common, and range from about eighteen to 30 feet in height. The most common facade design is two stories high, although some build- ings use a .false front" to achieve An unusual vernacular style that uses 2. Develop and implement a the impression of height. This locally quarried yellow stone is also mitigation program to reduce the facade treatment, when used on a found in the Village area. The unifying hazard; and relatively narrow building, stresses element is the stone itself, which calls the strong vertical elements in the for simplicity of construction and 3. Submit information on potentially structure and creates an impressive ornamentation, but the buildings using hazardous buildings and hazard image. BUildings are also made to this material vary significantly in mitigation programs to the Seismic appear larger by creating a series design. Another common material is Safety Commission of attached facades, linking several wood siding, especially clapboard or smaller structures to create the weatherboard. In response to the law, the Arroyo appearance of one large building. Grande City Council developed a These techniques lead to a more The historic use of brick and stone in community standard for mitigation of impressive appearance without the Village area is both a design and the potential hazards of unreinforced loosing pedestrian scale or a safety issue. Many of the older masonry buildings. Any remodeling blocking views and light. buildings could be unsafe or suffer or renovation of unreinforced masonry 11 .~~--- structures should Incorporate Guidelines for the 3. Streetscape improvements should measures to assure seismic safety. match the existing design sidewalk Contact the Building Department Village paving, lighting schemes, and for Information regarding building Commercial street furniture within the district. codes and seismic safety. This requirement may be waived if District the new element introduced is Some buildings appear to more consistent with the historic Incorporate materials that do not Site Design character of the Village than are reflect historic styles, but many of existing elements. these buildings were remodeled 1. All new projects or renovation shall earlier. The use of aluminum, adhere to the site development 4. All enclosures for service areas, stucco, ceramic tile, and unfinished standards of the Development private trash containers, or outside wood paneling or shingles is not Code. storage should be designed as part traditional for historic structures, 2. The existing front setbacks (0') of the overall project or building. and should not be used In new should be retained wherever Materials, textures and colors development or renovation. possible, with main entries facing should be consistent with those of the street. For larger projects the proposed project and with Sense of Experimentation: where this is not feasible, a adjacent buildings. Although similar architectural styles substantial part of the building shall face the street and incorporate are evident, and many elements are design features oriented to the common, there is no one pedestrian. predominant architecture, and elements are often combined in innovative and creative ways. Variety in Building Form: There is enough variety in height, mass and proportion to create visual interest in the Village. There is also a mixture of uses that includes retail establishments, offices, and residences, often within the same block. Pedestrian Orientation: Most commercial buildings have large display windows and a main entrance that faces the street, oriented to pedestrian traffic. There is no setback from the sidewalk, and buildings are generally designed to human scale, contributing to an atmosphere where pedestrians feel comfortable. 12 5. Landscaping should retain exist- 3. Display windows should be 5. Transoms are common over ing trees and plants as much as consistent with the design of display windows, and were used to possible. Street trees within surrounding buildings and should admit light and for ventilation. sidewalks are generally not be oriented to pedestrian traffic. When possible, transoms should desirable In the Village be incorporated Into new building Commercial District, but side- Large, unbroken expanses of design, and existing transoms walk planters should be Incorp- display glass are oriented to should be used in building orated where feasible and automobile traffic and are not renovation. pedestrian circulation will not be appropriate in the Village. obstructed. If sidewalk planters 6. All decorative fixtures, including are within the public 4. The use of kickplates under display awnings, signs, and lighting, should right-of-way, it Is necessary to widows is encouraged and should be symmetrically integrated with obtain an Encroachment Permit be the same height as those typical bay spacing. from the Public Works Depart- on the block. ment. Street trees should only be used in transition areas and may be Incorporated within parkways located between the curb and sidewalk. land- scaping in parking areas shall conform to the requirements of Title 9 of the Municipal Code (Development Code). Building Design 1. The height of new buildings shall not exceed development standards allowed in Title 9 of the Municipal Code, unless a variance is approved. 2. The existing pattern of building facades should be incorporated into new development projects. Dominant facade designs incorporate either brickfront elements or parapet features. Roof patterns generally associated with residential buildings such as gable, hip or gambrel are generally not proper for commercial buildings in the Village Commercial District along Branch Street and Traffic Way but may be acceptable along side streets where the residential character predominates. 13 Construction Materials 3. Exposed, rough, unfinished wood 6. Original decorative details should siding is not encouraged as a be retained during renovation. If 1. The following guidelines apply to facade material in the Village the original materials have materials used on commercial Commercial District. but may be deteriorated and must be removed, buildings in the Village used for rear entrance treatments. they should be replaced with Commercial District. Residential materials that match the original in buildings should comply to the 4. Window sashes shall be of wood design. color. and texture. standards for the Village or steel, and consistent to the Residential District. historical period. Unfinished 7. Reflective glass is not allowed in aluminum is not allowed, but the Village Commercial District. 2. Brick is the most common materials that approximate the Stained glass may be used as an facade material used on historic appearance of original materials accent material if it is consistent structures in the Village, and is may be substituted. with the historic period of the an acceptable facade material. building. Some brickwork has been 5. Door materials were traditionally painted. and this is consistent wood panel and glass, either single Building Colors with design styles of the period or double. New or replacement 1880-1910. Other acceptable doors should be wood or an 1. The number of colors used on a facad e materials include approved substitute material that building or project should be kept rough-cut stone (such as that on approximates the appearance of to a minimum, generally three or the I.O.O.F. building), and wood original materials. Aluminum entry fewer. cladding. Wood cladding should doors with large glass panels are be of clapboard. weatherboard, inappropriate for the Village 2. The use of bright, primary colors or board and batten styles and Commercial District. as the predominant shade is not shall be painted. permitted. While bright colors may be used for limited accent, their use is subject to review by the Architectural Advisory Committee. In general. deeper earthtone colors are preferred for the predominant building color. Color samples should be submitted as part of the Plot Plan Review or Conditional Use Permit process. The use of florescent, "neon" or "day-glo" colors on building facades is discouraged rather. historic base colors should be used. 3. Accent colors used for ornamentation, awnings. dentils, friezes, etc.. should harmonize, not contrast, with the predominant building color. 4. Color palettes should be compatible with those of adjoining buildings. 14 --"-- Signs 4. Painted wall signs are not allowed Location on facades of unfinished brick or General stone. Removing or altering 1. Signs should be located painted signs can cause damage symmetrically in relation to the 1. Signs shall meet all require- to the surface material. Wall signs bays on the facade and should not ments of the Development Code, painted on wood or painted brick obstruct architectural features of and the provisions of these and stone surfaces are allowed for the building. guidelines. If a conflict arises rear entrances. between the requirements of the 2. Wall signs should be located above Development Code and these Size the entry to the building to better guidelines, the most restrictive relate to pedestrian traffic. requirements shall apply. 1. Signs should not completely cover kickplates or window transoms. 3. Window and door signs should be 2. Signs may be subject to review applied where they will not obstruct by the Architectural Advisory 2. All signage is included in the sign visibility. Committee before approval of a area allowed in the Development Sign Permit. Code. This includes window and 4. Signs on awnings or canopies awning signs, and also includes should be placed where they may 3. Signs should be oriented to logos and graphic representations be seen by pedestrians. pedestrians and slow moving that identify the business, product Under-canopy signs should be vehicle traffic. This means that sold, or service offered. allowed in the Village Commercial signs should be smaller and on District to enhance pedestrian more of a human scale than 3. Window signs shall not exceed orientation, and should be counted signs in other commercial twenty percent (20%) of the as part of the total allowable sign districts. window area in which they appear. area. Awning signs are discussed in more detail on page 16. Materials 1. Signs should be built of wood, metal or other materials that simulate the appearance of wood or metal. 2. Heat-formed plastic signs are not allowed. unless their design simulates wood or metal. The use of wood-simulating recycled plastic material is encouraged, but may be subject to review by the Architectural Advisory Committee. 3. High gloss. shiny or reflective surfaces are not allowed as a sign material. 4. Signs may use raised images or painted images in their design. 15 -_.,~-- ~---'-"....- 5. Sign materials should 3. Window signs and widow displays 2. All graphics, logos, and signs complement the building should be illuminated from hidden contained on awnings or canopies material, and shall be in keeping sources that do not obstruct shall be considered part of the total with the historic character of the visibility. allowed sign area as defined in the Village and the rural atmosphere Development Code. of Arroyo Grande. 4. N eon tubing signs that approximate the appearance of 3. Awning or canopy color and 6. Signs painted on sign board or historic neon signs may be design should be compatible with other thin material should be permitted and may be subject to that of the building whereto it is framed to provide depth and a review and approval of the attached. Awnings or canopies finished look to the sign. Sign Architectural Advisory Committee. should also complement those of frames should include carved or All neon tubing shall be covered adjacent buildings, both in style routed details or shall otherwise with transparent or translucent and color. be designed to complement the material to prevent rupture or shall architectural design of the be safety certified by the 4. Canopies and awnings shall be building or district manufacturer. consistent with the historic period in regard to size, shape, and Colors Awnings and Canopies materials. Aluminum, fiberglass and plastic awnings or canopies 1. Sign colors should complement 1. Under-awning or under-canopy are not permitted. the building color scheme. signs oriented to pedestrian traffic should be allowed as part of the 2. Signs should incorporate no overall signage in the Village more than. three (3) different Commercial District. colors. Too much contrast dilutes the effectiveness of the sign and creates an appearance of "busyness." 3. Bright, intense colors are discouraged, including the use of florescent, "neon" or "day-glo" colors on signs. 4. All applications for sign permits in the Village Commercial District should include a sample of the intended color palette. Sign illumination 1. Internally illuminated signs are discouraged. Signs should be externally iIIuminate<;! with incandescent lights, or any lighting type that does not produce glare and is designed to conserve energy. 2. Wall, canopy, or projecting signs should be illuminated from concealed sources or exposed ornamental fixtures that complement the building's architecture. 16 ..'-...---.----- Rear Entries PUBLIC AREA IMPROVEMENTS Street Furniture 1. Street furniture is encouraged to be 1. Rear entries are traditionally Sidewalks compatible with existing street plain and unadorned. Common 1. Exposed aggregate sidewalks furniture, and may be subject to materials Include brick, stone, should be required along Branch review and approval of the MC. and wood siding, and these are Street from Highway 101 to the Trash and recycling receptacles acceptable for new construction eastern end of the district. All should be clearly differentiated. or renovation. Wood siding may streets, except Traffic Way, that are be either painted or unfinished. between Branch Street and the 2. Ornamental street lights should be Arroyo Grande Creek shall be required in the same areas as 2. Trim materials are commonly exposed aggregate and all streets exposed aggregate sidewalks. wood or steel. Any material that north of Branch Street, within the approximates the appearance of Village Commercial District shall 3. High capacity bike racks should be wood or steel is acceptable. have exposed aggregate sidewalks located In parking lots with some Wood trim may be either painted to the end of the District. smaller racks In high traffic areas. or unfinished. When possible, sandwich bike 2. Sidewalks should be a buff color racks between newspaper racks. 3. Color schemes should with exposed aggregate finish Bike racks should be painted dark complement those used on the texture and Mission tile banding. colors, similar to sign and light facade of the building. The use To ensure compatibility with poles. Bike lockers should be of bright, primary colors as the existing treatments in the Village darker. possibly wood tone colors predominant shade is dis- area, the tile shall match in style and should not be located in areas couraged. While bright colors and color, " Kraftile, Old Mission where they could detract from the may be used for limited accent, Hard Fired, Terra Cotta." It should village character. their use is subject to review by have a non-glazed surface and a the Architectural Advisory granulated, non-slip finish. 4. New projects that anticipate Committee. The use of newspaper racks should provide florescent, "neon" or "day-glon 3. Substantial development projects for a bank of racks tied into the colors Is discouraged. may trigger replacement of existing building architecture with a niche sidewalk with exposed aggregate for bike racks. A voluntary guide 4. Signs used in conjunction with sidewalk. Building permits may should be developed to enhance rear entrances shall be part of trigger construction of exposed existing development that includes the total sign area allowed for aggregate sidewalk in areas newspaper racks. the use under provisions of the without sidewalk. When sidewalks Development Code. For the are replaced due to normal purpose of consistency, a maintenance, the new sidewalks parking lot located behind a shall be exposed aggregate. building with no front setback (0') shall be considered to be equivalent to a street frontage. Signs Any allowed sign type may be 1. All public signs shall be subject to used. a fee-exempt design review by the Architectural Advisory Committee. 5. Doors and windows may be Public signs should be detailed to constructed of any material conform to the area. This includes allowed on facade treatments. painting all poles, sign backs, and Also. double-hung sash and other appurtenant hardware a color casement windows are that is consistent with other signs traditional for rear entrances, in the design area. and may be used if the frame is wood, steel or a material that approximates their appearance. Rear entry doors need not include glass panels. 17 ._-.-.._-- Village Residential District Guidelines Existing Character of the Village Residential District , Many homes in this district were built in the period from 1885 to -- 1920, and represent a wide variety of architectural styles. Building , materials, styles and details differ considerably from home to home, but some common elements can be identified in many buildings. These include height, mass and scale, density, texture, and attention to ornamentation. Similarity in Scale: Most homes are one or two stories high, with single story designs most common. ~ r-w Lots are generally smaller than~. "!, L . _ " .!, those in more modern ,. i~. i.:.1.. ~~it. developments. and the home fills ~ ~ : ,--; . ~_.h;"t~~~-.~=. ' much of the width of the lot. Since garages were not included in these for foundations or retaining walls. non-traditional materials such as early homes, the facade design Brick and concrete block is also a synthetic siding, wrought iron, and dominates the structure. common foundation material. aluminum. The use of these materials is discouraged unless their Similarity of Material: The most The most common roofing material is appearance simulates that of more common cladding material is either composition shingle, and some wood customary materials. weatherboard or clapboard wood shingles are also used. New roofing siding. This material contributes a materials should incorporate Sense of Experimentation: There strong horizontal element to the composition shingles or other are many similar types of building overall design. Other popular non-flammable material that design, and some homes actually materials include stucco or plaster, approximates the appearance of appear to be copies of others in the and shingles of various design are wood. For Spanish Eclectic or district. Design features and often seen as accent materials or Pueblo styles, the use of mission tiles ornamentation is often used in ornamentation, especially on gable is appropriate. innovative and creative ways, ends. however, so that each home has an Window frames are almost exclusively individual character. Often, elements Yellow indigenous stone, which was wood and door materials incorporate from classic design types are often used as a building material in wood' panels with glass, in varying combined, and the result is an the Village Comm~rcia~ District, ~s proportions. Some homes have been unusual and singular home. uncommon for residentIal use. I~ IS remodeled, and now incorporate used often, however, as a matenal 18 .' _...-.~ ---"..-.-.- .,._-_.-._~. Variety in Building Form: Building Design Although most of the homes are 3. Landscaping should retain existing 1. The height of new buildings shall single story; tall two-story homes trees and plants as much as not exceed development standards are also common. The possible. Street trees should be allowed in Title 9 of the Municipal combination of different Incorporated where feasible and Code (Development Code), unless architectural styles, varying pedestrian circulation will not be a variance is approved. setbacks, and distinct wing obstructed. All front yards should arrangements create a unique be fully landscaped, using drought 2. New buildings or renovations shall streetscape. Landscaping is used tolerant species whenever feasible. adhere to lot coverage and floor both to conceal and accent homes, area ratio requirements of the and adds to the overall Impression Development Code, unless a of the district. variance is approved. Guidelines for the Village Residential District Site Design 1. All new projects or renovations shall adhere to site development standards of the Development Code. 2. All outbuildings, including garages and enclosures for service areas, trash containers, or outside storage should be designed as part of the overall project or building. Materials, textures and colors should be consistent with those of the proposed project and with adjacent buildings. 19 3. The use of architectural styles in 4. Door materials were traditionally Building Colors general use In the years from wood panel and glass. New or 1870 through the 1930's is replacement doors should be wood 1. The number of colors used on a building or project should be kept encouraged. or an approved substitute material to a minimum, generally three or that approximates the appearance fewer. This would Incorporate a 4. New construction should include of original materials. base color, trim color and single elements common to the district accent color. such as cladding type, roofing 5. Original decorative details should 2. When Plot Plan review is required, material, roof structure, and ornamentation. be retained during renovation. If color samples should be submitted as part of the process. The use of the original materials have florescent, "neon" or "day-glo" 5. Garages are encouraged to be deteriorated and must be removed, colors on building facades is not detached or located to the rear they should be replaced with appropriate. of the residence where feasible materials that match the original In 3. Color palettes should be and where such placement is in design, color, and texture. compatible with those of adjoining keeping with the architectural buildings. style. Construction Materials 1. Clapboard or weatherboard cladding is the most common type of material used in the district. Stucco is prevalent in later designs, especially Spanish Eclectic styles. The use of clapboard or weather-board is encouraged in new projects and renovations, except renovations of Spanish Eclectic styles where 127 the use of stucco is encouraged. 2. Renovations should use the 1;1 " . I' original materials as much as ~ ! I possible. ; __....Uj ! I ... ~;. . ~ 3. Window sashes and door frames ~t f.. :l :J -' t, _. ,--- should be of wood or steel, and . .' .~ ..~,.,;;~"-ri::' .~:- consistent to the historical period. Unfinished aluminum is not encouraged, but other materials that approximate the appearance of original materials may be substituted. 20 Design Overlay 2. All outbuildings. including garages and enclosures for service areas, District (D-2.11) trash containers, or outside storage should be designed as part of the Guidelines overall project or building. Materials. textures and colors should be consistent with those of Purpose of the Design the proposed project and with Overlay District adjacent buildings. The primary purpose of this district 3. Landscaping should retain existing is to encourage the use of design trees and plants as much as that will not detract from the possible. Street trees or sidewalk neighboring Village districts. planters should be incorporated Although much of the development where feasible and pedestrian in this area Is modern, there are circulation will not be obstructed. also a significant number of historic If street trees or sidewalk planters structures in the design overlay. are within the public right-of-way, it districts. The intent of these is necessary to obtain an guidelines is to protect those Encroachment Permit from the existing historic buildings, and to Public Works Department. enhance the character of a major entrance to the City. There is no one proper architectural style, but the use of elements found in adjacent buildings or homes is encouraged. Guidelines for the Design Overlay District Site Design 1. All new projects or renovations shall adhere to site development standards of the Development Code. 21 4. Streetscape improvements 3. Construction materials should be 2. When Plot Plan review or a should match the existing compatible with those used on Conditional Use Permit is required, sidewalk paving, lighting adjacent development. New color samples should be submitted schemes, and street furniture, buildings should incorporate as part of the process. The use of unless the new element traditional materials, but should not florescent, -neon- or -day-glo- introduced is more consistent attempt to blend with the existing colors on building facades is not with the character of the district environment by -pretendingU to be appropriate. than are existing elements. historic. Victorian or period details should not be used when not in 3. Color palettes should be context with the building. compatible with those of adjoining Building Design buildings. 1. The height of new buildings shall not exceed development standards allowed in Title 9 of the Municipal Code (Development Code), unless a variance is approved. 2. New buildings or renovations shall adhere to lot coverage and floor area ratio requirements of the Development Code, unless a variance is approved. 3. New construction should include elements common to adjacent historic development such as cladding type, roofing material, ro of structure, and ornamentation. ~~~~~~_~~ti~~, Construction Materials 1. Renovations should use the original materials as much as possible. 2. Original decorative details Building Colors should be retained during renovation. If the original 1. The number of colors used on a materials have deteriorated and building or project should be kept must be removed, they should to a minimum, generally three or be replaced with materials that fewer. This would incorporate a match the original in design, base color, trim color and single color, and texture. accent color. 22 --._------- Signs Size Location General 1. All signage is included in the sign 1. Signs should be located area allowed in the Development symmetrically in relation to facade 1. Signs shall meet all requirements Code. This includes window and bays and should not obstruct of the Development Code, and awning signs, and includes logos architectural features of the the provisions of these and graphic representations that building. guidelines. If a conflict arises identify the business, product sold, between the requirements of the or service offered. 2. Wall signs should be located above Development Code and these the entry to the building to better guidelines. the most restrictive 2. Window signs shall not exceed relate to pedestrian traffic. requirements shall apply. twenty percent (20%) of the window area in which they appear. 3. Window and door signs should be . 2. Signs may be subject to review applied where they will not obstruct by the Architectural Advisory visibility. Committee before approval of a Sign Permit. 4. Signs on awnings or canopies should be placed where they may be seen by pedestrians as well as by passing traffic. 23 ^-_._.__...._.~_._------ Materials Sign Illumination 1. High gloss, shiny or reflective 1. Signs should be illuminated with surfaces are not allowed as a incandescent lights, or any lighting sign material. type that does not produce glare and is designed to conserve 2. Signs may use raised Images or energy. painted Images in their design. 2. Wall, canopy, or projecting signs 3. Sign materials should should be illuminated from hidden complement the building sources or exposed ornamental material, and shall be In keeping fixtures that complement the with the historic character of the building's architecture. adjoining Village and the rural atmosphere of Arroyo Grande. 3. Window signs and widow displays should be illuminated from hidden 4. Freestanding signs should sources that do not obstruct consist of materials and colors visibility. similar and complementary to the primary building. Awnings and Canopies Colors 1. All graphics, logos, and signs contained on awnings or canopies 1. Sign colors should complement shall be considered part of the total the building color scheme. allowed sign area as defined in the Development Code. 2. Signs should incorporate no more than three (3) different 2. Awning or canopy color and colors. Too much contrast design should be compatible with dilutes the effectiveness of the that of the building on which it is sign and creates an appearance attached. Awnings or canopies of "busyness." should also complement those of adjacent buildings, both in style 3. Bright, intense colors are and color. discouraged, including the use of florescent, "neon" or "day-glo" 3. Canopies and awnings should be colors on signs. consistent with the historic period in regard to size, shape, and 4. All applications for sign permits materials. Aluminum, fiberglass in the Design Overlay District and plastic awnings or canopies should include a sample of the are discouraged. intended color palette. 24 -.--.-.- Definitions General Terms Historic Structure: A structure (constructed prior to 1940, 50 years of age or older,) the architectural style of which is representative of the period in which it was built. A structure can also be considered historic if it is associated with a particular event or person important in the development of a city or region. Preservation: The treatment of an existing building to stop or slow deterioration, stabilize the structure and provide structural safety without changing or adversely affecting its fabric or appearance. Rehabilitation, Renovation: The process of returning a property to a state of utility, through repair or change, which makes possible an efficient contemporary use while preserving those parts and features of the property important to its historic, architectural, and cultural values. Remodel: The change of original features of a building or structure. Restoration: The careful return of a building to its appearance at a particular time period by removal of later work and replacement of missing earlier work. Scale: The interrelation of the size of architectural spaces, masses, elements, construction units, with the size of the human figure. Sign (internally illuminated): Sign that uses an artificial light source behind the face of the sign to make the message readable. 26 --"----.,-- Architectural Terms Baluster: A small, vertical member that serves to fill the opening between a handrail and a stair or floor. Bay: A rectangular area of a building defined by four adjacent columns; a part of a building that projects from a facade. Cladding: A material used as the outside wall inclosure of a building. Cornice: The exterior detail at the meeting of a wall and a roof overhang; a decorative molding at the intersection of a wall and a ceiling. Dentil: Alternate square block and blank spaces on a cornice or portico that gives the appearance of teeth. Eave: The horizontal edge at the low side of a sloping roof. Facade: The exterior face of a building, often distinguished from other surfaces by elaboration of architectural features or ornamental details. Kickplate: A wood panel or portion of wall below a large display-type window. Parapet: The region of an exterior wall that projects above the level of the roof. Pediment: The gable end of a roof in classic architecture. Sash: A frame for a pane of glass in a door or window. Shingle: A small unit of water-resistant material nailed in overlapping fashion with many other units to make a wall or sloping roof watertight. Transom: A window above a door or other window built on or hinged to a horizontal crossbar. 27 Architectural Styles Bungalow: A unique house type that borrows from other cultures, but is a truly American design. Developed on the west coast. the bungalow reduces the distinction between inside and outside space. .reflecting the open practical living possible in California. It is generally a low, small house that used natural materials and relied on simplified design. The roof structure is most often broad gables, often with a separate lower gable covering the porch. although hipped roof structures are also common. There is little ornamentation, and what is found is of simplified design. The first development period was from 1895 to 1915. Cottage: A small frame one-family home that does. not use any particular architectural style or ornamentation pattern. Roof style varies, but most often uses gable, hip or a combination of the two. This is a style that often borrows elements from classic styles, but does not incorporate other elements that make the style unique. Craftsman: An extension of the early bungalow, This design included a low-pitched gabled roof with a wide, unenclosed eave oyerhang. Roof rafters are usually exposed and decorative beams or braces are commonly added under gables. Porches are either full or partial-width, with a roof often supported by tapered square columns. The most distinctive features of this style are the junctions where the roof joins the wall, where the most ornamentation occurs. This was the dominant style for smaller homes from about 1905 to the early 1920's. The popularity of the style faded quickly, however, and few were built after 1930. Folk Victorian: This style uses a simple, folk type house style that is often one story and has a roof that is gabled or hipped (pyramidal). It lacks the intricate, irregular roof structure of the Queen Anne style, but includes ornamentation common to Victorian-style detailing, especially spindlework. Facades are generally symmetrical. 28 _.__."-----...~_...._--,_..--- Queen Anne: Architectural style common from about 1880-1910. Identifying features include a steeply pitched roof of irregular shape, often with a dominant front-facing gable; patterned shingles, cutaway bay windows, and other devices to avoid a smooth walled appearance. The facade is usually asymmetrical with a partial or full. width porch. Decorative detailing is usually of two types. Spindlework includes turned porch supports, balusters, or a frieze suspended from the porch ceiling, and may also include decorative gables and ornamentation under the wall overhangs. Free classic detailing uses classical columns, instead of delicate turned posts, and other ornamentation is less "lacy" and delicate than that found in spindlework. This style became common after 1890. Spanish Eclectic: A style that uses decorative details borrowed from all aspects of Spanish architecture. The roof is low pitched, usually with little or no eave overhang, or flat. The roof covering is red tile. Typically one or more prominent arches are placed above the door or principals window. The wall surface is usually stucco, and the facade is normally asymmetrical. -. 29 - References ANGEL, MYRON, History of San Luis Obispo County, California. Berkeley, CA: Howell-North Books, 1966 (Reprint of Thompson & West, 1883. ARROYO GRANDE, CALIFORNIA, CITY OF, Development Code. City of Arroyo Grande: Author, 1991. ARROYO GRANDE, CALIFORNIA, CITY OF, Existing Setting and Community Issues Report. City of Arroyo Grande and Planning Network: Authors, 1989. ARROYO GRANDE, CALIFORNIA, CITY OF, General Plan, Land Use and Conservation Elements. City of Arroyo Grande and Planning Network: Authors, 1990. AURORA, COLORADO, CITY OF, Design Guidelines. Department of Planning, Aurora, Colorado: Author, 1984. CAL POLY STATE UNIVERSITY, FOURTH YEAR DESIGN LAB, Corralitos Community Plan. Santa Cruz County and Cal Poly: Authors, 1991. DANVILLE, CALIFORNIA, CITY OF, Historic Downtown Danville, Guidelines. City of Danville and David L. Gates and Assoicates: Authors, 1984. DOYLE, MICHAEL E., Color Drawing. New York: Van Nostrand Reinhold Co., 1981. GARNHAM, HARRY L., Maintaining the Spirit of Place. Mesa, f\Z.: PDA Publishers Corp., 1985. GILROY, CALIFORNIA, CITY OF, Downtown Gilroy Revitalization Action Plan. City of Gilroy: Author, 1986. GLENDALE, CALIFORNIA, CITY OF, Historic Preservation Element. City of Glendale Planning Division: Author, 1977 GOTTFRIED, HERBERT AND JAN JENNINGS, American Vernacular Design, 1870-1940. New York: Van Nostrand Reinhold Co., 1985. JACKSON, WYOMING, CITY OF, Design Guidelines. City of Jackson: Author, 1976. KIRKER, HAROLD, California.s Architectural Frontier. San Marino, CA: Henry E. Huntington Library, 1960. LYNCH, KEVIN, The Image of the City. Cambridge, MA: The M.I.T. Press, 1960. - - - - - - - - - - - Good City Form. Cambridge. MA: The M.I.T. Press, 1981. McALESTER, VIRGINIA AND LEE, A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. MINER, RALPH W., Conservation of Historic and Cultural Resources. Chicago: American Society of Planning Officials, 1975. MORRISON, ANNIE L., History of San Luis Obispo County and Environs. Los Angeles: Historic Record Co., 1917. NICHOLSON, LOREN, Rails Across the Ranchos. Fresno, CA: Valley Publishers, 1980. 30 ORANGE, CALIFORNIA, CITY OF, Historic Preservation Element. City of Orange: Author, 1985. PETERSON, RICHARD A, Framework Design in Community Planning: Designing Cities Without Designing Buildings? 1989. SAN LUIS OBISPO, CALIFORNIA, CITY OF, Completion Report: Historic Resources Survey, Volume 1. City of San Luis Obispo: Author, 1983 SO, FRANK S., The Practice of Local Government Planning. Washington DC: The International City Management Association, 1989. STOKES, SAMUEL N., Saving America's Countryside, A Guild to Rural Conservation. Baltimore: The Johns Hopkins University Press, 1989. SUNNYVALE, CALIFORNIA, CITY OF, Heritage Preservation Sub-Element. City of Sunnyvale Department of Community Development: Author, 1980. U.S. DEPARTMENT OF THE INTERIOR, Guidelines for Local Surveys: A Basis for Preservation Planning. Washington, DC: National Park Service, 1983. U.S. DEPARTMENT OF THE INTERIOR, Standards for Rehabilitation and Guidelines for Rehabilitating Historic Bui/dings. Washington, DC: National Park Service, 1983. ZIEGLER, ARTHUR P. AND WALTER C. KIDNEY, Historic Preservation in Small Towns. Nashville, TN: The American Association for State and Local History, 1980. 31 ii.d. MEMORANDUM TO: CITY COUNCil FROM: KERRY McCANTS COMMUNITY DEVELOPMENT DIRECTOR BY: KEll Y HEFFERNON ~11\. ASSOCIATE PLANNER SUBJECT: PRE-APPLICATION CASE NO. 01-001; SUBAREA 2 OF THE BERRY GARDENS SPECIFIC PLAN; S&S HOMES DATE: MARCH 13, 2001 RECOMMENDATION: Staff recommends the City Council review the conceptual plans for Subarea 2 of the Berry Gardens Specific Plan and proyide direction and comments to the applicant. FUNDING: No fiscal impact. BACKGROUND: The Berry Gardens Specific Plan encompasses approximately 50 acres divided into four (4) separate Subareas (reference Attachments 1 and 2). The City Council approved the Berry Gardens Specific Plan and Tract Map 2260 on September 8, 1998. The Specific Plan established deyelopment and design standards for Subarea 1, a 37.5-acre property composed of 180 residential units, a public neighborhood park and a water retention basin. Subareas 2, 3 and 4 were not addressed in the Specific Plan and are subject to a Specific Plan Amendment prior to approval of any development proposal. Proiect Description The project site is located within Subarea 2 of the Berry Gardens Specific Plan and is approximately five (5) acres in size. Surrounding the site is the approyed Berry Gardens residential development to the north (currently under construction), multi- family residential development to the east, the Soto Sports Complex to the south, and residential development within the City of Grover Beach to the west. The project site is currently vacant and is flat with no significant vegetation. City Council March 13, 2001 Pre-Application Case No. 01-001 Page 2 of 3 The proposed project is to subdivide the property into twenty-three (23) residential lots ranging in size from 7,200 square feet to 10,023 square feet (reference Attachment 3 for the preliminary lot line layout). The conceptual plan shows a fifty-foot (50') wide internal loop road that provides access from Ash Street at two locations. The Courtland Street extension is identified on the plans with a small indentation where it intersects with Berry View Lane, allowing room for vehicles to back out. To provide safer maneuvering ability, the Traffic Commission recommended at its January 29, 2001 meeting, that Berry View Lane be extended to go through Courtland Street and dead end at the western property line (reference Attachment 4). A twenty-foot (20') wide landscape easement is also proposed along Ash Street. The project would require applications for a General Plan Amendment, Deyelopment Code Amendment, Specific Plan Amendment, and Tentative Tract Map. Staff Advisory Committee: The Staff Advisory Committee (SAC) reviewed the project on January 23, 2001 and discussed issues of the road alignment, water and sewer pump capacity, drainage, width and design of sidewalks, fence design, traffic study requirements, Fire Department requirements, and affordable housing requirements (reference Attachment 6 for SAC meeting notes). Plannina Commission: The Planning Commission reviewed the project on February 20, 2001. Discussion focused on the following issues (reference Attachment 7 for Planning Commission meeting minutes): 1 . Affordable housing - Questions were raised about the feasibility of providing affordable housing within the proposed project and the affect this would have on the project density. 2. Drainage - A soils analysis will be required to determine if the Berry Gardens water retention basin can be deepened to accommodate the added project runoff. 3. Road configuration - Berry View Lane is adequate as proposed. 4. Traffic impacts - The traffic study originally prepared for the Berry Gardens Specific Plan will need to be updated per City standards. 5. School impacts - Concerns were raised about further impacting the crowded classroom conditions in the Lucia Mar School District. Per Planning Commission direction, the applicant has revised the project plans to show adjacent land uses and access driveways. City Council March 13, 2001 Pre-Application Case No. 01-001 Page 3 of 3 Attachments: 1. Location Map 2. Excerpt from the Berry Gardens Specific Plan 3. Site Plan 4. Traffic Commission Comments of January 29, 2001 5. Alternatiye Street Design per Traffic Commission Comments 6. SAC Meeting Notes of January 23, 2001 7. Planning Commission Meeting Minutes of February 20, 2001 8. Berry Gardens Specific Plan dated September 8, 1998 (under separate cover) A"" ActUJ\EN" '\ ,,~c 0\1 "vr.. ~- ][.~ ) .-0<" . .~ -"", 9RI~1OtI "vr.. ~ JO:O ~ J[}o~~f/ - .\- ~GC ~X7: cD _, .~ ... V \Ql r ~ ""1 1~IL-\\\ ~, l!.TT71'rtt cL- j ~ '. / \;;:;; ; ';;: TE; \ ' \\ . rl. \-I '+f...g, L0 I.QtlG ~ ri~... J - ~I \ '\"';- ~.'~ / ]. ~ _ 1 -\", \ - ~ . .' ,,,, . 0 .11 \ ,.1" · I-- . --- ~ 1oI~"TfN4"~ ~ :: 1 \ -,.;.~ rn 0D 'f C S II ~ \l _ ~99. · - _.... ..1 I'ROJEC1 S\1E .. - · p. ~ ---1 . t'\ ~ L< ~." SB " -1~ {J · r -. 4ft? ~k _"'" .... ". ~ J: J; '~W'i \I '..N. 1 ! .M~ ~I \ .\a1 to!. ....- .... ' jjI. ~ ~ 1 - / '1 % sara Sf'O"rs c<'"'''''' ~ ~ / _ S \;, ~ 't'I: J- ~ ~ ~ P"C' x 0... ,.C>J; -l ' ~~~ ~ cl 'I ~ ' ~ ...I. :::\ 'I'" ' _ ,,,~ ' ~ =V, \1 \ m \ \ ~ .T (""~. _........ ~ ~~ M' I - \ J:; ATTACHMENT 2 - Summary of Berrv Gardens Specific Plan Subareas: Existing Proposed Subarea Owner's Name Acreage Zone Zone UselUnits 1 KawaokalBaker 10.2 RR SFR-SP 51 KawaokalBaker 21.7 SF SFR-SP 98 KawaokalBaker 5.6 RR PHR-SP 31 2 Toma 5.0 RR & SF RR & SF No Change ... Matsumoto 4.6 RR & GC RR & GC No Change .J 4 Air Vol, et al 3.0 GC GC No Change Subtotal Subarea 1 37.5 acres 180 max. Subtotal Subareas 2,3&4 12.6 acres To be determined by subsequent GPNSPA TOTAL 50.1 acres Exhibit No.2. SDecific Plan Subareas MaD -1 I II I I I I II I l I I Grand Avenue T . Subarea 3., Matsumoto Subarea 4, Air Vol, et al :.: Courtland Street Extension a: 11. x < Poplar Street Ponding Basin 'w" ..": ....- ...... .._, ..~#.c.. ....4t .:.... 0.- Oak Park Boulevard l. ~. ~~~~~:~~:~ ;:'?:~ ~:~~~?-: i '.., ..., , 4.. . ~., .... .. .. ...." it ..' 0... ..J ~~ ~:. ~:;~~t~:::.{ :':~::::'; "Not a part" - - ".~;o,,'.~:.."..o...:.,:. ~..~ (In City of Grover Beach) "D";'':'' ~ " ... -.-:... : "." .~......\,.~(.....- ~.:. :~~:j.::;;;~~~.:::.~,.;.: Subarea 1, KawaokalBaker :..~.~ ...=..o.:':....~. :~::? !.~:~Sf/;~/{~:.: Subarea l"Toma ~g ..... .:.',: .~. ."b. ':,_. .0 .....c. .. . . .. .. .. ... .' ,. :' ?'.. .. w.: : ! .." ! .. ._ .. : .'. _._ .. . ..tI.... .... P..- .. ...... .:~ ~.o:...:... :.... Ash A venue .~..o... .. .4.. ....... t; t= ~ I . Berry Gardens Specific Plan 4 --------~- \ / oj \ ; oj..( ~~ A1iACI'IIIIIEIIIT 3 11 '" BOU@II1',Y --- ~ " I ~ . " . o I ~~ ~~ - ~~ j -- i -'.-i t I " ' \ \\ \ 'I \ 0:1 \. \ ti' . \ ~ i % c>- 'I, . ~ ' ~~ ~ 1'1 .. ~ '" '. >i to . '~ . ';C-;I\ ~ ' '" ~ \ ~ \. \ ~~ \ ! ) (j \..\ \ >ir' \ ~ ! \ _--\\ \ i,,\ '\ \ .- \ .- " \ I~- -" ~.... \ I 1"'- \17 ~ -. , \ / :-~..-.~ -. \ ZONE: M1' \ \ i I I ~~ c_...... , t · --- ~ .... \ ~ U ~ 1\El\l\'l GARDENS '\'i\I~~O \ (") i i ~ syrE w.N ". ""'.... ~,~."10-:5J I' ~ ,..1.......... \ ~ ; _~ 'ii,1!'..-f . ~ -- --- A TT ACHMENT 4 MEMORANDUM TO: KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR' FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEERN SUBJECT: TRAFFIC COMMISSION COMMENTS REGARDING DEVELOPMENT PROJECTS DATE: FEBRUARY 5, 2001 The following are comments on development projects provided by the Traffic Commission at its regular meeting of January 29, 2001: . 415 East Branch Street - Commercial Use: Concerned with driveways enter/exit onto East Branch Street, the back driveway that would exit onto Le Point Street, need to create more parking in the lot, and suggested that no compact spaces be allowed. . Ash Street (S&S Homes) - Residential Use: Berry Lane should go straight through to Courtland Street, vehicles should not be allowed to back out on Courtland Street, and the street on the east side of the proposed tract facing Ash Street should be closed off/dead end. RECE!'f'ED FEB (l 7 ?001 CITY OF /::;! ~'i['. GR':\';~E COMMUNITY L.,:':;"": OU~l".. i 'nEPT '-" -'- I no.....'. U . .'-.,,-1 -.., .. r'--'-:~- __ H!~ J: "\ \'~ \ '.. ATTACHMENT 5 o r __-- ' 01 \' /K-----::- - Vi'P---r" _ ~' I b .~ , . ' ,- ~ - ~ . / . ' ' - - - - ~,-' ~ - . -- -- ~, ' ~. . , " 0 _~___' -" 0 o :" s; \ .' 0 ", -, I .. ; · ~ . · " ,s,' '" ' ' ~." -. \ / t".".'-'.-.")o,.,- .~!~ ~ ,.. ~~J . I ~ '1110 t Sl I ,.oIr .>C...... " ' ~ "" " ~9.t! · , : : I .,', "'h : ":i , ~hn! · , I I ,S\"" ,'__ J ' \ ~ u~~ 1 ; , L ,,-....... ~-- ' ~'.'- , , ~I____ ,/~........ . -. liC"~ 0 , /,~ .' ' ' . . - -' . -, . / /_ "'" _ ,'1J.;,,~.. -- ",. \ ~ ,/ . ,/11";1 .(~ ..."., ,..,,,~=>-,.-:,,'~ .../ e tI~ r' t \ I /' r "".~ \ ....11 s! " \ ~'-'~':::"--".' \ . 1;1 ~ fl ._...1. - , _.._..~-----; .~~ \, .': \ \~, __"I.~.._ .~IJ , \ ,,~I s! Il" \; oj b ~.. \. '.. 4f'\ i 1 \;1 I" .s 1. f ~ 1 1 ,,' ". - , S. 1 ~ . ___,,,,__Ll! <:i I, , ' ' ~ t 1 . \ I Q 9, _ _ _ I-- _ _ .J9Ut- _ _ -1" ~\ \ I \ I ~ ~i - __ --' 1 ~ \ .' " , >> ., fl .,' 1 S\ ,\,'" I' .r< S~ 'i" ' j ~ 11' r I ' 1\ . 'I J IT---.. _J-' ' __...l!1IL--~ ~ Ii \ ) _---..~ --.--J,.:, ' " I . ... ,t I I' .' ' "I ' ~ f ;i' · :~ ~ r: s! \ \a/J..- I' 'I ~ 1+', "\ I' --J.....-- - - .,!!UL - - ' 1 - - - ~j! - - 1-1i --p I I 1 I _..- .' ' _ _ ),:(1: I \, i -t. ." I I ... I I' ~ !~ I.; ~ t !S I 1\ \ 1 ,," "\ , '" ,.' " . ,..-__=--" '..._'" I.-+f ~ -rl~' I -Jr-- I ------ ,:. ----, , j .' I." 1 ' '1 ) ,. ,__-!~----,. " .' "J \ . f-I----~--j..-rt--!~ I I~ I I' . I ---__ \ I' , ,~ --_.,~ " ' " \ I ,.. -'I----~--__n' ~. --_\I'.!!-_~...I \ _-c--- ' " I. 1 , >, " . , . ,. . . \ " . ~ ) I' 'i . ' ,>- . .r..-- .~ '., ~' I ... 'I~ I ;, ;i ! / ..__... I:.~ 1_ !!' , U i--' -, .._,~. .-'-- "-' !. " " ,,' . r 1'1 , ,I - ---' I.. \ , . ' . ' I' ., ,v,.~. -\-t\' s._...r.it---~ \ tr___tJl.1t___lt y, i\i I _u--- . :.\" "'11 ~ '---.------- \;:.. \' ~" \ .. \ \ \ ' ,-.T----- l' \ A~ \, "--...... ![' f S! \-- \_ SI 1,'-4- Q . ." __.. ' I · - ' ,.' __-'~ " . _n-__.+;;..,.;:-J-k'\ : --W!f.P~~ ! "" "" ' _-'\' _~._- =~~'"~. '" L 1\ ,. . ...__ \\r 1""" , I \ __--..~--~rr.-r-- Itl..\ " I I ___ _-~- ~ _------ -~ I . _------- I I ---+~\ I l .' , .0 , ., I. I ' I !~, S! ~ !\ !,.lrK'1 , ~' ._._ I. I. \J 1 ...0;:-..---'-' '- ,', ./ · _ ~ ___ r., I , _--------4. ::--_ L+J ..--- \. · J ' J I. r !! '.~, ii \ \' \ .~--- -----....,. , _ __ _ __ ~ /'\..'1 J:.---"'=- ,...4----.t---- \ l i. \..\' I I : . . 1 SAC Meeting Notes ATTACHMENT 6 January 23, 2001 Page 2 system was installed they would do a test to insure that it did not interfere with th City's frequencies. Larry Schmidt, Building Department, stated that a building permit would be equipment facility. He also stated that something frequency did not interfere with the City's frequency. Steve Andrews, Police Department, stated that he felt that all local ci . the same concerns about frequency interference. Kerry McCants, Community Development Director, was co rned about the visibility of the equipment structure. He asked if it would be possible to ocate the equipment in an existing building, or put the equipment in an underground vault? Ms. Habib replied that they had inquired as to w ther they could lease space in one of the adjoining buildings and were told it was not pos Ie. Ms. Habib replied that she was not sure about an underground vault because there ten d to be problems with water leakage, etc. The SAC and Ms. Habib discussed the P. sibility of putting the equipment on the roof of Trader Joe's. The SAC was very clear that is would only be possible if the equipment was placed behind the parapet where it would t be seen from the residences above the Five Cities Center. Mr. Schmidt pointed out to . Habib that the buildings were not built in such a way that the roof would hold the weight the proposed equipment. This would mean that the building would have to be modified to a pt to the weight. ated that this was only a possibility if the equipment could not be seen. Ms. McClish ted that the applicant should submit detailed plans for the equipment enclosure so that staf could see exactly what the enclosure would look like. brief discussion about the alternatives for this site, and the possibility of using another site. the City, it was decided that the applicant and staff members would do a "site" walk and her discuss the project. B. 1. Applicant: S & S Homes/Berry Gardens 2. Representative: John Mack 3. Case Number: Pre-application Case No. 00-021 4. Proposal: The applicant is requesting a review of a Pre-application to construct a 23 unit Planned Unit Development located in Sub-area 2 of the Berry Gardens Specific Plan. 5. Location: Ash Street. 6. Staff Contact: Kelly Heffernon Kelly Heffernon, Associate Planner, explained that this project would be an "extension" of the Berry Gardens project. This would be in Sub-area 2 of the Berry Gardens Specific Plan, along Ash Street. It would be a 23-unit residential development; all lots are above the 6,000 square feet minimum lot size standard set by the Specific Plan. Ms. Heffernon informed the applicant that the City Council would be very interested in having a portion of this development designated as "affordable" housing versus payment of the in-lieu fee. SAC Meeting Notes January 23, 2001 Page 3 Rodger Olds, Public Works Department, stated that the "knuckle" of the access road was not City. standard. Mr. Olds explained what the City standard was. The SAC discussed this issue with the applicant and how it would relate to their lots with regards to width, etc. The sewer and water pump stations from Berry Gardens can be used, however their capacity will have to be increased. The drainage basin will have to be enlarged, however the Public Works Department does not like the idea of making it deeper. The Department does not know how close the depth of the basin is to the ground water. Mr. Mack and Mr. Olds discussed the possibility of hiring a geologist to see what the tolerance would be for a deeper basin. Mr. Mack stated that before he hired a geologist to study the situation, he wanted to make sure that the City would allow a deeper basin if the study proved that the ground water would not be compromised. Mr. Olds stated that the concern of the City was the depth with regards to the ground water. Mr. Olds stated that the applicant would need to install sidewalks along Ash Street and the Public Works Department needs the calculations for the sewer and water pump. Mr. Mack and Mr. Olds discussed sidewalk easements and landscape easements along a meandering sidewalk. The minimum sidewalk width is 5 feet. Mr. Mack asked if the alignment of Berry Blvd. was all right? Mr. Olds and Mr. Mack discussed the alignment of Berry Blvd. and the entrance to the proposed development. Mr. Olds discussed the drainage with the applicant and stated that any grading that was done would have to have the project drain to the main basin. Steve Andrews, Police Department, stated that the Spruce Street intersection was very near to this area. He asked the applicant where the intersection to the new road would be in relation to the ball fields because this area has a lot of traffic now? He also stated that he felt the new homes should be blocked somewhat from the ball fields by some type of landscaping. Terry Fibich, Fire Chief, stated that one of the problems with installing wood fences along the property lines of the homes that backed up to the street was that the fences quickly fell into disrepair. He asked how this could be remedied? After a brief discussion with the applicant, it was decided that Lots 17 through 23 would be conditioned to have a block wall fence with landscape material covering it. Mr. Mack and Mr. Olds discussed if this development site was part of the traffic study that was done for Berry Gardens. Mr. McCants asked Mr. Olds to please check on this and let both the Community Development Department and the applicant know the results. Mr. Schmidt, Building Department stated that the applicant should submit a fire hydrant plan, which shows hydrants every 300 feet, that produces 1,000 gallons per minute for 2 hours. Mr. Schmidt also cautioned the applicant to be careful that all structures (or any part of a structure) that are more than 150 feet from the street are required to have fire sprinklers installed. This 1 50 feet is measured from where the fire truck can be parked and they do not park in the driveways. Mr. Schmidt asked about the grading in relation to the fence heights. Mr. McCants stated that it should be dealt with and the fence details should be put in the plans now. SAC Meeting Notes January 23, 2001 Page 4 Ms. Heffernon informed the applicant that it was the recommendation of the Community Development Department that this pre-application be reviewed by the City Council. The applicant and the SAC discussed the Affordable Housing ordinance and its significance to this project. 1. Applicant: Joe Delucia 2. Representative: Kim Hatch, Pults and Associates 3. Case Number: Conditional Use Permit Case No. 01-002 4. Proposal: The applicant is requesting a reduction in shared parking to facilitate a restaurant use at the Village Centre. location: West Branch/Wesley Streets Staff Contact: Kelly Heffernon mmunity Development Department, presented the project to the SAC stating that the applicant s requesting a reduction to the parking requirement to enable a portion of Building B to be used s a restaurant. Ms. Heffernon explained that there is a shared parking situation at this develop ent and the Development Code allows for a 30% reduction in shared parking if it is justified t ugh the off-hours of operation. Only a portion of Building B is proposed for restaurant us with the remaining to be used for office/retail as originally approved. Ms. Heffernon further stated that nfield and Smith had done an analysis and they felt that 106 parking spaces would be require This would leave a deficit of 12 spaces, which would be a reduction of 13% that they woul e requesting. This analysis was done on a weekday and then on a weekend day. It was done t oughout the day using all hours of operation. Mr. Hatch, Pults and Associates, representing t applicant stated that he wanted to clarify that the requested use, that of a restaurant, was no an issue with this application. The Village Centre is at about 70% occupancy and use of the r taurant is "parkable" with the parking that is there now. The problem would come when the rest f the project is leased out. Mr. Hatch pointed out that the applicant was originally req . ed to put in a water retention basin on the back of the property, but that the Conditions of App val were amended to show this area as a "re-catch" basin only. It was not required for the ret tion of water but as an area to catch logs, etc. that might come done the hill in heavy rains. H stated that this requirement, coupled with the right-of-way access that were required to provide or future, probable access between the adjoining parking lots, had taken away some parking po ntial. The project was also conditioned to provide some "indirect" access from larchmont to e parking lot, which created a problem with the circulation. These Conditions limit the amou of parking on the project. Mr. Hatch questioned Ms. Heffernon's numbers with regard to e parking. Ms. Heffernon and Mr. Hatch discussed these figures. Mr. Hatch explained that had met with Penfield and Smith to ensure that they had the appropriate figures to use in the st y. Ms. Heffernon asked Mr. Hatch to submit the total amount of square footage of e entire center for office and retail, divide this by 300 and submit this number, then take t total amount of public space and divide this by 100 to decide the number of parking spaces tha are needed. Ms. Heffernon stated that the applicant also needed to clarify the inclusion of the pa . seating. The SAC discussed adding more parking at the site of the water retention basin. Ms. Heffernon stated that the applicant had not demonstrated that the hours of operation justified a reduction in shared parking. The options opened to the applicant are to try to provide ARROYO GRANDE PLANNING COMMISSION DRAFT MINUTES FEBRUARY 20, 2001 ATTACHMENT 7 PAGE 2 ease the sizes of plaza areas within the project. . Movin ilding B back on the lot to accommodate bus turnout. . The cumula effects of all upcoming projects on East Grand. . Does this project with the Economic Development Strategy? . Consider compatible bus sses that compliment others in the City. . The project is "over parked". hould be more pedestrian oriented. Beautify rather than have more black top for parkin . Buildings should be more tightly adjoined hat shoppers can "park once and shop twice". . The driveway off of East Grand splits the project in t and is not shopper friendly. . Project should be put on hold until the East Grand Avenue ter Plan is adopted. . Two of the Commissioners were not in favor of the "ranch" style like to see more of a "mission "style. . Lighting in the parking lot should not exceed 1.5-foot candles. . Put decorative stanchions for lighting in the parking lot. III.B. PRE-APPLICATION REVIEW CASE NO. 01-001 ; LOCATION - ASH STREET (SUBAREA 2 OF THE BERRY GARDENS SPECIFIC PLAN); APPLICANT - S & S HOMES Associate Planner Kelly Heffernon presented the staff report stating that since this is a pre- application, staff is requesting that the Planning Commission review the project and provide direction and comments to the applicant. The proposed project is a 23-unit residential subdivision located within Subarea 2 of the Berry Gardens Specific Plan. The site is approximately 5 acres in size and is currently zoned both Residential Rural and Single-Family residential in equal parts. The conceptual plan shows lots ranging in size from 7,200 square feet to 10,023 square feet, accessed by a 50-foot wide internal loop road. The Courtland Street extension bisects the property. Ms. Heffernon explained to the Planning Commission that since the Berry Gardens Specific Plan requires that no driveways have direct access onto Courtland Street, an indentation has been designed where Berry View Lane intersects Courtland Street, providing some back-out room for those affected residents. In order to provide safer maneuverability for these residents, the Traffic Commission recommended that Berry View Lane extend all the way through Courtland Street and dead end at the property line. The resulting lots would be more rectangular and regularly shaped. Ms. Heffernon further explained that the Berry Gardens Specific Plan established development and design standards for Subarea 1 only, requiring that the other 3 subareas be subject to a Specific Plan amendment with any development proposal. For the formal submittal, then, this project would require applications for a General Plan Amendment, Development Code Amendment, Specific Plan Amendment, Planned Unit Development, and Tentative Tract Map. Vice-Chair Keen stated that Chair Costello had submitted his comments in writing and had asked that they be entered into the record. (See attached) , j ARROYO GRANDE PLANNING COMMISSION DRAFT MINUTES FEBRUARY 20, 2001 PAGE 3 Commissioner Guthrie asked, based on the underlying zoning, what would the total number of units be in the whole project? Ms. Heffernon stated that, as currently zoned with 50% SF and 50% RR, it would be 17 lots. However, if it were all Single Family residential, with a minimum lot size of 7,200 square feet, a total of 30 lots would be allowed. Commissioner Brown asked if the "guiding" issue to determine the allowable number of homes was the density or the minimum lot size? Ms. Heffernon explained this issue to the Commission saying that it would be a combination of the two. Acting Chair Keen opened the Public Hearing. John Mack, representing S & S Homes stated that the applicant would like to treat this project as an extension of Berry Gardens. The applicant would like to dedicate a 20-foot wide landscape buffer between Ash Street and the homes with a meandering walkway through it. Mr. Mack stated that none of the lots would be less than 7,200 square feet. Mr. Mack stated that he was looking for feedback on the design of Ash Street, the affordable housing issue, and how to handle the retention basin. Commissioner Brown asked what the style of the homes was going to be and where would the location of the garages be? Mr. Mack replied that they would be Neo-traditional. Mr. Mack stated that in the Berry Gardens Specific Plan it was required that the garages be set back at least 20 feet from the front property line, and further back than the front of the home. Mr. Mack stated that in some of the home types the garage is at the rear of the lot. Commissioner Fowler questioned the indentation off of Courtland and if there would be a danger when people backed out. Ms. Fowler stated that she liked the look of the curvature of the street. Ms. Fowler suggested that the applicant make the "indentation" deeper to make it safer to back out. She also did not like the idea that Berry View Lane would be a dead end. Mr. Mack stated that the Planning Commission could condition the project so that the homeowner would not be backing out of the driveway but coming out in a forward motion. Commissioner Guthrie was concerned about the affordable housing issue and stated that he felt that somewhere the City was going to have to provide some affordable housing. He felt that this was an area that was well suited for this based on the layout of the land, the layout of the neighborhoods and these kinds of issues. He felt strongly that the Planning Commission should address this issue before the basic design issues were addressed. ARROYO GRANDE PLANNING COMMISSION DRAFT MINUTES FEBRUARY 20, 2001 PAGE 4 The Planning Commission and Mr. Mack discussed the issues connected with providing affordable housing. Commissioner Brown stated that he felt there should be a third party to administer the selling of any affordable housing in Arroyo Grande. He also stated that he was not comfortable with having only 25 % of the project comply with the low income-housing requirement. He would like to see this increased. Mr. Brown suggested that Mr. Mack contact George Moylan of the San Luis Housing Authority concerning this issue. Commissioner Brown asked staff to please provide him with the numbers that differentiate between low income and affordable housing. Vice-Chair Keen stated that he was interested in investigating some affordable housing. He was not interested in changing the density so that the lots are below 6,000 square feet and he does not want the lot size calculated from the center of the street. Mr. Keen asked the applicant to look into what the impact would be if S & S Homes designed a house that would face Ash Street, with a front porch and the garage accessible from the back. He was also concerned about the current depth of the detention basin and was very concerned that it might be deeper. Rodger Olds, Public Works Department, stated that they were concerned about going deeper with the retention basin because of the water table. In order to allow this, the Department would require a study by a soils engineer to say that it would not effect the rate that the water seeps into the ground. Vice-Chair Keen stated that he was not in agreement with the suggestion that Berry View Lane should be closed off for the safety reasons. He is concerned that the frontage of the four lots that have been "reshaped" to prevent cars backing onto Courtland is so small that it will not allow any visitor parking on the street. With regards to Mr. Mack's suggestion that there was a possibility of using some of the patio homes in the Berry Garden's approved project as the affordable housing for this project, Mr. Keen replied that the affordable housing for Berry Gardens could not be "swapped" into this project. ITEM. IV. DISCUSSION ITEMS ITEM. V. PLANNING COMMISSION ITEMS AND COMMENT Commissioner Brown asked about the status of the Hunter Realty sign in the Village Centre. Mr. McCants stated that the applicant had not yet submitted the necessary plans for the Community Development Department to review. ITEM. VI. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW-UP 02/20/01 TIffi 16:45 FAX 805 544 7103 CST! raI 001 Community Development Division Planning Commission City of Arroyo Grande February 20, 200 1 Inasmuch as I will not be present at the Planning Commission meeting this evening, I wanted to provide some of my comments in written fonn. The following issues are of concern to me regarding the S&S Homes Pre-Application Review Case No. 01-001. While these issues are of interest to me now, they are not exclusive. I may have further comments at a later date. SeVier and water 'Dump station enlareementJexpansion. What are the effects of enJarging or (,.ltpanding upon the existing approved sewer and water pump stations? Are there any env;romnental effects that must be re-examined, or are there any additional environmental issues involved requiring any further study? Dr~ina2e basin enlargement. I wou.ld like to know what liability issues might be involved with a deeper basin and what possible mitigation measures would be proposed to deal with any enlarged, or deeper basin. I would not be inclined to automatically permit a deeper basin if the ground water would not be compromised. Traffic and Circulation.. Did any traffic study for the original Berry Gardens projt.ct include traffic issues involved with this proposal? If not. what are the cumulative effects of this proposal and how do they impact the original Beny gardens project as approved? W (I old approval of this plan for Subarea 2 exacerbate the new impacts of Berry Gardens and require additional mitigations, not only for Subarea 2, but for Subareas 1,3 and 4? Af1:ordable Housine:. Can this area be designated as Affordable Housing, with deed restrictions and any other needed measures to ensure that it would remain as such? ~}oo1s. What are the cumulative effects of these additional units on our already crowded schools? I was not a member of the planning commission that approved the Berry Gardens Project. I arn not familiar with the Beny Gardens Specific Plan. I would like to see that document and examine what other possible cumulative effects there might be from any potc:ntial developments in Subareas 2. 3, and 4.Thank you. Sincerely. .~ &;ta Ci. J . Costello nnJling Commissioner 1111,1 ";3CQ'rL~ _Dd ~.J' .r r ' ~~..5 /I ....01W .~v -w "Jct.o '0:) -? '[I JII ?'oo III.... u.23(<tf b'}l \ ~ owew \f!U!WSU8.n ~ PUeJq .4I~.80d ~ J