CC 2015-08-25_08f Agreements_NCMA Work ProgramMEMORANDUM
TO: CITY COUNCIL
FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: CONSIDERATION OF AMENDMENTS TO CONSULTANT SERVICES
AGREEMENTS WITH FUGRO CONSULTANTS, INC. AND WATER
SYSTEMS CONSULTING INC. TO CONDUCT WATER SAMPLING,
PREPARATION OF THE NORTHERN CITIES MANAGEMENT AREA 2015
ANNUAL MONITORING REPORT, AND ASSOCIATED TECHNICAL
SUPPORT SERVICES FOR THE NORTHERN CITIES MANAGEMENT
AREA WORK PROGRAM
DATE: SEPTEMBER 8, 2015
RECOMMENDATION:
It is recommended that the City Council:
1. approve and authorize the Mayor to execute Amendment No. 2 to the Agreement
for Consultant Services with Fugro Consulting Inc. ("Fugro"), and
2. approve and authorize the Mayor to execute Amendment No. 7 to the Agreement
for Consultant Services with Water Systems Consulting, Inc. ("WSC")
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The direct cost to produce the annual groundwater monitoring report including technical
and managerial activities in support of the Northern Cities Management Area Technical
Group (NCMA TG) for FY 2015-16 is $220,740. The cost is shared among several
agencies of which the City is responsible for approximately $74,494 ($44,919 for Fugro
and $29,575 for WSC) which is slightly higher than last year but within the range of
previous annual report costs. The budget includes $76,000 for the work which will be paid
from the Water Fund.
The City Council amended the Critical Needs Action Plan for the 2015-2017 work program
and budget. Addressing water supply demand is directly related to addressing the City's
water needs and is identified in the Critical Needs Action Plan.
BACKGROUND:
In 2014, along with the workplan forthe 2014 NCMA annual report, the Council approved
the NCMA Strategic Plan, augmentation of the City's water conservation strategies, the
development of a Water Shortage Response Team (WSRT) and provided direction for a
joint water workshop with the elected bodies of NCMA agencies. Work has been
completed in accordance with Council direction including completion of one of the studies
identified in the Strategic Plan-the water supply production and delivery plan, the WSRT
Item 8.f. - Page 1
CITY COUNCIL
CONSIDERATION OF AMENDMENTS TO CONSUL TANT SERVICES AGREEMENTS
FOR THE NORTHERN CITIES MANAGEMENT AREA WORK PROGRAM
SEPTEMBER 8, 2015
PAGE2
have been implementing approved water conservation initiatives, and the South County
Regional Water Forum was held on August 1 ih.
The City has continued to participate with neighboring jurisdictions in the preparation of
required reports and studies concerning the management of the Santa Maria Groundwater
Basin. For the last several years, the City has contracted with WSC Consultants to provide
engineering and water resource technical services in order to meet court ordered
requirements for the Santa Maria Groundwater Basin, as well as for overall water resource
conjunctive use opportunities. Water sampling and preparation of the annual report is
required by the Court's decision in the Santa Maria Groundwater Basin Adjudication. Staff
has participated with other staff from neighboring jurisdictions to form the Northern Cities
Management Area Technical Group ("NCMA TG") in order to coordinate these water
management activities.
ANALYSIS OF ISSUES:
In 2008, a water balance study of the groundwater basin conducted by Todd Engineers
indicated a need to implement a monitoring and reporting program. Such a program was
recommended as a way to more efficiently manage the condition of the water supply in the
groundwater basin. Since April 2009, the NCMA TG .has coordinated the collection of
sentry well water quality samples and prepared an annual report to submit to the court.
The work program has evolved to increase and augment water sampling by the
rehabilitation of wells, increased sampling locations, the addition of transducers, the
coordination of data with the County sampling program and the Nipomo Mesa
Management Area Technical Group and grant applications and studies.
In 2013, Fugro was selected through an RFP process to prepare the annual report and
continued contracting with NCMA agencies forthe 2014 annual report. The scope of work
for the 2015 annual report is included in Attachment 1. Costs are split between NCMA
agencies in accordance with each agency's groundwater allocation.
WSC's proposal for ongoing support services to the NCMA TG includes contract
coordination and administration and providing necessary technical analysis in support of
the annual report and NCMA strategic plan and drought related activities (Attachment 2).
Similarly, the costs are split between NCMA agencies in accordance with respective
groundwater allocation, with the exception of the Oceano Community Services District who
chose not to participate.
Participating members of the Technical Group have been satisfied with the work product of
both WSC and Fugro consulting and have agreed to pursue contracts with both
consultants for another year.
Item 8.f. - Page 2
CITY COUNCIL
CONSIDERATION OF AMENDMENTS TO CONSULTANT SERVICES AGREEMENTS
FOR THE NORTHERN CITIES MANAGEMENT AREA WORK PROGRAM
SEPTEMBER 8, 2015
PAGE3
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve Amendment No. 2 to the Agreement with Fugro in the amount of $44,919
in connection with the annual monitoring report for the Santa Maria Groundwater
Basin Adjudication and Amendment No. 7 to the Agreement with WSC Consultants
in the amount of $29,575 for groundwater management and technical studies
related to the NCMA;
• Do not approve the Amendment with Fugro Consultants and/or the Amendment with
WSC; or
• Provide staff direction.
ADVANTAGES:
Implementation of the monitoring and reporting program, which, identifies changes in water
levels and quality, will enable the City and its partner jurisdictions to react quickly to any
issue affecting the water supply in the groundwater basin. The monitoring program has
provided a mechanism allowing all parties to be better informed with regard to the changing
condition of the basin, and consequently, has allowed for the opportunity for better
collaboration between the City and partner jurisdictions included in the Arroyo Grande
Groundwater Basin Management Agreement.
The Fugro Consulting team includes staff with local experience, a track record of meeting
reporting requirements of adjudicated basins, extensive prior involvement with NCMA and
are well suited to lead the preparation of the 2015 Annual Groundwater Monitoring Report.
WSC has provided valuable expertise for the NCMA TG, including providing quality
assurance/quality control for the annual report, agency coordination and writing two
successful grants for the NCMA agencies. Additionally, WSC coordinates technical
information and provides important analysis for related water planning, including Zone 3
activities and the regional water resource planning efforts of the Integrated Regional Water
Management Plan.
DISADVANTAGES:
By approving the amended agreements, the City will need to pay its share of the cost
according to the Arroyo Grande Groundwater Basin Management Agreement.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
Item 8.f. - Page 3
CITY COUNCIL
CONSIDERATION OF AMENDMENTS TO CONSUL TANT SERVICES AGREEMENTS
FOR THE NORTHERN CITIES MANAGEMENT AREA WORK PROGRAM
SEPTEMBER 8, 2015
PAGE4
PUBLIC NOTIFICATION ANO COMMENTS:
The Agenda was posted in front of City Hall on Thursday, September 3, 2015. The
Agenda and staff report were posted on the City's website on Friday, September 4, 2015.
No public comments were received.
Attachments:
1. Consultant Services Agreement Amendment No. 2 -Fugro proposal to prepare the
NCMA 2015 Annual Report.
2. Consultant Services Agreement Amendment No. 7 -WSC proposal to provide staff
extension services for the NCMS TC for FY 2015-2016.
Item 8.f. - Page 4
CONSUL TANT SERVICES AGREEMENT
AMENDMENT NO. 2
This Second Amendment ("Second Amendment") to Consultant's Services Agreement
("CSA") by and between the CITY OF ARROYO GRANDE and FUGRO
CONSULTANTS, INC., is made and entered into this day of September
2015, based on the following facts:
WHEREAS, the parties entered into a CSA dated September 10, 2013, to provide
support services to the Northern Cities Management Area Technical Advisory
Committee (NCMA); and
WHEREAS, the parties entered into a First Amendment to CSA dated June 10, 2014, to
continue to provide support services to the Northern Cities Management Area Technical
Group; and
WHEREAS, the parties desire to modify the CSA as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1. The CSA is amended to include the additional services at the increased cost
as specified in Exhibit "A" attached hereto and incorporated herein by this
reference.
2. The term of the CSA shall expire on December 31, 2016.
3. Except as modified herein, all other terms and conditions set forth in the CSA,
as amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSUL TANT have executed this Second
Amendment the day and year first above written.
FUGRO CONSULTANTS, INC.
CITY OF ARROYO GRANDE
Jim Hill
Mayor
ATTACHMENT 1
Item 8.f. - Page 5
FUGRO CONSULTANTS, INC.
PROPOSAL
NORTHERN CITIES MANAGEMENT AREA
2015 ANNUAL REPORT ·
Prepared for:
EXHIBIT A
NORTHERN CITIES MANAGEMENT AREA TECHNICAL GROUP
-July 16, 2015
Fugro Proposal No. 04.62159102
Item 8.f. - Page 6
FUGRO CONSULTANTS, INC.
July 16, 2015
Proposal No. 04.62159102
Northern Cities Management Area Technical Group
c/o Water Systems Consulting, Inc.
3765 South Higuera Street, Suite 102
San Luis Obispo, CA 93401
Attention: Mr. Daniel Heimel, P.E.
5855 Capistrano Ave, Suite C
Atascadero, California 93422
T (805) 468-6060
Subject: Proposal for Northern Cities Management Area 2015 Annual Report
Dear Mr. Heimel:
Fugro is pleased to submit this proposal to the Northern Cities Management Area (NCMA)
Technical Group for the preparation of the 2015 Annual Report. Similar to the ongoing 2014 Annual
Report project on behalf of the NCMA, Fugro will team with GEi Consultants, Inc. (GEi) and Robert
Almy to provide continuity with the same team as the past 5 years to meet the needs of the NCMA
Technical Group. For the water quality laboratory analysis work, we will likely continue to use Capco
Analytical Services (or, if necessary to meet deadlines, Pat-Chem Laboratories), both-of which are
CDPH ELAP-certified analytical testing laboratories.
This proposal is similar in scope to the ?014 Annual Report work effort, and focuses on the
scope of work needed to complete quarterly monitoring of the NCMA sentry wells and prepare the
2015 Annual Report. The proposed wo~k 'effort will satisfy the primary requirements of the 2005
Stipulation through preparation of an Annual Report. Furthermore, information in the quarterly reports
and Annual Report supports the Technical Group's on-going objective of effective water resources
management.
··This year's anticipated fee is $144,900. This fee is based on our experience working with the
NCMA, the number of anticipated meetings throughout the year, and the effort required preparing the
annual report.
Thank you for the opportunity to continuing to work with you and the NCMA Technical Group.
Sincerely,
:r&N4.~
Paul Sorensen, C.Hg.
Project Manager
A member of the Fugro group of companies with offices throughout the world.
Item 8.f. - Page 7
Northern Cities Management Area Technical Group
July 16, 2015 (Proposal'No. 04.62159102)
INTRODUCTION
The Northern Cities Management Area (NCMA) Technical Group includes the Cities of
Arroyo Grande, Grover Beach, and Pismo Beach and the Oceana Community Services District
(OCSD). The minimum content of the Annual Report includes:
• Summary of 2015 NCMA groundwater monitoring;
• Changes in groundwater supplies;
• Threats to the groundwater basin;
• Tabulation of NCMA water use;
• Imported water availability and use;
• Developed water availability and use; and
• Groundwater use.
As before, we will use the above list as topical headings for preparation of the 2015 Annual
Report.
The following sections of this proposal present the scope of work to be performed, our
approach and the tasks we will complete to produce the 2015 Annual Report for the NCMA
Technical Group. The final sections of this proposal include the anticipated schedule and our
cost estimate for completion of all tasks.
PROJECT TEAM
Fugro will serve as the prime contractor for the NCMA Annual Monitoring and Reporting
Program with support by GEi Consultants, Inc. and Rob Almy, PG. The Fugro team will continue
to serve the NCMA in largely the same manner as in the past year. Paul Sorensen, a
hydrogeologist based in San Luis Obispo County, will continue to act as Project Manager and
main point of contact for the TG. Fugro will continue to gather water level and water quality data
for the project on a quarterly basis and complete the data interpretation and report preparation in
coordination with GEi and Rob Almy.
For water quality testing, we will either to continue to rely on Capco Analytical Services,
Inc. (Capco), or Pat-Chem Laboratories. Both firms are privately owned, full service,
environmental and analytical testing laboratories certified by the State of California (CDPH ELAP
certified). Both firms are located in the Ventura area, and Fugro has a long history of collaboration
with both laboratories.
1
Item 8.f. - Page 8
Northern Cities Management Area Technical Group
July 16, 2015 (Proposal No. 04.62159102)
SCOPE OF WORK
This scope of work is based on the following sources of information:
Cl -The requirements of the 2013 Request for Proposal, which formed the basis for our
work for the past two years, and;
11 Our experience preparing the.Annual Reports and associated quarterly monitoring
reports for 2010 through 2014 (five years);
TASK 1.1 NCMA GROUNDWATER M'ONITORING AND REPORT SCHEDULE
The current contract for technical services related to the 2014 Annual Report will terminate
on the 1st of September 2015. Assuming a Notice to Proceed (NTP} and authorization of the 2015
Annual Report project will be issued before October 2015, we will provide a detailed schedule of
all tasks, anticipated meetings, and report preparation efforts by mid-October. In order to
complete the first round of monitoring by mid-October, which is the normal schedule for the Q4
monitoring event, all agreements (or at least verbal authorizations and NTPs) need to be in place
by the first of October.
TASK 1.2 MEETINGS, PROJECT MANAGEMENT, AND COMMUNICATION
The NCMA Technical Group typically meets once per month. The Fugro project manager
will participate in all of the regularly scheduled meetings.
TASK 1.3 NCMA GROUNDWATER MONITORING AND WATER QUALITY SAMPLING
Collection of groundwater level measurements and water quality information are core
NCMA responsibilities. Four rounds of water level monitoring and quality testing will occur during:
ll The fourth quarter of 2015 (October 2015);
o The first quarter of 2016 (January 2016);
11 The second quarter of 2016 (April 2016); and
11 The third quarter of 2016 (July 2016)
During each sampling event, groundwater depth measurements will be collected in
accordance with the American Society for Testing and Materials (ASTM} Standard D4750-87.
Groundwater water quality samples are to be collected in accordance with the ASTM Standard
D4448-1 using a v~riety of methods including, in the case of the Oceana CSD monitoring wells,
low-flow methods. During each quarterly sampling event field personnel will:
m Coordinate with and pick-up sample bottles and coolers from either Capco Analytical
Services or Pat-Chem Laboratories, both of Ventura, California;
c , Collect a synoptic field measurements of depth to water (in accordance with ASTM
Standard D4750-87) from all 16 wells including:
o 32S/12E-24B01 through -24803 (North Beach Campground),
o 32S/13E-30F01 through -30F03 (Highway 1 ),
o 32S/13E-30N01 through -30N03 (Pier Avenue),
o 12N/23W-36L01 and -36L02 (Oceana Dunes),
o Four Oceana CSD monitoring wells (3-inch diameter), and
2
Item 8.f. - Page 9
Northern Cities Management Area Technical Group
July 16, 2015 (Proposal No. 04.62159102)
o 12N/35W-32C3 (County Monitoring Well #3;
m Collect representative water samples each quarter from 13 of the 16 monitoring wells
at six sites for general mineral analysis and in coordination with County of San Luis
Obispo's quarterly sentry well field measurements. One of the Oceana CSD
monitoring wells is damaged and is not sampled; a-sample from Oceana CSD Well
No. 8, which is completed to a similar depth, is collected in its place.
a Collect representative water samples semi-annually from 3 of the 16 monitoring wells
for general mineral analysis. The three wells that will be sampled semi-annually,
rather than quarterly, are the three shallow sentry well, including 24801, 30F01, and
30N01.
Sampling of all wells will be accomplished by the project hydrogeologist using a
combination of ISCO-type peristaltic pumps and a Grundfos RediFlo2 electric submersible pump,
as appropriate and as determined by the applicability of each well. Each well will be purged in
accordance with ASTM D4448-1 until such time when field-measured water quality parameters
stabilize and clear water is available. Samples will then be collected in sample containers with
appropriate preservatives, placed in iced coolers immediately following sample collection, and
maintained at appropriate temperature for transportation to the laboratory. Chain-of-custody
documentation will be completed for all samples.
Data collected from the field and laboratory reports will be reviewed by the project
hydrogeologist and Project Manager as part of the project QA/QC procedures. Data will be
reviewed for compliance with ASTM standards. Any data not meeting standards for accuracy or
reliability will be flagged and addressed, with new data collected as appropriate. All data satisfying
the QA/QC procedures will be entered in the NCMA database, evaluated by consultant team
members (as discussed under Task 1.4) and compiled into a draft quarterly report for review.
Sensors measuring pressure and electrical conductivity are installed in seven wells
including:
I! Well 32S/12E-24B 1;
m 32S/12E-2483;
l!l 32S/13E-30F3;
Ill 32S/13E-30N2;
e 12N/35W-32C3;
El 12N/23W-36L01, and;
l!I 12N/23W-36L02.
Data from the transducers will be downloaded during quarterly monitoring, calibrated as
needed, compensated for atmospheric pressure variation, then referenced to the project elevation
model. This data will be subjected to QA/QC procedures then entered in the NCMA database.
This data will be interpreted and influences such as regional water level changes, tidal
fluctuations, storm surges, or system pumping discussed.
We will continue to sample Oceana CSD Well No. 8 instead of the Oceana CSD "Silver"
Monitoring Well due to apparent damage to the "Silver" Well.
3
Item 8.f. - Page 10
Northern Cities Management Area Technical Group
July 16, 2015 (Proposal No. 04.62159102)
As directed by the TG in the July 13, 2015 NCMA TG meeting, the frequency of the three
shallow sentry wells will be reduced from quarterly to semi-annually.
TASK 1.4 NCMA GROUNDWATER DATA ANALYSIS
We will compile and review all ·data from quarterly groundwater measurements and
laboratory analyses, as well as any applicable data collected by the County of San Luis Obispo.
The data will be evaluated and indications of potential hazards (such as well interference, water
quality degradation, and seawater intrusion) will be identified. The data and analysis will be
included in the quarterly report sent to the NCMA Technical Group within five weeks of the
sampling event.
Water level data will be used to generate hydrographs and contour maps for the annual
report. Water level contour maps during spring and fall conditions will be generated. We will
calculate and provide a diagram of the "deep well index." Representative plots of historical water
quality time-series data for key constituents will be generated at wells with adequate control to
show changes ov'er time in mineral concentrations for these key constituents. Special attention
will be paid to coastal wells.
TASK 1.5 HYDROLOGIC DATA COMPILATION
Several sets of hydrologic data are essential for preparation of the Annual Report. Some
(such as weather data) will be obtained directly from outside sources. We propose to use the
approach currently employed in our most recent data collection and analysis efforts. During the -
project, if the we recognize other potential improvements to data sources or methodology that
would result in better or more efficient analysis, we will consult with the TG and either incorporate
those improvements directly in our work or suggest the changes for subsequent annual reports,
as appropriate.
TASK 1.6 NCMA WATER DEMAND AND AVAILABILITY ANALYSIS
We will prepare a detailed analysis of water demand and availability within the NCMA.
Data collection a_nd analysis shall be sufficient to determine land and water uses in the NCMA,
sources ·of supply to meet those uses, groundwater availability, the amount and disposition of
developed water supplies, and the amount and disposition of any other water supply sources
within the NCMA. The approach and tabulation of results will be included in the annual report.
For preparation of the 2015 Annual Report, we will generally follow the established
methods used in the 2014 Annual Report and those methods developed for the Monitoring
Program for the NCMA, July 2008.
We are evaluating the efficacy of 'modifying the approach to calculating the agricultural
demand for the 2015 Annual Report. New data are available now that were not available several
years ago when this process began; we will incorporate these data and analytical methodologies
to calculate the agricultural demand.
Each component of water use will be evaluated. Urban de!T_lands are based on actual
production. Rural demand is estimated and we will likely continue to rely on previous estimates
so long as no significant land use changes occur.
4
Item 8.f. - Page 11
Northern C1t1es Management Area Technical Group
July 16, 2015 (Proposal No. 04.62159102)
The NCMA has three major sources of water supply: Lopez Reservoir, State Water Project
(SWP), and groundwater. All four municipalities in the NCMA receive water from Lopez Reservoir.
Data on the volume of Lopez deliveries will be compiled for each municipality.
The City of Pismo Beach and Oceano Community Services District receive water from the
SWP. Data on the volume of water delivered to these municipalities will be compiled in the NCMA
database.
Groundwater pumping data are recorded by location and volume by the NCMA. Non-
urban domestic and agricultural groundwater pumping is estimated. These data will be compiled
in the NCMA database.
TASK 1.7 2015 NCMAANNUAL REPORT PREPARATION
The Fugro team will prepare an Administrative Draft Annual Report for the NCMA
Technical Advisory Group. The report will be based on data collected and analysis performed as
described above, on other data that may become available, and on ongoing discussions with the
NCMA TG. The report will also take into account the comments from the NMMA TG regarding
the NCMA 2014 Annual Report that were received in June 2015. Minimum contents of the report
will include:
11 Summary of the 2015 NCMA groundwater monitoring;
a Changes in groundwater supplies;
a Threats to the groundwater basin;
a Tabulation of NCMA water use;
e Imported water availability and use; and
m Developed water availability and use.
Electronic copies of the Administrative Draft Annual Report will be provided to the NCMA
and legal counsel in Word format a minimum of 8 weeks prior to the report deadline of April 30.
Assuming approximately 2 weeks of review time by the TG and 2 weeks to revise the
Administrative Draft and prepare a Draft Report, the Draft Report will be re-submitted to the NCMA
via e-mail, again in Word format, approximately 4 weeks prior to the deadline for the final report.
All comments on the Draft Report will be compiled and incorporated into the Final Report.
Electronic copies of the Final 2015 Annual Report will be provided in PDF format.
5
Item 8.f. - Page 12
Northern Cities Management Area Technical Group
July 16, 2015 (Proposal No. 04.62159102)
SCHEDULE AND FEE
Meeting the NCMA schedule is of the utmost importance. We will adhere strictly to the
schedule outlined below in order to meet the required Report submittal by Apri~ 29, 2016 (April
30, 2016 is a Saturday), as well as the quarterly sampling events and reports.
We will provide a detailed schedule of all tasks, anticipated meetings, and report
preparation efforts by mid-October. We have outlined a general schedule below:
~
Notice to Proceed and contracts in place By September 1, 2015
Detailed Schedule On or before October 12, 2015 (regularly
scheduled October TG meeting)
Quarterly Sampling and Morntormg Events Mid-October, 2015
Mid-January 2016
Mid-April 2016
Mid-July 2016
Quarterly Reports Submitted to NCMA TG End November 2015
End February 2016
End May 2016
End August 2016
NMMA and SMVMA Coordination Meetings TBD
Administrative Draft Annual Report February 25, 2016
Draft Annual Report March 31, 2016
Final Report Due April 29, 2016 (April 30 is a Saturday)
Fugro proposes to provide the services described above on a time and materials basis
with an estimated fee of $144,900. The fee for the 2014 Annual Report was $140,000. The
anticipated fee includes a nominal (5%) increase over the 2014 Annual Report project costs to
incorporate a 5% Fugro fee schedule increase (which we have not increased for more than 5
years). The anticipated fee also incorporates a reduction in last year's costs by $2, 100 to account
for reducing the frequency of sampling the three shallow sentry wells from quarterly to semi-
annually.
6
Item 8.f. - Page 13
Northern Cities Management Area Technical Group
July 16, 2015 (Proposal No. 04.62159102)
The cost of the work will be prorated among the NCMA group pursuant to the cost sharing
agreement based on the fraction of groundwater allocation. The pro-rata basis for project fee
cost-sharing is shown below:
Arroyo Grande
Grover Beach
Oceano CSD
Pismo Beach
Total
NCMA 2014 Annual
Report
Cost Breakdown
$44,919.
$46,368.
$30,429.
$23,184.
$144,900
7
Fraction
0.31
0.32
0.21
0.16
1.00
Item 8.f. - Page 14
CONSULTANT SERVICES AGREEMENT
AMENDMENT NO. 7
This Seventh Amendment ("Seventh Amendment") to Consultant's Services Agreement ("CSA") by and
between the CITY OF ARROYO GRANDE and WATER SYSTEMS CONSULTING INC. {WSC), is made
and eritered into this day of September, 2015 based on the following facts:
WHEREAS, the-parties entered into a CSA dated March 16, 2010 to provide as,-needed staff extension_
services to the Northern Cities Managem,ent Area Technical Advisory Committee (NCMA); and
WHEREAS, the parties entered into a First Amendment to CSA dated September 26, 2011 to continue to
provide support services to the Northern Cities Management Area Technical Group; and
WHEREAS, the parties entered into a Second Amendment to CSA dated September 25, 2012 to
continue to provide support services to the Northern Cities Management Area Technical Group; and
WHEREAS, the parties entered into a Third Amendment to CSA dated January 22, 2013 for additional
costs related to associated technical support for coordinated management of the groundwater basin; and
WHEREAS, the parties entered into a Fourth Amendment to CSA dated September 10, 2013 for
additional costs related to associated technical support to coordinated management of the groundwater
basin; and
WHEREAS, the parties entered into a Fifth Amendment to CSA dated April 8, 2014 for additional costs
related to associated technical support to coordinated management of the groundwater basin; and
WHEREAS, the parties entered into a Sixth Amendment to CSA dated June 10, ·2014 for additional costs
related to associated technical support to coordinated rranagement of the groundwater basin; and
WHEREAS, the parties desire to further modify the CSA as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is hereby
acknowledged, the parties agree as follows:
1. The CSA is amended to include the additional services at the increased cost related to the
2015 Annual Report, related coordinated technical support, as specified in Exhibit "A"
attached hereto and incorporated herein by this reference.
2. The term of the CSA shall expire on December 31, 2016.
3. Except as modified herein, all other terms and conditions set forth in the CSA, as amended,
shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Seventh Amendment the day
and year first above written.
WATER SYSTEMS CONSUL TING INC.
By: ___________ _
CITY OF ARROYO GRANDE
By: ___________ _
Jim Hill
Mayor
ATTACHMENT 2
Item 8.f. - Page 15
6/12/2015
Northern Cities Management Area Technical Group
Oceana Community Services District
City of Arroyo Grande
City of Grover Beach
City of Pismo Beach
EXHIBIT A
WATER SYSTEMS CONSULTING, INC.
SUBJECT: PROPOSAL TO PROVIDE STAFF EXTENSION SERVICES FOR THE NORTHERN CITIES MANAGEMENT
AREA TECHNICAL GROUP FOR FY 2015-16
Dear Northern Cities Management Area Technical Group,
As requested, WSC has prepared the following proposal to provide ongoing staff extension services to lead
various technical and managerial activities in support of the Northern Cities Management Area Technical
Group (NCMA TG) for FY 2015-16. The purpose of these services is to provide as-needed staff extension to
assist the NCMA TG in managing their water supply portfolios and project management services for the
preparation of its Annual Report. Mr. Jeff Szytel will serve as the Principal-In-Charge and Mr. Daniel Heimel
will serve as the Project Manager and lead resource for WSC. Additional support will be provided by WSC staff
and/or specialty sub-consultants as-needed. Consistent with our ongoing staff extension services role, it is
envisioned that these activities would include the following tasks:
Task 1. Staff Extension
WSC will serve as an extension of the NCMA member agencies' staff to manage the activities of the NCMA TG.
WSC's activities are expected to include:
• Organize and lead NCMA TG meetings
• Attend Zone 3 TAC meetings on behalf of the NCMA TG
• Organize and facilitate meetings with Local Ag Representatives
• Review analysis and recommendations for the items on the committee agendas
-• Advise on proposals by the County
• Provide additional research and options as-needed
• Provide independent technical review of various work products
• Provide as-needed technical and/or m1=1nagerial support
• Participate and coordinate regional water management activities on behalf of the NCMA TG
• Provide Annual Report Project Management, including:
o Contract coordination and administration
o Management of project budget and schedule
o Coordination with the consultant(s) and NCMA member agencies to set meetings, obtain data,
and maintain project progress
o Technical review of consultant deliverables
o City Council-and Board of Directors presentations
-• Strategic Planning efforts for the NCMA TG
-. Pursuit of grant opportunities
Item 8.f. - Page 16
NCMA TG, page 2 6/12/2015
Fee
The fees for the staff extension services are shown in Table 1 below and are divided amongst the Cities of
Arroyo Grande, Grover Beach, Pismo Beach based on SMGB groundwater allocation (including ag conversions),
see Table 2 below. The Oceana Community Services District (District) has declined to participate in the Staff
Extension Services Contract and thus the total budget for project has been reduced to account for their non-
participation . The District intends to contribute to the efforts of the NCMA TG through in-kind contributions of
staff time by its General Manager.
Table 1. Cost Share -NCMA Staff Extension Services
Table 2. Groundwater Allocation Calculations
Arroyo Grande
Grover Beach 1,198
Pismo Beach 700
Total 3,100 3,430 1
Item 8.f. - Page 17
NCMA TG, page 3 6/12/2015
We appreciate this opportunity to be of service, and look forward to supporting your ongoing efforts. If you
have any questions or would like to discuss this amendment, please call Jeff at (805) 457-8833, ext. 101 or Dan
at ext. 104.
Sincerely,
Water Systems Consulting, Inc.
Daniel Heimel, P.E., M.S.
Project Manager
Item 8.f. - Page 18